Sharp MX-3050N, MX-3550N, MX-4050N Quick Start Manual

Page 1

Quick Start Guide

MODEL:

DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEMDIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEMDIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

MX-3050N MX-3070N MX-3550N MX-3570N MX-4050N MX-4070N

MODEL:

BEFORE USING THE MACHINE

Functions of the machine and procedures for placing originals and loading paper

COPIER

Using the copy function

PRINTER

Using the printer function

FACSIMILE

Using the fax function

SCANNER

Using the scan function

DOCUMENT FILING

Storing jobs as files on the hard drive

SYSTEM SETTINGS

Configuring settings to make the machine easier to use

Page 2

OPERATION MANUALS AND HOW TO USE THEM

Operation Guide (Displayed on the touch panel)

This manual explains basic procedures for using the machine, cautions for safe use of the machine, and information for the administrator. Read this manual before using the machine. For detailed operating procedures and troubleshooting information, see the manuals in PDF format.

This guide appears when you tap the icon on the machine's touch panel. The guide explains the basic procedures for operating the machine. In addition, the manuals below can be printed. To print a manual, see "HOW TO PRINT A MANUAL (page 4)

► OPERATION PANEL (page 13)

Software Setup Guide

This guide explains how to install the software and configure settings to use the machine as a printer or scanner. (Download only)

This guide is intended to help you get started using the basic and convenient functions of the machine. (It is the same contents as this manual.)

This guide explains the procedures for configuring machine settings from your computer using the web page settings function embedded in the machine.

Like the "User's Manual", these manuals can be downloaded from our website and viewed on your computer.

Quick Start Guide Web Page Settings Guide

Start Guide

Page 3

User's Manual

This guide explains how to customize the user interface of the touch panel, such as background and icon images.

This guide explains how to use the print release function.

This manual provides answers to frequently asked questions regarding the operation of the machine in each mode.

For detailed

information

Detailed explanations of the functions that can be used on the machine are provided in the "User's Manual". The User's Manual can be downloaded from the machine. Download the User's Manual from the Web pages in the machine. For the downloading procedure, see "DOWNLOADING THE OPERATION GUIDE (page 5)

U/I Customize Guide Print Release Settings Guide Troubleshooting

Page 4

HOW TO PRINT A MANUAL

10:15 AM

(3)

(4)

(2)

(1)

Press the [Home Screen] key.

Home screen appears.

Tap the [Operation Guide] key.

CLOUD PORTAL

Operation

Guide

Enlarge

Display Mode

Easy Copy

Settings Total Count LCD Control

Easy Scan

Easy

Fax

Job Status

Set in a touch panel.

(1) Tap the [Downloading and printing

manuals] key.

(2) Tap the [Other manuals] key.

(3) Tap the manual name.

(4) Tap [Print].

The Print Settings screen appears. Select settings and tap the [Start] key to start printing.

Page 5

ACCESSING THE WEB SERVER IN THE

(1)

English

(2)

(3)

MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

OPENING THE WEB PAGES

Access the Web server in the machine

to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers Internet Explorer: 8.0 or higher (Windows Firefox: 37 or higher (Windows Safari: 7 or higher (Mac OS Chrome: 42 or higher (Windows

The Web page will appear. The machine settings may require that user authentication is performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Checking the IP address

You can check the IP address on the machine. Tap the [Settings] key in the home screen, select [Status] → [Network Status].

DOWNLOADING THE OPERATION GUIDE

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Click [Operation Manual Download] in

the menu of the Web page.

Select the desired language.

Select the manual you want to download, and click the [Download] button.

Page 6

TABLE OF CONTENTS

OPERATION MANUALS AND HOW TO USE THEM . . . . . . . . . . . . . . . . . . . . . . . . . . 2

HOW TO PRINT A MANUAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . 5

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

TURNING ON THE POWER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

SAVING CONTACTS IN THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

USER AUTHENTICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

FUNCTIONS THAT CAN BE USED ON THE MACHINE . . . . . . . . . . . . . . . . . . . . . . 24

COPIER

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

PRINTER

PRINTING IN A WINDOWS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

PRINTING IN A Mac OS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

DIRECTLY PRINTING A FILE IN USB MEMORY. . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

FACSIMILE

FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Page 7

SCANNER

NETWORK SCANNER FUNCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

SCANNER MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

DOCUMENT FILING

USES OF THE DOCUMENT FILING FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

PRINTING A SAVED FILE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

SYSTEM SETTINGS

SETTING MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Page 8

Page 9

BEFORE USING THE MACHINE

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

► PART NAMES AND FUNCTIONS ....................................................10

► TURNING ON THE POWER .............................................................12

► OPERATION PANEL ........................................................................13

► PLACING ORIGINALS .....................................................................15

► LOADING PAPER.............................................................................16

► SAVING CONTACTS IN THE ADDRESS BOOK............................. 22

► USER AUTHENTICATION................................................................23

► FUNCTIONS THAT CAN BE USED ON THE MACHINE................. 24

Page 10

BEFORE USING THE MACHINE

MX-3050N/MX-3550N/ MX-4050N

PART NAMES AND FUNCTIONS

(2) (3)(3) (4) (5) (7) (8)(6)

(1)

(1) Job separator (upper tray)

Received faxes and printed papers are delivered to this tray.

(2) Output tray

Output is delivered to this tray.

(3) Automatic document feeder

It automatically feeds and scans multiple originals. 2-sided originals can be automatically scanned. For the MX-3070N/MX-3570N/MX-4070N, both sides of 2-sided originals can be automatically scanned at one time.

►

(4) USB port (A type)

This is used to connect a USB device such as a USB memory device to the machine.

USING THE AUTOMATIC DOCUMENT FEEDER (page 15)

Supports USB 2.0 (Hi-Speed).

(5) Operation panel

This panel hosts the [Power] button, [Power Save] button/indicator, error indicator, [Home Screen] key, main power indicator, data notification indicator, and touch panel.

Use the touch panel to operate each of these functions.

OPERATION PANEL (page 13)

►

(6) Exit tray unit (right tray)

Set so that paper is output into this tray as required.

(7) Main power indicator

This lamp lights up when the machine's main power switch is in the “ ” position.

(8) [Power] button

Use this button to turn the machine's power on and off.

(9) Finisher

This staples paper. A punch module can also be installed to punch holes in output paper.

(10) Saddle Stitch Finisher

This staples and folds paper. A punch module can also be installed to punch holes in output paper.

(11) Finisher (large stacker)*

This staples paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(13)(12)(11)(10)(9) (14)(15) (16)(17) (18)

(12) Paper pass unit

Relay between the machine and the finisher or saddle stitch finisher.

(13) Saddle Stitch Finisher (large stacker)*

This staples and folds paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(14) Tray 1

Store paper in this tray. A maximum of 550 sheets (80 g/m lbs.)) of paper can be loaded.

(15) Tray 2 (when a stand/550/2x550/3x550/550&2100 sheet

paper drawer is installed)

Store paper in this tray. A maximum of 550 sheets (80 g/m2 (20 lbs.)) of paper can be loaded.

(16) Tray 3 (when a stand/2x550/3x550 sheet paper drawer is

installed)

Store paper in this tray. A maximum of 550 sheets (80 g/m2 (20 lbs.)) of paper can be loaded.

(17) Tray 4 (when a stand/3x550 sheet paper drawer is installed)

Store paper in this tray. A maximum of 550 sheets (80 g/m2 (20 lbs.)) of paper can be loaded.

(18) Tray 3 (when a stand/550&2100 sheet paper drawer is

installed)

Store paper in this tray. A maximum of 1200 sheets (80 g/m2 (20 lbs.)) of paper can be loaded.

(19) Tray 4 (when a stand/550&2100 sheet paper drawer is

installed)

Store paper in this tray. A maximum of 900 sheets (80 g/m2 (20 lbs.)) of paper can be loaded.

(20) Tray 5 (when a large capacity tray is installed)*

Store paper in this tray. A maximum of 3000 sheets (80 g/m lbs.)) of paper can be loaded.

(21) Inner finisher

This staples paper. A punch module can also be installed to punch holes in output paper. You can also perform stapling manually.

(19) (21)(20)

(20

* Peripheral device. For more information, see the User's Manual.

Page 11

(2)

MX-3050N/MX-3550N/ MX-4050N

(3)(1) (4) (5) (6)

BEFORE USING THE MACHINE

(7)

(10)(8) (9) (11) (15) (16)(12) (13) (14)

(1) Document feeding area cover

Open this cover to remove an original misfeed or clean the paper feed roller. On the MX-3050N/MX-3550N/MX-4050N, this cover is also opened to clean the paper feed roller.

(2) Original guides

These guides help ensure that the original is scanned correctly.

Adjust the guides to the width of the original.

(3) Document feeder tray

Place the original. Originals must be placed face up.

(4) Original exit tray

The original is discharged to this tray after scanning.

(5) Motion sensor*

(6) This sensor detects the presence of a person that

approaches the machine, and automatically wakes the machine from sleep mode (Motion Sensor Mode Only).

(7) Paper feed roller

This roller rotates to automatically feed the original.

(8) LAN connector

Connect the LAN cable to this connector when the machine is used on a network. Use a shielded LAN cable.

(9) Toner cartridge

This cartridge contains toner. When the toner in a cartridge runs out, replace with new one.

(10) Waste toner box

This container collects excess toner that remains after printing.

(11) Main power switch

Use this button to turn the machine's power on and off. When using the fax or Internet fax functions, always keep this switch in the “ ” position.

(12) Bypass tray

Use this tray to feed paper manually. When loading paper larger than 8-1/2" x 11"R or A4R, pull out the extension guide.

► Bypass tray (page 18)

(13) Scanning area

Originals placed in the automatic document feeder are scanned here.

(14) Document glass

If you want to scan books or other thick originals that cannot be fed through the automatic document feeder, place them on this glass.

► USING THE DOCUMENT GLASS (page 15)

(15) Original size detector

This unit detects the size of an original placed on the document glass.

(16) Power plug

(17) Telephone line jack (LINE)*

When the fax function of the machine is used, the telephone line is connected to this jack.

(18) Extension phone jack (TEL)*

When the fax function of the machine is used, an extension phone can be connected to this jack.

(17)

*1 Peripheral device. For more information, see the User's Manual. *1 Only installed on the MX-3070N/MX-3570N/MX-4070N.

Page 12

BEFORE USING THE MACHINE

Main power indicator

[Power] button

Main power switch

TURNING ON THE POWER

This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power switch inside the front cover, located in the lower left corner, and the [Power] button on the operation panel.

Turning on the power

• Turn the main power switch to the " " position.

• When the main power indicator lights in green, press the [Power] button.

Turning off the power

Turn off the power by pressing the [Power] button, then turn the main power switch to the " " position.

Restart the machine

Turn off the power by pressing the [Power] button and then press it again to turn on the power.

• When turning off the main power switch, press the [Power] button on the operation panel and then turn the main power switch to the " " position. In a sudden case of main power outage, turn the power for the machine back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [Power] button being turned off, abnormal noises, degraded image quality or other problems may result.

• Turn off both the [Power] button and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

• When using the fax or Internet fax function, always keep the main power switch in the " " position.

• In order for some settings to take effect, the machine must be restarted. In some states of the machine, restarting with the [Power] button may not make the settings take effect. In this case, turn off the main power switch and then turn it on again.

Page 13

BEFORE USING THE MACHINE

OPERATION PANEL

Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen displays the keys for selecting modes or functions.

(1) (3)

(a)

Easy Copy

Easy Scan

(b) (c)

(d)

CLOUD PORTAL

(e)

(f)

Ton e r

Quantity

M Y

(1) Data notification indicator

Blinks during Fax and Internet Fax reception. When printing is finished, the light turns off. When the job separator (upper tray) is used for output, this blinks until the output is removed. You can also have the indicator light in some modes when a job is being executed, in the ready state, and when an original is detected in the auto document feeder.

(2) Touch Panel

Messages and keys appear on the touch panel display. Operate the machine by directly tapping the displayed keys. (a) Tap a mode to change to that mode. (b) Display the machine's status other than the job using

icons.

icon. (d) Select shortcut keys for modes or functions. (e) Switch the pages for displaying shortcut keys. (f) Display Toner Quantity. (g) Display Operation Guide. (h) Use these keys to select functions that make the

machine easier to use.

HDD File retrieve

Easy Copy

Operation

Guide

(g)

Enlarge

Display Mode

Sharp OSA

Easy Scan

Settings

LINE PRINTER

Total Count

10:15 AM

Easy

Fax

LCD Control

Job Status

(h) (i)

(i) Select functions that can be utilized in respective

modes. Tap the tab, and the list of function keys is displayed.

(3) Error indicator

Lights solidly or blinks to indicate the status of the error.

(4) Main power indicator

This lamp lights up when the machine's main power switch is in the “ ” position. While the light is blinking, the power cannot be turned on by pressing the [Power] button.

(5) [Power] button

Use this button to turn the machine's power on and off.

(6) [Power Save] button/indicator

Use this button to set the machine to Sleep Mode for energy saving. [Power Save] button blinks when the machine is in Sleep Mode.

(7) [Home Screen] key

Display the home screen.

(e)

(5)

(6) (7)(4)(2)

To change the angle of the operation panel

You can change the angle of the operation panel. Adjust the angle for ease of viewing.

Page 14

BEFORE USING THE MACHINE

(3) (2)

(5)

(1)

(4)

B/W Start

Color Start

Preview

Scan

Again

Start

Color Start

Send and Print

Scan Original Again Without change Settings

Store Data in Folder

File

Store Data Temporarily

Quick File

B/W

1 / 7

Easy mode Normal mode

Checking the status of a job / priority / canceling

To display the Job Status screen, tap the [Job Status] key in the home screen, or tap the [Job Status] key that appears in the upper right corner of each mode screen.

Check the job status

(1) Tap the tab of the mode you want to check.

Check copy jobs and print jobs on the [Print] tab.

(2) Tap the [Job Queue] or [Complete] key.

(3) Check the jobs in the list.

If you want to give a job priority or cancel a job, tap that job.

(4) To give the job priority:

Tap [Change Job Priority], and tap a Change Priority key.

To cancel the job:

Tap [Stop/Delete].

(5) Tap the [Back] key to return to the original

screen.

Job Status

Job Job Queue Progress / Sets

Copy

0100/0100

0000/0001

Internet FaxFaxScanPrint

Status

Paper Empty

Waiting

LINE PRINTER

Check Details of Selected Job

Change Job Priority

Stop/Delete

Back

Enter Multi Selection Mode

Spool

Job Queue

Complete

Back

Priority Change

PREVIEW SCREEN

If you have scanned a document with the automatic document feeder, you can tap the [Preview] key to open the Preview screen. In the Preview screen on the touch panel, you can view previews of jobs and images stored in the machine.

Keys used in the preview screen

This changes the mode to edit mode. Pages of the original can be changed, rotated, or deleted.

* This reduces the image.

* This rotates the preview image of whole

page in the arrow's direction. The printing result is not rotated.

This displays preview images of respective

pages.

* This displays the scroll bar for

enlargement/reduction operations. Moving the slider to the left reduces the image, and moving the slider to the right enlarges the image.

* This enlarges the image. * This displays pages in a 3D view.

* Can also be used in easy mode.

This displays thumbnails of preview images.

Page 15

BEFORE USING THE MACHINE

Adjust the original guides to the width of the originals.

Place the originals face up with the edges aligned evenly. The indicator line indicates approximately how many originals can be placed. The placed originals must not be higher than this line.

Place the original face down. Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once, and this saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

USING THE AUTOMATIC DOCUMENT FEEDER

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

USING THE DOCUMENT GLASS

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized. For details, see the User's Manual.

Page 16

BEFORE USING THE MACHINE

(1) (2)

(3) (4)

(5) (6)

(7)

(8)

(1) Tray 1

(2) Tray 2 (when a stand/550/2x550/3x550/

550&2100 sheet paper drawer is installed)

(3) Tray 3 (when a stand/2x550/3x550 sheet

paper drawer is installed)

(4) Tray 4 (when a stand/3x550 sheet paper

drawer is installed)

(5) Tray 3 (when a stand/550&2100 sheet paper

drawer is installed)

(6) Tray 4 (when a stand/550&2100 sheet paper

drawer is installed)

(7) Bypass tray

(8) Tray 5 (when a large capacity tray is

installed)

LOADING PAPER

NAMES AND LOCATIONS OF TRAYS

The names of the trays are as follows.

Setting orientation of the print side

The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below.

Tray In normal status With letter head or pre-printed paper set

Trays 1 - 4 Facing up Facing down

Bypass tray, Tray 5 Facing down Facing up

Page 17

BEFORE USING THE MACHINE

LOAD PAPER INTO THE TRAY 1 - 4

Pull out the paper tray.

Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.

Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded.

• The guide plates A and B are slidable. Squeeze the separator plate lever and slide to the desired paper size. Adjust to the non-standard paper size so that the paper will not be too loose or too tight.

• To load SRA3 paper, the position of the guide must be adjusted. For details, see the User's Manual.

Insert the paper into the tray.

Load the paper with the print side facing up. The stack must not be higher than the indicator line. Fan the paper well before loading it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly.

Page 18

BEFORE USING THE MACHINE

LOADING PAPER IN OTHER TRAYS

Bypass tray

Open the bypass tray.

When loading paper larger than 8-1/2" x 11"R or A4R, pull out the extension guide. Pull the extension guide all the way out.

Load the paper with the print side

facing down.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops slowly. The paper must not exceed the maximum number of sheets and must not be higher than the indicator line.

Set the bypass tray guides correctly to

Loading envelopes

Only the front side of envelopes can be printed or copied on. Place the front side facing down. Fold the flap and make a sharp crease at the fold.

the width of the paper.

Adjust the bypass tray guides so that they slightly contact the loaded paper.

Page 19

Stand/550&2100 sheet paper drawer

Pull out the paper tray.

Gently pull the tray out until it stops.

Tray 3 Tray 4

Place paper into the tray.

Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 1200 sheets for tray 3, or maximum of 900 sheets for tray 4). The paper must not exceed the maximum number of sheets and must not be higher than the indicator line. Fan the paper well before loading it. Otherwise, multiple sheets may feed at once and cause a misfeed.

BEFORE USING THE MACHINE

Tray 3 Tray 4

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine slowly.

Tray 3 Tray 4

Page 20

BEFORE USING THE MACHINE

Large Capacity Tray

If you find it necessary to change the paper size, consult the dealer or nearest SHARP Service Department.

Open the top cover.

Place the paper in the paper feed table.

Insert the paper into the tray until it stops. Place the paper print side down. The stack should not exceed the indicator line (maximum 3500 sheets). Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Gently close the cover.

Page 21

BEFORE USING THE MACHINE

CHANGE THE SETTING OF THE PAPER TRAY

To change the paper loaded in the tray, change the machine's tray settings from [Tray Settings] in the home screen. As an example, the steps for changing the paper in tray 1 from 8-1/2" x 11" plain paper to 5-1/2" x 8-1/2"R recycled paper are explained below.

Press the [Home Screen] key.

Home screen appears.

File retrieve

Operation

Guide

Tray Settings

Paper Tray Bypass Tray

8½x11

Plain Plain

8½x11R

Plain

8½x14

Plain

11x17

Plain

Operation

Guide

Tray Settings

(1)

Type: Plain Size: 8½x11

Plain Pre-Printed

Letter Head

Heavy Paper 1

Heavy Paper 4

User Type 3 User Type 4 User Type 5

Operation

Guide

Tray SettingsHDD

Enlarge

Display Mode

Enlarge

Display Mode

Tray 1

Heavy Paper 2 Heavy Paper 3

User Type 1 User Type 2

Enlarge

Display Mode

Settings Total Count LCD Control Job Status

Feeding

Approved Job

(2)

Settings Total Count LCD Control Job Status

Address

Control

8½x11

Paper Property

Recycled

ColorPre-Punched

10:15 AM

Program List

(Image Send)

10:15 AM

Program List

(Image Send)

10:15 AM

Program List

(Image Send)

Tap the [Tray Settings] key.

Tap the key of the paper tray 1.

Set the paper type.

(1) Tap the tab for the Paper Type.

(2) Tap the [Recycled] key.

Tray Settings

Feeding

Tray 1

Type: Recycled Size: 8½x11

8½x132/5 11x17 8½x14

(1)

Approved Job

(2)

5½x8½R

Operation

Guide

A3 A3W

A4R A5

Enlarge

Display Mode

(3)

Paper Property

/4x10½R8½x11R8½x11

B5B4A5R

Settings Total Count LCD Control Job Status

10:15 AM

Program List

(Image Send)

Set the paper size.

(1) Tap the tab for the Paper Size.

(2) Tap the [5-1/2" x 8-1/2"R] key.

(3) Tap in "Tray Settings".

Page 22

BEFORE USING THE MACHINE

10:15 AM

Address

Control

Tray SettingsHDD

File retrieve

Program List

(Image Send)

Name

Initial

Category 1

Number of Addresses

Search Number

Name (Required)

Search (Opt.)

Fax Number

E-mail Address

Internet Fax Address

Direct SMTP Address

Add Contacts

Also Register for Frequent Use

Switch to Group Registration

Name

Initial

Category 1

Number of Addresses

Search Number

Fax Number

E-mail Address

Internet Fax Address

Add Contacts

Also Register for Frequent Use

Switch to Group Registration

CCC

Direct SMTP Address

123456789

E-mail Address

Internet Fax Address

Detail

Add Contacts

Number of Addresses

Redisplay Basic Info.

Direct SMTP Address

SAVING CONTACTS IN THE ADDRESS BOOK

"Contacts" and "Group" can be stored in the address book. The procedure for adding a new contact to the address book by directly entering the name and address is explained here as an example.

Press the [Home Screen] key.

Home screen appears.

Tap the [Address Control] key.

Operation

Guide

Enlarge

Display Mode

Settings Total Count LCD Control Job Status

Enter basic information.

Be sure to enter [Name] and [Initial]. To specify a category, select one from a category list that appears when the entry box is tapped. To register a contact for frequent use, select the [Also Register for Frequent Use] checkbox .

Tap [Fax Number], [E-mail Address], [Internet Fax Address], or [Direct SMTP Address], enter the address, and tap .

Add

Fax E-mail

Internet Fax Direct SMTP

Tap the [Register] key.

The first address of each address type is set as the default address. If no address has the checkbox next to it selected, a confirmation screen will appear asking you if you want to select a default address.

Page 23

BEFORE USING THE MACHINE

4 5 6

203

User Authentication

Enter your user number.

Admin Login

7 8 9

User Authentication

Enter login name and password.

Password

Touch to input Log-in Name

Touch to Input Password

Select from List

Auth to

Exposure

Address Book

Auto

Original

Mixed Size Orig.

Resolution

Standard

Job Build

Original Count

Slow Scan Mode

Address Fax Number

Logout

Admin

LINE PRINTER

Job Status

Others

Preview

Speaker

Start

Scan Size

Auto Auto

reception memory

100%

8½x11 8½x11

100%

Send Size

Sending History

Call Search Number

Call Program

Call Registered settings

Direct TX

Send Same Image as Fax Address

Easy Scan

HDD File retrieve

Store Data Temporarily

Quick File

USER AUTHENTICATION

When user authentication is enabled in settings mode, you must log in in order to use the machine. User authentication is disabled in the factory default settings. When you have finished using the machine, log out.

ABOUT AUTHENTICATION METHODS

There are two user authentication methods: authentication by user number, and authentication by login name / password. Ask the system administrator of the machine for the information you need to log in.

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine. When starting the machine, the login screen appears.

AUTHENTICATION BY LOGIN NAME/PASSWORD

This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears.

Logout

When you have finished using the machine, log out. This helps prevent unauthorized people from using the machine.

Page 24

BEFORE USING THE MACHINE

4 sheets 4 sheetsCheck

4 sheets

5 sets

Check

5 sets

1 set 4 sets

FUNCTIONS THAT CAN BE USED ON THE MACHINE

The machine has many functions for a variety of purposes. Some convenient functions are described in below. For details, see the User's Manual.

PAPER, AND TIME SAVING FUNCTIONS

N-Up

This function uniformly lays out multiple original pages onto a single sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.

Mixed Size Original

This feature scans originals in different sizes at the same time even when 5-1/2" x 8-1/2" (B5) size originals are mixed with 8-1/2" x 11" (A4) size originals. When copying, you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper.

5-1/2 x 8-1/2

Blank Page Skip

If the scanned original contains blank pages, this function skips them to copy or send only non-blank pages. The machine detects blank pages, enabling you to skip useless blank sheets without checking an original.

Original Count

Counting the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before

transmission helps prevent mistakes.

Proof Copy

This function makes a proof copy before printing the specified number of copies. Check the preview image with a proof copy. If necessary, change the setting. Using this function stores the scanned original in the machine, saving you the trouble of re-scanning the original in the changed setting.

8-1/2 x 11

Tandem Copy

This function shares a copy job half-and-half between two machines connected to the network, enabling the reduction of the copy time.

Page 25

BEFORE USING THE MACHINE

Job Build

This function divides the originals into sets and feeds each set through the automatic document feeder one set at a time when copying or sending a very large number of originals.

Card Shot

This function copies or sends the front and reverse sides of a card on one sheet, not on separate sheets. This function is convenient for making copies for identification purposes and helping save paper.

SECURITY REINFORCEMENT FUNCTIONS

Hidden Pattern Print

Tracking Information Print

Characters to prevent unauthorized copying such as pre-set or customized text are placed as invisible characters in a background pattern. When an output sheet with a pattern print is copied, the hidden characters will appear.

AB CD

DO’NOT COPY

This function forcibly prints the pre-specified traceable information to prevent an unauthorized copy.

Page 26

BEFORE USING THE MACHINE

Without erase With erase

An "O" mark is stamped in fluorescent pink.

SCANNING FUNCTIONS

Background Adjustment Slow Scan Mode

You can adjust the background by making light areas of the original darker or lighter.

Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding.

Dual Page Scan

The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages.

Book Divide

This function splits a saddle-stitch original such as a catalogue or a pamphlet page by page, and copies in sequence.

Erase

The erase function is used to erase shadows on images produced when scanning thick originals or books.

Verification Stamp

This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned.

Page 27

COPIER

This section explains the basic procedures for using the copier function.

► MAKING COPIES .............................................................................28

► COPY MODE.....................................................................................30

► COPYING ON SPECIAL PAPER (Bypass Copy) ...........................31

Page 28

COPIER

10:15 AM

Detail

Staple / PunchCopy Ratio2-Sided Copy

Paper Select

8½x11

Tray 1 1 → 1

100% Off

Preview

B/W Start

Color Start

Copies

Original

8½x11

MAKING COPIES

This section explains how to set a Copy Ratio.

Press the [Home Screen] key.

Home screen appears.

Tap the [Easy Copy] mode icon.

Easy Copy mode screen appears.

CLOUD PORTAL

Operation

Guide

Enlarge

Display Mode

Easy Copy

Settings Total Count LCD Control

Easy Scan

Easy

Fax

Job Status

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

► PLACING ORIGINALS

(page 15)

Tap the [Copy Ratio] key.

The functions below can be enabled in easy mode.

• Paper Select

• 2-Sided Copy

• Copy Ratio

• Staple*

• Color Mode

•Original

• Exposure

•N-Up

• Card Shot

*1 When an inner finisher, finisher, finisher (large stacker),

*2 When a punch module and inner finisher, finisher,

To select more detailed settings, tap the [Detail] key and select settings in normal mode.

► COPY MODE (page 30)

, Staple / Punch*

saddle stitch finisher or saddle stitch finisher (large stacker) is installed.

finisher (large stacker), saddle stitch finisher or saddle stitch finisher (large stacker) is installed.

Page 29

COPIER

Original

Staple / PunchCopy Ratio2-Sided Copy

Paper

Select

Tray 1 1 → 1

100% Off

Preview

B/W Start

Color Start

Copies

Detail

8½x11

Cancel copying

Cancel Copy

Copy Ratio

Auto Image

By Paper Size

Original

Paper

11x17

Preview

8½x11

100

Copies

( 25~200 )

Slightly Reduce (3% Reduction)

B/W Start

Color Start

Set the copy ratio.

After the settings are completed, tap .

Set the number of copies and then tap the [Color Start] key or [B/W Start] key.

• In the factory default state, the machine detects whether the original is black & white or full color when you tap the [Color Start] key, and automatically switches between full color and black & white binary scanning. When you tap the [B/W Start] key, the machine scans in black & white binary. For details, see the User's Manual.

• To check a preview of a document scanned on the automatic document feeder, tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Page 30

COPIER

Original

Staple / PunchCopy Ratio2-Sided Copy

Paper Select

8½x11

Tray 1 1 → 1

100% Off

Preview

B/W Start

Color Start

Copies

Start

Color Start

Preview

Color Mode

Full Color

Paper Select

Auto

Exposure

Auto

Original

2-Sided Copy

1 → 1

Sort/Group

Auto

Copy Ratio

100%

Others

Send and Print

Call Eco Program

Store Data in Folder

File

Store Data Temporarily

Quick File

No. of copies

B/W

Easy Copy

Copy

Detail

Auto8½x11

Plain

3 4

8½x11R

8½x11

8½x14 11x17

8½x11

4 5 6

203

7 8 9

8½x11

(1)

(2)

(3)

(4) (5) (6) (7) (6) (7)(11) (12) (13) (14)

(3)

(4)

(5)

(15)

(8)

(10)

(9)

Easy Mode Normal Mode

COPY MODE

Copy mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most copy jobs. If you need to select detailed settings or special functions, use normal mode. All functions can be used in normal mode.

(1) Show the size of the placed original.

(2) Select the function that you want to use.

(9) Change to normal mode.

(10) Setting keys that can be used to make copies.

(11) Displays the list of function keys. Frequently used

To select a function in easy mode

[Others] can be registered.

In "Settings", select [System Settings] → [Common Settings] → [Operation Settings] → [Easy Mode Settings] → [Easy Copy]

(3) All settings are reset.

(12) Check the current settings.

(13) Displays the list of keys other than the function keys

indicated above.

► FUNCTIONS THAT CAN BE USED ON THE

(4) Scan the original and show a preview image.

► PREVIEW SCREEN

(5) Enter the number of copies.

(page 14)

(14) Indicates the presence or absence of an original and size

(6) Starts black and white copying.

(7) Starts color copying.

(15) Displays the functions that can be utilized in the Copy

MACHINE (page 24)

of paper loaded in each tray. Tapping this makes the paper select screen opened.

Mode.

(8) Switch the pages for displaying shortcut keys.

Page 31

COPYING ON SPECIAL PAPER

Type: Heavy Paper 1 Size: Auto-Inch

Auto-AB

Auto-Inch

Size Set

Direct Entry

Auto-AB

A3W(12x18),A3,A4,A4R,A5R,B4,B5,B5R, 11x17,8½ x11,320x450,225x320

Auto-Inch 12x18(A3W),11x17, 8½ x14, 8½ x11, 8½ x11R,5½ x 8½R, 7½ x 10½ R,A3,A4,B4,B5, 320x450,225x320

Bypass

Feeding

Approved Job

Paper Property

Tray Settings

10:15 AM

Detection Size

Selection

Easy

Fax

(2)

(4)

(3)

(1)

(Bypass Copy)

This section explains how to load 8-1/2" x 11" heavy paper in the bypass tray.

Load paper into the bypass tray.

► Bypass tray (page 18)

COPIER

Tray Settings

Bypass

Type: Plain Size: Auto-Inch

Plain Pre-Printed

Letter Head

Heavy Paper 1

Heavy Paper 4

Labels Transparency Tab Paper

Operation

Guide

Operation

Guide

Approved Job

Heavy Paper 2 Heavy Paper 3

Embossed Thin Paper

Enlarge

Display Mode

Enlarge

Display Mode

10:15 AM

Feeding

Paper Property

Recycled

ColorPre-Punched

Settings Total Count LCD Control Job Status

Easy

Fax

10:15 AM

Select settings in the touch panel.

(1)

Tap the [Heavy Paper 1], [Heavy Paper 2], [Heavy Paper 3] or [Heavy Paper 4] key.

Tap the [Heavy Paper 1] key if the paper is 28 lbs. bond to 65 lbs. cover (106 g/m [Heavy Paper 2] key if the paper is 65 lbs. cover to 80 lbs. cover (177 g/m

3] key if the paper is 80 lbs. cover to 140 lbs. index (221 g/m

to 256 g/m2), or the [Heavy Paper 4] key is the paper is 140 lbs. index to 110 lbs. cover (257 g/m to 300 g/m

to 176 g/m2), the

to 220 g/m2), the [Heavy Paper

(2) Tap the [Size: Auto-Inch] tab.

(3) Tap the [Auto-Inch] key.

(4) Tap of "Tray Settings".

Tap the [Easy Copy] mode icon.

Easy Copy mode screen appears.

CLOUD PORTAL

Operation

Guide

Enlarge

Display Mode

Easy Copy

Settings Total Count LCD Control

Easy Scan

Easy

Fax

Job Status

Page 32

Detail

Staple / PunchCopy Ratio2-Sided Copy

Paper Select 8½x11

Tray 1 1 → 1

100% Off

Preview

B/W Start

Color Start

Copies

Original

8½x11

Preview

B/W Start

Color Start

Copies

Paper Select

Heavy Paper 1

Type and Size

8½x11

8½x11R

8½x11

8½x14

11x17

Original

Staple / PunchCopy Ratio2-Sided Copy

Paper Select

Tray 1 1 → 1

100% Off

Preview

B/W Start

Color Start

Copies

Detail

8½x11

Cancel copying

Cancel Copy

Cancel scanning

Cancel

Scan

Correct sets

COPIER

Tap the [Paper Select] Key.

Select the Bypass Tray.

Set the number of copies and then tap the [Color Start] key or [B/W Start] key.

• To check a preview of a document scanned on the automatic document feeder, tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Page 33

PRINTER

This section explains the basic procedure for printing using the printer driver of the machine. The explanations of screens and procedures are primarily for Windows

Windows varies depending on the operating system version, the printer driver version, and the application.

► PRINTING IN A WINDOWS ENVIRONMENT ..................................34

► PRINTING IN A Mac OS ENVIRONMENT .......................................36

► DIRECTLY PRINTING A FILE IN USB MEMORY............................38

environments, and Mac OS X v10.10 in Mac OS environments. The window

8.1 in

Page 34

PRINTER

(1)

(2)

(3)

PRINTING IN A WINDOWS ENVIRONMENT

The following example explains how to print an A4 size document from "WordPad", which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see the User's Manual.

Select [Print] from the [File] menu of

WordPad.

Select the machine's printer driver, and click the [Preferences] button.

If the printer drivers appear as a list, select the name of the printer driver to be used from the list.

Select print settings.

(1) Click the [Main] tab.

(2) Select the original size.

To select settings on other tabs, click the desired tab and then select the settings.

(3) Click the [OK] button.

• Help can be displayed for a setting by clicking the setting and pressing the [F1] key.

• Click the [Help] button, the Help window will open to let you view explanations of the settings on the tab.

Page 35

Click the [Print] button.

(1)

(2)

(3)

Printing begins.

PRINTING ON ENVELOPES

The bypass tray can be used for envelope printing.

(1) Click the [Paper Source] tab.

(2) Select the envelope size from "Output

Size".

When "Output Size" is set to [DL], "Paper Type" is also automatically set to [Envelope].

PRINTER

(3) Select [Bypass Tray] from the "Paper Tray".

Set the paper type of the bypass tray to [Envelope] and load an envelope into the bypass tray.

► Loading envelopes

(page 18)

Page 36

PRINTER

(1)

(2)

(3)

PRINTING IN A Mac OS ENVIRONMENT

The following example explains how to print an A4 size document from "TextEdit", which is a standard accessory program in Mac OS. To install the printer driver and configure settings in a Mac OS environment, see the Software Setup Guide.

On the MX-3050N/3550N/4050N, the PS3 expansion kit is required to use the machine as a printer in a Mac OS environment.

Select [Page Setup] from the [File]

menu.

Select paper settings.

(1) Make sure that the correct printer is

selected.

(2) Select the paper settings.

Set the paper size, paper orientation, and copy ratio.

(3) Click the [OK] button.

Select [Print] from the [File] menu.

Page 37

(1)

(2)

(3)

(2)

(1)

PRINTER

Select print settings.

(1) Make sure that the correct printer is

selected.

(2) Select items from the menu and configure

the settings as needed.

(3) Click the [Print] button.

(3)

PRINTING ON ENVELOPES

The bypass tray can be used for envelope printing.

Select the envelope size in the settings of the application ("Page Setup" in many applications) and then perform the following steps.

(1)

Select the envelope size from "Paper Size".

(2) Select [Paper Feed].

(3) Select [Bypass Tray(Envelope)] from the

"All Page From".

Set the paper type of the bypass tray to [Envelope] and load an envelope into the bypass tray.

► Loading envelopes

(page 18)

Page 38

PRINTER

Choose Print Settings

USB Memory

File or Folder Name

Child_File2.tiff

Child_File4.tiff

Child_File5.tiff

Child_folder3

Child_folder6

Plain

Paper Select

2-Sided Print

Sort/Group

Sort

Others

Auto

Resolution

600dpi (High Quality)

Off

Staple Sort

File Name Child_File2.tiff

Copies

Print B/W

Fit to Page

Return to Folder Selection Screen

Start

3 4

8½x11R

8½x11

8½x14 11x17

8½x11

DIRECTLY PRINTING A FILE IN USB MEMORY

Files in a USB memory device connected to the machine are printed from the operation panel of the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.

File Type TIFF JPEG PCL

PDF/EncryptedPDF/Compact PDF*1PS*1DOCX, XLSX, PPTX*2PNG

Extension tiff, tif jpeg, jpg, jpe, jfif pcl, prn pdf ps, prn docx, xlsx, pptx png

*1 On the MX-3050N/3550N/4050N, the PS3 expansion kit is required. *2 On the MX-3050N/3550N/4050N, the Direct print expansion kit is required.

Connect the USB memory device to

CLOUD PORTAL

Operation

Guide

External memory device (USB) is connected.

Print from external

memory device (USB)

Scan to External

Memory Device

Perform Detail Setting

Enlarge

Display Mode

Settings Total Count LCD Control

10:15 AM

Easy

Fax

Job Status

the machine.

When a screen for selecting the action appears, tap [Print from external memory device (USB)].

If the screen does not appear, follow these steps:

(1)

Tap the [HDD File retrieve] key.

(2) Tap [Select File from USB Memory to

Print] on the action panel.

Tap the key of the file that you wish to

print, and tap [Choose Print Settings] on the action panel.

• When printing multiple files, tap the keys of the files you wish to print, and tap [Print] on the action panel.

• Tap to switch to thumbnails.

Select print settings and tap the [Start]

key.

Remove the USB memory device from the machine.

“DirectOffice™ is a product of CSR Imaging US, LP. DirectOffice™ is a trademark of CSR Imaging US, LP, registered in the United States and other countries, used with permission.”

Page 39

FACSIMILE

This section explains the basic procedures for using the fax function of the machine.

► SENDING A FAX ..............................................................................40

► FAX MODE........................................................................................42

Page 40

FACSIMILE

10:15 AM

SENDING A FAX

This section explains the basic procedure for sending a fax. In fax mode, color originals are sent as black and white images.

Press the [Home Screen] key.

Home screen appears.

Tap the [Easy Fax] mode icon.

Easy Fax mode screen appears.

CLOUD PORTAL

Operation

Guide

Original

8½x11

Address Book Direct Entry

Easy Copy

Enlarge

Display Mode

Address Fax Number

Settings Total Count LCD Control

Sending History

Easy Scan

Easy

Fax

Job Status

Detail

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

► PLACING ORIGINALS

(page 15)

Tap the [Address Book] key.

You can also tap the numeric keys to directly enter a fax number, or select a fax number from the transmission log.

Address

Frequent

Use

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

Preview

Category

All

Start

Sort

Original

Auto

Tap the key of the desired destination.

Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered. If no addresses were registered with the checkbox selected, tap the [Yes] key in the confirmation screen and select the desired addresses. To add another destination, tap the key of the destination.

Start

Page 41

AAA AAA

Address

Sort

Frequent

Use

Category

All

Original

Auto

Start

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

FFF FFF

AAA AAA 123456789

Original

Auto

Start

All Destinations

Delete Info.

AAA AAA

1234567890

Preview

Start

Original

Address Fax Number

Detail

Original Set Exposure

Resolution

Auto StandardAuto

8½x11

Original

Auto

Start

All Destinations

AAA AAA

1234567890

FACSIMILE

Tap the [All Destinations] key.

A list of the selected destinations appears.

Confirm the destination.

If an incorrect destination appears in the list, tap the destination and then tap the [Delete] key.

Tap to change screens and select settings.

Change settings as needed. The functions below can be enabled in easy mode.

• Original set

• Exposure

• Resolution To select more detailed settings, tap the [Detail] key and select settings in normal mode.

► FAX MODE (page 42)

Tap the [Start] key.

To check a preview of a document scanned on the automatic document feeder, tap to return to the base screen of Easy Fax and tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Cancel scanning

Cancel

Scan

Page 42

FACSIMILE

Easy

Fax

(10) (11) (12) (13) (1)

(3)

(16)

(15)

(4)

(9)

(1)

(2)

(3)

(4) (5)

(6)

(7) (18) (8)(8)

(17)

(14) (5)

Easy Mode Normal Mode

FAX MODE

Fax mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most fax jobs. If you need to select detailed settings or special functions, use normal mode.

Original

8½x11

Address Fax Number

Address Book

Preview

Sending History

Detail

Direct Entry

Start

(1) Displays the sizes of the original and the data to send.

(2) Select the address and functions you want to use.

Address Book

Address Fax Number

Exposure

Resolution

Original

Job Build

Slow Scan Mode

Mixed Size Orig.

Original Count

Auto

Super Fine

Others

Scan Size

Auto Auto

8½x11

reception memory

100%

Send Size

(10) Displays the list of function keys. Frequently used

[Others] can be registered.

(11) Check the current settings.

To select a function in easy mode

In "Settings", select [System Settings] → [Common Settings] → [Operation Settings] → [Easy Mode Settings] → [Easy Fax]

(3) Reset settings and addresses.

(4) Scan the original and show a preview image.

► PREVIEW SCREEN

(5) Fax transmission will start immediately.

(page 14)

(6) Switch the pages for displaying shortcut keys.

(7) Change to normal mode.

(8) Shows the destination fax number.

(9) Setting keys that can be used for the fax.

(12) Displays the list of keys other than the function keys

indicated above.

► FUNCTIONS THAT CAN BE USED ON THE

MACHINE (page 24)

(13) Shows the amount of free memory available for fax

reception.

(14) Tap to dial in speaker mode.

(15) Enter the fax number.

(16) Displays the functions that can be utilized in the Fax

Mode.

(17) Searches for the address.

(18) Displays the address book.

100%

8½x11

Sending History

Call Search Number

Direct TX

Verification Stamp

Call Program

Call Registered settings

Send Same Image as Fax Address

Preview

Speaker

Start

Page 43

SCANNER

This section explains the uses of the network scanner function and the basic procedure for using scan mode. The Internet fax expansion kit is required to use the Internet fax function.

► NETWORK SCANNER FUNCTION..................................................44

► SCANNING AN ORIGINAL...............................................................45

► SCANNER MODE .............................................................................47

Page 44

SCANNER

Sharp OSA

PC Scan

Internet Fax

FTP/Desktop

Network Folder

E-mail

Scan to Ext.

Memory

Scan the original,

and then...

To send an image to an e-mail address, use

Scan to E-mail

To upload an image to an FTP server, use

Scan to FTP

To send an image to a shared folder on your computer, use

Scan to Network Folder

To process an image in a specific application, use

Scan to Desktop

Use this mode to save an image to USB memory

Scan modes USB memory mode

Internet fax mode

Use this mode to send a fax via the Internet

The machine supports Direct SMTP.

PC scan mode

Use this mode to scan a photo while making corrections on your computer

A TWAIN-compliant software application can be used.

Internet fax mode

Use this mode to send a fax via the Internet

A TWAIN-compliant software application can be used.

Data entry mode

If you want to use a document solution linked to an application

NETWORK SCANNER FUNCTION

The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. To use a mode, tap the button of the mode in the home screen.

Page 45

SCANNER

Scan to HDD/

USB

Address

Sort

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

FFF FFF

Frequent

Use

Category

All

B/W Start

Color Start

SCANNING AN ORIGINAL

The basic operation for scanning is explained below. The procedure for sending a scanned file by E-mail to a destination stored in the address book is explained here.

Press the [Home Screen] key.

Home screen appears.

CLOUD PORTAL

Operation

Guide

Original

8½x11

Address Book History

Easy Copy

Enlarge

Display Mode

Address E-mail Address

Easy Scan

Settings Total Count LCD Control

Global

Address Search

10:15 AM

Easy

Fax

Job Status

Detail

Scan to HDD/

USB

Tap the [Easy Scan] mode icon.

Easy Scan mode screen appears.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

► PLACING ORIGINALS

(page 15)

Tap the [Address Book] key.

Preview Auto Set

B/W Start

Color Start

Tap the key of the desired destination.

Page 46

SCANNER

Address 123.ne.jp

Sort

AAA AAA

BBB BBB

CCC CCC

DDD DDD

EEE EEE

FFF FFF

Frequent

Use

Category

All

B/W Start

Color Start

FFF FFF

1234.ne.jp

Scan to HDD/

USB

Delete Info.

CcTo

B/W Start

Color Start

FFF FFF

All Destinations

1234.ne.jp

Scan to HDD/

USB

Address Book History

Global

Address Search

Scan to HDD/

USB

Preview

Original

Address

Detail

B/W Start

Colour Start

8½x11

Auto Set

Cancel scanning

Cancel

Scan

Tap the [All Destinations] key.

A list of the selected destinations appears.

Confirm the destination.

If an incorrect destination appears in the list, tap the destination and then tap the [Delete] key.

Original

8½x11

Address E-mail Address

Original

Auto 200x200dpi

Preview Auto Set

Detail

Resolution File Format Blank Page

PDF

Skip

Off

PDF

B/W Start

Color Start

Tap to change screens and select settings.

Change settings as needed. The functions below can be enabled in easy mode.

•Original

• Resolution

• File Format

• Blank Page Skip To select more detailed settings, tap the [Detail] key and select settings in normal mode.

► SCANNER MODE (page 47)

Tap the [Color Start] key or [B/W Start] key.

• In the factory default state, the machine detects whether

the original is black & white or full color when you tap the [Color Start] key, and automatically switches between full color and black & white binary scanning. When you tap the [B/W Start] key, the machine scans in black & white binary. For details, see the User's Manual.

• To check a preview of a document scanned on the

automatic document feeder, tap to return to the base screen of Easy Scan and tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Page 47

SCANNER

Operation

Guide

Enlarge

Display Mode

Settings Total Count LCD Control

Easy

Fax

Easy Scan

Easy Copy

Job Status

CLOUD PORTAL

10:15 AM

FaxNetwork Folder

Operation

Guide

Enlarge

Display Mode

Settings

Total Count

LCD Control

LINE PRINTER

Job Status

FTP/Desktop

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Job Status

E-mail

10:15 AM

LINE PRINTER

Job Status

Easy Copy

Easy Scan

HDD File retrieve

Sharp OSA

Easy Scan

Scan to E-mail

Scan to Network Folder

Scan to FTP/Desktop

SCANNER MODE

SELECTING SCANNER MODE

In the home screen, tap the icon of the desired scanner mode to display the base screen of scanner mode. If the button you want to use does not appear, tap or to change the screen.

Page 48

SCANNER

Easy Scan

E-mail

(13) (14) (15) (1)

(3)

(17)

(4)

(12)

(1)

(2)

(3)

(4) (5) (7)(6)

(8)

(9) (19)

(18)

(10)

(16)

(11)

(10)

Easy Mode Normal Mode

BASE SCREEN OF SCANNER MODE

Scanner mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most scan jobs. If you need to select detailed settings or special functions, use normal mode.

Original

8½x11

Address Book History

Address E-mail Address

Preview Auto Set

Global

Address Search

Scan to HDD/

USB

B/W Start

Detail

Color Start

(1) Displays the sizes of the original and the data to send.

(2) Select the address and functions you want to use.

Address Book

Address Touch to input Address

Subject

File Name

100%

Options

Send Size

Color Mode

Auto/Grayscale

Resolution

File Format

Original

Exposure

200x200dpi

PDF

Auto

Others

Scan Size

Auto Auto

8½x11 8½x11

(11) Enter the subject, file name, and other items. The screen

varies depending on the scanning type.

(12) Setting keys that can be used for sending images.

To select a function in easy mode

In "Settings", select [System Settings] → [Common

(13) Displays the list of function keys. Frequently used

[Others] can be registered.

Settings] → [Operation Settings] → [Easy Mode Settings] → [Easy Scan]

(3) Reset settings and addresses.

(4) Scan the original and show a preview image.

► PREVIEW SCREEN

(5) Automatically set the original placement orientation,

resolution, and skipping of blank pages.

(page 14)

(MX-3070N/MX-3570N/MX-4070N only)

(6) Starts blank & white scanning.

(7) Starts color scanning.

(8) Switch the pages for displaying shortcut keys.

(9) Change to normal mode.

(14) Checking the current settings.

(15) Displays the list of keys other than the function keys

indicated above.

► FUNCTIONS THAT CAN BE USED ON THE

MACHINE (page 24)

(16) Transmission will start.

(17) Displays the functions that can be utilized in the Image

Send mode.

(18) Searches for the address.

(19) Displays the address book.

(10) Tap this key to display the soft keyboard.

Global Address Search

Sending History

Call Search Number

Call Program

Call Registered settings

Send Same Image as Fax Address

Quick File

Store Data Temporarily

Preview

Start

Page 49

DOCUMENT FILING

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. You can print or perform other operations using the saved file at a later time. This section introduces several of the document filing functions.

► USES OF THE DOCUMENT FILING FUNCTION ............................50

► SAVING A DOCUMENT ONLY (Scan to HDD) ............................... 51

► PRINTING A SAVED FILE................................................................ 54

Page 50

DOCUMENT FILING

Copy

Fax

Scan

Files that you want to store for later use

Store and manage

Quick File File Scan to HDD

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

Using File, you can copy or send a document and store the document data on the hard drive at the same time. When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified. You can also download a file stored by Scan to HDD from the Web page.

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Quick File Folder

Stored files can be printed or transmitted whenever needed. A file that has been stored by the printer driver cannot be transmitted. (The file can be transmitted if "RIP format" is changed to "RGB" format.)

Main Folder / Custom Folder

Store quickly and easily

USES OF THE DOCUMENT FILING FUNCTION

Page 51

DOCUMENT FILING

10:15 AM

SAVING A DOCUMENT ONLY (Scan to HDD)

Scan to HDD lets you save a scanned document to the main folder or a custom folder. This function is not used to print or send. The procedure for storing a document in the main folder is explained below. To save to a custom folder, tap the [HDD File retrieve] key in the Home screen, tap [Scan to HDD] on the action panel, and select save settings. For more information, see the User's Manual.

Saving by Easy Scan

You can save a file in the main folder or My Folder (when user authentication is enabled).

Press the [Home Screen] key.

The Home screen appears.

CLOUD PORTAL

Operation

Guide

Original

8½x11

Address Book History

Enlarge

Display Mode

Address E-mail Address

Easy Copy

Settings Total Count LCD Control

Easy Scan

Global

Address Search

Easy

Fax

Job Status

Detail

Scan to HDD/

USB

Tap the [Easy Scan] mode icon.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

► PLACING ORIGINALS

(page 15)

Tap the [Scan to HDD/ USB] key.

Preview Auto Set

B/W Start

Color Start

Page 52

DOCUMENT FILING

Preview Auto Set

B/W Start

Color Start

Scan to

USB

Scan to HDD

Scan to HDD/USB

Preview Auto Set

Original

Address

Detail

B/W Start

Color Start

Address Book History

Global

Address Search

Scan to HDD/

USB

8½x11

Main Folder

Cancel scanning

Cancel

Scan

Tap the [Scan to HDD] key.

Tap the [Color Start] key or [B/W Start] key.

To check a preview of a document scanned on the automatic document feeder, tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Page 53

Scan to USB memory device

Preview Auto Set

Original

Address External Memory Device

Detail

B/W Start

Colour Start

Address Book History

Global

Address Search

Scan to HDD/

USB

8½x11

DOCUMENT FILING

Connect the USB memory device to the machine.

CLOUD PORTAL

Operation

Guide

Original

8½x11

Address Book

External memory device (USB) is connected.

Print from external

memory device (USB)

Scan to External

Memory Device

Perform Detail Setting

Enlarge

Display Mode

Settings Total Count LCD Control

Place next original. (Pg.No.1) Press [Start]. When finished, press [Read-End].

Change Setting Read-End

10:15 AM

Easy

Fax

Job Status

Detail

Scan to HDD/

USB

When a screen for selecting the action appears, tap [Scan to External Memory Device].

• To select detailed settings in normal mode, select the [Perform Detail Setting] checkbox .

► BASE SCREEN OF SCANNER MODE

(page 48)

• If the machine/device save screen is open, this screen will not appear.

Tap the [Color Start] key or [B/W Start] key.

To check a preview of a document scanned on the automatic document feeder, tap the [Preview] key.

► PREVIEW SCREEN

(page 14)

Cancel scanning

Cancel

Scan

After scanning all originals, tap the [Read-End] key.

When you scan the original using the automatic document feeder, this screen does not appear.

Preview Auto Set

B/W Start

Color Start

Check the [Sending data has been completed.] message, and remove the USB memory device from the machine.

Page 54

DOCUMENT FILING

Scan to HDD

Scan to External Memory Device

Select File from FTP to Print

Select File from USB Memory to Print

Main Folder

AAA BBB

CCC DDD

EEE FFF

GGG HHH

III JJJ

KKK LLL

Quick File Folder

Folder Select

Select File from Network Folder to Print

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file. You can also print files saved in a USB memory device or a shared folder. The steps for printing the "Copy_20150404_112030" file saved in the main folder are explained below.

Press the [Home Screen] key.

Home screen appears.

File retrieve

Operation

Guide

Tray SettingsHDD

Enlarge

Display Mode

10:15 AM

Address

Control

Settings Total Count LCD Control Job Status

Program List

(Image Send)

Tap the [HDD File retrieve] mode icon.

Select the file and print.

(1) Tap the [Main Folder] key.

File Name

File Name User Name

Copy_20150606_165407

Select All Batch Print

All Files

Date

User Unknown

User Unknown 06/06/2015

06/06/2015

Delete

Choose Print Settings

Send

Move

Check Image

See Detail Information

Print and Delete the Data

Print B/W

Print Now

(2) Tap the key of the file that you wish to

print.

In this case, tap the "Copy_20150404_112030" key. To check a preview of the printed image, tap [Check Image] on the action panel. If you want to delete the file after printing, tap [Print and

Delete the Data] on the action panel so that appears.

(3) Tap the [Print Now] key.

Page 55

SYSTEM SETTINGS

The setting mode let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the setting mode. For detailed explanations of the system settings, see "SYSTEM SETTINGS" in the User's Manual.

► SETTING MODE ...............................................................................56

Page 56

SYSTEM SETTINGS

(a)

(b)

SETTING MODE

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the setting mode screen. The procedure for opening the setting mode screen and the items in the screen are explained below.

DISPLAYING THE SETTING MODE ON THE MACHINE

Press the [Home Screen] key.

Home screen appears.

CLOUD PORTAL

Operation

Guide

Enlarge

Display Mode

Easy Copy

Settings Total Count LCD Control

Easy Scan

10:15 AM

Easy

Fax

Job Status

Tap the [Settings] key.

The setting mode screen appears.

Tap the item that you want to set on menu tab (a) or setting menu (b). To exit setting mode, tap the [Cancel] key.

► Setting mode when an administrator is logged in (page

58)

Page 57

SYSTEM SETTINGS

WHAT YOU CAN DO IN THE SETTING MODE

The following settings can be configured in setting mode. Some settings may not appear on the touch panel of the machine, or in the Web browser on your computer. Some settings may not appear due to the specifications of your machine and the peripheral devices that are installed.

Menu Overview

Status Displays paper tray information and device information.

Address Book Use to edit the address book.

Document Operations Use to perform actions on a file using the Document Filing function.

User Control This is used to store, edit, and delete users when user authentication is enabled. You can also

select IC card settings.

System Settings Configure the main settings for the machine such as date settings and paper tray settings. You

can configure the following settings.

Home Screen Settings You can select settings for the machine's home screen, such

as changing the home screen background.

Copy Settings You can select copy settings.

Printer Settings You can select print settings.

Image Send Settings Configure settings for image send, such as fax and Scan to

E-mail.

Document Filing Settings You can select Document Filing settings.

Sharp OSA Settings You can select SharpOSA settings.

Common Settings You can configure machine settings such as date settings and

tray settings.

Network Settings You can configure network settings such as network protocol

and NAS settings.

Security Settings You can configure machine security settings such as

authentication and changing the administrator password.

Energy Save The machine's power consumption can be reduced by Eco

Mode setting.

System Control You can configure machine backup and job log settings.

Image Quality Adjustment You can perform image adjustment on the machine.

Initial Installation Settings This is a group of settings that are required when you initially

install the machine.

Page 58

SYSTEM SETTINGS

Setting mode when an administrator is logged in

An administrator can configure settings that are more advanced than the settings available to a guest or user. When user authentication is enabled, settings may be allowed without entering the administrator password based on the rights of the logged in user. For the state of the settings, ask the administrator of the machine.

When you select an item in setting mode that requires administrator login, the administrator login screen will appear. For the items available in setting mode when an administrator is logged in, see "SYSTEM SETTINGS" in the User's Manual.

Page 59

Please note

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows 8.1 depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Mac OS environment are based on Mac OS X v10.10 in the case of Mac OS X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

. The screens may vary

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a paper drawer is installed on the MX-4070N. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Page 60

2016A-EN2

Sharp MX-3050N, MX-3550N, MX-4050N Quick Start Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER

DOCUMENT FILING

SYSTEM SETTINGS