Sharp Data Privacy User Manual

SOFTWARE REQUIREMENTS

Microsoft IIS
Microsoft .NET framework 3.5 (or above)
SQL Server software
IIS Services

MFP REQUIREMENTS

Microsoft IIS
Microsoft .NET framework 3.5 (or above)
SQL Server software
IIS Services

SUPPORTED OS

Sharp OSA 3.5 (or above) enabled MFP
MX-AMX3 and/or MX-AMX2
Can support up to 100 concurrent MFPs

WELCOME TO SHARP

Security Solutions

Sharp has been manufacturing fast, reliable printers and MFPs - and devising new, more productive ways of managing documents - for decades. Many have won awards from respected independent research establishments. All
have delivered class-leading performance, often transforming productivity in the workplace.

Sharp is a truly global company with local representation in all major countries. And our expertise now extends far beyond the realm of office printing. Today we address the needs of the whole enterprise, with innovations in
LCDs, laser diodes, flash memory, solar cells, plasmacluster air purifiers, and projectors, to name just a few.

POWERFUL PROTECTION
FOR YOUR INFORMATION
ASSETS

We take security seriously /This is Why we’re proud to put our
name behind it.

MFPs can pose a security risk /This is Why we close
the loopholes.

Take a moment to think about what people can
use MFPs for. They can scan and copy documents

- any documents - in seconds. Then copy them to
an easily concealed USB memory stick. Or distribute
them via email and fax to destinations unknown.
But that’s not the worst of it. There are network
security issues, too.

Understanding your responsibilities

Your company is legally responsible for the security
of the data that it holds, including employee records,
customer information, account data, commercial
information and sometimes much more.

The good news is that MFPs - a potential weak spot
in data and network security - can be secured even
against sustained and determined attacks with
solutions from the Sharp Security Suite.

Some of these solutions are standard on all Sharp
MFPs and others are optional. But they all share the
same objective: to keep you safe by closing security
loopholes.

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Attacks, accidents and weak spots: three
avoidable risks

MFPs can be susceptible to attacks through open
fax lines, non-secure Network Interface Cards (NICs)
and a lack of network port security.

Unsecured ports can be exploited, system settings
changed, unauthorised user accounts created, and
information examined or stolen. MFPs can also be
subject to denial of service attacks. And they can
even be used to gather information in preparation
for other attacks against your network.

Of course, data can be intercepted by accident,
too. Documents can be left in the MFPs output
tray, where they can be innocently read by your
colleagues or perhaps mixed up with other jobs and
taken away.

Other security weak spots include the MFP’s ability
to distribute information by fax, email or memory
stick, the covert copying of sensitive material, and
walk-up access to documents on the hard drive.

The Sharp Security Suite can help protect you from
these possibilities by providing multiple levels of
security across five interconnected areas:

• User access and document control

• Audit trails

• Document safeguards

• Data security

• Extra protection for networks

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