Sony PEG-T665C User Manual

Operating

Instructions

A-B8T-100-11(1)

Chapter 1

Basic operations of your Sony CLIÉ Handheld

Chapter 2

Using basic applications

Chapter 3

Exchanging and updating data using a HotSync operation

Personal Entertainment Organizer

PEG-T665C

Chapter 4

Communicating using your Sony CLIÉ Handheld

Chapter 5

Customizing your Sony CLIÉ Handheld (Preferences)

Chapter 6

Additional information

Table of contents

Chapter 1

Basic operations of your Sony CLIÉ Handheld

Turning your Sony CLIÉ Handheld

on and off ..............................................7

Using the stylus......................................8

Using the Jog Dial™ navigator............10

Entering data into your Sony CLIÉ

Handheld..............................................11

Using Graffiti

Using the onscreen keyboard ................ 20

Using your computer keyboard.............. 22

Adjusting the screen ............................23

Resetting your Sony CLIÉ Handheld.....24

Performing a soft reset .......................... 24

Performing a hard reset......................... 25

writing to enter data..... 11

Chapter 2

Using basic applications

Managing schedules and events

(Date Book) ................................. 27

Scheduling an event .............................. 27

Checking schedules ............................... 34

Editing Date Book events ...................... 40

Using the Date Book menus .................. 45

Managing addresses and phone

numbers (Address Book)............. 47

Creating a new Address Book entry ...... 47

Viewing Address Book entries............... 49

Editing Address Book entries................. 53

Using the Address Book menus ............. 59

Managing tasks and things to do

(To Do List)..................................61

Creating To Do List items ...................... 61

Viewing To Do List items ....................... 62

Checking off a To Do List item............... 63

Working with To Do List ........................ 64

Using the To Do List menus................... 68

Creating memos (Memo Pad) ...... 69

Creating a new memo ........................... 69

Reviewing memos ................................. 71

Editing memos....................................... 74

Using the Memo Pad menus.................. 76

Using Calculator (Calc)..................77

Calculating with Calculator ................... 77

Using the Calculator buttons ................. 78

Using the Calculator menus................... 78

Performing common tasks ................... 79

Using the Application Launcher............. 79

Categorizing records.............................. 83

Finding records...................................... 86

Protecting your data (Security) .............. 90

Attaching notes ..................................... 96

Purging records ..................................... 97

Using the Edit menu .............................. 98

Choosing fonts ...................................... 99

Chapter 3

Exchanging and updating data using a HotSync

What is a HotSync® operation? .........101

Performing a local HotSync

with the cradle...................................102

operation

Continued on next page

Table of contents

Using the Palm™ Desktop for CLIÉ

software.............................................104

Starting the Palm™ Desktop for CLIÉ

software .............................................. 104

Basic operations of the Palm

Desktop for CLIÉ software ................... 104

Locating the Palm Desktop for CLIÉ

components......................................... 105

Advanced HotSync

Setting the HotSync

operations ........106

setup options .... 106

Customizing HotSync application

settings (Conduit)................................ 108

Conducting an IR HotSync operation ... 110 Conducting a HotSync operation

via modem........................................... 113

Conducting a HotSync operation

via a network....................................... 119

Importing data from a Windows

application........................................... 124

Synchronizing with external data

(File Link)............................................. 126

Chapter 4

Communicating using your Sony CLIÉ Handheld

Beaming between your Sony CLIÉ Handheld and another Palm OS

What you can do with beaming........... 128

Beaming information........................... 129

Receiving beamed information............ 130

Tips on beaming information............... 130

Using Memory Stick

What is Memory Stick® media? .......... 131

Inserting and removing Memory

Stick media.......................................... 132

PDA

....128

media..............131

Protecting the data in Memory

Stick media.......................................... 134

Starting an application in Memory

Stick media.......................................... 135

Starting an application automatically when Memory Stick media is inserted

.... 135

Viewing information of the inserted

Memory Stick media (Card Info) .......... 136

Formatting Memory Stick media.......... 137

Exchanging data via Memory Stick

media ................................................. 139

Starting the Memory Stick

Gate (MS Gate) application ................. 139

Copying your CLIÉ handheld data to

Memory Stick media............................ 142

Copying data in Memory Stick media to

your CLIÉ handheld.............................. 144

Deleting data in Memory Stick media.. 147 Using the Memory Stick Gate menus... 149

Installing applications to/from Memory Stick media without using

the Memory Stick Gate application ..... 150

Chapter 5

Customizing your Sony CLIÉ Handheld (Preferences)

What you can do with Preferences

..................................................153

Changing the Buttons preferences .... 155

Assigning applications to buttons ....... 155

Changing the full-screen pen stroke

activities .............................................. 156

Assigning applications to HotSync

buttons ................................................ 157

Continued on next page

Table of contents

Changing the Jog Dial™ navigator

preferences ........................................158

Setting the display format of the time,

date, and numbers (Formats).............159

Selecting a region default.................... 159

Selecting the time, date, and numbers

formats................................................ 160

Setting the Date & Time preferences

...161

Setting the date................................... 161

Setting the time................................... 162

Setting the time zone and

daylight saving time ............................ 163

Setting the General preferences........164

Setting the automatic shut-off time..... 164

Setting sounds..................................... 165

Turning the vibrate alarm and

LED alarm on or off ............................. 166

Turning the Beam Receive feature

on or off............................................... 167

Entering owner information ..............168

Creating Graffiti

ShortCuts .............169

Changing the Network preferences...171

Selecting a service ............................... 171

Entering a user name........................... 172

Entering a password............................ 172

Selecting a connection......................... 173

Adding telephone settings................... 173

Creating additional service templates

.... 174

Adding detailed information to a

service template .................................. 176

Creating log in scripts.......................... 177

Using the Network preferences menus

... 180

Setting the High Resolution Assist

function..............................................181

Chapter 6

Additional information

Backing up data of your Sony CLIÉ

Handheld............................................ 183

Backing up data to your computer through a HotSync

Backing up all CLIÉ data to a Memory

Stick

media (using the Memory Stick

Backup application) ............................. 184

Backing up CLIÉ handheld data to a Memory Stick media using the

Memory Stick Gate application............ 186

Using data of another Sony CLIÉ

Handheld............................................ 188

Using the Palm™ Desktop for CLIÉ

software to transfer data..................... 188

Using Memory Stick

to transfer data.................................... 190

Performing a HotSync your old CLIÉ handheld and the new

Palm Desktop for CLIÉ software .......... 192

Precautions ........................................193

Notes on use ....................................... 193

Battery considerations ......................... 194

Troubleshooting – Frequently Asked

Questions ........................................... 196

If you still cannot perform a HotSync

operation ............................................. 209

Getting Help.......................................210

Specifications.....................................211

Index .................................................. 212

operation ............ 183

media

operation between

About this manual

Welcome to the Sony Personal Entertainment Organizer (referred to as the “CLIÉ handheld” in this manual).

Your CLIÉ handheld comes with three manuals:

Read This First

Read This First provides an overview of your CLIÉ handheld’s features, hardware and software setup, installation instructions, and other important details. Before reading the other manuals, read the Read This First manual.

Operating Instructions (this manual)

This manual describes all you need to know about how to use your CLIÉ handheld and the Personal Information Management applications that come with it.

The manual shows you how to:

■ Turn your CLIÉ handheld on and off, reset your CLIÉ handheld, and

enter data (Chapter 1)

■ Use Personal Information Management applications: Date Book, Address

Book, To Do List, Memo Pad, and Calculator (Chapter 2)

■ Perform a HotSync

■ Exchange data with another handheld by beaming or via Memory Stick

media (Chapter 4)

■ Personalize your CLIÉ handheld with your own preferences settings

(Chapter 5)

■ Maintain your CLIÉ handheld and work with the Troubleshooting

section and other technical information (Chapter6)

operation with your computer (Chapter 3)

Add-on Application Guide

The Add-on Application Guide describes how to install and use the supplied add-on applications, including:

■ Audio Player and SonicStage LE

■ PictureGear Pocket and PictureGear 4.5Lite

■ PhotoStand

■ CLIÉ Paint

■ gMovie player

■ CLIÉ Mail

■ World Alarm Clock

■ CLIÉ Remote Commander

■ Sound Utility and Sound Converter

■ Memory Stick Autorun (MS Autorun)

Memory Stick Import (MS Import) and Memory Stick Export (MS Export)

■

Chapter 1

Basic operations of your Sony CLIÉ Handheld

This chapter describes how to turn your CLIÉ handheld on and off, enter data, and perform other basic operations.

Contents

Turning your Sony CLIÉ Handheld on and off.............................. 7

Using the stylus........................................................................... 8

Using the Jog Dial™ navigator................................................. 10

Entering data into your Sony CLIÉ Handheld............................. 11

Using Graffiti® writing to enter data.................................... 11

Using the onscreen keyboard............................................... 20

Using your computer keyboard ............................................ 22

Adjusting the screen ................................................................. 23

Resetting your Sony CLIÉ Handheld .......................................... 24

Performing a soft reset ........................................................ 24

Performing a hard reset ....................................................... 25

Turning your Sony CLIÉ Handheld on and off

Turning on your CLIÉ handheld

Press the POWER button.

Your CLIÉ handheld is turned on, and the last screen you viewed is displayed.

BACK button

Press the POWER button.

When you turn on your CLIÉ handheld for the first time, the Setup screen appears.

Tip

You can set the power to turn on/off with the BACK button. For details, see page 158.

Turning off your CLIÉ handheld

Press the POWER button again.

The power is turned off. You do not have to save data, quit an application or perform any of the other shutdown procedures that your computer requires.

Note

If you press the POWER button and hold it down for two seconds or longer, you can turn the backlight on the screen on or off.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 7

Using the stylus

With your CLIÉ handheld, you can use the supplied stylus to enter characters or specify an application you want to run.

Taking out the stylus

The stylus is stored in the holder on the back panel of your CLIÉ handheld. Pull it out when using your CLIÉ handheld.

Take out the stylus.

To avoid losing the stylus, always put it back in its holder on your CLIÉ handheld after use.

Tapping

When you enter characters on the onscreen keyboard of your CLIÉ handheld, open an application, or select an item, press lightly on the desired button or icon with the stylus.

Press lightly (tap) on the screen

This action is called “tapping.”

Chapter 1 Basic operations of your Sony CLIÉ Handheld 8

Using the stylus

Dragging

Just as you can drag the mouse to select (and drag) text or move objects on your computer, you can also use the stylus to drag an item on the screen of your CLIÉ handheld. Press the stylus lightly on the item and move it along the screen surface.

Touch the desired item on the screen with the stylus and move it along the screen surface (drag).

Examples of dragging:

To display data above or below the current viewing area on the screen, use the stylus to drag the slider of any scroll bar.

To select multiple characters or items together, use the stylus to drag along the desired characters or items.

On full-screen dragging

By default, full-screen dragging from the bottom of the writing area to the top of the screen displays the Graffiti

Help on the screen. You can assign

the full-screen dragging to another activity. See page 156 for details.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 9

Using the Jog Dial™ navigator

Your CLIÉ handheld is equipped with a Jog Dial navigator, which allows you to perform all major operations without the stylus. You can operate your CLIÉ handheld using the Jog Dial navigator with just one hand.

The icon of any application that supports Jog Dial navigator operations is marked with the navigator mark*.

For applications not supporting the Jog Dial navigator operations, you can use the JogAssist function to enable Jog Dial navigator operations. For details, see “Changing the Jog Dial

* The World Alarm Clock icon and PhotoStand icon and CLIÉ Paint icon

does not have the operations.

™

navigator preferences” on page 158.

mark, but supports the Jog Dial navigator

™

Jog Dial

mark

Rotating the Jog Dial navigator

Rotate the Jog Dial navigator to select various items in succession or to select an application to start.

The operations you can perform by rotating the Jog Dial navigator differ depending on the application you are using. For details, refer to the instructions for each application.

Pressing the Jog Dial navigator

Press the Jog Dial navigator to highlight the item selected by rotating the Jog Dial navigator, or to run the selected application.

The operations you can do by pressing the Jog Dial navigator differ depending on the application you are using. For details, refer to the instructions for each application.

Rotating while holding down the Jog Dial navigator

Some applications support operations executed by rotating and pressing the Jog Dial navigator. For details, refer to the instructions for each application.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 10

Entering data into your Sony CLIÉ Handheld

Using Graffiti® writing to enter data

This section describes the procedures for creating letters, numbers, punctuation, and symbols, and teaches you some Graffiti

What is Graffiti writing?

Most people find they can enter text quickly and accurately with only minutes of practice. Graffiti writing includes any character you can type on a standard keyboard. The Graffiti strokes closely resemble the upper case letters of the regular alphabet, which makes Graffiti writing easy to learn.

There are four basic concepts for success with Graffiti writing:

•If you draw the character shape exactly as shown in the Writing Graffiti alphabet table in this chapter, and as shown below, you can achieve 100% accuracy.

Graffiti writing examples: A, B, C, D, and E

•The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes, but different beginning and end points. Always begin the stroke at the heavy dot (you should not create the heavy dot; it is only there to show you where to begin the stroke).

•Most characters require only a single stroke. When you lift the stylus from the Graffiti writing area, your CLIÉ handheld recognizes and displays the text character immediately.

To allow you to write an entire character with a single stroke, some Graffiti strokes are portions of the regular alphabet equivalents.

•The Graffiti writing area is divided into two parts: one for writing the letters of the alphabet and one for writing numbers. The small marks at the top and bottom of the Graffiti writing area separate the two areas.

tips and tricks.

Write letters here Write numbers here

Division marks

Chapter 1 Basic operations of your Sony CLIÉ Handheld 11

Entering data into your Sony CLIÉ Handheld

Writing Graffiti letters

Tap where you want your text to go.

Note

You need to tap above the Graffiti writing area, and you must see a flashing cursor before you write the text.

Use the tables on the following pages to find the stroke

shape for the letter you want to create. For example, the stroke shown below creates the letter “n”.

Note

There are two different stroke shapes available for some letters. For these letters, choose the one that’s easiest for you.

Lift stylus here

Start stroke at heavy dot

As you will see later, you use the same shape to create both the upper case and lower case version of a letter.

Position the stylus in the left-hand side of the Graffiti writing

area.

Position the stylus

Start your stroke at the heavy dot and draw the stroke shape

as it appears in the tables. Lift the stylus from the screen at the end of the stroke shape.

That is all there is to it. When you lift the stylus from the screen, your CLIÉ handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen.

As soon as you lift the stylus from the screen, you can begin the stroke for the next character you want to write.

Continued on next page

Chapter 1 Basic operations of your Sony CLIÉ Handheld 12

Entering data into your Sony CLIÉ Handheld

Note

You must begin the character strokes in the Graffiti writing area. If you do not make Graffiti strokes in the Graffiti writing area, your CLIÉ handheld does not recognize them as text characters.

Tips

• Accuracy improves when you write large characters. You should draw strokes that nearly fill the Graffiti writing area.

• To delete characters, simply set the insertion point to the right of the character you want to delete and make the backspace stroke (a line from right to left) in the Graffiti writing area.

• Write at natural speed. Writing too slowly can generate recognition errors.

• Do not write on a slant. Vertical strokes should be parallel to the sides of the Graffiti writing area.

• Press firmly.

To display the Graffiti onscreen help

Drag the stylus from the bottom of the writing area to the top of the screen. Graffiti Help opens a series of screens that show the complete Graffiti character set.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 13

Entering data into your Sony CLIÉ Handheld

Writing Graffiti alphabet

Write Graffiti letters corresponding to the letters of the alphabet, as shown below, in the left-hand side of the Graffiti writing area.

A N

B O

C P

D Q

E R

F S

G T

H U

I V

J W

K X

L Y

M Z

Space BackSpace

Carriage Return Period Tap twice

Continued on next page

Chapter 1 Basic operations of your Sony CLIÉ Handheld 14

Entering data into your Sony CLIÉ Handheld

To write capital letters

Shift to caps and then you can make capital letters with the same stroke shapes as the basic alphabet characters.

•To draw the first letter of a word as a capital letter Use the Caps Shift stroke

Caps Shift

To return to the lower case, use the Backspace stroke

Note

When you create a new sentence or a new record (by tapping New or a blank line), the first letter is automatically capitalized.

•To enter only capital letters (Caps Lock)

Use the Caps Lock stroke

To return to the lower case, use the Caps Shift stroke

Caps Lock

Writing numbers

Write the following Graffiti numbers on the right-hand side (numbers side) of the Graffiti writing area.

0 5

1 6

2 7

3 8

4 9

Chapter 1 Basic operations of your Sony CLIÉ Handheld 15

Entering data into your Sony CLIÉ Handheld

Writing punctuation marks

Make a single tap on the Graffiti writing area to activate Punctuation Shift. The next stroke you make anywhere in the Graffiti area (the letters or numbers side) creates a punctuation mark.

Punctuation Shift

(.) Period (—) Dash

(,) Comma ( ( ) Left Paren

(‘) Apostrophe ( ) ) Right Paren

(?) Question (/) Slash

(!) Exclamation ($) Dollar

(@) At (\) Back slash

(#) Number ({) Left brace

(%) Percent (}) Right brace

(^) Circumflex ([) Left square bracket

(&) Ampersand (]) Right square bracket

(*) Asterisk (-) Swung dash

(<) Left angle bracket

(>) Right angle bracket

(_) Under bar (:) Colon

(“) Ditto Tab

(\) Grave accent

(;) Semicolon

Chapter 1 Basic operations of your Sony CLIÉ Handheld 16

Entering data into your Sony CLIÉ Handheld

Writing symbols and extended characters

Make a Symbol Shift stroke on the Graffiti writing area to activate Symbol Shift. The next stroke you make creates a symbol or extended character.

Symbol Shift

(•) Bullet x

(™) Trademark ÷

(®) Registered =

(©) Copyrighted (¢) Cent

(‘) Left single quotation

(’) Right single quotation

(“) Left double quotation

(”) Right double quotation

(§) Section ¡

(º) Degree ß

+ µ

– ƒ

(¥) Yen

(£) Pound

( ) Euro

Chapter 1 Basic operations of your Sony CLIÉ Handheld 17

Entering data into your Sony CLIÉ Handheld

Writing accented characters and non-English characters

To create accented characters, draw the stroke normally used to create the letter, followed by an accent stroke. Graffiti writing then adds the accent to the letter.

To enter “é,” for example, draw

à è ì ò ù á é í ó ú ´y

â ê î ô û ã õ ñ

ä ï ö ü ÿ å

To write non-English characters

You can write the following characters without any special punctuation or shifting:

ç æ

and then .

Note

You must write these non-English characters on the left side of the Graffiti writing area.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 18

Entering data into your Sony CLIÉ handheld

Using Navigation strokes

In addition to character symbols, Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications.

Move cursor right

Move cursor left

Go to the previous field (Address Book only)

Go to the next field (Address Book only)

Open Address Record (Address Book only)

Using Graffiti ShortCuts

Graffiti ShortCuts, similar to the glossary or autotext features of some word processors, allow you to enter commonly used words or phrases quickly and easily. In addition to the following predefined ShortCuts, you can create your own ShortCuts for your name or the header of a memo (page 169). Each ShortCut can represent up to 45 characters.

To use a ShortCut, draw the ShortCut stroke characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

When you enter stamps.

and dts ( , , and ), you can enter date and time

followed by the ShortCut

Date stamp ds Breakfast br

Time stamp ts Lunch lu

Date/time stamps dts Dinner di

Meeting me

Chapter 1 Basic operations of your Sony CLIÉ Handheld 19

Entering data into your Sony CLIÉ Handheld

Using the onscreen keyboard

You can open the onscreen keyboard any time you need to enter text or numbers into your CLIÉ handheld. Note that you cannot enter Graffiti characters while using the onscreen keyboard.

To use the onscreen keyboard:

Open any application (such as Memo Pad).

Tap any record, or tap New.

Tap “a” to open the alphabetic keyboard, or tap “1” to open

the numeric keyboard.

The selected keyboard is displayed.

Tap here for the alphabetic keyboard

Chapter 1 Basic operations of your Sony CLIÉ Handheld 20

Tap here for the numeric keyboard

Continued on next page

Entering data into your Sony CLIÉ Handheld

Alphabetic

Tab

Caps lock

Backspace

Carriage return

Caps shift

Numeric

Tap here to display numeric keyboard

Select the desired keyboard and tap the characters to enter

Tap here to display alphabetic keyboard

International

Tap here to display international keyboard

text and numbers.

You can use the onscreen keyboard in the same way as in the keyboard of your computer. To enter capital letter, tap cap and then tap the character button. To delete a character, tap B.

After you finish, tap Done to close the onscreen keyboard

and place the text in the record.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 21

Entering data into your Sony CLIÉ Handheld

Using your computer keyboard

If you have a lot of data to enter, or prefer to use the computer keyboard, you can use the Palm personal information manager (PIM), such as Microsoft Outlook information. You can then perform a HotSync information on your computer with the information on your CLIÉ handheld. All the main applications on your CLIÉ handheld are also available in the Palm Desktop for CLIÉ software and in most PIMs, so you don’t need to learn different applications.

Refer to the Palm Desktop for CLIÉ software online Help for more information on entering data on your computer.

To import data from your computer or another handheld

If you have data stored in computer applications such as spreadsheets, databases, or if you want to import data from another handheld, you can transfer the data to your CLIÉ handheld and use it without entering data manually. Save the data in a compatible file format (.csv, .txt, .tab, .tsv, .dba, .aba, .tda, .mpa), import it into your Palm Desktop for CLIÉ software, and then perform a HotSync operation to transfer the data to your CLIÉ handheld. For details, see “Chapter 3: Exchanging and updating data using a HotSync operation.”

™

Desktop for CLIÉ software or any other supported

operation to synchronize the

, to enter

Chapter 1 Basic operations of your Sony CLIÉ Handheld 22

Adjusting the screen

You can turn the backlight on the screen on or off, or adjust the brightness level according to the lighting conditions or temperature of the environment where you use your CLIÉ handheld.

Turning the backlight off and on

Press and hold down the POWER button for more than two seconds to turn the backlight off or on.

Adjusting the brightness level

Using the onscreen brightness control, adjust the screen brightness as follows:

Tap 8.

Tap this icon.

The adjustment control screen is displayed.

To change the level in small increments, tap to the left or

right. To change the brightness level in larger increments, drag the slider to the left or right.

Tip

You can also press the scroll button or rotate the Jog Dial navigator to move the slider incrementally.

Tap Done.

Note

If the digitizer is not configured correctly, you may not be able to make the adjustments properly. For details, see “Turning on your Sony CLIÉ Handheld for the first time” in the Read This First manual.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 23

Resetting your Sony CLIÉ Handheld

Under normal circumstances, you do not have to reset your CLIÉ handheld. On rare occasions, however, your CLIÉ handheld may no longer respond to

buttons or the screen due to insufficient memory or other reasons. In this case, you need to perform a reset to get your CLIÉ handheld running again.

Performing a soft reset

A soft reset tells your CLIÉ handheld to stop what it’s doing and start over again. All records and entries stored in your CLIÉ handheld are retained in a soft reset.

Take out the reset tip by unscrewing the metal barrel from

the stylus quill.

Use the reset tip to gently press the reset button inside the

hole on the back panel of your CLIÉ handheld.

The system shuts down and then restarts. After restarting, the system displays “palm powered,” “CLIÉ,” and

“SONY,” followed by the preferences screen for setting the time and date.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 24

Resetting your Sony CLIÉ Handheld

Performing a hard reset

If the soft reset does not solve the problem, you need to perform a hard reset to restart your CLIÉ handheld.

Note

With a hard reset, all records and entries stored in your CLIÉ handheld are erased. Perform a hard reset only if a soft reset does not solve your problem.

You can restore your CLIÉ handheld data if you save a back-up on your computer or Memory Stick media. For details on how to save a back-up, see “Backing up data of your Sony CLIÉ handheld” on page 183.

Hold down the POWER button on your CLIÉ handheld.

While holding down the POWER button, use the reset tip to

gently press and release the reset button.

The Palm Powered logo screen is displayed.

Release the POWER button.

A message warning that you are about to erase all the data stored on your CLIÉ handheld is displayed.

Press the scroll button on the front panel of your CLIÉ

handheld upwards.

Your CLIÉ handheld undergoes a hard reset. After a hard reset, only the current date and time are retained. Formats,

Preferences, and other settings are restored to their factory default settings.

Note

If the scroll button was used just prior to hard-resetting, the hard-reset may not be performed.

Chapter 1 Basic operations of your Sony CLIÉ Handheld 25

Chapter 2

Using basic applications

This chapter describes how to perform tasks that are specific to the basic applications of your CLIÉ handheld: Date Book, Address Book, To Do List, Memo Pad, and Calculator.

Contents

Managing schedules and events (Date Book)..................... 27

Scheduling an event ............................................................ 27

Checking schedules ............................................................. 34

Editing Date Book events..................................................... 40

Using the Date Book menus ................................................ 45

Managing addresses and phone numbers

(Address Book)................................................................... 47

Creating a new Address Book entry ..................................... 47

Viewing Address Book entries.............................................. 49

Editing Address Book entries ............................................... 53

Using the Address Book menus ........................................... 59

Managing tasks and things to do (To Do List) .................... 61

Creating To Do List items..................................................... 61

Viewing To Do List items ..................................................... 62

Checking off a To Do List item ............................................. 63

Working with To Do List ...................................................... 64

Using the To Do List menus ................................................. 68

Creating memos (Memo Pad)............................................. 69

Creating a new memo ......................................................... 69

Reviewing memos ............................................................... 71

Editing memos .................................................................... 74

Using the Memo Pad menus................................................ 76

Using Calculator (Calc) ....................................................... 77

Calculating with Calculator.................................................. 77

Using the Calculator buttons ............................................... 78

Using the Calculator menus................................................. 78

Performing common tasks......................................................... 79

Using the Application Launcher ........................................... 79

Categorizing records............................................................ 83

Finding records.................................................................... 86

Protecting your data (Security) ............................................. 90

Attaching notes................................................................... 96

Purging records ................................................................... 97

Using the Edit menu ............................................................ 98

Choosing fonts.................................................................... 99

Managing schedules and events (Date Book)

Date Book lets you quickly and easily schedule appointments or any activity associated with a date, or a date and time. A record in Date Book is called an “event.”

Scheduling an event

Scheduling an event for the current date

Press the Date Book button on the front panel.

Date Book starts up. Today’s schedule is displayed with a list of times for a standard business day.

Tip

Press the Date Book button repeatedly to cycle through the Day, Week, Month, and Agenda views. The Date Book views are displayed at the bottom left of the screen.

Tap the time line that corresponds to the beginning of the

event.

Continued on next page

Chapter 2 Using Basic applications 27

Managing schedules and events (Date Book)

Enter a description of the event.

You can enter a description or a note of up to 255 characters in length.

If the event is one hour long, skip to step 7. If the event is

longer or shorter than one hour, tap the time of the event to open the Set Time dialog box.

Perform one of the following to set the duration of the

event:

•Tap the time columns on the right side of the Set Time dialog box to set the Start Time, and tap the End Time box. Then tap the time columns to set the End Time.

•Tap All Day to automatically insert the start and end time of the event as defined in your Date Book preferences.

Tap OK.

Tap a blank area of the screen to deselect the event.

A vertical line appears next to the time, indicating the duration of the event.

Continued on next page

Chapter 2 Using Basic applications 28

Managing schedules and events (Date Book)

Tip

You can open the Set Time dialog box (to select a start time) by writing a number on the number side of the Graffiti writing area and making sure no event is selected.

To schedule an untimed event

In step 5, tap No Time. A new untimed event is displayed in the first line in Date Book with a ♦ mark.

Scheduling a timed event for another date

Press the Date Book button on the front panel.

Date Book starts up.

Do one of the following to select the date you want for the

event:

•Tap the day of the week on top of the Date Book screen. To move to another week, tap one of the scroll arrows of either side of the day of the week area.

•Tap Go To at the bottom of the screen. The Go To Date dialog box appears. Select a date by tapping a year, month, and day in the calendar.

Follow the steps for “Scheduling an event for the current

date.”

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Chapter 2 Using Basic applications 29

Managing schedules and events (Date Book)

Tip

You can also use the scroll button on the front panel to move forward or backward one day or one month at a time.

To schedule an untimed event

In step 3, tap New and then tap No Time. Then follow the steps for “Scheduling an event for the current date.”

Tip

You can create a new untimed event by making sure no event is selected and then writing letters in the Graffiti writing area. When you start writing, the untimed event appears at the top of the screen.

Scheduling repeating or continuous events

The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days.

Examples of repeating or continuous events

•Birthday: an event that repeats annually

•Weekly guitar lesson: an event that falls on the same day of the week and

the same time of day

•Business trip or vacation: a continuous event

Press the Date Book button on the front panel.

Date Book starts up.

Tap the description of the event.

Tap Details.

The Event Details dialog box appears.

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Chapter 2 Using Basic applications 30

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