Sharp HRO00034 Users Manual
Sending a Fax From Memory
TINSE4415XHTZPP
If the memory becomes full...
If the memory becomes full while the document is being scanned, MEMORY
IS FULL and SEE MANUAL will alternately appear in the display.
♦ Press if you want to transmit the pages which have been
♦ Press if you want to cancel the entire transmission.
START/MEMORY
stored up to that point in memory. The remaining pages will be ejected from
the feeder. After transmission, the memory will be cleared and you can
transmit the remaining pages. You will also need to transmit the page which
was being scanned when the memory filled up.
STOP
Faxes
4. Sending
99
5. Receiving Faxes
TINSE4415XHTZPP
Receiving Faxes Automatically
Automatic reception in Auto Attendant and TAD modes
When the reception mode is set to Auto Attendant or TAD, the machine will
automatically receive faxes.
To select Auto Attendant or
RESOLUTION/
TAD mode, press
until or appears
in the display.
RECEPTION MODE
RESOLUTION/
RECEPTION MODE
or
Automatic reception in TEL mode on line 2
When the reception mode is set to TEL, the machine will automatically
answer calls that come in on line 2 on four rings. If the call is a fax, the fax will
be received automatically.
4 rings Fax reception
♦ The number of rings on which the machine answers calls in TEL mode on
line 2 can be changed. See
♦ Automatic reception of faxes is not possible on line 1. To receive a fax
manually on line 1, see page 102.
100
Changing the number of rings
on page 101.
Receiving Faxes Automatically
TINSE4415XHTZPP
To select TEL mode, press
RESOLUTION/
RESOLUTION/
RECEPTION MODE
RECEPTION MODE
in the display.
until TEL appears
TEL
Changing the number of rings
If desired, you can change the number of rings on which the machine answers
calls that come in on line 2 in TEL mode. Any number from 2 to 5 can be
selected.
♦ If you do not want the machine to answer calls on line 2 automatically, enter
0 for the number of rings.
1
2
3
4
5
FUNCTION
Press once and once.
Press once.
Press once.
Enter the desired number of rings (any
number from 2 to 5). If you do not want
the machine to answer automatically,
enter 0.
Example: 3 rings
Press to return to the date and time display.
STOP
Display:
OPTION SETTING
NUMBER OF RING
NUMBER OF RING
ENTER (0, 2-5) 4
The display briefly shows
your selection, then:
TRANSACTION
Faxes
5. Receiving
101
Receiving Faxes Manually
TINSE4415XHTZPP
Receiving Faxes Manually
To receive a fax manually, you must answer the call personally using the
machine handset, a cordless handset, or an extension phone connected to
the same line.
Faxes can only be received manually in TEL mode. A fax can be received
manually on line 1, or on line 2 if you answer the call before the machine
answers automatically.
Answering with the machine’s handset
1
When the machine rings, pick up the
handset.
2
If you hear a fax tone, wait until the
display shows RECEIVING and then
replace the handset.
Beep
RECEIVING
3
If the other party first speaks with you
and then wants to send a fax, press
START/MEMORY
before the sender presses their Start
key.)
after speaking. (Press
• When RECEIVING appears in the
display, hang up.
102
Note: If you have set the Fax Signal Receive setting
to NO, press to begin reception.
START/MEMORY
START/MEMORY
RECEIVING
Receiving Faxes Manually
TINSE4415XHTZPP
Receiving a Fax Using the Cordless Handset
If you hear a fax tone after answering a call on the cordless handset, or if the
other party speaks to you and then wants to send a fax, press . This
signals the fax machine to begin fax reception.
Press to begin
START
fax reception
Note: If the fax machine detects a fax signal after you answer a call on the
cordless handset, it will begin reception automatically.
START
Answering on an extension phone connected to the
same line
1
Answer the extension phone when it
rings.
2
If you hear a soft fax tone, wait until your fax responds (you will hear
pronounced, high-pitched tones), then hang up.
3
If the fax doesn't respond, or if the other party first talks to you and then
wants to send a fax, set the phone down (do not hang up), walk over to
the machine, lift the machine’s handset, and press .
• The above step is necessary if you have set the Fax Signal Receive setting
to NO.
Faxes
5. Receiving
Beep
Pronounced, high-pitched
tones
START/MEMORY
103
Optional Reception Settings
TINSE4415XHTZPP
Optional Reception Settings
Fax Signal Receive
The machine will automatically begin reception if you hear a soft fax tone after
answering a call on the machine’s handset, the cordless handset, or an
extension phone connected to the same line. If you use a computer fax
modem to send documents on the same line, you must turn this function off in
order to prevent your fax from mistakenly attempting to receive documents
from the computer fax modem. Follow the steps below to change the setting.
1
2
3
4
5
FUNCTION
Press once and once.
Press once and 5 times.
Press once.
Press to turn on the function, or
to turn it off.
Press to return to the date and time display.
STOP
Display:
OPTION SETTING
FAX SIGNAL RX
FAX SIGNAL RX
1=YES, 2=NO
The display briefly shows
your selection, then:
CALLER-ID (L 1)
104
Optional Reception Settings
TINSE4415XHTZPP
Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures that data
on the edges of the document are not cut off. If desired, you can turn this
function off and have received documents printed at full size.
♦ If a document is too long to fit on the printing paper, the remainder will be
printed on a second page. In this case, the cut-off point may occur in the
middle of a line.
♦ Automatic reduction may not be possible if the received document is too
large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.
1
2
3
4
5
FUNCTION
Press once and once.
Press once and 6 times.
Press once.
Press to select AUTO, or to
select 100%.
Press to return to the date and time display.
STOP
Display:
OPTION SETTING
RECEIVE RATIO
RECEIVE RATIO
1=AUTO, 2=100%
The display briefly shows
your selection, then:
PRINT CONTRAST
Faxes
5. Receiving
105
Substitute Reception to Memory
TINSE4415XHTZPP
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs out of
paper, the imaging film needs replacement, or the paper jams, incoming faxes
will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will
appear in the display, alternating with ADD PAPER & PRESS START KEY or
CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper
(and press ), replace the imaging film, or clear the jam, the
stored documents will automatically print out.
♦ If you received documents in memory because the fax ran out of paper, be
sure to add paper which is the same size as the paper previously used. If
not, the document print-out size may not match the size of the printing
paper.
START/MEMORY
106
6. Making Copies
TINSE4415XHTZPP
Your fax machine can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenience office copier.
1
Load the document(s) face down.
(Maximum of 10 pages.)
• READY TO SEND will appear in the
display.
RESOLUTION/
• If desired, press to set the
resolution and/or contrast.
(The default resolution setting for
copying is FINE.)
2
If desired, select an enlarge/reduce setting, and/or select the number of
copies per original:
• ENLARGE/REDUCE: Press or until the desired setting appears
in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and
AUTO (auto size adjustment to match the size of the paper). The default
setting is 100%.
Example: Press twice
RECEPTION MODE
FEB-20 10:30
RATIO: 125%
• Number of copies per original: Press the number keys to enter a number
from 1 to 99. The default setting is 1.
Example: Press for five copies
3
When you are ready to begin copying, press .
FEB-20 10:30
5
COPY/HELP/POLL
107
Copies
6. Making
Making Copies
TINSE4415XHTZPP
If MEMORY IS FULL appears...
If the memory becomes full while a document is being scanned, MEMORY IS
FULL and SEE MANUAL will alternately appear in the display and the
document will automatically feed out. This may happen if the resolution is set
to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are
making more than one copy per original. To avoid using memory, use
STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,
and make only one copy per original.
Copy Cut-off
When making a copy of a document that is longer than the printing paper, use
the copy cut-off setting to select whether the remaining part of the document
will be cut off or printed on a second page. The initial setting is YES (cut off
the remainder). To change the setting, follow the steps below.
1
2
3
4
5
FUNCTION
Press once and once.
Press once and 3 times.
Press once.
Press to set copy cut-off to YES
(the remaining part of the document
will not be printed), or to set copy
cut-off to NO (the remaining part will be
printed on a second page).
Press to return to the date and time display.
STOP
Display:
OPTION SETTING
COPY CUT-OFF
COPY CUT-OFF
1=YES, 2=NO
The display briefly shows
your selection, then:
DIALING LINE
108
7. Special Functions
TINSE4415XHTZPP
Caller ID and Call Waiting ID (Requires
Subscription to Service)
Caller ID:
If you subscribe to a Caller ID service from your telephone company, you can
have caller information appear in the display of the fax machine and the
cordless handset when you receive a call.
Call Waiting ID:
If you subscribe to a Call Waiting ID service from your telephone company,
you can have caller information appear in the display of the cordless handset
when a call comes in while you are already using the phone line. (Note: For
Call Waiting ID, the caller information will not appear in the machine display.)
Important:
To use these functions, you must subscribe to the corresponding services
from your telephone company. Note that the machine may not be compatible
with some services.
Turning on the Caller ID / Call Waiting ID function
To have Caller ID and/or Call Waiting ID information appear in the display, turn
on the Caller ID function as explained below.
♦ If you have connected two lines, Caller ID must be turned on separately for
each line that has Caller ID and/or Call Waiting ID service.
♦ Do not turn on Caller ID for a line if you do not have Caller ID or Call
Waiting ID service on that line.
1
2
3
FUNCTION
Press once and once on
the machine.
Press once.
To turn on Caller ID for line 1, press
6 times. To turn on Caller ID for
line 2, press 7 times.
Display:
OPTION SETTING
CALLER-ID (L1)
or
CALLER-ID (L2)
109
Functions
7. Special
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
4
Press once.
5
Press (YES) to turn on Caller ID.
(To turn off Caller ID, press .)
6
The display briefly shows your selection and then the next option
setting. Press to exit the option settings.
STOP
Example:
CALLER-ID (L1)
CALLER-ID (LINE1)
1=YES, 2=NO
Entering your area code
If the area code
(within your calling area code), follow the steps below to enter your area code.
When this is done, the machine will automatically remove the area code from
local numbers in the Caller ID list (see page 113), allowing you to dial local
numbers automatically from the list.
♦ If it is okay to dial the area code when dialing a local phone number, you do
not need to perform this procedure.
1
FUNCTION
Press once and once on
the machine.
must not
be dialed when you dial a local phone number
Display:
OPTION SETTING
2
Press once and 8 times.
3
Press once.
4
Press to select SET.
(To clear a previously set area code,
press and go to Step 7.)
5
Enter the three digits of your area code.
110
AREA CODE #
AREA CODE # MODE
1=SET, 2=CLEAR
ENTER AREA CODE
ENTER 3 DIGITS
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
6
Press to store your area
code.
7
Press to return to the date and time display.
START/MEMORY
STOP
ECM MODE
How Caller ID operates
When you receive a call, the name and phone number of the caller will appear
in the fax machine display and cordless handset display, beginning just before
the second ring. The information will continue to be displayed until the line is
disconnected.
Machine display example:
Cordless handset display example:
Note: Some caller ID services may not provide the name of the caller. In this
case, only the phone number will appear.
JOHN DOE
123-4567
<<< RINGING >>>
123-4567
JOHN DOE
If calls come in on both lines simultaneously
If calls come in on both lines simultaneously, the cordless handset display will
alternately show the name and number of the caller on each line.
Cordless handset display example:
<<< RINGING >>>
123-4567
JOHN DOE
To select which call you would like to take, press for the call on line 1 or
ABC
for the call on line 2, or you can simply press any key while the call that
2
you wish to take appears in the cordless handset display.
Note: When the machine’s handset is used, only the call that came in first can
be answered.
<<<RINGING L2>>>
765-4321
JANE DOE
1
111
Functions
7. Special
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
Display messages
One of the following messages will appear if caller information is not available.
NO SERVICE No caller information was received from your telephone
CALLER-ID ERROR Noise on the telephone line prevented reception of
OUT OF AREA The call was made from an area which does not have a
PRIVATE CALL Caller information was not provided by the telephone
company. Make sure that the telephone company has
activated your service.
caller information.
caller identification service, or the caller’s service is not
compatible with that of your local phone company.
company at the caller’s request.
How Call Waiting ID operates
During a call, when your Call Waiting ID service signals you that you have
another caller, the name and number of the caller (in some cases, only the
number) will appear in the display. This helps you decide whether or not to
take the second call.
• For more information on using your Call Waiting ID service, contact your
phone company.
Note: Some Call Waiting ID services may not provide the name of the caller.
In this case, only the phone number will appear.
112
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller ID
function, your fax machine will keep information on the most recent 30 calls
and faxes you have received. You can view this information, which consists of
the name and number of each caller, in the Caller ID List.
♦ After you have received 30 calls, each new call will delete the oldest call.
♦ All calls will be erased if you unplug the machine or a power failure occurs.
♦ All calls (and faxes) received on the machine and on the cordless
handset(s) appear in the machine’s Caller ID list.
Follow the steps below to view the Caller ID List in the machine display. If
desired, you can immediately dial a number when it appears.
1
Press twice.
2
Press or to scroll through the list.
3
If you wish to dial one of the numbers in the list, scroll through the list
until the number appears in the display.
• Fax: If you wish to send a fax, load the
document and then press .
Dialing and transmission will begin.
START/MEMORY
Display:
Fax:
<REVIEW CALLS>
• Voice call : If you wish to make a voice
call, pick up the handset or press
SPEAKER
. If “WHICH LINE?” appears in
the display, press to select line 1
or to select line 2. Dialing will
begin automatically.
4
Press when you have finished viewing the list.
STOP
Voice call:
or
START/MEMORY
SPEAKER
Functions
7. Special
113
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press while the
call appears in the display. If you want to delete all calls from the list, hold
down for at least 3 seconds while you are viewing any number in the
DELETE
list.
DELETE
Viewing the Caller ID list from the cordless handset
You can also view the Caller ID list in the cordless handset display, and
automatically dial a number from the list.
♦ Only calls that were taken on the cordless handset appear in the cordless
handset’s Caller ID list.
1
Press .
REVIEW
2
Press or to scroll through the numbers in the list.
3
While viewing the list, you can do the following:
Cordless handset display:
REVIEW CALLS
▲▼: REVIEW
• Dial a number: Scroll to the desired number and then press . If
“WHICH LINE?” appears in the display, press to select line 1 or
to select line 2. Dialing will begin. (Note: You can only make a phone call
from the cordless handset; you cannot start a fax transmission.)
• Erase a call: Scroll to the call you wish to erase, press , and then
START
press .
4
Press when you have finished viewing the list.
OFF
OFF
114
TALK
ABC
1
HOLD
ERASE
2
Caller ID and Call Waiting ID (Requires Subscription to Service)
TINSE4415XHTZPP
Erasing all calls using the cordless handset
Follow these steps to erase all calls from the Caller ID list using the cordless
handset.
1
Press .
REVIEW
2
Press .
3
Press .
HOLD
ERASE
START
• To cancel, press .
OFF
OFF
Cordless handset display:
REVIEW CALLS
▲▼: REVIEW
ERASE ALL?
PRESS START KEY
115
Functions
7. Special
Polling (Requesting a Fax Transmission)
TINSE4415XHTZPP
Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a document
(previously loaded in its feeder) to your machine without assistance from the
operator of the other machine.
Hint: Polling is useful when you want the receiving fax machine, not the
transmitting fax machine, to bear the cost of the call.
1
Dial the fax machine you want to poll
using one of the following methods:
• Enter the full number using the numeric keys.
• Pick up the handset (or press ) and dial the full number. Wait for the
fax answerback tone.
SPEAKER
• Press or until the name (or number) of the other party appears in
the display.
2
COPY/HELP/POLL
Press .
• If you used the handset, replace it when POLLING appears in the display.
Reception will begin.
116
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