Sharp MX-2700N User Manual

Quick Start Guide

MODEL:

DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

Quick Start Guide

General information

Functions of the machine and
procedures for placing originals and
loading paper.

MX-2300N
MX-2700N

MX-3500N
MX-3501N
MX-4500N
MX-4501N

Copying

Using the copy function.

Printing

Using the printer function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard
drive.

Keep this manual close at hand for reference
whenever needed.

System settings

Configuring settings to make the
machine easier to use.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are
stored on the hard drive in the machine.
The printed manuals contain information that you should know before using the machine, including the basic
procedures for operating the machine. Please read these manuals well.
The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is
used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a
Web browser.

Printed manuals

Quick Start Guide (this manual)

This manual is intended to help you get started using the many basic and convenient
functions of the machine.
When you are ready to learn about the machine in more detail, see the manuals in
PDF format described on the next page.

Troubleshooting

This manual explains how to remove paper misfeeds and provides answers to
frequently asked questions regarding the operation of the machine in each mode.
Refer to this manual when you have difficulty using the machine.

Safety Guide

This manual contains instructions for using the machine safely and lists the
specifications of the machine and its peripheral devices.

Software Setup Guide

This manual explains how to install the software and configure settings to use the
machine as a printer or scanner.

Facsimile Quick Reference Guide

This manual explains the basic procedures for using the fax function of the machine,
and provides an overview of the features of the fax function, troubleshooting
procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see
the "Facsimile Guide" in PDF format.

Manuals in PDF format

Manuals in PDF format can be downloaded from the Web server* in the machine.
The manuals contain detailed explanations of the procedures for using the machine. To download the PDF
manuals, see "How to download the manuals in PDF format" (page 3).

User's Guide

This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.

Copier Guide

This manual provides detailed explanations of the procedures for using the copy function.

Printer Guide

This manual provides detailed explanations of the procedures for using the printer function.

Facsimile Guide

This manual provides detailed explanations of the procedures for using the fax function and the "System
Settings" that are related to fax.

Scanner Guide

This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax
function.

Document Filing Guide

This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as
a file on the machine's hard drive. The file can be called up as needed.

System Settings Guide

This manual explains the "System Settings", which are used to configure a variety of parameters to suit the
aims and the needs of your workplace. Current settings can be displayed or printed out from the "System
Settings".

* You will need the IP address of the machine in order to access the Web server in the machine. The IP address

is configured in the Network Settings menu in the system settings.

1

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.

Opening the Web pages

Access the Web server in the machine to
open the Web pages.

Start a Web browser on a computer that
is connected to the same network as the
machine and enter the IP address of the
machine.

Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows
Netscape Navigator: 7.0 or higher
Safari: 1.2 or higher
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open
the Web page. Please ask the administrator of
the machine for the password that is required
for user authentication.

®

)

Checking the IP address

To check the IP address of the machine, print out the all custom setting list in the system settings.

SYSTEM

SETTINGS

System Settings

Total Count Default Settings

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List

Address Control

Document Filing

Control

(2)

Printer Test Page

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

Exit

OK

1/2

1

Press the [SYSTEM SETTINGS] key.

2

Select the all custom setting list in the
touch panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [All Custom Setting List] key.

The IP address is shown in the list that is
printed.

2

Sending Address List

How to download the manuals in PDF format

Manuals containing detailed information on the machine can be downloaded from the Web pages.

Download a manual in PDF format.

(1) Click [Operation Manual Download] in

the menu of the Web page.

(1)

(2) Select the desired language.

(2)

(3) Select the manual that you wish to

(3)

download.

(4)

(4) Click the [Download] button.

The selected manual is downloaded.

3

TABLE OF CONTENTS

General information

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Copying

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .25

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

CANCELING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

USING PRINTER DRIVER HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

PRINTING FROM A MACINTOSH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

4

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

SELECTING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .65

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . .69

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

QUICKLY SAVING DOCUMENT DATA (Quick File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

5

General information

General information

This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15

7

PART NAMES AND FUNCTIONS

Exterior

(5) (6)(4)

A B

(3)

(11)(9) (10) (14) (8)(12) (13)

(1) Automatic document feeder

This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
Illustration A shows the MX-3501N/4501N models.
Illustration B shows the
MX-2300N/2700N/3500N/4500N models.

(2) Document feeder tray

Place the originals in this tray when using the
automatic document feeder.

(3) Finisher

This can be used to staple output. A punch module
can be installed to punch holes in output.

(4) Front cover

Open to replace a toner cartridge.

(5) Operation panel

(6) Exit tray unit (right tray)

When installed, output can be delivered to this tray.

(7) Document glass

This is used to scan books and other originals that
cannot be scanned using the automatic document
feeder.

(8) Output tray (center tray)

Copy jobs and print jobs are delivered to this tray.

(9) Saddle Stitch Finisher

This can be used to staple output. The saddle stitch
finisher can automatically staple output at the center
line and fold the pages to create a pamphlet. A punch
module can be installed to punch holes in output.

(10) Tray 1

This holds paper. Up to 500 sheets of paper can be
loaded.

(11) Tray 2

This holds paper. Up to 500 sheets of paper can be
loaded.

(12) Tray 3 (when a stand/1 x 500 sheet paper drawer

or stand/2 x 500 sheet paper drawer is installed)

This holds paper. Up to 500 sheets of paper can be
loaded.

(13) Tray 4 (when a stand/2 x 500 sheet paper drawer

is installed)

This holds paper. Up to 500 sheets of paper can be
loaded.

(14) Tray 5 (when a large capacity tray is installed)

This holds paper. Up to 3500 sheets of paper can be
loaded. When a stand/1 x 500 sheet paper drawer is
installed, this is tray 4.

(1) (2)(1) (2)

(7)

8

Interior

(15) (16)

(15) Main power switch

This is used to power on the machine.
When using the fax function or Internet fax function,
always keep this switch in the "ON" position.

(16) Bypass tray

Special types of paper can be fed from the bypass
tray.

Peripheral devices

The following are some of the peripheral devices that are available. For information on the other peripheral
devices, see "4. PERIPHERAL DEVICES" in the User's Guide.

PS3 expansion kit (MX-PKX1)

This kit enables the machine to be used as a PostScript 3 compatible printer.

Facsimile expansion kit (MX-FXX1)

This kit enables the fax function of the machine to be used.

Internet fax expansion kit (MX-FWX1)

This kit enables Internet fax to be used on the machine.

9

OPERATION PANEL

Plain

Touch panel

Messages and keys appear in the LCD
display.
Operations are performed by directly
touching the displayed keys with your
fingers.
When a key is touched, a beep sounds
and the selected item is highlighted. This
lets you check an operation as you
perform it.

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

Original

[SYSTEM SETTINGS] key

Press this key to display the system settings screen.
The system settings can be adjusted to make the
machine easier to use, such as configuring paper tray
settings and storing addresses.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and
lights steadily while printing is taking place.

DOCUMENT

0

1

/

8 x11

2

1

/

8 x11

2

2-Sided Copy

Output

Special Modes

File

Quick File

FILING

IMAGE SEND

COPY

JOB STATUS

PRINT
READY
DATA

LINE
DATA

SYSTEM

SETTINGS

Mode select keys

Use these keys to change the mode displayed in the touch panel.
The indicator of the selected key lights up.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, press this key to
select document filing mode.

[IMAGE SEND] key

When you wish to use the scan or fax functions, press this key to select network
scanner / fax mode.

· LINE indicator

This lights up during transmission or reception in fax mode. The indicator also
lights up during transmission in scan mode.

· DATA indicator

When a received fax cannot be printed because of a problem such as out of
paper, the indicator blinks. The indicator lights steadily when there is data that is
waiting to be transmitted.

[COPY] key

When you wish to use the copy function, press this key to select copy mode. You can
hold down the [COPY] key to check the total page count and how much toner remains.

10

[JOB STATUS] key

Press this key to view the job
status screen. You can check
the status of jobs and cancel
jobs in the job status screen.

Numeric keys

[CLEAR] key

These are used to enter the number of
copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled,
press this key to log out after using the
machine. When using the fax function,
this key can be pressed to send tone
signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program
when using the copier function. When
using the fax function, press this key to
dial using a program.

Press this key to return settings such as the
number of copies to "0".

[STOP] key

Press this key to stop a copy job or scanning of
an original.

[COLOR START] key

Use this key to copy or scan an original in
color.

Main power
indicator

This indicator lights
when the main power is
switched on.

LOGOUT

[CLEAR ALL] key

Press this key to redo an operation from
the beginning.
All settings will be cleared and operation
will return to the initial state.

[BLACK & WHITE START] key

Use this key to copy or scan an original in
black and white. This key is also used to
send a fax in fax mode.

[POWER] key

Use this key to turn the
machine power on and
off.

[POWER SAVE] key

Use this key to activate power save mode. The
[POWER SAVE] key blinks when the machine is
in power save mode. This key is also used to
deactivate power save mode.

11

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.

Settings related to the
original are generally
grouped together on the
left side of the base
screen.

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

This appears when one or more
special modes are selected.
Touch the icon to check what
modes are selected.

1

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

Original

/

8 x11

2

Plain

1

/

8 x11

2

2-Sided Copy

Special Modes

Quick File

Output

File

0

This indicates that an original has
been placed in the automatic
document feeder.

1

The size of the original appears

/

8 x11

2

automatically.

Settings related to output are generally
grouped together on the top right side
of the base screen.

Advanced settings are grouped here.
You can have frequently used touch
keys displayed as shortcuts in this

This shows the status of the paper trays on the machine.

position.

You can check the paper size, paper type and amount of
paper remaining.
The currently selected tray is highlighted.

The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of
the job status screen appears, and this can be touched to bring the screen to the front.

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

1

Copy 020 / 000 Waiting

2

Computer01 020 / 000 Waiting

3

4 002 / 000 Waiting

0312345678

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

A selected job can be given priority and
run ahead of other jobs, or a job
waiting in the queue can be canceled.

Jobs are displayed as a list of touch
keys. The job keys appear in the order
that they will be run. A job key can be
touched to select it.

Using general keys

Special Modes

Covers/Inserts

Book Copy Tab Copy Card Shot

Transparency

Inserts

OK

2/4

Multi Shot

(1)

System Settings

Auto Clear Setting

Set the time for auto clear.

(2)

Cancel Timer

60

(3)

(10~240)
sec.

OK

(1) When the displayed screen is one of two or more screens, use the keys to switch through the

screens.
(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.
(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key.

12

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and
password. Please ask the administrator of the machine for the information that is required to log in.
For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide.

Login by user number

Enter your user number.

Login by login name and password

Please enter your login name /
password.

User Authentication

Login Name

User Name

Password

Auth to:

Login Locally

OK

Admin Login

OK

This method requires that you log in by entering your
user number (5 to 8 digits), which is stored in the
system settings of the machine.

This method requires that you log in by entering your
login name, password, and the login destination,
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.

Logout

When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine.

How to log out

You can log out from all modes of the machine by pressing the [LOGOUT] key ( ). However, note that the
[LOGOUT] ( ) key cannot be used to log out when a fax number is being entered in fax mode, as the
[LOGOUT] key ( ) functions as a numeric key at this time.
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.

13

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Place the originals face up with the edges aligned
evenly.

Adjust the original guides to
the width of the originals.

The indicator line indicates approximately
how many originals can be placed.
The placed originals must not be higher than this line.

Using the document glass

Place the original face down. Align
the top left corner of the original
with the tip of the mark in the
far left corner of the glass.

Place the original
face down.

To place a thick original such as a
book with many pages, push up the
far edge of the automatic document
feeder and then close the automatic
document feeder slowly.

14

CHANGING PAPER IN A TRAY

To change the paper in a tray, you must load the desired paper in the tray and then change the tray settings in the
machine to specify the loaded paper. As an example, this section explains how to change the paper in tray 1 from
8-1/2" x 14" (B4) plain paper to 8-1/2" x 11" (A4) recycled paper.

Loading paper in a tray

Pull out the paper tray.
If paper remains in the tray, remove it.

Move the two guides on the tray to change
the size from 8-1/2" x 14" (B4) to 8-1/2" x 11"
(A4).

Insert the paper with the print side face up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.

Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.

When using letter head paper or pre­printed paper, insert the paper with the
print side face down. If "Disabling of
Duplex" is enabled in the system
settings, insert the paper with the print
side face up.

Gently push the tray into the machine.

15

Changing the tray settings

PRINT
READY
DATA

LINE
DATA

2/2

When you change the paper in a tray, the tray settings in the system settings must also be changed.

1

DOCUMENT
FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

Press the [SYSTEM SETTINGS] key.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

(1)

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

System Settings

Paper Tray Settings

Tray 1

Print Copy Fax

Default Settings

Address Control

Document Filing

Control

(2)

Type / Size

1

/

Plain / 8 x14

2

(3)

I-Fax

Doc.

Filing

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Fixed Paper Side

Disable Duplex

Disable Staple

Disable Punch

ExitAdmin Password

2

Configure the tray settings in the touch
panel.

Some of the settings only appear when you have
administrator rights.

(1) Touch the [Paper Tray Settings] key.

OK

OK

1/6

(2) Touch the [Tray Settings] key.

(3) Touch the [Tray 1] key.

System Settings

Tray 1 Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Color

(4)

System Settings

Tray 1 Type/Size Setting

Type Size

Recycled

16

11x17

8 x11R

1

/

2

1

/

8 x14

2

1

1

/

/

4

2

7 x10 R

1

/

8 x11

2

1

1

/

/

5 x8 R

2

2

(5)

Cancel

OKType

(6)

1/2

1/3

1/2

2/2

(4) Touch the [Recycled] key.

(5) Touch the key of desired paper size.

When using the MX-3500/4500 series, touch
the [Auto-AB] key.

(6) Touch the [OK] key.

The above steps change the paper settings for
tray 1 to 8-1/2" x 11" (A4) recycled paper.

Names of the trays

(6)

(5)

(1)
(2)
(3)
(4)

Paper that can be loaded in each tray

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, (8K, 16K, 16KR)

A3, B4, A4, A4R, B5, B5R, A5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R,
(8K, 16K, 16KR)

A3, B4, A4, A4R, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched,
Color

8-1/2" x 11", A4

A4, B5, 8-1/2" x 11"

Tray1/Tray2

Tray3/Tray4

Tray5

(large

capacity tray)

Type

Acceptable
paper sizes

Type

Acceptable
paper sizes

Type

Acceptable
paper sizes

Inch

AB

Inch

AB

Inch

AB

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

Bypass tray

Type

Acceptable
paper sizes

Inch

AB

Type

Acceptable
paper sizes

Inch

AB

Type

Acceptable
paper sizes

Inch

AB

Type

Acceptable
paper sizes

Inch

AB

Type

Acceptable paper sizes

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched,
Color, Thin Paper, Heavy Paper

12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, B4, A4, B5, (8K, 16K, 16KR)

A3W, A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17",
(8-1/2" x 13"),

Labels

8-1/2" x 11", 8-1/2" x 11"R

A4, A4R, B5, B5R

Transparency Film

8-1/2" x 11", 8-1/2" x 11"R

A4, A4R

Tab Paper

8-1/2" x 11"

A4

Envelope

Monarch, Com-10, DL, C5

8-1/2" x 11", (8K, 16K, 16KR)

216mmx330mm

17

Other trays

Bypass tray

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the
User's Guide.

The side to be copied on
must be face down!

When loading 12" x 18", 11" x 17", 8-1/2" x 14", or 8­1/2" x 13"R size paper, pull out the tray extension.
The maximum number of sheets that can be loaded in
the bypass tray is approximately 100 for plain paper
and approximately 20 for envelopes.

Loading 7-1/4" x 10-1/2", A5 or
less size paper

Place the paper face down in the indicated
orientation.

Large capacity tray

Loading envelopes

Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.

Load paper in the large capacity tray as shown.
The size of paper used in the large capacity tray
can only be changed by a service technician.

18

Copying

Copying

This section explains the basic procedures for using the copier function.
This section also introduces the various types of copying that can be
performed using the special modes.

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

X 2-SIDED COPYING (Automatic Document Feeder) . . 21

X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 22

X SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . 24

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 25

X ENLARGEMENT/REDUCTION (Preset Ratios /

Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 29

X STORING COPY OPERATIONS (Job Programs) . . . . 30

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35

19

MAKING COPIES

This is the most basic procedure for making copies.

DOCUMENT
FILING

IMAGE SEND

COPY

JOB STATUS

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

PRINT
READY
DATA

LINE
DATA

SYSTEM

SETTINGS

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

LOGOUT

Plain

1

/

8 x11

2

The side to be scanned must be face up!

0

2-Sided Copy

Output

Special Modes

File

Quick File

1-sided original

1-sided copy

1

Press the [COPY] key.

The base screen of copy mode appears.

2

Place the original.

When using the document glass, place the original
with the side to be scanned face down.

20

or

3

Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.

When [Auto] is selected for the color mode, the
machine automatically detects whether the original is
black and white or color when the [COLOR START]
key is pressed.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

Original

1

/

8 x11

2

Plain

1

/

8 x11

2

0

2-Sided Copy

Output

(1)

Special Modes

File

Quick File

OK

(3)

Binding

Change

1-sided original

2-sided copy

1

Place the originals.

2

Select 2-sided copying in the touch
panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Side to 2-Side] key.

(3) Touch the [OK] key.

(2)

or

3

Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

21

COPYING ON SPECIAL PAPER (Bypass Copy)

8 x11

Plain

1

/

2

Use the bypass tray to copy on special types of paper such as heavy
paper, envelopes, and tab paper.
This section explains how to load 8-1/2" x 11" heavy paper in the
bypass tray.

The side to be scanned must be face up!

The side to be copied on
must be face down!

Full Color

Color Mode

Job Detail

Settings

Auto

(1)

Exposure

100%

Copy Ratio

Auto

Original Paper Select

1

Auto

/

8 x11

2

(2)

Special Modes

2-Sided Copy

Output

Special Modes

File

Quick File

Original

Copy on

heavy paper

1

Place the originals.

When using the document glass, place the original
with the side to be scanned face down.

2

Insert paper in the bypass tray.

3

Select paper settings in the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

Paper Select

1

/

8 x11

2

1

/

8 x11R

2

1

/

8 x14

2

11x14

Copy Mode

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Color

22

Plain

Plain

Plain

Plain

Thin Paper

Heavy Paper

Labels

(4)

1

/

8 x11

2

Plain

(3)

Transparency

Tab Paper

Envelope

OK

Cancel

(3) Touch the [Plain] key.

Touch the key of the type of paper that is loaded
in the bypass tray.

(4) Touch the [Heavy Paper] key.

1/2

1/2

Copy Mode

Bypass Tray Type/Size Setting

Type

Heavy Paper

Auto-Inch

(5)

Auto-AB

Custom Size

Size

1

/

12x18,11x17,8 x14

1

/

8 x11,8 x11R,5 x8 R

2
1

/

7 x10 R,A3,A4,B4,B5

4

A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8 x13)
11x17,8 x11

X420 Y297

2

1

1

1

/

/

2

1

/

2

1

/

2

/

2

2

1

/

2

(6)

8K

16K

16KR

Select paper settings in the touch panel.
(Continued)

OKType

2/2

(5) Touch the [Auto-Inch] key.

(6) Touch the [OK] key.

Paper Select

1

/

1.

8 x11

1

2.

8 x11R

2

1

3.

8 x14

2

4.

11x17

2

/

/

Plain

Plain

Plain

Plain

Selecting a tray

Ready to scan for copy.

Full color

Color mode

Job Detail

settings

Auto

Exposure

100%

Copy Ratio

1

1.

8 x11

2

1

/

2.

8 x11R

2

1

3.

8 x14

2

4.

11x17

/

/

1

/

8 x11

2

Heavy Paper

Pre-Printed

(7)

or

Plain

1

/

8 x11

2

1

/

5.

8 x11

2

OK

(8)

0

2-sided Copy

Output

Special Modes

File

Quick File

(7) Touch the bypass tray key.

(8) Touch the [OK] key.

4

Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.

Correct sets

Cancel scanning

To select the paper to be used for a copy job, touch
the image of the machine in the base screen of copy
mode.

Cancel copying

Paper Select

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

(1)

3.

4.

1

/

8 x14

2

11x17

Plain

Plain

Plain

Plain

(2)

1

/

8 x11

2

1

/

5.8 x11

2

Plain

Plain

(3)

(4)

Touch a key to select a tray.

OK

(1) The keys appear in the following order from the

top: Tray 1, Tray 2, Tray 3, Tray 4.
(2) Touch this key to select the bypass tray.
(3) Touch this key to set the type of paper in the

bypass tray.
(4) Touch this key to select Tray 5 (large capacity

tray).

23

SELECTING THE EXPOSURE MODE

For a clearer copy result, select an exposure mode appropriate for the
original type.
The example of copying an original with light colors such as pencil
writing is explained below.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

(1)

Copy Ratio

Exposure

1 3 5

Manual

Original

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

Auto

Text/

Prtd.Photo

Printed

Photo

1

/

8 x11

2

Plain

1

/

8 x11

2

Text/Photo

2-Sided Copy

Output

Special Modes

File

Quick File

Text

Photo

OK

1/2

(2)

Light original

Exposure adjustment

1

Place the original.

When using the document glass, place the original
with the side to be scanned face down.

0

2

Select exposure settings in the touch
panel.

(1) Touch the [Exposure] key.

(2) Use the keys to switch through the

screens.

(3) Touch the [Light Original] key.

Exposure

24

Manual

1 3 5

(4)

Map

Light

Original

(3)

or

OK

(5)

2/2

(4) Darken the exposure with the key.

Nine levels are available for the exposure.
Darken the exposure with the key, and
lighten the exposure with the key.

(5) Touch the [OK] key.

3

Set the number of copies and then press
the [COLOR START] key or the [BLACK
& WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE

2-Sided Copy

Output

Special Modes

File

Quick File

Full Color

Color Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

1

/

2

8 x11

Plain

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an 8-1/2" x 11" original onto 11" x 17"
paper.

The side to be scanned must be face up!

1

Auto

Original Paper Select

/

Auto 8 x11R

2

(2)

Special Modes

(1)

Paper Select

1

8 x11

1.

2

1

8 x11R

2

2.

1
2

8 x14

3.

11x17

4.

/

/

/

Plain

Plain

Plain

Plain

1

/

8 x11

2

Plain

(3)

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

(5)

Exposure

100%

Copy Ratio

(6)

Auto

Image

1

/

1.

8 x11

2

1

/

2.

8 x11R

2

1

/

3.

8 x14

2

4.

11x17

Original

1

/

8 x11R

2

Plain

1

/

8 x11

2

OK

(4)

0

2-Sided Copy

Output

Special Modes

File

Quick File

8-1/2x11

11x17

1

Place the original.

When using the document glass, place the original
with the side to be scanned face down.

2

Select automatic ratio selection in the
touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(3) Touch the tray that has the desired

paper size.

(4) Touch the [OK] key.

(5) Touch the [Job Detail Settings] key to

close the job detail settings screen.

(6) Touch the [Auto Image] key.

25