Savin SPC210SF User Manual

User’s Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in this manual before using the machine.

Quick Reference Guide

Sending Faxes

Automatic Transmission

If it is not illuminated in blue, press

(Fax).

2 Load your document.

Enter the fax number using One-Touch,

Speed-Dial, Search or the dial pad.

Press Black Start.

Storing numbers

Storing One-Touch Dial numbers

Press Menu/Set, 2, 3, 1.

Press the One-Touch key where you

want to store the number.

Note

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Storing Speed-Dial numbers

Press Menu/Set, 2, 3, 2.

Using the dial pad, enter a three-digit

Speed-Dial location number. Press Menu/Set.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Dialing operations

One-Touch Dialing / Speed-Dialing

If it is not illuminated in blue, press

(Fax).

Load your document.

Press the One-Touch key of the number

you want to call.

Note

To dial One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

—OR— Press Search/Speed Dial, press #.

Press the three-digit Speed-Dial number.

Press Black Start.

Using Search

If it is not illuminated in blue, press

(Fax).

2 Load your document.

Press Search/Speed Dial, and then

enter the first letter of the name you’re looking for.

Press or to search the memory.

▲

5 Press Black Start.

Making copies

Single copy

Press (Copy) to illuminate it in

blue.

Load your document.

Press Black Start or Color Start.

Sorting copies using the ADF

Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Stack/Sort.

Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Black Start or Color Start.

Section I - General

General Information

Using this Guide ..................................................................................................1-1

Finding information........................................................................................1-1

Symbols used in this Guide...........................................................................1-1

How to access the complete User’s Guide..........................................................1-2

To view Documentation.................................................................................1-2

Control panel overview........................................................................................1-3

About fax machines .............................................................................................1-5

Custom features............................................................................................1-5

Fax tones and handshake .............................................................................1-6

ECM (Error Correction Mode)........................................................................1-6

Loading paper and documents

Acceptable paper and other media......................................................................2-1

Recommended paper ....................................................................................2-1

Type and size of paper..................................................................................2-1

Handling and using special paper .................................................................2-3

Printable area ......................................................................................................2-7

Loading paper and envelopes .............................................................................2-8

Loading documents ...........................................................................................2-10

Using the ADF (automatic document feeder) ..............................................2-10

Using the scanner glass ..............................................................................2-11

Setup

Date and Time .....................................................................................................3-1

Automatic Daylight Savings Time..................................................................3-1

Station ID.............................................................................................................3-2

LCD Contrast.......................................................................................................3-3

Phone line settings ..............................................................................................3-3

Tone and Pulse dialing mode ........................................................................3-3

Roll over phone lines .....................................................................................3-3

Two-line phone system..................................................................................3-3

Converting telephone wall outlets..................................................................3-4

Installing machine, external two-line TAD and two-line telephone ................3-4

Multi-line connections (PBX) .........................................................................3-5

Connecting an external or extension telephone ............................................3-5

Connecting an external telephone answering device (TAD) .........................3-5

Ecology features..................................................................................................3-7

Toner Save ....................................................................................................3-7

Sleep Time ....................................................................................................3-8

Mode Timer..........................................................................................................3-8

iii

Paper settings......................................................................................................3-9

Paper Type ....................................................................................................3-9

Paper Size .....................................................................................................3-9

Volume Settings.................................................................................................3-10

Ring Volume................................................................................................3-10

Beeper Volume............................................................................................3-10

Speaker Volume ..........................................................................................3-10

Security features

Setting Lock.........................................................................................................4-1

Setting up the password ................................................................................4-1

Changing the Setting Lock password ............................................................4-2

Turning Setting Lock on.................................................................................4-2

Turning Setting Lock off.................................................................................4-2

Memory Security..................................................................................................4-3

Setting up the password ................................................................................4-3

Changing the Memory Security password.....................................................4-4

Turning Memory Security on .........................................................................4-4

Turning Memory Security off .........................................................................4-4

Section II - Fax & Telephone

Sending a fax

How to Fax...........................................................................................................5-1

Entering Fax mode ........................................................................................5-1

Sending a fax from the ADF ..........................................................................5-1

Sending a fax from the scanner glass ...........................................................5-1

Canceling a fax in progress...........................................................................5-2

Dual Access...................................................................................................5-2

Sending a fax manually .......................................................................................5-3

Manual transmission......................................................................................5-3

Sending a fax at the end of a conversation ...................................................5-3

Out of Memory message ...............................................................................5-3

Broadcasting........................................................................................................5-4

Additional Sending Operations ............................................................................5-5

Sending faxes using multiple settings ...........................................................5-5

Contrast .........................................................................................................5-5

Changing fax Resolution ...............................................................................5-5

Real Time Transmission................................................................................5-6

Overseas Mode.............................................................................................5-7

Delayed Faxing..............................................................................................5-8

Delayed Batch Transmission ........................................................................5-8

Checking job status and canceling a waiting job ...........................................5-9

Composing the electronic Cover Page..........................................................5-9

Receiving a fax

Receive Mode......................................................................................................6-1

Fax Receive Settings...........................................................................................6-2

Ring Delay .....................................................................................................6-2

F/T Ring Time (Fax/Tel mode only)...............................................................6-3

Tray Use for Fax mode..................................................................................6-3

Printing a reduced incoming fax (Auto Reduction) ........................................6-4

Receiving a fax at the end of a conversation.................................................6-4

Changing the remote codes ..........................................................................6-5

Easy Receive.................................................................................................6-5

Printing a fax from the memory .....................................................................6-6

Setting the Print Density................................................................................6-6

Operation from extension telephones............................................................6-6

Using a cordless external handset ................................................................6-6

For Fax/Tel mode only...................................................................................6-7

Dialing and phone options

How to dial...........................................................................................................7-1

Manual dialing ...............................................................................................7-1

One-Touch Dialing.........................................................................................7-1

Speed-Dialing ................................................................................................7-1

Search...........................................................................................................7-2

Fax Redial .....................................................................................................7-2

Storing numbers ..................................................................................................7-3

Storing a Pause.............................................................................................7-3

Storing One-Touch Dial numbers..................................................................7-3

Storing Speed-Dial numbers .........................................................................7-4

Changing One-Touch and Speed-Dial numbers ...........................................7-4

Setting up Groups for Broadcasting ..............................................................7-5

Access codes and credit card numbers.........................................................7-6

Tone or Pulse ................................................................................................7-6

Phone line services..............................................................................................7-6

Distinctive Ring..............................................................................................7-6

Caller ID.........................................................................................................7-8

Remote Fax Options

Fax Forwarding....................................................................................................8-1

Programming your pager number........................................................................8-2

Fax Storage.........................................................................................................8-2

PC Fax Receive...................................................................................................8-3

Changing Remote Fax Options...........................................................................8-4

Turning off Remote Fax Options ...................................................................8-4

Remote Retrieval.................................................................................................8-5

Setting the Remote Access Code..................................................................8-5

Using your Remote Access Code..................................................................8-5

Remote commands..............................................................................................8-6

Retrieving fax messages ...............................................................................8-7

Changing the Fax Forwarding number..........................................................8-7

Printing reports

Fax reports...........................................................................................................9-1

Transmission Verification Report...................................................................9-1

Fax Journal (Activity report)...........................................................................9-1

Additional reports.................................................................................................9-2

Polling

Polling Operation ...............................................................................................10-1

Polling Receive..................................................................................................10-1

Set up to receive polling ..............................................................................10-1

Sequential Polling........................................................................................10-1

Polled Transmit..................................................................................................10-2

Setup for Polled Transmit ...........................................................................10-2

Section III - Copy

Making copies

How to copy.......................................................................................................11-1

Entering Copy mode....................................................................................11-1

Printable Area..............................................................................................11-1

Making a single copy...................................................................................11-1

Making multiple copies ................................................................................11-2

Tray Use for Copy mode .............................................................................11-2

Cancel copying ............................................................................................11-2

Copy options......................................................................................................11-3

Increasing copy quality ................................................................................11-3

Enlarging or reducing the image copied ......................................................11-4

Making N in 1 copies or a poster (page layout) ...........................................11-5

Sorting copies using the ADF......................................................................11-7

Adjusting Brightness, Contrast and Color....................................................11-7

Out of Memory message ...................................................................................11-9

Legal limitations .................................................................................................11-9

Section IV - Software and Network Features

Section V - Appendixes

Important information

Standard telephone and FCC Notices

These notices are in effect on models sold and used in the United

States only................................................................................................ A-1

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) ................................................................................................ A-2

Industry Canada Compliance Statement (Canada only) .............................. A-3

For your safety.............................................................................................. A-3

Disconnect device ........................................................................................ A-3

LAN connection ............................................................................................ A-3

Laser safety.................................................................................................. A-3

FDA regulations............................................................................................ A-4

Important safety instructions......................................................................... A-4

Choosing a location............................................................................................ A-6

To use the machine safely............................................................................ A-7

Trademarks....................................................................................................... A-10

Menu and Features

On-screen programming..................................................................................... B-1

Menu table.................................................................................................... B-1

Memory storage............................................................................................ B-1

Menu keys .......................................................................................................... B-2

Menu Table......................................................................................................... B-3

Copy options key.............................................................................................. B-14

Entering Text .................................................................................................... B-15

Troubleshooting and routine maintenance

Troubleshooting.................................................................................................. C-1

Error messages ............................................................................................ C-1

Document jams.............................................................................................C-6

Paper jams ................................................................................................... C-7

Paper Jam A1 / Paper Jam A2 ..................................................................... C-8

Paper Jam B................................................................................................. C-9

Paper Jam C............................................................................................... C-10

If you are having difficulty with your machine.............................................C-11

Improving the print quality ..........................................................................C-16

Setting Dial Tone Detection........................................................................ C-20

Compatibility............................................................................................... C-20

Routine maintenance........................................................................................C-20

Cleaning the outside of the machine .......................................................... C-21

Cleaning the scanner glass ........................................................................C-22

Cleaning to prevent paper jams.................................................................. C-22

Cleaning the laser glass .............................................................................C-24

Replacing the consumable items...................................................................... C-26

Toner cartridges ......................................................................................... C-28

Waste toner pack........................................................................................C-31

OPC belt cartridge......................................................................................C-33

Machine Information.........................................................................................C-35

Checking the Serial Numbers..................................................................... C-35

Checking the Page Counters...................................................................... C-35

Checking remaining life of parts .................................................................C-35

vii

Optional accessories

Optional accessories ..........................................................................................D-1

Lower tray unit (Paper Feed Unit Type 1000) .............................................. D-1

Memory Unit Type C (64/128/256 MB) ......................................................... D-3

Installing additional memory ......................................................................... D-3

Specifications

Product description ............................................................................................. E-1

General............................................................................................................... E-1

Print media.......................................................................................................... E-2

Fax...................................................................................................................... E-3

Copier.................................................................................................................E-4

Scanner .............................................................................................................. E-5

Printer.................................................................................................................E-6

Interfaces............................................................................................................ E-6

Computer requirements...................................................................................... E-7

Consumable items .............................................................................................. E-8

Network (LAN) .................................................................................................... E-9

Glossary

Index

viii

Section I

1. General Information

2. Loading paper and documents

3. Setup

4. Security features

General

SECTION I GENERAL

General Information

Using this Guide

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics.

Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Courier type face identifies the messages on the LCD of the machine.

Warnings or cautions tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Improper Setup icons alerts you to devices and operations that are not compatible with the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

1 - 1

General Information

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide located in the ‘Documentation’ section of the CD-ROM.

To view Documentation

Turn on your PC. Insert the CD-ROM

into your CD-ROM drive.

If the model name screen appears, click

your model name.

If the language screen appears, click

your language.

The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows program from the root directory of the CD-ROM.

Explorer to run the setup.exe

4 Click Documentation.

Click the documentation you want to

read.

• Quick Setup Guide: Setup and Software Installation Instructions

• User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

• PaperPort Management Software

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

User’s Guide: Document

■ Scanning in Chapter 2

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ ControlCenter2 in Chapter 3

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ Network Scanning in Chapter 4

PaperPort

■ Instructions for scanning directly from

ScanSoft

User's Guide

PaperPort

1 - 2

Chapter 1

Control panel overview

One-Touch Keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

3 Copy keys (Temporary settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Options

You can quickly and easily select temporary settings for copying.

4 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

5 Menu keys:

Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the machine.

Volume keys

▲

When listening to the speaker in Fax mode or on standby, you can press these keys to adjust the volume.

▼ Search/Speed Dial

Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a three-digit number.

▲

Press to scroll forward or backward to a menu selection.

▲

▼

Press to scroll through the menus and options.

1 - 3

General Information

Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

Black Start

Lets you start sending faxes or making copies in black & white.

Color Start

Lets you start making copies in full color.

Stop/Exit

Stops an operation or exits from the menu.

Secure Print

Lets you print secured print data saved in the machine’s memory if you enter the four-digit password. (For details about using this feature, see Chapter 1 in the Software User’s Guide on the CD-ROM.)

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your machine.

A Fax and telephone keys:

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Black Start. Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring.

Resolution

Sets the resolution when you send a fax.

B Print key:

Job Cancel

You can cancel a print job and clear the machine’s memory.

1 - 4

Chapter 1

About fax machines

Custom features

Do you have Voice Mail on the phone line?

If you have Voice Mail on the phone line where you will install your new machine,

there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the machine and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Voice Mail is set to answer after two rings and your machine is set to answer after four, Voice Mail will stop your machine from receiving faxes.

If you set Voice Mail and the machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Voice Mail choose an alternative service, which is called “Distinctive Ring”, and they are very satisfied with it. (See Distinctive Ring on page 7-6.)

Another way to avoid possible problems is to replace Voice Mail with an answering machine. Your machine is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on page 3-5.)

1 - 5

General Information

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Black Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” or connection with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

Receiving.

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show receiving, press Stop/Exit.

Receiving. To cancel

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

If this feature stops working, delete your faxes from the memory.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.

1 - 6

Loading paper and documents

Acceptable paper and other media

Recommended paper

■ To get the best output quality and to avoid

any damage, use smooth white paper.

■ Before you buy a lot of paper, please test

some to make sure that the paper is suitable.

■ Use neutral paper. Do not use acidic or

alkaline paper.

■ Print quality will vary depending on the

paper being used.

IMPORTANT

Do not load envelopes, transparencies, labels or thick paper (more than 28 lb or 105 g/m It may cause paper jams.

) into the optional lower tray unit.

Type and size of paper

The machine loads paper from the installed standard paper tray or optional lower tray.

Standard paper tray

Since the standard paper tray is a universal type, you can use any of the paper types and sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 2-2. The tray can hold up to 250 sheets of paper (20 lb or 80 g/m to 15 envelopes (paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide).

Optional lower tray (Paper Feed Unit Type 1000)

The optional lower tray can hold up to 530 sheets of Letter/A4 paper (20 lb or 80 g/m The maximum capacity is 1.76 in. (44 mm) paper height.

The names for the paper trays in the machine driver and this Guide are as follows:

) or up

2 - 1

Tray and optional unit Name

Standard paper tray Tray 1 Optional lower tray Tray 2

Paper capacity of the paper trays

Loading paper and documents

Standard Paper Tray (Tray 1)

Paper size A4, Letter, B5 (JIS/ISO), Executive,

A5, COM10, DL,

4.1 x 8.3 in. to 8.5 x 11.7 in. (104.8 x 210 mm to 215.9 x 297 mm)

Number of sheets Plain paper Up to 250 sheets

)

Thick/Thicker paper

(20 lb or 80 g/m Up to 40 sheets

(44 lb or 165 g/m Transparencies Up to 50 sheets N/A Labels Up to 80 sheets N/A Envelopes Up to 15 sheets or 7 sheets for H/H*

condition.

* H/H = High temperature/High humidity

Recommended paper specifications

The following paper specifications are suitable for this machine.

Basis weight (lb (g/m Thickness (µm) 80-110 Roughness (sec.) Higher than 20

Stiffness (cm

Grain direction Long grain Volume resistivity (ohm) 10e Surface resistivity (ohm-cm) 10e Filler CaCO Ash content (wt%) Below 23 Brightness (%) Higher than 80 Opacity (%) Higher than 85

)) 16-24 (75-90)

/100) 90-150

-10e

-10e (Neutral)

Optional lower tray (Tray 2)

A4, Letter, B5 (JIS/ISO), Executive

Up to 530 sheets (20 lb or 80 g/m2)

Up to 1.76 in. (44 mm) loading height

N/A

2 - 2

Chapter 2

Handling and using special paper

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Some important guidelines when selecting paper are:

■ Supplier should be informed that the

paper or envelopes will be used in a color laser machine.

■ Preprinted paper must use inks that can

withstand the temperature of the machine's fusing process (392 degrees Fahrenheit or 200 degrees centigrade for a period of 0.1 seconds).

■ If you have selected a cotton bond paper,

paper having a rough surface, such as cockle or laid finished paper or paper that is wrinkled or puckered, the paper may exhibit degraded performance.

Types of paper to avoid

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.

Do not use paper:

■ that is highly textured

■ that is extremely smooth or shiny

■ that is curled or warped

■ that is coated or has a chemical finish

■ that is damaged, creased or folded

■ that exceeds the recommended weight

specification in this guide

■ with tabs and staples

■ with letterheads using low temperature

dyes or thermography

■ that is multipart or carbonless

■ that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any our warranty or service agreement.

2 - 3

Loading paper and documents

Envelopes

Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can only be fed from Tray#1.

Note

We will not recommend a particular envelope because envelope manufacturers may change the envelope specifications. You are responsible for the quality and performance of the envelopes you use.

Note

■ Before you print envelopes, you must ‘fan’

the stack to avoid paper jams and misfeeds.

■ Before you print a lot of envelopes, test

one to make sure that the print results are what you want.

■ Envelope joints that are sealed by the

manufacturer should be secure.

■ Do not put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

■ For proper printing, you must choose the

same paper size from your software application as the paper in the tray.

■ We recommend that you do not print

within 0.6 in. (15 mm) of the edges of envelopes.

■ See Acceptable paper and other media on

page 2-1.

Before you put envelopes in the tray, check the following:

■ Envelopes should have a lengthwise

sealing flap.

■ The sealing flaps should be folded crisply

and correctly (irregularly cut or folded envelopes may cause paper jams).

■ Envelopes should consist of two layers of

paper in the area circled in Figure 1.

Feeding

direction

Figure 1

2 - 4

Chapter 2

Types of envelopes to avoid

IMPORTANT

Do not use envelopes:

■ that are damaged, curled, wrinkled, or an unusual shape

■ that are extremely shiny or textured

■ with clasps, snaps or tie strings

■ with self-adhesive closures

■ that are of a baggy construction

■ that are not sharply creased

■ that are embossed (have raised writing on them)

■ that were previously printed by a laser machine

■ that are pre-printed on the inside

■ that cannot be arranged neatly when stacked

■ that are made of paper that weighs more than the paper weight specifications for the

machine

■ with edges that are not straight or consistently square

■ with windows, holes, cut-outs or perforations

■ with sealing flaps that have not been folded at purchase

■ with sealing flaps as shown in Figure 2

■ with each side folded as shown in Figure 3

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any our warranty or service agreement.

Figure 2 Figure 3

2 - 5

Loading paper and documents

Labels and transparencies

The machine will print on most types of labels and transparencies designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since such material is more stable at the high temperatures in the fusing unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the OPC belt or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels and transparencies used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds.

Label and transparency sheets should not exceed the paper weight specifications described in this User's Guide. Labels and transparencies exceeding this specification may not feed or print properly and may cause damage to your machine.

Types of labels and transparencies to avoid

Do not use labels or transparencies that are damaged, curled, wrinkled or an unusual shape.

IMPORTANT

■ Avoid feeding labels with the carrier

sheet exposed because your machine will be damaged.

■ When feeding transparencies, use the

recommended type for laser machines. For detailed information on the specification of the proper transparencies to purchase, call your dealer or Customer Service.

Transparencies and labels can be fed from Tray 1 only.

2 - 6

Chapter 2

Printable area

The edges of the paper that cannot be printed on are shown below.

Portrait

For all available paper sizes

1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm)

Landscape

For all available paper sizes

1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm)

Note

We recommend that you do not print within

0.6 in. (15 mm) of the edges of envelopes.

2 - 7

Loading paper and documents

Loading paper and envelopes

The machine can feed paper from the standard paper tray or optional lower tray.

When you put paper into the paper tray, note the following:

■ The machine detects standard paper

sizes in the paper trays. If you load small size paper or envelopes, you will need to manually set the paper size in the Small Paper setting. (See Paper Size on page 3-9.)

■ If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

■ Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’ the stack to avoid paper jams and misfeeds.

To load paper or other media in the paper tray

Pull the paper tray completely out of the

machine.

While pressing the paper guide release

lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

Fan the stack of paper well to avoid

paper jams and mis-feeds.

2 - 8

Chapter 2

Put paper in the paper tray.

ABC

Put the paper tray firmly back in the

machine and unfold the output paper tray support flap before you use the machine.

Output paper tray support flap

Printing on envelopes

Adjust the paper length and width guides to fit the envelopes that are going to be used.

You can load envelopes into the standard paper tray only.

Note

When you put paper in the paper tray, please remember the following:

■ Check that the paper is flat in the tray and

below the maximum paper mark, and that the paper guides are touching the sides of the paper stack.

■ The side to be printed on must be face up.

2 - 9

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (automatic document feeder)

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 20 lb (80 g/m before putting them in the ADF.

) paper and always fan the pages

IMPORTANT

DO NOT leave thick documents on the

■

scanner glass. If you do this, the ADF may jam.

DO NOT use paper that is curled,

■

wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper or

■

fabric.

Loading paper and documents

Fan the pages well. Make sure you put

the documents face up, top edge first in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of

your documents.

Unfold the ADF document output

support flap.

■ Make sure documents written with ink are

completely dry.

■ Documents to be faxed must be from

5.8 to 8.5 in. (147.3 to 215.9 mm) wide and 5.8 to 14 in. (147.3 to 356 mm) long.

IMPORTANT

DO NOT pull on the document while it is

feeding.

2 - 10

Chapter 2

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 8.5 in. (215.9 mm) wide and 11 in. (297 mm) long.

Note

To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the

left, center the document face down on the scanner glass.

Place d ocuments Face Down on the scanner glass.

Close the document cover.

IMPORTANT

If the document is a book or is thick, do not slam the cover or press on it.

2 - 11

Setup

Date and Time

When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press Menu/Set, 0, 2.

Initial Setup

2.Date/Time

Enter the last two digits of the year.

Press Menu/Set.

Enter two digits for the month.

Press Menu/Set. (For example, enter 09 for September,

or 10 for October.)

Enter two digits for the day.

Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date/Time setting.

Press Menu/Set, 1, 5.

General Setup

5.Auto Daylight

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Press Menu/Set. (For example, enter 06 for 6th.)

Enter the time in 24-Hour format.

Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)

Press Stop/Exit.

The LCD now shows the date and time whenever the machine is idle and in Fax mode.

When the machine is in Sleep mode, the LCD shows page 3-8.)

Sleep. (See Sleep Time on

3 - 1

Chapter 3

Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

Press Menu/Set, 0, 3.

Initial Setup

3.Station ID

Enter your fax number (up to 20 digits).

Press Menu/Set.

Enter your telephone number (up to 20

digits). Press Menu/Set. (If the telephone number and fax

number are the same, enter the same number again.)

Note

■ You cannot enter a hyphen in the number.

To enter a space press once between numbers.

■ The telephone number you enter is only

used for Cover Page features. (See Composing the electronic Cover Page on page 5-9.)

▲

Note

If the Station ID has already been programmed, the LCD will ask you to press 1 to make a change or 2 to exit without changing.

NOTICE (For USA)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual.

To program this information into your machine, see Date and Time on page 3-1 and Station ID on page 3-2.

Use the dial pad to enter your name (up

to 20 characters). (See Entering Text on page B-15).

Press Menu/Set.

Press Stop/Exit.

3 - 2

Setup

LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

Press Menu/Set, 1, 7.

General Setup

7.LCD Contrast

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Stop/Exit.

Phone line settings

Tone and Pulse dialing mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

Press Menu/Set, 0, 4.

Initial Setup

4.Tone/Pulse

Press ▲ or ▼ to select Pulse (or Tone).

Roll over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a

dedicated line.

Two-line phone system

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive on page 6-5.)

Press Menu/Set.

Press Stop/Exit.

3 - 3

Chapter 3

Converting telephone wall outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

Place the two-line TAD and the two-line

telephone next to your machine.

Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

3 Plug one end of the first telephone line

cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.

Triplex Adapter

Two Line Phone

RJ11

RJ14

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

External Two Line TAD machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

3 - 4

Setup

Multi-line connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the machine to work with a PBX

It is not guaranteed that the unit will

operate properly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT. in the left of the machine.

Extension Telephone

External Telephone

When you are using an external phone, the LCD shows

Telephone.

If all incoming calls will be answered by

a switchboard operator, it is recommended that the Receive Mode be set to should initially be regarded as telephone calls.

Manual. All incoming calls

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

3 - 5

Chapter 3

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Improper Setup

Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.

TAD

Note

■ If you do not receive all your faxes, reduce

the Ring Delay setting on your external TAD.

■ If You Subscribe to your Telephone

Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company’s Distinctive Ring Service. You cannot use the Toll Saver setting.

■ If You Do Not Subscribe to Distinctive

Ring Service:

You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration shown next.)

TAD

When the TAD answers a call, the LCD shows

Telephone.

Connections

The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the

telephone wall jack into the back of the machine, in the jack labeled LINE.

Plug the telephone line cord from your

external TAD into the back of the machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its handset jack.)

3 - 6

Set your external TAD to four rings or

less. (The machine’s Ring Delay setting does not apply.)

Record the outgoing message on your

external TAD.

Set the TAD to answer calls.

Set the Receive Mode to

External TAD.

(See Receive Mode on page 6-1.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message.

Setup

Ecology features

Toner Save

You can conserve toner using this feature. When you set Toner Save to appears lighter. The default setting is

Press Menu/Set, 1, 6, 1.

On, print

Off.

Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Ecology

1.Toner Save

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Note

We do not recommend Toner Save for printing photo or gray scale images.

3 - 7

Chapter 3

Sleep Time

Setting the Sleep Time reduces power consumption by turning off the fuser inside the machine while it is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the machine receives a Fax or PC data or makes a copy. The factory setting is 30 minutes. While the machine is in sleep mode you will see on the LCD. If you try to print or copy in sleep mode, there will be a short delay while the fuser warms up to its working temperature.

Press Menu/Set, 1, 6, 2.

Ecology

2.Sleep Time

Use the dial pad to enter the length of

time the machine is idle before it goes into sleep mode (00 to 99).

Press Menu/Set.

Press Stop/Exit.

Sleep

Mode Timer

The machine has three temporary mode keys on the control panel: Fax, Scan and Copy. You can change the number of seconds or minutes the machine takes after the last Scan or Copy operation before it returns to Fax mode. If you select the mode you used last.

Press Menu/Set, 1, 1.

General Setup

1.Mode Timer

Press ▲ or ▼ to select 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press Menu/Set.

Press Stop/Exit.

Off, the machine stays in

Note

■ If you want to turn off sleep mode, press

(either Black or Color) and Options

Start

simultaneously in Step 2.

■ If the machine is in Sleep Mode when you

change the Sleep Time, the new setting will take effect the next time the machine copies, prints or is turned off and on.

3 - 8

Setup

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

Press Menu/Set, 1, 2.

General Setup

2.Paper Type

—OR— If you have the optional paper tray,

Press Menu/Set, 1, 2, 1 to set the paper type for set the paper type for

Press ▲ or ▼ to select Thin, Plain,

Thick, Thicker or Recycled Paper.

Press Menu/Set.

Press Stop/Exit.

Tray#1 or Menu/Set, 1, 2, 2 to

Tray#2.

Paper Size

In the standard paper tray, you can use seven sizes of paper for printing copies: Letter, A4, B5, JISB5, Executive, Com10 and DL and two sizes for printing faxes: Letter and A4. The machine automatically detects A4, Letter and Executive paper size that is in the paper tray. However, if you load paper that is B5 or smaller sizes in the paper tray, you will need to change the Small Paper setting at the same time so your machine can print a reduced copy on the page.

Press Menu/Set, 1, 3.

General Setup

3.Small Paper

—OR— If you have the optional paper tray,

press Menu/Set, 1, 3, 1 to set the paper size for set the paper size for

Tray#1 or Menu/Set, 1, 3, 2 to

Tray#2.

Note

The machine ejects paper with printed surfaces face down onto the output paper tray in the front of the machine. When you use transparencies or labels, remove each sheet immediately to prevent smudging or paper jams.

Press ▲ or ▼ to select B5, DL, Com10 or

JISB5.

Press Menu/Set.

Press Stop/Exit.

Note

If you select Tray#2 in Step 1, you can only

B5 or JISB5.

select

3 - 9

Chapter 3

Volume Settings

Ring Volume

You can turn the ring Off or you can select the ring volume level.

Press Menu/Set, 1, 4, 1.

Volume

1.Ring

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

—OR— You can adjust the ring volume when your

machine is idle (not being used). In mode (Fax), press or to

adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

▲

Speaker Volume

You can adjust the machine’s one-way speaker volume.

Press Menu/Set, 1, 4, 3.

Volume

3.Speaker

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

—OR— In Fax mode , you can adjust the

speaker volume by pressing Hook, and then selecting a speaker volume level.

Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

▲

Beeper Volume

You can change the beeper volume. The default setting is the machine will beep when you press a key, make a mistake, or after you have sent or received a fax.

Press Menu/Set, 1, 4, 2.

Volume

2.Beeper

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

3 - 10

Med. When the beeper is on,

Security features

You can set up your machine with multiple levels of security using Setting Lock and Memory Security.

Setting Lock

Setting Lock lets you prevent unauthorized access to the machine settings.

While Setting Lock is operations are NOT available without a password:

■ Date & Time

■ Station ID

■ Set Quick-Dial (One-Touch Dial,

Speed-Dial and Setup Groups)

■ Mode Timer

■ Paper Type

■ Small Paper

■ Volume

■ Auto Daylight

■ Ecology

■ LCD Contrast

■ Memory Security

On, the following

Setting up the password

Note

■ If you have already set the password, you

will not need to set it, again.

■ If you forget the Setting Lock password,

please call Customer Service.

Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Enter a four-digit number for the

password. Press Menu/Set.

The LCD shows

Re-enter the password.

Press Menu/Set.

Press Stop/Exit.

Verify:

4 - 1

Chapter 4

Changing the Setting Lock password

Press Menu/Set, 1, 8, 2.

Press ▲ or ▼ to select Set Password.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

4 Enter a four-digit number for the new

password. Press Menu/Set.

If the LCD shows Verify:, re-enter the

new password. Press Menu/Set.

Press Stop/Exit.

Turning Setting Lock on

Turning Setting Lock off

1 Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Enter the registered four-digit password.

Press Menu/Set twice.

Press Stop/Exit.

Note

If you enter the wrong Password, the LCD shows stay in Setting Lock mode until the registered password is entered.

Wrong Password. The machine will

Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Press ▲ or ▼ to select On.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

Press Stop/Exit.

4 - 2

Security features

Memory Security

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they won’t be lost.

While Memory Security is on, the following operations are available:

■ Receiving faxes into memory

(limited by memory capacity)

■ Fax Forwarding

(if Fax Forwarding was already on)

■ Paging

(if Paging was already on)

■ Remote Retrieval

(if Fax Storage was already on)

While Memory Security is on, the following operations are NOT available:

■ Printing received faxes

■ Sending faxes

■ Copying

■ PC printing

■ Scanning

■ PC Fax Receive

Setting up the password

Note

■ If you have already set the password, you

will not need to set it, again.

■ If you forget the Memory Security

password, please call Customer Service.

Press Menu/Set, 1, 8, 1.

Security

1.Mem Security

Enter a four-digit number for the

password. Press Menu/Set. The LCD shows

Re-enter the password.

Press Menu/Set.

Press Stop/Exit.

Verify:

Note

■ To print the faxes in memory, turn off

Memory Security.

■ You must turn off PC Fax Receive before

you can turn on Memory Security. (See Turning off Remote Fax Options on page 8-4.)

4 - 3

Chapter 4

Changing the Memory Security password

Press Menu/Set, 1, 8, 1.

Press ▲ or ▼ to select Set Password.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

4 Enter a four-digit number for the new

password. Press Menu/Set.

If the LCD shows Verify:, re-enter the

new password. Press Menu/Set.

Press Stop/Exit.

Turning Memory Security on

Turning Memory Security off

1 Press Menu/Set.

Enter the registered four-digit password.

2 Press Menu/Set.

Memory Security is automatically turned off and the LCD shows the date and time.

Note

If you enter the wrong password, the LCD shows The machine will stay in Secure Mode until the registered password is entered.

Wrong Password and stays offline.

Press Menu/Set, 1, 8, 1.

Security

1.Mem Security

Press ▲ or ▼ to select Set Security.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set. The machine goes offline and the LCD

shows

Note

If there is a power failure the data will stay in memory for up to 60 hours.

Secure Mode.

4 - 4

Section II

5. Sending a fax

6. Receiving a fax

7. Dialing and phone options

8. Remote Fax Options

9. Printing reports

10. Polling

Fax & Telephone

SECTION II FAX & TELEPHONE

Sending a fax

How to Fax

Entering Fax mode

Before sending faxes or changing fax send or receiving settings, make sure (Fax) is illuminated in blue. If it is not, press

(Fax) to enter Fax mode. The default

setting is Fax mode.

Sending a fax from the ADF

Sending a fax from the scanner glass

You can use the scanner glass to fax pages of a book. The documents can be up to Letter/A4 size. Put the document face down on the scanner glass.

Note

■ Since you can only scan one page at a

time, it is easier to use the ADF if you are sending a multiple page document.

■ Press Stop/Exit at anytime to cancel.

If it is not illuminated in blue, press

(Fax).

Place the first page on the scanner

glass.

Dial the fax number.

Press Black Start.

■ If you press Black Start, the machine

starts scanning the first page.

This is the easiest way to send a fax.

If it is not illuminated in blue, press

(Fax).

Put the document face up in the ADF.

Dial the fax number.

Press Black Start.

■ If you press Black Start, the machine

starts scanning the first page.

Note

If the memory is full, the document will be sent in real time.

5 - 1

To send more than one page, press 1

and go to Step 5.

Next Page?

1.Yes 2.No(Send)

—OR— To send a single page, press 2 (or press

Black Start again). The machine starts sending the

document.

Place the next page on the scanner

glass.

Set Next Page Then Press Set

Press Menu/Set. The machine starts scanning the page.

(Repeat Steps 4 and 5 for each additional page.)

Note

If the memory is full and you are faxing a single page, it will be sent in real time.

Sending a fax

Canceling a fax in progress

If you want to cancel a fax, while the machine is scanning, dialing or sending it, press

Stop/Exit.

Dual Access

You can dial a number and begin scanning a fax into memory—even when the machine is sending from memory, receiving faxes, or printing PC data. The LCD shows the new job number.

Note

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an

Out of Memory message while scanning a

subsequent page, you can press Black Start to send the pages scanned so far, or press

Stop/Exit to cancel the operation.

5 - 2

Chapter 5

Sending a fax manually

Manual transmission

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

If it is not illuminated in blue, press

(Fax).

Load your document.

Pick up the handset of the external

phone and listen for a dial tone. —OR— Press Hook and listen for a dial tone. On

the external phone, dial the fax number you want to call. If you pressed Hook, dial using the machine dial pad.

When you hear the fax tone, press

Black Start.

If you picked up the handset of an

external phone, replace it.

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

1 Ask the other party to wait for fax tones

(beeps) and then to press Start or Send key before hanging up.

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Black Start.

Replace the external phone’s handset.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Out of Memory message while

5 - 3

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real Time Transmission on page 5-6.)

Sending a fax

Broadcasting

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.

Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 7-5.)

After the broadcast is finished, a Broadcast Report will be printed to let you know the results.

If it is not illuminated in blue, press

(Fax).

Load your document.

Enter a number using One-Touch,

Speed-Dial, a Group number, Search or manual dialing using the dial pad.

Press Menu/Set after each number.

After you have entered all the fax

numbers, press Black Start.

Note

■ If you did not use up any of the numbers

for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 266 different numbers.

■ The available memory will vary depending

on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.

■ Enter the long dialing sequence numbers

as you would normally, but remember that each One-Touch and Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See Access codes and credit card numbers on page 7-6.)

■ If the memory is full, press Stop/Exit to

stop the job or if more than one page has been scanned, press Black Start to send the portion that is in the memory.

To stop a broadcast in progress

Press Menu/Set, 2, 6.

The LCD will display the name, if you stored it, or the fax number being dialed.

Press Menu/Set.

The LCD will display:

XXXXXXXX

1.Clear 2.Exit

Press 1 to Clear.

The LCD will then display the Broadcast job number and

To cancel the Broadcast, press 1.

Press Stop/Exit.

1.Clear 2.Exit.

5 - 4

Chapter 5

Additional Sending Operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.

If it is not illuminated in blue, press

(Fax).

After each setting is accepted, the LCD will ask if you want to enter more settings:

Other Settings

1.Yes 2.No

Press 1 to select more settings. The

LCD will return to the menu.

—OR— Press 2 if you have finished choosing

settings and go to the next step.

Setup Send

Contrast

If your document is very light or very dark, you may want to change the contrast.

Light to send a light document.

Use

Dark to send a dark document.

Use

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 1.

Setup Send

1.Contrast

Press ▲ or ▼ to select Auto, Light or

Dark.

Press Menu/Set.

Changing fax Resolution

After you load the document, you can use Resolution to change the setting temporarily

(for this fax only). In Fax mode , press Resolution and

you want, and then press Menu/Set.

▲ or ▼ to select the setting

5 - 5

—OR— You can change the default setting.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 2.

Setup Send

2.Fax Resolution

Press ▲ or ▼ to select the resolution

you want. Press Menu/Set.

Note

You can choose four different resolution settings for black & white faxes.

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or

artwork and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph. This has the slowest transmission time.

Sending a fax

Real Time Transmission

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending.

If the memory is full, the machine will send the document in real time (even if

Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

Sending in real time for all faxes

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 5.

Setup Send

5.Real Time TX

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

5 - 6

Chapter 5

Sending in real time for the next fax only

If it is not illuminated in blue, press

(Fax).

2 Press Menu/Set, 2, 2, 5.

Setup Send

5.Real Time TX

Press ▲ or ▼ to select Next Fax:On

Next Fax:Off).

(or Press Menu/Set.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

1 If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 9.

Setup Send

9.Overseas Mode

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

5 - 7

Sending a fax

Delayed Faxing

During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4.

1 If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 3.

Setup Send

3.Delayed Fax

Press Menu/Set to accept the displayed

time. —OR— Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.)

Delayed Batch Transmission

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

1 If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 4.

Setup Send

4.Batch TX

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Press Menu/Set.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page and the amount of data already stored in the memory.

5 - 8

Chapter 5

Checking job status and canceling a waiting job

Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows cancel a fax job that is stored and waiting in the memory.

No Jobs Waiting.) You can

1 Press Menu/Set, 2, 6.

Fax

6.Remaining Jobs

If you have more than one job waiting,

▲ or ▼ to select the job you want

press to cancel.

Press Menu/Set. —OR— If you only have one job waiting, go to

Step 3.

Press 1 to cancel.

To cancel another job waiting, go to Step 2.

—OR— Press 2 to exit without canceling.

Press Stop/Exit.

Composing the electronic Cover Page

When you send a fax, you can send a cover page with your fax message. The Cover Page is sent to the receiving party’s machine. Your Cover Page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialing manually, the name is not shown on the Cover Page.

The Cover Page shows your Station ID and the number of pages you are sending. (See Station ID on page 3-2.) If you have Cover Page set to

7), the number of pages is not shown on the cover page.

You can select a comment to include on your Cover Page.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on B-15 for help entering characters. (See Composing your own comments on page 5-10.)

On for all faxes (Menu/Set, 2, 2,

5 - 9

5.(User Defined)

6.(User Defined)

Most of the temporary to allow you to make changes for each fax you send. However, when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing.

Setup Send settings are

Composing your own comments

You can set up two comments of your own.

1 If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 8.

Setup Send

8.Coverpage Msg

Press ▲ or ▼ to choose 5 or 6 for your

own comment. Press Menu/Set.

Use the dial pad to enter your

customized comment. Press Menu/Set. (See Entering Text on page B-15.)

Sending a fax

Press ▲ or ▼ to select one of the

standard or your own comments. Press Menu/Set.

Enter two digits to show the number of

pages you are sending. Press Menu/Set. (For example, press 02 for 2 pages or

enter 00 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.)

Send a cover page for all faxes

If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Station ID on page 3-2.)

The number of pages in your fax is not included when you use this setting.

▲

Cover page for the next fax only

If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Station ID on page 3-2.) If you only want to send a Cover Page with a particular fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the Cover Page.

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 7.

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select Next Fax:On

Next Fax:Off).

(or Press Menu/Set.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 7.

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

If you selected On, press ▲ or ▼ to

select one of the standard or your own comments.

Press Menu/Set.

5 - 10

Chapter 5

Using a printed cover page

If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1 If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 7.

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select Print Sample.

Press Menu/Set.

Press Black Start. Your machine prints

a copy of your cover page.

5 - 11

Receiving a fax

Receive Mode

There are four different Receive Modes for your machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone) (with an external or

extension telephone only)

External TAD

(with an external answering device only)

Manual

(manual receive) (with an external or

extension telephone only)

The machine automatically answers every call as a fax.

The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.

The external answering device (TAD) automatically answers every call.

Voice messages are stored on the external TAD. If it is a fax call, the machine receives the fax.

You control the phone line and must answer every call yourse lf unless you a re using the Distinctive Ring feature.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate telephone wall jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have connected an answering machine to the EXT jack of your machine.

The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting.

Use this mode if you do not receive many fax messages, use Distinctive Ring, or if you are using a computer on the same line.

If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Easy Receive on page 6-5.)

6 - 1

Chapter 6

To select or change your Receive Mode

Press Menu/Set, 0, 1.

Initial Setup

1.Receive Mode

Press ▲ or ▼ to select Fax Only,

Fax/Tel, External TAD or Manual.

Press Menu/Set.

Press Stop/Exit.

Current Receive Mode

12/10 11:53 Fax

Fax : Fax Only F/T : Fax/Tel TAD : External TAD Mnl : Manual

Fax Receive Settings

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in

Fax/Tel mode. If you have extension

or phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.

(See Operation from extension telephones on page 6-6 and Easy Receive on page 6-5.)

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 1.

Setup Receive

1.Ring Delay

Press ▲ or ▼ to select how many times

the line rings before the machine answers (00 - 04).

Press Menu/Set.

Fax Only

6 - 2

(If you select 00, the line won’t ring at all.)

Press Stop/Exit.

Receiving a fax

F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine receives the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See For Fax/Tel mode only on page 6-7.)

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 2.

Tray Use for Fax mode

If your machine does not have the optional tray #2, this setting is not available. The default setting of to choose the paper from the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2.

Press Menu/Set, 1, 0.

General Setup

0.Tray Use:Fax

Press ▲ or ▼ to select

Tray#1 Only, Tray#2 Only or Auto.

Press Menu/Set.

Press Stop/Exit.

Auto allows your machine

Setup Receive

2.F/T Ring Time

Press ▲ or ▼ to select how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press Menu/Set.

Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

6 - 3

Chapter 6

Printing a reduced incoming fax (Auto Reduction)

If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and size of the paper in your tray.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 5.

Setup Receive

5.Auto Reduction

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

1 Ask the other party to place the

document in their machine and to press Start or Send key.

When you hear the other machine’s

CNG tones (beeps), press Black Start.

Replace the external phone’s handset.

Note

■ Turn on this setting if you receive faxes

that are split onto two pages. However, if the document is too long the machine may still print on two pages.

■ If left and right margins are cut off, turn on

this setting.

■ When this feature is set to On, the Letter

faxes people send to you may appear slightly reduced even though your machine prints them on Letter or A4 paper. This is because the machine has to print the Station ID of the sending machine at the top of the page.

6 - 4

Receiving a fax

Changing the remote codes

The preset Fax Receive Code is 51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes.

1 If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 4.

Setup Receive

4.Remote Codes

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Enter the new Fax Receive Code.

Press Menu/Set.

Enter the new Telephone Answer Code.

Press Menu/Set.

Press Stop/Exit.

Note

■ If you are always disconnected when

accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 999).

■ Remote Codes might not work with some

telephone systems.

Easy Receive

When you use this feature you do not have to press Black Start or the Fax Receive Code

51 when you answer a fax call. Selecting

On allows the machine to receive fax calls

automatically, even if you lift the handset of an extension or external phone. When you

Receiving on the LCD or when you

see hear ‘chirps’ through the handset of an extension phone connected to another telephone wall jack, just replace the handset and your machine will do the rest.

Note

■ If this feature is set to On, but your

machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code

51.

■ If you send faxes from a computer on the

same phone line and the machine intercepts them, set Easy Receive to

■ Selecting Off means you’ll have to

activate the machine yourself by lifting the handset of an external or extension phone, and then press Black Start on the machine. —OR— by pressing 51 if you are not at your machine. (See Operation from extension telephones on page 6-6.)

If it is not illuminated in blue, press

(Fax).

Off.

Press Menu/Set, 2, 1, 3.

Setup Receive

3.Easy Receive

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

6 - 5

Chapter 6

Printing a fax from the memory

If you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Fax Storage on page 8-2.)

1 Press Menu/Set, 2, 5, 3.

Remote Fax Opt

3.Print Fax

Press Black Start.

Setting the Print Density

You can adjust print density, making your printed pages darker or lighter.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 6.

Setup Receive

6.Print Density

Press ▲ to make the print darker.

Operation from extension telephones

If you answer a fax call on an extension telephone or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 6-3.)

If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.

■ Press 51 and wait for the chirp or until

the machine’s LCD displays and then hang up.

You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 6-5.)

Receiving,

Using a cordless external handset

—OR— Press Press Menu/Set.

Press Stop/Exit.

6 - 6

▼ to make the print lighter.

If your cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to transfer the call to the cordless handset.

For Fax/Tel mode only

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo or double-ringing) to alert you to pick up a voice call.

Lift the external telephone's handset, and then press Hook to answer.

Using the remote codes

If you hear the fax machine double-ringing when you are at an extension phone, you’ll need to lift the handset and then press the Telephone Answer Code (#51) between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing the Fax Receive Code ( 51).

Receiving a fax

6 - 7

Dialing and phone options

How to dial

You can dial in any of the following ways.

Manual dialing

Press all of the digits of the fax number.

One-Touch Dialing

Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-3.)

Note

To dial One-Touch numbers 9 to 16 hold down Shift as you press the One-Touch key.

Speed-Dialing

Press Search/Speed Dial, #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-4.)

Three-digit number

Note

If the LCD shows Not Registered when you enter the One-Touch or Speed-Dial number, a number has not been stored at this location.

7 - 1

Dialing and phone options

Search

You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the menu keys to search. (See Storing One-Touch Dial

numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

To search numerically

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and

Black Start. Redial/Pause only works if you dialed from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial one time after five minutes.

Note

In Real Time TX the automatic redial feature does not work when using the scanner glass.

To search alphabetically*

* To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.

7 - 2

Chapter 7

Storing numbers

You can set up your machine to do following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the number and the name, if you stored it.

Note

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing a Pause

Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing One-Touch Dial numbers

Your machine has 8 One-Touch keys where you can store 16 fax or phone numbers for automatic dialing. To access numbers 9 to 16, hold down Shift as you press the One-Touch key.

1 Press Menu/Set, 2, 3, 1.

Set Quick-Dial

1.One-Touch Dial

Press the One-Touch key where you

want to store a number.

Select Fax/Tel.

Press Menu/Set.

Enter the phone or fax number (up to 20

digits). Press Menu/Set.

Use the dial pad to enter the name (up

to 15 characters). Press Menu/Set. (You can use the chart on page B-15 to

help you enter letters.) —OR— Press Menu/Set to store the number

without a name.

Go to Step 2 to store another

One-Touch number. —OR— Press Stop/Exit.

7 - 3

Dialing and phone options

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the three-digit number, and Black Start). The machine can store 200 Speed-Dial numbers.

Press Menu/Set, 2, 3, 2.

Set Quick-Dial

2.Speed-Dial

Use the dial pad to enter a three-digit

Speed-Dial location number. (001 - 200)

(For example, press 005.) Press Menu/Set.

Select Fax/Tel.

Press Menu/Set.

Enter the phone or fax number (up to 20

digits). Press Menu/Set.

Use the dial pad to enter the name (up

to 15 characters). Press Menu/Set.

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:

1 Press 1 to change the stored number.

—OR— Press 2 to exit without making a change.

#005:MIKE

1.Change 2.Exit

How to change the stored number or name:

• If you want to change a character, use

• If you want to erase the whole number

Enter a new number.

Press Menu/Set.

▲

or to position the cursor under

▲

the character you want to change, and then type over it.

or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

(You can use the chart on page B-15 to help you enter letters.)

—OR— Press Menu/Set to store the number

without a name.

Go to Step 2 to store another

Speed-Dial number. —OR— Press Stop/Exit.

Follow the directions beginning at

Step 5 in Storing One-Touch Dial numbers and Storing Speed-Dial numbers. (See Storing One-Touch Dial

numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

7 - 4

Chapter 7

Setting up Groups for Broadcasting

To include One-Touch or Speed-Dial

numbers in the Group, press them as follows:

Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Black Start or Search/Speed Dial, #, the three-digit location and Black Start.

First, you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a One-Touch key or a Speed-Dial location. You can have up to eight Groups, or you can assign up to 215 numbers to one large Group.

(See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

Press Menu/Set, 2, 3, 3.

Set Quick-Dial

3.Setup Groups

Decide where you wish to store the

Group.

For example, for One-Touch number 2, press One-Touch key 2. The LCD shows 009, press Search/Speed Dial, and then 009 on the dial pad

Setup Groups G01: 002#009

Press Menu/Set to accept the numbers

for this Group.

Use the dial pad and the chart on page

B-15 to enter a name for the Group. Press Menu/Set. (For example, type

Press Stop/Exit.

002. For Speed-Dial location

NEW CLIENTS).

Note

You can print a list of all One-Touch and Speed-Dial numbers. Group numbers will be marked in the GROUP column.

(See Printing reports on page 9-1.) —AND— Press a One-Touch key. —OR— Press Search/Speed Dial and enter the

three-digit location, and then press Menu/Set.

(For example, press One-Touch key 2 for Group 1.)

Use the dial pad to enter the Group

number (1 to 8).

Setup Groups Setup Group:G01

Press Menu/Set. (For example, press 1 for Group 1.)

7 - 5

Dialing and phone options

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate One-Touch and Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

For example, perhaps you have stored ‘555’ on One-Touch key 1 and ‘7000’ on One-Touch key 2. If you press One-Touch key 1, One-Touch key 2, and Black Start, you will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One-Touch key 1 and then press 7001 using the dial pad.

Tone or Pulse

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Lift the handset of the external phone

and press Hook or the machine’s control panel.

Press # on the machine’s control panel.

Any digits dialed after this will send tone signals.

Phone line services

Your machine supports the Distinctive Ring and Caller ID subscriber telephone services that some telephone companies offer.

Note

■ If you have Voice Mail, Call Waiting, Call

Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way your machine works. (See Custom features on page 1-5 and Custom features on a single line. on page C-12.)

■ If you have Voice Mail on your phone line,

please read the following carefully.

Distinctive Ring

We use the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.

What does your telephone company’s ‘Distinctive Ring’ do?

Your telephone company’s Distinctive Ring service allows you to have more than one number on the same phone line. If you need

more than one phone number, it is cheaper than paying for an extra line. Each

phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Note

Please call your telephone company for availability and rates.

When you hang up, the machine will return to the Pulse dialing service.

7 - 6

Chapter 7

What does ‘Distinctive Ring’ do?

The machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.

Note

You must pay for your telephone company’s Distinctive Ring service before you program the machine to work with it.

Do you have Voice Mail?

If you have Voice Mail on the phone line that you will install your new machine on, there is

a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

Before you choose the ring pattern to

You can only register one Distinctive Ring

pattern with the machine. Some ring patterns

cannot be registered. The ring patterns below

are supported by your machine. Register the

one your telephone company gives you.

Ring Pattern

1 long-long

2 short-long-

3 short-short-

4 very long

Rings

short

long

(normal pattern)

Note

If the ring pattern you received is not on this

chart, please call your telephone company

and ask for one that is shown.

■ The machine will only answer calls to its

registered number.

■ The first two rings are silent on the

machine. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

■ If you program the machine properly, it will

recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

7 - 7

Dialing and phone options

Registering the Distinctive Ring pattern

Very important!

After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, answer all the calls yourself. You can not change the receive mode to another mode while the Distinctive Ring is set to on.

Manual mode means you must

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Press ▲ or ▼ to select Set. Press Menu/Set.

Press ▲ or ▼ to select the stored ring pattern you want to use.

Press Menu/Set. (You will hear each pattern as you scroll

through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

Press Stop/Exit. Distinctive Ring is now set to on.

Turning off Distinctive Ring

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Press ▲ or ▼ to select Off.

Press Menu/Set.

Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 6-2.)

Caller ID

Note

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the external phone’s handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the

number (or name).

■ Out of Area display means call

originated outside your Caller ID service area.

■ Private Call display means the caller

has intentionally blocked transmission of information.

You can print a list of Caller ID information received by your machine. (See Printing Caller ID List on page 7-9.)

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

7 - 8

Chapter 7

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.

Press Menu/Set, 2, 0, 3.

Miscellaneous

3.Caller ID

Press ▲ or ▼ to select Display#.

Press Menu/Set. The caller ID of the last call will appear

on the display. If no ID is stored, the beeper will sound and will appear on the display.

Press ▲ or ▼ to scroll through the Caller

ID memory to select the Caller ID you want to view, and then press Menu/Set. The LCD shows the caller’s number and the date and time of the call.

No Caller ID

Printing Caller ID List

1 Press Menu/Set, 2, 0, 3.

Miscellaneous

3.Caller ID

Press ▲ or ▼ to select Print Report.

Press Menu/Set. If no ID is stored, the beeper will sound

No Caller ID will appear on the

and display.

Press Black Start or Color Start.

After printing has finished, press

Stop/Exit.

Press to return to the Caller ID listing.

—OR— Press Stop/Exit.

▲

7 - 9

Remote Fax Options

Note

■ You can only use one remote fax option at

a time: Fax Forwarding—OR—Paging—OR— Fax Storage—OR—PC FAX Receive —OR—Off.)

■ If you change the remote fax option and

received faxes are left in your machine’s memory, an LCD message will appear. (See Changing Remote Fax Options on page 8-4.)

Fax Forwarding

When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

Press ▲ or ▼ to select

Backup Print:On Backup Print:Off

Fax Forward Backup Print:On

Press Menu/Set.

Note

If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 60 hours if there is a power failure.

Press Stop/Exit.

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

Press ▲ or ▼ to select Fax Forward.

Press Menu/Set. The LCD will ask you to enter the fax

number to which faxes will be forwarded.

Enter the forwarding number (up to 20

digits). Press Menu/Set.

8 - 1

Chapter 8

Programming your

Press Stop/Exit.

pager number

When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

Press ▲ or ▼ to select Paging.

Press Menu/Set.

Enter your pager phone number

followed by # # (up to 20 digits). Press Menu/Set. Do not include the area code if it is the

same as that of your machine. For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

If your pager needs a PIN, enter the PIN,

press #, press Redial/Pause, enter your fax number followed by ##.

Press Menu/Set. For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

Note

■ You cannot change a Paging number or

PIN remotely.

■ If you have set Paging, a backup copy of

the received fax will automatically be printed at the machine.

Fax Storage

If you select Fax Storage, your machine

stores the received fax in the memory. You

will be able to retrieve fax messages from

another location using the Remote Retrieval

commands.

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

Press ▲ or ▼ to select Fax Storage.

Press Menu/Set.

Press Stop/Exit.

Note

If you have set Fax Storage, a backup copy

will automatically be printed at the machine.

—OR— If you do not need a PIN, press

Redial/Pause, enter your fax number followed by ##.

Press Menu/Set. For example, press:

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

8 - 2

Remote Fax Options

PC Fax Receive

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you select will also print the fax.

Press Menu/Set, 2, 5, 1.

Backup Print:On the machine

Note

■ When Backup Print is off, your fax

messages are automatically erased from your machine’s memory when they have been successfully sent to your PC. When Backup Print is on, your fax messages are erased when they have been successfully printed and sent to the PC.

■ In the event of a power failure, the

machine will store your faxes in the memory for up to 60 hours. However, if you select machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

■ If you get an error message and the

machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page C-1.)

■ You cannot turn on Memory Security if

PC-Fax Receive is on.

■ PC Fax Receive is not supported when

the machine is connected on a network.

Backup Print:On, the

Remote Fax Opt

1.Fwd/Page/Store

Press ▲ or ▼ to select

PC Fax Receive.

Press Menu/Set.

Press ▲ or ▼ to select

Backup Print:On or Backup Print:Off.

PC Fax Receive Backup Print:On

Press Menu/Set.

Press Stop/Exit.

8 - 3

Chapter 8

Changing Remote Fax Options

If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message:

Erase All Fax?

1.Yes 2.No

—OR—

Print All Fax?

1.Yes 2.No

■ If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

■ If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to

PC Fax Receive from another remote fax

option (

Fax Storage), the LCD will ask you the

following message:

Fax Forward, Paging or

Turning off Remote Fax

Options

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

Press ▲ or ▼ to select Off.

Press Menu/Set.

Note

The LCD will give you options if there are

received faxes still in your machine’s

memory. (See Changing Remote Fax

Options on page 8-4.)

Press Stop/Exit.

Send Fax to PC?

1.Yes 2.No

■ If you press 1, faxes in the memory will be

sent to your PC before the setting changes.

■ If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

8 - 4

Remote Fax Options

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages stored in the memory. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

Setting the Remote Access Code

The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press Menu/Set, 2, 5, 2.

Remote Fax Opt

2.Remote Access

Enter a three-digit code using numbers

0-9, or #. Press Menu/Set. (The preset ‘ ’

cannot be changed.)

Note

Do not use the same code as your Fax Receive Code ( 51) or Telephone Answer Code (#51). (See Operation from extension telephones on page A-5.)

Using your Remote Access Code

Dial your fax number from a telephone

or another fax machine using touch tone.

When your machine answers,

immediately enter your Remote Access Code (3 digits followed by ).

The machine signals if it has received

fax messages:

1 long beep — Fax messages

No beeps — No messages

The machine gives two short beeps to

tell you to enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times, if you enter an invalid command.

Press 9 0 to reset the machine when

you’ve finished.

Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds.

Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ) and press

Menu/Set.

8 - 5

Chapter 8

Remote commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding,

Paging or Fax Storage settings 1 OFF You can select

messages.

2 Fax Forwarding If you hear one long beep, the change has been accepted. If 3 Paging 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Press 9 0 to exit Remote Retrieval. Wait for the long beep, then

you hear three short beeps, you cannot change it because something has not been set up (for example, perhaps a Fax Forwarding or Paging number had not been registered). You can register your Fax Forwarding number by entering 4. (See Changing the Fax Forwarding number on page 8-7.) Once you have registered the number, Fax Forwarding will work.

You can select messages.

message(s). (See page 8-7.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three short beeps.

replace the handset.

after you have retrieved or erased all your

Off

after you have retrieved or erased all your

Off

8 - 6

Remote Fax Options

Retrieving fax messages

You can call your machine from any touch tone telephone or fax machine and have your fax messages sent to a fax machine.

Dial your fax number.

1 2 When your machine answers,

immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the

dial pad to press 9 6 2.

Wait for the long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent followed by ## (up to 20 digits).

Note

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Press 9 0 to reset the machine when

you’ve finished.

Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing the Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

1 Dial your fax number.

When your machine answers,

immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the

dial pad to press 9 5 4.

Wait for the long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

Note

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Press 9 0 to reset the machine when

you’ve finished.

Hang up after you hear your machine

beep.

8 - 7

Printing reports

Fax reports

Fax reports (Transmission Verification and Fax Journal) can be printed automatically and manually.

Transmission Verification Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting a section of the fax’s first page on the report to help you remember.

When the Transmission Verification Report is turned only print if there is a transmission error, with NG in the RESULT column.

On+Image or Off+Image will print

Note

Off or Off+Image, the Report will

Press Menu/Set, 2, 4, 1.

Report Setting

1.Transmission

Press ▲ or ▼ to select On, On+Image,

Off or Off+Image.

Press Menu/Set.

Press Stop/Exit.

On or On+Image, the

Fax Journal (Activity report)

You can set the machine to print a journal at

specific intervals (every 50 faxes, 6, 12 or 24

hours, 2 or 7 days). If you set the interval to

Off, you can print the report by following the

steps on Additional reports.

The default setting is

Press Menu/Set, 2, 4, 2.

Report Setting

2.Journal Period

Press ▲ or ▼ to choose an interval.

Press Menu/Set. (If you choose 7 days, the LCD will ask

you to choose a day on which to begin the 7-day countdown.)

Enter the time to begin printing in

24-hour format. Press Menu/Set. (For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Note

■ If you select 6, 12, 24 hours, 2 or 7 days,

the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

■ If you select Every 50 Faxes, the

machine will print the Journal when the machine has stored 50 jobs.

Every 50 Faxes.

9 - 1

Additional reports

Following reports are available:

1.Transmission

Prints a Transmission Verification Report for your last transmission.

2.Help List

Prints the Help List so you can see at-a-glance how to quickly program your machine.

3.Quick-Dial

Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.)

5.User Settings

Lists your settings.

6.Network Config

Lists your Network settings.

Printing reports

How to print a report

Press Menu/Set, 5.

Press ▲ or ▼ to select the report you

want. Press Menu/Set. —OR— Enter the number of the report you want

to print. For example, press 2 to print the Help

List.

Press Black Start or Color Start.

9 - 2

Polling

Polling Operation

Polling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other machines, or you can have someone poll your machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Note

Some fax machines do not respond to the Polling feature.

Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Sequential Polling

Your machine can ask for faxes from several

fax units in a single operation (Sequential

Polling Receive). Afterwards, a Sequential

Polling Report will be printed.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 7.

Setup Receive

7.Polling RX

Enter the fax machines you want to poll

using One-Touch, Speed-Dial, a Group or the dial pad. You must press Menu/Set between each fax number.

Press Black Start. Your machine will

poll each number or Group number in turn to receive a fax.

Set up to receive polling

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 7.

Setup Receive

7.Polling RX

Enter the fax number you are polling.

Press Black Start.

The LCD shows

10 - 1

Dialing.

To stop a sequential polling in

progress

Press Menu/Set, 2, 6.

The LCD will display the name, if you stored it, or the fax number being dialed.

Press Menu/Set.

The LCD will display:

XXXXXXXX

1.Clear 2.Exit

Press 1 to Clear.

The LCD will then display the sequential polling job number and

2.Exit

To cancel the sequential polling,

press 1.

Press Stop/Exit.

1.Clear

Polled Transmit

Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for Polled Transmit

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 6.

Setup Send

6.Polled TX

Press ▲ or ▼ to select On (or Off).

Polling

Press Menu/Set.

The LCD shows:

Other Settings

1.Yes 2.No

Press 2 and press Black Start.

Note

The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory by using the Canceling a Job menu setting. (See

Checking job status and canceling a waiting job on page 5-9.)

10 - 2

Section III

11. Making copies

Copy

SECTION III COPY

‘

Making copies

How to copy

You can use your machine as a copier, making up to 99 copies at a time.

Entering Copy mode

Before making copies, make sure that

(Copy) is illuminated in blue. If it is not,

press (Copy) to enter Copy mode. The default setting is Fax mode. You can change

the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 3-8.)

Printable Area

The printable area of your machine begins at

approximately 0.12 in. (3 mm) from both

sides and 0.16 in. (4 mm) from the top or

bottom of the paper.

0.12" (3 mm)

0.16" (4 mm)

Unprintable area

Making a single copy

The LCD shows the default copy setting

Stack Copies:01 100% Auto

Stack/Sort No. of Copies

Copy Ratio



Quality

Contrast

Press (Copy) to illuminate it in

blue.

Load your document.

(See Loading documents on page 2-10.)

Press Black Start or Color Start.

Note

To stop copying, press Stop/Exit.

11 - 1

Making multiple copies

1 Press (Copy) to illuminate it in

blue.

Load your document.

Making copies

Press Black Start or Color Start.

■ If both trays are using paper that is the

same size, Auto will allow your machine to take paper from Tray #2 if Tray #1 is out of paper.

Use the dial pad to enter the number of

copies you want (up to 99).

4 Press Black Start or Color Start.

Note

To sort the copies, press Options and ▲ or ▼ to select using the ADF on page 11-7.)

Tray Use for Copy mode

If your machine does not have the optional Tray#2, this setting is not available. You can change the tray that will be used for next copy only. Normally, the machine uses the paper in Tray#1 first.

2 3

Stack/Sort. (See Sorting copies

Press (Copy) to illuminate it in blue.

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

To change the default setting follow the instructions below:

Auto allows your machine to choose the

paper from the optional Tray#2 when paper is out in Tray#1 document will fit best on the paper in Tray#2.

Press Menu/Set, 1, 9.

General Setup

9.Tray Use:Copy

Press ▲ or ▼ to select Tray#1 Only,

Tray#2 Only or Auto.

Press Menu/Set.

Press Stop/Exit.

Note

Copies will automatically be printed from Tray#2 only if the Paper in Tray#1 was the same size.

or when the size of the

Cancel copying

Press Options and ▲ or ▼ to select

Tray Select.

Press ▲ or ▼ to select Auto, #1(xxx)

#2(xxx).

or Press Menu/Set.

The ‘xxx’ is the paper size detected by the tray or the small size you set in the Menu/Set, 1, 3.

To stop copying, press Stop/Exit.

11 - 2

Chapter 11

Copy options

Press Options and ▲ or ▼ to select

Quality.

When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options keys. You can use different combinations.

Note

■ These settings are temporary, and the

machine returns to its default settings 60 seconds after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 3-8.)

■ You can save some of the copy settings

you use most often by setting them as default.

Increasing copy quality

You can select the copy quality. The default setting is

Auto Suitable for documents that

Text Suitable for documents

Photo Suitable for copying

Auto.

contain both text and photographs.

containing only text.

photographs.

Press Menu/Set.

Press ▲ or ▼ to select the copy quality

you want ( Press Menu/Set.

Press Black Start or Color Start.

To change the default setting follow the instructions below:

Press Menu/Set, 3, 1.

Copy

1.Quality

Press ▲ or ▼ to select Auto, Text or

Photo.

Press Menu/Set.

Press Stop/Exit.

Auto, Text or Photo).

Speed is reduced during color copying.

Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

11 - 3

Enlarging or reducing the image copied

You can select the following enlargement or reduction ratios.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

Press

Enlarge/Reduce

100%

104% EXE→ LTR

141% A5→ A4

200%

Custom(25-400%)

50%

70%

78% LGL→ LTR

83% LGL→ A4

85% LTR→ EXE

91% Full Page

94% A4→ LTR

97% LTR→ A4

Making copies

Press Black Start or Color Start.

—OR— Press the Options key for more

settings.

Note

■ Page Layout Options 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3) are not

available with Enlarge/Reduce.

■ After you choose your settings by pressing

Menu/Set, the LCD shows

Set temporarily.

Press (Copy) to illuminate it in

blue.

Load your document.

Press Enlarge/Reduce.

Press ▲ or ▼ to select the enlargement

or reduction ratio you want. Press Menu/Set. —OR— Use the dial pad to enter an

enlargement or reduction ratio from

400%.

to Press Menu/Set. (For example, press 5 3 to enter

25%

53%.)

11 - 4

Chapter 11

Making N in 1 copies or a poster (page layout)

You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Note

■ Please make sure paper size is set to

Letter, Legal or A4.

■ You can use N in 1 copy and poster

feature with 100% copy size only.

■ (P) means Portrait and (L) means

Landscape.

■ For Poster copies, you cannot make more

than one copy.

If you are using the scanner glass:

After the machine scans the page, the

LCD shows:

Next Page?

1.Yes 2.No

Press 1 to scan the next page.

Place the next page on the scanner

glass. The LCD shows:

Set Next Page Then Press Set

Press Menu/Set.

Repeat Steps 7 and 8 for each page of

the layout.

After all the pages of the document have

been scanned, press 2 in Step 7 to end.

Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Page Layout.

Press Menu/Set.

Press ▲ or ▼ to select 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L), Poster(3 x 3) or Off(1 in 1).

Press Menu/Set.

Press Black Start or Color Start to

scan the document. If you are making a poster or placed the

document in the ADF, the machine scans the document and starts printing.

11 - 5

Making copies

When using the ADF, insert document face up in the direction shown below.

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

When using the scanner glass, place document face down in the direction shown below.

2 in 1 (P)

Poster(3 x 3)

You can make a poster size copy of a photograph.

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

11 - 6

Chapter 11

Sorting copies using the ADF

You can sort multiple copies. Pages will be stacked in the order (1 2 3), (1 2 3) and so on.

Press (Copy) to illuminate it in

blue.

2 Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Stack/Sort.

Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Black Start or Color Start.

—OR— Press the Options key for more

settings.

Adjusting Brightness, Contrast and Color

Brightness

You can adjust the copy brightness to make copies darker or lighter.

1 Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Brightness.

Press Menu/Set.

Press ▲ to make a lighter copy.

—OR—

▼ to make a darker copy.

Press Press Menu/Set.

Press Black Start or Color Start.

11 - 7

To change the default setting follow the instructions below:

Press Menu/Set, 3, 2.

Copy

2.Brightness

Press ▲ to make a lighter copy.

—OR—

▼ to make a darker copy.

Press Press Menu/Set.

Press Stop/Exit.

Making copies

Contrast

You can adjust copy contrast to make copies with more or less contrast.

Press (Copy) to illuminate it in

blue.

2 Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Contrast.

Press Menu/Set.

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Black Start or Color Start.

Color saturation

You can only change the default setting for Color saturation.

Press Menu/Set, 3, 4.

Copy

4.Color Adjust

Press ▲ or ▼ to select 1.Red,

2.Green or 3.Blue.

Press Menu/Set.

Press ▲ to increase the color saturation.

—OR—

▼ to decrease the color

Press saturation.

Press Menu/Set.

Return to Step 2 to select the next

color. —OR—

To change the default setting follow the instructions below:

Press Menu/Set, 3, 3.

Copy

3.Contrast

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Stop/Exit.

11 - 8

Chapter 11

Out of Memory message

If the memory becomes full while you are making copies, the LCD message will guide you through the next step.

If you get an scanning a subsequent page, you will have the option to press Black Start or Color Start to copy the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

To gain extra memory, you can turn off Fax Storage. (See Turning off Remote Fax Options on page 8-4.)

—OR— Print the faxes that are in the memory.

(See Printing a fax from the memory on page 6-6.)

When you get an you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Out of Memory message while

Out of Memory message,

Legal limitations

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

■ Money

■ Bonds or other certificates of

indebtedness

■ Certificates of Deposit

■ Internal Revenue Stamps (canceled or

uncanceled)

■ Selective Service or draft papers

■ Passports

■ United States/Canadian Postage Stamps

(canceled or uncanceled)

■ Food Stamps

■ Immigration Papers

■ Checks or drafts drawn by Governmental

agencies

■ Identifying badges or insignias

11 - 9

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’ Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

Section IV

Software and Network Features

The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (for example, Printing and Scanning).

■

Printing

(For Windows

■

Scanning

(For Windows

■

ControlCenter2

(For Windows

■

Remote Setup

(For Windows

■

PC-FAX software

(For Windows

■

Network Scanning

(For Windows

■

Network Printing

(For Windows

, see Chapter 1 in the Software User’s Guide on the CD-ROM.)

, see Chapter 2 in the Software User’s Guide on the CD-ROM.)

, see Chapter 3 in the Software User’s Guide on the CD-ROM.)

, see Chapter 5 in the Software User’s Guide on the CD-ROM.)

, see Chapter 6 in the Software User’s Guide on the CD-ROM.)

, see Chapter 4 in the Software User’s Guide on the CD-ROM.)

, see Chapter 4 in the Network User’s Guide on the CD-ROM.)

Note

See How to access the complete User’s Guide on page 1-2.

SECTION IV SOFTWARE AND NETWORK FEATURES

Section V

A. Important information

B. Menu and Features

C. Troubleshooting and routine maintenance

D. Optional accessories

E. Specifications

F. Glossary

Appendixes

SECTION V APPENDIXES

Important information

Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only.

When programming emergency numbers or making test calls to emergency numbers:

■

Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

■

Perform these activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the backside of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack, USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact Customer Service. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer.

If you are not able to solve a problem with your machine, call Customer Service.

A - 1

WARNING

■

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

■

This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.

■

We cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.

■

This machine has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug should be plugged into a grounded AC power outlet after checking the rating of the local power supply for the machine to operate properly and safely.

Federal Communications Commission (FCC) Declaration of Conformity (USA only)

Responsible Party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000

declares, that the products Product Name: SP C210SF comply with Part 15 of the FCC Rules. Operation

is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Important information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

■

Reorient or relocate the receiving antenna.

■

Increase the separation between the equipment and receiver.

■

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

■

Consult the dealer or an experienced radio/TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

Important - about the interface cable

A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device.

A - 2

Chapter A

Industry Canada Compliance Statement (Canada only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

For your safety

To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin AC power outlet that is effectively grounded through the normal household or office wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.

Disconnect device

This product must be installed near an AC power outlet that is easily accessible. In case of emergencies, you must disconnect the power cord from the AC power outlet to shut off power completely.

LAN connection

CAUTION

Do not connect this product to a LAN connection that is subject to over-voltages.

Laser safety

This equipment is certified as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation.

Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation.

A - 3

Important information

FDA regulations

This laser product complies with FDA raguration performance standards, 21 CFR Subchapter J.HTJ.

RICOH COMPANY,LTD 3-6 Naka-magome 1-Chome Ohta-ku, Tokyo

143-8555 Japan

WARNING

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure.

Internal laser radiation Max. Radiation Power 5 mW Wave Length 780 - 800 nm Laser Class Class 3B

Important safety instructions

Read all of these instructions.

Save them for later reference.

2 3 Follow all warnings and instructions marked

on the product.

Unplug this product from the wall outlet

before cleaning inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not place this product on an unstable

cart, stand, or table. The product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the

back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

This product should be connected to an AC

power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician.

This product is equipped with a 3-wire

grounded plug. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug.

9 Use only the power cord supplied with this

machine.

A - 4

Chapter A

0 Do not place anything on top of the power

cord including this machine. Do not allow the power cord to be stepped on.

If an extension cord is used with this product,

make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes (USA only).

B Do not place anything in front of the machine

that will block received faxes. Do not place anything in the path of received faxes.

Wait until pages have exited the machine

before picking them up.

Never push objects of any kind into this

product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty. Refer all servicing to customer service.

E Unplug this product from the AC power outlet

and refer all servicing to Service Personnel authorized by us under the following conditions:

• When the power cord is damaged or frayed.

• If liquid has been spilled into the product.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

To protect your product against power

surges, we recommend the use of a power protection device (Surge Protector).

To reduce the risk of fire, electric shock and

injury to people, note the following:

• Do not use this product near appliances that use water, a swimming pool or in a wet basement.

• Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.

• Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

A - 5

H Caution - To reduce the risk of fire, use only

a No.26 AWG or larger telecommunication line cord.

Important information

Choosing a location

Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°C and 32.5°C) and the humidity is between 20% to 80% (without condensation).

IMPORTANTIMPORTANT

■ Avoid placing your machine in a high-traffic area.

■ Do not place the machine near heaters, air conditioners, refrigerators, water, chemicals or

devices that contain magnets or generate magnetic fields.

■ Do not expose the machine to direct sunlight, excessive heat, open flames, salty or

corrosive gasses, moisture, or dust.

■ Do not connect your machine to an AC power outlet controlled by wall switches or automatic

timers.

■ Disruption of power can wipe out information in the machine’s memory.

■ Do not connect your machine to an AC power outlet on the same circuit as large appliances

or other equipment that might disrupt the power supply.

■ Avoid interference sources, such as speakers or the base units of cordless phones.

■ Do not put objects on top of the machine.

The following figure details the recommended area around the machine for proper ventilation, operation and maintenance.

Back

8 in. (20 cm)

Front

14 in. (35 cm)

20 in. (50 cm)

28 in. (70 cm)

A - 6

Chapter A

To use the machine safely

Please keep these instructions for later reference and read them before attempting any maintenance.

IMPORTANTCAUTION

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

The fusing unit becomes extremely hot during operation. Wait until it has cooled down sufficiently before replacing consumable items.

The fusing unit is marked with a caution label. Please do not remove or damage the label.

To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover or scanner unit.

A - 7

Important information

IMPORTANTCAUTION

■ To prevent injuries, be careful not to

put your fingers in the area shown in the illustrations.

■ Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner

dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a clean dry soft, lint-free cloth and dispose of it according to local regulations.

■ Do not use flammable substances near the machine. Doing this might cause a fire or

electrical shock.

■ If the machine becomes hot, blows smoke, or generates obscure odor, immediately turn off

the power switch and unplug the machine from the AC power outlet. Call your dealer or Customer Service.

■ If metal objects, water or other liquids get inside the machine, immediately turn off the power

switch and unplug the machine from the AC power outlet. Call your dealer or Customer Service.

■ Do not put consumable items such as the toner cartridges and the waste toner pack into a

fire. Some consumable items can be flammable under certain conditions.

■ Do not look directly at the laser beam light. It might cause damage to your eyesight. Do not

remove or break open the machine's safety interlocks.

■ Do not run the machine with the inside cover, front cover and back covers open and the

interlocks removed.

A - 8

Savin SPC210SF User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Reference Guide

Sending Faxes

Storing numbers

Dialing operations

Making copies

Table of Contents

SECTION I GENERAL

General Information

Using this Guide

Finding information

Symbols used in this Guide

How to access the complete User’s Guide

To view Documentation

How to find Scanning instructions

Control panel overview

About fax machines

Custom features

Do you have Voice Mail on the phone line?

Why should there be problems?

How can you avoid possible problems?

Fax tones and handshake

ECM (Error Correction Mode)

Loading paper and documents

Acceptable paper and other media

Recommended paper

Type and size of paper

Standard paper tray

Optional lower tray (Paper Feed Unit Type 1000)

Paper capacity of the paper trays

Recommended paper specifications

Handling and using special paper

Envelopes

Labels and transparencies

Printable area

Portrait

Landscape

Loading paper and envelopes

To load paper or other media in the paper tray

Loading documents

Using the ADF (automatic document feeder)

Using the scanner glass

Setup

Date and Time

Automatic Daylight Savings Time

Station ID

LCD Contrast

Phone line settings

Tone and Pulse dialing mode

Roll over phone lines

Two-line phone system

Converting telephone wall outlets

Installing machine, external two-line TAD and two-line telephone

Multi-line connections (PBX)

If you are installing the machine to work with a PBX

Connecting an external or extension telephone

Connecting an external telephone answering device (TAD)

Sequence

Connections

Recording outgoing message (OGM) on an external TAD

Ecology features

Toner Save

Sleep Time

Mode Timer

Paper settings

Paper Type

Paper Size

Volume Settings

Ring Volume

Speaker Volume

Beeper Volume

Security features

Setting Lock

Setting up the password

Changing the Setting Lock password

Turning Setting Lock on

Turning Setting Lock off