Scanport 1200SF User Manual
SP 1200SF
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Quick Setup Guide
STEP 1
Setting Up the Machine
STEP 2
Installing the Driver & Software
Setup is Complete!
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.
1
Symbols used in this guide
Warning
Warnings tell you what to do to prevent
possible personal injury.
Note
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Caution
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
User's Guide or Software User's Guide
Indicates reference to the User's Guide
or Software User's Guide which is on
the CD-ROM we have supplied.
Improper Setup
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Table of Contents
Safety Precautions
To use the machine safely...................................................................................................................... 2
Symbols for the main power switch ........................................................................................................4
Important safety instructions................................................................................................................... 5
Regulations .............................................................................................................................................6
Important Information for Australia..........................................................................................................7
Standard telephone and FCC Notices
These notices are in effect on models sold and used in the United States only..................................... 8
Federal Communications Commission (FCC) Declaration of Conformity (USA only)............................. 9
Industry Canada Compliance Statement (Canada only)......................................................................... 9
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only).................................................................. 9
RESTRICTIONS CONCERNANT LE RACCORDEMENT DE MATÉRIEL............................................. 9
Disconnect device ................................................................................................................................. 10
Laser safety ..........................................................................................................................................10
FDA regulations .................................................................................................................................... 10
Getting Started
Carton components for EU.........................................................................................................................11
Carton components for USA, Canada and Asia/Oceania .......................................................................... 12
Control panel (For EU model) ....................................................................................................................13
Control panel (For USA, Canada and Asia/Oceania model)......................................................................14
STEP 1 –
Installing the drum unit and toner cartridge assembly................................................................................15
Loading paper in the paper tray .................................................................................................................16
Install the power cord and phone line ........................................................................................................17
Set Your Country........................................................................................................................................ 19
Selecting your language (For EU, USA, Canada and Asia).......................................................................19
Setting the date and time ...........................................................................................................................20
Setting your station ID................................................................................................................................ 20
Tone and pulse dialling mode ...................................................................................................................21
Selecting a receive mode........................................................................................................................... 22
Setting the phone line type (For EU model)...............................................................................................22
Setting up the prefix number...................................................................................................................... 23
Changing the prefix number....................................................................................................................... 24
Setting the LCD contrast............................................................................................................................24
Setting Up the Machine
Supplied CD-ROM
Supplied CD-ROMs for ‘SP 1200SF’ .........................................................................................................25
Drivers and Utilities for SP 1200SF ......................................................................................................25
PaperPort™ 11SE and Documentation for SP 1200SF........................................................................ 25
STEP 2 –
Installing the TYPE 1200SF Drivers and Utilities...................................................................................... 28
Installing ScanSoft™ PaperPort™ 11SE for Windows
View and Installing the documentation...................................................................................................... 31
Installing the Driver & Software
®
........................................................................... 30
Consumables and Options
Consumables .............................................................................................................................................32
1
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
Choosing a location
Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone
wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between
50 F and 90.5 F (10 C and 32.5 C) and the humidity is between 20% to 80% (without condensation).Place your
machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard,
grounded electrical socket. Choose a location where the temperature remains between 10 C and 32.5 C and the
humidity is between 20% to 80% (without condensation).
Make sure cables leading to the machine do not constitute a trip hazard.
Avoid placing your machine on the carpet.
Do not place near heaters, air conditioners, water, chemicals or refrigerators.
Do not expose the machine to direct sunlight, excessive heat, moisture or dust.
Do not connect your machine to electrical sockets controlled by wall switches or automatic timers, or to the
same circuit as large appliances that might disrupt the power supply.
Avoid sources of interference, such as speakers or the base units of cordless phones.
Safety precautions
Please read these instructions before attempting any maintenance, and keep them for later reference. When using
your telephone equipment, follow basic safety precautions to reduce the risk of fire, electric shock or personal
injury.
DO NOT use this product near water, or in a damp environment.
Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
We DO NOT advise using an extension lead.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
If any cables become damaged, disconnect your machine, and contact your dealer.
DO NOT place any objects on the machine, or obstruct the air vents.
This product should be connected to an adjacent grounded AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified
electrician.
DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal
instructions.
2
Warning
Before cleaning the inside of the machine, first
unplug the telephone line cord, and then the power
cord from the electrical socket.
DO NOT use flammable substances, any type of
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or outside of
the machine. Doing this may cause a fire or
electrical shock. Refer to Routine maintenance for
how to clean the machine in the User’s Guide.
DO NOT handle the plug with wet hands. Doing
this might cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some
internal parts of the machine will be extremely hot.
When you open the front or back cover of the
machine, DO NOT touch the shaded parts shown
in the illustration.
To prevent injuries, be careful not to put your
hands on the edge of the machine under the
document cover or scanner cover as shown in the
illustration.
To prevent injuries, DO NOT put your fingers in the
area shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.
3
Note
Caution
Note
If moving your machine, use the handholds provided. First making sure to disconnect any
cables.
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, keep
these bags away from babies and children.
The fuser unit is marked with a caution label. DO NOT
remove or damage the label.
Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at
least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
Symbols for the main power switch
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
-
-
When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine
by holding it at the bottom.
means POWER ON.
means POWER OFF.
4
Important safety
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the
4 Unplug this product from the wall socket before
5 DO NOT place this product on an unstable cart,
6 Slots and openings in the casing at the back or
7 This product should be connected to an AC power
8 This product should be operated from the type of
9 This product is equipped with a 3-wire grounded
10 Use only the power cord supplied with this
11 DO NOT allow anything to rest on the power cord.
12 If an extension cord is used with this product,
instructions
product.
cleaning inside of the machine. DO NOT use liquid
or aerosol cleaners. Use a damp cloth for
cleaning.
stand, or table. The product may fall, causing
serious damage to the product.
bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it
from overheating, these openings must not be
blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug,
or other similar surface. This product should never
be placed near or over a radiator or heater. This
product should never be placed in a built-in
installation unless adequate ventilation is
provided.
source within the range indicated on the rating
label. DO NOT connect it to a DC power source or
inverter. If you are not sure, contact a qualified
electrician.
power source indicated on the label. If you are not
sure of the type of power available, call your dealer
or local power company.
plug. This plug will only fit into a grounded power
outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician
to replace your obsolete outlet. DO NOT defeat
the purpose of the grounded plug.
machine.
DO NOT place this product where people can walk
on the cord.
make sure that the total ampere ratings on the
products plugged into the extension cord do not
exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged
into the AC power outlet does not exceed 15
amperes (USA only).
13 The power cord, including extensions should be
no longer than 5 metres.
DO NOT share the same power circuit with other
high powered appliances, such as an air
conditioner, copier, shredder or similar devices. If
you cannot avoid using the printer with these
appliances, we recommend that you use a highfrequency noise filter.
Use a voltage regulator if the power source is not
stable.
14 DO NOT place anything in front of the machine
that will block received faxes. DO NOT place
anything in the path of received faxes.
15 Wait until pages have exited the machine before
picking them up.
16 Never push objects of any kind into this product
through cabinet slots, since they may touch
dangerous voltage points or short out parts
resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not
attempt to service this product yourself because
opening or removing covers may expose you to
dangerous voltage points and other risks and may
void your warranty. Refer all servicing to your
service representative.
17 Unplug this product from the power socket and
refer all servicing to Ricoh Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or
water.
If the product does not operate normally when
the operating instructions are followed. Adjust
only those controls that are covered by the
operating instructions. Incorrect adjustment of
other controls may result in damage and will
often require extensive work by a qualified
technician to restore the product to normal
operation.
If the product has been dropped or the casing
has been damaged.
If the product exhibits a distinct change in
performance, indicating a need for service.
18 To protect your product against power surges, we
recommend the use of a power protection device
(Surge Protector).
5
19 To reduce the risk of fire, electric shock and injury
Warning
to people, note the following:
DO NOT use this product near appliances that
use water, a swimming pool or in a wet
basement.
DO NOT use the machine during an electrical
storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the
vicinity of the leak.
Regulations
IEC 60825-1:2007 Specification
This machine is a Class 1 laser product as defined in
IEC 60825-1:2007 specifications. The label shown
below is attached in countries where required.
Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible
special disposal instructions.
20 Caution - To reduce the risk of fire, use only No.26
AWG or larger telecommunication line cord.
CLASS 1 LASER PRODUCT
LASER KLASSE 1 PRODUKT
This machine has a Class 3B Laser Diode which
emits invisible laser radiation in the Scanner Unit. The
Scanner Unit should not be opened under any
circumstances.
Laser Diode
Wave length: 780 - 800 nm
Output: 10 mW max.
Laser Class: Class 3B
Use of controls, adjustments or performance of
procedures other than those specified in this
manual may result in hazardous radiation
exposure.
Disconnect device
This product must be installed near an AC power
outletelectrical socket that is easily accessible. In
case of emergencies, you must disconnect the power
cord from the AC power outletelectrical socket to shut
off power completely.
6
Wiring information (U.K. only)
If you need to replace the plug fuse, fit a fuse that is
approved by ASTA to BS1362 with the same rating as
the original fuse.
Always replace the fuse cover. Never use a plug that
does not have a cover. If in any doubt, call a qualified
electrician.
Warning - This printer must be earthed.
The wires in the mains lead are coloured in line with
the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
Radio interference
This product complies with EN55022 (CISPR
Publication 22)/Class B. When connecting the
machine to a computer, ensure that you use the
following interface cables.
A USB cable which must not exceed 2.0 metres in
length.
Recycling information in accordance with the
WEEE (2002/96/EC) and Battery (2006/66/EC)
Directives
Product mark Battery mark
European Union only
The product/battery is marked with one of the above
recycling symbols. It indicates that at the end of the
life of the product/battery, you should dispose of it
separately at an appropriate collection point and not
place it in the normal domestic waste stream.
For products with user replaceable batteries please
refer to the users guide for replacement instructions.
All Other Users
If you wish to discard this product, please contact your
local authorities, the shop where you bought this
product, your local dealer or sales/service
representatives.
Important Information for
IMPORTANT-For Your Safety
To ensure safe operation the three-pin plug supplied
must be inserted only into a standard threepin power
point which is effectively grounded through the
normal household wiring.
Extension cords used with the equipment must be
three-conductor and be correctly wired to provide
connection to ground. Incorrectly wired extension
cords are a major cause of fatalities.
The fact that the equipment operates satisfactorily
does not imply that the power is grounded and that
the installation is completely safe. For your safety, if
in any doubt about the effective grounding of the
power, consult a qualified electrician.
Australia
®
International ENERGY STAR
Qualification
Statement
The purpose of the International ENERGY STAR
Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR
®
Partner, Ricoh Company,
Ltd. has determined that this product meets the
ENERGY STAR
®
guidelines for energy efficiency.
®
7
Standard telephone and FCC
Warning
Notices
These notices are in effect
on models sold and used in
the United States only
When programming emergency numbers or
making test calls to emergency numbers:
Remain on the line and briefly explain to the
dispatcher the reason for the call before hanging
up.
Perform these activities in the off-peak hours, such
as early morning or late evening.
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA. On
the backside of this equipment is a label that contains,
among other information, a product identifier in the
format US: AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
You may safely connect this equipment to the
telephone line by means of a standard modular jack,
USOC RJ11C.
A plug and jack used to connect this equipment to the
premises wiring and telephone network must comply
with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this
product. It is designed to be connected to a
compatible modular jack that is also compliant. See
installation instructions for details.
The REN is used to determine the number of devices
that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices
not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed
five (5.0). To be certain of the number of devices that
may be connected to a line, as determined by the total
RENs, contact the local telephone company. The
REN for this product is part of the product identifier
that has the format US:AAAEQ##TXXXX.The digits
represented by ## are the REN without a decimal
point (e.g., 06 is a REN of 0.6). For earlier products,
the REN is separately shown on the label.
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn’t practical,
the telephone company will notify the customer as
soon as possible. Also, you will be advised of your
right to file a complaint with the FCC if you believe it
is necessary.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide advance
notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for
repair or warranty information, please contact Ricoh
Americas Corporation CUSTOMER SUPPORT
DEPT. at 1-800-FASTFIX.
If the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation commission
for information.
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about what
will disable alarm equipment, call your telephone
company or a qualified installer.
If you are not able to solve a problem with your
machine, please contact RICOH CORP. CUSTOMER
SUPPORT DEPT. at 1-800-FASTFIX.
• For protection against the risk of electrical shock,
always disconnect all cables from the wall outlet
before servicing, modifying or installing the
equipment.
• This equipment may not be used on coin service
lines provided by the telephone company or
connected to party lines.
• Ricoh cannot accept any financial or other
responsibilities that may be the result of your use
of this information, including direct, special or
consequential damages. There are no warranties
extended or granted by this document.
• This machine has been certified to comply with
FCC standards, which are applied to the USA
only. A grounded plug should be plugged into a
grounded AC power outlet after checking the
rating of the local power supply for the machine to
operate properly and safely.
8
Federal Communications Commission (FCC) Declaration of Conformity (USA only)
Responsible Party:
Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell,
NJ 07006 Telephone number: 973-882-2000
declares, that the products
Product Name:
Laser Multi Function
Model Number:
SP 1200SF
comply with Part 15 of the FCC Rules. Operation is
subject to the following two conditions: (1) This device
may not cause harmful interference, and (2) this
device must accept any interference received,
including interference that may cause undesired
operation.
This equipment has been tested and found to comply
with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful
interference in a residential installation. This
equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there
is no guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television reception,
which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the
interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment
and receiver.
Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
Consult the dealer or an experienced radio/TV
technician for help.
Caution
Changes or modifications not expressly approved by
the party responsible for compliance could void the
user’s authority to operate the equipment.
Important - about the interface cable
Industry Canada Compliance Statement (Canada only)
This Class B digital apparatus complies with
Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à
la norme NMB-003 du Canada.
EQUIPMENT ATTACHMENT
NOTICE
This product meets the applicable Industry Canada
technical specifications.
NOTICE
The Ringer Equivalence Number is an indication of
the maximum number of devices allowed to be
connected to a telephone interface.
The termination on an interface may consist of any
combination of devices subject only to the
requirement that the sum of the RENs of all the
devices does not exceed five.
LIMITATIONS (Canada only)
RESTRICTIONS CONCERNANT LE RACCORDEMENT DE MATÉRIEL
AVIS
Le présent matériel est conforme aux spécifications
techniques d’Industrie Canada applicables au
matériel terminal.
AVIS
L’indice d’équivalence de la sonnerie (IES) indique le
nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La
terminaison d’une interface peut consister en une
combinaison quelconque de dispositifs, à la seule
condition que la somme de l’IES de tous les
dispositifs n’excède pas cinq.
A shield interface cable should be used to ensure
compliance with the limits for a Class B digital device.
9
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