Sharp UX 460 - B/W Thermal Transfer Operation Manual

Download

Page 1

MODEL

UX-460

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Page 2

WARNING  FCC Regulations state that any unauthorized changes or m odifications to this equipment

not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Not e: This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits a re designed to p rovide reasonable pro te ction ag ainst h armful interfere nce in a residential inst allati on. This equipment g enerates, uses an d can radiate ra dio frequency ene rgy and, if not instal led and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measu res:

 Reorient or relocate the receiving antenna.  Increase the separation between the equipment and the receiver.  Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Tele phon e Con sume r Pro te ction Act o f 199 1 make s it u nlawfu l f or a ny p erson to use a com p uter o r other electronic device to send any message via a telephone facsimile machine unless such message clearly contain s in a ma rgi n at the top or bottom of each tra nsmitted pa ge or on the fir st pag e of th e tran smi s sion the following information:

(1) The date and time of tran sm is sion . (2) Identification of either the business, business entity or individual sending the message. (3) Telephon e numb er of eit he r the sendi ng machin e, busine ss, busine ss enti t y or individu al. In order to program this information into your facsimile machine, please refer to the appropriate instructions

in the operation manua l."

As an ENERGY STAR

min ed th at t his pro du ct me et s th e guidelines for energy efficiency.

partner, SHARP h as deter-

ENERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These nu mbers are locate d on the rear side of the unit. Space is also provided for other relevant information.

Mo del Number_______ ____ ____ ________ ____ ________ ____ ____ ________ ____ ______ Serial Number _____________________________________________________________ Date of Purchase________ ____ ____ __ ____ ____ ____ ____ __ ____ ____ ____ __ ____ ____ _ Place of Purchase ____________ ________ ____ ____ ____ ____ ________ ____ ____ ____ __

Page 3

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features an d specifications of your new Sharp fax are shown below.

Automatic dialing Rapid Key Dialing: 5 numbers

Spee d Dia li ng: 40 numbers

Imagi n g fi lm

Initial starter roll (included wit h fax machi ne ):

32 ft. (10 m) rol l (appro x. 30 letter- siz e pages)

Replacement roll:

UX-3CR 98 ft. (30 m) roll (two ro lls in

package, one roll yields ap prox . 100 lett er size pages)

Automa tic document feeder

Memor y siz e* : 512 KB (appro x. 30 average page s with no voice

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on ti me * Approx . 15 seconds (Sha rp spe cial mode) Recepti on mode s TEL/FAX/ TAD

10 sheets m ax .

message s record ed, or 24 minut es of voice messages (including OGMs) with no documents in memory)

or 2400 bps

Resolutio n

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU- T Te st Char t #1 at sta nda rd re solut ion in Sha r p speci a l mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

Horizontal:

203 pels/inch (8 pels/m m )

Vertical:

Standard: 98 lines/inch (3. 85 lines/mm) Fine /Half tone: 196 li nes/inch (7.7 lines/mm) Super fine : 391 li nes/inch (15.4 lines/m m)

Page 4

Display 16-digit LCD di spla y Recordi ng syste m Thermal transf er reco rdi ng Paper tray capacity

(16- to 20-lb. paper)

Letter : 60 sh eets Legal: 30 sheets

Halft one (g ray scal e) 64 leve ls Applicable tele phone line Public switche d telephon e networ k Compatibili ty IT U-T (CCIT T ) G3 mode Compression sche me MH, MR, Sharp Scanning method Sheet-feede r CIS (Co ntact Image Sensor) Effective printing width 8.3" (208 mm) m ax. Input document size

Automatic feeding:

Wid th: 5. 8 to 8. 5 " (148 to 216 m m) Length : 5.5 to 11" (140 to 279 mm)

Manual feeding:

Wid th: 5. 8 to 8. 5 " (148 to 216 m m) Length : 5.5 to 23.6" (140 to 600 mm)

Effective scanning width 8.3" (210 mm) m ax. Contrast contro l Automatic/ Dar k selec table Copy function Standa rd Telephone function Standa rd (cann ot be used if power fail s) Power requirements 120 V AC, 60 Hz Operating temperature 41 to 95°F (5 to 35°C) Humidity Maximum : 85 % Power consumption Stand-by: 4.2 W

Maximum : 100 W

Dimensio ns Width: 13 .5 " (343 m m)

Depth: 10.1" (256 mm) Height : 7.2" (182 mm)

Weight Approx. 7.3 lbs. (3.3 kg)

As a part of our pol i cy of continuous imp ro vem ent, SHARP rese r ves th e r ig ht to ma ke design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Page 5

Important safety information

• Do not disassemble this ma chine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded

(3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when yo u are wet. Take

care not to spill any li qui ds on t he ma chine.

• Unplug the machine from the power outlet and telephone jack and consult

a qualified s ervice representati ve if any of the foll owing situati ons occur:

- Liquid has been spilled into the machine or the ma chine has been exposed to rain or water.

- The machine produces odors, smoke, or unusu al noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housin g damaged.

• Do not allow anything to rest on the power c ord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electri c shock. If an object falls into t he machine that you cannot remove, unplug the machine and consult a qualified service representati ve.

• Do not place this m achine on an un stable cart, stand or table. The machi ne

could be seriously damaged if it falls.

• Never install telephone wiri ng during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifi-

cally design ed for wet locat ion s.

• Never touch bare telephone wires or terminals unless the telephone line

has been disconnected at th e network inte rface.

Page 6

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (ot her than a cordless typ e) during an electri cal

storm. There may be a remote risk of electric shock from lightn ing .

• Do not use a telephone to report a gas leak in the vicinit y of the leak.

• The power outlet must be installed near the equipment and must be easily

accessible.

Impor tant:

•• This fac simile machi ne is not designe d for use on a line whic h ha s call

waiting, call forwarding, or certain other spe cial serv ices off ered by your telephon e comp any . If you atte m pt to use the fa x mac hin e in conjunction with any of these se rvi ces, yo u may experience errors dur ing transm ission and reception of facsimile messages.

•• This facsimile machine is not compatible with digital telephone systems.

Page 7

Table of Contents

1 Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name an d Fax Numb er. . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting t he Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Selectin g the Reception M ode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adj ust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2 Using the Answering Machine 34

Recording an Outgoin g Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Optional Answering Machine Setti ngs. . . . . . . . . . . . . . . . . . . . . . . . . 41

Transfer Functi on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

3 Sending Documents 59

Transmittable Docum ents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Resolutio n and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Sending a Fax by Normal Diali ng. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Sendin g a Fax by Automat ic Diali ng . . . . . . . . . . . . . . . . . . . . . . . . . . 67

4 Receiving Documents 76

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Using TEL Mod e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Substitut e Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

5 Making Copies 82

6 Making Telephone Calls 85

Page 8

7 Special Functions 88

Caller ID (Requires Subscri ption from Telephone Com pany). . . . . . . 88

Distinctiv e Ring (Requires S ubscrip tion from Telephone Com pany). 93

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 102

Sending Docu ments From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . 106

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

8 Option Settings 111

9 Printing Reports and Lists 118

10 Maintenance 125

11 Troubleshooting 129

Problems and Sol ut ions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Ordering Part s 140

FCC Regulatory Information 141

Index 144

Page 9

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Before sett ing up, make sure you ha ve all of the following items.

If any are missing, contact your dea le r or retailer.

Paper tray extension

Rapid key labels

Handset cord

Gears (4)

Imaging film (initial starter roll)

Opera tion manual

Telephone line cord

Imaging film cartridge

Page 10

A Look at the Operation Panel

GHI

PQRS

ABC

DEF

JKL

MNO

WXYZ

TUV

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

TEL FAX

ANSWERING

DIGITAL

REPEAT REC/MEMO PLAY/SKIP

SYSTEM

DELETE

5 6

TAD

RESOLUTION FUNCTION

05/POLL04030201

RECEPTION

MODE

STOP

VOLUME

DOWN UP

COPY/HELP

START/MEMORY

14 16

SPEED DIAL key

Press this key to dial a 2-digi t Spe ed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last numb er dialed.

REPEAT key

Press this key to repeat playback of a message.

Displ ay

This displays m essages an d prompts du ring op eration and programming.

PLAY/SKIP k ey

Press this key to play recorded messages. Durin g playback, press it to skip forward to the next message.

Page 11

A Look at the Operation Panel

RECEPTIO N MODE k e y

Press this key to select the reception mode. An ar row in the displa y will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolut ion and contrast before sendin g or copying a document.

VOLUME keys

Press these keys to adjust the vol ume of the hands et when the handset is lifted, the volume of t he s p e aker when the SPEAKER key has been pressed, or the volu me of the ringer at all other tim es.

FUNCTION key

Press this key to select various special functions.

1. Installation

Pan el release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numb ers and l etters duri ng number/name storing procedures.

HOLD/SE ARCH ke y

Press this key to search for an automatic dialing number, or, during a phone conversation , press this key to put the other party on hold.

SPEAKE R key

Press this key to hear the line and fax tones throug h the speaker when sending a document. Note: This i s not a speakerph one. You must pick up the handset to talk with the oth er party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial keys

Press one of these keys to dial a fax or voice number automaticall y. (Note that you mu st atta ch the Rapid K ey labels.)

Page 12

A Look at the Operation Panel

DELETE k ey

Press this key to erase recorded messages.

STOP ke y

Press this key to cancel operat ion s before th ey are compl eted.

START/MEMORY ke y

Press this key to send or receive a document, or to scan a document into memory b efore sendi ng i t.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press thi s key to print out the Help List , a quick reference guide to the operation of your fax.

Page 13

Connections

Points to keep in mi nd when s etting up

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

About condensa tion

If the machine is moved from a cold to a warm place, it is possibl e that condensatio n may form on the scanning glass, preventing prop er scanning of documents for transmiss ion . To remove the condensation, turn on the power and wait approximately t wo hours before usin g the machine.

Keep the area around the machine clear.

Page 14

Connections

Handset

Conne ct the handset as shown and pl a ce it on the handset r est.

♦ The ends of the handset cord are identical, so they will go into

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manual l y .

Page 15

Powe r c ord

Plug the pow er cord into a 120 V, 60 Hz, grounded (3-prong) AC outl et.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: If your area experiences a high incidence of lightn ing or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchase d a t most telephon e specialty stores.

Page 16

Connections

Tel ephone li ne c ord

Insert one end of the line cord into the jack on the back of the machine marked TE L. LINE. Insert the other end into a standard (RJ11C) single-li ne wall telep hone jack.

TEL. SET

TEL. LINE

Comm ents:

•• Your fa x is set for t ouc h-t one dia ling. If you are on a pulse di al (rotar y) li ne ,

you must set t he fax for pulse diali ng by cha ngi ng Opt ion Sett in g 8. Thi s proced ure is desc ri bed in Chapter 8, Option Settings.

•• If you inte nd t o use a comput er fax modem on the sam e ph one line, you must

reset Optio n Set ti ng 10 (Fa x Sig nal Rec eive ) to NO in orde r to preve nt transmissi on a nd recepti on errors. This proc edu re is desc rib ed in Cha pter 8, Option Settings .

Be sure to insert the telephone line cord into the

TEL. LINE jack. Do not insert it into the TEL. SET jack!

Page 17

Trays

Connections

1. Installation

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray exte nsion up until it snaps into place.

Attach the original docum en t support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Page 18

Connections

Extension phone (optional)

If desired, you can connect an extensi on ph one to the TEL. SET jack on the fax.

Remove the seal covering the TEL. SET jack.

Connect the extension phone line to the TEL. SET jack.

TEL. SET

TEL. LINE

Page 19

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

1. Installation

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.

Open the operation panel by grasping the finger hold and pulling up.

Pull the green release on the right side of the machine forward, and open the print compartment cover.

Page 20

Loading the Imaging Film

If you are install ing the i magi ng f ilm for t he first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.

DO NOT DISCARD THE F OUR GREEN GEARS!

Page 21

Loading the Imaging Film

Remove the new roll of imaging f ilm from its packaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in

1. Installation

the end of the spool. Insert the remaining three gears into the spools, making sure the

protrusion on each gear fits firmly into one of the slots in the end of each spool.

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stretch).

Slot

Protrusion

Large gear

Page 22

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Page 23

Loading the Imaging Film

Rotate the large gear to wa rd you until the film is tau t.

Close the p rint compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

1. Installation

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, L oading the Printing Paper.

FUNCTION

Display shows:

INITIALIZE FILM

When to replac e the ima ging film

Replace the imaging film when the display sh ows:

FILM END

START/MEMORY

Use the following imaging fil m, whi ch is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

Page 24

Loading Printing Paper

You can load lette r or legal size paper in the paper tray. The maximum number of sheets depend s on the weight and siz e of the paper you are loading.

♦ Paper from 16 to 2 0 lbs. (60 to 75 g/m

Letter siz e : 60 shee t s Legal size: 30 shee ts

♦ Paper from 20 to 2 4 lbs. (75 to 90 g/m

Letter siz e : 50 shee t s Legal size: 25 shee ts

Fan the paper, and then tap the edge against a flat surfac e to even the stack.

Pull the paper release plate toward you.

Insert the stack of paper into the tray, print side down.

•• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side may result in poor print quality.

print side of

Page 25

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving f axes or copying documents , do n ot allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

1. Installation

The fax has been set at the factory to scale th e size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

FUNCTION

The display will show:

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

The display will show:

1 2

COPY CUT -OFF

Press the STOP key to return to the date and time display.

STOP

Page 26

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRA ST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

The display will show :

PAPER SIZE SET

Press the STOP key to return to the date and time display.

STOP

Page 27

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages.

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installation

3 key

213

5 6

8 0

FUNCTION key

START/MEMORY key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show :

ENTRY MODE

Page 28

Entering Your Name and Fax Number

Press the # key twice:

The display will show :

Press the START/MEMORY key.

The display will show :

Enter your fax number by pressing the number keys. Up to 20 digits

OWN NUMBER SET

START/MEMORY

ENTER FAX #

can be entered.

•• To ins ert a space between digits, press the # key.

•• If you make a mistake, press the HOLD/SEARCH key to move

the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Press the START/MEMORY key to enter the fax numbe r in

memory.

START/MEMORY

The display will show : ENTER YOUR NAM E

Cursor: A dar k squ are mark in the display that indicates where a number or letter will be entered.

Page 29

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

1. Installation

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

SPEAKER

REDIAL

HOLD/

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

START/MEMORY

SECURITY SELECT

STOP

Page 30

Setting the Date and Time

The date and time appear in the display and reports, and are printed at t he top of every page you fax.

3 key

213

key

5 6

8 0

FUNCTION key

START/MEMORY key

STOP key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

Press these keys:

FUNCTION

The display will show:

ENTRY MODE

Press the * key four times.

The display will show :

Note: The fax is Year 2000 compliant.

DATE & TIME SET

Page 31

Setting the Date and Time

Press the START/MEMORY key.

START/MEMORY

•• The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mistake, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

1. Installation

Example: January

Enter a two-digit number for the day ("01" to "31").

Example: the 5th

Enter the year (four digits).

Example: 1999

Enter a two-digit number f or the hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

9 91

Press the * key to select A.M. or the # key t o select P.M.

Example: 9:25

A.M. P.M.

Page 32

Setting the Date and Time

Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show :

Press the STOP key to return to the date and time display.

Daylight Saving Time

If desired, you can have the clock move forward and backw ard autom aticall y at th e beginni ng and end of Dayli ght Savi ng Ti me. To turn on this functio n, press the panel keys as follows:

Press these keys:

DAY LIGHT SAVING

STOP

FUNCTION

The display will show:

Press the * key three times.

The display will show :

Press 1 to turn on the Day light Saving Time function, or 2 to turn it off.

The display will show :

Press the STOP key to return to the date and time display.

ENTRY MODE

DAY LIGHT SAVI NG

YES

STORE JUNK #

STOP

Page 33

Selecting the Reception Mode

Your fax has three modes for receiving incom in g calls and faxes: TEL mo de:

Select this mode when you want to receive both phone calls and faxes on the line connected to the fax ma chine. All calls, including faxes, must be answ ered by pick ing u p the fax mach ine’s h an dset or an extension phone co nnected to the same line.

FAX mode: Select this mod e when you only want to receive faxes on your line. The fax machine will automatical ly answer all calls on four rings and receive incoming faxes.

TAD mode:

Select this mod e when you are out and want the built-in answerin g machine to answer all calls. Voice messages will be recorded, and fax

1. Installation

messages will be received automati cally. ("TAD" is an acronym for "Telephone Answering Devic e".)

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

Note: TAD mode cannot be selected unless a general outgoi ng

RECEPTION MODE

FEB 1 10:30

TEL

FAX

TAD

FAX

TAD

FAX

TAD

message has been recorded as explained in Chapter 2. For more info rmati on on r eceiving faxes in TEL and FAX modes, see

Chapter 4, Receiving Documents. For more information on using TAD mode, se e Chapter 2, Using the Answering Machine.

Page 34

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the

UP and

DOWN keys.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

DOWN key

213

5 6

8 0

SPEAKER

UP key

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

DOWN

SPEAKER

Page 35

Handset

Lift the handset.

Press the UP or DOWN key.

DOWN

Volume Adjustment

1. Installation

Display:

RECEIV ER: HIG H

RECEIVER: MIDDLE

When the display shows the desired volume level, replace the handset.

Ringer

Press the UP or DOWN key. (M ake sure the SPEAKER key has no t been pressed and the handset is not lifted.)

•• The ringer will ring once at the

selected level, then the date and time will re appear in the displa y.

DOWN

Display:

RING ER: HIG H

RINGER: MIDDLE

RING ER: LO W

If you selected RINGER OFF: OK?, press the START/MEMORY key.

RINGER:OFF OK?

STAR T/MEMOR Y

Page 36

Using the

Chapter

The UX-460’s built-in answering machine all ows you to receive both voice messages and fax transmis sio ns while you a re out.

Answering Mach ine

To use the answering machine, record an outgoing message and then set the reception mode to TAD when you go out.

Machine

2. Answe ring

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please le ave a message after the beep or press your facsimile Sta rt key to send a fax. Thank you for calling. "

Press these keys:

The display will show:

T.A.D. SETTING S

FUNCTION

Press the # key.

The display will show:

OGM RECORDING

Page 37

Press the START/MEMORY key.

Press 1 to select GENERAL. (If you

Recording an Outgoing M essage

STAR T/MEMORY

are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.)

Pick up the handset, press the START/MEMORY key, and speak into the handset.

•• The outgoing message can be up to

60 seconds long. The outgo ing message for the Transfer function can be up to 15 seconds long.

•• While recording, the display will

show the time remaining to record.

GENERAL

TRANSFER

START/MEMORY

When finished, press the STOP key and then replace the handset.

Press the STOP key to return to the date and time display.

STOP

Page 38

Recording an Outgoing M essage

To listen to or erase an outgoing message

To listen to or erase an outgoing m es sage, fol low Steps 1 through 4 of the above procedure to select the message, and then press the PLAY/S K IP key to list en to i t, or the DEL ET E key to erase it. To return to the dat e and t ime display, press the STOP key twice. Note that the general ou tgo ing message cannot be erased. If you need to change it, simply repeat the recording procedure.

Note: If an extens ion phone is connected to the UX -460, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used (while LINE IS IN USE appears in the display).

Page 39

Operating the Answering Machine

Activating the a nsw ering ma c hine

Activate the answering machine b efore you go out as follows : Press the RECEPTION MODE key

RECEPTION

until the ar row in the display points to

MODE

TAD.

•• The outgoing message will play

(you can stop playback by pressing

FAX

the STOP key).

TEL

•• It will not be possible to set the

reception mode to TAD if a general

TAD

outgoing message has not been recorded.

When the reception mode is set to TAD, the UX-460 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remot e Operati ons in this chapter.)

Machine

2. Answe ring

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to TAD, you must first erase some or all of the stored messages.

Note: In TAD mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off .

Page 40

Operating the Answering Machine

Listening to received messages

When you return, the dis play wi ll show th e number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

•• If you only want to listen to new

messages (messages not previously listened to), continu e to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

PLAY/SKIP

•• As each message plays, the date and

time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

•• To liste n to a messa ge a second

time, pres s the REPEAT key be fore play back of that message ends.

•• To mov e back to the previous

message, press the REPEAT key within 3 seconds of the beginning of the current message.

•• To sk ip forward to the next

message, press the PLAY/SKIP key.

REPEAT

PLAY/SKIP

Note: Playback will stop if you receive a call, lift the handset, press the STOP key.

Page 41

Eras ing rece ive d mes sage s

It is important to erase received messages after you listen to them to ensure that the memory does no t become full .

Operating the Answering Machine

•• Era sing all messages: To erase al l

messages, press and hold down the DELETE key for at least 2 seconds.

•• Era sing a single message: To erase

only a single message, press the DELETE key while the message is being played.

Using the REC/MEMO key

You can use the REC/ME MO key to record telephone conversations and messages for other users of the UX-460. These will be played back togeth er with any in co mi ng mess ages when the PLAY/ SK IP key is pressed.

•• Recording message s: To record a

message, press the REC/MEMO

DELETE

Machine

2. Answe ring

REC/MEMO

key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the h andset. When you have finished speaking, replace the handset or press the STOP key.

•• Recor ding phone conversations:

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

Page 42

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as shown below.

♦ The dates and times are also shown in the Message List, which

can be printed out as described in Chapter 9.

Press these keys:

The display will show: T.A. D. SET T ING S

Press these keys:

The display will show:

Press the START/MEMORY key.

ICM CONFIRMATION

The number of messages recorded will appear in the display.

FUNCTION

START/MEMORY

Press # or * one or more times to show the date and time of each of the messages.

•• The message number will appear

first, and then the date and time several seconds later.

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

STOP

Page 43

Optional Answering M achine Settings

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which cal lers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can chan ge thi s setting to 15, 30, or 60 seconds.

Press these keys:

FUNCTION

The display will show: T.A. D. SET T ING S

Press these keys:

The display will show:

Press a numeric key to select the

ICM RECORD TIME

desired ICM recording time:

•• 1: 15 se conds

•• 2: 30 se conds

1 2

•• 3: 60 se conds

•• 4: 4 minute s

Press the STOP key.

3 4

STOP

Page 44

Optional Answering Machine Settings

Fax rece ption on TAD failure

If the memory for recording incoming messages becomes ful l while you are out, the answering machine will no longer be able to record messages. The ON TAD FAILURE sett ing is used to choose th e response of the machine to incomin g calls when this happens:

♦ Automatic fax reception NO: The UX-460 w ill answer after 20

rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the UX-460 from a remote location, you can wait until it answers, list en to your mess ages, and then e r a se them (see Remote Operations in this chapter).

♦ Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the UX-460 to continue to receive faxes automatic ally. With this se tting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Automati c fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

T.A.D. SETTING S

ON TAD FAILURE

FUNCTION

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

1 2

STOP

Page 45

Calling Party Control detection

When a caller hangs up, the central telephone exchange will issue a signal called a Call ing Party Cont ro l (CPC) si gnal. The bui lt -in answering machi ne has been set to detect this sign al, and this allo ws it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing you fro m having to listen to long periods of silence when you play back your messag es.

Howev er, if you ar e a subscribe r to such telephone services as Call Waiting or Call Forwarding, sign als used by these services may be mistaken for a CPC sign al, causing t he ma chine to hang up duri ng a call. In this case, follo w the steps below to turn off CPC detection.

Note: CPC detection may not operate proper ly in some telephone exchanges. For this reason, periods of s ilence and/or telephone company signals may be recorded even if CPC detection is turned on .

Optional Answering M achine Settings

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" to turn CPC detection on, or

T.A.D. SETTING S

CPC DETECTION

"2" to turn it off.

FUNCTION

Press the STOP key.

STOP

Page 46

Optional Answering Machine Settings

OGM only mode

If needed, you can turn of f recording of incoming m essages. In this case, your out going message will play, but callers will not be able to leave a message. (The machine will stil l receive faxes sent by autom at ic di al in g. )

Press these keys:

The display will show:

Press 1 to turn on OGM only mod e, or

OGM ONLY MODE

2 to turn it off .

Press the STOP key.

FUNCTION

STOP

Page 47

Transfer Function

The Transfer function is used to make the UX-460 automaticall y c all you at a specified number every tim e it receives an incoming m essage. This lets you hear your messages immedi at ely after they come in, even

Transfer Function

when you are at a remote locat ion . When you answer the telephone, you will hear your recorded message

tellin g you that th e call is a trans fer call. Ent er "#", your remote code number, and "#". The answering machine will then pl ay back your messages. You can also perform any of the remote operations described in the previous section.

Note: When you hang up after a trans fer call, the UX-460 will not immediately resume normal operation. If you want the UX-460 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer functi on, you must first gi ve the UX-460 t he number to call (the transfer number). This is done by pressing th e

Machine

2. Answe ring

panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

T.A.D. SETTINGS

TRANSFER # ENTRY

Page 48

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max . of 32 digits including pauses) by pressing the number keys.

Press the START/MEMORY key and

START/MEMORY

5 5 215 43

(Example)

then the STOP key.

Recording the transfer message

The transfer message plays when you answer the telephon e, and informs you that th e call is a transfer call. It c an be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoi ng Message in this chapter. The followi ng is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

STOP

START/MEMORY

Page 49

Turning the Tra nsfe r function on and off

Transfer Function

Press these keys:

The display will show: T.A.D. SETTING S

Press these keys:

The display will show:

Press 1 to turn the Transfer function

TRANSFER FUNC

on, or 2 to turn it off.

FUNCTION

1 2

Machine

2. Answe ring

Press the STOP key.

STOP

Page 50

Override Ringing

This functio n allo ws selected c allers usi ng a ton e dial tel ep hone to override the answering machine’s outgoi ng message and cause the UX-460 to make a special ringing sou nd, ale rtin g you that th ey are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

•• Make sure the over rid e code i s diff ere nt from the rem ot e code used for

remote operations.

Press these keys:

The display will show:

Press these keys:

T.A.D. SETTING S

The display will show: OVERRIDE CODE

FUNCTION

Enter a 3-digit code number by pressing the number keys.

Press the START/MEMORY key a nd then the STOP key.

START/MEMORY

(Example)

STOP

Page 51

Overri ding the ans w er ing ma c hine

Your callers should follow t he steps bel ow to overrid e the answering machine.

Your caller calls the UX-460 from a tone dial telephone. When the outgoing message begins, they should press the "#" key o n their telephone.

•• The caller will hear a short beep,

and the outgoing message will stop.

The caller should enter the override

Override Ringing

Machine

2. Answe ring

code and "#" by pressing the appropriate keys on their telephone.

•• If an inco rrect code is entered, the

caller will hear four beeps. He or she must re-enter the correc t code within 10 sec onds or the line will be disconnected.

The UX-460 will make a sp ecial ringing sou nd. Pick up the handset to answer the call. (Note that an extension telephone connecte d to the same line will not ring.)

•• If you do not answer within 30

seconds, the outgoing message will play again and the caller can then

(Example)

leave a message.

Page 52

Remote Operations

You can call the UX-460 from any touch-tone telepho ne and play back your messages usin g the remote commands . You can also use these commands to change the reception mode and other settings.

Remote code numbe r

To perform remote operations, you must first program a remote code number. This numb er is used to prevent unauthorized people from listening to your mess ages or changing the settings of your machine.

The remote code number has been set to "001 " at the factory. If you want to change it, press the panel keys as shown belo w.

Press these keys:

The display will show: T.A.D. SETTING S

Press these keys:

The display will show:

Enter a 3-digit number by pressing the

REMOTE CODE

number keys.

FUNCTION

2 2

Press the START/MEMORY key and then the STOP key.

(Example)

STOP

START/MEMORY

Page 53

Toll Saver

When you call the UX-460 to listen to your messages, it will answer after two rings if it has received at least one messag e, or after four rings if it has not received any messages.

Remote Operations

This allows you to save money on telephone charges, particul arly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the UX-460 will answer after the number of rings set with Opti on Set ti ng 2 (see Chapter 8), the ring setting for FAX reception mode.

Press these keys:

FUNCTION

The display will show: T.A.D. SETTING S

Press these keys:

Machine

2. Answe ring

The display will show:

Press 1 to turn Toll Saver on, or 2 to turn it off.

Press the STOP key.

TOLL SAVER

STOP

Page 54

Remote Operations

Retrieving your messages

Note: You can also access the UX-460 for remote operation when the reception mode is set to FA X. In this case, call the UX-460, press the "#" key immediately after it answers (before you hear the fax tone), and then continue from Step 2 below.

Call the UX-460 from a touch-tone telepho ne. When your outgoing message begins, press the "#" key on the telephone.

•• You will hear a short beep, and the

outgoing message will stop.

Enter your remote code number and then # by pressing the keys on the telephone.

•• You will hear a series of beeps

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then pla y back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

•• If no messages have been received,

you will hear a short beep. You can either hang up, or perform any of the operations described in the

(Example)

following section Other remote operations .

Page 55

While the messages are playing, you can do any of the following:

•• Repeat: To listen to a messa ge a

Remote Operations

second time, press "2" and "#" on the telephone before that messa ge ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message.

•• Skip forward: To skip forwar d to

the next message, press "5" and "#" on the telephone.

•• Stop: To stop playback, press "0"

and "#" on the telephone. After this, you can enter any of the commands described in the following section, "Other remote operations".

•• Play new messages: To listen to

only your new messages, first stop

Machine

2. Answe ring

playback by pressing "0" and "#", and then press "6" and "#".

•• Erase a message: To erase the

message you are currently listening to, press "3" and "#" before it ends.

When you have finished listening to your messages, you can do any of the following:

•• Erase all messages: To erase all of

your messages, press "3", "3", and "#".

Page 56

Remote Operations

•• Re peat playback: To listen to your

messages again, press "7" and "#".

•• Perform other operations: You

can enter any of the commands described in the following section, Other remote operations.

•• Hang up: If you do not erase your

messages first, they will be saved and any new messages will be recorded after the m. If you want the UX-460 to resume normal operation immediately, press "*" twice before hanging up (in some cases,

particularly when the Transfer function is used, the UX-460 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

•• When a remot e command is accepted by th e machine, you will hear one beep.

If an inco rrect command is ent ered, you wi ll he ar f our beeps. In th e latter case, re-enter the c orrect com mand.

•• When entering a com mand, do not pause longer than 10 seconds b et ween

each digit. If you do, a 4-beep error signal will be i ssued and the di gits entered up to that point w ill b e disregarded. In this case, re-enter the command fr om the beginning.

•• If you m ak e two errors (causing two 4-b eep signals to be issued) w h ile

entering y o ur remot e cod e number, the line w ill be disconn ec te d. T h is preven ts unautho riz e d peo ple from attempting to gue ss your rem ot e co de number.

•• If y ou pause for longe r than 10 second s b efore entering a com mand, you will

be disc o nn e ct ed.

Page 57

Other remote opera tions

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telepho ne.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax rece ption mode

Select a new reception mode by pressing the keys as follows:

Remote Operations

Machine

2. Answe ring

•• TA D mode: "8", "1", and "#".

•• FAX mode: "8", "2", and "#".

•• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

Recording a new outgoing message

Press "4" and "*" on the telephone.

(Example)

Page 58

Remote Operations

When you hear a short beep, sp eak into the telephone to record the new message.

•• The message can be up to 15

seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer functi on on or off

To turn Transfer on: Press "9", "1", and "#" on the te lephone.

To turn Transfer off: Press "9", "2", and "#" on the te lephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

(Example)

After you hear a short beep, enter the new telephone number. When finished, press "#".

•• To insert a pause between any two

digits of the number, press "*".

(Example)

Page 59

Recording a new transfer message

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The time for the transfer message is

fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silenc e a fter you finish

Remote Operations

Machine

2. Answe ring

speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

You can record a "memo" for yourself or other users of the UX-460. The memo will be played back when incom ing messages are listened to.

Press "*" and "#" on th e telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you ar e finished, press "0" and "#".

•• If the UX- 460 detects a certain

period of silence, it will stop recording automatically.

Page 60

Remote Operations

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". ( Your outgoing message will play, but callers will not be able to recor d a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, press "1", "2", and "#".

Page 61

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loadin g one page at a time :

Documents

Minimum size

148 mm

Maximum size

216 mm

3. Sending

Document s

140 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum weight

Maximum size

600 mm

157 g/m²

216 mm

297 mm

Minimum weigh t

52 g/m²

Maximum weight

80 g/m²

Page 62

Transmittable Documents

Note: Letters or graphics on th e edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

4 mm

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

4 mm

5 mm

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Page 63

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automat icall y feed into the machine startin g from the botto m page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages w hich

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Loading the Document

3. Sending

Document s

Adjust the d ocument guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution a nd/or contrast setting (if desired) as explained in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialing.

RESOLUTION

Page 64

Loading the Document

Rem ovi ng a docum e n t from the feede r

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Page 65

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution and Contrast

The default resolutio n setting is STANDARD and the defa ult contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not eff ective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. T his

You must adjust the settings each time you don’t want to use the default settings.

setting gives you the fastest and most economical transmission.

3. Sending

Document s

FINE: Use FINE for documents containing small letters

SUPER FINE: Use SUPER FINE for documents containing very

HALF TONE: Use HALF TONE for photographs and

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

or fine drawings.

small letters or very fine drawings.

illustrations. The or iginal will be reproduced in 64 shades of gray.

Page 66

Resolution and Contrast

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the

list of resolution settings, the

RESOLUTION

contrast setting AUTO will appear next to each resolution setting . The second time you move through the list, the contrast setting DARK will appear.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUT O

HALF T ONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

HALF TONE :DARK

Page 67

Sending a Fax by Normal Dialing

With Normal Dial ing , you pick up the handset (or press the SPEAKE R key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialing allows you to listen to the line and make sure the

other fax machine is r esponding.

Load the document(s).

3. Sending

Document s

The display will show :

READY TO SEND

Set the resolution a nd/or contrast if

••

desired.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

RESOLUTION

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 68

Sending a Fax by Normal Dialing

Wait for the connection. Depending on the setting of the re ceiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, ask them

to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

When you hear the reception tone,

Beep

press the START/MEMORY key. Replace the handset if you used i t.

•• When transmission is completed,

the fax will beep once.

Using the REDI AL ke y

You can press the REDIAL key to redi al the last number dialed. To send a document, proceed from Step 4 of Normal Dialing. Note that the speaker will be automatical ly activated when you press the REDIAL key.

START/MEMORY

Facsimile reception tone: This is a pronounced, high-pit ched tone that the receiving machine sends to the transmit ting machi ne to indic ate that it is ready to receive.

Page 69

Sending a Fax by Automatic Dialing

You can dial a fax or telephone num ber by sim pl y pr essin g a Rapid Key, or by pressing the SPEED DIAL key and ente ring a two-di gi t number.

♦ To use Automatic Dialing, you must first store the full fax or

telephone number in your f ax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbers are available.

Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialing.

3. Sending

Document s

Speed Dial numbers 06 through 45 are for dialing with the

SPEED DIAL key.

Attach the strip of Rapid Key labels above the Rapid Keys.

SPEED DIAL

1 1

START/MEMORY

SPEED DIAL key

213

5 6

8 0

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Page 70

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

The display will show:

Press 1 to select SET.

The display will show :

Enter a two-dig it Speed Dial number by pressing the number keys

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(01 to 05 for Rapid Key Dialing, 06 to 45 for Speed Dialing).

Enter the fax or voice number by pressing the number keys (max. of

(Example)

32 digits including pauses). (Note: A space cannot be entered.)

•• Pr ess the SPEED DI AL key to clear a mistake.

•• If a pause is required betwee n any of th e digi t s to access a spe ci al

service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the START/MEMORY key.

(Example)

START/MEMORY

Page 71

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

J =

K =

L =

M =

N =

O =

P =

Q = R =

START/MEMORY

SPEAKER

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

3. Sending

Document s

Return to Step 3 to store an other number, or press STOP to exit. If the number will be used for Rapid Key Dialing, you can write the name on the appropriate Rapid Key label.

Step 3 or

Storing are a codes and a cce s s codes

You can also store an area code or access code in a Rapid Key or Speed Dial numb er. To use this num ber to dial, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialing.

STOP

Page 72

Sending a Fax by Automatic Dialing

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

(Example)

STAR T/MEMORY

Return to Step 3 to clear another number, or press STOP to ex it.

STOP

Step 3 or

Making c hange s

To make changes in a number previously stored, repeat the storing procedure. Sel ect the Speed Dial num ber for which you want to make changes in Step 3, and then change the number and/or name when they appear in the disp lay (St eps 4 and 6, respect ivel y).

♦ A lithium battery kee ps autom ati c dialing numbe rs i n memor y

The mac hin e uses a lithium battery t o kee p au tomatic di al ing num bers and other progra m med da ta in mem ory when the power i s turn ed off. Battery power is consumed primaril y when the power is off. With th e power kept continuou sly off, the life of the ba tter y is ab out 5 years. If the bat tery di es, have your deale r or retail er repl ace it. Do not try to repla ce it yourse lf.

Page 73

Rapid Key Dialing

If the number you want to dial has been stored for Autom ati c Dialin g as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show :

READY TO SEND

••

Set the resolution a nd/or contrast if

Sending a Fax by Automatic Dialing

3. Sending

Document s

desired.

Press the Rapid Key corresponding to the desired Speed Dial number.

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear . (If the name or number is incorrect, press the STOP key.)

•• The document will be automatically

transmitted once the connection is made.

RESOLUTION

01 02 03

Example: To dial Speed

Dial number 01, press Rapid Key 01.

Page 74

Sending a Fax by Automatic Dialing

Spee d Dia ling

Speed Dialing can be used to dial any num ber that has been sto red for Automat ic Dial ing .

Load the document(s).

The display will show :

READY TO SEND

Set the resolution a nd/or contrast if

••

desired.

RESOLUTION

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys.

•• To enter numbe rs 1 through 9, first

enter 0 and then the number.

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

SPEED DIAL

2 0

(Example)

ST AR T/MEMORY

Page 75

Direct Keypad Dialing

You can also enter a full number wit h the number keys and th en press the START/MEMORY key to begin di ali ng. You can use this method to dial a full number when you don’t need to speak to the other party before faxing .

Load the document(s).

The display will show :

READY TO SEND

Sending a Fax by Automatic Dialing

3. Sending

Document s

••

Set the resolution a nd/or contrast if desired.

Enter the number of the receiving machine by pressing the number keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row .

Check the display. If the number of the

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

2 5

DEF

MNO

WXYZ

receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

ST AR T/MEMORY

Page 76

Sending a Fax by Automatic Dialing

Using the HOLD/ SEARCH ke y

If you don’t remember the Rapi d Key or Speed Dial number in whic h you have stored a particular fax numb er, you can search for the number by followi ng th e steps belo w. Once you have found the number, you can dial it and transm it the lo ad ed document by simpl y pressing the START/ MEMORY key.

Load the document(s).

The display will show :

READY TO SEND

••

Set the resolution a nd/or contrast if desired.

Press the HOLD/SEARCH key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or mor e times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you don’t remember the first

RESOLUTION

HOLD/

GHI

PQRS

ABC

JKL

TUV

2 5

DEF

MNO

WXYZ

letter, go to Step 4 (you will scroll through th e list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to app ear when you scroll.

Page 77

Press the # key or the * key to scroll through the names (numbers if you

Sending a Fax by Automatic Dialing

pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored tha t

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

START/MEMORY

3. Sending

Document s

Automatic re diali ng

If you use automati c diali ng (in cludi ng Di rect Keypad Dial in g) and the line is busy, the ma chine wil l aut omat icall y redial th e number. The machine has been set at the factory to make 2 redialing attemp ts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Option Setting 4, and the interval at which redialing takes place with Option Setting 3. See Chapter 8, Option Settings.

Page 78

Receiving

Chapter

Using FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

When the reception mode is set to FAX, the machine wil l automat icall y answer all calls on four rings and recei ve incoming faxes.

4 rings Fax reception

TEL

FAX

TAD

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

Note: If you are using distinctive ring, the machine will answer incoming calls after two rings regardless of the setting o f Option Setting 2.

Page 79

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls using the f ax machine’s hands et or an extensio n phone connect ed to the same line.

Answ ering wi th the fax ’ s ha ndse t

Pick up the handset when the machine rings.

TEL

FAX

TAD

Documen ts

4. Rece ivin g

If you hear a fax tone, wait until the display shows RECE IVING and then replace the handset.

Beep

RECEIVING

Note: If you have set Option

Setting 10 (Fax signal receive) to NO, press the key to begin reception.

START/M EMORY

Page 80

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answer ing wi th an extension phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to you r fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

If the fax doesn’t respond, or if the other p ar ty first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This sig nals the fax to begin reception. Hang up.

Phone goes dead or pronounced, high-pitched tones

Page 81

Comments:

Receiving Documents

•• Your fax will not acce pt the signa l to beg in rece pt ion (5

loade d in its feed er.

) if a document is

•• If you have set Opti on Set ting 10 to NO and hear a fax tone when you answer

the extensio n phone, you m ust press 5, *, and * if you are on a touch-tone phone, or wa lk over to the fax, pick up the han dset , and press th e START/MEMORY ke y if you ar e on a pulse dial ph one .

•• The code used to activat e fax recep ti on fro m a touc h-t one exten sion phone

) can be change d if desired. See Option Setting 5 (Tel/ Fax Rem ot e

Number) in Chapter 8, Option Settin gs.

2 in 1 Print

To save paper, you can have the size of your incomin g faxes reduced by 55%. This will allow you t o receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than you r printing paper). To turn on th is function, foll ow the st eps below.

Documen ts

4. Rece ivin g

Press these keys:

The display will show :

Press 1 to turn on the function, or 2 to turn it off.

The display will show :

Press the STOP key.

FUNCTION

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRA ST

STOP

Page 82

Receiving Documents

Reception Ratio

The fax has been set at the factory to autom aticall y redu ce the size of received documents to fit the size of the printing paper. Thi s ensures that data on the edges of the document a re not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

The display will show :

Press 1 to turn automatic reduction on, or 2 to turn it off.

FUNCTION

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selec ted AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Page 83

Press the STOP key.

STOP

Substitute Reception to Memory

In situatio ns where printing is not possibl e, such as when you r fax runs out of paper, the imaging fil m needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY wil l appear in the display, alte rnatin g with OUT OF

Receiving Documents

PAPER, FILM END, or PAPER JAM. When you add paper, replac e the imaging film, or clear the jam, the stored document s will automaticall y prin t out.

♦ If you received docume nts in memory because the fax ran out of

paper, be sure to add paper which is the same size as the paper

previously used. If not, the document print-out size ma y not match

the size of the printing paper.

Documen ts

4. Rece ivin g

Page 84

Making

Chapter

Your fax can also be used to make copies. Single and mul tipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

READY TO SEND

Copies

•• Set the resolution and/or contrast if

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show :

COPY MO DE

1: MULTI COPY

2: SORT COPY

START: COPY

RESOLUTION

COPY/HELP

♦ If you are only making one copy of the original (or of each

original) and don’t wa nt to make a reduction or enlargement setting, press the START/MEMORY key tw ice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, pres s the START/MEMORY key and go to Step 5.

Page 85

Press 1 (MULTI COPY) if you do not want the copies sorted. Pres s 2 (SORT COPY) if you want the copie s sorted.

Example of three copies each of three originals

Making Copies

SORT

MULTI

Originals

Sorted

The display will show :

If you are making one copy per

(SORT COPY)

ENTER # (01-99)

original, press the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number) .

The display will show :

COPY RATIO

Not sorted

(MULTI COPY)

Example: Nine copies per original

Copies

5. Making

Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (a utomatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Example: 50%

Page 86

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut -off settin g to select whether the rem aini ng part of the document will be cut off or printed on a second page. The intial setting i s YES (cut off the remaind er). To change the setting, foll ow the steps below.

Press these keys: The display will show:

COPY CUT -OFF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the r emaining part will be printed on a second pa ge).

The display will show :

INITIALIZE FILM

FUNCTION

YES

Press the STOP key to return to the date and time display.

STOP

Page 87

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls .

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the

Telephone Calls

SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialing: Enter the full

telephone number with the numeric keys.

•• Rapid Key Dialing: Press the

appropriate Rapid Ke y.

•• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the

GHI

PQRS

1 4

ABC

JKL

TUV

2 5

SPEAKER

DEF

MNO

WXYZ

numeric ke ys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Page 88

Making Telephone Calls

Comments:

•• While the handse t of the fax is lifted (off hook), an exten sion phone

connect ed dire ct ly to th e fax cannot be used to spea k with the oth er pa rt y.

•• The fax may interru pt a voic e call rece ived on an ext ension phone if the

rece pt ion mod e is se t to TAD and there is a period of silen ce duri ng th e conversation. If you are on a touch -to ne ph one , yo u can pre ven t this by pressi ng any thr ee keys on the phone imm ediat ely af ter you a nswer . (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dia li ng

After lifting the handset , you can dial any combinat ion of Normal Dialing, Rap id Key Dialing and Speed Dialing numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remaind er of the number by pressing a Rapid Key, pressing numb er keys, or pressin g the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/ SEARCH k ey

You can use the HOLD/S EARCH key to search for a Rapid Key or Speed Dial num ber. F irst search for the numbe r as described in Using the HOLD/SEARCH key in Sen din g a Fax by Automatic Dia ling in Chapter 2, then pick up the handset or press the SPEAKE R key. The number will be dialed aut omat icall y (do not press the START/MEMO RY key).

Redial

The last number called can be redialed by pressi ng the REDIAL key (it is not necessary to pick up the handset or press the SPEAKE R key). When the other party answers, pick up the handset t o talk .

Page 89

Hold

Making Telephone Calls

You can put the other party on hold during a conversation by pressing the HOLD/S EARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking th e connection. When you a re ready to speak with them again, pi ck up the handset. If you did not put the handset back in the cradle, press t he HOLD/S EARCH key again to resume conversation.

6. Making Phone Calls

Page 90

Chapter

Special Functions

Caller ID

If you subscribe to a caller identificatio n service from your telephone company, you can set your fax to display t he nam e and number of the caller while the fax rings.

Important:

•• To use this function, you must sub sc ribe to a caller identificati on

service from your telephone compa ny.

•• Your fax may not be compatible wit h some caller identi fic atio n

services.

Press these keys:

The display will show :

(Requires Subscription from Telephone Company)

FUNCTION

OPTION SETTING

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.)

CALLER-ID

YES

If you selected 1 (YES), the display will show:

AREA CODE # MODE

Page 91

Press 1 to select SET. (To cle ar a previo usly programmed area code,

SET

Caller ID

CLEAR

press 2 and go to Step 7.)

The display will show :

Enter the three digits of your area code.

Press the START/MEMORY key t o

ENTER AREA COD E

store your area code.

The display will show :

Press the STOP key to return to the

COVER SHEET

date and time display.

START/MEMORY

STOP

(Example)

•• Set Optio n Setti ng 2 (Number of Rings to Answer) to 2 or more rings

(see Chapter 8).

How Calle r ID oper ate s

When you receive a call, the name and phone number of the caller will alternately appear in the display, begin nin g just before the second ring. The information wi ll conti nue to be displ ay ed unti l you pick up the handset, or unt il the fax answers automati c ally if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Functions

7. Special

Page 92

Caller ID

Disp lay messages

One of the following messages will appear while the fax rings if caller information is not availab le.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not

have a caller identification service, or the calle r’s service is not compatible with that of your local phone compa ny.

PRIVATE CALL Caller information was not provided by the

tele phone company at the caller’s re quest.

Viewing the Ca ll er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep informat ion on the most recent 20 calls and faxes you have received. You can view this information, which consi sts of the name and num ber of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Follow the st eps below t o view the Cal ler ID List in the di spl ay . If desired, you can immedi ately di al a numb er when it appe ars.

To print out the list, see Chapt er 9, Printi ng Report s and Li sts .

Press these keys:

The display will show :

HOLD/

REVIEWING CALLS

Page 93

Press the * key to scroll through the

Caller ID

list from the most recent c all, or the # key to scr oll through the list from the oldest call.

If you w ant to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

doc ument a nd then press the START/MEMORY key.

•• If you want to make a voic e call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pres s ed th e SPEAKER key, pick up the ha ndset when the other party answers.)

START/MEMORY

Press the STOP key when you have finished viewing the list.

To delete call s from the Ca ller ID list

If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold t he 0 key down for at least 3 seconds while you are viewing any num ber in the list .

Priori ty Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immed iatel y who is calling without havin g to look at t he disp lay. To use this function, enter the desi red phone num be r by following the steps below (only one phon e number can be entered).

STOP

Functions

7. Special

Page 94

Caller ID

Press the keys shown at right. PRIORITY CALL # w ill appear in the display.

Press 1 to enter a number, or 2 to clear

FUNCTION

a number. (If you pre ssed 2, go to Step

4.)

Enter the phone number, including the area code , by pressing the number keys (max. of 2 0 digits).

Press the START/MEMORY key and then the STOP key.

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion

5 5 1

START/MEMORY

3 5

(Example)

STOP

described in Blocking Reception of Unwanted Faxes in this chapt er to block voice call s as well as fax receptions (the Anti Junk F ax functio n normall y only bl ocks fax es).

In this case, when a voice call or a fax transmission comes in from a numb er you have speci fi ed as a "Junk Num ber", your fax will br eak the connecti on as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Option Settin g 11 to YES as described in Chapter 8, Option Set ti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function cannot be used if you are using the Distinctive Ring function.

Page 95

Distinctive R ing

Distinctive Ring

(Requires Subscription from Telephone Company)

Important:

•• To use distinctive rin g, you mus t subscrib e to a distincti ve ring

service from your local phone company. Do not turn on this function if you do not subscrib e to a distincti ve ring service.

•• Your fax may not be compatible wit h som e dist inct ive ring servic es.

Distin ctiv e ring is a service offered by some local telephone companies whereby they assign an additio nal second nu mber to your regular single line. The second nu mber rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatical ly answer when your second number is called. This allows you to use the se cond num ber as an exclusive f ax numb er.

To have your fax automatically answer when your second numbe r is called, foll ow the st eps below:

Press these keys:

FUNCTION

The display will show :

Press these keys:

OPTION SETTING

The display will show:

DISTINCTIVE RING

Functions

7. Special

Page 96

Distinctive Ring

Press a number from 1 to 3 to se lect the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.

2 3 4

RING PATTERN 1: Two short rings. RING PATTERN 2: One short, one long, and one short ring. RING PATTERN 3: Two short rings and one long ring. STANDARD RING: Your standard (normal) ring pattern. OFF SETTING: Turn distinctive ring off.

The display will show :

Press the STOP key.

FAX SIGNAL RX

STOP

Set the reception mode to FAX.

FAX

RECEPTION MODE

TEL

TAD

When using distin ctiv e ring, you must set the reception mode of your fax to FAX. When your designated f ax number is dialed, your fax will automat icall y answer and begin receptio n after two rings. Note that other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

Note: If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separ ate wall jack. Do not connect it directly to your fax.

Page 97

Broadcasting

This functio n allo ws you t o send th e same document to as many as 20 different locations with just one operation. First st or e the document in memory, then enter the numb ers of the receiving machines. The document will be transmit ted t o each location .

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s). The display will show:

Broadcasting

READY TO SEND

Press the START/MEMORY key and then 2.

Dial the receiving machines (maximum of 20) using one or both of the following methods:

•• Enter one or more Speed Dial

numbers by pressing the number keys.

•• Press one or more Rapid Keys.

START/MEMORY

01 02 03

(Example)

Press the START/MEMORY key.

••

Set the resolution and/or contrast if desired.

START/MEMORY

RESOLUTION

Functions

7. Special

Page 98

Broadcasting

Press the START/MEMORY key. Transmission will begin.

•• A Transaction Report is

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if a ny of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Page 99

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transm issions.

You can select a message.

Cover Sheet

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name progr ammed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmi ssi ons un ti l you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTIO N SET T ING

Press these keys:

Functions

7. Special

The display will show:

COVER SHEET

Page 100

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off .

The display will show:

AUTO PRINT OUT

Press the STOP key to return to the date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.

YES NO

STOP

Note that the message selecti on is only effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys:

FUNCTION

The display will show:

COVER SHEET HEAD