Savin SPC210SF User Manual
User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read the Important Information in this manual before using the machine.
Quick Reference Guide
Sending Faxes
Automatic Transmission
If it is not illuminated in blue, press
1
(Fax).
2 Load your document.
Enter the fax number using One-Touch,
3
Speed-Dial, Search or the dial pad.
Press Black Start.
4
Storing numbers
Storing One-Touch Dial numbers
Press Menu/Set, 2, 3, 1.
1
Press the One-Touch key where you
2
want to store the number.
Note
To access One-Touch numbers 9 to 16, hold
down Shift as you press the One-Touch key.
Select Fax/Tel.
3
Press Menu/Set.
Enter the number (up to 20 digits).
4
Press Menu/Set.
Enter the name up to 15 characters (or
5
leave it blank).
Press Menu/Set.
Press Stop/Exit.
6
Storing Speed-Dial numbers
Press Menu/Set, 2, 3, 2.
1
Using the dial pad, enter a three-digit
2
Speed-Dial location number.
Press Menu/Set.
Select Fax/Tel.
3
Press Menu/Set.
Enter the number (up to 20 digits).
4
Press Menu/Set.
Enter the name up to 15 characters (or
5
leave it blank).
Press Menu/Set.
Press Stop/Exit.
6
Dialing operations
One-Touch Dialing / Speed-Dialing
If it is not illuminated in blue, press
1
(Fax).
Load your document.
2
Press the One-Touch key of the number
3
you want to call.
Note
To dial One-Touch numbers 9 to 16, hold
down Shift as you press the One-Touch key.
—OR—
Press Search/Speed Dial, press #.
Press the three-digit Speed-Dial
number.
Press Black Start.
4
i
Using Search
If it is not illuminated in blue, press
1
(Fax).
2 Load your document.
Press Search/Speed Dial, and then
3
enter the first letter of the name you’re
looking for.
Press or to search the memory.
4
▲
▲
5 Press Black Start.
Making copies
Single copy
Press (Copy) to illuminate it in
1
blue.
Load your document.
2
Press Black Start or Color Start.
3
Sorting copies using the ADF
Press (Copy) to illuminate it in
1
blue.
Load your document.
2
Use the dial pad to enter the number of
3
copies you want (up to 99).
Press Options and ▲ or ▼ to select
4
Stack/Sort.
Press Menu/Set.
Press ▲ or ▼ to select Sort.
5
Press Menu/Set.
Press Black Start or Color Start.
6
ii
Table of Contents
Section I - General
1
2
General Information
Using this Guide ..................................................................................................1-1
Finding information........................................................................................1-1
Symbols used in this Guide...........................................................................1-1
How to access the complete User’s Guide..........................................................1-2
To view Documentation.................................................................................1-2
Control panel overview........................................................................................1-3
About fax machines .............................................................................................1-5
Custom features............................................................................................1-5
Fax tones and handshake .............................................................................1-6
ECM (Error Correction Mode)........................................................................1-6
Loading paper and documents
Acceptable paper and other media......................................................................2-1
Recommended paper ....................................................................................2-1
Type and size of paper..................................................................................2-1
Handling and using special paper .................................................................2-3
Printable area ......................................................................................................2-7
Loading paper and envelopes .............................................................................2-8
Loading documents ...........................................................................................2-10
Using the ADF (automatic document feeder) ..............................................2-10
Using the scanner glass ..............................................................................2-11
3
Setup
Date and Time .....................................................................................................3-1
Automatic Daylight Savings Time..................................................................3-1
Station ID.............................................................................................................3-2
LCD Contrast.......................................................................................................3-3
Phone line settings ..............................................................................................3-3
Tone and Pulse dialing mode ........................................................................3-3
Roll over phone lines .....................................................................................3-3
Two-line phone system..................................................................................3-3
Converting telephone wall outlets..................................................................3-4
Installing machine, external two-line TAD and two-line telephone ................3-4
Multi-line connections (PBX) .........................................................................3-5
Connecting an external or extension telephone ............................................3-5
Connecting an external telephone answering device (TAD) .........................3-5
Ecology features..................................................................................................3-7
Toner Save ....................................................................................................3-7
Sleep Time ....................................................................................................3-8
Mode Timer..........................................................................................................3-8
iii
Paper settings......................................................................................................3-9
Paper Type ....................................................................................................3-9
Paper Size .....................................................................................................3-9
Volume Settings.................................................................................................3-10
Ring Volume................................................................................................3-10
Beeper Volume............................................................................................3-10
Speaker Volume ..........................................................................................3-10
4
Security features
Setting Lock.........................................................................................................4-1
Setting up the password ................................................................................4-1
Changing the Setting Lock password ............................................................4-2
Turning Setting Lock on.................................................................................4-2
Turning Setting Lock off.................................................................................4-2
Memory Security..................................................................................................4-3
Setting up the password ................................................................................4-3
Changing the Memory Security password.....................................................4-4
Turning Memory Security on .........................................................................4-4
Turning Memory Security off .........................................................................4-4
Section II - Fax & Telephone
5
Sending a fax
How to Fax...........................................................................................................5-1
Entering Fax mode ........................................................................................5-1
Sending a fax from the ADF ..........................................................................5-1
Sending a fax from the scanner glass ...........................................................5-1
Canceling a fax in progress...........................................................................5-2
Dual Access...................................................................................................5-2
Sending a fax manually .......................................................................................5-3
Manual transmission......................................................................................5-3
Sending a fax at the end of a conversation ...................................................5-3
Out of Memory message ...............................................................................5-3
Broadcasting........................................................................................................5-4
Additional Sending Operations ............................................................................5-5
Sending faxes using multiple settings ...........................................................5-5
Contrast .........................................................................................................5-5
Changing fax Resolution ...............................................................................5-5
Real Time Transmission................................................................................5-6
Overseas Mode.............................................................................................5-7
Delayed Faxing..............................................................................................5-8
Delayed Batch Transmission ........................................................................5-8
Checking job status and canceling a waiting job ...........................................5-9
Composing the electronic Cover Page..........................................................5-9
iv
6
Receiving a fax
Receive Mode......................................................................................................6-1
Fax Receive Settings...........................................................................................6-2
Ring Delay .....................................................................................................6-2
F/T Ring Time (Fax/Tel mode only)...............................................................6-3
Tray Use for Fax mode..................................................................................6-3
Printing a reduced incoming fax (Auto Reduction) ........................................6-4
Receiving a fax at the end of a conversation.................................................6-4
Changing the remote codes ..........................................................................6-5
Easy Receive.................................................................................................6-5
Printing a fax from the memory .....................................................................6-6
Setting the Print Density................................................................................6-6
Operation from extension telephones............................................................6-6
Using a cordless external handset ................................................................6-6
For Fax/Tel mode only...................................................................................6-7
7
8
Dialing and phone options
How to dial...........................................................................................................7-1
Manual dialing ...............................................................................................7-1
One-Touch Dialing.........................................................................................7-1
Speed-Dialing ................................................................................................7-1
Search...........................................................................................................7-2
Fax Redial .....................................................................................................7-2
Storing numbers ..................................................................................................7-3
Storing a Pause.............................................................................................7-3
Storing One-Touch Dial numbers..................................................................7-3
Storing Speed-Dial numbers .........................................................................7-4
Changing One-Touch and Speed-Dial numbers ...........................................7-4
Setting up Groups for Broadcasting ..............................................................7-5
Access codes and credit card numbers.........................................................7-6
Tone or Pulse ................................................................................................7-6
Phone line services..............................................................................................7-6
Distinctive Ring..............................................................................................7-6
Caller ID.........................................................................................................7-8
Remote Fax Options
Fax Forwarding....................................................................................................8-1
Programming your pager number........................................................................8-2
Fax Storage.........................................................................................................8-2
PC Fax Receive...................................................................................................8-3
Changing Remote Fax Options...........................................................................8-4
Turning off Remote Fax Options ...................................................................8-4
Remote Retrieval.................................................................................................8-5
Setting the Remote Access Code..................................................................8-5
Using your Remote Access Code..................................................................8-5
Remote commands..............................................................................................8-6
Retrieving fax messages ...............................................................................8-7
Changing the Fax Forwarding number..........................................................8-7
v
9
Printing reports
Fax reports...........................................................................................................9-1
Transmission Verification Report...................................................................9-1
Fax Journal (Activity report)...........................................................................9-1
Additional reports.................................................................................................9-2
10
Polling
Polling Operation ...............................................................................................10-1
Polling Receive..................................................................................................10-1
Set up to receive polling ..............................................................................10-1
Sequential Polling........................................................................................10-1
Polled Transmit..................................................................................................10-2
Setup for Polled Transmit ...........................................................................10-2
Section III - Copy
11
Making copies
How to copy.......................................................................................................11-1
Entering Copy mode....................................................................................11-1
Printable Area..............................................................................................11-1
Making a single copy...................................................................................11-1
Making multiple copies ................................................................................11-2
Tray Use for Copy mode .............................................................................11-2
Cancel copying ............................................................................................11-2
Copy options......................................................................................................11-3
Increasing copy quality ................................................................................11-3
Enlarging or reducing the image copied ......................................................11-4
Making N in 1 copies or a poster (page layout) ...........................................11-5
Sorting copies using the ADF......................................................................11-7
Adjusting Brightness, Contrast and Color....................................................11-7
Out of Memory message ...................................................................................11-9
Legal limitations .................................................................................................11-9
Section IV - Software and Network Features
Section V - Appendixes
A
vi
Important information
Standard telephone and FCC Notices
These notices are in effect on models sold and used in the United
States only................................................................................................ A-1
Federal Communications Commission (FCC) Declaration of Conformity
(USA only) ................................................................................................ A-2
Industry Canada Compliance Statement (Canada only) .............................. A-3
For your safety.............................................................................................. A-3
Disconnect device ........................................................................................ A-3
LAN connection ............................................................................................ A-3
Laser safety.................................................................................................. A-3
FDA regulations............................................................................................ A-4
Important safety instructions......................................................................... A-4
Choosing a location............................................................................................ A-6
To use the machine safely............................................................................ A-7
Trademarks....................................................................................................... A-10
B
C
Menu and Features
On-screen programming..................................................................................... B-1
Menu table.................................................................................................... B-1
Memory storage............................................................................................ B-1
Menu keys .......................................................................................................... B-2
Menu Table......................................................................................................... B-3
Copy options key.............................................................................................. B-14
Entering Text .................................................................................................... B-15
Troubleshooting and routine maintenance
Troubleshooting.................................................................................................. C-1
Error messages ............................................................................................ C-1
Document jams.............................................................................................C-6
Paper jams ................................................................................................... C-7
Paper Jam A1 / Paper Jam A2 ..................................................................... C-8
Paper Jam B................................................................................................. C-9
Paper Jam C............................................................................................... C-10
If you are having difficulty with your machine.............................................C-11
Improving the print quality ..........................................................................C-16
Setting Dial Tone Detection........................................................................ C-20
Compatibility............................................................................................... C-20
Routine maintenance........................................................................................C-20
Cleaning the outside of the machine .......................................................... C-21
Cleaning the scanner glass ........................................................................C-22
Cleaning to prevent paper jams.................................................................. C-22
Cleaning the laser glass .............................................................................C-24
Replacing the consumable items...................................................................... C-26
Toner cartridges ......................................................................................... C-28
Waste toner pack........................................................................................C-31
OPC belt cartridge......................................................................................C-33
Machine Information.........................................................................................C-35
Checking the Serial Numbers..................................................................... C-35
Checking the Page Counters...................................................................... C-35
Checking remaining life of parts .................................................................C-35
vii
D
Optional accessories
Optional accessories ..........................................................................................D-1
Lower tray unit (Paper Feed Unit Type 1000) .............................................. D-1
Memory Unit Type C (64/128/256 MB) ......................................................... D-3
Installing additional memory ......................................................................... D-3
E
F
G
Specifications
Product description ............................................................................................. E-1
General............................................................................................................... E-1
Print media.......................................................................................................... E-2
Fax...................................................................................................................... E-3
Copier.................................................................................................................E-4
Scanner .............................................................................................................. E-5
Printer.................................................................................................................E-6
Interfaces............................................................................................................ E-6
Computer requirements...................................................................................... E-7
Consumable items .............................................................................................. E-8
Network (LAN) .................................................................................................... E-9
Glossary
Index
viii
Section I
1. General Information
2. Loading paper and documents
3. Setup
4. Security features
General
SECTION I GENERAL
1
General Information
Using this Guide
Finding information
All the chapter headings and subheadings are listed in the Table of Contents. You will be able to
find information about a specific feature or operation by checking the Index at the back of this
Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to important warnings, notes and
actions. Special fonts identify keys you should press, messages that appear on the LCD, and
important points or related topics.
Bold Bold typeface identifies specific keys on the machine’s control panel.
Italics Italicized typeface emphasizes an important point or refers you to a related topic.
Courier Courier type face identifies the messages on the LCD of the machine.
Warnings or cautions tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Indicates points to pay attention to when using the machine, and explanations of
likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to
read these explanations.
Improper Setup icons alerts you to devices and operations that are not
compatible with the machine.
Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
1 - 1
General Information
How to access the complete User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the complete
User’s Guide located in the ‘Documentation’
section of the CD-ROM.
To view Documentation
Turn on your PC. Insert the CD-ROM
1
into your CD-ROM drive.
If the model name screen appears, click
2
your model name.
If the language screen appears, click
3
your language.
The CD-ROM main menu will appear.
Note
If this window does not appear, use
Windows
program from the root directory of the
CD-ROM.
®
Explorer to run the setup.exe
4 Click Documentation.
Click the documentation you want to
5
read.
• Quick Setup Guide: Setup and
Software Installation Instructions
• User’s Guide (3 manuals): User’s
Guide for stand-alone operations,
Software User’s Guide and Network
User’s Guide
®
• PaperPort
Management Software
How to find Scanning instructions
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
User’s Guide: Document
1
■ Scanning in Chapter 2
(For Windows® 98/98SE/Me/2000
Professional/XP/Windows NT
Workstation Version 4.0)
■ ControlCenter2 in Chapter 3
(For Windows® 98/98SE/Me/2000
Professional/XP/Windows NT
Workstation Version 4.0)
■ Network Scanning in Chapter 4
®
PaperPort
■ Instructions for scanning directly from
ScanSoft
User's Guide
®
PaperPort
®
®
®
1 - 2
Chapter 1
Control panel overview
One-Touch Keys
1
These 8 keys give you instant access to 16
previously stored numbers.
Shift
2
To access One-Touch numbers 9 to 16, hold
down Shift as you press the One-Touch key.
3 Copy keys (Temporary settings):
Enlarge/Reduce
Lets you reduce or enlarge copies depending
upon the ratio you select.
Options
You can quickly and easily select temporary
settings for copying.
4 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
5 Menu keys:
Menu/Set
The same key is used for Menu and Set
operations.
Lets you access the Menu to program and
store your settings in the machine.
Volume keys
▲
▲
When listening to the speaker in Fax mode or
on standby, you can press these keys to
adjust the volume.
▼ Search/Speed Dial
Lets you look up numbers that are stored in
the dialing memory. It also lets you dial
stored numbers by pressing # and a
three-digit number.
▲
▲
Press to scroll forward or backward to a
menu selection.
▲
▼
or
Press to scroll through the menus and
options.
1 - 3
General Information
1
Dial Pad
6
Use these keys to dial telephone or fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialing mode during a telephone call from
Pulse to Tone.
Black Start
7
Lets you start sending faxes or making
copies in black & white.
Color Start
Lets you start making copies in full color.
Stop/Exit
8
Stops an operation or exits from the menu.
Secure Print
9
Lets you print secured print data saved in the
machine’s memory if you enter the four-digit
password. (For details about using this
feature, see Chapter 1 in the Software User’s
Guide on the CD-ROM.)
Liquid Crystal Display (LCD)
@
Displays messages on the screen to help you
set up and use your machine.
A Fax and telephone keys:
Redial/Pause
Redials the last number you called. It also
inserts a pause in quick dial numbers.
Hook
Press before dialing if you want to make sure
a fax machine will answer, and then press
Black Start. Also, press this key after picking
up the handset of an external telephone
during the F/T double/pseudo-ring.
Resolution
Sets the resolution when you send a fax.
B Print key:
Job Cancel
You can cancel a print job and clear the
machine’s memory.
1 - 4
Chapter 1
About fax machines
Custom features
Do you have Voice Mail on the phone line?
If you have Voice Mail on the phone line
where you will install your new machine,
there is a strong possibility that Voice Mail
and the machine may conflict with each other
while receiving incoming calls.
Why should there be problems?
Since both the machine and Voice Mail will
pick up the call, after the number of rings you
have set, each of them has the ability to keep
the other from receiving calls.
For example, if Voice Mail is set to answer
after two rings and your machine is set to
answer after four, Voice Mail will stop your
machine from receiving faxes.
If you set Voice Mail and the machine to
answer after the same number of rings, there
is no way of knowing which one will answer
first. It is important to remember that neither
Voice Mail nor the machine can pass the call
back to the other after the call has been
answered.
How can you avoid possible problems?
A very good way to avoid problems like the
one mentioned, is to get a second phone
number on your present phone line.
Many people with Voice Mail choose an
alternative service, which is called
“Distinctive Ring”, and they are very satisfied
with it.
(See Distinctive Ring on page 7-6.)
Another way to avoid possible problems is to
replace Voice Mail with an answering
machine. Your machine is designed to work
with an answering machine or TAD
(telephone answering device).
(See Connecting an external telephone
answering device (TAD) on page 3-5.)
1 - 5
General Information
Fax tones and handshake
When someone is sending a fax, the fax
machine sends fax calling tones (CNG
tones). These are quiet, intermittent beeps
every 4-seconds. You’ll hear them after you
dial and press Black Start and they will
continue for about 60 seconds after dialing.
During that time, the sending machine must
begin the “handshake” or connection with the
receiving machine.
Each time you use automatic procedures to
send a fax, you are sending CNG tones over
the phone line. You will soon learn to listen for
these quiet beeps each time you answer a
phone on your fax line, so you will know if you
are receiving a fax message.
The receiving fax responds with fax receiving
tones, which are loud, chirping sounds. A
receiving fax chirps for about 40 seconds
over the phone line, and the LCD shows
Receiving.
If your machine is set to the Fax Only mode,
it will answer every call automatically with fax
receiving tones. If the other person hangs up,
your machine will continue to send the
“chirps” for about 40 seconds, and the LCD
continues to show
receiving, press Stop/Exit.
Receiving. To cancel
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for
the machine to check a fax transmission
while it is in progress. If the machine detects
errors during fax transmission, it resends the
pages of the fax that had an error. ECM
transmissions are only possible between fax
machines that both have this feature. If they
do, you may send and receive fax messages
that are continuously being checked by the
machine.
If this feature stops working, delete your
faxes from the memory.
1
The fax ‘handshake’ is the time in which the
sending machine’s CNG tones and the
receiving machine’s “chirps” overlap. This
must be for at least 2 to 4 seconds, so both
machines can understand how each is
sending and receiving the fax. The
handshake cannot begin until the call is
answered, and the CNG tones only last for
about 60 seconds after the number is dialed.
So it is important for the receiving machine to
answer the call in as few rings as possible.
1 - 6
2
Loading paper and documents
Acceptable paper and other media
Recommended paper
■ To get the best output quality and to avoid
any damage, use smooth white paper.
■ Before you buy a lot of paper, please test
some to make sure that the paper is
suitable.
■ Use neutral paper. Do not use acidic or
alkaline paper.
■ Print quality will vary depending on the
paper being used.
IMPORTANT
Do not load envelopes, transparencies,
labels or thick paper (more than 28 lb or
105 g/m
It may cause paper jams.
2
) into the optional lower tray unit.
Type and size of paper
The machine loads paper from the installed
standard paper tray or optional lower tray.
Standard paper tray
Since the standard paper tray is a universal
type, you can use any of the paper types and
sizes (one paper type and size at a time)
listed in the table in Paper capacity of the
paper trays on page 2-2. The tray can hold up
to 250 sheets of paper (20 lb or 80 g/m
to 15 envelopes (paper can be loaded up to
the top line of the maximum paper mark on
the sliding paper width guide).
Optional lower tray (Paper Feed Unit Type 1000)
The optional lower tray can hold up to 530
sheets of Letter/A4 paper (20 lb or 80 g/m
The maximum capacity is 1.76 in. (44 mm)
paper height.
The names for the paper trays in the machine
driver and this Guide are as follows:
2
) or up
2
).
2 - 1
Tray and optional unit Name
Standard paper tray Tray 1
Optional lower tray Tray 2
Paper capacity of the paper trays
Loading paper and documents
Standard Paper Tray
(Tray 1)
Paper size A4, Letter, B5 (JIS/ISO), Executive,
A5, COM10, DL,
4.1 x 8.3 in. to 8.5 x 11.7 in.
(104.8 x 210 mm to 215.9 x 297 mm)
Number of sheets Plain paper Up to 250 sheets
2
)
2
)
Thick/Thicker
paper
(20 lb or 80 g/m
Up to 40 sheets
(44 lb or 165 g/m
Transparencies Up to 50 sheets N/A
Labels Up to 80 sheets N/A
Envelopes Up to 15 sheets or 7 sheets for H/H*
condition.
* H/H = High temperature/High humidity
Recommended paper specifications
The following paper specifications are suitable for this machine.
Basis weight (lb (g/m
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
Stiffness (cm
3
Grain direction Long grain
Volume resistivity (ohm) 10e
Surface resistivity (ohm-cm) 10e
Filler CaCO
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85
2
)) 16-24 (75-90)
/100) 90-150
9
-10e
10
11
12
-10e
(Neutral)
3
Optional lower tray
(Tray 2)
A4, Letter, B5 (JIS/ISO),
Executive
Up to 530 sheets
(20 lb or 80 g/m2)
Up to 1.76 in. (44 mm)
loading height
N/A
2
2 - 2
Chapter 2
Handling and using special paper
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Some important guidelines when selecting
paper are:
■ Supplier should be informed that the
paper or envelopes will be used in a color
laser machine.
■ Preprinted paper must use inks that can
withstand the temperature of the
machine's fusing process (392 degrees
Fahrenheit or 200 degrees centigrade for
a period of 0.1 seconds).
■ If you have selected a cotton bond paper,
paper having a rough surface, such as
cockle or laid finished paper or paper that
is wrinkled or puckered, the paper may
exhibit degraded performance.
Types of paper to avoid
IMPORTANT
Some types of paper may not perform well
or may cause damage to your machine.
Do not use paper:
■ that is highly textured
■ that is extremely smooth or shiny
■ that is curled or warped
■ that is coated or has a chemical finish
■ that is damaged, creased or folded
■ that exceeds the recommended weight
specification in this guide
■ with tabs and staples
■ with letterheads using low temperature
dyes or thermography
■ that is multipart or carbonless
■ that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any our
warranty or service agreement.
2 - 3
Loading paper and documents
Envelopes
Most envelopes will be suitable for your
machine. However, some envelopes will
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two pieces of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from Tray#1.
Note
We will not recommend a particular envelope
because envelope manufacturers may
change the envelope specifications. You are
responsible for the quality and performance
of the envelopes you use.
Note
■ Before you print envelopes, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
■ Before you print a lot of envelopes, test
one to make sure that the print results are
what you want.
■ Envelope joints that are sealed by the
manufacturer should be secure.
■ Do not put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
■ For proper printing, you must choose the
same paper size from your software
application as the paper in the tray.
■ We recommend that you do not print
within 0.6 in. (15 mm) of the edges of
envelopes.
■ See Acceptable paper and other media on
page 2-1.
2
Before you put envelopes in the tray, check
the following:
■ Envelopes should have a lengthwise
sealing flap.
■ The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
■ Envelopes should consist of two layers of
paper in the area circled in Figure 1.
Feeding
direction
Figure 1
2 - 4
Chapter 2
Types of envelopes to avoid
IMPORTANT
Do not use envelopes:
■ that are damaged, curled, wrinkled, or an unusual shape
■ that are extremely shiny or textured
■ with clasps, snaps or tie strings
■ with self-adhesive closures
■ that are of a baggy construction
■ that are not sharply creased
■ that are embossed (have raised writing on them)
■ that were previously printed by a laser machine
■ that are pre-printed on the inside
■ that cannot be arranged neatly when stacked
■ that are made of paper that weighs more than the paper weight specifications for the
machine
■ with edges that are not straight or consistently square
■ with windows, holes, cut-outs or perforations
■ with sealing flaps that have not been folded at purchase
■ with sealing flaps as shown in Figure 2
■ with each side folded as shown in Figure 3
If you use any of the types of envelopes listed above, they may damage your machine. This
damage is not covered under any our warranty or service agreement.
Figure 2 Figure 3
2 - 5
Loading paper and documents
Labels and transparencies
The machine will print on most types of labels
and transparencies designed for use with a
laser machine. Labels should have an
adhesive that is acrylic-based since such
material is more stable at the high
temperatures in the fusing unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the OPC belt or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
All labels and transparencies used in this
machine must be able to withstand a
temperature of 392 degrees Fahrenheit (200
degrees centigrade) for a period of 0.1
seconds.
Label and transparency sheets should not
exceed the paper weight specifications
described in this User's Guide. Labels and
transparencies exceeding this specification
may not feed or print properly and may cause
damage to your machine.
Types of labels and transparencies to
avoid
Do not use labels or transparencies that are
damaged, curled, wrinkled or an unusual
shape.
2
IMPORTANT
■ Avoid feeding labels with the carrier
sheet exposed because your machine
will be damaged.
■ When feeding transparencies, use the
recommended type for laser machines.
For detailed information on the
specification of the proper
transparencies to purchase, call your
dealer or Customer Service.
Transparencies and labels can be fed from
Tray 1 only.
2 - 6
Chapter 2
Printable area
The edges of the paper that cannot be printed
on are shown below.
Portrait
1
2
3
For all available paper sizes
1 0.17 in. (4.2 mm)
2 0.17 in. (4.2 mm)
3 0.17 in. (4.2 mm)
4 0.17 in. (4.2 mm)
4
Landscape
1
2
4
3
For all available paper sizes
1 0.17 in. (4.2 mm)
2 0.17 in. (4.2 mm)
3 0.17 in. (4.2 mm)
4 0.17 in. (4.2 mm)
Note
We recommend that you do not print within
0.6 in. (15 mm) of the edges of envelopes.
2 - 7
Loading paper and documents
Loading paper and envelopes
The machine can feed paper from the
standard paper tray or optional lower tray.
When you put paper into the paper tray, note
the following:
■ The machine detects standard paper
sizes in the paper trays. If you load small
size paper or envelopes, you will need to
manually set the paper size in the Small
Paper setting. (See Paper Size on
page 3-9.)
■ If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
■ Before using paper that has holes in it,
such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
To load paper or other media in the paper tray
Pull the paper tray completely out of the
1
machine.
While pressing the paper guide release
2
lever, slide the adjusters to fit the paper
size. Check that the guides are firmly in
the slots.
2
Fan the stack of paper well to avoid
3
paper jams and mis-feeds.
2 - 8
Chapter 2
Put paper in the paper tray.
4
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P
A
P
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E
B
A
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P
S
N
A
R
T
L
E
V
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E
T
S
D
R
A
C
Y
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R
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ABC
Put the paper tray firmly back in the
5
machine and unfold the output paper
tray support flap before you use the
machine.
E
P
O
K
C
O
Output paper
tray support flap
Printing on envelopes
Adjust the paper length and width guides to fit
the envelopes that are going to be used.
You can load envelopes into the standard
paper tray only.
Note
When you put paper in the paper tray, please
remember the following:
■ Check that the paper is flat in the tray and
below the maximum paper mark, and that
the paper guides are touching the sides of
the paper stack.
■ The side to be printed on must be face up.
2 - 9
Loading documents
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF (automatic document feeder)
The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m
before putting them in the ADF.
2
) paper and always fan the pages
IMPORTANT
DO NOT leave thick documents on the
■
scanner glass. If you do this, the ADF
may jam.
DO NOT use paper that is curled,
■
wrinkled, folded, ripped, stapled,
paper-clipped, pasted or taped.
DO NOT use cardboard, newspaper or
■
fabric.
Loading paper and documents
Fan the pages well. Make sure you put
1
the documents face up, top edge first
in the ADF until you feel them touch the
feed roller.
Adjust the paper guides to fit the width of
2
your documents.
Unfold the ADF document output
3
support flap.
2
■ Make sure documents written with ink are
completely dry.
■ Documents to be faxed must be from
5.8 to 8.5 in. (147.3 to 215.9 mm) wide
and 5.8 to 14 in. (147.3 to 356 mm) long.
IMPORTANT
DO NOT pull on the document while it is
feeding.
2 - 10
Chapter 2
Using the scanner glass
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Documents can be up to 8.5 in. (215.9 mm)
wide and 11 in. (297 mm) long.
Note
To use the scanner glass, the ADF must be
empty.
Lift the document cover.
1
Using the document guidelines on the
2
left, center the document face down on
the scanner glass.
Place d ocuments Face Down on
the scanner glass.
Close the document cover.
3
IMPORTANT
If the document is a book or is thick, do not
slam the cover or press on it.
2 - 11
3
Setup
Date and Time
When the machine is not in use it will display
the date and time. If you set up the Station ID
the date and time displayed by your machine
will be printed on every fax you send. If there
is a power failure, you may have to reset the
date and time. No other settings will be
affected.
Press Menu/Set, 0, 2.
1
Initial Setup
2.Date/Time
Enter the last two digits of the year.
2
Press Menu/Set.
Enter two digits for the month.
3
Press Menu/Set.
(For example, enter 09 for September,
or 10 for October.)
Enter two digits for the day.
4
Automatic Daylight Savings Time
You can set the machine to change
automatically for Daylight Savings Time. It
will reset itself forward one hour in the Spring
and backward one hour in the Fall. Make sure
you have set the correct date and time in the
Date/Time setting.
Press Menu/Set, 1, 5.
1
General Setup
5.Auto Daylight
Press ▲ or ▼ to select On (or Off).
2
Press Menu/Set.
Press Stop/Exit.
3
3
Press Menu/Set.
(For example, enter 06 for 6th.)
Enter the time in 24-Hour format.
5
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
Press Stop/Exit.
6
The LCD now shows the date and time
whenever the machine is idle and in Fax
mode.
When the machine is in Sleep mode, the
LCD shows
page 3-8.)
Sleep. (See Sleep Time on
3 - 1
Chapter 3
Station ID
You should store your name or company
name and fax number so they print on all fax
pages you send.
Press Menu/Set, 0, 3.
1
Initial Setup
3.Station ID
Enter your fax number (up to 20 digits).
2
Press Menu/Set.
Enter your telephone number (up to 20
3
digits).
Press Menu/Set.
(If the telephone number and fax
number are the same, enter the same
number again.)
Note
■ You cannot enter a hyphen in the number.
To enter a space press once between
numbers.
■ The telephone number you enter is only
used for Cover Page features. (See
Composing the electronic Cover Page on
page 5-9.)
▲
Note
If the Station ID has already been
programmed, the LCD will ask you to press 1
to make a change or 2 to exit without
changing.
NOTICE (For USA)
The Telephone Consumer Protection Act of
1991 makes it unlawful for any person to
use a computer or electronic device to send
any message via a telephone fax machine
unless such messages clearly contain, in a
margin at the top or bottom of each
transmitted page, or on the first page of the
transmission, the date and time it is sent
and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machine or such business, other
entity or individual.
To program this information into your
machine, see Date and Time on page 3-1
and Station ID on page 3-2.
Use the dial pad to enter your name (up
4
to 20 characters).
(See Entering Text on page B-15).
Press Menu/Set.
Press Stop/Exit.
5
3 - 2
Setup
LCD Contrast
You can change the contrast to help the LCD
look lighter or darker.
Press Menu/Set, 1, 7.
1
General Setup
7.LCD Contrast
Press ▲ to increase the contrast.
2
—OR—
▼ to decrease the contrast.
Press
Press Menu/Set.
Press Stop/Exit.
3
Phone line settings
Tone and Pulse dialing mode
Your machine comes set for Tone dialing
service. If you have Pulse dialing service
(rotary), you need to change the dialing
mode.
Press Menu/Set, 0, 4.
1
Initial Setup
4.Tone/Pulse
Press ▲ or ▼ to select Pulse (or Tone).
2
Roll over phone lines
A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available phone line in a
preset order.
Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call would be
transferred to a line that does not have a fax
machine. Your machine will work best on a
dedicated line.
Two-line phone system
A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or combined into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line phone and see if it can access both
lines. If it can, you must separate the line for
your machine. (See Easy Receive on
page 6-5.)
3
Press Menu/Set.
Press Stop/Exit.
3
3 - 3
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