Sharp MX-2700N User Manual

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Quick Start Guide

MODEL:

DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

General information

Functions of the machine and procedures for placing originals and loading paper.

MX-2300N MX-2700N

MX-3500N MX-3501N MX-4500N MX-4501N

Copying

Using the copy function.

Printing

Using the printer function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

Keep this manual close at hand for reference whenever needed.

System settings

Configuring settings to make the machine easier to use.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine. The printed manuals contain information that you should know before using the machine, including the basic procedures for operating the machine. Please read these manuals well. The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a Web browser.

Printed manuals

Quick Start Guide (this manual)

This manual is intended to help you get started using the many basic and convenient functions of the machine. When you are ready to learn about the machine in more detail, see the manuals in PDF format described on the next page.

Troubleshooting

This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.

Safety Guide

This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.

Software Setup Guide

This manual explains how to install the software and configure settings to use the machine as a printer or scanner.

Facsimile Quick Reference Guide

This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format.

Manuals in PDF format

Manuals in PDF format can be downloaded from the Web server* in the machine. The manuals contain detailed explanations of the procedures for using the machine. To download the PDF manuals, see "How to download the manuals in PDF format" (page 3).

User's Guide

This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.

Copier Guide

This manual provides detailed explanations of the procedures for using the copy function.

Printer Guide

This manual provides detailed explanations of the procedures for using the printer function.

Facsimile Guide

This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax.

Scanner Guide

This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function.

Document Filing Guide

This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed.

System Settings Guide

This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings".

* You will need the IP address of the machine in order to access the Web server in the machine. The IP address

is configured in the Network Settings menu in the system settings.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers Internet Explorer: 6.0 or higher (Windows Netscape Navigator: 7.0 or higher Safari: 1.2 or higher The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Checking the IP address

To check the IP address of the machine, print out the all custom setting list in the system settings.

SYSTEM

SETTINGS

System Settings

Total Count Default Settings

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List

Address Control

Document Filing

Control

(2)

Printer Test Page

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

Exit

1/2

Press the [SYSTEM SETTINGS] key.

Select the all custom setting list in the touch panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [All Custom Setting List] key.

The IP address is shown in the list that is printed.

Sending Address List

How to download the manuals in PDF format

Manuals containing detailed information on the machine can be downloaded from the Web pages.

Download a manual in PDF format.

(1) Click [Operation Manual Download] in

the menu of the Web page.

(1)

(2) Select the desired language.

(2)

(3) Select the manual that you wish to

(3)

download.

(4)

(4) Click the [Download] button.

The selected manual is downloaded.

General information

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Copying

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .25

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

CANCELING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

USING PRINTER DRIVER HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

PRINTING FROM A MACINTOSH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

SELECTING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .65

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . .69

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

QUICKLY SAVING DOCUMENT DATA (Quick File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

General information

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 14

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 15

PART NAMES AND FUNCTIONS

Exterior

(5) (6)(4)

A B

(3)

(11)(9) (10) (14) (8)(12) (13)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. Illustration A shows the MX-3501N/4501N models. Illustration B shows the MX-2300N/2700N/3500N/4500N models.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Finisher

This can be used to staple output. A punch module can be installed to punch holes in output.

(4) Front cover

Open to replace a toner cartridge.

(5) Operation panel

(6) Exit tray unit (right tray)

When installed, output can be delivered to this tray.

(7) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(8) Output tray (center tray)

Copy jobs and print jobs are delivered to this tray.

(9) Saddle Stitch Finisher

This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet. A punch module can be installed to punch holes in output.

(10) Tray 1

This holds paper. Up to 500 sheets of paper can be loaded.

(11) Tray 2

This holds paper. Up to 500 sheets of paper can be loaded.

(12) Tray 3 (when a stand/1 x 500 sheet paper drawer

or stand/2 x 500 sheet paper drawer is installed)

This holds paper. Up to 500 sheets of paper can be loaded.

(13) Tray 4 (when a stand/2 x 500 sheet paper drawer

is installed)

This holds paper. Up to 500 sheets of paper can be loaded.

(14) Tray 5 (when a large capacity tray is installed)

This holds paper. Up to 3500 sheets of paper can be loaded. When a stand/1 x 500 sheet paper drawer is installed, this is tray 4.

(1) (2)(1) (2)

(7)

Interior

(15) (16)

(15) Main power switch

This is used to power on the machine. When using the fax function or Internet fax function, always keep this switch in the "ON" position.

(16) Bypass tray

Special types of paper can be fed from the bypass tray.

Peripheral devices

The following are some of the peripheral devices that are available. For information on the other peripheral devices, see "4. PERIPHERAL DEVICES" in the User's Guide.

PS3 expansion kit (MX-PKX1)

This kit enables the machine to be used as a PostScript 3 compatible printer.

Facsimile expansion kit (MX-FXX1)

This kit enables the fax function of the machine to be used.

Internet fax expansion kit (MX-FWX1)

This kit enables Internet fax to be used on the machine.

OPERATION PANEL

Plain

Touch panel

Messages and keys appear in the LCD display. Operations are performed by directly touching the displayed keys with your fingers. When a key is touched, a beep sounds and the selected item is highlighted. This lets you check an operation as you perform it.

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

Original

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

DOCUMENT

8 x11

2-Sided Copy

Output

Special Modes

File

Quick File

FILING

IMAGE SEND

COPY

JOB STATUS

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

Mode select keys

Use these keys to change the mode displayed in the touch panel. The indicator of the selected key lights up.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, press this key to select document filing mode.

[IMAGE SEND] key

When you wish to use the scan or fax functions, press this key to select network scanner / fax mode.

· LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

· DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

[COPY] key

When you wish to use the copy function, press this key to select copy mode. You can hold down the [COPY] key to check the total page count and how much toner remains.

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen.

Numeric keys

[CLEAR] key

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program.

Press this key to return settings such as the number of copies to "0".

[STOP] key

Press this key to stop a copy job or scanning of an original.

[COLOR START] key

Use this key to copy or scan an original in color.

Main power indicator

This indicator lights when the main power is switched on.

LOGOUT

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[BLACK & WHITE START] key

Use this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

[POWER] key

Use this key to turn the machine power on and off.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Settings related to the original are generally grouped together on the left side of the base screen.

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

This appears when one or more special modes are selected. Touch the icon to check what modes are selected.

8 x11

8 x11R

8 x14

11x17

Original

8 x11

Plain

8 x11

2-Sided Copy

Special Modes

Quick File

Output

File

This indicates that an original has been placed in the automatic document feeder.

The size of the original appears

8 x11

automatically.

Settings related to output are generally grouped together on the top right side of the base screen.

Advanced settings are grouped here. You can have frequently used touch keys displayed as shortcuts in this

This shows the status of the paper trays on the machine.

position.

You can check the paper size, paper type and amount of paper remaining. The currently selected tray is highlighted.

The job status screen normally appears behind the base screen of the currently selected mode. Only the left edge of the job status screen appears, and this can be touched to bring the screen to the front.

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

4 002 / 000 Waiting

0312345678

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be canceled.

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

Using general keys

Special Modes

Covers/Inserts

Book Copy Tab Copy Card Shot

Transparency

Inserts

2/4

Multi Shot

(1)

System Settings

Auto Clear Setting

Set the time for auto clear.

(2)

Cancel Timer

(3)

(10~240) sec.

(1) When the displayed screen is one of two or more screens, use the keys to switch through the

screens. (2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled. (3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Please ask the administrator of the machine for the information that is required to log in. For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide.

Enter your user number.

Please enter your login name / password.

User Authentication

User Name

Password

Auth to:

Admin Login

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logout

When you have finished using the machine, log out. Logging out prevents unauthorized use of the machine.

How to log out

You can log out from all modes of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] ( ) key cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray.

Place the originals face up with the edges aligned evenly.

Adjust the original guides to the width of the originals.

The indicator line indicates approximately how many originals can be placed. The placed originals must not be higher than this line.

Using the document glass

Place the original face down. Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

To place a thick original such as a book with many pages, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly.

CHANGING PAPER IN A TRAY

To change the paper in a tray, you must load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. As an example, this section explains how to change the paper in tray 1 from 8-1/2" x 14" (B4) plain paper to 8-1/2" x 11" (A4) recycled paper.

Loading paper in a tray

Pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray to change the size from 8-1/2" x 14" (B4) to 8-1/2" x 11" (A4).

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

When using letter head paper or preprinted paper, insert the paper with the print side face down. If "Disabling of Duplex" is enabled in the system settings, insert the paper with the print side face up.

Gently push the tray into the machine.

Changing the tray settings

PRINT READY DATA

LINE DATA

2/2

When you change the paper in a tray, the tray settings in the system settings must also be changed.

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

Press the [SYSTEM SETTINGS] key.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

(1)

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

Auto Tray Switching

System Settings

Paper Tray Settings

Tray 1

Print Copy Fax

Default Settings

Address Control

Document Filing

Control

(2)

Type / Size

Plain / 8 x14

(3)

I-Fax

Doc.

Filing

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Fixed Paper Side

Disable Duplex

Disable Staple

Disable Punch

ExitAdmin Password

Configure the tray settings in the touch panel.

Some of the settings only appear when you have administrator rights.

(1) Touch the [Paper Tray Settings] key.

1/6

(2) Touch the [Tray Settings] key.

(3) Touch the [Tray 1] key.

System Settings

Tray 1 Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Color

(4)

System Settings

Tray 1 Type/Size Setting

Type Size

Recycled

11x17

8 x11R

8 x14

7 x10 R

8 x11

5 x8 R

(5)

Cancel

OKType

(6)

1/2

1/3

1/2

2/2

(4) Touch the [Recycled] key.

(5) Touch the key of desired paper size.

When using the MX-3500/4500 series, touch the [Auto-AB] key.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to 8-1/2" x 11" (A4) recycled paper.

Names of the trays

(6)

(5)

(1) (2) (3) (4)

Paper that can be loaded in each tray

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, (8K, 16K, 16KR)

A3, B4, A4, A4R, B5, B5R, A5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, (8K, 16K, 16KR)

A3, B4, A4, A4R, B5, B5R, 216 mm x 330 mm (8-1/2" x 13"), (8K, 16K, 16KR)

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color

8-1/2" x 11", A4

A4, B5, 8-1/2" x 11"

Tray1/Tray2

Tray3/Tray4

Tray5

(large

capacity tray)

Type

Acceptable paper sizes

Type

Acceptable paper sizes

Type

Acceptable paper sizes

Inch

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

Bypass tray

Type

Acceptable paper sizes

Inch

Type

Acceptable paper sizes

Inch

Type

Acceptable paper sizes

Inch

Type

Acceptable paper sizes

Inch

Type

Acceptable paper sizes

Plain Paper, Pre-Printed, Recycled Paper, Letter Head, Pre-Punched, Color, Thin Paper, Heavy Paper

12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R, A3, B4, A4, B5, (8K, 16K, 16KR)

A3W, A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17", (8-1/2" x 13"),

Labels

8-1/2" x 11", 8-1/2" x 11"R

A4, A4R, B5, B5R

Transparency Film

8-1/2" x 11", 8-1/2" x 11"R

A4, A4R

Tab Paper

8-1/2" x 11"

Envelope

Monarch, Com-10, DL, C5

8-1/2" x 11", (8K, 16K, 16KR)

216mmx330mm

Other trays

Bypass tray

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide.

The side to be copied on must be face down!

When loading 12" x 18", 11" x 17", 8-1/2" x 14", or 81/2" x 13"R size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Loading 7-1/4" x 10-1/2", A5 or less size paper

Place the paper face down in the indicated orientation.

Large capacity tray

Loading envelopes

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

Load paper in the large capacity tray as shown. The size of paper used in the large capacity tray can only be changed by a service technician.

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

X 2-SIDED COPYING (Automatic Document Feeder) . . 21

X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 22

X SELECTING THE EXPOSURE MODE . . . . . . . . . . . . . 24

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 25

X ENLARGEMENT/REDUCTION (Preset Ratios /

Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 29

X STORING COPY OPERATIONS (Job Programs) . . . . 30

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 34

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 35

MAKING COPIES

This is the most basic procedure for making copies.

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

8 x11

8 x11R

8 x14

11x17

LOGOUT

Plain

8 x11

The side to be scanned must be face up!

2-Sided Copy

Output

Special Modes

File

Quick File

1-sided original

1-sided copy

Press the [COPY] key.

The base screen of copy mode appears.

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

When [Auto] is selected for the color mode, the machine automatically detects whether the original is black and white or color when the [COLOR START] key is pressed.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

8 x11

8 x11R

8 x14

11x17

Original

8 x11

Plain

8 x11

2-Sided Copy

Output

(1)

Special Modes

File

Quick File

(3)

Binding

Change

1-sided original

2-sided copy

Place the originals.

Select 2-sided copying in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Side to 2-Side] key.

(3) Touch the [OK] key.

(2)

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER (Bypass Copy)

8 x11

Plain

Use the bypass tray to copy on special types of paper such as heavy paper, envelopes, and tab paper. This section explains how to load 8-1/2" x 11" heavy paper in the bypass tray.

The side to be scanned must be face up!

The side to be copied on must be face down!

Full Color

Color Mode

Job Detail

Settings

Auto

(1)

Exposure

100%

Copy Ratio

Auto

Original Paper Select

Auto

8 x11

(2)

Special Modes

2-Sided Copy

Output

Special Modes

File

Quick File

Original

Copy on

heavy paper

Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Insert paper in the bypass tray.

Select paper settings in the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

Paper Select

8 x11

8 x11R

8 x14

11x14

Copy Mode

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Color

Plain

Thin Paper

Heavy Paper

Labels

(4)

8 x11

Plain

(3)

Transparency

Tab Paper

Envelope

Cancel

(3) Touch the [Plain] key.

Touch the key of the type of paper that is loaded in the bypass tray.

(4) Touch the [Heavy Paper] key.

1/2

Copy Mode

Bypass Tray Type/Size Setting

Type

Heavy Paper

Auto-Inch

(5)

Auto-AB

Custom Size

Size

12x18,11x17,8 x14

8 x11,8 x11R,5 x8 R

2 1

7 x10 R,A3,A4,B4,B5

A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8 x13) 11x17,8 x11

X420 Y297

(6)

16K

16KR

Select paper settings in the touch panel. (Continued)

OKType

2/2

(5) Touch the [Auto-Inch] key.

(6) Touch the [OK] key.

Paper Select

8 x11

8 x11R

8 x14

11x17

Plain

Selecting a tray

Ready to scan for copy.

Full color

Color mode

Job Detail

settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

8 x11

Heavy Paper

Pre-Printed

(7)

Plain

8 x11

(8)

2-sided Copy

Output

Special Modes

File

Quick File

(7) Touch the bypass tray key.

(8) Touch the [OK] key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

To select the paper to be used for a copy job, touch the image of the machine in the base screen of copy mode.

Cancel copying

Paper Select

8 x11

8 x11R

(1)

8 x14

11x17

Plain

(2)

8 x11

5.8 x11

Plain

(3)

(4)

Touch a key to select a tray.

(1) The keys appear in the following order from the

top: Tray 1, Tray 2, Tray 3, Tray 4. (2) Touch this key to select the bypass tray. (3) Touch this key to set the type of paper in the

bypass tray. (4) Touch this key to select Tray 5 (large capacity

tray).

SELECTING THE EXPOSURE MODE

For a clearer copy result, select an exposure mode appropriate for the original type. The example of copying an original with light colors such as pencil writing is explained below.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

(1)

Copy Ratio

Exposure

1 3 5

Manual

Original

8 x11

8 x11R

8 x14

11x17

Auto

Text/

Prtd.Photo

Printed

Photo

8 x11

Plain

8 x11

Text/Photo

2-Sided Copy

Output

Special Modes

File

Quick File

Text

Photo

1/2

(2)

Light original

Exposure adjustment

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select exposure settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Use the keys to switch through the

screens.

(3) Touch the [Light Original] key.

Exposure

Manual

1 3 5

(4)

Map

Light

Original

(3)

(5)

2/2

(4) Darken the exposure with the key.

Nine levels are available for the exposure. Darken the exposure with the key, and lighten the exposure with the key.

(5) Touch the [OK] key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE

2-Sided Copy

Output

Special Modes

File

Quick File

Full Color

Color Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

8 x11

Plain

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an 8-1/2" x 11" original onto 11" x 17" paper.

The side to be scanned must be face up!

Auto

Original Paper Select

Auto 8 x11R

(2)

Special Modes

(1)

Paper Select

8 x11

8 x11R

1 2

8 x14

11x17

Plain

8 x11

Plain

(3)

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

(5)

Exposure

100%

Copy Ratio

(6)

Auto

Image

8 x11

8 x11R

8 x14

11x17

Original

8 x11R

Plain

8 x11

(4)

2-Sided Copy

Output

Special Modes

File

Quick File

8-1/2x11

11x17

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select automatic ratio selection in the touch panel.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(3) Touch the tray that has the desired

paper size.

(4) Touch the [OK] key.

(5) Touch the [Job Detail Settings] key to

close the job detail settings screen.

(6) Touch the [Auto Image] key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

In addition to selecting a preset ratio, you can adjust the ratio in increments of 1% for precise adjustment of the copy size. As an example, this section explains how to reduce the image to 55%.

The side to be scanned must be face up!

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

Original

8 x11

Plain

8 x11

2-Sided Copy

Output

Special Modes

File

Quick File

Select the ratio in the touch panel.

(1) Touch the [Copy Ratio] key.

(1)

Copy Ratio

8 x11

11x17

5 x8

8 x11

8 x14

11x17

8 x11

8 x14

100

64%

77%

Zoom

100%

8 x14

8 x11

2 1

5 x8

11x17

8 x11

121%

129%

(2) Change the ratio menu.

Original

55%

Ratio-specified copy

Auto Image

Copy Ratio

Auto Image

(3)

Zoom

100%

(2)

(4)

XY Zoom

200%25% 50% 400%

(5)

(3) Touch the [50%] key.

Set the copy ratio to 55% with the key.

(4)

The ratio can be adjusted in increments of 1%. Touch the key to make the ratio smaller, or the key to make the ratio larger.

XY Zoom

(5) Touch the [OK] key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

INTERRUPTING A COPY RUN (Interrupt Copy)

When the machine is busy printing another job, you can temporarily stop the job and make a copy. This feature is useful when you need to make an urgent copy during a long copy run.

Original

Copies in progress from tray 1. Ready to scan for next copy job.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

Interrupt

Plain

8 x11

The side to be scanned must be face up!

2-Sided Copy

Output

Special Modes

File

Quick File

Printing

Interrupt

Touch the [Interrupt] key.

The [Interrupt] key appears in the base screen while the machine is printing.

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

The interrupted copy job will resume when the copy job is finished.

Correct sets

Cancel scanning

Cancel copying

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be called up and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

Storing a job program

Press the [#/P] key ( ).

Job Programs

Press program number.

8 x11

8 x11R

8 x14

11x17

Original

Job Programs

Press program number.

(2)

To store, make selections and press [OK], to delete, press [Cancel].

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

(3)

Store/DeleteRecall

(1)

Store/DeleteRecall

8 x11

Plain

8 x11

Cancel

(4)

Exit

1/6

Exit

1/6

2-Sided Copy

Output

Program Name

Store the job program in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program that

you wish to store.

(3) Select the copy settings that you wish to

store.

(4) Touch the [OK] key.

Touch the [Program name] key to display a text entry screen. Enter a name for the program. To enter text, see "6. ENTERING TEXT" in the User's Guide.

Calling up a job program

Press the [#/P] key ( ).

Place the original.

Job Programs

Press program number.

Store/DeleteRecall

Exit

1/6

Deleting a job program

Job Programs

Press program number.

Exit

1/6

Touch the numeric key of the desired job program.

Set the number of copies and start copying.

Press the [#/P] key ( ).

Delete the job program in the touch panel.

(1) Touch the [Store/Delete] tab.

Job Programs

Press program number.

(2)

Store/DeleteRecall

(1)

Exit

1/6

Store/DeleteRecall

(2) Touch the numeric key of the job

program that you wish to delete.

A job program has been already stored in this location.

Cancel Delete Store

(3)

Delete the job program in the touch panel. (Continued)

(3) Read the displayed message and touch

the [Delete] key.

Job Programs

Press program number.

Exit

(4) Touch the [Exit] key.

(4)

1/6

Store/DeleteRecall

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each of the special modes are not explained.) Although each special mode has its own settings and procedures, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the specific procedures for selecting each of the special modes, see "2. CONVENIENT COPY FUNCTIONS" in the Copier Guide.

Special modes

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

2-Sided Copy

Plain

8 x11

B5 B4 A3

Output

Special Modes

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of four screens. Use the

keys to switch through the screens. Touch the [Special Modes] key in the base screen to open the special modes menu. (You can also open the special modes menu by touching the [Special Modes] key that appears after the [Job Detail Settings] key is touched.)

1st screen 2nd screen

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

3rd screen 4th screen

Special Modes

Stamp

Image Edit

Color

Adjustments

1/4

3/4

Special Modes

Covers/Inserts

Book Copy Tab Copy Card Shot

Special Modes

Mixed Size

Original

Transparency

Inserts

Slow Scan

Mode

2/4

Multi Shot

4/4

Quick File File Proof Copy

When the [Image Edit] key is touched in the 3rd screen, the following menu opens.

Image Edit

Photo Repeat

11x17

Full Bleed

Multi-Page

Enlargement

Centering

Mirror

Image

Reverse

B/W

When the [Color Adjustments] key is touched in the 3rd screen, the following menu opens.

Color Adjustments

Color Balance Brightness

RGB Adjust

Sharpness

Suppress

Background

Intensity

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a setting screen appears to let you select settings for that mode. The keys that appear will vary depending on what peripheral devices are installed.

SELECTING A SPECIAL MODE

The procedure for selecting settings for a special mode is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Margin Shift

(2)

Pamphlet Copy

Erase

Job

Build

8 x11

8 x11R

8 x14

11x17

Original

8 x11

Plain

8 x11

Dual Page

Copy

Tandem

Copy

2-Sided Copy

Output

Special Modes

File

(1)

Quick File

1/4

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select the desired special mode (example: margin shift) settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Settings to shift the left margin by 3/4" will be selected.

Special Modes

Margin Shift

Right Left Down

(4)

OKCancel

Side 1 Side 2

(0~1)

3/4 3/4

inch

(3)

(0~1) inch

(3) Select 3/4" for the front side and 3/4" for

the reverse side using the keys.

(4) Touch the [OK] key.

The margin shift position is initially set to "Right". To change the position to "Left" or "Down", touch the corresponding key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder.

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.

Without erase

With erase

Copying each facing page of a bound document (Dual Page Copy)

Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet. In addition, two facing pages can be copied to both sides of one sheet of paper.

Making copies in pamphlet format (Pamphlet Copy)

Use this function to make copies that can be folded into a pamphlet. Pamphlet copy makes it easy to create pamphlets. When a saddle stitch finisher is installed, the output is automatically folded at the center and stapled.

Copying a large number of originals at once (Job Build)

A stack of originals higher than the indicator line cannot be fed through the automatic document feeder at once. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

Using two machines to copy a large number of originals (Tandem Copy)

You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job. To use this function, the tandem connection setting must be configured in the system settings.

4 sets

2 sets

Using a different paper type for covers (Covers/Inserts)

This function enables you to use a different type of paper for the front and back covers of a set of copies. A different type of paper can also be added as an insert at specified pages.

Cover

Insert

Back cover

Adding inserts when copying on transparency film (Transparency Inserts)

When copying onto transparency film, this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together.

Paper insert

Copying multiple pages onto one sheet of paper

INDEX

(Multi Shot)

Use this function to copy two or four original pages onto one sheet of paper.

Copying a pamphlet (Book Copy)

Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle stitch finisher is installed, the output is automatically folded at the center and stapled.

3 4

Copying captions onto tab paper (Tab Copy)

Use this function to copy captions onto the tabs of tab paper.

Original Tab paper

INDEX

Copying both sides of a card onto one sheet of paper (Card Shot)

Use this function to copy the front and reverse side of a card onto one sheet of paper.

Front

Back

Printing the date or a stamp on copies (Stamp)

Use this function to print the date, a stamp, the page number. or text on copies. A color can be selected to print a stamp or text in color.

Date print

08/01/2005

Page number Text

Planning Meeting

Stamp

CONFIDENTIAL

Repeating photos on a copy (Photo Repeat)

Use this function to print up to 24 copies of one photo on one sheet of paper.

Creating a large poster (Multi-Page Enlargement)

Use this function to enlarge a copy image and print it using multiple sheets of paper. The sheets of paper can be attached together to form one large copy.

Inverting the image (Mirror Image)

Use this function to make a copy that is a mirror image of the original.

Copying an 11" x 17" size original without cutting off the edges (11x17 Full Bleed)

Use this function to copy an 11" x 17" size original at full size without cutting off the edges. The original must be placed on the document glass. (A right tray or finisher must be installed.)

Copying in the center of the paper (Centering)

Use this function to position the copy image at the center of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.

Reversing white and black in a copy (B/W Reverse)

This function reverses black and white in a copy to create a negative image. Use this function to save toner when copying an original with large black areas.

Adjusting red/green/blue in copies (RGB Adjust)

Use this function to strengthen or weaken red, green, or blue (one color only) and thereby change the overall hue of the copy.

Red R+

Green G+

Blue B+

Adjusting the sharpness of an image (Sharpness)

Use this function to sharpen or soften a copied image.

SoftSoft

SharpSharp

Whitening faint colors in copies (Suppress Background)

Use this function to suppress light background areas of the copied image. This is convenient for making a copy of an original that is printed on colored paper.

Adjusting the color (Color Balance)

Use this function to adjust the color balance in a color copy. The densities of the four colors cyan, magenta, yellow, and black can be adjusted.

CCyan+ MMagenta+

Y Yellow+ K

K Black+Black+

Adjusting the brightness of a copy (Brightness)

Use this function to adjust the brightness of a copy.

Adjusting the intensity of a copy (Intensity)

Use this function to adjust the intensity of a copy.

Intensity +Intensity + Intensity +Intensity +

Checking copies before printing (Proof Copy)

When this function is used, only one set of copies is made, regardless of the number of sets specified. After the first set is checked for errors, the remaining sets can be printed.

5 sets

Check

1 set 4 sets

Copying originals that are different sizes (Mixed Size Original)

Even when a 5-1/2" x 8-1/2" original is mixed in with 8-1/2" x 11" originals, all originals can be copied at once.

5-1/2x8-1/2

8-1/2x11

Copying thin originals (Slow Scan Mode)

Use this function to copy thin originals, which misfeed easily, using the automatic document feeder.

5-1/2x8-1/2

8-1/2x11

Printing

This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows® XP in Windows environments.

X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

X CANCELING A PRINT JOB. . . . . . . . . . . . . . . . . . . . . . 46

X USING PRINTER DRIVER HELP. . . . . . . . . . . . . . . . . . 47

environments, and Mac OS X v10.3.9 in Macintosh

X PRINTER DRIVERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

X SELECTING PRINTER DRIVER SETTINGS . . . . . . . . . 49

X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 50

X PRINTING FROM A MACINTOSH. . . . . . . . . . . . . . . . . 52

PRINTING

The basic procedure for printing a document or image from your computer is explained below. The procedure shows how to print a letter-size document using WordPad.

Select the print command

(1)

(2)

in the application.

(1) Open the [File] menu.

(2) Select [Print].

Open the printer driver properties window.

(1)

(2)

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

button.

In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click each tab in the "Print" dialog box to adjust the settings on that tab.

Select print settings.

(1)

(1) Click the [Paper] tab.

(2) Select the paper size.

(3) Click the [OK] button.

(2)

(3)

Click the [Print] button.

Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

CANCELING A PRINT JOB

You can cancel a print job if you cancel before printing actually begins.

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

4 002 / 000 Waiting

0312345678

(3)

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

(1)

Delete the job?

Computer01

No Yes

LOGOUT

1/1

(5)

Spool

Job Queue

Complete

Detail

(2)

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

(4)

Press the [JOB STATUS] key.

Cancel the job in the touch panel.

(1) Touch the [Print Job] key.

(2) Change the print job status mode to

[Spool] or [Job Queue].

Change to the mode that shows the key of the job that you wish to cancel.

(3) Touch the key of the print job that you

wish to cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

USING PRINTER DRIVER HELP

When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings.

Open the printer driver properties window.

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

button.

(1)

(2)

In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click each tab in the "Print" dialog box to adjust the settings on that tab.

Click the [Help] button.

To view Help for a particular setting, click the button in the upper right-hand corner of the window and then click the setting. If the information icon ( ) appears, you can click the icon to view information on prohibited combinations of settings and other matters.

PRINTER DRIVERS

When using the printer function of the machine, you can configure a variety of settings in the printer driver properties window. This section introduces the types of printer drivers and the printer driver settings.

Printer driver types

PCL printer driver*

The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5c printer driver.

PS printer driver*

This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as a PostScript 3 compatible printer.

For detailed information on using the drivers, see "PRINTER FUNCTION OF THE MACHINE" in the Printer Guide.

*1 Provided standard with the machine. *2 For use when the PS3 expansion kit (MX-PKX1) is installed.

Printer driver settings

The settings that can be selected in the printer driver are grouped on six tabs. Click on a tab to bring it to the front. The settings on each tab are shown below. Note that there are additional settings that are not shown below. For explanations of the other settings, see printer driver Help.

Main tab

• Document Style

• N-Up Printing

•Staple

• Punch

• Black and White Print

• Pamphlet style / Pamphlet staple

• Margin Shift

• Rotate 180 degrees

Paper Tab

•Fit To Paper Size

• Poster Printing (PCL6, PS)

• Zoom (PCL5c, PCL6)

• XY-Zoom (PS only)

• Different Paper

• Transparency Inserts

• Carbon Copy

• Tab Paper Print (PCL6 only)

Advanced tab

• Mirror Image (PS only)

• Overlays

• Tab Paper Settings

• Tandem Print

Job Handling tab

• Retention

• Document Filing Settings

Watermarks tab

• Watermark

• Image Stamp (PCL6, PS)

Color tab

• Color Adjustment

• Text To Black/Vector To Black

• Image Type

SELECTING PRINTER DRIVER SETTINGS

The procedure for selecting settings in the printer driver is explained below using "Fit To Paper Size" as an example. The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size. In this example, a letter-size image will be printed on ledger-size paper. The procedures for configuring printer driver settings vary by setting.

For more information on each of the settings, see "2. CONVENIENT PRINTING FUNCTIONS IN WINDOWS" in the Printer Guide.

Open the printer driver properties window.

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

button.

(1)

(2)

In Windows 98/Me/NT 4.0, click the [Properties] button. In Windows 2000, the [Preferences] button does not appear. Click each tab in the "Print" dialog box to adjust the settings on that tab.

(1)

(3)

(2)

(4)

Select print settings.

(1) Click the [Paper] tab.

(2) Select [Letter].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [Ledger].

Select the size of paper that you want to print on.

(5) Click the [OK] button.

This completes the settings. Start printing.

(5)

CONVENIENT PRINTER FUNCTIONS

2-sided printing (Document Style)

Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.

Fitting the print image to the paper (Fit To Paper Size)

Use this function to enlarge or reduce the print image to fit the paper size. This is convenient for such purposes as enlarging a letter or A4 size document to ledger or A3 size paper to make it easier to view, and to print when the same size of paper as the print image is not loaded in the machine.

Letter Ledger

Printing multiple images on one sheet of paper (N-Up Printing)

Use this function to reduce and print multiple images on a single sheet of paper. 2, 4, 6, 8, 9, or 16 images can be printed on one sheet of paper. This is convenient when you wish to show an overall view of multiple pages or conserve paper.

3 4

Stapling printed pages (Staple)

Use this function to staple printed output. (When a finisher is installed.)

Punching holes in output (Punch)

Use this function to punch holes in the output. (When a finisher/punch module is installed.)

Printing a color image in grayscale (Black and White Print)

Use this function to print color images in grayscale. This lets you save color toner when color printing is not necessary, such as when you only need to check the contents of a document.

The machine also has these functions

See "2. CONVENIENT PRINTING FUNCTIONS IN WINDOWS" in the Printer Guide for detailed information on each function.

Functions convenient for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Adding margins (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of data

• Rotating the print image 180 degrees (Rotate 180 degrees)

• Enlarging and reducing the print image (Zoom/XY-Zoom)

• Reversing the image (Mirror Image)

Color mode adjustment function

• Adjusting the brightness and contrast of the image (Color Adjustment)

• Printing light text or lines in black (Text To Black/Vector To Black)

• Selecting color settings to match the image type (Image Type)

Functions that combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing another image over the print image (Image Stamp)

• Creating overlays for print images (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Keeping sheets from sticking together when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on the tabs of tabbed paper (Tab Printing)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Using the document filing function (Retention/Document Filing)

PRINTING FROM A MACINTOSH

This section explains the basic procedure for printing from a Macintosh. The following example explains how to print a document from "TextEdit", which is a standard accessory program in Mac OS X. To print from a Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network. For the procedure for installing the PPD file, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

The following example explains how to set the paper size to "Letter".

(1)

(2)

(1)

(2)

Open the page setup screen in the software application.

(1) Open the [File] menu.

(2) Select [Page Setup].

Set the paper size in the page setup screen.

(1) Make sure that the

correct printer is selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(3)

(2) Select [US Letter].

(3) Click the [OK] button.

The window varies depending on the operating system version, the printer driver version, and the application.

Printing a file

(1)

(2)

(1)

(2)

(3)

Select the print command in the application.

(1) Open the [File] menu.

(2) Select [Print].

Select print settings and click the [Print] button.

(1) Make sure that the

correct printer is selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [Copies & Pages] ([General] in Mac OS

9.0 to 9.2.2) and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear.

(3) Click the [Print] button.

Printing begins. The print window varies depending on the operating system version, the printer driver version, and the application.

Scanning

This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function.

X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 56

X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 57

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 59

X SELECTING THE EXPOSURE AND EXPOSURE

MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 61

X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 62

X SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 65

X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 66

X SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 68

X SELECTING SPECIAL MODES FOR THE SCANNER

FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 71

NETWORK SCANNER FUNCTION

You can send a scanned image file to various destinations using the network scanner function of the machine. The network scanner function has the following modes.

Scan modes

Scan to E-mail

The scanned file is sent by e-mail.

Scan to FTP

The scanned file is sent to a specified directory on an FTP server.

Scan to Network folder

The scanned file can be sent to a shared folder on a computer on your network. Transmission is possible to computers running the following operating systems: Windows 98/NT 4.0/2000/XP/Server 2003

Scan to Desktop

The scanned file is sent to a specified folder on your computer. (To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. For the procedures for installing the software, see the Sharpdesk Installation Guide.)

Internet Fax mode

A fax can be sent via the Internet. This function requires the expense of an Internet connection, however, if you already have Internet service or frequently send faxes, this function can help reduce communication costs.

USB Memory mode

The scanned file is sent to and stored in a USB memory device* the machine.

*1 A USB memory device is a storage device that is connected via a USB interface. *2 TWAIN is an interface standard used for scanners and other image input devices. When the TWAIN driver is

installed on your computer, you can use any TWAIN-compliant application to scan an image.

connected to

PC Scan mode

You can scan an original using a TWAIN* on a computer on the same network as the machine. When you intend to edit the scanned image, it is convenient to be able to perform the scan operation from your computer. To use PC Scan mode, the scanner driver must be installed from the "Software CD-ROM" provided with the machine. Operating systems that can be used are Windows 98/Me/2000/XP/Server 2003.

compliant software application

SCANNING AN ORIGINAL

The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail.

Original

Scan

transmission

Scanned image

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

LOGOUT

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

The side to be scanned must be face up!

Resend

Address Book

Address Entry

Special Modes

File

Quick File

Press the [IMAGE SEND] key.

The base screen of scan mode appears.

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

8 x11

Select addressee type.

To Cc

(2)

Resend

Address Book

Address Entry

Special Modes

(1)

File

Quick File

Select the destination in the touch panel.

(1) Touch the [Address Entry] key.

(2) Touch the [To] key.

A text entry screen will appear. Enter the destination e-mail address. To enter text, see "6. ENTERING TEXT" in the User's Guide.

Press the [COLOR START] key or the [BLACK & WHITE START] key.

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution to match the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution.

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

Scan Resolution

Auto Mono2/Auto

Exposure

200X200dpi

Resolution

Auto

8 x11

(2)

Original

100X100dpi

200X200dpi

300X300dpi

400X400dpi

600X600dpi

(3)

Color Mode

TIFF/JPEG

File Format

Special Modes

Address Book

Address Entry

Special Modes

File

Quick File

(4)

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select the resolution in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Resolution] key.

(3) Touch the [300X300dpi] key.

(4) Touch the [OK] key.

Select the destination and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Cancel scanning

SELECTING THE EXPOSURE AND EXPOSURE MODE

The exposure can be set to match the darkness of the colors in the original and the exposure mode can be set to match the original type. This section explains how to darken a light original and set the exposure mode to "Text".

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

Auto

Exposure Color Mode

200X200dpi

(2)

Resolution

Auto

8 x11

Original

When Fax/I-Fax address is included, exposure setting shared among Fax/ I-Fax/ Scanner mode is selected.

Mono2/Auto

TIFF/JPEG

File Format

Special Modes

(3)

Scan Exposure

(4)

Moiré Reduction

Auto

Manual

1 3

Text/

Prtd.Photo

Text

Printed

(6)

Photo

(5)

Address Book

Address Entry

Special Modes

File

Quick File

(7)

Text/Photo

Photo

Map

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select exposure settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [Exposure] key.

(3) Read the displayed message and touch

the [OK] key.

(4) Touch the [Manual] key.

(5) Darken light colors with the key.

Five levels are available for the contrast. Darken light originals with the key, and lighten dark originals with the key.

(6) Touch the [Text] key.

(7) Touch the [OK] key.

Select the destination and then press the [COLOR START] key or the [BLACK & WHITE START] key.

Cancel scanning

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure below explains how to send a scanned image in full color TIFF format.

The side to be scanned must be face up!

Scan

Mode Switch

Image

Settings

Send Settings

(1)

Auto

Exposure

200X200dpi

Resolution

Auto 8 x11

Original

Select a file format to apply it to all scan destinations.

Mono2/Auto

Color Mode

TIFF/JPEG

File Format

(2)

Special Modes

(3)

File Type

TIFFPDF

Encrypt PDF

Programmed

Specified Pages per File

Compression Mode

None

MH (G3)

MMR (G4)

(1-99)

Address Book

Address Entry

Special Modes

Quick File

Color/Gray

File

B/W

(4)

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select format settings in the touch panel.

(1) Touch the [Image Settings] key.

(2) Touch the [File Format] key.

(3) Read the displayed message and touch

the [OK] key.

(4) Change the mode to Color/Grayscale

mode.

File Type

PDF

Encrypt PDF

Programmed

Specified Pages per File

TIFF

JPEG

(5)

Compression Ratio

Low

Medium

High

(1-99)

(6)

(7)

B/W

Color/Gray

(5) Touch the [TIFF] key.

(6) Touch the [High] key.

This sets the compression to high. A higher compression ratio creates a smaller file size.

(7) Touch the [OK] key.

Select the destination and press the [COLOR START] key.

If the file type is set to [Encrypt PDF], you will be prompted to enter a password when you start transmission.

Cancel scanning

STORING A DESTINATION

PRINT READY DATA

LINE DATA

The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be entered quickly and easily. If you frequently send images to the same group of destinations, the e-mail addresses of those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Scanner Guide.

Storing a individual key

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

LOGOUT

Press the [SYSTEM SETTINGS] key.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

Direct Address / Program

F-Code Memory Box

(2)

Custom Index

System Settings

Direct Address / Program

Store

Individual Group

(3)

Direct Address / Individual

(4)

Search Number

E-mail FaxInternet Fax

001

(5)

Name

Initial

Address

(7)

AAA AAA

(6)

Default Settings

Address Control

Document Filing

(1)

Control

Program Modify/Delete

Index

(8)

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

Exit

1/2

Store the Scan to E-mail destination in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Direct Address / Program]

key.

(3) Touch the [Individual] key.

(4) Select the [E-mail] checkbox so that a

checkmark appears.

(5) Touch the [Search Number] key.

The "Search Number" is automatically assigned. The search number can be changed in the screen that appears when the [Search Number] key is touched. However, a number that is already in use cannot be used.

(6) Touch the [Name] key.

A text entry screen appears. Enter the name of the destination (max. of 36 characters). To enter text, see "6. ENTERING TEXT" in the User's Guide.

(7) Touch the [Initial] key.

A text entry screen appears. Enter initials for the destination (max. of 10 characters).

(8) Touch the [Index] key.

Direct Address / Individual

PRINT READY DATA

LINE DATA

No.001

Index

Select the custom index where you register this address.

(9)

Do you register this address at the [Frequent Use], too?

Yes

(10)

Direct Address / Individual

E-mail FaxInternet Fax

Search Number

Name

Initial

(12)

Address

AAA AAA

xxx@xx.xxx.com

Registration is completed.

001

Index

User 1

Storing a group key

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

SYSTEM

SETTINGS

ExitNext

(11)

User 6User 5User 4User 3User 2User 1

ExitNext

(13)

1/2

Store the Scan to E-mail destination in the touch panel. (Continued)

(9) Touch the [User 1] key.

The user index selected here can be used in the address book screen.

(10)

Touch the [Yes] key.

Touch the [Yes] key if you wish to have the stored destination appear on the frequent use tab of the address book. Otherwise, touch the [No] key.

(11)

Touch the [OK] key.

(12)

Touch the [Address] key.

A text entry screen appears. Enter the E-mail address that you want to store.

(13)

Touch the [Exit] key.

Press the [SYSTEM SETTINGS] key.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

Direct Address / Program

Default Settings

Address Control

Document Filing

(1)

Control

F-Code Memory Box

(2)

Custom Index

LOGOUT

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

Store the group in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Direct Address / Program]

key.

System Settings

Direct Address / Program

Store

Individual Group

(3)

Program Modify/Delete

Store the group in the touch panel. (Continued)

(3) Touch the [Group] key.

Direct Address / Group

Search Number

(4)

Group Name

Initial

Index Address

Key Name

(6)

Direct Address / Group

No.004

Index

Select the custom index where you register this address.

(7)

Do you register this address at the [Frequent Use], too?

004

DDD DDD

(5)

Yes

(8)

Direct Address / Group

Search Number

Group Name

Initial

Index

Key Name

004

DDD DDD

User 1

Address

(10)

Exit

ExitNext

(9)

User 6User 5User 4User 3User 2User 1

ExitNext

(4) Touch the [Group Name] key.

A text entry screen appears. Enter the name of the group (max. of 36 characters). To enter text, see "6. ENTERING TEXT" in the User's Guide.

(5) Touch the [Initial] key.

A text entry screen appears. Enter initials for the destination (max. of 10 characters).

(6) Touch the [Index] key.

(7) Touch the [User 1] key.

The user index selected here can be used in the address book screen.

(8) Touch the [Yes] key.

Touch the [Yes] key if you wish to have the stored destination appear on the frequent use tab of the address book. Otherwise, touch the [No] key.

(9) Touch the [OK] key.

(10)

Touch the [Address] key.

Direct Address / Group

Select address.

AAA AAA

CCC CCC

Frequent Use

Direct Address / Group

Search Number

Group Name

Initial

Index

Key Name

ABCD

004

DDD DDD

User 1

DDD DDD

BBB BBB

(11)

JKLMNEFGHI

OPQRST

Registration is completed.

Address

2 Addresses

1/1

* 2

UVWXYZ

Direct Entry

(12)

Address Review

Sort Address

ExitNext

(13)

(11)

Touch the destination key that you want to store next.

The selected key is highlighted. To store a destination that is not stored in a one-touch key, touch the [Direct Entry] key and enter the e-mail address.

(12)

Touch the [OK] key.

(13)

Touch the [Exit] key.

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple destinations in a single operation. The destinations can also include fax and Internet fax destinations. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.

The side to be scanned must be face up!

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

DDD DDD yyy@xx.xxx.com

AAA AAA

CCC CCC

EEE EEE

Frequent Use ABCD EFGHI JKLMN OPQRST UVWXYZ

(2)

Scan Send

Auto

8 x11

BBB BBB

DDD DDD

FFF FFF

1/1

(3)

Resend

Address Book

Address Entry

(1)

Special Modes

File

Quick File

Next Address

Condition

Settings

Address Review

Global

(4)

Address Search

Sort Address

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select destination settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the

desired destination is stored.

(3) Touch the one-touch keys of the other

desired destinations.

(4) Touch the [Address Review] key.

Address Review

001

AAA AAA

002

DDD DDD

(5)

1/1

(5) Check the destinations and then touch

the [OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key.

Press the [COLOR START] key or the [BLACK & WHITE START] key.

Cancel scanning

CONVENIENT TRANSMISSION METHODS

Convenient transmission functions are available such as one-touch sending and resending that make it easy to send an image.

One-touch key

A destination stored in a one-touch key can be called up by a simple touch of the key.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

To Cc

AAA AAA

CCC CCC

(2)

EEE EEE

Frequent Use

Scan Send

Auto

8 x11

(3)

BBB BBB

DDD DDD

FFF FFF

ABCD EFGHI JKLMN OPQRST UVWXYZ

1/1

Resend

Address Book

Address Entry

(1)

Special Modes

File

Quick File

Condition

Settings

Address Review

Global

Address Search

Sort Address

(1) Touch the [Address Book] key.

(2) Touch the key of the desired

destination.

(3) Touch the [To] key.

If an e-mail address is stored in the one-touch key, select [To] or [Cc] to specify the type of recipient after selecting the key.

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

8 x11

Resend

(1)

Address Book

Address Entry

Special Modes

File

Quick File

(1) Touch the [Resend] key.

No.01

No.03

No.05

No.07

AAA AAA

CCC CCC

EEE EEE

(2)

GGG GGG

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

Cancel

(2) Touch the key of the desired destination.

The destinations that appear also include fax and Internet fax destinations.

Speed sending

When you store an individual key or a group key, a 3-digit search number is assigned. You can select a destination using the key and the 3-digit search number. To check a search number, print the appropriate list in the sending address list menu in the system settings.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

8 x11

Auto

(1)

Resend

Address Book

Address Entry

Special Modes

File

Quick File

(1) Touch the key.

Enter search number.(001-999)

Scan

Mode Switch

Image

Settings

Send Settings

(2)

(2) Enter the 3-digit search number with the

numeric keys.

Address Book

Address Entry

Special Modes

File

Quick File

SPECIAL SCAN MODES

The special modes make it possible to perform a variety of scan transmissions for specific purposes. The following pages show the types of scan transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and procedures, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an example.

For the specific procedures for using the special modes, see "7. CONVENIENT FUNCTIONS" in the Scanner Guide.

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Send

Auto

8 x11

Resend

Address Book

Address Entry

Special Modes

File

Quick File

Scan mode

1st screen 2nd screen

Scan Special Modes

Program

Erase

Dual Page

Scan

1/2

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu varies depending on whether scan mode, Internet fax mode, or USB memory scan mode is selected. Touch the [Special Modes] key in the base screen to open the special modes menu. (You can also open the special modes menu by touching the [Special Modes] key that appears after the [Image Settings] key is touched.)

Scan Special Modes

Job

Build

Mixed Size

Original

Slow Scan

Mode

2/2

Timer

Suppress

Background

Card Shot

File

Internet fax mode

1st screen

Internet Fax Special Modes

Program

Timer

3rd screen

Internet Fax Special Modes

File

Job

Build

Erase

2in1

Mixed Size

Original

Quick File

Dual Page

Scan

Card Shot

Slow Scan

Mode

1/3

3/3

2nd screen

Internet Fax Special Modes

Transaction

Report

USB memory scan mode

1st screen 2nd screen

USB Mem. Scan Special Modes

Erase

Dual Page

Scan

1/2

USB Mem. Scan Special Modes

Job

Build

Quick File

Mixed Size

Original

Slow Scan

Mode

2/3

2/2

Suppress

Background

Card Shot

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. The keys that appear will vary depending on what peripheral devices are installed.

SELECTING SPECIAL MODES FOR THE SCANNER FUNCTION

The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Suppress Background" is explained here as an example.

The side to be scanned must be face up!

Ready to send.

Scan

Mode Switch

Image

Settings

Send Settings

Scan Special Modes

Scan Send

8 x11

Program

Timer

Auto

Erase

Suppress

Background

Dual Page

Scan

Card Shot

Resend

Address Book

Address Entry

Special Modes

File

(1)

Quick File

1/2

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select the desired special mode (example: suppress background) settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Suppress Background] key.

(2)

This function may not apply if sent by Black & White [Start]. (Mono2 selection)

(3)

Special Modes

Suppress Background

Light areas of the original may be suppressed as background.

(4)

OKCancel

(5)

(3) Read the displayed message and touch

the [OK] key.

(4) Set the darkness of the background that

will be left with the keys.

Three levels are available. Touch the key to leave lighter backgrounds. Touch the key to leave darker backgrounds. Here, "1" is set for the lightest background.

(5) Touch the [OK] key.

Select the destination and press the [COLOR START] key.

This function cannot be used when the color mode is set to [Mono2].

Cancel scanning

CONVENIENT SCANNER FUNCTIONS

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when scanning books and other thick originals.

Scan

Without erase

With erase

Scanning the left and right pages of a bound document as two separate pages (Dual Page Scan)

Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.

Scan

Whitening faint colors (Suppress Background)

Use this function to suppress light background areas in the scanned image. This is convenient for scanning an original that is printed on colored paper. This function does not operate in black and white mode.

Scan

Scanning both sides of a card onto a single page (Card Shot)

Use this function to scan the front and back of a card as a single image.

Front

Scan

Back

Sending a large number of pages (Job Build)

Scan

Sending two original pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode.

Scan

The machine also has these functions

For the specific procedures for using the special modes, see "7. CONVENIENT FUNCTIONS" or "8. INTERNET FAX FUNCTIONS" in the Scanner Guide.

• Sending an image at a specified time (Timer)

• Using stored settings (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning different sizes of originals together (Mixed Size Original)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to an e-mail address (Inbound Routing Settings)

Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

X QUICKLY SAVING DOCUMENT DATA (Quick File) . . 76

X APPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

X ONLY SAVING DOCUMENT DATA (Scan to HDD) . . . 79

X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 80

DOCUMENT FILING

The document filing function allows you to save the document data of a copy or fax job, as a file on the machine's hard drive. The file can be called up as needed and printed or transmitted.

Uses of the document filing function

Copy

Files that you want to store for later use

Store quickly and easily

Store a file quickly and easily with "Quick File".

Fax

Scan

Store and organize

Files stored with "File" can be managed with security and ease. A user name and file name can be assigned and the folder can be specified. If your objective is to store a document or image as a file, use "Scan to HDD".

Store and manage

Quick File Folder

This lets you quickly save a file without the bother of configuring settings.

Stored files can be printed or transmitted whenever needed.

Main Folder

If a folder is not specified when using "File", the file is stored in this folder.

Custom Folder

A custom folder can be selected for a file. Custom folders are created in the system settings.

The document filing function is convenient in these situations

You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout.

It takes time to scan all of the pages of the handout. And the copy settings must be

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

8 x11

8 x11R

8 x14

11x17

Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file.

2-Sided Copy

Output

Plain

8 x11

Special Modes

File

Quick File

selected again. In this situation, there is no need to panic. Simply print the file that you stored using document filing. There is no need to scan the originals or select the copy settings again.

If you store the forms for daily or weekly reports together in a folder, users can obtain a form using the Web page or the operation panel of the machine.

File Store

Scan to HDD

SearchHDD Status

File Retrieve

File

Folder

Quick File

Folder

External Data

Access

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a user calls up a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.

QUICKLY SAVING DOCUMENT DATA (Quick File)

This section explains the Quick File feature of the document filing function using copying as an example. Quick File is the easiest way to save a file using the document filing function.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Original

8 x11

8 x11R

8 x14

11x17

Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder.

8 x11

Plain

8 x11

(2)

2-Sided Copy

Output

Special Modes

File

Quick File

(1)

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select Quick File in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

Perform the copy operation.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

APPENDING INFORMATION WHEN STORING A FILE (File)

As an example, the procedure for storing a scanned image in the main folder when using the copy function is explained below. Unlike quick file, a file name and user name can be assigned to the file.

The side to be scanned must be face up!

Ready to scan for copy.

Full Color

Color Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

File Information

Confidential

User Name User Unknown

(2)

File Name

Stored to:

Original

8 x11

8 x11R

8 x14

11x17

Password

Copy_08012005_134050

Main Folder

8 x11

Plain

8 x11

2-Sided Copy

Output

Special Modes

File

Quick File

(1)

OKCancel

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Select File settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [File] key.

(2) Touch the [User Name] key.

Select user name.

Name 1

Name 3

(3)

Name 5

Name 7

All Users

File Information

(5) (6)

ABCD

Confidential

User Name Name 1

File Name

Stored to:

Name 2

Name 4

Name 6

Name 8

EFGHI

JKLMN

Password

file-01

Main Folder

Cancel

OPQRST

UVWXYZ

Cancel

ABC

(4)

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

User

(5) Touch the [File Name] key.

A text entry screen appears. Enter the name of the destination (max. of 30 characters). To enter text, see "6. ENTERING TEXT" in the User's Guide.

(6) Touch the [Stored to:] key.

Select the folder.

User 1 User 2

User 3

User 5

User 7

All Folders

(7)

ABCD

EFGHI

User 4

User 6

User 8

JKLMN

Main Folder

UVWXYZ

OPQRST

(8)

1/2

Select File settings in the touch panel. (Continued)

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

File Information

Confidential

User Name Name 1

File Name

Stored to:

file-01

User 1

Password

Cancel

(9)

(9) Touch the [OK] key.

Set the number of copies and then press the [COLOR START] key or the [BLACK & WHITE START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

ONLY SAVING DOCUMENT DATA (Scan to HDD)

You can save document data without performing a copy, print, or send job. The procedure for storing a file in a main folder is explained below.

DOCUMENT FILING

File Store

Scan to HDD

The side to be scanned must be face up!

File Store

Scan to HDD

SearchHDD Status

File Retrieve

File

Folder

Quick File

Folder

External Data

Access

File Retrieve

File

Folder

Quick File

Folder

Press the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

Place the original.

When using the document glass, place the original with the side to be scanned face down.

Touch the [Scan to HDD] key.

Ready to scan to HDD. Press [Start] to scan original.

Mono2/Auto

Color Mode

Job Detail

Settings

Auto 8 x11

Original

External Data

Access

Back

Special Modes

File

Information

The Scan to HDD base screen appears.

Press the [COLOR START] key or [BLACK & WHITE START] key.

PRINTING A SAVED FILE

You can call up a file stored by document filing and print or transmit it. This section explains how to call up a file stored in the main folder and print it.

File Store

Scan to HDD

Main Folder

File Name

file-02

file-03.tiff

All Files

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

Filter by Job

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

Custom Folder

User Name

Name 1file-01

Name 2

(2)

Name 3

LOGOUT

File Retrieve

Folder

Quick File

Folder

External Date

Access

Date

08/01/2005

Batch Print

File

(1)

Back

Press the [DOCUMENT FILING] key.

Select the file in the touch panel and print it.

(1) Touch the [File Folder] key.

When the [File Folder] key is touched, either the [Main Folder] or the [Custom Folder] will open, depending on which was used last.

(2) Touch the key of the file that you wish to

call up.

Job Settings

file-01

Select the job.

(3)

Move

Job Settings / Print

file-01

Auto

Paper Select

Output

2-Sided

Special Modes

Number of Prints

Send

Delete

(1~999)

B/W Print

1 / 2

Name 1

(4)

8 x11

Property

Change

Detail

8 x11

Print and Delete the Data

Print and Save the Data

Cancel

F. Color

Cancel

F. Color

(3) Touch the [Print] key.

(4) Touch the [Print and Delete the Data]

key.

To delete the file after printing it, select [Print and Delete the Data]. To keep the file after printing it, touch the [Print and Save the Data] key.

System settings

The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see the System Settings Guide.

X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen. The procedure for opening the system settings screen and the items in the screen are explained below. For detailed explanations of the system settings, see the System Settings Guide. For system settings related to the fax function, see the "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.

Displaying the system settings screen

Press the [SYSTEM SETTINGS] key.

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

LOGOUT

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

Default Settings

Address Control

Document Filing

Control

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

The system settings screen will appear. The keys that appear will vary depending on what peripheral devices are installed.

What you can do in the system settings

Settings Description

Total Count

Default Settings

List Print (User) This lets you print lists showing the machine status and settings.

Paper Tray Settings

Address Control

This displays the total number of pages printed by job type such as copy jobs and print jobs.

This lets you adjust the contrast of the touch panel, set the clock, and change the software keyboard used for text entry.

This is used to set the type and size of paper used in each tray, and to store new paper types.

Destinations for the image send function can be stored in one-touch keys, and settings can be stored in program keys.

Fax Data Receive/Forward

Printer Condition Settings

Document Filing Control

This is used to configure settings for receiving faxes and Internet faxes, and settings for forwarding received faxes and Internet faxes.

This is used to configure settings for printing without using the printer driver and settings for the printer function.

This is used to store, edit, and delete custom folders for the document filing function.

USB-Device Check This is used to check the connection status of a USB device.

Please note

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300N, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

XP in Windows® environments, and

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N

(equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Quick Start Guide

QQuick Start GuideQ

MODEL:

MX-2300N MX-2700N

MX-3500N MX-3501N MX-4500N MX-4501N

SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-1163.

www.sharpusa.com

SHARP ELECTRONICS OF CANADA LTD.

335 Britannia Road East, Mississauga, Ontario, L4Z 1W9

This manual has been printed using a vegetable-based soy oil ink to help protect the environment. Printed on 100% post-consumer recycled paper

PRINTED IN CHINA

2005L KS1

TINSE3227FCZZ

Sharp MX-2700N User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

MANUALS PROVIDED WITH THE MACHINE

Printed manuals

Manuals in PDF format

ACCESSING THE WEB SERVER IN THE MACHINE

Opening the Web pages

Checking the IP address

How to download the manuals in PDF format

TABLE OF CONTENTS

PART NAMES AND FUNCTIONS

Exterior

Interior

Peripheral devices

OPERATION PANEL

USING THE TOUCH PANEL

USER AUTHENTICATION

User authentication methods

Logout

PLACING ORIGINALS

Using the automatic document feeder

Using the document glass

CHANGING PAPER IN A TRAY

Loading paper in a tray

Changing the tray settings

Names of the trays

Other trays

MAKING COPIES

2-SIDED COPYING (Automatic Document Feeder)

COPYING ON SPECIAL PAPER (Bypass Copy)

Selecting a tray

SELECTING THE EXPOSURE MODE

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

INTERRUPTING A COPY RUN (Interrupt Copy)

STORING COPY OPERATIONS (Job Programs)

Storing a job program

Calling up a job program

Deleting a job program

SPECIAL MODES

Special modes

SELECTING A SPECIAL MODE

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Erasing peripheral shadows (Erase)

Copying each facing page of a bound document (Dual Page Copy)

Making copies in pamphlet format (Pamphlet Copy)

Copying a large number of originals at once (Job Build)

Using two machines to copy a large number of originals (Tandem Copy)

Using a different paper type for covers (Covers/Inserts)

Adding inserts when copying on transparency film (Transparency Inserts)

Copying a pamphlet (Book Copy)

Copying captions onto tab paper (Tab Copy)

Copying both sides of a card onto one sheet of paper (Card Shot)

Printing the date or a stamp on copies (Stamp)

Repeating photos on a copy (Photo Repeat)

Creating a large poster (Multi-Page Enlargement)

Inverting the image (Mirror Image)

Copying an 11" x 17" size original without cutting off the edges (11x17 Full Bleed)

Copying in the center of the paper (Centering)

Reversing white and black in a copy (B/W Reverse)

Adjusting red/green/blue in copies (RGB Adjust)

Adjusting the sharpness of an image (Sharpness)

Whitening faint colors in copies (Suppress Background)

Adjusting the color (Color Balance)

Adjusting the brightness of a copy (Brightness)

Adjusting the intensity of a copy (Intensity)

Checking copies before printing (Proof Copy)

Copying originals that are different sizes (Mixed Size Original)

Copying thin originals (Slow Scan Mode)

PRINTING

CANCELING A PRINT JOB

USING PRINTER DRIVER HELP

PRINTER DRIVERS

Printer driver types

Printer driver settings

SELECTING PRINTER DRIVER SETTINGS

CONVENIENT PRINTER FUNCTIONS

2-sided printing (Document Style)