Skutch Electronics TimeClockNet 3 User Manual

TimeClockNet 3

Network Time Clock Software

Operation Manual

V3.02

Revision 1

209 Kenroy Lane #9 Roseville, CA 95678 (916) 786-6186

www.skutchelectronics.com

Table of Contents

Introduction........................................................................................................................ 4

Specifications ..................................................................................................................... 5

Registration ........................................................................................................................ 6

Steps for Getting the System Running .............................................................................. 6

Adding an Employee to the System ................................................................................... 6

Punching IN and OUT ...................................................................................................... 7

TCNMaster ......................................................................................................................... 7

Settings........................................................................................................................................ 8

Updating ..................................................................................................................................... 8

TCNManager ..................................................................................................................... 9

MasterDIR (Select Master Directory)...................................................................................... 9

SetUp......................................................................................................................................... 10

Pay Period Type....................................................................................................................... 10

Starting Date of Pay Period .................................................................................................... 10

Current Pay Period.................................................................................................................. 10

Password................................................................................................................................... 11

Printer for Reports .................................................................................................................. 11

Company Info........................................................................................................................... 11

Enable Job Tracking ............................................................................................................... 11

Allow Work after 12AM.......................................................................................................... 11

Auto BackUp Time .................................................................................................................. 11

Backup ...................................................................................................................................... 11

Restore ...................................................................................................................................... 11

Reports...................................................................................................................................... 11

Employee’s In System.............................................................................................................. 13

Edit Punch Data....................................................................................................................... 13

Job Tracking ............................................................................................................................ 14

Employees Clocked IN............................................................................................................. 14

TCNSatellite ..................................................................................................................... 14

Setup.......................................................................................................................................... 15

Master Directory...................................................................................................................... 15

Termination.............................................................................................................................. 15

Information Displayed............................................................................................................. 15

Punch Time............................................................................................................................... 15

Technical Support ............................................................................................................ 16

Limited Warranty ............................................................................................................. 16

TimeClockNet 3

TimeClockNet

Typical TimeClockNet Installation

(Time clock Software for Windows Based Networks)

TimeClockNet

Satellite

TimeClockNet

Master

Router

Satellite

DSL Modem

Satellite

And

Manager

Printer

Introduction

TimeClockNet 3 is a simple to use, networked based time clock software package. It can handle from 1 to 200 employees. The system allows employees to Clock IN or OUT from any computer connected to the network. This means no more time cards to hassle with. Each employee uses a pre-assigned PIN code to punch IN and OUT of work. TimeClockNet 3 maintains an accurate log of the total hours that each employee works throughout each pay period. At the end of each pay period TimeClockNet 3 is used to print an individual Time Sheet for each employee and a Summary Report of all employees. TimeClockNet 3 can also be used to track the total hours for a particular job or project. At the completeion of the project, a report can be printed that shows all labor hours and billable labor amount for that particular job. The TimeClockNet 3 package consist of three separate programs. If you are updating from an earlier 1.xx version, you can use the Convert utility to transfer employee data.

TCNSatellite

This program is installed on each computer that will be used by employees to punch IN or OUT. This program can be installed on as many computers as desired. It only needs to be running when an employee needs to punch IN or OUT. This program is supplied free of charge and does not require registration.

TCNMaster

From 8:00 am untill 9:00 am

This is the heart of the TimeClockNet 3 system. This program keeps track of the Pay Period intervals provides communications with all TCNSatellite3 programs. This program is to be installed on one computer only. TCNMaster is installed on, is the master clock for the entire system. This program is supplied free of charge and does not require registration.

It must be running at all times for the system to function. The clock in the computer that

TCNManager

This program is used to manage the TimeClockNet 3 system. It is used to:

a- Add, delete and edit all employees in the system b- Edit PUNCH data c- Add, delete, edit, and enable/disable Job Tracking information d- Control Pay Period length, and type. e- Generate Payroll Reports f- Generate Job Tracking Reports

This program can be password protected and serves as the main management tool for the system. TCNMANAGER3 can be installed on as many computers as required. It only needs to be running when needed. TCNManager3 is provided with a 60 day free trial period. After the trial period you must register the product to continue using it. The cost to register it is $129.00 per machine that it is installed on. Only one copy of the program is required for proper operation of the TimeClockNet 3 system.

Specifications

1- Operating System

All three programs in the TimeClockNet 3 system require any one of the following operating systems: Windows 98, ME, NT, 2K, and XP.

2- Number of Computers

From one to twenty computers. All three programs can be installed on a single computer if desired. A single computer installation does not require a network to operate.

3- Selectable Pay Periods

a) Weekly- Fixed 7 day period starting on any day of the week. b) Semi-Monthly- Fixed 14 day period starting on any specific day. c) Semi-Monthly- (1st-15th) and (16 d) Semi-Monthly- (6 e) Monthly- From the 1

4- Time Computations

All PUNCH times are automatically rounded to the nearest tenth of an hour. This supplies a six minute window for each PUNCH period, which is three minutes plus, and three minutes minus, for each PUNCH time. For example; if an employee is supposed to punch IN to work at 8:00 am, he/she can “PUNCH IN” anywhere from 7:57 am until 8:02 am, and stilled be logged as an 8:00 AM punch. The box to the right shows the PUNCH times between the hours of 8 am and 9 am.

-20th) and (21st-5th)

to the last day of the month.

- Last day of the Month)

Tenths------Time

TimeClockNet

Punch Times

0----8:00 am 1----8:06 am 2----8:12 am 3----8:18 am 4----8:24 am 5----8:30 am 6----8:36 am 7----8:42 am 8----8:48 am 9----8:54 am 10--9:00 am

5- Individual Reports TimeClockNet 3 prints a separate time sheet for each employee at the end of each pay period. This sheet shows all punch IN and OUT times, and total hours worked, and total days worked.

6- Pay Period Summary Report

TimeClockNet 3 provides a payroll summary report which provides the name, total hours worked, and total days worked. the data you need to process your payroll with ease.

7- TCNManager3 Capabilities

a- Add, Edit, or Delete employees from the system. This includes assigning PIN codes. b- View and editing of all punch times. c- Add, edit, or delete Job Tracking Information. d- Process pay period reports, including viewing and printing of all reports. e- Process all Job Tracking Reports.

Registration

TCNManager3 is the only program in the system that you need to register. TCNManager3 comes with a 60 day free trial period. After this time period you must register it if you wish to use it. The cost to register it is $129.00 per machine that it is used on. To register the software, write down the Serial Number of your software, which is located on the top of the initial form, and call Skutch Electronics Inc. at (916) 786-6186. We accept VISA, Master Card, and American Express Credit Cards. After purchase of the registration, we will give you an unlock code that will allow your copy of TCNManager3 to be registered. Skutch supplies high quality telephone technical support for TimeClockNet 3 for one year from date of registration.

Steps for Getting the System Running

You must have all three of the following programs installed on one or more computes to have a working TimeClockNet 3 system:

a- TCNMasterProg3 ( b-TCNManager3 (Adds employees to system and prints reports. ) c- TCNSatellite3 (Used by employees to PUNCH IN/OUT. Installed on many computers)

1- Install TCNMasterProg3 on the desired computer. Run the program.

2- Install TCNManager3 on one of the computers. Use SETUP to select the MASTER DIRECTORY (TCNMaster3). This will be on the ROOT directory of the hard drive that TimeClockNet 3 MASTER is installed on. Use SETUP and set your initial Pay Period Information and use “Employee’s In System” to add employees.

3- Install TCNSatellite3 on all computers that employees are to PUNCH IN and OUT on. Use SETUP to select the MASTER DIRECTORY (TCNMaster3). This will be on the ROOT directory of the hard drive that TCNMasterProg3 is installed on.

That’s it!

Only Install on One Computer. Must be running at all times.)

Adding an Employee to the System

Before an employee can use TimeClockNet 3 they must be added to the system. Run TCNManager3, then click on “Employee’s in System”, then ADD. Enter the employee’s name and PIN code, then click SAVE. Repeat until all employees have been added.

+ 11 hidden pages

Skutch Electronics TimeClockNet 3 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual