Savin SPC210SF User Manual

User’s Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in this manual before using the machine.

Quick Reference Guide

Sending Faxes

Automatic Transmission

If it is not illuminated in blue, press

(Fax).

2 Load your document.

Enter the fax number using One-Touch,

Speed-Dial, Search or the dial pad.

Press Black Start.

Storing numbers

Storing One-Touch Dial numbers

Press Menu/Set, 2, 3, 1.

Press the One-Touch key where you

want to store the number.

Note

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Storing Speed-Dial numbers

Press Menu/Set, 2, 3, 2.

Using the dial pad, enter a three-digit

Speed-Dial location number. Press Menu/Set.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Dialing operations

One-Touch Dialing / Speed-Dialing

If it is not illuminated in blue, press

(Fax).

Load your document.

Press the One-Touch key of the number

you want to call.

Note

To dial One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

—OR— Press Search/Speed Dial, press #.

Press the three-digit Speed-Dial number.

Press Black Start.

Using Search

If it is not illuminated in blue, press

(Fax).

2 Load your document.

Press Search/Speed Dial, and then

enter the first letter of the name you’re looking for.

Press or to search the memory.

▲

5 Press Black Start.

Making copies

Single copy

Press (Copy) to illuminate it in

blue.

Load your document.

Press Black Start or Color Start.

Sorting copies using the ADF

Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Stack/Sort.

Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Black Start or Color Start.

Section I - General

General Information

Using this Guide ..................................................................................................1-1

Finding information........................................................................................1-1

Symbols used in this Guide...........................................................................1-1

How to access the complete User’s Guide..........................................................1-2

To view Documentation.................................................................................1-2

Control panel overview........................................................................................1-3

About fax machines .............................................................................................1-5

Custom features............................................................................................1-5

Fax tones and handshake .............................................................................1-6

ECM (Error Correction Mode)........................................................................1-6

Loading paper and documents

Acceptable paper and other media......................................................................2-1

Recommended paper ....................................................................................2-1

Type and size of paper..................................................................................2-1

Handling and using special paper .................................................................2-3

Printable area ......................................................................................................2-7

Loading paper and envelopes .............................................................................2-8

Loading documents ...........................................................................................2-10

Using the ADF (automatic document feeder) ..............................................2-10

Using the scanner glass ..............................................................................2-11

Setup

Date and Time .....................................................................................................3-1

Automatic Daylight Savings Time..................................................................3-1

Station ID.............................................................................................................3-2

LCD Contrast.......................................................................................................3-3

Phone line settings ..............................................................................................3-3

Tone and Pulse dialing mode ........................................................................3-3

Roll over phone lines .....................................................................................3-3

Two-line phone system..................................................................................3-3

Converting telephone wall outlets..................................................................3-4

Installing machine, external two-line TAD and two-line telephone ................3-4

Multi-line connections (PBX) .........................................................................3-5

Connecting an external or extension telephone ............................................3-5

Connecting an external telephone answering device (TAD) .........................3-5

Ecology features..................................................................................................3-7

Toner Save ....................................................................................................3-7

Sleep Time ....................................................................................................3-8

Mode Timer..........................................................................................................3-8

iii

Paper settings......................................................................................................3-9

Paper Type ....................................................................................................3-9

Paper Size .....................................................................................................3-9

Volume Settings.................................................................................................3-10

Ring Volume................................................................................................3-10

Beeper Volume............................................................................................3-10

Speaker Volume ..........................................................................................3-10

Security features

Setting Lock.........................................................................................................4-1

Setting up the password ................................................................................4-1

Changing the Setting Lock password ............................................................4-2

Turning Setting Lock on.................................................................................4-2

Turning Setting Lock off.................................................................................4-2

Memory Security..................................................................................................4-3

Setting up the password ................................................................................4-3

Changing the Memory Security password.....................................................4-4

Turning Memory Security on .........................................................................4-4

Turning Memory Security off .........................................................................4-4

Section II - Fax & Telephone

Sending a fax

How to Fax...........................................................................................................5-1

Entering Fax mode ........................................................................................5-1

Sending a fax from the ADF ..........................................................................5-1

Sending a fax from the scanner glass ...........................................................5-1

Canceling a fax in progress...........................................................................5-2

Dual Access...................................................................................................5-2

Sending a fax manually .......................................................................................5-3

Manual transmission......................................................................................5-3

Sending a fax at the end of a conversation ...................................................5-3

Out of Memory message ...............................................................................5-3

Broadcasting........................................................................................................5-4

Additional Sending Operations ............................................................................5-5

Sending faxes using multiple settings ...........................................................5-5

Contrast .........................................................................................................5-5

Changing fax Resolution ...............................................................................5-5

Real Time Transmission................................................................................5-6

Overseas Mode.............................................................................................5-7

Delayed Faxing..............................................................................................5-8

Delayed Batch Transmission ........................................................................5-8

Checking job status and canceling a waiting job ...........................................5-9

Composing the electronic Cover Page..........................................................5-9

Receiving a fax

Receive Mode......................................................................................................6-1

Fax Receive Settings...........................................................................................6-2

Ring Delay .....................................................................................................6-2

F/T Ring Time (Fax/Tel mode only)...............................................................6-3

Tray Use for Fax mode..................................................................................6-3

Printing a reduced incoming fax (Auto Reduction) ........................................6-4

Receiving a fax at the end of a conversation.................................................6-4

Changing the remote codes ..........................................................................6-5

Easy Receive.................................................................................................6-5

Printing a fax from the memory .....................................................................6-6

Setting the Print Density................................................................................6-6

Operation from extension telephones............................................................6-6

Using a cordless external handset ................................................................6-6

For Fax/Tel mode only...................................................................................6-7

Dialing and phone options

How to dial...........................................................................................................7-1

Manual dialing ...............................................................................................7-1

One-Touch Dialing.........................................................................................7-1

Speed-Dialing ................................................................................................7-1

Search...........................................................................................................7-2

Fax Redial .....................................................................................................7-2

Storing numbers ..................................................................................................7-3

Storing a Pause.............................................................................................7-3

Storing One-Touch Dial numbers..................................................................7-3

Storing Speed-Dial numbers .........................................................................7-4

Changing One-Touch and Speed-Dial numbers ...........................................7-4

Setting up Groups for Broadcasting ..............................................................7-5

Access codes and credit card numbers.........................................................7-6

Tone or Pulse ................................................................................................7-6

Phone line services..............................................................................................7-6

Distinctive Ring..............................................................................................7-6

Caller ID.........................................................................................................7-8

Remote Fax Options

Fax Forwarding....................................................................................................8-1

Programming your pager number........................................................................8-2

Fax Storage.........................................................................................................8-2

PC Fax Receive...................................................................................................8-3

Changing Remote Fax Options...........................................................................8-4

Turning off Remote Fax Options ...................................................................8-4

Remote Retrieval.................................................................................................8-5

Setting the Remote Access Code..................................................................8-5

Using your Remote Access Code..................................................................8-5

Remote commands..............................................................................................8-6

Retrieving fax messages ...............................................................................8-7

Changing the Fax Forwarding number..........................................................8-7

Printing reports

Fax reports...........................................................................................................9-1

Transmission Verification Report...................................................................9-1

Fax Journal (Activity report)...........................................................................9-1

Additional reports.................................................................................................9-2

Polling

Polling Operation ...............................................................................................10-1

Polling Receive..................................................................................................10-1

Set up to receive polling ..............................................................................10-1

Sequential Polling........................................................................................10-1

Polled Transmit..................................................................................................10-2

Setup for Polled Transmit ...........................................................................10-2

Section III - Copy

Making copies

How to copy.......................................................................................................11-1

Entering Copy mode....................................................................................11-1

Printable Area..............................................................................................11-1

Making a single copy...................................................................................11-1

Making multiple copies ................................................................................11-2

Tray Use for Copy mode .............................................................................11-2

Cancel copying ............................................................................................11-2

Copy options......................................................................................................11-3

Increasing copy quality ................................................................................11-3

Enlarging or reducing the image copied ......................................................11-4

Making N in 1 copies or a poster (page layout) ...........................................11-5

Sorting copies using the ADF......................................................................11-7

Adjusting Brightness, Contrast and Color....................................................11-7

Out of Memory message ...................................................................................11-9

Legal limitations .................................................................................................11-9

Section IV - Software and Network Features

Section V - Appendixes

Important information

Standard telephone and FCC Notices

These notices are in effect on models sold and used in the United

States only................................................................................................ A-1

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) ................................................................................................ A-2

Industry Canada Compliance Statement (Canada only) .............................. A-3

For your safety.............................................................................................. A-3

Disconnect device ........................................................................................ A-3

LAN connection ............................................................................................ A-3

Laser safety.................................................................................................. A-3

FDA regulations............................................................................................ A-4

Important safety instructions......................................................................... A-4

Choosing a location............................................................................................ A-6

To use the machine safely............................................................................ A-7

Trademarks....................................................................................................... A-10

Menu and Features

On-screen programming..................................................................................... B-1

Menu table.................................................................................................... B-1

Memory storage............................................................................................ B-1

Menu keys .......................................................................................................... B-2

Menu Table......................................................................................................... B-3

Copy options key.............................................................................................. B-14

Entering Text .................................................................................................... B-15

Troubleshooting and routine maintenance

Troubleshooting.................................................................................................. C-1

Error messages ............................................................................................ C-1

Document jams.............................................................................................C-6

Paper jams ................................................................................................... C-7

Paper Jam A1 / Paper Jam A2 ..................................................................... C-8

Paper Jam B................................................................................................. C-9

Paper Jam C............................................................................................... C-10

If you are having difficulty with your machine.............................................C-11

Improving the print quality ..........................................................................C-16

Setting Dial Tone Detection........................................................................ C-20

Compatibility............................................................................................... C-20

Routine maintenance........................................................................................C-20

Cleaning the outside of the machine .......................................................... C-21

Cleaning the scanner glass ........................................................................C-22

Cleaning to prevent paper jams.................................................................. C-22

Cleaning the laser glass .............................................................................C-24

Replacing the consumable items...................................................................... C-26

Toner cartridges ......................................................................................... C-28

Waste toner pack........................................................................................C-31

OPC belt cartridge......................................................................................C-33

Machine Information.........................................................................................C-35

Checking the Serial Numbers..................................................................... C-35

Checking the Page Counters...................................................................... C-35

Checking remaining life of parts .................................................................C-35

vii

Optional accessories

Optional accessories ..........................................................................................D-1

Lower tray unit (Paper Feed Unit Type 1000) .............................................. D-1

Memory Unit Type C (64/128/256 MB) ......................................................... D-3

Installing additional memory ......................................................................... D-3

Specifications

Product description ............................................................................................. E-1

General............................................................................................................... E-1

Print media.......................................................................................................... E-2

Fax...................................................................................................................... E-3

Copier.................................................................................................................E-4

Scanner .............................................................................................................. E-5

Printer.................................................................................................................E-6

Interfaces............................................................................................................ E-6

Computer requirements...................................................................................... E-7

Consumable items .............................................................................................. E-8

Network (LAN) .................................................................................................... E-9

Glossary

Index

viii

Section I

1. General Information

2. Loading paper and documents

3. Setup

4. Security features

General

SECTION I GENERAL

General Information

Using this Guide

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics.

Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Courier type face identifies the messages on the LCD of the machine.

Warnings or cautions tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Improper Setup icons alerts you to devices and operations that are not compatible with the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

1 - 1

General Information

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide located in the ‘Documentation’ section of the CD-ROM.

To view Documentation

Turn on your PC. Insert the CD-ROM

into your CD-ROM drive.

If the model name screen appears, click

your model name.

If the language screen appears, click

your language.

The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows program from the root directory of the CD-ROM.

Explorer to run the setup.exe

4 Click Documentation.

Click the documentation you want to

read.

• Quick Setup Guide: Setup and Software Installation Instructions

• User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

• PaperPort Management Software

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

User’s Guide: Document

■ Scanning in Chapter 2

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ ControlCenter2 in Chapter 3

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ Network Scanning in Chapter 4

PaperPort

■ Instructions for scanning directly from

ScanSoft

User's Guide

PaperPort

1 - 2

Chapter 1

Control panel overview

One-Touch Keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

3 Copy keys (Temporary settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Options

You can quickly and easily select temporary settings for copying.

4 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

5 Menu keys:

Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the machine.

Volume keys

▲

When listening to the speaker in Fax mode or on standby, you can press these keys to adjust the volume.

▼ Search/Speed Dial

Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a three-digit number.

▲

Press to scroll forward or backward to a menu selection.

▲

▼

Press to scroll through the menus and options.

1 - 3

General Information

Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

Black Start

Lets you start sending faxes or making copies in black & white.

Color Start

Lets you start making copies in full color.

Stop/Exit

Stops an operation or exits from the menu.

Secure Print

Lets you print secured print data saved in the machine’s memory if you enter the four-digit password. (For details about using this feature, see Chapter 1 in the Software User’s Guide on the CD-ROM.)

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your machine.

A Fax and telephone keys:

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Black Start. Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring.

Resolution

Sets the resolution when you send a fax.

B Print key:

Job Cancel

You can cancel a print job and clear the machine’s memory.

1 - 4

Chapter 1

About fax machines

Custom features

Do you have Voice Mail on the phone line?

If you have Voice Mail on the phone line where you will install your new machine,

there is a strong possibility that Voice Mail and the machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the machine and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Voice Mail is set to answer after two rings and your machine is set to answer after four, Voice Mail will stop your machine from receiving faxes.

If you set Voice Mail and the machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Voice Mail choose an alternative service, which is called “Distinctive Ring”, and they are very satisfied with it. (See Distinctive Ring on page 7-6.)

Another way to avoid possible problems is to replace Voice Mail with an answering machine. Your machine is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on page 3-5.)

1 - 5

General Information

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Black Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” or connection with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

Receiving.

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show receiving, press Stop/Exit.

Receiving. To cancel

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

If this feature stops working, delete your faxes from the memory.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.

1 - 6

Loading paper and documents

Acceptable paper and other media

Recommended paper

■ To get the best output quality and to avoid

any damage, use smooth white paper.

■ Before you buy a lot of paper, please test

some to make sure that the paper is suitable.

■ Use neutral paper. Do not use acidic or

alkaline paper.

■ Print quality will vary depending on the

paper being used.

IMPORTANT

Do not load envelopes, transparencies, labels or thick paper (more than 28 lb or 105 g/m It may cause paper jams.

) into the optional lower tray unit.

Type and size of paper

The machine loads paper from the installed standard paper tray or optional lower tray.

Standard paper tray

Since the standard paper tray is a universal type, you can use any of the paper types and sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 2-2. The tray can hold up to 250 sheets of paper (20 lb or 80 g/m to 15 envelopes (paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide).

Optional lower tray (Paper Feed Unit Type 1000)

The optional lower tray can hold up to 530 sheets of Letter/A4 paper (20 lb or 80 g/m The maximum capacity is 1.76 in. (44 mm) paper height.

The names for the paper trays in the machine driver and this Guide are as follows:

) or up

2 - 1

Tray and optional unit Name

Standard paper tray Tray 1 Optional lower tray Tray 2

Paper capacity of the paper trays

Loading paper and documents

Standard Paper Tray (Tray 1)

Paper size A4, Letter, B5 (JIS/ISO), Executive,

A5, COM10, DL,

4.1 x 8.3 in. to 8.5 x 11.7 in. (104.8 x 210 mm to 215.9 x 297 mm)

Number of sheets Plain paper Up to 250 sheets

)

Thick/Thicker paper

(20 lb or 80 g/m Up to 40 sheets

(44 lb or 165 g/m Transparencies Up to 50 sheets N/A Labels Up to 80 sheets N/A Envelopes Up to 15 sheets or 7 sheets for H/H*

condition.

* H/H = High temperature/High humidity

Recommended paper specifications

The following paper specifications are suitable for this machine.

Basis weight (lb (g/m Thickness (µm) 80-110 Roughness (sec.) Higher than 20

Stiffness (cm

Grain direction Long grain Volume resistivity (ohm) 10e Surface resistivity (ohm-cm) 10e Filler CaCO Ash content (wt%) Below 23 Brightness (%) Higher than 80 Opacity (%) Higher than 85

)) 16-24 (75-90)

/100) 90-150

-10e

-10e (Neutral)

Optional lower tray (Tray 2)

A4, Letter, B5 (JIS/ISO), Executive

Up to 530 sheets (20 lb or 80 g/m2)

Up to 1.76 in. (44 mm) loading height

N/A

2 - 2

Chapter 2

Handling and using special paper

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Some important guidelines when selecting paper are:

■ Supplier should be informed that the

paper or envelopes will be used in a color laser machine.

■ Preprinted paper must use inks that can

withstand the temperature of the machine's fusing process (392 degrees Fahrenheit or 200 degrees centigrade for a period of 0.1 seconds).

■ If you have selected a cotton bond paper,

paper having a rough surface, such as cockle or laid finished paper or paper that is wrinkled or puckered, the paper may exhibit degraded performance.

Types of paper to avoid

IMPORTANT

Some types of paper may not perform well or may cause damage to your machine.

Do not use paper:

■ that is highly textured

■ that is extremely smooth or shiny

■ that is curled or warped

■ that is coated or has a chemical finish

■ that is damaged, creased or folded

■ that exceeds the recommended weight

specification in this guide

■ with tabs and staples

■ with letterheads using low temperature

dyes or thermography

■ that is multipart or carbonless

■ that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any our warranty or service agreement.

2 - 3

Loading paper and documents

Envelopes

Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can only be fed from Tray#1.

Note

We will not recommend a particular envelope because envelope manufacturers may change the envelope specifications. You are responsible for the quality and performance of the envelopes you use.

Note

■ Before you print envelopes, you must ‘fan’

the stack to avoid paper jams and misfeeds.

■ Before you print a lot of envelopes, test

one to make sure that the print results are what you want.

■ Envelope joints that are sealed by the

manufacturer should be secure.

■ Do not put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

■ For proper printing, you must choose the

same paper size from your software application as the paper in the tray.

■ We recommend that you do not print

within 0.6 in. (15 mm) of the edges of envelopes.

■ See Acceptable paper and other media on

page 2-1.

Before you put envelopes in the tray, check the following:

■ Envelopes should have a lengthwise

sealing flap.

■ The sealing flaps should be folded crisply

and correctly (irregularly cut or folded envelopes may cause paper jams).

■ Envelopes should consist of two layers of

paper in the area circled in Figure 1.

Feeding

direction

Figure 1

2 - 4

Chapter 2

Types of envelopes to avoid

IMPORTANT

Do not use envelopes:

■ that are damaged, curled, wrinkled, or an unusual shape

■ that are extremely shiny or textured

■ with clasps, snaps or tie strings

■ with self-adhesive closures

■ that are of a baggy construction

■ that are not sharply creased

■ that are embossed (have raised writing on them)

■ that were previously printed by a laser machine

■ that are pre-printed on the inside

■ that cannot be arranged neatly when stacked

■ that are made of paper that weighs more than the paper weight specifications for the

machine

■ with edges that are not straight or consistently square

■ with windows, holes, cut-outs or perforations

■ with sealing flaps that have not been folded at purchase

■ with sealing flaps as shown in Figure 2

■ with each side folded as shown in Figure 3

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any our warranty or service agreement.

Figure 2 Figure 3

2 - 5

Loading paper and documents

Labels and transparencies

The machine will print on most types of labels and transparencies designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since such material is more stable at the high temperatures in the fusing unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the OPC belt or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels and transparencies used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds.

Label and transparency sheets should not exceed the paper weight specifications described in this User's Guide. Labels and transparencies exceeding this specification may not feed or print properly and may cause damage to your machine.

Types of labels and transparencies to avoid

Do not use labels or transparencies that are damaged, curled, wrinkled or an unusual shape.

IMPORTANT

■ Avoid feeding labels with the carrier

sheet exposed because your machine will be damaged.

■ When feeding transparencies, use the

recommended type for laser machines. For detailed information on the specification of the proper transparencies to purchase, call your dealer or Customer Service.

Transparencies and labels can be fed from Tray 1 only.

2 - 6

Chapter 2

Printable area

The edges of the paper that cannot be printed on are shown below.

Portrait

For all available paper sizes

1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm)

Landscape

For all available paper sizes

1 0.17 in. (4.2 mm) 2 0.17 in. (4.2 mm) 3 0.17 in. (4.2 mm) 4 0.17 in. (4.2 mm)

Note

We recommend that you do not print within

0.6 in. (15 mm) of the edges of envelopes.

2 - 7

Loading paper and documents

Loading paper and envelopes

The machine can feed paper from the standard paper tray or optional lower tray.

When you put paper into the paper tray, note the following:

■ The machine detects standard paper

sizes in the paper trays. If you load small size paper or envelopes, you will need to manually set the paper size in the Small Paper setting. (See Paper Size on page 3-9.)

■ If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

■ Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’ the stack to avoid paper jams and misfeeds.

To load paper or other media in the paper tray

Pull the paper tray completely out of the

machine.

While pressing the paper guide release

lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

Fan the stack of paper well to avoid

paper jams and mis-feeds.

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Chapter 2

Put paper in the paper tray.

ABC

Put the paper tray firmly back in the

machine and unfold the output paper tray support flap before you use the machine.

Output paper tray support flap

Printing on envelopes

Adjust the paper length and width guides to fit the envelopes that are going to be used.

You can load envelopes into the standard paper tray only.

Note

When you put paper in the paper tray, please remember the following:

■ Check that the paper is flat in the tray and

below the maximum paper mark, and that the paper guides are touching the sides of the paper stack.

■ The side to be printed on must be face up.

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Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (automatic document feeder)

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 20 lb (80 g/m before putting them in the ADF.

) paper and always fan the pages

IMPORTANT

DO NOT leave thick documents on the

■

scanner glass. If you do this, the ADF may jam.

DO NOT use paper that is curled,

■

wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper or

■

fabric.

Loading paper and documents

Fan the pages well. Make sure you put

the documents face up, top edge first in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of

your documents.

Unfold the ADF document output

support flap.

■ Make sure documents written with ink are

completely dry.

■ Documents to be faxed must be from

5.8 to 8.5 in. (147.3 to 215.9 mm) wide and 5.8 to 14 in. (147.3 to 356 mm) long.

IMPORTANT

DO NOT pull on the document while it is

feeding.

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Chapter 2

Using the scanner glass

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 8.5 in. (215.9 mm) wide and 11 in. (297 mm) long.

Note

To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the

left, center the document face down on the scanner glass.

Place d ocuments Face Down on the scanner glass.

Close the document cover.

IMPORTANT

If the document is a book or is thick, do not slam the cover or press on it.

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Setup

Date and Time

When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press Menu/Set, 0, 2.

Initial Setup

2.Date/Time

Enter the last two digits of the year.

Press Menu/Set.

Enter two digits for the month.

Press Menu/Set. (For example, enter 09 for September,

or 10 for October.)

Enter two digits for the day.

Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date/Time setting.

Press Menu/Set, 1, 5.

General Setup

5.Auto Daylight

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Press Menu/Set. (For example, enter 06 for 6th.)

Enter the time in 24-Hour format.

Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)

Press Stop/Exit.

The LCD now shows the date and time whenever the machine is idle and in Fax mode.

When the machine is in Sleep mode, the LCD shows page 3-8.)

Sleep. (See Sleep Time on

3 - 1

Chapter 3

Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

Press Menu/Set, 0, 3.

Initial Setup

3.Station ID

Enter your fax number (up to 20 digits).

Press Menu/Set.

Enter your telephone number (up to 20

digits). Press Menu/Set. (If the telephone number and fax

number are the same, enter the same number again.)

Note

■ You cannot enter a hyphen in the number.

To enter a space press once between numbers.

■ The telephone number you enter is only

used for Cover Page features. (See Composing the electronic Cover Page on page 5-9.)

▲

Note

If the Station ID has already been programmed, the LCD will ask you to press 1 to make a change or 2 to exit without changing.

NOTICE (For USA)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual.

To program this information into your machine, see Date and Time on page 3-1 and Station ID on page 3-2.

Use the dial pad to enter your name (up

to 20 characters). (See Entering Text on page B-15).

Press Menu/Set.

Press Stop/Exit.

3 - 2

Setup

LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

Press Menu/Set, 1, 7.

General Setup

7.LCD Contrast

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Stop/Exit.

Phone line settings

Tone and Pulse dialing mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

Press Menu/Set, 0, 4.

Initial Setup

4.Tone/Pulse

Press ▲ or ▼ to select Pulse (or Tone).

Roll over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a

dedicated line.

Two-line phone system

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive on page 6-5.)

Press Menu/Set.

Press Stop/Exit.

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+ 146 hidden pages