DIS Digital Conference System
SW 6000
User Manual
SW 6005 CAA Conference Adminis t ra t io n Application
Version 6.2.184 +
@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx
@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx
1 List of Contents
1 List of Contents .............................................. 3
2 Introduction ................................................... 5
3 Features ........................................................... 6
3.1 SW 6000 General description ............. 6
3.2 CAA Features ............................................ 6
4 Operating instructions ............................... 7
4.1 Starting the CAA ...................................... 7
4.2 Login ............................................................ 8
General screen functionality ............... 9 4.2.1
Search List .................................................. 9 4.2.2
Language Tabs .......................................... 9 4.2.3
Buttons ......................................................... 9 4.2.4
4.3 Conference ............................................. 11
Conference Mode .................................. 14 4.3.1
Microphone Operation Mode .......... 16 4.3.3
Delegate Seat Table ............................. 17 4.3.4
Agenda ...................................................... 20 4.3.5
4.4 Tables ....................................................... 26
Delegates .................................................. 26 4.4.1
Groups ....................................................... 28 4.4.2
Default Delegate Seat Table ............. 29 4.4.3
4.5 Messages ................................................. 31
4.6 Reports .................................................... 32
Conference Log Report ....................... 32 4.6.1
Delegate Conference Report ............ 35 4.6.2
Delegate Table Report ........................ 36 4.6.3
Agenda Report ....................................... 37 4.6.4
Delegate Statistical Report ............... 38 4.6.5
Search in Voting Results .................... 41 4.6.6
4.7 Setup/Equipment ................................ 43
Conference Units ................................... 43 4.7.1
Interpreter Units ................................... 46 4.7.2
Audio Output Units (AO) ................... 48 4.7.3
Ambient Microphones (AM) ............ 49 4.7.4
Conference Displays (CDA) .............. 50 4.7.5
@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx
4.8 Setup/Configurations ......................... 55
4.9 Setup/User Type ................................... 68
4.10 Setup/Language .................................... 74
4.11 Setup/Rooms ......................................... 78
4.12 Setup/Database ..................................... 80
4.13 Connect to Database ............................ 80
4.14 Tools .......................................................... 81
5 SW 6000 Backup Utility ........................... 82
5.1 Backing up data ..................................... 82
5.2 Restoring data to same database .... 83
Chip Card (CC) ........................................ 51 4.7.6
Web Service ............................................. 53 4.7.7
Conference Import/Export Mode .. 54
Agenda Subject Configuration ......... 55 4.8.1
Reply Configuration ............................. 56 4.8.2
Voting Configuration ........................... 57 4.8.3
Mimic Configuration ............................ 63 4.8.4
CDA Configuration ................................ 65 4.8.5
Delegate List Configuration .............. 65 4.8.6
Print Server Configuration ................ 66 4.8.7
Speech Time Configuration ............... 66 4.8.8
Speaker Type Configuration ............. 67 4.8.9
Web Service Configuration ............... 67 4.8.10
Conference Type Configuration ...... 67 4.8.11
Languages ................................................ 74 4.10.1
Labels ......................................................... 75 4.10.2
Label Groups ........................................... 76 4.10.3
Shortcut to Commands ....................... 76 4.10.4
Report Names ......................................... 77 4.10.5
DC6990 Language ................................. 78 4.10.6
Create Rooms .......................................... 78 4.11.1
Room Configuration ............................. 79 4.11.2
Create Database Connections .......... 80 4.12.1
Tools/System Messages ..................... 81 4.14.1
Tools/License Information ............... 81 4.14.2
4.7.8
5.3 Restoring data to other database ... 84
@2014 Shure Incorporated User Manual SW 6005 CAA ver 6.2 RevA.docx
DIS Digital Conference System User Manual
2 Introduction
The SW 6000 Conference Management Software
is designed to operate with hardware units in
the DCS 6000 Digital Conference System.
SW 6000 opens a completely new way of
managing conferences.
DCS 6000 Digital Conference System is a
complete “State of the Art” fully digital
integrated interpretation, discussion and voting
system offering interpretation, language
distribution, conference microphone and voting
facilities with attendance check with Chip Card™.
The DCS 6000 system is based on a new, unique
digital DATA and AUDIO bus using standard
network cable. This ensures a very cost effective
installation and easy set-up of portable systems.
A total of 4000 units (delegate or interpreter
units) can be connected to the system.
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3 Features
3.1 SW 6000 General description
The SW 6000 software package consists of
following main applications:
• SW 6005 CAA Conference Administrator
Application
• SW 6008 CUA Conference User
Application
• SW 6090 CDA Conference Display
Applications
• SW 6032 ECA External Control
Application
The functionality in the SW 6000 applications is
controlled by the following standard system
modules:
• SW 6010 Microphone Control
• SW 6012 Agenda Control
• SW 6015 Messaging
• SW 6018 Mimic/synoptic layout
• SW 6020 Delegate Information Table
• SW 6032 Interpretation Control
• SW 6050 Multiple Languages
• SW 6060 Parliamentary Voting
• SW 6070 Chip Card Registration
• SW 6071 Chip Card Programming
• SW 6080 Multiple Room Control
• SW 6085 Streaming Application Control
of SW 70xx Streaming application
• SW 6086 Web Service Interface
(Dynamic data)
In addition to the standard modules a number of
advanced modules are available to expand the
features further in the SW 6000.
• SW 6110 Advanced Microphone Control
• SW 6112 Advanced Agenda Control
• SW 6125 Advanced Speech Time Control
• SW 6186 Advanced Import/Export of
meetings
The SW 6000 software package has the following
main features:
• Client/server system for multiple PCs
• Multiple user profiles with different
functionality
• Full language support
• Very user friendly graphical design of
high quality
• Data stored in SQL database format
• Voting from CUA screen
3.2 CAA Features
The main features of the CAA Conference
Administration Application are:
• Used by the people mainly outside the
conference room who are responsible for
creating and maintaining basic
conference data such as conferences,
delegates, delegate lists, messages etc.
and who monitor the system status
during conferences.
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After the CAA has been
installed, the CAA shortcut is
placed on the Desktop and in
Clicking the CAA shortcut will
start the application
A small window will appear
while the application is starting
4 Operating instructions
4.1 Starting the CAA
the start folder.
up.
Figure 4.1-A
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When the application is started
the user must select a language
one language is in use,
then the Login screen is not
A user ID or password is not
required. If restricted access to
the CAA application is needed,
logon when starting up
After selecting the language the
application will present the
following screen. If the
application is run for the first
time you will see this screen
directly. At the top of the
screen a menu provides access
4.2 Login
if more languages are in use.
If only
presented.
use the standard Windows
Windows.
Figure 4.2-A
to all the different CAA screens:
Figure 4.2-B
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The following describes the
general functionality that
applies to all screens in the
Conference Administration
[Add]
Press the button to add a new record. That can be a conference, a delegate, a
message or similar record. When the screen is in edit mode then all fields will be
sand coloured. When the adding of information is complete (possibly for several
languages) then press the [Update] button to save the information.
[Delete]
Press the button to delete selected record information. That can be a delegate, a
conference or similar. Information for the record in all languages will be deleted.
General screen functionality 4.2.1
Application (CAA).
The above example shows the screen for creating and editing messages.
Search List 4.2.2
The left side of the screen will display a list of
messages that allow the user to search for and
select a specific message to edit. The ’Search
for...’ field provides free text search on the texts
displayed in the list. Entering the text ’Plea’ in
the shown example would place focus on the
Language Tabs 4.2.3
The right side is for the actual functionality
related to the menu selection. A tab for each
language will be available. The user can flip
through the language tabs when creating or
editing data thereby entering a translation for
the different languages. The system will require
the user to enter data for the default language,
Buttons 4.2.4
Figure 4.2-C
first message where the text is found. In this case
‘Please approach the Chairman...’ would be
found.
A vertical scroll bar will appear to enable
scrolling down the message list if additional
ones exist off the screen.
which is the language on the first tab from the
left (e.g. English).
Entering data for the rest of the languages is
optional.
Selected fields will be highlighted in yellow.
Throughout this manual buttons will be referred to by putting the button text in brackets like [Add]. The
following buttons are generally implemented on all screens:
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[Update]
When the user is adding or editing information the changes are saved by pressing
this button. Editing existing information is done simply by selecting the information
and changing it. The fields will be sand coloured to show that the screen is in edit
mode.
[Copy]
Select one configuration and press this button. A copy of the configuration selected
will be created.
[Cancel]
Press the button to avoid saving changes just made or saving a newly added record.
If an existing record was being edited then the old data will reappear.
[Close]
Press the button to close the window. All windows must be closed before exiting the
CAA
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Clicking the ‘Conference’
brings up the ‘Conference’
This screen is used to
delegate lists assigned to
to specify operation
parameters to be set
when the conference is
Any number of
conferences can be
The names of the
like ‘Sales Meeting’
or ‘Annual Meeting’
Language in use
The ‘Language in use’ option enables the use of languages during a conference.
Only those languages that have been selected before a conference is started
will be available to the users. The default language selected during the
installation will always be enabled and cannot be disabled.
Default Conference
The ‘Default Conference Language’ displays the default language selected
during the installation. It is set per default and cannot be disabled. Missing
labels in other languages will show the default language label instead.
No Language Selection
The ‘No Language Selection’ option disables the language selection when used
with conference modes ‘No login’, ‘Prepared Delegate Seat Table’ or ‘Automatic
in the default language, when the conference is started. When using the
conference modes ‘Login Using Code…’ the user will be presented for the CUA
Login screen, when the conference is started.
Id
An alpha-numerical value use to identify the conference.
Conference
Title of the conference. Max. 50 characters.
Conference Mode
The conference mode determines how delegates are known to the system.
Please refer to the section’ Conference Mode’.
Microphone Operation
Select the microphone mode to be used when the conference is started.
Options are ‘Automatic’, ‘Manuel’, ‘FIFO’ and ‘VOX (Voice active)’. VOX option
Please refer to the section ‘
Operation
’.
4.3 Conference
page.
create conferences with
a specific conference, and
activated.
created.
conferences will normally
be a specific conference
name
running a limited period
of time.
Language
Figure 4.3-A
Login on Preferred Seat’. The user will be presented for the CUA Main screen
Mode
only if the CU 6105/6110 features this mode.
4.3.2
11
Microphone
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Mode
DIS Digital Conference System User Manual
Default Agenda
The default agenda subject configuration for the conference can be set using a
dropdown box.
A set of agenda subject configurations is created in
‘Setup/Configurations/Agenda Subject Configuration’.
Voting Configuration
The default voting configuration for the conference can be set using a
dropdown box.
in ‘Setup/Configurations/Voting
Configuration’. The default voting configuration for the conference can always
be changed in the CUA before a voting session is started.
Registration
The dropdown selection ‘Registration Configuration’ in is used to select the
registration configuration for the conference.
.
Speech Time
The default speech time configuration for the conference can be set using a
dropdown box.
Time Configuration’. The speech time configurations for the conference can
always be changed in the CUA.
Start / Stop Dates
The date fields are used to specify when the conference is to be held.
Conferences are only visible in the CUA Application if today’s date falls on or
between these two dates.
Start Time
The start time of the conference can be specified in this field.
Customer Id
Field, which is filled in during an import from another system. The field cannot
be edited.
Customer field 1-4
Four user defined fields for entering data about the conference.
Use Multilevel Agenda
Field for enabling the display of multilevel agenda on the DC6990P. If not
ticked only the active subject (or sub-subject) is shown
Alert on CDA
Text inserted in this field is used to make a notification on a CDA display.
When filled in, a button on the CUA/Agenda is visible enabling a user to
The button is
available if a text string is filled in and the user has User Type rights to
“Agenda Control”.
[Delegate Seat Table]
Press this button to call the function for creating a delegate seat table for the
conference.
Code on Preferred Seat’ or ‘Automatic Login on Preferred Seat’.
Please refer to the section ‘4.3.5 Agenda’.
Configuration
A set of voting configurations is created
Configuration
If no registration configuration is selected, registration is not available for the
conference.
Note. Please refer to the ‘User Manual SW 6000 Registration Facility ver
6.x’ for detailed use of the Registration facility
Configuration
on DC 6990
A set of speech time configurations is created in ‘Setup/Configurations/Speech
display the text typed in this field on a CDA Screen (overlay).
The button is only enabled if the conference mode is set to ‘Prepared delegate
seat table’, ‘Login using code on Seat’, ‘Login using code on List’, ‘Login Using
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[Agenda]
Clicking this button bring the ‘Agenda’ popup used for creating an Agenda to a
conference.
’.
[Proxy Votes]
Some conference units are
supplied with an extra
“voting” button. This button
can be used for casting a
” button shows
a list, where Delegates are
assigned permission for
If time and/or date entries
are made the delegated
votes are only valid within
these.
If only date entries are made the delegated votes are valid from 00.00-23.59
within these.
If no time or date entries are made the delegated votes are valid throughout
the entire conference.
[Options]
The ‘Option’ button brings the ‘Option’ popup, which is used to set operation
settings of the system used when starting the Conference.
Please refer to the section ‘Options’.
[Copy]
The ‘Copy’ button makes a copy of the selected conference. Both ‘Delegate seat
table’, ‘Agenda’, ‘Delegated votes’ and ‘Option’ settings are copied.
[Save as default]
The ‘Save as default’ button saves the conference data from the currently
marked conference and inserts this data per default when creating new
conferences.
[Delete default]
The ‘Delete default’ button deletes default conference data.
[Stop conference]
Use this button to stop a conference
Please refer to the section ‘
Agenda
vote for another person. The
“Proxy Votes
voting for another delegate.
Figure 4.3-B
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Prepared Delegate
This mode is used to
create a list of
delegates with
names of all the
delegates attending
delegate is assigned
a seat with a
microphone. The
gnment of seats
is done by clicking
button. Se later
section: ‘Creating a
Delegate Seat Table’.
A seat, having a PC running the CUA Application, will show the name and other
information of the delegate on the Language Selection Screen and other screens and
on various lists.
Login Using Code
Selecting this option will allow permanent delegates to login at the CUA Application
using their individual ‘login code’.
Using Chip
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
Login Using Code
Selecting this option will allow permanent delegates to be assigned a specific seat
with a microphone. The delegates has to login at the CUA Application using their
Setup: Using Chip
inserted in the conference unit. Then the user will not be presented for a login
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
Login Using Code
Selecting this option will allow delegates present on a Delegate Seat Table to login at
the CUA Application using their individual login codes at any seat.
/Chip Card Setup: Using Chip
ented for a login
Delegates using conference units without chip card reader will be shown on various
delegate screens/lists with the seat number instead of their name.
Conference Mode 4.3.1
Select one of the seven available modes for the conference:
Seat Table
the conference. Each
assi
the ‘Del. Seat Table’
Figure 4.3-C
If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card Setup:
Cards in Conference Units” is selected, the login code is taken from a chip card
inserted in the conference unit. In this case the user will not be presented for a login
screen when starting the CUA.
on Seat
individual login codes, but the delegate can only login to the seat assigned to him.
If the functionality “Setup/Equipment/Chip Card (CC)/Chip Card
Cards in Conference Units” is selected, the login code is taken from a chip card
screen when starting the CUA.
on List
If the functionality “Setup/Equipment/Chip Card (CC)
Cards in Conference Units” is selected, the login code is taken from a chip card
inserted in the conference unit. Then the user will not be pres
screen when starting the CUA.
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Login Using Code
Selecting this option will allow the delegates to have pre-assigned seats. The
delegates can either login at the designated seat by using the Login button or login
s logged in
Also, it is possible to move the delegates and assign other user types during the
more, it is possible to mix units with and without chip card reader and assign
names to all units. Delegates using conference units without chip card reader will be
shown on various delegate screens/lists with the seat number instead of their name.
Automatic Login
Selecting this option will allow the delegates to have pre-assigned seats. The
delegates can either login automatically at the designated seat or login with chip
n, the CUA always allows for automatic login at the
and allows for alternative login with
at the delegates are automatically logged in
ere a
Furthermore, it is possible to mix units with and without chip card reader and assign
names to all units. Delegates using conference units without chip card reader will be
shown on various delegate screens/lists with the seat number instead of their name.
No login
This option will not use names of delegates. All Delegate seat tables will show the
seat number.
In this mode, the ‘Delegates’ screen will not be available at the CUA application
on Preferred Seat
with chip card/code at other seats.
In systems without chip card login, the CUA always allows for login at the designated
seat using the Login button and alternative login of other delegates with code login.
In systems with chip card login, the CUA prompts for code login at the designated
seat if there is no chip card reader available and allows for alternative login with
another code login. If there is a chip card reader available, the CUA prompts for chip
card login.
The ‘Login Using Code on Preferred Seat’ mode differs from the ‘Prepared Delegate
Seat Table’ mode in the sense that the delegates are not registered a
before they login using the Login button or login with chip card/code.
meeting (except for seats where a chip card has been inserted) from the CUA mimic.
Further
on Preferred Seat
card/code at other seats.
In systems without chip card logi
designated seat and alternative login of other delegates with code login.
In systems with chip card login, the CUA prompts for code login at the designated
seat if there is no chip card reader available
another code login. If there is a chip card reader available, the CUA prompts for chip
card login.
The ‘Automatic Login on Preferred Seat’ mode differs from the ‘Login Using Code on
Preferred Seat’ mode in the sense th
when the system operates without chip card login.
Similar to the ‘Login Using Code on Preferred Seat’ mode it is possible to move the
delegates and assign other user types during the meeting (except for seats wh
chip card has been inserted) from the CUA mimic.
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Manual
All delegates speak requests are inserted into the Request list. Their microphones
are turned on when Chairman grants the individual delegate the right to speak.
Microphones with Chairman priority will always be turned on.
Automatic
All delegates speak requests causes their microphone to turn on if the maximum
number of speakers is not reached. Otherwise the speak request will be rejected.
Microphones with Chairman priority will always be turned on.
FIFO
First In First Out. All delegates speak requests causes their microphone to turn on if
the maximum number of speakers is not reached. Otherwise the speak request will
Microphones with Chairman priority will always be turned on directly.
VOX
Speaking into a Delegate microphone will turn on the microphone if the maximum
number of Delegates is not reached. Otherwise the speak request will be rejected.
d. Otherwise the speak request will be rejected.
is reached.
Operation settings for the VOX mode can be set on the CU 6105/6110.
Manual + Reply
Same a ‘Manual’ mode however the Reply option is enabled
Automatic + Reply
Same a ‘Automatic’ mode however the Reply option is enabled
VOX + Reply
Same a ‘VOX’ mode however the Reply option is enabled
Microphone Operation Mode 4.3.3
The Microphone operation mode (system mode) can always be changed during a conference using the
Conference page in the CUA.
Individual microphone settings which might be assigned to any conference unit are not overridden. See
section Setup/User Type for further details about Individual microphone settings.
The following operations modes (system modes) can be pre-selected for the conference:
be inserted onto the request list. The first on the request list will be turned on when
one of the active microphones is turned off.
Speaking into a Chairman microphone will turn on the microphone if the maximum
number of Open Mics is not reache
Chairman units will interrupt a Delegate unit if the maximum number of Open Mics
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Press the [Del. Seat Table]
button to call the function for
The button is only enabled if
[>>]
Existing delegates from the Delegates database will be shown in the left window.
Selecting a delegate and then clicking ‘>>’ will place the delegate in seat number 1 in
Selecting a seat occupied by a delegate, before clicking ‘>>’ will place the delegate in a
new seat.
[<<]
Selecting a seat and clicking ‘<<’ will remove a delegate from a seat.
Clicking ‘Clear Seat will also remove a delegate from a seat.
[Show] Delegate
Clicking this button will show the ‘Delegate’ database window.
[Hide] Delegate
Clicking the ‘Hide’ button will remove the Delegate window.
Delegate Seat Table 4.3.4
creating a Delegate Seat
Table for the conference.
the conference mode is set to
• ‘Prepared Delegate Seat
Table’
• ‘Login Using Code on Seat’
• ‘Login Using Code on List’
• ‘Login Using Code on
Preferred Seat’
• ‘Automatic Login on
Preferred Seat’.
Table
Table
Figure 4.3-D
the delegate seat table. The seat will automatically be generated, when clicking ‘>>’.
Selecting an empty seat before clicking ‘>>’ will place the delegate in that seat.
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It is now possible to assign specific values for the conference, different from the
. The following values can be
a secondary user type on seat types
assigning a secondary user type used on seat types
assigning a character used for a voting calculation for groups with
Microphone Attenuation – assigning an individual microphone level
[Show Active]
Clicking ‘Show Active’ will show all delegates in the Delegates Database marked as
‘Active’.
[Show All]
Clicking ‘Show All’ will show all delegates in the Delegates Database.
[Import
Use this button to import a list of names from an XML file or to use the default
delegate seat table created in the CAA/Tables/Default Delegate Seat Table.
[Export
Use this button to export a list of names to an XML file.
entries made for the delegate in the Delegate Table
changed:
User Type – assigning an individual user type
Use Second. User Type – enabling the use of
‘Secondary seat’
Secondary User Type –
‘Secondary seat’
Group – assigning a group e.g. for group speech time
Voting Weight – assigning a numerical value giving the number of votes the user has
Voting Group –
different voting rights
Delegates]
Delegates]
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[Add Entries]
Press this button to create the number of seats,
which will be used for the conference.
[Delete Entry]
Press this button to delete a selected seat.
[Clear Seat]
Press the button to remove a delegate from a
selected seat.
[Delete list]
Press this button to delete all seats.
[Move]
Press this button to move a delegate from one seat
to another.
Figure 4.3-E
Figure 4.3-F
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The agenda is a list of
subjects with a title and
Adding subjects build the
New subjects are added
automatically when
entering text on a blank
The agenda shows all
subjects including
An agenda can be created
using the buttons to the
the default
conference language.
#
Field for numbering the subjects. The field can be empty.
(blank)
This field indicates the ‘level’ of the subject. Each level is marked with a
different color.
-/+
Expand and collapses the sub-subjects.
Subject Title
Field for entering the main subject and sub-subjects. For each main subject it
is possible to type in a number of sub-subject activates with ’>>’. There can
subjects (6 levels including the main
number. Each sub-subject is shown with indention as well.
Max. number of characters: 1000
Speaker Type
A speaker type can be selected from a drop-down list. If speaker type is
selected the speaker type is shown before the speaker name in the CUA and
ame is
itle is
empty. Speaker types are created in CAA/Setup/Configurations/Speaker
Type Configuration.
Agenda 4.3.5
description.
Agenda one by one.
line below the last subject.
indentation.
right
Note: Rows must not be left
blank in
Configuration
Figure 4.3-G
be a maximum of 5 levels of subsubject). The level is marked in the second column with a color and a level
the CDA Agenda. If speaker type is not selected only the speaker n
shown. Speaker type is only shown in the CUA and CDA if the subject t
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Speaker
It is possible to insert an unlimited number of speakers as sub-subject to a
main subject or a sub-subject. Each speaker is normally assigned each a sub-
peaker is
Alternatively, the speaker name can be typed in the speaker field at the
If a subject with a speaker is set current in the CUA/Agenda screen the
shown in the CUA/Agenda and CDA/Agenda. The subject title is shown
instead.
Open Mic On
Using a dropdown box it is possible to select at what seat the microphone for
a speaker shall be opened. The choices are:
the CAA/Setup/Equipment/Conference Units/Seat Type. The speaker name
will be shown in the CUA and CDA.
“Document”
This field indicates is one or more documents are linked to the subject
Agenda Subject
Drop down list for selecting different agenda subject configurations for
individual agenda subjects..
Indication column. The field is black if a voting configuration is selected for
the subject.
Voting Configuration
Field for assigning voting configurations for the individual agenda subjects.
Speech Time
Drop down list for selecting different speech time configurations for the
individual agenda subjects.
[Insert]
This button inserts a blank row above the selected row allowing the user to
add a new subject.
[Remove]
This button deletes the selected subject unless a vote result exists for the
subject.
[Move up]
This button moves the selected subject one row up allowing the user to
reorder the agenda.
[Move down]
This button moves the selected subject one row down allowing the user to
reorder the agenda.
[ >> ]
This button increases indentation one level. A limit of 6 indentation levels
must apply.
[ << ]
This button decreases indentation one level.
subject i.e. at level 3 below a level 2 subject like “Reply”. The s
selected by clicking the speaker field at the subject. A popup will open, listing
the delegates assigned to the conference in the Delegate Seat Table.
subject.
microphone for the speaker will be set active on the seat, selected in the field
‘Open Mic On’.
If the subject title is empty the speaker name is shown in the CUA/Agenda
and CDA/Agenda. If the subject title is not empty the speaker name is not
Empty: No microphone opens when the subject is set current.
Configuration
Configuration
Own seat: The microphone opens at the seat where the speaker is logged in.
Podium “x”: The microphone opens at the seat configured as Podium “x” in
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[Import]
Import an agenda from an XML
file.
the option of deleting an existing
agenda or add the import to the
existing agenda
[Export]
Export the agenda to an XML file.
[Delete all]
This button deletes all subjects. You have to confirm your choice.
Descriptions
Description
A long description of a subject (main subject or subsubject) can be inserted. This description is shown in
the CUA/Agenda in the description window when a
subject is selected.
Max. number of characters: 10.000
Short Description
A short description, typical one line can be typed for a
subject (main subject or sub-subject). This short
description is shown in the CUA/Agenda and
CDA/Agenda but only for the main subject.
Max. number of characters: 500
Description in
When adding the description of an agenda subject to
other languages the description for the default
language can be seen in the ‘Default language
description’ window. This will ease the translation to
the other languages
Short Description
This window shows the short description in the
default language easing the task of making a
translation to another language.
Hyperlinks
This window shows the hyperlinks to document
attached to the agenda subject. Hyperlink are created
and edited using the [Edit Links] button
[Edit Links]
Clicking this button will show the ‘Agenda Subject
Hyperlinks’ dialog.
A dialog box will be presented for
Figure 4.3-H
“Default language”
in “Default
language
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Figure 4.3-I
Hyperlinks can be attached either by typing the
Web Service Interface for use in third part application
like streaming applications.
Vote Results
Figure 4.3-J
Total Vote Result
Shows the voting result as configured in the Vote
Result table in the CAA/Setup/Configurations/Voting
Voting configuration result text 1-9: Result 1-9
Group Voting
Field used to display the voting conclusion in a format
specified by customer
Comments to the
Field for inserting comments to the voting results
Results
Dropdown list to select a Voting Report to print:
Result
Result with Groups
Simple
[View Subject Vote
Prints the Subject Vote report in PDF format.
Document Title and the path to the document or it can
be attached using the […] button.
Attached documents can be viewed using the [View]
button.
Hyperlinks can have the following attributes:
Active The document can be viewed in the CUA.
Secret The document can be viewed in the CUA by the
users who in the User Type has been assigned to view
secret documents.
Web The document links are available in the SW 6000
Conclusion
Voting Results
Report]
Configuration in the following format:
Approved/not approved
•
•
•
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The ‘Options’ button
opens the ‘Options’
popup, which is used to
used when
Microphone
Max. Delegate
Set the maximum Delegates allowed. The value can
be set from 1 to 8.
Max. Open Mic
Set the maximum open conference units allowed.
This included both Delegate Units and Chairman
Units. The value can be set from 1 to 8.
Max. Speak Requests
Set the maximum no of names in “Request to
speak” queue. The value can be set from 0 to 255.
Max. Speak Replies
Set the maximum no of names in “Reply” queue.
The value can be set from 0 to 255.
Individual Mic Level
Use Delegate Setting
When ticked, the microphone level will be set
according to the setting in the ‘Delegate Seat Table’
Microphone Off Mode
Auto Off (sec)
When ticked a Conference unit will switch of after
the time set, if nobody is talking in the microphone.
Microphone Interrupt
None
Cannot interrupt another speaker.
Lower
Can interrupt a speaker with a speak priority less
than own speak priority.
Same/Lower
Can interrupt a speaker with the same speak
priority or a speak priority which is less than own
speak priority.
Options 4.3.5.1
set the system operation
settings,
starting the Conference.
Parameters
Ability
Figure 4.3-K
Speakers
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Voting Configuration
Preset Voting Time
When ticked the voting time is enabled. After the
time set, the voting session will stop automatically.
Counting up
Select this option to make voting time counters
display elapsed time starting from zero and
counting up.
Counting down
Select this option to make voting time counters
display elapsed time starting at the time limit and
counting down to zero.
External Validation
Use External
When ticked External Validation e.g. external
biometric validation using finger print recognition
led. External validation is
only available if the current conference is of type
‘Login using code’, ‘Login using code and list’ or
‘Login using code on list’. It is also a prerequisite
popup is required, when using Registration at the
conference.
Auto Printing after
Autoprint the Subject
When selected a configured printer will print the
‘Subject Vote Report’ after a voting session is
stopped
Default ‘Open Mic On’ in
This selection determines the default (Podium or
Own place) when a Speakers is selected to a
subject.
Display Application
It is possible to have up to 8 CDA applications
running.
ns can be created in
the CAA application. For each conference it is
For more information about CDA configurations
please refer to the ‘User Manual SW 6090 CDA’.
Validation
or iris scanners is enab
that chip card is used.
The option shall also be ticked if a Registration
Voting Stop
Vote Report
Agenda
Configuration
Various display configuratio
possible to assign any created configuration to any
of the CDA applications running.
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Delegates who attend
conferences can be created
User Type fields are all
to be
User id
A numeric value up to 5 digits, unique for each delegate, which is identifying the User.
When a delegate is added to the list of delegates, the ID cannot be changed. If chip
cards are in use, this ID has to match the ‘Delegate Id’ programmed on the card.
Login Code
Enter a unique login code to be used by the delegate for logging in to the CUA
Application.
[Generate]
Press the button to generate a random number for the User id/Login Code. When
adding new delegates, unique User id/Login Codes will automatically be assigned.
First/Last Name
First and last name of the delegate.
User Type
Select one of the existing user types from the drop down list. The user type will
determine what screens, buttons, individual microphone settings and functionality
will apply to the delegate’s CUA Application and microphone operation when the
delegate is logged in.
Title
Title or position of the delegate.
1-4 User Table
Four user-defined fields are available for entering various text information. Their
labels can be set to describe the content of the fields from the label screen. Their label
numbers are 1204 to 1207. Write any text or select predefined text from the drop
down list.
[1-4 User table]
Pressing the buttons will call popup screens that allow the user to create and
maintain predefined selections for each of these four fields.
The description of the fields can be changed in ‘CAA/Setup/Language/Labels’.
Groups
A delegate can be assigned a group of delegate. This is useful if ‘Group Speech Time’ is
used.
[Add Group]
This button will bring a popup for adding delegate groups.
4.4 Tables
Delegates 4.4.1
using this screen.
User id, Login Code, Name,
and
mandatory and have
filled in.
Figure 4.4-A
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Background
The user can enter any free text information here to be displayed on the Delegate
information screen in the CUA Application.
Voting Weight
This field is used to insert a numerical value given the number of votes the user has.
Default value is ‘1’ (one).
Mic Attenuation
Use this setting to assign individual microphone level to a delegate. The setting can be
from 0 to -6.
Voting Group
This field is used to insert a character to be using in the voting calculations i.e. ‘F’ for
French and ‘N’ for Nederland if the two groups have different voting rights
Start Date
Date field for entering from which date the delegate is active. The start date cannot be
after the stop date. It is possible to enter a start date but no stop date.
Stop Date
Date field for entering the stop date where the delegate is not active anymore. The
stop date cannot be before the start date. It is possible to enter a start date but no
stop date.
Replaces
If the delegate is replacing another delegate, a delegate to replace can be found by
clicking the field. A popup will show the list of active delegates. Delegates selected
cannot be replaced by other delegates nor be replacing other delegates.
Replaced by
If a delegate is replaced by another delegate this field show the ‘First/Last Name’ of
the delegate who has replaced.
Use Second. User
Tick box to select if the user shall use another user type on another seat during the
conference. If ticked the user will get the User Type specified in ‘Second. User Type’
when logged into a seat configured as ‘Secondary seat’ in
CAA/Setup/Equipment/Conference Units/Seat Type.
Second. User
Dropdown box for selecting the User Type which shall be applied to the delegate
when logging in on a seat configured as ‘Secondary seat’ in
CAA/Setup/Equipment/Conference Units/Seat Type
Active
A delegate can be marked as ‘Active’ If marked as active, he will be shown in list
sorted by ‘Active’
Picture
A picture of the delegate can be inserted using the [Add] button and removed using
the [Remove] buttons.
A picture added will be displayed on the Delegate information screen in the CUA
Application.
[Add] (picture)
Press the button to call a standard Windows interface to select picture files
(maximum size 30 Kb – picture format WxH = 115x120).
Pictures are replaced by adding a new one.
[Remove]
Press the button to remove a picture from the delegate record.
Type
Type
(picture)
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