Skutch Electronics TimeClockLE User Manual
TimeClockLE
Operation Manual
V3.00
Revision 1
3/1/2005
(Not Compatible with earlier versions of TimeClockLE)
209 Kenroy Lane #9
Roseville, CA 95678
(916) 786-6186
www.skutchelectronics.com
Copyright 2004 © Skutch Electronics Inc. All Rights reserved. The contents of this manual and the associated software
are the property of Skutch Electronics Inc. and are copyrighted.
Table of Contents
Introduction........................................................................................................................ 4
Features.............................................................................................................................. 4
Specifications ..................................................................................................................... 6
Registration ........................................................................................................................ 6
Steps for Getting the System Running .............................................................................. 6
Hardware Setup.................................................................................................................. 6
Software Setup................................................................................................................... 7
Adding an Employee to the System ................................................................................... 7
Printing Pay Period Reports .............................................................................................. 7
Manager Mode ................................................................................................................... 7
SetUp........................................................................................................................................... 8
Pay Period Type......................................................................................................................... 8
Starting Date of Pay Period ...................................................................................................... 9
Allow Working Past 12 Midnight............................................................................................. 9
Company Info............................................................................................................................. 9
Activity Log ................................................................................................................................ 9
Empty Activity Log.................................................................................................................... 9
Auto Internet Clock Update...................................................................................................... 9
NIST Time Server IP Address.................................................................................................. 9
Hour OFFSET.......................................................................................................................... 10
Manager Mode Password........................................................................................................ 10
Allow Employee Notes............................................................................................................. 10
Add Job Tracking .................................................................................................................... 10
Bell Schedule ............................................................................................................................ 10
Using your own SOUNDS for the Alarm!............................................................................................ 10
Backup Data ............................................................................................................................. 11
Restore from Backup ............................................................................................................................ 11
Archive...................................................................................................................................... 11
Archive Now ........................................................................................................................................ 11
Restore from Archive ........................................................................................................................... 11
Manager Mode Main Screen................................................................................................... 11
Employee Reports.................................................................................................................... 12
Print Reports............................................................................................................................ 12
Export Reports......................................................................................................................... 12
2
Example Reports...................................................................................................................... 12
Employee’s in System .............................................................................................................. 13
Edit Punch Data .................................................................................................................................... 14
View Activity Log..................................................................................................................... 15
JobTracking Menu .................................................................................................................. 15
Print Job Summary ................................................................................................................. 16
Employee Punch Instructions ......................................................................................... 17
The Blue Punch Time .............................................................................................................. 17
Punching IN............................................................................................................................. 17
Punching OUT......................................................................................................................... 17
Entering a Note(Optional Feature) ........................................................................................ 17
Displayed Employee Information........................................................................................... 17
Correcting False Punches........................................................................................................ 18
Displaying all Employees that are Clocked IN...................................................................... 18
Technical Support ............................................................................................................ 18
Reporting Software Problems................................................................................................. 18
License Grants.................................................................................................................. 18
Limited Warranty ............................................................................................................. 18
3
TimeClockLE
(Basic Time clock Software)
Introduction
TimeClockLE is a computer based time clock system for small businesses with anywhere from 1 to 200
employees. TimeClockLE V3.00 is not compatible with earlier versions of TimeClockLE. It provides basic
work hours tracking for all employees and an optional Job Tracking feature which allows it to be used to
track the total number of hours, and billable labor cost for each job. The system is based on a single
computer that is strategically located by the employee entrance. Each employee uses a pre-assigned PIN
code to punch IN and OUT of work. This means no more time cards to hassle with. This is the perfect
application for one of your old outdated computers that you thought you would never use again.
TimeClockLE requires one of the following operating systems: Windows 98, ME, NT, 2K, and XP. The
computer can be stand alone, or a part of a network. On network computers, all employees MUST clock
IN/OUT ONLY on the physical computer that TimeClockLE is running ON.
The system has programmable Bell Alarms that can be programmed to alert employees of the starting and
ending of all CLOCK IN/OUT windows. These alarms are in exact sync with the time clock time. With this
feature employees can concentrate on their job duties instead of the clock. TimeClockLE will alert them
when it is time to punch IN and OUT. In fact, the employees have a six minute window which they have to
punch IN or OUT.
Features
1- Accurate Time (Internet Option)
You never have to worry about making time adjustments with TimeClockLE. The system has the ability to
automatically update the computer's system clock every night to the National Time Standard. This insures
that the current time on TimeClockLE will always be accurate. Inexpensive Atomic Clocks (Radio
Controlled) can be installed throughout the workplace to supply clocks that are synchronized to the
National Time Standard also. This way, the clocks will reflect the time on TimeClockLE. This feature
works will both dial up, DSL or cable modems.
4
2- No Time Cards
No more time cards to hassle with! Employees punch IN and OUT using individual PIN codes that are
assigned to them.
3- Printed Time Sheets
TimeClockLE prints a separate time sheet for each employee at the end of each pay period. This sheet
shows all punch IN and OUT times, and any notes for the pay period.
4- Pay Period Summary Report
TimeClockLE provides a payroll summary report which provides the data you need to process your
payroll with ease.
5- Job Tracking
As an option, TimeClockLE can be used to track the total labor hours spent on each project. When
employees Punch IN, they must also select the JOB name that they are working on. When the JOB is
complete, a JOB SUMMARY report can be printed that shows all employee punch data related to the job,
total hours worked, and total billable labor amount.
6- Remote Printing
A remote printing utility is available at no extra charge, that allows you to print all TimeClockLE reports
on a different computer. First you export the reports to a floppy disk or JumpDrive, then you run the utility
on the remote computer. You don't have to have a printer attached to your TimeClockLE computer to get
your reports.
7- Activity Log
TimeClockLE stores a record in the ACTIVITY LOG when TimeClockLE is started and ended. It logs
any system clock adjustments over 50 seconds, and it logs any time that the Manager Mode is entered.
8- Manager Mode Capabilities
a- Print pay period reports; including viewing, printing, and exporting.
b- Add, Delete, or Edit employees in the system.
c- View and Edit employee punch data.
d- View only capabilities of the ACTIVITY LOG.
e- Adjust the SETUP parameters of the system.
9- Unlimited number of Bell Alarms
Bell alarms can be used to inform employees of the proper start and end times for work and all breaks.
Employees can concentrate on their work instead of the clock.
10-Employee Information supplied at punch IN/OUT
a- The current Pay Period stating and ending dates
b- The hours that the employee has worked today.
c- The hours that the employee has worked this week.
d- The hours that the employee has worked this Pay Period.
e- If Job Tracking is used, the current PROJECT that is being worked on.
11- Note Option at PUNCH time
If the employee is late, or forgot to punch IN or OUT, the employee can enter a note for explanation
purposes. This makes it easy for the accounting person to make the needed adjustments at the end of the
pay period. This option can be enabled or disabled in SETUP.
5
Specifications
* Computer Requirements:
1- Windows 98, ME, XP, NT, or 2K operating system.
2- Can be a stand alone system or hooked to a network.
3- A minimum of 64M of Memory.
4- A computer sound card, with speakers (optional). Needed for Bell Alarm feature.
5- 20 Megabytes of available hard drive space.
* Time Basis: TimeClockLE rounds all times to the nearest "tenth" of an hour. (6 minute intervals)
* Punch Window: Plus and Minus 3 minutes from all punch times. Example: If an employee wants to
punch in at 8:00am, they can punch IN any where from 7:57am to 8:02am.
* When enabled, internet time update routine updates the system clock to the National Time Standard
every day at 2:15am.
* Pay Period Selection:
a-Weekly
b- Bi-Weekly
c- Semi-monthly (1st-15th/16th-31st)
d- Semi-monthly (6th-20th/21st-5
e- Monthly.
* Back Up Utility for backing up data.
* Archiving Utility for archiving employee.
th
)
Registration
TimeClockLE comes with a 60 day free trial period. This is a full featured trial. After this time period you
must register it if you wish to use it. The cost to register it is $79.00 per machine that it is used on. To
register the software, write down the Serial Number of your software, which is located on the top of the
initial form, and call Skutch Electronics Inc. at (916) 786-6186. We accept VISA, Master Card, and
American Express Credit Cards. After purchase of the registration, we will give you an unlock code that
will allow your copy of TimeClockLE to be registered. Skutch supplies high quality telephone technical
support for TimeClockLE for one year from date of registration.
Steps for Getting the System Running
1- Set up computer and the multi-media speakers in the proper locations.
2- Install the TimeClockLE software by double clicking on the SETUP.EXE file that you downloaded.
3- Setup the system parameters using the SETUP utility under Manager Mode.
4- Add all employees with their corresponding PIN codes under Manager Mode.
Hardware Setup
The computer you plan to use needs to be located in an area close to where the employees enter the
building. The computer itself is an excellent reminder for the employees to clock IN and OUT. If you plan
to use the Bell Alarm feature, then you will need to run wires from the computer's sound card to a location
where the employees will be able to hear the speakers. If you do not want to run the wiring, there are a
few wireless audio systems available. Look on the web at X-10.com. They have their “Entertainment
Anywhere” that can be easily used for speakers up to 100 ft away. We use a pair of $10 multimedia
speakers and they are loud enough for a 3000 square foot building. We ran a 3 conductor shielded cable
about 60 feet, then connected it to our multi-media speakers. If you wish to use the auto system clock
updates, you will need to hook up your dial up modem to a telephone line. You will also need an Internet
Service Provider (ISP). This feature only accesses the telephone line at 2:15am, so you don't need a
6
Loading...