Shure SW6005 User Manual

DIS Digital Conference System

SW 6000

User Manual

SW 6005 CAA Conference Adminis t ra t io n Application Version 6.2.184 +

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

1 List of Contents

1 List of Contents .............................................. 3

2 Introduction ................................................... 5

3 Features ........................................................... 6

3.1 SW 6000 General description ............. 6

3.2 CAA Features ............................................ 6

4 Operating instructions ............................... 7

4.1 Starting the CAA ...................................... 7

4.2 Login ............................................................ 8

General screen functionality ............... 9 4.2.1

Search List .................................................. 9 4.2.2

Language Tabs .......................................... 9 4.2.3

Buttons ......................................................... 9 4.2.4

4.3 Conference ............................................. 11

Conference Mode .................................. 14 4.3.1

Microphone Operation Mode .......... 16 4.3.3

Delegate Seat Table ............................. 17 4.3.4

Agenda ...................................................... 20 4.3.5

4.4 Tables ....................................................... 26

Delegates .................................................. 26 4.4.1

Groups ....................................................... 28 4.4.2

Default Delegate Seat Table ............. 29 4.4.3

4.5 Messages ................................................. 31

4.6 Reports .................................................... 32

Conference Log Report ....................... 32 4.6.1

Delegate Conference Report ............ 35 4.6.2

Delegate Table Report ........................ 36 4.6.3

Agenda Report ....................................... 37 4.6.4

Delegate Statistical Report ............... 38 4.6.5

Search in Voting Results .................... 41 4.6.6

4.7 Setup/Equipment ................................ 43

Conference Units ................................... 43 4.7.1

Interpreter Units ................................... 46 4.7.2

Audio Output Units (AO) ................... 48 4.7.3

Ambient Microphones (AM) ............ 49 4.7.4

Conference Displays (CDA) .............. 50 4.7.5

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

4.8 Setup/Configurations ......................... 55

4.9 Setup/User Type ................................... 68

4.10 Setup/Language .................................... 74

4.11 Setup/Rooms ......................................... 78

4.12 Setup/Database ..................................... 80

4.13 Connect to Database ............................ 80

4.14 Tools .......................................................... 81

5 SW 6000 Backup Utility ........................... 82

5.1 Backing up data ..................................... 82

5.2 Restoring data to same database .... 83

Chip Card (CC) ........................................ 51 4.7.6

Web Service ............................................. 53 4.7.7

Conference Import/Export Mode .. 54

Agenda Subject Configuration ......... 55 4.8.1

Reply Configuration ............................. 56 4.8.2

Voting Configuration ........................... 57 4.8.3

Mimic Configuration ............................ 63 4.8.4

CDA Configuration ................................ 65 4.8.5

Delegate List Configuration .............. 65 4.8.6

Print Server Configuration ................ 66 4.8.7

Speech Time Configuration ............... 66 4.8.8

Speaker Type Configuration ............. 67 4.8.9

Web Service Configuration ............... 67 4.8.10

Conference Type Configuration ...... 67 4.8.11

Languages ................................................ 74 4.10.1

Labels ......................................................... 75 4.10.2

Label Groups ........................................... 76 4.10.3

Shortcut to Commands ....................... 76 4.10.4

Report Names ......................................... 77 4.10.5

DC6990 Language ................................. 78 4.10.6

Create Rooms .......................................... 78 4.11.1

Room Configuration ............................. 79 4.11.2

Create Database Connections .......... 80 4.12.1

Tools/System Messages ..................... 81 4.14.1

Tools/License Information ............... 81 4.14.2

4.7.8

5.3 Restoring data to other database ... 84

@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

2 Introduction

The SW 6000 Conference Management Software is designed to operate with hardware units in the DCS 6000 Digital Conference System.

SW 6000 opens a completely new way of managing conferences.

DCS 6000 Digital Conference System is a complete “State of the Art” fully digital integrated interpretation, discussion and voting system offering interpretation, language

distribution, conference microphone and voting facilities with attendance check with Chip Card™.

The DCS 6000 system is based on a new, unique digital DATA and AUDIO bus using standard network cable. This ensures a very cost effective installation and easy set-up of portable systems.

A total of 4000 units (delegate or interpreter units) can be connected to the system.

5 User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

3 Features

3.1 SW 6000 General description

The SW 6000 software package consists of following main applications:

• SW 6005 CAA Conference Administrator

Application

• SW 6008 CUA Conference User

Application

• SW 6090 CDA Conference Display

Applications

• SW 6032 ECA External Control

Application

The functionality in the SW 6000 applications is controlled by the following standard system modules:

• SW 6010 Microphone Control

• SW 6012 Agenda Control

• SW 6015 Messaging

• SW 6018 Mimic/synoptic layout

• SW 6020 Delegate Information Table

• SW 6032 Interpretation Control

• SW 6050 Multiple Languages

• SW 6060 Parliamentary Voting

• SW 6070 Chip Card Registration

• SW 6071 Chip Card Programming

• SW 6080 Multiple Room Control

• SW 6085 Streaming Application Control

of SW 70xx Streaming application

• SW 6086 Web Service Interface

(Dynamic data)

In addition to the standard modules a number of advanced modules are available to expand the features further in the SW 6000.

• SW 6110 Advanced Microphone Control

• SW 6112 Advanced Agenda Control

• SW 6125 Advanced Speech Time Control

• SW 6186 Advanced Import/Export of

meetings

The SW 6000 software package has the following main features:

• Client/server system for multiple PCs

• Multiple user profiles with different

functionality

• Full language support

• Very user friendly graphical design of

high quality

• Data stored in SQL database format

• Voting from CUA screen

3.2 CAA Features

The main features of the CAA Conference Administration Application are:

• Used by the people mainly outside the

conference room who are responsible for creating and maintaining basic conference data such as conferences, delegates, delegate lists, messages etc. and who monitor the system status during conferences.

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

After the CAA has been installed, the CAA shortcut is placed on the Desktop and in

Clicking the CAA shortcut will start the application

A small window will appear while the application is starting

4 Operating instructions

4.1 Starting the CAA

the start folder.

up.

Figure 4.1-A

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

When the application is started the user must select a language

one language is in use,

then the Login screen is not

A user ID or password is not required. If restricted access to the CAA application is needed,

logon when starting up

After selecting the language the application will present the following screen. If the application is run for the first time you will see this screen directly. At the top of the screen a menu provides access

4.2 Login

if more languages are in use.

If only

presented.

use the standard Windows

Windows.

Figure 4.2-A

to all the different CAA screens:

Figure 4.2-B

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

The following describes the general functionality that applies to all screens in the Conference Administration

[Add]

Press the button to add a new record. That can be a conference, a delegate, a message or similar record. When the screen is in edit mode then all fields will be sand coloured. When the adding of information is complete (possibly for several languages) then press the [Update] button to save the information.

[Delete]

Press the button to delete selected record information. That can be a delegate, a conference or similar. Information for the record in all languages will be deleted.

General screen functionality 4.2.1

Application (CAA).

The above example shows the screen for creating and editing messages.

Search List 4.2.2

The left side of the screen will display a list of messages that allow the user to search for and select a specific message to edit. The ’Search for...’ field provides free text search on the texts displayed in the list. Entering the text ’Plea’ in the shown example would place focus on the

Language Tabs 4.2.3

The right side is for the actual functionality related to the menu selection. A tab for each language will be available. The user can flip through the language tabs when creating or editing data thereby entering a translation for the different languages. The system will require the user to enter data for the default language,

Buttons 4.2.4

Figure 4.2-C

first message where the text is found. In this case ‘Please approach the Chairman...’ would be found.

A vertical scroll bar will appear to enable scrolling down the message list if additional ones exist off the screen.

which is the language on the first tab from the left (e.g. English).

Entering data for the rest of the languages is optional.

Selected fields will be highlighted in yellow.

Throughout this manual buttons will be referred to by putting the button text in brackets like [Add]. The following buttons are generally implemented on all screens:

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

[Update]

When the user is adding or editing information the changes are saved by pressing this button. Editing existing information is done simply by selecting the information and changing it. The fields will be sand coloured to show that the screen is in edit mode.

[Copy]

Select one configuration and press this button. A copy of the configuration selected will be created.

[Cancel]

Press the button to avoid saving changes just made or saving a newly added record. If an existing record was being edited then the old data will reappear.

[Close]

Press the button to close the window. All windows must be closed before exiting the CAA

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Clicking the ‘Conference’ brings up the ‘Conference’

This screen is used to

delegate lists assigned to

to specify operation parameters to be set when the conference is

Any number of conferences can be

The names of the

like ‘Sales Meeting’

or ‘Annual Meeting’

Language in use

The ‘Language in use’ option enables the use of languages during a conference. Only those languages that have been selected before a conference is started will be available to the users. The default language selected during the installation will always be enabled and cannot be disabled.

Default Conference

The ‘Default Conference Language’ displays the default language selected during the installation. It is set per default and cannot be disabled. Missing labels in other languages will show the default language label instead.

No Language Selection

The ‘No Language Selection’ option disables the language selection when used with conference modes ‘No login’, ‘Prepared Delegate Seat Table’ or ‘Automatic

in the default language, when the conference is started. When using the conference modes ‘Login Using Code…’ the user will be presented for the CUA Login screen, when the conference is started.

An alpha-numerical value use to identify the conference.

Conference

Title of the conference. Max. 50 characters.

Conference Mode

The conference mode determines how delegates are known to the system.

Please refer to the section’ Conference Mode’.

Microphone Operation

Select the microphone mode to be used when the conference is started. Options are ‘Automatic’, ‘Manuel’, ‘FIFO’ and ‘VOX (Voice active)’. VOX option

Please refer to the section ‘

Operation

’.

4.3 Conference

page.

create conferences with

a specific conference, and

activated.

created.

conferences will normally be a specific conference name

running a limited period of time.

Language

Figure 4.3-A

Mode

only if the CU 6105/6110 features this mode.

4.3.2

Microphone

User Manual SW 6005 CAA ver 6.2 RevA.docx

Mode

DIS Digital Conference System User Manual

Default Agenda

The default agenda subject configuration for the conference can be set using a dropdown box.

A set of agenda subject configurations is created in ‘Setup/Configurations/Agenda Subject Configuration’.

Voting Configuration

The default voting configuration for the conference can be set using a dropdown box.

in ‘Setup/Configurations/Voting Configuration’. The default voting configuration for the conference can always be changed in the CUA before a voting session is started.

Registration

The dropdown selection ‘Registration Configuration’ in is used to select the registration configuration for the conference.

Speech Time

The default speech time configuration for the conference can be set using a dropdown box.

Time Configuration’. The speech time configurations for the conference can always be changed in the CUA.

Start / Stop Dates

The date fields are used to specify when the conference is to be held. Conferences are only visible in the CUA Application if today’s date falls on or between these two dates.

Start Time

The start time of the conference can be specified in this field.

Customer Id

Field, which is filled in during an import from another system. The field cannot be edited.

Customer field 1-4

Four user defined fields for entering data about the conference.

Use Multilevel Agenda

Field for enabling the display of multilevel agenda on the DC6990P. If not ticked only the active subject (or sub-subject) is shown

Alert on CDA

Text inserted in this field is used to make a notification on a CDA display. When filled in, a button on the CUA/Agenda is visible enabling a user to

The button is available if a text string is filled in and the user has User Type rights to “Agenda Control”.

[Delegate Seat Table]

Press this button to call the function for creating a delegate seat table for the conference.

Code on Preferred Seat’ or ‘Automatic Login on Preferred Seat’.

Please refer to the section ‘4.3.5 Agenda’.

Configuration

A set of voting configurations is created

Configuration

If no registration configuration is selected, registration is not available for the conference.

Note. Please refer to the ‘User Manual SW 6000 Registration Facility ver

6.x’ for detailed use of the Registration facility

Configuration

on DC 6990

A set of speech time configurations is created in ‘Setup/Configurations/Speech

display the text typed in this field on a CDA Screen (overlay).

The button is only enabled if the conference mode is set to ‘Prepared delegate seat table’, ‘Login using code on Seat’, ‘Login using code on List’, ‘Login Using

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

[Agenda]

Clicking this button bring the ‘Agenda’ popup used for creating an Agenda to a conference.

’.

[Proxy Votes]

Some conference units are supplied with an extra “voting” button. This button can be used for casting a

” button shows a list, where Delegates are assigned permission for

If time and/or date entries are made the delegated votes are only valid within these.

If only date entries are made the delegated votes are valid from 00.00-23.59 within these.

If no time or date entries are made the delegated votes are valid throughout the entire conference.

[Options]

The ‘Option’ button brings the ‘Option’ popup, which is used to set operation settings of the system used when starting the Conference.

Please refer to the section ‘Options’.

[Copy]

The ‘Copy’ button makes a copy of the selected conference. Both ‘Delegate seat table’, ‘Agenda’, ‘Delegated votes’ and ‘Option’ settings are copied.

[Save as default]

The ‘Save as default’ button saves the conference data from the currently marked conference and inserts this data per default when creating new conferences.

[Delete default]

The ‘Delete default’ button deletes default conference data.

[Stop conference]

Use this button to stop a conference

Please refer to the section ‘

Agenda

vote for another person. The “Proxy Votes

voting for another delegate.

Figure 4.3-B

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Prepared Delegate

This mode is used to create a list of delegates with names of all the delegates attending

delegate is assigned a seat with a microphone. The

gnment of seats

is done by clicking

button. Se later section: ‘Creating a Delegate Seat Table’.

A seat, having a PC running the CUA Application, will show the name and other information of the delegate on the Language Selection Screen and other screens and on various lists.

Selecting this option will allow permanent delegates to login at the CUA Application using their individual ‘login code’.

Using Chip

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Selecting this option will allow permanent delegates to be assigned a specific seat with a microphone. The delegates has to login at the CUA Application using their

Setup: Using Chip

inserted in the conference unit. Then the user will not be presented for a login

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Selecting this option will allow delegates present on a Delegate Seat Table to login at the CUA Application using their individual login codes at any seat.

/Chip Card Setup: Using Chip

ented for a login

Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Conference Mode 4.3.1

Select one of the seven available modes for the conference:

Seat Table

the conference. Each

assi

the ‘Del. Seat Table’

Figure 4.3-C

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup: Cards in Conference Units” is selected, the login code is taken from a chip card inserted in the conference unit. In this case the user will not be presented for a login screen when starting the CUA.

on Seat

individual login codes, but the delegate can only login to the seat assigned to him.

If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Cards in Conference Units” is selected, the login code is taken from a chip card

screen when starting the CUA.

on List

If the functionality “Setup/Equipment/Chip Card (CC) Cards in Conference Units” is selected, the login code is taken from a chip card inserted in the conference unit. Then the user will not be pres screen when starting the CUA.

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Selecting this option will allow the delegates to have pre-assigned seats. The delegates can either login at the designated seat by using the Login button or login

s logged in

Also, it is possible to move the delegates and assign other user types during the

more, it is possible to mix units with and without chip card reader and assign names to all units. Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

Automatic Login

Selecting this option will allow the delegates to have pre-assigned seats. The delegates can either login automatically at the designated seat or login with chip

n, the CUA always allows for automatic login at the

and allows for alternative login with

at the delegates are automatically logged in

ere a

Furthermore, it is possible to mix units with and without chip card reader and assign names to all units. Delegates using conference units without chip card reader will be shown on various delegate screens/lists with the seat number instead of their name.

No login

This option will not use names of delegates. All Delegate seat tables will show the seat number.

In this mode, the ‘Delegates’ screen will not be available at the CUA application

on Preferred Seat

with chip card/code at other seats.

In systems without chip card login, the CUA always allows for login at the designated seat using the Login button and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated seat if there is no chip card reader available and allows for alternative login with another code login. If there is a chip card reader available, the CUA prompts for chip card login.

The ‘Login Using Code on Preferred Seat’ mode differs from the ‘Prepared Delegate Seat Table’ mode in the sense that the delegates are not registered a before they login using the Login button or login with chip card/code.

meeting (except for seats where a chip card has been inserted) from the CUA mimic.

Further

on Preferred Seat

card/code at other seats.

In systems without chip card logi designated seat and alternative login of other delegates with code login.

In systems with chip card login, the CUA prompts for code login at the designated seat if there is no chip card reader available another code login. If there is a chip card reader available, the CUA prompts for chip card login.

The ‘Automatic Login on Preferred Seat’ mode differs from the ‘Login Using Code on Preferred Seat’ mode in the sense th when the system operates without chip card login.

Similar to the ‘Login Using Code on Preferred Seat’ mode it is possible to move the delegates and assign other user types during the meeting (except for seats wh chip card has been inserted) from the CUA mimic.

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Manual

All delegates speak requests are inserted into the Request list. Their microphones are turned on when Chairman grants the individual delegate the right to speak. Microphones with Chairman priority will always be turned on.

Automatic

All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached. Otherwise the speak request will be rejected. Microphones with Chairman priority will always be turned on.

FIFO

First In First Out. All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached. Otherwise the speak request will

Microphones with Chairman priority will always be turned on directly.

VOX

Speaking into a Delegate microphone will turn on the microphone if the maximum number of Delegates is not reached. Otherwise the speak request will be rejected.

d. Otherwise the speak request will be rejected.

is reached.

Operation settings for the VOX mode can be set on the CU 6105/6110.

Manual + Reply

Same a ‘Manual’ mode however the Reply option is enabled

Automatic + Reply

Same a ‘Automatic’ mode however the Reply option is enabled

VOX + Reply

Same a ‘VOX’ mode however the Reply option is enabled

Microphone Operation Mode 4.3.3

The Microphone operation mode (system mode) can always be changed during a conference using the Conference page in the CUA.

Individual microphone settings which might be assigned to any conference unit are not overridden. See section Setup/User Type for further details about Individual microphone settings.

The following operations modes (system modes) can be pre-selected for the conference:

be inserted onto the request list. The first on the request list will be turned on when one of the active microphones is turned off.

Speaking into a Chairman microphone will turn on the microphone if the maximum number of Open Mics is not reache Chairman units will interrupt a Delegate unit if the maximum number of Open Mics

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Press the [Del. Seat Table] button to call the function for

The button is only enabled if

[>>]

Existing delegates from the Delegates database will be shown in the left window. Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in

Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a new seat.

[<<]

Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.

Clicking ‘Clear Seat will also remove a delegate from a seat.

[Show] Delegate

Clicking this button will show the ‘Delegate’ database window.

[Hide] Delegate

Clicking the ‘Hide’ button will remove the Delegate window.

Delegate Seat Table 4.3.4

creating a Delegate Seat Table for the conference.

the conference mode is set to

• ‘Prepared Delegate Seat

Table’

• ‘Login Using Code on Seat’

• ‘Login Using Code on List’

• ‘Login Using Code on

Preferred Seat’

• ‘Automatic Login on

Preferred Seat’.

Table

Figure 4.3-D

the delegate seat table. The seat will automatically be generated, when clicking ‘>>’.

Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

It is now possible to assign specific values for the conference, different from the

. The following values can be

a secondary user type on seat types

assigning a secondary user type used on seat types

assigning a character used for a voting calculation for groups with

Microphone Attenuation – assigning an individual microphone level

[Show Active]

Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as ‘Active’.

[Show All]

Clicking ‘Show All’ will show all delegates in the Delegates Database.

[Import

Use this button to import a list of names from an XML file or to use the default delegate seat table created in the CAA/Tables/Default Delegate Seat Table.

[Export

Use this button to export a list of names to an XML file.

entries made for the delegate in the Delegate Table changed:

User Type – assigning an individual user type

Use Second. User Type – enabling the use of

‘Secondary seat’

Secondary User Type – ‘Secondary seat’

Group – assigning a group e.g. for group speech time

Voting Weight – assigning a numerical value giving the number of votes the user has

Voting Group –

different voting rights

Delegates]

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

[Add Entries]

Press this button to create the number of seats, which will be used for the conference.

[Delete Entry]

Press this button to delete a selected seat.

[Clear Seat]

Press the button to remove a delegate from a selected seat.

[Delete list]

Press this button to delete all seats.

[Move]

Press this button to move a delegate from one seat to another.

Figure 4.3-E

Figure 4.3-F

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

The agenda is a list of subjects with a title and

Adding subjects build the

New subjects are added automatically when entering text on a blank

The agenda shows all subjects including

An agenda can be created using the buttons to the

the default

conference language.

Field for numbering the subjects. The field can be empty.

(blank)

This field indicates the ‘level’ of the subject. Each level is marked with a different color.

-/+

Expand and collapses the sub-subjects.

Subject Title

Field for entering the main subject and sub-subjects. For each main subject it is possible to type in a number of sub-subject activates with ’>>’. There can

subjects (6 levels including the main

number. Each sub-subject is shown with indention as well.

Max. number of characters: 1000

Speaker Type

A speaker type can be selected from a drop-down list. If speaker type is selected the speaker type is shown before the speaker name in the CUA and

ame is

itle is empty. Speaker types are created in CAA/Setup/Configurations/Speaker Type Configuration.

Agenda 4.3.5

description.

Agenda one by one.

line below the last subject.

indentation.

right

Note: Rows must not be left blank in

Configuration

Figure 4.3-G

be a maximum of 5 levels of subsubject). The level is marked in the second column with a color and a level

the CDA Agenda. If speaker type is not selected only the speaker n shown. Speaker type is only shown in the CUA and CDA if the subject t

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Speaker

It is possible to insert an unlimited number of speakers as sub-subject to a main subject or a sub-subject. Each speaker is normally assigned each a sub-

peaker is

Alternatively, the speaker name can be typed in the speaker field at the

If a subject with a speaker is set current in the CUA/Agenda screen the

shown in the CUA/Agenda and CDA/Agenda. The subject title is shown instead.

Open Mic On

Using a dropdown box it is possible to select at what seat the microphone for a speaker shall be opened. The choices are:

the CAA/Setup/Equipment/Conference Units/Seat Type. The speaker name will be shown in the CUA and CDA.

“Document”

This field indicates is one or more documents are linked to the subject

Agenda Subject

Drop down list for selecting different agenda subject configurations for individual agenda subjects..

Indication column. The field is black if a voting configuration is selected for the subject.

Voting Configuration

Field for assigning voting configurations for the individual agenda subjects.

Speech Time

Drop down list for selecting different speech time configurations for the individual agenda subjects.

[Insert]

This button inserts a blank row above the selected row allowing the user to add a new subject.

[Remove]

This button deletes the selected subject unless a vote result exists for the subject.

[Move up]

This button moves the selected subject one row up allowing the user to reorder the agenda.

[Move down]

This button moves the selected subject one row down allowing the user to reorder the agenda.

[ >> ]

This button increases indentation one level. A limit of 6 indentation levels must apply.

[ << ]

This button decreases indentation one level.

subject i.e. at level 3 below a level 2 subject like “Reply”. The s selected by clicking the speaker field at the subject. A popup will open, listing the delegates assigned to the conference in the Delegate Seat Table.

subject.

microphone for the speaker will be set active on the seat, selected in the field ‘Open Mic On’.

If the subject title is empty the speaker name is shown in the CUA/Agenda and CDA/Agenda. If the subject title is not empty the speaker name is not

Empty: No microphone opens when the subject is set current.

Configuration

Own seat: The microphone opens at the seat where the speaker is logged in.

Podium “x”: The microphone opens at the seat configured as Podium “x” in

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

[Import]

Import an agenda from an XML file.

the option of deleting an existing agenda or add the import to the existing agenda

[Export]

Export the agenda to an XML file.

[Delete all]

This button deletes all subjects. You have to confirm your choice.

Descriptions

Description

A long description of a subject (main subject or subsubject) can be inserted. This description is shown in the CUA/Agenda in the description window when a subject is selected.

Max. number of characters: 10.000

Short Description

A short description, typical one line can be typed for a subject (main subject or sub-subject). This short description is shown in the CUA/Agenda and CDA/Agenda but only for the main subject.

Max. number of characters: 500

Description in

When adding the description of an agenda subject to other languages the description for the default language can be seen in the ‘Default language description’ window. This will ease the translation to the other languages

Short Description

This window shows the short description in the default language easing the task of making a translation to another language.

Hyperlinks

This window shows the hyperlinks to document attached to the agenda subject. Hyperlink are created and edited using the [Edit Links] button

[Edit Links]

Clicking this button will show the ‘Agenda Subject Hyperlinks’ dialog.

A dialog box will be presented for

Figure 4.3-H

“Default language”

in “Default language

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Figure 4.3-I

Hyperlinks can be attached either by typing the

Web Service Interface for use in third part application like streaming applications.

Vote Results

Figure 4.3-J

Total Vote Result

Shows the voting result as configured in the Vote Result table in the CAA/Setup/Configurations/Voting

Voting configuration result text 1-9: Result 1-9

Group Voting

Field used to display the voting conclusion in a format specified by customer

Comments to the

Field for inserting comments to the voting results

Results

Dropdown list to select a Voting Report to print:

Result Result with Groups Simple

[View Subject Vote

Prints the Subject Vote report in PDF format.

Document Title and the path to the document or it can be attached using the […] button.

Attached documents can be viewed using the [View] button.

Hyperlinks can have the following attributes:

Active The document can be viewed in the CUA.

Secret The document can be viewed in the CUA by the

users who in the User Type has been assigned to view secret documents.

Web The document links are available in the SW 6000

Conclusion

Voting Results

Report]

Configuration in the following format:

Approved/not approved

•

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

The ‘Options’ button opens the ‘Options’ popup, which is used to

used when

Microphone

Max. Delegate

Set the maximum Delegates allowed. The value can be set from 1 to 8.

Max. Open Mic

Set the maximum open conference units allowed. This included both Delegate Units and Chairman Units. The value can be set from 1 to 8.

Max. Speak Requests

Set the maximum no of names in “Request to speak” queue. The value can be set from 0 to 255.

Max. Speak Replies

Set the maximum no of names in “Reply” queue. The value can be set from 0 to 255.

Individual Mic Level

Use Delegate Setting

When ticked, the microphone level will be set according to the setting in the ‘Delegate Seat Table’

Microphone Off Mode

Auto Off (sec)

When ticked a Conference unit will switch of after the time set, if nobody is talking in the microphone.

Microphone Interrupt

None

Cannot interrupt another speaker.

Lower

Can interrupt a speaker with a speak priority less than own speak priority.

Same/Lower

Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority.

Options 4.3.5.1

set the system operation settings, starting the Conference.

Parameters

Ability

Figure 4.3-K

Speakers

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Voting Configuration

Preset Voting Time

When ticked the voting time is enabled. After the time set, the voting session will stop automatically.

Counting up

Select this option to make voting time counters display elapsed time starting from zero and counting up.

Counting down

Select this option to make voting time counters display elapsed time starting at the time limit and counting down to zero.

External Validation

Use External

When ticked External Validation e.g. external biometric validation using finger print recognition

led. External validation is only available if the current conference is of type ‘Login using code’, ‘Login using code and list’ or ‘Login using code on list’. It is also a prerequisite

popup is required, when using Registration at the conference.

Auto Printing after

Autoprint the Subject

When selected a configured printer will print the ‘Subject Vote Report’ after a voting session is stopped

Default ‘Open Mic On’ in

This selection determines the default (Podium or Own place) when a Speakers is selected to a subject.

Display Application

It is possible to have up to 8 CDA applications running.

ns can be created in

the CAA application. For each conference it is

For more information about CDA configurations please refer to the ‘User Manual SW 6090 CDA’.

Validation

or iris scanners is enab

that chip card is used.

The option shall also be ticked if a Registration

Voting Stop

Vote Report

Agenda

Configuration

Various display configuratio

possible to assign any created configuration to any of the CDA applications running.

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Delegates who attend conferences can be created

User Type fields are all

to be

User id

A numeric value up to 5 digits, unique for each delegate, which is identifying the User. When a delegate is added to the list of delegates, the ID cannot be changed. If chip cards are in use, this ID has to match the ‘Delegate Id’ programmed on the card.

Enter a unique login code to be used by the delegate for logging in to the CUA Application.

[Generate]

Press the button to generate a random number for the User id/Login Code. When adding new delegates, unique User id/Login Codes will automatically be assigned.

First/Last Name

First and last name of the delegate.

User Type

Select one of the existing user types from the drop down list. The user type will determine what screens, buttons, individual microphone settings and functionality will apply to the delegate’s CUA Application and microphone operation when the delegate is logged in.

Title

Title or position of the delegate.

1-4 User Table

Four user-defined fields are available for entering various text information. Their labels can be set to describe the content of the fields from the label screen. Their label numbers are 1204 to 1207. Write any text or select predefined text from the drop down list.

[1-4 User table]

Pressing the buttons will call popup screens that allow the user to create and maintain predefined selections for each of these four fields.

The description of the fields can be changed in ‘CAA/Setup/Language/Labels’.

Groups

A delegate can be assigned a group of delegate. This is useful if ‘Group Speech Time’ is used.

[Add Group]

This button will bring a popup for adding delegate groups.

4.4 Tables

Delegates 4.4.1

using this screen.

User id, Login Code, Name, and mandatory and have filled in.

Figure 4.4-A

User Manual SW 6005 CAA ver 6.2 RevA.docx

DIS Digital Conference System User Manual

Background

The user can enter any free text information here to be displayed on the Delegate information screen in the CUA Application.

Voting Weight

This field is used to insert a numerical value given the number of votes the user has. Default value is ‘1’ (one).

Mic Attenuation

Use this setting to assign individual microphone level to a delegate. The setting can be from 0 to -6.

Voting Group

This field is used to insert a character to be using in the voting calculations i.e. ‘F’ for French and ‘N’ for Nederland if the two groups have different voting rights

Start Date

Date field for entering from which date the delegate is active. The start date cannot be after the stop date. It is possible to enter a start date but no stop date.

Stop Date

Date field for entering the stop date where the delegate is not active anymore. The stop date cannot be before the start date. It is possible to enter a start date but no stop date.

Replaces

If the delegate is replacing another delegate, a delegate to replace can be found by clicking the field. A popup will show the list of active delegates. Delegates selected cannot be replaced by other delegates nor be replacing other delegates.

Replaced by

If a delegate is replaced by another delegate this field show the ‘First/Last Name’ of the delegate who has replaced.

Use Second. User

Tick box to select if the user shall use another user type on another seat during the conference. If ticked the user will get the User Type specified in ‘Second. User Type’ when logged into a seat configured as ‘Secondary seat’ in CAA/Setup/Equipment/Conference Units/Seat Type.

Second. User

Dropdown box for selecting the User Type which shall be applied to the delegate when logging in on a seat configured as ‘Secondary seat’ in CAA/Setup/Equipment/Conference Units/Seat Type

Active

A delegate can be marked as ‘Active’ If marked as active, he will be shown in list sorted by ‘Active’

Picture

A picture of the delegate can be inserted using the [Add] button and removed using the [Remove] buttons.

A picture added will be displayed on the Delegate information screen in the CUA Application.

[Add] (picture)

Press the button to call a standard Windows interface to select picture files (maximum size 30 Kb – picture format WxH = 115x120).

Pictures are replaced by adding a new one.

[Remove]

Press the button to remove a picture from the delegate record.

Type

(picture)

User Manual SW 6005 CAA ver 6.2 RevA.docx

+ 60 hidden pages