SW6000 Conference Management Software, Version 6.8
SW6000
Registration Facility
@2019 Shure Incorp or ate d
SW6000 Conference Management Software User Manual
Table of Contents
Table of Contents ..................................................... 2
1 Introduction .................................................... 3
1.1 Licensing ............................................... 3
2 System applications and abbreviations ............ 4
3 Registration process ........................................ 5
3.1 Registration ........................................... 5
3.2 Registration Flow Chart ......................... 6
3.3 Database and Variables ......................... 6
4 CAA Application .............................................. 7
4.1 Meeting ................................................ 7
Meeting > Options ..................................... 8
4.2 Setup .................................................... 9
Equipment > Conference Units ................. 9
Equipment > ID Cards ................................ 9
Configuration > Registration Configuration
............................................................ 10
Registration Buttons ................................ 10
Voting Time Setting.................................. 10
Parameters ............................................... 11
Passed Criteria’s ....................................... 11
Registration Result ................................... 11
Registration Result Column Formula ....... 12
Formula Fields .......................................... 12
Configuration > Meeting Role ................. 14
User Rights / User Validation ................... 15
5 CUA Application, Registration ........................ 16
5.1 Start Meeting....................................... 16
Type 1 layout ........................................... 16
Type 2, 3 and 4 layout ............................. 16
5.2 Start Registration ................................. 16
5.3 Login after a Registration Session ......... 17
5.4 Pausing a meeting ................................ 18
5.5 Viewing of Registration Results ............ 18
Vote Status .............................................. 18
5.6 Total Logged In .................................... 19
5.7 CUA, Participants ................................. 19
@2019 Shure Incorp or ate d User Manual SW6000 Registration Facility ver 6.8.docx
SW6000 Conference Management Software User Manual
3
1 Introduction
The purpose of this document is to describe
the Registration facility in SW6000.
The facility is used enabling a participant to
register during a registration process or after
the registration process.
The Registration facility is included in the
SW6000-VOTE Parliamentary Voting module.
1.1 Licensing
The SW6000 Registration Facility is included
in the SW6000-VOTE Parliamentary Voting
module. This module is licensed separately
and is not included in SW 6000 Conference
Management Software (basic).
SW6000 Conference Management Software User Manual
4
2 System applications and abbreviations
The following applications are referred to in
this manual:
CAA – Conference Administration
Application
The CAA is an application designed to
organize and configure meetings. It’s used
by Administrators prior to and during an
event for creating and maintaining basis
meeting data such as agendas, participant
information, participant lists and voting
settings.
CUA – Conference User Application
Used by chairmen, delegates, or other
persons attending a meeting for viewing the
current agenda, participant information and
for starting/stopping meetings and managing
microphones and speakers.
CUI – Central Unit Interface
The CUI application is the interface to the
Central Unit. As the name indicates it is
managing the communication with the CU
(Central Unit). The CUI is also interfacing
with all client applications (CUA’s, CAA’s,
CDA’s and ECA). The CDA’s and ECA are
applications used for information sharing and
outside the scope of th is document.
The client applications will typically receive
messages from the CU through the CUI. And
finally the CUI is used by client applications
to broadcast messages to all other client
applications.
CDA – Conference Display Application
Used to display public information to the
audience.
ECA – External Control Application
Used to interface to external equipment by
use of RS 232.
SW6000 Conference Management Software User Manual
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3 Registration process
3.1 Registration
This is a mode, when active, enables
participants during the meeting to perform
registration when a registration session is
started or make a “late” registration. When a
participant is registered he remains
registered even if he logs out until the
meeting is stopped or a new registration
session is started.
The registration mode can only be used
when ID Cards are enabled and with the
following meeting modes:
• Login Using Code
• Logi n Using Code on Seat
• Login Using Code on List
• Login Using Code on Preferred Seat
The modes ‘No Login’, ‘Prepared Participant
Seat Table’ and ‘Automatic Login on
Preferred Seat’ are not supported. If one of
those meeting modes are used, a
registration session cannot be started.
The registration mode is only available if a
‘Registration’ configuration is selected when
creating a meeting.
Registration can be done automatically at
login, by activating a button on the CUA or
by activating a registration button on a
popup in the CUA.
The following screens i ncludes settings,
which, expla ined in details in later sections,
determines the registration behavior:
• CAA Meeting
• CAA Meeting > Options
• CAA Setup > Equipment > Conference
Units
• CAA Setup > Equipment > ID Cards
• CAA Setup > Configurations >
Registration Configurations
• CAA Setup > Meeting Role
SW6000 Conference Management Software User Manual
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3.2 Registration Flow Chart
3.3 Database and Variables
The time of a Registrat ion Session is stored
in the database. The registration of each
participant with time is also stored in the
database. Two variables ‘Registered’ and
‘LateRegistered’ counts the registered
participants as shown in the Formula Field
table.
Figure 3.2-A
The variables ‘Registered’ and
‘LateRegistered’ are reset whenever a
Meeting is started or Paused or a
Registration session is started.
4 CAA Application
4.1 Meeting
Figure 4.1-A
The dropdown selection ‘Registration Configuration’ in the meeting details section is used to
select the registration configuration for the meeting.
If no registration configuration is selected, registration is not available for the meeting.
The Registration facility is available in the following Meeting Modes:
• Login Using Code
• Logi n Using Code on Seat
• Login Using Code on List
• Login Using Code on Preferred Seat
The modes ‘No Login’, ‘Prepared Participants Seat Table’ and ‘Automatic Login on Preferred Seat’
are not supported. If one of those meeting modes are used, the [Start Registration] button is
disabled.
8
Meeting > Options
‘Use External Validation’ in the meeting options as well as ‘CUA validation, Simple’ in ‘CAA –
Meeting Role’ must be enabled to use the Registration popup option. If enabled a validation of
the inserted ID Card is done before the participant is registered and has access to the CUA. A
positive validation result will register the participant.
Figure 4.1-B
9
When using the Registration option for a
4.2 Setup
Equipment > Conference Units
Figure 4.2-A
When using the Registration option for a meeting, the setting ‘External validation’ determines if
a Registration pop shall be presented to the participant.
Important: The participant who is starting the meeting and starting a registration might not be
presented for a Registration popup so in this case the option for that seat shall be un-ticked.
Equipment > ID Cards
meeting the use of ID Card functionality
shall be enabled.
Figure 4.2-B
10
Register
Option to set the color of the button presented in the CUA
Configuration > Registration Configuration
The configuration screen is used for setting up the required parameters for the configuration.
Important: Multiple configurations can be created, but only one configuration can be active
for the meeting.
Figure 4.2-C
The registration mode is a meeting option, where a registration session can be started at any
time during the meeting, where the participants can perform registration.
The registration mode is only available if a registration configuration is selected when creating a
Meeting.
Regist r ation Buttons
Voti ng Time Setting
Option to set the time the registration session is running after starting. Counting up or down can
be selected.
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CDA Interim
Results on the CDA registering displays will be updated during the
Delegate Interim
Results on the CUA registering screen will be updated during the
Chairman Int erim
Results on the CUA registering screen on a participant with ‘Chairman’
Use Quorum
The Quorum formula is only used if this parameter is checked. Otherwise
Mandatory Login
If ticked the registration cannot be started if a participant is not logged in
Example 1
At least 2/3 of the number of appoin ted m embers (120)
Registered >= 120*(2/3)
Example 2
More than 2/3 of the number of appointed members (120)
Registered > 120*(2/3)
Label
Specifies the text f or each c olumn
Registration Result
Field for inserting a formula for showing the registration result. Refer
[Edit]
The button [Edit] is showing a window for creating the formulas.
Show in Voting Pie
Tick to get the result to be shown in the CDA – Voting Pie
Show in CUA
Tick to get the result to be shown in the CUA – Result
‘Color’
Select the color for s howing the result
Width
Defined the relative width in the voting columns. Value 1-5.
Parameters
Result
Result
Result
Formula
Seat
registering session as the participants enter the registering
registering session as the participants enter the registering
rights will be updated during the registering session
the Quorum formula field must be blank
at the selected seat
Passed Criteri a’s
The participant can define a formula in this field that will determine if a registration quorum is
reached or not. A Quorum is normally based on a calculation of present participants being equal
to or more than a required number.
If the result of the Quorum formula is fulfilled it is interpreted as ‘Quorum obtained’. Anything
else is interpreted as ‘Quorum not obtained’.
Note: Refer to the paragraph ‘4.2.3.7 Formula Fields
’ for details about the syntaxes and
variables to use.
Examples of calculating Quorum:
must have registered.
80 and above is OK
must be present.
81 and above is ok but 80 and below is not ok
Regist r ation Result
The result of the registration can be shown with up to nine voting calculations. When adding
Voting Configurations the voting calculations can be filled in a previewed using the [Preview]
button.
For each of the nine rows the following fields are available:
Column Formula
to ‘4.2.3.7 Formula Fields’ for details.
12
Example 3
Total number of registered participants
Registered
Field
Field
Description
Include
Present
Integer
The value for Participants present
x
TotalSeats
Integer
Sum of Seats configured in
TotalPresent
Integer
The value of all votes presen t
x
TotalAttendance
Integer
Same as ‘TotalPresent’ (at Registration resu lt only)
x
TotalVotes
Integer
Same as ‘TotalPresent’ (at Registration result only)
x
TotalLoggedIn
Integer
Same as ‘TotalPr e s ent’ (at Registration result only)
x
DelOnList
Integer
Sum of the participants with voting right on the
Registered
Integer
Sum of the participants who indicated presence du r in g a
LateRegistered
Integer
Sum of the participants who indicated presence after a
Note: The results from the ‘Registration Result Display Columns’ are used in the Registration
Reports.
Regist r ation Result Column Formula
The result of the registration sessions can be displayed on the CUA screens or CDA screens in
different ways. Either as plain numbers due to the limited space on the screen or as column
charts with numbers.
Up to nine different voting results can be shown each based on the formulas inserted in the
‘Registration Display Column Formula’.
Note: Refer to the paragraph ‘4.2.3.7 Formula Fields
’ for details about the syntaxes and
variables to use.
Examples of calculating registration results:
Formula Fields
4.2.3.7.1 Variables
A number of predefined variables are available for use in the formula fields. The variables
combined with the syntaxes forms the calculations, which are used in the formula fields.
Each of the variables can be used when specifying a passed or a voting result formula.
type
CAA/Setup/Equipment/Conference Units
Voting
Weight
‘Participants Sea t T a ble’
Registration sess ion
Registration session is stopped. The value is reset when a
registration s ession is started
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+
Add
-
Minus
/
Divide
*
Multiply
and
Two statements com bined with ‘and ’ shall fulfil condition
or
One of two statemen ts combined with ‘ or ’ shall fulfil condition
sum('voting_group')
Sum (incl. votin g weight) of the given votes for a Voting Group.
sum('voting_group',condition)
Sum (incl. votin g weight) of the given votes for the Grou p ‘ ABC’ fulfilling the
iif (condition, tr uepart,falsep a r t)
If the ‘condition’ is true then the ‘tr uepart’ is shown, if not the ‘falsepart’ is
convert(number,'System.Int32')
Converts a decimal number to the lower integer part.
Example 6
To get all participants with ‘Voting
iif((Sum('DMC')>0),(Sum('DMC')),0)
4.2.3.7.2 Syntaxes
The following syntaxes are valid when specifying formulas:
‘condition’. The condition could b e “Vote1”
shown
Example 4:
convert(3,'System. Int32') = 3
convert(2.5,'System . Int32') = 2
Example 5:
25% of Total present is alwa ys rounded up to the nearest integer :
iif(convert(TotalPresent/4,'System.Int32')<TotalPresent/4,
convert(TotalPresent/4,'System.Int32')+1,
convert(TotalPresent/4,'System.Int32'))
4.2.3.7.3 Use of Voting Group parameter
Use of participants ‘Voting Group’ parameter in the formulas is a way of counting votes from
group of participants separately and use this count in calculating Quorum or Passed/Not passed
results or in the Voting Result columns. The ‘voting group’ is specified for each participants in
the Participants Table.
The Voting Group parameter type is 3 digits alphanumerical.
In the following the ‘Voting Group’ parameter ABC has been used for some participants and DEF
for others.
Group’ = 'DMC' wh o are present.
Enclose the ‘Voting Group’ in quotes and
use the SUM-function (you are in fact
creating a sum of the individual
results...)
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Configuration > Meeting Role
This screen is used to create and maintain the various Meeting Roles that can be assigned to
participants and seats specifying the screens, button or special functionality that applies to a
participant’s or a seat’s profile.
The setting relevant to the registration procedure is marked on the following screen:
Figure 4.2-D
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Ext. Validation
Option for selecting validation of the inserted ID Card. Validation is
CUA validation,
This option is used to enable/disable a popup on the CUA when a ID
User Right s / User Validation
only available in ID Card mode. Validation is done using a third party
validation facility like finger print reader. The validation is done
through the ECA application.
Simple
Card is inserted in the attached conference unit. When enabled, the
participant must press a ‘Registration’ button on the popup to
register/login to proceed when a Registration session is started or he
insert the ID Card after a registration session has been run.
Figure 4.2-E
When activating the [Register] button the participant is registered
and the dialog closes. The Result screen is then shown with the
[Present] button activated as the participant is already registered.
Showing of the Language Selection screen is optional and is
configured in ‘CAA – Meeting’.
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5 CUA Application, Registration
5.1 Start Meeting
When the meeting is started a [Start Registration] button is available in the CUA for starting a
registration session. Only participants with ‘Start Voting’ privileges have access to the [Start
Registration] button.
Type 1 layout
In ‘Type 1 Layout’ of the CUA the [Registration Check] button replaces the [Exclusive Button]:
Figure 3.6-A
Type 2, 3 and 4 layout
Figure 5.1-B
5.2 Star t Registration
Starting a registration brings the registration result screen for the participant, who starts the
Registration and for the participants with ‘Start Voting’ rights. Participants without the Meeting
Role rights ‘Right to Vote’ or ‘Vote on CUA’ does not have access to the [Present] button:
Figure 5.2-A
The participants can now activate the ‘Present’ button to register to the meeting.
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ID Card
Voting
CUA
Action at Regist ra t ion
Late Registration
Condition
No
No Registration not a vailable
Registration not a vailable
No
Yes
No
Registration not available
Registration not a vailable
Yes
No
No
Registered when ID Card is
Registered when ID Card is
Valid ID Card is
Yes
Yes
No
Press [Present] button on
Login
Valid ID Card is
Yes
Yes or
Yes
Participant is logged out if logged in and is presented for
Valid ID Card is
The result columns available are the column’s configured in the ‘Registration Configuration’.
Other participants, who might have logged in before the Registration session is started or are
logging in during or after the Registration session (Late Registration), are presented for the
following options depending on the system configuration:
reader
on CUA
No
Validati
on,
Simple
Session
inserted
the CUA
the following dialog box in the CUA
This dialog box rema ins until the [Register] button is
activated or the ID Card is removed.
When the [Regis ter ] button is activated the participant is
presented for a Login butt on .
inserted
inserted
inserted
inserted
5.3 Logi n a f ter a Registration Session
Participants registered during or after a registration are treated in the same way.
If the participant decides to remove his ID Card after he is registered or late registered, he is
logged out but will remain his status as registered until a Registration session is run or the
meeting is stopped or paused. The ‘Registered’ and ‘LateRegistered’ counters are not decreased.
The participant can insert his ID Card in any conference unit to log in and will always be
presented for the ‘Registration’ popup if enabled, but is only registered again if a Registration
session has been run after he logged out.
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5.4 Pa us ing a meeting
If a meeting is paused and resumed again, the variables ‘Registered’ and ‘LateRegistered’ are
reset and all participants are logged out. And participants have to register again after Resuming.
5.5 Viewing of Registration Res ults
The result of the registration can be seen in three different views:
• Total Results (Figure
• Individual Results
o The Individual Results are shown in two columns sorted by Participant Name in
alphabetical order.
o A slider is present if the number of participants cannot be shown in one screen.
o The following colors and font sizes are u sed:
Color TextColorGrey
Font siz e DelegateScreenDelegateListFont
• Group Results
o The Group Results is shown in two columns sorted in by Group and then by
Participant Name in alphabetical order.
o A slider is present if the number of participants cannot be shown in one screen.
o The following colors and font sizes shall be used:
Color participants TextColorGrey
Color groups TextColorWhite
Font size DelegateScreenDelegateListFont
5.5-A)
Figure 5.5-A
Vote Status
When a Registration Configuration is selected for the Meeting, a ‘Registration Quorum Reached’
window will be visible in the CUA/Result/Vote Status sub panel. The window will show if
registration quorum has been reached calculated from the quorum formula in the active
Registration Configuration.
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5.6 Total Logge d In
When a registration configuration is active the value ‘Total Logged In’ on the Main screen is
showing the sum of ‘Registered’ and ‘Late Registered’ participant.
Figure 5.6-A
5.7 CUA, Participants
The time of the latest registration time is shown in the Participants screen. Only the participants
who are logged in are shown in the list.
Figure 5.7-A
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