Shure SW6005 User Manual

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DIS Digital Conference System

SW 6000

User Manual

SW 6005 CAA Conference Adminis t ra t io n Application Version 6.2.184 +

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

1 List of Contents

1 List of Contents .............................................. 3

2 Introduction ................................................... 5

3 Features ........................................................... 6

3.1 SW 6000 General description ............. 6

3.2 CAA Features ............................................ 6

4 Operating instructions ............................... 7

4.1 Starting the CAA ...................................... 7

4.2 Login ............................................................ 8

General screen functionality ............... 9 4.2.1

Search List .................................................. 9 4.2.2

Language Tabs .......................................... 9 4.2.3

Buttons ......................................................... 9 4.2.4

4.3 Conference ............................................. 11

Conference Mode .................................. 14 4.3.1

Microphone Operation Mode .......... 16 4.3.3

Delegate Seat Table ............................. 17 4.3.4

Agenda ...................................................... 20 4.3.5

4.4 Tables ....................................................... 26

Delegates .................................................. 26 4.4.1

Groups ....................................................... 28 4.4.2

Default Delegate Seat Table ............. 29 4.4.3

4.5 Messages ................................................. 31

4.6 Reports .................................................... 32

Conference Log Report ....................... 32 4.6.1

Delegate Conference Report ............ 35 4.6.2

Delegate Table Report ........................ 36 4.6.3

Agenda Report ....................................... 37 4.6.4

Delegate Statistical Report ............... 38 4.6.5

Search in Voting Results .................... 41 4.6.6

4.7 Setup/Equipment ................................ 43

Conference Units ................................... 43 4.7.1

Interpreter Units ................................... 46 4.7.2

Audio Output Units (AO) ................... 48 4.7.3

Ambient Microphones (AM) ............ 49 4.7.4

Conference Displays (CDA) .............. 50 4.7.5

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

4.8 Setup/Configurations ......................... 55

4.9 Setup/User Type ................................... 68

4.10 Setup/Language .................................... 74

4.11 Setup/Rooms ......................................... 78

4.12 Setup/Database ..................................... 80

4.13 Connect to Database ............................ 80

4.14 Tools .......................................................... 81

5 SW 6000 Backup Utility ........................... 82

5.1 Backing up data ..................................... 82

5.2 Restoring data to same database .... 83

Chip Card (CC) ........................................ 51 4.7.6

Web Service ............................................. 53 4.7.7

Conference Import/Export Mode .. 54

Agenda Subject Configuration ......... 55 4.8.1

Reply Configuration ............................. 56 4.8.2

Voting Configuration ........................... 57 4.8.3

Mimic Configuration ............................ 63 4.8.4

CDA Configuration ................................ 65 4.8.5

Delegate List Configuration .............. 65 4.8.6

Print Server Configuration ................ 66 4.8.7

Speech Time Configuration ............... 66 4.8.8

Speaker Type Configuration ............. 67 4.8.9

Web Service Configuration ............... 67 4.8.10

Conference Type Configuration ...... 67 4.8.11

Languages ................................................ 74 4.10.1

Labels ......................................................... 75 4.10.2

Label Groups ........................................... 76 4.10.3

Shortcut to Commands ....................... 76 4.10.4

Report Names ......................................... 77 4.10.5

DC6990 Language ................................. 78 4.10.6

Create Rooms .......................................... 78 4.11.1

Room Configuration ............................. 79 4.11.2

Create Database Connections .......... 80 4.12.1

Tools/System Messages ..................... 81 4.14.1

Tools/License Information ............... 81 4.14.2

4.7.8

5.3 Restoring data to other database ... 84

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

2 Introduction

The SW 6000 Conference Management Software is designed to operate with hardware units in the DCS 6000 Digital Conference System.

SW 6000 opens a completely new way of managing conferences.

DCS 6000 Digital Conference System is a complete “State of the Art” fully digital integrated interpretation, discussion and voting system offering interpretation, language

distribution, conference microphone and voting facilities with attendance check with Chip Card™.

The DCS 6000 system is based on a new, unique digital DATA and AUDIO bus using standard network cable. This ensures a very cost effective installation and easy set-up of portable systems.

A total of 4000 units (delegate or interpreter units) can be connected to the system.

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3 Features

3.1 SW 6000 General description

The SW 6000 software package consists of following main applications:

• SW 6005 CAA Conference Administrator

Application

• SW 6008 CUA Conference User

Application

• SW 6090 CDA Conference Display

Applications

• SW 6032 ECA External Control

Application

The functionality in the SW 6000 applications is controlled by the following standard system modules:

• SW 6010 Microphone Control

• SW 6012 Agenda Control

• SW 6015 Messaging

• SW 6018 Mimic/synoptic layout

• SW 6020 Delegate Information Table

• SW 6032 Interpretation Control

• SW 6050 Multiple Languages

• SW 6060 Parliamentary Voting

• SW 6070 Chip Card Registration

• SW 6071 Chip Card Programming

• SW 6080 Multiple Room Control

• SW 6085 Streaming Application Control

of SW 70xx Streaming application

• SW 6086 Web Service Interface

(Dynamic data)

In addition to the standard modules a number of advanced modules are available to expand the features further in the SW 6000.

• SW 6110 Advanced Microphone Control

• SW 6112 Advanced Agenda Control

• SW 6125 Advanced Speech Time Control

• SW 6186 Advanced Import/Export of

meetings

The SW 6000 software package has the following main features:

• Client/server system for multiple PCs

• Multiple user profiles with different

functionality

• Full language support

• Very user friendly graphical design of

high quality

• Data stored in SQL database format

• Voting from CUA screen

3.2 CAA Features

The main features of the CAA Conference Administration Application are:

• Used by the people mainly outside the

conference room who are responsible for creating and maintaining basic conference data such as conferences, delegates, delegate lists, messages etc. and who monitor the system status during conferences.

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After the CAA has been installed, the CAA shortcut is placed on the Desktop and in

Clicking the CAA shortcut will start the application

A small window will appear while the application is starting

4 Operating instructions

4.1 Starting the CAA

the start folder.

up.

Figure 4.1-A

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When the application is started the user must select a language

one language is in use,

then the Login screen is not

A user ID or password is not required. If restricted access to the CAA application is needed,

logon when starting up

After selecting the language the application will present the following screen. If the application is run for the first time you will see this screen directly. At the top of the screen a menu provides access

4.2 Login

if more languages are in use.

If only

presented.

use the standard Windows

Windows.

Figure 4.2-A

to all the different CAA screens:

Figure 4.2-B

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The following describes the general functionality that applies to all screens in the Conference Administration

[Add]

Press the button to add a new record. That can be a conference, a delegate, a message or similar record. When the screen is in edit mode then all fields will be sand coloured. When the adding of information is complete (possibly for several languages) then press the [Update] button to save the information.

[Delete]

Press the button to delete selected record information. That can be a delegate, a conference or similar. Information for the record in all languages will be deleted.

General screen functionality 4.2.1

Application (CAA).

The above example shows the screen for creating and editing messages.

Search List 4.2.2

The left side of the screen will display a list of messages that allow the user to search for and select a specific message to edit. The ’Search for...’ field provides free text search on the texts displayed in the list. Entering the text ’Plea’ in the shown example would place focus on the

Language Tabs 4.2.3

The right side is for the actual functionality related to the menu selection. A tab for each language will be available. The user can flip through the language tabs when creating or editing data thereby entering a translation for the different languages. The system will require the user to enter data for the default language,

Buttons 4.2.4

Figure 4.2-C

first message where the text is found. In this case ‘Please approach the Chairman...’ would be found.

A vertical scroll bar will appear to enable scrolling down the message list if additional ones exist off the screen.

which is the language on the first tab from the left (e.g. English).

Entering data for the rest of the languages is optional.

Selected fields will be highlighted in yellow.

Throughout this manual buttons will be referred to by putting the button text in brackets like [Add]. The following buttons are generally implemented on all screens:

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[Update]

When the user is adding or editing information the changes are saved by pressing this button. Editing existing information is done simply by selecting the information and changing it. The fields will be sand coloured to show that the screen is in edit mode.

[Copy]

Select one configuration and press this button. A copy of the configuration selected will be created.

[Cancel]

Press the button to avoid saving changes just made or saving a newly added record. If an existing record was being edited then the old data will reappear.

[Close]

Press the button to close the window. All windows must be closed before exiting the CAA

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Clicking the ‘Conference’ brings up the ‘Conference’

This screen is used to

delegate lists assigned to

to specify operation parameters to be set when the conference is

Any number of conferences can be

The names of the

like ‘Sales Meeting’

or ‘Annual Meeting’

Language in use

The ‘Language in use’ option enables the use of languages during a conference. Only those languages that have been selected before a conference is started will be available to the users. The default language selected during the installation will always be enabled and cannot be disabled.

Default Conference

The ‘Default Conference Language’ displays the default language selected during the installation. It is set per default and cannot be disabled. Missing labels in other languages will show the default language label instead.

No Language Selection

The ‘No Language Selection’ option disables the language selection when used with conference modes ‘No login’, ‘Prepared Delegate Seat Table’ or ‘Automatic

in the default language, when the conference is started. When using the conference modes ‘Login Using Code…’ the user will be presented for the CUA Login screen, when the conference is started.

An alpha-numerical value use to identify the conference.

Conference

Title of the conference. Max. 50 characters.

Conference Mode

The conference mode determines how delegates are known to the system.

Please refer to the section’ Conference Mode’.

Microphone Operation

Select the microphone mode to be used when the conference is started. Options are ‘Automatic’, ‘Manuel’, ‘FIFO’ and ‘VOX (Voice active)’. VOX option

Please refer to the section ‘

Operation

’.

4.3 Conference

page.

create conferences with

a specific conference, and

activated.

created.

conferences will normally be a specific conference name

running a limited period of time.

Language

Figure 4.3-A

Mode

only if the CU 6105/6110 features this mode.

4.3.2

Microphone

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Mode

DIS Digital Conference System User Manual

Default Agenda

The default agenda subject configuration for the conference can be set using a dropdown box.

A set of agenda subject configurations is created in ‘Setup/Configurations/Agenda Subject Configuration’.

Voting Configuration

The default voting configuration for the conference can be set using a dropdown box.

in ‘Setup/Configurations/Voting Configuration’. The default voting configuration for the conference can always be changed in the CUA before a voting session is started.

Registration

The dropdown selection ‘Registration Configuration’ in is used to select the registration configuration for the conference.

Speech Time

The default speech time configuration for the conference can be set using a dropdown box.

Time Configuration’. The speech time configurations for the conference can always be changed in the CUA.

Start / Stop Dates

The date fields are used to specify when the conference is to be held. Conferences are only visible in the CUA Application if today’s date falls on or between these two dates.

Start Time

The start time of the conference can be specified in this field.

Customer Id

Field, which is filled in during an import from another system. The field cannot be edited.

Customer field 1-4

Four user defined fields for entering data about the conference.

Use Multilevel Agenda

Field for enabling the display of multilevel agenda on the DC6990P. If not ticked only the active subject (or sub-subject) is shown

Alert on CDA

Text inserted in this field is used to make a notification on a CDA display. When filled in, a button on the CUA/Agenda is visible enabling a user to

The button is available if a text string is filled in and the user has User Type rights to “Agenda Control”.

[Delegate Seat Table]

Press this button to call the function for creating a delegate seat table for the conference.

Code on Preferred Seat’ or ‘Automatic Login on Preferred Seat’.

Please refer to the section ‘4.3.5 Agenda’.

Configuration

A set of voting configurations is created

Configuration

If no registration configuration is selected, registration is not available for the conference.

Note. Please refer to the ‘User Manual SW 6000 Registration Facility ver

6.x’ for detailed use of the Registration facility

Configuration

on DC 6990

A set of speech time configurations is created in ‘Setup/Configurations/Speech

display the text typed in this field on a CDA Screen (overlay).

The button is only enabled if the conference mode is set to ‘Prepared delegate seat table’, ‘Login using code on Seat’, ‘Login using code on List’, ‘Login Using

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[Agenda]

Clicking this button bring the ‘Agenda’ popup used for creating an Agenda to a conference.

’.

[Proxy Votes]

Some conference units are supplied with an extra “voting” button. This button can be used for casting a

” button shows a list, where Delegates are assigned permission for

If time and/or date entries are made the delegated votes are only valid within these.

If only date entries are made the delegated votes are valid from 00.00-23.59 within these.

If no time or date entries are made the delegated votes are valid throughout the entire conference.

[Options]

The ‘Option’ button brings the ‘Option’ popup, which is used to set operation settings of the system used when starting the Conference.

Please refer to the section ‘Options’.

[Copy]

The ‘Copy’ button makes a copy of the selected conference. Both ‘Delegate seat table’, ‘Agenda’, ‘Delegated votes’ and ‘Option’ settings are copied.

[Save as default]

The ‘Save as default’ button saves the conference data from the currently marked conference and inserts this data per default when creating new conferences.

[Delete default]

The ‘Delete default’ button deletes default conference data.

[Stop conference]

Use this button to stop a conference

Please refer to the section ‘

Agenda

vote for another person. The “Proxy Votes

voting for another delegate.

Figure 4.3-B

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Prepared Delegate

This mode is used to create a list of delegates with names of all the delegates attending

delegate is assigned a seat with a microphone. The

gnment of seats

is done by clicking

button. Se later section: ‘Creating a Delegate Seat Table’.

A seat, having a PC running the CUA Application, will show the name and other information of the delegate on the Language Selection Screen and other screens and on various lists.

Selecting this option will allow permanent delegates to login at the CUA Application using their individual ‘login code’.

Using Chip

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Selecting this option will allow permanent delegates to be assigned a specific seat with a microphone. The delegates has to login at the CUA Application using their

Setup: Using Chip

inserted in the conference unit. Then the user will not be presented for a login

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Selecting this option will allow delegates present on a Delegate Seat Table to login at the CUA Application using their individual login codes at any seat.

/Chip Card Setup: Using Chip

ented for a login

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Conference Mode 4.3.1

Select one of the seven available modes for the conference:

Seat Table

the conference. Each

assi

the ‘Del. Seat Table’

Figure 4.3-C

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup: Cards in Conference Units” is selected, the login code is taken from a chip card inserted in the conference unit. In this case the user will not be presented for a login screen when starting the CUA.

on Seat

individual login codes, but the delegate can only login to the seat assigned to him.

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Cards in Conference Units” is selected, the login code is taken from a chip card

screen when starting the CUA.

on List

If the functionality “Setup/Equipment/Chip Card (CC) Cards in Conference Units” is selected, the login code is taken from a chip card inserted in the conference unit. Then the user will not be pres screen when starting the CUA.

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Selecting this option will allow the delegates to have pre-assigned seats. The delegates can either login at the designated seat by using the Login button or login

s logged in

Also, it is possible to move the delegates and assign other user types during the

more, it is possible to mix units with and without chip card reader and assign names to all units. Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Automatic Login

Selecting this option will allow the delegates to have pre-assigned seats. The delegates can either login automatically at the designated seat or login with chip

n, the CUA always allows for automatic login at the

and allows for alternative login with

at the delegates are automatically logged in

ere a

Furthermore, it is possible to mix units with and without chip card reader and assign names to all units. Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

No login

This option will not use names of delegates. All Delegate seat tables will show the seat number.

In this mode, the ‘Delegates’ screen will not be available at the CUA application

on Preferred Seat

with chip card/code at other seats.

In systems without chip card login, the CUA always allows for login at the designated seat using the Login button and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated seat if there is no chip card reader available and allows for alternative login with another code login. If there is a chip card reader available, the CUA prompts for chip card login.

The ‘Login Using Code on Preferred Seat’ mode differs from the ‘Prepared Delegate Seat Table’ mode in the sense that the delegates are not registered a before they login using the Login button or login with chip card/code.

meeting (except for seats where a chip card has been inserted) from the CUA mimic.

Further

on Preferred Seat

card/code at other seats.

In systems without chip card logi designated seat and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated seat if there is no chip card reader available another code login. If there is a chip card reader available, the CUA prompts for chip card login.

The ‘Automatic Login on Preferred Seat’ mode differs from the ‘Login Using Code on Preferred Seat’ mode in the sense th when the system operates without chip card login.

Similar to the ‘Login Using Code on Preferred Seat’ mode it is possible to move the delegates and assign other user types during the meeting (except for seats wh chip card has been inserted) from the CUA mimic.

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Manual

All delegates speak requests are inserted into the Request list. Their microphones are turned on when Chairman grants the individual delegate the right to speak. Microphones with Chairman priority will always be turned on.

Automatic

All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached. Otherwise the speak request will be rejected. Microphones with Chairman priority will always be turned on.

FIFO

First In First Out. All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached. Otherwise the speak request will

Microphones with Chairman priority will always be turned on directly.

VOX

Speaking into a Delegate microphone will turn on the microphone if the maximum number of Delegates is not reached. Otherwise the speak request will be rejected.

d. Otherwise the speak request will be rejected.

is reached.

Operation settings for the VOX mode can be set on the CU 6105/6110.

Manual + Reply

Same a ‘Manual’ mode however the Reply option is enabled

Automatic + Reply

Same a ‘Automatic’ mode however the Reply option is enabled

VOX + Reply

Same a ‘VOX’ mode however the Reply option is enabled

Microphone Operation Mode 4.3.3

The Microphone operation mode (system mode) can always be changed during a conference using the Conference page in the CUA.

Individual microphone settings which might be assigned to any conference unit are not overridden. See section Setup/User Type for further details about Individual microphone settings.

The following operations modes (system modes) can be pre-selected for the conference:

be inserted onto the request list. The first on the request list will be turned on when one of the active microphones is turned off.

Speaking into a Chairman microphone will turn on the microphone if the maximum number of Open Mics is not reache Chairman units will interrupt a Delegate unit if the maximum number of Open Mics

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Press the [Del. Seat Table] button to call the function for

The button is only enabled if

[>>]

Existing delegates from the Delegates database will be shown in the left window. Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in

Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a new seat.

[<<]

Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.

Clicking ‘Clear Seat will also remove a delegate from a seat.

[Show] Delegate

Clicking this button will show the ‘Delegate’ database window.

[Hide] Delegate

Clicking the ‘Hide’ button will remove the Delegate window.

Delegate Seat Table 4.3.4

creating a Delegate Seat Table for the conference.

the conference mode is set to

• ‘Prepared Delegate Seat

Table’

• ‘Login Using Code on Seat’

• ‘Login Using Code on List’

• ‘Login Using Code on

Preferred Seat’

• ‘Automatic Login on

Preferred Seat’.

Table

Figure 4.3-D

the delegate seat table. The seat will automatically be generated, when clicking ‘>>’.

Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.

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It is now possible to assign specific values for the conference, different from the

. The following values can be

a secondary user type on seat types

assigning a secondary user type used on seat types

assigning a character used for a voting calculation for groups with

Microphone Attenuation – assigning an individual microphone level

[Show Active]

Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as ‘Active’.

[Show All]

Clicking ‘Show All’ will show all delegates in the Delegates Database.

[Import

Use this button to import a list of names from an XML file or to use the default delegate seat table created in the CAA/Tables/Default Delegate Seat Table.

[Export

Use this button to export a list of names to an XML file.

entries made for the delegate in the Delegate Table changed:

User Type – assigning an individual user type

Use Second. User Type – enabling the use of

‘Secondary seat’

Secondary User Type – ‘Secondary seat’

Group – assigning a group e.g. for group speech time

Voting Weight – assigning a numerical value giving the number of votes the user has

Voting Group –

different voting rights

Delegates]

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[Add Entries]

Press this button to create the number of seats, which will be used for the conference.

[Delete Entry]

Press this button to delete a selected seat.

[Clear Seat]

Press the button to remove a delegate from a selected seat.

[Delete list]

Press this button to delete all seats.

[Move]

Press this button to move a delegate from one seat to another.

Figure 4.3-E

Figure 4.3-F

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The agenda is a list of subjects with a title and

Adding subjects build the

New subjects are added automatically when entering text on a blank

The agenda shows all subjects including

An agenda can be created using the buttons to the

the default

conference language.

Field for numbering the subjects. The field can be empty.

(blank)

This field indicates the ‘level’ of the subject. Each level is marked with a different color.

-/+

Expand and collapses the sub-subjects.

Subject Title

Field for entering the main subject and sub-subjects. For each main subject it is possible to type in a number of sub-subject activates with ’>>’. There can

subjects (6 levels including the main

number. Each sub-subject is shown with indention as well.

Max. number of characters: 1000

Speaker Type

A speaker type can be selected from a drop-down list. If speaker type is selected the speaker type is shown before the speaker name in the CUA and

ame is

itle is empty. Speaker types are created in CAA/Setup/Configurations/Speaker Type Configuration.

Agenda 4.3.5

description.

Agenda one by one.

line below the last subject.

indentation.

right

Note: Rows must not be left blank in

Configuration

Figure 4.3-G

be a maximum of 5 levels of subsubject). The level is marked in the second column with a color and a level

the CDA Agenda. If speaker type is not selected only the speaker n shown. Speaker type is only shown in the CUA and CDA if the subject t

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Speaker

It is possible to insert an unlimited number of speakers as sub-subject to a main subject or a sub-subject. Each speaker is normally assigned each a sub-

peaker is

Alternatively, the speaker name can be typed in the speaker field at the

If a subject with a speaker is set current in the CUA/Agenda screen the

shown in the CUA/Agenda and CDA/Agenda. The subject title is shown instead.

Open Mic On

Using a dropdown box it is possible to select at what seat the microphone for a speaker shall be opened. The choices are:

the CAA/Setup/Equipment/Conference Units/Seat Type. The speaker name will be shown in the CUA and CDA.

“Document”

This field indicates is one or more documents are linked to the subject

Agenda Subject

Drop down list for selecting different agenda subject configurations for individual agenda subjects..

Indication column. The field is black if a voting configuration is selected for the subject.

Voting Configuration

Field for assigning voting configurations for the individual agenda subjects.

Speech Time

Drop down list for selecting different speech time configurations for the individual agenda subjects.

[Insert]

This button inserts a blank row above the selected row allowing the user to add a new subject.

[Remove]

This button deletes the selected subject unless a vote result exists for the subject.

[Move up]

This button moves the selected subject one row up allowing the user to reorder the agenda.

[Move down]

This button moves the selected subject one row down allowing the user to reorder the agenda.

[ >> ]

This button increases indentation one level. A limit of 6 indentation levels must apply.

[ << ]

This button decreases indentation one level.

subject i.e. at level 3 below a level 2 subject like “Reply”. The s selected by clicking the speaker field at the subject. A popup will open, listing the delegates assigned to the conference in the Delegate Seat Table.

subject.

microphone for the speaker will be set active on the seat, selected in the field ‘Open Mic On’.

If the subject title is empty the speaker name is shown in the CUA/Agenda and CDA/Agenda. If the subject title is not empty the speaker name is not

Empty: No microphone opens when the subject is set current.

Configuration

Own seat: The microphone opens at the seat where the speaker is logged in.

Podium “x”: The microphone opens at the seat configured as Podium “x” in

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[Import]

Import an agenda from an XML file.

the option of deleting an existing agenda or add the import to the existing agenda

[Export]

Export the agenda to an XML file.

[Delete all]

This button deletes all subjects. You have to confirm your choice.

Descriptions

Description

A long description of a subject (main subject or subsubject) can be inserted. This description is shown in the CUA/Agenda in the description window when a subject is selected.

Max. number of characters: 10.000

Short Description

A short description, typical one line can be typed for a subject (main subject or sub-subject). This short description is shown in the CUA/Agenda and CDA/Agenda but only for the main subject.

Max. number of characters: 500

Description in

When adding the description of an agenda subject to other languages the description for the default language can be seen in the ‘Default language description’ window. This will ease the translation to the other languages

Short Description

This window shows the short description in the default language easing the task of making a translation to another language.

Hyperlinks

This window shows the hyperlinks to document attached to the agenda subject. Hyperlink are created and edited using the [Edit Links] button

[Edit Links]

Clicking this button will show the ‘Agenda Subject Hyperlinks’ dialog.

A dialog box will be presented for

Figure 4.3-H

“Default language”

in “Default language

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Figure 4.3-I

Hyperlinks can be attached either by typing the

Web Service Interface for use in third part application like streaming applications.

Vote Results

Figure 4.3-J

Total Vote Result

Shows the voting result as configured in the Vote Result table in the CAA/Setup/Configurations/Voting

Voting configuration result text 1-9: Result 1-9

Group Voting

Field used to display the voting conclusion in a format specified by customer

Comments to the

Field for inserting comments to the voting results

Results

Dropdown list to select a Voting Report to print:

Result Result with Groups Simple

[View Subject Vote

Prints the Subject Vote report in PDF format.

Document Title and the path to the document or it can be attached using the […] button.

Attached documents can be viewed using the [View] button.

Hyperlinks can have the following attributes:

Active The document can be viewed in the CUA.

Secret The document can be viewed in the CUA by the

users who in the User Type has been assigned to view secret documents.

Web The document links are available in the SW 6000

Conclusion

Voting Results

Report]

Configuration in the following format:

Approved/not approved

•

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The ‘Options’ button opens the ‘Options’ popup, which is used to

used when

Microphone

Max. Delegate

Set the maximum Delegates allowed. The value can be set from 1 to 8.

Max. Open Mic

Set the maximum open conference units allowed. This included both Delegate Units and Chairman Units. The value can be set from 1 to 8.

Max. Speak Requests

Set the maximum no of names in “Request to speak” queue. The value can be set from 0 to 255.

Max. Speak Replies

Set the maximum no of names in “Reply” queue. The value can be set from 0 to 255.

Individual Mic Level

Use Delegate Setting

When ticked, the microphone level will be set according to the setting in the ‘Delegate Seat Table’

Microphone Off Mode

Auto Off (sec)

When ticked a Conference unit will switch of after the time set, if nobody is talking in the microphone.

Microphone Interrupt

None

Cannot interrupt another speaker.

Lower

Can interrupt a speaker with a speak priority less than own speak priority.

Same/Lower

Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority.

Options 4.3.5.1

set the system operation settings, starting the Conference.

Parameters

Ability

Figure 4.3-K

Speakers

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Voting Configuration

Preset Voting Time

When ticked the voting time is enabled. After the time set, the voting session will stop automatically.

Counting up

Select this option to make voting time counters display elapsed time starting from zero and counting up.

Counting down

Select this option to make voting time counters display elapsed time starting at the time limit and counting down to zero.

External Validation

Use External

When ticked External Validation e.g. external biometric validation using finger print recognition

led. External validation is only available if the current conference is of type ‘Login using code’, ‘Login using code and list’ or ‘Login using code on list’. It is also a prerequisite

popup is required, when using Registration at the conference.

Auto Printing after

Autoprint the Subject

When selected a configured printer will print the ‘Subject Vote Report’ after a voting session is stopped

Default ‘Open Mic On’ in

This selection determines the default (Podium or Own place) when a Speakers is selected to a subject.

Display Application

It is possible to have up to 8 CDA applications running.

ns can be created in

the CAA application. For each conference it is

For more information about CDA configurations please refer to the ‘User Manual SW 6090 CDA’.

Validation

or iris scanners is enab

that chip card is used.

The option shall also be ticked if a Registration

Voting Stop

Vote Report

Agenda

Configuration

Various display configuratio

possible to assign any created configuration to any of the CDA applications running.

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Delegates who attend conferences can be created

User Type fields are all

to be

User id

A numeric value up to 5 digits, unique for each delegate, which is identifying the User. When a delegate is added to the list of delegates, the ID cannot be changed. If chip cards are in use, this ID has to match the ‘Delegate Id’ programmed on the card.

Enter a unique login code to be used by the delegate for logging in to the CUA Application.

[Generate]

Press the button to generate a random number for the User id/Login Code. When adding new delegates, unique User id/Login Codes will automatically be assigned.

First/Last Name

First and last name of the delegate.

User Type

Select one of the existing user types from the drop down list. The user type will determine what screens, buttons, individual microphone settings and functionality will apply to the delegate’s CUA Application and microphone operation when the delegate is logged in.

Title

Title or position of the delegate.

1-4 User Table

Four user-defined fields are available for entering various text information. Their labels can be set to describe the content of the fields from the label screen. Their label numbers are 1204 to 1207. Write any text or select predefined text from the drop down list.

[1-4 User table]

Pressing the buttons will call popup screens that allow the user to create and maintain predefined selections for each of these four fields.

The description of the fields can be changed in ‘CAA/Setup/Language/Labels’.

Groups

A delegate can be assigned a group of delegate. This is useful if ‘Group Speech Time’ is used.

[Add Group]

This button will bring a popup for adding delegate groups.

4.4 Tables

Delegates 4.4.1

using this screen.

User id, Login Code, Name, and mandatory and have filled in.

Figure 4.4-A

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Background

The user can enter any free text information here to be displayed on the Delegate information screen in the CUA Application.

Voting Weight

This field is used to insert a numerical value given the number of votes the user has. Default value is ‘1’ (one).

Mic Attenuation

Use this setting to assign individual microphone level to a delegate. The setting can be from 0 to -6.

Voting Group

This field is used to insert a character to be using in the voting calculations i.e. ‘F’ for French and ‘N’ for Nederland if the two groups have different voting rights

Start Date

Date field for entering from which date the delegate is active. The start date cannot be after the stop date. It is possible to enter a start date but no stop date.

Stop Date

Date field for entering the stop date where the delegate is not active anymore. The stop date cannot be before the start date. It is possible to enter a start date but no stop date.

Replaces

If the delegate is replacing another delegate, a delegate to replace can be found by clicking the field. A popup will show the list of active delegates. Delegates selected cannot be replaced by other delegates nor be replacing other delegates.

Replaced by

If a delegate is replaced by another delegate this field show the ‘First/Last Name’ of the delegate who has replaced.

Use Second. User

Tick box to select if the user shall use another user type on another seat during the conference. If ticked the user will get the User Type specified in ‘Second. User Type’ when logged into a seat configured as ‘Secondary seat’ in CAA/Setup/Equipment/Conference Units/Seat Type.

Second. User

Dropdown box for selecting the User Type which shall be applied to the delegate when logging in on a seat configured as ‘Secondary seat’ in CAA/Setup/Equipment/Conference Units/Seat Type

Active

A delegate can be marked as ‘Active’ If marked as active, he will be shown in list sorted by ‘Active’

Picture

A picture of the delegate can be inserted using the [Add] button and removed using the [Remove] buttons.

A picture added will be displayed on the Delegate information screen in the CUA Application.

[Add] (picture)

Press the button to call a standard Windows interface to select picture files (maximum size 30 Kb – picture format WxH = 115x120).

Pictures are replaced by adding a new one.

[Remove]

Press the button to remove a picture from the delegate record.

Type

(picture)

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This table is used to create groups used when assigning group speech time configurations and also when

The Group table can also be opened from

Group name

Name of the group.

Group

Abbreviation of the group name (max. 3 digits).

Number of

A numeric number indicating the number of delegates which are member of the group (max. 4 digits).

Sort order

A sort order number that determines in which order the groups are shown. The lowest number is shown first.

Description

A description of the group.

Groups 4.4.2

counting votes.

CAA/Tables/Delegates [Add Group].

Abbreviation

Delegates

Figure 4.4-B

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The default seat table is used to create a standard seating which can be used, when

[>>]

Existing delegates from the Delegates database will be shown in the left window. Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in

Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a new seat.

[<<]

Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.

Clicking ‘Clear Seat will also remove a delegate from a seat.

[Show Active]

Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as ‘Active’.

[Show All]

Clicking ‘Show All’ will show all delegates in the Delegates Database.

[Add Entries]

Press this button to create the number of seats, which will be used for the conference.

[Delete Entry]

Press this button to delete a selected seat.

[Clear Seat]

Press the button to remove a delegate from a selected seat.

[Delete list]

Press this button to delete all seats.

Default Delegate Seat Table 4.4.3

creating conferences.

Figure 4.4-C

the default delegate seat table. The seat will automatically be generated, when clicking ‘>>’.

Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.

Figure 4.4-D

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[Move]

Press this button to move a delegate from one seat to another.

Figure 4.4-E

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This screen is used to create pre-recorded messages that can be used by delegates who have access to the message

If a message is created in

a delegate logged in using English can read and send the message in English and a

will read the Danish version of

4.5 Messages

screen in the CUA Application.

A maximum of 4000 characters can be used for each message.

several language versions then

delegate logged in using Danish

the received message etc.

Figure 4.5-A

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The Conference Log reports lists events taking place during a conference in

Two reports are available

down list

4.6 Reports

The following groups of reports are available:

Figure 4.6-A

All reports are created as PDF files.

Conference Log Report 4.6.1

chronological order.

in the drop‘Choose Report’:

• Conference log

•

activity

Figure 4.6-B

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Select a conference from the list on the left side of

‘Conference log’

When the report is created it is displayed for viewing

Conference log 4.6.1.1

The Conference Log report lists all events that take place during a conference in chronological order.

the screen.

Select the report in the dropdown list and press [Create Report]

in a PDF viewer.

Figure 4.6-C

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Select a conference from the list on the left side of

in the

dropdown list and press

When the report is created it is displayed for viewing

in the Delegate Table different from Delegate or

logging into a seat after a Delegate or Chairman has logged in will be listed in the report as Deputy.

Login and logout activity 4.6.1.2

This report shows all login/logout activity during the conference.

the screen.

Select the ‘Login and logout activity’ report

[Create Report]

in a PDF viewer.

Delegates, with a User Type

Chairman user type, who is

Figure 4.6-D

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The Delegate Conference Report lists all delegates

have been part of a

down list ‘Choose

Select a conference from the list on the left side of

Select whether the

delegate names or seat

When the report is created it is displayed for viewing

Delegate Conference Report 4.6.2

that conference either sorted by ‘Delegate Name’ or by ‘Seat Number.

The dropReport’ is only used if there are customised reports.

the screen.

delegates shall be sorted by

numbers using the Sort Order radio buttons.

Press [Create Report]

in a PDF viewer.

Figure 4.6-E

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Figure 4.6-F

DIS Digital Conference System User Manual

The Delegate Table Report lists all delegates in the

for a

Conference with an option

only the delegates marked active in the ‘Delegate

down list ‘Choose

Select a conference from the list on the left side of

Select whether the report shall contain only active

the database using the ‘Delegates Active/All

When the report is created it is displayed for viewing

Delegate Table Report 4.6.3

Delegate Table

for showing all delegates or

Table.

The dropReport’ is only used if there are customised reports.

the screen.

delegates or all delegates in

buttons.

Press [Create Report]

in a PDF viewer.

Figure 4.6-G

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The Agenda Reports displays the agenda of a

Two reports are available

down list

Without voting

With voting

Select a conference from the list on the left side of

Select the ‘without voting

When the report is created it is displayed for viewing

Agenda Report 4.6.4

selected conference.

in the drop‘Choose Report’:

•

results

•

results

Agenda Report without voting results 4.6.4.1

the screen.

result’ report in the ‘Chose Report’ dropdown list

Press [Create Report]

in a PDF viewer

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Select a conference from the list on the left side of

Select the ‘with voting

When the report is created it is displayed for viewing

The Delegate Statistical Reports lists delegates speaking information and the number of conferences delegates has participated

Agenda Report with voting results 4.6.4.2

the screen.

result’ report in the ‘Chose Report’ dropdown list

Press [Create Report]

in a PDF viewer

Delegate Statistical Report 4.6.5

in.

The reports are available in three versions:

• All delegates

• Delegate detailed

• Delegate

Figure 4.6-H

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Select the ‘All delegates’ report in the dropdown list

Enter the ‘Start Date’ and

Optional select a ‘User

When the report is created it is displayed for viewing

All delegates 4.6.5.1

This reports list total speech time and number of conference participated for all active delegates in the ‘Delegate Table’ within a specified period of time.

‘End Date’.

Type’.

Optional select a ‘Group’.

Press [Create Report]

in a PDF viewer

Figure 4.6-I

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Select the ‘Delegate detailed’ report in the

Enter the ‘Start Date’ and

‘Delegate’ in the

‘Delegate Filter dropdown

When the report is created it is displayed for viewing

Select the ‘Delegate’ report in the dropdown list

Enter the ‘Start Date’ and

Select the ‘Delegate’ in the ‘Delegate Filter dropdown

When the report is created it is displayed for viewing

Delegate detailed 4.6.5.2

This reports list a summary of total speech time and number of conference participated for a selected delegates in the ‘Delegate Table’ within a specified period of time.

The report does also list all agenda subject, where the selected delegate has participatedwith login/logout time and speech time for each subject

dropdown list

‘End Date’.

Select the

list

Press [Create Report]

in a PDF viewer

Delegate 4.6.5.3

This reports list a summary of total speech time and number of conference participated for a selected delegates in the ‘Delegate Table’ within a specified period of time.

‘End Date’.

list

Press [Create Report]

Figure 4.6-J

Figure 4.6-K

in a PDF viewer

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The Search in Voting Results menu offers

es for

including individual voting

Individual

Option for selecting a search of individual voting results. The options Individual Results and Total Results are mutually exclusive.

Total Results

Option for selecting a search of the total voting results. The options Individual Results and Total Results are mutually exclusive.

Voting

Option for selecting a voting configuration. The Voting Configuration must be selected to make a search for voting results.

Conference

Option for entering a conferencing name to limit the number of conferences in the search.

From/to date

Option for entering a date interval to limit the number of search results.

[Search]

Button for starting a search based on the selected search parameters.

[Close]

Button for closing the Search in Voting Results menu.

[Print Subject

Button for generating a detailed voting report. The report contains the name of the conference, the voting subject, the total vote results, the group voting result, the group voting conclusion, the delegates absent and the individual voting result.

[Print Simple

Button for generating a short voting report. The report contains the name of the conference, the voting subject, the total vote results and the individual voting result.

Sum of Lines

Field for displaying the number of search results in the Search table.

[Individual

Options only available when selecting Individual Results and Voting Configuration.

Delegates

Option for selecting a delegate from the Delegate Table and view the individual voting results of that delegate.

Group

Option for selecting a group and view the individual voting results of the delegates of that group.

Vote 1-5

Options for selecting voting results. The options available depend on the selected Voting Configuration. If there are no options enabled, all voting results will be shown. If only some of the options are enabled, only the selected voting results will be shown.

Search in Voting Results 4.6.6

different possibiliti searching voting results

results.

Results

Configuration

Vote Report]

Figure 4.6-L

Results]

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Show in result

Options for displaying the voting results in the Search table to the left.

Total Vote Result

Option for displaying the voting conclusion (Approved/Not Approved) in the Search table to the left.

[Total Results]

Options only available when selecting Total Results and Voting Configuration.

and/or

Options for selecting the conditions of the voting result search. The ‘and’ condition requires that all the conditions are fulfilled in order for a voting result to be included in the search. The ‘or’ condition requires that one of the conditions is fulfilled in order for a voting result to be included in the search.

Vote 1-9

Options for up to 9 different voting results. The options are defined in the selected voting configuration.

=, <>, <, <=, >, >=

Options for filtering the voting results based on syntax.

[blank]

Field for entering a numerical value used in combination with the chosen syntax.

Show in result

Options for displaying the voting results in the Search table to the left.

Total Vote Result

Option for displaying the voting conclusion (Approved/Not Approved) in the Search table to the left.

view

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This screen is used to configure the seat

nment setting up

relations between

Seats are automatically

application when information about new units is received from the

table can be sorted in accordance to the various columns by clicking the header.

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

If rooms are linked together for combining system in more room, this field is used for identifying which room, the unit is located in. The room number is selected by use of a drop down box, with a list of configured rooms. The available rooms are set in Setup/Rooms/Room Configuration.

Seat #

The seat number must be unique and is used to identify the seat on lists, reports and on the mimic diagram. It can have a maximum of five numeric characters.

Serial #

Each microphone has a unique serial number encoded into the unit from the factory. The number 000.000.000 must be used to create a seat with a computer but no microphone.

Seat Type

This field is identifying the use of the seat, where the conference unit has been placed. The entries are:

The other labels are only used for identifying the unit, but do not give any functionality.

DM unit type

The connected unit is a Delegate Unit.

CM unit type

The connected unit is a Chairman Unit.

DV unit type

The connected unit is a Voting Unit.

4.7 Setup/Equipment

Conference Units 4.7.1

assig

microphones, seat numbers and computers running the CUA Application.

created by the CU Interface

CU 6105/6110 Central Unit.

The

Note: If a seat has been created, it will not be deleted automatically if the unit is not connected to the CU 6105/6110 anymore.

Un-used ‘Seats’ have to be deleted manually.

Figure 4.7-A

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Podium x

If a seat has been set to the Seat Type “Podium x” microphone, the unit on this seat will be turned on with the “Podium x” button on the CUA. There can be up to three different podium microphones. Podium microphones cannot be assigned to CUA’s or DC 6990 P’s.

Secondary seat

If a seat has been set to Seat Type ‘Secondary seat’, a delegate assigned with a secondary user type, will change to the secondary user type when logged in at the secondary seat.

Technician

If a seat has been marked as a ‘Technician’, a CUA application running on a PC assigned to this seat will not be logged out, when starting a conference.

The seat is attached to a PC.

Use Serial #

If delegate units connected are sharing a microphone, this field is

Note: Chairman units as well as portable units does not support

has to be connected to the same chain on the CU.

User Type

Specifies the default user type that applies to the CUA Application and the microphone units when no one is logged in at the seat or a conference is not started.

Computer

The computers running the CUA application are identified by their Windows computer name. A computer name must be specified if a PC with CUA application is assigned to

he ‘Serial No’ can be inserted as

Client must identify console number in call as well for the link to be established between client on server and CUI.

UI on

Dropdown list to select the CUA Layout type for the Computer selected

Mic

This field is used to apply individual microphone level to a seat. The values are between 0 and -6.

This field is used to apply individual speaker level to a seat. The values are between 0 and -6.

used to identify the units sharing a microphone.

In the example unit 000.167.059 is using the microphone from unit

000.167.109

Figure 4.7-B

sharing microphone.

Note: Units sharing a microphone

Name

the seat. It allows the PCs to send messages to each other via the network using MSMQ and allows the CUA to control the microphone unit assigned to this seat. The field must be left blank if no PC is attached to the microphone unit. Must be unique.

If a seat with a PC running the CUA application for a technician, this position does normally not have a microphone assigned, t ‘000.000.000’.

For a Technician, the fields ‘Seat type’ must be selected as ‘Technician’.

For applications running as a session on a terminal server the computer name should be set so that terminal server and client console is identified e.g. “ServerName~3” is used to identify a CUA running on terminal server “ServerName” and using client assigned to console number 3.

Computer

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Runtime Seat

This field enables/disables automatic CUA seat assignment.

Ext. Val.

This field indicates whether external validation equipment is available for the seat.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the seat was created automatically by the system. The field can be used to store comments of any kind.

Mic on

Red colour indicates that the microphone is ON. Green colour indicates that the microphone is in request.

The number in the green indication indicates the number in the request queue.

[Save settings

Pressing this button will save the current state of the system into the flash memory in the CU 6105/6110.

[Mic check]

Will check a selected seat’s microphone by trying to turn on the microphone (for two seconds).

[PC check]

Will check that MSMQ is running on the computer whose name is specified for the selected seat.

[Mic scan]

This button starts a scanning of all microphones, by switching them On and OFF one by one.

[Replace Unit]

This functionality is used for replacing a defective conference unit or switch units between the seat:

Identify the seat number for the defective unit and remove it.

Connect the new unit to the CU. The new unit will after a short time show up as the last unit on the list.

Select the line in the ‘Seat’ window with the new microphone.

Click ‘Replace microphone’ and the following dialog window will appear:

Type in the seat number for the defective unit.

Click OK. The new microphone has now replaced the defective one and has got the functionality and Seat number of the defective microphone. Click OK.

Note: If the microphone was assigned a PC running the CUA interface this User has to logout and login again for getting control of the new microphone.

Assignment

in CU]

Figure 4.7-C

Figure 4.7-D

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This screen is used to configure the use of

are automatically

by the CUI Interface application when information about new units is received from the

accordance to the various

s by clicking the

has been

created, it will not be

used units have to be

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Booth #

This field is used to enter the booth number, where the interpreter set is placed. Each booth can max. be assigned 32 interpreter units. The Language Channel assigned to the booth is assigned at the ‘Booth Ch. Assignment’.

A-language

This information field is for informing the channel number (and language assigned to this channel) which is assigned as the A-channel. This is set automatically.

Desk #

Each interpreter booth can use multiple desks. This field is used to identify the desk no.

B-language

This field is used for assigning a language channel to the B-language of the interpreter set.

B-mode

This field is used to set the mode for the B-channel:

All

All channels at the interpreter set can be set to a B-channel.

One

One channel set as ‘B-language’ can be used at the B-language.

None

The B-language is not in use.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created automatically by the system. The field can be used to store comments of any kind.

Interpreter Units 4.7.2

Interpreter Units and Interpretation Channels.

Entries inserted

CU Central Unit.

The table can be sorted in

column header on top.

Note: If an entry

deleted automatically, if the unit is not connected to the CU Central Unit anymore.

Undeleted manually

Figure 4.7-E

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AB Switch

Set to ‘On’ the interpreter can switch between the A and B-language with the microphone ‘On’.

Backlight

Set to ‘On’ switches on the backlight in the LCD display in the interpreter set.

Floor toggle

Set to ‘On’ enable the toggle of the Floor button.

Mic on

Red colour indicates that the microphone is ‘On’.

Interlock modes

Complete lock

When ticked, no interpreter can switch ‘On’ his microphone to an occupied channel.

No interlock

When ticked any interpreter can switch ‘On’ his microphone to an occupied channel. The interpreter who was occupying the channels will be switched ‘Off’.

Inter booth lock

A can interrupt A

When ticked, an interpreter can switch ‘On’ his microphone on his A-channel to a channel occupied

The interpreter who was occupying the channels will be switched ‘Off’.

A can interrupt B

When ticked, an interpreter can switch ‘On’ his microphone on his A-channel to a channel occupied

The interpreter who was occupying the channels will be switched ‘Off’.

A can interrupt A+B

When ticked, an interpreter can switch ‘On’ his microphone on his A-channel to an occupied

The interpreter who was occupying the channels will be switched ‘Off’.

Conference

Abbreviation

When ticked the abbreviation of the language will be shown in the channel selector display in conference units.

Channel numbers

When ticked the channel number will be shown in the channel selector display in conference units.

Please note that Channel Selector Units will always show channel numbers.

[Replace Unit]

Replaces a unit. See procedures in previous section Setup/Equipment/Conference Units.

[Save settings in

Pressing this button will save the current state of the system into the flash memory in the CU 6105/6110.

After making a setting of a system, it is advisable to save the settings in the CU. Please also refer to the CU User Manual.

Booth Ch.

Use this table to set the language to be used in each interpreter booth. Several booth can have the same language channels.

Language

Channel in use (0-31)

Type in the number of channels to be used. Pressing [Update] will update the Channel/Language window to show the number of channels in use.

Language

A language can then be assigned to the channels in use.

by an interpreter using his A-channel.

Units CS Display

CU]

by an interpreter using his B-channel.

channel.

Assignment

Channels

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This screen is used to configure the AO Units

are automatically

application when information about new units is received from the

has been

created, it will not be

to be

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Function

Field, which can be used to identify the function of the unit. This description is used to identify the units in the CUA application.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created automatically by the system. The field can be used to store comments of any kind.

Channel and

The Channel and Volume can be set for each of the outputs at the AO unit.

Audio Output Units (AO) 4.7.3

connected.

Entries inserted by the CU Interface

CU Central Unit.

Note: If an entry

deleted automatically, if the unit is not connected to the CU anymore.

Un-used units have deleted manually.

Volume Settings

Figure 4.7-F

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This screen is used to configure the Ambient

Entries are automatically

application when information about new units is received from the

Note: If an entry has been created, it will not be

Unused units have to be deleted manually.

Units in room

Type in the Room # to filter the list to shown only units placed in the room selected.

Room #

Serial #

Each unit has a unique serial number encoded into the unit from the factory.

Comments

The text ‘Inserted by CU’ with a time stamp is displayed when the unit was created automatically by the system. The field can be used to store comments of any kind.

Ambient Microphones (AM) 4.7.4

Microphone connected.

inserted by the CU Interface

CU Central Unit.

deleted automatically, if the unit is not connected to the CU anymore.

Figure 4.7-G

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This screen is used to configure the Conference

For more information about CDA configurations please refer to the ‘User

Conference Displays (CDA) 4.7.5

Display Application (CDA).

Up to 16 CDA applications can be configured.

Manual SW 6090 CDA’.

Figure 4.7-H

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Chip Card functionality is a feature where delegates

to the

Card contains information like User ID, Login Code and Location ID, which the DCS 6000 system uses to identify the user of the Conference Unit by getting the personal details from the ‘delegate’ database

When a conference is started with conference mode: ‘Login Using Code’, ‘Login Using Code on Seat’, Login Using Code on List’, ‘Login Using Code on Preferred Seat’, or ‘Automatic Login on Preferred Seat’

If the card is not inserted or is invalid, the microphone and voting button are not usable, however the loudspeaker and channel selector will still work

[Chip Card

If chip cards have to be used in the system click this button

Using Chip Cards in

Tick this option, if chip cards are to be used in the system

Chip Card (CC) 4.7.6

identify themselves system by use of a DIS Chip Card. The Chip

in the SW 6000.

Figure 4.7-I

units are checked for a valid chip card.

When a card is inserted in a conference unit, the software will identify the user by matching the ‘User ID’ in the ‘Delegate’ database with the ‘User ID’ on the card. After this match the ‘Login Code’ will be checked and first then the cards will be accepted.

The microphone button will then work, however depending on the ‘User type’ of the logged in person, the person may be allowed to vote.

Setup]

Figure 4.7-J

Conference Units

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Location ID

This ID is used to make cards usable only in the installation, they are intended for. Insert a four or five

programmed from DIS, the ‘Location id’ is marked on the package containing the chip cards.

File number

The entry determines where the information is place on the card.

This field has to be set to ‘1’ (one) if the cards in use are delivered from DIS.

After clicking [Close], you will be prompted to restart all SW 6000 applications including the CUI.

[Program

The list to the left shows all names in the Delegate Table.

Select the Delegate for which a Chip Card has to be

After selecting the Delegates,

Note. Programming is only possible if the CP 6000 Chip

[Program Chip Card]

Click this button to program chip cards for the selected Delegates. You will be prompted to insert the cards to be programmed.

[Abort Programming]

Click this button to abort the programming.

[Clear List]

Click this button to un-select all selected Delegates.

[Read

Click this button to read the information on the inserted chip card.

[Clear]

Click this button to clear the chip card information fields.

[Delegate

If a card is inserted in the chip card reader, the information (User Id, Login Code, Name, Location Id) will be shown in the fields above the button. Clicking [Delegate Details] will bring a popup showing all details about the delegate.

[Delete

Clicking this card will erase the programmed information on the card.

Delegate information in the Delegates Database will not be deleted.

digit number identifying your installation.

If cards are delivered pre-

Selected Names]

Information]

programmed.

click the button.

Card reader is installed.

Figure 4.7-K

Details

Information]

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This screen is used to setup the connection parameters

SW 6086 Web

For details about the SW 6086 Web Service Interface

to ‘User Manual

SW 6086 Web Service

Web Service Address

Field for entering the web service address

Web Service

Field for entering the web service administrator address

Send Delegate details

Tick this option if delegate details (text and picture) shall be sent to the web service

Send Delegate

Tick this option if delegate login/logout information shall be sent to the web service

Send Agenda Links

Tick this option if agenda links shall be sent to the web service

Send Prepare Meeting

Tick this option if SW 7085 Streaming Software is in use.

Web Service password

Field for entering password for the web service interface to be verified by the web service

Web Streaming password

Field for entering password for the web service to be verified by the web service interface

Web Service 4.7.7

for the Service Interface.

please refer

Interface’.

Figure 4.7-L

Administrator Address

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The default Import/Export mode for conferences is

Alternatively Import/Export can be done through a third

For more information about using this option please refer to the ‘User Manual SW 6186

Conference Import/Export Mode 4.7.8

to/from a file folder.

party web service.

Advanced Import-Export’.

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This screen is used to specify a number of agenda

can be

applied to a subject on an

Name

Name of the agenda subject configuration

On setting

Empty Request and Reply List

When selected the Microphone Request and Reply list is emptied, when the subject is set active

Close Delegate Speakers

When selected the microphone is switched Off for all Delegate speakers, when the subject is set active

Reset Group Speech Time

If returning to the subject the accumulated Group Speech Time is reset.

Reset Delegate Speech Time

If returning to the subject the accumulated Delegate Speech Time is reset.

Request Time Limit

When selected a Request time limit is applied. When the request time limit is reached the request list is closed and

can still set delegate units in Request. The list can be re-opened by users with ‘Request List Control’ rights.

Speech

One Speech pr. Delegate

When selected a user can only request to speak one time for each subject.

A reply configuration for the subject can be selected using the dropdown list. If no configuration is selected the default reply configuration will be used. The [Edit] button brings the ‘Reply Configuration’ screen. For details, please see next chapter.

4.8 Setup/Configurations

Agenda Subject Configuration 4.8.1

subject configurations.

The configurations

Agenda or to a conference as a default configuration.

Agenda Subject active

Figure 4.8-A

no more requests are accepted from Delegate.

A user with ‘Microphone Control’ rights

Limitations

Configuration

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This screen is used to specify a number of reply configurations.

can be

applied to a subject on an

The ‘Default’ configuration will

set active,

where no Reply

Name

Name of the agenda subject configuration

Reply#

Each reply configuration can contain up to 10 reply options numbered from 0 to 9. The ‘default’ configuration cannot be deleted but changed. The default configuration is used always except when an agenda subject has been applied another configuration (see the chapter ‘Agenda Configuration’.

Label

The Label name specifies the label in the reply button.

Color

Specifics the color indication of the reply option.

Do not specify Red or Green color as those colors is used for Speak and Request

indication.

Priority

Priority 1 to 10 can be specified. Replies with higher priority will be shown first in the reply list.

Comment

Described the reply option. This description is used in the CUA Layout 2 to 4 to guide the chairman.

Reply Configuration 4.8.2

The configurations

Agenda.

be used when

• No conference is started

• No Subject is set active

• A Subject is

Configuration is applied

Hint:

Figure 4.8-B

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This screen is used to specify a number of voting

specified as different named

, which can be

applied when starting a voting

can be

n an

onference as a

1 (Total1)

This is the “Yes” button

2 (Total2)

This is the “Abstain” button

3 (Total3)

This is the “No” button

Present

The colour specified here will be used to indicate Presence in the CUA and mimics

Cancel

This is a ‘Cancel’ button. If this is ticked, this button will be shown on the CUA.

Voting Configuration 4.8.3

configurations.

Voting configurations are

configurations

session.

The configurations applied to a subject i Agenda or to a C default configuration.

Voting buttons 4.8.3.1

Voting configurations can be created with 1 to 5 buttons.

A conference unit with 3 voting buttons cannot vote if a voting session is started with 4 or 5 button voting configuration.

A label for each of the buttons to be used in CUA Application like ‘Yes’, ‘No’ and ‘Abstain’ and a colour that is used on the mimic diagrams when displaying vote results can be specified.

When a voting session is closed the total of the different button presses are counted and stored in five totals, which can be referred to from the Quorum, Passed and the 9 vote display column formulas.

Please note that the DIS voting units are supplied either with 3 or 5 voting buttons. The 5 voting button configuration is standard.

4.8.3.1.1 Units with 3 voting buttons

The buttons are numbered as shown in the next figures:

Figure 4.8-C

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1 (Total1)

This is the “++” button on standard DIS Conference Units.

2 (Total2)

This is the “Yes” button on standard DIS Conference Units

3 (Total3)

This is the “Abstain” button on standard DIS Conference Units.

4 (Total4)

This is the “No” button on standard DIS Conference Units.

5 (Total5)

This is the “--” button on standard DIS Conference Units.

Present

The colour specified here will be used to indicate the Presence in the CUA and mimics

Cancel

This is a ‘Cancel’ button. If this is ticked, this button will be shown on the CUA.

Secret Voting

Individual result will not be shown on the mimic displays

Show whether

When ticked an (neutral) indication is given in ‘CDA Mimic’ screen and ‘CDA Individual Voting Result’ screen that a delegate has voted

CUA Secret

When ticked the indication in the CUA Voting buttons will not visually reveal the casted vote

CDA Interim

Results on the CDA voting displays will be updated during the voting session as the delegates enter the votes

Delegate Interim

Results on the CUA voting screen will be updated during the voting session as the delegates enter the votes

Chairman

Results on the CUA voting screen on a user with ‘Chairman’ rights will be updated during the voting session

Use Voting

A weight value for each delegate permanently created in the Delegate Table can be specified. The Delegate’s vote will be multiplied with this value if the parameter is

The five totals for the buttons store the result after the multiplication with the weight values

Use Quorum

The Quorum formula is only used if this parameter is checked. Otherwise the Quorum formula field must be blank

No attendance

No attendance check is performed before a voting

4.8.3.1.2 Units with 5 voting buttons

The buttons are numbered as shown in the next figures:

Parameters 4.8.3.2

Vote is cast

Voting

Result

Interim Result

Weight

checked. If the login mode is ‘Prepared delegate seat table’ then the weight value will be taken from the delegate seat table instead of the Delegate Table

An example of the purpose could be a shareholder meeting where each shareholder has as many votes as he has shares. In this case you must enter the amount of shares in his weight field in the delegate table before a voting session. When a session using this parameter is performed his vote will automatically be multiplied with his amount of shares when the result is calculated

Formula

An attendance check can be performed in all modes. Attendance check options are:

check

Attendance check 4.8.3.3

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Automatic

The total present is calculated as the sum of delegates who pressed a voting button during the voting session.

Manual

An attendance check voting session must be performed before a voting session with this setting can be started.

The total present is counted as the sum of delegates who pressed the [Present] button during this session.

Manual (for

An attendance check voting session must be performed before a voting session with this setting can be started.

The total present is counted as the sum of delegates who pressed the [Present]

The total present counted in this session is used until a new attendance check is performed

The total present is calculated as the sum of delegates who is logged in during the voting session. Delegates who log in during the session is also counted

Mandatory Login

If a seat is selected for this parameter, a voting session cannot be started unless a user is logged into this seat.

Example 1

At least 2/3 of the number of appointed members (120) must be present.

80 and above is OK

sum(Present) >= 120*(2/3)

TotalPresent >= 120*(2/3)

Example 2

More that 2/3 of the number of appointed members (120) must be present.

81 and above is ok but 80 and below is not ok

sum(Present) > 120*(2/3)

TotalPresent > 120*(2/3)

Example 3

Quorum is obtained if the given votes are more than 60.

Total1+Total2+Total3>60

Example 4

Quorum is obtained if the given ‘Yes’ votes are more than 2/3 of the ‘Present’.

Total1>Sum(Present)*(2/3)

Total1>TotalPresent*(2/3)

Calculated

session)

button during this session.

Seat

Quorum formula 4.8.3.4

The user can define a formula in this field that will determine if a voting session is legal or not. A Quorum is normally based on a calculation of present delegates being equal to or more than a required number.

The Quorum formula is calculated after stopping the vote session but before displaying the result. If the result of the Quorum formula is 1 it is interpreted as ‘Quorum obtained’. Anything else is interpreted as ‘Quorum not obtained’.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

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Example 5

Passed if Yes votes are more than No votes

Total1>Total3

Example 6

Passed if Yes votes are more than No+Abstain votes

Total1>Total2+Total3

Example 7

We have exactly 120 appointed Members and more than half of them must vote Yes regardless of how many of them are present during the voting:

sum(Vote1) > 60

Example 8

Exactly half or more of the present delegates must vote Yes:

sum(Vote1) >= (sum(Present) / 2) Example 9

Total number of YES votes

Total1

Example 10

Total number of ABSTAIN votes

Total2

Example 11

Total number of NO votes

Total3

Example 12

To calculate the sum of those who did not vote at all

TotalPresent-Total1-Total2-Total3

Example 13

To display the total count of available seats in the hall

TotalSeats+TotalDelegatedVotes

Passed formula 4.8.3.5

A vote session can result in either ‘Passed’ or ‘Not passed’. If the Quorum formula is used and the result is “true” being ‘Quorum obtained’ the result is calculated based on the formula specified in the Passed field.

If the result of the formula is ‘true’ the result is ‘Passed’

If the result of the formula is anything else than ‘true’ the result is ‘Not passed

If Quorum was not obtained the result is always ‘Not passed – Quorum not met’ regardless of the result of this calculation.

The result of the Passed formula is displayed on the various vote result screens right after finishing the vote session. ‘Passed’ is in clear green colour and ‘Not passed’ in clear red colour.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

Vote display column formula 4.8.3.6

The result of the voting sessions is displayed on several CUA screens or CDA screens in different ways. Either as plain numbers due to the limited space on the screen or as column charts with numbers.

Up to nine different results column formulas with labels can be used. For each of the column formulas the user must specify a header label, colour and a width. The widths are used on the CUA and CDA Result screen.

Please refer to the paragraph “Use of Voting Group parameter” for details about the variables to use.

Here are some different examples that show ways of calculating:

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Field

Field type

Description

Vote1

Integer

Value = 1 for individual Delegates who pressed button 1. Can be used to calculate totals depending on Parameter

Vote2

Integer

Value = 1 for individual Delegates who pressed button 2. Can be used to calculate totals depending on Parameter

Vote3

Integer

Value = 1 for individual Delegates who pressed button 3. Can be used to calculate totals depending on Parameter

Vote4

Integer

Value = 1 for individual Delegates who pressed button 4. Can be used to calculate totals depending on Parameter

Vote5

Integer

Value = 1 for individual Delegates who pressed button 5. Can be used to calculate totals depending on Parameter

Present

Integer

Value is always 1. Can be used to calculate totals depending on Parameter

Voting Group Parameter

Character(3)

A way of grouping the permanently created delegates. This could be political party membership or nationality etc.

Weight

Integer

A value indicating the Delegate’s weight in vote sessions. It could be number of shares etc.

Total1

Integer

Sum of delegates who pressed button 1. Multiplied with Weight if ‘Weight in use’ parameter is checked.

Total2

Integer

Sum of delegates who pressed button 2. Multiplied with Weight if Weight in use parameter is checked.

Total3

Integer

Sum of delegates who pressed button 3. Multiplied with Weight if Weight in use parameter is checked.

Total4

Integer

Sum of delegates who pressed button 4. Multiplied with Weight if Weight in use parameter is checked.

Total5

Integer

Sum of delegates who pressed button 5. Multiplied with Weight if Weight in use parameter is checked.

TotalSeats

Integer

Sum of Seats configured in CAA/Setup/Equipment/Conference Units

TotalPresent

Integer

Sum of delegates who have indicated presence using the Present button during attendance check and delegates who did not participate in the

Voting weight is taken into account.

TotalAttendance

Integer

Sum of delegates with voting right who have indicated presence using the Present button during attendance check.

Voting weight is taken into account.

TotalVotes

Integer

Sum of the logged in users with voting right multiplied with Weight if Weight in use parameter is checked

TotalLoggedIn

Integer

Sum of the logged in users with voting right

TotalDelegatedVotes

Integer

Sum of the votes, which has been delegated to others right multiplied with Weight of the delegated vote if Weight in use parameter is checked

4.8.3.6.1 Formula fields

Instead of hard-coding a set of predefined rules a number of formula fields can be implemented. Each of the formula fields allow the user to specify a formula calculation using the below command syntax.

attendance check but did participate in the voting session.

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Add

Minus

Divide

Multiply

and

Two statements combined with ‘and’ shall fulfil condition

One of two statements combined with ‘or’ shall fulfil condition

sum(voting_group')

Sum of the given votes for a Voting Group

sum('voting_group',condition)

Sum of the given votes for the Group ‘ABC’ fulfilling the ‘condition’

iif (condition,truepart,falsepart)

If the ‘condition’ is true then the ‘truepart’ is shown, if not the ‘falsepart’ is shown

convert(number,'System.Int32')

Converts a decimal number to the lower integer part.

Example 1:

convert(TotalPresent/4,'System.Int32')+1, convert(TotalPresent/4,'System.Int32'))

Example 15

To get all delegates with ‘Voting Group’ = 'ABC' who has cast a vote.

in quotes and use the SUM-function (you are in fact creating a sum of the individual results...)

SUM('ABC')

Example 16

To get all delegates with ‘Voting Group’ = 'ABC' who has pressed button 1 use the expression

SUM('ABC', VOTE1)

Example 17

So if the statement that "passed" is true if yesvotes for ABC-delegates are greater than novotes for DEF-delegates.

SUM('ABC',VOTE1) > SUM('DEF',VOTE3)

[Edit]

The button [Edit] is showing a window for creating the SQL statement.

The user can cut and paste from the textbox displaying it. An advanced user may want to copy the statement to the Microsoft Enterprise Manager’s SQL analyzer to try out different syntax possibilities or to debug the formulas.

4.8.3.6.2 Syntaxes

The following syntaxes are valid:

convert(3,'System.Int32') = 3

convert(2.5,'System.Int32') = 2

Example 2 (25% of Total present is always rounded up to the nearest integer):

iif(convert(TotalPresent/4,'System.Int32')<TotalPresent/4,

4.8.3.6.3 Use of Voting Group parameter

Use of delegate ‘Voting Group’ parameter is a way of counting votes from group of delegates separately and use this count in calculating Quorum or Passed/Not passed results.

In the following the ‘Voting Group’ parameter ABC has been used for some delegates and DEF for others.

Enclose the ‘Voting Group’

Special buttons 4.8.3.7

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[Preview]

This button present a screen preview of the selected parameters

The Mimic is a graphical overview of the conference

Each seat has a coloured dot showing microphone and login

It is possible to make several mimic diagrams that can be selected for specific

Name

Name of the mimic diagram that will be shown on the drop down list on the Conference screen.

CUA Mimic

One of the mimic diagrams must be marked as default to be used by the system when no conference is started.

Display IS Label

To display the interpreter set labels on the mimic diagram the ‘Display Label’ must be checked. The CDA application has to be restarted in order for the changes to be applied.

Default: Menu

Tick this option to enable the Menu button in the mimic diagram per default. When touching the dot representation of a microphone in the mimic diagram a menu is presented directly.

Default: Mic

Tick this option to enable microphone handling. When touching the dot representation of a microphone in the mimic diagram the microphone is directly turned on/off.

[Add Image]

Press the button to select a graphic file (bitmap file) through a standard Windows file selection window. The bitmap must be greater than 150x100 pixels. File formats

e image

The bitmaps can be created using various standard tools like Microsoft Paint. The full size of the bitmap is shown in full resolution in the ‘Edit window’ and in the CUA.

[Edit Image]

Press the button to call a window allowing the user to edit the mimic diagram as described in the section below. The bitmap will be shown in a scalable window in correct aspect ratio.

Mimic Configuration 4.8.4

room or hall.

status.

conferences.

On/Off

‘bmp’, ‘tiff’, ‘png’, ‘jpg’ are valid graphical file formats. The aspect ratio of th shown in the Preview window might not be correct.

Figure 4.8-D

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The screen presents a full screen view of the imported bitmap allowing the user to add and edit seats, and to add buttons for special

on the image

calls a popup menu presenting

The dots and buttons inserted

use of the popup menu can be arranged by a standard Windows drag and drop

Seat numbers are displayed when the mouse is positioned

Remove selected

Right click on a button or a dot and select this option to remove it from the mimic diagram

Import all

Will create a dot on the screen for each entry in the seat table that has not been put on the mimic yet.

Dot size can be adjusted in the file

Insert one seat

Displays a list of all seats not already on the mimic allowing the user to select a single seat. The dot is created where the mouse is pointing.

Remove all seats

Will delete all dots on the screen.

Return, Next Mic

Will insert the buttons [Return], [Next Mic On], [Delegates Off], [All Req Off], [Exclusive], [STF], [Ambient], [CU Line in] and [Menu].

[Menu]

The button [Menu] switches the functionality of the mimic diagram (in the CUA) between presenting a menu or switching On/Off the microphone directly when touching the dot representing of a microphone

Return

Will return to the previous screen presenting the user with a popup ‘Save changes yes/no?’. If ‘No’ is selected all the changes are lost.

[Return]

The button [Return] closes the mimic diagram (in the CUA) and returns to previous screen

Edit image 4.8.4.1

functionality.

Right clicking

the different options.

function.

over a dot.

item

unassigned seats

On etc.

Figure 4.8-E

Not removable button 4.8.4.2

The dot sizes are configured in the file ‘prjCAA.exe.config’ in the folder ‘..\Program Files (x86)\DIS\Conference Administrator Application’. The setting ‘MimicRelativeSeatSize’ defines the size. Default value is 0.02.

Dot sizes 4.8.4.3

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This screen is used to make configurations for the use of

can be

created to assign the CDA

s individual

For more information about CDA configurations please refer to the ‘User Manual SW

This screen allows the user to set the column widths for the

Application, which show

The total width is a fixed determined by the maximum

ailable space on the screens. The individual columns can be omitted from the lists by entering zero in the width field.

The ‘Show Name’ content is defined in the ‘User Type’

also be selected when configuring the ‘Show Name’ content.

CDA Configuration 4.8.5

the CDA application.

Multiple configurations

application configurations.

6090 CDA’.

Delegate List Configuration 4.8.6

different lists in the CUA and CDA Delegates.

Only the ‘Show Name’ column is mandatory.

setting.

The fields ‘User Type, Group and Group Abbreviation’ can

Figure 4.8-F

Figure 4.8-G

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This screen allows the user to configure a print server for the print button in the

This screen allows the user to configure different speech time

For more information on the speech time configuration please refer to the Advanced Speech Time Control User

Print Server Configuration 4.8.7

CUA.

Figure 4.8-H

Speech Time Configuration 4.8.8

configurations.

Manual.

Figure 4.8-I

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This screen allows the user to configure different speaker

The speaker types are used in

delegates to be shown by speaker type and name in the

This screen allows the user to configure different conference types used when multiple

ming to the

Speaker Type Configuration 4.8.9

types.

the Agenda for configuring the

CUA and CDA.

Web Servi ce Conf i gur ation 4.8.10

This menu item allows the user to open a web page for configuring the SW 70xx Streaming Software or other third parts application, which allows a web page for configuring.

Conference Type Configuration 4.8.11

rooms are strea same web application

Figure 4.8-J

For more information on the streaming configuration please refer to the document ‘SW 70xx Streaming and Archiving Software’

Figure 4.8-K

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This screen is used to create and maintain the various ‘User

that can be assigned to

buttons or special

to a

A number of standard user types are created automatically

They can be modified or deleted except the Chairman

egate. The Chairman and Delegate user type can only be modified but not

Delegates

Shows names, titles, pictures and other information for the delegates attending the conference.

Microphones

Microphone management, speakers list, speak request list and last five speakers. Allows the user to open and close microphones.

‘Set Timers’ default Shows the speech time timers in the CUA/Microphones instead of the Last 5 Speakers.

The group abbreviation is shown in the ‘Group Speech Time’

window in the CUA

Mimic Diagram

Graphical overview of the room or hall showing login and microphone status and allowing the user to turn microphones on and off, log delegates in and out and set individual volume level of microphones.

4.9 Setup/User Type

Types’ delegates and seats.

It is used to specify the screens,

functionalities that apply delegate or a seat’s profile.

during installation.

and Del

deleted.

Screens 4.9.1.1

The options specify which screens will available to the user of the CUA Application:

Group Name Group name is shown in the ‘Group Speech Time’ window in the CUA

Group Abbreviation

Figure 4.9-A

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Agenda

Shows the agenda for the current conference.

This selection is default. If selected the [Description] button in

[Description] button in the CUA

Result

Shows the voting result.

Messages

Allows delegates to exchange written or pre-recorded messages between each other.

Conference

Starting and stopping a conference and setting conference parameters

Logout Button

Show the logout button on the CUA

Web Browser

Shows the web browser

Agenda – Description

the CUA Agenda will show:

Agenda – Title and Description If selected the Agenda shall show:

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DIS Digital Conference System User Manual

Interpretation

Allow the user to control and monitor the status of the interpreter units.

Display Control

This page is use to select the screen to be shown on the CDA displays

System Messages

Displays important system messages generated by the DCS6000 system

Volume Control

Adjusting the CU 6105/6110 volume controls and adjusting individual microphone unit volume controls.

Mic Attenuation

Adjusting individual microphone unit volume controls.

AO Unit Control

Control the channel setting and output volume of connected AO units.

Speak

Button for requesting to speak with the same functionality as the button on the microphone unit.

Exclusive

Button for requesting the exclusive right to speak. Will turn off all delegate microphones.

This button will only work, if the user has ‘Speak Priority’ = Chairman

Podium

Button for turning On/Off the Podium microphone(s).

CU Line input

Button for switching On/Off the Line input at the CU

STF (Speaking

Indication button. Turns red if an interpreter presses his STF button.

Start Voting

Button for starting a Voting session

Mute (Own

Button for temporary muting an open microphone. Either the [Mute] or the [Reply] button can be selected

Button for requesting to give a reply. Either the [Mute] or the [Reply] button can be selected

Set Agenda

When enabled three buttons for setting agenda subject status in the CUA are available. The subject status could be: Cancelled, Postponed or New.

Microphone

With this option the user has control of microphones in the CUA Microphone screen and Interpreter Screen.

Request List

With this option the user has the right to close and hide the request list for all as well as to close the request queue for all except a ‘Technician’ user (Seat type: Technician).

Speech Time

With this option the user has the right to set speaking time in a CUA.

Manual Voting

With this option the user has the right to type in a voting result using a dialog box.

Show Voting

This option enables the display of the voting pop-up when the Start Voting button has been activated.

Control menu 4.9.1.2

The ‘Control menu’ is a sub-menu in the CUA giving access to screens for setting conference parameters, adjusting CU volume controls and adjusting individual microphone unit volume controls

Control

Panel Buttons 4.9.1.3

These options specify which panel buttons will be available to the user of the CUA Application:

(Speak)

Too Fast)

Microphone)

Status

Functionality 4.9.1.4

These parameters specify special functionality that applies to seats or delegates of this user type:

Control Button

Control

Results

Dialog

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Database

A user with this functionality can switch his application between two or more systems.

Streaming

With this option the user has the right to control streaming and archiving.

Delegate Votes

With this option the user has the right to display the ‘Delegate Votes Status’ information on the CUA Result screen.

Controls On

With this option the user has access to the control buttons on the mimic diagram in the CUA.

Speaker List on

With this option the user has access to the Speakers list on the CUA and on the DC6990P (not the Request list).

Request List on

With this option the user has access to the Speakers and Request list on the CUA and on the DC6990P.

Print Vote Result

With this option the user has access to a button on the voting results screen enabling the user to print the voting result.

Operation mode

Speak priority

Interrupt ability

Chairman

Use CU mode

Delegate

Use CU mode

VIP

Use CU mode

Operation

Use CU mode, FIFO, Manual, Automatic, VOX, Manual+Reply, Automatic+Reply or VOX+Reply.

Speak Priority

1(Delegate), 5 (Chairman), 4, 3, 2 (VIP) or No Speaking Rights

Chairman (5) is the highest priority and the microphone will

In the Request list in the CUA, a user with higher speak priority will be placed before a user with lower speak priority.

Selection

Control

Status

Mimic

Main

Button

Microphone Parameters 4.9.1.5

This setting is used to assign individual ‘Modes’ to Users or Seats. For most applications, the ‘Operation Mode’ is set to ‘Use CU mode’. It means that the operation mode for the users is following setting made on the CU, i.e. if the system is running in Manual mode the Delegates will run in Manual mode.

The Standard CU modes are found in the following table:

4.9.1.5.1 Standard System setting

Figure 4.9-B

However for certain applications, it is desirable to assign individual operations mode, where the user will always run in the selected mode independently of the ‘System Setting’.

4.9.1.5.2 Individual modes

Mode

See explanation of the modes in the Conference section

always be turned on regardless of operation mode.

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Interrupt

Determines the microphone’s ability to interrupt another speaker if the maximum number of speakers is reached.

Use CU mode

The interrupt ability will follow the setting made in the CU.

Not allowed

Cannot interrupt another speaker

Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority.

Can interrupt a speaker with a speak priority less than own speak priority

Right to Vote

With this option the user has the right to vote.

Right to Vote

With this option the user has the right to vote after the voting session has been paused.

Voting on CUA

A user with this right can vote pro the CUA display. When this option is set, then voting buttons on a connected conference unit will be disabled.

Right to set

With this option the user has the right to set a subject active.

Use Validation

Ext. Validation With this option the user can use external validation on a delegate

user type.

and ‘External Validation’ is ticked in

Speech Time

This option applies individual speech time limit (0:00:00-9:59.59) to the user type. If the option is not enabled, the user type will not have any speech time applied even though a speech time configuration based on user types is active.

No Speech Time

This option applies a no speech time configuration to the user type.

Show own

This option enables the user type only to see own speech time in the CUA.

Setting

User Rights 4.9.1.6

These parameters specify special functionality that applies to seats or delegates of this user type:

when Paused

Subject active

CUA validation, Simple This Option is only available for the user if Registration is in

use at the Conference CAA/Equipment/Conference Units. The option is used to enable/disable a popup on the CUA when a chip card is inserted in the attached conference unit. When enabled, the user is not registered/logged in before he has pressed a ‘Registration’ button on the popup:

Limit

Speech Time

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Show Everyone’s

This option enables the user type to see the speech time of all delegates in the CUA.

Multiple

Is the option ‘One speech pr. Subject’ is active (configured in ‘Agenda Subject Configuration’) only users with ‘Multiple Speeches per Subject’ are allowed to speak multiple times.

View ‘Secret’

When enabled the user can view open links to documents, which has the attribute ‘Secret’

Speech Time

Speeches per subject

agenda links

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The CUA Application and the Conference Administration Application (CAA) offer full support for multiple

Default

The default language, which is created during the installation, is marked as the default language.

Name

Name of the language (this will be displayed on the language selection buttons on the CUA Application and on the language tabs of the different screens in this application).

Culture Name

Selects the standard Windows culture that applies to the language. These languages must also be installed manually on Windows on all PCs that will use the language.

Culture

Field for showing the associated culture identifier for the selected culture name.

[Select Font]

Use this button to change of the font and font size in the CAA for this language (Arial is currently the default for the SW 6000 applications).

Font

Field for showing the selected font.

Font size

Field for showing the selected font size. (Font size 10 is the default size for labels and data fields).

Bold

All text and labels will be in Arial Bold if this option is selected.

4.10 Setup/Language

Languages 4.10.1

languages.

Language

identifier

Figure 4.10-A

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This screen allows the user to enter a complete translation of all labels and system text used

however the maximum useable number of characters might be limited in the

allows the user to select the labels grouped by application

must be

package are labels for some language, which can be imported.

[Import Language]

Use this button to import a set of labels for one language in XML format. Only one language at a time can be imported. Before importing select the language, where you want to import the labels. Only languages with the same culture code can be imported.

[Export Language]

Use this button to export a set of labels for one language in XML format. Only one language at a time can be exported. The exported language file can be edited using the ‘Label editor’ program.

Labels 4.10.2

in the CUA and CAA Application. Maximum amount of charters per label is 100

application, where the label is used.

A drop down box ‘Label Group’

and screen.

Labels for the ‘Default language’ that is selected during installation created or imported.

In the SW 6000 installation

Special buttons 4.10.2.1

Figure 4.10-B

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This screen allows the user to change the labelling of a

Label G r oups 4.10.3

label group.

Shortcut to Commands 4.10.4

Placing an &-sign before the label text will invoke the function, that the button can be activated with Alt+”the letter after the & sign”

If the underline has to be present before the Alt-key is pressed, the following has to be done:

1. Right click on the desktop and select ’Properties’

2. Select ’Appearance’

3. Activate the button ’Effects..’

4. Remove the tick mark in ’Hide underlined letters for keyboard navigation until I press the Alt key’

In Vista and Windows 7 the setting is in “Ease of use” in desktop properties.

Figure 4.10-C

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Report name in folders

Report shown in CAA - Reports

name

Report Names 4.10.5

Report Names are not translated in the label editor but translated is done by changing part of the report name. The reports are placed in the ‘Reports’ folders at this path: …\Program Files (x86)\DIS\Conference Administrator Application\Reports.

Applied rules

The names shown in the drop-down box in the CAA are generated directly from the file names for the reports in the CAA report folder. This is done for making the report section generic with the purpose that additional reports can be added without making any programming. The side effect is, that report names are not translated in the label editor, but translation has to be done by changing part of the report name.

The renaming of the report can be done following those guidelines:

1. The first word in the filename is ignored and is not shown in the CAA. This name should not be

translated due to the categorization of the reports, but is in praxis without importance.

2. If the second word is ‘default’ then this must be maintained and not translated as the reports

containing the word ‘default’ will be used as the default reports in the CAA. The ‘default’ note can of course be move to another report.

3. If the second word is ‘subreport’ the report are not to be translated, as the report is used as

reference for other reports. If renamed the other reports will fail. ‘Subreports’ are not shown in the CAA so renaming is unnecessary

4. The rest of the file name (of course exclusive the file end .rdlc) can be translated.

Example

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This screen allows the user to select the language of the dynamic text in the DC 6990 units. The dynamic text

the text strings that come from the SW 6000

such as Delegate Names, Agenda Items and Conference

Language is not available as

After selecting the language of the dynamic text the CUI application must be restarted for the selection to become active. A CAA alert will pop up when updating

This screen is used listing the rooms, which can be connected together.

for the rooms are created

Room #

An integer value, numbering the rooms

Name

Description of the room

Master

Indicating that this room is the default room, where the CU is located.

DC6990 Language 4.10.6

refers to

Names.

If the selected DC 6990 static labels on the DC 6990 the user must select another available language for the static labels.

Figure 4.10-D

the DC 6990 Language prompting the user to restart the CUI.

4.11 Setup/Rooms

Create Rooms 4.11.1

Configurations in ‘Setup/Rooms/Room Configuration’.

Figure 4.10-E

Figure 4.11-A

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This screen is used to create configurations for the unit in each room listed in

can be

to be used for one room only,

and create the needed

For each of the rooms in the

, a list of created setups is shown in the right panel. One of those Setups can then be selected for the room.

This is done for each room.

[Add] [Delete]

The buttons are used when creating the setups.

[Conference

When a new setup is created, this button is used to show the Seat table for the units in this room. The functionality of the units can then be changed as described in Setup/Equipment/Conference Units.

[Interpreter

When a new setup is created, this button is used to show the table for the interpreter sets in this room. The functionality of the units can then be changed as described in Setup/Equipment/Interpreter Units.

[AO Output

When a new setup is created, this button is used to show the table for the AO output units in this room. The functionality of the units can then be changed as described in Setup/Equipment/Audio Output Units (AO).

[Activate

When each room has been assigned the Setup to be used, this button activates the setup.

Room Configuration 4.11.2

‘Setup/Rooms/Create Rooms’. Multiple configurations made for each room.

If multiple configurations are

then create one room in ‘Setup/Rooms/Create Rooms’

configurations in ‘Setup/Rooms/Room Configuration’.

Left window is showing the list of rooms.

left panel

Units]

Figure 4.11-B

selected setups]

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This screen is used to create connections to other databases

This screen is used to switch between the database connection made in the ‘Create

4.12 Setup/Database

Create Dat abase Connections 4.12.1

definitions for the CAA and CUA applications.

Figure 4.12-A

4.13 Connect to Database

Database Connections’ screen.

Figure 4.13-A

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This screen is used to view system messages generated by

SW 6000 Conference

to a file using the ‘Save to file’

This screen is used to view license information for the SW

The License Information window displays a list of how many licenses are available per software applications and

information on how many licenses are currently in use for the different software

4.14 Tools

Tools/System Messages 4.14.1

the Management Software. The system messages can be saved

button.

Tools/ Li cense Information 4.14.2

6000 Conference Management Software.

modules based on the loaded software license.

The ‘Licenses In Use’ provides

applications.

Figure 4.14-A

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Figure 4.14-B

DIS Digital Conference System User Manual

Close all SW 6000 applications.

Start the application by clicking the SW6000 DataBase Backup Utility shortcut in the Start menu.

The utility will start.

Select ‘Backup”.

This is the

name of the PC, where the

the name of the database. Normally this will be

‘Use Windows

Fill in the Backup file path

or use the

suggested name.

Click the [Backup] button.

Click [Yes] to start backing up the database.

The data will be backed up and when finished the message box ‘Backup

to close the application.

5 SW 6000 Backup Utility

This application is used to backup and restore the SW 6000 database. You need to have ‘Local Administrator Rights’ to perform a Backup and Restore procedure.

5.1 Backing up data

The procedure for backing up data is a follows:

Fill in the fields:

Server Name

database is installed.

Database Name: This is

‘SW6000-1’.

Select Authentication’.

and name

Figure 5.1-A

Database is complete’ will show.

Click [OK] and click [Exit]

Figure 5.1-B

Figure 5.1-C

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Close all SW 6000 applications.

Start the application by clicking the SW6000 DataBase Backup Utility shortcut in the Start menu.

The utility will start.

Select ‘Restore”

This is the

name of the PC, where the

This is the name of the database. Normally this will be

1’, but it has to

be the same as when the

‘Use Windows

the […] button.

Click the [Restore] button.

Click [Yes] to start restoring the database.

The data will be restored and when finished the message box ‘Restore

Click [OK] and click [Exit]

5.2 Restoring data to same database

The procedure for restoring data to the same database as the backup is as follows:

Fill in the fields:

Server Name

database is installed.

Database Name

‘SW6000-

data was backed up.

Select Authentication’.

Select the backup file using

Database is complete’

to close the application.

Figure 5.2-A

Figure 5.2-B

Figure 5.2-C

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Close all SW 6000 applications.

Start the application by clicking the SW6000 DataBase Backup Utility shortcut in the Start menu.

The utility will start.

Select ‘Restore”

This is the

name of the PC, where the

This is the

name of the database,

This is the name of the database, which has to be restored

Select ‘Use Windows

Select the back using the […] button

Click the [Restore] button.

Click [Yes] to start restoring the database.

The data will be restored and when finished the message box ‘Restore

Click [OK] and click [Exit]

5.3 Restoring data to other database

The procedure for restoring data to another database than the backup is as follows:

Fill in the fields:

Server Name

database is installed.

Old Database

which was backed up (ex. SW6000-1).

New Database

(ex. SW6000-3).

Authentication’

Figure 5.3-A

Figure 5.3-B

Database is complete’

to close the application.

Figure 5.3-C

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www.shure.com

United States, Canada, Latin

Email: info@shure.com

Europe, Middle East, Africa:

Asia, Pacific:

America, Caribbean:

Shure Incorporated 5800 West Touhy Avenue Niles, IL 60714-4608 USA

Phone: +1 847 600 2000 Fax: +1 847 600 1212 (USA) Fax: +1 847 600 6446

Shure Europe Gmbh Jakob-Dieffenbacher-Str. 12

75031 Eppingen Germany

Phone: +49 (0) 7262-9249-100 Fax: +49 (0) 7262-9249-114

Email: info@shure.de

Shure Asia Limited 22/F, 625 King's Road North Point, Island East, Hong Kong

Phone: (+852) 2893-4290 Fax: (+852) 2893-4055

Email: info@shure.com.hk

Shure SW6005 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 List of Contents

2 Introduction

3 Features

3.1 SW 6000 General description

3.2 CAA Features

4 Operating instructions

4.1 Starting the CAA

4.2 Login

General screen functionality 4.2.1

Search List 4.2.2

Language Tabs 4.2.3

Buttons 4.2.4

4.3 Conference

Delegate Seat Table 4.3.4

Agenda 4.3.5

Options 4.3.5.1

4.4 Tables

Delegates 4.4.1

Groups 4.4.2

Default Delegate Seat Table 4.4.3

4.5 Messages

4.6 Reports

Conference Log Report 4.6.1

Conference log 4.6.1.1

Login and logout activity 4.6.1.2

Delegate Table Report 4.6.3

Agenda Report 4.6.4

Agenda Report without voting results 4.6.4.1

Agenda Report with voting results 4.6.4.2

Delegate Statistical Report 4.6.5

All delegates 4.6.5.1

Delegate detailed 4.6.5.2

Delegate 4.6.5.3

Search in Voting Results 4.6.6

4.7 Setup/Equipment

Conference Units 4.7.1

Interpreter Units 4.7.2

Audio Output Units (AO) 4.7.3

Conference Displays (CDA) 4.7.5

Web Service

Conference Import/Export Mode 4.7.8

4.8 Setup/Configurations

Agenda Subject Configuration 4.8.1

Voting Configuration 4.8.3

Voting buttons 4.8.3.1

4.8.3.1.1 Units with 3 voting buttons

4.8.3.1.2 Units with 5 voting buttons

Parameters 4.8.3.2

Attendance check 4.8.3.3

Quorum formula 4.8.3.4

Passed formula 4.8.3.5

Vote display column formula 4.8.3.6

4.8.3.6.1 Formula fields

4.8.3.6.2 Syntaxes

4.8.3.6.3 Use of Voting Group parameter

Special buttons 4.8.3.7

Mimic Configuration 4.8.4

Edit image 4.8.4.1

Not removable button 4.8.4.2

Dot sizes 4.8.4.3

CDA Configuration 4.8.5

Delegate List Configuration 4.8.6

Speech Time Configuration 4.8.8

Speaker Type Configuration 4.8.9

Web Servi ce Conf i gur ation 4.8.10

Conference Type Configuration 4.8.11

4.9 Setup/User Type

Screens 4.9.1.1

Control menu 4.9.1.2

Panel Buttons 4.9.1.3

Functionality 4.9.1.4

Microphone Parameters 4.9.1.5

4.9.1.5.1 Standard System setting

4.9.1.5.2 Individual modes

User Rights 4.9.1.6

4.10 Setup/Language