SHURE SW6000-CUA User Manual SW6000 CUA ver 6.8.pdf

Download

SW6000 Meeting Management Software, Version 6.8

SW6000-CUA

Conference User Application

@2019 Shure Incorp or ate d

SW6000 Conference Management Software User Manual

Table of Contents ..................................................... 2

1 Introduction .................................................... 4

Licensing ............................................... 4

Features ................................................ 4

General Description................................... 4

CUA Features ............................................. 4

2 Operation Instructions .................................... 5

Starting the CUA .................................... 5

Skins ..................................................... 5

Closing the CUA ......................................... 5

Screen sizes ........................................... 6

Facilities in the different layouts ............ 7

Sub-panels ................................................. 7

Language selection ................................ 7

Main menu ............................................ 8

Panel menu................................................ 9

2.7.1.1 Type 1 layout ........................................ 9

2.7.1.2 Type 2, 3 and 4 layout .......................... 9

2.7.1.3 Panel buttons (lowest row) .................. 9

3 Main Menu ................................................... 11

Main ................................................... 11

Microphones ....................................... 12

Lists .......................................................... 12

Context depending buttons .................... 13

Number field ........................................... 15

Line in ...................................................... 15

Request ctrl. ............................................ 15

Timers ...................................................... 16

Participants.............................................. 17

Mimic diagram .................................... 18

Agenda ................................................ 21

Agenda time ............................................ 22

3.4.1.1 Agenda time sub-panel ...................... 23

Pre-request to speak ............................... 23

3.4.2.1 Delegate option .................................. 24

3.4.2.2 Chairman option ................................ 25

3.4.2.3 Setting a subject active ...................... 26

Hyperlinks ................................................ 26

Results ................................................ 27

Show result options ................................. 27

Timers ...................................................... 28

Votes status ............................................. 29

Not voted................................................. 30

Participants ......................................... 31

Not present ............................................. 31

Proxy votes .............................................. 32

3.6.2.1 Edit proxy ........................................... 33

Messages ............................................. 34

CUA Layout 1 ........................................... 34

CUA Layout 2-4 ........................................ 35

Receiving messages ................................. 36

Web Browser ....................................... 36

Meeting ............................................... 37

Stop/start a meeting ............................... 37

‘Timers’ sub-panel ................................... 38

Speak list settings .................................... 39

Speak Mode ............................................. 39

3.9.4.1 Reply functionality ............................. 40

Speak interrupt ability ............................. 40

4 Control menu ................................................ 41

Interpretation ...................................... 42

‘Channels’ sub-panel ............................... 42

‘Setup’ sub-panel ..................................... 43

Volume Control.................................... 44

Mic attenuation ................................... 45

System messages ................................. 46

‘Database’ sub-panel ............................... 46

AO Unit Control ................................... 47

Channel Selection .................................... 47

Volume Control ....................................... 48

Display Control .................................... 48

Main Menu .......................................... 49

6 Voting and Registration Check ....................... 50

Start voting .......................................... 50

Attendance check .................................... 52

Start voting session ................................. 53

Stop voting session .................................. 54

Viewing of Voting Results ........................ 54

Vote from CUA ........................................ 55

Voting screen into focus .......................... 56

Registration check................................ 56

CUA personalization ............................. 56

prjCUA.exe.config.xml file ....................... 56

Skin file .................................................... 57

6.3.2.1 Agenda ............................................... 58

@2019 Shure Incorp or ate d User Manual SW6000 CUA ver 6.8.docx

DIS Digital Conference System User Manual

SW6000 Conference Management Software User Manual

1 Introduction

The SW6000 Meeting Management Software is designed to operate with hardware units in the MXC Microflex Conference System and in the DCS 6000 Digital Conference System.

Licensing

One instance of the CUA application is included in the basic SW6000 Software.

Please note that this manual may include description of features, which are not included in the basic SW6000 Software like Software Controlled Voting, which is licensed separately.

Features

General Description

Please refer to the CAA User Manual for a general description and a list of the SW6000 options (applications and modules).

CUA Features

The main features of the SW6000 CUA Conference User Application are:

• Used by the Chairman, Interpretation Manager, Participant’s or other persons attending or managing a meeting

• Also used by Technicians for monitoring meetings and make operation adjustments

• The functionality is controlling of microphones, voting, interpretation, messaging, agenda and participant information

• The functionality depends on the participants Meeting role and the licensed facilities

Designed for use with both touch screen and mouse/keyboard.

SW6000 Conference Management Software User Manual

2 Operation Instructions

Starting the CUA

After the CUA has been installed, the CUA shortcut is placed on the desktop and in the start folder.

Clicking the CUA shortcut starts the application. The CUA user application can in the CAA application be configured to start up in different layout

types.

Figure 2.1-A

The layout types are designed to be used at different screen resolutions (screen sizes). At larger screen it is possi ble to include more informat ion in one display. Consequently there is more control functionality available in type 3 and 4 than in type 1 or 2. The layout type 1 is default when starting the CUA for the first time.

The CUA application must to be restarted when a configuration change has been done.

Skins

There is an advanced option for configuring CUA skin and agenda content. Please refer to the sec t ion

• Background colours

• Font siz es, colours and type

• Button colours

The configuration is done in the CUA configuration file ‘prjCUA.exe.config.xml’ which is to be found in the CUA executable folder. Editing can be done using a text editor.

Closing the CUA

The CUA can be closed in two different ways:

• Using the standard windows option ‘x’ in the upper right corner, but only if t he CUA is running in a window

• Using the key combination ‘Alt+F4'. If the CUA is running in full sc ree n this is the only option available

SW6000 Conference Management Software User Manual

Type

Displays/panels

Min. width

Example

One main display

1024x768

One main display

1280x768

One main display

1280x800

Two main displays

1920x1080

Screen sizes

The CUA user interface (UI) is designed to run in a window or as a full screen application (configurable) and accepts screen resolution from 1024x768 and higher.

The application can be opened in four layout types:

x height

One row of panel buttons (controls)

Note: Designed for use by Delegates

with one sub-panel related to the main display,

Two rows of panel buttons (controls)

Note: Designed for use by Chairmen or Delegates

with one sub-panel related to the main display,

Two rows of panel buttons (controls)

Note: Designed for use by Chairmen or Delegates

with one sub-panel related to the main display,

Two rows of panel buttons (controls)

Note: Designed for use by Chairmen or Technicians

The CUA window can be dragged and dropped and minimized. The window cannot be dragged to a size less than the min. height and width of the layout type.

SW6000 Conference Management Software User Manual

Facility

Layout 1

Layout 2

Layout 3

Layout 4

‘Interpretation’ screen

Available

‘AO Control’ screen

Available

‘Volume Control ’ screen

Available

Other screens

Available

Control facilities in ‘Panel Button’ top row

Available

Sub-panels

Available

Facilities in the different layouts

The next table shows the facilities available in the four layout types:

Sub-panels

Sub-panels are extension windows to the main screens used for detailed functions related to the main screen.

Important: Sub-panels are only available in Layout 2, 3 and 4

Language selection

After starting the application, the user will be presented for the Language Selection screen. Depending of the meeting options configured the user has to always select a language.

Figure 2.5-A

If a meeting with a “Prepared participant seat table”, “Login using code on seat”, “Login using code on preferred sea t ” or “Automatic login on preferred seat” is started then the name of the participant will be displayed above the language selection buttons.

If some data or information like participant names etc. have not been entered in the selected language then the information will be presented automatically in the system’s default language.

The users can select any of the presented languages to have a complete user interface presented to them in their preferred language.

SW6000 Conference Management Software User Manual

Login

If a meeting is started, which requires all users to login using a personal code then the following screen will be displayed after selecting a language.

Figure 2.6-A

The users must enter their numeric code and press [Login]. Mistakes made when entering the code can be erased by pressing [Clear]. There is no limit to how many times the users can retry to enter their code.

Press [Return] to go back to the language selection screen.

Main menu

After a successful login a menu will be presented to the user. Each selection on the menu calls one of the screens, which are described one by one in this manual.

SW6000 Conference Management Software User Manual

The menu selection s a vailable to the user depend on the settings that were assigned to the user or the seat in ‘Meeting role’ in the CAA Conference Admin Application during configuration of the seats and assigning of ‘Meeting roles’ when adding participants.

Selecting the ‘Control menu’ displays buttons to access screens for changing parameters and settings. Please refer to the section ‘4 Control menu’ for more details.

Panel menu

The buttons on the panel available to the user depend on the settings that was assigned to the user or the seat in ‘Meeting role’ in the CAA Conference Admin Application during configuration of the seats and assigning of ‘Meeting roles’ when adding participants.

Type 1 layout features one row of buttons, where the two left most are buttons, where the functionality d ep en d s on t h e s cr een selected and the item selected on the screen:

Figure 2.7-A

Type 2, 3 and 4 layout features two rows of buttons, where the buttons in the top row and the three left most buttons in the lowest row are buttons, where the functionality depends on the screen selected an d the item selected on the screen :

Figure 2.7-B

The buttons will feature the following functionality:

[1] Function button, related to the selected screen [2] Function button, related to the selected screen [3] Function button, related to the selected screen [STF] The STF (Speaking Too Fast) is an indication from an Interpreter, which

presses the STF button on his Interpreter Console to give the “messages” that the present speaker is talking too fast and that it is difficult for the

Interpreters to follow him. The message is cancelled by pressing the button.. [Start voting] Pressing the Start voting button will start a voting session. See the later

section ‘Voting’. [Exclusive] Pressing the Exclusive button will open the chairman’s microphone and

close all delegate microphones. The delegate’s cannot open their

microphones while the chairman’s microphone is open in excl u siv e mode. Pressing the button again deactivates exclusive mode. The button is red when the exclusive mode is active. [Mute] or [Reply] The function of this button is configured in ‘CAA/Setup/Meeting roles’

SW6000 Conference Management Software User Manual

[Mute] Pressing this button will mute own microphone as long as

depressed. The button bitmap is red when mute is active.

[Reply] Pressing this button bring the user into the Reply queue. Replies

are shown above Requests in the request window. [Speak] The speak button in the right bottom corner is used for switching ON the

microphone or for request to speak. The functionality is similar to the

button on the microphone unit. The ring around the button indicates the state of the microphone: Neutral The microphone i s off. Green The participant’s request to speak is placed on the request

list to be granted speak right by a Meeting Administrator or Chairman. Red The microphone i s on. If a conference unit is available and paired to the CUA the label “Mic” is

shown in the button. If the conference unit is lost, not assigned etc., the

label “Mic” changes to “No Mic”. The request queue number is displayed in the “Mic” label and is updated

when the queue position is changed. When the user is number one in the

queue in speak mode FIFO, the green lamp in the Mic button flashes.

SW6000 Conference Management Software User Manual

3 Main Menu

Main

This Main screen shows the participant’s personal information, the meeting name, the active agenda subjects and a list of participants speaking, replying or requesting to speak. This screen is shown as default after logging in to the application.

Figure 3.1-A

Speaking participants are displayed with a red dot and participants in the request list are displayed with a green dot. participants in the reply list are displayed with a grey dot as default, but the colour is configurable.

When a meeting is started the number of participants with voting right logged with voting right is shown.

SW6000 Conference Management Software User Manual

Microphones

This screen allows the user to view the status of the microphones and to open or close microphones.

Figure 3.2-A

The screen is divided into three lists showing participants speaking, participants in the request/reply list and the last five speakers. In layout type 2, 3 and 4 a sub-panel is available for additional control facilities.

The microphone control buttons will only be available if the ‘Microphone control’ is selected in the CAA application, Setup/Meeting role/Functionality.

Lists

Speakers The list shows participants whose microphones are on. Elap sed speech time

is displayed for each participant. If the alarm time is set the speech time

will flash when the alarm time is reached. The list is sorted with the first

one opened on the to p of the list. Speak Requests The list shows participants who have requested to speak or want to give a

reply to a current speaker. The list is first sorted with replies first, then

requests. Both ‘lists’ in ‘Speak Priority’ groups, highest priority on top. VIP’s

SW6000 Conference Management Software User Manual

before participants then by the time when the request was made, the first

on top. The participant is shown in the list with name and other configurable info or

just by the seat number if running meeting with ‘No login’ meeting mode.

The total number of Requests is shown in brackets after the label ‘Requests. The participants in the request or reply list can be moved up and down

within the requests or replies by drag and drop within participants with

same speak priority. Replies cannot be moved in the requests and requests

cannot be moved into replies. Last 5 Speakers This list shows the 5 last participants, which have had their microphone

opened.

Context depending buttons

The three left most buttons are buttons, which changes functionality.

Figure 3.2-B

The buttons can have the following functionality:

Button [1] ‘Mic off’, ‘Mic on’ or ‘Next on’ depending of the selected participant Button [2] ‘All del off’, ‘All requests off, ‘Request on or ‘Request off’ depending of

the selected participant

Button [3] ‘Reply on’, ‘Reply off’ or ‘All reply off’ depending of the selected

participant The functions depen d i n g on the selections made are: Mic off [1] When a participant in the Speaker list is selected, Button [1] will have

‘Mic off’ functionality. When the Mic off button is pressed the speaker is turned off and the

participants is removed from the speaker list and any speakers below

move one positi on u p. After activating the button, no participant is selected. Next on [1] When no participant is selected in any lists the button [1] will have

‘Next on’ functionality. When the Next on button is pressed the first request moves up at the

last position in the speaker list. The next request moves up as the first

request. After activating the button, no participant is selected. Mic on [1] When a participant in the Requests list, Last 5 speakers or Participants

list is selected, button [1] will have ‘Mic on’ function and will turn on

the selected participant when pressed When the ‘Mic on’ button is pressed the selected participant moves up

at the last position in the speaker list. After activating the button, no participant is selected.

SW6000 Conference Management Software User Manual

Participants off [2] This button turns OFF all participant microphones. The button is

available if nothing is selected and there are no entries in the Request

List or an entry in the Speakers list is selected. Activating the button turns off participant in the speaker list with speak

priority less than 5. After activating the button, no participant is selected. All req off [2] When a participant is present in the Request list or a participant is

selected in the Reply List, button [2] will have ‘All Req Off’ function and

will turn off all requests when pressed (a warning message is shown

first). When the warning appears the user is asked to confirm the action by

pressing the OK button or to cancel the action by pressing the Cancel

button. The warning disappears when one of the two buttons is activated. If the requests were confirmed to be removed, the request list

becomes empty and no participant is selected. Request off [2] When a participant in the Requests list is selected, button [2] will have

‘Req. off’ function and will remove the selected participant from the

request list when pressed When the ‘Req. off’ button is pressed the participants in the list below

moves up one position. After the button is activated no participant is selected. Request On [2 ] When a participant in the Last 5 speakers or Participants list is

selected, button [2] will have ‘Request on’ function and will place the

selected participant in the request list when pressed After the button is activated no participant is selected. All replies off [3] When no participant selection is made, Button [3] will have ‘All replies

off’ function and will turn off all replies when pressed. Reply off [3] When a participant in the Reply list is selected, Button [3] will have

‘Reply off’ function and will remove the selected participant from the

reply list when pressed When the ‘Reply Off’ button is pressed the participants in the list below

moves up one position. After the button is activated no participant is selected. Reply on [3] When a participant in the Last 5 speakers or Participants list is

selected, Button [3] will have ‘Reply on’ function and will place the

selected participant in the reply list when pressed After the button is activated no participant is selected. The ‘Reply on’

will always activate reply option 1.

SW6000 Conference Management Software User Manual

Number field

Figure 3.2-C

This field is used for controlling microphones using a numerical keyboard. The number field is used to type in a seat number or to show the seat number of the selected microphone and is placed in the right lower corner of the display.

Showing of the number field depends on the ‘Meeting role’ settings. The field is visible only if “Speak” is disabled and “Microphone Control” and “Microphone” display is enabled.

The input to the field can be done by:

• Selecting a microphone in one of the lists (Speakers, Requests, Last 5 Speakers or Participants List). The seat number of the selected microphone is shown. Only the last selected is shown

• Typing in the seat number using a keyboard

From the keyboard t h e following entries (cont r ols) are possible. Typing a number (max 7 digits):

+ Request On

- Mic/Request Off , Next on Enter Mic on Back Space Delete last digit Delete Delete single digit * Selects the whole field. Subsequent entry will delete all.

The colour code indicator dot uses colours identical to the colours used in the Mimic diagram:

Blue – logged in Grey – not logged in / seat unavailable / seat not existing Red – microphone in speak Green – microphone in request

Line in

Pressing the ‘Line in’ button will un-mute the ‘Audio in 1’ on DIS-CCU, CU 6105 and CU 6110 The button is red when the input is on.

Request ctrl.

The ‘Request ctrl.’ sub-panel is available if the option “Request list control” is selected in the ‘Meeting role’.

SW6000 Conference Management Software User Manual

[Close request] Pressing this button will close the request queue. No new

participant can be placed in the request queue.

[Hide request] Pressing this button will hide the request queue. No new

participant can be placed in the request queue.

[Techn. cont. req.] Pressing this button closes the request queue for all except a

‘Technician’ user (Seat type: Technician)

Timers

The ‘Timers’ sub-panel is available if the option “Speech Time Control” is selected in the ‘Meeting role’.

[No Speech Time Limit] Field that shows the active speech time configuration. [Load Timers] Press this button to load a speech time configuration. [Reset Timers] Press the button to reset the speech time for active speakers. The

button is disabled when there is no active speech time configuration.

[Pause Time] Press the button to pause the speech time. If paused, the button

will light red.

SW6000 Conference Management Software User Manual

Note: Please refer to the ‘User Manual SW 6000 Advanced Meeting Control’ for information

on speech time configurations.

Participants

Press the button to display a list of all participants attending the meeting and with a conference unit.

Select a participant or a seat and press [Mic on] or double-click to turn on the microphone or press [Request on] to put the participant in the request queue or press [Reply on] to put the participant in the reply queue.

Clicking [Mic on] will open the microphone if the maximum number of speaking participants or max. open microphones has not been reached or if the participants has right to interrupt.

Participants speaking will be shown with a red dot and speakers in request queue are shown with a green dot. Speakers in reply queue are shown with a dot in the configured colour. Default for option 1 is grey.

Double-clicking a participant speaking will turn off the microphone. Double-clicking a participant in request or reply will turn on the microphone.

SW6000 Conference Management Software User Manual

Mimic diagram

Figure 3.3-A

The Mimic diagram displays a graphical overview of the meeting room. Each seat with a conference unit is indicated by a coloured dot or a customer specified graphic.

The Mimic diagram opens in a separate, scalable window, which can be opened together with the main CUA window. The position and size of the mimic will be maintained for getting the same position and size after the CUA application has been closed.

The mimic graphics will preserve the aspect ratio in window. Each seat is represented by a coloured dot:

Grey No participant is logged in at the seat Blue A participant has logged in at the seat Green The participant has requested to speak and has been registered in the

request list

Light grey The participant has activated his reply button and is in the reply list.

The colour is configurable Red The microphone i s t u rned on The buttons on the Mimic diagram are: [Return] Close the mimic screen and return to the previous screen which was

active when the Mimic diagram screen was selected.

SW6000 Conference Management Software User Manual

[Next Mic on] Press the button to grant speaking right to the first participant on the

reply/request list. The microphone will open if the maximum number of

speaking participants has not been reached. [All delegates off] Press the button to turn off all delegate microphones. Chairman

microphones will not be turned off.

[All req Off] Press the button to remove all participants from the request list. [Exclusive] Press the button to activate the exclusive speak function for own

microphone. Press it again to deactivate the function. The function is

described above in the Panel section. [STF] ‘Speaking Too Fast’ indication message received from an interpreter.

The message is cancelled by pressing the button. [Ambient] Press the button to disable the ambient microphone. Press again to

enable the microp h one. [CU Line in] Press the button to turn on the line input on the CU. Press again to

disable the line input. [Menu] This button switches the functionality at the Mimic diagram between

presenting a menu and switching On/Off the microphone directly when

touching the dot representing a microphone. When activated (red

colour), the menu will be presented.

The menu appears when a seat is selected showing seat number and

the participant’s name. The following buttons are available: [Login] Press this button to login a user at the selected seat.

This button is not active in the meeting modes ‘No login’ and ‘Prepared

participant seat table’.

[Logout] Press the button to logout the selected participant. [Mic on/Off] Press the button to turn on or off the selected

participant’s microphone including the speaker stand microphone or

any other microphon e in the room. [Volume Co nt rol] Press the button to show a small popup for

adjusting volume for the selected microphone.

SW6000 Conference Management Software User Manual

The volume control is only active when the ‘Meeting role’ has volume

control user rights. [+1dB] / [-1dB] Press (and hold) the buttons to increase or

decrease the levels in steps of one dB [Close] Press the button to close the popup.

SW6000 Conference Management Software User Manual

Agenda

Figure 3.4-A

This screen is used for viewing the agenda and for setting a Subject active. The agenda is created in the CAA application.

Changes made to the agenda in the CAA application will reflect the Agenda screen in the CUA and CDA immediately.

Please refer to the ‘User Manual SW6000 CAA’ for the options to configure the content to be shown in the agenda.

[Set subject] Select the subject, which shall be active and press the button. This subject

will now be shown as the active subject and all voting sessions started will be related to this subject.

The active subject is marked with a dark blue bar.

[No subject] Press this button for setting no subjects active.

Note: The buttons [Set subject] and [No subject] are not available in Layout 1.

SW6000 Conference Management Software User Manual

[Description] Shows the description and optional the title for the subject. Please refer to

the ‘User Manual SW6000 CAA’ for the options. A selection in the Meeting role, Agenda options determines which option to open.

The whole subject title (Max. 1000 characters) and the description (Max.

10.000 characters) can be shown when selecting the subject and clicking the Description button.

[Set new], [Set postponed] & [Set cancelled]

Buttons for assigning status to the agenda subjects. Labels are changeable

in the CAA/System language/labels. Icons are changeable in the CUA skin

file. Please refer to the sec t ion ‘6.3.2 Skin file’ for details. [Alert on CDA] Used to invoke an alert on the CDA display (customized) and to send a

message using the ECA application.

Agenda time

Figure 3.4-B

Subject time and duration can optionally be shown in the agenda. A setting in the CUA skin file is available to enable showing of time and duration in the CUA

agenda. Please refer to section ‘6.3.2 Skin file’ for details. When enabled the duration entered in the CAA->Meeting->Agenda->Duration field in the will be

shown in the CUA Agenda.

SW6000 Conference Management Software User Manual

The following behaviors are to be noticed:

• The time info for the first subject with a duration is the ‘Start time’ entered for the meeting in the CAA->Meeting->Start time field.

• If no ‘Start time’ is entered in the CAA->Meeting, the time info for the first subject with a duration will be the time, the meeting is started

• The time info for the subsequent subjects with a duration will be calculated based on the time info for the first subject with a duration and the duration of the subsequent subjects.

• No time info is shown for subjects with zero duration

Selecting the Agenda Time sub-panel gives the user the ’Auto-Update’ facility. ‘Auto-update’ is disabled as default for new meetings.

When ’Auto-Update’ is active, the time info for a subject with a duration is updated to the actual time, when the subject is set active.

The following behaviors are to be noticed:

• The time info is only updated first time a subject is set active

• The time info for the subsequent subjects with a duration will be updated and calculated

based on the updated time info for the first subject and the duration

If a subject has been set active followed by setting a prior subject with a duration active, the time info for the subsequent subjects are not updated.

Pre-request to speak

The pre-request to speak facility gives not only the admin the option to assign pre-request to speak for participants before the meeting, but does also give the participants the option to make pre-request to speak for subjects not set active.

Important: The option to assign pre-request to speak for participants before the meeting is

subject to the availability of the SW6000-ESI license.

The options for viewing and controlling the pre-request to speak lists in configured in the Meeting role/Agenda option.

SW6000 Conference Management Software User Manual

Out of the multiple options available, the delegate option, where the participant controls his own pre-request to speak and the chairman option, where the chairman can control all participant pre-request to speak the most common options .

A delegate will typically control his own pre-request to speak and may view all speak requests. Speak-request to speak When activated the delegate will either be placed is the pre-

request list (indicated with green icon) or will be shown with a yellow icon to indicate, that a chairman shall approve his request.

SW6000 Conference Management Software User Manual

A chairman will typically control all pre-request to speak and by having the option to approve, reject and remove a request.

Approve Approves the pre-request to speak for the selected participant Reject Rejects the pre-request to speak for the selected participant Remove Removes the pre-request to speak for the selected participant Add to pre-request list Add (and approve) the pre-request to speak for the select ed

participant

Auto approve pre-requests When active all participants pre-request to speak are

automatically approved

Filter Used for filtering the list of participants based on the input

SW6000 Conference Management Software User Manual

When a subject is set active in the CUA, the participants on the pre-request to speak list will be populated in the CUA->Microphones->Speak Requests list based on the following conditions:

• The speak mode shall include reply

• Only participants logged in will be shown

• If the Reply configuration used for the meeting or agenda subject does not include the

Reply# selected in the CAA, the pre-request to speak list is transferred to the Speak list

Note: If a microphone in Request is turned on from the Speak Request list, all Replies are

deleted from the list, which means that all Pre-request on the list deleted as well.

If this behaviour is un-wanted then set Max. Speak Requests to ‘0’ and enable the

Reply button in the CUA or conference unit to allow participants to Request (reply) during the meeting.

Hyperlinks

The hyperlink sub-panel shows all hyperlinks attached to the agenda subject. [Open Link] Press this button to open the selected hyperlink.

Note: A setting in the CUA config file is available to disable the use of the built in browser

when accessing hyperlinks from the agenda. Please refer to section ‘6.3.1 prjCUA.exe.config.xml file

’ for details.

SW6000 Conference Management Software User Manual

Results

Note: The availability of the Result screen is subject to availability of the ‘SW6000-VOTE Parliamentary Voting’ module

Figure 3.5-A

This screen is used t o s h ow t h e result of the voting ses sion and will be shown whenever a voting session is started.

[Print result] This button is available for immediate printing of the voting result if

the ‘Meeting role’ functionality ‘Print vote result button’ has been enabled.

The printer is configured in the CAA/Setup/Configurations/Print server

configuration.

Show result options

The result of the voting session can be seen in three different views:

• Total result

• Ind. results (Individual result)

• Group result (subject to availability of ‘SW6000-ADV’ module.)

The selection of the views can be disabled in the CUA config file. Please refer to the sec t ion ‘6.3.1 prjCUA.exe.config.xml file’ for details.

[Total result] This is the default and will show the total voting results as shown in

‘Figure 3.5-A’

SW6000 Conference Management Software User Manual

[Indv. result] This selection will show the individual results in two columns sorted in

alphabetical order by the participant’s names

Figure 3.5-B

[Group result] This selection will show the Group results sorted by Group and then by

Participant name in alphabetical order

Figure 3.5-C

Timers

This panel is used to change the voting time if a ‘Pre-set Voting Time’ is applied in ‘Meeting/Options’.

SW6000 Conference Management Software User Manual

[Limit/Changed] Radio button for selecting the option to change the limit.

The field next the button shows the actual voting time limit for the selected participant

[Increment] Radio button for selecting the increment value.

The field next the button shows increment value. The value can be set between 00:00-59:59

[‘Arrow up ’] Button for increasing the voting time limit [‘Arrow down’] Button for decreasing voting time limit

Votes status

This panel is used to indicate the status of the available participants who are allowed to vote. If the Voting configuration includes quorum check, it is indicated if quorum is reached.

The ‘Votes Status’ displays the number of votes that can be cast by participants who are logged in. Participants that have voting right are counted according to the ‘Voting Weights’. Participants with no voting rights are not counted.

The ‘Proxy Vote’ field displays the number of proxy votes that can be cast if a voting session is conducted. The participant to whom the proxy vote has been assigned must be logged in for the proxy vote to be count ed . Proxy votes are counted according to voting weight.

SW6000 Conference Management Software User Manual

The ‘Total’ field displays the sum of the votes that can be cast i.e. the sum of Votes and Proxy Votes.

The ‘Quorum Reached’ field displays the quorum status that would be reached if a voting session was conducted. A pre-requisite for calculating quorum status is that the formula use only ‘totalpresent’ and ‘totalseats’. Parameters available only when a voting session has been conducted like ‘total1’ should not be used in a quorum formula if the quorum status is to be displayed runtime.

Votes Shows the number of participant present allowed to vote Proxy votes Shows the number of proxy votes assigned Total Shows the sum of ‘Votes’ and ‘Proxy Votes’ Quorum reached This filed is green if quorum is reached and red if quorum is not reached. If

no colour, the Voting configuration applied does not include quorum check.

Not voted

This sub panel is a run-time option to show which participants, who has not voted. This sub panel is available when a voting is started but only if the user has the right to ‘Meeting’ screen in the ‘Meeting role’.

The participants shown depend on the meeting mode: ‘Login using cod e’ ‘Not Voted’ shows all participants in the ‘Participant table’, who has not

voted

‘Login using cod e ……..’ & ‘Automatic login on preferred seat’

‘Not Voted’ shows all participants in the ‘Participant seat table’, who

has logged in, but not voted. ‘No login’ Button disabled ‘Prepared participant seat table’ ‘Not Voted’ shows all the participants with voting rights that have not

voted”?

SW6000 Conference Management Software User Manual

Participants

Figure 3.6-A

The Participant screen shows participants who are attending the meeting. Only participants who are logged into the system will be shown on the list.

Detailed information for each participant is displayed when a participant is selected on the list.

Not present

Note: The sub-panel is available in CUA Layout 2, 3, 4. In Layout 1 the ‘Not Present’ list is

shown in the main window.

The sub-panel ‘Not present’ is a run-time option to show participants not presents. Depending on the Meeting mode the absent participants are presented in the following way:

‘Prepared participant seat table’

‘Not present’ shows all participants in the ‘Participant seat table’, who

are not logged in due to ‘no Conference unit’ on the seat ‘Login using cod e’ ‘Not present’ shows all participants in the ‘Participant table’, who are

not logged in. ‘Not active’ participants are not shown.

‘Login using c o de on seat’, ‘Login using code on list’, ‘Login using code on preferred

seat’ & ‘Automatic login on preferred seat’

‘Not present’ shows all participants in the ‘Participant seat table’, who

are not logged in. ‘No login’ Button disabled

SW6000 Conference Management Software User Manual

Proxy votes

Note: This facility is only available in CUA Layout 2, 3 and 4 and is subject to availability of

the ‘SW6000-VOTE Parliamentary Voting’ module

Figure 3.6-B

The proxy vote’s sub-panel shows the current proxy votes. If the proxy has a time limitation this is shown in the bottom of the panel for the selected

participant. Edit proxy When selected, the participants window is removed and replaced with

list of participants and control buttons for assigning or removing

proxies. When editing proxies are selected, it is indicated in the

buttons

SW6000 Conference Management Software User Manual

Figure 3.6-C

The proxy votes can be added or removed in the CUA application. Add proxy Add a proxy for the participants selected in ‘Participants’ and ‘Can vote

for’

Remove proxy Removes the proxy relation for the selected ‘Proxy vote’ Edit proxy active Ticking the button removes the option to assign proxies and the

participants window is restored

SW6000 Conference Management Software User Manual

Messages

This screen allows users to send pre-recorded or written messages between CUA’s or from CUA’s to DC 6990 P Conference Units.

The main screen is divided in three parts

• a list of participants attending the meeting with facilities to receive messages (including CUAs and DC 6990 P’s)

• a list of available pre-recorded messages

• a message field allowing the user to read received messages and write own messages if a

keyboard is available.

CUA Layout 1

Figure 3.7-A

[Send to one] Select a messag e (or write one), select a participant from the list and press

this button to send the message to the selected participants.

[Send to all] Select a message (or write one) and press this button to send the message

to all of the participants who are attending the meeting and who have this screen available to them.

[Read next] When messages are received it is indica t ed in the ‘Messages’ button in the

Main Menu and the [Read Next] button will flash red until the first un-read message is read.

Press the button to read the next message from the queue of received

messages. When a message has been read and the [Read Next] is activated, the previous read message is automatically deleted

[Clear] Press the button to clear the message text box.

SW6000 Conference Management Software User Manual

CUA Layout 2-4

Figure 3.7-B

In addition to the Main screen the side pane in those layouts includes option to view a list of received Messages and a list of Groups. The list shows all Groups created in the CAA application in the ‘Groups Table’.

Note: The option ‘Groups table’ is subject to availability of ‘SW6000-ADV’ module.

[Send to one] Select a messag e (or write one), select a participant from the list and press

this button to send the message to the selected participant.

[Send to all] Select a message (or write one) and un-select any selected participant or

group and press this button to send the message to all of the participants who are attending the meeting and who have an UI for receiving messages.

Note:

The option ‘Send to all’ is Meeting role dependent and is configured in CAA/Setup/Meeting role.

[Send to group] and [Send to my group]

Note:

The options ‘Send to group’ and [Send to my group] is subject to availability of ‘SW6000-ADV’ module.

[Read next] When messages are received it is indica t ed in the ‘Messages’ button in the

Main menu and the [Read next] button will flash until the first un-read message is read.

SW6000 Conference Management Software User Manual

When the [Read Next] button is pressed the first received un-read message in received messag es is indicated and shown in the message field and the flashing of the red color will stop. Subsequent pressing of [Read Next] button will show the next un-read message.

[Clear] Press the button to clear the message in message field. If a message is

selected in the message list the message will be deleted as well.

Note: Users with a DC 6990P Conference Unit can receive messages from CUA’s provided

that the users have the ‘Messages’ functionality enabled in the ‘Meeting role’.

A user can however not send messages from a DC 6990P, but send an Alert.

Receiving messages

A message box can be shown (brought to front) when a message is received in the CUA. The message is removed when the OK button is pressed.

Please refer to the sec t ion ‘6.3.1 prjCUA.exe.config.xml file’ for details.

Web Browser

Note: Web browser functionality is subject to availability of SW6000-ADV module. Please

refer to the ‘User Manual SW6000 Advanced Meeting Management’ for user information.

SW6000 Conference Management Software User Manual

Meeting

Stop/start a meeting

Figure 3.9-A

This screen allows the user to start and stop meetings and to change various microphone operation settings.

Meetings with start dates before and end dates after today’s date will be displayed on the list of meetings.

[Start meeting] Select a meeting and press the button to start the meeting. The button

text will change to ‘Stop’ and the selected meeting name will be displayed in the active meeting field.

Starting a meeting with a Prepared participant seat table will automatically login participants on the list, however if no participants has been assigned to the table the following message will appear:

When a meeting with “Prepared participant seat table” is started and you try to start a CUA assigned to a seat, which is not assigned a user in the “Prepared participant seat table” the following error messages will appear:

SW6000 Conference Management Software User Manual

[Stop] Press the button to stop the active meeting. The button text will

change to ‘Start’. All participants will be logged out automatically. The full functionality of the system is available even if no meeting is

started. Seat numbers will be displayed instead of participant names. The various settings on this screen will be initialized with the values

that were specified for the active meeting. The user can change these settings during the meeting at any time.

[Start streaming] and [Start archiving]

Note: This facility is subject to availability of ‘SW6000-ESI External

System Interface’ module. Please refer to the ‘User Manual SW6000 External System Interface’ for user information.

[Prepare meeting]

Press this button to place a message on the ‘Prepare Meeting’ display

on a CDA application.

The message to show is edited in the CAA/Configuration/CDA Screen

Configuration. Any change made in the text will be instantly updated in the CDA.

‘Timers’ sub-panel

The purpose of this sub-panel is to apply Speech Time Limitation to the meeting, if a lim itatio n is not applied when creating the meeting. This sub-panel does not have any option for changing the speech time imitation applied.

Please refer to section ‘3.2.6 Timers’ for details of the ‘Timers’ subpanel available in the ‘Microphone’ screen.

SW6000 Conference Management Software User Manual

Speak list settings

[Up] & [Down] Press the buttons to set the ‘Max. del. speakers’, ‘Max. speakers’,

‘Max. speak requests’ or ‘Max. speak replies’.

[Max. del. speakers] Maximum delegate microphones allowed can be set from 1 to 8. [Max. speakers] Maximum open simultaneous microphones allowed can be set from 1

to 8.

[Max. speak requests] Maximum simultaneous requests to speak allowed on the request list

can be set from 0 to 250

[Max. speak replies] Maximum simultaneous reply to speak allowed on the reply list can

be set from 0 to 250

[Auto off (sec)] When activated a Conference Unit will switch off after the time set in

(in seconds), if nob od y is talking in the microphon e.

Speak Mode

Select one of the sev en modes: [Manual] All requests to speak from participants will automatically be inserted

into the speak request list. The microphones can then be turned on from the ‘Microphon e’ screen or from the ‘Mimic diagram’ screen. Microphones with Chairman priority (Priority 5) will turn on directly even if the maximum number of open microphones has been reached.

[Manual + reply] As manual mode, however the participant has the option additional to

activate a reply. Replies are inserted on the top of the request list.

[Automatic] All requests to speak from participants will either result in an open

microphone or a rejected speak request depending on the number of already opened microphones. The request list is not used.

[Automatic+ reply] As automatic mode, however the participant has the option additional

to activate a reply. Replies are inserted into the request list.

[FIFO] All requests to speak from participants will either result in an open

microphone or the request to speak being inserted onto the request list depending on the number of already open microphones. The first participant’s microphone on the request list will automatically be turned on when a microphone is turned off. Changing the microphone operation mode will not override possible individual settings for a microphone.

[VOX] Voice activation mode allows for the microphone units to be switched

on automatically if speaking into the microphone or by pressing the microphone ON/OFF b u tton.

[VOX+ reply] As VOX mode, however the participant has the option additional to

activate a reply. Replies are inserted into the request list.

The selected mode will only apply to units (seats) or participants with ‘Meeting role’ with the following ‘Speak operation settings’ settings:

Speak Mode -> System Setting Speak Priority -> Priority 1-4

SW6000 Conference Management Software User Manual

This functionality is used by a participant or a chairman who wants to indicate that he want to give a short comment to the present speaker(s).

The functionality can be used both in Manual, Automatic and VOX modes, but not in FIFO, where the reply button is disabled. The three modes are available for assigning individual operation modes to users as well.

Most MXC Conference units have a ‘Function’ button, which as default is configured with ‘Mute’ Functionality. When using Reply functionality, the Function button has to be configured as ’Reply’ button. It means that a user (Chairman or Participant) can have either Mute or Reply, but not both.

The reply functionality can also be used as Pre-Request to Speak. Please refer t o t h e s ect ion ‘3.4.2 Pre-request to speak’.

Speak interrupt ability

Select one of the three v alues:

None Cannot interrupt another speaker Lower Can interrupt a speaker with a speak priority less than own speak priority Same/lower Can interrupt a speaker with the same speak priority or a speak priority

which is less than own speak priority.

The selected mode will only apply to units (seats) or participants with the following setting in the ‘Meeting role’:

Speak interrupt ability -> System setting

SW6000 Conference Management Software User Manual

4 Control menu

The ‘Control menu’ displays the buttons to access screens for changing parameters and settings

Each selection on t h e menu calls one of the screens, w h ich are described one by on e i n t he next sections.

The menu selection s available to the user depend on the settings that were assigned to the user or the seat in ‘Meeting role’ in the CAA Conference Admin Application during configuration of the seats and assigning of ‘Meeting roles’ when adding participants.

SW6000 Conference Management Software User Manual

Interpretation

Note: This screen is only available in Layout 3 and 4

Figure 4.1-A

This screen allows the participant to monitor the Interpreter Consoles and setup and control the individual Interpreter Co nso le.

The ‘Interpretation’ screen is giving control of the selected Interpreter Console. The unit is selected by selecting the booth in the “Channels” sub-panel. If more Interpreter Consoles are available in the same booth the [Previous] and [Next] buttons are available.

Note: If more booths are assigned to the same channel the [Previous] and [Next] buttons

will select the units in both booths.

[Mic] Pressing the ‘Mic’ button turn On/Off the microphone in the selected unit. [‘Other butt ons’] For the use of the other buttons please consult the User Manual for the

Interpreter Console.

‘Channels’ sub-panel

This sub-display shows the status of the Language channels in the booths: Channel Channels number 1-31. The sign after the number represent the ‘quality’ of

the interpretation (please refer to the user manual for the Interpreter Console). The field has a green indication if interpretation on this channel is ongoing.

A This field is showing the A-language for the channel. A ‘Red’ indication

shows that interpretation on the channel from language A is going on.

SW6000 Conference Management Software User Manual

B This field is showing if interpretation on the B-language is taken place. A

‘Red’ indication shows the ‘Channel’ number and ‘Language’. The sign after the number represent the ‘quality’ of the Interpretation (please refer to the user manual for the Interpreter Console).

In the illustration French in translated in booth 1 from Floor using the B

channel. No interpretation is taking place in booth 2.

Clicking the ‘Channel’ field for any of the channels selects the Interpreter consoles in thi s booth for controlling/setting up the individual Interpreter console in each booth.

‘Setup’ sub-panel

Selecting the Setup sub-panel give the option to setup parameters for the selected Interpreter console.

For explanation of the various setup modes, please consult the User Manual for the Interpreter console.

SW6000 Conference Management Software User Manual

Volume Control

This screen allows the user to turn up and down for various volume controls in the DIS-CCU, CU 6105 or CU 6110 Central Unit.

Note: This screen is only available in Layout 1, 3 and 4

Figure 4.2-A

The User Manuals for the Central Units explains in details the functions of the individual volume controls, however please note the followi n g:

[+1dB] / [-1dB] Press (and hold) the buttons to increase or decrease the levels in steps of

one dB for the control selected.

[Mute] This button mutes the Control. When muted, the button changes to red

colour.

‘Indication’ The indication next to the graphic illustration of the volume indicates the

actual setting of the volume (in dB). When the volume setting is turned all down, this indication changes to ‘Off’.

SW6000 Conference Management Software User Manual

Mic attenuation

This screen allows the user to change volume settings for individual microphones during a meeting. The Mimic diagram is opened when then Mic Attenuation menu button is selected.

Select any seat equipped with a microphone and press the [Volume control] button. A small popup appears that allows adjusting of volume for the selected microphone.

The Mic Attenuation screen opens in a separate, scalable window, which can be opened together with the main CUA window. The position and size of the Mic Attenuation window will be maintained for getting the same position and size after the CUA application has been closed.

The mimic graphics will preserve the aspect ratio in window.

Figure 4.3-A

[+1dB] / [-1dB] Press (and hold) the buttons to increase or decrease the levels in steps

of one dB.

[Close] Press the button to close the popup.

SW6000 Conference Management Software User Manual

System messages

Figure 4.4-A

System messages are displayed on this screen. When system messages appears, the Control menu button and the System Messages menu button will flash until the System Messages menu item has been selected.

[Sort: Date/Time] Press the button to sort the system messages by the date/time they

were received.

[Sort: Message] Press the button to sort the list alphabetically by the message text. [Clear list] Press the button to clear the list.

‘Database’ sub-panel

This panel is used by participants with Meeting role ‘Technician’ to switch between the available configured databases. The button is visible if the Database Selection functionality is enabled in the CAA/Setup/Meeting role.

[Connect] Activating the button will change connection of the CUA to the selected

database.

SW6000 Conference Management Software User Manual

AO Unit Control

Note: This screen is only available in Layout 1, 3 and 4

Figure 4.5-A

This screen allows the user to set output channel and volume for eight outputs from one or more AO units connected to the CU.

An AO unit is identified by the system in the same way as microphone units. It has a serial number and first time an AO unit is connected to the CU a row in Setup/Equipment/Audio Output Units (AO) is created with a seat number following the same naming rules as for microphone units.

The ‘Comment’ field in the ‘Seat’ table is used to create a label for the AO units (e.g. “Recording” as shown). The label identifying the AO is shown in the upper left corner.

[Next] Used to “scroll” between existing AO units if more than one exists. This

button shows the next unit sorted by name.

[Previous] Used to “scroll” between existing AO units if more than one exists. This

button show the previous unit sorted by name.

Channel Selection

An AO unit has eight analogue outputs named A to H. Any one of the 32 digital sound channels can be assigned to each of the 8 outputs. Channel 0 is

the Floor sound in three qualities and channel 1 to 32 is an interpretation channel. The available languages are selectable from the drop down list.

SW6000 Conference Management Software User Manual

Volume Control

The volume for each of the 8 outputs can be set by selecting and Output button and then use the 1 dB buttons to increase and decrease the volume from off and from -40 dB to +15 dB in steps of 1 dB.

The volume can be turned up and down by pressing and holding one of the two buttons [-1dB] and [+1dB] in the same way as in the present implementation of the volume control screen.

Display Control

Figure 4.6-A

This screen allows the user to select the screen to show on each of the connected CDA displays. The available CDA displays with status are shown in the top left window. The desired screen to display is selected by clicking one of the screens in the list ‘Available

Screens’. [Manual/Automatic] When automatic is selected event controlled change of screens to

display is performed. When ‘Automatic’ is selected, a user can always manually select

another screen, however as soon as an event is taking place, the CDA will change screen in accordance with the settings in the ‘CDA Configuration’.

The configuration of the event controlled cha n g e of screens is done in the CAA in Setup/Configurations/CDA Configuration.

Please refer to the ‘User Manual SW 6090 CDA’ for details about changing or modifying the content in the screens.

SW6000 Conference Management Software User Manual

Main Menu

This button brings back the Main screen.

SW6000 Conference Management Software User Manual

6 Voting and Registration Check

Start voting

Figure 6.1-A

Pressing the ‘Start voting’ button in the panel starts a voting session by presenting the user for a popup with voting options.

An optional parameter in the ‘Meeting role’ can be set to bypass the popup menu. The popup allows the user to continue without changing the ‘Voting configuration’ assigned to

the Meeting or to the Subject. If a change is requested it can be done using the dropdown menu to select any of the available Voting configurations created in the CAA.

[Start voting] Press this button to start the voting session. If the button is greyed out, an

Attendance check session has to be performed first. After pressing the

button the screen will change to show the result screen. [Pause] Press this button to pause the session. The session is paused for all participants except for the participants, which

has the user rights “Right to vote when paused’. They can still cast their

votes. [Cancel] Press this button to cancel the session.

SW6000 Conference Management Software User Manual

[Attendance] If ‘Attendance check’ is required in the ‘Voting configuration’ setup used,

the ‘Attendance’ button is enabled. Press this button to make an attendance

check. If ‘Attendance’ check is not required, the button is greyed out. After starting the voting session, participants, who want to vote, are now required to press the

‘Voting’ button on their voting units. The choices are Yes, Abstain or No on a 3-button voting unit and ++, Yes, Abstain, No, or -- on a 5-button voting unit. The user can change his choice until the voting session is ‘Closed’.

If the parameters ‘Participant interim result’ and ‘Chairman interim result’ are chosen in Setup/Configurations/Voting configuration in the CAA, the display will update the counts of ‘Present’ during the Attendance check session as well as the votes during the voting session.

If the parameter “Secret voting” voting has been chosen in Setup/Configurations/Voting configuration in the CAA, no individual result will be shown on the mimic screen and no interim results will be shown. No individual results are stored in the database.

[Enter Resul t] Press this button to manually entering a voting result. The ‘Enter Result’

button is only available if ‘Manual Voting Result’ has been checked in the

CAA under Setup/Meeting role/Functionality. Pressing [Enter Result] brings another popup:

A manual result can then be entered using a keyboard and confirmed by

pressing [OK] or cancelled by pressing [Cancel]. The result is validated by the ‘Passed’ conditions but not by the ‘Quorum’

condition.

SW6000 Conference Management Software User Manual

Unanimous decision can be entered by clicking the appropriate check box

Attendance check

Press the ‘Attendance’ button in the Start voting popup menu to start an attendance check. The ‘Attendance’ button will only show if the ‘Voting configuration’ have been set to include attendance check. The menu to the right will disappear when the ‘Attendance’ button has been pressed.

Figure 6.1-B

SW6000 Conference Management Software User Manual

Participants, who are present, are now required to press the ‘Present’ button on their voting units.

If the parameters ‘Participant interim result’ and/or ‘Chairman interim result’ are chosen in Setup/Configurations/Voting configuration/Parameters in the CAA, the display will update the counts of ‘Present’ during the Attendance check session.

[Stop] Press this button to stop the session. [Cancel] Press this button to cancel the session.

Start voting session

Press the ‘Start voting’ panel button to start the voting session. The menu to the right will disappear and the voting result screen will be shown:

Figure 6.1-C

The casted vote by the participant on a paired conference unit is shown in the three button replacing the menu buttons.

For voting on the C U A i nstead of the conference unit , please refer to the secti on ‘6.1.5 Vote from CUA’.

[Pause] Press this button to pause the session. The session is paused for all participants except for the participants, which

has the user rights “Right to vote when paused’. They can still cast their

votes. [Cancel] Press this button to cancel the session.

SW6000 Conference Management Software User Manual

Stop voting session

Press the ‘Stop’ button to stop a voting session. The result will be stored in the database and the total results presented on the voting result screens at the CUAs and CDAs. The menu to the right will appear again.

The result ‘Passed’ or ‘Not Passed’ will be shown on the screens as well and the result will be written to the agenda.

Figure 6.1-D

[Stop voting] Press this button to stop the session. If the parameter “Secret Voting” was

chosen, the result of the voting session would now be shown on the CUA

display and on the CDA display.

Viewing of Voting Results

The interim voting result as well as the final result of the voting session can be seen in three different views (please refer to the section ‘Results’ for details.

SW6000 Conference Management Software User Manual

Vote from CUA

If ‘Voting on CUA’ has been checked in the CAA/Setup/Meeting role/User Rights, the voting buttons will appear on the CUA replacing the menu buttons. The buttons are used for casting the vote when a voting session is started. The number of voting buttons can be from 1 to 5 depending on the ‘Voting configuration’.

When a voting session is started all CUA’s are forced into voting mode displaying the vote result screen.

If the Meeting role’s ‘Right to Vote’ option is not checked the user cannot vote and voting buttons on the Conference Unit will be disabled, and no voting buttons will be presented on the CUA.

If the Meeting role’s ‘Right to Vote’ option is checked the user will be able to vote. If ‘Voting on CUA’ is checked, voting buttons will be presented to the user on the CUA while voting buttons will be disabled on the Conference Unit. If ‘Voting on CUA’ is not checked buttons presented to the user on the CUA will show the casted vote on the Conference Unit.

The next figure shows different layouts of the voting buttons:

Figure 6.1-E

The number of voting buttons (1-5) and “Cancel” and their labels and colour depends on the Voting configuration for the selected subject. If a Voting configuration has not been set specially for a subject then the Voting configuration set for the meeting is used.

The buttons in the Conference Units (1 to 5 buttons) correspond to the buttons on the CUA in the way that only the number of buttons selected in the Voting configuration will work in the Conference Units. If the available buttons in a unit is less that the configured buttons, the unit will not participate in the voting.

If a voting button is pressed and the voting mode is not secret the button changes colour to show the user what he voted.

The “Cancel” button has no indication when selected, but will cancel any vote given. The user can change his vote by pressing another button while the voting session is open. A voting session will only end with a valid voting result if all votes cast by CUA and Conference

Units have been verified.

SW6000 Conference Management Software User Manual

Voting screen into focus

When a voting is started the CUA application with the Result screen goes into focus.

Registration check

Please refer to the ‘U s er Manual SW6000 Registration Facility’ for detailed use of the Registration facility.

CUA personalization

prjCUA.exe.config.xml file

The appearance of the CUA can be personalized on an instance basic. The configuration is done in the CUA configuration file ‘prjCUA.exe.config.xml’ which is to be found in the CUA executable folder. Editing can be done using a text editor.

In the config file the following options are available: <applicationSettings>

<prjConferenceApplication.My.MySettings> <setting name="CustomLogoFile" serializeAs="String"> <value /> </setting> <setting name="ShownSecondaryDate" serializeAs="String"> <value>1033</value> </setting> <setting name="StartExternalProgram" serializeAs="String"> <value /> </setting> <setting name="BrowserPath" serializeAs="String"> <value /> </setting> <setting name="DisableVotingResultDisplaySelection" serializeAs="String"> <value>False</value> </setting> <setting name="ShowAgendaLinksInExternalApp" serializeAs="String"> <value>False</value> </setting> <setting name="AlertUserOnMessageReceived" serializeAs="String"> <value>False</value> </setting> <setting name="ConfirmExitDialog" serializeAs="String"> <value>False</value> </setting> <setting name="SkinFilePath" serializeAs="String"> <value>dark.cuaskin</value> </setting> </prjConferenceApplication.My.MySettings> </applicationSettings>

SW6000 Conference Management Software User Manual

Setting

Description

CustomLogoFile

ShownSecondaryDate

When a value is inserted dual date will be shown in

StartExternalProgram

Specifying a part to an external program, which will

BrowserPath

Path to the default web site, when activating the

DisableVotingResultDisplaySelection

When set to true, individual and group voting

ShowAgendaLinksInExternalApp

When set to ‘True’ the hyperlink will open in the

AlertUserOnMessageReceived

A message box can be shown (brought to front)

ConfirmExitDialog

When set to true a popup will be shown to confirm

SkinFilePath

This is the path to the skin file the CUA application

the CUA. The date in the format of the default system language and the date in the format of the language entered

be started when the CUA is started

Web browser screen

results cannot be selected in the CUA voting screen

operating systems default browser. The setting does not have influence on the behavior of the menu item ‘Web Browser’, which when activated always opens the built in SW6000 browser.

when a message is received in the CUA. The message is removed w h en the OK button is pressed

The value ‘False’ shall be changed to ‘True’ to invoke the messag e box .

that you want to close the CUA

is using. Please refer to the next chapter for details

Skin file

In the CUA executable folder, the default folder ‘Resources’ contains two skin files, a dark skin (default) and a light skin together with a folder with Icons.

The skin file in use is specified in the ‘prjCUA.exe.config.xml’ file in ‘SkinFilePath’. The skin file contains configuring of the appearance of the different CUA screens as well as

global settings like

• Background colours

• Font siz es, colours and type

• Button colours

SW6000 Conference Management Software User Manual

Name

Type

Unit

Description

TitleFont

Font

Definition of the font used for the title.

If the title text is too long, it is wrapped and shown on at added to the end of the text.

ShortDescription

FullDescription

Margin

Definition of vertical spacing around the item.

Name

Type

Description

FontFamily

String

The name of the font to be used; if not found, default font family is used

FontSize

Decimal

Font height in points. If missing, default is used

IsBold

Boolean

If missing, default is used

IsItalic

Boolean

If missing, default is used

Name

Type

Unit

Description

SpaceAbove

Decimal

Font height

Distance from item separator to the top of the line.

Whether to show a line above the title; not shown before the first title in the list. the line for level one shall have a width, which includes the width of the number column.

LineThickness

Decimal

Font height

Line thickness (0 = 1 pixel).

The skin file does also offer extensive configuring of the appearance of the agenda like:

• Fill the whole screen if a pane is not active

• Specif y i con s f or :

o Subject status o Voting result o Attachment o Pre-request to speak status

• Specify distance between subjects and margins

• Option to insert configurable lines between subjects

• Option t o c h a n ge font/color/size for all levels

• Option to include pre-request to speak list

• Include text wrapping on all subject levels for up to number of lines specified

• Specify max. number of lines for subject title, short description and description

• Option to include short description and description in all levels

• Auto show option for voting result, short description and description if present in the

subject

Setting a layout for an agenda level will apply to all other levels below until the next level which has a different setting. For each agenda level, the following settings are supported:

MaximumTitleLines Integer

Line

most MaximumTitleLines lines. If it is still longer, ellipsis (…) are

If missing, default font is used.

Margin

ShowLineAbove Boolean

The line width does not depend on the margin settings. If ‘ShowAgendaNumber“ is ‘True’,

SW6000 Conference Management Software User Manual

Name

Type

Unit

Description

Specifies if the line shall start at the item number column (true) or at the title of the subject

(true) or at the start of the pre-request list.

SpaceToLineAbove

Decimal

Font height

Distance between the bottom of the line and the top of the text.

SpaceBelow

Decimal

Font height

Distance from the bottom of the text to the item separator.

Name

Type

Unit

Description

If true, the item number is shown. Font properties as the title of

item number

If true, the indentation of the item number follow the indentation of the subject.

Name

Type

Unit

Description

Show

Boolean

If True, the icon is shown

The width of the column used for the active subject icon. The

icon is shown centered in the column

Name

Type

Unit

Description

ShowShortDescription

Boolean

ShortDescriptionFont

Font

Definition of the font used for the short description

If the short description is too long, it is wrapped and shown on at (…) are added to the end of the text.

Name

Type

Unit

Description

ShowFullDescription

Boolean

FullDescriptionFont

Font

Definition of the font used for the full description

If the full description is too long, it is wrapped and shown on at (…) are added to the end of the text.

Name

Type

Description

Font

Font to use for the list.

Margin

Definition of vertical spacing around the list.

A list of columns to show in the list. Maximum 3 columns can be shown.

ColumnSpacing

Integer

The space between the Prerequest columns in pixel

The amount of indentation in pixels from the item number column to the first column in the pre-request list.

Name

Type

Description

Operands:

Supported operators:

LineToNumberColumn Boolean

(false).

For the Result column: Specifies if the line shall start at the 'virtual' item number column

SubjectItemNumber

Show Boolean

IsIndented Boolean

the subject of the same level. Text in the column is center aligned and the column shall have a width of 4 times the font size of the

ActiveIcon

ColumnWidth Integer Pixel

The size of the active icon follows the font setting. The Icon is vertically placed in line with the first line of the title. ShortDescription

MaximumShortDescriptionLines Integer

FullDescription

MaximumFullDescriptionLines Integer

PreRequests

Columns PreRequestListColumn

Indentation Integer

PreRequestListColumn

Line

most MaximumShortDescriptionLines lines. If it is still longer, ellipsis

most MaximumFullDescriptionLines lines. If it is still longer, ellipsis

GroupSortOrder - Integer

Show String

IsMemberOfGroup – Boolean

SW6000 Conference Management Software User Manual

Name

Type

Description

False

Is EqualsTo LessThan GreaterThan ( ) And Or True

Important: Although it is possible to specify a large number of lines for subject title, short description and description, performance may be affected when using large subject titles, short descriptions and descriptions or an agenda with many subjects.

www.shure.com

United States, Canada, Latin

Europe, Middle East, Africa:

Asia, Pacific:

America, Caribbean:

Shure Incorporated 5800 West Touhy Avenue Niles, IL 60714-4608 USA

Phone: +1 847 600 2000 Fax: +1 847 600 1212 (USA) Fax: +1 847 600 6446 Email: info@shure.com

Shure Europe Gmbh Jakob-Dieffenbacher-Str. 12

75031 Eppingen Germany

Phone: +49 (0) 7262-9249-100 Fax: +49 (0) 7262-9249-114

Email: info@shure.de

Shure Asia Limited 22/F, 625 King's Road North Point, Island East, Hong Kong

Phone: (+852) 2893-4290 Fax: (+852) 2893-4055 Email: info@shure.com.hk

SHURE SW6000-CUA User Manual SW6000 CUA ver 6.8.pdf

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Introduction

Licensing

Features

General Description

CUA Features

2 Operation Instructions

Starting the CUA

Skins

Closing the CUA

Screen sizes

Sub-panels

Facilities in the different layouts

Language selection

Login

Main menu

Panel menu

3 Main Menu

Main

Microphones

Lists

Context depending buttons

Number field

Line in

Request ctrl.

Timers

Participants

Mimic diagram

Agenda

Agenda time

Pre-request to speak

Hyperlinks

Results

Show result options

Timers

Votes status

Not voted

Participants

Not present

Proxy votes

Messages

CUA Layout 1

CUA Layout 2-4

Receiving messages

Web Browser

Meeting

Stop/start a meeting

‘Timers’ sub-panel

Speak list settings

Speak Mode

Speak interrupt ability

4 Control menu

Interpretation

‘Channels’ sub-panel

‘Setup’ sub-panel

Volume Control

Mic attenuation

System messages

‘Database’ sub-panel

AO Unit Control

Channel Selection

Volume Control

Display Control

Main Menu

6 Voting and Registration Check

Start voting

Attendance check

Start voting session

Stop voting session

Viewing of Voting Results

Vote from CUA

Voting screen into focus

Registration check

CUA personalization

prjCUA.exe.config.xml file

Skin file