Taiden HCS-3938C, HCS-3938CF, EP-820AS, HCS-3938DF, EP-829 Installation And Operating Manual

...
HCS-3900 Series Economical Digital Conference System
Installation and Operating Manual
V 1.5
Economical Digital Conference System
Remarks:
All rights reserved for translation, reprint or reproduction Contents may change without prior announcement All technical specifications are guideline data and not guaranteed features Taiden Co., Ltd. is not responsible for any damage caused by improper use of this manual
The equipment must be connected to earth! This product conforms to the rules of the European directive 2014/30/EU. To protect your hearing, avoid high pressure level on earphones. Adjust to a lower and convenient level.
If any detailed information is needed, please contact your local agent or TAIDEN service center in your region.
Any feedback, advice and suggestion about the products is appreciated.
In order to extend the life time of whole system, we strongly recommend that the conference system be
scheduled to shut down every day in the evening when not in use.
TAIDEN is the registered trademark of TAIDEN Industrial Co., Ltd.
I
Important Safety Instructions
1. Read these instruct ions.
2. Keep these instructions.
3. Heed all warnings.
4. Follow all instructions.
5. The apparatus shall not be exposed to dripping or splashing and that no objects filled with liquids, such as vases, shall be placed on the apparatus.
6. The MAINS plug serving as a disconnection device should be easy to operate.
7. The apparatus should be connected to the MAINS socket-outlet with protective earth.
8. Clean only with dry cloth.
9. Do not block any ventilation openings. Install in accordance with the manufacturer’s instructions.
10. Do not i nst all ne ar any h eat s ources such as radiator s, heat registers, stoves, or other apparatus (including amplifiers) that produce heat.
11. Do not defeat the safety purpose of the polarized or grounding-type plug. A polarized plug has two blades with one wider than the other. A grounding type plug has two blades and a third grounding prong. T he wide blade and the third pro ng ar e p r ov ided for y our saf ety . If the provided plug does not fit into your outlet, consult an electrician for replacement of the obsolete outlet.
12. Protect the power cord from being walked on or pinched particularly at plugs, convenience receptacles, and the point where they exit from the apparatus.
13. Only use attachments/accessories specified by the manufacturer.
14. Use only with the cart, stand, tripod, bracket, or table specified by the manufacturer, or sold with the apparatus. When a cart is used, use caution when moving the cart/apparatus combination to avo id injury from tip-over.
15. Unplug this apparatus during lightning storms or when unused for long periods of time.
16. Refer all servicing to qualified service personnel. Servicing is required when the apparatus has been damaged in any way, such as power-supply cord or plug is damaged, liquid has been spilled or objects have fallen into the apparatus, the apparatus has been exposed to rain or moisture, does not operate normally, or has been dropped.
17. Do not place the equipment on any uneven or unstable stand; original product package or appropriate package shou ld b e used to av oid da mage
caused by strong impacts during transportation.
18. Power supply cords: AC 100 V -240 V 50/60 Hz
19. The quantity of connected transceivers in one system
should not exceed prescribed quantity. For service, please contact the nearest TAIDEN Service Center.
20. All TAIDEN products are guaranteed for definite time
(see the WARRANTY CARD for details) excluding the following cases:
A. All damage or malfunction caused by human
negligence;
B. Damage or malfunction caused by improper
operating by operator;
C. Parts damage or loss caused by disassembling
the product by non-authoriz ed per so nne l.
21. Use ONLY specified connection cable to connect the
system equipment.
22. Upon receipt of the product, please fill out the
Warranty Card enclosed and post it to TAIDEN Service Center nearby in your region.
The lightning flash with an arrowhead symbol, with an equilateral triangle, is intended to alert the user to the presence of uninsulated ‘dangerous voltage’ within the products enclosure that may be of sufficie nt magnit ude to c onstitut e a risk of elect ric shock to persons.
The exclamation mark within an equilateral triangle is intended to alert the user to the presence of important operating and maintenance (servicing) instructions in the literature accompanying the appliance.
CAUTION: To reduce the risk of electric shock, DO NOT open covers, no useable serviceable parts inside. Refer servicing to qualified service personnel only.
CAUTION: DO NOT use alcohol, ammonia or petroleum solvents or abrasive cleaners to clean the devices.
II
Important Safety Instructions
Attention: Installation should be performed by qualified service personnel only in accordance with the National Electrical or applicable local codes.
Power Disconnect: Units with or without ON – OFF switch have power supplied to the unit whenever the power cord is inserted into the power source; however, the unit is operational only when the ON – OFF switch is i n the ON position. The power cord is the main power disconnect for all units
WARNING:
The apparatus should be
connected to a mains socket outlet with a protective earthing connection.
WARNING: To reduce the risk of fire or electric shock, DO NOT expose units to rain or moisture.
III
Contents
Installation & User Guide ...........................................................................................................VI
Chapter 1 Introduction ................................................................................................................ 1
1.1 Summary ........................................................................................................................................................... 1
1.2 System equipment ............................................................................................................................................ 2
1.3 Web control ....................................................................................................................................................... 3
1.4 Functions and features ..................................................................................................................................... 4
Chapter 2 Conference main unit ................................................................................................. 5
2.1 Economical digital conference system main unit .............................................................................................. 6
2.1.1 Functions and instructions ........................................................................................................................................... 6
2.1.2 Installation and connection .......................................................................................................................................... 8
2.1.3 Configuration and operation ........................................................................................................................................ 9
2.2 USB Audio ...................................................................................................................................................... 18
2.2.1 Installation of USB Audio ........................................................................................................................................... 18
2.2.2 Digital audio input ...................................................................................................................................................... 19
2.2.3 Digital audio output .................................................................................................................................................... 20
2.3 Extension unit ................................................................................................................................................. 21
2.3.1 Functions and instructions ......................................................................................................................................... 21
2.3.2 Installation ................................................................................................................................................................. 22
Chapter 3 Conference units...................................................................................................... 23
3.1 Overview ......................................................................................................................................................... 23
3.2 Functions and instructions .............................................................................................................................. 24
3.3 Connection ...................................................................................................................................................... 25
3.3.1 Connecting to the CMU ............................................................................................................................................. 25
3.3.2 Connection between conference units ...................................................................................................................... 25
3.3.3 Connection between conference units ...................................................................................................................... 25
3.4 Operation ........................................................................................................................................................ 26
3.4.1 Delegate unit ............................................................................................................................................................. 26
3.4.2 Chairman unit ............................................................................................................................................................ 28
Chapter 4 System connection .................................................................................................. 29
4.1 Summary ......................................................................................................................................................... 29
4.1.1 Connection principles ................................................................................................................................................ 29
4.1.2 Connection cables ..................................................................................................................................................... 29
4.1.3 Extension cable ......................................................................................................................................................... 29
4.2 Connection between the CMU and the contribution units .............................................................................. 30
4.3 Connection between CMU and automatic video tracking system .................................................................. 31
4.4 Connection between CMU and network central control system ..................................................................... 32
Chapter 5 Web control ............................................................................................................. 33
5.1 Login and exit .................................................................................................................................................. 33
IV
5.2 Conference management ............................................................................................................................... 34
5.2.1 Assign Unit ID to Delegate ........................................................................................................................................ 34
5.2.2 Speaking and Request List ........................................................................................................................................ 35
5.2.3 CMU Setting .............................................................................................................................................................. 36
5.2.4 Video Matrix .............................................................................................................................................................. 37
5.2.5 Predefined Position ................................................................................................................................................... 39
Chapter 6 Accessories ............................................................................................................. 40
6.1 Pluggable stem microphone ........................................................................................................................... 40
6.2 Earphones ....................................................................................................................................................... 41
6.3 Accessories ..................................................................................................................................................... 41
Chapter 7 Working envi r onme nt and m aint e na nc e .................................................................. 42
7.1 Public areas .................................................................................................................................................... 42
7.2 Technical rooms .............................................................................................................................................. 42
7.3 Ventilation ....................................................................................................................................................... 42
7.4 Cleaning .......................................................................................................................................................... 42
7.5 Storage ........................................................................................................................................................... 42
Chapter 8 Technical specifications ........................................................................................... 43
8.1 System specifications ..................................................................................................................................... 43
8.2 Conference system main unit ......................................................................................................................... 44
8.2.1. Main unit ................................................................................................................................................................... 44
8.2.2. Extension unit ........................................................................................................................................................... 45
8.3 Conference unit ............................................................................................................................................... 46
8.3.1 HCS-3938 series conference unit .............................................................................................................................. 46
8.3.2 Pluggable stem microphone ...................................................................................................................................... 47
8.4 Earphone ........................................................................................................................................................ 48
8.5 System connection .......................................................................................................................................... 48
Appendix .................................................................................................................................. 49
Dedicated 6 PIN Extension Cable ........................................................................................................................ 49
V
Installation & User Guide
About this manual
This manual is a comprehensive guide to the installation and operation of
TAIDEN HCS-3900
Economical Digital Conference System. It includes the detailed description of the functions and interfaces of the HCS-3900 system components, system connection and installation, system set-up and operation.
The manual is divided into the following chapters: Chapter 1: Introduction
An introduction to the system composition, technology, functions and features of HCS-3900 Economical Digital Conference System.
Chapter 2: Conference main unit
Descriptions in detail of the functions and indications, installation and connection, configuration and operation of conference main unit (CMU) and extensi on unit of HCS-3900/20 Economical Digital Conference System.
Chapter 3: Conference unit
Descriptions in detail of the functions and indications, installation and connection, configuration and operation of conference units of HCS-3900 Economical Digital Conference System.
Chapter 4: System connection and basic
configuration
Descriptions in detail of the connection between system devices.
Chapter 5: Web control
Descriptions in detail of the function and operation of Web control of HCS-3900 Economical Digital Conference System.
Chapter 6: Accessories
An introduction to the accessories of HCS-3900 Economical Digital Conference System, e.g. stem microphone and earphones.
Chapter 7: Environment a nd maintenance
An introduction to the work environment and maintenance of HCS-3900 Economical Digital Conference System.
Chapter 8: Specification
Main technical parameters of HCS-3900 Economical Digital Conference System.
VI
Installation & User Guide
This manual is applicable to:
Conference Main Units HCS-3900MA/20
Economical Digital Conference System Main Unit (discussion, recording, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900MB/20
Economical Digital Conference System Main Unit (discussion, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900ME
Economical Digital Conference System Extension Unit
Discussion units HCS-3938C
Economical Digital Conference System Chairman Unit
HCS-3938D
Economical Digital Conference System Delegate Unit
HCS-3938CF
Economical Digital Conference System Chairman Unit (fixed gooseneck)
HCS-3938DF
Economical Digital Conference System Delegate Unit (fixed gooseneck)
Earphone EP-820AS Single Earphone
EP-829 Single Earphone HCS-5100PA Headphone EP-960BH Headphone
VII
Chapter 1 Introduction
1.1 Summary
Based on cutting-edge digital control technologies, HCS-3900 Series Economical Digital Conference System is flexible and reliable for any conference of informal small or middle meeting. The system features include: microphone management, automatic video tracking, conference audio recording, etc. HCS-3900 Series Economical Digital Conference System is also provided with function that to access and control main unit through Web browser, thus the operator can easily manage and control the conference proceedings. Other peripheral devices like computers, touch panels, projectors and loudspeakers can also be integrated with HCS-3900 Series Economical Digital Conference System.
This system consists of one or more of the following items:
Conference Main Units HCS-3900MA/20
Economical Digital Conference System Main Unit (discussion, recording, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900MB/20
Economical Digital Conference System Main Unit (discussion, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900ME
Economical Digital Conference System Extension Unit
Discussion units HCS-3938C
Economical Digital Conference System Chairman Unit
HCS-3938D
Economical Digital Conference System Delegate Unit
HCS-3938CF
Economical Digital Conference System Chairman Unit (fixed gooseneck)
HCS-3938DF
Economical Digital Conference System Delegate Unit (fixed gooseneck)
Earphone EP-820AS Single Earphone
EP-829 Single Earphone HCS-5100PA Headphone EP-960BH Headphone
1
1.2 System equipment
1. Conference Main Unit (CMU)
The Conference Main Unit forms the core of the entire conference system. It provides power supply to all contribution units and serves as key component to link system hardware to Web control. In stand-alone mode, the CMU only carries out basic management facilities; while more comprehensive management facilities can be implemented through the Web control. By using network techniques, conference systems are linked tightly to the rapidly developing internet technology, communication technology and computer science. Users enjoy the convenience of the contemporary leading techniques, e.g. by using the compatible wireless LAN techniques (802.11) - such as PDAs - which can be used to control a conference system wirelessly. The import of network topology also makes the conference system merge with intelligent building networks. The dedicated 6-pin cable is used to transmit high quality digital audio, control and other information data, avoiding cables cluttering up the conference venues and adaptable to any system cabling requirements. The main unit has a dapper configuration can put on the council board direct and agile for use and move. The professional 6P-DIN standard plug and clasp improve system connection reliability, while facilitate system installation and disassembly; the “daisy chain” design of contribution units enables the units to be added into the system at any desired point, and simplifies equipment extension and maintenance significantly.
2. Contribution units
Contribution units are units used by participants to contribute to a conference. It is built-in loudspeaker and earphone jack. There are tabletop designs convenient for using. Low power consumption design is adopted in HCS-3900 series conference units, convenient for wiring and installation. All conference units of HCS-3900 series are supplied by the main unit’s 6P-DIN interface. Since the power capacity of the 6P-DIN interface is limited, it must be ensured during installation that the added up values of a) the total power consumption of all conference units connected in each path and b) the power loss in extension cables do in no case exceed the maximum possible value delivered by each 6P-DIN interface. Otherwise the system will not work properly or automatic protection will be triggered (see section 4.1 for details).
3. Accessories
Relevant accessories connected or used in HCS-3900 series include: Connections cables, Grounding cable sockets and Earphones/Headphones, etc.
2
1.3 Web control
HCS-3900 conference system can be controlled by Web page that is comprehensive, reliable and user-friendly. The user can access the IP address of main unit from web browser to manage centrally all aspects of the conference. The operation turns out to be easy and efficient. By Web page control, functions of HCS-3900 conference system include: CMU Setting, Assign Unit ID to Delegate, Speaking and Request List, Video Matrix and Predefine Position, etc..
3
1.4 Functions and features
1. Set up numbers of active microphones and operation modes
Active microphone(s) limit (1/2/3/4) and speech
time limit.
Five operation modes can be set via the main unit:
“OPEN” mode, after the number of active
microphone(s) come to the limit, microphone key with request-to-speak registration (AUTO);
“OVERRIDE” mode, if the limit is achieved,
microphone key controls with override of the active microphones (FIFO);
“VOICE” mode,automatic voice-controlled mode,
sensitivity level can be set;
“APPLY” mode, delegate applies to speak by
pressing microphone On/Off key, delegate can speak only when chairman approved his application;
“PTT” mode, when the delegate presses and
holds the microphone ON/OFF button, the microphone will be activated; when the ON/OFF button is released, the microphone will be deactivated.
2. Multi-chairman unit in one system and delegate units set as VIP
In one system at most 100 chairman units can be connected, but only 1 chairman unit has control facility.
Delegate units can also be set as VIP, as many as 32 VIP units are available in one system. VIP unit can be activated as long as the total of active microphones is not beyond 6 (including chairman/delegate/VIP unit, except voice mode).
3. Web control
Active microphone(s) limit (1/2/3/4) and microphones mode selection.
Microphone ID l ist, speaking and request list can be displayed on Web page and through which the operator can turn on/off the microphones.
Speech time limit.
Predefined position setting, video matrix setting
and video switch.
4. Conference recording and playback
USB interface and SD slot for conference recording and playback.
The recording will switch to the other device when SD card or USB drive is full without interruption.
5. Digital Audio input/output
USB interface realizing quality-lossless sound recording on PC and intact input of streaming audio into the system
6. Automatic video tracking
Automatic video tracking can be carried out if video switch unit and camera are installed, and the video image can be displayed on the screen synchronously.
7. Built-in loudspeaker
The main unit has a dapper design can be put on the council board and its built-in monitor loudspeaker can be directly employed in small and medium size meeting rooms without amplification system.
8. Seamlessly integrated with central control system
The seamless integration of HCS-3900 Economical Digital Conference System and central control system provides comprehensive conference system solutions. Besides the basic conference management (discussion, video tracking, etc.), it also manages peripheral multimedia equipment, surrounding lights, projector display and sound equipment.
9. System self-detecting
Built-in self-detecting function in each contribution unit for automatic detection of LED indicators.
10. Excellent immunity to RF interference from mobile phones
4
Chapter 2 Conference main unit
The Conference Main Unit (CMU) forms the core of the entire conference system, and provides power supply to all contribution units, meanwhile, serving as the key component to link up hardware with Web page control. In stand-alone mode, the CMU only carries out basic management facilities; while more comprehensive management facilities can be implemented through the Web control. The devices that can be controlled by the CMU include: discussion units and video switcher, etc. By conference extension units, the Economical Digital Conference System can connect up to 255 conference units.
Product types: HCS-3900MA/20
Economical Digital Conference System Main Unit (discussion, recording, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900MB/20
Economical Digital Conference System Main Unit (discussion, 256x64 OLED, 6P sockets, USB interface for digital audio input/output)
HCS-3900ME
Economical Digital Conference System Extension Unit
5
2.1 Economical digital conference system main unit
2.1.1 Functions and instructions
Figure 2.1 Conference main unit
(Front panel for HCS-3900MA/20)
(Front panel for HCS-3900MB/20)
(Backside)
(Button)
6
Figure 2.1
1. Power switch
2. REC indicator light
REC light turn off when stopping recording; The recording will switch to the other device when
SD card or USB drive is full without interruption, and the state of REC light flashing will be changed according to the storage room of the recorder (refer to table 2.1).
3. “MENU” button
a. The OLED displays the
UUUUUUUinitialUUUUUUU user interface: press
this button to enter the LCD
UUUUUUUset-upUUUUUUU menu;
b. The OLED displays the
UUUUUUUset-upUUUUUUU user interface: press
this button to select the highlighted item or enter the submenu.
4. “
” (Down) button
The LCD displays the UUUUUUUinitialUUUUUUU user interface: press
this button to select the number of maximum active microphones;
The OLED displays the UUUUUUset-upUUUUUU user interface:
press this button to move down the cursor.
5. “EXIT” button
The OLED displays the UUUUUUUinitialUUUUUUU user interface: pre ss
this button to switch Mic. mode;
The OLED displays the UUUUUUset-upUUUUUU user interface:
press this button to exit or return to the upper level menu.
6. Menu display
256×64 OLED displays main unit status and
configuration menu.
7. Line in volume control
8. Master volume control
9. Earphone volume control
10. USB interface
Be connected to USB drive with the capacity up to
64 G for MP3 recording;
For upgrade of recording application.
11. SD card slot
Supports up to 32 G SD card for MP3 recording.
12. Monitoring earphone interface (Ø 3.5 mm).
13. “” (Up) button
The OLED displays the UUUUUUUinitialUUUUUUU user interface: press
this button to select the number of maximum active microphones;
The OLED displays the UUUUUUset-upUUUUUU user interface:
press this button to move up the cursor.
14. Power indicator light
15. RS-232 port
16. LINE IN 1 (3 cord XLR balanced input)
17. LINE IN 2 (RCAx2 unbalanced input)
18. LINE OUT 2 (RCAx2 unbalanced output)
19. LINE OUT 1 (3 cord XLR balanced output)
20. Ethernet
For communication between the conf erence main
unit and the PC under TCP/IP protocol to realize remote controlling; furthermore, it enables remote controlling by wireless touch panel through central control system.
For data communication and upgrade.
21. Video switch interface
When cooperating with video switch and dome
camera, auto video tracking can be realized.
22. USB_H interface, for upgrade
23. USB_D interface, for upgrade, for digital audio
input/output
24. Contribution units output interface (two routes,
6P-DIN sockets)
25. Grounding post
26. Power supply
27. Loudspeaker
Table 2.1 List of REC indicator light state
Recording media and flashing state
Current media A (USB drive or SD card)
<10M 10~30M 30~50M >50M
Recording media B
(SD card or USB drive)
<10M Stop recording flash fast flash slow on 10~30M B in use / flash fast flash fast flash slow on 30~50M B in use / flash slow flash fast flash slow on
>50M B in use / on flash slow on on
No device Stop recording flash fast flash slow on
B
7
2.1.2 Installation and connection
HCS-3900M/20 series conference main unit is stylish and cabinet design. Just needs to put the 1U HCS-3900M/20 main unit into the cabinet, and fix it by screws. As figure 2.2.
Figure 2.2 Installation
HCS-3900 series CMU has 2 outlet (6P-DIN) trunk-line cable connectors for contribution units. HCS-3900 series contribution units are equipped with a 6P-DIN cable with a standard male connector. When connecting the main unit to the contribution units, just connect the 6P-DIN male connector of the first unit to the output of the main unit. For a longer distance between the contribution unit and the CMU/EMU, a CBL6PS extension cable is used. One end of this cable is equipped with a 6P-DIN male connector; the opposite end is equipped with a 6P-DIN female connector. Just connect the female connector of the cable to the conference unit, and connect the male connector to the output of the main unit.
Figure 2.3 CMU connected to conference units
8
2.1.3 Configuration and operation
After installation and connection and prior to the meeting, the CMU should be configured through the dialog menu and the buttons. The term “interface” used hereinafter
means the information displayed on the OLED as the “user” interface. The menu structure is shown in the following figure:
Figure 2.4 OLED menu structure of the conference main unit
9
UUUUUUAInitial interface on OLED
In the initial interface on OLED, there are current time and the current type of input/output on the top, the system status information are displayed below which includes:
“Total” “Mic’s” “Mode”
1. Type of input/output:
level of Line In1;
volume of Line Out1 and Line Out2;
Master volume;
volume of monitor headphone.
2. “Total”: Indicates the number of contribution units
being connected to the CMU;
3. “Mic’s”: select the number of maximum active
microphones (1/2/3/4 pcs) by press “” (Up) button;
4. “Mode”: Display the operation mode (OPEN/
OVERRIDE/VOICE/APPLY/PTT) of the
CMU; Press the “EXIT” button to choose “OPEN”, “OVERRIDE”, “VOICE”, “APPLY” or “PTT” from five different operation modes. Five operation modes are featured: “OPEN”: After the number of active microphone(s)
reaches the limit, microphone key control starts request-to-speak registration. At most 6 microphones can be in the request-to-speak list. When one of the activated microphones is turned off, the first microphone in the list will be automatically turned on;
“OVERRIDE”: If the limit is achieved, the first activated
microphone will be switched off when another microphone is turned on. The maximum number will not exceed the limit set.
“VOICE”: The microphone is activated by voice. If the
participant speaks into the microphone closely, the microphone will be switched on automatically and off after a speech pause
out of predefined time; voice sensitivity level can be set up;
“APPLY”: Delegate applies to speak by pressing the
microphone On/Off key, the request is approved or rejected by the chairman unit with control facility.
“PTT”: When the delegate presses and holds the
microphone ON/OFF button, the microphone will be activated; when the ON/OFF button is released, the microphone will be deactivated;
UUUUUUUBAccess main menu
Pressing “Menu” button under initial interface will go to the main menu, which includes seven menu items:
“System Setting” “Recorder Setting” “Network Setting”“Test”“Active Mic(s) Status” “Operation Language”“About”
The current chosen term (e.g. “System Setting”) is highlighted. a). Press the “MENU” button to go to the corresponding
submenu; b). To switch from term to term use the “/” button; c). To exit the current menu and to return to the upper
level menu use the “EXIT” button.
Note:
“Voice” speaking mode: t
he chairman unit and
the VIP unit count in the acti
ve microphone
number limitation (1/2/3/4), if the a
ctive
microphone number limitation reached, t
he
microphones of the chairman unit and the
VIP
unit cannot be turned on;
Other speaking mode: t
he chairman unit and
the VIP unit do not count in the active
microphone number limitation (1/2/3/4), a
t
most 6 microphones can be activated at the
same time in a system.
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