Joining a meeting on the room system
Joining a meeting on the room system
You can join ad hoc, scheduled, and permanent meetings from the room system.
Joining a scheduled StarLeaf conference
If you receive an invitation to a meeting, the details are shown on the Join Now button on
the day of the meeting. The behavior of the Join Now button is as follows:
n
If there are no scheduled meetings for the day, the Join Now button displays no
conferences scheduled today
n If there is a scheduled meeting for the day, the Join Now button displays the name of
the next meeting and the time it starts
n If you receive invitations to two overlapping meetings, the details of the first
conference due to start display on the Join Now button. When the first meeting has
ended, the details of the second meeting display. To join the second meeting at any
time, dial the meeting ID which is in the meeting invite email
n When the meeting is due to take place in ten minutes or less, the Join Now button is lit
green and, instead of the time, displays how many minutes until the meeting is due to
start
n When the meeting starts, the Join Now button flashes. Anytime after the Join Now
button lights green, you can use the button to join the conference
If a scheduled meeting is canceled, the meeting details are removed from the Join Now
button.
Note: Permanent meetings do not trigger the Join Now button, and do not appear on the
button display.
Join Now behavior
The default message when there are no
meetings scheduled.
The message displayed when a
meeting has been scheduled for that
day.
The message displayed when a scheduled
meeting is due to start.
The message displayed when a
scheduled meeting has started.
Whenever you are ready to join a scheduled or permanent meeting, either:
n Use the Join Now button when the button is lit green, or
n Dial into the meeting using the meeting ID, which is in the meeting invite email
Group Telepresence, 27 September 2017 Page 24 of 38