Sony FAX-B140 User Manual
The contents of this guide are
printed on 70% recycled paper.
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
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CANON (U.K.) LTD.
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HT1-2202-000-V.1.1 XXXXXXXXXX © CANON INC. 2003 PRINTED IN THAILAND
USER’S GUIDE
USER’S GUIDE
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Table of Contents
INTRODUCTION
Using this guide .......................................v
Customer support ....................................v
Important safety instructions .................vi
For your safety (Australia only) ............viii
Caution (New Zealand only) ................. viii
1 SETTING UP
Unpacking ............................................ 1-1
Removing the shipping materials ......................... 1-2
Assembling the fax .............................. 1-3
Attaching components........................................... 1-3
Making connections ............................ 1-4
Connecting the telephone line, handset, and
external devices ................................................ 1-4
Connecting the AC power cord ............................ 1-6
Setting the language and country ....................... 1-6
Loading paper ...................................... 1-7
Paper guidelines ..................................................... 1-7
Loading paper in the multi-purpose tray ............ 1-8
Installing the BJ cartridge ................... 1-9
Guidelines ................................................................ 1-9
Installing the BJ cartridge in your fax ............... 1-10
Testing the fax ....................................................... 1-11
Setting the TEL LINE TYPE ................ 1-12
Dialling through a switchboard
(PBX) ................................................... 1-12
Registering the access type and the outside
line access number ........................................ 1-13
2 PREPARING TO USE
YOUR FAX
Main components of your fax ............. 2-1
Fax controls — the operation panel .... 2-2
Guidelines for entering
numbers, letters, and symbols ............ 2-4
Correcting mistakes ............................................... 2-5
Registering sender information .......... 2-6
Personalising your fax ........................................... 2-6
Setting the date and time ...................................... 2-6
Registering your fax/telephone number and
name .................................................................... 2-7
Setting the summer time........................................ 2-8
Registering one-touch speed
dialling numbers and names ............. 2-10
Registering coded speed
dialling numbers and names ............. 2-12
Registering UCanTalk voice tags
(Fax-B140 only) .................................. 2-13
Registering voice tags with one-touch/coded
speed dialling numbers and names ............. 2-13
Adding voice tags to the one-touch/coded
speed dialling numbers .................................. 2-13
Modifying voice tags ............................................ 2-14
Deleting voice tags ............................................... 2-14
3 DOCUMENTS AND
PAPER
Preparing documents .......................... 3-1
Types of documents you can scan ...................... 3-1
Problem documents ............................................... 3-1
Loading documents ............................. 3-2
Problems with multipage documents .................. 3-2
Paper requirements ............................. 3-3
Printable area .......................................................... 3-3
Loading paper.......................................................... 3-3
4 MAKING COPIES
Copying documents ............................. 4-1
5 SENDING DOCUMENTS
Preparing to send a document ............ 5-1
Adjusting the quality of your documents ............ 5-1
Sending methods .................................................... 5-2
Dialling methods ..................................................... 5-2
Sending documents ............................. 5-2
Direct sending ......................................................... 5-2
Memory sending ..................................................... 5-3
Manual sending ...................................................... 5-4
Cancelling sending ............................... 5-5
Automatic dialling ............................... 5-5
Sending a document using one-touch speed
dialling or coded speed dialling numbers ..... 5-5
Sending a document using directory dialling .... 5-6
Sending a document using UCanTalk
(FAX-B140 only) ................................................. 5-7
Special dialling ..................................... 5-8
Sending a document using caller history ........... 5-8
Long-distance dialling ............................................ 5-8
Redialling when the line is busy ......... 5-9
Manual redialling .................................................... 5-9
Automatic redialling ............................................... 5-9
Delayed sending ................................ 5-11
Sending other documents while the fax is set for
delayed sending .............................................. 5-12
Cancelling delayed sending ................................ 5-12
ii
Table of Contents
Sequential broadcasting .................... 5-13
Sending a document to more than one location
............................................................................ 5-13
Documents stored in memory .......... 5-14
Printing a list of documents in memory ............ 5-14
Printing a document in memory ......................... 5-14
Deleting a document from memory ................... 5-15
6 RECEIVING
DOCUMENTS
Different ways to receive a document 6-1
Setting the receive mode .................... 6-2
Receiving both documents and telephone calls
automatically: Fax/Tel mode ............................ 6-2
Receiving documents manually: MANUAL MODE
.............................................................................. 6-4
Receiving documents with an answering
machine: ANS.MACHINE MODE (FAX-B120/
B115 only) ........................................................... 6-4
Other features ...................................... 6-5
Saving ink while receiving documents ............... 6-5
Receiving documents in memory while performing
another task or when a problem occurs ....... 6-5
Polling to receive documents ............................... 6-5
Cancelling receiving ............................. 6-6
Telstra FaxStream™ Duet (Australia
only) ...................................................... 6-7
Setting the fax for network switch....................... 6-7
Operation for network switch system ................. 6-7
Telecom FaxAbility (New Zealand
only) ...................................................... 6-8
Setting the fax for network switch....................... 6-8
Operation for network switch system ................. 6-8
7 USING THE BUILT-IN
ANSWERING MACHINE
(TAM MODE)
(FAX-B140 only)
Recording the outgoing message ....... 7-1
Types of messages that can be recorded .......... 7-1
Recording the outgoing message ........................ 7-1
Setting TAM MODE ............................. 7-2
Setting the recording time for a telephone
message ............................................................. 7-3
Setting TAM MONITOR .......................................... 7-4
Setting TOLL SAVER ............................................... 7-5
Recording voice memos ...................... 7-6
Deleting messages ............................... 7-7
Playing telephone messages ............... 7-8
Remote control features ...................... 7-9
Registering the password for remote control .... 7-9
Using remote control ............................................ 7-10
Forwarding telephone messages ...... 7-12
Setting the forwarding number .......................... 7-12
Setting the number of redial times..................... 7-13
Setting PIN ENTRY ................................................ 7-14
When a forwarded call is received .... 7-15
8 SETTINGS AND
ACTIVITY REPORTS
Selecting a menu ................................. 8-1
Activity reports .................................... 8-7
How to print a report .............................................. 8-7
Activity report .......................................................... 8-8
One-touch speed dialling list ................................ 8-8
Coded speed dialling list ........................................ 8-8
User’s data list ......................................................... 8-8
Doc. memory list ..................................................... 8-8
TX (Transmission) report ....................................... 8-8
RX (Reception) report ............................................. 8-8
Multi TX/RX (Transaction) report ......................... 8-8
9 SOLUTIONS TO
COMMON PROBLEMS
Clearing jams ....................................... 9-1
Jams in the document tray .................................... 9-1
Jams in the multi-purpose tray............................. 9-2
Periodic cleaning .................................. 9-3
Cleaning the exterior of the fax ............................ 9-3
Cleaning the interior of the fax ............................. 9-3
Testing and cleaning the BJ cartridge print
head ..................................................................... 9-5
Replacing the BJ cartridge ................................... 9-6
Troubleshooting ................................... 9-8
Paper feeding problems ........................................ 9-8
Faxing problems ...................................................... 9-9
Copying problems ................................................. 9-13
Telephone problems ............................................. 9-13
Print quality problems .......................................... 9-14
General problems ................................................. 9-14
LCD messages .................................... 9-15
In case of a power failure .................. 9-19
During a power failure ......................................... 9-19
Memory clear report ............................................ 9-19
Specifications ..............
Index .............................
S-1
I-1
iii
This equipment conforms with the essential requirements of EC Directive
1999/5/EC.
We declare that this product conforms with the EMC requirements of EC
Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input
of the product is 200V–240V, 50/60Hz.
If you move to another EU country and are experiencing trouble, please call the
Canon Help Desk.
(For Europe Only)
Model Name
• H12263 (FAX-B140)
• H12261 (FAX-B120/B115)
Copyright
Copyright © 2002 by Canon Inc. All rights reserved. No part of this publication may be reproduced,
transmitted, transcribed, stored in a retrieval system, or translated into any language or computer
language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual,
or otherwise, without the prior written permission of Canon Inc.
Trademarks
Canon, UCanTalk, and BJ are registered trademarks. UHQ is a trademark of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their
respective owners.
iv
As an ENERGY STAR® Partner, Canon Inc. has determined that these products meet the
ENERGY STAR
®
guidelines for energy efficiency.
Using this guide
This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your
fax.
Please read the list below to become familiar with the symbols, terms, and abbreviations used in this
guide.
Cautions tell you how to avoid actions that could injure you or damage your fax. In order to use
your fax safely, always observe these cautions.
c
Notes provide advice on using your fax more effectively, describe operating restrictions, and tell you
how to avoid minor difficulties. Reading these is recommended to make the most of your fax and its
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functions.
(see p. xx) Indicates a page number that you can refer to for more information on the
topic of the previous sentence or paragraph.
default A setting that remains in effect unless you change it.
document The original sheet(s) of paper you send or receive with your fax.
menu A list of settings from which you select an item to set up or change. A
menu has a title which appears on the LCD.
3 and 4 buttons Used to select an item in a menu. Press 4 to select the next item, and
press 3 to select the previous item.
transaction number When you send or receive a document, your fax automatically assigns the
document a unique transaction number. A transaction number is a four-
digit number that will help you keep track of documents you send and
receive.
TX/RX NO. TX/RX NO. is the abbreviation used for “transaction number.”
TX Denotes Transmission.
RX Denotes Reception.
TRANSMITTING OK
In addition, this guide uses brackets to identify the buttons you press when performing different
functions: [Stop].
This guide contains information for three Canon models. Please note that the illustrations of the fax in
this guide may differ from your model. Instructions for specific models are labelled with the fax names.
n
LCD display. The contents of the LCD display may vary depending on
the current settings.
Customer support
Your fax is designed with the latest technology to provide trouble-free operation. If you encounter a
problem with the fax’s operation, try to solve it by using the information in Chapter 9. If you cannot
solve the problem or if you think your fax needs servicing, contact your local authorised Canon
dealer or the Canon help line.
v
Important safety instructions
Read these safety instructions thoroughly before using your fax.
Except as specifically described in this guide, do not attempt to service the fax yourself. Never
attempt to disassemble the fax: opening and removing its interior covers will expose you to
c
dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or
the Canon help line.
■ Handling and maintenance
•Follow all warnings and instructions marked on the fax.
• Do not subject the fax to strong physical shock or vibration.
•Always unplug the fax before moving or cleaning it.
•To avoid paper jams, never unplug the power cord, open the printer cover, or remove paper from
the multi-purpose tray while printing.
•When transporting the fax, leave the BJ cartridge installed in the cartridge holder and tape the
cartridge holder to the right side of the fax. This will prevent ink spilling inside the fax.
•Always lift the fax by its base as shown below. Never lift it by any of its attachments or covers.
• Do not push objects of any kind into the slots or openings on the fax as they may touch dangerous
voltage points or short out parts. This could result in fire or electric shock.
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the fax. If something
does fall into the fax, unplug it immediately and contact your local authorised Canon dealer or the
Canon help line.
•To avoid spillage in or around the fax, do not eat or drink near it. If you spill liquid or if any
substance falls into the fax, unplug the fax immediately and contact your local authorised Canon
dealer or the Canon help line.
•Keep the fax clean. Dust accumulation can prevent the fax from operating properly.
• Unplug the fax from the wall outlet and refer service to qualified personnel under the following
conditions:
–When the power cord or plug is damaged or frayed.
– If liquid has spilled into the fax.
– If the fax has been exposed to rain or water.
– If the fax does not operate normally when you have followed the instructions in this guide.
Adjust only those controls that are covered by the instructions in this guide. Improper adjustment
of other controls may result in damage and may require extensive work by a qualified technician
to restore the product to normal operation.
– If the fax has been dropped or the body has been damaged.
– If the fax exhibits a distinct change in performance, indicating a need for servicing.
vi
■ Location
• Place the fax on a flat, stable, vibration-free surface.
• Place the fax in a cool, dry, clean, well ventilated place.
–Make sure the area is free from dust.
–Make sure the location is not affected by extreme temperature changes, and always stays
between 10° and 32.5°C.
–Make sure the area’s relative humidity is always between 20% and 85%.
•Keep the fax away from direct sunlight.
• Do not use the fax near water. Make sure that no wet or humid objects come into contact with the
fax.
• Do not use or store the fax outdoors.
• Do not install the fax near devices that contain magnets or generate magnetic fields, such as
speakers.
• Place the fax near a standard 200–240 V AC power outlet.
•To ensure reliable operation of the fax and to protect it from overheating, do not block the exhaust
vent and never block or cover any openings on the fax by placing it on a bed, sofa, rug, or other
similar surface. Do not place the fax in a cupboard or built-in installation, or near a radiator or
other heat source unless proper ventilation is provided. Install the fax approximately 10 cm away
from walls and other equipment. For the dimensions of the fax, see p. S-1.
• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the
outlet quickly. If you notice anything unusual (smoke, strange odours, noises) around the fax,
unplug it immediately. Contact your local authorised Canon dealer or the Canon help line.
• Do not allow anything to rest on the power cord, and do not place the fax where the cord will be
walked on. Make sure the cord is not knotted or kinked.
■ Power supply
• During electrical storms, disconnect the power cord from the power outlet. (Please note that any
documents stored in the fax’s memory will be deleted when you unplug the fax.)
•Whenever you unplug the fax, wait at least five seconds before you plug it in again.
• If dust accumulates around the plug of the power cord when it is connected to a power outlet,
unplug the fax and wipe the plug with a clean, dry cloth.
This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this product and
c
consult your doctor.
vii
For your safety
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin
power point which is effectively earthed through the normal household wiring.
Extension cords used with the equipment must be three-core and be correctly wired to provide
connection to earth. Wrongly wired extension cords are a major cause of fatalities.
The power point shall be located near the equipment and shall be easily accessible.
The fact that the equipment operates satisfactorily does not imply that the power point is earthed and
the installation is completely safe. For your safety, if in any doubt about the defective earthing of the
power point, consult a qualified electrician.
(Australia only)
Caution
1. This equipment may not necessarily provide for the effective hand-over of a call to or from a
telephone connected to the same line.
2. The operation of this equipment on the same line as telephone or other equipment with audible
warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause
false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom
Faults service.
3. Should this equipment become physically damaged, disconnect immediately from the Telecom
connection and power source and contact your nearest service agent.
4. To relocate the equipment, please:
1) Disconnect the equipment from the Telecom connection.
2) Disconnect the equipment from the power source.
3) Reconnect the equipment to the power source.
4) Reconnect the equipment to the Telecom connection.
5. If the supply cord of this equipment is damaged, it must be replaced by the special cord (Parts
NO.: HH2-1910).
6. Not all standard telephones will respond to incoming ringing when connected to the extension
socket.
7. This device may be subject to bell tinkle, or mistakenly enter receive mode when calls are made
from another device on the same line. If this occurs, the problem should not be referred to the
Telecom Faults service.
(New Zealand only)
8. Please note when you connect an extension phone to this device, if you use an extension phone
which has features such as “last number redial,” redial memory numbers may be lost.
viii
1
SETTING UP
Unpacking
As you unpack your fax, save the carton and packing material in case you want to move or ship the
fax in the future.
Carefully remove all items from the box.
• It is best to have someone hold the box while you lift the fax and its protective packaging out of
the carton.
Make sure you have the following items:
1
SETTING UP
Main unit
Handset (FAX-B140/B120 only)
You should also have the followings:
•Power cord
•Telephone line cord
• B.T. adaptor (U.K. only)
• Documentation
•Warranty*
• One-touch sheet*
If any of these items are damaged or missing, contact your local authorised Canon dealer or the
Canon help line immediately.
Multi-purpose tray
BX-3 Black BJ cartridge
Document tray
* These items are only included in some countries.
1-1
Removing the shipping materials ______________
1 Remove the shipping tapes q from the top of the fax and the protective piece w .
1
2
2 Open the printer cover by gently pulling it towards you.
3 Remove the shipping tape q and the protective piece w.
Close the printer cover until it locks into place.
1
1
1-2
2
The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
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Assembling the fax
Attaching components ________________________
For user convenience, the one-touch sheet provided with your fax (in some countries) should be fitted
over the one-touch speed dialling buttons on the left of the operation panel.
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1 Insert the tabs on the multi-
purpose tray into the slots on
the unit.
1
SETTING UP
2 Insert the tabs on the
document tray into the
corresponding slots.
1-3
Making connections
Connecting the telephone line, handset, and
external devices _______________________________
There are three jacks on the left side of the fax for connection of the following:
Handset
Extension phone (i.e. an
additional telephone that you
may wish to place away from
the fax to answer calls from a
different location) or answering
machine*
Telephone line
If you only have one telephone line and plan to use the fax for receiving both fax and voice calls,
you will need to connect the handset or an answering machine* to the fax.
Be sure to connect any external devices before using the fax.
1 Connect the supplied telephone line cord to the L jack, then the other end to the telephone
line jack on your wall.
2 Place the handset in its cradle, and connect it to the h jack.
* An answering machine can be connected to the FAX-B120/B115 only.
1-4
Ringer volume switch
Adjust the volume of the ringer. Use a pen or other pointed object to adjust the switch to HIGH, LOW
or OFF.
3 Connect an extension phone or answering machine* to the t jack.
1
SETTING UP
• Due to the range of specifications, Canon cannot guarantee that all answering machines* will be
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* An answering machine can be connected to the FAX-B120/B115 only.
compatible with your fax.
• If you have connected an external device to your fax, be sure to select the correct receive mode
(see Chapter 6).
•To connect an extension phone as well as an answering machine, connect the extension phone to
the answering machine, and then connect the answering machine* to your fax.
• If the extension phone does not have its own power supply, any redial data in the extension phone
memory may be lost after an extended fax transmission.
Users in the U.K. only:
When you connect a telephone, be sure to
connect the B.T. Adaptor. Contact your local
authorised Canon dealer or the Canon help
line.
B.T. adaptor
1-5
Connecting the AC power cord ________________
Plug the fax into a 200–240 volt AC 50/60 Hz outlet.
1 Plug the power cord connector into the rear of the fax.
2 Plug the other end of the power cord into a properly grounded AC power outlet.
There is no power switch on the fax. The power is on as long as the fax is plugged in.
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Setting the language and country _____________
When you plug in the fax for the first time, you need to select the correct language for the LCD
display and reports, and the country* of use. See pp. 2-2, 2-3 for the buttons on the operation panel.
1 Press [Start/Copy].
2 Use [3] or [4] to select the preferred language for the LCD display and reports.
▼
Press [Start/Copy].
Wait a second for COUNTRY SELECT* to appear.
▼
Press [Start/Copy].
OTHERS
3 Use [3] or [4] to select the country where you are using the fax*.
▼
Press [Start/Copy].
Registration ends and the fax enters standby mode.
* This setting is only available for some countries.
1-6
Loading paper
Paper guidelines _______________________________
• Be sure to load paper of the correct size, weight, and quantity recommended for your fax
(see pp. 3-1, S-1).
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their
original packaging, in a cool, dry location.
• Store paper at 18°–24°C, 40%–60% relative humidity.
•To avoid paper jams and poor print quality, do not print on damp, curled, wrinkled, or torn paper.
• Use cut-sheet paper only, not paper that comes on a roll.
• Use only paper that has a thickness of between 0.08 and 0.13 mm. Thick paper may damage the
BJ cartridge print head.
• Do not load paper beyond the paper limit mark (P) or beyond the tab on the paper guide. Doing so
may cause problems. Also, make sure there are no gaps on either side of the paper stack.
Paper limit mark
Ta b
1
SETTING UP
No gaps here
• Let the paper run out before refilling the multi-purpose tray. Avoid mixing new stock with paper
already loaded.
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it may bend or
curl and cause problems.
• Certain environmental conditions, such as extreme temperatures or humidity, can cause some
paper to misfeed in the multi-purpose tray. If you have trouble, feed one sheet at a time.
• Depending on the density of the printed pages, the ink may need time to dry. Within two or three
seconds, the ink becomes smudge-resistant. After drying for several minutes, the ink becomes
water-resistant.
• If your printed page contains a large amount of graphics, the ink on the page may be damp due to
the print density. Leave the page for 30 to 60 seconds to allow the ink to dry. Then remove the
page carefully without touching any surfaces.
• If paper curls after printing, remove it immediately; otherwise paper jams may occur.
• The platen (a roller inside the fax) may become inked if you print data beyond the width of the
page. If this happens, clean inside the fax (see p. 9-3).
1-7
Loading paper in the multi-purpose tray _______
1 Move the paper guide to the left.
2 Fan the stack of paper that you want to feed into the fax. Then tap the edge of the stack on a
flat surface to even the stack.
3 Insert the stack into the multi-purpose tray q, and align the right edge of the stack with the
right side of the multi-purpose tray. Then slide the paper guide snugly against the left edge of
the stack w.
If necessary, remove the document tray when loading paper.
1
2
1-8
Installing the BJ cartridge
The first time you set up your fax, you have to install the BJ cartridge before you can begin
receiving and copying documents.
For information on replacing the BJ cartridge, see p. 9-6.
Guidelines _____________________________________
• Use only a Canon BX-3 Black BJ cartridge in your fax.
• Store BJ cartridges at room temperature.
•When the BJ cartridge print head is left exposed, it easily dries out and becomes unusable. To
avoid this, keep the followings:
–Keep BJ cartridges in the packaging until you are ready to use them.
–Never remove the BJ cartridge unless you are going to replace it.
–Keep the cartridge holder in the home position (on the right side of the fax) when you are not
using the fax.
• Replace BJ cartridges after one year of use.
If you need to unplug the fax, wait until it returns to standby mode (time and receive mode displayed on
the LCD). Otherwise the cartridge holder may not be in its home position; causing the BJ cartridge to
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remain uncapped and dry out.
• Store BJ cartridges out of the reach of
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children. If a child inadvertently ingests
ink, consult a physician immediately.
• Do not touch the precision components
on the BJ cartridge.
1
SETTING UP
Do not touch these metallic areas.
The ink in the BJ cartridge is difficult to clean up if spilled. Follow the precautions below when
handling the BJ cartridge.
• Carefully remove packaging from BJ cartridges.
• Do not attempt to disassemble or refill BJ cartridges.
• Do not shake or drop BJ cartridges.
1-9
Installing the BJ cartridge in your fax _________
When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD.
1 Make sure the fax is plugged in.
2 Load the paper in the multi-purpose tray.
3 Open the printer cover by gently pulling it towards you (see p. 1-2).
4 Raise the cartridge lock lever on the cartridge holder.
1-10
5 Remove the BJ cartridge from its package, then remove the orange protective cap q and
tape w.
1
2
Discard the cap and tape. Never attempt to reattach them to the BJ cartridge print head.
6With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the
cartridge lock lever until you hear a click to lock the cartridge in place.
The white post (BJ cartridge guide) should be visible through the slot. The BJ cartridge tilts slightly to
the left in the loaded position.
7 Close the printer cover.
If the AUTO TEST PRINT setting is set to ON:
The fax automatically prints a test page.
The fax prints a test page every time you insert a BJ cartridge.
You can turn off automatic test printing by changing the AUTO TEST PRINT setting. See SYSTEM
SETTINGS, p. 8-5.
• Do not try to manually move or stop the cartridge holder.
• Do not touch the components shown below or any metal parts.
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1
SETTING UP
Guide railRibbon cable
Circuit boardRound shaft
Testing the fax _________________________________
After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make
sure the fax is printing properly by making several copies of a document (see p. 4-1).
If you have problems printing, see Chapter 9.
1-11
Setting the TEL LINE TYPE
See pp. 2-2, 2-3 for the buttons on the operation panel.
1 Press [Function].
▼
Press [Start/Copy] twice.
DATE & TIME
2 Use [3] or [4] to select TEL LINE TYPE.
▼
Press [Start/Copy].
ROTARY PULSE
3 Use [3] or [4] to select TOUCH TONE.
▼
Press [Start/Copy].
R-KEY SETTING
4 Press [Stop].
Setting ends and the fax returns to standby mode.
Dialling through a switchboard (PBX)
A PBX (private branch exchange) is an on-site telephone switchboard.
• If your fax is connected through a switchboard, dial an outside line access number first. Then dial
the rest of the number.
• If you want to dial with automatic dialling, you may have to insert a pause between the outside
line number and the telephone number when you register the number for one-touch or coded speed
dialling.
•When the fax is connected to a PBX or other telephone switching system, you can register the
access type and outside access line number under the [R] button (see p. 1-13). Once you have
registered them, you simply need to press [R] before dialling a fax or telephone number.
1-12
Registering the access type and the outside
line access number ____________________________
See pp. 2-2, 2-3 for the buttons on the operation panel.
1 Press [Function].
2 Press [Start/Copy] twice.
DATE & TIME
3 Use [3] or [4] to select R-KEY SETTING.
▼
Press [Start/Copy].
PSTN
4 Use [3] or [4] to select PBX.
▼
Press [Start/Copy].
HOOKING
5 Use [3] or [4] to select the access line type for the switching system.
You can select PREFIX or HOOKING.
▼
Press [Start/Copy].
1
SETTING UP
6 If you chose PREFIX in step 5:
Enter the outside line access number (up to 19 digits) using the numeric buttons and then
press [Redial/Pause].
TEL= 123456P
▼
Press [Start/Copy].
7 Press [Stop].
Registration ends and the fax returns to standby mode.
1-13
2
PREPARING TO USE YOUR FAX
Main components of your fax
Document tray
Multi-purpose tray
2
PREPARING TO USE YOUR FAX
Handset
(FAX-B140/
B120 only)
0
1
02
R
e
p
o
r
t
03
C
l
ean
in
g
Send
Options
04
05
R
06
Spa
c
e
C
l
e
a
07
r
08
Polling
I
09
n
k
Sa
v
R
er
e
c
e
iv
Call
e
M
er
o
d
Hi
e
s
tor
R
e
y
s
ol
uti
on
F
unct
i
on
F
AX
-
B140
1
2
A
B
C
3
D
E
F
4
G
H
I
5
J
K
L
6
M
N
O
7
P
Q
R
S
8
T
U
V
9
W
X
Y
Z
0
#
Operation panel
Printer cover
Cartridge holder
Document guide
Document
release button
Please note that your fax may differ from the illustration above.
n
2-1
Fax controls — the operation panel
TAM LED
(FAX-B140 only)
Microphone
(FAX-B140 only)
LCD
FAX-B140
Rewind/Forward buttons
(FAX-B140 only)
01
Report02Cleaning
04
05
R
07
Polling08Ink Saver09Caller History
Receive Mode Resolution
One-touch speed
dialling/Special
function buttons
(see below)
01
Report02Cleaning03Send Options
04
07
Receive Mode Resolution
05
R
Space06Clear
Polling08Ink Saver09Caller History
Function
03
Send Options
Space06Clear
Function
123
ABC
DEF
5
46
GHI JKL MNO
789
PQRS TUV WXYZ
#
0
u
Numeric buttons
These are the buttons on the
FAX-B140 operation panel.
See p. 2-3 for buttons on the
FAX-B120/B115 operation
panel.
Report button (see p. 8-7)
Cleaning button (see p. 9-5)
Send Options button (see p. 5-3)
R button (see p. 1-12)
Space button (see p. 2-5)
Clear button (see p. 2-5)
Polling button (see p. 6-5)
Ink Saver button (see p. 6-5)
Caller History button (see p. 5-8)
Receive Mode button (see p. 6-2)
Resolution button (see pp. 4-1, 5-1)
Function button (see p. 1-12)
The buttons on the left of the operation panel have the following two functions:
• One-touch speed dialling buttons (see p. 2-10)
• Special function buttons
When the [Function] button is pressed, the special function buttons (function marked under each
button) can be used to perform various operations.
2-2
■ FAX-B120/B115
■ FAX-B140
Scroll/Cursor buttons (see pp. 2-5, 8-1)
2
PREPARING TO USE YOUR FAX
Redial/Pause button (see pp. 5-8, 5-9)
Coded Dial/Directory button (see pp. 5-5, 5-6)
Stop button
Start/Copy button
Hook button (see p. 5-4)
Scroll/Cursor buttons (see pp. 2-5, 8-1)
TAM button (see p. 7-2)
Delete button (see p. 7-7)
Record button (see p. 7-1)
Play button (see p. 7-8)
Redial/Pause button (see pp. 5-8, 5-9)
UCanTalk button (see p. 5-7)
Coded Dial/Directory button (see pp. 5-5, 5-6)
Stop button
Start/Copy button
Hook button (see p. 5-4)
2-3
Guidelines for entering
numbers, letters, and symbols
When you come to a step that requires you to enter a name or number, see the table below to
determine which numeric button to press for the letter you want.
Button Uppercase Letter Lowercase Letter Number Mode
Mode (:A) Mode (:a) (:1)
1
ABC
2
DEF
3
GHI
4
JKL
5
MNO
6
PQRS
7
TUV
8
WXYZ
9
0
#
Uppercase letter
mode (:A)
Lowercase letter
mode (:a)
Number mode
(:1)
After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered
changes are lost.
n
■ Entering letters and numbers
1 Press [:] to switch mode.
_:A
2 Press the numeric button that contains the letter you want.
• Press repeatedly until the letter you want appears.
• If you are unsure which button to press, see the table above.
C:A
2-4
3 Continue entering other letters using the numeric buttons.
• If the next letter you want to enter is under a different numeric button, simply press that button until
the letter you want appears.
-orIf the next letter you want to enter is under the same numeric button you pressed in step 2, press [4]
to move the cursor to the right. Then press that same numeric button repeatedly until the letter you
want appears.
•To enter a space, press [Space].
■ Entering symbols
1 Press [#] repeatedly until the symbol you want appears.
#:1
2 If you want to enter another symbol, press [4] to move the cursor to the right, then press [#]
repeatedly until the symbol you want appears.
Correcting mistakes ___________________________
You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to
correct individual letters:
2
PREPARING TO USE YOUR FAX
1 Use [3] or [4] to move the cursor under the incorrect letter.
CANEN :A
2 Use the numeric buttons to enter the correct letter over the incorrect letter.
CANON :A
3 When you have finished making corrections, press [Start/Copy] to register your new entry.
2-5
Registering sender information
Personalising your fax _________________________
■ Identifying your documents
When sending a document, you can have your fax number and your name (known as your ID), and
the current date and time printed out by the receiving fax machine. This information is called your
TTI (Transmit Terminal Identification) and appears at the top of the faxed document in small type.
By identifying the documents you send, the receiving party will be able to recognise your fax
messages at a glance. The illustration below shows a sample document with the identifying
information.
27/12 2002 10:12 FAX 123 4567 CANON CANON CANADA 01
The page number
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
The name of the party who is
receiving the document
Your name or company name
Your fax/telephone number
TELEPHONE # MARK (You can select TEL or FAX, see p. 8-2.)
The date and time you sent the document
The top line includes the name of the receiving party if you send the document using one-touch
speed dialling or coded speed dialling and you registered the party’s name.
Setting the date and time _____________________
The date and time appear on the LCD as well as on the documents you send.
1 Press [Function].
▼
Press [Start/Copy] three times.
20/12 2002 13:30
2 Use the numeric buttons to enter the date and time using the day-month-year format
(DD/MM YYYY).
• Set the time using the 24-hour clock system.
Precede single digits with a zero.
Example: 3:00 p.m. = 15:00
•To change the date format, see SYSTEM SETTINGS, p. 8-5.
2-6
3 Press [Start/Copy].
4 Press [Stop].
Registration ends and the fax returns to standby mode.
Registering your fax/telephone number and
name ___________________________________________
This information appears at the top of each document you send.
1 Press [Function].
▼
Press [Start/Copy] twice.
DATE & TIME
2 Use [3] or [4] to select UNIT TELEPHONE #.
▼
Press [Start/Copy].
3 Enter your fax number (up to 20 digits) using the numeric buttons.
You can enter a plus sign (+) or space to make your number easier to read. To enter a plus sign (+),
press [#].
TEL= 123 4567
▼
Press [Start/Copy] twice.
4 Enter your name (up to 16 letters) using the numeric buttons (see p. 2-4).
2
PREPARING TO USE YOUR FAX
CANON : A
▼
Press [Start/Copy].
5 Press [Stop].
Registration ends and the fax returns to standby mode.
2-7
Setting the summer time ______________________
Some countries adopt the summer time system that shifts the clock time ahead or back according to
the change in seasons. You can select if the time information in your FAX changes to match your
country’s summer time system and set the day and time when the summer time begins and ends.
1 Press [Function].
▼
Press [Start/Copy].
2 Use [3] or [4] to select SYSTEM SETTINGS.
▼
Press [Start/Copy].
3 Use [3] or [4] to select SUMMER TIME.
▼
Press [Start/Copy].
ON
4 Use [3] or [4] to select ON or OFF.
▼
Press [Start/Copy].
5• If you selected OFF in step 4, press [Stop] to return to standby mode.
• If you selected ON in step 4, use [3] or [4] to select BEGIN DATE/TIME.
▼
Press [Start/Copy] twice.
2-8
JANUARY
6 Use [3] or [4] to select the month in which the summer time starts.
▼
Press [Start/Copy].
MONTH
7 Use [3] or [4] to select WEEK.
▼
Press [Start/Copy].
FIRST WEEK
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