SpectraLink Butterfly Series, 7522, 7532 User Manual

Spectralink Butterfly Handset
User Guide
14211600-IG, Edition 7.0
February 2017, Originaldocument
Copyright Notice
© 2013 - 2017 SpectralinkCorporation All rights reserved. SpectralinkTM, the Spectralink logo and the namesand marks associatedwith Spectralink’s products are trademarks and/or service marks of Spec­tralinkCorporation and are common law marks in the United States and various other countries. All other trademarks are propertyof their respective owners. No portionhereof may be reproduced or transmitted in any form or by any means, for anypurpose other than the recipient’s personal use, without the express written permission of Spectralink.
All rights reserved under the International and pan-AmericanCopyright Conventions. No part of this manual, or the software described herein, maybe reproduced or transmitted in any form or by any means, or translated into another language or format, in whole or in part, without the express written per­mission of Spectralink Corporation.
Do not remove (or allow any third party to remove) anyproduct identification, copyright or other notices.
Notice
Spectralink Corporation has prepared this document for use by Spectralink personneland customers. The drawings and specificationscontained herein are the propertyof Spectralink and shall be neither reproduced in whole or in part without the prior written approval of Spectralink, nor be implied to grant any license to make, use, or sellequipment manufactured in accordance herewith.
Spectralink reserves the right to make changes in specifications and other information contained in this document without prior notice, and the reader should in all cases consult Spectralink to determine whether any such changes have been made.
NO REPRESENTATION OR OTHER AFFIRMATION OF FACT CONTAINED IN THIS DOCUMENT INCLUDING BUT NOT LIMITED TO STATEMENTS REGARDING CAPACITY, RESPONSE-TIME PERFORMANCE, SUITABILITY FOR USE, OR PERFORMANCE OF PRODUCTS DESCRIBED HEREIN SHALL BE DEEMED TO BE A WARRANTY BY SPECTRALINK FOR ANY PURPOSE, OR GIVE RISE TO ANY LIABILITY OF SPECTRALINK WHATSOEVER.
Warranty
The Product Warranty and Software License and Warranty and other support documentsare available at
http://support.spectralink.com/.
Contact Information
US Location + 1 800-775-5330
Spectralink Corporation 2560 55th Street Boulder, CO 80301 USA
info@spectralink.com
UK Location +44 (0) 20 3769 9800
Spectralink Europe UK 329 Bracknell, Doncastle Road Brancknell, Berkshire, RG12 8PE United Kingdom
infoemea@spectralink.com
Denmark Location +45 75602850
Spectralink Europe ApS BygholmSøpark 21 E Stuen 8700 Horsens Denmark
infoemea@spectralink.com
Contents
Getting Started 8
Handset Information 8
Handset Operational Warnings 9
Battery and Charger Information 9
Battery Safety Notices 10 Battery Disposal 10 Replacing Battery 11 Charger Options 12 Charging Battery 12
Turning Handset On/Off 13
To Turn Handset On 13 To Turn Handset Off 13
About Your Handset 14
Handset Keys 14 Handset Display 15
Status Icons 15 Voice Mail 17 Backlight 17
Navigating the Handset 19
Entering Main Menu 19 Scrolling in Menus 19 Confirming Choices 20 Navigating Cursor 20 Adjusting Volume 20 Returning to Previous Menu 20 Leaving Menus 20 Software Update Over the Air 20
Adjusting Speaker Volume 20
To Turn Speaker Volume Up 20 To Turn Speaker Volume Down 21
Locking Keypad 21
To Lock/Unlock Keypad 21
Making Calls 22
Making Internal/External Calls 22 Off Hook Dialling (Dial Directly) 22 On Hook Dialling (Pre-Dial) 22 Dial from Phone Book 22 Dial from CallList/Call Register 23
Dial from Call List 23 Dial from Missed Call List 23
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Dial from Call Register 24 Redial 24
Speed Dial 25 Corporate Directory Calls (System Dependant) 25
Answering Calls 26
Answering/Ending a Call 26 Auto Answer 26
To Turn Auto Answer On/Off 26
Muting a Call 27 Rejecting a Call 27
During Calls 28
Call Transfer 28
Call Transfer (Blind) 28 Call Transfer (Attended) 28
Call Hold 29
Call Hold 29
Call Waiting 29
Call Waiting 29
Call Forward Unconditional 30 Turning Speakerphone On/Off 30
To Turn Speakerphone On/Off 30
Turning Microphone Mute On/Off 30
To Turn Microphone Mute On/Off 30
Enter Phone Book 30
Using Shortcuts 31
Types of Shortcuts 31 Predefined Shortcuts 31 Personal Shortcuts 32
To Add a Shortcut 32 To Use a Shortcut 32 To Remove a Shortcut 32
Using the Menu 33
Description of Menus 33
Phone Book 33 Call Register 33 Messages 33 MSF Function 34 External Services 34 Status 34 Settings 34
List of Menu Functions 35
Phone Book 35 Call Register 35
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Messages 35 MSF Function 35 External Services (System Dependant) 35 Status 35 Settings 36
Phone Book 37
Using Alphanumeric Keyboard 37 Managing Contacts 37
Finding Contact in Phone Book 37 Adding a New Contact to Phone Book 37 Editing Name/Number 38 Adding New Number 38 Adding Number to Speed Dial 39 Deleting Number 39 Deleting Contact 39
Speed Dial 40
Speed Dial Calls 40 Adding Number to Speed Dial 40 Deleting a Speed Dial Number 41
Call Register 42
Incoming Calls 42
Viewing List of Incoming Calls 42 Adding an Incoming Call to Phone Book 42 Deleting an Incoming Call from List 43
Outgoing Calls 43
Viewing List of Outgoing Calls 43 Adding an Outgoing Call to Phone Book 43 Deleting an Outgoing Call from List 44
Missed Calls 44
Viewing List of Missed Calls 44 Adding a Missed Call to Phone Book 45 Deleting a Missed Call from List 45
Delete Call List 46
Deleting All Entries in a Call List 46 Deleting All Calls from All Lists 46
Messages 47
Writing, Sending and Saving Messages 47
Writing and Sending a New Message 47 Clearing Text Field 48 Saving a New Message in Outbox 48 Edit a Message That Has Not Been Sent 48
Using Templates 48
To Use a Template When You Begin a Message 48 To Insert a Template in a Message 49
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To Save a New Message as a Template 49 Saving a Received Message as a Template 49 Deleting a Single Template 50
Reading Messages 50
To Read a Message 50 To Save a Message (Remove from Display) 50
Replying Messages 50
Replying to a Message 50 Reply Using an Empty Screen 51 Reply in Continuation of Original Text 51 Reply Using a Template 51 Calling the Phone that Sent a Message 52 Forwarding a Message 52 Resending a Message 52
Deleting Messages 53
Deleting a Single Message 53 Delete All Read Messages from Inbox 53 Delete All Messages from Inbox or Outbox 53 Delete All Messages 53
Status 55
Status Settings 55
Silent 55 Auto Answer 56 Economy Mode 56 Battery 56 Ringer Tone 56 Volume 57 General Information 57
Settings 58
Ringing Volume 58
To Adjust the Volume of the Ring Tone 58
Ringing Tone 58
To Choose a New Ring Tone 58
Alerting Volume 58
To Adjust Alerting Volume 59
Vibrator 59
To Turn Vibrator On/Off 59
Silent Mode 59
To Turn Silent Mode On/Off 59 Changing Silent Mode Settings 60
Auto Key Lock 60
To Turn Auto Key Lock On/Off 60
Backlight 60
Setting Backlight Automatically at Dimmed (On) or Off 61 Turning Backlight Automatically On 61
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Adjusting Backlight Delay 61
Auto Answer 62
To Turn Auto Answer On/Off 62
Out of Range 62
To Turn Out of Range Indicator On/Off 63 Changing Out of Range Settings 63
Advanced... 63
Changing Language 63 Using Long Key 64 Changing Economy Mode 64 Login 64 Setting Time & Date 66
Product Compatibility 68
Technical Specifications 70
Troubleshooting 72
Spectralink Handset 72
Regulatory and Safety Information 73
FCC 73
FCC ID 73
IC Notice (Industry Canada) 74
IC Numbers/Numéros IC 74
CE Declaration of Conformity 74
CE 74
WEEE 77 Explosive Device Proximity Warning 78 Chargers and Battery 79
Battery Information 79 Battery Safety Notices 79
Handset Information 79
Handset Operational Warnings 80
Specific Absorbation Rate (SAR) Information 81
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SpectralinkButterfly Handset User Guide

Getting Started

It is recommended that you read allinformation in this sectionbefore you use your handset.

Handset Information

Warning:
Ensure that the adapter voltage is the same as the electrical outlet voltage. The hand­set uses radio signals and does not guarantee a connection in all circumstances. Do not rely on a cordless handset to make emergency calls.
Warning: Magnetic earpiece The earpiece may retain magnetic objects.
Warning: Hearing loss Excessive use of earphones and headphones can cause hearing loss.
Caution: Authorityto operate this equipment Changes or modifications to this equipment that are not approved by Spectralink may
cause this equipment to fail to comply with part 15 of the FCC rules, voiding the user’s authorityto operate this equipment.
Caution: Not user serviceable Spectralink products contain no user-serviceable parts inside. Refer servicing to qual-
ified service personnel.
l Never use your handset under the following conditions:
o
in the vicinityof electrical detonators
o
in shielded rooms
o
in areas where radio transmission isforbidden
l Do not place a handset near:
o
water, moisture or damp areas
o
heat sources, direct sunlight or unventilated areas
o
devices which generate strong magneticfields
o
areas where the handset can be covered, its ventilation impaired, liquid spilled on the unit or objects inserted into the handset through any openings.
o
areas with temperature extremes
l Check for small metal objects in the handset earpiece/mouthpiece before using the hand-
set.
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l Do not store or locateflammable liquids, gases, or explosive materials in the same com-
partment or vicinity as the cordless handset, its parts or accessories.

Handset Operational Warnings

Certain operationalenvironmentsare potentially hazardous. Please read the followingtext care­fullyto ensure that you understand the handset’s operating conditions.
Potentially Explosive Atmospheres
Do not take your handset into any area with a potentiallyexplosive atmosphere. Do not remove, install, or charge batteries in such areas. Sparks in a potentially explosive atmosphere can cause an explosion or fire resulting in bodily injury or even death.
Warning: Explosive Atmospheres Avoid areas with potentially explosive atmospheres include fueling areas such as
lower decks on boats, fuel, or chemical transfer or storage facilities, areas where the air containschemicals or particles such as grain, dust, or metalpowders, and any other area where you would normallybe advised to turn off your vehicle engine. Areas with potentially explosive atmospheres are often marked with signs, but not always.

Battery and Charger Information

Your handset is powered by a removable battery that you will need to fully chargebefore first using the handset and then recharge periodically.
Caution: Battery and charger compatibility Onlyuse batteries and chargers compatible with your handset. For more information,
see "Product Compatibility" on page68.
Caution: Overheated battery If an overheated battery is detected, charging will suspend.
l Periodically clean the charge contacts on both the charger and handset. l Do not leave a battery where it could be subjected to extremely high temperatures. l Do not charge battery when the ambient room temperature is above 40°C/104°F or below
0°C/32°F.
l Do not replace batteries in potentiallyexplosive environments, such as rooms where flam-
mable liquids or gases are present.
l Do not charge batteriesunless you use the approved power adaptor and the proper bat-
teries.
l Use only rechargeableNi-MH AAA 1.2 V Batteriesin the Spectralink Butterfly Handset. l Do not disassemble, short circuit or dispose of in fire. l Do not mix with different battery types.
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l Do not let battery or power adaptor come into contact with conductive metal objects. l Power handset off before removing the battery.
Note: Battery life How intensively you use your handset determineshow frequentlythe battery will
need to be charged. Under intensive use, battery replacement maybe needed during a normal shift.
Certain handset features require more battery capacity than others. Any battery life estimates are highly dependent on phone usage and the features that are deployed as well as the environment itself.
After a length of time, batteries will lose the ability to maintain a charge and to perform at maximumcapacity and will need to be replaced. This is normal for all batteries.

Battery Safety Notices

Warning: Risk of explosion or fire
THERE IS A RISK OF EXPLOSION ORFIREIF YOU REPLACE THE BATTERY PACK WITH AN INCORRECT TYPE. USE ONLY RECHARGEBLE BATTERIES.
Warning: Shock risk Risk of electric shock. Do not expose charger or battery to liquid, vapor, or rain.
Warning: Handle batterieswith care All batteries can cause property damage and/or bodily injury, such asburns, if a con-
ductive material such as jewelry, keys, or beaded chains touches exposed terminals. The conductive material may complete an electricalcircuit (short circuit) and become quite hot. Exercise care in handling any chargedbattery, particularlywhen placingit inside a pocket, purse, or other container with metal objects.

Battery Disposal

Warning: Proper disposalof batteries and recycling
Do not throw away the battery with your domestic waste. Return usedbatteries to your supplier or servicing agent. The battery must be discarded according to instruc­tions for battery collection for each local area.
The batteries are recyclable. You can help preservethe environment by returning your unwanted batteries to your nearest recycling center for recycling or proper dis­posal.
Visit www.spectralink.com/products/dect/waste-equipment-and-battery-recyc-
ling for further guidance on battery recycling.
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SpectralinkButterfly Handset User Guide

Replacing Battery

Caution: Battery and charger compatibility
Onlyuse batteries and chargers compatible with your handset. For more information, see "Product Compatibility" on page68.
Warning: Risk of explosion or fire THERE IS A RISK OF EXPLOSION ORFIREIF YOU REPLACE THE BATTERY
PACK WITH AN INCORRECT TYPE. USE ONLY RECHARGEBLE BATTERIES.
1. To install/replace the batteries, first remove the battery cover by using the small opening on top of the handset. Use a paperclip or a wide screwdriver.
2. When the gap at the top opens, lift off the battery cover.
3. Insert/replace the batteries. Tilt the battery and position it in the battery compartment with the (+) terminal first. Press the battery into place so that the (-) terminal is also connected.
4. Press the backcover in locked position (when you hear a click, the back cover is in pos­ition).
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SpectralinkButterfly Handset User Guide

Charger Options

The following types of chargers are available:
l Micro USB Charger

Charging Battery

Caution: Battery and charger compatibility
Onlyuse batteries and chargers compatible with your handset. For more information, see "Product Compatibility" on page68.
Caution: Overheated battery If an overheated battery is detected, charging will suspend.
You must fully charge and discharge your handset’s battery 4 times before you use it for the first time in order to maximize the battery's storage capacity and lifespan.
When charging battery for the first time, it is necessary to leave handset in charger for 14-16 hours for the batteryto be fully charged. The battery is fully charged when the battery indicator becomes solid. For more information, see "Charging Battery", "Handset Display" on page15 and
"Status Icons" on page15.
During normal operation, it takes approximately 7 hours to chargethe handset from fullydis­chargedto its full capacity. The batterydrains slowly even while the handset is turned off.
l Connect handset to microUSB charger.
For correct charging, be sure the room temperature is between 0°C/32°F and 40°C/104°F. Do not place the handset in direct sunlight. The battery has a built-in heat sensor which will stop char­ging if the battery temperature is too high.
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If the handset is turned off, when connected to micro USB charger the handset automatically turns on.
When charging, the display shows the blue charging icon in the status bar. The charging icon is replaced bythe green fully charged icon , when the battery is fully charged (when handset is removed from charger, the charging icon disappears).
It is necessaryto recharge battery when display shows the battery low icon , or if the handset cannot be turned on.

Turning Handset On/Off

For more information about the handset keys and display, see "Handset Keys" on page14 and
"Handset Display" on page15.

To Turn Handset On

l
Press to turn on handset.

To Turn Handset Off

1.
Press until the question ‘Turn off?’ appears in display.
2. Press Yes to confirm.
Note:
When you turn handset off, all content of call register and settings of time and date are deleted.
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About Your Handset

Handset Keys

1 Display 2 Left Softkey 3 RightSoftkey 4 Speakerphone On/Off 5 CallList/Volume Control 6 MissedCallList/VolumeControl 7 PhoneBook 8 Four WayNavigationKey 9 On Hook 10 Off Hook 11 SilentMode 12 Microphone 13 KeypadLocks
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Handset Display

The displayis divided in three parts:
1 Status Bar
Information shown:
l on hook (idle) - display shows user ID, personal settings and time. l off hook - display shows actions (“calling”, “connected”, etc.)
2 DisplayCenter
Information shown:
l on hook (idle) - display shows standby logo or call informationwhen receiving an
incoming call.
l off hook - display shows a telephone icon.
3 Softkey Text
Information shown:
l on hook (idle) - display shows Menu and Shortcut.
o
Menu: givesaccess to the different functionsof the handset. For more inform­ation, see "List of Menu Functions" on page35.
o
Shortcut: personalshortcuts consist of functions you have chosen to add to a list of shortcuts. For more information, see "PersonalShortcuts" on page32.
l off hook - display shows Mic Mute function.

Status Icons

The following iconsmay appear in Status Bar or Display Center:
Indicates that the handset will soon be out of range.
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Indicates that the handset is out of range or that the system is busy (no speech chan­nels available).
Indicates that battery capacityis low.
Appears when you miss a call.
Appears when an external incoming call arrives.
Appears when an internalincoming callarrives.
Appears when you make a call.
Appears when the handset is off hook or a callis connected.
Appears when you receive a message.
Appears when the handset is placed in charger.
Appears when the battery is fullycharged.
Indicates that the keypad is locked.
Appears when all sounds are disabled.
Appears when loadspeaker is turned on.
Appears when mic mute is turnedon. Mic mute is a abbreviation of microphone mute.
Appears when a wireless headset is connected.
Appears when auto answer is turned on.
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Appears when a voice mail message arrives.
Appears when there isan unread message in the inbox.
Appears when you can call back to the personwho has sent you a message.

Voice Mail

If you have a new voice mail message waiting, a blue envelopeicon appears in the display. The procedure for retrieving voice mail is system dependant. Contact your system administrator for more information.

Backlight

To save power the backlight can be set to automaticallyeither dim or turn off. This will happen after the handset has been idle for a configurable time delay.
The displaybacklight automatically turns on again when e.g. an incoming call or message arrives, or if a key is pressed.
The backlight turns off when handset is idle after a preset period of time delay. The time delay can be adjusted between eight levels. The highest level will result in infinite time
delay, and the backlight will never dim or turn off. If the backlight isset to dim, and the lowest time delaylevel is chosen, the backlight will always stay dimmed.
Note:
Turning display backlight off when handset is idle will save battery power.
Setting Backlight Automatically at Dimmed (On) or Off
When setting display backlight at dimmed, display information can stillbe seen vaguely when handset is idle. If set to off, backlight turnsoff.
1. Press Menu to enter main menu.
2. Scroll to Settings and pressSelect.
3. Scroll to Backlight and press Select.
4. Press Change to set backlight to Dimmed or Off.
Turning Backlight Automatically On
1. Press Menu to enter main menu.
2. Scroll to Settings and pressSelect.
3. Scroll to Backlight and press Select.
4. Press Change to set backlight to Dimmed. Backlight is now turned on.
Adjusting Backlight Delay
You can adjust the period of time before backlight turns off or dimms when handset is idle.
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1. Press Menu to enter main menu.
2. Scroll to Settings and pressSelect.
3. Scroll to Backlight and press Select.
4. Scroll to Delay and press Change.
5. Press the left and right side of the navigation key to adjust backlight delay.
Note:
If adjustingbacklight delayto maximum, then the backlight never turnsoff! If backlight is set to Dimmed, and backlight delayis adjusted to minimum, then
backlight is always dimmed.
6. Press Set.
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SpectralinkButterfly Handset User Guide

Navigating the Handset

The main part of the functionsof the handset are grouped into different menus. In the following sections you will find a description of how to navigate these menus.
You navigate the handset usingtwo softkeysand a four-way navigation key. The following figure illustrates the connection between these keys and the text shown in display.
The handset also offers both personal and predefined shortcuts to selected functions in the menu.

Entering Main Menu

l To enter main menu press left softkey to activate Menu.

Scrolling in Menus

l When in Menu, press top or bottom of navigation key to scroll up and down in menu.
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Confirming Choices

l When in the relevant menu, press Select to confirm your choices. Variousterms are
being used in the softkey text according to the context of the specific function.

Navigating Cursor

l When in the relevant menu, press left or right side of navigation key to move cursor
from side to side. This is especially relevant when you are writing/editing words or enter­ing/editing numbers and want to delete a letter or digit.
l To delete, simplyplace cursor behind letter or digit and press right softkey to activate
Delete.

Adjusting Volume

l Press top or bottom of volume key to adjust ringing, alertingand speaker volumes. l Press top or bottom of volume key in idle mode to adjust the ringing and alerting
volume.
l Press top or bottom of volume key in active mode to adjust the speaker volume. l Press bottom of volume key to turn the volume down, or press top of volume key to
turn the volume up.

Returning to Previous Menu

l When in menu, press right softkey to activate Back or Exit. You now return to previous
menu.

Leaving Menus

l
To leave menu, press . This key will exit menu at once.

Software Update Over the Air

l This is handled through the Server.

Adjusting Speaker Volume

Adjusting speaker volumecan onlybe done when handset is off hook. The handset will remem­ber the speaker volume untilyou make a new adjustment.
During a telephone conversion you can adjust the speaker volume at any time in relation to the noise level of the surrounding environment.
Use left or right side of the navigation key for volume control.

To Turn Speaker Volume Up

l While off hook, press the right side (+) of the navigation key to turn volume up.
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SpectralinkButterfly Handset User Guide

To Turn Speaker Volume Down

While off hook, press the left side (-) of the navigation key to turn volume down.

Locking Keypad

You can lock keypad to prevent keys from being accidentally pressed.

To Lock/Unlock Keypad

l Press Menu followed by * to lockkeypad. l Press Unlock followed by * to unlock keypad.
To answer a call when keypad is locked, press . When you end the call, the keypad auto­matically locks.
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SpectralinkButterfly Handset User Guide

Making Calls

Making Internal/External Calls

Note:
The handset must be subscribed and registered to make/answer a call.
l For internal calls, dial extension number. Contact your system administrator for a list of
these extension numbers.
l For external calls, dialexternal code (or line pool code) to access an external line, then dial
external number. Contact your system administrator to confirm what external code or line pool code to use.

Off Hook Dialling (Dial Directly)

1.
Press .
2. Dial number.
3.
Press to end the call.

On Hook Dialling (Pre-Dial)

1. Dial number.
2.
Press .
3.
Press to end the call.

Dial from Phone Book

The Find Name function of the handset’s phone book makes it easy for you to find a contact.
1. Press Menu to enter main menu.
2. Scroll to Phone Book and press Select.
3. Scroll to Find name and press Select.
4. To find a name you can:
l Scroll until you reach the desired name. To scroll through the names quickly press the
navigation key continuously.
l Use quick search by pressing the first letter(s) (max. 5 letters) of the desired name.
5.
Press .
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6.
If more than one number: scrollto the desired number and press .
7.
The displayicon appears until callis connected.
8.
Press to end the call.
Timesaver:
Alternatively, press the bottom of the navigation key to enter the phone book. Scroll to the desired name or number and press .
Dial from CallList/Call Register
Call list/call register shows up to 40 of your latest incoming, outgoing and missed calls(system dependent feature). When the call list/call register memory is full, the handset automatically erasesthe oldest call when a new call is received in call list.
l
Incoming calls are illustrated with green arrows .
l
Outgoing calls are illustrated with blue arrows .
l
Missed calls are illustrated with red arrows .
Note:
When the handset is turned off, allcontent in the calllists and call register is deleted.

Dial from Call List

1. While on hook, press left side of navigation key to enter call list.
2.
Scroll to the desired name or number and press .

Dial from Missed Call List

1. While on hook, press right side of navigation key to enter missed call list.
2.
Scroll to the desired name or number and press .
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Dial from Call Register

1. Press Menu to enter main menu.
2. Scroll to Call register and press Select.
3. Scroll to the desired list and pressSelect.
4.
Scroll to the desired name or number and press .

Redial

1. Press Menu to enter main menu.
2. Scroll to Call register and press Select.
3. Scroll to Outgoing Calls and pressSelect.
4.
Scroll to the desired name or number and press .
Timesaver:
Alternatively, press the left side of the navigation key to enter the call list. Scroll to the desired name or number and press .
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Speed Dial

If you have assigned a number to one of the speed-dialing keys 0-9, do the following:
l Press and hold a key (0-9) for three seconds, until the call is initiated.

Corporate Directory Calls (System Dependant)

1. Press Menu to enter main menu.
2. Scroll to External services and then press Select.
3. Press the left or right side of the navigation key to scroll to find the name or spell the name out using the keys (0-9).
4.
When the desired name is displayed, press to dial the number.
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