Sony Digital Voice Editor 2 Operating Instructions

3-244-680-13 (1)

BGetting Started

Installing the Software

Digital Voice Editor 2

Operating Instructions

Sony Corporation 2002 Printed in Japan

Notice for Users

Program © 1999, 2000, 2001, 2002, 2003 Sony
Corporation
Documentation ©2003 Sony Corporation

All rights reserved. This manual or the software
described herein, in whole or in part, may not be
reproduced, translated or reduced to any machine
readable form without prior written approval from
Sony Corporation.

IN NO EVENT SHALL SONY CORPORATION BE
LIABLE FOR ANY INCIDENTAL,
CONSEQUENTIAL OR SPECIAL DAMAGES,
WHETHER BASED ON TORT, CONTRACT, OR
OTHERWISE, ARISING OUT OF OR IN
CONNECTION WITH THIS MANUAL, THE
SOFTWARE OR OTHER INFORMATION
CONTAINED HEREIN OR THE USE THEREOF.

Sony Corporation reserves the right to make any
modification to this manual or the information
contained herein at any time without notice.

The software described herein may also be governed
by the terms of a separate user license agreement.

Trademarks

•“Memory Stick” and
Corporation.

•“MagicGate Memory Stick“ and are trademarks
of Sony Corporation.

•“LPEC” is the trademark of Sony Corporation.

•IBM and PC/AT are registered trademarks of
International Business Machines Corporation.

•Microsoft, Windows and Outlook are trademarks of
Microsoft Corporation, registered in the U.S.A. and
other countries.
Copyright ©1995 Microsoft Corporation.
All rights reserved.
Portion Copyright ©1995 Microsoft Corporation

•Apple and Macintosh are trademarks of Apple
Computer Inc., registered in the U.S.A. and other
countries.

•Pentium is a registered trademark of Intel
Corporation.

•NaturallySpeaking, Dragon Systems are trademarks
owned by ScanSoft, Inc. and are registered in the
United States and/or other countries.

•All other trademarks and registered trademarks are
trademarks or registered trademarks of their
respective holders. Furthermore, “™” and “®” are
not mentioned in each case in this manual.

The “Digital Voice Editor” uses software modules as
shown below:
Microsoft® DirectX
©2001 Microsoft Corporation. All rights reserved.

Information

IN NO EVENT SHALL SELLER BE LIABLE FOR
ANY DIRECT, INCIDENTAL OR
CONSEQUENTIAL DAMAGES OF ANY NATURE,
OR LOSSES OR EXPENSES RESULTING FROM
ANY DEFECTIVE PRODUCT OR THE USE OF ANY
PRODUCT.

Notes

• The illustrations in this manual may differ from the actual
software.

• Explanations in this manual assume that you are familiar
with basic operations of Windows. For how to use your
computer and operating system, please refer to the
respective manuals.

• The illustrations in this manual is for Sony IC recorders
ICD-S series, ICD-ST series, ICD-MS series, ICD-BP series,
and ICD-P series.

are trademarks of Sony

®

Media Runtime

Printed on 100% recycled
paper using VOC (Volatile
Organic Compound)-free
vegetable oil based ink.

Before You Begin

This manual describes how to connect your Sony IC
recorder ICD-S series, ICD-ST series, ICD-MS series,
ICD-BP series, and ICD-P series to your computer,
how to install the “Digital Voice Editor” software,
and the overview of the “Digital Voice Editor”
software. Before you start, read the operating
instructions of your IC recorder.
The “Digital Voice Editor” software allows you to
transfer the messages to your display monitor, to
save them on your computer’s hard disk, and to play
back and edit them.

• Transferring the messages recorded on the IC
recorder to your computer

• Saving the messages on your computer’s hard disk

• Viewing, playing, or editing the messages on your
computer

• Transferring messages back to the IC recorder

• Sending a voice e-mail message using MAPI e-mail
software.

• Using the transcribing keys to play back a message
and transcribe it using a word-processor or an
editor's window.

• Transcribing your IC recorder message using
Dragon NaturallySpeaking
software (Only when Dragon NaturallySpeaking
version 5.0 (or higher) Preferred or Professional
Edition is installed on your computer).

®

speech-recognition

For details on each operation , refer to the online help
files.

System Requirements

Your computer and system software must meet the
following minimum requirements.

• IBM PC/AT or compatible
– CPU: 266MHz Pentium® II processor or higher
– RAM: 64MB or more
– Hard disk space: 70MB or more depending on

the size and number of sound files you store.
– CD-ROM drive/“Memory Stick” drive
– USB connector

USB 1.1)

*2

(compatible with the standard

– Sound board: Sound Blaster 16 compatible
– Display: High color (16 bit) or more and 800 x

480 dots or more

• OS: Microsoft® Windows® XP Home Edition/XP
Professional/2000 Professional/Millennium
Edition/98/98 Second Edition standard
installation *3 (You cannot use this software with
Windows® 95 or Windows® NT.)

*1 If you do not connect your IC recorder to your computer

via USB connectors, you need a computer with a “Memory
Stick” slot or optional “Memory Stick” adaptors as shown
below to transfer the “Memory Stick” data to your
computer:

– PC Card Adaptor for “Memory Stick” (ex. MSAC-PC3)

– Memory Stick Reader/Writer (ex. MSAC-US2)
Depending on the adaptors, more system requirements may
be needed. We do not recommend the use of a floppy disk
adaptor for “Memory Stick”.

*2 You need the USB connector to connect your IC recorder

equipped with a USB connector. You also need the
connector to use the Memory Stick Reader/Writer (ex.
MSAC-US2).

*3For usual use of the software in the Windows

Professional, make sure to log on Windows as a user name
belonging to the “Administrators” or “Power Users”
account. You cannot use the software with a user name
belonging to the “Users” account.
For usual use of the software in the Windows
Professional/Home Edition, make sure to log on Windows
as a user name belonging to the “Computer administrator”
user account. You cannot use the software with a user
name belonging to the “Users” account.

Notes

• You cannot use the software with a Macintosh machine.

•A handmade computer, a computer whose operating
system is installed or upgraded by the user, or a computer
with multi-boot operating environment are not supported.

Note on transcribing a message

When you use Dragon NaturallySpeaking® speech­recognition software to transcribe a message, your computer
must also meet the system requirements that the Dragon
NaturallySpeaking requires. For details, see “Guide for Voice
Recognition”. You cannot use the transcribing function with
the ICD-P series.

Note on sending a voice e-mail

When you use Microsoft® Outlook Express 5.0/5.5/6.0 to
send a voice e-mail of a message, your computer must also
meet the system requirements that the Outlook Express
requires.

®

®

*1

2000

XP

Install the “Digital Voice Editor” software in your
computer’s hard disk.

Notes

• When you install the “Digital Voice Editor” for ICD-MS/P/
S/BP Series, you can create compatible file formats
(mentioned in “About the File Formats” in the reverse side)
except for the DVF (LPEC: for ICD-ST series) files. (You can
play back the DVF (LPEC: for ICD-ST series) files.)
When you install the “Digital Voice Editor” for ICD-MS/
ST/S/BP Series, you can create all the compatible file types
except for the DVF (TRC) files. (You can play back the
DVF (TRC) files.)

When installing both types of the “Digital Voice Editor”,
make sure to select overwrite installation to handle all
the compatible file formats.

•Do not connect the IC recorder to the computer before
installing the Software.

• Be sure to close all running programs before installing the
“Digital Voice Editor” software.

• When installing or uninstalling the software in Windows

Step 2: Setting the Clock

2000 Professional, make sure to log on Windows as the user
name of “Administrator. ”

• When installing or uninstalling the software in Windows
XP Professional/Home Edition, log on as a user name with
the “Computer administrator” user account. (To find if the
user name has a “Computer administrator” user account,
open the “User Accounts” from the “Control Panel” and
refer to the section beneath the user name being displayed.)

• When the “Memory Stick Voice Editor 1.0/1.1/1.2/2.0”
software has already been installed, installing the supplied
software will automatically remove the “Memory Stick
Voice Editor” software. (Messages are not removed.)

•

After installing, the Microsoft DirectX module is also installed
depending on the operation system of your computer. This
module is not deleted after uninstalling the software.

• After installing the “Digital Voice Editor” software, do not
install the “Memory Stick Voice Editor 1.0/1.1/1.2/2.0”
software. The “Digital Voice Editor” will not work
properly. With the supplied software, you can save or edit
the messages in the “Memory Stick”.

®

®

1 Turn on your computer and start up

Windows.

2 Insert the supplied CD-ROM into the CD-

ROM drive.

The installer starts up automatically and the
welcome window appears.

If you have already installed a previous
version of the “Digital Voice Editor” or any
version of the “Memory Stick Voice Editor”

The dialog box to uninstall the previous version
is displayed. Follow the instructions on the
screen to uninstall the software and then the
installation of the current version starts.

When the dialog box to select the IC
recorder is displayed

Erase the check for the IC recorder that you do not
use and then click [Next]. Only the necessary
driver for the IC recorder you use will be installed.

3 Follow the displayed instructions.

When the [Restart] dialog box appears, click
[OK] to restart the computer.
Now the installation is completed.

Installing a driver of other IC recorder

When you use the IC recorder whose driver has not
been installed, you can install the necessary driver
with the supplied CD-ROM. When the dialog box to
select the application components is displayed, select
the driver installation.

Uninstalling the software

When you wish to uninstall the software, follow the
steps below.

1 Click [Start] and select [Programs], [Sony

Digital Voice Editor 2] and then [Uninstall].

The uninstaller starts up.

2 Follow the displayed instructions.

Note

If you wish to move the software to another drive or directory
after it is installed, you need to uninstall the software and
then reinstall it. The software does not work properly if you
just move the files.

1 Tips

• You can also start up the uninstaller by clicking [Start] and
then selecting [Settings], [Control Panel], and [Add/
Remove Programs].

• Uninstallation does not remove the message files.

If the installer does not start up, double click [DVE
Setup.exe] in the [English] folder.

Connecting the IC Recorder to your Computer

You can transfer the IC recorder data onto your
computer either by connecting the IC recorder to the
computer or inserting the “Memory Stick” into the
computer.

Connecting through the USB
connectors (for the IC recorder
equipped with a USB connector)

Use the USB connecting cable supplied with the IC
recorder to connect the USB connectors of the IC
recorder and your computer.
The IC recorder is recognized by the computer as
soon as the cable is connected. You can connect or
disconnect the cable when the IC recorder and the
computer are turned on or off.

To USB connector
of IC recorder

To USB connector
of your computer

USB connecting
cable (supplied)

Notes

• Be sure to install the “Digital Voice Editor” software before
connecting the IC recorder to your computer. Otherwise, a
message like [Found New Hardware Wizard] may appear
when you connect the IC recorder to your computer. In this
case, click [Cancel].

• When you connect the IC recorder ICD-BP series to the USB
connector of your computer for the first time in Windows
XP Professional/Home Edition, the [Hardware Installation]
warning message may appear. In this case, you may ignore
the message without problem and click [Continue Anyway]
to proceed with the software installation or proceed with
using the software.

• Do not connect more than two USB devices to your
computer. Normal operation will not be guaranteed.

• Use of this IC recorder with a USB hub or a USB extension
cable is not guaranteed.

•A malfunction may occur depending on the USB devices
connected at any one time.

• Before connecting the IC recorder to the computer, check
the remaining battery power of the IC recorder (more than
one segment of the battery indicator “
If the batteries are exhausted, communication between the
IC recorder and the computer may not succeed.

• When you connect the IC recorder to the computer, make
sure that the IC recorder is in the stop mode.

• We recommend you disconnect the cable from the computer
when you do not use the “Digital Voice Editor”.

” should be on) .

®

Inserting a “Memory Stick” to
your computer (ICD-MS series)

Remove the “Memory Stick” from the IC recorder
and insert it to your computer by using either of the
following methods:

If your computer has a “Memory Stick” slot

Insert the “Memory Stick” directly into the slot.

If your computer does not have a “Memory
Stick” slot

Use either of the devices below to insert the “Memory
Stick” to your computer. In either case, you need to
install the driver for the device. For details, refer to
the instruction manual of the device you use.

• Using the Sony PC Card Adaptor (ex. MSAC-PC3)

Insert the “Memory Stick” into the PC Card
Adaptor. Then insert the PC Card Adaptor into
the PC card slot of your computer.

Note

When using the PC Card Adaptor, make sure to release the
LOCK switch of the “Memory Stick”.

• Using the USB-compatible Sony Memory Stick

Reader/Writer (ex. MSAC-US2)

Connect the Memory Stick Reader/Writer to the
USB connector of your computer with the supplied
cable. Insert the “Memory Stick” into the Memory
Stick Reader/Writer.

Using the IC recorder as a removable
disk

– Data storage function (ICD-S series)
– “Memory Stick” reader/writer function (the

IC recorder equipped with a USB connector)

When connecting the IC recorder and your computer
through the USB connectors, you can temporarily
save an image or text file of your computer onto the
IC recorder or the “Memory Stick” as follows:

1 Connect the IC recorder and your computer

through the USB connectors.

2 Open “My Computer” in the Windows and

check to see that a new removable disk is
correctly recognized.

3 Use the Explorer or another to copy files of

your computer onto the removable disk.

Notes

•A file saved without using the “Digital Voice Editor”
cannot be played or displayed on the IC recorder even if it
is of a compatible file format.

• When you view the contents of the removable disk with the
Explorer, the VOICE folder will be displayed. Make sure to
use the “Digital Voice Editor” software to move, copy, add,
or delete a file in the VOICE folder.

• According to the size of the files copied, the maximum
recordable time of the IC recorder may reduce.

• Do not format the removable disk on your computer.

BUsing the Software

Starting the “Digital Voice Editor”

1 Turn on your computer and start Windows.
2 Connect the IC recorder to your computer.
3 Click [Start], and select [Programs], [Sony

Digital Voice Editor 2] and then [Digital
Voice Editor 2].

The “Digital Voice Editor” Software starts up
and the main window appears.
The data in the IC recorder or the “Memory
Stick” is loaded and the message folders and
message files are displayed in the IC Recorder
message pane.

Note

If you start the “Digital Voice Editor” for the first time,
the IC recorder selection dialog box in the step 4 is
displayed.

4 When the IC recorder is disconnected or no

folders or messages are displayed in the IC
Recorder message pane, select the IC
recorder or the “Memory Stick” drive with
either of the following:

• Click the down arrow in the IC recorder
combo box.

• Click (Select IC Recorder) on the
toolbar.

• Select [Select IC Recorder] from the [IC
Recorder] menu.

The [Select IC Recorder] dialog box is displayed.
Select the IC recorder or the “Memory Stick”
drive you use from the drop-down list and click
[OK].
The message folders of the selected IC recorder
are displayed in the folder list box.

Notes

• The drive letters and IC recorder identifications on the IC
Recorder combo box differ depending on the computer's
configurations and settings, the type of your IC recorder,
and how the “Memory Stick” is connected.

• When you specify the “Memory Stick” drive or the IC
recorder ICD-S series without a VOICE folder, the dialog
box to ask you to create new message folder is displayed.
Click [Yes] to make the initial setting of the memory and
display the Digital Voice Editor main window. If you select
[Cancel], the dialog box for selecting the IC recorder
appears.

• If the IC recorder connected to your computer does not
appear on the IC Recorder combo box, check the
connection.

• When you connect the Memory Stick IC recorder ICD-MS
series, the IC recorder name does not appear on the IC
Recorder combo box. Select the “Memory Stick” drive.

• The number of folders differs depending on the IC recorder
you are using.

To quit the Software

Click the [X] button on the upper right side of the
window or select [Quit] from the [File] menu.

Using Online Help Files of the
Software

For details on how to use the “Digital Voice Editor”
software, refer to the online help files.

1 Tip

For the latest information, refer to the “readme.txt”
file. To open the file, click [Start], [Programs], [Sony
Digital Voice Editor 2], and then [ReadMe].

There are three ways to open online help file:

• Click [Start], [Programs], [Sony Digital Voice

Editor 2], and then [Help].

• After starting up the software, select [Help Topics]

in the [Help] menu.

• After starting up the software, click (Help

topics) in the toolbar.

Names and Functions of the Main Window

1Menu bar/Toolbar

You can access and execute the menu commands
from the menu bar. The toolbar contains the
buttons for common menu command tasks,
providing quick way to do tasks. For the details,
see the online help.

2IC Recorder combo box

You can select the IC recorder connected to the
USB connector of your computer or the drive with
the “Memory Stick” inserted. In the right of the
combo box, the free memory space in the selected
IC recorder is displayed.

3 IC recorder message pane

In the folder list beneath the IC Recorder combo
box 2, the message folders in the selected IC
recorder are displayed. Click the desired folder
from the list, so that the messages in the selected
folder are displayed in the message list beneath
the folder list.

The messages are displayed with the relevant
information: message number, recording mode
(ST, SP or LP), user name, message name,
recorded date, length, priority setting, bookmark
setting, alarm setting, Codec, and file name.

Player pane

Volume adjustment buttons

Divide/combine buttons

Playback operation buttons (Cue/Review/
Skip/Backward/Stop/Play/Easy Search)

Notes

• The remaining recording time displayed in the IC
recorder may differ from that displayed in the
“Digital Voice Editor”, which is not malfunction.
This is because the IC recorder displays the
remaining time after subtracting the memory
amount required for its system.

• When you select the IC recorder ICD-BP/ST series,
file names are displayed blank.

4 Player pane

This pane controls playback operations. The
information of the message being played back is
displayed. You can also display the simple
player mode. For details, see the online help.

5 PC message pane

In the upper folder tree pane, the drives and
folders are displayed in tree. Click the desired
drive and folder in the folder tree pane, so that the
messages in the selected folder are displayed in
the message list beneath the folder tree pane.

You can also use the folder browse buttons ( /

/ ) to switch back and forth among folders or

to display a folder in a higher-level directory.
The messages are displayed with the relevant

information: file name, recording mode (ST, SP or
LP), user name, message name, recorded date,
length, priority setting, bookmark setting and
Codec.

6 Special function buttons pane

In the special function buttons pane, there are the
buttons to start the mailing software supporting
MAPI and to start the voice recognition software.

Repeat play buttons

DPC buttons

Bookmark buttons

Playback Slider

About the File Formats

The “Digital Voice Editor” can handle the following
file formats. Depending on the file format, some
editorial or saving functions may be limited on the
“Digital Voice Editor”.

• DVF file [LPEC: for ICD-ST series] (Digital Voice
File/file extension: *.dvf)

Sound file format used in recording messages on
the Sony IC recorder ICD-ST series equipped with
a USB connector. You can select ST (stereo), SP
and LP recording modes.

• DVF file [LPEC: for ICD-BPx50 series] (Digital
Voice File/file extension: *.dvf)

Monaural sound file format used in recording
messages on the Sony IC recorder ICD-BPx50
series equipped with a USB connector. You can
select SP and LP recording modes. The sound
quality in the LP mode is improved from an LP
mode DVF file for ICD-BP100/BPx20 series.

• DVF file [LPEC: for ICD-BP100/BPx20 series]
(Digital Voice File/file extension: *.dvf)

Monaural sound file format used in recording
messages on the Sony IC recorder ICD-BP100/
BPx20 series equipped with a USB connector. You
can select SP and LP recording modes.

• DVF file [TRC: for ICD-P series] (Digital Voice
File/file extension: *.dvf)

Monaural sound file format used in recording
messages on the Sony IC recorder ICD-P series
equipped with a USB connector. You cannot select
the recording mode.

• MSV(LPEC) file (Memory Stick Voice file/file
extension: *.msv )

Monaural sound file format used in recording
messages on the Memory Stick IC recorder ICD­MS515 and ICD-S series. You can select SP and LP
recording modes.

Troubleshooting

Symptom

“Digital Voice Editor” software
cannot be installed.

When you connect the IC recorder
to the USB connector of your
computer, the [Hardware
Installation] warning message
appears.

The IC recorder or “Memory
Stick” cannot be properly
connected.

The IC recorder does not operate.

Messages cannot be played back./
Playback sound volume is too low.

Saved message files cannot be
played back or edited.

Counter or slider moves
incorrectly. There is noise.

Operation is slow when there are
many messages.

Display does not work during
saving, adding, or deleting of
messages.

It takes too long to convert a file
format.

The software ‘hangs’ when
“Digital Voice Editor” software
starts up.

Remedy

•The free disk or memory space on the computer is too small. Check the
hard disk and memory space.

•You are trying to install the software into the operating system that the
“Digital Voice Editor” does not support.

•In Windows® XP Professional/Home Edition, you log on as a user name
belonging to a user account with limitations. Make sure to log on as a
user name with the “Computer administrator” user account.

•In Windows® 2000 Professional, make sure to log on as the user name of
“Administrator. ”

•The message is displayed when you connect the IC recorder ICD-BP series
to the USB connector of your computer for the first time in the Windows
XP Professional/Home Edition. You may ignore the message without
problem and click [Continue Anyway] to proceed with the software
installation or proceed with using the software.

•Check that the installation of the software has been successful. Also check
the connection as follows:

– Install the driver for the IC recorder you use.
– When using an external USB hub, connect the IC recorder directly to the

computer.
– Disconnect and then connect the cable with the IC recorder.
– Connect the IC recorder to another USB connector.
– Check that the IC recorder ICD-S series or the “Memory Stick” drive is

properly recognized. If not, quite the software and connect the IC

recorder or the “Memory Stick”, and then restart the software.

•Your computer may be in the system standby/hibernate mode. Do not let
your computer enter into the system standby/hibernate mode while
being connected to the IC recorder.

•You may format the memory of the IC recorder. Use the IC recorder
formatting function to format the memory. (The ICD-ST/BP/P series
does not have the formatting function.)

•No sound board is installed.

•No speaker is built-in or connected to the computer.

•Sound is muted.

•Turn up the volume on the computer. (Refer to the instruction manual of
the computer.)

•The volume of WAV files can be changed and saved using the “Increase
Volume” feature of the Microsoft Sound Recorder.

•You cannot play back a message whose file format the “Digital Voice
Editor” software does not support. Depending on the file format, you
cannot use part of editorial features of the software.

•This happens when you play back messages in the computer to which you
added/deleted an index, overwrote, or added a recording. Save a
message in the hard disk first, and then add it to the IC recorder. Select
the saving file format that suits the IC recorder you use.

•Regardless of the length of the recording time, when the total number of
messages increases, the operation becomes slower.

•It takes more time to copy or delete long messages. After completing
operations, the display works normally.

•The time required for file conversion becomes longer as the file size is
bigger.

•Do not disconnect the connector of the IC recorder while the computer is
communicating with the IC recorder. Otherwise the computer operations
become unstable or the data inside the IC recorder may be damaged.

•In Windows® XP Professional/Home Edition, make sure to log on as a
user name with the “Computer administrator” user account.
In Windows® 2000 Professional, make sure to log on as the user name of
“Administrator. ”

•There may be conflict between the software and other driver or
application.

• Do not install the “Memory Stick Voice Editor” software after you
installed the “Digital Voice Editor” software. The “Digital Voice Editor”
may not operate properly.

• MSV(ADPCM) file (Memory Stick Voice file/file
extension: *.msv)

Monaural sound file format used in recording
messages on the Memory Stick IC recorder ICD­MS1. You can select SP and LP recording modes.

• WAV file (WAV FILE [8/11/16kHz, 16 bit,
monaural] [44.1kHz, 16 bit, stereo] file/file
extension: *.wav)

PCM 8/11/16kHz, 16 bit monaural, or 44.1kHz 16
bit stereo sound file used in recorded sound in
standard Windows application software.

• MP3 file (MP3 file/file extension: *.mp3 )

The MP3 file stores digital audio such as sound or
songs and is commonly used to distribute it over
Internet.

On the recording modes (ST/SP/LP)

• ST: Stereo recording mode. The file size becomes relatively

larger than in the SP mode recording. (For the ICD-ST
series only)

• SP: Standard play monaural recording mode in better

sound quality. The file size becomes relatively larger than
in the LP mode recording.

• LP: Long play monaural recording mode.

Notes

The “Digital Voice Editor 2” does not support the ICS file
format (Sony IC recorder Sound file/file extension: *.ics ) used
in recording messages on the IC recorder ICD-R100. To use an
ICS file with the “Digital Voice Editor 2”, use the software
compatible with the ICS file format such as “ICS converter”,
“Sony ICD-PCLINK software” or “Digital Voice Editor Ver.

1.x” to convert an ICS file into a WAV file. (The ICS Converter

is available on the Sony web site as free software. )

®

Counter, message status and information, recording
time indication

Simple player mode

Playback Slider

DPC buttons Front/Back, Close buttons

Volume adjustment buttons

Mail and voice recognition
buttons

Playback operation buttons (Skip/
Backward/Stop/Play/Easy Search/
Repeat play)