Savin 2027, 4027, LD122, LD127, DSm622 User Manual

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General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Troubleshooting

Remarks

Entering Text

Security

Specifications

Operating Instructions

For safe and correct use of this machine, please be sure to read the Safety Information in this

manual before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains two 5- milliwatt, 760-800 nanometer wavelength, two GaAlAs laser diodes. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.15 “Machine Types”.)

• Type 1: 4022/DSm622/LD122/Aficio 2022

• Type 2: 4027/DSm627/LD127/Aficio 2027

• Type 3: not available

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source, see P.134 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer/Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [ play when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

Setup

] dis-

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.156 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and Scanner Functions

GCKONN1J

This machine provides copier, facsimile*, printer*, and scanner* functions.

• You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference.

• You can send originals by fax and receive faxes from other parties. See Facsimile Reference <Basic Fea-

tures> , and Facsimile Reference <Advanced Features>.

• You can print documents created using applications. See Printer Ref- erence 1, Printer Reference 2.

• You can scan originals and send the scan file to a computer. See Scanner Reference.

Utilizing Stored Documents

GCKONN2J

• You can store file from originals scanned by this machine, or file sent from other computers, into the machine's hard disk. You can print and fax stored documents as required. You can also change print settings and print multiple documents (Document Server). See p.35 “Using the Document Server”.

• With DeskTopBinder V2 Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide.

iii

Paperless Fax Transmission and Reception

Reception

GCKONN3J

• You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use DeskTopBinder V2 Professional*/Lite or a Web browser to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference <Advanced Features>.

Fax Transmission and Reception Through the Internet

GCKONN9J

You can send fax documents through e-mail by specifying the recipient's email address (Internet Fax Transmission).

You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See Facsimile

Reference <Basic Features>

Transmission

• You can send documents created using applications to another party's fax machine directly, without performing a print job (LAN-Fax). See Facsimile Reference <Advanced Features>.

GCKONN4J

Using the Scanner in a Network Environment

GCKONN5J

• You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference.

• With ScanRouter V2 Professional*/Lite, you can save scanned documents in specified destinations on network computers (File storage). See Scanner Reference.

• You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference

Administrating the Machine/Protecting Documents (Security Functions)

GCKONN6J

The security functions protect documents from being copied without permission or unauthorized access via the network. See p.145 “Security”.

❖❖❖❖ Security Functions

• Protecting stored documents (setting passwords)

• Protecting file remaining in memory

• Protecting against unauthorized access via phone line

• Authenticating administrator (setting the key operator code). See p.60 “Key Operator Code”.

❖❖❖❖ Extended Security Function

By setting a password, documents are protected against unauthorized access. See p.60 “Extended Security”.

Monitoring the Machine Via Computer

GCKONN7J

You can monitor machine status and change settings using a computer.

• Using SmartNetMonitor for Admin, SmartNetMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide.

• You can also use a Web browser to make network settings. See Net- work Guide.

• You can also use a Web browser to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web browser's Help.

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet............................................ iv

Using the Scanner in a Network Environment ...........................................................v

Administrating the Machine/Protecting Documents (Security Functions) ..................v

Monitoring the Machine Via Computer...................................................................... vi

Notice......................................................................................................................1

Copyrights and Trademarks .................................................................................3

Trademarks ................................................................................................................3

Information about Installed Software..........................................................................4

How to Read This Manual .....................................................................................9

Safety Information ...............................................................................................10

Safety During Operation...........................................................................................10

Positions of Labels and Hallmarks forRRRRWARNING and RRRRCAUTION.............12

ENERGY STAR Program.....................................................................................13

Machine Types .....................................................................................................15

1. Getting Started

Guide to Components .........................................................................................17

External Options.......................................................................................................19

Internal Options........................................................................................................20

Control Panel........................................................................................................21

Display Panel ...........................................................................................................23

Turning On the Power .........................................................................................24

Turning On the Main Power .....................................................................................24

Turning On the Power..............................................................................................24

Turning Off the Power..............................................................................................25

Turning Off the Main Power .....................................................................................25

Saving Energy..........................................................................................................26

2. Combined Function Operations

Changing Modes..................................................................................................27

Multi-Access......................................................................................................... 29

vii

3. Document Server

Relationship between Document Server and Other Functions .......................33

Document Server Display ........................................................................................34

Using the Document Server................................................................................35

Storing Data .............................................................................................................35

Changing a Stored Document's File Name, User Name, or Password....................38

Selecting a Document..............................................................................................38

Searching for Stored Documents.............................................................................39

Printing Stored Documents ......................................................................................40

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using a Web Browser ..................................................44

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................45

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings) ..........................................................50

Changing Default Settings .......................................................................................50

Exiting User Tools ....................................................................................................50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................55

Timer Settings ..........................................................................................................58

Key Operator Tools..................................................................................................59

Address Book.......................................................................................................67

Registering Destination Information.........................................................................68

Registering Sender Information ...............................................................................69

User Codes...........................................................................................................70

Registering a New User Code..................................................................................70

Changing a User Code.............................................................................................72

Deleting a User Code...............................................................................................73

Displaying the Counter for Each User Code ............................................................73

Printing the Counter for Each User Code.................................................................74

Clearing the Number of Prints..................................................................................75

Fax Destination....................................................................................................76

Registering a Fax Destination..................................................................................77

Changing a Registered Fax Destination ..................................................................79

Deleting a Registered Fax Destination.....................................................................81

E-mail Destination................................................................................................82

Registering an E-mail Destination............................................................................82

Changing a Registered E-mail Destination ..............................................................84

Deleting a Registered E-mail Destination ................................................................84

Registering Folders .............................................................................................85

Using SMB to Connect.............................................................................................85

Using FTP to Connect..............................................................................................89

Registering a Protection Code ...........................................................................93

Registering a Protection Code To a Single User .....................................................93

Registering a Protection Code To a Group User .....................................................94

viii

Registering Destinations to a Group .................................................................95

Registering a New Group.........................................................................................95

Registering Destinations to a Group ........................................................................96

Removing a Destination from a Group.....................................................................96

Displaying Destinations Registered in Groups.........................................................97

Changing a Group Name .........................................................................................97

Deleting a Group......................................................................................................98

Registering the Transfer Request ......................................................................99

Registering a Transfer Station/Receiving Station ....................................................99

Changing a Registered Transfer Station/Receiving Station...................................101

Deleting a Registered Transfer Station/Receiving Station .....................................102

Programming/Changing LDAP Server.............................................................103

Programming an LDAP Server...............................................................................103

Changing an LDAP Server.....................................................................................105

5. Troubleshooting

If Your Machine Does Not Operate As You Want............................................107

General ..................................................................................................................107

Document Server ...................................................................................................109

BBBB Loading Paper...............................................................................................110

Loading Paper into Paper Trays ............................................................................110

Loading Paper into Large Capacity Tray (optional)................................................111

DDDD Adding Toner.................................................................................................113

Removing Toner.................................................................................................114

Inserting Toner...................................................................................................115

xxxx Clearing Misfeeds .........................................................................................116

Changing the Paper Size...................................................................................122

Changing the Paper Size of the Paper Tray .........................................................122

dddd Adding Staples..............................................................................................125

500-Sheet Finisher.................................................................................................125

1000-Sheet Finisher...............................................................................................126

Removing Jammed Staples ..............................................................................128

500-Sheet Finisher.................................................................................................128

1000-Sheet Finisher...............................................................................................129

6. Remarks

Dos and Don'ts...................................................................................................131

Toner...................................................................................................................132

Handling Toner.......................................................................................................132

Toner Storage ........................................................................................................132

Used Toner ............................................................................................................132

Where to Put Your Machine..............................................................................133

Machine Environment ............................................................................................133

Moving....................................................................................................................134

Power Connection..................................................................................................134

Access to the Machine...........................................................................................135

Maintaining Your Machine ................................................................................136

Cleaning the Exposure Glass.................................................................................136

Cleaning the Exposure Glass Cover......................................................................136

Cleaning the Auto Document Feeder.....................................................................136

Replacing the Photo Conductor Unit (PCU) ...................................................137

Other Functions .................................................................................................140

Inquiry ....................................................................................................................140

Changing the Display Language ............................................................................140

Counter ...............................................................................................................141

Displaying the Total Counter..................................................................................141

7. Entering Text

Entering Text......................................................................................................143

Available Characters ..............................................................................................143

Keys .......................................................................................................................143

How to Enter Text ..................................................................................................144

8. Security

Security...............................................................................................................145

Primary Security Functions ....................................................................................145

Extended Security Function ...................................................................................145

Temporarily Disabling Document Security.............................................................147

Operating Environment and Notes...................................................................148

Operating Environment ..........................................................................................148

For Administrator....................................................................................................148

For User .................................................................................................................149

9. Specifications

Main Unit.............................................................................................................151

Options ...............................................................................................................156

Exposure Glass Cover ...........................................................................................156

Auto Document Feeder ..........................................................................................156

500-Sheet Finisher.................................................................................................157

1000-Sheet Finisher...............................................................................................158

Shift Sort Tray ........................................................................................................159

Duplex Unit.............................................................................................................159

Bypass Tray ...........................................................................................................160

Bridge Unit .............................................................................................................160

Internal Tray 2 (1 bin tray)......................................................................................160

Large Capacity Tray...............................................................................................161

Paper Tray Unit......................................................................................................161

Copy Paper.........................................................................................................163

Recommended Paper Sizes and Types.................................................................163

Envelopes ..............................................................................................................166

Unusable Paper .....................................................................................................169

Paper Storage ........................................................................................................169

INDEX....................................................................................................... 170

Notice

Notice To Wireless LAN Interface (option) Users

Notes to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

IEEE 802.11b Interface Kit Type B:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.

To reduce potential radio interference to other users, the antenna type and its gain should be so chosen that the equivalent isotropically radiated power (EIRP) is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum gain of [0.45] dBi. Antenna having a higher gain is strictly prohibited per regulations of Industry Canada. The required antenna impedance is [50] ohms.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme á la norme NMB-003 du Canada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt á accepter tout brouillage radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Kit Type B:

Ce dispositif est conforme á la norme CNR-210 d'Industrie Canada.

L'expression «IC:» avant le numéro d'homologation/enregistrement signifie seulement que les spécifications techniques d'Industrie Canada ont été respectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet d'une licence, il doit être utilisé á l'intérieur et devrait être placé loin des fenêtres afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'emission) est installe á l'extérieur, il doit faire l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne et son gain doivent être choisis de façon á ce que la puissance isotrope rayonnée équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain maximal de [0.45] dBi.Une antenne ayant un gain plus élevé est strictement interdite par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50] ohms.

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows

is a registered trademark of Adobe Systems Incorporated.

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

Edition (Windows Me)

2000 are as follows:

XP are as follows:

NT are as follows:

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Information about Installed Software

Expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source co de must retain the abov e copyr ight no tice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the application software of this product constitutes the “Larger Work” as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

• This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software developed for the NetBSD Project by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

A Redistributions of source co de must retain the abov e copyr ight no tice, this list

of conditions and the following disclaimer.

Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentation and/or software.

How to Read This Manual

Symbols

This manual uses the following symbols:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following these instructions under this symbol. Be sure to read these instructions, all of which are included in the Safety Information section in the General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.

* The above statements are for your safety.

Important

If this instruction is not followed, paper might be misfed, originals damaged, or data lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparation required before operation.

Note

This symbol indicates precautions for operation, or actions to take following mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates where further relevant information can be found.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

•

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

•

You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

•

Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

•

Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

Positions of Labels and Hallmarks

forRRRRWARNING and RRRRCAUTION

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

ZLEH010J

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

❖❖❖❖ Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called “Off mode” on a single function copying machine, and “Sleep mode” on a multiple function machine equipped with optional facsimile and printing functions.

• Off mode: Same as the condition when the operation switch is turned off.

• Sleep mode: Same as the condition when the operation switch is turned off.

Receiving fax messages and printing from a computer are possible. If you want to operate this product while it is in either of these modes, do one of the following:

• Turn on the operation switch.

• Place an original in the Auto Document Feeder (ADF).

• Lift and lower the exposure glass cover or the ADF.

The default interval before entering Off mode or Sleep mode can be adjusted. To change it, see p.58 “Auto Off Timer”. The ENERGY STAR Program establishes two modes which lower the power consumption of the product when it is not operated for a fixed time. These modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this manual, the Off mode is called the Auto Off mode.

❖❖❖❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals→ two-sided copies) is selected preferentially when the operation switch or the main power switch is turned on, the {{{{Energy Saver}}}} key is pressed, or the machine resets automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-

ority”in “General Features 2/4”, Copy Reference.

Specifications

Low- Power mode, Off Mode

Duplex Priority 1 Sided→2 Sided

Power consumption 6 W

Default interval 1 minute

Recovery time 10 seconds or less

❖❖❖❖ Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of environmentally friendly recycled paper. Please contact your sales representative for recommended paper.

Machine Types

This machine comes in three models which vary in copy speed. To ascertain which model you have, see the inside front cover.

Type 1Type 2Type 3

Copy speed 22 copies/minute

(A4K, 8

/2" × 11"K)

27 copies/minute (A4K, 81/2" × 11"K)

32 copies/minute (A4K, 81/2" × 11"K)

1. Getting Started

Guide to Components

Exposure glass cover (optional) or

Auto Document Feeder (ADF) (optional)

Lower the exposure glass cover over originals placed on the exposure glass. If you have the ADF, load a stack of originals here. They will be fed automatically, one by one.

(The illustration shows the ADF.)

Exposure glass

Place originals face down.

Internal tray

Copied, printed paper or fax messages are delivered here.

Ventilation holes

Prevents overheating. Do not obstruct the ventilation holes by placing anything near it or leaning objects against it. If the machine overheats, a fault might occur.

Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. If it is off, turn it on.

Main power indicator

This indicator lights when the main power switch is turned on, and goes off when the switch is turned off.

On indicator

This indicator lights when the operation switch is turned on, and goes off when the switch is turned off.

Operation switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).

Getting Started

Control panel

See p.21 “Control Panel”.

10.

Remove Paper Indicator

The indicator lights when paper is deliv-

ered to the internal tray 2 (1 bin tray). When paper is removed from the internal tray 2, the indicator goes off.

Note

❒ Internal tray 2 (1 bin tray) is optional.

11.

Duplex unit (Unit for two-sided

copies) (optional)

Makes two-sided copies. See p.19 “External Options”

12.

Front cover

Open to access the inside of the machine.

13.

Paper tray

Load paper. See p.110 “B Loading Paper”.

14.

Paper tray 2

Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and custom size paper. See p.110 “B Loading Paper”.

15.

Paper tray unit (optional)

Load paper. See p.110 “B Loading Paper”, p.19 “External Options”.

Bypass tray (optional)

See p.19 “External Options”

Paper tray cover

Open this cover to remove jammed paper.

Lower right cover

Open this cover to remove jammed paper.

External Options

Guide to Components

500-sheet finisher

Sorts, stacks and staples copies.

Bridge unit

Relays copies to the finisher.

Exposure glass cover

Lower this cover over originals.

ADF

Load a stack of originals. They will feed in automatically.

Internal tray 2 (1 bin tray)

If you select this as the output tray, copies are delivered face down.

1000-sheet finisher

Sorts, stacks and staples copies.

: Finisher upper tray

: Finisher shift tray

Shift sort tray

Sorts and stacks copies.

Paper tray unit

Consists of two paper trays.

Large Capacity Tray (LCT)

Holds up to 2000 sheets of paper.

10.

Bypass tray

Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and custom size paper. See “Copying from the Bypass tray”, Copy Reference.

11.

Duplex unit

Use to make two-sided copies.

12.

Inter change unit

Required when installing the internal tray 2 (1 bin tray) and duplex unit.

Getting Started

Internal Options

A HDD

Allows you to use the Document Server function.

B Fax unit

Allows you to use the facsimile function.

Printer/Scanner unit

Allows you to use the printer and scanner functions.

D IEEE 1394 interface board

Connects to an IEEE 1394 cable.

E Bluetooth

Allows you to expand the interface.

F File Format Converter

Allows you to download documents from the Document Server stored by copier and printer functions. See p.44 “Downloading Stored Documents”.

G IEEE 802.1b Wireless LAN Board

You can install a wireless LAN interface.

USB 2.0 Interface Board

Allows you to connect a variety of external devices.

I User account enhance unit

Allows you to increase the number of user codes.

Note

❒ You can install only one interface board from items D to H.

You cannot install two finishers simultaneously.

The 128 MB memory and network board are included.

You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 802.1b wireless LAN board, USB 2.0 Interface Board, Bluetooth, file format converter.

Control Panel

This illustration shows the control panel of a machine that has all options fully installed.

ZLFS280N

Screen contrast knob

Adjusts display panel brightness.

Indicators

Show errors and machine status.

• d: Add Staple indicator. See p.125 “d Adding Staples”.

• D: Add Toner indicator. See p.113 “D Adding Toner”.

• B: Load Paper indicator. See p.110 “B Loading Paper”.

• L: Service Call indicator

• M: Open Cover indicator

• x: Misfeed indicator. See p.116 “x Clearing Misfeeds”.

• m: Data In indicator. See “Control Panel”, Printer Reference 1.

• Communicating: Communicating in-

dicator. See “Control Panel”, Facsimile Reference <Basic Features>.

• i: Confidential File indicator. See “Control Panel”, Facsimile Reference

<Basic Features>.

• Receiving File: Receiving File indicator. See “Control Panel”, Facsimile Ref- erence <Basic Features>.

{{{{User Tools/Counter}}}} key

• User Tools Press to change defaults and conditions to meet your requirements. See p.50 “Accessing User Tools (System Settings)”.

• Counter Press to check or print the counter value. See p.141 “Counter”.

• Inquiry Press to check where to contact for machine repairs and ordering toner. See p.140 “Inquiry”

Display panel

Displays operation status, error messages, and function menus.

{{{{Check Modes}}}} key

Press to check settings.

{{{{Program}}}} key (copier/facsimi-

le/scanner mode)

Press to register frequently used settings, or recall registered settings.

{{{{Clear Modes}}}} key

Press to clear previous copy job settings.

Getting Started

{{{{Energy Saver}}}} key

Press to switch to and from Energy Saver mode. See p.26 “Energy Saver Mode”.

{{{{Interrupt}}}} key (copier/scanner

mode)

Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy Reference.

10.

Main power indicator and On

indicator

The main power indicator goes on when you turn on the main power switch.

The On indicator lights when the power is on.

Important

❒ Do not turn off the main power

switch while the power indicator is lit or blinking. Doing so may damage the hard disk.

11.

Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off).

12. {

{Sample Copy}}}} key

{{

Press to make a single set of copies or prints to check print quality before making multiple sets.

13. {

{Start}}}} key

{{

Press to start copying. Start scanning or printing documents stored using the Document Server function.

14.

{{{{Clear/Stop}}}} key

• Clear Press to delete a number entered.

• Stop Press to stop a job in progress, such as scanning, faxing, or printing.

15.

{{{{#}}}} key

Press to enter after a numerical value.

16.

Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

17. {

{Start Manual RX}}}} key, {{{{On Hook Di-

{{ al}}}} key, {{{{Pause/Redial}}}} key, and {{{{Tone}}}} key

Reference

Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features>

18.

Function keys

Press to select one of the following functions:

• Copy:

• Document Server:

• Facsimile:

• Printer:

• Scanner:

19.

Function status indicators.

These show the status of the above functions:

• Yellow: selected.

• Green: active.

• Red: interrupted.

Control Panel

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

The copying screen is displayed as default after power on.

The following display shows a machine with options fully installed.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted thus

. Keys appearing as cannot be used.

Common key operations

The following keys are common to all screens:

❖❖❖❖ Key list

[OK]

[Cancel]

[UUUUPrev.] [TTTTNext]

[OK] [Yes]

[Clear]

[Exit]

Acknowledges a selected function or entered values, and then returns to the previous display.

Deletes a selected function or entered values, and then returns to the previous display.

Moves to the previous or next display when all items cannot be shown on the same display.

Closes displayed messages.

Cancels entered values but does not change the settings.

Returns to the previous display.

Getting Started

Turning On the Power

This machine has two power switches

❖❖❖❖ Operation switch (right side of the

control panel)

Press to activate the machine. When the machine has finished warming up, you can make copies.

❖❖❖❖ Main power switch (left side of the ma-

chine)

Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use it for a while. See p.58 “Auto Off Timer”.

Turning On the Main Power

Make sure that the power cord is

AAAA

firmly plugged into the wall outlet.

Important

❒ Do not turn off the main power

switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

Turning On the Power

Press the operation switch.

AAAA

The On indicator goes on.

Note

❒ If the power does not come on

when the operation switch is pressed, check the main power sw itch is on. If i t is of f, turn it on.

Open the switch cover, and then

BBBB

turn on the main power switch.

The main power indicator goes on.

ZFFH250E

Turning Off the Power

Make sure the exposure glass cov-

AAAA

er or the ADF is in the right position.

Press the operation switch.

BBBB

The On indicator goes out.

Note

❒ Even if you press the operation

switch, the indicator does not go out, the blinks in the following cases:

• When the exposure glass cover or ADF is open.

• During communication with external equipment.

• When the hard disk is active.

Turning Off the Main Power

Important

❒ Do not turn off the main power

switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory.

❒ Be sure to turn off the main power

switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory.

Turning On the Power

Make sure the On indicator is not

AAAA

lit.

Open the switch cover, and then

BBBB

turn off the main power switch.

The main power indicator goes out.

----When the fax unit (optional) is

installed

When the main power switch is turned off while using the facsimile function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, follow the procedure below.

Important

❒ Make sure 100% is shown as avail-

able memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See ”Power Failure Report”,

Facsimile Reference <Advanced Features>.

❒ The On indicator does not go out,

but blinks in dial-in mode even if you press the operation switch. When this happens, check the explanations below, and turn off the main power switch.

• The computer is not controlling the machine.

• The machine is not receiving a fax.

Getting Started

Saving Energy

----Energy Saver Mode

If you do not use the machine for a certain period after an operation, or when you press the {{{{Energy Saver}}}} key, the display disappears and the machine goes into Energy Saver mode. When you press the {{{{Energy Saver}}}} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.

Note

❒ You can change the amount of time

the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.58 “Panel Off Timer”.

----Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off".

Note

❒ You can change the Auto Off time.

See p.58 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

• When the "

appears

• When toner is being replenished

• When the User Tools/Counter screen is displayed

• When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

• When operations were suspended during printing

• When the handset is in use

• When the On-hook dialing

function is in use

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

• When the sample print or locked print screen is displayed

Add Toner

" message

2. Combined Function Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

Combined Function Operations

❒ The copying screen is displayed as default after power on. You can change

this default setting. See p.51 “Function Priority”.

----System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset".

Note

❒ You can change the System Reset time. See p.58 “System Auto Reset Timer”.

ZLFS290N

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:

• While making copies, you can scan documents to store in the Document Server.

• While printing documents stored in the Document Server, the machine can receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

Note

❒ See p.52 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.53 “Output: Printer (printer)”

----Function Compatibility

The chart shows Function Compatibility when print priority is set to "Interleave". See p.52 “Print Priority”.

|: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done. ❍: Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simulta-

neous operations are not possible.)

Combined Function Operations

Mode after you select Copy

Facsimile Printer

Interrupt Copying

Transmission

Reception

Scanner

Document Server

DeskTopBinder V2

Professional/Lite

Web-Document Server

Mode before you select

Copy Operations for

Interrupt Copying Operations for

Facsimile Transmission

Printer Data Reception |||||||||||→→→||||||||

Scanner Operations for

Copying Stapling

Sort

Copying Copying ❍❍❍××××| × | → | →→ЧЧЧЧЧ→| →

Operation/Manual Reception Operation

Scanning an original for Memory Transmission Memory Transmission

Immediate Transmission

Transmission

Memory Reception

Printing Received Data

Reception

Sort Print |||❍❍|||||||→→|||||||| Stapling | → | ❍

scanning Scanning ЧЧЧЧЧЧЧ| × |||||ЧЧЧЧЧ|||

Operations for Copying

Stapling

×××❍❍$$| $ |||||$$$$$|||

*1 → *1 → *1

❍❍❍××××| × |||||ЧЧЧЧЧ|||

$$$❍❍××| × |||||$$$$$|||

ЧЧЧЧЧЧЧ| × |||||ЧЧЧЧЧ|||

|||||||

ЧЧЧЧЧЧЧ

|||||||

$$$❍❍$$| $ |||||××$$$|||

Transmission Operation/Manual Reception Operation

Sort

Operations for Copying

Copying

Scanning an Original for Memory Transmission

Memory Transmission

❍

❍❍$

❍

|||||||→→||||

Data Reception

Immediate Transmission

Memory Reception

Printing Received Data

||||→ $

|||||$

|||||||||

||||ЧЧЧЧЧ|

|||||||||

× |||||||||

Printing

Stapling

Operations for Scanning

Scanning

Operations for Document Server

Scanning a Document to Store in Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

→

→ |||

→

Multi-Access

Mode after you select Copy

Mode before you select

Document Server Operations for

DeskTopBinder V2 Professional/Lite

WebDocument

Document Server Scanning a Document to Store in Document Server Printing from Document Server

Printing from Document Server

Sending a Facsimile from Document Server Printing |

Server

Simultaneous operations are only possible after the preceding job documents are all scanned and the [

You can scan a document after the preceding job documents are all scanned.

When multiple lines are available, select a line which is currently not in use. Otherwise, operation will not be possible.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become possible after you press the [

During parallel receptions, any subsequent job is suspended until the receptions are

Next Job

Operations for Copying

Stapling

$$$❍❍$$| $ |||||$$×××|||

$ ××❍❍$ × | × |||||$ ××××|||

$ →→❍❍|||||||||||

|||||||

] key appears.

Facsimile Printer

Interrupt Copying

Transmission

Reception

Transmission Operation/Manual Reception Operation

Sort

Operations for Copying

Copying

Scanning an Original for Memory Transmission

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

|||||||||||||||||→ ||

|||||||||||||||||||→

|||||||||→ |

Data Reception

Printing

Stapling

Next Job

Scanner

Document Server

Operations for Scanning

Scanning

Operations for Document Server

] key.

Scanning a Document to Store in Document Server

Printing from Document Server

completed.

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

DeskTopBinder V2

Professional/Lite

Web-Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

|||

Combined Function Operations

Note

❒ A machine with the 500–sheet finisher installed cannot accept other jobs

while printing with the stapling operation.

❒ A machine with the 1000–sheet finisher installed, that is printing with the sta-

pling operation on paper larger than A4 size, starts the subsequent job (for which Shift Sort Tray is specified as the output tray) only after the current print job finishes.

❒ While printing is in progress, scanning using another function may take more

time.

3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other functions.

function

Copy

Printer

Facsimile Facsimile Available Available

Scanner Scanner

You can send stored documents using the facsimile function. See “Sending a Stored File”, Facsimile Reference <Advanced Features>.

You can display stored documents using the scanner function. See Scanner Reference .

You can send stored documents using the scanner function. See Scanner Reference.

Where to store

documents

Copy/Document Server

Document Server

Displaying a list

Available Available Not Available

Not Available

Printing stored

documents

Not Available

Note

❒ The following table shows the capacity of the Document Server.

Copy

Printer

Scanner

Facsimile

Number of pages for each file

1,000 pages 3,000 files 9,000 pages

Number of files Number of pages in

Available

total

Sending

documents

Document Server

Document Server Display

❖❖❖❖ Document Server Main Display

ZLFS300N

Operating status and messages.

The title of the currently selected

screen.

The numbers of originals, copies,

and printed pages.

The icons below show the functions active when the documents were stored in the Document Server.

Function Copier Facsimile Printer Scanner

Icon --

The operation keys.

The functions under which the

documents were stored.

Using the Document Server

Storing Data

❖❖❖❖ File name

Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names.

❖❖❖❖ User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly.

Reference

For details about user codes, see p.70 “User Codes”.

❖❖❖❖ Password

You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents, appears next to the documents.

Reference

To store documents without using Document Server function, see the manuals for those modes.

Note

❒ Data stored in the Document Serv-

er is set to be deleted after three days (72 hours) by default. You can specify the period after which stored data is automatically deleted. See p.65 “Auto Delete File”.

❒ If you do not want stored data to

be automatically deleted, select [No] in Auto Del ete Fil e befor e storing a document. If you select [Yes] later, data stored after will be automatically deleted.

Press the {{{{Document Server}}}} key.

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ZLFH360N

Press [Scan Original].

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Important

❒ Data stored in the machine might

be lost if some kind of failure occurs. The manufacture shall not be responsible for any damage resulting from loss of data.

Document Server

Enter a user name, file name, or

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password if necessary.

Note

❒ If you do not enter a file name,

one is automatically assigned.

Reference

p.36 “To register or change a user name”

p.37 “To change a file name”

p.37 “To set or change a password”

Place originals either on the expo-

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sure glass or in the ADF.

Reference

For information about types of originals and how to place them, see Copy Reference.

Make any required settings.

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❒ If you placed originals on the

exposure glass, press [Scanning Finished] after all the originals have been scanned. The Select Files to Print display appears.

To register or change a user name

Press [Scan Original].

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The scan original display appears.

Press [User Name].

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If user names are already registered, the Change User Name display appears. To use an unregistered user name, press [

When no user name are registered in the Address Book, the User (Destination) Name entry display appears.

Non-programed Name

Reference

For details, see Copy Reference.

Press the {{{{Start}}}} key.

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The document is stored in the Document Server.

Note

❒ To stop scanning, press the

{{{{Clear/Stop}}}} key. To restart a paused scanning job, press [Con- tinue] in the confirmation dis- play. To delete saved images and cancel the job, press the [Stop] key.

❒ When a password is set, ap-

pears on the left side of the file name.

Reference

p.70 “User Codes”

When using a registered user name in the Address Book

Select a registered user name from the list, and then press [

To change your user name to an unregistered user name, proceed to the next step.

Reference

p.70 “ Registering a New User Code”

When using an unregistered user name in the Address Book

A To enter an unregistered user

name, press [Non-programed Name].

B Enter a new user name, and

then press [OK].

Reference

p.143 “Entering Text”

Using the Document Server

Enter a new file name, and then

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press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name. Note that only 16 characters of each file name appear in the document list.

Reference

p.143 “Entering Text”

When no user name has been registered in the Address Book

A Enter a new user name, and

then press [OK].

Reference

p.143 “Entering Text”

To change a file name

Press [

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BBBB

Scan Original

The Scan Original display appears.

Press [

File Name

To set or change a password

Press [

AAAA

BBBB

CCCC

DDDD

EEEE

Scan Original

The Scan Original display appears.

Press [

Password

Enter a password using the number keys (four digits), and then press the {{{{#}}}} key.

Reenter the password (four digits) for verification, and then press the {{{{#}}}} key.

Press [OK].

The Change File Name display appears.

Press [Delete All] to delete the old

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file name.

Note

❒ You can also use [Backspace] to

delete unnecessary characters.

Document Server

Changing a Stored

Selecting a Document

Document's File Name, User

Press the {{{{Document Server}}}} key.

Name, or Password

Press the {{{{Document Server}}}} key.

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Select the document with the user

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name, file name, or password you want to change.

AAAA

Select a document you want to

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print.

Note

❒ If a password is already set for

the document, enter that pass-

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

Press [File Management].

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Press [Change User Name], [Change

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File Name], or [Change Password].

Enter the new user name, file

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name, or password using the letter keys or number keys, and then press [OK].

Reference

p.36 “To register or change a user name”

p.37 “To change a file name”

p.37 “To set or change a password”

word, and then press [OK].

❒ You can search for the docu-

ment using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ If you cannot determine docu-

ment content from the file name, you can print just the first page of the document for checking purposes. See p.42 “Printing first page”.

❒ To cancel document selection,

press it again.

Press [OK].

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Using the Document Server

To print multiple documents, re-

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peat step to print.

Note

❒ You can select up to 30 docu-

ments.

❒ If the sizes or resolution of se-

lected documents are not the same, it may not be possible to print them.

❒ If you want to change the print-

ing order, cancel the selection, and select documents again, this time in the order you want.

❒ If you press the {{{{Clear Modes}}}}

key, selection of all documents will be canceled.

❒ If you press [Printg Odr], the doc-

uments in print order.

To check the details of stored documents

Select a document to display its

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detailed information.

in the order you want

BBBB

Note

❒ If you selected several docu-

ments, use [UUUU] and [TTTT] to view the details of each.

❒ Press [OK]. The Select Files to

Print display reappears.

Searching for Stored Documents

You can use either [Search by File Name] or [Search by User Name] to

search for documents stored in the Document Server. You can also list stored documents in a preferred order.

Note

❒ If you install DeskTopBinder V2

Professional or DeskTopBinder V2 Lite on your computer, you can search for and rearrange documents using your computer.

Reference

Manuals for DeskTopBinder V2 Professional/Lite or Help

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

Press [Detail].

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Detailed information about the document appears.

To search by file name

Press the {{{{Document Server}}}} key.

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Press [Search by File Name].

BBBB

Document Server

Enter the file name using the let-

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ter keys, and then press [OK].

Only files beginning with the name entered appear in the Select Files to Print display.

Reference

p.143 “Entering Text”.

Note

❒ To display all files stored in the

Document Server, press [File

List].

To search by user name

Press the {{{{Document Server}}}} key.

AAAA

Press [

BBBB

CCCC

DDDD

Search by User Name

To specify a registered user name, select the user name from the displayed list, and then press [OK].

Note

❒ To specify an unregistered user

name, follow the procedure below.

To specify an unregistered user name, press [Non-programed Name]. Enter a user name, and then press

[OK].

Press [OK].

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Only files beginning with the name entered appear in the Select Files to Print display.

Note

❒ To display all files stored in the

Document Server, press [File

List

Printing Stored Documents

Note

❒ You can print stored documents

from a network computer using a Web browser. For details about how to start the Web browser, see Network Guide.

Select a document you want to

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print.

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can print multiple docu-

ments. See p.38 “Selecting a Document”.

If you need to change print set-

BBBB

tings, press [Print Settings].

The Print Settings display appears. User names, file names, and print order of documents appear.

Reference

p.143 “Entering Text”

Using the Document Server

Note

❒ Print settings made for printing

in copier or printer function remain after printing and applied to the next job. Print settings made in facsimile mode, however, do not remain.

❒ If you select multiple docu-

ments, print settings remain applied to the first document, but not to other documents.

❒ Print setting items are listed be-

low. For details about print results of each setting, see Copy Reference.

❖❖❖❖ Binding format

• 2 Sided Copy Top to Top

• 2 Sided Copy Top to Bot-

tom

• Booklet

• Magazine

❖❖❖❖ Cover handling

• Cover/Slip sheet

• Edit/Stamp

❖❖❖❖ Finish

• Sort

• Stack

• Staple

❒ If you print more than one set

using the Sort function, you can check the print result by printing out only the first set. See p.42 “Sample copy”.

❒ When multiple documents are

printed at the same time, you can combine them into a single set by adjusting the print order.

❒ When multiple documents are

printed at the same time, print settings made for the document printed first are applied to all other documents.

❒ If you select multiple files, you

can check file names or print order selected in step A by scrolling the list using [TTTT] and [UUUU].

❒ Press [Select File] to return to the

Select Files to Print display.

❒ "Booklet", "Magazine", and

"Stamp" cannot be set for documents saved in facsimile mode.

❒ "Booklet" and "Magazine" can-

not be set for documents saved under multiple functions.

Enter the required number of

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prints using the number keys.

Note

❒ Up to 99 can be entered.

Press the {{{{Start}}}} key.

DDDD

Printing starts.

To stop printing

Press the {{{{Clear/Stop}}}} key.

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Press [Stop].

BBBB

Document Server

Changing the number of copies during printing

Limitation

❒ The number of copies can only be

changed when the Sort function is selected in the print settings.

Press the {{{{Clear/Stop}}}} key.

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Press [Change Quantity].

BBBB

Enter a new number of copies us-

CCCC

ing the number key. Press the {{{{#}}}} key.

DDDD

Press [Continue].

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Printing restarts.

Sample copy

If you print multiple sets using the Sort function, you can check the print order or print settings are correct by printing only the first set using the

{{{{Sample Copy}}}} key.

Limitation

❒ This function can only be used

when the Sort function is selected.

Select the document.

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Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can search for the docu-

ment by using [Search by User Name] or [Search by File Name] at the left top of the display. See

p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ To cancel a document selection,

press it again.

Press the {{{{Sample Copy}}}} key.

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The first set prints out.

If the sample is acceptable, press

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[Print].

Note

❒ Press [Suspend] to cancel print-

ing and return to the Print Settings menu to change settings.

Printing first page

You can print the first page of the document selected in the Select Files to Print display to check its content.

If more than one document selected, the first page of each is printed.

Select the document.

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Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can search for the docu-

ment by using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

❒ You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ To cancel a document selection,

press it again.

Using the Document Server

Press [Print 1st Page].

BBBB

Press the {{{{Start}}}} key.

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Deleting Stored Documents

Important

❒ You can store up to 3,000 docu-

ments in the Document Server. No more documents can be stored when the total is 3,000. You should delete unnecessary documents to increase available memory.

Note

❒ You can delete all stored docu-

ments at once with User Tools. See p.66 “Delete All Files”.

❒ You can delete stored documents

from a network computer using the Web browser. For details about how to start the Web browser, see Network Guide.

❒ You can sort document names

in the list by the user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

❒ If you cannot find the document

by name, you can print the first page of a document to check its contents. See p.42 “Printing first page”.

❒ Press the selected line again to

cancel the print job.

Press [Delete File].

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Press [Delete] to delete the docu-

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ment.

Press the {{{{Document Server}}}} key.

AAAA

Select the document to delete.

BBBB

Note

❒ If a password is already set for

the document, enter that password, and then press [OK].

❒ You can delete multiple docu-

ments at once. See p.38 “Select- ing a Document”.

❒ You can search for a document

by using [ [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

Search by User Name

] or

Document Server

Viewing Stored Documents Using a Web Browser

Reference

The Web browser's Help

Start a Web browser.

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Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

Click [Document Server].

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The [Document Server File List] appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

Click the properties button of the

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document you want to check.

Information about that document appears.

Check the document's content.

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Note

❒ To enlarge the document pre-

view, click [Enlarge Image].

Downloading Stored Documents

Note

❒ File Format Converter is required

when downloading documents stored in copier or printer mode.

Start a Web browser.

AAAA

Enter “http:// (IP address of this

BBBB

machine) /” in the [Address] box.

The top page appears on the Web browser.

Click [Document Server].

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The [Document Server File List] appears.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

Click the properties button of the

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document you want to download.

Select [PDF], [JPEG], or [Multi-page

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TIFF] in the [File format] list.

Note

❒

[JPEG] can only be selected for documents stored in scanner mode.

❒

[Multi-page TIFF] is available when file Format Converter is installed.

Click [Download].

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Click [OK].

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Settings for the Document Server

❖❖❖❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer-

ence.)

Items Default

General Features Document Server Storage

Key: F1

Document Server Storage Key: F2

Document Server Storage Key: F3

Document Server Storage Key: F4

Document Server Storage Key: F5

❖❖❖❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58

“Timer Settings”, and p.59 “Key Operator Tools”.)

Items Default

General Features Warm Up Notice ON

Copy Count Display Up

Output: Document Server Internal tray 1

Tray Paper Settings Paper Tray Priority: Copier Tray 1

Cover Sheet Tray Off

Slip Sheet Tray Off

Timer Settings Copier/Document Server

Auto Reset Timer

Key Operator Tools Auto Delete File Yes After 3 day(s)

Delete All Files --

Password Management for Stored Files

2 Sided Original Top to top

→

1 Sided Combine

1 Sided

1 Sided→1 Sided Combine: 4 originals

→

1 Sided Combine:

1 Sided 8 originals

Create Margin

60 seconds

Do not Unlock

Document Server

4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide.

For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference 2.

❖❖❖❖ General Features (See p.51 “General Features”.)

Default

Panel Tone ON

Warm Up Notice ON

Copy Count Display Up

Function Priority Copier

Print Priority Display mode

Function Reset Timer Set Time

Output: Copier Internal tray 1

Output: Document Server Internal tray 1

Output: Facsimile Internal tray 2

Output: Printer Internal tray 1

<F/F4> Size Setting

/2" × 13"

User Tools (System Settings)

❖❖❖❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier Tray 1

Paper Tray Priority: Facsimile Tray 1

Paper Tray Priority: Printer Tray 1

Tray Paper Size: Tray 1

Tray Paper Size: Tray 2 A3L, 11" × 17"

Tray Paper Size: Tray 3

Tray Paper Size: Tray 4

Paper Type: Bypass tray No display

Paper Type: Tray 1 No display/2 Sided Copy/Auto Paper Select on

Paper Type: Tray 2 No display/2 Sided Copy/Auto Paper Select on

Paper Type: Tray 3 No display/2 Sided Copy/Auto Paper Select on

Paper Type: Tray 4 No display/2 Sided Copy/Auto Paper Select on

Cover Sheet Tray Off

Slip Sheet Tray Off

/2" × 11"

A4K, 8

A4L, 81/2" × 11"

A4L, 8

/2" × 14"

❖❖❖❖ Timer Settings (See p.58 “Timer Settings”.)

Default

Auto Off Timer 1 minute(s)

Panel Off Timer 1 minute(s)

System Auto Reset Timer 60 seconds

Copier/Document Server Auto Reset Timer 60 seconds

Facsimile Auto Reset Timer 30 seconds

Scanner Auto Reset Timer 60 seconds

Set Date --

Set Time --

❖❖❖❖ Interface Settings

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

• For details about parallel interface, see “System Settings (Parallel Collec-

tion)”, Printer Reference 2.

❖❖❖❖ File Transfer

• For details about network settings, see “User Tools Menu (System Set-

tings)”, Network Guide.

User Tools Menu (System Settings)

❖❖❖❖ Key Operator Tools (See p.59 “Key Operator Tools”.)

Default

User Code Management Copier OFF

Document Server OFF

Facsimile OFF

Scanner OFF

Printer Auto Program

Key Counter Management All OFF

External Charge Unit Management --

Key Operator Code OFF

Extended Security OFF

Display/Print Counter --

Display/Clear/Print Counter per User Code --

Print Address Book: Destination List --

Address Book Management --

Address Book: Program/Change/Delete Group --

Address Book: Program/Change/Delete Transfer Request --

Address Book: Change Order --

Address Book: Edit Title --

Address Book: Select Title Title 1

Auto Delete File After 3 day(s)

Delete All Files --

Password Management for Stored Files Do not Unlock

AOF (Always ON) ON

Program/Change LDAP Server --

Use LDAP Server OFF

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in charge of this machine.

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings dif-

fer from normal operations. Always quit User Tools when you have finished. See p.50 “Exiting User Tools”.

❒ Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the {{{{Energy Saver}}}} or {{{{Clear Modes}}}} key is pressed.

Select the menu, and then press

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the appropriate key.

Reference

p.47 “User Tools Menu (System Settings)”

Change settings by following in-

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structions on the display panel, and then press [OK].

Note

❒ To cancel changes made to set-

tings and return to the initial display, press the {{{{User

Tools/Counter}}}} key.

Exiting User Tools

Changing Default Settings

Press the {{{{User Tools/Counter}}}} key.

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Note

❒ If a key operator code is already

set, the key operator code entry display appears. Enter the key operator code, and then press [OK]. See p.60 “Key Operator Code”.

Press the {{{{User Tools/Counter}}}} key.

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Press [System Settings].

BBBB

Note

❒ You can also exit User Tools by

pressing [Exit].

Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Accessing User Tools (System Settings)”.

General Features

❖❖❖❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: ON

❖❖❖❖ Warm Up Notice (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.

Note

❒ If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the

Warm Up Notice setting.

❒ Default: ON

❖❖❖❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖❖❖❖ Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

User Tools (System Settings)

❖❖❖❖ Print Priority

Print Priority is given to the mode selected.

Reference

p.29 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or

1000–sheet finisher is installed on the machine, you can specify an output tray for each documents are delivered. For details about how to specify an output tray for each function, see the following sections:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.53 “Output: Printer (printer)”

❖❖❖❖ Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function (see p.29 “Multi-Access”). This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions.

Note

❒ Default: Set Time

❒ The Function Reset Timer setting is ignored if [Interleave] is set for Print Pri-

ority (see p.52 “Print Priority”).

❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❒ The default time is three seconds.

Settings You Can Change with User Tools

❖❖❖❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

Internal Tray 1

Internal Tray 2

Note

ZLFH150E

Finisher Upper Tray

Finisher Shift Tray

❒ Default: Internal Tray 1

❖❖❖❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

❖❖❖❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 2

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

❖❖❖❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

User Tools (System Settings)

❖❖❖❖ <F/F4> Size Setting

Currently three types of F size are available; 81/2"×13"L, 81/4"×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be used for F size originals based on this setting.

Note

❒ Default: 8

/2"×13"L

Output tray settings

Limitation

❒ You cannot interrupt the current job with a different function job that speci-

fies stapling or sorting.

❒ You can interrupt the current job with an ordinary copy job or facsimile re-

ception. The output tray used when the job is interrupted varies depending on the type of finisher shift tray and output tray specified for interruption.

❖❖❖❖ When 500–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to internal tray 1.

• When the output tray specified for the interrupting job is not the finisher tray, the interrupting job will be delivered to the specified output tray.

❖❖❖❖ When 1000–sheet finisher is the finisher shift tray:

• When the output tray specified for the interrupting job is the finisher tray, the interrupting job will be delivered to the finisher upper tray.

• When the output tray specified for the interrupting job is not the finisher tray, the interrupting job will be delivered to the specified output tray.

❒ When the 500–sheet finisher or 1000–sheet finisher is installed and stapling is

specified for a job, the job will be delivered to the finisher shift tray, regardless of the output tray specified.

Settings You Can Change with User Tools

Tray Paper Settings

❖❖❖❖ Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖❖❖❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

❖❖❖❖ The paper sizes you can set for trays 1, 3 and 4 are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, 8KL, 16KK, 16KL

• 11"×17"L, 8

/4"×101/2"L, 8"×13"L, 81/2"× 13"L, 81/4"×13"L, 11"×14"L,

/4"×14"L, 8"×101/2"L, 8"×101/2"K, custom size (140-297 mm (5.52"-

/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,

11.69") wide x 182-432 mm (7.17"-17.00") long)

❖❖❖❖ The paper sizes you can set for tray 2 are as follows:

• A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5L, B6 JISL, A6L, PostcardL , 8KL, 16KK, 16KL

• 11"×17"L, 8

/4"×101/2"L, 71/4"×101/2"K, 8"×13"L, 81/2"×13"L, 81/4"×13"L,

7 11"×14"L, 11"×15"L, 10"×14"L, 10"×15"L, 8

/2"K, 8"×10"L, 8"×10"K, C5L, C6L, DL EnvL, 41/8"×91/2"L,

8"×10

/8"×71/2"L, custom size (100-297 mm (3.97"-11.69") wide x 148-432

/2"×14"L, 81/2"×11"K, 81/2"×11"L, 51/2"×81/2"L,

/4"×14"L, 8"×101/2"L,

mm (5.83"-17.00") long)

Reference

p.122 “Changing the Paper Size”

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was not detected.

User Tools (System Settings)

Note

❒

The paper guide for the optional LCT is fixed for A4K, 81/2"×11"K size paper. Contact your service representative if you need to change the paper size.

❒ If the paper size set for the selector in paper tray is different to the paper

size for this setting, the paper size of the dial has priority.

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the dial to " ".

❒ Default:

• Tray 1: A4K, 8

/2" × 11"K

• Tray 2: A3L, 11" × 17"L

• Tray 3: A4L, 8

• Tray 4: A4L, 8

/2" × 11"L

/2" × 14"L

Reference

p.122 “Changing the Paper Size”

❖❖❖❖ Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

❖❖❖❖ The paper types you can set for the bypass tray are as follows:

• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead, Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock

Note

❒ Default: No display

❖❖❖❖ Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.

❖❖❖❖ The paper types you can set for trays 1, 3 and 4 are as follows:

• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead, Preprinted Paper, Bond Paper, Cardstock

❖❖❖❖ The paper types you can set for tray 2 are as follows:

• No Display, Recycled Paper, Special Paper, Color Paper, Letterhead, Preprinted Paper, Label Paper, Bond Paper, Thick Paper, OHP, Thin Paper, Cardstock

Note

❒ Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

Settings You Can Change with User Tools

❒ When paper of the same type and size is loaded in two different paper

trays and you want to specify tray for 2 Sided Copy and tray for 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not valid for the tray.

❖❖❖❖ Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ Functions using the cover sheet tray setting are the front cover function

and front/back cover function.

❒ When [At Mode Selected] is selected, cover sheet tray settings only appear

when the cover function or slip sheet function is selected.

❒ When [Full Time] is selected, the cover sheet tray is always displayed.

❒ You can set Copying Method in Duplex only when [At Mode Selected] is se-

lected.

Reference

“Covers”, Copy Reference

❖❖❖❖ Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ When [At Mode Selected] is selected, slip sheet tray settings only appear

when the cover function or slip sheet function is selected.

Reference

"Slip Sheets", Copy Reference

User Tools (System Settings)

Timer Settings

❖❖❖❖ Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the num-

ber keys

❒ From “Off mode” or “Sleep mode”, the machine is ready to use within 10

seconds.

❒ Auto Off may not work when error messages appear.

❖❖❖❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after copying has finished or performing the last operation.

Note

❒ Default: 1 minute

❒ Enter a time interval between 10 seconds and 240 minutes, using the num-

ber keys.

❖❖❖❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority. When no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.51 “Function Priority”.

Note

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖❖❖❖ Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

Note

❒ If [OFF] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

Settings You Can Change with User Tools

❖❖❖❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

Note

❒ Default: 30 seconds

❒ The time can be set from 30 to 999 seconds, using the number keys.

❖❖❖❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

❒ If [OFF] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: ON, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖❖❖❖ Set Date

Set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month, and day, press [←←←←] and [→→→→].

❖❖❖❖ Set Time

Set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←←←←] and [→→→→].

❒ Enter the time using the 24–hour format (in 1 second increments).

Key Operator Tools

The key operator must set the following items. For settings or more information, contact the key operator.

The key operator is recommended to program an key operator code when performing the settings. See p.60 “Key Operator Code”.

❖❖❖❖ User Code Management

Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management. See p.70 “User Codes”.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/Auto Program

❒ By using Auto Program for the printer, you can keep a print log for each

user code entered from the driver.

User Tools (System Settings)

❖❖❖❖ Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

❖❖❖❖ External Charge Unit Management

Use the external charge unit to manage usage charges.

Note

❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

❖❖❖❖ Key Operator Code

Specifies whether or not to use passwords (max. eight digits) to control Key Operator Tools settings for key operator codes.

Note

❒ Default: OFF

❒ If you select [ON], enter the key operator code (max. eight digits) using the

number keys, and then select [Partial] or [All Initial Settings] to set the access limit.

• If you selected [Partial] An key operator code is only required for the Timer Setting, Key Operator Tools for System Settings, and Key Operator Tools for Facsimile Features. [Menu Protect] can be set for [Maintenance] in Printer Features. If you set [Menu Protect], you can set the key operator code for some Printer Features. See "Printer Features Parameters", Printer Reference 2.

• If you selected [All Initial Settings]: An key operator code is required to access all items in System Settings, Copier/Document Server Features, Facsimile Features, Printer Features, and Scanner Features.

❒ If you select [All Initial Settings], you must enter an key operator code to ac-

cess the Key Operator Code display.

❖❖❖❖ Extended Security

Specify whether or not to use the security function.

Note

❒ Default : OFF

❒ You have to set a 6-digit key operator code to enable Extended Security.

See p.60 “Key Operator Code”.

❒ When the Extended Security function is on, a security mark appears on

the left side of the date, in the upper right of the display panel.

Reference

For details about security, see p.145 “Security”.

Settings You Can Change with User Tools

❖❖❖❖ Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, and Staple).

• Print Counter List Prints out a list of the number of prints made under each function.

• To print the counter list:

A Press the {

B Press [

Press [Key Operator Tools].

D Press [Display/Print Counter].

E Press [

{User Tools/Counter}}}} key.

{{

System Settings

Print Counter List

F Press the {

G Press [Exit].

{Start}}}} key.

{{

❖❖❖❖ Display/Clear/Print Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Note

❒ Press [UUUU] and [TTTT] to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code

Prints the number of prints made under each user code

• Clear counter per user code

Sets the number of prints made under each user code to 0.

Note

❒ Print list for each user code, see p.74 “Printing the Counter for Each User

Code”.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

User Tools (System Settings)

❖❖❖❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.

• Print in Title 1 Order Prints the Address Book in Title 1 order.

• Print in Title 2 Order Prints the Address Book in Title 2 order.

• Print in Title 3 Order Prints the Address Book in Title 3 order.

• Print Group Dial List Prints the group Address Book.

A Select the print format.

To print the list on two-sided pages, select [Print on 2 Sides].

C Press the {

The list prints out.

{Start}}}} key.

{{

❖❖❖❖ Address Book Management

You can add, change, or delete user information in the Address Book, and facsimile/scanner functions destinations. For details about these operations, see p.70 “User Codes”, p.76 “Fax Destination”, and p.82 “E-mail Destination”, p.85 “Registering Folders”, p.93 “Registering a Protection Code”.

• [Program/Change]

This registers new user codes. You can register and change the items below:

• User Name

User (destination) name, key display, registration number, title selection

• User Code

User code, available functions

• Fax Dest.

Fax number, international TX mode, fax header, label insertion

• E-mail

E-mail address, sender registration

• Folder

Protocol, path, user name, password, port no., server name

• Protect Dest.

Sender's name, folder, protection code

• Group

• [Delete]

Deletes a user.

Note

❒ You can register up to 100 user codes. If you add the optional User Account

Enhance Unit, you can register up to 500 user codes.

❒ You can also register user codes using SmartNetMonitor for Admin (print-

er option required).

❒ You can also register user codes using a Web browser.

Settings You Can Change with User Tools

❖❖❖❖ Address Book: Program/Change/Delete Group

You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.95 “Registering Destinations to a Group”.

• [Program/Change]

This registers new groups, or changes the group name, key display, title selection, registration number or protection code. You can also protect e-mail destinations and folders.

• [Delete]

Deletes a group.

• [Protect Dest.]

Note

❒ You can register up to 100 groups.

❒ You can also group users (destinations) using a Web browser. See the Web

browser's Help.

❖❖❖❖ Address Book: Program/Change/Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsimile mode. For details about operations, see p.99 “Registering the Transfer Request”.

• [Program/Change]

This registers new transfer requests and receiving stations, or changes the transfer request name, key name, title selection, registration number, fax destination or e-mail address.

• [Delete]

Deletes a transfer request.

Note

❒ You can register up to 100 transfer requests.

User Tools (System Settings)

❖❖❖❖ Address Book: Change Order

Changes the order of registered users (destinations).

Note

❒ You can rearrange the order of items on the same page, but you cannot

move items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {

B Press [System Settings]. C Press [Key Operator Tools], and then press [T

D Press [Address Book: Change Order].

{User Tools/Counter}}}} key.

{{

TNext].

E Press the user (destination) key you want to move.

Note

❒ You can select a user using the number key.

F Press the user (destination) key that is in the place you want to move to.

The user (destination) moves to the selected place, and the other users' keys will shift also.

Note

❒ You can select a user using the number key.

❖❖❖❖ Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {

B Press [System Settings]. C Press [Key Operator Tools], and then press [T

D Press [

Press the title key you want to change.

F Enter the new name, and then press [OK].

Press [OK].

H Press [Exit].

{User Tools/Counter}}}} key.

{{

Address Book: Edit Title

❖❖❖❖ Address Book: Select Title

Specifies the title to select a user.

Settings You Can Change with User Tools

TNext].

Note

❒ Default: Title 1

❖❖❖❖ Auto Delete File

Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses.

Note

❒ Default: Yes After 3 days

❒ If you select [

], documents stored subsequently are deleted after the

Yes

specified period.

❒ If you select [No], documents are not automatically deleted.

❒ If you select [

], enter a number of days from of 1 to 180 (in 1 day incre-

Yes

ments).

❒ The default is three days, this means documents are deleted three days (72

hours) after they are stored.

User Tools (System Settings)

❖❖❖❖ Delete All Files

Deletes all documents stored in the Document Server.

Note

❒ Even if a password is already set, all documents are deleted.

❒ A confirmation message appears. To delete all documents, select [Yes].

❖❖❖❖ Password Management for Stored Files

• Unlocking a locked document When a document is locked due to a wrong password being entered, this function unlocks the document, allowing access.

• Temporarily disabling document security Password-protected documents can be temporarily accessed, without entering the password.

Note

❒ Default: Do not Unlock

❒ Select [Unlock] only when you forget the password. After accessing the

document, be sure to select [Do not Unlock].

Reference

p.147 “Unlocking a locked document”

p.147 “Temporarily Disabling Document Security”

❖❖❖❖ AOF (Always ON)

Specify whether or not to use Auto Off.

Note

❒ Default: ON

❖❖❖❖ Program/Change LDAP Server

Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode. You can program and change the identification name, server name, search base, port no., authentication, user name, password, and search options.

Reference

For details about these operations, see p.103 “Programming/Changing LDAP Server”.

❖❖❖❖ Use LDAP Server

Specify whether or not to use the LDAP server.

Note

❒ Default: OFF

❒ If you select [OFF], [Search LDAP] will not appear on the searching display.

Address Book

Registering user information, such as fax number and e-mail address, in the Address Book allows you to manage them together.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damage resulting from data loss.

Note

❒ Using [Address Management Tool] in

SmartNetMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.

Reference

For details about SmartNetMonitor for Admin and how to install it, see Printer Reference 1.

For operating instructions, see SmartNetMonitor for Admin Help.

You can register and manage the following items in the Address Book:

Reference

p.70 “User Codes”

2. Protect Dest.

Reference

p.69 “When using the scanner function”

p.69 “Registering Sender Information”

3. Group Use this to display the group that the selected user (destination) belongs to. You can group registered fax destinations, e-mail destinations, and folders to manage them better. For details about operations, see p.95 “Registering Destinations to a Group”.

❖❖❖❖ Items to register

4. User Name

Reference

p.68 “Registering the destination name and key display”

p.69 “Registering Sender Information”

5. Fax Dest.

567

❖❖❖❖ To manage registered items

1. User Code

Reference

p.68 “When using the fax function”

ZKZS030E

User Tools (System Settings)

6. E-mail

Reference

p.68 “When using the fax function”

p.69 “When using the scanner function”

p.69 “Registering Sender Information”

7. Folder

Reference

p.69 “When using the scanner function”

• SMB

• FTP

Registering Destination Information

❖❖❖❖ Registering the destination name and

key display

• User Name Register the destination name and key display name. This is the basic information required for managing destinations.

Reference

p.70 “User Codes”

❖❖❖❖ When using the fax function

• Fax Dest. Register fax numbers in the Address Book. To send a fax, select the destination key as it appears on the initial fax function display, so you can specify the fax number. When you set Label Insertion to ON, the registered destination name, preceded by “To”, is printed at the top of the page when it is received at the other end.

Reference

p.76 “Fax Destination”

• E-mail

Register e-mail addresses in the Address Book. To send an Internet Fax, select the destination key as it appears on the initial fax function display, so you can specify the e-mail address.

Reference

p.82 “E-mail Destination”

❖❖❖❖ When using the scanner function

• E-mail Register e-mail addresses in the Address Book. To send a scan file by e-mail, select the destination key as it appears on the initial scanner function display, so you can specify the e-mail address.

Reference

p.82 “E-mail Destination”

• Folder

Register the path name, user name, and password. To send files directly to shared folders, select the destination key as it appears on the initial scanner function display, so you can specify the folder. Select SMB when sending files to shared Windows folders. Select FTP when uploading files to an FTP server.

Reference

p.85 “Registering Folders” You can stop unauthorized users accessing folders from the machine by setting a protection code.

Reference

p.93 “Registering a Protec-

tion Code”

Address Book

Registering Sender Information

❖❖❖❖ When using the scanner function

You can set Register as Sender to ON for an e-mail address. If you do this, you can use it as the sender address when sending scan files by e-mail.

• User Name Register the user name and key display name. This is useful when selecting the sender from the Attach Sender's Name list. Register the user name so it will be recorded under Sender in Scanned Files Status. Also, the user name automatically appears in the From field of the email.

Reference

p.70 “User Codes”

• E-mail

Register the e-mail address. You can use it as the sender address when sending scan files by email using the scanner function. Also, the sender address automatically appears in the From field of the e-mail. To display a user key on the Attach Sender's Name list, you must register an e-mail address to it.

Reference

p.82 “E-mail Destination” You can prevent misuse of sender name by setting a protection code on the e-mail address.

Reference

p.93 “Registering a Protec-

tion Code”

User Tools (System Settings)

User Codes

• Copier

• Document Server

• Facsimile

• Scanner

• Printer

Note

❒ The number of copies made of doc-

uments stored in the Documents Server using the facsimile function is counted for each user code. This allows you to check each user's usage.

❒ The number of copies scanned us-

ing the scanner function is counted for each user code. This allows you to check each user's usage.

❒ To automatically register the print-

er driver user code, select [Auto Pro- gram] for the printer in User Code Management. To use the user code set in User Tools, select [ON]. Set the user codes registered in User Tools for the printer driver. See p.59 “User Code Management”.

Reference

For details about setting user codes for the printer driver, see Printer Reference 1 or the printer driver Help.

Important

❒ The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

Registering a New User Code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Press [New Program].

EEEE

Note

❒ To assign a user code to a regis-

tered user, press the user (destination) key whose user code is to be registered, or enter the registered number using the number keys.

Set the user information.

FFFF

Note

❒ To register a user code to a reg-

istered user, proceed to step

To register the user name and key display

A Press [Change] on the right of

the user name or key display.

The user name or key display entry display appears.

B Enter the user name or key dis-

play, and then press [OK].

Note

❒ You can use the same user

name as that assigned to the documents using the Document Server function. For this, the user code is not necessary. p.33 “ Document Server”

Reference

p.143 “Entering Text”

To select the title

A Press the key for the classifica-

tion you want to use under Select Title.

User Codes

Press [User Code].

GGGG

Enter the user code using the

HHHH

number keys, and then press [#].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key, and then enter the code again.

Select the functions to be used

IIII

with the user code from Available Functions.

To continue registering user

JJJJ

codes, press [Continue to Program], and then repeat the procedure from step

FFFF

Note

❒ The keys you can select are as

follows:

• [Freq.]

• [AB],[CD],[EF],[GH],[IJK],

❒ You can select [

more page for each title.

… Added to the

page that is displayed first.

[LMN],[OPQ],[RST],[UV W],[XYZ], [1] to [10]… Added to the list of items in the title selected.

] and one

Freq.

Press [OK].

KKKK

Press [Exit].

LLLL

Press the {{{{User Tools/Counter}}}} key.

MMMM

User Tools (System Settings)

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Changing the user code

A Press [User Code]. B Press [Change], and then enter

the new user code using the number keys.

C Press [#].

Select the registered user code

EEEE

you want to change.

Press the user (destination) key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

Enter the new information for the

FFFF

item you want to change.

To change the user (destination) name or key display

To change the available functions

A Press [User Code]. B Press the key to select the func-

tions to enable.

Note

❒ Press the key to highlight it,

and then the function is en-

abled.

Press [OK].

GGGG

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

A Press [Change] on the right of

the user (destination) name or key display.

B Enter the user (destination)

name, and then press [OK].

Reference

p.143 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Select Title.

User Codes

Deleting a User Code

Important

❒ This operation also deletes user

codes registered to multiple functions. User control via the deleted user code is disabled.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

To delete the user code

A Select the user (destination)

whose code is to be deleted.

Press the user (destination) key, or enter the registered code using the number keys.

B Press [User Code]. C Press [Change] to delete the user

code, and then press [#].

To delete a user (destination)

A Press [Delete]. B Select the user (destination)

you want to delete.

Press the user (destination) key, or enter the registered code using the number keys.

Note

❒ If you press , you can

search for a user by user

name/index, user code, fax

destination, or e-mail ad-

dress.

C Press [Yes] in the confirmation

screen.

Press [Exit].

EEEE

Press the {{{{User Tools/Counter}}}} key.

FFFF

Displaying the Counter for Each User Code

You can check the number of prints made under each function's user code.

D Press [OK].

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools].

CCCC

Press [Display/Clear/Print Counter per

DDDD

User Code].

Select [Print Counter], [Transmission

EEEE

Counter] or [Scanner Counter].

Counters for individual function usage under each user code appear.

User Tools (System Settings)

Select the function usage you

Printing the Counter for Each User Code

You can print out the number of prints made under each user code using [ Print Counter], [Transmission Counter] or [Scanner Counter].

To print the number of prints made under each user code

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB CCCC DDDD

EEEE

System Settings

Press [Key Operator Tools].

Press [Display/Clear/Print Counter per User Code].

Select a user code from the left side of the display.

GGGG

want to print from [ [Transmission Counter], and [Scanner

Counter

Press [Print].

HHHH

To print the number of prints for all user codes

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools].

CCCC

Press [Display/Clear/Print Counter per

DDDD

User Code].

Press [Print Counter List] under All

EEEE

User Codes.

Print Counter

Note

❒ Press [Select all on the page] to se-

lect all user codes on the page.

Press [

FFFF

Print Counter List

User Code.

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

] under Per

Note

❒ Enter the user code, and then

press [#] if the user code is registered.

Select the function usage you

FFFF

want to print from [ [Transmission Counter], and [Scanner Counter].

GGGG

Press [

Print Counter

User Codes

Clearing the Number of Prints

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [

CCCC DDDD

EEEE

Key Operator Tools

Press [Display/Clear/Print Counter per User Code].

Select the user code to clear.

To clear the number of prints made under a user code

A Select the user code from the

left side of the display.

Note

❒ Press [Select all on the page] to

select all user codes on the page.

B Press [Clear] under Per User

Codes.

To clear the number of prints for all user codes

A Press [Clear] under All User

Codes.

B Select the function usage you

want to clear from [Print Counter], [Transmission Counter], and [Scanner Counter].

C Press [OK].

C Select the function usage you

want to clear from [Print Counter], [Transmission Counter], and [Scanner Counter].

D Press [OK].

User Tools (System Settings)

Fax Destination

Register a fax destination so you do not need to enter fax numbers each time, and can send documents scanned in using the facsimile function.

• It is easy to select the fax destination if you register a “User (Destination) Name” and “Key Display” for the fax destination.

• You can register fax destinations as

a group.

You can program the following items in a fax destination:

❖❖❖❖ Fax number

Registers the destination's fax number. You can enter a fax number using up to 128 digits. You must include every digit in the number.

❖❖❖❖ SUB Code

Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines which support a similar function called “SUB Code”. You can also program an SID Code (Sender ID) under this function. A code can be up to 20 digits long.

❖❖❖❖ SEP Code

Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines which support Polling Reception. You can also program a PWD Code when you want to use a password under this function. A code can be up to 20 digits long.

❖❖❖❖ Line

If the optional extra G3 interface unit is installed, you can select the line type per destination.

❖❖❖❖ Fax header

You can select to print a fax header on fax messages the other party receives. The default is “1st Name”. See Facsimile Reference <Advanced Features>.

❖❖❖❖ Label insertion

With this function you can have the receiver's name printed on the message when it is received at the other end. The name is printed at the top of the page and will be preceded by “To”. You can also have a standard message stamped on the second and third lines after that.

Note

❒ Fax header and label insertion

are also printed when sending by e-mail using fax functions.

❒ You can program a standard

message apart from one of those registered in the machine. See “Programming, Changing, and Deleting Standard Messages”,

Facsimile Reference <Advanced Features>.

❖❖❖❖ International TX mode

When setting the International TX mode to [ON], the machine transmits more carefully by lowering transmission speed. However, communication times increase.

Fax Destination

Registering a Fax Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB

CCCC

DDDD EEEE

System Settings

Press [Key Operator Tools], and then press [TTTTNext].

Press [Address Book Management].

Press [New Program].

Note

❒ To register a fax destination to a

registered user, press the user (destination) key, or enter the registered number using the number keys.

To register the user (destination) name and key display

B Enter the user (destination)

To select the title

A To associate a user with a title,

[Change]

Press tination) Name or Key Display.

The user (destination) name or key display entry display appears.

name or key display, and then press [OK].

Note

❒ You can use the user name

when selecting a fax destination.

❒ You can register the user

code after the user name. For details, see p.70 “ User Codes”.

Reference

p.143 “Entering Text”

press the title key under Select Title.

under User (Des-

Set the user's information.

FFFF

Note

❒ To register a fax destination to a

registered user, proceed to step G.

Note

❒ The keys you can select are as

follows:

• [

•

❒ You can select [Freq.], and

one more page for each title.

]

… Added to the

Freq.

page that is displayed first.

[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to the list of items in the selected title.

User Tools (System Settings)

Press [Fax Dest.].

GGGG

Enter the fax number using the

HHHH

number keys, and then press [OK].

To select the line

A Press [Select Line].

To program the SEP Code

A Press [Adv. Features], and then

select [

SEP Code

B Press [Change] under RX SEP

Code.

C Enter a SEP Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (PWD).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To set the International TX mode

B Select the line, and then press

[OK].

To program the SUB Code

A Press [

B Press [Change] under TX SUB

C Enter a SUB Code using the

D To enter a password, press

E Enter a password using the

F Press [OK].

Adv. Features

select [SUB Code].

Code.

number keys, and then press

[OK].

[

Change

(SID).

number keys, and then press

[OK].

] under Password

], and then

A Press [Change] under Interna-

tional TX Mode.

B Select [

press [OK].

] or [ON], and then

OFF

To select the fax header

Note

❒ You can register the fax header

name in Program Fax Information under the system settings of Facsimile Features. See Fac-

simile Reference <Advanced Features>.

A Press [Change] under Fax Head-

er.

B Select [

and then press [OK].

1st Name

] or [

2nd Name

Fax Destination

To set label insertion

When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

A Press [Change] under Label In-

sertion.

B Select [ON]. C Press [Change] under Line 2. D Select a standard message to

print on the second line. To stamp a customized message, press [Custom Message].

E Enter a message, and then

press [OK].

Reference

p.143 “Entering Text”

F Press [OK]. G Press [Change] under Line 3. H Select a standard message, and

then press [OK].

I Press [OK].

Changing a Registered Fax Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the registered fax destina-

EEEE

tion user you want to change.

Press the user (destination) key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

Press [Fax Dest.].

FFFF

Enter the items.

GGGG

To change the fax number

A Press [Change] under Facsimile

No..

Press [OK].

IIII

Note

❒ When a group is registered, you

can add this fax destination to the group. See p.95 “Registering Destinations to a Group”.

B Enter the new fax number us-

ing the number keys, and then press [OK].

User Tools (System Settings)

To change the line

A Press [Select Line].

To change the fax header

A Press [Change] under Fax Head-

er.

B Select the fax header, and then

press [OK].

To change the label insertion

B Select the line type. C Press [OK].

To change the SUB Code

A Press [Adv. Features]. B Press [SUB Code]. C Press [Change] under TX SUB

Code.

D Enter the new SUB Code, and

then press [OK].

E To change the password, press

[

Change

(SID).

F Enter the new password, and

then press [OK].

G Press [OK].

] under Password

A Press [Change] under Label In-

sertion.

B Press [Change] under Line 2. C Select the new standard mes-

sage, or press [Custom Message] to enter the new message.

D Press [OK]. E Press [Change] under Line 3. F Select the new standard mes-

sage, and then press [OK].

G Press [OK].

Press [OK].

HHHH

Note

❒ To change the user name, see

p.72 “To change the user (destination) name or key display”.

To change the SEP Code

A Press [Adv. Features]. B Press [SEP Code]. C Press [

Code.

D Enter the new SEP Code, and

then press [OK].

E To change the password, press

[Change] under Password (PWD).

F Enter the new password, and

then press [OK].

G Press [OK].

] under RX SEP

Change

Fax Destination

Deleting a Registered Fax Destination

Note

❒ If you delete a destination that is a

specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

To delete only the fax number

A Select the fax destination user

you want to delete.

Press the user (destination) key, or enter the registered number using the number keys.

B Press [Fax Dest.]. C Press [Change] under Facsimile

No..

D Press [Delete All], and then press

[OK].

To delete all user information

A Press [Delete]. B Select a user you want to de-

lete.

Press the user (destination) key, or enter the registered number using the number keys.

C Press [Yes].

Press [Exit].

EEEE

Note

❒ To delete user codes together,

see p.73 “Deleting a User Code”.

Press the {{{{User Tools/Counter}}}} key.

FFFF

E Press [OK].

User Tools (System Settings)

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email.

• It is easy to select the e-mail destination if you register “User (Destination) Name” and “Key Display” as the e-mail destination.

• You can register e-mail destina-

tions as a group.

• You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you do this, set a protection code on the sender address to prevent use by unauthorized people. See p.93

“Registering a Protection Code”.

• You can select an e-mail address

from an LDAP server, and then register it in the Address Book. For details about programming an LDAP server, See p.103 “Program- ming/Changing LDAP Server”. For details about searching an email address from an LDAP server, See “Sending Scan File by Email”, Scanner Reference.

Registering an E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [

BBBB

CCCC

DDDD EEEE

System Settings

Press [Key Operator Tools], and then press [TTTTNext].

Press [Address Book Management].

Press [New Program].

Note

❒ To register an e-mail address to

a registered user, press the user (destination) key, or enter the registered number using the number keys.

Set the user's information.

FFFF

Note

❒ To register an e-mail address to

a registered user, proceed to

step

To register the user (destination) name and key display

B Enter the user (destination)

[Change]

Press tination) Name or Key Display.

The user (destination) name or key display entry display appears.

name or key display, and then press [OK].

under User (Des-

E-mail Destination

Press [E-mail].

GGGG

Press [Change] under E-mail Ad-

HHHH

dress.

Enter the e-mail address.

IIII

Note

❒ You can use the user name

when selecting an address to send an e-mail to.

You can register the user code

❒

after the user name. For details, see

Reference

p.143 “Entering Text”

p.70 “User Codes”

To select the title

A To associate a user with a title,

press the title key under Select Title.

Note

❒ The keys you can select are as

follows:

• [Freq.]

•

❒ You can select [Freq.] and one

more page for each title.

… Added to the

page that is displayed first.

[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to the list of items in the selected title.

Entering the e-mail address

A Enter the e-mail address.

B Press [OK].

Using the e-mail address as the sender

A Press [ON] under Register as

Sender.

Press [OK].

JJJJ

Note

❒ When a group is registered, oth-

er e-mail destinations can be added to the group. See p.95 “Registering Destinations to a Group”.

User Tools (System Settings)

Press [OK].

Changing a Registered E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the registered e-mail ad-

EEEE

dress user you want to change.

Press the user (destination) key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

Press [E-mail].

FFFF

Enter the items.

GGGG

To change the e-mail address

A Press [Change] under E-mail

Address.

HHHH

Note

❒ To change the user name, see

p.72 “To change the user (destination) name or key display”.

Deleting a Registered E-mail Destination

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

To delete only the e-mail address

A Select the e-mail address user

you want to delete.

Press the user (destination) key, or enter the registered number using the number keys.

B Press [E-mail]. C Press [Change] under E-mail

Address.

D Press [Delete All], and then press

[OK].

E Press [OK].

B Enter the e-mail address, and

then press [OK].

Reference

p.143 “Entering Text”

To delete all user information

A Press [ B Select a user you want to de-

lete.

Press the user (destination) key, or enter the registered number using the number keys.

C Press [Yes].

Press [Exit].

EEEE

Delete

Registering Folders

By registering a shared folder, you can send scan files to it directly.

There are two types of protocol you can use:

• SMB For sending files to shared Windows folders

• FTP Use when sending files to an FTP server.

Note

❒ For details about protocols, server

names, and folder levels, ask your network administrator.

❒ You can stop unauthorized users

accessing folders from the machine. See p.93 “Registering a Protection Code”.

❒ You can only select either SMB or

FTP. If you change protocol after finishing your settings, all previous entries are cleared.

❒ You can register up to 50 folders

per group. Files cannot be sent to a group with over 50 folders registered.

Registering Folders

Using SMB to Connect

Note

❒ To register a folder in an FTP serv-

er, see p.89 “Using FTP to Connect”.

To register an SMB folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [System Settings].

BBBB

Reference

For details about network settings, see Network Guide.

For details about Scan to Folder, see Scanner Reference.

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Press [New Program].

EEEE

Note

❒ To register a folder to a regis-

tered user, press the user (destination) key, or enter the registered number using the number keys.

User Tools (System Settings)

Set the user's information.

FFFF

Note

❒ To register a folder to a regis-

tered user, proceed to step

To select the title

A To associate a user with a title,

press the title key under Select Title.

To register the user (destination) name and key display

A Press [Change] under User

(Destination) Name or Key Display.

The user (destination) name or

key display entry display appears.

B Enter the user (destination)

name or key display, and then press [OK].

Note

❒ You can use the user name as

the folder name.

❒ You can register the user

code after the user name. For details, see p.70 “ User Codes”.

Reference

p.143 “Entering Text”

GGGG HHHH

Note

❒ The keys you can select are as

follows:

• [Freq.]

•

❒ You can select [Freq.] and one

more page for each title.

Press [Folder].

Press [SMB].

Note

❒ To specify a folder, you can ei-

ther enter the path manually, or locate the folder by browsing the network.

… Added to the

page that is displayed first.

[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to the list of items in the selected title.

Reference

p.87 “To locate the folder manu- ally”

p.87 “Using Browse Network to locate the folder”

Registering Folders

To locate the folder manually

A Press [Change] under Path.

B Enter the path where the folder

is located.

Note

❒ Enter the path using this for-

mat: “\\ServerName\ShareName\PathName”.

❒ You can also enter an IP ad-

dress.

❒ You can enter a path using

up to 128 characters.

C Press [OK].

Note

❒ If the format of the entered

path is not correct, a message appears. Press [Exit], and then enter the path again.

D Press [Change] under User

Name.

E Enter the user name, and then

press [OK].

Using Browse Network to locate the folder

A Press [Browse Network].

The client computers sharing the same network as the machine appear.

Note

❒ You can enter your user

name and password before pressing [Browse Network]. If you do, the Browse Network display only lists client computers you are authorized to access.

B Select a client computer.

Shared folders under it appear.

Note

❒ You can press [Up One Level]

to switch between levels.

C Select the folder you want to

The Logon display appears.

Note

❒ This is a user name which is

authorized to access the folder.

F Press [Change] under Password. G Enter the user's password, and

then press [OK].

Note

❒ If you have already entered

an authorized user name and password, the Logon display will not appear. Proceed to step F.

D Enter the user name.

Note

❒

This is a user name which is authorized to access the folder.

User Tools (System Settings)

E Enter the user's password, and

then press [OK].

The Browse Network display reappears.

Note

❒ If the entered user name or

password is not correct, a message appears. Press [Exit], and then enter the user name and password again.

F Press [OK].

Press [Connection Test] to check the

IIII

path is set correctly.

Press [Exit].

JJJJ

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [OK].

KKKK

Changing a registered SMB folder

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select the items you want to

GGGG

change.

To change the protocol

A Press [

B A confirmation message ap-

pears. Press [Yes].

Note

❒ Changing the protocol will

clear all settings made under the previous protocol.

C Enter each item again.

Reference

See steps I to T on p.89 “To register an FTP folder”.

Changing items under SMB

FTP

Press [System Settings].

BBBB

Press [Key Operator Tools], and then

CCCC

press [TTTTNext].

Press [Address Book Management].

DDDD

Select the user of the registered

EEEE

folder you want to change.

Press the user (destination) key, or enter the registered number using the number keys.

Note

❒ If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

Press [Folder].

FFFF

A Press [Change] under Path. B Enter the new path where the

folder is located, and then press [OK].

Note

❒ You can also use Browse Net-

work to specify a new folder. For details, see p.87 “Using Browse Network to locate the folder”.

C Press [Change] under User

Name.

D Enter the new user name, and

then press [OK].

This is a user name which is authorized to access the folder.

E Press [Change] under Password. F Enter the new password, and

then press [OK].

Savin 2027, 4027, LD122, LD127, DSm622 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual