Operating Instructions
Facsimile Reference
<Basic Features>>
<Advancedd Features>dvd
Part #G1619
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Copy Reference manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Machine Types
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.1 “Machine Types”.)
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
NOTICE
R CAUTION:
Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
Note to users in the United States of America
----Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
----Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
i
Note to users in Canada
----Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
----Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
----Notice about the Telephone Consumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business,
other entity or individual. This information is transmitted with your document
by the TTI (Transmit Terminal Identification) feature. In order for you to meet
the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)
programming procedure to enter the business identification and telephone
number of the terminal or business. Do not forget to set the date and time.
Thank you.
For this machine, TTI is called FAX HEADER.
ii
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be follow ed to reduc e the ri sk of fi re, electr ic shock an d injur y to per sons, i ncluding the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
Save these instructions.
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matérial téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.
Conserver ces instructions.
iii
How to Read this Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Copy Reference manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's operation panel.
iv
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖❖❖❖ Chapter 1 Transmission Options
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖❖❖❖ Chapter 2 Job Information
Explains about erasing a fax message stored in memory and checking the contents of any files in memory.
❖❖❖❖ Chapter 3 Other Transmission Features
Explains about useful features for transmission. You can find out about dialing numbers easily.
❖❖❖❖ Chapter 4 Reception Features
Explains about reception features. You can find out about screening out message from anonymous senders.
❖❖❖❖ Chapter 5 Facsimile User Tools
Explains about programming frequently used functions for User Function
Key and setting the Date and Time.
❖❖❖❖ Chapter 6 Key Operator Settings
Explains about functions the key operator handles . You can find out how to
change the user parameter settings.
❖❖❖❖ Chapter 7 Troubleshooting
Explains about things you should do when an Error Report is printed and
power is turned off.
❖❖❖❖ Chapter 8 Appendix
You can check the specifications for this machine.
v
TABLE OF CONTENTS
1.Getting Started
Machine Types............................................................................................ 1
Guide to Components ................................................................................ 2
Front View...................................................................................................... 2
Side View ....................................................................................................... 3
Control Panel .............................................................................................. 4
Starting the Machine .................................................................................. 6
Turning On the Power .................................................................................... 6
Turning Off the Power .................................................................................... 7
Changing Modes......................................................................................... 8
Reading the Display ................................................................................... 9
Reading the Display and Using Keys............................................................. 9
Standby Display ........................................................................................... 10
Communication Display ............................................................................... 10
Display Prompts........................................................................................... 10
2.Faxing
Transmission Modes................................................................................ 11
Switching between Memory Transmission and Immediate Transmission.... 12
Setting Originals....................................................................................... 13
Placing a Single Original on the Exposure Glass......................................... 14
Loading Originals in the Document Feeder.................................................. 14
Original Sizes Difficult to Detect................................................................... 15
Memory Transmission ............................................................................. 16
Canceling a Memory Transmission ........................................................ 19
Before the Start Key is Pressed................................................................... 19
While the Original is Being Scanned ............................................................ 19
During Transmission .................................................................................... 19
While the Original is Awaiting Transmission ................................................ 20
Immediate Transmission ......................................................................... 21
Canceling an Immediate Transmission.................................................. 23
Before the Start key is Pressed.................................................................... 23
After the Start key is Pressed....................................................................... 23
Scan Settings............................................................................................ 24
Resolution .................................................................................................... 24
Original Type................................................................................................ 25
Image Density (Contrast) ............................................................................. 25
Dialing........................................................................................................ 26
Entering Numbers Directly ........................................................................... 26
Using Quick Dials......................................................................................... 27
Using Speed Dials........................................................................................ 28
vi
Using Groups ............................................................................................... 29
Reception Modes...................................................................................... 31
Selecting the Reception Mode ..................................................................... 31
3.Registering
Own Name/Fax Header/Own Fax Number.............................................. 33
Registering................................................................................................... 34
Editing ......................................................................................................... 35
Deleting........................................................................................................ 36
Quick Dial .................................................................................................. 38
Registering .................................................................................................. 38
Editing ......................................................................................................... 40
Deleting ....................................................................................................... 41
Quick Dial Key Label (Dial label).................................................................. 42
Speed Dial ................................................................................................. 44
Registering .................................................................................................. 44
Editing .......................................................................................................... 46
Deleting ....................................................................................................... 47
Groups....................................................................................................... 49
Registering .................................................................................................. 49
Editing .......................................................................................................... 52
Deleting........................................................................................................ 55
Entering Characters ................................................................................. 59
Available Characters.................................................................................... 59
Keys ............................................................................................................. 59
How to Enter Characters.............................................................................. 60
4.Troubleshooting
Adjusting Volume ..................................................................................... 61
Error Messages ........................................................................................ 63
When the {{{{Facsimile}}}} key is Lit in Red..................................................... 64
When the Receive File Indicator is Lit .................................................... 65
Solving Problems ..................................................................................... 66
INDEX......................................................................................................... 67
´ADVANCED FEATURES are in second section.
vii
viii
1. Getting Started
Machine Types
This machine comes in three models.
Model A Model B
Type1 Type1 Type2
Copy Speed 12 copies/minute
Paper Capacity for
Bypass Tray
Paper Tray Unit Not available Option Option
Fax Unit Option Option Standard
Document Feeder Option Option Standard
1
/2"×11" )
(A4, 8
1 sheet 100 sheets 100 sheets
13 copies/minute
(A4, 81/2"×11" )
13 copies/minute
(A4, 81/2"×11" )
1
Getting Started
Guide to Components
1
Front View
Following illustration is for Model B.
1.
Exposure Glass Cover
Lower the Exposure Glass Cover over
originals placed on the exposure glass.
2.
Document Feeder (ADF) (Option
for Type1)
Originals will be fed automatically.
3.
Exposure Glass
Place the original face down on the upper
left corner of the exposure glass, aligning
the upper left corner with the reference
mark. Close the exposure glass cover
when you set a document on the exposure glass.
4.
Handset (Option)
This permits voice communication.
2
5.
main power switch
If the machine does not operate after
turning on the operation switch, check if
the main power switch is turned on. If it
is off, turn it on. However, if the machine
is installed with the fax option, do not
turn the main power switch off.
Note
❒ The main power switch is normally
set by your service representative. Do
not touch this switch.
❒ When you press the operation switch
and there is still no power, turn on the
main power switch.
❒ If you leave the main power switch off
for more than 12 hours, all files in
memory are lost.
Guide to Components
6.
Operation switch
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off). See p.6 “Turning On
the Power”.
Side View
7.
Paper Tray
Set paper here.
8.
Paper Tray Unit (Option for Mod-
el B Only)
You can set more paper here.
1
1.
Bypass Tray
A fax message can be printed on the paper placed here. (Model B only)
2.
External Telephone Connector
3.
G3 Line Connector
3
Getting Started
Control Panel
1
1.
Receive File Indicator
Lights when a message has been received
into memory.
2.
Communicating Indicator
Lights during transmission or reception.
3.
{{{{Job Information}}}} key
Press to search for information on a specific job.
4.
{{{{Transmission Option}}}} key
Press to change the transmission option
settings. The indicator lights when option settings are changed.
5.
{{{{Facsimile}}}} key
Press to switch to Facsimile mode.
6.
{{{{Speed Dial}}}} key
Press to select a Speed Dial.
7.
Indicator
The indicator shows errors or the status
of the machine.
8.
{{{{Cancel}}}} key
Press to cancel an operation or return to
the previous display.
9.
LCD display
This guides you through tasks and informs you of the machine status. A message appears here.
10.
0000 1111 keys
Press to move the cursor or select functions.
11.
{{{{OK}}}} key
Press to answer " Yes " to a question displayed on the display.
12. {
{User Tools}}}} key
{{
Press to enter User Tools mode. These
tools allow you to customize the default
settings.
13.
{{{{Clear/Stop}}}} key
Clear:
Deletes one character or digit.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying or printing).
14.
{{{{Clear Modes}}}} key
15.
Main Power Indicator
16.
On Indicator
17.
Quick Dial keys
Use to dial numbers at a single touch or
to enter letters and symbols. Also use for
the Group Dial function.
4
Control Panel
18.
User Function keys
Each of these can be programmed for
rapid access to frequently used functions.
❖❖❖❖ Functions Programmed by Default
Key Function
F1 Manual Reception
F2 Reception Mode
F3 Print Journal
19.
{{{{Resolution}}}} key
Press to switch between Standard, Detail
and Fine. When the indicator is not lit,
Standard is selected.
20.
{{{{Memory Trans.}}}} key
Press this key to toggle between Memory
Transmission ( Memory Trans. ) and Im-
mediate Transmission ( Immediate
Trans ) modes.
When the indicator is not lit, Immediate
Transmission is selected, and when the
indicator is lit, Memory Transmission is
selected.
21.
{{{{Pause/Redial}}}} key
Pause:
Inserts a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit.
Redial:
Press to redial one of the last ten num-
bers.
22.
{{{{On Hook Dial}}}} key
Use to dial a number from the numeric
keypad without having to lift the handset.
23.
{{{{Image Density}}}} keys (iiii and jjjj)
Use to change the setting of image density.
24.
{{{{Original Type}}}} key
Press to select original type, Text or Photo. When the original type is selected, the
corresponding indicator lights.
25.
Number keys
Use to dial fax numbers or enter the number of copies.
26. {
{Start}}}} key
{{
Press to start all tasks.
27.
Operation switch
Press this switch to turn the power on
(the On indicator goes on). To turn the
power off, press this switch again (the On
indicator goes off).
1
5
Getting Started
Starting the Machine
To start the machine, turn on the op-
1
eration switch.
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use the machine
for a while. See Chapter 2 “Settings
You Can Change with the User
Tools” in the System Settings manual.
----Power switches
This machine has two power switches: See p.2 “Guide to Components”.
❖❖❖❖ Operation switch
Turn on this switch to activate the
machine. When the machine has
warmed up, you can make copies
or send faxes.
❖❖❖❖ Main power switch
If the machine does not operate after turning on the operation
switch, check if the main power
switch is turned on. If it is off, turn
it on.
Important
❒ Fax files stored in memory can be
kept for 12 hours after the main
power is switched off if the machine has been on for at least a
week. However, if the surrounding temperature is low, the storage
time might be shorter.
❒ If you leave the main power switch
off for more than 12 hours, all fax
files in memory are deleted. See p.7
“Turning Off the Power”.
Turning On the Power
Confirm that the power cord is
AAAA
plugged into the wall outlet firmly and the main power switch is
on.
Turn on the operation switch. The
BBBB
On indicator should light.
The panel display will turn on.
Note
❒ If nothing happens when you
turn on the operation switch,
make sure the main power
switch is turned on.
6
Turning Off the Power
Turn off the operation switch.
AAAA
The On indicator will go out.
Important
❒ Before you unplug the power
cord, confirm that the display in
Facsimile mode indicates that
the remaining memory space is
100%.
Turning Off the main power switch
When the main power switch is
turned off while using the fax function, waiting fax jobs and print jobs
may be canceled, and incoming fax
documents cannot be received. Normally, only the service representative
operates this switch. When you have
to turn off this switch for some reason, follow the procedure below.
Important
❒ Make sure that 100% is shown on
the Fax standby display before you
turn the main power switch off or
you unplug the power cord. Fax
files programed in memory will be
deleted 12 hours after you turn the
main power switch off or you unplug the power cord.
Starting the Machine
Make sure the On indicator is off.
AAAA
Turn off the main power switch.
BBBB
The main power indicator turns
off.
1
7
Getting Started
Changing Modes
This machine is both a fax and a copier. If the machine is not in Facsimile mode,
1
press the {{{{Facsimile}}}} key to use fax function.
You can set this machine to display facsimile mode immediately after the oper-
ation switch is turned on. See Chapter 2 “Settings You Can Change with the User
Tools” in the System Settings manual.
Limitation
❒ You cannot switch modes under the following circumstances:
• While scanning with fax
• During Immediate Transmission
• While editing the System Settings
• While using On Hook Dial
8
Reading the Display
Reading the Display
The machine status and instructions are shown on the display.
Note
❒ All procedures in this manual assume you are in Facsimile mode. If the ma-
chine is not in Facsimile mode, press the {{{{Facsimile}}}} key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2
"Settings You Can Change with the User Tools" in the System Settings.
❒ This machine automatically returns to the standby mode if you do not use the
machine for a certain period of time. You can select the period in Fax Reset
Timer. See Chapter 5 “ Setting the Fax Reset Timer” in the Advanced Features
manual.
Reading the Display and Using Keys
A Display for the machine status or currently selected function.
B Display for the messages.
Items which can be selected or specified.
C Display for items which can be selected.
Note
❒ Press 0 or 1 to display another function on the LCD display or move the
brackets to select another values.
❒ Press the {{{{OK}}}} key to set a selected function or entered value, and return
to the previous display.
❒ Press the {{{{Cancel}}}} key to cancel the selected function or entered value, and
return to the previous display.
❒ Press the {{{{Clear Modes}}}} key to cancel the settings and return to the initial
display.
1
9
Getting Started
Standby Display
While the machine is in standby mode
1
(immediately after it is turned on or after the {{{{Cancel}}}} key is pressed), the following display is shown.
Note
❒ To return the machine to standby
mode, do one of the following:
• If you have set the original and
have not pressed the {{{{Start}}}}
key, remove the original.
• If you have not set an original,
press the {{{{Cancel}}}} key.
• If you are in User Tools mode,
press the {{{{User Tools}}}} key or the
{{{{Cancel}}}} key.
Display Prompts
Depending on the situation, the machine will show various prompts on
the display.
❖❖❖❖ Instructions and Requests
❖❖❖❖ Questions
❖❖❖❖ Selections
❖❖❖❖ Status
Communication Display
While the machine is communicating,
the status is displayed.
❖❖❖❖ Display during Memory Transmission
or Reception:
The destination's name or fax
number appears on the top of the
LCD display.
Note
❒
Even when the machine is sending
or receiving a fax message
from/into memory, you can still
scan the next original into memory.
❖❖❖❖ Immediate Transmission:
10
Transmission Modes
2. Faxing
There are two types of transmission.
❖❖❖❖ Memory Transmission
When a fax document is stored in
memory, then transmission starts
automatically.
This makes it convenient when
you would like to take documents
back in a hurry.
You can send the same message to
more than one destination in a single operation. This technique is referred to as Broadcasting.
Receiver
Transmitter (This machine)
Receiver
Receiver
GDRH230E
❖❖❖❖ Immediate Transmission
The machine dials immediately,
and transmits the fax while scanning.
It is convenient when you would
like to send a document immediately, and would like to check
whether you have successfully
connected with the other party's
fax machine.
A fax document is not stored in
memory.
Transmitter
(This machine)
Receiver
GDRH240E
Important
❒ If there is a power failure, the pow-
er switch is turned off, or the plug
is pulled out for more than 12
hours, all documents stored in
memory are deleted. As soon as
power is restored, the Power Failure Report is printed to help you
identify deleted documents. See
Chapter 7 "Power Failure Report"
in the Advanced Features manual.
11
Faxing
Switching between Memory
Transmission and Immediate
Transmission
Press the {{{{Memory Trans. }}}} key to
switch between Memory Transmis-
2
sion and Immediate Transmission.
When the indicator of the {{{{Memory
Trans.}}}} key is not lit, Immediate
Transmission is selected. When the
indicator of the {{{{Memory Trans.}}}} key is
lit, Memory Transmission is selected.
Note
❒ You can set whether the machine is
in Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
with the User Parameters. See
Chapter 6 "User Parameters" in the
Advanced Features manual
(Switch 00 Bit 6).
❒ You can set whether the Transmis-
sion mode returns to the default
mode after each transmission with
the User Parameters. See Chapter 6
"User Parameters" in the Advanced Features manual (Switch
01 Bit 7).
12
Setting Originals
Setting Originals
You can set your originals either in
the Document Feeder or on the exposure glass. Some types of originals are
unsuitable for the Document Feeder
so they must be set on the exposure
glass.
Which way you place your original
depends on its size and whether you
are using the Document Feeder or the
exposure glass.
1
❖❖❖❖ How to set A4, B5, A5, 5
1
/2"x14" and 8"x13" size originals
8
❖❖❖❖ How to set A5 and 8
/2"××××81/2", 81/2"××××11,
1
/2"×××× 51/2"size originals
Note
❒ When sending a fax, the image
output at the other end depends on
the size and direction of paper
used in the receiver's terminal. If
the receiver does not use paper of
the same size and direction as that
of the original, the fax image size
may be reduced on output,
trimmed at the both edges, or divided into two or more sheets.
When sending an important original, we recommend that you ask
the receiver about the size and direction of the paper used in their
terminal.
❒ Make sure that all ink, correcting
fluid, etc., has completely dried before setting your original. If it is
still wet, the exposure glass will be
marked and those marks will appear on the received image.
❒ You can set the original any time
up until you press the {{{{Start}}}} key.
2
13
Faxing
Placing a Single Original on
the Exposure Glass
Set originals that cannot be placed in
the Document Feeder, such as a book,
on the exposure glass one page at a
2
time.
Lift the Exposure Glass Cover.
AAAA
Place the original face down and
align its upper left corner with the
reference mark at the upper left
corner of the exposure glass.
1.
Reference mark
2.
Scale
Close the Exposure Glass Cover.
BBBB
Note
❒ When sending a bound original,
the received image may contain
some black areas. To reduce this
effect, press down on the original to prevent its bound part
from rising.
Loading Originals in the
Document Feeder
Use the Document Feeder to scan in a
stack of originals in one operation.
The Document Feeder can handle single-sided originals.
Limitation
❒ The maximum document length is
1260mm (49.6”) with manual assistance.
❒ Place all the originals to be sent in
a single stack.
❒ You cannot set originals in the
Document Feeder one page at a
time or in sheaves.
❒ Do not open the Document Feeder
while it is scanning the originals or
your document could be jammed.
Note
❒ If an original jams, press the
{{{{Clear/Stop}}}} key, and then remove
the original carefully.
❒ If your original is bent or folded,
flatten it before you set it.
❒ Set thin originals on the exposure
glass.
Reference
For information about the sizes
and number of originals that can
be placed in the Document Feeder,
see Chapter 8 “Originals” in the
Advanced Features manual.
14
Setting Originals
Adjust the document guide to
AAAA
match the size of your originals.
Align the edges of your originals
and stack them in the Document
Feeder face up. Adjust the document guide to match the size of
the originals again.
1.
Limit mark
2.
Document guide
Originals unsuitable for the Document
Feeder (ADF)
Do not set the following types of originals in the Document Feeder because
they may be damaged. Place them on
the exposure glass instead.
• Originals containing staples or
clips
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating,
such as thermosensitive paper, art
paper, aluminum foil, carbon paper, or conductive paper
• Originals with index tabs, tags, or
other projecting parts
• Sticky originals, such as translucent paper
• Thin and soft originals
• Originals of inappropriate weight
• Originals in bound form, such as
books
• Transparent originals, such as
OHP transparencies or translucent
paper
2
Original Sizes Difficult to
Detect
The machine finds it difficult to detect
the size of the following kinds of originals.
• Originals with index tabs, tags, or
projecting parts
• Transparent originals, such as
OHP transparencies or translucent
paper
• Dark originals with many characters or drawings
• Originals which partially contain
solid printing
• Originals which have solid printing at their edges
15
Faxing
Memory Transmission
Memory Transmission is convenient
because:
• Fax documents can be scanned
much more quickly. Your scanned
2
document is stored in the memory,
and then sent automatically,
meaning you do not have to wait
for your document to send.
• While your fax document is being
sent, another user can operate the
machine (people do not have to
wait long to use the fax machine).
• You can send the same document
to more than one place with the
same operation. (Broadcasting)
• There are two kinds of Memory
Transmission: Parallel and Normal. See Chapter 3, "Parallel Memory Transmission" in the
Advanced Features manual.
Important
❒ If there is a power failure (main
power switch is off) or the plug is
pulled out for more than 12 hours,
all the files stored in memory are
deleted. As soon as the main power switch is turned on, the Power
Failure Report is printed to help
you identify deleted files. If you
turn just the operation switch off,
files are not deleted.
Limitation
❒ If memory is full (0% appears on
the display), Memory Transmission is disabled. Use Immediate
Transmission instead.
Note
❒ Maximum number of Memory
Transmission files: 133
❒ Maximum number of destinations
per Memory Transmission: 133
❒ Combined total number of desti-
nations that can be stored: 300
❒ The theoretical maximum number
of destinations you can enter with
the number keys is 67, but this will
depend on the amount of memory
currently available.
❒ The number of pages that you can
store in memory depends on the
original images and the scan settings. You can store up to 80 standard pages (ITU-T #1 chart,
Resolution: Standard, Original
Type: Text).
❒ You can set whether the machine
returns to the default transmission
mode after every transmission.
You can change this so that the desired setting is maintained. See
Chapter 6 “User Parameters“(Switch 01, Bit 7) in the Advanced Features manual.
Make sure that the Memory
AAAA
Transmission indicator is lit.
16
If it is not lit, press the {{{{Memory
Trans.}}}} key.
Memory Transmission
Set the original.
BBBB
Limitation
❒ You can send the first pages
from the exposure glass, and
then the remaining pages from
the Document Feeder. After you
place the last page on the exposure glass, you have 60 seconds
to insert the remaining pages in
the Document Feeder.
❒ Note that you cannot place pag-
es on the exposure glass after
you have started using the Document Feeder.
❒ Do not open the Document
Feeder while it is scanning in
originals.
Note
❒ Place the original you want to
store in memory on the exposure glass or the Document
Feeder. To store multiple page
originals from the exposure
glass, set them page by page.
Reference
p.13 “Setting Originals”
Select any scan settings you re-
CCCC
quire. See p.24 “Scan Settings”.
Dial. If you wish to send the same
DDDD
message to more than one destination, press the {{{{OK}}}} key, and
then dial another destination. Repeat this step for all destinations.
Note
❒ When specifying a destination
using a Quick Dial, the destination is added even if you did not
press the {{{{OK}}}} key.
Reference
p.26 “Dialing”
Press the {{{{Start}}}} key.
EEEE
The machine starts scanning the
original.
The machine calls the destination.
The name or fax number which is
programmed as the Own Name or
Own Fax Number at the other end
is shown on the top of the display.
Reference
p.33 “Own Name/Fax Header/Own Fax Number”
2
If you make a mistake, press the
{{{{Clear/Stop}}}} key, and then enter the
correct number again.
After transmission, the machine
will return to standby mode.
17
Faxing
Sending Originals from the
Exposure Glass
AAAA Place the first page of your
original on the exposure glass
face down.
BBBB Dial.
2
CCCC Press the {{{{Start}}}} key.
The machine starts scanning the
original.
DDDD Place the next original on the
exposure glass within 60 seconds after the machine has finished scanning the first
original.
Note
❒ Repeat steps C to D for all
pages.
EEEE Press the {{{{qqqq}}}} key to finish.
18
Canceling a Memory Transmission
Canceling a Memory Transmission
Before the Start Key is Pressed
Press the {{{{Clear Modes}}}} key.
AAAA
Note
❒ When you set the document in
the Document Feeder, you can
cancel the transmission by just
removing it.
While the Original is Being
Scanned
Press the {{{{Clear/Stop}}}} key.
AAAA
During Transmission
Use this procedure to cancel a transmission after the original has been
scanned.
Limitation
❒ If transmission finishes while you
are carrying out this procedure, it
will not be canceled.
Note
❒ If you cancel a message while it is
being sent, transmission is halted
as soon as you finish this procedure. However, some pages of
your message may have already
been sent and will be received at
the other end.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key,
BBBB
and confirm that " 1. Cancel TX /
RX " is displayed.
2
The machine will stop storing the
original and the data will not be
sent.
The Information menu is shown.
19
Faxing
Press the {{{{OK }}}} key.
CCCC
Display the file you want to de-
DDDD
lete.
Enter the file number with the number keys, or search using 0 or 1.
Press the {{{{Job Information}}}} key,
AAAA
and confirm that "1. Cancel
TX/RX" is displayed.
2
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to select " Yes "
FFFF
Press the {{{{OK}}}} key.
GGGG
The file is erased, and the machine
will return to standby mode
While the Original is Awaiting
Transmission
Limitation
❒ Pages already being sent to the
destination cannot be canceled,
even if you cancel the transmission. The transmission may be sent
before you can cancel it, even if
you start canceling the transmission before it is fully sent.
Press the {{{{OK}}}} key.
BBBB
Display the file you want to de-
CCCC
lete.
Enter the file number with the number keys, or search using 0 or 1.
If you are unable to find the file, it
has already been sent.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 to select " Yes ”.
EEEE
Press the {{{{OK}}}} key.
FFFF
20
The file is erased, and the machine
will return to standby mode
Immediate Transmission
Immediate Transmission
Immediate Transmission is convenient when:
• You wish to send a document immediately as it is scanning.
• You wish to quickly check whether
you have successfully connected
with the other party's fax machine.
• Your machine's memory is getting
full.
The machine dials immediately after
you press the {{{{Start}}}} key. The message is scanned and transmitted page
by page without being stored in
memory.
Note
❒ You can only specify one destina-
tion for Immediate Transmission.
❒ You can set whether the machine is
in Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
with the User Parameters.
❒ The machine does not redial with
immediate transmission.
Check that the Memory Trans-
AAAA
mission indicator is not lit.
Set your original.
BBBB
Reference
p.13 “Setting Originals”
Select any scan settings you re-
CCCC
quire. See p.24 “Scan Settings”.
Dial.
DDDD
If you make a mistake, press the
{{{{Clear/Stop}}}} key, and then enter the
correct number again.
Reference
p.26 “Dialing”
See Chapter 3 “Chain Dial” in
the Advanced Features manual.
Press the {{{{Start}}}} key.
EEEE
2
If it is lit, press the {{{{Memory Trans.}}}}
key.
The machine calls the destination.
While it is dialing, the number or
name which is programmed as the
Own Name or Own Fax Number
in the machine of the other party is
shown on the display. When connected, the machine starts scanning the original.
21
Faxing
Reference
p.33 “Own Name/Fax Header/Own Fax Number”
2
After transmission the machine
will return to standby mode.
Sending Originals from the
Exposure Glass
AAAA Place the first page face down
on the exposure glass.
BBBB Dial.
CCCC Press the {{{{Start}}}} key.
The machine starts scanning the
original.
DDDD Place the next original on the
exposure glass within 10 seconds after the machine has finished scanning the first
original.
Note
❒ Repeat steps C to D for all
originals.
EEEE Press the {{{{qqqq}}}} key to finish.
22
Canceling an Immediate Transmission
Canceling an Immediate Transmission
Before the Start key is Pressed
Press the {{{{Clear Modes}}}} key.
AAAA
Note
❒ When you have already set the
original, you can also cancel an
Immediate Transmission by removing the original from the
machine.
2
After the Start key is Pressed
Press the {{{{Clear/Stop}}}} key, and
AAAA
then remove the original.
Note
❒ If the transmission finishes
while you are carrying out this
procedure, it will not be canceled.
23
Faxing
Scan Settings
You may wish to send many different
types of fax messages. Some of these
may be difficult to reproduce at the
other end. However, your machine
2
has three settings that you can adjust
to help you transmit your document
with the best possible image quality.
❖❖❖❖ Resolution:
Standard, Detail, Fine
❖❖❖❖ Original Type:
Text, Photo
❖❖❖❖ Image Density (Contrast):
Manual Image Density
Resolution
Images and text are scanned into the
machine by converting them to a sequence of dots. The frequency of dots
determines the quality of the image
and how long it takes to transmit.
Therefore, images scanned at high
resolution (Fine) have high quality
but transmission takes longer. Conversely, low resolution (Standard)
scanning results in less quality but
your original is sent more quickly.
Choose the setting that matches your
needs based upon this trade off between speed and image clarity.
❖❖❖❖ Fine (8××××15.4lines/mm, 200××××400dpi)
Select for originals with very fine
details or when you require the
best possible image clarity. This
resolution is four times as fine as
Standard.
Limitation
❒ If the other party's machine does
not support the resolution at
which you are sending, this machine automatically switches to a
resolution which is supported.
❒ Sending with Fine resolution re-
quires that the other party's machine has the capability to receive
fax messages at Fine resolution.
Note
❒ The resolution returns to the de-
fault setting after every transmission. You can change this with the
User Parameters. See Chapter 6
“User Parameters (Switch01, Bit7)”
in the Advanced Features manual.
Press the {{{{Resolution}}}} key to
AAAA
switch between resolutions. The
indicators above the key shows
the current selection. When neither of the indicators are lit, Standard is selected.
❖❖❖❖ Standard (8××××3.85lines/mm, 200××××100dpi)
Select for originals containing normal sized characters.
❖❖❖❖ Detail (8××××7.7lines/mm, 200××××200dpi)
Select for originals containing
small characters or when you require greater clarity. This resolution is twice as fine as Standard.
24
Original Type
If your original contains photographs, illustrations or diagrams with
complex shading patterns or grays,
select the appropriate Original Type
to optimize image clarity.
❖❖❖❖ Text
Select Text to send an original containing a high-contrast black-andwhite image. Use this setting even
if your original contains text and
photographs or if you only want to
send clearer text.
❖❖❖❖ Photo
Select Photo to send an original
containing a halftone image such
as a photograph or a color original.
Limitation
❒ If you select Photo, resolution is
automatically set to Detail. Even if
you select Text again, the resolution will not return to Standard.
Note
❒ If you select Photo, the transmis-
sion will take longer than when
Text is selected.
❒ If you send a fax message with
Photo and the background of the
received image is dirty, reduce the
density setting and re-send the fax.
❒ When the machine is turned on or
modes are cleared, the Original
Type is set to Text.
❒ You can set whether the machine
returns to the Original Type default setting after every transmission with the User Parameters. See
Chapter 6 “User Parameters
(Switch 01 Bit 7)” in the Advanced
Features manual.
Scan Settings
Press the {{{{Original Type}}}} key for
AAAA
the type you require.
Image Density (Contrast)
The text and diagrams in your original should stand out clearly from the
paper they are written on. If your
original has a darker background
than normal (for example, a newspaper clipping), or if the writing is faint,
adjust the image density.
Use the {{{{Image Density}}}} keys to select
the image density within 5 levels.
Press iiii or jjjj to change the den-
AAAA
sity from five density levels.
2
25
Faxing
Dialing
There are four main ways to dial a
number:
❖❖❖❖ Entering Numbers Directly
See p.26 “Entering Numbers Di-
2
rectly”
❖❖❖❖ Using Quick Dials:
See p.27 “Using Quick Dials”
❖❖❖❖ Using Speed Dials:
See p.28 “Using Speed Dials”
❖❖❖❖ Using Groups
See p.29 “Using Groups”
Entering Numbers Directly
Enter numbers directly using the
number keys on the right side of the
operation panel.
Note
❒ Maximum length of a fax number:
254 digits.
❒ You can insert pauses and tones in
a fax number. See p.27 “Pause”,
p.27 “Tone”
Make sure that the machine is in
AAAA
standby mode.
Set your original and select any
BBBB
scan settings you require.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and enter
again.
❒ If you wish to send this message
to more than one destination,
press the {{{{OK}}}} key, and then enter the next destination.
Press the {{{{Start}}}} key.
DDDD
----Limitations when dialing with
the number keys
Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing
original data). Therefore, using the
number keys, you cannot program
more than 67 numbers for the following:
• Destinations specified in a Memory Transmission (including Polling
Reception)
• Destinations specified in a Group
For example, when 60 destinations
are registered in a Group with the
number keys, only 7 destinations can
be dialed for Memory Transmission
from the number keys.
26
Enter the fax number with the
CCCC
number keys.
The digits appear on the display as
you enter them.
Dialing
Note
❒
If a memory file is awaiting transmission and the
Max.Cannot Add"
played when dialing with the number keys, you cannot dial any more
numbers. That is because the fax
numbers have been dialed with the
number keys for some of the files
awaiting transmission. When these
files have been sent and their fax
numbers are deleted from memory,
additional fax numbers can be dialed.
❒ The display shows the percentage
of free memory space for storing
originals. Since fax numbers are
stored in separate memory, dialing
fax numbers with the number keys
does not change the percentage on
the display.
"Exceeded the
message is dis-
Pause
Press the {{{{Pause/Redial}}}} key when dialing or storing a number to insert
about a two-second pause.
Limitation
❒ You cannot insert a pause before
the first digit of a fax number.
Note
❒ A pause is shown as a "-" on the
display.
❒ You can insert a pause in numbers
stored in Quick Dials and Speed
Dials.
Tone
This function allows a machine connected to a pulse dialing line to send
tone signals (for example if you want
to use a special service on a tone dialing line). When you press the {{{{pppp}}}}
key, the machine dials the number using tone signals.
Limitation
❒ You cannot place a tone before the
first digit of a fax number.
❒ Some services may not be available
when using the {{{{pppp}}}} key.
Note
❒ A tone is shown as a "•" on the dis-
play.
Using Quick Dials
You can specify destinations simply
by pressing the Quick Dial.
You must program the destination's
fax number in a Quick Dial beforehand.
Additionally, you can store a name
for the destination in Quick Dials.
Note
❒ To register, edit, or delete a Quick
Dial, see p.38 “Quick Dial”
❒ To check the contents of all Quick
dials, print the quick Dial list. See
Chapter 5 “Printing Reports/Lists”
in the Advanced Features manual.
❒ You can have the label stored with
a Quick Dial printed on the first
page received at the other end.
Reference
p.26 “Dialing”
2
27
Faxing
Make sure that the machine is in
AAAA
standby mode.
Set your original and select any
BBBB
scan settings you require.
2
Press the Quick Dial key in which
CCCC
the destination's number is programmed.
If the destination's name has been
stored, the name is shown on the
display. If it is not, the fax number
is shown.
Using Speed Dials
You can specify destinations simply
by pressing the {{{{Speed Dial}}}} key and a
Speed Dial code (00 to 49).
You must store the destination's fax
number in a Speed Dial beforehand.
Additionally, you can store a name
for the destination in Speed Dials.
Note
❒ To register, edit, or delete Speed
Dial entries, see p.44 “Speed Dial”
❒ To check the contents of all Speed
Dials, print the Speed Dial list. See
Chapter 5, “Printing Reports/Lists”
in the Advanced Features manual.
❒ You can use codes 00-49 for Speed
Dials.
❒ If a search letter is registered with
a Speed Dial, you can find this
number quickly using the Telephone Directory function. See
Chapter 3 “Telephone Directory”
in the Advanced Features manual.
❒ You can have the label stored with
a Speed Dial printed on the first
page received at the other end.
28
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you wish to dial another des-
tination, press the {{{{OK}}}} key and
dial another fax number.
Press the {{{{Start}}}} key.
DDDD
Make sure that the machine is in
AAAA
standby mode.
Set your original and select any
BBBB
scan settings you require.
Press the {{{{Speed Dial}}}} key.
CCCC
Enter the two digit code (00 to 49)
DDDD
for the destination with the number keys.
Note
❒ When a name is stored for the
destination, the name is displayed, and when no name is
stored, the fax number is displayed.
❒ If you wish to dial another des-
tination, press the {{{{OK}}}} key and
dial another fax number.
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key, and try again.
Press the {{{{Start}}}} key.
EEEE
Dialing
Using Groups
You can store multiple destinations as
a single Group and simply specify a
particular Group.
You must store the destinations' fax
number in a Group beforehand.
Additionally, you can store destination names and a Group name in
Groups.
The method for specifying Groups
differs according to the way they
were programmed.
• When programmed in a Quick Dial: Press the Quick Dial key.
• When not programmed in a Quick
Dial: First, Program the Group
function in a User Function key
({{{{F1}}}} to {{{{F3}}}}). When you want to
specify a destination, press the
User Function key in which the
Group Function is programmed,
and then press the Group number
with the number keys. (See Chapter 5, "User Function Keys" in the
Advanced Features manual.)
Limitation
❒ Quick Dials programmed for
Groups cannot be used for any other function.
❒ You cannot use Immediate Trans-
mission to send Groups. You can
only use Memory Transmission.
Note
❒ To register, edit, or delete Groups,
see p.49 “Groups”
❒ To check the contents of all
Groups, print the Group Dial list.
See Chapter 5, "Printing Report/Lists" in the Advanced Features manual.
2
29
Faxing
When Specifying a Group with a Quick
Dial
Make sure that the Memory Transmission indicator is lit, if not, press
the {{{{Memory Trans.}}}} key to light it.
2
Note
❒ You must register Groups to Quick
Dials beforehand. See p.49
“Groups”
Make sure that the machine is in
AAAA
standby mode.
Set your original and select any
BBBB
scan settings you require.
Press the Quick Dial key in which
CCCC
the Group is programmed.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you wish to dial another des-
tination, press the {{{{OK}}}} key,
and then dial another fax number.
When Specifying a Group with the Group
key
Make sure that the Memory Transmission indicator is lit, if not, press
the {{{{Memory Trans.}}}} key to light it.
Note
❒ You must program the Group
function in a User Function key beforehand. See Chapter 5 “User
Function Keys” in the Advanced
Features manual.
Make sure that the machine is in
AAAA
standby mode.
Set your original and select any
BBBB
scan settings you require.
Press the User Function key pro-
CCCC
grammed with the Group function.
Enter the Group number (1 to 5)
DDDD
with the number keys.
30
Press the {{{{Start}}}} key.
DDDD
Note
❒ If you want to specify another
Group, press the {{{{OK}}}} key, and
then repeat step C above.
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key, and the display will return to that in step B.
Press the {{{{Start}}}} key.
EEEE
Reception Modes
Receptio n Modes
The machine can treat incoming fax
messages and telephone calls in three
ways.
❖❖❖❖ Manual Receive
Use this mode if your line is shared
by a fax machine and a telephone
but you wish to answer all calls
yourself and decide whether they
are fax documents or telephone
calls. You must manually press the
{{{{Start}}}} key to receive a fax.
The machine will ring continuously until you answer the call, so you
have to be near the machine at all
times. The Manual Receive indicator is lit when the machine is in this
mode.
❖❖❖❖ Auto Receive
Use this mode if you have a dedicated fax line. The machine assumes all calls are fax documents.
It will ring once to alert you of an
incoming call, and then starts receiving.
❖❖❖❖ Auto Select
In this mode, the machine rings a
number of times. You can answer
the call while the machine is ringing. If you do not answer the call,
the machine automatically changes to receive fax messages.
Note
❒ You can change the number of
rings. See Chapter 5, “Setting
the Auto Ring Time” in the Advanced Features manual.
❒ When the other party send a fax
message, the machine changes
to receive the fax message automatically.
❒ You can connect a telephone an-
swering machine with Auto Select.
❒ Set a smaller number of rings
for the telephone answering
machine than for the fax machine.
❒ It could not work correctly de-
pends on a telephone answering machine.
Selecting the Reception Mode
This function also requires the use of
a User Function key. By default, the
{{{{F2}}}} key is assigned as the {{{{ Reception
Mode }}}} key.
Press the {{{{Reception Mode}}}} key.
AAAA
Press 0000 or 1111 to select the recep-
BBBB
tion mode.
Press the {{{{OK}}}} key.
CCCC
2
31
Faxing
----Distinctive Ring
Two numbers (telephone number
and fax number) can be assigned to
one line by making a contract with
your telephone company for Distinc-
2
tive Ring. Each number will have a
different ringing pattern. This is useful for distinguishing a fax from a
telephone call.
Please contact your telephone company for details.
After making a contract with your
telephone company, turn this function on with the User Parameters
(Switch12 Bit1).
Note
❒ When Distinctive Ring is set, Re-
ception Mode can not be selected.
32
3. Registering
Own Name/Fax Header/Own Fax Number
Make sure that all necessary settings
are made before connecting your machine to the telephone line.
❖❖❖❖ Own Name
This should be your name or company name, in 20 characters or less.
During communication, if the other party's fax machine supports
Own Name, this replaces the Own
Fax Number that follows. This
name will appear on the display of
the other party's fax machine, and
the name registered on that machine will appear on yours.
Limitation
❒ The registered name will not be
used unless the other party has
the same machine of the same
make that supports the Own
Name function.
❖❖❖❖ Fax Header
This is ordinarily your name or
company name. Your fax header
can be up to 32 characters long,
and is printed on the header of every page you send.
Note
❒ In some areas, the Own Fax
Number is preprogrammed by
your service representative, and
cannot be re-programmed by
the user.
Important
❒ When sending a fax, your Own Fax
Number is required by international law. You cannot legally connect a fax machine to the telephone
system if the Own Fax Number is
not programmed.
Note
❒ You can confirm the Own Name,
Fax Header, and Own Fax Number
settings in the User Parameters
List. See Chapter 6 ”Printing the
User Parameter List” in the Advanced Features manual.
❖❖❖❖ Own Fax Number (Required by inter-
national law)
This is your fax machine's phone
number, which must include country and area codes, in 20 characters
or less. During any communication, your Own Fax Number appears on their display. (Conversely
their Own Fax Number appears on
your display.)
33
Registering
Press 0000 or 1111 until "6. Fax Infor-
Registering
The following procedure describes
how to make initial settings.
Press the {{{{User Tools}}}} key.
AAAA
FFFF
mation" is displayed.
Press the {{{{OK}}}} key.
GGGG
Confirm that " 1. Own Name " is
displayed.
3
Press the {{{{OK}}}} key.
HHHH
Enter your Own Name.
IIII
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Note
❒ If you want to erase a character
in the name, press the
Press the {{{{OK}}}} key.
CCCC
Press 0000 or 1111 until " 3. Setup " is
DDDD
displayed.
{{{{Clear/Stop}}}} key.
Reference
See p.59 “Entering Characters”for how to enter characters.
Press the {{{{OK}}}} key.
JJJJ
Your Own Name is programmed.
34
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 until " 2. Fax Header
KKKK
" is displayed.
Own Name/Fax Header/Own Fax Number
Press the {{{{OK}}}} key.
LLLL
The programmed Own Name is
displayed.
Enter your Fax Header.
MMMM
If your Fax Header is the same as
your Own Name, go to step N.
Press the {{{{OK}}}} key.
NNNN
Your Fax Header is programmed.
Press 0000 or 1111 until " 3. Own Fax
OOOO
Number " is displayed.
Press the {{{{OK}}}} key.
PPPP
Characters you can enter include
numerals 0-9, plus signs (+), and
spaces.
Press the {{{{OK}}}} key.
RRRR
Your Own Fax Number is programmed.
Press the {{{{User Tools}}}} key to re-
SSSS
turn to standby display.
Editing
The following procedure describes
how to edit initial settings.
Press the {{{{User Tools}}}} key.
AAAA
3
Enter your Own Fax Number.
QQQQ
Note
❒ The format of the number is
normally as follows: International Dial Prefix, Your Country
Code, Your Area Code (do not
insert a pause after your Area
Code), followed by your telephone number. Check the International Dialing Prefix and the
Country Code with your local
telecommunications operator.
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
35
Registering
Press 0000 or 1111 until " 3. Setup " is
DDDD
displayed.
Press the {{{{OK}}}} key.
EEEE
Deleting
The following procedure describes
how to delete initial settings.
Press the {{{{User Tools}}}} key.
AAAA
3
Press 0000 or 1111 until " 6. Fax Infor-
FFFF
mation " is displayed.
Press the {{{{OK}}}} key.
GGGG
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
Press 0000 or 1111 to select the item
HHHH
that you want to edit.
Press the {{{{OK}}}} key.
IIII
Press the {{{{Clear/Stop}}}} key, and
JJJJ
then reenter the Number or
Name.
Press the {{{{OK}}}} key.
KKKK
Press the {{{{User Tools}}}} key to re-
LLLL
turn to standby display.
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Press 0000 or 1111 until " 3. Setup " is
DDDD
displayed.
Press the {{{{OK}}}} key.
EEEE
36
Press 0000 or 1111 until " 6. Fax Infor-
FFFF
mation " is displayed.
Press the {{{{OK}}}} key.
GGGG
Own Name/Fax Header/Own Fax Number
Press 0000 or 1111 to select the item
HHHH
that you want to delete.
Press the {{{{OK}}}} key.
IIII
Press the {{{{Clear/Stop}}}} key.
JJJJ
Press the {{{{OK}}}} key.
KKKK
Press the {{{{User Tools}}}} key to re-
LLLL
turn to standby display.
3
37
Registering
Quick Dial
To save time, you can program a fax
number that you use often into a
Quick Dial key. Then, whenever you
are sending a message to that location, just press that Quick Dial key to
dial.
3
Registering
The following procedure describes
how to register fax numbers in Quick
Dial keys. There are 16 Quick Dials
available.
You can register the following items
in each key:
• Destination fax number (up to 254
digits)
• Destination name (up to 20 characters)
• Label Insertion (whether to print
the destination name on faxes sent
to this number)
Important
❒ We recommend that you print the
Quick Dial list and keep it when
you program or change fax numbers. See Chapter 5 “Printing Reports/Lists” in the Advanced
Features manual.
Limitation
❒ When a registered Quick Dial key
is being used for a standby Memory Transmission, the message "
This Dial is in Use. Cannot
Change.
not change the destination for this
key.
" is shown and you can-
Note
❒ You can confirm fax numbers
stored in Quick Dials on the Quick
Dial List. See Chapter 5, "Printing
Reports/Lists" in the Advanced
Features manual.
Press the {{{{User Tools}}}} key.
AAAA
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
38
Confirm that " 1. Prog. Quick Dial "
is displayed.
Quick Dial
Press the {{{{OK}}}} key.
EEEE
Display the number of the Quick
FFFF
Dial key you want to register.
Press a Quick Dial key, or search
using 0 or 1.
Note
❒ If a Quick Dial has already been
registered, the contents are displayed. Press 0 or 1 to select a
Quick Dial that is not programmed, and then press the
{{{{OK}}}} key.
Enter a fax number with the num-
GGGG
ber keys.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you press the {{{{Pause/Redial}}}}
key, the last 10 fax numbers dialed are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {{{{OK}}}} key.
❒ Make sure a Dial Option is
stored in one of the User Function keys, and then enter the other party's fax number, and then
press the User Function key that
contains the Dial Option. You
can specify SUB or SEP, SID and
PWD (See Chapter 3 “SEP Code”
or “SUB Code” in the Advanced
Features manual).
Press the {{{{OK}}}} key.
HHHH
The fax number is programmed.
Enter the destination name.
IIII
Note
❒ Under rare circumstances, gar-
bled characters may appear
during name registration if you
use the {{{{Pause/Redial}}}} key to
display the fax number of parties located in other countries. If
this happens, simply delete the
garbled characters using 0 or
1 and the {{{{Clear/Stop}}}} keys,
then go on to enter the name.
Press the {{{{OK}}}} key.
JJJJ
The name is programmed.
Press 0000 or 1111 to select either "On"
KKKK
or "Off".
Note
❒ Label insertion allows the re-
ceiver's name that is programmed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See Chapter 1 “Label
Insertion” in the Advanced Features manual.
3
39
Registering
Press the {{{{OK}}}} key.
LLLL
If you want to store another Quick
Dial, go to step E.
Press the {{{{User Tools}}}} key to re-
MMMM
turn to standby display.
3
Editing
The following procedure describes
how to edit fax numbers registered in
Quick Dial keys.
Press the {{{{User Tools}}}} key.
AAAA
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Press the {{{{OK}}}} key.
DDDD
Confirm that " 1. Prog. Quick Dial "
is displayed.
Press the {{{{OK}}}} key.
EEEE
Display the number of the Quick
FFFF
Dial key you want to edit.
Press a Quick Dial key, or search
using 0 or 1.
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Clear/Stop}}}} key, and
HHHH
then reenter the fax number with
the number keys.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you press the {{{{Pause/Redial}}}}
key, the last 10 fax numbers dialed are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {{{{OK}}}} key.
❒ Make sure a Dial Option is
stored in one of the User Function keys, and then enter the
other party's fax number and
press the User Function key that
contains the Dial Option. You
can specify SUB or SEP, SID and
PWD (See Chapter 3 “SEP
Code” or “SUB Code” in the
Advanced Features manual).
40
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
IIII
Press the {{{{Clear/Stop}}}} key, and then
JJJJ
reenter the destination name.
Note
❒ Under rare circumstances, gar-
bled characters may appear
during name registration if you
use the {{{{Pause/Redial}}}} key to
display the fax number of parties located in other countries. If
this happens, simply delete the
garbled characters using 0 or
1 and the {{{{Clear/Stop}}}} keys,
and then go on to enter the
name.
Press the {{{{OK}}}} key.
KKKK
The name is programmed.
Press 0000 or 1111 to select either "On"
LLLL
or "Off".
Note
❒ Label insertion allows the re-
ceiver's name that is programmed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See Chapter 1 “Label
Insertion” in the Advanced Features manual.
Quick Dial
Deleting
The following procedure describes
how to delete fax numbers registered
in Quick Dial keys.
Limitation
❒ When a Quick Dial key is being
used for a standby Memory Transmission, the message "
is in Use. Cannot Delete.
shown and you cannot delete the
destination for this key.
Press the {{{{User Tools}}}} key.
AAAA
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
This Dial
" is
3
Press the {{{{OK}}}} key.
MMMM
If you want to store another Quick
Dial, go to step E.
Press the
NNNN
turn to standby display.
User Tools
{{{{
key to re-
}}}}
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
41
Registering
Press 0000 or 1111 until " 2. Del. Quick
EEEE
Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
3
Display the Quick Dial key that
GGGG
you want to delete.
Press a Quick Dial key or search by
pressing 0 or 1.
The number of the Quick Dial key
and the fax number or name are
displayed.
Press the {{{{OK}}}} key.
HHHH
The stored data (fax number and
name) is deleted.
Quick Dial Key Label (Dial label)
You can print a template that can be
used to make labels for Quick Dial
keys. The template will have destination or Group names programmed in
Quick Dial keys.
Limitation
❒ Set the label paper to landscape in
the Bypass Tray. Portrait position
will print the wrong size.
Note
❒ To print the label template, see
Chapter 5 “Printing Reports/Lists”
in the Advanced Features manual.
42
If you want to delete another
Quick Dial key, go to step F.
Press the {{{{User Tools}}}} key to re-
IIII
turn to standby display.
Label paper
Quick Dial
3
1.
Quick Dial key number
2.
Destination name
43
Registering
Speed Dial
Press the {{{{User Tools}}}} key.
Registering
If you register numbers in Speed Dials, you can specify the fax number
simply by pressing the {{{{Speed Dial}}}}
key, and entering a two-digit Speed
Dial number.
3
The following procedure describes
how to register fax numbers in Speed
Dials.
You can register the following items
in a Speed Dial:
• Destination fax number (up to 50
numbers, up to 254 digits for each
number)
• Destination name (up to 20 characters)
• A Telephone Directory search letter (A to Z)
• Label Insertion (whether to print
the destination name on faxes sent
to this number)
Important
❒ We recommend that you print the
Speed Dial list and keep it when you
register or change a destination.
Limitation
❒ When a registered Speed Dial is be-
ing used for a standby Memory
Transmission, the message "
Dial is in Use. Cannot Change.
" is shown and you cannot change
the destination for this Quick Dial. .
Note
❒ You can specify codes 00 to 49.
❒ You can confirm the contents of
Speed Dial numbers in the Speed
Dial List. See Chapter 5, "Printing
Reports/Lists" in the Advanced
Features manual.
44
This
AAAA
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Prog.
EEEE
Speed Dial " is displayed.
Press the
FFFF
{{{{OK}}}}
key.
Speed Dial
Display the number of the Speed
GGGG
Dial you want to register (00 to
49).
Enter the Speed Dial number with
the number keys, or search using
0 or 1.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If a Speed Dial number has al-
ready been stored, the contents
are displayed. Press 0 or 1 to
select an unprogrammed number, then press the {{{{OK}}}} key.
Enter a fax number with the num-
HHHH
ber keys.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you press the {{{{Pause/Redial}}}}
key, the last 10 fax numbers dialed are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {{{{OK}}}} key.
Press the {{{{OK}}}} key.
IIII
The fax number is programmed.
Enter the Destination name.
JJJJ
Note
❒ If a destination name is already
registered in the Speed Dial, the
name is shown on the display. If
you wish to change the destination name, press the
{{{{Clear/Stop}}}} key, and then enter
another name.
Press the {{{{OK}}}} key.
KKKK
The search letter is registered.
Press 0000 or 1111 to select "On" or
LLLL
"Off".
Note
❒ Label insertion allows the desti-
nation name that is programmed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See Chapter 1 “Label
Insertion” in the Advanced Features manual.
Press the {{{{OK}}}} key.
MMMM
3
If you want to store another Speed
Dial number, go to step F.
Press the {{{{User Tools}}}} key to re-
NNNN
turn to standby display.
45
Registering
Press the {{{{OK}}}} key.
Editing
The following procedure describes
how to edit registered Speed Dial
numbers.
Press the {{{{User Tools}}}} key.
AAAA
3
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
FFFF
Display the number of the Speed
GGGG
Dial you want to edit (00 to 49).
Enter the Speed Dial number with
the number keys, or search using
0 or 1.
Press the {{{{OK}}}} key.
HHHH
Press the {{{{Clear/Stop}}}} key, and
IIII
then reenter a fax number with
the number keys.
Note
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If you press the {{{{Pause/Redial}}}}
key, the last 10 fax numbers dialed are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {{{{OK}}}} key.
46
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 3. Prog.
EEEE
Speed Dial " is displayed.
Press the {{{{OK}}}} key.
JJJJ
The fax number is programmed.
Press the {{{{Clear/Stop}}}} key, and
KKKK
then reenter the Destination
name.
Press the {{{{OK}}}} key.
LLLL
The search letter is registered.
Press 0000 or 1111 to select "On" or
MMMM
"Off".
Note
❒ Label insertion allows the desti-
nation name that is programmed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See Chapter 1 “Label
Insertion” in the Advanced Features manual.
Press the {{{{OK}}}} key.
NNNN
If you want to edit another Speed
Dial number, go to step F.
Press the {{{{User Tools}}}} key to re-
OOOO
turn to standby display.
Speed Dial
Deleting
The following procedure describes
how to delete fax numbers in Speed
Dials.
Limitation
❒ If a registered Speed Dial is being
used for a standby Memory Transmission, the message "
is in Use. Cannot Delete.
shown and you cannot delete the
destination for this Speed Dial.
Press the {{{{User Tools}}}} key.
AAAA
This Dial
" is
3
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
47
Registering
Press 0000 or 1111 until " 4. Del. Speed
EEEE
Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
3
Display the Speed Dial number
GGGG
you want to delete (00 to 49).
Enter the Speed Dial number with
the number keys or search using 0
or 1.
The Speed Dial number and the fax
number or name are displayed.
Press the {{{{OK}}}} key.
HHHH
The programmed data (fax number and name) is deleted.
If you want to delete another
name, go to step F.
Press the {{{{User Tools}}}} key to re-
IIII
turn to standby display.
48
Groups
If you regularly broadcast documents
to the same set of destinations, you
can combine these numbers into a
group. Then just select the group and
each number will be dialed in sequence automatically.
There are two ways of programming
Groups:
❖❖❖❖ Registering groups in Quick Dial keys
If you register a group in a Quick
Dial key, you can specify that
group by pressing a Quick Dial
key. However, if you use Quick
Dial keys to register groups, you
will be able to register fewer Quick
Dial keys .
Limitation
❒ You cannot register another
function (Quick Dials) in a
Quick Dial key already used for
a group. Also, you cannot register groups in a Quick Dial key
already used for another function.
❖❖❖❖ Assigning the Group Functions to the
Group key
To assign the Group Function to
the Group key, you must first assign the Group function to a User
Function key. To send a fax, press
the Group key, and then enter the
group number (1 to 5). To select a
Group using a Group key, one
more step is required than when
using a Quick Dial key. However,
multiple Groups (a maximum of
five) can be stored in a Group key,
thus leaving the Quick Dial keys to
be used more effectively.
Groups
Registering
You can register the following items
in a Group:
• Destination fax numbers
• Group name (up to 20 characters)
You can enter destination numbers by
Quick Dial keys, Speed Dials, or the
number keys.
Note
❒ You can register up to 5 Groups.
❒ The maximum number of destina-
tions you can register in a Group is
133.
❒ The combined maximum number
of destinations you can register in
all Groups is 133. This 133 can be
composed of up to 16 Quick Dial
numbers, 50 Speed Dial numbers
and 67 numbers entered directly
with the number keys.
❒ The number of destinations that
can be registered with the number
keys depends on how the machine
is used. In theory you can register
up to a combined maximum of 67
destinations with the number keys
for all groups.
❒ If you register 67 destinations with
the number keys, Memory Transmission using the number keys becomes unavailable, and only
Immediate Transmission is available.
❒ If you register a Group with the
number keys when a file is waiting
to be transmitted, a message is
shown. You sometimes cannot register any more destinations even
when the number of specified destination is 66 or less.
3
49
Registering
❒ It is recommended that you print
the Group Dial list and keep it
when you register or change destinations. See Chapter 5, "Printing
Reports/ Lists" in the Advanced
Features manual.
❒ If you register the same destination
in different Groups, it is only
counted as one item.
❒ How to count numbers.
3
Registered
destinations
Quick Dial: [01], [03], [05]
Speed Dial: [02], [04], [06]
number key:
Group 1
12345678
Quick Dial: [01], [05]
Speed Dial: [02], [04], [09]
number key:
12345678,
Group 2
87654321
Press the {{{{User Tools}}}} key.
AAAA
Total
Number of
items
9
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 5. Prog.
EEEE
Group Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
Display the number of the Group
GGGG
you want to register (1 to 5).
Enter the group number with the
number keys, or search using 0 or
1.
50
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Note
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
❒ If a group has already been
stored, the contents are displayed. Press 0 or 1 to select a
group number that is not programmed, and then press the
{{{{OK}}}} key.
❒ If a group is programmed, but
no name is specified, the group
number only is displayed on the
lower line of the display.
Groups
Specify the destination using one
HHHH
of the following three methods:
Enter the fax number with the
number keys.
Press a Quick Dial key.
Press the {{{{Speed Dial}}}} key, and
then enter a Speed Dial number.
Press the {{{{OK}}}} key.
IIII
The destination is programmed.
Press the 0000 or 1111 to select " Add "
JJJJ
or " Exit ".
Press the {{{{OK}}}} key.
KKKK
If you s elect ed " Exit ", go to s tep M.
Press the {{{{OK}}}} key to register the
NNNN
Group.
Press 0000 or 1111 to select "Yes" or
OOOO
"No" to be programmed in the
Quick Dial key. Then press the
{{{{OK}}}} key.
If you selected " No ", go to step R.
Press the Quick Dial key you
PPPP
want to register in the Group.
Press the {{{{OK}}}} key.
QQQQ
Press the {{{{User Tools}}}} key to re-
RRRR
turn to standby display.
3
Repeat step GGGG to KKKK for all the des-
LLLL
tinations you want to register in
the Group.
Enter the Group name.
MMMM
Note
❒ If the Group name is already
registered, it is shown on the
display. If you wish to change
the Group name, press the
{{{{Clear/Stop}}}} key, and then enter
another name.
51
Registering
Press the {{{{OK}}}} key.
Editing
You can edit the group name or add
destinations for programmed groups.
To edit a destination:
• For destinations programmed in
Quick Dial or Speed Dial, edit the
contents of the programmed Quick
Dial or Speed Dial.
3
• For destinations programmed with
the number keys, delete the destination you want to edit from the
group, and then program the new
destination.
Editing a Group Name
Press the {{{{User Tools}}}} key.
AAAA
DDDD
Press 0000 or 1111 until " 5. Prog.
EEEE
Group Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
Display the number of the group
GGGG
you want to edit (1 to 5).
Enter the group number with the
number keys, or search using
Press the {{{{OK}}}} key.
HHHH
0
or 1.
52
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press 0000 or 1111 to select "No".
IIII
Press the {{{{OK}}}} key.
JJJJ
Press the {{{{Clear/Stop}}}} key, and
KKKK
then enter the new name.
Note
❒ If you want to delete a character
of the name, press the
{{{{Clear/Stop}}}} key.
❒ If you press the {{{{Cancel}}}} key,
the display will return to that
shown for step E.
Press the {{{{OK}}}} key.
LLLL
The name is changed.
Press 0000 or 1111 to select "Yes" if the
MMMM
group was programmed in a
Quick Dial, or select "No" if it was
not.
Adding a Fax Number to a Group
Press the {{{{User Tools}}}} key.
AAAA
Groups
Press the {{{{OK}}}} key.
NNNN
If you selected "No", go to step P .
Note
❒ If you want to edit a pro-
grammed Quick Dial key, press
the Quick Dial key, and then the
{{{{OK}}}} key.
Press the {{{{OK}}}} key.
OOOO
If you want to program another
group name, go to step F.
Press the {{{{User Tools}}}} key to re-
PPPP
turn to standby mode.
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
Press 0000 or 1111 until " 5. Prog.
EEEE
Group Dial " is displayed.
3
Press the {{{{OK}}}} key.
FFFF
53
Registering
Display the number of the group
GGGG
to which you want to add a number (1 to 5).
Enter the group number with the
number keys, or search using
Press the {{{{OK}}}} key.
HHHH
0
or 1.
Specify the destination using one
MMMM
of the following three methods:
Enter the fax number with the
number keys.
Press a Quick Dial key.
3
Press the {{{{Speed Dial}}}} key and en-
Press 0000 or 1111 to select "Yes".
IIII
Press the {{{{OK}}}} key
JJJJ
Note
❒ If you have finished adding des-
tinations, select "Exit" and go to
step Q.
Press 0000 or 1111 to select "Add".
KKKK
ter a Speed Dial number.
Note
❒ If you specify a Quick Dial or
Speed Dial that is not programmed, "
Programmed
specify the destination.
Press the {{{{OK}}}} key.
NNNN
The destination is added.
To add another destination, re-
OOOO
peat steps KKKK to NNNN.
If you have finished adding desti-
PPPP
nations, select "Exit".
This key is Not
" is displayed. Re-
54
Press the {{{{OK}}}} key.
LLLL
Press the {{{{OK}}}} key.
QQQQ
Note
❒ If you want to change the group
name, press the {{{{Clear/Stop}}}} key
and enter the new name.
Press the {{{{OK}}}} key.
RRRR
Press 0000 or 1111 to select "Yes" if the
SSSS
group was programmed in a
Quick Dial, or select "No" if it was
not.
Press the {{{{OK}}}} key.
TTTT
If you selected "No", go to step V.
Note
❒ If you want to edit a pro-
grammed Quick Dial, press the
Quick Dial key, and then the
{{{{OK}}}} key.
Press the {{{{OK}}}} key.
UUUU
Groups
Deleting
The following procedure describes
how to delete a destination from a
group.
• When you delete a destination
from a group programmed in a
Quick Dial or a Speed Dial, the
contents of the Quick Dial or Speed
Dial are not deleted.
To delete a destination from a group
Press the {{{{User Tools}}}} key.
AAAA
3
If you want to add another destination to the group, go to step F.
Press the {{{{User Tools}}}} key to re-
VVVV
turn to standby mode.
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
55
Registering
Press 0000 or 1111 until " 5. Prog.
EEEE
Group Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
3
Display the group number for the
GGGG
destination you want to delete (1
to 5).
Enter the group number with the
or 1.
number keys, or search using
Press the {{{{OK}}}} key.
HHHH
Press 0000 or 1111 to select "Yes".
IIII
0
Press 0000 or 1111 to display the desti-
MMMM
nation you want to delete.
Press the {{{{OK}}}} key.
NNNN
To delete another destination, repeat steps L to N.
If you are finished deleting destina-
OOOO
or
to select "Exit".
0000
tions, press
Press the {{{{OK}}}} key.
PPPP
Press the {{{{OK}}}} key.
QQQQ
1111
56
Press the {{{{OK}}}} key.
JJJJ
Press 0000 or 1111 to select "Delete".
KKKK
Press the {{{{OK}}}} key.
LLLL
Press 0000 or 1111 to select "Yes" if the
RRRR
group was programmed in a Quick
Dial, or select "No" if it was not.
Press the {{{{OK}}}} key.
SSSS
If you selected "No", go to step U.
Note
❒ I f y ou w ant t o e dit a p rog ramm ed
Quick Dial key, press the Quick
Dial key and then the {{{{OK}}}} key.
Groups
Press the {{{{OK}}}} key to return to
TTTT
standby mode.
If you want to delete another destination from the group, go to step F.
Press the {{{{User Tools}}}} key to re-
UUUU
turn to standby mode.
To delete an entire group
Press the {{{{User Tools}}}} key.
AAAA
Press 0000 or 1111 until " 6. Del. Group
EEEE
Dial " is displayed.
Press the {{{{OK}}}} key.
FFFF
Display the number of the group
GGGG
you want to delete (1 to 5).
Enter the group number with the
number keys, or search using
Press the {{{{OK}}}} key.
HHHH
The entire Group is deleted.
Press the {{{{User Tools}}}} key to re-
IIII
turn to standby display.
0
3
or 1.
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press the {{{{OK}}}} key.
DDDD
57
Registering
----To change and delete Quick
Dials programmed as groups:
To store an entire group under a different Quick Dial key, or to delete the
group from the Quick Dial key altogether, perform the following procedure:
A Press the {
3
B Press 0 or 1 until " 4. Fax Fea-
tures " is displayed.
Press the {{{{OK}}}} key.
C
D Press the {
{User Tools}}}} key.
{{
{OK}}}} key, and then press
{{
0 or 1 to display "5. Prog. Group
Dial".
E Press the {
Enter the group number (1 to 5).
F
G Press the {
Press 0 or 1 to select "No", and
H
{OK}}}} key.
{{
{OK}}}} key.
{{
then press the {{{{OK}}}} key.
I Press the {
J If you want to change the Quick
{OK}}}} key.
{{
Dial key, press "Yes", and if you
want to delete the Quick Dial key,
press "No".
Press the {{{{OK}}}} key.
K
If you selected "No" in step I, the
Quick Dial key is deleted. Go to
step M.
If you want to change the Quick
L
Dial key, press the new Quick Dial
key.
M Press the {
{OK}}}} key.
{{
The Quick Dial key is changed.
N Press the {
{User Tools}}}} key to return
{{
to standby mode.
58
Entering Characters
Entering Characters
This section describes how to enter characters.
Available Characters
• Letters:
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
•Symbols:
– _ (space) . , ( ) / @ & $ ! ' # * % + : ; < = > ? ^ [ ] ` { | } ∼
•Numbers:
0123456789
Keys
3
1.
Quick Dial 01 to Quick Dial 09 (A
to Z)
Press these keys to enter upper and lower
case letters.
Every time you press the same Quick
Dial key, one of the three letters printed
on a Quick Dial key is displayed. For example, when you press Quick Dial 01, letters in display are changed A → B → C →
A as you press the key. Press 1 to move
cursor and enter next one.
2.
{{{{Shift}}}} key (Quick Dial 14)
Use to switch between upper and lower
case.
3.
{{{{Space}}}} key (Quick Dial 15)
Press to enter a space.
4.
{{{{Symbol}}}} key (Quick Dial 16)
Press to enter symbols.
5.
0000 or 1111
Use to move the cursor left or right and
select the symbol.
6.
Number keys
Use to enter numbers.
7.
{{{{Clear/Stop}}}} key
Deletes a character at the cursor position.
Even if the cursor is placed to the right of
the character, you can delete a character
at the right end of a line.
59
Registering
How to Enter Characters
The following procedure describes
how to enter characters.
Note
❒ When you enter a character, it is
shown at the position of the cursor.
If there is a character at the cursor
position, the entered character is
3
shown before the character.
Enter letters, symbols or num-
AAAA
bers.
Characters are entered and the cursor moves.
----Wild Cards
When you register other party's Own
Name or Own Fax Numbers for multiple destinations, you can register a
sequence of characters common to
these identifications as a wild card instead of registering every identification.
If a destination has an Own Name or
Own Fax Numbers containing a wild
card, the machine determines that the
destination matches the registered
destination.
❖❖❖❖ Not using a wild card
• For letters, press the Quick Dial
keys (01 to 09). When the desired letter is displayed, press
1.
• For symbols, press the {{{{Symbol}}}}
key and 0 or 1 to select the
symbol, and then press the
{{{{OK}}}} key.
• For numbers, press the number
key.
Note
❒ When you make a mistake,
press the {{{{Clear/Stop}}}} key.
❒ When you want to insert a char-
Destination to be
registered
(Own Name)
NEW YORK
BRANCH
HONG KONG
BRANCH
SYDNEY BRANCH
❖❖❖❖ Using a wild card
Destination to be
registered
(Own Name)
BRANCH 1
Number of registered
identifications
3
Number of registered
identifications
acter, move the cursor to the
character right of the position
you want to enter. Now the inserted character is shown left of
Limitation
❒ You can register up to 30 wild
cards.
the cursor position.
Press the {{{{OK}}}} key.
BBBB
Note
❒ Compare identifications by ne-
glecting spaces.
❒ You can use wild cards for the fol-
lowing functions:
• See Chapter 6 “Memory Lock” in
the Advanced Features manual.
• See Chapter 6 “Forwarding” in
the Advanced Features manual.
60
4. Troubleshooting
Adjusting Volume
You can change the volume of the following sounds the machine makes.
❖❖❖❖ On Hook
Sounds when you press the {{{{On
Hook Dial}}}} key.
❖❖❖❖ Transmission
Sounds when the machine send a
message.
❖❖❖❖ Reception
Sounds when the machine receives
a message.
❖❖❖❖ Dialing
After pressing the {{{{Start}}}} key, this
sound is made until the line connects to the destination.
❖❖❖❖ Key Tone
Sounds when keys on the Control
panel are pressed.
❖❖❖❖ Alarm
The sound to signal something going amiss.
Press the {{{{User Tools}}}} key.
AAAA
Press 0000 or 1111 until " 4. Fax Fea-
BBBB
tures " is displayed.
Press the {{{{OK}}}} key.
CCCC
Confirm that " 1. Program / Delete
" is displayed.
Press 0000 or 1111 until " 3. Setup " is
DDDD
displayed.
Press the {{{{OK}}}} key.
EEEE
Confirm that " 1. Monitor Volume
" is displayed.
Press the {{{{OK}}}} key.
FFFF
Press 0000 or 1111 to select the item
GGGG
you want to adjust, and then press
the {{{{OK}}}} key.
61
Troubleshooting
Press 0000 or 1111 to adjust the vol-
HHHH
ume.
Press the {{{{OK}}}} key.
IIII
The volume is adjusted.
If you want to adjust another item,
4
repeat steps G to I.
Press the {{{{User Tools}}}} key to re-
JJJJ
turn to standby display.
62
Error Messages
Error Messages
If there is an error, one of the following messages may appear on the display. It
might just flash up briefly, so if you are watching for errors, stay by the machine
and check the display.
Message Problem and Solution
Clear Misfed Orig. Remove original from ADF
Cover
Reset Original(s) and press Start
Memory is Full.Storing Stopped. After you press the
Exceeded the Max.Cannot Add You cannot dial any more numbers. When
Original misfeed
Remove originals from the Document Feeder.
Set any pages of the original that were not
scanned and send again.
A document jam occurred during Immediate
Transmission. Press the
send the page which has not been sent.
An error occurred during Immediate Transmission. Press the
the original.
{{{{OK}}}}
key, and then re-
{{{{OK}}}}
key, and then resend
Note
❒
There may be a problem with the machine
or the telephone line (for example noise or
cross talk). If the error re-occurs frequently,
contact your service representative.
Original jammed during Memory Transmission. Reset originals that have not been scanned.
{{{{OK}}}}
whether to transmit pages which have been
stored in memory or to delete those pages.
Check the number of transmitted pages on the
Communication Result Report when you select to transmit those pages.
these files have been sent and their fax numbers are deleted from memory, additional fax
numbers can be dialed.
key, you can select
4
63
Troubleshooting
When the {{{{Facsimile}}}} key is Lit in Red
When the {{{{Facsimile}}}} key is lit in red while machine is in Copy mode, press the
{{{{Facsimile}}}} key and read the message.
If h is lit, refer to the table below and take the appropriate action.
Problem Solution
Paper has run out. Add paper.
See Chapter 3 “Loading Paper” in the Copy
Reference.
A facsimile error has occurred. The facsimile has a problem. Contact a service
representative. The copier function will still
work normally.
4
64
When the Receive File Indicator is Lit
When the Receive File Indicator is Lit
If the Receive File indicator is lit, a message has been received but could not be
printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed
out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.
Why Substitute Reception
Occurred
Paper has run out
Toner is empty
Paper is jammed
Cover is open
Machine is busy printing
with other function
Indication/Status Solution
h
is lit red. Add paper.
See Chapter 3 “Loading Paper” in
the Copy Reference.
h
is lit red. Replace the toner cartridge.
See Chapter 3 “Changing the Toner
Cartridge” in the Copy Reference.
Note
❒
Even if there is no toner left, you
can still send fax messages.
h
is lit red. Remove the jammed paper.
See Chapter 3 “Clearing Misfeeds” in
the Copy Reference.
h
is lit red. Close the cover.
A cover other than the Document
Feeder or front cover is open.
The machine is printing
with other function.
The message will be printed after the
current job finishes automatically.
4
65
Troubleshooting
Solving Problems
This table lists some common problems and their solutions.
Problem Required Action
Image background appears dirty
when a fax is received at the other end.
Printed or sent image contains spots. The Document Feeder (ADF) or exposure glass is dirty,
4
Received image is too light. Request the sender to increase the image density.
Message appears blank at the other
end.
You want to cancel a Memory Transmission.
You want to cancel an Immediate
Transmission.
You cannot add any destination in
Group, even though it does not reach
the maximum number.
66
Adjust the scan density.
Reference
See p.25 “Image Density (Contrast)”
clean them.
Make sure that ink or eraser is dry before setting the
original.
Reference
See Chapter 5 “Maintaining Your Machine”in the
Copy Reference
When using moist, rough or processed paper, the
printed image may be partly invisible. Only use recommended paper.
Reference
See Appendix, “Originals” in the Advanced Fea-
tures manual.
When h appears on the display, toner is beginning to
run out. Replace the toner cartridge soon.
Reference
See Chapter 3 “Changing the Toner Cartridge”in
the Copy Reference.
The original was set upside down. Set it properly.
Reference
See p.13 “Setting Originals”
If the original is being stored, press the
{{{{Clear/Stop}}}}
key.
Reference
See p.19 “Canceling a Memory Transmission”
If the original is being sent, use "Cancel TX/RX" in the
Job Information menu.
Reference
See Chapter 2 “Canceling Transmission or Recep-
tion” in the Advanced Features manual.
Press the
{{{{Clear/Stop}}}}
key.
Reference
See p.23 “Canceling an Immediate Transmission”
67 destinations have been programmed with the number keys. Program more numbers with Quick Dials or
Speed Dials.
Reference
See p.49 “Groups”
INDEX
A
ADF→Document Feeder, 2
Adjusting Volume
Advanced Features
Auto Receive
Auto Select
, 61
Alarm
Dialing
, 61
Key Tone
,
On Hook
, 61
, 61
Reception
Transmission
, 31
, 31
61
, 61
,
v
B
Basic Features (this manual), v
Bypass Tray
, 3
C
Cancel key, 4
Changing Modes
Characters
Available Characters
Entering
Keys
Clear Modes key
Clear/Stop key
Communicating Indicator
Components
Control Panel
CSI→Own Fax Number
, 59
,
, 2
, 4
,
59
, 8
, 4
4
, 59
,
, 4
33
D
Deleting
Groups
, 55
Quick Dial
Speed Dial
Detail
, 24
Dialing
Entering Numbers Directly
Using Groups
Using Quick Dials
Using Speed Dials
Dial label
Display
Document Feeder (ADF)
, 41
, 47
, 26
, 29
, 27
, 28
, 42
, 9
, 2, 14
, 26
E
Editing
Fax Header
Groups
Own Fax Number
Own Name
Quick Dial
Speed Dial
Entering Characters
Error Messages
Exposure Glass
Exposure Glass Cover
External Telephone Connector
, 52
, 35
35
,
, 40
, 46
63
,
, 2, 14
, 35
, 59
, 2
F
Facsimile key, 4, 8, 64
Fax Header
Faxing
Fine
Front View
, 33
Editing
Registering
11
,
, 24
, 2
,
35
, 34
G
G3 Line Connector, 3
Getting Started
Group Name
Groups
Deleting
Dialing
Editing
Registering
, 52
, 29, 49
, 55
, 29
,
, 1
52
, 49
H
Handset, 2
How to Read this Manual
, iv
I
Image Density (Contrast), 24, 25
Image Density key
Immediate Transmission
Canceling
Indicator
, 4
, 5
, 11, 21
, 23
J
Job Information key, 4
, 3
67
L
LCD display
,
4
M
Machine Types, 1
Main Power Indicator
main power switch
Manual Receive
Manuals for This Machine
Memory Trans. key
Memory Transmission
Canceling
, 2
, 31
, 5
, 19
N
NOTICE, i
Number keys
Dialing
, 5
, 26
O
OK key, 4
On Hook Dial key
On Indicator
Operation switch
Original Type
Original Type key
Own Fax Number
Editing
Registering
Own Name
Editing
Registering
, 4
, 24, 25
, 35
, 33
, 35
, 3, 5
, 34
,
, 5
, 5
, 33
34
P
Paper Tray, 3
Paper Tray Unit
Pause
, 27
Pause/Redial key
Photo
, 25
,
3
, 5
Q
Quick Dial, 38
Deleting
, 41
, 27
Dialing
Dial label
, 42
Editing
, 40
38
Registering
Quick Dial keys
,
, 4
, 4
, v
, 11, 16
R
Receive File Indicator
Reception Mode
Reception Modes
Registering
Resolution
Resolution key
RTI→Own Name
, 31
Selecting
Auto Receive
Auto Select
Manual Receive
Fax Header
Groups
Own Fax Number
Own Name
Quick Dial
Speed Dial
,
, 33
49
, 38
,
, 31
, 31
, 33
44
, 24
, 5
, 33
,
S
Scan Settings
Setting Originals
Side View
Solving Problems
Speed Dial
Deleting
Dialing
Editing
Registering
Speed Dial key
Standard
Starting the Machine
Start key
Substitute Reception
,
, 3
, 44, 46,
, 47
,
, 46
24
,
5
,
28
, 4
24
,
, 13
, 66
47
44
T
Text
25
,
, 27
Tone
Transmission Modes
Transmission Option key
Troubleshooting
TTI→Fax Header
, 61
, 33
U
User Function Keys, 5
User Tools key
, 4
, 4,
31
, 33
, 6
, 65
, 11
65
, 4
68
V
Volume
,
61
W
Wild Cards, 60
69
MEMO
70
MEMO
71
MEMO
72 UE USA B465
How to Read this Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Copy Reference manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's operation panel.
i
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also explains settings for key operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and
operations.
❖❖❖❖ Chapter 1 Getting Started
Names and describes the parts of the control panel and machine.
❖❖❖❖ Chapter 2 Faxing
Explains basic transmission. You can also learn about other types of transmissions.
❖❖❖❖ Chapter 3 Registering
Explains how to make initial settings, such as the Own Name and Own Fax
Number settings. Also explains the Quick Dial, Speed Dial and Group keys.
These keys allow you to store numbers and save time when dialing. This
chapter also explains how to enter letters and symbols.
❖❖❖❖ Chapter 4 Troubleshooting
Explains how to adjust the volume of sounds generated by the machine and
how to interpret error messages. When the display or indicator lights show
unusual information, check the list and take appropriate action.
ii
TABLE OF CONTENTS
1.Transmission Options
Sending at a Specific Time (Send Later) .................................................. 1
Fax Header Print ......................................................................................... 3
Label Insertion ............................................................................................ 4
Calling to Request a Message (Polling Reception) ................................. 5
File Reserve Report (Polling RX) ................................................................... 7
Communication Result Report (Polling RX) ................................................... 7
2.Job Information
Canceling Transmission or Reception ..................................................... 9
Printing a List of Files in Memory (Print File List)................................. 10
Printing a Stored Message (Print TX File).............................................. 11
Printing a Memory-locked Message ...................................................... 12
Printing the Journal.................................................................................. 13
Report Formats ............................................................................................ 14
3.Other Transmission Features
Handy Dialing Functions ......................................................................... 15
Chain Dial..................................................................................................... 15
Telephone Directory..................................................................................... 16
Redial ........................................................................................................... 16
On Hook Dial ............................................................................................. 17
Manual Dial................................................................................................ 18
Transmission Features ............................................................................ 19
SEP Code .................................................................................................... 19
SUB Code .................................................................................................... 20
More Transmission Functions ................................................................ 22
If Memory Runs Out While Storing an Original ............................................ 22
Checking the Transmission Result............................................................... 22
Broadcasting Sequence ............................................................................... 23
Sending a Fax Message Immediately .......................................................... 23
Broadcasting : Checking Progress............................................................... 23
Automatic Redial.......................................................................................... 23
Batch Transmission...................................................................................... 23
Dual Access ................................................................................................. 24
ECM (Error Correction Mode) ...................................................................... 24
Parallel Memory Transmission..................................................................... 24
iii
Printed Reports......................................................................................... 25
File Reserve Report (Switch 03, Bit 2) ......................................................... 25
Communication Result Report (Switch 03, Bit 0)......................................... 25
Communication Failure Report (Switch 03, Bit 0) ........................................ 25
Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)
... 26
4.Reception Features
General ...................................................................................................... 27
Immediate Reception................................................................................... 27
Memory Reception....................................................................................... 27
Printing Documents that have been Received into Memory (Substitute Reception)
Receiving Messages in Telephone Mode .................................................... 29
Auto Fax Reception Power-up ..................................................................... 29
... 28
Printing Options ....................................................................................... 30
Center Mark ................................................................................................. 30
Checkered Mark........................................................................................... 30
TSI Print ....................................................................................................... 30
Reception Time............................................................................................ 31
Page Separation and Length Reduction ..................................................... 31
When There is No Paper of the Correct Size............................................... 32
5.Facsimile User Tools
User Function Keys.................................................................................. 35
Functions You Can Assign to User Function Keys ...................................... 35
Making a User Function Key Assignment .................................................... 36
Using a User Function Key .......................................................................... 37
Deleting a User Function Key ...................................................................... 37
Printing Reports/Lists .............................................................................. 39
Adjusting the Display Contrast ............................................................... 42
Setting the Date and Time ...................................................................... 43
Setting the Auto Ring Time .................................................................... 45
Setting the Fax Reset Timer .................................................................... 46
On Hook Timeout...................................................................................... 47
iv
6.Key Operator Settings
Function List............................................................................................. 49
Using Key Operator Settings................................................................... 50
Memory Lock................................................................................................ 50
Forwarding ................................................................................................... 52
User Parameters.......................................................................................... 58
Personal Codes............................................................................................ 63
ID Code........................................................................................................ 66
Line Type ..................................................................................................... 67
PSTN Access Number ................................................................................. 68
Memory File Transfer ................................................................................... 69
RDS (Remote Diagnostic System)............................................................... 70
7.Troubleshooting
Reading Reports....................................................................................... 71
Error Report ................................................................................................ 71
Power Failure Report ................................................................................... 71
8.Appendix
Connecting to a Telephone Line and a Telephone................................ 73
Connecting the Optional Handset and an External Telephone............ 74
Specifications ........................................................................................... 75
Base Machine .............................................................................................. 75
Available Options ......................................................................................... 76
Originals....................................................................................................... 76
Maximum Values ...................................................................................... 78
Advanced Transmission Features .......................................................... 79
Job Information ........................................................................................ 80
User Tools................................................................................................. 81
Key Operator Tools .................................................................................. 83
INDEX......................................................................................................... 84
v
vi
1. Transmission Options
Sending at a Specific Time (Send Later)
Using the Send Later function, you
can delay transmission of your fax
message until a specified time. This
allows you to take advantage of offpeak telephone line charges without
having to be by the machine at the
time of transmission.
Transmitter
Receiver
Send Later
at 21:00 (9:00PM)
ND1X01E4
Note
❒ You can not specify a time more
than 24 hours later.
❒ This function is only available with
Memory Transmission.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Place your original and select any
BBBB
scan settings you require.
Press the {{{{Transmission Option}}}} ke y.
CCCC
Confirm that " 1. Send Later " is
DDDD
displayed.
Press the {{{{OK}}}} key.
EEEE
Press 0000 or 1111 to select "On".
FFFF
Press the {{{{OK}}}} key.
GGGG
Press 0000 or 1111 to select “AM” or
HHHH
“PM”.
Press the {{{{OK}}}} key.
IIII
Enter the time that you want to
JJJJ
send the fax message with the
number key.
Enter the hour setting (1 to 12).
Then press 0 or 1.
Then enter a 2-digit number for the
minute setting (00 to 59).
Note
❒ When entering numbers small-
er than 10, add a leading zero.
❒ If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
❒ If the current time shown on the
display is not correct, change it.
See p.43 “Setting the Date and
Time”.
1
Transmission Options
Press the {{{{OK}}}} key.
KKKK
The specified time is set.
Specify the destination.
LLLL
1
If you want to specify another destination, press the {{{{OK}}}} key and
repeat step L.
Press the {{{{Start}}}} key.
MMMM
Note
❒ You can cancel a message trans-
mission set for Send Later. See
p.9 “Canceling Transmission or
Reception”.
2
Fax Header Print
Fax Header Print
Normally, the Fax Header programmed in your machine is printed
at the top of each of the pages you
transmit when they are received at
the other end. The top of the image
will be overprinted if there is no margin at the top of the transmitted page.
Important
❒ In the USA, this must contain the
telephone number of the line your
machine is connected to. It will be
printed on the header of every
page you send. Required in the
USA.
Note
❒ In the USA, law requires that your
fax number be included in the Fax
Header. Register the fax number
and switch on Fax Header Print
with the User Parameters. See p.58
“User Parameters” (Switch06, Bit0)
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press 0000 or 1111 to select "On".
FFFF
Press the {{{{OK}}}} key.
GGGG
Press the {{{{Transmission Option}}}} ke y.
HHHH
Specify the destination.
IIII
If you want to specify another destination, press the {{{{OK}}}} key and
repeat step I.
Press the {{{{Start}}}} key.
JJJJ
1
Place your original, and then se-
BBBB
lect any scan settings you require.
Press the {{{{Transmission Option}}}} key.
CCCC
The Transmission Option menu
appears.
Press 0000 or 1111 until “2. Fax Header
DDDD
Print” is displayed.
Press the {{{{OK}}}} key.
EEEE
3
Transmission Options
Label Insertion
With this function, you can have the
1
receiver's name programmed in
Quick Dial or Speed Dial printed on
the message when it is received at the
Note
❒ You can set this function for each
destination.
other end. The name will be printed
at the top of the page and will be preceded by "To".
If you program the Label Insertion
function in a Quick Dial or Speed Dial, the function is enabled when you
select “On”. This function cannot be
used if the other party's name is not
programmed.
If you select the Label Insertion function then enter your personal code,
your personal code will also appear
on the page. "From" is automatically
inserted before your personal code.
This function is available when personal code is registered and the Restricted Access is turned on.
FEB. 1.2001 9:15AM ABC COMPANY
TO:DEF COMPANY
12
1.
Name that is registered in the
NO.005 P. 1
FROM:DEF
GFATEN1J
Quick Dial or Speed Dial key.
2.
Name that is assigned to the Per-
sonal Code.
Reference
To program the Label Insertion
function in the Quick Dial, see
Chapter 3 “ Quick Dial “ in the Basic Features manual.
To program the Label Insertion
function in the Speed Dial, see
Chapter 3 “ Speed Dial “ in the Basic Features manual.
For details about Personal Codes,
see p.63 “Personal Codes”.
4
Calling to Request a Message (Polling Reception)
Calling to Request a Message (Polling
Reception)
Use this function if you want to poll a
message from another terminal. You
can also poll documents from many
terminals.
Receiver
(This machine)
There are two types of Polling Reception:
Transmission
Request
Sender
ND1X01E8
❖❖❖❖ Secured Polling Reception
If the Polling ID is programmed in
your machine, any messages waiting in the transmitting machine
with the same ID are received. If
the other machine does not have
any messages waiting with the
same Polling ID, any messages that
do not require an ID are received
(Free Polling).
❖❖❖❖ Stored ID Override Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the Polling ID.
Your machine will receive any
messages waiting in the transmitting machine with matching ID's.
If no ID's match, any messages that
does not require an ID are received
(Free Polling).
Limitation
❒ Polling Reception requires that the
other machine can perform Polling
Transmission.
❒ To receive a message sent by any
Secured Polling Transmission or
Stored ID Override Polling Transmission, it is necessary to specify
t he s am e P ol li ng ID as th e s en de r' s.
❒ To receive a message sent by Se-
cured Polling Transmission or
Stored ID Override Polling Transmission, the sender must be a machine of the same manufacturer
and equipped with the Polling Reception function.
Note
❒ The communication fee is charged
to the receiver.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Transmission Option}}}} ke y.
BBBB
Press 0000 or 1111 until " 3. Polling RX
CCCC
” is displayed.
Press the {{{{OK}}}} key.
DDDD
1
5
Transmission Options
Press 0000 or 1111 to select "On".
EEEE
1
Press the {{{{OK}}}} key.
FFFF
Select the type of Polling Recep-
GGGG
tion.
Secured Polling Reception
AAAA
Press
or
to select ”Default”.
0000
1111
Stored ID Override Polling
Reception
AAAA
Press
or
to select ”Override”.
0000
1111
BBBB Press the {{{{OK}}}} key.
Press the {{{{OK}}}} key.
HHHH
Specify the other party's fax num-
IIII
ber.
Press the {{{{Start}}}} key.
JJJJ
----Polling Documents from Other
Manufacturer's Fax Machines:
Standard Polling Reception only
works with machines of the same
manufacturer that have the Polling
Reception function. However, if the
other party's fax machine supports
SEP Code Polling Reception, you can
receive documents from them using
SEP Code. (See p.19 “SEP Code”.)
CCCC Enter the Polling ID (4 digits)
with the number keys or Quick
Dial keys.
Note
❒ You can enter A to F by the
Quick Dial keys.
❒ You can enter 0 to 9 by the
number keys.
❒ 0000 and FFFF can not be en-
tered.
If you make a mistake, press the
{{{{Clear/Stop}}}} key and try again.
6
File Reserve Report (Polling RX)
This report is printed after Polling Reception has been set up.
You can check the date and time, Fax
Header, File No., Transmission condition and the Other party's name
with this report.
Note
❒ You can turn this function on or off
with the User Parameters. See p.58
“User Parameters” (Switch03,
Bit3).
Communication Result Report
(Polling RX)
This report is printed after a Polling
Reception has been completed and
shows the result of the Polling Reception.
You can check the date and time, Other party's name and result with this
report.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
❒ You can turn this function on or off
with the User Parameters. See p.58
“User Parameters” (Switch03,
Bit4).
Calling to Request a Message (Polling Reception)
1
7
Transmission Options
1
8
2. Job Information
Canceling Transmission or Reception
Transmission files are originals that
have been stored in memory and are
awaiting transmission. The functions
that produce transmission files are
Memory Transmission and Polling
Reception.
If you notice an error in the destination specified or the document content after scanning a document into
memory, you can cancel transmission
of that document. This is done by
searching for the document in the fax
machine's memory and deleting it.
Note
❒ You can cancel Memory Transmis-
sion even while files are being sent.
However, any pages that have already been sent cannot be canceled.
❒ To cancel transmission in progress,
press the {{{{Clear/Stop}}}} key.
❒ You can print out a File List to con-
firm the transmission files stored
in memory.
Reference
For details about Memory Transmission and Polling Reception, see
Chapter 2 “Memory Transmission” in the Basic Features manual,
and p.5 “Calling to Request a Message (Polling Reception)”.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
Confirm that " 1. Cancel TX / RX "
is displayed.
Press the {{{{OK}}}} key.
CCCC
Display the file you want to can-
DDDD
cel.
To display the file, enter the file
number with the number keys or
press 0 or 1 until the file number
is displayed.
Note
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
❒ If you cannot find the file you
want to cancel, the document
has already been sent.
Press the {{{{OK}}}} key.
EEEE
Confirm that you have selected
FFFF
the correct file, and press the {{{{OK}}}}
key.
" Trans. Cancelled File Deleted " is
displayed, and the machine returns to the standby display.
9
Job Information
Printing a List of Files in Memory (Print File
List)
Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
2
the file number can be useful (for example when erasing files).
Note
❒ The contents of an original stored
in memory can also be printed. See
p.11 “Printing a Stored Message
(Print TX File)”.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
Press 0000 or 1111 until " 2. Print File
CCCC
List " is displayed.
10
Press the {{{{OK}}}} key.
DDDD
Press the {{{{Start}}}} key.
EEEE
The File List is printed out and the
machine returns to the standby
display.
Printing a Stored Message (Print TX File)
Printing a Stored Message (Print TX File)
If you wish to check the contents of a
fax that is stored in memory and has
not been sent yet, use this procedure
to print it out.
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Press the {{{{Job Information}}}} key.
BBBB
The Information menu is shown.
Press 0000 or 1111 until " 3. Print TX
CCCC
File " is displayed, and then press
the {{{{OK}}}} key.
Display the file you want to print.
DDDD
The registered name or fax number
appears on the lower line.
Note
❒ Enter the file number with the
number keys or search using 0
or 1.
❒ If you make a mistake, press the
{{{{Cancel}}}} key and try again.
2
Press the {{{{OK}}}} key.
EEEE
Press the {{{{Start}}}} key.
FFFF
The document is printed and the
machine returns to the standby
display.
11
Job Information
Printing a Memory-locked Message
This is a security function that prevents unauthorized individuals from
reading printed messages. If Memory
Lock is switched on, all received mes-
2
sages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID code. When your
machine has received a message with
Memory Lock, the "Receive File" indicator flashes. See p.50 “Memory
Lock” .
Note
❒ Before you start, register your
Memory Lock ID. (See p.66 “ID
Code”.)
❒ Messages received by Polling Re-
ception are automatically printed
even if this function is switched on.
❒ If the main power switch is turned
off for more than 12 hours, all messages protected by Memory Lock
are deleted. If this happens, use the
Power Failure Report to identify
which messages have been lost.
(See p.71 “Power Failure Report”.)
Make sure that the machine is in
AAAA
Facsimile mode and the standby
display is shown.
Enter the Memory Lock ID (4 dig-
EEEE
its) with the number keys.
The Memory Lock ID you entered
is not displayed.
Press the {{{{OK}}}} key.
FFFF
Press the {{{{Start}}}} key.
GGGG
The document is printed out and
the machine returns to standby
mode.
12
Press the {{{{Job Information}}}} key.
BBBB
Press 0000 or 1111 until " 4. Print Mem.
CCCC
Lock " is displayed.
Press the {{{{OK}}}} key.
DDDD
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