Smart Technologies SRS-LYNC-XS, SRS-LYNC-M-DUAL User Manual

SMARTRoomSystem™ for Microsoft®Lync®
Software configuration guide
For models SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M,
SRS-LYNC-M-DUALandSRS-LYNC-L
In this guide:
For your records 1 Preparing for your room system 2 Before configuring your room system’s software 2 Starting your room system for the first time 3 Logging on and configuring the displays 9 Configuring SMARTSettings 11 Configuring Lync Room System software 14 Checking the status of the Lync Room System software productkey 16 Testing your room system 17
SMARTRoomSystem™ for Microsoft®Lync® setup and maintenance guide
(smarttech.com/kb/170450).
FCC warning
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15of theFC C Rules. These limits are designedto provide reasonable protection against harm ful interference w henthe equipment is operated i n a commercial environment. This equipment generates, uses and can radiater adio frequency ener gy and, if not installed and used in accordance wi th the manufacturer’s instructions, may causeharmful interference to radio communications. Operation of this equipment in a r esidential area is likely to cause harm ful interference i n which casethe user will be requiredto correct the interference at his own expense.
Trademark not ice
SMARTRoomSystem, smarttech, the SMART logo andall SMART tagli nes are trademarks or register ed trademarks of SMARTTechnologiesULC in the U.S. and/or other countries. M icrosoft, Windows, Lync and Outlook are either registeredtrademarks or trademarks of Microsoft Corporation in the U.S. and/or other countries. All other third-party product and company names may be trademarks of their respective owners.
Copyright notice
© 2013–2014SMARTTechnologiesULC. All r ights reserved. No part of this publi cationm ay be reproduced, transmi tted, tr anscr ibed, stor ed in a retrieval system or translated into any language in any form by any means withouttheprior wr ittenconsent of SMARTTechnologiesULC. Information in this manual is subject to change without notice and does not r epresent a commitment on the part of SMART.
This product and/or usethereof covered by one or m ore of the following U.S. patents.
www.smarttech.com/patents
01/2014
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For your records

Record the following information for future reference or in case you need to contact SMARTSupport.
Date of purchase:
Serial numbers:
Interactive flat panel(s)
Lync appliance
Console
Camera
Table microphones
Audio processor
Speakers
Administrator account:
User name
Password
Lync account:
User name
Password
SIP URI
*
Other information:
*
When requesting technical support, provide SMARTSupport with the left interactive flat panel’s
serialnumber.
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Software configuration guide

Preparing for your room system

Several weeks before installing your room system’s hardware and configuring its software, complete
the following tasks.
Task
Ensure you have all items documented in the SMARTRoomSystem for MicrosoftLync installation and service preparedness checklists
(knowledgebase.force.com/?q=000014425).
Ensure your organization has implemented Lync 2013 and the Lync infrastructure is functioning.
Download and follow the instructions in the MicrosoftLync Room System Deployment Guide (microsoft.com/en-us/download/confirmation.aspx?id=39274).
This guide explains how to provision the Lync account in the Lync Server and the MicrosoftExchange server.
Use a test computer to confirm that the Lync account is functioning.
Determine if your Lync infrastructure includes a key management service (KMS) server and if the KMS server is configured to provide Lync 2013 product keys.
A KMS server automatically provides a product key to the Lync Room System software. If your Lync infrastructure doesn’t include a KMS server, you can use the multiple activation key (MAK) provided by Microsoft during the configuration of the software.

Before configuring your room system’s software

Before configuring your room system’s software, ensure the following prerequisites are in place:
Task
The steps in Preparing for your room system above have been completed.
You have the necessary information to connect the room system to the Lync Server, including the following:
IP addresses for DNS servers (if not configured automatically from the network via
l
DHCP)
Administrator user name and password to be applied to the room system
l
Lync appliance computer name for network presence
l
Lync account name and password for the room system
l
SIP URI address
l
T I P
You can record this information on page 1 for future reference.
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Software configuration guide
Task
A USB mouse and keyboard are connected to the Lync appliance for use during the software configuration.

Starting your room system for the first time

Starting your room system

The procedure for starting your room system depends on the room size.
Room size Procedure
Extra small room page 3
Small room page 4
Medium room page 5
Medium room with dual panels page 6
Large room page 7
To start your extra small room system
1. Flick the power switch on the bottom of the interactive flat panel.
2.
Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI1.
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
N O T E
This process takes time to complete. During this process, displays might not change content
or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.
4. Press the down arrow until you select the SETUP menu, and then press SET.
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5. Press the down arrow until you select USBSETTING, and then press the right arrow.
6. Press the left or right arrow until the USB1 option is set to HDMI1.
7. Press MENU or EXIT until the on-screen display menu closes.
8. Continue to Configuring Lync Room System software first-run installation settings on page 8.
To start your small room system
1. Flick the power switch on the bottom of the interactive flat panel.
2.
Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI3/PC.
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
N O T E
This process takes time to complete. During this process, displays might not change content
or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.
4. Press the down arrow until you select the SETUP menu, and then press SET.
5. Press the down arrow until you select Lync®ROOMRESET, and then press the right arrow.
The on-screen display menu blinks briefly.
6. Press MENU or EXIT until the on-screen display menu closes.
N O T E
Completing steps 3 to 6 configures the interactive flat panel’s USB-video mapping, audio
settings, presence detection settings and other settings for use with the
SMARTRoomSystem. In addition, completing the above steps disables the volume and input
select controls on the interactive flat panel’s front control panels.
7. Continue to Configuring Lync Room System software first-run installation settings on page 8.
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To start your medium room system
1. Flick the power switch on the bottom of the interactive flat panel.
2.
Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI3/PC.
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
N O T E
This process takes time to complete. During this process, displays might not change content
or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.
4. Press the down arrow until you select the OPTION menu, and then press OK.
5. Press the down arrow until you select Lync®RoomReset, and then press OK.
6. Press the left arrow to select Reset, and then press OK.
N O T E
Completing steps 3 to 6 configures the interactive flat panel’s USB-video mapping, audio
settings, presence detection settings and other settings for use with the
SMARTRoomSystem. In addition, completing the above steps disables the volume and input
select controls on the interactive flat panel’s front control panel.
7. Set the options in the PICTURE menu as per SMART’s recommendations in appendix B of the
SMARTRoomSystem for MicrosoftLync setup and maintenance guide
(smarttech.com/kb/170450).
8. Continue to Configuring Lync Room System software first-run installation settings on page 8.
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