Savin Fax Machine 1018 User Manual

Download

FAX Option Type 1018

Operating Instructions

Facsimile Reference (option)

ZEQH010N.eps

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

USA

❖❖❖❖ FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant. See the Operating Instructions for details.

3. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. Typically, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice so you can make necessary modifications to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair or warranty information. If the equipment is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs.

❖❖❖❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

Available Options

• Handset (Handset Type 1018)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you. For this machine, TTI is called FAX HEADER.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to re duce the risk of fi re, el ectric sho ck and inj ury to person s, inc luding the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matérial téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

iii

How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

TABLE OF CONTENTS

Manuals for This Machine......................................................................... 1

Basic Features (this manual) ........................................................................ 1

Advanced Features ...................................................................................... 1

1.Getting Started

Guide to Components ............................................................................... 3

Front View..................................................................................................... 3

Rear View...................................................................................................... 5

Operation Panel ......................................................................................... 6

Starting the Machine ................................................................................. 8

Turning On the Power ................................................................................... 8

Turning Off the Power ................................................................................... 9

Switching Between Copy Mode and Facsimile Mode .......................... 10

Reading the Display ................................................................................ 11

Reading the Display and Using Keys.......................................................... 11

Standby Display .......................................................................................... 12

Communication Display .............................................................................. 12

Display Prompts.......................................................................................... 12

2.Faxing

Overview................................................................................................... 13

Changing Memory Transmission and Immediate Transmission ................. 13

Setting Originals...................................................................................... 14

Placing a Single Original on the Exposure Glass........................................ 15

Loading Originals in the Document Feeder................................................. 16

If the Machine Cannot Detect the Size of Your Original.............................. 17

Original Sizes Difficult to Detect.................................................................. 18

Memory Transmission ............................................................................ 19

Canceling a Memory Transmission ....................................................... 22

Canceling the Transmission Before the Original is Scanned ...................... 22

Canceling a Transmission While the Original is Being Scanned ................ 22

Canceling a Transmission While the Message is Being Sent ..................... 23

Immediate Transmission ........................................................................ 24

Canceling an Immediate Transmission................................................. 26

Canceling a Transmission Before You Have Pressed the Start Key .......... 26

Canceling a Transmission After You Have Pressed the Start Key ............. 26

Scan Settings........................................................................................... 27

Resolution ................................................................................................... 27

Original Type............................................................................................... 28

Image Density (Contrast) ............................................................................ 29

Dialing....................................................................................................... 30

Number Keys .............................................................................................. 30

Quick Dials.................................................................................................. 32

Speed Dials................................................................................................. 33

Groups ........................................................................................................ 34

Reception ................................................................................................. 36

Selecting the Reception Mode .................................................................... 36

3.Setup

Own Name/Fax Header/Own Fax Number ............................................. 37

Registering Own Name/Fax Header/Own Fax Number .............................. 38

Quick Dial ................................................................................................. 40

Registering Quick Dials ............................................................................... 40

Quick Dial Key and Function Key Label (Dial label).................................... 42

Deleting Quick Dials .................................................................................... 45

Speed Dial ................................................................................................ 46

Registering Speed Dial ............................................................................... 46

Deleting Speed Dial .................................................................................... 48

Groups...................................................................................................... 50

Registering Groups ..................................................................................... 50

Deleting Groups .......................................................................................... 52

Entering Text............................................................................................ 54

Available Characters................................................................................... 54

Keys ............................................................................................................ 54

How to Enter Text ....................................................................................... 55

4.Troubleshooting

Adjusting Volume .................................................................................... 57

Error Messages and Their Meanings..................................................... 59

When the {Facsimile} key is Lit in Red.................................................... 60

When the Receive File Indicator is Lit ................................................... 61

Solving Problems .................................................................................... 62

INDEX........................................................................................................ 63

ADVANCED FEATURES are in second section.

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖❖❖❖ Chapter 1 Transmission Options

Explains about sending at a specific time without having to be by the machine and also taking advantage of off-peak telephone line charges.

❖❖❖❖ Chapter 2 Job Information

Explains about erasing a fax message stored in memory and checking the contents of any files in memory.

❖❖❖❖ Chapter 3 Transmission Features

Explains about useful features for transmission. You can find out about dialing numbers easily.

❖❖❖❖ Chapter 4 Reception Features

Explains about reception features. You can find out about screening out message from anonymous senders.

❖❖❖❖ Chapter 5 Facsimile User Tools

Explains about programming frequently used functions for User Function Key and setting the Date and Time.

❖❖❖❖ Chapter 6 Key Operator Settings

Explains about functions the key operator handles . You can find out about setting up the phone line type, and how to change the user parameter settings.

❖❖❖❖ Chapter 7 Troubleshooting

Explains about things you should do when an Error Report is printed and power is turned off.

❖❖❖❖ Chapter 8 Maintaining Your Machine

Explains about replacing the stamp cartridge.

❖❖❖❖ Chapter 9 Appendix

You can check the specifications for this machine.

1. Getting Started

Guide to Components

Front View

Document Feeder (ADF)/Platen

Cover (Option)

Holds a document stack of up to 30 sheets which are fed automatically one at a time.Place documents face up here.

Exposure Glass

Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark. Close the platen cover when you set a document on the exposure glass.

Getting Started

Handset (Option)

This permits voice communication.

Main Power Switch

If the machine dose not operate after

turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off.

Note

❒ As the main power switch is normally

set by your service representative, do not touch this switch.

❒ If the operation switch is on and there

is still no power, turn on the Main Power switch.

❒ If you leave the Main Power switch

off for more than an hour, all files in memory are lost.

Paper tray unit (Option)

For information about optional paper tray unit, see the Copy Reference.

Operation Switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). See P.8 “Turning On the Power”.

Rear View

Guide to Components

Bypass Tray

Select this tray for non-standard size paper.

See Chapter 2 “Copying from the Bypass Tray” in the Copy Reference.

G3 Line Connector

Optional Handset/External Tele-

phone Connector

Getting Started

Operation Panel

Receive File Indicator

Lights to tell you a message has been received into memory.

Communicating Indicator

Lights during transmission or reception.

3. {

{Job Information}}}} key

{{

Press to search for information on a specific job.

Transmission Option Indicator

5. {

{Transmission Option}}}} key

{{

Press to change the transmission option settings. The indicator lights when option settings are changed.

{{{{Facsimile}}}} key

Press to switch to Facsimile mode.

{{{{Transmission Mode}}}} key

Press this key to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans) modes.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

LCD display

This guides you through tasks and informs you of the machine status. A messages appears here.

10.

0000 1111 keys

Press to move the cursor or select functions.

11.

{{{{OK}}}} key

Press to answer "Yes" to a question displayed on the display.

12. {

{Speed Dial}}}} key

{{

Press to select a Speed Dial.

13.

{{{{User Tools}}}} key

Press to enter User Tools mode. These tools allow you to customize the default settings.

14.

{{{{Clear/Stop}}}} key

Clear: Deletes one character or digit. Stop: Interrupts the current operation (trans-

mission, scanning, copying or printing).

15.

{{{{Clear Modes}}}} key

16.

Main Power Indicator

17.

Quick Dial keys

Use to dial numbers at a single touch or to enter letters and symbols. Also use for the Group Dial feature.

18.

Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

Operation Panel

19.

User Function keys

Each of these can be programmed for rapid access to frequently used features.

❖❖❖❖ Features Programmed by Default

Key Function

F1 Manual Reception

F2 Reception Mode

F3 Stamp

20.

{{{{Resolution}}}} key

Press to switch between Standard, Detail and Fine.

21. {

{Image Density}}}} keys (iiii and jjjj)

{{

Use to change the setting of image density.

22.

{{{{Original Type}}}} key

Press to select original type, Text or Photo. When the original type is selected, the corresponding indicator lights.

23.

{{{{On Hook Dial}}}} key

Use to dial a number from the numeric keypad without having to lift the handset.

24. {

{Tone}}}} key

{{

Press to send tonal signals down a pulse dialing line.

25. {

{Pause/Redial}}}} key

{{

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit.

Redial: Press to redial one of the last ten num-

bers.

26.

Number keys

Use to dial fax numbers or enter the number of copies.

27.

{{{{Start}}}} key

Press to start all tasks.

28.

Operation switch

Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off).

Getting Started

Starting the Machine

To start the machine, turn on the op-

eration switch.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings.

----Power switches

This machine has two power switches: See P.3 “Guide to Components”.

❖❖❖❖ Operation switch

Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes.

Turning On the Power

Confirm that the power cord is

plugged into the wall outlet firmly and the Main Power switch is on.

Turn on the operation switch. The

On indicator should light.

The panel display will turn on.

❖❖❖❖ Main power switch

If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on.

Important

❒ If you leave the Main Power

switch off for more than one hour, all fax files in memory are deleted. See P.9 “Turning Off the Power”.

Note

❒ If nothing happens when you

turn on the operation switch, make sure the Main Power switch is turned on.

Turning Off the Power

Turn off the operation switch.

The On indicator will go out.

Important

❒ Before you unplug the power

cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.

❒ Fax files stored in memory will

be deleted an hour after you turn the Main Power switch off or you unplug the power cord.

Starting th e Machine

Getting Started

Switching Between Copy Mode and Facsimile Mode

This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key.

You can set this machine to display facsimile mode immediately after the power switch is turned on. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Limitation

❒ You cannot switch modes under the following circumstances:

• While scanning in a fax

• During Immediate Transmission

• While editing the System Settings

• While using On hook Dial

Reading the Display

The display tells you the machine status and guides you through operations.

Note

❒ All procedures in this manual assume you are in Facsimile mode. By default,

when you turn the machine on it is in Copy mode. Press the {Facsimile} key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Reading the Display and Using Keys

A Display for the machine status or currently selected function. B Display for the messages.

Items which can be selected or specified.

C Display for items which can be selected.

Note

❒ Press 0 1 key to display another function on the LCD panel or move the

brackets to select another values.

❒ Press the {OK} key to set a selected function or entered value, and return

to the previous display.

❒ Press the {Cancel} key to cancel the selected function or entered value, and

return to the previous display.

❒ Press the {Clear Modes} key to cancel the settings and return to the initial

display.

Getting Started

Standby Display

While the machine is in standby mode

(immediately after it is turned on or after the {Cancel} key is pressed), the fol- lowing display is shown.

Note

❒ To return the machine to standby

mode, do one of the following:

• If you have set the original and

have not pressed the {Start} key, remove the original.

• If you have not set an original,

press the {Cancel} key.

• If you are in User Tools mode,

press the {User Tools} key or the

{Cancel} key.

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

❖❖❖❖ Instructions and Requests

❖❖❖❖ Questions

❖❖❖❖ Selections

❖❖❖❖ Status

Communication Display

While the machine is communicating, the status is displayed.

❖❖❖❖ Display during Memory Transmission

or Memory Reception:

The destination's name or fax number appears on the top of the LCD display.

Note

❒ Even when the machine is sending

or receiving a fax message from/ into mem ory, you can still scan the next original into memory.

❖❖❖❖ Immediate Transmission:

Overview

Changing Memory Transmission and Immediate Transmission

The basic procedure to send a fax message is:

A Make sure the Facsimile indicator

is lit

B Set your original C Dial the number D Press the {Start} key

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

• Memory Transmission

• Immediate Transmission

Check the indicators on the operation panel to check which mode is currently active and press the {Transmission Mode} key to toggle between them.

2. Faxing

Faxing

Setting Originals

In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder or on the expo-

sure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass.

Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.

Limitation

❒ If you place 5

documents on the exposure glass, they will not be detected.

Note

❒ When sending a fax, the image

output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend that you ask the receiver about the size and direction of the paper used in their terminal.

❒ When sending an original of an ir-

regular (i.e. non-standard) size or part of a large original, you can specify the scan area precisely.

/2"×81/2"/A5 size

❒ You can scan non-standard size

documents as standard size documents with the Irregular Scan Area feature. When you turn on this feature, the area scanned will be in the specified range regardless of the actual document size. A blank margin will appear or the image will be truncated at the receiving end.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before setting your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

❒ If you set an 8

original in the portrait direction, the machine rotates the image by 90 degrees before sending it. See Chapter 3 “Transmission with Image Rotation” in the Advanced Features manual.

/2"×11"/A4 size

Setting Originals

----How to set A4, B4, A3, 8

/2"××××14" and 11"××××17" size

/2"××××11",

originals

----How to set A5, 5

/2"××××81/2" and

B5 size originals

Limitation

❒

51/2"×81/2"/A5 size on the exposure glass is not detected . Set 5 A5 size documents in the Document Feeder.

/2"×81/2"/

Placing a Single Original on the Exposure Glass

Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time.

Lift the Document Feeder by at

least 30 degrees. Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass.

Reference mark

Scale

Note

❒ If you do not raise the Docu-

ment Feeder by at least 30 degrees, the original size will not be detected properly.

Close the Document Feeder.

Note

❒ When sending a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising.

Faxing

❒ Set thin originals on the exposure

Loading Originals in the Document Feeder

Use the Document Feeder to scan in a stack of originals in one operation.

Limitation

❒ The maximum document length is

17" (432mm).

❒ Place all the originals to be sent in

a single stack.

❒ You cannot set originals in the

Document Feeder one page at a time or in sheaves.

❒ Do not open the Document Feeder

while it is scanning the originals or your document could be jammed.

Note

❒ When using Immediate Transmis-

sion mode, you cannot send originals longer than 17" (432mm). Use Memory Transmission Mode instead.

❒ If an original jams, press the {Clear/

Stop} key then remove the original

carefully.

❒ If your original is bent or folded,

flatten it before you set it.

glass.

Reference

For information about the sizes and number of originals that can be placed in the Document Feeder, see Chapter 9 “Acceptable Types of Originals” in the Advanced Features manual.

Adjust the document guide to

match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up.

Limit mark

Document guide

Originals unsuitable for the Document Feeder

Do not set the following types of originals in the Document Feeder because they may be damaged. Place them on the exposure glass instead.

• Originals of sizes other than those specified in the following table

• Originals containing staples or clips

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

Setting Originals

• Sticky originals, such as translucent paper

• Thin and soft originals

• Originals of inappropriate weight

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

Press the {{{{Cancel}}}} key.

Make sure that the original is set correctly.

Remove the original and replace it on the exposure glass.

Press the {{{{OK}}}} key to scan the original again.

If the above display appears again, repeat steps A to D.

Note

❒ If the machine still cannot detect the original size, the following display is

shown. Press the {Transmission Option} key and select “4. Irreg. Scan Area".

Faxing

Original Sizes Difficult to Detect

The following paper sizes are automatically detected in Facsimile mode.

❖❖❖❖ Metric Version

Paper Size

Where Original is Set

Exposure Glass

Document Feeder

11"××××17"LLLL

ΟΟΟ× Ο

ΟΟΟΟΟ

Ο...means that these functions can be used with this paper size. ×...means that these functions cannot be used with this paper size.

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size. See P.17 “If the Machine Cannot Detect the Size of Your Original”.

• Originals with index tabs, tags, or projecting parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with many characters or drawings

• Originals which partially contain solid printing

• Originals which have solid printing at their edges

• Documents set on the exposure glass of sizes other than those listed in the table below

/2"××××14"LLLL 81/2"××××11"

KKKKLLLL

51/2"××××81/2"

KKKKLLLL

81/2"××××13"LLLL

Memory Transmission

In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long

• While your message is being sent, other people can operate the machine

• You can send the same message to more than one place in a single operation (Broadcasting)

Important

❒ If there is a power failure (Main

Power switch is off) or the plug is

pulled out for more than 1 hour, all the files stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted files. If you turn just the operation switch off, files are not deleted.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of Memory

Transmission files: 200

❒ Maximum number of destinations

per Memory Transmission: 100

❒ Combined total number of desti-

nations that can be stored: 300

❒ The theoretical maximum number

of destinations you can enter with the number keys is 99, but this will depend on the amount of memory currently available.

❒ The number of pages that you can

store in memory depends on the original images and the scan settings. You can store up to 160 standard pages (ITU-T #1 chart, Resolution: Standard, Original Type: Text).

❒ The machine will return to the de-

fault transmission mode (Memory Transmission) after every transmission. You can change this so that the desired setting is maintained.

Make sure that the Memory

Transmission indicator is lit.

If it is not, press the {Transmission Mode} key.

Faxing

Set the original.

Limitation

❒ You can send the first pages

from the exposure glass then the remaining pages from the Document Feeder. After you

place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder.

❒ Note that you cannot place pag-

es on the exposure glass after you have started using the Document Feeder.

❒ Do not open the Document

Feeder while it is scanning in originals.

Note

❒ Place the original you want to

store in memory on the exposure glass or the Document Feeder. To store multiple page originals from the exposure glass, set them page by page.

❒ The original can be placed at ei-

ther Document Feeder or exposure glass until you press the {Start} key.

❒ The original can be placed at

any time up until you press the {Start} key.

Reference

P.14 “Setting Originals”

Dial. If you wish to send the same

message to more than one destination, press the {{{{OK}}}} key and dial another destination. Repeat this step for all destinations.

If you make a mistake, press the {Clear/Stop} key and enter the correct number again.

Note

❒ When specifying a destination

using a Quick Dial, the destination is added even if you did not press {OK} key.

❒ If you do not set an original

within 30 seconds of entering a destination fax number, the transmission is canceled.

❒ You can change the Reset Timer

with User Tools. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

Reference

P.30 “Dialing”

Select any scan settings you re-

quire. See P.27 “Scan Settings”.

Memory Transmission

Press the {{{{Start}}}} key.

The machine starts scanning the original.

The machine calls the destination. The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of display.

Reference

P.37 “Own Name/Fax Header/ Own Fax Number”

After transmission, the machine will return to standby mode.

D Place the next original on the

exposure glass within 60 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

pages.

❒ When you press the {p}

key, you can select the irregular size by pressing the 0 or 1 key.

Press the {q} key to finish.

E Set the last original. F Press the {{{{Start}}}} key.

The machine starts to call the destination.

Sending Originals from the Exposure Glass

A Place the first page of your

original on the exposure glass face down.

B Dial. C Press the {{{{Start}}}} key.

The machine starts scanning the original.

Faxing

Canceling a Memory Transmission

Canceling the Transmission Before the Original is Scanned

Canceling a Transmission While the Original is Being Scanned

Press the {{{{Clear Modes}}}} key.

Note

❒ When you set the document in

the Document Feeder, you can cancel the transmission by just removing it.

Press the {{{{Clear/Stop}}}} key.

The machine will stop storing the original and the data will not be sent.

Canceling a Transmission While the Message is Being Sent

Use this procedure to cancel a transmission after the original has been scanned.

Limitation

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

Note

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Canceling a Memory Transmission

Press the {{{{OK }}}} key.

Press the 0000 or 1111 key until the file

you wish to delete is shown and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "Yes" and

press the {{{{OK}}}} key.

The file is erased, and the machine will return to standby mode.

Press the {{{{Job Information}}}} key,

and confirm that "1. Cancel TX / RX" is displayed.

The Information menu is shown.

Faxing

Immediate Transmission

With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted

page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's Own Name or Own Fax Number on the display during transmission).

Note

❒ You cannot send the same message

to multiple destinations (Broadcasting). Use Memory Transmission for this purpose.

❒ Place the original on the exposure

glass or in the Document Feeder. To send two or more pages from the exposure glass, set them one page at a time.

❒ You can scan some pages of your

original from the exposure glass and the remainder from the Document Feeder. When you have finished scanning from the exposure glass, place the remainder of the pages in the Document Feeder and press the {Start} key within ten sec- onds.

❒ By default, the transmission mode

selected when the machine is turned on or when modes are cleared (transmission mode home setting) is Memory Transmission. You can change this with the User Parameters.

Check that the Immediate Trans-

mission indicator is lit.

If it is not lit, press the {Transmission Mode} key.

Set your original.

Limitation

❒ Do not open the Document

Feeder while it is scanning the originals. This can cause originals to jam.

Note

❒ You can set the original any

time up until you press the {Start} key.

Reference

P.14 “Setting Originals”

Select any scan settings you re-

quire. See P.27 “Scan Settings”.

Dial.

If you make a mistake, press the {Clear/Stop} key and enter the correct number again.

Immediate Transmission

Reference

P.30 “Dialing” See Chapter 3 “Chain Dial” in

the Advanced Features manual.

Press the {{{{Start}}}} key.

The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

C Press the {{{{Start}}}} key.

The machine starts scanning the original.

D Place the next original on the

exposure glass within 10 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

originals.

❒ When you press the {p}

key, you can select the irregular size by pressing the 0 or 1 key.

Press the {q} key to finish.

E Set the last original. F Press the {{{{Start}}}} key.

The machine starts to call the destination.

Reference

P.37 “Own Name/Fax Header/ Own Fax Number”

After transmission the machine will return to standby mode.

Sending Originals from the Exposure Glass

A Place the first page face down

on the exposure glass.

B Dial.

Faxing

Canceling an Immediate Transmission

Canceling a Transmission Before You Have Pressed the Start Key

Use this procedure to cancel a transmission before you have pressed the {Start} key.

Press the {{{{Clear Modes}}}} key.

Note

❒ When you have already set the

original, you can also cancel an Immediate Transmission by removing the original from the machine.

Canceling a Transmission After You Have Pressed the Start Key

Press the {{{{Clear/Stop}}}} key, and

then remove the original.

Note

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Scan Settings

You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖❖❖❖ Resolution:

Standard, Detail, Fine

❖❖❖❖ Original Type:

Text, Photo

❖❖❖❖ Image density:

Manual Image Density

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in less quality but your original is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

Standard (8××××3.85lines/mm, 200××××100dpi)

❖❖❖❖

Select for originals containing normal sized characters.

❖❖❖❖ Fine (8××××15.4lines/mm, 200××××400dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is four times as fine as Standard.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

❒ Sending with Fine resolution re-

quires that the other party's machine has the capability to receive fax messages at Fine resolution.

Note

❒ When the machine is turned on or

modes are cleared, the resolution is set to Standard by default. You can change this with the Initial Setup TX settings. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

❒ By default, the resolution returns

to the home setting after every transmission. You can change this with the User Parameters. See Chapter 6 “User Parameters (Switch01, Bit7)” in the Advanced Features manual.

❖❖❖❖ Detail (8××××7.7lines/mm, 200××××200dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

Faxing

Press the {{{{Resolution}}}} key to

switch between resolutions. The indicators above the key shows the current selection.

Original Type

If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity.

❖❖❖❖ Text

Select Text to send an original containing a high-contrast black-andwhite image. Use this setting even if your original contains text and photographs or if you only want to send clearer text.

Note

❒ If you select Photo, the transmis-

sion will take longer than when Text is selected.

❒ If you send a fax message with

Photo and the background of the received image is dirty, reduce the density setting and re-send the fax.

❒ When the machine is turned on or

modes are cleared, the Original Type is set to Text. You can change this with the Initial Setup TX settings. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

❒ By default, the machine returns to

the Original Type home setting after every transmission. You can change this with the User Parameters. See Chapter 6 “User Parameters (Switch 01 Bit 7)” in the Advanced Features manual.

Press the {{{{Original Type}}}} key for

the type you require.

❖❖❖❖ Photo

Select Photo to send an original containing a halftone image such as a photograph or a color original.

Limitation

❒ If you select Photo, resolution is

automatically set to Detail. Even if you select Text again, the resolution will not return to Standard.

Image Density (Contrast)

The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

Use the {Image Density} keys to vary the image density within 5 levels.

Press iiii or jjjj to change the den-

sity from five density level.

Scan Settings

Faxing

Dialing

There are three main ways to dial a number:

Number Keys

❖❖❖❖ Number keys:

Enter numbers directly using the

number keys on the right side of the operation panel.

❖❖❖❖ Quick Dials:

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

❖❖❖❖ Speed Dials:

If you store a number in a Speed Dial, when you want to dial it just press the {Speed Dial} key followed by a 2 digit code. Like Quick Dials, you can store a name along with the number.

This section covers these features and others in more detail.

Enter numbers directly using the number keys on the right side of the operation panel.

Note

❒ Maximum length of a fax number:

254 digits.

❒ You can insert pauses and tones in

a fax number. P.31 “Pause”, P.32

“Tone”

Make sure that the machine is in

standby mode.

Set your original and select any

scan settings you require.

Enter the fax number with the

number keys.

The digits appear on the display as you enter them.

Note

❒ If you make a mistake, press the

{Clear/Stop} key to erase the wrong digits and try again.

❒ If you wish to send this message

to more than one destination, press the {OK} key, then enter the next destination.

Press the {{{{Start}}}} key.

----Restrictions When Dialing with the Number Keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, you cannot program more than 99 numbers with the number keys for the following:

• Destinations specified in a Memory Transmission (including Polling Reception)

• Transfer Stations and End Receivers specified in a Transfer Request

• Destinations specified in a Group

For example, when 90 destinations are registered in a Group with the number keys, only 9 destinations can be dialed for Memory Transmission from the number keys.

Note

❒ When this machine is requested to

transfer a call (i.e. becomes a Transfer Station), 2 fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call.

❒ If a memory file is awaiting trans-

mission and the

Max. Cannot Add"

played when dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

"Exceeded the

message is dis-

Dialing

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers are stored in separate memory, dialing fax numbers with the number keys does not change the percentage on the display.

Pause

Press the {Pause/Redial} key when dialing or storing a number to insert about a two-second pause.

Limitation

❒ You cannot insert a pause before

the first digit of a fax number.

Note

❒ A pause is shown as a "-" on the

display.

❒ You can insert a pause in numbers

stored in Quick Dials and Speed Dials.

Faxing

Tone

This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone}

key, the machine dials the number using tonal signals.

Limitation

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the {Tone} key.

Note

❒ A tone is shown as a "•" on the dis-

play.

Quick Dials

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key.

Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. See P.40 “Registering Quick Dials”.

Note

❒ To check the contents of the Quick

dial, print the list.

❒ If a Quick Dial key is currently

used for another function, for example a Group Dial, you cannot store a number in it.

❒ Flip the Quick Dial plate over to

access Quick Dial keys 01-16 or 17-

32.

❒ You can have the label stored with

a Quick Dial printed on the first page received at the other end.

Reference

P.30 “Dialing”

Make sure that the machine is in

standby mode.

Set your original and select any

scan settings you require.

Press the Quick Dial key in which

the destination's number is programmed.

If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you wish to dial another des-

tination, press the {OK} key and dial another fax number.

Press the {{{{Start}}}} key.

Dialing

Speed Dials

If you store a number in a Speed Dial, when you want to dial it, just press the {Speed Dial} key followed by a 2 digit code. See P.46 “Registering Speed Dial”.

Note

❒ To check the contents of registered

Speed Dials, print the Speed Dial list.

❒ You can use codes 00-99 for Speed

Dials.

❒ If a search letter is registered with

a Speed Dial, you can find this number quickly using the Telephone Directory feature. See Chapter 3 “Telephone Directory” in the Advanced Features manual.

❒ You can have the label stored with

a Speed Dial printed on the first page received at the other end.

Make sure that the machine is in

standby mode.

Set your original and select any

scan settings you require.

Faxing

Press the {{{{Speed Dial}}}} key.

Enter the two digit code (00 to 99)

for the destination with the number keys.

Note

❒ When a name is stored for the

destination, the name is displayed, and when no name is stored, the fax number is displayed.

❒ If you wish to dial another des-

tination, press the {OK} key and dial another fax number.

❒ If you make a mistake, press the

{Clear/Stop} key, and try again.

Press the {{{{Start}}}} key.

Groups

If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, "Branch Offices") which will be displayed before you press the {Start} key.

Preparation

You need to program the Groups. See P.50 “Registering Groups”.

Limitation

❒ A Quick Dial programmed for

Group cannot be used for other functions.

Note

❒ Groups are only available with

Memory Transmission.

❒ To check the contents of the

Groups, print the list.

❒ You can program up to 9 Groups. ❒ You can store up to 100 destina-

tions in a Group. If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destination.

Reference

P.50 “Registering Groups”

Make sure that the machine is in

standby mode.

Set your original and select any

scan settings you require.

Press the Quick Dial in which the

Group is programmed.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you wish to dial another des-

tination, press the {OK} key and dial another fax number.

Press the {{{{Start}}}} key.

Dialing

Faxing

Reception

Selecting the Reception Mode

There are two ways you can set up

your machine to handle incoming calls:

• Auto Reception mode

• Manual Reception mode (external telephone or handset required)

The default setting is Auto reception mode. You can change this with the Initial Setup RX settings. See Chapter 5 ”Changing the Initial Setup Reception” in the Advanced Features manual.

Auto Reception Mode

When a telephone call comes in, the machine receives it automatically as a fax message. Use this setting for a dedicated fax line.

Manual Reception Mode

When a call comes in, you have to pick up the handset or external telephone and decide whether the call is a fax message yourself. If you hear a voice, continue your conversation as you would using a normal telephone. If you hear high pitched beeps, instruct the machine to receive the fax by following the procedure below.

Use this setting if you wish to share the line between the fax machine and a telephone.

----Receiving a Fax in Telephone

Mode

This feature needs a User Function key programmed as Manual Reception. By default, the {F1} key is already assigned this function.

A When the machine rings, pick up

the handset.

B If you hear beeps, press the {Start}

key or the User Function key ({F1}{F3}) which has been programmed

as the Manual Reception key. ({Start} key is available only in the facsimile mode and when the original is not set)

C Replace the handset. The machine

will start receiving.

Changing from Auto Reception Mode to Manual Reception Mode

This function also requires the use of a User Function key. By default, the

{F2} key is assigned as the {Reception Mode} key.

Press the {{{{Reception Mode}}}} key.

Press 0000 or 1111 to select the recep-

tion mode.

Press the {{{{OK}}}} key.

3. Setup

Own Name/Fax Header/Own Fax Number

Make sure that all necessary settings are made before connecting your machine to the telephone line.

❖❖❖❖ Own Name

This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's Fax machine, and the name registered on that machine will appear on yours.

Limitation

❒ The registered name will not be

used unless the other party has a same machine of the same make that supports the Own Name feature.

❖❖❖❖ Fax Header

This is ordinarily the telephone number of the line your machine is connected to. Your fax header can be up to 32 characters long, and is printed on the header of every page you send.

❖❖❖❖ Own Fax Number (Required by inter-

national law)

This is your fax machine's phone number, which must include country and area codes, in 20 characters or less. During any communication, your Own Fax Number appears on their display. (Conversely their Own Fax Number appears on your display.)

Note

❒ In some areas, the Own Fax

Number is preprogrammed by your service representative, and cannot be re-programmed by the user.

Important

❒ When sending a fax, your Own Fax

Number is required by international law. You cannot legally connect a fax machine to the telephone system if the Own Fax Number is not programmed.

Note

❒ You can confirm the Own Name,

Fax Header, and Own Fax Number settings in the User Parameters List. See Chapter 6 ”Printing the User Parameter List” in the Advanced Features manual.

Setup

Press 0000 or 1111 until "4. Fax Infor-

Registering Own Name/Fax

mation" is displayed.

Header/Own Fax Number

The following procedure describes how to make initial settings.

Press the {{{{OK}}}} key.

Press the {{{{User Tools}}}} key.

Confirm that "1. Own Name" is displayed.

Press the {{{{OK}}}} key.

Enter your Own Name.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Note

❒ If you want to erase a character

of the name, press the {Clear/ Stop} key.

Press the {{{{OK}}}} key.

Your Own Name is programmed.

Confirm that "1. Program / Delete" is displayed.

Press 0000 or 1111 until "3. Setup" is

displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "2. Fax Head-

er" is displayed.

Own Name/Fax Header/Own Fax Number

Press the {{{{OK}}}} key.

The programmed Own Name is displayed.

Enter your Fax Header.

If your Fax Header is the same as your Own Name, go to step N.

Press the {{{{OK}}}} key.

Your Fax Header is programmed.

Press 0000 or 1111 until "3. Own Fax

Number" is displayed.

Press the {{{{OK}}}} key.

Enter your Own Fax Number.

Note

❒ The format of the number is

normally as follows: International Dial Prefix, Your Country Code, Your Area Code (do not insert a pause after your Area Code), followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator.

Characters you can enter include numerals 0-9, plus signs (+), and spaces.

Press the {{{{OK}}}} key.

Your Own Fax Number is programmed.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Setup

Quick Dial

Press the {{{{User Tools}}}} key.

Registering Quick Dials

To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to

dial. Use the following steps to program a

new Quick Dial or to edit or overwrite existing Quick Dials. There are 32 Quick Dials available.

You can register the following items in each key:

• Destination fax number (up to 254 digits)

• Destination name (up to 20 characters)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Quick Dial list and keep it when you program or change fax numbers. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Limitation

❒ When a registered Quick Dial key

is being used for a standby Memory Transmission, the message

This Dial is in Use. Cannot

Change.

change the destination for this key.

" is shown and you cannot

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Prog. Quick Dial" is displayed.

Press the {{{{OK}}}} key.

Quick Dial

Display the number of the Quick

Dial key you want to register.

Press a Quick Dial key, or search using 0 or 1.

Note

❒ If a Quick Dial has already been

stored, the contents are displayed. Press 0 or 1 to select a Quick Dial that is not programmed, then press the {OK} key.

Enter a fax number with the

number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you press the {Pause/Redial}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {OK} key.

❒ Make sure a Dial Option is

stored in one of the User Function keys, and then enter the other party's fax number and press the User Function key that contains the Dial Option. You can specify SUB or SEP, SID and PWD (See Chapter 3 “Transmission Features” in the Advanced Features manual).

Press the {{{{OK}}}} key.

The fax number is programmed.

Enter the destination name.

Note

❒ Under rare circumstances, gar-

bled characters may appear during name registration if you use the {Pause/Redial} key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using the 0 and the {Clear/Stop} keys, then go on to enter the name.

Press the {{{{OK}}}} key.

The name is programmed.

Press 0000 or 1111 to select either "Yes"

or "No".

Note

❒ Label insertion allows the re-

ceiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 1 “Label Insertion” in the Advanced Features manual.

Setup

Press the {{{{OK}}}} key.

Quick Dial Key and Function Key Label (Dial label)

You can print a template that can be If you want to store another Quick Dial, go to step D.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Quick Dial list

Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

used to make labels for Quick Dial

and User Function keys. The template

will have destination or Group names

programmed in Quick Dials, and the

names of functions assigned to User

Function keys.

Limitation

❒ Set the label paper to landscape in

the Bypass Tray. Portrait position will print to wrong size.

Note

❒ You can choose whether to print

on transparent or non-transparent label paper with the User Parameters. By default the setting is "Nontransparent". See Chapter 6 “User Parameters (Switch06 Bit4)” in the Advanced Features manual.

❒ To print the label template, see

Chapter 5 “Printing Reports/ Lists” in the Advanced Features manual.

Non-transparent label paper

Quick Dial

Quick Dial key number

Destination name

Group name (G)

Programmed contents of User

Function keys

Setup

Transparent label paper

Quick Dial key number

Destination name

Group name (G)

Programmed contents of User

Function keys

Deleting Quick Dials

This procedure describes how to find a programmed Quick Dial and delete it.

Limitation

❒ When a Quick Dial key is being

used for a standby Memory Transmission, the message "

is in Use. Cannot Delete.

shown and you cannot delete the destination for this key.

Press the {{{{User Tools}}}} key.

This Dial

" is

Press 0000 or 1111 until "2. Del. Quick

Dial" is displayed.

Press the {{{{OK}}}} key.

Display the Quick Dial key that

you want to delete.

Press a Quick Dial key or search by pressing 0 or 1.

The number of the Quick Dial key and the fax number or name are displayed.

Press the {{{{OK}}}} key.

The stored data (fax number and name) is deleted.

Quick Dial

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

If you want to delete another Quick Dial key, go to step E.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Setup

Speed Dial

Press the {{{{User Tools}}}} key.

Registering Speed Dial

If you register a destination in a Speed Dial, you can dial that number by just pressing the {Speed Dial} key followed by a two digit code.

Use these steps to program a new Speed Dial or overwrite an existing one. You can register the following items in a Speed Dial:

• Destination fax number (up to 100 numbers, up to 254 digits for each number)

• Destination name (up to 20 characters)

• A Telephone Directory search letter (A to Z)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Speed Dial list and keep it when you register or change a destination.

Limitation

❒

When a registered Speed Dial is being used for a standby Memory Transmission, the message "

Dial is in Use. Cannot Change.

is shown and you cannot change the destination for this Quick Dial. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Note

❒ You can specify codes 00 to 99.

This

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "3. Prog.

Speed Dial" is displayed.

Press the {{{{OK}}}} key.

Speed Dial

Display the number of the Speed

Dial you want to register (00 to

99).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If a Speed Dial number has al-

ready been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the {OK} key.

Enter a fax number with the

number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you press the {Pause/Redial}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {OK} key.

Press the {{{{OK}}}} key.

The fax number is programmed.

Enter the Destination name.

Note

❒ If a destination name is already

registered in the Speed Dial, the name is shown on the display. If you wish to change the destination name, press the {Clear/Stop key and enter another name.

Enter a search letter (A to Z) for

the telephone Directory.

Press the {{{{OK}}}} key.

The search letter is registered.

Press 0000 or 1111 to select "Yes" or

"No".

Note

❒ Label insertion allows the desti-

nation name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 1 “Label Insertion” in the Advanced Features manual.

}

Setup

Press the {{{{OK}}}} key.

If you want to store another Speed Dial number, go to step E.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Speed Dial list

Print this list to check which destinations are programmed. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "4. Del. Speed

Dial" is displayed.

Deleting Speed Dial

Use this procedure to delete any Speed Dials you are not using anymore.

Limitation

❒ If a registered Speed Dial is being

used for a standby Memory Transmission, the message "

is in Use. Cannot Delete.

shown and you cannot change the destination for this Speed Dial.

Press the {{{{User Tools}}}} key.

This Dial

" is

Press the {{{{OK}}}} key.

Display the Speed Dial number

you want to delete (00 to 99).

Enter the Speed Dial number with the number keys or search using 0 or 1.

The Speed Dial number and the fax number or name are displayed.

Note

❒ If you want to delete a digit of

the number, press the {Clear/ Stop} key and enter the correct number.

Press the {{{{OK}}}} key.

The programmed data (fax number and name) is deleted.

If you want to delete another name, go to step E.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Speed Dial

Setup

Groups

❒ When a registered group is being

Registering Groups

If you send the same message to sever al des tinati ons at the sam e time o n a regular basis, program these destination numbers as a Group. This allows you to dial these destinations with a

single key press. Use these steps to program a new

Group or to edit or overwrite an existing Group.

You can register the following items in a Group:

• Destination fax numbers (up to 100 numbers for each group, up to 254 digits for each number)

• Group name (up to 20 characters)

You can enter destination numbers with Quick Dial keys, Speed Dials, or the number keys.

Important

❒ It is recommended that you print

the Group Dial list and keep it when you register or change destinations. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

used for a standby Memory Transmission, the message "

is in Use. Cannot Change.

shown and you cannot change destinations for this Group.

If the same number is stored in several Groups, it will only be counted as a single item. This applies to numbers stored using Quick Dials, Speed Dials or the number keys.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

This Dial

" is

Note

❒ The maximum number of Groups

you can register is 9.

❒ The theoretical maximum number

of destinations you can store in a

Group

❒ When a lot of destinations are reg-

istered in a Group using number keys, you sometimes cannot enter a destination for a Memory Transmission with the number keys. See P.30 “Number Keys”.

is 100.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

Groups

Press 0000 or 1111 until "5. Prog.

Group Dial" is displayed.

Press the {{{{OK}}}} key.

Display the number of the group

you want to register (1 to 9).

Enter the group number with the number keys, or search using 0 or

Note

❒ If you make a mistake, press the

{Cancel} key then try again.

❒ If a group has already been

stored, the contents are displayed. Press 0 or 1 to select a group number that is not programmed, then press the {OK} key.

❒ If a group is programmed, but

no name is specified, the group number only is displayed on the lower line of the display.

Specify the destination using one

of the following three methods:

Enter the fax number with the number keys.

Press a Quick Dial key.

Press the {Speed Dial} key and enter a Speed Dial number.

Press the {{{{OK}}}} key.

The destination is programmed.

Press the 0000 or 1111 to select "Add"

or "Exit".

Press the {{{{OK}}}} key.

If you selected "Exit", go to step M.

Repeat step GGGG to KKKK for all the des-

tinations you want to registered in the Group.

Enter the Group name.

Note

❒ If the Group name is already

registered, it is shown on the display. If you wish to change the Group name, press the {Clear/Stop} key and enter another name.

Setup

Press the {{{{OK}}}} key to register the

Group.

Press the {{{{OK}}}} key.

If you selected "No", go to step R.

Press the Quick Dial key you

want to register in the Group.

Press the {{{{OK}}}} key.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Group Dial list

Deleting Groups

This function deletes all destinations registered in a Group.

Limitation

❒ When a registered Group is being

used for a Memory Transmission on standby, the message "

Dial is in Use. Cannot Delete.

" is displayed and you cannot delete destinations for this Group.

Press the {{{{User Tools}}}} key.

This

The Group list allows you to print and check destinations registered in Groups.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 until "6. Del. Group

Dial" is displayed.

Press the {{{{OK}}}} key.

Groups

Display the number of the group

you want to delete (1 to 9).

Enter the group number with the number keys, or search using 0 or

Press the {{{{OK}}}} key.

The entire Group is deleted.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Setup

Entering Text

This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character.

Available Characters

• Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

•Symbols

•Numerals 0123456789

❖❖❖❖ 0000 or 1111

Use to move the cursor left or right.

Note

❒ If you wish to enter symbols, press

the {Symbol} key.

Keys

----Wild Cards

❖❖❖❖ Number keys

Use to enter numbers.

❖❖❖❖ Quick Dial 01/17 to Quick Dial 09/25 (A

to Z)

Press these keys to enter upper and lower case letters.

❖

❖ {{{{shift}}}} key (Quick Dial 13/29)

❖❖

Use to switch between upper and lower case.

❖

❖ {{{{Space}}}} key (Quick Dial 14/30)

❖❖

Press to enter a space.

❖

❖ {{{{Clear/Stop}}}} key

❖❖

Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

When you register other party's Own name or Own Fax Numbers for multiple destinations, you can register a sequenc e of ch aracte rs com mon to thes e identifications as a wild card instead of registering every identification.

If a destination has an Own name or Own Fax Numbers containing a wild card, the machine determines that the destination matches the registered destination.

❖❖❖❖ Not using a wild card

Destination to be registered (Own name)

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Number of registered identifications

Entering Text

❖❖❖❖ Using a wild card

Destination to be registered (Own name)

BRANCH 1

Limitation

Number of registered identifications

❒ You can register up to 30 wild

cards.

Note

❒ Compare identifications by ne-

glecting spaces.

❒ You can use wild cards for the fol-

lowing functions:

• See Chapter 6 “Authorized Re-

ception” in the Advanced Features manual.

• See Chapter 6 “Forwarding” in

the Advanced Features manual.

How to Enter Text

Use Quick Dial keys 01/17 to 09/25 for entering letters.

If you wish to enter another letter, press the same Quick Dial key again.

Quick Dial Key

01/17 A, B, C 09/25 Y, Z

02/18 D, E, F 10/26 Nothing

03/19 G, H, I 11/27 Nothing

04/20 J, K, L 12/28 Nothing

05/21 M, N, O 13/29 Shift

06/22 P, Q, R 14/30 Space

07/23 S, T, U 15/31 Symbol

08/24 V, W, X 16/32 Nothing

Letters Quick

Dial Key

Letters

Entering letters

Press the {{{{shift}}}} key to switch be-

tween Uppercase and Lowercase.

Press a Quick Dial key.

A letter is entered and the cursor moves.

Note

If you wish to enter another char-

❒

acter continuously, repeat step

❒ If you wish to insert a character,

press the 0 or 1 key to move the cursor to a character you want to enter.

Entering symbols

Press the {{{{symbol}}}} key.

The available symbols are shown on the display.

Setup

Select the desired symbol by

pressing 0000 and 1111.

Entering numbers

Press a number key.

The numeral is entered and the cursor moves.

Press the 0000 or 1111 key to move the

cursor to a character you want to enter, and press the {{{{OK}}}} key.

The symbol is entered and the cursor moves.

Note

❒ If you wish to enter another

symbol, repeat steps A to C.

Note

❒ If you wish to insert a character,

press the 0 or 1 key to move the cursor to a character you want to enter.

Deleting characters

Press the 0000 or 1111 key to move the

cursor to a character you want to delete.

Press the {{{{Clear/Stop}}}} key.

The character at the cursor position is deleted .

Note

❒ If you wish to delete another

character, repeat steps A and B.

4. Troubleshooting

Adjusting Volume

You can change the volume of the following sounds the machine makes.

❖❖❖❖ On Hook

Sounds when you press the {On Hook Dial} key.

❖❖❖❖ Transmission

Sounds when the machine send a message.

❖❖❖❖ Reception

Sounds when the machine receive a message.

❖❖❖❖ Dialing

After pressing the {Start} key, this sound is output until the line connects to the destination.

❖❖❖❖ Print Receive Files

Sounds when a received message has been printed.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Press 0000 or 1111 until "4. Fax Fea-

tures" is displayed.

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Press 0000 or 1111 until "3. Setup" is

displayed.

Troubleshooting

Press the {{{{OK}}}} key.

Confirm that "1. Monitor Volume" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select the item

you want to adjust, and then press the {{{{OK}}}} key.

Press 0000 or 1111 to adjust the vol-

ume.

Press the {{{{OK}}}} key.

The volume is adjusted.

If you want to adjust another item, repeat steps G to I.

Press the {{{{User Tools}}}} key to re-

turn to standby display.

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display.

Message Problem and Solution

Clear Misfed Orig. Remove original from ADF Cover

Reset Original(s) and press Start Original jammed during Memory Transmis-

Clear Misfed Orig. Remove original from ADF Cover

Cannot detect original size. Reset original(s) and press Start.

Service call

Functional problem with the fax. Please contact your service representative.

Memory is Full. Storing Stopped, Transmission Has Been Cancelled.

Exceed the Max. Cannot Add You cannot dial any more numbers. When

Original misfeed Remove originals from the Document Feeder. Set any pages of the original that were not

scanned and send again.

sion. Reset originals that have not been scanned.

A document jam occurred during Immediate Transmission. Press which has not been sent.

An error occurred during Immediate Transmission. Press

{OK}

and resend the page

{OK}

and resend the original.

Note

❒

There may be a problem with the machine or the telephone line (for example noise or cross talk). If the error re-occurs frequently, contact your service representative.

The machine failed to detect the size of the original. Press the 0 or 1 key to select the size and press the

There is a problem with the fax function. Contact your service representative and tell the code number shown in the display. The copier function will still work normally.

If you press standby mode and starts transmitting pages which has been scanned.

these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

{Start}

key three times.

{OK}

, the machine returns to the

Troubleshooting

When the {Facsimile} key is Lit in Red

If this key is lit, refer to the table below and take the appropriate action.

Problem Solution

Paper has run out. Add paper.

See Chapter 3 “Loading Paper” in the Copy Reference.

The machine is in RDS (Remote Diagnostic System) mode.

A facsimile error has occurred. The facsimile has a problem. Contact a service

Wait with the will go to the standby mode after it exits from the RDS mode.

representative. The copier function will still work normally.

Main Power

switch on. Machine

When the Receive File Indicator is Lit

If the Receive File indicator is lit, a message has been received but could not be printed for some reasons. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.

Why Substitute Reception Occurred

Paper has run out

Toner is empty

Paper is jammed

Cover is open

Machine is busy printing with other function

Indication/Status Solution

is lit red. Add paper.

See Chapter 3 “Loading Paper” in the Copy Reference.

is lit Replace the toner cartridge.

See Chapter 3 “Changing the Toner Cartridge” in the Copy Reference.

is lit Remove the jammed paper.

See Chapter 3 “Clearing Misfeeds” in the Copy Reference.

is lit Close the cover.

A cover other than the Document Feeder or front cover is open.

The machine is printing with other function.

The message will be printed after the current job finishes automatically.

Troubleshooting

Solving Problems

This table lists some common problems and their solutions.

Problem Solution Refer to

Image background appears dirty when a fax is received at the other end.

Printed or sent image contains spots.

Received image is too light. Request the sender to increase

Message appears blank at the other end.

You want to cancel a Memory Transmission.

You want to cancel an Immediate Transmission.

You cannot add any destination in Group though it does not reach the maximum number.

Adjust the scan density. P.29

The Document Feeder or exposure glass is dirty. Clean them. See Chapter 5 “Maintaining Your Machine”in the Copy Reference.

Make s ure t hat i nk or era ser i s dry before setting the original.

the image density.

When using moist, rough or processed paper, the printed image may be partly invisible. On ly us e re comm ended p ape r.

When D appears on the display, toner is beginning to run out. Replace the toner cartridge soon. See Chapter 3 “Changing the Toner Cartridge”in the Copy Reference.

The original was set upside down. Set it properly.

If the original is being stored, press the

If the original is being sent, use "Cancel TX/RX" in the Information menu.

Press the

99 destinations have been programmed with the number keys. Program more numbers with Quick Dials or Speed Dials.

{Clear/Stop}

key.

key. P.6

“Image Density (Contrast)”

---

Appendix, “Acceptable Types of Originals” in the Advanced Features manual.

---

“Setting Originals”

P.14

“Canceling a Memory

P.22

Transmission”

Chapter 2 “Canceling Transmission or Reception” in the Advanced Features manual.

“Operation Panel”

Chapter 3 “Chain Dial”or “Redial” in the Advanced Features manual.

INDEX

Adjusting Volume, 57 Advanced Features Auto Reception Mode

, 36

Basic Features (this manual) Broadcasting Bypass Tray

, 19

, 5

Canceling a Memory Transmission, 22 Canceling an Immediate Transmission

Changing Memory Transmission and

Immediate Transmission Clear Modes key Clear/Stop key Communicating Indicator Components CSI→Own Fax Number

, 6

, 3

, 13

, 6

, 37

Detail, 27

, 30

Dialing Dial label Display Document Feeder

, 11

, 3

Entering letters, 55 Entering numbers Entering symbols Entering Text Error Messages Exposure Glass External Telephone Connector

, 56

, 55

, 54

, 59 , 3

, 5

Facsimile key, 6, 60 Fax Header Faxing Fine Front View

, 37

, 13

, 27

, 3

G3 Line Connector, 5 Getting Started Group Dial list Groups

, 34, 50

, 52

Handset (Option), 4, 5 How to Read this Manual

, iv

Image density, 27 Image Density (Contrast) Image Density key Immediate Transmission

, 29

, 7

, 12, 13, 24

Job Information key, 6

letters, 55

Main Power Indicator, 6 Main Power Switch Manual Reception Mode Manuals for this machine Memory Transmission

, 4

, 12, 13,

, 36

, 1

Number keys, 7, 30

On Hook Dial key, 7 Operation Panel Operation Switch Optional paper tray unit Original Type Original Type key Own Fax Number Own Name Own Name/Fax Header/Own Fax Number

, 6

, 4, 7, 8

, 4

, 27, 28

, 7 , 37

, 37

Pause

Pause/Redial key

, 28

Photo

, 7

Quick Dial, 30, 32, 40 Quick Dial Flip Plate Quick Dial keys Quick Dial List

, 6

, 42

Rear View, 5 Receive File Indicator Reception Registering

Resolution Resolution key RTI→Own Name

, 36

Fax Header Own Fax Number Own Name

, 27

, 37

, 7

, 6, 61

, 37

Scan Settings, 27 Selecting the Reception Mode Setting Originals Setup

, 37

Solving Problems Speed Dial Speed Dial key Speed Dial list Standard Start key Substitute Reception symbols

, 30, 33,

, 27

, 55

, 14

, 62

, 6

, 48

, 61

, 36

User Function Keys User Tools key

Wild Cards, 54

, 6

Text, 28

, 32

Tone Tone key Transmission Mode key Transmission Option key Troubleshooting TTI→Fax Header

, 7

, 6

, 57

, 37

64 UE USA B404

FUNCTION MAP

How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

CAUTION:

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the machine's operation panel.

iii

TABLE OF CONTENTS

Manuals for This Machine......................................................................... 1

Advanced Features (this manual) ................................................................. 1

Basic Features .............................................................................................. 1

1.Transmission Options

Overview..................................................................................................... 3

Sending at a Specific Time (Send Later)................................................. 4

Personal Code Transmission ................................................................... 6

Choosing the Area to be Scanned Yourself (Irregular Scan Area) ...... 7

Fax Header Print ........................................................................................ 9

Label Insertion ......................................................................................... 10

Auto Reduction........................................................................................ 11

Polling Reception .................................................................................... 12

File Reserve Report .................................................................................... 12

Communication Result Report .................................................................... 12

Transfer Request ..................................................................................... 13

Specifying an End Receiver ........................................................................ 14

2.Job Information

Canceling Transmission or Reception .................................................. 15

Checking the Transmission Result (TX File Status) ............................ 17

Checking the Reception Result (RX File Status) .................................. 18

Printing a List of Files in Memory (Print TX File List) .......................... 19

Printing a Stored Message ..................................................................... 20

Printing the Journal................................................................................. 21

Displaying the Memory Status ............................................................... 22

3.Transmission Features

Handy Dialing Functions ........................................................................ 23

Chain Dial.................................................................................................... 23

Telephone Directory.................................................................................... 23

Redial .......................................................................................................... 24

On Hook Dial ............................................................................................ 25

Manual Dial............................................................................................... 26

Transmission Features ........................................................................... 27

Stamp.......................................................................................................... 27

SEP Code ................................................................................................... 28

SUB Code ................................................................................................... 29

More Transmission Functions ............................................................... 31

Auto Fax Reception Power-up .................................................................... 31

Dual Access ................................................................................................ 31

Transmission with Image Rotation.............................................................. 31

Checking the Transmission Result.............................................................. 31

Sending a Fax Message Immediately ......................................................... 32

Automatic Redial......................................................................................... 32

Broadcasting Sequence .............................................................................. 32

Checking the Transmission Progress ......................................................... 32

If Memory Runs Out While Storing an Original ........................................... 32

Batch Transmission..................................................................................... 32

ECM (Error Correction Mode) ..................................................................... 33

Parallel Memory Transmission.................................................................... 33

Printed Report.......................................................................................... 34

File Reserve Report .................................................................................... 34

Communication Result Report .................................................................... 34

Communication Failure Report ................................................................... 34

Transmission Result Report (Immediate Transmission) ............................. 35

4.Reception Features

Reception ................................................................................................. 37

Immediate Reception .................................................................................. 37

Memory Reception...................................................................................... 37

Substitute Reception ................................................................................... 38

Screening Out Messages from Anonymous Senders ................................. 38

Printing Functions................................................................................... 40

Print Completion Beep ................................................................................ 40

Checkered Mark.......................................................................................... 40

Center Mark ................................................................................................ 40

Reception Time........................................................................................... 41

Image Rotation............................................................................................ 41

Page Separation and Length Reduction (Not Available in Some Countries)

Page Reduction........................................................................................... 42

TSI Print ...................................................................................................... 42

When There is No Paper of the Correct Size .............................................. 42

... 41

5.Facsimile User Tools

Accessing the User Tools....................................................................... 45

Exiting User Tool mode............................................................................... 46

Assigning User Function Keys .............................................................. 47

Storing/Editing the Contents of a User Function Key.................................. 47

Utilizing a User Function Key ...................................................................... 48

Functions You Can Store in User Function Keys ........................................ 48

Printing Reports/Lists ............................................................................. 49

Setting the Date and Time ..................................................................... 51

Summer Time / Daylight Saving Time ................................................... 53

Changing the Initial Setup Transmission.............................................. 54

Changing the Initial Setup Reception.................................................... 56

6.Key Operator Settings

Changing Key Operator Settings ........................................................... 59

Counters...................................................................................................... 59

Authorized Reception.................................................................................. 60

Forwarding .................................................................................................. 65

User Parameters......................................................................................... 72

Personal Codes........................................................................................... 77

Polling ID..................................................................................................... 81

Line Type .................................................................................................... 82

Select Line .................................................................................................. 83

PSTN Access Number ................................................................................ 84

Transfer Report........................................................................................... 85

RDS (Remote Diagnostic System).............................................................. 86

7.Troubleshooting

When Toner Runs Out............................................................................. 87

When an Error Report is Printed............................................................ 88

When Power is Turned off or Fails ........................................................ 89

8.Maintaining Your Machine

Replacing the Stamp Cartridge.............................................................. 91

9.Appendix

Connecting the Machine to a Telephone Line and Telephone ............ 93

Connecting the Telephone Line .................................................................. 93

Connecting The Optional External Telephone ............................................ 94

Selecting the Line Type............................................................................... 95

Specifications .......................................................................................... 96

Acceptable Types of Originals .................................................................... 97

Function List............................................................................................ 99

Advanced Transmission Features............................................................... 99

Communication Information ...................................................................... 100

User Tools................................................................................................. 101

INDEX...................................................................................................... 104

vii

viii

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Describes part names of the machine and operation panel.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also find out about other types of transmissions.

❖❖❖❖ Chapter 3 Setup

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These functions allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains changing the volume of audible signals generated by the machine and error messages. When the display or indicator lights show unusual information, check the list and take appropriate action.

1. Transmission Options

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

Note

❒ If you frequently use a certain configuration of options, you can change their

default settings (on or off) with the User Parameters. See P.72 “User Parame- ters”.

Transmission Options

Sending at a Specific Time (Send Later)

Using this feature, you can instruct

the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

Note

❒ You can not specify a time more

than 24 hours.

❒ This feature is only available with

Memory Transmission.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Transmission Option}}}} ke y.

Confirm that "1. Send Later" is

displayed. Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "AM" or

"PM".

Set your original and select any

scan settings you require.

Press the {{{{OK}}}} key.

Enter the time that you want to

send the fax message.

Note

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If the current time shown on the

display is not correct, change it. See P.51 “Setting the Date and Time”.

Press the {{{{OK}}}} key.

The specified time is set.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step J.

Press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set up for Send Later. See P.15 “Canceling Transmission or Reception”.

Sending at a Specific Time (Send Later)

Transmission Options

Personal Code Transmission

Personal Codes allow you to keep

track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up on who has been using the machine and how often.

Preparation

Before using this feature you must register personal codes. See P.77 “Registering Personal Codes”.

Limitation

❒ Personal codes may be any 8 digit

number except 00000000 (00000001 through 99999999). You can program up to 20 personal codes. See P.77 “Personal Codes”.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} ke y.

Press 0000 or 1111 until "2. Personal

Code" is displayed.

Press the {{{{OK}}}} key.

Press

to select "On" or "Off".

0000

Note

❒ You can cancel this feature by

selecting "Off".

Press the {{{{OK}}}} key.

Enter a personal code (up to 8 dig-

its) with the number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ Personal codes may be any string

of 8-digit numbers (0 to 9). You can register up to 20 personal codes.

Press the {{{{OK}}}} key.

The personal code is set.

1111

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step J.

Press the {{{{Start}}}} key.

Note

❒ You can cancel transmission of

a message set up for Personal

Code Transmission.

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

You can choose one of the standard paper sizes (A4KL, A3L, B4L, 8 ×11"KL, 8

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

/2"×14"L, 11"×17"L, ) .

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu

appears.

Press 0000 or 1111 until "4. Irreg. Scan

Area" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Set your original and select any

scan settings you require.

Note

❒ You can cancel this feature by

selecting "Off".

Press the {{{{OK}}}} key.

Transmission Options

Press 0000 or 1111 to select the paper

size.

Note

❒ To see which paper sizes have

already been programmed, press 0 or 1.

Press the {{{{OK}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step I.

Press the {{{{Start}}}} key.

Fax Header Print

By default, the machine adds your Fax Header to each message you send so it appears on the printed fax at the other end. See Chapter 3 “Own Name/Fax Header/Own Fax Number” in the Basic Features manual.

Important

❒ In the USA, this must contain the

telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} key.

Press 0000 or 1111 until "5. FaxHeader

Print" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press the {{{{Transmission Option}}}} ke y.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step H.

Press the {{{{Start}}}} key.

The Transmission Option menu appears.

Transmission Options

Label Insertion

With this feature you can have the re-

ceiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To".

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion of the image when received at the other end.

❒ Program the receiver's name and

number in a Quick Dial or Speed Dial then Label Insertion turned on with the User Parameters. See P.72 “User Parameters” (Switch01, Bit0).

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} key.

Press 0000 or 1111 until "6. Label In-

sertion" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "Pro-

grammed Value".

Press the {{{{OK}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step G.

Press the {{{{Start}}}} key.

The Transmission Option menu appears.

Auto Reduction

By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

Important

❒ If you turn this feature off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

ND1X02E1

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is on. See P.72 “User Parameters” (Switch01, Bit2).

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

Press 0000 or 1111 until "7. Auto Re-

duction" is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Press the {{{{Transmission Option}}}} key.

Specify the destination.

If you want to specify another destination, press the {OK} key and repeat step H.

Set your original and select any

scan settings you require.

Press the {{{{Start}}}} key.

Transmission Options

Polling Reception

Use this function if you want to poll a

message from another terminal. You can also poll documents from many terminals with only one operation (use Groups to fully exploit this feature).

Receiver (This machine)

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Transmission Option}}}} ke y.

Transmission

Request

Sender

ND1X01E8

Press 0000 or 1111 until "8. Polling RX"

is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Specify the other party's fax

number. Press the {{{{Start}}}} key.

File Reserve Report

This report is printed after Polling Reception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parameters. See P.72 “User Parameters” (Switch03, Bit3).

Communication Result Report

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ By default, this report is turned on.

Turn it off with the User Parameters. See P.72 “User Parameters” (Switch03, Bit4).

Transfer Request

Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

The Transfer Stations you specify must be machines of the same make as this machine and have the Transfer Station function.

Requesting party

Result Report

Preparation

Before using this feature, you must program the Polling ID. See P.81 “Polling ID”.

Polling ID's of the requesting party (this machine) and Transfer Stations must be identical.

Before using this feature, you must program the Transfer Report. See P.85 “Transfer Report”.

The following terminology is used in this section.

Transfer

Station

End Receiver

ND1X01E9

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, that is, the machine that receives the Transfer Request.

❖❖❖❖ End Receiver

The final destination of the message, that is, the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station.

Limitation

❒ You can specify only one Transfer

Stations in a Transfer Request.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you specify a Transfer Station Group, the Group counts as a single receiver.

❒ The combined total of End Receiv-

ers and Transfer Stations you specify with the number keys cannot exceed 30.

Set your original and select any

scan settings you require. Press the {{{{Transmission Option}}}} ke y.

❖❖❖❖ Requesting Party

The machine where the message originates from, that is, the machine making a Transfer Request (in this section, this machine).

Transmission Options

Press 0000 or 1111 until "10. Transfer

Report" is displayed.

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "On" or

"Off".

Press the {{{{OK}}}} key.

Specify the Transfer Station.

If you make a mistake, press the {Clear/Stop} key and try again.

Press the {{{{OK}}}} key.

Specify the End Receiver.

Note

❒ You cannot enter the numbers

of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

Press the {{{{OK}}}} key.

Press 0000 or 1111 to select "Yes" or

"No".

Press the {{{{OK}}}} key.

If you selected "Yes", go back to step I.

Press the {{{{Start}}}} key.

Specifying an End Receiver

When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.

You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

The numbers must first have been stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

❖❖❖❖ Quick Dial

Enter number (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {q} {0} {1}

❖❖❖❖ Speed Dial

Enter {q}, {p} followed by the Speed Dial code (2 digits). For example, to choose the number stored in Speed Dial 12 in the Transfer Station, enter: {q} {p} {1} {2}

❖❖❖❖ Group Dial

Enter {q} , {p}, {p} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {q} {p} {p} {0} {4}

followed by the

{q}

2. Job Information

Canceling Transmission or Reception

Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Transfer Request, Polling Reception. For details about these features, see Chapter 2 “Memory Transmission” in the Basic Features manual,P.13 “Transfer Re- quest”, and P.12 “Polling Reception”.

If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.

Note

❒ You can cancel Memory Transmis-

sion even while files are being sent. However, any pages that have already been sent cannot be canceled.

❒ To cancel transmission in progress,

press the {Clear/Stop} key.

❒ You can print out a File List to con-

firm the transmission files stored in memory.

Press the {{{{Job Information}}}} key.

Confirm that "1. Cancel TX / RX" is displayed.

Press the {{{{OK}}}} key.

Display the file you want to can-

cel.

To display the file, enter the file number with the number keys, or press 0 or 1 until the file number is displayed.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒ If you make a mistake, press the

{Cancel} key and try again.

❒ If you cannot find the file you

want to cancel, the document has already been sent.

Job Information

Press the {{{{OK}}}} key.

Confirm that you have selected

the correct file, and press the {{{{OK}}}}

key.

"Trans. Cancelled File Deleted" is displayed, and the machine returns to standby display.

Checking the Transmission Result (TX File Status)

This function let you check up on the last 50 completed transmissions without having to print the Journal. You can browse through the transmitted messages on the display.

Limitation

❒ Only the last 50 communications

are displayed. Earlier transmissions are not available.

❒ If a transmission is completed

while you are using this function, the result will not be shown until you exit TX File Status and start it again.

Make sure that the machine is in

Facsimile mode and the standby display is shown.

Press the {{{{Job Information}}}} key.

Press 0000 or 1111 until "2. TX Status"

is displayed and press the {{{{OK}}}} key.

Press 0000 or 1111 to scroll through the

messages.

Date

Time

AM/PM

Transmission result

Destination name

Page

The Information menu is shown.

Press the {{{{OK}}}} key.

The machine returns to standby display.

Savin Fax Machine 1018 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual