Sharp DM-3551 User Manual

LASER PRINTER

Operation Manual (for copier)

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual for printer operation and general information".

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual for printer operation and general information" and operation manuals for any optional equipment which has been installed.

INTRODUCTION

This manual describes only copier features. For operation procedures relating to both the basic printer and copier features, refer to the “Operation manual (for printer operation and general information)”. General information required for loading paper, adding toner, misfeed removal, and operation of peripheral devices are described in that manual.

Separate manuals are provided for the operation of network scanning and facsimile functions. Refer to the “Operation manual (for scanner)” and “Operation manual (for facsimile )” for these descriptions.

CONTENTS

Page

INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

PART NAMES AND FUNCTIONS (B/W scanner module/DSPF) . . . . 3

● Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

● Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

● Touch Panel (basic screen of copy mode) . . . . . . . . . . . . . . . . . . 5

AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . . . . . . . . . . . . . . . 6

● Acceptable originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

SETTING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

NORMAL COPYING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

● Copying from the automatic document feeder . . . . . . . . . . . . . . . 9

● Automatic two-sided copying from the automatic

document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

● Copying from the document glass . . . . . . . . . . . . . . . . . . . . . . . 12

● Automatic two-sided copying from the document glass . . . . . . . 14

EXPOSURE ADJUSTMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

REDUCTION/ENLARGEMENT/ZOOM . . . . . . . . . . . . . . . . . . . . . . . 16

● Automatic selection (auto image) . . . . . . . . . . . . . . . . . . . . . . . 16

● Manual selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

SPECIAL PAPERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

● Common operation procedure for using the special functions . . 19

● Margin shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

● Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

● Dual page copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

● Pamphlet copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

● Job build . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

● Multi shot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

JOB PROGRAM MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

● Storing a job program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

● Recalling a job program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

● Deleting a stored job program . . . . . . . . . . . . . . . . . . . . . . . . . . 27

INTERRUPTING A PRINT OR COPY RUN . . . . . . . . . . . . . . . . . . . 28

MISFEED REMOVAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

● Misfeed in the scanner module . . . . . . . . . . . . . . . . . . . . . . . . . 29

TROUBLESHOOTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

● Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

● Scanner module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

KEY OPERATOR PROGRAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

● Key operator program list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

● Using the key operator programs . . . . . . . . . . . . . . . . . . . . . . . . 32

● Setting programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

PART NAMES AND FUNCTIONS (B/W scanner module/DSPF)

Exterior

DSPF exit area

Scanned originals are deposited here.

Document feeding area cover (page 29) Open to remove misfed originals in this area.

Original guides (page 7) Adjust to the size of the originals.

Document feeder tray (page 7) Set the originals here for automatic feeding.

Operation panel (next page) Use for operation of copier, network scanner, and facsimile features and for printer configuration operations.

Document cover

Document scanning windows

Sheet type originals are scanned here.

Document glass

All originals which cannot be copied from the document feeder tray must be copied here.

PART NAMES AND FUNCTIONS

Operation Panel

Touch panel (next page)

The machine status, messages and touch keys are displayed on the panel. When the machine is in the standby state, the display will change if the [PRINT] key, [IMAGE SEND] key or [COPY] key is pressed to show the current status of these modes.

Mode select keys

Use to select the basic modes of the product.

[COPY] key

Press to select the copy mode and display the basic screen of the copy mode. (next page) Even when the machine is busy in another mode, the basic copy mode screen will appear when the [COPY] key is pressed. If this key is pressed and held while the basic screen of the copy mode is displayed, the total output count and the quantity of toner remaining (percentage) will be displayed.

Numeric keys

Use to select the number of copies and to make numerical entries for setting operations.

[C] key (clear key)

Press to clear a copy quantity entry. If this key is pressed while the automatic document feeder is being used, any originals in progress will be automatically output.

[CA] key (clear all key)

Press to clear all selected settings and return the machine to the initial settings for the currently selected mode. Before starting a copy operation, press the [CA] key first.

[ACC.#-C] key

If the auditing mode has been set, press this key to close an open account after finishing a copy, facsimile scanning or network scanning job. For setting of the auditing mode, see page 7 of the Key Operator’s Guide.

[#/P] key (page 26) Press to select the job memory mode.

[START] key (page 10) When the indicator is lit, copying, facsimile scanning and network scanning jobs can be started. Press to start copying.

PART NAMES AND FUNCTIONS

SPECIAL MODES

ORIGINAL

EXPOSURE

AUTO

100%

AUTO

PAPER SELECT

COPY RATIO

READY TO SCAN FOR COPY.

2-SIDED COPY

OUTPUT

11 17

Touch Panel (basic screen of copy mode)

When the copy mode key is pressed, this display screen will appear showing the basic copy mode selections. (For the display screens for other modes, see the respective operation manuals for those modes.)

Message display

Basic status messages are displayed here.

[INTERRUPT] key display area

When interrupt copy is available, the [INTERRUPT] key will be displayed here. When an interrupt copy job is being run, a [CANCEL] key will be displayed here to be used for canceling the interrupt copy job.

Copy quantity display

Displays the selected number of copies before the [START] key is pressed or the number of completed copies after the [START] key is pressed. A single copy can be made when “0” displayed.

[2-SIDED COPY] key (page 9) Touch to display the duplex copy mode setting screen. A highlighted selection on the screen will indicate the currently selected mode. The setting screen can be closed by touching the [OK] key on the setting screen whether or not a selection change was made.

[OUTPUT] key (page 10) Touch to display the output mode setting screen. A highlighted selection on the screen will indicate the currently selected mode. The setting screen can be closed by touching the [OK] key on the setting screen whether or not a selection change was made.

[SPECIAL MODES] key

Touch to display the special modes selection screen. The functions that can be selected by touching this key are described on page 19.

Paper size display

The display shows the location of the paper trays, the size of the paper in the trays and the approximate amount of paper loaded in each tray. The approximate amount of paper in a tray is indicated by . For changing the paper size in a tray refer to page 116 of the “Operation manual (for printer operation and general information)”.

Original size display

The original paper size will be displayed when originals are placed on the document glass or in the document feeder.

Exposure display and [EXPOSURE] key (page 15) A touch of the [EXPOSURE] key will open the

exposure selection window. A highlighted key on the exposure window indicates which exposure mode (AUTO, TEXT, TEXT/PHOTO or PHOTO) is currently selected. When an exposure mode other than AUTO is selected, an exposure level scale will also appear in the window.

Paper select display and [PAPER SELECT] key

(page 9) Displays the selected paper size. When the auto paper select mode has been selected, “AUTO” will be displayed. A touch of the [PAPER SELECT] key will open the paper selection window. When a selection is made, the selection window will close. To close the window without making a selection touch the key again

Copy ratio display and [COPY RATIO] key

(page 17) Displays the selected copy ratio. Touch to display the reduction and enlargement copy ratio selection screen.

AUTOMATIC DOCUMENT FEEDER

Originals set in the automatic document feeder will be automatically fed and copied sequentially. The automatic document feeder will simultaneously scan both sides of originals when two-sided to one-sided or two-

sided to two-sided copying is being done.

Acceptable originals

A stack of up to 50 original sheets (30 original sheets*1 for 8-1/2" x 14" (B4) or larger) of the same size paper can be set in the document feeder tra y provided the stac k height is within the limit sho wn belo w. A stack of up to 30 mixed size originals can be set if the width of the originals is the same and the stack height is within the limit shown below . In this case , howe ve r, stapling and duple x will not function and some special functions ma y not give the expected result. *1 For paper heavier than 28 lbs. (105 g/m2), only a stack of up to 15 sheets can be set. Setting 16 or more sheets may

cause incorrect scanning of original and scanned image may become expanded compared with original itself.

■■

■ Size and weight of acceptable originals

■■

■ Total amount of originals that can be

■■

set in the document feeder tray

5-1/2" x 8-1/2"

Original size:

Weight (thickness):

g/m

... Weight of a sheet of paper of 1 m

or A5

(148 x 210 mm)

14 lbs. or

50g/m

34 lbs. or

11" x 17"

or A3

(297 x 420 mm)

128g/m

Total aggregate thickness must not exceed 1/4" or

6.5 mm (for 14 to 21 lbs. or 50 to 80 g/m

Total aggregate thickness must not exceed 3/16" or

5.0 mm (for 21 to 34 lbs. or 80 to 128 g/m

paper).

1/4" or 6.5 mm or less

3/16" or 5.0 mm or less

Notes on use of the automatic document feeder

●

Use originals within the specified size and weight ranges. Use of originals out of the specified range may cause an original misfeed.

●

Before loading originals into the document feeder tr a y, be sure to remove an y staples or paper clips.

●

If originals have damp spots from correction fluid, ink or glue from pasteups, be sure they are dried before they are fed. If not, the interior of the document feeder or the document glass may be soiled.

●

To prevent incorrect original size detection, original misf eeds or smudges on copies, use the f ollowing as a guide for feeding originals.

Transparency film, tracing paper , carbon paper , thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document f eeder . Originals to be fed through the feeder should not be damaged, crumpled or folded or have loosely pasted paper on them or cutouts in them. Originals with multiple punched holes other than two-hole or three-hole punched paper may not f eed correctly .

●

When using originals with two or three holes, place them so that the punched edge is at a position other than the feed slot.

paper).

Hole positions

SETTING ORIGINALS

Original size detector

or B4

Original scale

mark

Original scale

mark

11 or A4

11R or A4R

11x17 or A3

or B4

or A5

■■

■ When using the automatic document

■■

feeder

Ensure that there is no original on the document

glass.

Adjust the original guides to the size of the

originals.

Place the originals face down in the document

feeder tray.

Set the originals all the way into the feed slot. Do not exceed the maximum height line marked on the original guide.

■■

■ When using the document glass

■■

Open the document cover, place an original face down on the document glass, and then gently close the document cover.

NOTE

Do not place any objects under the original size detector, because they may damage it or the original size may not be detected properly.

●

Set an original by aligning its corner with the tip of the scale ( ) mark at the left rear corner of the glass as shown in the illustrations.

Orientation of original Orientation of paper Copy after rotation

Face down Face down

SETTING ORIGINALS

To p

Bottom

To p

Bottom

■■

■ Standard original setting orientation

■■

Descriptions of functions that follow in this manual assume that originals are oriented as shown.

Document feeder tray Document glass

Place originals in the document feeder tray or on the document glass so that the top of the original is positioned to the rear side of the machine. If not, staples will be incorrectly positioned and some special features may not give the expected result.

■■

■ Automatic copy image rotation - rotation copying

■■

If the orientation of the originals and copy paper are different, the original image will be automatically rotated 90° and copied. (When an image is rotated, a message will be displayed.) When enlargement of originals larger than 81/2" x 11" or A4 is selected, rotation cannot be done.

[Example]

●

This function operates in the auto paper select or auto image mode. (Rotation copying can be disabled with a key operator program. See page 33.)

NORMAL COPYING

AUTO

PAPER SELECT

100%

TRANSPA

11 17

PLAIN

This section describes the normal copying procedure.

Copying from the automatic document feeder

■■

■ 1-sided copies of 1-sided originals

■■

Original Copy

Place the originals in the document feeder tray .

(page 7)

Ensure that the 1-sided to 1-sided copy mode is

selected.

ORIGINAL

11 17

T ouch the [2-SIDED COPY] key.

The one-sided to one-

sided mode is selected when no icon for a twosided mode appears in the dashed area on the display. If the 1-sided to 1-sided copy mode is already selected, steps 3 to 5 are not needed.

2-SIDED COPY

OUTPUT

T ouch the [1-sided to 1-sided copy] ke y .

The [1-sided to 1-sided] key will be highlighted.

T ouch the [OK] key.

Ensure that paper of the same size as the

originals is automatically selected. (✼Note)

The selected tray will be highlighted or the message “LOAD xxxxxx PAPER.” will appear. If the message appears, load paper in a paper tray or the bypass tray with paper of the required size. Even if the message above is displayed, copying can be performed onto the currently selected paper.

(✼Note) The following requirements must be satisfied.

●

Originals of a standard size (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A3, B4, A4, A4R or A5) are set and the auto paper select function is enabled.

If originals of a size other than the sizes above are to be copied, manually select the desired paper size.

2-SIDED COPY

OUTPUT

NORMAL COPYING

Five sets of copiesOriginals

Five copies of each original

Originals

Select the desired output mode (see below).

The sort mode is the default mode. To select the group mode, touch the [OUTPUT] key, then touch the [GROUP] key on the output setting screen, and then touch the [OK] key on the setting screen.

Use the numeric keys to set the desired number

of copies.

Up to 999 can be set. Use the [C] (clear) key to cancel an entry if a mistake has been made.

Press the [START] key.

If the [C] key is pressed while originals are being scanned, scanning will stop. If copying had already started, copying and scanning will stop after the original in progress is output to the original exit area. In these cases the copy quantity will be reset to “0”. If scanning has been completed but copying is still in progress, copying will

continue.

NOTE

The 1-sided to 1-sided copying mode is set as the default in the initial settings. This setting can be changed by a key operator program (initial status setting ).

Output modes (sort mode and group mode)

[Example] Five sets of copies from three originals

● Sort copy

● Group copy

When originals are placed in the document feeder tray, a sort icon will appear on the touch panel and the sort copy mode will be automatically selected. In this case, copies will be delivered as shown in the upper illustration to the left. For output in the group mode as shown in the lower left illustration, the group mode must be selected on the output setting screen.

BIN CH

NORMAL COPYING

BINDING CHANGE

A utomatic two-sided copying from the automatic document feeder

A duplex module must be installed for automatic 1-sided to 2-sided or 2-sided to 2-sided copying. A duplex module is not needed for 2-sided to 1-sided copying.

Original

Copy

1. Automatic two-sided copying from one-sided originals

2. Automatic two-sided copying from two-sided originals

Place the originals in the document feeder tray .

(page 7) T ouch the [2-SIDED COPY] key.

2-SIDED COPY

OUTPUT

Select the desired duplex copy mode.

The illustration to the left shows the screen displayed when a duplex module is installed.

3. Automatic one-sided copying from two-sided originals

T ouch the [OK] key.

Follow step 6 on page 9 to step 9 on page 10.

The image to be copied onto the second side of 2-sided copies can be inverted so that the resultant 2-sided copies are in the correct orientation for binding at the top. For top binding, touch the [BINDING CHANGE] key on the 2-sided copy selection screen.

AUTO

PAPER SELECT

100%

TRANSPA

11 17

PLAIN

NORMAL COPYING

Copying from the document glass

When copying originals which cannot be fed from the automatic document feeder such as thick originals, open the document cover and copy the originals from the document glass

■■

■ 1-sided copies of 1-sided originals

■■

Original Copy

Set an original on the document glass. (page 7)

Original size detector

Original scale

mark

or A5

11 or A4

●

Set an original by aligning its corner with the tip of the scale (

or B4

11x17 or A3

) mark at the left rear corner of the glass as shown

Original scale

mark

11R or A4R

in the illustrations.

Ensure that paper of the same size as the original

is automatically selected. (✼Note)

(✼Note) The following conditions must be satisfied.

●

Originals of a standard size (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A3, B4, A4, A4R or A5) are set and the auto paper select function is enabled.

If originals of a size other than the sizes above are to be copied, manually select the desired paper size.

Ensure that the 1-sided to 1-sided copy mode is

selected.

ORIGINAL

11 17

The one-sided to one-

sided mode is selected when no icon for a twosided mode appears in the dashed area on the display. If the 1-sided to 1-sided copy mode is already selected, steps 3 to 5 are

not needed.

2-SIDED COPY

OUTPUT

NORMAL COPYING

Five sets of copiesOriginals

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

READ-END

Five copies of each original

Originals

Select the desired output mode (see below).

When a document is detected on the document glass, the group mode will be automatically selected. To select sort copy, touch the [OUTPUT] key, then touch the [SORT] key on the displayed screen, and then touch the [OK] key.

NOTE

If you touch the [SORT] or [GROUP] key, its corresponding icon will appear on the touch panel. To change the selection, touch the icon to return the display to the output setting screen.

Use the numeric keys to set the desired number

of copies.

Up to 999 can be set. Use the [C] (clear) key to cancel an entry if a mistake has been made.

Press the [START] key.

Touch the [READ-END] key.

Replace the original with the next original and press the [START] key. Repeat this operation until all originals have been scanned. If sort was selected in step 4, go to the next step.

Output mode (sort copy and group copy)

[Example] Five sets of copies from three originals

●●

●

●●

Sort copy

●●

●

●●

Group copy

2-SIDED COPY

OUTPUT

Original Copy

NORMAL COPYING

BINDING CHANGE

Automatic two-sided copying from the document glass

A duplex module must be installed for automatic 1-sided to 2-sided or 2-sided to 2-sided copying. A duplex module is not needed for 2-sided to 1-sided copying.

Place an original on the document glass.

(page 7)

Touch the [2-SIDED COPY] key.

Touch the [1-sided to 2-sided copy] key.

Touch the [OK] key.

Follow step 3 on page 12 to step 7 on page 13.

EXPOSURE ADJUSTMENTS

AUTO

EXPOSURE

AUTO

EXPOSURE

PHOTO

TEXT

PHOTO

Select the exposure mode to be consistent with the type of originals to be copied. The selections are AUTO, TEXT, TEXT/PHOTO and PHOTO.

■■

■ Automatic exposure adjustment

■■

The automatic exposure mode is the default initial setting for this machine. In this mode, the characteristics of an original being copied are “read” by the exposure system, and exposure adjustments are made automatically. To select an exposure mode more suitable for originals to be copied or to adjust the exposure manually, follow the procedure below.

■■

■ Exposure mode selection and manual

■■

exposure adjustment

Touch the [EXPOSURE] key.

Select [TEXT], [TEXT/PHOTO] or [PHOTO] based

on the original to be copied.

NOTE Exposure mode selection

TEXT: This mode is useful for producing dark

text copies with minimum background.

TEXT/PHOTO: This provides the best balance for copying

an original which contains both text and photos. This mode is also useful for copying printed photographs.

PHOTO: This mode provides the best copies of

photographs with fine details.

Adjust the exposure level.

Touch the key to make darker copies. Touch the

key to make lighter

copies.

NOTE Exposure levels in the text mode

1 to 2: Dark originals such as newspaper 3: Normal density originals 4 to 5: Originals written with pencils or light color

characters

After adjusting the exposure, follow any of the copying procedures.

To return to the automatic exposure mode, touch the [EXPOSURE] key and select [AUTO]. The automatic exposure level can be adjusted using a key operator program. (page 33)

REDUCTION/ENLARGEMENT/ZOOM

TRANSPA

11 17

PLAIN

AUTO

COPY RATIO

PAPER SELEC

AUTO

IMAGE

Reduction and enlargement ratios can be selected either automatically or manually as described in this section.

●

Automatic selection will enlarge or reduce images based upon the original size and copy paper size to give the best possible fit of the image to the copy paper.

●

Manual selections can be made in the range of 25% to 400%. There are three preset reduction ratios (25%, 64% and 77%) and three preset enlargement ratios (121%, 129% and 400%) available for the inch system. There are four preset reduction ratios (25%, 70%, 81%, 86%) and four preset enlargement ratios (115%, 122%, 141%, 400%) available for the AB system.

Automatic selection (auto image)

The reduction or enlargement ratio will be selected automatically based on the original size and the selected pape size

Place the original in the document feeder tray

or on the document glass. (page 7)

The detected original size will be displayed. Automatic selection can be used only for 11" x 17", 81/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" size originals and copy paper in the inch system and A3, B4, A4, A4R or A5 in the AB system.

Touch the [PAPER SELECT] key and then select

the desired paper size.

When the desired paper size key is touched, the paper size will be highlighted and the paper size setting window will be closed. If paper of the desired size is not loaded in any tray, load paper of the required size in a paper tray and enter the paper size.

Touch the [AUTO IMAGE] key.

The [AUTO IMAGE] key will be highlighted and the best reduction or enlargement ratio for the original size and the selected paper size will be selected and displayed in the copy ratio display.

Make all other desired settings such as exposure

or the number of copies, and press the [START] key.

When copying from the document glass in the sort mode, touch the [READEND] key after all originals have been scanned. (step 7 on page 13)

To cancel the auto image mode, touch the [AUTO IMAGE] key again to clear the highlighted display.

NOTE

If the message “ROTATE ORIGINAL FROM displayed, change the orientation of the original as indicated in the message. When the message above is displayed, copying can be done without changing the orientation, but the image will not fit the paper correctly.

TO ” is

Manual selection

100

COPY RATIO

AUT

IMAG

10400

121

129

100

ZOOM

11 17

P PER SELECT

COPY RATIO

REDUCTION/ENLARGEMENT/ZOOM

Place the original in the document feeder tray

or on the document glass. (page 7)

NOTE

When the document feeder is being used, the available copy ratio range is 25% to 200%.

Touch the [COPY RATIO] key.

The preset copy ratio keys for reduction and enlargement, the keys for [ZOOM] and the [100%] key will be displayed.

Select the desired copy ratio by touching a fixed

copy ratio key for reduction or enlargement and touch the [OK] key. Use the and keys to make fine adjustments as needed.

If the message “IMAGE IS LARGER THAN THE COPY PAPER.” appears, image loss will occur. In this case either continue with image loss or change the copy paper size or copy ratio.

Make all other desired settings such as exposure

or the number of copies and press the [START] key.

When copying from the document glass in the sort mode, touch the [READEND] key after all originals have been scanned. (step 7 on page 13)

Ensure that the desired paper size has been

automatically selected based on the selected copy ratio or select another size as needed.

If another size paper is selected, the auto paper select display will be cleared.

SPECIAL PAPERS

COLOR

BYPASS

If a bypass tray and a duplex module, a duplex module/bypass tray or a multi purpose drawer*1 is installed, special papers can be fed. These include transparency film, postcards, labels, envelopes*2, and plain paper. *1 The upper tray of a stand/3 x 500 sheet paper drawer or a stand/MPD & 2000 sheet paper drawer is equivalent to

the multi purpose drawer.

*2 Envelopes can be set in the multi purpose drawer and in the upper tray of a stand/paper drawer.

Place the original in the document feeder tray

or on the document glass. (page 7)

Load the special paper in the bypass tray or in

the multi purpose drawer.

For the paper loading instructions see “Loading paper in the bypass tray” (page 5-3) of the “Operation manual (for printer operation and general information)” or “Loading paper in the multi purpose drawer” (page 1-21) of the “Operation manual (for printer operation and general information)”.

Touch the [PAPER SELECT] key and then select

the bypass tray or the multi purpose drawer.

Make all other desired settings such as exposure

or the number of copies, and press the [START] key.

When copying from the document glass in the sort mode, touch the [READEND] key after all originals have been scanned. (step 7 on page 13)

SPECIAL MODE

When the [SPECIAL MODES] key on the basic screen of the copy mode is touched, the special modes screen containing six special function touch keys will appear. These functions are sho wn below.

SPECIAL MODES

Margin shift: page 20 Erase: page 21 Dual page copy: page 22 Pamphlet copy: page 23 Job build: page 24

MARGIN SHIFT

PAMPHLET COPY

ERASE

JOB BUILD

Multi shot: page 25

When using the multi shot function, set the original, select the desired paper, and select one-sided or two-sided copying before selecting the multi shot function on the special modes screen.

[OK] key on the special modes screen

Touch the [OK] key, to return to the basic screen of the copy mode.

DUAL PAGE

COPY

MULTI SHOT

Common operation procedure for using the special functions

T ouch the [SPECIAL MODES] key.

SPECIAL MODES

2-SIDED COPY

T ouch the key f or the desired special mode.

Example: To set the margin shift

MARGIN SHIFT

function:

PAMPHLET COPY

Setting procedures for modes requiring setting screens start on the next page. The dual page copy and job build functions do not require setting screens.

MARGIN SHIFT

PAMPHLET COPY

RIGHT LEFT

Two-sided copying

Original

One-sided copying

Image shifted to the right

Image shifted to the left

Original

Image shifted to the right

Image shifted to the left

Margin

inch

1/2

(0 1)

SIDE 2

CANCEL

SIDE 1

inch

3/8

(0 1)

SPECIAL FUNCTIONS

Margin shift

The margin shift function will automatically shift the text or image on the copy paper approximately 1/2" (10 mm) in its initial setting.

●

The shift direction can be selected from right or left

shift as shown in the illustration.

Touch the [MARGIN SHIFT] key on the SPECIAL

MODES screen.

Select the shift direction.

The margin shift setting screen will appear.

Touch a shift direction key to select right or left. The selected key will be highlighted.

Set the shift amount as needed and touch the

[OK] key.

Use the key and the keys to set the shift amount. The shift amount can be set from 0" to 1" in 1/8" increments ( 0 mm to 20 mm in 1 mm increments for the AB system). If a duplex module is not installed, the shift amount setting for the reverse side is not displayed.

Touch the [OK] key on the special modes screen.

After adjusting the exposure, follow any of the copying procedures.

To cancel the margin shift function, touch the [CANCEL] key on the margin shift setting screen.

JOB BUILD

ERASE

EDGE

ERASE

CENTER

ERASE

EDGE+CENTER

ERASE

inch

1/2

(0 1)

EDGE

CANCEL OK

Original

Copy

SPECIAL FUNCTIONS

Erase

The erase function is used to erase the shadow lines on copies produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is approximately 1/2" (10 mm) in it’s initial setting.

Edge erase

Eliminates shadow lines around the edges of copies caused when thick paper or a book is used as an original.

Center erase

Eliminates shadow lines produced by the bindings of bound documents.

Edge + center erase

Eliminates shadow lines around the edges of copies and eliminates the shadow at the center of copies.

Touch the [ERASE] key on the SPECIAL MODES

screen.

The erase setting screen will appear.

Select the desired erase mode.

Select one of the three erase modes. The selected key will be highlighted.

Adjust the amount of erase and touch the [OK]

key.

Use the and keys to adjust the erase width and then touch the [OK] key.

Touch the [OK] key on the special modes screen.

After adjusting the exposure, follow any of the copying procedures.

To cancel the erase function, touch the [CANCEL] key on the erase setting screen.

MULTI SHOT

DUAL PAGE

COPY

DUAL PAGE

COPY

Center line of original

Index

This page is copied first.

11 or A4

Dual page copy

Book original

PAPER SELECT

AUTO

100%

SPECIAL FUNCTIONS

Dual page copy

The dual page copy function produces separate copies of two documents placed side by side on the document glass. It is especially useful when copying books and other bound documents.

[Example] Copying right and left pages of a book

●

The dual page copy function can be used with reduction copying but cannot be used with enlargement copying.

●

The dual page copy function can be done only from the document glass. The automatic document feeder cannot be used with this function.

●

Only 8-1/2" x 11" or A4 paper can be used.

When copying book originals:

When copying a thick book, press down lightly on the document cover.

Touch the [DUAL PAGE COPY] key on the

SPECIAL MODES screen.

Touch the [OK] key on the special modes screen.

Place the originals on the document glass.

The [DUAL PAGE COPY] key will be highlighted.

Ensure that 8-1/2" x 11" or A4 size paper is

selected.

If 8-1/2" x 11" or A4 size paper is not selected, touch the [PAPER SELECT] key to select 8-1/2" x 11" or A4 size paper.

After adjusting the exposure, follow any of the copying procedures. When copying onto two sides of paper, follow steps 2 to 4 on page 14 and then follow steps 4 to 7 on page 13. When copying onto one side of paper, follow steps 4 to 7 on page 13.

To cancel the dual page copy function, touch the [DUAL PAGE COPY] key on the special modes screen (step 1). (The highlighted display will be canceled.)

NOTE

To erase shadows caused by document binding, use the edge erase function (page 21).

PAMPHLET COPY

ORIGINAL

1-SIDED 2-SIDED

RIGHT

BINDING

CANCEL

LEFT

BINDING

First page

Originals (one-sided)

Originals (two-sided)

Left binding For left to right turning

Right binding For right to left turning

Finished copies are folded in two.

PAPER SELECT

AUTO

100

1711

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

READ-END

SPECIAL FUNCTIONS

Pamphlet copy

The pamphlet copy function is used to arrange copies in proper order for eventual center-stapling and folding into a booklet. Two original pages are copied onto each side of copy paper. Four pages are, therefore, copied onto one sheet.

[Example] Copying eight originals in the pamphlet copy mode

●

Scan the originals from the first page to the last page. The order of copying will be automatically adjusted by the machine.

●

Either left binding (right to left turning) or right binding (left to right turning) can be selected.

●

Four originals will be copied onto one sheet. Blank pages may be automatically produced at the end depending on the number of the originals.

●

When using this function, a duplex module must be

installed.

●

If a saddle stitch finisher is installed, copies can be stapled in two positions along the center of copies and folded at the center.

Touch the [PAMPHLET COPY] key on the

SPECIAL MODES screen.

The pamphlet copy setting screen will appear.

Designate the type of originals to be copied: 1-

sided or 2-sided.

Select the binding position (left binding or right

binding) and touch the [OK] key.

Ensure that the desired paper size has been

automatically selected based on the original size.

To select another size paper, select the desired size and touch the [AUTO IMAGE] key. The appropriate copy ratio will be selected automatically based on the original size and the paper size. (See steps 2 and 3 on page 16.)

Make all other desired settings such as exposure

or the number of copies, and press the [START] key.

[When using the automatic document feeder:]

Copying will start after all originals have been scanned. (The next step is not needed.)

[When using the document glass:]

Replace the original with the next original and press the [START] key. Repeat this operation until all originals have been scanned.

Touch the [READ-END] key. (only if the document

glass is used)

Touch the [OK] key on the special modes screen.

Copy from the first page to the last page from

either the document feeder or the document glass.

When the pamphlet copy function is set, the twosided copying mode will be automatically selected and cannot be changed.

To cancel the pamphlet copy function, touch the [CANCEL] key on the pamphlet copy setting screen.

JOB BUILD

ERASE

JOB BUILD

DUAL PAGE

COPY

MULTI SHOT

Originals

Page 1

50 sheets

Page 51

50 sheets

Divide the originals in sections of 50 sheets and scan the originals starting from the first page of section A and then scan section B. Be sure to keep the correct page order when setting section B.

✽

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

READ-END

SPECIAL FUNCTIONS

Job build

The number of originals that can be copied into a set of copies in a single run is limited by the capacity of the memory available*1 for scanned originals. Normally the number of originals is further limited by the number of originals that can be set into the document feeder tray*2. The job build function allows scanning and copying of up to 100 originals. For scanning more than 50 originals, the originals must be separated into sections not exceeding 50 originals, scanned in sections and stored in memory. After all sections are in memory, they can be copied as a continuous set . *1 The number of originals that can be copied into a set of copies in a single run is limited by the capacity of the

memory available for scanned originals.

*2 Up to 50 sheets (30 sheets for 8-1/2" x 14" or larger) can be set into the document feeder tray at one time.

[Example] Copying 100 pages of 8-1/2" x 11" or A4 originals

Touch the [JOB BUILD] key on the SPECIAL

MODES screen.

The [JOB BUILD] key will be highlighted.

Touch the [OK] key on the special modes screen

while JOB BUILD is highlighted.

Place the first section originals in the document

feeder tray. (page 7)

Make all other desired settings such as the

number of copies, and press the [START] key.

Scanning of originals will start. After scanning of the first section of originals (“A in the example above) is completed, remove the scanned originals, place the next section of originals (section B in the example) and press the [START] key. Repeat this operation until all blocks of originals have been scanned.

Touch the [READ-END] key after the last section

of originals has been scanned.

To cancel the job build function, touch the [JOB BUILD] key on the special modes screen as in step 1. The highlighted display will be canceled.

MULTI SHOT

2in1 4in1

LAYOUT

Copies

One-sided copies from one-sided originals

One-sided copies from two-sided originals

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

READ-END

SPECIAL FUNCTIONS

Multi shot

The multi shot function is used to copy up to four originals, collectively in a specified order, per sheet of copy paper in any one of four layout patterns.

[Example] Copying seven originals using the 4 in 1 MULTI SHOT selection in a layout pattern starting from the upper left to lower right.

●

When using the multi shot function, place the originals, select the desired paper size, and select the copying mode (page 9) before selecting the multi shot function on the special modes screen.

●

When using the multi shot function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum reduction ratio is 25%. Depending on the original size, paper size, and the number of originals to be copied onto one sheet, the appropriate copy ratio may be smaller than 25%. In this case, portions of original images may not be copied.

Touch the [MULTI SHOT] key on the SPECIAL

MODES screen.

Select the number of originals to be copied onto

one sheet of copy paper on the multi shot selection screen.

Select the layout.

The multi shot setting screen will appear.

The orientation of copy paper and the image of the originals may be rotated as needed.

Select the order in which the originals will be arranged on the copy.

[When using the automatic document feeder:]

Copying will start after all originals have been scanned. (The next step is not needed.)

[When using the document glass:]

Replace the original with the next original and press the [START] key. Repeat this operation until all originals have been scanned.

If scanning is being done from the document

glass, touch the [READ-END] key after the last original has been scanned to start copying.

To cancel the multi shot function, touch the [CANCEL] key on the multi shot setting screen.

JOB PROGRAM MEMORY

M NUMBER.

STORE

DELETE

234

789

RECALL

ESS PROGRAM NUMBER.

PROGRAMS

STORE

234

789

TO STORE, MAKE SELECTIONS AND PRESS [OK], TO DELETE, PRESS [CANCEL].

SPECIAL MODES

2-SIDED COPY

OUTPUT

11 17

11R

EXPOSURE

AUTO

100%

11 17

11R

D PRESS [OK].

PAPER SELECT

COPY RATIO

CANCEL

Frequently used job programs can be stored in each of ten storage registers. This is convenient for quick job recall without losing time manually reprogramming each aspect of a job.

●

Selection for functions stored as part of a job program, will not be recalled as part of the program if the function has been disabled or changed by a key operator program.

●

To exit the job memory mode, press the [CA] (clear all) key on the operation panel or touch the [EXIT] key on the touch panel.

Storing a job program

Press the [#/P] key on the operation panel to

display the [STORE/DELETE] selection screen.

Touch the [STORE/DELETE] key to obtain the

storage register screen.

Touch a number key from 1 to 10 on the storage

Highlighted storage register numbers are registers which already have programs stored. If a highlighted number is selected, a screen will appear with selections for deleting the selected program, storing (replacing the selected program with a new one) or canceling to go back to the STORE/ DELETE screen to select a different storage register.

Make all copier selections to be stored.

The number of copies cannot be stored.

Touch the [OK] key.

The selected settings will be stored under the register number selected in step 3.

Recalling a job program

RECALL

PRESS PROGRAM NUMBER.

JOB PROGRAMS

EXIT

STORE

DELETE

REC LL

STORE/DELETE

A JOB PROGRAM HAS BEEN ALREADY STORED. STORE ANOTHER PROGRAM?

CANCEL DELETE STORE

Press the [#/P] key.

Touch the desired storage register number key

to recall the job from memory.

When a number key is touched, the selection screen will be closed and the stored job program will be recalled. A number for which no job program has been stored cannot be selected.

JOB PROGRAM MEMORY

Set the number of copies as needed and press

the [START] key.

Copying will start with the settings of the recalled job program.

Deleting a stored job program

Follow steps 1 and 2 in “Storing a job program”

on the previous page.

Select a storage register number of the program

to be deleted.

If a number key for which no job program has been stored is selected, the screen will change to the screen of step 4 on the previous page (for storing a program). The message “TO STORE, SELECT AND PRESS [OK]. TO DELETE, PRESS [CANCEL].” will appear. When [CANCEL] is pressed, the screen will return to the selection screen shown to the left.

Touch the [DELETE] key.

When the [DELETE] key is touched, the screen in step 2 will return and the program will be deleted. If the [CANCEL] key is touched, the screen in step 2 will return but the program will not be deleted. If no other programs are to be deleted, touch the [EXIT] key on the screen displayed in step 2 to exit the job program mode.

INTERRUPTING A PRINT OR COPY RUN

AUTO

100

INTERRUPT

EXPOSURE

PAPER SELECT

CANCEL

AUTO

100

INTERRUPT can be used to temporarily stop a long print or copy job so that another copy job can be run. Only copy jobs can be run during interrupt.

Place the original in the document feeder tray

or on the document glass. (page 7)

Touch the [INTERRUPT] key.

When it is possible to interrupt a print or copy job in progress, the [INTERRUPT] key will appear as shown in the illustration.

When the [INTERRUPT] key is touched in step 2, the [INTERRUPT] touch key will be replaced by the [CANCEL] key as shown in the illustration. To cancel interrupt copying at any time, touch the [CANCEL] key.

Make all other desired settings such as

exposure, paper size and number of copies and then press the [START] key.

■ When step 3 is completed, a copy job icon will appear at the top of the job icon queue at the left side of the screen and interrupt copying will start. After the interrupt job is completed, the interrupted job will automatically resume.

MISFEED REMOVAL

Document feeding area cover

Misfeed in scanner module

When an original has misfed in the scanner module, remove the misfed original following the procedure below.

NOTES

●

For misfeed removal in the main unit and other peripheral devices, see the “Operation manual (for printer operation and general information)”.

●

If you press the [INFORMATION] key, detailed information for misfeed removal will be displayed on the touch panel.

Open the document feeding area cover and

remove any misfed originals.

Close the document feeding area cover.

Close the cover securely so that cover clicks into place.

Open the document cover and turn the green

rotating knob in the direction of the arrow to remove any misfed originals.

■ A message may appear indicating the number of originals which must be returned to the document feeder tray. Return the originals to the document feeder tray and press the [START] key.

Close the document cover.

TROUBLESHOOTING

Whenever the machine stops or operation is not possible, check the operation panel display for messages. In most cases, these messages will give sufficient information to return the machine to an operating condition. In cases where this information is not enough, check the list below for more inf ormation. This section describes problems concerning copier features. F or troubleshooting specific problems related to printer , facsimile , or network scanner features, see the separate manuals provided for them. For problems related to other peripheral devices, see chapter 5 of the “Operation manual (for printer operation and general information)”.

Problem

Machine does not operate.

Copies are too dark or too light.

Smudges appear on copies.

Image cannot be rotated.

Part of original image is not copied.

Blank copies

Order of copies incorrect

Job cancelation needed

Scanning of originals is incomplete.

Check Solution or cause

●

Is the START key indicator off?

●

Is the original image too dark or too light?

●

Is the exposure mode set to A UTO?

●

Is the exposure mode set to PHO TO?

●

Document glass or document transport area dirty?

●

Black stripes on copies when the document feeder is used?

●

Original smudged or blotchy?

●

Is the auto paper select or auto image function set?

●

Is the original positioned correctly?

●

Is the copy ratio proper for the original and paper sizes?

●

Is the original placed face down?

●

Is the order of originals correct?

●

Is a message requesting cancelation of job displayed?

●

Is a message indicating memory is full displayed?

If the indicator is not on, the machine may be warming up. Warm-up should be completed in approximately 80 seconds.

Adjust the exposure in the manual mode. (See page

15.) The exposure level in the AUTO mode can be

adjusted using a key operator program. Contact your key operator . (See page 33.)

Cancel the PHOT O exposure mode. (See page 15.) Clean regularly . (See page 4-12 of the “Operation

manual (for printer operation and general information)”.)

Clean the original scanning window. (See page 4-12 of the “Operation manual (for printer operation and general information)”.)

Use a clean original. Rotation copy functions only if the machine is either

in the auto paper select mode or in the auto image mode. (See pages 8 and 16.)

Set the original properly . (page 7) Use the auto image function to select the

appropriate copy ratio based on the original and copy sizes. (See page 16.)

Place the original face down in the document feeder tray or on the document glass. (See page 7.)

When using the document glass, set the originals from the first page one sheet at a time.

When using the automatic document feeder, set the originals with the first page down.

Press the [CA] (clear all) key to cancel the current job.

If the data amount exceeds the limit when using the pamphlet copy or multi shot copy which requires scanning of all originals, scanning will be canceled and copying will not be performed. If you install a hard disk drive, the storage capacity will increase.

SPECIFICATIONS

Copier

Resolution Scan: 600 dpi or 300 dpi, output: 600 dpi Gradation Scan: 256 levels, output: 2 levels Originals Sheets, bound documents

Maximum size: 11" x 17" or A3

Copy sizes Max. 11" x 17" or A3, min. 5-1/2" x 8-1/2" or A5

Image loss: Max 21/64" or 8 mm (leading edge and trailing edge in total), max. 21/

64" or 8 mm (along all other edges in total) Warm-up time Approx. 80 seconds First-copy time* 35 copy/min. type: 5.3 seconds

45 copy/min. type: 4.6 seconds

*P aper is fed from paper tra y 1, quick scan from document glass (page 33) is set,

the original scanning resolution on the document glass is set to 600 x 300 dpi and no optional hard disk drive is installed.

Copy ratio V ariable: 25 to 400% in 1% increments , total 376 steps

Fixed presets: 25%, 64%, 77%, 100%, 121%, 129%, and 400% for inch system,

25%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, and 400% for AB system Continuous copy 999 copies; subtractive counter

Copying speed 35 copy/min. type 11" x 17" or A3 17 copies/min.

8-1/2" x 14" or B4 20 copies/min. 8-1/2" x 11" or A4 35 copies/min. 8-1/2" x 11"R or A4R 25 copies/min.

Copying speed 45 copy/min. type 11" x 17" or A3 20 copies/min. 8-1/2" x 14" or B4 22 copies/min. 8-1/2" x 11" or A4 45 copies/min. 8-1/2" x 11"R or A4R 30 copies/min

Scanner module

Name B/W scanner module/DSPF Type T w o-side simultaneous scanning system from the document feeder .

One-sided scanning from the document glass Original feed system Automatic continuous feeding Original exit system Face down output Original transport system DSPF: sheet through type (reference position: center), document glass: reference

position is left rear Original setting direction Face down Original sizes 5-1/2" x 8-1/2" to 11" x 17" or A5 to A3 Original weight 14 to 34 lbs. or 50 to 128 g/m Capacity Up to 50 sheets (30 sheets*1 for 8-1/2" x 14" or B4 or larger originals) provided the

total aggregate thickness does not exceed 1/4" or 6.5 mm (14 to 20 lbs. or 50 to 80

g/m2) or 3/16" or 5 mm (21 to 34 lbs. or 80 to 128 g/m2) P ower supply Drawn from the main unit Dimensions 31-13/16" (W) x 24-3/8" (D) x 7-3/32" (H) or

808 mm (W) x 619 mm (D) x 180 mm (H) Weight Approx. 43 lbs. or 19.5 kg

*1 For paper heavier than 28 lbs. (105 g/m

image can not be scanned properly and scanned image can be expanded compared with original itself.

), only a stack of up to 15 sheets can be set. If 16 or more sheets are set,

KEY OPERATOR PROGRAMS

This section describes all key operator programs relating only to the copier and facsimile functions. For the key operator programs which relate to copier , printer and facsimile functions, see the separate K e y Operator’ s Guide.

Key operator program list

Program name Pa ge Copy function settings

Initial status settings 33 Exposure adjustment 33 Rotation copy setting 3 3 Auto paper selection setting 3 3 600dpi x 600dpi scanning mode 33 Quick scan from document glass 3 3

Device control

Original size detector setting 3 4 Disabling of document feeder 34

Using the key operator programs

T o use of the k ey operator programs , follow the procedures described in the K ey Operator’ s Guide on page 6. Also read “Supplementary explanation of key operation for key operator programs” on page 6.

Setting programs

This section describes the setting of programs common to copier, facsimile and network scanning features. For programs dedicated to facsimile, network scanning and programs common to both the copier and printer features, see their respective manuals.

Copy function settings

The following programs can be set in “Copy function settings”.

●

Initial status settings

●

Exposure adjustment

●

Rotation copy setting

●

Auto paper selection setting

●

600dpi x 600dpi scanning mode

●

Quick scan from document glass

KEY OPERATOR PROGRAMS

Initial status settings

The copier settings will be reset when the main switch is turned off, when the [CA] key is pressed or when the auto clear interval has elapsed. Use this program to establish new initial settings or to return the initial settings to the factory default settings. Paper tray, exposure mode, copy ratio, duplex mode, and output mode default settings can be made.

NOTE

If a duplex mode other than 1-sided to 1-sided is set as the default and either the duplex or scanner mode is disabled*, the default will change to the 1-sided to 1-sided mode. * Disable duplex unit (page 10 of the Key Operator’s Guide) * Disabling of document feeder (page 34)

Exposure adjustment

Use this program to lighten or darken copies in the automatic exposure mode. The factory setting is “5”. “1” indicates lighter density and “9” indicates darker density on the touch panel.

Rotation copy setting

If this program is set, the image of originals will rotate when the orientation of the originals does not match that of the copy paper. (Rotation copy will function only if the auto paper select or auto image mode has been selected.)

Auto paper selection setting

Use this program to set the paper type* for the auto paper select mode to “Plain paper” or “Plain paper and recycle paper”. * Paper type specified in Tray setting of the custom

setting function (page 1-20 of “Operation manual (for printer operation and general information)”)

600dpi x 600dpi scanning mode

Use this program to change the original scanning resolution of the automatic document feeder from 600 x 300 dpi to 600 x 600 dpi. If this mode is set, the copy quality for fine characters and fine lines will be improved but the original scanning speed will be slower.

NOTE

If the original scanning speed is more important than higher resolution, do not set this program.

Quick scan from document glass

Use this program to change the original scanning resolution on the document glass from 600 x 600dpi to 600 x 300 dpi. If you set this program, the first copy time will be shorter but the copy image will become a little more coarse.

NOTE

If the copy image quality is more important than first copy time, do not set this program.

NOTE

For copying from 5-1/2 x 8-1/2 or A5 size originals onto 51/2 x 8-1/2R or A5R paper, this program must be set.

KEY OPERATOR PROGRAMS

Device control

Original size detection and disabling of the document feeder can be set.

Original size detector setting

This program is used to select the group of original sizes to be detected. Original size detection from the document glass can be disabled using the program CANCEL DETECTION AT DOCUMENT GLASS.

Detectable original sizes

Group

1 INCH - 1 8-1/2 x 11, 8-1/2 x 11R, A4

2 INCH - 2 8-1/2 x 11,8-1/2 x 11R, A4

3 AB - 1 A3, A4, A4R, A5, 8-1/2 x 11,

4 AB - 2 A3, A4, A4R, A5, 8-1/2 x 11,

Document feeder tray (for automatic document feeding) Document glass 11 x 17, 8-1/2 x 14,

5-1/2 x 8-1/2 11 x 17, 8-1/2 x 13,

5-1/2 x 8-1/2

B4, B5, B5R 216 x 330

B5, B5R, 216 x 330 B4

If CANCEL DETECTION AT DOCUMENT GLASS is set, originals will be regarded as EXTRA for all copier functions and no original size will be displayed.

Disabling of document feeder

This program is used to prevent use of the automatic document feeder when the scanner module malfunctions. In this case scanning can still be done off the document glass.

Operation manual for copier

SHARP ELECTRONICS CORPORATION

Sharp Plaza, Mahwah, New Jersey 07430-2135.

SHARP CORPORATION

PRINTED IN CHINA

2001D KS1

TINSE2077FCZZ

P350,P450,3500,3501 3551,4500,4501,4551

LASER PRINTER

Operation Manual

(for network scanner)

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual for printer operation and general information".

INTRODUCTION

The optional Network Scanner Expansion Kit (AR-NS2) enables the machine to be used as a network scanner. Page 2 of the manual that accompanies the Network Scanner Expansion Kit (AR-NS2) contains an overview of the network scanner functions, general considerations, and an explanation of image sending methods. Please read the manual that accompanies the AR-NS2 before you read this manual. Both manuals e xplain only the network scanner functions of the product. F or information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral units, and other printer-related information, please refer to your "Oper ation manual (for printer operation and general information)". Additional manuals have been pro vided f or cop y and f acsimile f eatures. Please refer to these as necessary .

To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once . Use the "Product K ey Entry for Network Scanner Expansion Kit" program to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key operator programs, ref er to "Operation manual (f or printer operation and general inf ormation)".)

NOTES

• Before using the network scanner feature, several settings must be established from the Web page. These settings are explained from page 2 on. The settings must be established by the network administrator. Such settings must be effected by the system administrator who has the special network related backgrounds.

• This manual assumes that several options have been installed.

TABLE OF CONTENTS

Page

INTRODUCTION...................................................... 1

SETTINGS AND PROGRAMMING REQUIRED

FOR THE NETW ORK SCANNER FEATURE ........... 2

●ABOUT THE WEB P AGE.................................... 2

●SETTING P ASSW ORDS .................................... 2

●

BASIC SETTINGS FOR NETWORK SCANNING

●SETTING UP DESTINATION INFORMA TION.... 4

●STORING SENDER INFORMATION.................. 5

●STORING A CUST OM DIRECTORY.................. 5

CONDITION SETTING SCREEN

OF SCANNER MODE .............................................. 6

SENDING AN IMAGE............................................... 8

●BASIC TRANSMISSION METHOD .................... 8

●TRANSMISSION METHODS

FOR SCAN TO E-MAIL (MANUAL

ENTRY, BROADCAST TRANSMISSION)......... 10

●SCANNING AND TRANSMITTING

A TWO-SIDED ORIGINAL ............................... 11

SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE

AND FILE FORMAT) .............................................. 12

●

MANUALLY SETTING THE SCANNING SIZE

●SELECTING THE RESOLUTION..................... 13

●SELECTING THE EXPOSURE ........................ 14

●SELECTING THE FILE FORMAT..................... 15

..... 3

... 12

Page PRIORITY TRANSMISSION OF A ST ORED JOB

CANCELING AN E-MAIL/FTP TRANSMISSION .... 16

STORING, EDITING, AND CLEARING

FROM THE TOUCH P ANEL ................................... 17

●STORING ONE-T OUCH KEYS (only addresses for Scan to E-mail

and Internet-Fax).............................................. 17

●

EDITING AND DELETING ONE-TOUCH KEYS

●PROGRAMMING A GROUP KEY.................... 20

●EDITING AND DELETING GROUP KEYS....... 21

●STORING SENDER INFORMATION................ 22

●EDITING AND DELETING

SENDER INFORMA TION................................. 22

●STORING A GROUP INDEX............................ 23

●PRINTING PROGRAMMED INFORMATION ... 23

TROUBLESHOOTING............................................ 24

●IF YOUR E-MAIL IS RETURNED ..................... 24

●IF A TRANSMISSION ERR OR OCCURS ........ 24

KEY OPERATOR PROGRAMS .............................. 25

●KEY OPERATOR PROGRAM LIST.................. 25

●USING THE KEY OPERATOR PROGRAMS.... 25

●SETTING PROGRAMS.................................... 26

●PRINTING OUT SETTINGS............................. 27

SPECIFICATIONS .................................................. 28

.... 16

..... 19

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

T o use the Network Scanner feature, settings f or the E-mail server, DNS server , and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later). To access the Web page , refer to page 2-6 of "Operation manual (for printer operation and general information)".

ABOUT THE WEB PAGE

When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When y ou clic k an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and general information)". For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.

Web Page

SETTING PASSWORDS

Passwords can be set to restrict Web page access and protect settings. Note that it is not necessary to set passwords; the network scanner functionality can also be used without pass words. A password can be set for the administrator and passwords can be set for each user. If you use a user password to access the W eb page, you will be able to estab lish, edit, and delete destinations in the Scanner Destination Management menu; howev er, you will not be able to establish settings in the Setup menu. The passwords f or "User" and "admin" are both initially set to "Sharp". If y ou wish to change the pass words when first establishing the settings, enter "Sharp" in "Old Admin Passw ord" before you establish the settings. A password must consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on. When a password is set, you will be prompted for the password when you attempt to access a Web page with protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

BASIC SETTINGS FOR NETWORK SCANNING

Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For detailed information on setting procedures, refer to "Help".

Network Scanning Setting screen

■■

■ Select the method for assigning a file name to a scanned image

■■

Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to use in the file name. "Sender Name" and "Date & Time" are initially selected. If y ou are going to send images to the same recipient more than once, we recommend that you also select "Session P age Counter" or "Unique Identifier" to prevent sending multiple files with the same name, which would result in each successive file overwriting the previous file.

■■

■ Selecting an e-mail subject (only used for Scan to E-mail)

■■

Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, “Scanned image from <Device Name>” will appear.

*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "Status

& Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear.

■■

■ E-mail Server and DNS Server Settings

■■

E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these transmission methods, you must first click "Network Settings" in the Web page menu, clic k "E-mail" in the screen that appears, and then enter the required information in the settings under "E-mail Setup". If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will need to click "DNS" and then enter the settings for the DNS server under "DNS Setup". If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup".

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

SETTING UP DESTINATION INFORMATION

To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear stored destinations. A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations. Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored. The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image, allowing you to select the destination. For detailed info rmation on setting up, editing, and deleting destinations, refer to "Help".

■■

■ Storing destinations for Scan to E-mail and Internet-Fax

■■

Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the machine. (Pages 17 - 19) To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.)

■■

■ Storing destinations for Scan to FTP

■■

If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink)) The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user name or password (anonymous server), the recipient can display the image by simply clicking on the address. If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server settings. Click "Network Settings" and enter the settings under "DNS Setup". To perform Scan to FTP (Hyperlink), you must also click "E-mail" and then enter the settings under "E-mail Setup" f or the e-mail server . (Refer to page

3.)

■■

■ Storing destinations for Scan to Desktop

■■

Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is included on the CD-ROM that accompanies the AR-NS2 Network Scanner Expansion Kit). You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used when the same settings are to be established in multiple laser printers, or when the network administrator performs maintenance. If the information set here differs from the information set in the host computer, transmission and reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CDROM that accompanies the Network Scanner Expansion Kit (AR-NS2). If you entered a host name in “Hostname or IP Address”, you will need to enter the DNS server or WINS server settings. (Refer to page 3.)

* To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can

install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (AR-NS2). For details, ref er to the operation manual for the Network Scanner Expansion Kit (AR-NS2).

■■

■ Storing Groups

■■

If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple destinations cannot be entered manually when sending an image.

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

■■

■ Items common to all transmission methods when storing destinations

■■

• Full Name, Display Name

Only alphabetical characters and symbols can be used to enter names in "Full Name" and "Display Name". For the maximum number of characters that can be entered, click "Help" in the menu frame. "Display Name" is the one-touch key name that is displa yed in the touch panel of the machine. If a display name is not stored, the first 18 characters of the name stored in "Full Name" are automatically used as the display name.

• Initial, Custom Directory

Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letter entered in "Initial", which is normally the first letter of the name entered in "Full Name". If a destination is frequently used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical "FREQUENT USE" index. Group indexes ("Custom Directories") allow you to create and name indexes (see the following page) of destinations for specific purposes.

• File Format

When you store a destination, you can also select the compression mode and the f o rmat of the image file that is created when you scan an original for transmission. You can select TIFF-F, TIFF, or PDF for the file type, and MH (G3), MMR (G4), or "Uncompressed" for the compression mode. An initial setting has been made for the file type and compression mode, so you only need to make a selection if the initial settings are not satisfactor y. For an explanation of the initial settings of each of the transmission methods, click "Help" in the menu frame.

NOTE

Internet-Fax only has one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected f or the compression mode.

STORING SENDER INFORMATION

To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receiv es y our email, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can be stored. Select a sender from the stored senders using the touch panel of the machine when y ou send an image (page

8). The selected sender appears in the sender column of the recipient's e-mail software program.

NOTE

If you do not select a sender when sending an image, the default sender information stored with the key operator program is automatically sent. (Page 27)

STORING A CUSTOM DIRECTORY

Auto dial ke ys (one-touch k e ys and group k e ys) are normally stored in the ABC index. However, you can also use the group indexes (custom directory) to group destinations for more convenient use. Six indexes are available, and a name up to 6 characters long can be assigned to each index. Click "Custom Directories" in the menu frame of the Web page, and then enter the desired name in the screen that appears. "User-*" is initially entered for the name of each index. Clear this and then enter the new name. The procedure for storing auto dial numbers in a group index is e xplained on page 4, and the procedure f or s witching between the ABC index and the group indexes is explained on page 7.

NOTE

You can also store indexes in the Custom Directory from the touch panel of the machine.

CONDITION SETTING SCREEN OF SCANNER MODE

The condition setting screen of scanner mode is displayed by pressing the IMAGE SEND key (refer to page 4 of "Operation manual (for copier)") while the print mode, cop y mode, or job status screen appears in the touch panel. In the explanations that follo w, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is the condition setting screen (shown below). If you ha ve set the displa y to show the address directory (following page) when the IMAGE SEND ke y is pressed, touch the CONDITION SETTINGS key in the address directory to display the condition setting screen. The key operator progr am can be used to set the display to show either the condition setting screen (shown belo w) or the address directory screen (following page) when the IMAGE SEND ke y is pressed (refer to page 26).

NOTE

For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 3-4 of "Operation manual (for copier)". F or parts that are used for both network scanning and printing, refer to chapter 1 of "Operation manual (for printer operation and general information)".

■■

■ Condition setting screen

■■

The display is initially set (factory setting) to show the f ollo wing condition setting screen as the initial screen.

READY TO SEND.

AUTO

EXPOSURE

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO

ORIGINAL

Message display

Messages appear here to indicate the current status of the machine. When the machine is ready to send, an icon appears to the left.

ADDRESS DIRECTORY key (page 9)

This displays the Address Directory screen (next page). Touch this key when you want to use an autodial number (one-touch dialing or group dialing).

ADDRESS REVIEW key (page 10)

When performing Scan to E-mail or Internet-Fax broadcast transmission, touch this key to chec k your selected destinations. Y our selected destinations will appear as a list, and the list can be edited.

ADDRESS DIRECTORY

ADDRESS REVIEW

E-MAIL ADDRESS

SENDER LIST

Two-sided scanning icon display (page 11)

Icons appear here when you touch the ORIGINAL key and select two-sided scanning. The icons can be touched to open function selection screens.

ORIGINAL key (pages 11-12)

Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original.

FILE FORMAT key (page 15)

Touch this key to set the file format of scan images that you transmit. The selected file format setting will be highlighted above the key. The initial factory setting is PROGRAMMED .

SENDER LIST key (page 8)

Touch this key to select the sender when sending an image.

E-MAIL ADDRESS key (page 10)

When performing Scan to E-mail, touch this key if you wish to enter the e-mail address of the recipient manually instead of using an auto dial key.

RESOLUTION key (page 13)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is STANDARD .

EXPOSURE key* (page 14)

Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is AUT O.

CONDITION SETTING SCREEN OF SCANNER MODE

GROUP6GROUP5GROUP4GROUP3GROUP2GROUP1

ABC GROUP

SHARP CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC GROUP

TPS

SHARP GROUP D DESKTOP

E F

G H DESKTOP

CONDITION SETTINGS

READY TO SEND.

ADDRESS REVIEW

■ Address directory screen (alphabetically ordered)

If you hav e set the initial screen to the address directory screen using the key operator program, the initial screen will appear as follows. Destinations stored using the W eb page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).

E-mail Destination Management page

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right.

:Scan to E-mail, Internet-Fax : Scan to FTP : Scan to Desktop

The display is initially set to show 8 keys. This can be changed to 6 or 12 using the key operator program. (Refer to page 26.)

Display switching keys

In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the " " " " keys to move through the screens.

CONDITION SETTINGS key

This displays the condition setting screen (previous page), which is used to set various conditions.

ABC GROUP key

Touch this key to switch between the alphabetical index and the group index.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to page 5). Frequently used one-touch key destinations can be stored on the FREQUENT USE card for convenient access.

NOTE

The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address directory (refer to page 26).

SENDING AN IMAGE

AUTO 8 X11

ORIGINAL

ST ND RD

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO

EXPOSURE

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

ADDRESS REVIEW

DIRECTORY

CONDITION SETTINGS

NEXT ADDRESS

TRANSMISSION METHODS FOR SCAN TO E-MAIL (MANUAL ENTRY, BROADCAST TRANSMISSION)

It is possible to manually enter the address of a Scan to E-mail destination, or select multiple destinations for a broadcast transmission. (These procedures are not possible when perf orming an Internet-Fax transmission. First use the procedure in "Basic transmission method" on pages 8 to 9.)

Perform steps 1 through 9 of "Basic

transmission method" (pages 8 to 9).

Touch the E-MAIL ADDRESS key.

Enter the e-mail address.

If you make a mistake , press the key to move the cursor (

■

) back to the mistake and then enter the correct

character.

Touch the FILE FORMAT key.

NOTE

The initial file format setting can be changed with the key operator program. (Page 27)

Select the file type and the compression mode.

E-MAIL ADDRESS

FILE FORMAT

PDF

TIFF-F

The file format is initially set to "File type: PDF, Compression mode: MMR (G4)". If you do not need to change the file format, go directly to step 6.

CANCEL OK

FILE TYPE COMPRESSION MODE

TIFF

NONE

MMR (G4)

MH (G3)

Touch the outer OK key.

You will return to the initial screen. If you are not performing a broadcast transmission, go directly to step 9.

If you wish to enter another e-mail address,

repeat steps 2 through 6.

NOTES

• If the key operator program has been set so that the NEXT ADDRESS key must always be pressed (page 26) and you wish to enter another address, press the NEXT ADDRESS key and then repeat steps 2 through 6.

• If you frequently use broadcasting to send documents to the same group of destinations, it is convenient to program those destinations into a group key. (Page 4)

Touch the ADDRESS REVIEW key and check the

destinations.

When the ADDRESS REVIEW key is pressed, only the entered destinations are displayed. If you need to clear a destination, press its key. Press the OK key to return to the initial screen.

Continue from step 12 of "Basic transmission

method" (pages 8 to 9).

NOTES

• To cancel a broadcast transmission when selecting

destinations, press the CA key.

• When you perform a broadcast transmission, the compression mode set with the key operator program is used as the file compression mode for all destinations. This is initially set to "MH (G3)". If desired, you can change the setting to "MMR (G4)". (Page 27)

SENDING AN IMAGE

AUTO 8 X11

ORIGINAL

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO MANUAL

2-SIDED BOOKLET

2-SIDED TABLET

ORIGINAL SIZE

ORIGINAL

ST ND RD

RESOLUTION

PROGRAMMED

FILE FORMAT

SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL

A two-sided original can be automatically scanned and transmitted using the auto document feeder . F ollow the steps below.

Make sure the machine is in scanner mode and

then load the document in the auto document feeder.

Touch the ORIGINAL key.

When you touch the ORIGINAL key, check the original size displayed in the key .

Touch the 2-SIDED BOOKLET key or the 2-

SIDED TABLET key as appropriate for the original you loaded.

If necessary, touch the MANUAL key and set the original size. (Page 12)

Touch the OK key.

You will return to the initial screen.

A two-sided original icon appears next to the ORIGINAL key. (Example: The icon that appears when the 2-SIDED BOOKLET key is touched.)

AUTO 8 X11

Continue from step 4 of "Basic transmission

method" (pages 8 to 9).

NOTES

• Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Two-sided scanning turns off after the document is stored in memory. Pressing the CA key will also cancel two-sided scanning.

Booklet Tablet

SCANNING SETTINGS (ORIGINAL SIZE,

AUTO 8 X11

ORIGINAL

RESOLUTION

PROGRAMMED

FILE FORMAT

ROTATE THE IMAGE 90 DEGREE

MANUAL

UTO

2-SIDED TABLET

INCH

ORIGINAL SIZE

MANUALAUTO

5 X8

1 / 2

5 X8 R

1 / 2

8 X11

8 X11R

1 / 2

8 X14

11X17

B5R

A5R

INCH

A4RB5

ORIGINAL SIZE

MANUALAUTO

ORIGINAL

RESOLUTION

PROGRAMMED

FILE FORMAT

RESOLUTION, EXPOSURE, AND FILE FORMAT)

When sending an image, you can adjust the original size, resolution, e xposure , and file f ormat settings as needed.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an AB size), or if you wish to change the scanning size , touch the ORIGINAL key and set the original size manually. Perform the following steps after loading the document in the automatic document feeder or on the document glass.

NOTE Standard sizes that can be detected are as follows:

5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard siz e original is loaded (including special sizes ), the closest standard size may be displayed, or the original size may not appear at all.

Touch the ORIGINAL key.

Touch the MANUAL key.

ORIGINAL SIZE

The sizes that can be selected are displayed.

NOTE

If you wish to rotate the original 90° when creating an image file, click the "Load the original so that the image is oriented horizontally" checkbox (a checkmark should appear in the box).

If you wish to select an AB size, touch the AB INCH key and then touch the desired

original size key.

AB is highlighted and AB size keys are displayed. To return to the inch palette,

touch the AB once again.

Touch the outer OK key.

You will return to the initial screen. (Pressing the inner OK key in the step above returns you to step 2.)

The selected size appears in the top half of the

ORIGINAL key.

INCH key

Touch the desired original size key.

AUTO is no longer highlighted. MANUAL and the original size key you touched are highlighted.

NOTE

You can return to automatic detection by pressing the CA key.

SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

HALF TONE

L/FTP

200

300

400

600

INTERNET

FAX

200 100

200 200

200 400

400 400

(dpi)

STANDARD

FINE

SUPER FINE

ULTRA FINE

200 200

300 300

400 400

600 600

200 100

200 200

200 400

400 400

(

HALF TONE

INTERNET

FAX

200 100

200 200

200 400

400 400

(dpi)

SELECTING THE RESOLUTION

After loading the original, you can adjust the resolution as needed for the type of original and the size of the letters on it. After loading the original in scanner mode, adjust the settings as explained below. The initial resolution setting is STANDARD.

■ Change the resolution.

Touch the RESOLUTION key.

Touch the desired resolution key.

The selected key is highlighted. If you selected FINE, SUPER FINE, or ULTRA FINE, you can also touch the HALF TONE key to select halftone.

Touch the OK key.

You will return to the initial screen.

■ Resolution settings

Touch this key if your original consists of

Standard

Fine

Super fine

Ultra fine

Half tone

normal-sized characters (like those in this manual).

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the Standard setting.

Touch this key if your original has intricate pictures or diagrams. A higher-quality image will be produced than with the Fine setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Touch this key if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than Fine, Super fine, or Ultra fine used alone. Half tone cannot be selected if Standard has been selected.

NOTES

• The initial factory resolution setting is Standard. If desired, you can change the initial setting to a different setting using the key operator program. (Refer to page 26.)

• When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun.

AUTO

EXPOSURE

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

AUTO

DARK

LIGHT

ORIGINAL

LIGHT

SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)

SELECTING THE EXPOSURE

After loading the original, you can adjust the contrast as needed for the darkness and type of the original. After loading the original in scanner mode, adjust the settings as explained below. The initial e xposure setting is AUTO.

■ Change the exposure.

Touch the EXPOSURE key.

If the Fax Expansion Kit (AR-FX5) has been installed, the SPECIAL MODES key will appear in place of the EXPOSURE

Touch the desired exposure key.

Touch the OK key.

key. In this case, press the SPECIAL MODES key and then press the EXPOSURE key .

The selected key is highlighted.

You will return to the initial screen.

■ Exposure settings

Dark Select this setting if your original consists

Original mostly of dark characters.

This setting automatically adjusts the ex-

Auto

Light Select this setting if your original consists

Original mostly of faint characters.

posure for light and dark parts of the original.

NOTE

When using the document glass to scan pages an original, the exposure setting can be changed each time you change pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun.

SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

PROGRAMMED

FILE FORMAT

ORIGINAL

AUTO

EXPOSURE

STANDARD

RESOLUTION

FILE FORMAT

READY TO SEND.

ONE PAGE PER FILE

AUTO 8 X11

TIFF

TIFF-F

PDF

MH (G3)

MMR (G4)PROGRAMMED PROGRAMMED

NONE

FILE TYPE COMPRESSION MODE

MH (G3)

MMR (G4)ED PROGRAMMED

NONE

COMPRESSION MODE

SELECTING THE FILE FORMAT

When you send an image to one or more recipients using Scan to E-mail or Scan to FTP, the FILE FORMAT key enables you to temporarily ov erride the individual file format settings (FILE TYPE / COMPRESSION MODE) stored for each recipient and send the image to all of the recipients using a single file format setting. "PROGRAMMED" is initially selected, which means that the file format settings stored for each recipient are used.

Touch the FILE FORMAT key.

Select the file type and the compression mode.

NOTE

When the "ONE P AGE PER FILE" chec kbox is not selected, all scanned pages are combined into a single file. When the checkbox is selected, one file is created per page.

Touch the OK key.

You will return to the initial screen.

NOTES

• The initial file format setting can be changed with the key operator program. (Page 27)

• Even if you change the settings in the FILE FORMAT setting screen, you can return to the settings stored for each recipient by selecting "PROGRAMMED" once again.

The PROGRAMMED key returns both the file type and compression mode to the stored file format settings regardless of which key is touched. You cannot retur n only the file type, or only the compression mode, to the stored setting.

• When you perform a broadcast transmission, the compression mode selected in the key operator progr am has precedence over the others.

E-MAIL/FTP

WAITING

PRIORITY

STOP/DELETE

PRIORITY TRANSMISSION OF A STORED JOB

E-MAIL/FTP

WAITING

PRIORITY

STOP/DELETE

If you have an urgent tr ansmission job and multiple transmission jobs hav e already been stored, you can giv e priority to the urgent job so that it will be transmitted immediately after the job currently being ex ecuted. This is done from the job status screen. For details on using the job status screen, refer to page 1-14 of "Operation manual (for printer operation and general information)".

Press the JOB STATUS key.

Touch the E-MAIL/FTP key.

Touch the job key of the transmission job to

which you wish to give priority.

The touched key is highlighted.

Touch the PRIORITY key.

The selected job moves up to the next position after the job currently being executed.

When the current job is completed, execution begins of the job selected in step 3.

NOTE

If the job currently being executed is a broadcast transmission, the priority job will be executed after the call to the current destination is completed. When the pr iority job is completed, the remaining broadcast destinations are called. However, if the prior ity job is also a broadcast transmission, the job is begun after the current broadcast job is completed.

CANCELING AN E-MAIL/FTP TRANSMISSION

You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the e-mail/ FTP job status screen.

Press the JOB STATUS key.

Touch the E-MAIL/FTP key.

Touch the job key of the transmission job you

wish to cancel.

The touched key is highlighted.

Touch the STOP/DELETE key.

A message appears to confirm the cancellation. T ouch the YES k ey to delete the selected job key and cancel the transmission.

NOTE

If you do not wish to cancel the transmission, touch the NO key.

KEY OPERATOR PRO

ADDRESS CONTROL

DIRECT ADDRESS

CUSTOM INDEX

INDIVIDUAL

GROUP

STORE

E-MAIL INTERNET-FAX

NAME

INDEX ADDRESS

DIRECT ADDRESS / INDIVIDUAL

NAME

INDEX FAX

E-MAIL INTER

INITIAL

FILE FORMAT

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

One-touch and group keys f or Scan to E-mail and Internet-Fax, group inde xes, and senders can also be stored, edited and cleared from the touch panel of the machine.

STORING ONE-TOUCH KEYS

The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax. (Scan to FTP destinations must be stored using the Web page, and Scan to Desktop destinations must be stored using Network Scanner Tool (page 4).)

Press the CUSTOM SETTINGS key.

Touch the ADDRESS CONTROL key.

(only addresses for Scan to E-mail and Internet-Fax)

Touch the NAME key.

The "No." that automatically appears is the lowest number from 001 to 500 that has not yet been programmed. When NAME is touched, the letterentry screen appears. Enter up to 36 characters for the name.

NOTE

If you are going to use the Web page to edit or delete the stored name at a later time, do not use the characters ", <, or >. These characters cannot be display ed in the Web page .

Touch the INITIAL key.

Touch the DIRECT ADDRESS key.

Touch the INDIVIDUAL key.

Click the checkbox of the transmission method

to be used so that a checkmark appears. (Example: Scan to E-mail)

Touch a letter key.

The first letter (initial) of the name entered in step 6 is initially selected and is highlighted. If you wish to change the letter, touch a different letter key.

NOTE

The initial you enter here determines the position of the one-touch key in the ABC index. For information on the ABC index, refer to page 7.

Touch the OK key.

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

NAME SHARP CORPORATION

INDEX ADDRE

KEY NAME

INTERNET

ADDRESS

FILE FORMAT

NAME SHARP CORPORATION

E-MAIL INTERNET-

REGISTRATION IS COMPLETED.

INDEX USER 3 ADDRES

KEY NAME SHARP CORPORATION

ON SINITIAL

ppd1@sharp.co.jpDDRESS

PDF / MMR (G4)FILE FORMAT

ON SINITIAL

ppd2@sharp.co.jpDDRESS

ON MH (G3)COMPRESSION

SINITIAL

NEXT EXIT

ppd1@sharp.co.jp

Touch the INDEX key.

E-MAIL

Touch an index key.

DIRECT ADDRESS / INDIVIDUAL

INDEX

SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.

USER 1 USER 2

DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?

Select one of the upper row of keys (USER 1 through USER

6) to determine the location of the one-touch key when the GROUP index is displa y ed instead of the ABC inde x (refer to page 7). The lower keys are for selecting whether to include the one-touch key in the FREQUENT USE index. If you touch the wrong key, simply touch the correct key.

Touch the OK key.

Touch the ADDRESS key.

Enter the e-mail address of the destination.

USER 3 USER 4 USER 5 USER 6

YES NO

NEXT EXIT

The E-mail address entry screen appears.

Check the key name.

The characters appearing next to the NAME key will be displayed in the key. Only the first 18 characters of the name entered in step 6 will be displayed. If you need to change the name that will be displayed in the key, touch the KEY NAME key.

If you do not wish to change the name, this step is not necessary.

Check the file format and the compression

mode.

For a Scan to E-mail destination Initial settings are File type: PDF, Compression mode: MMR (G4). If you need to change these settings, touch the FILE FORMA T ke y . File type selections are PDF, TIFF , and TIFF-F; and compression mode selections are NONE, MH (G3), MMR (G4).

If you do not need to change the settings, this step is not necessary. When you have completed the settings, press the OK key .

For an Internet-Fax destination The initial setting is Compression mode: MH (G3). If y ou need to change the setting, press the COMPRESSION key. Selections are MH (G3) and MMR (G4).

If you do not need to change the settings, this step is not necessary. When you have completed the settings, press the OK key .

Up to 64 characters can be entered. If you make a mistake, touch the cursor ( character.

Touch the OK key.

Y ou will return to the one-touch ke y programming screen. REGISTRATION IS COMPLETED will appear highlighted to the right of "No.".

NOTE

The "ADDRESS" line only shows 32 digits, regardless of how many were digits were actually programmed.

key to move the

) back one space and then enter the correct

NOTE

The file format for Internet-Fax is automatically set to TIFF-F.

When you have finished programming the one-

touch key, touch the EXIT key If you wish to program another one-touch key, touch the NEXT key.

Pressing the EXIT key returns you to the screen of step 4 on the previous page.

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

AMEND/DELETE

SINITIAL

DELETE EXIT

SINITIAL

DELETE EXIT

DELETE THE ADDRESS?

SHARP CORPORATION

NO YES

EDITING AND DELETING ONE-TOUCH KEYS

If you wish to delete a one-touch key or change the E-mail address , name, or other information programmed in a onetouch key, perform the following procedure.

Press the CUSTOM SETTINGS key, touch the

ADDRESS CONTROL key, and then touch the DIRECT ADDRESS key (refer to steps 1 to 3 on page 17).

Touch the AMEND/DELETE key.

Touch the one-touch key you wish to edit or

delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

SHARP CORPORATION TPS

SHARP GROUP

FREQUENT USE

ABCD EFGHI JKLMN OPQRST UVWXYZ

EXIT

ABC GROUP

Touch the key corresponding to the information

you wish to change (change the information in the same way as you stored the information on pages 17 to 18).

DIRECT ADDRESS / AMEND/DELETE

E-MAIL

NAME SHARP CORPORATION

INDEX USER 3 ppd1@sharp.co.jpADDRESS

KEY NAME SHRAP CORPORATION PDF / MMR (G4)FILE FORMAT

Make sure that your changes are correct, and

then touch the EXIT key.

Touch the DELETE key.

INTERNET-FAX

DELETE EXIT

If you wish to change another one-touch key, repeat steps 3 through 5

SINITIAL

NOTES

• If you cannot edit or delete a one-touch key

If you attempt to edit or delete a one-touch key in the f ollowing situations , a warning message will appear and editing/deletion will not be possible.

● The one-touch key you wish to edit or delete is currently being used for transmission or is used in a currently stored

● The one-touch key is included in a group key.

If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait until it is completed and then change or delete the key. If the ke y is included in one of the abov e g roups, delete the k ey from the g roup and then change or delete the key.

• Destinations for Scan to FTP and Scan to Desktop that are stored in one-touch keys cannot be edited or cleared from the touch panel of the machine. Use the Web page to edit or clear these destinations. (Page 2)

● To edit a one-touch key, follow steps 4 and 5.

●

To delete a one-touch key, follow steps 6 and 7.

● When you have finished editing or deleting, touch the EXIT key.

transmission job.

Touch the YES key.

If you wish to delete another one-touch key, repeat steps 3, 6, and 7.

INDIVIDUAL GROUP

STORE

GROUP-SHARP DIGITAL DOCUMENT

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

ABC GROUP

ADDRESS REVIEW

PROGRAMMING A GROUP KEY

Scan to E-mail and Internet-Fax destinations that hav e been stored in one-touch keys can be stored in group k eys. Up to 300 destinations can be stored in a group key. To program a group key from the Web page, refer to page 4.

NOTE

Only one-touch key destinations can be stored in a group key. If you wish to store a destination that is not programmed in a one-touch key, first program the destination in a one-touch key and then store it in the group key.

Press the CUSTOM SETTINGS key, touch the

ADDRESS CONTROL key, and then touch the DIRECT ADDRESS key (refer to steps 1 to 3 on page 17).

Touch the GROUP key.

Follow steps 6 through 12 of "Storing one-touch

keys" (pages 17 to 18) to enter a GROUP NAME, INITIAL, and INDEX.

Touch the ADDRESS key.

Touch index keys and the keys as

needed, and then touch one-touch keys of the destinations that you wish to store in the group.

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

A B

C GROUP SHARP CORPORATION

TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ADDRESS REVIEW

ABC GROUP

To check the destinations that you have stored

in the group, touch the ADDRESS REVIEW key.

A list of your selected destinations is displayed. You can delete a displayed destination by touching it. When a message appears asking if you want to delete the destination, touch the YES key.

Touch the outer OK key.

DIRECT ADDRESS / GROUP

SELECT ADDRESS TO DELETE.

GROUP NAME : SHARP GROUP

SHARP CORPORATION TPS

The number of destinations in the group appears to the right of the ADDRESS key.

Check the name of the key (refer to step 16 on

page 18).

The characters appearing next to the KEY NAME key will be displayed in the group key. To change these characters, touch the KEY NAME key. This step is not necessary if you do not wish to change the characters.

Touch the EXIT key when you have finished

programming the group key.

If you wish to program another group key, touch the NEXT key.

When you touch the EXIT key, you will retur n to the screen of step 2.

One-touch keys that hav e been touched are highlighted. If you touch the wrong key, simply touch it again to cancel the highlighting and remove the destination from the group.

NOTE

One group key cannot be stored in another group key. Group keys appear grayed out and cannot be touched.

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

AMEND/DELETE

SINITIAL

DELETE EXIT

SINITIAL

DELETE EXIT

DELETE THE ADDRESS?

SHARP GROUP

NO YES

EDITING AND DELETING GROUP KEYS

If you need to delete group ke y or change its name or one of its stored destinations, perf orm the following procedure.

Press the CUSTOM SETTINGS key, touch the

ADDRESS CONTROL key, and then touch the DIRECT ADDRESS key (refer to steps 1 to 3 on page 17).

Touch the AMEND/DELETE key.

Touch the group key you wish to edit or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

SHARP CORPORATION TPS

SHARP GROUP

FREQUENT USE

ABCD EFGHI JKLMN OPQRST UVWXYZ

EXIT

ABC GROUP

To edit a destination stored in a group key, touch the ADDRESS key. The following screen appears.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS.

A B

C GROUP SHARP CORPORATION

TPS

FREQUENT USE

The one-touch keys stored in the group are highlighted. To add another one-touch key to the group, touch the key to highlight it. To delete a one-touch key from the group, touch the ke y so that it is no longer highlighted.

Make sure the edited information is correct, and

then touch the EXIT key.

ABCD EFGHI JKLMN OPQRST UVWXYZ

If you wish to change another group key, repeat steps 3 through 5.

ADDRESS REVIEW

ABC GROUP

DIRECT ADDRESS / AMEND/DELETE

NOTE If you cannot edit or delete a group key

If you attempt to edit or delete a group key in the f ollowing situations, a warning message will appear and editing/deletion will not be possible.

● The one-touch key you wish to change or delete is currently being used for transmission or is used in a currently stored

If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait until it is completed and then edit or delete the key.

● To edit a group key, follow steps 4 and 5.

●

To delete

a group key

, follow steps 6 and 7.

● When you have finished editing or deleting, touch the EXIT key.

Touch the key of the item you wish to change (to edit the item, follow the same steps as for one-touch keys on page 17).

DELETE EXIT

002

GROUP NAME SHRAP GROUP

INDEX USER 2 2 ADDRESSESADDRESS

KEY NAME SHARP GROUP

transmission job.

SINITIAL

Touch the DELETE key.

Touch the YES key.

If you wish to delete another group key, repeat steps 3, 6, and 7.

E-MAIL SENDER

STORE

SENDER

RE.ADDRESS

SENDER NAME

RE.ADDRESS

SENDER NAME 1 GROUP

AMEND/DELETE

IST

1 GROUP

2 GROUP

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

STORING SENDER INFORMATION

Use this procedure to store the sender information (sender name and e-mail address) that is displayed when the recipient receives your e-mail. Information for up to 20 different senders can be stored. Select a sender from the stored senders using the touch panel of the digital copying machine when you send an image (page 8). The selected sender appears in the sender column of the recipient's e-mail software program. If you prefer to store sender inf ormation from the W eb page, refer to page 5.

Press the CUSTOM SETTINGS key, and then

touch the ADDRESS CONTROL key (refer to steps 1 and 2 on page 17).

Touch the E-MAIL SENDER key.

Touch the STORE key.

Touch the SENDER NAME key.

The "No." that automatically appears is the lowest number from 01 to 20 that has not yet been programmed. When SENDER NAME is touched, the letter-entry screen appears. Enter up to 20 characters for the name.

Touch the RE.ADDRESS key.

The display changes to the address entry screen when you touch the RE.ADDRESS key. Up to 64 characters can be entered for the sender's e-mail address. When finished, press the OK key to return to the original screen.

If you have finished storing senders, touch the

EXIT key. If you wish to store another sender, touch the NEXT key.

EDITING AND DELETING SENDER INFORMATION

Use this procedure when you need to edit sender information or clear a sender .

Perform steps 1 and 2 of "STORING SENDER

INFORMATION".

Touch the AMEND/DELETE key.

Touch the one-touch key of the sender that you

wish to edit or clear.

The stored senders appear.

The edit/clear screen of the touched sender appears.

Edit or clear the sender.

E-MAIL SENDER

SENDER NAME

RE.ADDRESS

Edit sender information in the same way that you stored it. When finished, touch the EXIT key to return to the screen of step 3. To clear the sender, touch the DELETE key. A message appears asking you to confirm your selection. Touch the YES key to clear the sender and return to the screen of step 3.

1 GROUP

ppd1@sharp.co.jp

EXITDELETE

S L

LIST PRINT

SENDING ADDRESS LIST

PRINTER TEST PAGE

ALL CUSTOM SETTING LIST

INDIVIDUAL

LIST

GROUP LIST

DIRECT ADDRESS

CUSTOM INDEX

STORING, EDITING, AND CLEARING FROM THE TOUCH PANEL

STORING A GROUP INDEX

You can assign any name up to 6 characters long to each of the USER index es (USER 1 to USER 6). To perform this procedure from the Web page , ref er to page 5.

Press the CUSTOM SETTINGS key, and then

touch the ADDRESS CONTROL key (refer to steps 1 and 2 on page 17).

Touch the CUSTOM INDEX key.

Touch an index key (USER 1 to USER 6).

You can enter a name for the selected index.

CUSTOM SETTINGS

CUSTOM INDEX

SELECT THE KEY TO BE CUSTOM NAMED.

USER 1 USER 2 USER 3 USER 4 USER 5 USER 6

When touched, the letter entry screen appears.

Enter a maximum of 6 characters for the index

name.

Use the key to clear the displayed name and then enter the desired name. When finished, touch the OK key. The new name appears in the screen of step 3.

If you wish to program another index name,

repeat steps 3 and 4. When finished, touch the OK key.

To change a user index name, re-enter the name as explained in step 4.

PRINTING PROGRAMMED INFORMATION

You can print out lists of the one-touch keys and group ke ys that ha v e been stored in the machine .

Press the CUSTOM SETTINGS key.

Touch the LIST PRINT key.

Touch the SENDING ADDRESS LIST key.

Touch the key of the list you wish to print.

PROCESSING PRINT DATA appears in the message display and printing begins. T o cancel printing, touch the CANCEL key.

NOTES

• The list is printed before other print jobs waiting to be printed.

• If you attempt to print a list when no data exists, a warning message will appear.

TROUBLESHOOTING

IF YOUR E-MAIL IS RETURNED

If a Scan to E-mail or Internet-Fax is not successfully transmitted, an e-mail informing you of this fact is sent to the sender selected at the time of transmission. If this happens, read the e-mail and determine the cause of the error, and then repeat the transmission.

IF A TRANSMISSION ERROR OCCURS

If a transmission error occurs when you send a scanned image, a message informing you of the error and an error code will appear in the touch panel on the machine.

■■

■ Error Code Table

■■

Error Code Description of the Error

CE-01 The optional netw ork interf ace card (Print Server Card) is not installed or is out of order . CE-02 Cannot find the specified mail server or FTP server. CE-03 The server w as down during the scanning of the original. CE-04 An in valid account name or password for the FTP server has been entered. CE-05 An in valid directory of the FTP server has been entered. CE-00 An error other than the abo v e has occurred.

KEY OPERATOR PROGRAMS

This section explains the key operator programs that are related to the network scanner feature of the machine. For key operator programs that are related to the printer and copy functions of the machine, refer to KEY OPERATOR'S GUIDE and "Operation manual (for copier)".

NOTE

You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what peripheral devices are installed on the machine.

KEY OPERATOR PROGRAM LIST

Program name Page

Image send settings

Operation settings

Default display setting 26 The number of direct address keys displayed setting Must input next address key at broadcast setting Initial resolution setting 26

Scan to E-mail initial status settings

Default sender set 27 Initial file format setting 27 Compression mode at broadcasting 27

26 26

USING THE KEY OPERATOR PROGRAMS

To use a key operator program, follow the procedure on page 6 of KEY OPERATOR'S GUIDE. (Please carefully read "Supplementary explanation of key operation for key operator programs (when using the operation panel with touch panel)" on the same page.) For explanations of each setting, refer to the following pages.

KEY OPERATOR PROGRAMS

SETTING PROGRAMS

The setting programs for the network scanner feature of the machine are explained here. Explanations of the setting programs used for the copy feature, setting programs used for the facsimile feature, and setting programs that are related to the printer feature can be found in the copy, facsimile, and printer manuals.

Operation settings

The following operation settings are a vailab le:

●Default display setting

●The number of direct address keys displa yed setting

●Must input next address ke y at broadcast setting

●Initial resolution setting

Default display setting

You can select the initial display that appears when you press the IMAGE SEND k ey to change to scanner mode or when you press the CA key in scanner mode . Normally the initial display is set to the condition setting screen (page 6). The following three selections are av ailable:

• Condition setting screen

• Address directory (ABC)

• Address directory (Group)

When an address directory (ABC or Group) is selected, the selected index of that address directory (page 7) is set as the initial screen.

The number of direct address keys displayed setting

The number of one-touch keys displayed in each address directory screen can be changed from 8 (the normal setting) to 6 or 12. Touch 6, 8, or 12 to select the desired number.

NOTE

For the key name that appears in each one-touch key, a maximum of 18 characters can appear when the number of one-touch keys display ed is set to 6 or 8. A maxim um of 10 characters can appear when the number of one-touch keys displayed is set to 12.

Must input next address key at broadcast setting

You can select whether the NEXT ADDRESS key must be pressed before entering the next destination when performing a broadcast transmission (only for Scan to E-mail). Usually this is set so that the NEXT ADDRESS key can be omitted.

Example: Normal setting (factory setting)

XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch Manual

Can be omitted Can be omitted

XXXX NEXT ADDRESS XXXX Manual

Cannot be omitted.

If the box is check ed, it will no longer be possible to omit the NEXT ADDRESS key as shown in the above example. Even if the next destination to be entered is a one-touch key, the NEXT ADDRESS key must be touched bef ore the one-touch k ey can be entered. If you attempt to enter a subsequent destination without touching the NEXT ADDRESS key, the destination will not be entered.

Manual

Initial resolution setting

This setting is used to change the default resolution setting for scanner mode from STANDARD to FINE, SUPER FINE, or ULTRA FINE. HALF TONE can also be selected for the latter three resolution settings. STANDARD is normally selected for the initial resolution setting. If you wish to select HALF TONE f or the selected resolution setting, touch the HALF T ONE k e y to highlight it.

NOTES

• HALF TONE cannot be selected for STANDARD resolution.

• For more information on each of the resolution settings, refer to page 13.

DISPLAY

CONTRAST

LIST PRIN

KEY OPERATOR PROGRAMS

ADDRESS CONTROL

DEVICE CONTROL

LIST PRINT

SENDER LIST

ALL KEY OPERATOR PROGRAMS LIST

KEY OPERATOR PROGRAMS

Scan to E-mail initial status settings

The Scan to E-mail initial status settings let you adjust certain default settings for Scan to E-mail. The Scan to E-mail initial status settings are as follows:

●Default sender set

●Initial file format setting

●Compression mode at broadcasting

Default sender set

If you do not select a sender when performing a Scan to E-mail operation, the sender information stored with this setting is automatically used. You can check the stored sender information by printing the SENDER list.

Touch the SENDER NAME key and then enter

the sender name.

The sender name entry screen appears. Up to 20 characters can be entered.

Touch the OK key.

PRINTING OUT SETTINGS

Settings established with the key operator prog rams can be verified by printing them out.

Press the CUSTOM SETTINGS key.

Touch the KEY OPERATOR PROGRAMS key.

Touch the RE.ADDRESS key and then enter the

return address.

Up to 64 characters can be entered.

Touch the OK key.

The entered return address appears. Check the address to make sure it is correct

Initial file format setting

You can change the default file format (file type, compression mode, and file creation method) used when the e-mail address is entered manually for a Scan to E-mail transmission. Normally the file type is set to PDF and the compression mode is set to MMR (G4).

Compression mode at broadcasting

This setting selects the compression mode for broadcasting using Scan to E-mail. The compression mode set here is used for all destinations regardless of their individual compression mode settings. The usual setting is MH (G3).

Touch the LIST PRINT key.

Touch the ALL KEY OPERATOR PROGRAMS

LIST key.

PROCESSING PRINT DATA appears in the message screen and printing begins. T o cancel printing, touch the CANCEL key.

NOTES

• The list is printed before other jobs waiting to be printed.

• In the screen of Step 4, you can touch the SENDER LIST

key to print the Sender List. This list lets you check the stored senders.

SPECIFICATIONS

For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to page 6-2 of "Operation manual (for printer operation and general information)".

Maximum original size 11"x17" T wo-sided originals P ossible Optical resolution 600dpi Output modes 1bit/pixel Halftone processing Error dispersion (200/300/400/600dpi) File format*

Scan destinations Scan to FTP

Management system Uses built-in Web server Web browser Internet Explorer 4.0 or later, Netscape Na vigator 4.0 or later Network protocol TCP/IP, UDP/IP LAN connectivity 10Base-T/100Base-TX Supported mail system Mail servers supporting SMTP Number of destinations 500 maximum* Number of senders 20 maximum Output resolution

Resolution STANDARD 200x200dpi 200x100dpi 203.2x97.8dpi

FINE 300x300dpi 200x200dpi 203.2x195.6dpi

SUPER FINE 400x400dpi 200x400dpi 203.2x391dpi

UL TRA FINE 600x600dpi 400x400dpi 406.4x391dpi

Destination type

File type: PDF/TIFF/TIFF-F Compression mode: NONE/MH (G3)/MMR (G4)

Scan to Desktop Scan to E-mail, Internet-Fax

E-mail/FTP Broadcast transmission Broadcast transmission

(E-mail/Internet-Fax) (Fax/E-mail/Internet-Fax)

(8x3.85line/mm)

(8x7.7line/mm)

(8x15.4line/mm)

(16x15.4line/mm)

*1The file format for Internet-Fax is automatically set to TIFF-F. Compression mode selections are MH (G3) and

MMR (G4).

*2A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations.

Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored.

Some discrepancies may exist in the illustrations and content due to improvements to the machine.

Operation manual (for network scanner)

SHARP CORPORATION

PRINTED IN CHINA

2002D

KS1

TINSE2292FCZZ

LASER PRINTER

Operation Manual (for facsimile)

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual for printer operation and general information".

■ CAUTION:

To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord.

■ WARNING:

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment.

■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■ NOTE:

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

INTRODUCTION

LINE

Thank you for purchasing this product. This manual only explains the f acsimile functions of the product. For information on loading paper, replacing toner cartridges, clearing paper jams, handling peripheral units, and other printer-related information, please refer to your "Operation manual (for printer operation and general information)". Additional manuals have been provided for copy and network scanner features. Please refer to these as necessary. This manual assumes that several options have been installed.

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile . Please note the following:

■ Settings and programming

Information about settings and programming that are required before the f ax functionality can be used is located in "P oints to Check and Programming after Installation" on page 1-2 of this manual. Please read this section and perform the required settings and programming.

■ Lithium battery

A lithium battery inside the unit keeps settings and programmed information in memory.

• When the battery dies, settings and programmed information will be lost. Be sure to k eep a written record of the settings and programmed information. (Refer to page 6-14.)

• The life of the lithium battery is approximately 5 years if the main switch and fax po wer switch are kept continually off.

• When the battery dies, please consult your dealer or your nearest Sharp customer assistance center . When the lithium battery dies, a message will appear in the display and the unit will no longer function.

■ Other information

• If a thunderstorm occurs, we recommend that you unplug the pow er cord from the power outlet. Information will be retained in memory even if the power cord is unplugged.

• Keep the fax power switch turned on. (Page 07 of "Operation manual (for printer operation and general information)".)

Fax functions cannot be used when the power is turned off.

0-1

TABLE OF CONTENTS

Page

INTRODUCTION ....................................................0-1

TO USE THIS PRODUCT CORRECTLY

AS A FACSIMILE ....................................................0-1

FCC NOTICE TO USERS .......................................0-4

ABOUT THE TELEPHONE CONSUMER

PROTECTION ACT OF 1991 ................................0-5

IMPORTANT SAFETY INFORMATION................... 0-5

NOTICE FOR USERS IN CANADA

(AVIS POUR NOS UTILISATEURS AU CANADA) ...........

0-6

CHAPTER 1 BEFORE USING THE FAX FEATURE

POINTS TO CHECK

AND PROGRAMMING AFTER INSTALLATION .....1-2

A LOOK AT THE OPERATION PANEL ...................1-3

●

FAX MODE (CONDITION SETTING SCREEN)

ORIGINALS ............................................................1-6

●ORIGINALS THAT CAN BE FAXED .................1-6

LOADING A DOCUMENT.......................................1-7

●USING THE AUTO DOCUMENT FEEDER......1-7

●USING THE DOCUMENT GLASS ...................1-7

CHECKING THE SIZE OF A LO ADED ORIGINAL

●

MANUALLY SETTING THE SCANNING SIZE SELECTING RESOLUTION

AND EXPOSURE SETTINGS ................................1-9

●SELECTING THE RESOLUTION.....................1-9

●SELECTING THE EXPOSURE ......................1-10

CONVENIENT DIALING METHODS.................... 1-11

...1-4

.....1-8

....1-8

CHAPTER 3 USING CONVENIENT FUNCTIONS 1

ADVANCED TRANSMISSION METHODS

Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ..........................3-2

●USING BROADCAST TRANSMISSION...........3-3

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME

(TIMER TRANSMISSION) ......................................3-4

●SETTING UP A TIMER TRANSMISSION ........3-4

TRANSMISSION AND RECEPTION USING

THE POLLING FUNCTION ....................................3-5

●USING THE POLLING FUNCTION..................3-6

●USING POLLING MEMORY ............................3-7

OWN NUMBER SENDING .....................................3-9

FAXING A DIVIDED ORIGINAL

(DUAL PAGE SCAN).............................................3-10

PROGRAMMING FREQUENTLY USED OPERA TIONS

●USING A PROGRAM .....................................3-11

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE

WHEN PRINTING IS NOT POSSIBLE .................3-12

●USING THE TRANSFER FUNCTION ............3-12

.... 3-11

CHAPTER 4 USING CONVENIENT FUNCTIONS 2

TRANSMISSION USING F-CODES

CHAPTER 2 BASIC OPERATIONS

SENDING A FAX..................................................... 2-2

●

BASIC PROCEDURE FOR SENDING FAXES

●TRANSMISSION BY AUTO-DIALING ..............2-5

●

TRANSMITTING A TWO-SIDED DOCUMENT PRIORITY TRANSMISSION OF A STORED JOB

CANCELING A FAX TRANSMISSION....................2-6

RECEIVING FAXES ................................................2-7

●RECEIVING A FAX...........................................2-7

.....2-2

......2-5

....2-6

0-2

TRANSMISSION BETWEEN MACHINES

SUPPORTING F-CODES ....................................... 4-2

●MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION...4-2

●

ENTERING A SUB-ADDRESS AND PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE

●CREATING A MEMORY BOX

FOR F-CODE TRANSMISSION.......................4-3

F-CODE POLLING MEMORY ................................4-4

●USING F-CODE POLLING MEMORY..............4-4

●PROCEDURE FOR F-CODE POLLING ..........4-5

.....4-3

TABLE OF CONTENTS

Page

F-CODE CONFIDENTIAL TRANSMISSION ..........4-6

●F-CODE CONFIDENTIAL TRANSMISSION....4-6

●PRINTING A DOCUMENT RECEIVED

TO AN F-CODE CONFIDENTIAL

MEMORY BOX .................................................4-7

F-CODE RELAY BROADCAST TRANSMISSION

●USING THE F-CODE RELAY BROADCAST FUNCTION

(your machine is the relay machine).................4-9

●USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast) ......4-9

.......4-8

CHAPTER 5 USING CONVENIENT FUNCTIONS 3

CONVENIENT METHODS OF USE

STAMPING SCANNED ORIGINALS

(VERIFICATION STAMP FUNCTION) ...................5-2

●TURNING ON THE VERIFICATION

STAMP FUNCTION .......................................... 5-2

CONNECTING AN EXTENSION PHONE ..............5-3

●CONNECTING AN EXTENSION PHONE .......5-3

●SENDING A FAX AFTER TALKING ON THE

PHONE (MANUAL TRANSMISSION) ..............5-3

●USING AN EXTENSION PHONE

TO RECEIVE A FAX .........................................5-4

●RECEIVING A FAX AFTER TALKING

(MANUAL RECEPTION) ..................................5-5

CHAPTER 6 PROGRAMMING

Page

STORING A GROUP INDEX ..................................6-9

PROGRAMMING, EDITING, AND DELETING

F-CODE MEMORY BOXES ..................................6-10

●

PROGRAMMING AN F-CODE MEMORY BOX

●

SETTING FOR F-CODE POLLING MEMORY BOXES (NUMBER OF TRANSMISSIONS)

●

SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION MEMORY BOXES (PRINT PIN.)

●

SETTING FOR F-CODE RELAY BROADCAST MEMORY BO XES (END RECEIVING MA CHINES)

●

EDITING AND DELETING A MEMORY BOX

PRINTING PROGRAMMED INFORMATION .......6-14

ENTERING CHARACTERS ..................................6-15

..........................6-12

......6-10

...........6-11

....6-13

.....6-13

CHAPTER 7 TROUBLESHOOTING

WHEN A TRANSA CTION REPOR T IS PRINTED ......

VIEWING THE COMMUNICA TION

ACTIVITY REPORT ................................................7-3

WHEN AN ALARM SOUNDS

AND A WARNING MESSAGE IS DISPLAYED .......7-3

PROBLEMS AND SOLUTIONS..............................7-4

7-2

CHAPTER 8 KEY OPERATOR PROGRAMS

KEY OPERATOR PROGRAMS ..............................8-2

●KEY OPERATOR PROGRAM LIST..................8-2

●USING THE KEY OPERATOR PROGRAMS ...8-2

●SETTING PROGRAMS.................................... 8-3

●PRINTING OUT SETTINGS...........................8-10

PROGRAMMING ....................................................6-2

STORING, EDITING, AND DELETING

AUTO DIAL KEYS AND PROGRAMS ....................6-2

●STORING ONE-TOUCH DIAL KEYS ...............6-3

●

EDITING AND DELETING ONE-TOUCH KEYS

●PROGRAMMING A GROUP KEY....................6-6

●EDITING AND DELETING GROUP KEYS ......6-7

●STORING A PROGRAM ..................................6-8

●EDITING AND DELETING PROGRAMS ......... 6-8

.......6-5

CHAPTER 9 APPENDIX

SPECIFICATIONS...................................................9-2

0-3

FCC NOTICE TO USERS

This equipment complies with FCC Part 68 rules. On this equipment is a label that contains, among other information, the FCC Registration number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to the telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the quantity of devices which may be connected to your telephone line. Multiple devices on one line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices that may be connected to your line, as determined by the total RENs, contact your local telephone company.

If this equipment causes harm to the telephone network, your telephone company may disconnect your service temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem resolved. If you have any questions or problems which cannot be solved by reading this manual, please contact

Sharp Electronics Corporation P.O. Box 650 Mahwah, NJ 07430-2135 Telephone: 1-800-BE-SHARP

This equipment may not be used on coin service provided by the telephone company. Connection to party lines service is subject to state tariffs. Contact your state's public utility commission, public service commission or corporation commission for more information.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call.

2. Perform such activities in the off-peak hours, such as early morning or late evening.

0-4

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electric device to send any message via a telephone f acsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

1) The date and time of transmission.

2) Identification of either the business, business entity or individual sending the message.

3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual.

IMPORTANT SAFETY INFORMATION

• If any of your telephone equipment is not operating properly, y ou should immediately remov e it from your telephone line, as it may cause harm to the telephone network.

• The AC power outlet shall be installed near the equipment and shall be easily accessible.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the

network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote r isk of

electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

0-5

NOTICE FOR USERS IN

AVIS POUR NOS

CANADA

“NOTICE : The Industry Canada label identifies certified

equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution : Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.”

“NOTICE : The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.”

UTILISATEURS AU CANADA

AVIS : L'étiquette de l'Industrie Canada identifie le

matériel homologué, Cette étiquette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Industrie Canada n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur.

Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêchent pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à terre de la source d'énergie électrique les lignes téléphoniques et les canalisations d'eau métalliques, s'il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rurales.

Avertissement : L'utilisateur ne doit pas tenter de faire ces raccordements de lui-même, il doit avoir recours à un service d'inspection des installations électriques, ou à un électricien, selon le cas.

Remarque : L'indice de change (IC) assigné à chaque appareil terminal indique le nombre de terminaux pouvant être raccordés à une interface téléphonique. La terminaison de l'interface peut être constituée de n'importe quelle combinaison d'appareils terminaux pourvu que la somme des indices de charge de l'ensemble des appareils terminaux ne dépasse pas 5.

The REN of this equipment is indicated on the label of the equipment.

Sharp Electronics of Canada Ltd.

335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 Canada

0-6

Le nombre REN (Ringer Equivalence Number) de cet appareil est indiqué sur l'étiquette de l'appareil.

CHAPTER 1

BEFORE USING THE FAX

FEATURE

This chapter contains basic information about using the fax features of this product. Please read this chapter before using the fax features.

Page POINTS TO CHECK AND PROGRAMMING AFTER INSTALLATION

A LOOK AT THE OPERATION PANEL................................................... 1-3

●FAX MODE (CONDITION SETTING SCREEN) .............................. 1-4

ORIGINALS .............................................................................................. 1-6

●ORIGINALS THAT CAN BE FAXED ................................................ 1-6

LOADING A DOCUMENT ........................................................................1-7

●USING THE AUTO DOCUMENT FEEDER .....................................1-7

●USING THE DOCUMENT GLASS ................................................... 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL .................................1-8

●MANUALLY SETTING THE SCANNING SIZE ................................1-8

SELECTING RESOLUTION AND EXPOSURE SETTINGS ...................1-9

●SELECTING THE RESOLUTION .................................................... 1-9

●SELECTING THE EXPOSURE ........................................................1-10

CONVENIENT DIALING METHODS ....................................................... 1-11

........1-2

1-1

POINTS T O CHECK AND PROGRAMMING AFTER INSTALLATION

After installing the unit and before using it as a fax machine, check the following points and program the required information.

■ Make sure the fax power switch is turned on

In addition to the main power switch, the rear of the unit also has a pow er s witch for fax functionality. If this power switch is not turned on, you will not be able to use the unit as a fax machine. Please keep the fax power switch turned on at all times.

■ Make sure the correct date and time have been set

Make sure the correct date and time hav e been programmed in the unit (ref er to page 3-15 of "Oper ation manual (for printer operation and general information)"). If the date and time are wrong, please correct them. It is important to set the correct date and time because they are used for such features as Timer Transmission (page 3-4).

■ Program the sender's name and sender's number

Refer to page 8-4 to program the name and fax n umber of the user of this product using the key operator progr am. The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the P olling function to request transmission from another f ax machine (refer to page 3-6).

NOTE

You can check your programmed name and number by printing out the Sender List. (Refer to page8-10.)

1-2

A LOOK AT THE OPERATION PANEL

Operation panel keys used for fax and keys displayed on the touch panel are explained here.

Touch panel (following page)

The machine status, messages and touch keys are displayed on the panel. The display will change to show the status of print, copy, network scaner or fax according to which of those modes is selected.

Mode select keys (page 2-2)

Use to select the basic modes of the product.

IMAGE SEND key

Press to select fax mode and display the basic screen of fax mode.

Numeric keys

Use to enter fax numbers, sub-addresses, passcodes, and numerical settings.

C key (clear key)

Use to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time you press the key. When an original is being scanned, this key can also be used to cancel scanning.

CA key

Use to cancel a transmission or programming operation. When the key is pressed, the operation is canceled and you return to the initial screen (next page). When sending a fax, this ke y is also used to cancel an image setting, paper size setting, or special function.

key (page 5-5)

This is used to produce tone signals when you are on a pulse dial line.

Start key (page 2-3)

Press to begin scanning an original for fax transmission.

NOTE

For information on the parts of the unit that are used for faxing, refer to page 3 of "Operation man ual (for copier)". For parts that are used for both faxing and printing, refer to page 1-4 of "Operation manual (for pr inter operation and general information)".

1-3

A LOOK AT THE OPERATION PANEL

SPECIAL MODES

AUTO

READY TO SEND.

ORIGINAL

STANDARD

RESOLUTION

SUB ADDRESS

ADDRESS REVIEW

REDIALSPEAKER

FAX MEMORY:100%

AUTO RECEPTION

ADDRESS DIRECTORY

FAX MODE (CONDITION SETTING SCREEN)

The condition setting screen of fax mode is displayed by pressing the IMAGE SEND key while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is the condition setting screen (shown below). If you have set the display to show the address directory (following page) when the IMAGE SEND key is pressed, touch the CONDITION SETTINGS key in the address directory to display the condition setting screen. The key operator program can be used to set the displa y to show either the condition setting screen (sho wn below) or the address directory screen (following page) when the IMAGE SEND key is pressed (refer to page 8-3).

■ Condition setting screen

The display is initially set (factory setting) to show the following condition setting screen as the initial screen.

Message display

Messages appear here to indicate the current status of the machine. When the machine is ready to send, an icon appears to the left.

Memory and reception mode display

This shows the amount of fax memory that is free and the currently selected reception mode.

SPEAKER key (page 1-11)

This key is used f or dialing with the speake r . During dialing it changes into the PAUSE key, and after pressing the SUB ADDRESS key it changes into the SPACE key.

REDIAL key (page 1-11)

T ouch this k ey to redial the most recently dialed number . After dialing, this key changes into the NEXT ADDRESS key .

ADDRESS DIRECTORY key (page 2-5)

This displays the Address Directory screen (next page). Touch this key when you want to use an autodial number (one-touch dialing or group dialing).

SUB ADDRESS key (page 4-3)

Touch this key to enter a sub-address or passcode.

ADDRESS REVIEW key

When performing a broadcast transmission, touch this key to chec k your selected destinations. Your selected destinations will appear as a list, and the list can be edited.

1-4

T wo-sided scanning and verification stamp icon display (pages 2-5 and 5-2)

Icons appear here when you touch the ORIGINAL key and select two-sided scanning and/or the verification stamp function (when the optional verification stamp unit is installed). The icons can be touched to open function selection screens.

ORIGINAL key (page 1-8)

Touch this key when you wish to manually set the size of the original to be scanned, scan both sides of the original, or use the verification stamp option.

RESOLUTION key (page 1-9)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial

factory setting is STANDARD.

SPECIAL MODES key

Touch this key to select one of the f ollowing special functions:

• Timer transmission (page 3-4) • Polling (page 3-6)

• Dual page scan (page 3-10) • Exposure (page 1-10)

• Program (page 3-11) • Memory box (page 3-7)

Special function icon display (page 1-15 of "Operation manual (for printer operation and general information)")

When a special function such as polling or dual page scan is selected, a special function icon appears here.

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC GROUP

CONDITION SETTINGS

READY TO SEND.

SUB ADDRESS

ADDRESS REVIEW

REDIALSPEAKER

A B

C D

E F

G H

A LOOK AT THE OPERATION PANEL

■ Address directory screen (alphabetically ordered)

If you hav e set the initial screen to the address directory screen using the key operator program, the initial screen will appear as follows.

One-touch key display

This shows the one-touch keys that ha ve been stored on the selected "index card". The k ey type is indicated by the icon at the right. One-touch keys in which a f ax number is stored are indicated by a " " icon. The display is initially set to show 8 keys. This can be changed to 6 or 12 using the key operator program. (Refer to page 8-3.)

Display switching keys

In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the " " " " keys to move through the screens.

NOTES

• The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address directory (refer to page 8-3).

• If the Network Scanner option has been installed, one-touch keys in which a destination other than a f ax number is stored are indicated by the following icons:

: Scan to E-mail destination : Scan to FTP destination : Scan to Desktop destination

CONDITION SETTINGS key

This displays the condition setting screen (previous page), which is used to set various conditions.

ABC GROUP key

Touch this key to switch between the alphabetical index and the group index.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to pages 6-3 and 6-9). Frequently used one-touch key destinations can be stored on the FREQUENT USE card for convenient access.

1-5

ORIGINALS

Area that cannot be scanned

Far edge

Near edge

Bottom edgeTop edge

ORIGINALS THAT CAN BE FAXED

■ Original sizes

Minimum original size Maximum original size

Using the auto document feeder

8-1/2" (width)x5-1/2" (length) *Long documents can be loaded 5-1/2" (width)x8-1/2" (length)

Using the document glass

NOTE

Originals that are not a standard size (5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17") can also be faxed.

■ Scanning area of original

Note that the edges of an original cannot be scanned.

11" (width)x31-1/2"* (length)

11" (width)x17" (length)

Area that cannot be scanned: 0.2" or less at top edge

and 0.2" or less at bottom edge

: Near edge + far edge = 0.2" or less

■ Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

Faxed document width

11"x17" 8-1/2"x14" 8-1/2"x14" 1 : 0.64 (Area ratio) 11"x17" 8-1/2"x11" 8-1/2"x11"R 1 : 0.5 (Area ratio)

8-1/2"x14" 8-1/2"x11" 8-1/2"x11"R 1 : 0.78 (Area ratio)

A document can also be fax ed without reducing its size. In this case, the left and right edges will not be transmitted. (Refer to page 8-6.)

Receiving machine's paper width

Reduced size Ratio

1-6

LOADING A DOCUMENT

Original size detector

Document glass scale

mark

8-1/2"x11"

8-1/2"x11"R

11"x17"

8-1/2"x14"

Document glass scale

mark

5-1/2"x8-1/2"

A document can be loaded in the auto document feeder or on the document glass. Multiple-page documents and long documents can be loaded in the auto document feeder. Single-sheet documents and bound documents that cannot be loaded in the auto document feeder can be loaded on the document glass.

USING THE AUTO DOCUMENT FEEDER

Lift the document glass cover and make sure a

document is not placed on the document glass. Gently close the cover.

Adjust the document guides on the auto document

feeder to the width of the document.

Align the edges of the document pages and then

insert the stack in the document feeder so that the first page is face down.

Insert the stack into the auto document feeder until it stops. The stack should not be higher than the indicator line (maximum 50 pages, or 30 pages for 8-1/2"x14" or larger documents).

USING THE DOCUMENT GLASS

Open the document glass cover, and place the

document face down on the document glass. Gently close the cover.

NOTE

Do not place any objects under the original size detector plate. Closing the document glass cover with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with the tip of the mark.)

1-7

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

MANUAL

ORIGINAL SIZE

2-SIDED TABLET

REDIAL

INCH

SPEAKER

ORIGINAL SIZE

MANUAL

LONG SIZE

AUTO

5 X8

1 / 2

5 X8 R

1 / 2

8 X11

8 X11R

1 / 2

8 X14

11X17

REDIAL

B5R

A5R

INCH

A4RB5

SPEAKER

ORIGINAL SIZE

MANUALAUTO

REDIAL

KER

ORIGINAL

STANDARD

RESOLUTION

CHECKING THE SIZE OF A LOADED ORIGINAL

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

LONG SIZE

INCH

If the loaded original is a standard size*, the size will be detected (automatic original detection) and displayed in the ORIGINAL k e y. Make sure that the size has been correctly detected. If you hav e loaded a non-standard size original or wish to change the scanning size , y ou can follow the steps below to manually set the original scanning size.

NOTE *Standard sizes that can be detected are as follows:

5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the or iginal size may not appear at all.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must touch the ORIGINAL key and set the original size manually. Perf orm the following steps after loading the document in the automatic document feeder or on the document glass.

Touch the ORIGINAL key.

If you wish to select an AB size, touch the AB INCH key and then touch the desired

original size key.

AB is highlighted and AB size keys are displayed. To return to the inch palette,

touch the AB once again.

INCH key

Touch the MANUAL key.

The sizes that can be

Touch the outer OK key.

selected are displayed.

Touch the desired original size key.

AUTO is no longer highlighted. MANUAL and

The selected size appears in the top half of the

ORIGINAL key.

the original size key you touched are highlighted.

NOTE

You can return to automatic detection by pressing the CA key.

■ If you loaded a long original

If you loaded a long (up to 31.5") original in the auto document feeder, touch the LONG SIZE key in step 3 above.

You will return to the initial screen. (Pressing the inner OK key in the step above returns you to step 2.)

NOTE

When a long original is loaded, you cannot use the automatic two-sided scanning function.

1-8

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE HALF TONE

ULTRA FINE

FINE

HALF TONE

FINE

After loading an original, you can adjust the resolution and exposure settings to match the condition of the original-for example, if it has small or f aint characters , or if it is a photo. After loading the original in fax mode, adjust the settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

■ Change the resolution.

Touch the RESOLUTION key.

Touch the desired resolution key.

The selected key is highlighted. If you selected FINE, SUPER FINE, or ULTRA FINE, you can also touch the HALF TONE key to select halftone.

■ Resolution settings

Touch this key if your original consists of

Standard

Fine

Super fine

Ultra fine

normal-sized characters (like those in this manual).

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the Standard setting.

Touch this key if your original has intricate pictures or diagrams. A higher-quality image will be produced than with the Fine setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Touch the OK key.

You will return to the initial screen.

NOTES

• The initial factory resolution setting is Standard. If desired, you can change the initial setting to a different setting using the key operator program. (Refer to page 8-3.)

• When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun.

• Even if you send a document using Fine, Super fine, or Ultra fine resolution, some receiving fax machines may not be able to print the document at the same resolution.

Half tone

1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS

SPECIAL MODES

STANDARD

RESOLUTION

POLLINGR

EXPOSURE

PAGE CAN

AUTO

DARK

LIGHT

ORIGINAL

LIGHT

SELECTING THE EXPOSURE

The initial exposure setting is AUTO. To change the setting, follow these steps:

■ Change the exposure .

Touch the SPECIAL MODES key.

NOTE

Touch the EXPOSURE key.

Touch the desired exposure key.

Touch the outer OK key.

The selected key is highlighted.

You will return to the initial screen.

■ Exposure settings

Dark Select this setting if your original consists

Original mostly of dark characters.

This setting automatically adjusts the ex-

Auto

Light Select this setting if your original consists

Original mostly of faint characters.

posure for light and dark parts of the original.

1-10

CONVENIENT DIALING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

SHARP GROUP

SHARP CORPORATION

No.001:SHARP CORPORATION 0666211221

SHARP CORPORATION

CORPO.TPS

SHARP GROUP

No.005:SHARP GROUP GROUP:025

ADDRESS DIRECTORY

SUB ADDRESS

REDIALAKER

FAX MEMORY: 100% AUTO RECEPTION

ADDR DIRE

SUB

RESPEAKER

This product includes an auto-dialing feature to make dialing easier. By programming frequently dialed numbers, yo u can call and send documents to these locations by means of a simple dialing operation (refer to page 2-5). There are two types of auto-dialing: one-touch dialing and group dialing. To program auto-dial numbers, refer to pages 6-3, 6-6.

● One-touch dialing

Simply press a one-touch key and then press the Start key to dial the programmed location. A name of up to 36 characters can be programmed for the location (a maximum of 18 characters are displayed). When using F-code transmission, a sub-address and passcode can also be programmed (refer to page 4-2).

● Group dialing

Multiple one-touch dial locations can be programmed into a single one-touch key. This is con v enient f or successively sending a document to multiple locations.

• Full fax numbers entered with the numeric keys cannot be stored in a group dial key. First program the number in a one-touch key and then store it in a group dial key.

● Redialing

The machine keeps the last fax or voice number dialed with the numeric keys in memory. You can redial the last number dialed by simply pressing the REDIAL key.

• If numeric keys were pressed during a phone conversation, the REDIAL key may not dial the correct number.

Touch the ADDRESS DIRECTOR Y key in the initial screen to display the above screen.

● On-hook dialing

This feature allows you to dial without lifting an extension phone connected to the machine. Press the SPEAKER key, listen for the dial tone through the speaker, and then dial.

• T o speak with another person, you must lift the extension phone connected to the machine when they answer.

• Faxes must be sent manually when using on-hook dialing. (Refer to page 5-3.)

• On-hook dialing is not possible using a one-touch key that includes a sub-address and passcode, or a group dial key.

NOTES

• A total of 500 one-touch dial and group dial keys can be programmed. (Refer to page 6-2.)

• Programmed one-touch keys and group dial keys are stored on "index cards". A key can be accessed by touching its card.

(Refer to page 1-5.)

• To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you program the correct number when programming an auto-dial number. You can also check programmed numbers by printing out an address list or group list after programming (refer to page 6-14).

1-11

CHAPTER 2

BASIC OPERATIONS

This chapter explains basic operations such as sending faxes.

Page

SENDING A FAX......................................................................................2-2

●BASIC PROCEDURE FOR SENDING FAXES................................2-2

●TRANSMISSION BY AUTO-DIALING .............................................. 2-5

●TRANSMITTING A TWO-SIDED DOCUMENT ............................... 2-5

PRIORITY TRANSMISSION OF A STORED JOB..................................2- 6

CANCELING A FAX TRANSMISSION .................................................... 2-6

RECEIVING FAXES.................................................................................2 -7

●RECEIVING A FAX........................................................................... 2-7

2-1

SENDING A FAX

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

POLLING

EXPOSURE

DUAL PAGE

SCAN

SPECIAL MODES

SRANDARD

RESOLUTION

ADDRES DIRECTO

SUB ADD

NEXT ADDPAUSE

MEMORY:100%

BASIC PROCEDURE FOR SENDING FAXES

Make sure the machine is in fax mode.

When the IMAGE SEND key light is on, the machine is in fax mode. If the light is not on, press the IMAGE SEND key.

Load the original.

Refer to the following pages:

• Using the auto document feeder : Page 1-7

• Using the document glass: Page 1-7

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the auto document feeder and on the document glass and send them in a single fax transmission. If documents are loaded in both the auto document feeder and on the document glass, only the document in the auto document feeder will be scanned and transmitted.

Check the original size.

If you loaded a nonstandard size document or the document size was not correctly detected, touch the ORIGINAL key and set the document size. (Refer to page 1-8.)

Dial the fax number.

The number that you entered appears in the message display. If it is not correct, press the C key and re-enter the number. You can also use the REDIAL key (page 1-11) or an autodial number (2-5).

Entering a pause.

If you need to insert a pause between digits to access an outside line or dial an international number, touch the PAUSE key in the upper right-hand corner of the screen.

Each time you touch the PAUSE key, a hyphen ("-") appears and a 2-second pause* is inserted. After entering a number, you can also touch the PAUSE key to enter a hyphen, and then enter another number using the numeric keys or a one-touch key. This connects the numbers together (Chain dialing). * The duration of each pause can be changed with the

key operator program. (Refer to page 8-4.)

2-2

If needed, adjust the resolution setting. (Refer to page 1-9.)

If needed, adjust the exposure setting. (Refer to page 1-10.)

SENDING A FAX

READ-END

L. (Pg.No. 3)

Using the auto document feeder

Press the START key.

Scanning begins. If a job is not in progress and the telephone line is not being used, the destination is called after the first page is scanned. Transmission takes place as the document pages

are being scanned. (This is called "Quick on-line"-refer to the following page.) If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the document are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.) If scanning is completed normally, the machine makes a beep sound to inform you that the transmission job is stored and JOB STORED appears in the message display.

Using the document glass

Press the START key.

The original is scanned and the READ-END key appears.

If you have another page to scan, change pages

and then press the ST AR T key.

Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to pages 1-9 and 1-10). If no action is taken for one minute, scanning automatically ends and the transmission job is stored.

After the final page is scanned, touch the READ-

END key.

The machine makes a beep sound to inform you that the transmission job is stored and JOB STORED appears in the message display. (The destination is automatically called and the document transmitted after previously stored jobs are

completed.) Open the document glass cover and remove the document.

NOTES

• Canceling transmission

To cancel transmission while SCANNING ORIGINAL... appears in the display or before the READ-END key is pressed, press the C key or the CA key. To cancel a transmission job that is already stored, press the JOB STATUS key and cancel the job as explained on page 2-6.

• If the machine makes two beeps during or at the end of transmission and an error message appears in the message display, refer to page 7-3 to fix the problem.

• If the power is tur ned off or a power failure occurs while a document is being scanned in the auto document feeder, the machine will stop and a document jam will occur. After power is restored, remove the document as explained on page 29 of "Operation manual (for copier)".

2-3

SENDING A FAX

■ Quick On-line

When you use the auto document feeder to send a multi-page document and there are no pre viously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. The messages SCANNING ORIGINAL and SENDING both appear until scanning of the final page is completed. If the receiving party is busy , the transmission will switch to a memory transmission. (Refer to the follo wing section, "Storing transmission jobs (memory transmission)".)

NOTES

• The machine is initially set (factor y setting) to perform Quick On-line transmission. If desired, you can turn off this function with the key operator program (refer to page 8-7).

• When a document is transmitted using the following methods, the job will be stored in memory (Quick On-line transmission will not be performed):

• Sending from the document glass • Broadcast transmission (page 3-2) • Timer transmission (page 3-4)

• F-code transmission (Chapter 4)

■ Storing transmission jobs (memory transmission)

When a document is sent from the document glass, or when the telephone line is in use, the document is scanned into memory and then automatically transmitted after previously stored transmission jobs are completed. This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. This is called memory transmission, and up to 50 jobs can be stored in memory at once, including the job currently being executed. After transmission, the scanned document data is cleared from memory.

NOTES

• You can check transmission jobs stored in memor y in the job status screen. (Refer to page 1-14 of "Operation manual (for printer operation and general information)".)

• If the memor y becomes full while a document is being scanned, a message will appear in the display. You can cancel the transmission by touching the CANCEL key, or send only the pages already scanned by touching the SEND key. The page that was being scanned when the memory became full will be cleared from memory. If the memor y becomes full while scanning the first page of a document, the transmission job is automatically canceled.

• The number of jobs that can be stored will depend on the number of pages in each job and the transmission conditions. The number of storable jobs will increase if the optional expansion memory (8 MB) is installed.

■ If the receiving par ty is busy

If the receiving party is busy, the transmission is temporarily canceled and then automatically re-attempted after a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the transmission, cancel the job in the job status screen. (Refer to page 2-6.) *This setting can be changed with the key operator program (page 8-7).

■ If a transmission error occurs

The machine is initially set to not re-attempt transmission if transmission does not end normally due to a line error or other reason, or if the other machine does not begin reception within 45 seconds after the connection is established. If desired, you can use the key operator program to set the machine to automatically re-attempt transmissions when a transmission error occurs (page 8-7). The machine also supports error correction mode (ECM), and is initially set to automatically resend any parts of a document that were distorted due to noise on the line or other reasons (page 8-5).

■ Image rotation

The machine is initially set to rotate a vertically-placed document 90° so that it is oriented hor izontally before transmission (8-1/2"x11" originals are rotated to 8-1/2"x11"R and 5-1/2"x8-1/2"R originals are rotated to 5-1/2"x81/2"). 8-1/2"x11"R originals and 5-1/2"x8-1/2" originals are not rotated. If desired, you can turn this function off with the key operator program as explained on page 8-6.

NOTE

When using the document glass, be sure to orient 5-1/2"x8-1/2" originals vertically. If oriented hor izontally (5-1/2"x8-1/2" orientation), the original size will be detected as 8-1/2"x11", and you will need to touch the ORIGINAL key and set the original size to 5-1/2"x8-1/2"R (by touching the 5-1/2"x8-1/2"R key). (Refer to page 1-8.)

2-4

SENDING A FAX

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO MANUAL

2-SIDED BOOKLET

2-SIDED TABLET

SPEAKER

ORIGINAL SIZE

REDIAL

KER

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

ADDRESS DIRECTORY

SUB ADDRESS

REDIALAKER

FREQUENT USE ABCD EFGHI JKLMN OPQRS

T.P.S.

SHARP GROUP

SHARP CORPORATION

READY TO SEND.

Booklet Tablet

TRANSMISSION BY AUTO-DIALING

To send a document by auto-dialing (one-touch dialing or group dialing) instead of entering a full fax number with the numeric keys, follow the steps below. To use an auto-dial destination, you must first program the full fax number and name of the destination. Refer to page 1-11 for infor mation on auto-dialing and pages 6-3, 6-6 for information on programming auto-dial destinations.

Perform steps 1 thr ough 5 of "Basic Pr ocedure

for Sending Faxes" (page 2-2).

Touch the ADDRESS DIRECTORY key.

The address directory screen appears.

Touch the one-touch key for the desired

destination.

Refer to page 1-5 for information on using the address directory screen. The key you touched is highlighted. If y ou touch the wrong key, touch the key again to cancel the selection. The key display will return to normal.

Continue from step 7 of "Basic Procedure for

Sending Faxes" (page 2-3).

TRANSMITTING A TWO-SIDED DOCUMENT

A two-sided document can be automatically transmitted using the auto document feeder. Follow the steps below to automatically send a two-sided document.

Make sure the machine is in fax mode and then

load the document in the auto document feeder (page 1-7).

Touch the ORIGINAL key.

When you touch the ORIGINAL key, check the original size displayed in the key .

Touch the OK key.

You will return to the initial screen.

A two-sided original icon appears next to the ORIGINAL key. (Example: The icon that appears when the 2-SIDED BOOKLET key is touched.)

Touch the 2-SIDED BOOKLET key or the 2-

SIDED TABLET key as appropriate for the original you loaded.

NOTES

• Booklets and tablets

Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

• Two-sided scanning turns off after the document is stored in memory. Pressing the

CA key will also cancel two-sided scanning.

If necessary, touch the MANUAL key and set the original size. (Page 1-8)

Continue from step 4 of "Basic Procedure for

Sending Faxes" (pages 2-2 to 2-3)

2-5

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

X JOB

PRIORITY

STOP/DELETE

PRIORITY TRANSMISSION OF A STORED JOB

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

X JOB

PRIORITY

STOP/DELETE

If you hav e an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-14 of "Operation manual (for pr inter operation and general information)".

Press the JOB STATUS key.

Touch the FAX JOB key.

Touch the job key of the transmission job to

which you wish to give priority.

The touched key is highlighted.

Touch the PRIORITY key.

The selected job moves up to the next position after the job currently being executed.

When the current job is completed, execution begins of the job selected in step 3.

NOTES

If the job currently being executed is a broadcast transmission (page 3-2) or a serial polling operation (3-5), the priority job will be executed after the call to the current destination is completed. When the priority job is completed, the remaining broadcast or polling destinations are called. However, if the priority job is also a broadcast transmission or serial polling operation, the job is begun after the current broadcast or serial polling job is completed.

CANCELING A FAX TRANSMISSION

You can cancel a transmission job that is in progress or has been stored. Cancellation is done from the fax job status screen. (Printing of a received fax cannot be canceled.)

Press the JOB STATUS key.

Touch the FAX JOB key.

2-6

Touch the job key of the transmission job you

wish to cancel.

The touched key is highlighted.

Touch the STOP/DELETE key.

A message appears to confirm the cancellation. Touch the YES key to delete the selected job key and cancel the transmission.

NOTES

• If you do not wish to cancel the transmission, touch the NO key.

• You can verify a canceled transmission job in the transaction report. (Refer to page 7-2.) "CANCEL" will appear in the Type/Note column.

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (automatic reception).

NOTES

• You can store a transmission job while fax reception is in progress (refer to page 2-4).

• If an extension phone is connected to the machine, you can answer using the extension phone and then begin fax reception

(manual reception). This allows you to use the line for both voice calls and faxes. (Refer to page 5-5.)

• To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 1-16 to 1-24 of "Operation manual (for printer operation and general information)" to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally and vertically oriented paper. However, if you receive a fax that is smaller than 8-1/2"x11" size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine.

RECEIVING A FAX

The machine will ring* and reception will

automatically begin.

NOTES

• If the fax is being sent manually and you have connected an extension phone to the machine, you can lift the phone before reception begins to talk with the other person.

Reception ends.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15. (Refer to page 8-8.) If the number of rings is set to 0, the machine will receive faxes without ringing.

NOTES

• If the machine has multiple output trays, the key operator program can be used to change the output tray for fax reception (page 8-8).

• If desired, you can set the machine to output a blank sheet of paper after printing the last page of each received fax job. This will help you distinguish where one reception ends and another begins.

■ If received data cannot be printed

If the machine runs out of paper or toner, or a paper jam occurs, print and copy jobs that are in progress will be held in memory until printing becomes possible. The jobs are automatically printed when printing capability is restored. When received data is held in memory, the DATA light next to the IMAGE SEND key blinks. You can also use the transfer function to have another fax machine print the receive d data (refer to page 3-12).

When reception ends, the machine makes a "beep" sound. The output tray for the printed fax varies depending on the output unit installed on the machine.

NOTE

If the machine makes a double beep sound during reception or at the end of reception and an error message appears in the display, clear the error as explained on page 7-3.

2-7

CHAPTER 3

USING CONVENIENT FUNCTIONS 1

ADVANCED TRANSMISSION METHODS

This chapter explains fax features for special situations and purposes. Please read those sections that are of interest to you.

Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ............................................................ 3- 2

●USING BROADCAST TRANSMISSION .......................................... 3-3

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME

(TIMER TRANSMISSION) ....................................................................... 3-4

●SETTING UP A TIMER TRANSMISSION........................................ 3-4

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

●USING THE POLLING FUNCTION.................................................. 3-6

●USING POLLING MEMORY ............................................................. 3-7

OWN NUMBER SENDING ...................................................................... 3-9

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)...........................3-10

PROGRAMMING FREQUENTLY USED OPERATIONS........................ 3-11

●USING A PROGRAM........................................................................ 3-11

TRANSFERRING RECEIVED FAXES

TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE .........3-12

●USING THE TRANSFER FUNCTION..............................................3-12

....3-5

3-1

SENDING THE SAME DOCUMENT T O MULTIPLE

Beep

The document is scanned

into memory

Reception

Destination A

(recipient)

Successive transmission

Beep

Sender

Destination B

(recipient)

Destination C

(recipient)

Successively enter

destination numbers

100%

ADDRESS DIRECTRY

SUB ADDRESS

NEXT ADDRESSSE

DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION)

This feature is used to send a document to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a repor t to company branches in different locations. Up to 300 destinations can be selected. When transmission to all destinations has been completed, the document is automatically cleared from memory.

NOTES

• If you frequently use broadcasting to send documents to the same group of destinations, it is convenient to program those destinations into a group key. A group key is a one-touch key in which multiple destinations are programmed. The procedure for programming group keys is explained on page 6-6.

• When using a group key to send a fax, the destinations programmed in the group key are counted as broadcasting destinations. For example, if five destinations are programmed in a group key and the key is touched for a broadcast transmission, the broadcast transmission will have five destinations.

3-2

Sharp DM-3551 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual