Sharp R2.7 User Manual

Network

Scanner T ool

R2.7

User’s Guide

Trademark Acknowledgements

Sharpdesk is a trademark of Sharp Corporation.

Microsoft Internet Explorer All other trademarks identified herein are the property of their respective owners.

and W indows® are registered trademarks of Microsoft Corporation.

is a registered trademark of Microsoft Corporation.

ii Network Scanner Tool User’s Guide

Table of Contents

Chapter 1 Ove rv iew............................................................................................................1

Introduction................................................................................................................................1

About This Guide ......................................................................................................................2

Organization...............................................................................................................................2

Term Definitions........................................................................................................................2

System Requirements................................................................................................................3

Network Scanner Tool Setup ....................................................................................................4

Chapter 2 Preparing the Network.....................................................................................5

Introduction................................................................................................................................5

Step 1: Determine the Network Policy.....................................................................................6

Step 2: Set up the DHCP and DNS serv ers..............................................................................6

Step 3: Set up Copier Network Parameters..............................................................................6

Step 4: Notify the network users...............................................................................................7

Troubleshooting.........................................................................................................................7

Technical I nform ation...........................................................................................................7

Chapter 3 Installing the Network Scanner Tool ..............................................................9

Introduction................................................................................................................................9

Network Scanner Tool Installation .........................................................................................10

Network Scanner Tool User’s Guide iii

Chapter 4 Usin g the Ne twork Sca nne r Tool..................................................................11

Introduction..............................................................................................................................11

Network Scanner Tool Menu (System Tray Icon).................................................................12

Configure.............................................................................................................................12

Start/Stop/Exit.....................................................................................................................12

About...................................................................................................................................12

Configuring the Network Scanner Tool .................................................................................13

Process Definition T ab........................................................................................................13

Creating a New Process Definition...............................................................................14

Process Definition Properties Options..........................................................................15

Examining Process Definitions.....................................................................................18

Deleting a Process Definition........................................................................................18

Process Definition Default.............................................................................................18

Copiers Tab..........................................................................................................................18

Adding a New Copier....................................................................................................19

Copiers New Button Options ........................................................................................19

Examining/Changing Copier Properties.......................................................................20

Deleting a Copier ...........................................................................................................20

Enable/Disable a Copier................................................................................................21

Auto Detect.....................................................................................................................21

W eb Setup.......................................................................................................................21

Apply Changes...............................................................................................................21

Ok Changes.....................................................................................................................21

Cancel Changes..............................................................................................................21

System Options Tab............................................................................................................22

File Naming....................................................................................................................22

iv Network Scanner Tool User’s Guide

Chapter 1

Overview

Introduction

W elcom e to Sharp’s Network Scanner T ool! This flexible, easy to use software prov ides TCP/I P network scanning capability between Sharp netw ork m ultifunction copiers w ith Network Scanner Expansion and your W indows- based com puter. With this Network Scanner Tool, any scanned image received by y our com puter can autom atically be:

• Routed to folders

• Passed to applications with command-line references

• Sent as email

• Passed to Sharpdesk for:

– Text conv ersion – Image processing – Desktop document org anization – Annotation and document sequencing

Network Scanner Tool User’s Guide 1

About This Guide

This guide assumes you have a basic understanding of Windows. This includes how to start your computer, nav igate within a Windows environment, and perform basic W indows functions such as copying, printing and mov ing docum ents. Y ou should also be fam iliar with basic Windows terms and be able to work within Microsoft’ s I nternet Explorer.

For assistance in using W indows or I nternet Explorer, refer to your Microsoft Windows user documentation.

Organization

This user’s guide is organiz ed as follows:

Chapter 1, Overview

Introduces the Network Scanner Tool. It also contains information about guide org anization, term definitions, computer requirements, supported copiers, Network Scanner Tool setup and directory structure.

Chapter 2, Preparing the Net work

Intended for the Network Administrator. Explains the necessary steps that must be tak en to configure the network before installing Netw ork Scanner Tool.

Chapter 3, Installing the Net work Scanner T ool

Explains how to install and set up the Network Scanner Tool.

Chapter 4, Using the Network Scanner Tool

Explains how to access, configure, and use the Network Scanner Tool.

Term Definitions

As you work with Network Scanner Tool, keep in mind how the following terms are used:

TERM DEFINITION

etwork Scanner

Tool FTP A protocol commonl y used for transferring files over the network . Process Definition A Network Scanner Tool term used to specify the destination workstation and the set

FTP Port The TCP/IP port used by the FTP server to monitor connections. This port can be

A software application used for TCP/IP scanning from your copier to your networked computer .

of commands to be au tomatically performed on received images from a Sharp multifunction copier with Network Scanner Expansion at your computer’s desktop.

changed from the n ormal default to a custom value to avoid conflicts w h en more than one FTP server is running on the same computer.

2 Network Scanner Tool User’s Guide

System Requirements

To successfully use the Network Scanner Tool, your computer must meet the following minimum requirements:

• An Intel processor-based PC, Pentium  133 MHz or g reater (Pentium MMX 200 MHz

or better recommended)

• Microsoft Windows 95

• Microsoft Windows 98

• Microsoft Windows Millennium

• Microsoft Windows NT

• Microsoft W indows 2000 Professional

• Microsoft W indows XP Professional / Home Edition

• Internet Explorer 5.0 or later . Sharpdesk will install a m inim al version of I nternet

Explorer 5.01 if this requirement is not available on your system .

• At least 32 megabytes (MB) of RAM. (64 MB or mo re recomm ended. Perform ance is

enhanced with additional memory)

4.0 Workstation with Service Pack 4 or later

• At least 110 MB of available hard disk space (including Sharpdesk )

• SVGA m onitor, 800 x 600 resolution, 256 colors (True Color recommended)

• An Internet connection to access Sharp Internet product support sites.

• Installed TCP/IP network

• Installed Network I nterface Card

Network Scanner Tool User’s Guide 3

Network Scanner T ool Setup

After installation, the Network Scanner Tool setup wizard automatically starts and scans your network to detect Sharp multifunction copiers. The config uration utility prov ides default destination identification and image processing com mands, which m ay be further m odified or expanded. Once specified, these definitions are stored in your copier’s Desktop Destination Profile web page (refer to the following table).

SETTING DESCRIPTION

Profile Name A n ame that appears on the copier front panel that refers to the rest of the

settings in the destination profile. You typically select a profile by name before scanning a document.

IP Address or Desktop Host Name

Desktop Port Number

Process Directory The Process Directory setting specifies the n ame of the currently selected

This IP address or desktop host name is used to identify your computer that’s running the Network Scanner Tool.

This number is used to contact the Network Scanner Tool on your computer . The default is 21. If you change th is n umber in the web page, be sure to also make the chan g e in each computer’s Network Scanner Tool configuration that will receive scans f rom th e copier.

Process Definition. Process Definitions that are defined in the Network Scanner Tool. For example, “Convert by OCR” tells the Network Scanner Tool to ex ecu te th e “ C on v ert by OCR” process when a scanned image arrives. . See the Process Definition T ab discussion below f or m ore information.

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