Page 1
Polycom
®
KIRK 5020 / 5040
User Guide
Page 2
Congratulations
on your new 5020 / 5040 Handset
Your new handset will provide you with the greatest possible degree of flexibility and
mobility due to high battery capacity, practical weight, size and design.
STOP!
Charge your
handset 14 - 16
hours prior to
first use for best
performance
Page 3
Contents
1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.1 Handset Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.2 Charger Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.3 Battery Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1.4 Installing Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.5 Charging Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
1.6 Battery Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
1.7 Battery Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2 About Your 5020 / 5040 Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.1 Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2.1.1 Status Icons 15
2.1.2 Display Backlight 17
2.2 Navigating Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
2.2.1 Entering Main Menu 18
2.2.2 Scrolling in Menus 18
2.2.3 Confirming Choices 18
2.2.4 Navigating Cursor 18
2.2.5 Adjusting Volumes 18
2.2.6 Returning to Previous Menu 18
2.2.7 Leaving Menus 18
2.2.8 Shortcuts 18
3 Basic Handset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3.1 Turning Handset On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3.2 Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
3.3 Locking Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
4 Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
4.1 Off Hook Dialling (Dial Directly) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.2 On Hook Dialling (Pre-Dial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.3 Dial from Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.4 Dial from Call List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
4.5 Dial from Call Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
4.6 Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
4.7 Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5 Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5.1 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5.2 Mute a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5.3 Reject a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
5.4 Redirect a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6 During Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.1 Turning Loadspeaker On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.2 Turning Microphone Mute On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.3 Entering Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
7 Using the Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
7.1 Description of Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
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7.1.1 Phone Book 26
7.1.2 Call Register 26
7.1.3 Messages 26
7.1.4 MSF Function 27
7.1.5 External Services 27
7.1.6 Status 27
7.1.7 Settings 27
7.2 List of Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
8 Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
8.1 Using the Alphanumeric Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
8.2 Managing an Existing Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
8.2.1 Finding Contact in Phone Book 29
8.2.2 Dialing Contact from Phone Book 30
8.2.3 Editing Name/Number 30
8.2.4 Adding New Number 30
8.2.5 Adding to Speed Dial 31
8.2.6 Deleting Number 32
8.2.7 Deleting Speed Dial 32
8.2.8 Deleting Contact 33
8.3 Adding New Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
9 Call Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
9.1 Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
9.1.1 Viewing List of Incoming Calls 34
9.1.2 Adding an Incoming Call to Phone Book 34
9.1.3 Deleting an Incoming Call from List 35
9.2 Outgoing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
9.2.1 Viewing List of Outgoing Calls 35
9.2.2 Adding an Outgoing Call to Phone Book 35
9.2.3 Deleting an Outgoing Call from List 36
9.3 Missed Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
9.3.1 Viewing List of Missed Calls 36
9.3.2 Adding a Missed Call to Phone Book 37
9.3.3 Deleting a Missed Call from List 37
9.4 Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
9.4.1 Deleting All Incoming Calls 37
9.4.2 Deleting All Outgoing Calls 38
9.4.3 Deleting All Missed Calls 38
9.4.4 Deleting All Calls from All Lists 38
10 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
10.1 Writing and Sending a New Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
10.1.1 Clearing Text Field 40
10.2 Saving a New Message in Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
10.3 Saving a New Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
10.4 Saving a Received Message as a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
10.5 Sending Messages Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
10.6 Reading a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
10.6.1 Reading a Long Message 42
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10.6.2 Reading a Short Message 43
10.6.3 Reading a Call Back Message 43
10.7 Replying a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
10.7.1 Reply Using an Empty Screen 43
10.7.2 Reply in Continuation of Original Text 44
10.7.3 Reply Using a Template 44
10.8 Forwarding a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
10.9 Resending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
10.10 Erasing a Single Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
10.11 Erasing a Single Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
10.12 Erase All Read Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
10.13 Erase All Messages from Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
10.14 Erase All Messages from Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
10.15 Erase All Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
11 Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
11.1 Silent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
11.2 Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
11.3 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
11.4 Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
11.5 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
11.6 Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
11.7 Firmware Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
12 Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
12.1 Ringing Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
12.2 Ringing Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
12.3 Alerting Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
12.4 Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
12.5 Silent Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
12.5.1 Changing Settings of Silent Mode 51
12.6 Auto Key Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
12.7 Backlight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
12.7.1 Setting Backlight at Dimmed 52
12.7.2 Turning Backlight Off 52
12.7.3 Adjusting Backlight Delay 52
12.8 Auto Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
12.8.1 Changing Settings of Auto Answer 53
12.9 Out of Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
12.9.1 Changing Settings of Out of Range 54
12.10 Bluetooth (only KIRK 5040) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
12.10.1 Activate Bluetooth Function 55
12.10.2 Pair Wireless Headset with the Handset 55
12.10.3 Deactivate Bluetooth 55
12.10.4 Activate Bluetooth Again 56
12.10.5 Disconnect Wirelees Headset. 56
12.10.6 Connect Wireless Headset again 56
12.10.7 Remove Wireless Headset from the Device List 56
12.10.8 Auto Connect 57
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12.10.9 Wireless Headset Volume 57
12.10.10 Switch Between Wireless Headset and Handset 57
12.10.11 Last Number Redial 58
12.11 Advanced... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
12.11.1 Language 58
12.11.2 Any Key Answer 58
12.11.3 Long Key 58
12.11.4 Login 59
12.11.5 Time & Date 61
13 General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
13.1 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
13.2 Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
13.2.1 Error information 62
13.2.2 Technical specification 63
13.2.3 International Regulatory and Product Information 63
13.2.4 Important Safety Instructions 67
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1 Getting Started
Read all information in this section before you use your handset.
1.1 Handset Information
Danger: Ensure that the adapter voltage is the same as the electrical outlet
voltage.The handset uses radio signals and does not guarantee a connection in all
circumstances. Do not rely on a cordless handset to make emergency calls.
Never use your handset:
• in the vicinity of electrical detonators
• in shielded rooms
• in areas where radio transmission is forbidden
• in aircrafts
Do not place a handset near:
• water, moisture or damp areas
• heat sources, direct sunlight or unventilated areas
• devices which generate strong magnetic fields such as electrical appliances,
fluorescent lamps, computers, radios, televisions or fax machines
• areas where the handset can be covered, its ventilation impaired, liquid spilled on
the unit or objects inserted into the handset through any openings.
• areas with dust, vibration, shock or temperature extremes
Check for small metal objects in the handset earpiece/mouthpiece before using the
handset.
Do not store or locate flammable liquids, gases, or explosive materials in the same compartment or vicinity as the cordless handset, its parts or accessories.
1.2 Charger Information
Two types of chargers can be used for the handset. An ordinary charger and a USB
charger. The USB charger supports a PC phone book management
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program, provided for the system administrator.
Location Type Part Number
USA Ordinary charger 84642472
Countries outside the USA Ordinary charger 84642464
USA USB charger 84642473
Countries outside the USA USB charger 84642466
USA Power supply 84642471
EU Power supply 84642469
UK Power supply 84642470
All USB cable 84718504
1.3 Battery Information
Read the following information before you handle the batteries:
• Do not leave a battery where it could be subjected to extremely high temperatures.
• Do not charge battery when the ambient room temperature is above 40°C/104°F or
below 5°C/41°F.
• Do not replace batteries in potentially explosive environments, such as rooms where
flammable liquids or gases are present.
• The battery will explode if disposed of in a fire.
• Do not charge batteries unless you use the approved charger and the proper
batteries.
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• Only use the original lithium battery type 84743418 (ICP73048) in the 5020 / 5040
Handset. Do not use these batteries with other products. These batteries were
designed specifically for use with the 5020 / 5040 Handset and the 5020 / 5040
charger ONLY. Improper use of the batteries may result in explosion and fire
hazard. Do not do anything that would cause the battery to short circuit.
• Do not let battery or charger come into contact with conductive metal objects.
• Do not attempt to take battery apart.
• Power handset off before removing the battery.
1.4 Installing Battery
Before using the handset, it is necessary to install the battery.
1 To install battery press down back cover and slide it towards the bottom of the
handset.
2 Lift off back cover.
3 Insert battery with the label readable.
4 Press back cover back in locked position (when you hear a click the back cover is in
position).
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Note: The product label, including the CE logo, can be found in the battery
compartment.
1.5 Charging Battery
When charging battery for the first time, it is necessary to leave handset in charger for
14-16 hours for the battery to be fully charged.
During normal operation, it takes approximately 6 hours to charge the handset from
fully discharged to its full capacity. Turning the backlight off reduces charging time
with approximately 2 hours (refer to “Turning Backlight Off” on page 52).
• Place handset in charger.
For correct charging, be sure the room temperature is between 0°C/32°F and 40°C/
104°F. Do not place the handset in direct sunlight. The battery has a built-in heat sensor
which will stop charging if the battery temperature is too high.
If the handset is turned off when placed in charger, nothing indicates the charging.
There will be no reaction on incoming calls.
If the handset is turned on when charging, the display shows the blue charging icon
in the status bar. The charging icon is replaced by the green fully charged icon ,
when the battery is fully charged (when handset is removed from charger, the charging icon disappears). The handset will not vibrate. Auto answer is inactive. The handset reacts normally for incoming calls.
It is necessary to recharge battery when display shows the battery low icon , or if the
handset cannot be turned on.
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1.6 Battery Capacity
The capacity of the battery depends on the use of backlight and talk time.
Battery capacity in active mode:
• up to 20 hours of talk time.
Battery capacity in standby mode:
• 200 hours when backlight display is turned off.
• 100 hours when backlight display is set at dimmed.
For information about how to check battery capacity, refer to “Battery” on page 48.
1.7 Battery Disposal
Warning: Lithium lon batteries must be disposed of properly. Do not dispose of the
batteries in office or household waste.
Lithium lon batteries are recyclable. You can help preserve the environment by returning your unwanted batteries to your nearest recycling center for recycling or proper
disposal.
Contact your system administrator for more information about battery disposal and
recycling centers in your local area.
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1 About Your 5020 / 5040 Handset
A
C
C
D
B
E
J
J
G
J
D
Headset Connector
A
Volume Control
B
Adjusts speaker volume.
Display
C
Shows call information, handset status icons and
guides you through option menus.
Microphone
D
F
H
I
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Left Softkey
E
On hook
(idle)
On hook is
the term
used when
handset is in
standby
mode.
Off hook
(active)
Off hook is
the term
used when
handset is in
active mode.
Right Softkey
F
On hook
(idle)
Off hook
(active)
Redirect
G
On hook
(idle)
Off hook
(active)
On/off Hook
H
Enters main menu.
OR
Confirms choices in menu.
OR
Turns handset off with a long (three
second) key press.
Mutes microphone
Returns to previous menu.
Turns loadspeaker on.
Exits menu.
Redirects calls.
Four-Way Navigation Key
I
On hook
(idle)
Navigates menu.
OR
Adjusts volumes in menu.
OR
Moves cursor.
OR
Shortcuts to phone book, call register
and missed call.
Off hook
Shortcut to phone book.
(active)
13
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Keypad Lock/Unlock
J
On hook
(idle)
The display is divided in three parts: Status bar, Display center and Softkey Text (see
figure above).
The types of information shown in Status bar when:
• on hook (idle) - display shows user ID, personal settings and time. If bluetooth
activated (only 5040), the bluetooth icon is visible. If wireless headset connected
(only 5040) the headset icon is visible.
• off hook - display shows user ID.
Locks/unlocks keypad (Menu + Ø).
Status Bar
Display Center
Softkey Text
The types of information shown in Display center when:
• on hook (idle) - display shows standby logo or call information when receiving an
incoming call
• off hook - display shows a telephone icon. If a wireless headset is connected to the
handset (only 5040), the display shows a telephone icon if the audio is in the
handset, and it shows a headset icon if the audio is in the headset.
The types of information shown in Softkey text when:
14
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• on hook (idle) - display shows Menu and Shortcut
Menu
: Menu gives access to the different functions of the handset. For more
information about the content of the menu, refer to “Using the Menu” on page 26.
For information about how to navigate the menu, refer to “Navigating Handset” on
page 17.
Shortcut: Personal shortcuts consist of functions you have chosen to add to a list of
shortcuts. For more information, refer to “Personal Shortcuts” on page 19.
• off hook - display shows various terms according to the context of the specific
function.
1.1.1 Status Icons
The following icons may appear in Status bar or Display center:
The low signal icon indicates that the handset soon will be out of coverage.
The no signal icon indicates that handset is out of coverage, or that
the system is busy (no speech channels available).
The low battery icon indicates that battery capacity is low.
The telephone icon will appear when you miss a call.
The telephone icon will appear when an incoming call arrives.
The telephone icon will appear when you make a call.
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The telephone icon will appear when the handset is off hook or a call
is connected.
The envelope icon will appear when you receive a message.
The charging icon will appear when the handset is placed in charger.
The fully charged icon will appear when the battery is fully charged.
The key lock icon indicates that the entire keypad is locked.
The silent icon will appear when all sounds are disabled.
The loadspeaker icon will appear when loadspeaker is turned on.
The mute icon will appear when mic mute is turned on. Mic mute is a
abbreviation of microphone mute.
The bluetooth icon will appear when bluetooth is activated. However, when wireless headset is connected, the bluetooth icon disappears.
The headset icon will appear when the wireless headset is connected.
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1.1.2 Display Backlight
The display backlight automatically turns on when an incoming call or message
arrives, or if a key is pressed.
The backlight turns off when the handset is idle after a preset period of time delay.
You can disable the backlight to save power, refer to “Turning Backlight Off” on page
52 for more information.
1.2 Navigating Handset
The main part of the functions of the handset are grouped into different menus. In the
following sections you will find a description of how to navigate these menus. For
more information about the content of the different menus, refer to “Using the Menu”
on page 26.
You navigate the handset using two softkeys and a four-way navigation key. The figure below illustrates the connection between these keys and the text shown in display.
Left Softkey
Pressing left softkey activates left softkey text.
Use left softkey to enter
main menu. When in
menu, use the key to confirm your choices.
Four-Way Navigation Key
Use the key to move around in
menus. The four lines on the key
illustrate the directions you move
when pressing the key.
Right Softkey
Pressing right softkey
activates right softkey
text.
Use right softkey to enter
list of personal shortcuts.
When in menu, use the
key to return to previous
menu.
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The handset also offers both personal and predefined shortcuts to selected functions in
the menu. In the end of this chapter, you will find a section describing how to use these
shortcuts.
1.2.1 Entering Main Menu
• To enter main menu press left softkey to activate Menu.
1.2.2 Scrolling in Menus
• When in menu, press top or bottom of navigation key to scroll up and down in
menu.
1.2.3 Confirming Choices
• When in the relevant menu, press left softkey to confirm your choices.
Various terms are being used in the softkey text according to the context of the
specific function.
1.2.4 Navigating Cursor
• When in the relevant menu, press left or right side of navigation key to move cursor
from side to side.
This is especially relevant when you are writing/editing words or entering/editing
numbers and want to delete a letter or digit.
• To delete, simply place cursor behind letter or digit and press right softkey to
activate
Delete.
1.2.5 Adjusting Volumes
• When in the relevant menu, press left or right side of navigation key to adjust
ringing and alerting volumes.
• Press left side to turn volume down, or press right side to turn volume up.
1.2.6 Returning to Previous Menu
• When in menu, press right softkey to activate Back or Exit. You now return to
previous menu.
1.2.7 Leaving Menus
• To leave menu, press the R key. This key will exit menu at once.
1.2.8 Shortcuts
The handset contains two types of shortcuts:
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• Personal shortcuts
Personal shortcuts consist of functions you have chosen to add to a list of shortcuts.
The list is assigned to the right softkey.
• Predefined shortcuts
Predefined shortcuts are unchangeable and assigned to different keys on the
handset.
1.2.8.1 Personal Shortcuts
By adding specific functions to the list of shortcuts, you get quick access to functions
you often use.
Note: Personal shortcuts can only be used when handset is in standby mode (on hook).
In the following you will find a description of how to add, use and remove personal
shortcuts.
To add a shortcut:
While on hook, press
Scroll to
Edit shortcuts and press Select.
Shortcut to enter the shortcut function.
Scroll to the function, you want to make a shortcut to.
Press
Select to add the function to the list of personal shortcuts.
To use a shortcut:
While on hook, press
Scroll to the desired shortcut and press
Shortcut to enter the shortcut function.
Select.
To remove a shortcut:
While on hook, press
Scroll to
Edit shortcuts and press Select.
Scroll to the desired shortcut and press
Shortcut to enter the shortcut function.
Select to remove the function from the list
of shortcuts.
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1.2.8.2 Predefined Shortcuts
Predefined shortcuts are unchangeable and assigned to different keys.
In the following you will find a list of predefined shortcuts and a description of how to
access and use them.
Call list: While on hook, press left side of navigation key to enter call list.
Incoming calls are illustrated with green arrows
Outgoing calls are illustrated with blue arrows
Missed calls are illustrated with red arrows
Exit menu: When in menu, press R.
Find name: While on or off hook, press top or bottom of navigation key.
Press bottom of navigation key to start at the top of name list with the letter a.
Press top of navigation key to start at the bottom of name list with the letter z.
Keypad locked/unlocked: While on hook, press Menu followed by (Display
shows the key lock icon followed by the text
Missed calls: While on hook, press right side of navigation key to enter a list of
missed call.
Redirect a call: While on a call, press R. The feature is system dependent.
Keypad locked/unlocked).
Save name and number: While on hook, enter number and press Save.
Silent on/off: While on hook, press Menu followed by #. (Display shows the silent
icon followed by the text
Silent mode on/of, and a small icon is placed in status
line).
Speed dial: While on hook, press digit equivalent to number of the contact in the
speed dial list continuously until call is started.
1 Basic Handset Options
1.1 Turning Handset On/Off
To turn handset on:
• Press left softkey to turn on handset.
To turn handset off:
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Press left softkey until the question ‘Turn off?’ appears in display.
Press
Yes to confirm.
Note: When you turn handset off, all content of call register and settings of time and
date are deleted if the subscribed system does not resend the information to the
handset.
1.2 Adjusting Speaker Volume
Adjusting speaker volume can only be done when handset is off hook. The handset
will remember the speaker volume until you make a new adjustment.
During a telephone conversion you can adjust the speaker volume at any time in relation to the noise level of the surrounding environment.
Use key placed at the upper right side of handset for volume control.
To turn speaking volume up:
• While off hook, press top of key to turn up volume.
To turn speaker volume down:
• While off hook, press bottom of key to turn down volume.
1.3 Locking Keypad
Lock keypad to prevent keys from being accidentally pressed.
To lock/unlock keypad:
• Press
• Press
Menu followed by to lock keypad.
Unlock followed by to unlock keypad.
To answer a call when keypad is locked, press . When you end the call, the keypad
automatically locks.
For automatic keypad lock, refer to “Auto Key Lock” on page 51.
1 Making Calls
The handset must be subscribed and registered to make a call. For more information
about subscribing, refer to “Creating a Login” on page 60.
For internal calls, dial extension number. Contact your system administrator for a list
of these extension numbers.
For external calls, dial external code (or line pool code) to access an external line, then
dial external number. Contact your system administrator to confirm what external
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code or line pool code to use.
1.1 Off Hook Dialling (Dial Directly)
Press to make a call.
Dial number.
Press to terminate the call.
1.2 On Hook Dialling (Pre-Dial)
Dial number.
Press to make a call.
Press to terminate the call.
1.3 Dial from Phone Book
The handset’s phone book is familiar to an ordinary phone book. However, the find
name function makes it easy to find a contact as you can jump directly to the desired
contact using the quick search as described below.
Press
Menu to enter main menu.
Scroll to
Scroll to
Phone Book and press Select.
Find name and press Select.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
5 Press .
6 If more than one number: scroll to the desired number and press .
7 The display icon appears until call is connected.
8 Press again to terminate the call.
Note: For more information about using your phone book, refer to “Phone Book”
on page 29.
Call list shows up to 40 of your latest incoming, outgoing and missed calls. When
memory of call list is full, the handset will automatically erase the oldest call when a
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new call is received in call list.
• Incoming calls are illustrated with green arrows
• Outgoing calls are illustrated with blue arrows
• Missed calls are illustrated with red arrows
To dial from call list:
1 While on hook, press left side of navigation key to enter call list.
2 Scroll to the desired name or number and press .
Note: When you turn off the handset, all content of call list is deleted if the subscribed
system does not resend the information to the handset.
1.5 Dial from Call Register
The call register menu stores up to 40 of your incoming, outgoing and missed calls. The
calls are classified in three groups: incoming calls, outgoing calls and missed calls.
If memory of call register is full, the handset will automatically erase the oldest call
when a new call is received in call register. If you want to delete calls from call register
manually, refer to “Delete” on page 37.
To dial from call register:
Menu to enter main menu.
Press
Scroll to
Scroll to the desired list and press
Call register and press Select.
Select.
Scroll to the desired name or number and press .
For more information about call register, refer to “Call Register” on page 34.
Note: When you turn off the handset, all content of call register is deleted if the
subscribed system does not resend the information to the handset.
1.6 Redial
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired name or number and press .
Call register and press Select.
Outgoing calls and press Select.
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1.7 Speed Dial
If you have assigned a number to one of the speed-dialing keys 0-9, do the following:
• While on hook, press digit equivalent to number of the contact in the speed dial list
continuously until call is started.
Note: For more information about adding number to speed dial, refer to “Adding to
Speed Dial” on page 31.
1 Answering Calls
The handset must be subscribed and registered to answer a call. For more information
about subscribing, refer to “Creating a Login” on page 60.
When handset rings, display shows the icon for incoming calls and the caller information appears below if supported by the subscribed system.
• Press to answer a call when your handset rings.
. Note: You can distinguish between an internal and external call by the ring tone. The
ring tone of an internal call is followed by three short beeps.
1.1 Auto Answer
When auto answer is turned on, the handset automatically goes off hook when an
incoming call arrives.
If subscribed to a wireless solution, the handset automatically goes on hook when calls
are terminated.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Note: When charging, auto answer is inactive.
Settings and press Select.
Auto answer and press Select.
On or Off and press Change.
1.2 Mute a Call
• Press Silence and the ring signal is muted.
1.3 Reject a Call
Note: Rejecting a call is system dependent. If supported by the subscribed system, do
the following:
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• Press Reject to refuse the call. The rejected call is registered as a missed call.
1.4 Redirect a Call
Note: Redirecting a call is system dependent. If supported by the subscribed system,
do the following:
While on a call, press
R.
Dial number of the person you want to redirect the call to and press Ok. If you want
to withdraw the call, press
R.
Press to terminate the call.
1 During Calls
When you are on a call, you have three options as described in the following. Two of
the options concern whether you want to make parts of a call public or personal. It is
possible to turn both of these options on at the same time. The last and third option is
to enter and use the phone book, while you are on a call.
1.1 Turning Loadspeaker On/Off
Turning loadspeaker on allows other people in the room to listen to and participate in
the conversation. You may set the handset on a desk or table and leave your hands
free.
To turn loadspeaker on/off:
While on a call, press
To turn loudspeaker off, press
1.2 Turning Microphone Mute On/Off
Loud on to turn loudspeaker on.
Loud off.
Turning microphone mute on will mute your voice. That is you can hear the other
party but they cannot hear you.
While on a call, press
To turn microphone mute off, press
Mic Mute to turn microphone mute on.
Mic on.
1.3 Entering Phone Book
While on a call, you can access the find name function to scroll through names and
numbers using predefined shortcuts (up/down navigation keys). For more information about entering phone book, refer to “Predefined Shortcuts” on page 20. For more
information about using phone book, refer to “Phone Book” on page 29.
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1 Using the Menu
The handset offers a range of functions that are grouped into menus. The main menu
consists of seven menus: Phone Book, Call Register, Messages, MSF Function, External
Services, Status and Settings.
For more information about accessing and navigating the menu, refer to “Navigating
Handset” on page 17.
Note: If handset is in menu mode, and an incoming call arrives, then menu will be
dropped and the call handled as usual. When call is terminated, the handset returns to
menu mode.
1.1 Description of Menus
In the following you will find a short description of the seven menus. For more information about a specific menu, see reference in the end of each description or “List of
Menu Functions” on page 27, which will give you a quick overview of the functions of
each menu.
1.1.1 Phone Book
You can store numbers and names in your phone book.
The phone book can store up to 250 names with up to four numbers each. A maximum
of 24 digits, including spaces, is allowed for each number. Names are sorted alphabetically starting with their first character.
For more information about using phone book, refer to “Phone Book” on page 29.
1.1.2 Call Register
The call register keeps track of all your recent calls as it stores up to 40 of your incoming, outgoing and missed calls.
For more information about call register, refer to “Call Register” on page 34.
1.1.3 Messages
If supported by the subscribed system, you can send and receive messages from the
messages menu.
All messages is automatically stored in inbox or outbox. Messages can store up to 20
messages. A maximum of 72 letters, including spaces, is allowed for each message.
For more information about reading, writing and sending messages, refer to “Mes-
sages” on page 38.
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1.1.4 MSF Function
MSF Function is a special function based on MSF (Message Service Function). The
function requires special software in the main system.
1.1.5 External Services
External Services are features placed in the main system, and only available if the
handset is subscribed to a KIRK solution. External Services include: “View Clip Stack”,
“Delete Clip Stack” and “Local Phone Book”. The Local Phone Book is a common
phone book for all handsets subscribed to the actual system, and all handsets subscribed to the system are listed in the phone book. Additional numbers can be added to
the phone book by the system administrator.
1.1.6 Status
Status provides a quick overview of some of the handset settings and works as a shortcut, which makes it easy to change the basic settings according to your needs. For more
information about changing basic settings, refer to “Status” on page 47.
1.1.7 Settings
Settings offer you the opportunity to customize the handset according to your needs.
The settings can be changed at any time.
For more information about customizing the handset, refer to “Settings” on page 49 or
“Advanced...” on page 58.
1.2 List of Menu Functions
In the following you will find a list of the different menu functions. The list gives a
quick overview where to find the desired function of the handset.
Phone Book
Find name
Add name/number
Speed dial
Delete
Call Register
Incoming calls
Outgoing calls
Missed calls
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Delete
Messages
New message
Inbox
Outbox
Erase messages
Templates
MSF Function
Number:
Status
Silent
Headset
Auto answer
Battery
Ringing tone
Volume
Firmware version
Settings
Ringing volume
Ringing tone
Alerting volume
Vibrator
Silent mode
Auto key lock
Backlight
Auto answer
9 Out of range
10 Bluetooth
11 Advanced...
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1 Phone Book
You can store numbers and names in your phone book.
The phone book can store up to 250 names with four numbers each. A maximum of 24
digits, including spaces, is allowed for each number. Names are sorted alphabetically
starting with their first character.
If the display shows
Memory full, it is necessary to delete one or more names from the
phone book (refer to “Deleting Contact” on page 33).
1.1 Using the Alphanumeric Keyboard
The normal dialling keys (0-9) are used for writing the name to be placed in the phone
book. By pressing the keys a certain number of times the related letters will appear in
the display.
Spaces are made by using the 0-key.
Key changes between uppercase and lowercase letters, which is indicated on the
top left-hand corner of the display.
Pressing left or right side of navigation key will move the cursor.
To delete letters, place cursor behind letter and press
Delete.
1.2 Managing an Existing Contact
The phone book menu offers a range of possibilities to manage existing contacts and
makes it easy to add, edit or delete name and number.
Note: It is possible to add up to four numbers to a contact.
1.2.1 Finding Contact in Phone Book
The handset’s phone book is familiar to an ordinary phone book. However, the find
name function makes it easy to find a contact as you can jump directly to the desired
contact using the quick search as described below.
Press
Menu to enter main menu.
Scroll to
Scroll to
Phone Book and press Select.
Find name and press Select.
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To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Note: It is also possible to reach phone book without entering menu using a shortcut
(refer to “Predefined Shortcuts” on page 20).
1.2.2 Dialing Contact from Phone Book
To dial from phone book, refer to “Dial from Phone Book” on page 22.
1.2.3 Editing Name/Number
You can edit name and number of a contact in phone book at any time.
Press
Menu to enter main menu.
Scroll to
Scroll to
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
Press
Phone Book and press Select.
Find name and press Select.
press the navigation key continuously.
(refer to “Using the Alphanumeric Keyboard” on page 29).
Details.
If more than one number: scroll to the desired number and press
Scroll to
Edit
Edit name/number and press Select.
Name using the digits 0-9 (refer to “Using the Alphanumeric Keyboard” on
Select.
page 29).
Scroll to
Press
Number and edit number using the digits 0-9.
Save to store your changes.
1.2.4 Adding New Number
You can add a new number to a contact in phone book at any time. It is possible to add
up to four numbers to each contact.
Press
Menu to enter main menu.
Scroll to
Phone Book and press Select.
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Scroll to Find name and press Select.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Details.
If more than one number, press Select.
Scroll to
Add new number and press Select.
Enter the new number using the digits 0-9 and press
Save.
Repeat step 7-8 to add another number to the contact.
1.2.5 Adding to Speed Dial
You can assign a number to one of the speed-dialing keys 0-9. This way you only need
to press a single digit to find name and number of the contact, you want to phone.
Note: A maximum of 10 speed dial numbers is allowed.
For more information about making a call using speed dial, refer to “Speed Dial” on
page 24.
Press
Menu to enter main menu.
Scroll to
Scroll to
Phone Book and press Select.
Find name and press Select.
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To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Details.
If more than one number: scroll to the desired number and press Select.
Scroll to
Scroll to the desired position and press
Add to speed dial and press Select.
Add name.
If position is occupied, press
Yes to replace existing speed dial.
1.2.6 Deleting Number
You can delete a single number at any time and still keep the rest of the belonging
numbers of a contact. If you want to delete a contact and all belonging numbers, refer
to “Deleting Contact” on page 33.
Menu to enter main menu.
Press
Scroll to
Scroll to
Phone Book and press Select.
Find name and press Select.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Details.
If more than one number: scroll to the desired number and press
Scroll to
Press
Delete number and press Select.
Ok to confirm.
Select.
1.2.7 Deleting Speed Dial
Use this function to delete a speed dial number, or replace it with a new speed dial
when necessary. For more information about replacing a speed dial, refer to “Adding
to Speed Dial” on page 31.
Press
Menu to enter main menu.
Scroll to
Phone Book and press Select.
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Scroll to Delete and press Select.
Scroll to
Scroll to the desired speed dial number and press
Speed dial number and press Select.
Delete.
1.2.8 Deleting Contact
Use the delete name and number function if you want to delete a contact and all the
belonging numbers. If you only want to delete a single number and keep the contact
and the rest of the belonging numbers, refer to “Deleting Number” on page 32.
Press
Menu to enter main menu.
Scroll to
Phone Book and press Select.
Scroll to
Find name and press Select.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Details.
If more than one number, press Select.
Scroll to
Press
Delete name/number and press Select.
OK to confirm.
1.3 Adding New Contact
Use the add name/number function when you want to add a new contact to phone
book.
Note: It is possible to add up to four numbers to a contact.
Press
Menu to enter main menu.
Scroll to
Scroll to
Write the name of the contact using the digits 0-9 (refer to “Using the
Alphanumeric Keyboard” on page 29).
Phone Book and press Select.
Add name/number and press Select.
Scroll to number and enter the number to be stored (max. 24 digits).
Press
Save to store name and number.
Page 34
Note: If display shows Memory full, it is necessary to delete one or more contacts from
phone book (refer to “Deleting Contact” on page 33).
1 Call Register
The call register menu can store up to 40 of your incoming, outgoing and missed calls.
Call register is divided into lists of: incoming calls, outgoing calls and missed calls.
If memory of call register is full, the handset will automatically erase the oldest call
when a new call is received in call register. If you want to delete calls from call register
manually, refer to “Delete” on page 37.
Note: When you turn off the handset, all content of call register is deleted if the
subscribed system does not resend the information to the handset.
1.1 Incoming Calls
Incoming call is a list of all your incoming calls sorted by date and time of the call,
starting with the latest call.
If name and number of incoming call already exits in your phone book, the incoming
call will be represented with the name of the contact. If name and number do not exist
in your phone book, the handset cannot recognize the number and the incoming call
will only be represented by the number.
In both cases, incoming call register provides details about incoming calls, such as
time, date and length of conversation.
It is possible to add name and number of an incoming call to phone book or to delete
an incoming call from the list.
1.1.1 Viewing List of Incoming Calls
Press Menu to enter main menu.
Scroll to
Scroll to
Call Register and press Select.
Incoming Calls and press Select.
1.1.2 Adding an Incoming Call to Phone Book
If you have an incoming call and the number is not in phone book it is possible to add
it to phone book from the incoming call list.
Press
Menu to enter main menu.
Scroll to
Scroll to
Call Register and press Select.
Incoming Calls and press Select.
Page 35
Scroll to the desired call and press Details.
Press
Options.
Scroll to
Add to phone book and press Select
Write the name of the contact using the digits 0-9 (refer to “Using the
Alphanumeric Keyboard” on page 29) and press
Save.
1.1.3 Deleting an Incoming Call from List
Press Menu to enter main menu.
Scroll to
Call Register and press Select.
Scroll to
Scroll to the desired call and press
Press
Press
Incoming Calls and press Select.
Details.
Options and scroll to Delete from list.
Select to confirm.
1.2 Outgoing Calls
Outgoing calls is a list of all your outgoing calls sorted by date and time of the call,
starting with the latest call.
If name and number of the outgoing call already exits in your phone book, the outgoing call will be represented with the name of the contact. If name and number do not
exist in your phone book, the handset can not recognize the number and the outgoing
call will only be represented by the number.
In both cases, outgoing call register provides details about outgoing calls, such as time,
date and length of conversation.
It is possible to add name and number of an outgoing call to your phone book, or to
delete an outgoing call from the list.
1.2.1 Viewing List of Outgoing Calls
Press Menu to enter main menu.
Scroll to
Call Register and press Select.
Scroll to
Outgoing Calls and press Select.
1.2.2 Adding an Outgoing Call to Phone Book
If you have made a call and the number is not in phone book, it is possible to add it to
phone book from the outgoing call list.
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Press Menu to enter main menu.
Scroll to
Scroll to
Call Register and press Select.
Outgoing Calls and press Select.
Scroll to the desired call and press
Press
Options.
Scroll to
Add to phone book and press Select.
Details.
Write the name of the contact using the digits 0-9 (refer to “Using the
Alphanumeric Keyboard” on page 29) and press
Save.
1.2.3 Deleting an Outgoing Call from List
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired call and press
Press
Call Register and press Select.
Outgoing Calls and press Select.
Details.
Options and scroll to Delete from list.
Press Select to confirm.
1.3 Missed Calls
Missed calls is a list of all your missed calls sorted by date and time of the call, starting
with the latest call.
If the name and number of the missed call already exits in your phone book, the missed
call will be represented with the name of the contact. If the name and number do not
exist in your phone book, the handset cannot recognize the number and the missed call
will only be represented by the number.
In both cases, missed call register provides details about missed calls, such as time,
date and length of conversation.
It is possible to add name and number of a missed call to your phone book or to delete
a missed call from the list.
1.3.1 Viewing List of Missed Calls
Press Menu to enter main menu.
Scroll to
Scroll to
Call Register and press Select.
Missed Calls and press Select.
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1.3.2 Adding a Missed Call to Phone Book
If you have a missed call and the number is not in phone book, it is possible to add it to
phone book from the missed call list.
Press
Menu to enter main menu.
Scroll to
Call Register and press Select.
Scroll to
Scroll to the desired missed call and press
Missed Calls and press Select.
Details.
Press Options.
Scroll to
Add to phone book and press Select.
Write the name of the contact using the digits 0-9 (refer to “Using the
Alphanumeric Keyboard” on page 29) and press
Save.
1.3.3 Deleting a Missed Call from List
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired missed call and press
Press
Call Register and press Select.
Missed Calls and press Select.
Details.
Options and scroll to Delete from list.
Press Select to confirm.
1.4 Delete
The call register menu can store up to 40 of your incoming, outgoing and missed calls.
If the memory of call register is full, the handset will automatically erase the oldest call
when a new call need to be stored in the call register.
If you want to erase manually, use the following delete functions to empty lists in the
call register.
1.4.1 Deleting All Incoming Calls
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Press
Call Register and press Select.
Delete and press Select.
Incoming calls and press Select.
Yes to empty list.
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Note: If you only want to delete a single incoming call, see “Deleting an Incoming Call
from List” on page 35.
1.4.2 Deleting All Outgoing Calls
Press Menu to enter main menu.
Scroll to
Call Register and press Select.
Scroll to
Scroll to
Press
Delete and press Select.
Outgoing calls and press Select.
Yes to empty list.
Note: If you only want to delete a single outgoing call, see “Deleting an Outgoing Call
from List” on page 36.
1.4.3 Deleting All Missed Calls
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Press
Call Register and press Select.
Delete and press Select.
Missed calls and press Select.
Yes to empty list.
Note: If you only want to delete a single missed call, see “Deleting a Missed Call from
List” on page 37.
1.4.4 Deleting All Calls from All Lists
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Call Register and press Select.
Delete and press Select.
All calls and press Select.
Press
Yes to empty all folders.
1 Messages
If supported by the subscribed system, you can write, send and receive messages from
the messages menu. You write messages using the alphanumeric keyboard. For more
information, refer to “Using the Alphanumeric Keyboard” on page 29.
All messages are automatically stored in inbox or outbox.
The inbox is a list of all received messages, while outbox is a list of all sent messages.
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Both lists are sorted by time and date, starting with the latest.
If the name and number of the message already exits as a contact in your phone book,
the message in the inbox or outbox will be represented with the name of the contact. If
the name and number do not exists in your phone book, the handset cannot recognize
the number and the message will only be represented by the number.
If you save a message in outbox for later handling, the message will be represented by
the beginning of the text message.
Inbox and outbox can store up to 20 messages in total. A maximum of 72 letters,
including spaces, is allowed for each message.
If the memory of inbox and outbox is full, the handset will automatically erase the oldest message when a new message need to be stored.
If you want to delete messages from inbox or outbox manually, refer to “Erasing a Sin-
gle Message” on page 46, “Erase All Read Messages from Inbox” on page 46, “Erase All
Messages from Inbox” on page 46, “Erase All Messages from Outbox” on page 47 and
“Erase All Messages” on page 47.
1.1 Writing and Sending a New Message
Press Menu to enter main menu.
Scroll to
Scroll to
Messages and press Select.
New message and press Select.
Write a message.
Optionally, you can use a template: Press
Select, scroll to desired template, press Options, scroll to Select and press
Select. For more information about templates, refer to “Saving a New Message as a
Options, scroll to Use template, press
Template” on page 40, “Saving a Received Message as a Template” on page 40,
“Sending Messages Using Templates” on page 41 and “Erasing a Single Template” on
page 45.
Press
Options and scroll to Send.
Press
Select and then press Search to find the receiver.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Select.
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If more than one number: scroll to desired number.
Press
Select and then press Send.
When the message has been sent, the envelope icon will appear. Press
Ok to
accept.
1.1.1 Clearing Text Field
Use the clear text function, when you are writing a new message and want to start all
over.
Options.
Press
Scroll to
Clear text and press Select.
1.2 Saving a New Message in Outbox
You can write a message and then save it in outbox for later handling.
Press
Menu to enter main menu.
Scroll to
Scroll to
Write a message and press
Scroll to
Scroll to
Messages and press Select.
New message and press Select.
Options.
Save message and press Select.
Outbox and press Select.
1.3 Saving a New Message as a Template
After writing a message you can save it as a template for later use.
Press
Menu to enter main menu.
Scroll to
Scroll to
Write a message and press
Scroll to
Scroll to
If memory is full: press
Messages and press Select.
New message and press Select.
Options.
Save message and press Select.
Templates and press Select.
Ok.
Scroll to the desired position and press Select.
1.4 Saving a Received Message as a Template
You can save a message from inbox as a template for later use.
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Press Menu to enter main menu.
Scroll to
Scroll to
Messages and press Select.
Inbox and press Select.
Scroll to desired message and press
Press
Options.
Scroll to
Press
Scroll to
Scroll to
Forward
Options.
Save message and press Select.
Templates and press Select.
and press Select.
Select.
1.5 Sending Messages Using Templates
You can create up to 10 templates in relation to the kind of message you often need to
send. To create a new template, refer to “Saving a New Message as a Template” on
page 40 and “Saving a Received Message as a Template” on page 40.
When using a template in a message you have two options:
• Use a template from the very beginning of the process (see below)
• Insert a template in a message when you are in the process of writing a message
(refer to “Writing and Sending a New Message” on page 39).
To use a template in a message:
Press
Menu to enter main menu.
Scroll to
Scroll to
Messages and press Select.
Templates and press Select.
Scroll to the desired template and press
Scroll to
Select and press Select.
If relevant, write additional text.
Press
Options.
Scroll to Send and press Select.
Press Search to find the receiver.
To find a name you can:
Option.
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• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Select.
If more than one number: scroll to desired number.
Press
Select and then press Send.
1.6 Reading a Message
In addition to the messages for general use as described in this chapter, you can receive
other types of messages. These types of messages cannot be sent from your handset,
but are sent from an external application. The external applications may vary from system to system. For more information, please contact your system administrator.
Examples of messages sent from an external application are:
• Long messages
Long messages have a maximum length of 72 characters and are saved in inbox in
the handset. If supported by the subscribed system, you can also write and send this
type of messages from your handset.
• Short messages
Short messages have a maximum length of 36 characters and is not saved in the
handset.
• Call back messages
Call back messages also contain contact information.
In the following, you will find a description of how to read the different types of messages.
1.6.1 Reading a Long Message
The envelope icon appears in the display, when you receive a long message.
To read the long message:
Press
Details to enter inbox.
Scroll to the desired message and press
above the text message.
Note: New messages appear in the beginning of the list as they are sorted by time and
date, starting with the latest.
Select. Time and date of message is shown
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Note: Read messages are marked with an X in inbox.
To read the long message later:
• If you want to read the message later, press
Exit.
The envelope icon will then be placed in the status bar, indicating that there is an
unread message in inbox.
1.6.2 Reading a Short Message
The envelope icon and the text message appear in the display, when you receive a
short message.
To delete the short message:
• Press
OK.
1.6.3 Reading a Call Back Message
The envelope icon , text message and contact information appear in the display,
when you receive a call back message. The display shows text message and contact
information alternately.
To act on the call back message:
• Press to call the call back number in the message.
To delete the call back message:
• Press
Ok.
1.7 Replying a Message
When you want to reply a message from your inbox, you have three options:
• Write a new message in an empty screen
• Write in continuation of original text (received message)
• Insert a template
1.7.1 Reply Using an Empty Screen
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired received message and press
Press
Messages and press Select.
Inbox and press Select.
Select.
Options.
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Scroll to Reply and press Select.
Scroll to
Write a message and press
Empty screen and press Select.
Options.
Scroll to
Press
Send and press Select.
Send.
1.7.2 Reply in Continuation of Original Text
Note: Original text refers to the received text message.
Menu to enter main menu.
Press
Scroll to
Scroll to
Scroll to the desired received message and press
Press
Scroll to
Scroll to
Messages and press Select.
Inbox and press Select.
Select.
Options.
Reply and press Select.
Original text and press Select.
Write a message in continuation of received message and press
Scroll to
Press
Send and press Select.
Send.
1.7.3 Reply Using a Template
Press Menu to enter main menu.
Options.
Scroll to
Scroll to
Messages and press Select.
Inbox and press Select.
Scroll to the desired message and press
Press
Options.
Scroll to
Scroll to
Reply and press Select.
Template and press Select.
Scroll to the desired template and press
Scroll to
Select and press Select.
If relevant, write additional text.
Press
Options.
Scroll to
Send and press Select. Then press Send.
Select.
Options.
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1.8 Forwarding a Message
If you want to forward a message to a contact, do the following:
Menu to enter main menu.
Press
Scroll to
Scroll to
Messages and press Select.
Inbox and press Select.
Scroll to the desired received message and press
Press
Options.
Scroll to
Press
Forward and press Select.
Send and then press Search.
Select.
To find a name you can:
• Scroll until you reach the desired name. To scroll through the names quickly
press the navigation key continuously.
• Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name
(refer to “Using the Alphanumeric Keyboard” on page 29).
Press
Select
If more than one number: scroll to desired number.
Press
Select and then press Send.
1.9 Resending a Message
If you want to resend a message to a contact, do the following:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired message and press
Press
Scroll to
Messages and press Select.
Outbox and press Select.
Select.
Options.
Resend and press Select.
Press
Options.
Scroll to
Press
Send and press Select.
Send.
1.10 Erasing a Single Template
Use this function to delete a template, or replace the template with a new template
Page 46
when the memory is full. For more information about replacing a template, refer to
“Saving a New Message as a Template” on page 40.
Press
Menu to enter main menu.
Scroll to
Messages and press Select.
Scroll to
Scroll to the desired template and press
Scroll to
Press
Templates and press Select.
Options.
Erase and press Select.
Yes to erase the template.
1.11 Erasing a Single Message
The handset will automatically erase the oldest message when the memory of inbox
and outbox is full (refer to “Messages” on page 38).
If you want to delete a message manually, do the following:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to the desired message and press
Press
Scroll to
Press
Messages and press Select.
Inbox or Outbox and press Select.
Select.
Options.
Erase and press Select.
Yes to erase the message.
1.12 Erase All Read Messages from Inbox
Use this function to erase all read messages from inbox. This way you do not risk erasing messages that you have not had time to read yet.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Press
Messages and press Select.
Erase messages and press Select.
All read and press Select.
Yes to erase all read messages from inbox.
1.13 Erase All Messages from Inbox
Use this function to erase all messages from inbox.
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Press Menu to enter main menu.
Scroll to
Scroll to
Messages and press Select.
Erase messages and press Select.
Scroll to
Press
Inbox and press Select.
Yes to erase all messages from inbox.
Note: If you only want to erase a single message from inbox, refer to “Erasing a Single
Message” on page 46.
1.14 Erase All Messages from Outbox
Use this function to erase all messages from your outbox.
Menu to enter main menu.
Press
Scroll to
Scroll to
Scroll to
Press
Messages and press Select.
Erase messages and press Select.
Outbox and press Select.
Yes to erase all messages from outbox.
Note: If you only want to erase a single message from the outbox, see “Erasing a Single
Message” on page 46.
1.15 Erase All Messages
Use this function to erase all messages from inbox and outbox. If you want to be sure
not to erase unread messages, refer to “Erase All Read Messages from Inbox” on page
46.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Press
Messages and press Select.
Erase messages and press Select.
All and press Select.
Yes to erase all messages from all folders.
1 Status
The status menu provides an overview of some of the handset settings and works as a
shortcut to these making it easy to change the settings according to your needs. The
status menu also provide information about battery capacity.
In the following you will find a description of the settings to be found in the status
menu.
Page 48
1.1 Silent
When silent mode is turned on, the handset will not ring when a call arrives. However,
you will still be able to see the arriving call in the display.
For more information about changing settings for silent mode, refer to “Silent Mode”
on page 50.
1.2 Headset
Using headset allows you to keep up your activities and use the phone at the same
time.
For more information about changing settings for headset, refer to “Scroll to On or Off
and press Change.” on page 58.
1.3 Auto Answer
When auto answer is turned on, the handset automatically goes off hook when ringing.
If subscribed to a wireless solution, the handset automatically goes on hook when calls
are terminated.
For more information about changing settings for auto answer, refer to “Auto Answer”
on page 53.
1.4 Battery
The battery function shows remaining battery capacity.
The indication on the display is not necessarily an exact reflection of the remaining
speech time, but only an indication of the voltage on the battery.
To check remaining battery capacity:
Press
Menu to enter main menu.
Scroll to
Status and press Select.
1.5 Ringing Tone
The ring tone is followed by a number indicating the chosen tone of the ringer.
You can distinguish between an internal and external call by the ring tone. The ring
tone of an internal call is followed by three short beeps.
For more information about changing ring tone, refer to “Ringing Tone” on page 49.
Page 49
1.6 Volume
Adjusts ringing volume according to the noise level of the surrounding environment.
For more information about adjusting ringing volume, refer to “Ringing Volume” on
page 49.’
1.7 Firmware Version
Information about the firmware version provided for the system administrator.
1 Settings
The setting menu offers you the opportunity to customize the handset according to
your needs. The settings can be changed at any time. The setting menu consists of:
ringing volume, ringing tone, alerting volume, vibrator, silent mode, auto key lock,
backlight, auto answer, out of range and advanced settings.
Note: Advanced settings are described separately in the next chapter.
In the following you will find a description of how to customize the handset.
1.1 Ringing Volume
To adjust the volume of the ring tone:
Menu to enter main menu.
Press
Scroll to
Scroll to
Settings and press Select.
Ringing volume and press Select.
Press left or right side of navigation key to adjust the volume of the ring tone.
Press
Set.
1.2 Ringing Tone
The ring tone is followed by a number indicating the chosen tone of the ringer.
You can distinguish between an internal and external call by the ring tone. The ring
tone of an internal call is followed by three short beeps.
To choose a new ring tone:
Press
Menu to enter main menu.
Scroll to
Scroll to
Settings and press Select.
Ringing tone and press Select.
Page 50
Scroll to the desired ring tone and press Change to select and listen to the
chosen ring tone. Repeat the process if you want to choose and listen to
other ring tones.
1.3 Alerting Volume
Alerts are short beeps that appear when:
• You receive a new message.
• You send a message.
• The handset is moving out of range.
• The handset is out of range.
• The battery capacity is low.
• You create a login.
To adjust alerting volume:
Press
Menu to enter main menu.
Scroll to
Scroll to
Settings and press Select.
Alerting volume and press Select.
Press the left or right side of the navigation key to adjust the volume of the ringer.
Press
Set.
1.4 Vibrator
When vibrator is turned on, the handset will vibrate when an incoming call arrives.
To turn vibrator on/off:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Vibrator and press Select.
On or Off and press Change.
Note: When charging, handset will not vibrate.
1.5 Silent Mode
When silent mode is turned on, the handset will not ring when a call arrives. However,
you will still be able to see the arriving call in the display.
To turn silent mode on/off:
Page 51
Press Menu to enter main menu.
Scroll to
Scroll to
Settings and press Select.
Silent mode and press Select.
Scroll to
On or Off and press Change.
Note: It is also possible to turn Silent mode on or off without entering menu. While on
hook, press
Menu followed by #.
1.5.1 Changing Settings of Silent Mode
When silent mode is turned on, you can select other ways of indicating incoming calls
or messages:
• Display flashing
When turned on, the display will flash when an incoming call or message arrives.
• Vibrator
When turned on, the handset will vibrate when an incoming call or message arrives.
• Short ring
When turned on, a short ring will appear when an incoming call arrives.
To change settings of silent mode:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to the desired setting and press
Settings and press Select.
Silent Mode and press Select.
Settings and press Change.
Select.
1.6 Auto Key Lock
Use auto key lock to prevent keys from being accidentally pressed.
With auto keylock turned on the handset will automatically lock keypad after 30 seconds. To manually lock/unlock keypad, press
To turn auto key lock on/off:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Auto key lock and press Select.
On or Off and press Change.
Menu followed by .
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To answer a call when auto key lock is on, press . When you end the call, keypad
automatically locks.
1.7 Backlight
The display backlight automatically turns on when an incoming call or message
arrives, or a key is pressed.
The backlight turns off when handset is in standby mode after a preset period of time
delay.
1.7.1 Setting Backlight at Dimmed
When setting display backlight at dimmed, display information can still be seen
vaguely when handset is in standby mode.
Press
Menu to enter main menu.
Scroll to
Settings and press Select.
Scroll to
Scroll to
Backlight and press Select.
Dimmed and press Change.
1.7.2 Turning Backlight Off
Turning display backlight off when handset is in standby mode will save battery
power.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Backlight and press Select.
Off and press Change.
1.7.3 Adjusting Backlight Delay
You can adjust the period of time before backlight turns off when handset is in standby mode.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Press left and right side of navigation key to adjust backlight delay.
Press
Settings and press Select.
Backlight and press Select.
Delay and press Change.
Set.
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1.8 Auto Answer
When auto answer is turned on, the handset automatically goes off hook when an
incoming call arrives.
If subscribed to a wireless solution, the handset automatically goes on hook when calls
are terminated.
To turn auto answer on/off:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Auto answer and press Select.
On or Off and press Change.
Note: When charging, auto answer is inactive.
1.8.1 Changing Settings of Auto Answer
When auto answer is turned on, you can select different situations where to use auto
answer.
Settings of auto answer are:
• Lift from charg.
When turned on, the handset automatically goes off hook when removed from
charger.
• After 1. ring
When turned on, the handset automatically goes off hook after the first ring.
• When headset
When turned on, the handset automatically goes off hook, when you are using a
headset.
• Loadspeaker on
When turned on, the handset automatically goes off hook and turns on loadspeaker.
To change settings of auto answer:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Auto answer and press Select.
Settings and press Change.
Scroll to the desired setting and press
Select.
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1.9 Out of Range
The out of range indicator appears when handset is moving out of or already is out of
range of base station.
Note: When the handset has been outside the coverage area, it can take up to 30
seconds before the handset is back on the system after re-entering coverage area.
To turn out of range on/off:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Out of range and press Select.
On or Off and press Change.
1.9.1 Changing Settings of Out of Range
The handset offers two types of out of range alerts:
• Icon only
• Tone (beep) + icon
With the out of range indicator turned on:
• If handset is moving out of range, the low signal icon will appear in display.
• If the handset gets out of range, the no signal icon will appear in display. If tone +
icon is selected, beeps will appear with short intervals as long as the handset is out
of range.
To change the settings:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to the desired alert and press
Settings and press Select.
Out of range and press Select.
Settings and press Change.
Select.
1.10 Bluetooth (only KIRK 5040)
Bluetooth allows you to connect the handset to a compatible device with bluetooth
connectivitiy within 10 metres (32 feet). When a wireless headset is connected to the
KIRK 5040, it is possible to disconnect the headset from the handset (12.10.5) , to connect the headset to the handset again (12.10.6), to remove the headset from the device
list (12.10.7), to connect automatically to the handset (12.10.8), to adjust the headset vol-
Page 55
ume (12.10.9), to switch the audio between the headset and the handset (12.10.10), and
finally it is possible to redial the last number entered in the handset (12.10.11).
1.10.1 Activate Bluetooth Function
To use the bluetooth funcition, you must activate the bluetooth function.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Bluetooth and press Select.
Active and press Select.
On and press Select. The Bluetooth function is now activated.
1.10.2 Pair Wireless Headset with the Handset
When setting up a bluetooth connection, you will need to search for a compatible
device with bluetooth connectivity in order to pair this device to your handset. You
will need a pin code of 1-16 numeric characters. (Consult the user guide of the Bluetooth headset for the pin code information). You are only asked to enter this pin code
the first time you connect to the device.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Select the headset code number listed in the display of the handset and press
then press
Enter pin code and press Ok .
Press
Scroll to
Press
Settings and press Select.
Bluetooth and press Select.
Search to search for compatible bluetooth headset and press Select.
Add.
Ok, and press Options in order to connect to the headset.
Connect and press Select.
Ok. The wireless headset is now connected to your KIRK 5040 Handset.
Stop,
1.10.3 Deactivate Bluetooth
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Bluetooth and press Select.
Active and press Select.
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Activate Off by pressing Select. Bluetooth is now deactivated, and any bluetooth
device connected to the handset has now been disconnected.
1.10.4 Activate Bluetooth Again
Press Menu to enter main menu.
Scroll to
Settings and press Select.
Scroll to
Scroll to
Press
Press
Press
Bluetooth and press Select.
Device list and press Select.
Yes, and Bluetooth is activated again.
Options and scroll to Connect.
Select to connect to the headset again.
1.10.5 Disconnect Wirelees Headset.
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Bluetooth and press Select.
Active and press Select.
Disconnect headset, press Select and press Yes to disconnect the
headset.
1.10.6 Connect Wireless Headset again
Press Menu to enter main menu.
Scroll to
Scroll to Bluetooth and press Select.
Scroll to
Settings and press Select.
Active and press Select.
Activate
On by pressing Select, then press Exit.
Press Options and scroll to Connect.
Press
Select, then press Ok. The wireless headset is now connected to your KIRK
5040 Handset.
1.10.7 Remove Wireless Headset from the Device List
Press Menu to enter main menu.
Scroll to
Settings and press Select.
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Scroll to Bluetooth and press Select.
Scroll to
Press
Device list and press Select.
Options.
Scroll to
Delete and press Select.
Press Yes to remove the headset from the device list.
1.10.8 Auto Connect
It is possible to connect automatically to the handset when the headset is turned on.
Press
Menu to enter main menu.
Scroll to
Settings and press Select.
Scroll to Bluetooth and press Select.
Scroll to
Scroll to
Activate
Active and press Select.
Settings and press Select.
Auto connet by pressing Select, then press Back. The wireless headset
will now connect automatically to the handset when the headset is turned on.
1.10.9 Wireless Headset Volume
When the handset is on hook, it is possible to adjust the start speaking
volume of the wireless headset.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Settings and press Select.
Bluetooth and press Select.
Active and press Select.
Scroll to
Scroll to
Settings and press Select.
Headset volume and press Select.
Press left or right side of navigation key to adjust the volume.
1.10.10 Switch Between Wireless Headset and Handset
When the headset is active and the handset is off hook, the audio can be switched
between the headset and the handset
Activate handset / headset soft key by pressing the left or the right side of the
navigation key.
Press
Handset, and the audio is switched to the handset.
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Press Headset, and the audio is switched back to the headset.
1.10.11 Last Number Redial
Consult the user guide of the wireless headset for last number redial instructions.
1.11 Advanced...
In the setting menu it is also possible to define the following advanced settings: language, any key answer, headset, long key, login and time and date.
1.11.1 Language
There are 10 predefined languages in the handset: English, Spanish, French, German,
Dutch, Czech, Italian, Danish, Norwegian and Swedish.
Menu to enter main menu.
Press
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Scroll to
Scroll to the desired language and press
Language and press Select.
Select.
1.11.2 Any Key Answer
When turned on, you can answer a call by pressing any key.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Any key answer and press Select.
On or Off and press Change.
1.11.3 Long Key
The long key function supports system features and defines a long key press to digits
between 0-9. The long key press can be defined as speed dials (refer to “Speed Dial” on
page 24) or as MSF messages. MSF messages are system dependent. If supported by
the subscribed system, a MSF message sent to the system could for example return system features to the handset.
To change long key definition:
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Press Menu to enter main menu.
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Scroll to
Scroll to desired definition and press
Long key and press Select.
Change.
1.11.4 Login
Before you can use the registered handset it is necessary to subscribe the handset to a
system (login). The handset can be subscribed to up to 10 different systems. To subscribe to a system, refer to “Creating a Login” on page 60.
1.11.4.1 Selecting a Login
If you want to change to another system manually, do the following:
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Scroll to the desired login and press
Settings and press Select.
Advanced and press Select.
Login and press Select.
Select Login and press Select.
Select.
1.11.4.2 Removing a Login
Logins can be removed from the system in use and from the 9 other systems (if connected).
Note: Removing a login requires a password. Password is factory set at 0000.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Scroll to the desired login and press
Enter your password and press
Settings and press Select.
Advanced and press Select.
Login and press Select.
Remove login and press Select.
Select.
Ok.
Note: If the system in use is removed, it is necessary to select one of the remaining
systems or to subscribe to a new one.
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Note: If one of the systems not chosen is removed, the handset remains connected to
the system in use.
1.11.4.3 Creating a Login
To create a login, the system must allow subscriptions to be made. Some systems also
require an Authentication Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to which you want to subscribe.
Authentication Codes and system ID’s will be provided be the system administrator.
You can subscribe up to 10 systems, that is create 10 logins.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Login and press Select.
Create login and press Select. The handset will start searching for a
system.
Scroll to the found system and press
If required, enter an AC Code and press
Press
Ok.
Select.
Ok to connect to the system.
Note: If the handset is already subscribed to 10 systems, you will have to remove a
subscription before creating a new subscription (refer to “Removing a Login” on page 59).
1.11.4.4 Selecting Login Automatically
When auto login is turned on, the handset automatically change to another system
when necessary. Auto login should only be used when systems are separate, with no
overlaps.
Note: To activate auto login your handset must be subscribed to at least two systems.
Press
Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Login and press Select.
Auto login and press Select.
If
Off is selected, press Change to select On.
The handset automatically selects a system. The selected system is marked with an
A.
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1.11.5 Time & Date
Note: When you turn off the handset, the settings of time are deleted if the subscribed
system does not resend the information to the handset.
1.11.5.1 Choose Time Format
Press Menu to enter main menu.
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Scroll to
Scroll to
Scroll to desired time format and press
Time & date and press Select.
Time format and press Select.
Change.
1.11.5.2 Set Time
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Time & date and press Select.
Change time and press Select.
Place cursor on the digit, you want to change.
Press a digit. The cursor will then automatically jump to the next digit.
Press
Change.
1.11.5.3 Choose Date Format
Press Menu to enter main menu.
Scroll to
Scroll to
Scroll to
Scroll to
Settings and press Select.
Advanced and press Select.
Time & date and press Select.
Date format and press Select.
Scroll to desired date format and press
1.11.5.4 Set Date
Press Menu to enter main menu.
Scroll to
Settings and press Select.
Change.
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Scroll to Advanced and press Select.
Scroll to
Scroll to
Time & date and press Select.
Change date and press Select.
Scroll to desired date format and press
Change.
Place cursor on the digit, you want to change.
Press a digit. The cursor will then automatically jump to the next digit.
Press
Change.
1 General Information
1.1 Troubleshooting
The handset freezes.
Remove and replace battery pack. Press left softkey to turn on the handset.
The handset does not ring.
Check whether
The handset cannot find a system ID at
Check whether the system is set to allow subscriptions.
The handset cannot subscribe even if system ID has been found.
Check if Authentication Code is necessary.
Not possible to turn on the handset.
Check if battery is connected. If yes, charge the battery.
The handset turn off when receiving a call and going off-hook.
Charge the battery. If still a problem change the battery as it might be defective.
1.2 Information
Silent mode is turned On.
Create Login.
1.2.1 Error information
Improper function of the handset might be related to the infrastructure to which the
handset is connected to.
Before declaring a handset for repair be sure that the main system is operating properly.
Warranty
The handset is covered by a normal warranty solution, except the battery. The lifetime
of the battery depends on the general use of the handset.
The handset is not covered by a general warranty if:
Page 63
• The handset is exposed to water or metal dust.
• The handset is mistreated.
• The handset is exposed to unauthorized break-in.
Approvals
Access profile: EN 300444 V1.4.1:2002
EN 301 489 - 1: Version 1.4.1
EN 301 489 - 6: Version 1.2.1
Radio: EN 301 406 V1.5.1. 2003
Safety: EN 60950-1: 2001 + A11 + CORRIG
Size and weight
Size: 146 x 48 x 19mm
Weight: 110 g incl. battery ± 10 g
Capacity
Active talking time up to 20 hours
Stand-by time up to 200 hours
Temperature and air pressure
Operating temperature: 0-40
Air pressure: Normal atmosphere condition
°C/32-104°F
This KIRK 5020 / 5040 Handset has been marked with
the CE mark. This mark indicates compliance with EEC
Directives 89/336/EEC, 73/23/EEC 1999/5/EC. A full
copy of the Declaration of conformity can be obtained
from Polycom Ltd, 270 Bath Road, Slough, Berkshire,
SL1 4DX, UK.
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Cesky [Czech]:
Dansk
[Danish]:
Deutsch
[German]:
Eesti
[Estonian]:
English:
Polycom (UK) Ltd tímto prohlašuje, že tento KIRK 5020 /
5040 Handset je ve shode se základními požadavky a
dalšími príslušnými ustanoveními smernice 1999/5/ES.
Undertegnede Polycom (UK) Ltd erklærer herved, at
følgende udstyr KIRK 5020 / 5040 Handset overholder de
væsentlige krav og øvrige relevante krav i direktiv 1999/5/
EF.
Hiermit erklärt Polycom (UK) Ltd, dass sich das Gerät KIRK
5020 / 5040 Handset in Übereinstimmung mit den
grundlegenden Anforderungen und den übrigen
einschlägigen Bestimmungen der Richtlinie 1999/5/EG
befindet.
Käesolevaga kinnitab Polycom (UK) Ltd seadme KIRK 5020
/ 5040 Handset vastavust direktiivi 1999/5/EÜ
põhinõuetele ja nimetatud direktiivist tulenevatele teistele
asjakohastele sätetele.
Hereby, Polycom (UK) Ltd. declares that this KIRK 5020 /
5040 Handset is in compliance with the essential
requirements and other relevant provisions of Directive
1999/5/EC.
Español
[Spanish]:
Ελληνική
[Greek]:
Français
[French]:
Italiano
[Italian]:
Íslenska
(Icelandic):
Latviski
[Latvian]:
Por medio de la presente Polycom (UK) Ltd declara que el
KIRK 5020 / 5040 Handset cumple con los requisitos
esenciales y cualesquiera otras disposiciones aplicables o
exigibles de la Directiva 1999/5/CE.
ΜΕ ΤΗΝ ΠΑΡΟΥΣΑ Polycom (UK) Ltd ∆ΗΛΩΝΕΙ ΟΤΙ
KIRK 5020 / 5040 handset ΣΥΜΜΟΡΦΩΝΕΤΑΙ ΠΡΟΣ ΤΙΣ
ΟΥΣΙΩ∆ΕΙΣ ΑΠΑΙΤΗΣΕΙΣ ΚΑΙ ΤΙΣ ΛΟΙΠΕΣ ΣΧΕΤΙΚΕΣ
∆ΙΑΤΑΞΕΙΣ ΤΗΣ Ο∆ΗΓΙΑΣ 1999/5/ΕΚ.
Par la présente Polycom (UK) Ltd déclare que l'appareil
KIRK 5020 / 5040 Handset est conforme aux exigences
essentielles et aux autres dispositions pertinentes de la
directive 1999/5/CE.
Con la presente Polycom (UK) Ltd dichiara che questo
KIRK 5020 / 5040 Handset è conforme ai requisiti essenziali
ed alle altre disposizioni pertinenti stabilite dalla direttiva
1999/5/CE.
Hér með lýsir Polycom (UK) Ltd yfir því að KIRK 5020 /
5040 Handset er í samræmi við grunnkröfur og aðrar
kröfur, sem gerðar eru í tilskipun 1999/5/EC
Ar šo Polycom (UK) Ltd deklare, ka KIRK 5020 / 5040
Handset atbilst Direktivas 1999/5/EK butiskajam prasibam
un citiem ar to saistitajiem noteikumiem.
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Lietuviu
[Lithuanian]:
Šiuo Polycom (UK) Ltd deklaruoja, kad šis KIRK 5020 /
5040 Handset atitinka esminius reikalavimus ir kitas 1999/
5/EB Direktyvos nuostatas.
Nederlands
[Dutch]:
Malti
[Maltese]:
Magyar
[Hungarian]:
Norsk
[Norwegian]:
Polski [Polish]:
Português
[Portuguese]:
Slovensko
[Slovenian]:
Slovensky
[Slovak]:
Suomi
[Finnish]:
Svenska
[Swedish]:
Hierbij verklaart Polycom (UK) Ltd dat het toestel KIRK
5020 / 5040 Handset in overeenstemming is met de
essentiële eisen en de andere relevante bepalingen van
richtlijn 1999/5/EG.
Hawnhekk, Polycom (UK) Ltd, jiddikjara li dan [il-mudel
tal-prodott] jikkonforma mal-htigijiet essenzjali u ma
provvedimenti ohrajn relevanti li hemm fid-Dirrettiva
1999/5/EC.
Alulírott, Polycom (UK) Ltd nyilatkozom, hogy a KIRK 5020
/ 5040 Handset megfelel a vonatkozó alapvetõ
követelményeknek és az 1999/5/EC irányelv egyéb
elõírásainak.
Polycom (UK) Ltd erklærer herved at utstyret KIRK 5020 /
5040 Handset er i samsvar med de grunnleggende krav og
øvrige relevante krav i direktiv 1999/5/EF.
Niniejszym Polycom (UK) Ltd oswiadcza, ze KIRK 5020 /
5040 Handset jest zgodne z zasadniczymi wymaganiami
oraz innymi stosownymi postanowieniami Dyrektywy
1999/5/WE
Polycom (UK) Ltd declara que este KIRK 5020 / 5040
Handset está conforme com os requisitos essenciais e outras
disposições da Directiva 1999/5/CE.
Polycom (UK) Ltd izjavlja, da je ta KIRK 5020 / 5040
Handset v skladu z bistvenimi zahtevami in ostalimi
relevantnimi dolocili direktive 1999/5/ES.
Polycom (UK) Ltd týmto vyhlasuje, že KIRK 5020 / 5040
Handset splna základné požiadavky a všetky príslušné
ustanovenia Smernice 1999/5/ES.
Polycom (UK) Ltd vakuuttaa täten että KIRK 5020 / 5040
Handset tyyppinen laite on direktiivin 1999/5/EY
oleellisten vaatimusten ja sitä koskevien direktiivin muiden
ehtojen mukainen.
Härmed intygar Polycom (UK) Ltd att denna KIRK 5020 /
5040 Handset står I överensstämmelse med de väsentliga
egenskapskrav och övriga relevanta bestämmelser som
framgår av direktiv 1999/5/EG.
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Explosive Device Proximity Warning
Warning Do not operate your wireless network device near
unshielded blasting caps or in an explosive environment unless
the device has been modified to be especially qualified for such
use.
Gebruik dit draadloos netwerkapparaat alleen in de buurt
Waarschuwing
Varoitus
Attention
Warnung
Avvertenza
Advarsel
van onbeschermde ontstekers of in een omgeving met
explosieven indien het apparaat speciaal is aangepast om
aan de eisen voor een dergelijk gebruik te voldoen.
Älä käytä johdotonta verkkolaitetta suojaamattomien
räjäytysnallien läheisyydessä tai räjäytysalueella, jos
laitetta ei ole erityisesti muunnettu sopivaksi sellaiseen
käyttöön.oen.
Ne jamais utiliser un équipement de réseau sans fil à
proximité d'un détonateur non blindé ou dans un lieu
présentant des risques d'explosion, sauf si l'équipement a
été modifié à cet effet.
Benutzen Sie Ihr drahtloses Netzwerkgerät nicht in der
Nähe ungeschützter Sprengkapseln oder anderer
explosiver Stoffe, es sei denn, Ihr Gerät wurde eigens für
diesen Gebrauch modifiziert und bestimmt.
Non utilizzare la periferica di rete senza fili in prossimità
di un detonatore non protetto o di esplosivi a meno che la
periferica non sia stata modificata a tale proposito.
Ikke bruk den trådløse nettverksenheten nært inntil
uisolerte fenghetter eller i et eksplosivt miljø med mindre
enheten er modifisert slik at den tåler slik bruk.
Aviso
¡Advertencia!
Varning!
Não opere o dispositivo de rede sem fios perto de cápsulas
explosivas não protegidas ou num ambiente explosivo, a
não ser que o dispositivo tenha sido modificado para se
qualificar especialmente para essa utilização.
No utilizar un aparato de la red sin cable cerca de un
detonador que no esté protegido ni tampoco en un
entorno explosivo a menos que el aparato haya sido
modificado con ese fin.
Använd inte den trådlösa nätverksenheten i närheten av
oskyddade tändhattar eller i en explosiv miljö om inte
enheten modifierats för att kunna användas i sådana
sammanhang.
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The WEEE Marking on this equipment indicates that the
product must not be disposed of with unsorted waste,
but must be collected separately.
Before using your telephone equipment, you should always follow basic safety instruction to reduce the risk of fire, electrical shock and injury to persons, and damage to
property.
1. Read and understand all instructions
2. Follow all warnings and instructions including those marked on the product
3. Unplug this product before cleaning. Do not use liquid cleaners or aerosol cleaners.
Use damp cloth for cleaning
4. Do not install the telephone equipment in the bathroom or near a wash bowl,
kitchen sink, or laundry tub, in a wet basement, or near a swimming pool
5. Slots or openings in the equipment are provided for ventilation to protect it from
over-heating. These openings must not be blocked or covered.
6. The product should be operated only from the type of power source indicated on
the instructions. If you are not sure of the type of power supply, consult your
dealer or local power company.
7. Do not overload wall outlets and extension cords as this can result in fire or electri-
cal shock.
8. Never push objects of any kind into this product through cabinet slots as they may
touch dangerous voltage points or short out parts that could result in fire, electrical
shock, or injury. Never spill liquid of any kind into this product.
9. To reduce the risk of electrical shock or burns, do not disassemble this product.
Opening or removing covers may expose you to dangerous voltages, dangerous
electrical current, or other risks. Incorrect reassemble can cause electrical shock
when the appliance is subsequently used. If the product need repair, consult your
dealer.
10. Refer servicing to qualified service personnel.
11. Avoid using telephone during an electrical storm. There may be a risk of electrical
shock from lightning.
12. Do not use the telephone to report a gas leak in the vicinity of the leak.
13. Do not place the base or charger near microwave ovens, radio equipment, or
non-ground connected televisions.
These appliances may cause electrical interference to the base or handset
14. The charger must be placed on a hard, flat surface and connected to a functional
120 volt AC power source depending on the country of use.
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15. This telephone will not operate in the event of a blackout. Please keep a backup
phone for emergencies.
16. Installation must be performed in accordance with all relevant national wiring
rules.
17. Plug acts as Disconnect Device - The socket outlet to which this apparatus is con-
nected must be installed near the equipment and must always be readily accessible.
18. This device and its antenna must not be co-located or operating in conjunction with
any other antenna or transmitter.
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Page 69
1.2.4.1 Intrinsic safety
Do not use the handset in conditions where there is a danger of electrically ignited
explosions.
Exposure to sunlight, heat and moisture
Do not expose the cordless phone to direct sunlight for long periods. Keep the cordless
phone away from excessive heat and moisture.
Spare parts and accessories
Use only approved spare parts and accessories. The operation of non-approved parts
cannot be guaranteed and may even cause damage.
Power failure
In the event of a power failure or flat battery, you cannot use the handset to make or
receive calls.
Battery Precautions
1. Periodically clean the charge contacts on both the charger and handset.
2. Exercise care in handling batteries in order not to short the batteries with conduct-
ing materials such as rings, bracelets, and keys. The batteries or conducting material may overheat and cause burns or fire.
3. Do not open or mutilate the batteries, released electrolyte is corrosive and may
cause damage to the eyes or skin. The electrolyte may be toxic of swallowed.
4. During charging batteries heat up. This is normal and not dangerous.
5. Lithium cell installation Caution - Danger of Explosion if Battery is incorrectly
replaced. Replace only with the same or equivalent type recommended by the
manufacturer. Dispose of used batteries according to the manufacturer’s instructions.
Notices
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must
also be installed using an acceptable method of connection. The customer should be
aware that compliance with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated
by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present,
are connected together. This precaution may be particularly important in rural areas
69
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EMC:CAUTIONS: Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician, as
appropriate.
If your telephone equipment causes harm to the telephone network, the telephone
company may ask you to disconnect the system from the line until the problem has
been corrected or they may discontinue your service temporarily. If possible, they will
notify you in advance, But if advance notice is not practical, you should be notified as
soon as possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or
procedures that could affect the proper functioning of your telephone system, If they
do and it is possible, you will be notified in advance to give you an opportunity to
maintain uninterrupted telephone service. If you experience trouble with this telephone system, disconnect it from the network until the problem has been corrected or
until you are sure that the equipment is not malfunctioning.
Note: This equipment has been tested and found to comply with the limits for a class
B digital device, pursuant to local regulations. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is encouraged
to try to correct the interference by one or more of the following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the equipment and receiver.
— Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
— Consult the dealer or an experienced radio/TV technician for help.
FCC Note: This device complies with part 15 of the FCC rules. Operation is subject to
the following two conditions: (1) This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may
cause undesired operation.
SAR: Device has been tested for SAR compliance for head and body worn configurations. The highest reported SAR values are: head 0.049 W/kg (5020) / 0.206 W/kg
(5040) and body worn 0.075 W/kg(5020) / 0.330 W/kg (5040).
Page 71
IC Note: Operation is subject to the following two conditions: (1) This device may
not cause interference, and (2) this device must accept any interference, including
interference that may cause undesired operation of the device.
The Term “IC“: before the certification/registration number only signifies that the
Industry Canada technical specifications were met.
Privacy of communications may not be ensured when using this telephone.
Power Outage: In the event of a power outage, your cordless telephone will not
operate. The cordless telephone requires electricity for operation. You should have a
telephone which does not require electricity available for use during power outages.
Information to user: The users manual or instruction manual for an intentional or
unintentional radiator shall caution the user that changes or modifications not
expressly approved by the party responsible for compliance could void the user’s
authority to operate the equipment.
NOTE EMC: Cet appareil a été soumis à un essai et jugé conforme aux normes régissant les limites établies pour un dispositif numérique de classe B, conformément aux
règlements locaux.Ces limites visent à assurer une protection raisonnable contre des
interférences pouvant nuire à l’appareil utilisé dans un secteur résidentiel. Cet équipment génère et utilise des radiofréquences, et peut en émettre. S’il n’est pas installé et
utilisé selon les directives fournies, il risque de perturber les radiocommunications.
L’exploitation de cet appareil dans un secteur particulier est toutefois susceptible de
produire des interférences nuisibles. Si cet équipement provoque des interférences lors
de la réception des radiofréquences ou des fréquences de télévision, ce qui peut être
vérifié en mettant l’appareil hors tension, puis en le remettant sous tension, l’utilisateur doit prendre l’une des mesures suivantes pour corriger la situation:
— réorienter ou relocaliser l’antenne de réception;
— augmenter la distance entre l’appareil et l’antenne de réception;
— brancher l’appareil à une prise d’un circuit différent de celui auquel l’antenne est
branchée;
— consulter le détaillant ou un technicien en radiotélévision d’expérience pour obtenir
de l’aide.
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©2007 Polycom, Inc. All rights reserved.
Specifications subject to change without notice.
Polycom Headquarters
4750 Willow Road
Pleasanton
CA 94588 (T)
Polycom Denmark
Langmarksvej 34
DK-8700 Horsens
Tel. +45 7560 2850
Fax +45 7560 2851
emeadk@polycom.com
www.polycom.com
14158600-HD ED4
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