Savin C2824,C3528,C4535 Facsimile Reference Manual

FAX Option Type 4000

Operating Instructions

Facsimile Reference (option)

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Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

FAX Option Type 4000 Operating Instructions

Printed in Japan

UE USA B383-8657A

Available Options

• Expansion Memory (FAX Feature Expander Type 450)

• Optional Hard Disk (FAX Feature Expander Type 4000)

• 400 dpi Option (FAX 400dpi Option Type 450)

• ISDN Unit (ISDN Option Type 450)

• Stamp Unit (FAX Stamp Type 4000)

• Handset (Handset Type 4000)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

----ENERGY SAVING INFORMATION

As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode. Please see applicable sections of operating instructions for details.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

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iii

Important Safty Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri- al téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava- bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

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TABLE OF CONTENTS

1.Transmission Features

Handy Dialing Functions .......................................................................... 1

Chain Dial...................................................................................................... 1

Telephone Directory...................................................................................... 1

Redial ............................................................................................................ 2

Subaddress ................................................................................................... 3

On-hook Dial .............................................................................................. 5

Manual Dial................................................................................................. 6

Changing the Line Type............................................................................ 7

Transmission Features............................................................................. 8

Stamp............................................................................................................ 8

ID Transmission (Closed Network) ............................................................... 8

F Code (SUB)................................................................................................ 9

F Code (PWD)............................................................................................. 10

JBIG Transmission...................................................................................... 10

More Transmission Functions ............................................................... 11

Auto Fax Reception Power-up .................................................................... 11

Dual Access ................................................................................................ 11

Transmission with Image Rotation.............................................................. 11

Printed Report.......................................................................................... 12

Memory Storage Report.............................................................................. 12

Transmission Result Report (Memory Transmission) ................................. 12

Communication Failure Report ................................................................... 12

Transmission Result Report (Immediate Transmission) ............................. 13

2.Reception Features

Reception ................................................................................................. 15

Immediate Reception .................................................................................. 15

Memory Reception ...................................................................................... 15

Substitute Reception................................................................................... 16

Screening Out Messages from Anonymous Senders ................................. 17

When the Receive File Indicator is Lit......................................................... 18

When the Confidential File Indicator is Lit or Blinking ................................. 18

Where Incoming Messages are Delivered Output Tray When the 3–bin

Sorter is Installed ...................................................................................... 18

Reception Functions ............................................................................... 19

Transfer Station........................................................................................... 19

Transfer Result Report................................................................................ 20

ID Reception (Closed Network)................................................................... 20

F Code (SEP).............................................................................................. 20

F Code (PWD)............................................................................................. 22

JBIG Reception........................................................................................... 22

vii

Printing Functions................................................................................... 23

Print Completion Beep ................................................................................ 23

Checkered Mark.......................................................................................... 23

Center Mark ................................................................................................ 23

Reception Time........................................................................................... 23

2-Sided Printing........................................................................................... 24

180 Degree Rotation Printing...................................................................... 25

Multi-copy Reception................................................................................... 25

Image Rotation............................................................................................ 25

Combine 2 Originals.................................................................................... 26

Page Separation and Length Reduction (Not Available in Some Countries)

.... 26

Reverse Order Printing ............................................................................... 27

Page Reduction........................................................................................... 27

TSI Print ...................................................................................................... 28

CIL/TID Print ............................................................................................... 28

FAX Print Color ........................................................................................... 28

2nd Color Choice ........................................................................................ 28

When There is No Paper of the Correct Size.............................................. 29

Having Incoming Messages Printed on Paper From the Bypass Tray........ 31

3.Advanced Transmission Features

Overview................................................................................................... 33

Sending at a Specific Time (Send Later)............................................... 34

Confidential Transmission ..................................................................... 36

Personal Code Transmission................................................................. 38

Sending an Auto Document ................................................................... 39

2-Sided Transmission (Double-Sided Transmission) .......................... 41

Book Fax .................................................................................................. 43

Choosing the Area to be Scanned Yourself (Irregular Scan Area) .... 45

Polling Transmission .............................................................................. 47

Polling Transmission Clear Report.............................................................. 49

Polling Reception .................................................................................... 50

Polling Reserve Report ............................................................................... 51

Polling Result Report .................................................................................. 51

Transfer Request ..................................................................................... 52

Specifying an End Receiver ........................................................................ 54

Transmission Options............................................................................. 55

Selecting Transmission Options for a Single Transmission ........................ 56

4.Communication Information

Checking and Canceling Transmission Files ....................................... 59

Canceling a Transmission........................................................................... 59

Printing a File .............................................................................................. 60

Checking and Editing a File ........................................................................ 61

viii

Printing a List of Files in Memory (Print TX File List) .......................... 64

Checking the Transmission Result (TX File Status) ............................ 65

Checking the Reception Result (RX File Status) .................................. 66

Printing a Confidential Message............................................................ 67

Confidential File Report............................................................................... 68

Printing a File Received with Memory Lock.......................................... 69

Printing the TCR ...................................................................................... 71

Displaying the Memory Status ............................................................... 72

5.Facsimile User Tools

Accessing the User Tools....................................................................... 73

Exiting User Tool mode............................................................................... 74

Storing Keystroke Programs ....................................................................... 75

Deleting a Keystroke Program .................................................................... 78

Registering an Auto Document ................................................................... 79

Deleting an Auto Document ........................................................................ 81

Printing an Auto Document ......................................................................... 82

Registering an Irregular Area ...................................................................... 83

Deleting an Irregular Area ........................................................................... 85

Reports/Lists............................................................................................ 86

Initial Setup TX......................................................................................... 88

Initial Setup RX ........................................................................................ 90

To Set the Bypass Paper Size .................................................................... 92

Assigning User Function Keys .............................................................. 94

Storing/Editing the Contents of a User Function Key.................................. 94

Utilizing a User Function Key ...................................................................... 95

Functions You Can Store in User Function Keys........................................ 96

6.Key Operator Setting

Changing Key Operator Settings........................................................... 97

Personal Codes........................................................................................... 97

ECM .......................................................................................................... 102

Memory Lock............................................................................................. 103

Multistep Transfer ..................................................................................... 105

Forwarding ................................................................................................ 108

Treating Message from Certain Senders Differently (Specified Senders)

.... 115

Authorized Reception................................................................................ 120

Registering the Economy Transmission Time .......................................... 124

ID Code ..................................................................................................... 125

G3 Digital Line........................................................................................... 126

G4 Digital Line........................................................................................... 128

Changing the User Parameters................................................................. 130

Date/Time.................................................................................................. 136

Summer Time............................................................................................ 137

Counters.................................................................................................... 137

Auto Reset ................................................................................................ 138

Paper Feed Selection................................................................................ 139

RDS (Remote Diagnostic System) ............................................................ 139

7.Troubleshooting

When Toner Runs Out........................................................................... 141

When an Error Report is Printed.......................................................... 142

When Power is Turned off or Fails ...................................................... 143

8.Maintaining Your Machine

Replacing the Stamp Cartridge............................................................ 145

9.Appendix

Connecting the Machine to a Telephone Line and Telephone.......... 147

Connecting the Telephone Line ................................................................ 147

Connecting the Machine to the ISDN ....................................................... 148

Connecting The Optional External Telephone .......................................... 148

Selecting the Line Type............................................................................. 149

Optional Equipment .............................................................................. 150

Expansion Memory and Hard Disk............................................................ 150

400 dpi Option (FAX 400dpi Option Type 450) ......................................... 151

ISDN Unit (ISDN Option Type 450)........................................................... 151

Stamp (FAX Stamp Type 4000) ................................................................ 151

Specifications ........................................................................................ 152

Acceptable Types of Originals .................................................................. 153

Function List.......................................................................................... 155

Advanced Transmission Features............................................................. 155

Communication Information ...................................................................... 157

User Tools................................................................................................. 158

INDEX...................................................................................................... 162

1. Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

Limitation

❒ Maximum length of telephone or

fax number: 254 digits

Note

❒ For Memory Transmission and Im-

mediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed.

----(Example) 01133-1-555333

Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01.

A Place the original and select any

scan settings you require.

B Press the Quick Dial key {01}. C Press the {Pause/Redial} key. D Press the {Speed Dial} key and {0}

and {1} using the number keys (if the optional Expansion Memory is installed, three digits are reeded to specify a Speed Dial).

E Enter {5}, {5}, {5}, {3}, {3} {3}

with the number keys.

F Press the {Start} key.

Telephone Directory

This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first letter of the name stored for that number.

Preparation

To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. See Chapter3, “Speed Dial” in the Basic features manual.

Limitation

❒ Speed Dial codes cannot be

searched for by symbol or number.

❒ Names enclosed within brackets

are not searched for.

Set your original and select any scan settings you require.

Press the {{{{Speed Dial}}}} key.

Speed Dial

On Hook Dial

Pause / Redial

Tone

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Transmission Features

Press [

Tel.Dir.

Enter the search letter by pressing one of the Quick Dial keys (A to Z).

The names or fax numbers registered in Speed Dials are shown in numerical order on the display.

Enter the two digit code (00 to 99) of speed dial for the destination with number keys.

Note

❒ If the list does not contain the

desired destination, press

[↑↑↑↑Prev.

] or [↓↓↓↓Next

❒ If you make a mistake, press the

{Clear/Stop} key to try again.

❒ If you wish to dial another des-

tination, press [

Add

] and dial an-

other fax number.

❒ If the optional Expansion Mem-

ory is installed, codes 000 to 999 become available.

Press the {{{{Start}}}} key.

Redial

The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

Press the {{{{Pause/Redial}}}} key.

A list of previously dialed numbers will flash up. If you cannot see the number you need use the [↑↑↑↑Prev.] and [↓↓↓↓Next] keys to scroll through them. Then enter the code for the number you wish to redial for example, “01”.

Us53-1.tif

01 02 03 04 05 06 07

08 01 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

A B C D E F

H I K L M N

O P Q RSTU

VWX Y Z

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Speed Dial

On Hook Dial

Pause / Redial

Tone

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Handy Dialing Functions

Limitation

❒ The following kinds of destina-

tions are not memorized:

• Quick Dials

• Speed Dials

• Group Dials

• Destinations dialed by a Pro-

gram

• Destinations dialed as End Receivers for Transfer Request

• Forwarding terminal of the substitute reception

• Destination of Memory File Transfer

• Destinations dialed using the external telephone or optional handset keypad

• Destinations dialed by Redial (regarded as already memorized)

• Any destinations after the first number if multiple destinations were dialed

❒ Do not dial any digits before

you press the {Pause/Redial} key. If you press the {Pause/Re- dial} key after entering digits us- ing the number keys, a pause will be entered instead.

Note

❒ If the receiver uses a fax ma-

chine of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.

Subaddress

The optional ISDN Unit is required.

ISDN allows two or more terminals (such as a fax machine and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.

Limitation

❒ Subaddresses can only be used

with ISDN.

Note

❒ You need to program a User Func-

tion key with the Subaddress function.⇒ P.94 “Assigning User

Function Keys”

❒ You can program a subaddress in

Quick Dial or Speed Dial.

Set your original and select any scan settings you require.

Select either G4 or G3 (ISDN).

Note

❒ When the optional ISDN Unit is

installed, the line used for G3 is set to ISDN.

Dial the fax number with the number keys.

Transmission Features

Press the User Function key

({{{{F1}}}}- {{{{F5}}}}) in which the Subad-

dress function has been registered.

“/” will appear on the display.

Enter the destination subaddress with the number keys.

Press the {{{{Start}}}} key.

TX File Status

Immediate Trans. Memory Trans.

Standard

Detail

Super Fine

Communicating

Receive File

Confidential File

Start Manual RX

TEL Mode

LTWO800E.eps

Us48-1.tif

On-hook Dial

This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.

Limitation

❒ This feature is not available in

some countries.

❒ On-hook Dial does not work with

ISDN lines.

Reference

See Chapter4, “Adjusting Volume” in the Basic Features manual.

Set your original and select any scan settings you require.

Reference

See Chapter2, “Setting Originals” in the Basic Features manual.

See Chapter2, “Scan Settings” in the Basic Features manual.

Press the {{{{On Hook Dial}}}} key.

You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the {On Hook Dial} key again.

Dial.

The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Reset} key and return to step B.

When the line is connected and you hear a high-pitched tone,

press the {{{{Start}}}} key.

• If you hear a voice, pick up the external telephone before you press the {Start} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).

• After transmission the machine will return to standby mode.

Speed Dial

On Hook Dial

Pause / Redial

Tone

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Transmission Features

Manual Dial

The external telephone is required.

Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone.

Limitation

❒ Manual Dial does not work with

ISDN lines.

❒ The result of the transmission with

manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

❒ At the Economy Transmission

mode have been just changed to night, there is no sounds for a period of 4 seconds (Max) when you pick up the handset. You can operate the machine after hearing a tone.

Set your original and select any scan settings you require.

Reference

See Chapter2, “Setting Originals” in the Basic Features manual.

See Chapter2, “Scan Settings” in the Basic Features manual.

Pick up the external telephone.

You will hear a tone.

Dial.

If you make a mistake, replace the external telephone and try again from step B.

When the line is connected and you hear a high-pitched tone,

press the {{{{Start}}}} key to send your

fax message.

Replace the handset of the external telephone.

After transmission the machine will return to standby mode.

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Changing the Line Type

The optional ISDN Unit is required.

When the optional ISDN Unit is installed, you can connect to up to a maximum of 2 lines.

This machine comes with a single Analog (PSTN) line connection for G3 communication as standard.

Press the {F4} key to change the line type.

Note

❒ When sending a fax, you can select

the line type if dialing with the number keys or Chain Dial.

When only the optional ISDN Unit is installed

Press the {{{{F4}}}} key to switch be-

tween G3 and G4.

Note

❒ When the {F4} key is lit, G4 is

selected.

❒ G3 is selected after power up or

when the machine is reset.

❒ Whether the PSTN or ISDN line

is used depends on the settings explained later in this section.

Limitation

❒ If you select G4 mode, JBIG

compression is not available.

----Which Line is Used for G3

Transmissions?

ISDN lines can be used for G3 communication as well as G4 communications, however, this machine is set by default, to use the ISDN line for G3 transmissions.

Note

❒ When you use G3 with ISDN, you

can set the subaddress.

❒ If you wish to use the digital (IS-

DN) line for G3 transmissions, please contact your service representative.

----Auto Identification

This feature used when G4 is selected. The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 terminal, it automatically switches to G3 and redials.

Note

❒ If the G3 line at the destination is

connected to the ISDN via a TA (Terminal Adapter) or a PBX, since the called number is on ISDN, it is regarded as G4 and the Auto Identification feature may not automatically switch this machine to G3.

TX File Status

Immediate Trans. Memory Trans.

Standard

Detail

Super Fine

Communicating

Receive File

Confidential File

Start Manual RX

TEL Mode

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Us28-1.tif

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Transmission Features

Stamp

ARDF and Stamp Unit are required.

When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the top of the original. When sending a double sided document, they are marked at top left of the front page and top right of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

Limitation

❒ Stamp only works when scanning

from the Document Feeder (ARDF).

❒ You cannot turn the Stamp feature

on or off while a document is being scanned.

❒ Do not open the document feeder

(ARDF) while scanning the document. Document jam could occur.

Note

❒ When the Stamp Unit is installed,

{F5} key is automatically assigned as the Stamp key.

❒ When the stamp starts getting

lighter, replace the cartridge. ⇒ P.145 “Replacing the Stamp Car-

tridge”

❒ If a page was not stamped even

though the Stamp feature is turned on, you need to re-send that page.

❒ By default, Stamp is turned off. If

you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the {F5} key. ⇒ P.130 “Chang- ing the User Parameters”(Switch00, Bit0)

Press the {{{{F5}}}} key.

The Stamp indicator will light. Pressing the {F5} key again will turn it off.

ID Transmission (Closed Network)

This feature allows you to restrict transmission of messages only to machines of the same make, and only to those machines that have the same Polling ID. The transmission options let you switch ID transmission on and off for each separate transmission.

Note

❒ The default setting is off. Turn this

feature on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch01, Bit1)

LCSTAP01GB.eps

TX File Status

Immediate Trans. Memory Trans.

Standard

Detail

Super Fine

Communicating

Receive File

Confidential File

Start Manual RX

TEL Mode

LTWO150E.eps

Transmission Features

F Code (SUB)

Normally you can only use Confidential Transmission to send to fax machines of the same make that have the Confidential Reception feature. However, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead.

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.94 “Assigning User

Function Keys”

Limitation

❒ You can only use this feature with

G3 communications.

❒ You cannot use Chain Dial with

this feature.

❒ You cannot select this function

when carrying out standard Confidential Transmission

Note

❒ The ID can be up to 20 digits long

and consist of spaces, * and # .

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs.

❒ Messages you send using this fea-

ture are marked “SUB” on all reports.

Set your document and make any changes to the scan settings if necessary.

Dial the destination fax number using the number keys.

Press the User Function key assigned with the F Code feature.

Enter the function number for SUB(S) on the number keys.

Enter the SUB code with the number keys.

Press the {{{{Start}}}} key.

Note

❒ If you use Immediate Transmis-

sion and the destination fax machine does not support the F Code feature, a message will appear on the display to inform you of this. In this case, press [OK] to cancel the transmission.

Us28-1.tif

TX File Status

Immediate Trans. Memory Trans.

Standard

Detail

Super Fine

Communicating

Receive File

Confidential File

Start Manual RX

TEL Mode

LTWO800E.eps

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Transmission Features

F Code (PWD)

There are times when you may wish to use a password when sending confidential faxes with the F Code “SEP“ feature.

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked “PWD” on all reports.⇒ P.86 “Reports/Lists”

JBIG Transmission

FAX 400dpi option is required.

If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method. You can only use this feature with G3/IG3 of line type.

Limitation

❒ If ECM is turned off, JBIG Trans-

mission is not available.

❒ This feature requires that the other

party's fax machine has both the JBIG function and ECM function (G3 communication only).

More Transmission Functions

Auto Fax Reception Power-up

This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main Power switch are turned off.

Note

❒ By default, messages are printed as

soon as they are received (Immediate Reception). To change this, see P.130 “Changing the User Parame- ters”(Switch14, Bit0)

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently.

Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Transmission with Image Rotation

For most purposes, set A4/LT originals in the landscape direction (L). If you set an A4/LT original in the portrait direction (K), the image will be sent rotated by 90°. Providing the receiver has A4/LT landscape paper (L), the message will be printed the same size as the original.

Limitation

❒ This feature is not available with

Parallel Memory Transmission or Immediate Transmission.

❒ When Image Rotation is used, all

messages are sent by normal Memory Transmission.

Transmission Features

Printed Report

Memory Storage Report

This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.

Note

❒ You can turn this report on and off.

By default, it is not printed. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit2)

❒ You can choose whether to include

part of the original image on the report (part of the image is printed by default). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

Transmission Result Report (Memory Transmission)

This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. ⇒ P.12 “Com-

munication Failure Report”

Note

❒ By default, this function is turned

on. You can turn it off with the User Parameters. ⇒ P.130 “Chang- ing the User Parameters”(Switch03, Bit0)

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed).⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

Communication Failure Report

This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒ You can choose whether to include

part of the original image on the report (by default, part of the image is printed). ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ The “Page” column gives the total

number of pages. The “Not Sent” column gives the number of pages that could not be sent successfully.

Printed Report

Transmission Result Report (Immediate Transmission)

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead.

Note

❒ You can switch this report on or off

using the User Parameters. ⇒ P.130 “Changing the User Parame- ters”(Switch03, Bit5)

❒ If the page was sent successfully,

the “Page” column gives the total number of pages that were sent successfully. The “Not Sent” column gives the number of pages that could not be sent successfully.

Transmission Features

2. Reception Features

Reception

Immediate Reception

Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

----Display During Reception

The sender's RTI or CSI appears on the first line.

----Reception Resolution

This machine supports Standard, De- tail, Fine and Super Fine resolutions

for reception. If you do not have the 400dpi option, faxes sent at Fine or Super Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intention.

Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Memory Reception

The machine waits until all pages of the message have been received into memory before printing the message.

Receiver (your machine)

Sender

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Receiver (your machine)

Sender

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Reception Features

This method is used with the following features:

• Combine 2 originals ⇒ P.26 “Com-

bine 2 Originals”

• Multi-copy when set to multiple

copies ⇒ P.25 “Multi-copy Recep-

tion”

• Reverse Order Printing ⇒ P.27

“Reverse Order Printing”

• Substitute Reception ⇒ P.16 “Sub-

stitute Reception”

• 2-sided Printing⇒ P.24 “2-Sided

Printing”

Important

❒ All the messages stored in memory

are deleted if the power is switched off for more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above features off or add a memory card.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free memory space is low.

Note

❒ If the memory free space reaches

0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

Substitute Reception

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

Limitation

❒ Reception may not take place if

there is not enough free memory left.

Note

❒ The Receive File indicator lights to

let you know when message(s) have been received using Substitute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further reception becomes impossible and the current communication is terminated.

Reception

Screening Out Messages from Anonymous Senders

To help you screen out unwanted messages that may fill up machine memory, the machine can be programmed to only use Substitute Reception under the following conditions.

Four settings are available:

•“When RTI or CSI is received”

•“Free”

•“disable”

Note

❒ The default setting is “When RTI

or CSI is received”, only storing messages when the RTI/CSI is present. You can change this with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch05, Bit2,1)

❒ Even if the sender does not have an

RTI or CSI, the machine will still receive messages using Substitute Reception if:

• Paper becomes jammed while the power switch is on

• For some reason printing is not possible for example when copy job is in progress

----When RTI or CSI is Received

The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In that case, the Power Failure Report or the TCR can be used to identify which messages are lost so you can ask the senders to transmit them again.

Important

❒ If a sender has not programmed

their RTI or CSI, the machine may reject an important fax message. We recommend that you ask important senders to register an RTI or CSI in advance.

----Free

The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI.

Reception Features

When the Receive File Indicator is Lit

If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. ⇒ P.69 “Print-

ing a File Received with Memory Lock”

If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.

When the Confidential File Indicator is Lit or Blinking

If this indicator is lit, a message has been received into memory with Confidential Reception. You need to print it out manually. ⇒ P.67 “Printing a Confidential

Message”

Where Incoming Messages are Delivered Output Tray When the 3–bin Sorter is Installed

To change where incoming messages are delivered, adjust the output tray setting. You can set each tray with function of copy, fax, printer when the optional 3–bin sorter is installed.

Reference

See “Changing the Machine's settings” in the Copy reference.

Why Substitute Reception Occurred

Indication/Status Solution

Paper has run out

and/or

{Fax}

indicator

is lit red.

Add paper.

⇒

See "Loading Paper" in the Copy

Reference manual.

Toner is empty

is lit Replace the toner cartridge.

⇒

See "Adding Toner" in the Copy

Reference manual.

Paper is jammed

is lit Remove the jammed paper.

See "Clearing Misfeeds" in the Copy Reference manual.

Cover is open The message “Doors/Cov-

ers open” appears.

Close the cover. A cover other than the Document

Feeder (ARDF) or front cover is open.

Machine is busy printing with other function

The machine is printing with other function.

The message will be printed after the current job finishes automatically.

Reception Functions

Transfer Station

Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. Transfer Stations must be machines of the same make.

The diagram below may make the concept clearer.

The following terminology is used in this section.

❖❖❖❖ Requesting Party

The machine where the message originates from, i.e. the machine making a Transfer Request.

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, i.e. the machine that receives the Transfer Request. In this section this refers to your machine.

❖❖❖❖ End Receiver

The final destination of the message, i.e. the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station (this machine).

Limitation

❒ Polling ID's of the Requesting Par-

ty and Transfer Station must be identical for this feature to work.

❒ If your line number is not regis-

tered at the Transfer Station, reception will not take place.

❒ This machine will not receive a Trans-

fer Request unless it has enough free memory to store two or more destinations dialed from the number keys.

❒ If the Requesting Party specifies a

Group for the End Receivers and the total number of End Receivers exceeds 200 the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.

Reference

P.52 “Transfer Request”

----Multistep Transfer

The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other Transfer Stations.

For more information, contact your service representative.

This feature can only be used if the machines are made by the same maker.

Limitation

❒ Optional Expansion Memory is re-

quired for using this feature.

Reference

P.105 “Multistep Transfer”

Transfer station

Requesting party

Transfer result report

End Receiver

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Reception Features

----Sending the Transfer Result

Report

This machine compares the fax number of the Requesting Party with the Requesting Party's number programmed in a Quick Dial or Speed Dial, If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.

For example:

• Requesting Party's own dial number:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

Transfer Result Report

This reports whether transmission to the End Receivers was successful or not.

Preparation

Type”

When the Transfer Station has transferred the message to all End Receivers, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party. You must program the fax number of the requesting party in a Quick Dial or Speed Dial in the Transfer Station. See Chapter3, “Register- ing QuickDials” or “Registering SpeedDials” in the Basic Features manual.

Note

❒ By default, a portion of the original

image is printed on this report. You can turn this off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

ID Reception (Closed Network)

If you wish to limit reception of messages from those with the same machines of the same make and with the same Polling ID, contact your service representative to turn this feature on.

F Code (SEP)

Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception feature of the same make. However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this method instead.

Preparation

You need to assign the F Code feature to a User Function key beforehand. ⇒ P.94 “Storing/Editing the

Contents of a User Function Key”

Limitation

❒ You can only use this feature with

a G3 line (not with G4).

❒ You cannot use Chain Dial with

this feature.

Reception Functions

Note

❒ The ID can be up to 20 digits long

and consist of digits.

❒ Make sure the ID matches the

specification of the fax you are sending to.

❒ You can store IDs in Quick Dials,

Speed Dials, Groups and Programs with number keys, space, # and *.

❒ Messages you receive using this

feature are marked “SEP” on all reports.

Make sure that the machine is in Facsimile mode and the standby display is shown. Then enter the fax number.

Press the User Function key assigned with the F Code feature.

Enter the function number for SEP(P) on the number keys.

Enter the SEP code with the number keys.

Press [Mode].

The Transmission Mode menu is displayed.

Enter the function number for “Polling RX” on the number keys.

Note

❒ If you cannot see the function

number, search for it using the [↑↑↑↑Prev.] and [↓↓↓↓Next] arrow keys.

Depending which method you are using, choose one of the following procedures:

Default ID Polling Reception

A Press the <<<< or >>>> key to

change the Default ID and press [OK].

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TX File Status

Immediate Trans. Memory Trans.

Standard

Detail

Super Fine

Communicating

Receive File

Confidential File

Start Manual RX

TEL Mode

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Reception Features

ID Override Polling Reception

A Press the <<<< or >>>> key to

change the Override ID and press [OK].

B Enter a polling ID (4 charac-

ters) with the number keys and Quick Dial keys. The ID can contain digits 0–9 and letters A-F (0000 and FFFF are not available).

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

Press [OK].

Press [Exit].

The display returns to the Transmission Mode menu and the Polling Reception function is now checked.

Press the {{{{Start}}}} key.

F Code (PWD)

There are times when you may wish to use a password when receiving faxes by polling with the F Code “SEP” feature. ⇒ P.20 “F Code (SEP)”

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked "PWD" on all reports.

JBIG Reception

FAX 400dpi option is required.

It allows you to receive messages sent in the JBIG format.

Limitation

❒ If ECM is turned off, JBIG Recep-

tion is not available.

❒ This feature is not available with

G4 communication.

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Printing Functions

Print Completion Beep

By default, the machine beeps to let you know when a received message has been printed.

Note

❒ You can alter the volume of the

beep or turn it off completely (set the volume to the minimum level).

Checkered Mark

By default, a checkered mark is printed on the first page of fax messages to help you separate them.

Note

❒ You can turn this feature off with

the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

Center Mark

By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

Limitation

❒ The center mark may deviate a lit-

tle from the exact center of the edge.

Note

❒ You can turn this feature off with

the Initial Setup RX. ⇒ P.90 “Initial

Setup RX”

Reception Time

You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

Limitation

❒ When a received message is print-

ed on two or more sheets, the date and time is printed on the last page.

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Reception Features

Note

❒ The date and time when the mes-

sage was printed can also be recorded on the message. If you need this feature, please contact your service representative.

2-Sided Printing

You can have a received message printed on both sides of the paper. By default, this feature is turned off. Switch it on with the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX”

Limitation

❒ To use this function all pages of

the received document must be of the same size—inform the sending party of this beforehand if necessary. You must also have paper set in your machine of the same size as that sent by the sending party (8

/2"×11"→81/2"×11", 81/2"×14"→

/2"×14", A4→A4, B4→B4 are typi- cal examples, whether A3 and B5 sizes are correctly scan in will depend on the fax machine). This machine will scan in correctly landscape 11"×17", 8

/2"×14", 81/2"

×11", A3, B4, A4, B5 and portrait 8

/2"×11", 51/2"×81/2, "A4, B5 and A5. The table below shows the results that can be achieved when sending and receiving using this machine.

❒

❒ This feature works only when all

pages are of the same width and are received into memory.

❒ Note that the machine will use Mem-

ory Reception for 2-Sided Printing.

❒ This feature cannot be used with

Combine 2 originals.

❒ Printouts may vary depending on

how the sender set them.

❒ If another party sends you a fax and

their machine is not able to detect the size of the original correctly, the message may come out truncated, separated or containing excess white space when printed at your end. For example, if the sending machine thinks a B5 original is a B4 original, it will be printed at your end on B4 size paper even if you have B5 paper available in your machine.

Note

❒ You can choose to have messages

only from selected senders printed in this way. ⇒ P.115 “Treating Mes-

sage from Certain Senders Differently (Specified Senders)”

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Printing Functions

180 Degree Rotation Printing

When printing on both sides of the paper, this machine rotates images as shown in the diagram.

Multi-copy Reception

Optional Expansion Memory is required for using this feature.

If you switch this feature on, multiple copies of each incoming fax message will be printed. You can also choose to have multiple copies made of messages from particular senders. ⇒ P.90

“Initial Setup RX”, P.115 “Treating Message from Certain Senders Differently (Specified Senders)”

Limitation

❒ The maximum number of copies

that can be made of each message is 10. If you are using Multi-copy with Specified Senders, the maximum number is 10.

Note

❒ By default, this feature is turned

off. Switch it on and set the number of copies with the Initial Setup RX settings. ⇒ P.90 “Initial

Setup RX”

❒ The machine will use Memory Re-

ception for Multi-copy Reception.

Image Rotation

If you have installed paper in the cassette portrait K, incoming fax messages will be rotated automatically to fit on the paper.

Note

❒ You can choose to have received

messages printed from the specified tray.

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Reception Features

Combine 2 Originals

When two messages of the same size and direction are received consecutively, they are printed on a single sheet when you turn this feature on. This can help you economize on paper.

• Two A5K messages are printed side by side on a sheet of A4L.

• Two B5K messages are printed side by side on a sheet of B4L.

• Two A4K messages are printed side by side on a sheet of A3L.

• Two 8

/2"×51/2"K messages are printed side by side on a sheet of 8

/2"×11"L.

• Two 8

/2"×11"K messages are print-

ed side by side on a sheet of 11"×17"L.

Limitation

❒ This feature does not work with

messages larger than A5K, 5

/2"×

/2"K, B5K, A4K or 81/2"×11"K.

When A5K, 5

/2"×81/2"K,B5K,

A4K, or 8

/2"×11"KK size paper is loaded in the machine, each page of the received message is output on a single sheet.

❒ If paper matching the size and di-

rection of a received document is not available, Combine 2 originals is not possible.

❒ When "Combine 2 originals" and

"2-Sided Printing" are selected at the same time, combine 2 originals takes priority and 2–sided printing is canceled.

Note

❒ By default, this feature is turned

off. Switch it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch10, Bit1)

❒ This feature uses Memory Recep-

tion.

Page Separation and Length Reduction (Not Available in Some Countries)

When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this feature splits the message if the length exceeds 20mm or more, by reducing within 20mm. When a message is split, the split mark (*) is inserted at the split position and about 10mm of the split area is duplicated on the top of the second sheet.

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(Document)

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Printing Functions

Note

❒ Your service representative can

customize this feature with the following settings. Bracketed values are defaults.

• Reduction (on)

• Print split mark (on)

• Overprinting (on)

• Overprinting length (10mm)

• Guideline for split (when mes-

sage is 20mm longer than paper)

❒ You can adjust the overprinting

and reduction lengths within the following ranges:

• Guideline for split: 0∼155mm

(5mm steps)

• Overprinting length: 4mm,

10mm, 20mm, 40mm

Reverse Order Printing

Normally, received pages are printed and stacked on the tray in the order they are received. If you turn this feature on, the machine will start printing the message from the last page received.

Note

❒ By default, this feature is turned

off. Switch it on with the Initial Setup RX. ⇒ P.90 “Initial Setup RX”

❒ When this feature is on, the first

page will be printed last.

❒ This feature uses Memory Recep-

tion.

Page Reduction

If you turn this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. The machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4 L size is received, the machine will reduce the message to a single A4L sheet.

Note

❒ By default, this feature is turned

off. Switch it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch10, Bit3)

Reference

P.26 “Page Separation and Length Re- duction (Not Available in Some Countries)”

your machine

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your machine

reduction

(A4 size)

(B4 size)

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Reception Features

TSI Print

Usually the sender's TTI is printed on received messages. If the sender has not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's RTI or CSI is printed instead so you can find out where the message came from. See Chapter3, “G3 Analog Line“ in the Basic Features manual.

Note

❒ You can turn it on or off with the

User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch01, Bit5)

CIL/TID Print

The optional ISDN Unit is required.

Two features are provided for identification of messages received by G4 (ISDN). If turned on, this information will be printed on every page.

The CIL (Call Identification Line) refers to the combination of the receiver's own fax number, name, the sender's own fax number and name, time, and page number. The default setting is on. The TID refers to the name registered by the sender in their TTI. The default setting is off.

Limitation

❒ These features are available only

when receiving in G4 mode.

❒ If the sender's TID contains dou-

ble-byte characters (for example Chinese characters), the TID will not be printed even if TID Print is turned on.

Note

❒ You can turn CIL and TID on or off

with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch02, Bit5 or Bit6)

FAX Print Color

You can specify a color for any received message, list on report. You can choose the color of toner from Black, Cyan, Magenta.

Limitation

❒ The color specified for 2nd Color

Choice cannot be used as a on FAX Print Color.

Note

❒ By default, the color of toner is

Black. You can change the color with INITIAL Setup RX.

2nd Color Choice

If this feature is specified, the machine can print with 2nd Color when the machine has run out of default toner. It is useful that the 2nd toner use as a reserve of toner.

Limitation

❒ The color specified for FAX Print

Color cannot be used as a on 2nd Color Choice.

❒ If the machine has run out of 2nd

Color, there is no additional substitution.

Note

❒ By default, 2nd Color is not speci-

fied. You can turn it on and select the color with INITIAL Setup RX.

Printing Functions

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has LG (8

/2"×14")L and DLT (11"×17")L in-

stalled and you receive a LT (8

/2"×11")L size message, check the LT (81/2"×11") column of the table below. The paper size at the top has the highest priority. In this case, since LG (8

/2"×14")L is a higher priority than DLT (11"×17")L, the

message is printed on LT (8

/2"×11")L.

If only B5L is loaded and you receive an DLT (11"×17")L message, the received message is stored in memory and will not be printed.

❖❖❖❖ Priority Table

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Reception Features

• KK and LL indicate that the message is split over two pages of paper with

the orientation and size shown.

Limitation

❒ Paper placed in the bypass tray is not usually selected for printing a received

message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. ⇒ P.115 “Treating

Message from Certain Senders Differently (Specified Senders)”

❒ The paper size used to print a received message may be different from the size

of the sent original.

Note

❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes-

sages narrower than A4 or LT are sent as A4 or LT width with the length unchanged.

Reference

P.26 “Page Separation and Length Reduction (Not Available in Some Countries)” P.27 “Page Reduction” P.25 “Image Rotation”

”Just Size” Printing

If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompting you to load paper of the required size. When you have loaded the new paper, you can then print the message.

Two messages can appear:

• Paper Cassette

• Bypass Tray

Note

❒ By default, this message is turned off. You can turn this message on with the

User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch05, Bit5)

Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Page Separation Threshold 20mm

Width or Length Priority Width

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Printing Functions

Out of paper display message

If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper.

Note

❒ By default, this message is turned off. You can turn it on with the User Param-

eters. ⇒ P.130 “Changing the User Parameters”(Switch05, Bit7)

Having Incoming Messages Printed on Paper From the Bypass Tray

You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).

Limitation

❒ Print area is determined with Optional Expansion Memory, Resolution, and

vertical length of originals.

Note

❒ Before you can use this feature, you need to turn on Authorized Reception

(Initial Setup RX settings), program the Specified Senders (Key Operator Settings) along with the Paper Tray set to “Bypass Tray”. ⇒ P.90 “Initial Setup

RX”, P.115 “Treating Message from Certain Senders Differently (Specified Senders)”

❒ When you set paper sizes other than A4 landscape, B4 landscape and portrait,

A3 landscape and portrait in the Bypass Tray, specify the paper size. This size should match the bypass paper size for copying or a paper jam may occur. To change the bypass paper size for copying, see the chapter titled "COPY FROM THE BYPASS TRAY" in the copy reference manual. ⇒ P.92 “To Set the Bypass

Paper Size”

❒ If the specified paper size and the size of paper set in the Bypass Tray do not

match, paper jams may occur and the image may be truncated.

❒ If you use this feature, Image Rotation is not possible.

Reception Features

3. Advanced Transmission Features

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

Advanced Transmission Features

Sending at a Specific Time (Send Later)

Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

For convenience, you can program the time when your phone charges become cheaper as the Economy Transmission time. ⇒ P.124 “Register-

ing the Economy Transmission Time”

Then if you have a non urgent fax, just select Send Later with Economy Transmission when you scan it. Faxes will be queued in memory and will start being sent at Economy Transmission time.

Note

❒ You can not specify a time more

than 24 hours.

❒ If you wish to use Economy Trans-

mission, program the time when your phone charges are cheaper.

⇒ P.124 “Registering the Economy Transmission Time”

❒ This feature is only available with

Memory Transmission.

Set your original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Send Later” function number with number keys.

Enter the time with the number keys. To change AM/PM, press [AM←←←←→→→→PM] (North America only) or press [Economy TX].

Note

❒ If the current time shown on the

display is not correct, change it. ⇒ P.136 “Date/Time”

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel Send Later, press

[Cancel] and the display will return to the Transmission Mode menu.

Transmitter

Send Later

at 21:00 (9:00PM)

Receiver

ND1X01E4

Nd1x01e4.eps

Us28-1.tif

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Gbfax-001.tif

Sending at a Specific Time (Send Later)

Press [OK].

The Transmission Mode menu is shown on the display. A check mark is added to “Send Later”.

Press [Exit].

The initial display is shown.

Note

❒ “Send Later” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set up for Send Later. ⇒ P.59 “Canceling a Transmission”

Us79-3.tif

Advanced Transmission Features

Confidential Transmission

If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered.

Preparation

If you install the optional Expansion Memory or Hard Disk option, program the Confidential ID.⇒ P.125 “ID Code”

There are two types of Confidential Transmission:

❖❖❖❖ Default ID

The other party can print the message by entering the Confidential ID programmed in their machine.

❖❖❖❖ ID Override

Should you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Before you send the message, do not forget to tell the intended receiver the ID that must be entered to print.

Limitation

❒ The destination machine must be

of the same make and have the Confidential Reception feature.

❒ The destination machine must

have enough memory available.

Note

❒ If optional Expansion Memory is

installed, we recommend that you program the Confidential ID beforehand.

❒ An ID can be any 4 digit number

except 0000.

Set your original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Confidential TX” function number with the number keys.

Depending on the Confidential Transmission type, use one of the following procedures:

ND1X01E5

Transmitter

Receiver

Nd1x01e5.eps

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Us79-1.tif

Confidential Transmission

Default ID

A Press the <<<< or >>>> key to turn

Default ID on and press [OK].

The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”.

Note

❒ To cancel the Confidential

Transmission, press [Cancel]. The Transmission Mode menu is shown on the display.

Override ID

A Press the <<<< or >>>> key to turn

Override ID on.

B Enter the Confidential ID (4

digit number) with the number keys and press [OK].

The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”.

Note

❒ To Cancel the Confidential

Transmission, press [

Cancel

]. The Transmission Mode menu is shown on the display.

Press [

Exit

The initial display is shown.

Note

❒ “Conf.Trans” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Note

❒ For details on deleting a Confi-

dential Transmission⇒ P.36

“Confidential Transmission”

Us81-3.tif

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Us82-3.tif

Us28-1.tif

Advanced Transmission Features

Personal Code Transmission

Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the TCR and other reports. This will help you to check up on who has been using the machine and how often. ⇒ P.71 “Printing the

TCR”

Limitation

❒ Personal codes may be any 4 digit

number except 0000 (0001 through

9999). You can program up to 20 personal codes (50 personal codes with optional Fax Expansion Memory installed).⇒ P.97 “Person-

al Codes”

Set your original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Personal Code” function number with the number keys.

Enter a personal code (4 digit number) with the number keys.

Note

❒ If a personal code is programmed

with a name, it is shown below the personal code on the display.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel Personal Code Trans-

mission, press [Cancel]. The Transmission Mode menu is shown on the display.

Press [OK].

The Transmission Mode menu is shown again. A check mark is added to “Personal Code”.

Press [Exit].

The initial display is shown.

Note

❒ Personal Code number is shown

on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Us28-1.tif

Us79-1.tif

Us83-3.tif

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Us84-2.tif

Sending an Auto Document

If you often have to send a particular page to people (for example a map, a standard attachment or a set of instructions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial key that you assigned it, instead of having to scan the whole page in again.

Preparation

You need to program an Auto Document.

You can fax an Auto Document by itself, or attach it to a normal fax message.

Important

❒ Whenever you store or change an

Auto Document, we recommend that you print the Auto Document list for reference. ⇒ P.81 “Auto

Document list”

Limitation

❒ You can attach one Auto Docu-

ment to each transmission.

❒ You can store up to 6 Auto Docu-

ments (up to 18 with optional Expansion Memory installed).⇒ P.79

“Registering an Auto Document”

Note

❒ Originals with Auto Documents

are sent by Memory Transmission.

❒ When sending an Auto Document

with another original, the Auto Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slightly. Unless you delete the document, free memory will not return to 100%.

❒ You can print an Auto Document

or a summary of Auto Documents currently stored in memory. ⇒ P.86 “Reports/Lists”

Set your original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Auto Document” function number with the number keys.

Enter the number of the “Auto Document” you want to send with the number keys then press [OK].

Note

❒ If the list does not contain the

Auto Document you want to send, press [↑↑↑↑Prev.] or [↓↓↓↓Next] .

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel the Auto Document,

press [Cancel]. The Transmission Mode menu is shown.

Us102-1.tif

Us79-1.tif

Us86-1.tif

Advanced Transmission Features

If you are sending just the Auto

Document, press [####]. If you wish

to send it along with another original, press [OK].

The Transmission Mode menu is redisplayed. A check mark is added to “Auto Document”.

Press [Exit].

The initial display is shown.

Note

❒ “Auto Doc.” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Us86-2.tif

Us86-3.tif

Us86-4.tif

2-Sided Transmission (Double-Sided Transmission)

Use this feature to send 2-sided originals from the Document Feeder (ARDF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in order on separate sheets at the other end. Note that the orientation of alternate sheets may be reversed at the other end.

Limitation

❒ The front and back of a 2-sided

document are scanned in different directions. This means that when the front and back sheets of each page are printed at the other end, they may be upside-down in relation to each other.

Note

❒ If the first page is a single-sided

cover sheet, you can choose to have this page sent using singlesided transmission. The remaining pages will be sent with the 2–sided Transmission feature.

❒ You can confirm whether both

sides were properly scanned in with the Stamp feature. ⇒ P.8

“Stamp”

Set your original in the Document Feeder (ARDF) and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “2-Sided Trans.” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the <<<< or >>>> key to select the

first page that you want to be scanned on both sides.

Note

❒ If your document contains a sin-

gle-sided cover letter as the first page, select “From 2nd sheet” so that the machine scans both sides from the second page.

Press [OK] .

Us28-1.tif

Us87-2.tif

Usfax-new050.tif

Usfax-new051.tif

Advanced Transmission Features

Press [

Exit

The initial display is shown.

Note

❒ “2-Sided TX” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

The Transmission Mode menu is redisplayed. A check mark is added to “2-Sided Trans.”.

Dial and press the {{{{Start}}}} key.

Usfax-new052.tif

Book Fax

Use to send book originals from the exposure glass. Pages are scanned in the order shown below.

Note that depending on the paper sizes available on the destination machine, the message may be reduced when printed at the other end.

Note

❒ You can have bound originals

scanned in left page first or right page first. By default, the machine scans in the left page first but you can change this setting with the User Parameters. ⇒ P.130 “Chang- ing the User Parameters”(Switch06, Bit6)

Set your original on the exposure glass and select any scan settings you require.

Press [Mode] .

The Transmission Mode menu appears.

Enter the “Book Fax” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the <<<< or >>>> key to select the

size of the original.

Note

❒ To cancel this mode, press [Can-

cel]. The Transmission Mode

menu is shown on the display.

❒ If you choose A3, the original

will be sent using Image Rotation Transmission.

Press [SSSSPages] to toggle between

pages 1 and 2 (see the second display line on the right).

Note

❒ Select “From Page 1” to send a

book original from the first page.

❒ Select “From Page 2” if you

want to send a cover letter as the first page.

THYS980E

Exposure glass

THYS980e.eps

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Gbfax-002.tif

Gbfax-003.tif

Advanced Transmission Features

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Book Fax”.

Press [Exit].

The initial display is shown.

Note

❒ “Book Fax” is shown on the dis-

play. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Us88-2.tif

Us88-3.tif

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

You can either choose one of the standard paper sizes ( 8

×11"KL,

/2"×14"L, 11"×17"L, A4KL, A3L, B4L) or one of two custom sizes programmed in advance (Area 1 and Area 2).

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder (ARDF).

Set your original and select any scan settings you require.

Press [

Mode

The Transmission Mode menu appears.

Enter the “Irreg. Scan Area” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.

] or [↓↓↓↓Next

Press the <<<<or >>>> key to select the

paper size.

Note

❒ To see which paper sizes have

already been programmed, press [Status].

❒ To cancel the Irreg. Scan Area,

press [

Cancel

Press [OK]. The Transmission Mode menu is shown. A check mark is added to “Irreg. Scan Area”.

exposure glass

ADF

ND0X01E3

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Gbfax-004.tif

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Advanced Transmission Features

Press [

Exit

The initial display is shown.

Note

❒ “Irreg.Area” is shown on the

display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Dial and press the {{{{Start}}}} key.

Us90-2.tif

Polling Transmission

Use Polling Transmission when you want to leave an original in the machine's memory for others to pick up. The message will be sent when the other party calls you up.

There are three types of Polling Transmission.

❖❖❖❖ Free Polling Transmission

Anybody can poll the message from your machine. The machine sends it regardless of whether Polling ID's match.

❖❖❖❖ Default ID Polling Transmission

The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your machine. Make sure that both machines' Polling IDs are identical in advance.

❖❖❖❖ Override ID Polling Transmission

You must enter an Override Polling ID unique to this transmission. This ID overrides that stored in the Polling ID. The user must supply this ID when they poll your machine and if the IDs match, the message is sent. Make sure the other end knows the ID you are using in advance.

Limitation

❒ Polling Transmission is allowed

only if the receiver's machine has the Polling Reception feature.

❒ Free Polling and ID Polling Trans-

mission allow only one file to be stored in memory.

❒ Personal ID Polling Transmission

allows a file to be stored in memory for each ID; a total of up to 200 files for varying ID's can be stored.

❒ Before using “Default ID Polling”

and “Override ID Polling”, you need to program the polling ID.

❒ A polling ID may be any string of

four numbers (0 to 9) and characters (A to F) except 0000 and FFFF.

Note

❒ Usually, you can only send using

ID Polling Transmission to machines of the same make that support the Polling Reception function. However, if the other party's fax machine supports the "SEP" feature, you can still carry out polling transmission with an ID.

❒ The communication fee is charged

to the receiver.

Set your original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Transmission

Request

Transmitter

(This machine)

Receiver

ND1X01E7

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Advanced Transmission Features

Enter the “Polling TX” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Depending on the Polling Transmission type, use one of the following procedures:

Default ID Polling Transmission

A Press the <<<< or >>>> key to select

“Default ID”.

B Press [SSSSFile] and specify

whether to save the stored original or not.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

Free Polling Transmission

A Press the <<<< or >>>> key to select

“Free Poll.”.

B Press [SSSSFile] and specify whether

to save the stored original or not.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

ID Override Polling Transmission

A Press the <<<< or >>>> key to select

ID Override.

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Us94-3.tif

Us95-2.tif

Us94-3.tif

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Us94-3.tif

Polling Transmission

B Enter the 4 character Polling ID

with letter keys/ number keys.

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

0000 and FFFF is not available.

C Press [SSSSFile] and specify wheth-

er to save the stored original.

Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.

Note

❒ To delete the original imme-

diately after transmission, select “Use once”.

❒ To repeatedly send the origi-

nal, select “Save”.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Polling TX”.

Note

❒ To cancel the Polling Transmis-

sion, press [Cancel]. The Transmission Mode menu is shown.

Press [Exit].

The initial display is shown.

Note

❒ “Polling TX” is displayed. If

you set up another advanced transmission function (except Polling Reception), “Others” is displayed.

Press the {{{{Start}}}} key.

Polling Transmission Clear Report

This report allows you to verify whether Polling Transmission has taken place.

Limitation

❒ This report is not printed if the

User Parameters are set to allow the stored originals to be repeatedly sent (Save). ⇒ P.130 “Changing the User Parameters”(Switch11, Bit7)

Note

❒ This report is turned on by default.

You can turn it off if you wish. ⇒ P.130 “Changing the User Parame- ters”(Switch11, Bit7)

❒ By default, a portion of the sent im-

age is printed on the report. You can turn this off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch04, Bit7)

❒ You can also check the result of a

Polling Transmission with the TCR.

Us95-4.tif

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Advanced Transmission Features

Polling Reception

Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this feature).

There are two types of Polling Reception.

❖❖❖❖ Default ID Polling Reception (Free

Polling Reception)

Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received. If the other machine does not have any messages waiting with the same Polling ID, any messages that do not require ID are received (Free Polling).

❖❖❖❖ Override ID Polling Reception

You must enter an Override Polling ID unique to this transmission. This ID overrides that stored in the Polling ID. Your machine will receive any messages waiting in the transmitting machine with matching ID's. If no ID's match, any messages that do not require ID are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

❒ To receive a message sent by any

Default ID Polling Transmission or Override ID Polling Transmission, it is necessary to specify the same polling ID as the sender's.

❒ A Polling ID may be any four num-

bers (0 to 9) and characters (A to F) except 0000 and FFFF.

Note

❒ Usually, you can only receive docu-

ments with a polling ID from machines of the same make that support the polling function. However, if the other party's fax machine supports Polling Transmission and the "SEP" function, you can still receive using Polling Reception from another party's fax machine that has a stored IDs.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Polling RX” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Transmission

Request

Receiver (This machine)

Sender

ND1X01E8

Nd1x01e8.eps

Us28-1.tif

Us94-2.tif

Polling Reception

Depending which method you are using, choose one of the following procedures:

Default ID Polling Reception

A Press the <<<< or >>>> key to select

the Default ID.

ID Override Polling Reception

A Press the <<<< or >>>> key to select

the Override ID.

B Enter a polling ID (4 charac-

ters) with the number keys and the letter (A–F).

Note

❒ If you make a mistake, press

the {Clear/Stop} key and try again.

❒ 0000 and FFFF is not available.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Polling RX”.

Note

❒ To cancel the Polling Reception,

press [Cancel]. The Transmission Mode menu is shown.

Press [Exit].

The following display is shown.

Note

❒ “Polling RX” is displayed.

Dial and press the {{{{Start}}}} key.

Polling Reserve Report

This report is printed after Polling Reception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch03, Bit3)

Polling Result Report

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

Note

❒ You can also check the result of a

Polling Reception with the TCR.

❒ By default, this report is turned on.

Turn it off with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch03, Bit4)

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Us99-2.tif

Advanced Transmission Features

Transfer Request

Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

The Transfer Stations you specify must be machines of the same make as this machine and have the Transfer Station function.

Preparation

Before you can use this feature, you must program the Polling ID. ⇒ P.125 “ID Code”

Polling ID's of the requesting party (this machine) and Transfer Stations must be identical.

The following terminology is used in this section.

❖❖❖❖ Requesting Party

The machine where the message originates from, that is, the machine making a Transfer Request (in this section, this machine).

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, that is, the machine that receives the Transfer Request.

❖❖❖❖ End Receiver

The final destination of the message, that is, the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station.

Limitation

❒ You can specify up to 99 Transfer

Stations in a Transfer Request. However, you can only specify up to 50 Transfer Stations from the number keys.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you specify a Transfer Station Group, the Group counts as a single receiver.

❒ The combined total of End Receiv-

ers and Transfer Stations you specify with the number keys cannot exceed 99.

Set an original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Transfer

Station

Requesting party

Transfer

Result Report

End Receiver

ND1X01E9

Nd1x01e9.eps

Us28-1.tif

Transfer Request

Enter the “Transfer Request” function number with the number keys.

Note

❒ If the appropriate display is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter a Transfer Stations and press [Recv. Stn].

Note

❒ Enter the fax numbers of the

Transfer Stations with either Quick Dials, Speed Dials or the number keys.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel the Transfer Request,

press [Cancel]. The Transmission Mode menu is shown again.

Enter one or more End Receivers.

Note

❒ You cannot enter the numbers

of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described in. ⇒ P.54 “Specifying

an End Receiver”

❒ Press [Add RcvStn] if you wish

enter more End Receivers.

❒ Press the < or > key to see the

End Receivers already entered. You can select an End Receiver from this list and cancel it by pressing the {Clear/Stop} key.

❒ To cancel the Transfer Request,

press [Cancel].

When you have specified all the End Receivers, press [OK].

If you want to enter an additional Transfer Station, press [Yes] and repeat steps DDDD to FFFF.

If you press [No], the Transmission Mode menu is shown and a check mark is added to “Transfer Request”.

Us94-2.tif

L2GB003.tif

L2GB004.tif

Us103-1.tif

Advanced Transmission Features

Press [

Exit

The following display is shown.

Note

❒ The numbers of Transfer Sta-

tions and End Receivers are displayed.

Press the {{{{Start}}}} key.

Specifying an End Receiver

When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.

You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

The numbers must first have been stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

❖❖❖❖ Quick Dial

Enter {q} followed by the number (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {q} {0} {1}

❖❖❖❖ Speed Dial

Enter {q}, {p} followed by the Speed Dial code (2 or 3 digits). For example, to choose the number stored in Speed Dial 12 in the Transfer Station, enter: {q} {p} {1} {2}

❖❖❖❖ Group Dial

Enter {q} , {p}, {p} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {q} {p} {p} {0}

{4}

Us103-2.tif

Us103-4.tif

Transmission Options

This section describes various features that you can switch on and off for any particular transmission by following the procedure at the end of this section.

In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters. ⇒ P.130 “Changing

the User Parameters”

----TTI (Transmit Terminal

Identification) Print

By default, the machine adds your TTI identification to each message you send so it appears on the printed fax at the other end. See Chapter3, “RTI/TTI” in the Basic Features manual.

Note

❒ You can switch this feature off

with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit5)

----Label Insertion

With this feature you can have the receiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”.

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion of the image when received at the other end.

❒ Program the receiver's name and

number in a Quick Dial or Speed Dial then Label Insertion turned on with the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit0)

----Auto Reduction

By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Important

❒ If you turn this feature off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is on. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit2)

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

Nd1x02e0.eps

ND1X02E1

Nd1x02e1.eps

Advanced Transmission Features

----ID Transmission

If you turn this feature on, transmission will only take place if the destination's Polling ID is the same as yours. This feature can stop you from accidentally sending information to the wrong place (you need to co-ordinate Polling ID's with the other party).

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is off. ⇒ P.130

“ Changing the User Parameters”(Switch01, Bit1)

Selecting Transmission Options for a Single Transmission

Set the original and select any scan settings you require.

Press [Mode].

The Transmission Mode menu appears.

Enter the “Options” function number with the number keys.

Note

❒ If “Options” is not shown, press

[↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the <<<< or >>>> key to switch

TTI Print on or off.

Note

❒ The default setting is on.

If you want to set another option, press [↓↓↓↓Next].

Note

❒ To finish, go to step L.

Press the <<<< or >>>> key to switch

Label Insertion on or off.

Note

❒ The default setting is off. ❒ To cancel the changes, press

[Cancel]. The Transmission Mode menu is shown.

If you want to set another option, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Note

❒ To finish, go to step L.

Us28-1.tif

Us94-2.tif

Us107-1.tif

Us107-2.tif

Transmission Options

Press the <<<< or >>>> key to switch

Auto Reduction on or off.

Note

❒ The default setting is on. ❒ To cancel the setting, press [Can-

cel]. The Transmission Mode menu is shown.

If you want to set another option, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Note

❒ To finish, go to step L.

Press the <<<< or >>>> key to switch

Closed Network on or off.

Note

❒ The default setting is off. ❒ To cancel the changes, press

[Cancel]. The Transmission Mode menu is shown.

If you want to set another option, press [↑↑↑↑Prev.].

Note

❒ To finish, go to step L.

Press [OK].

The Transmission Mode menu is shown. A check mark is added to “Options”.

Press [Exit].

The initial display is shown.

Note

❒ “Options” is shown. If you set

up another advanced transmission function (except Polling Reception), “Others” is shown.

Dial and press the {{{{Start}}}} key.

Us107-3.tif

Us108-1.tif

Us94-5.tif

Us28-1.tif

Advanced Transmission Features

4. Communication Information

Checking and Canceling Transmission Files

Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Reception and Polling Transmission. These features are described in detail elsewhere in this document.

This section describes how you can:

• Delete a file (cancel transmission)

• Print a file

• Check the destination(s) and options selected

• Alter when a file will be sent

• Resend a file

• Change destinations

• Delete destinations

• Add destinations

This does not apply to Polling Reception or Confidential Transmission.

Limitation

❒ If you cancel a file being sent, the

communication is immediately stopped and the file is canceled. A page which has already been sent cannot be canceled.

❒ You cannot change the start time

add/delete a destination while a file is being sent.

Canceling a Transmission

Press [Info.].

The Information menu is shown.

Enter the “Check/Cancel TX Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [↑↑↑↑Prev.] or [↓↓↓↓N- ext].

Press the <<<< or >>>> key until the

file you want to delete is shown and press [Delete].

Us102-1.tif

Us111-5.tif

Gbfax-000.tif

Communication Information

Press [

Yes

The file is erased.

Press [Exit].

Note

❒ To delete another file, repeat

steps C and D.

Press [

Exit

The initial display is shown.

Printing a File

If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

Press [

Info.

The Information menu is shown.

Enter the “Check/Cancel TX Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [↑↑↑↑Prev.] or [↓↓↓↓N-

ext

Press the <<<< or >>>> key until the

file you want to print is shown and press [

Press the {{{{Start}}}} key.

The file is printed.

Note

❒ Press [Cancel] to stop printing

the file and return to the step C display.

Press [Exit].

The Information menu is shown again.

Us111-1.tif

Us111-2.tif

Us111-5.tif

Us102-1.tif

Us111-5.tif

Gbfax-000.tif

Us111-7.tif

Gbfax-000.tif

Checking and Canceling Transmission Files

Press [

Exit

] twice.

The initial display is shown.

Checking and Editing a File

Use this procedure to check or edit destination(s), check options selected or alter the transmission time.

Press [Info.].

The Information menu is shown.

Enter the “Check/Cancel TX Files” function number with the number keys.

Note

❒ If “Check/Cancel TX Files” is

not shown, press [↑↑↑↑Prev.] or [↓↓↓↓N- ext].

Press the <<<< or >>>> key until the

file you want to check or edit is shown. Then press [Check].

Note

❒ If you wish to check only the

transmission status, press [Exit] to return to standby mode.

Depending on the setting you want to check or change, use one of the following procedures.

Checking Destinations (Destination List)

A Enter the “Destination List”

number with the number keys.

The total number of destinations and the fax number or each destination's name is shown.

Note

❒ To see hidden destinations,

press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Changing the Transmission Time

A Enter the “Change Start Time”

number with the number keys.

Us111-5.tif

Us102-1.tif

Us111-5.tif

Gbfax-000.tif

Gbfax-006.tif

Us113-2.tif

Gbfax-006.tif

Communication Information

B Enter the transmission time (4

digits) with the number keys.

Use 24-hour or 12-hour format depending on your area. For 12hour format, press [AM ↔↔↔↔ PM] to switch between AM and PM (North America only).

Note

❒ You can not specify a start

time more than 24 hours.

❒ When changing the time, se-

lect AM or PM before entering the time.

❒ To start transmission imme-

diately, press [Immediate]. If memory contains other files queued for transmission, those files are sent first.

Re-sending a File

This function is valid when the machine is set up with the User Parameters to save messages that could not be sent in memory.

If you select the failed transmission file, you can resend it. This feature allows you to transmit a fax message again. These files will be kept for either up to 24 or 72 hours depending on how you program this feature. ⇒ P.130 “Changing the User Parameters”(Switch24, Bit1,0)

A Enter the “Retransmit ” number

with the number keys.

B Press [Yes].

Note

❒ If you do not want to send

the file, press [No].

C Enter the “Change Start Time”

number with the number keys.

D Enter the start time with the

number keys and press [Exit].

Note

❒ You can not specify a start

time more than 24 hours.

❒ To start transmission imme-

diately, press [Immediate]. If memory contains other files queued for transmission, those files are sent first.

Gbfax-007.tif Us114-1.tif

Us114-2.tif

Gbfax-006.tif

Gbfax-007.tif

Checking and Canceling Transmission Files

Changing a Destination

You can delete or add destinations.

A Enter the “Change Dest.”

number with the number keys.

B Change the destination.

Note

❒ To cancel a destination, press

the < or > key until the destination you want to cancel is shown and press the {Clear/ Stop} key.

❒ To add a destination, press

[Add] and enter the fax number with the number keys. Destinations can be specified only by using the number keys. The destination is added to the end of the list.

❒ If you change a destination of

a file that is automatically being dialed or awaiting redial, redial is canceled so you will need to resend that file. ⇒ P.62 “Re-sending a File”

Press [Exit].

The Information menu is shown.

Press [Exit].

The initial display is shown.

Gbfax-006.tif

Us114-5.tif

Gbfax-006.tif

Gbfax-000.tif

Us111-5.tif

Communication Information

Printing a List of Files in Memory (Print TX File List)

Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. ⇒ P.60 “Printing a File”

Press [Info.].

The Information menu is displayed.

Enter the “Print TX File list ” function number with the number keys.

Note

❒ If “Print TX File list ” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the {{{{Start}}}} key.

The transmission file list is printed. When the printing is completed, the Information menu is shown.

Note

❒ Press [Cancel] to stop printing

the file list and return to the Information Menu display.

Press [Exit].

The initial display is shown.

Us102-1.tif

Us111-5.tif

Us116-3.tif

Us111-5.tif

Checking the Transmission Result (TX File Status)

If you wish to find out whether a file was sent successfully, you do not have to always print the TCR. With this function you can browse through the last 50 completed transmissions on the display.

Limitation

❒ Only the last 50 communications

are shown. Earlier transmissions are not available.

❒ If a transmission is completed

while you are using this function, the result will not be shown until you exit TX File Status and start it again.

Press [Info.].

The Information menu is shown.

Enter the “TX Status” function number with the number keys.

Note

❒ If “TX Status” is not shown,

press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press [↑↑↑↑Prev.] or [↓↓↓↓Next] to scroll through the list.

The results are shown two at a time with the most recent above.

Press [OK].

The initial display is shown.

Press [Exit].

Us28-1.tif

Usfax-new063.tif

Gbfax-010.tif

Communication Information

Checking the Reception Result (RX File Status)

This function lets you check up on the last 50 messages received without having to print the TCR. You can browse through the received messages on the display.

Limitation

❒ Only the last 50 communications

are displayed. Earlier messages are not available.

❒ If a message is received while you

are using this function, the result will not be shown until you exit RX File Status and start it again.

Press [Info.].

The Information menu is shown.

Enter the “RX Status” function number with the number keys.

Note

❒ If “RX Status” is not shown,

press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press [↑↑↑↑Prev.] or [↓↓↓↓Next] to scroll through the messages.

The results are shown two at a time with the most recent above.

Press [OK].

The initial display is shown.

Press [Exit].

Us28-1.tif

Usfax-new063.tif

Gbfax-011.tif

Printing a Confidential Message

Optional Expansion Memory is required for using this feature.

This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code. When your machine has received a confidential message, the Confidential File indicator lights.

Preparation

Before using this function, program your Confidential ID. ⇒ P.125 “ID Code”

Important

❒ If the Main Power switch is off

more than an hour, all Confidential Messages are deleted. In that case, use the Power Failure Report to identify which messages have been deleted. ⇒ P.143 “When Pow-

er is Turned off or Fails”

Limitation

❒ You must program the Confiden-

tial ID for Confidential Reception to work.

Press [Info.].

The Information menu is shown.

Enter the “Print Conf. RX” function number with the number keys.

Note

❒ If “Print Conf. RX” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter the Confidential ID (4 digit number) with the number keys.

Note

❒ If you receive a fax by Confiden-

tial ID Override Reception, enter the override Confidential ID.

❒ You need to obtain the override

Confidential ID from the sender.

Press the {{{{Start}}}} key.

The received messages are printed. When printing has finished, the Information menu is shown.

Us102-1.tif

Usfax-new063.tif

Us119-3.tif

Usfax-new063.tif

Communication Information

Note

❒ If no Confidential Messages

have been received, the message “No reception file(s) exists.” is shown. Press [Exit].

❒ If the Confidential IDs or Per-

sonal Confidential IDs do not match, the message “No file(s) exist for this Confidential ID.” is displayed. Press [Exit] to cancel the operation, check the Confidential ID or Personal Confidential ID with the other party and try again.

Press [Exit].

The initial display is shown.

Confidential File Report

By default, this report is printed whenever your machine receives a Confidential Message.

Note

❒ You can turn this report off with

the User Parameters. ⇒ P.130

“ Changing the User Parameters”(Switch04, Bit0)

L2fxex108.tif

L2fxex109.tif

Usfax-new063.tif

Printing a File Received with Memory Lock

This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the Receive File indi- cator blinks.

Preparation

Before you start, program your Memory Lock ID.⇒ P.125 “ID

Code”

Note

❒ Messages received by Polling Re-

ception are automatically printed even if this feature is switched on.

❒ If the Main Power switch is turned

off for more than an hour, all messages protected by Memory Lock will be deleted. In that case, the Power Failure Report will be printed so you can confirm which messages have been deleted. ⇒ P.143

“When Power is Turned off or Fails”

❒ You can also apply Memory Lock

to messages that come only from certain senders. ⇒ P.115 “Treating

Message from Certain Senders Differently (Specified Senders)”

Make sure that the Receive File indicator blinks. Press [Info.].

The Information menu is shown.

Enter the “Print Mem. Lock” function number with the number keys.

Note

❒ If “Print Mem. Lock” is not

shown on the display, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter the Memory Lock ID (4 digit number).

Press the {{{{Start}}}} key.

The received messages are printed. When the printing is completed, the Information menu is shown.

Us102-1.tif

Usfax-new063.tif

Us122-1.tif

Usfax-new063.tif

Communication Information

Note

❒ If no messages have been re-

ceived, while Memory Lock is switched on, the message “No reception file(s) exists.” is shown. Press [Exit].

❒ If the Memory Lock ID does not

match, the message “Wrong Memory Lock ID.” is shown. Press [Exit] and retry after checking the Memory Lock ID.

Press [Exit].

The initial display is shown.

L2fxex108.tif

L2fxex111.tif

Usfax-new063.tif

Printing the TCR

The TCR contains information about the last 50 communications made by your machine. It is printed automatically after every 50 communications (receptions+transmissions).

You can also print a copy of the TCR at any time by following the procedure below.

Note

❒ The sender's name column of the

TCR is useful when you need to register a special sender.

❒ If you do not want the TCR print-

ed, you can turn it off. ⇒ P.130

“ Changing the User Parameters”(Switch03, Bit7)

Press [Info.].

The Information menu is shown.

Enter the “Print TCR” function number with the number keys.

Note

❒ If “Print TCR” is not shown,

press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the <<<< or >>>> key to select the

format you want to print.

• Select “All” to print the last communications.

• Select “File No.” to print the in- formation for each file then enter a 4 digit file number with the number keys.

• Select “Pers. Code” to print the information for files of each personal code then enter a Personal Code (4 digit number) with the number keys.

• Press [Cancel] to return to the In- formation menu.

Press the {{{{Start}}}} key.

The TCR is printed.

Press [Exit].

The initial display is shown.

Us28-1.tif

Gbfax-012.tif

Gbfax-013.tif

Gbfax-012.tif

Communication Information

Displaying the Memory Status

Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, and the number of received messages to be printed.

Press [

Info.

The Information menu is shown.

Enter the “Memory Status” function number with the number keys.

Note

❒ If “Memory Status” is not

shown, press [↑↑↑↑Prev.

] or [↓↓↓↓Next

The usage is displayed. When you have finished, press [OK].

Note

❒ If “Others” is displayed, it means

that one or more Auto Documents have been stored. ⇒ P.79

“Registering an Auto Document”

❒ Memory can hold up to about

160 pages (up to about 480 pages with optional Expansion Memory installed/up to about 3,000 pages with both the optional Expansion Memory and optional Hard Disk installed).

Press [

Exit

The initial display is shown.

Us102-1.tif

Gbfax-012.tif

Us125-3.tif

Gbfax-012.tif

5. Facsimile User Tools

Accessing the User Tools

The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs.

So you can find the User Tool you want quickly and easily, they are grouped by function:

❖❖❖❖ Register/Delete

Use to program or delete: Quick Dials, Groups, Speed Dial, Keystroke Programs, Auto Documents, Irregular scan Area

❖❖❖❖ Reports/Lists

Use to print: the TCR, Group list, Keystroke Program list, Speed Dial list, Auto Document list, Quick Dial list, Quick Dial label and Auto Documents

❖❖❖❖ Initial Setup TX

Use to set defaults for: Transmission mode (Memory/Immediate), scanning conditions (Resolution, Auto Image Density and Original Type).

❖❖❖❖ Initial Setup RX

Use to turn on or off: Reverse Order, Printing, Checkered Mark, Center Mark, Print RX Time, Multi-copy Reception, Authorized Reception, Special RX Nos., 2-sided printing and Forwarding

• Change the Reception Mode

• Set the Bypass Paper Size Set-

ting

• Select the 2nd Color Choice and FAX Print Color

❖❖❖❖ User Functions

Use to program settings you frequently use into the User Function Keys

❖❖❖❖ Key Operator Settings

Use to program/check: your name, your fax number, line type, various ID codes, Adjusting Volume, date and time, number of transmitted/received documents

Preparation

Some menus will not fit on the display. Press [↑↑↑↑Prev.] and [↓↓↓↓Next] to scroll through them if you cannot see the item you need.

Press [PrevMenu] to return to the Previous menu.

Items that are currently selected appear highlighted.

Press [OK] to accept the new settings.

Note that the changes will not be made if you do not press [OK].

Press [OK] or [Cancel] to return to the previous display.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Us28-1.tif

Facsimile User Tools

Press the {{{{User Tools}}}} key.

Enter the number that matches the category you require.

Note

❒ If you select Key Operator Set-

tings, you must enter the function number for “Key Op. Settings” with number keys and press the {#} key within 3 seconds.

Enter the function number of the User Tool you require.

Note

❒ Function numbers are different

depending on the machine model and options attached.

Follow the instructions on the display.

For more details on each User Tool, see the relevant pages of this manual.

Exiting User Tool mode

When you have made your chang-

es and pressed [OK], press the {{{{Us- er Tools}}}} key to return to standby

mode.

Note

❒ To exit “Key Op. Settings”, you

need to return to the Facsimile User Tools initial display. Press [PrevMenu] on each display until you reach the main menu, then press the {User Tools} key.

Adjustment

User Tools

Program

Energy Saver

Clear Modes

Interrupt

Screen Contrast

LTWO120E.eps

Us137-2.tif

Us137-3.tif

Storing Keystroke Programs

If you regularly send messages to a particular destination or transmit using the same features, you can save a lot of repetitive keypad operations by storing this information in a Keystroke Program.

Keystroke Programs can be recalled by just pressing a Quick Dial key. The following procedure can be used to program a new Keystroke Program or overwrite an old one.

You can register the following items in Keystroke Programs:

• Memory Transmission, Immediate Transmission, destinations (up to 200 numbers), Resolution, Original Type, G3 or G4 communication mode, Stamp, Send Later, Confidential Transmission, Personal Code transmission, Auto Document, Book Fax, Irregular Scan Area, Send First, Polling Transmission, Polling Reception, Transfer Request, 2–sided transmission and optional functions

• Program name (up to 20 characters)

Important

❒ We recommend that you print the

Keystroke Program list and keep it when you register or change a function. ⇒ P.86 “Reports/Lists”

Limitation

❒ The maximum number of pro-

grams you can register is 56.

❒ You cannot register a program in a

Quick Dial key used for another function.

❒ When a registered program key is

being used for a Memory Transmission on standby, the message

“

This destination is in use for standby transmission file. Please modify/delete after transmission.

” is displayed and you cannot change the function for this key.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for “ Register/Delete” with the number keys.

Us28-1.tif

Adjustment

User Tools

Program

Energy Saver

Clear Modes

Interrupt

Screen Contrast

LTWO120E.eps

Us137-2.tif

Facsimile User Tools

Enter the function number for “Store Program” with the number keys.

Note

❒ If “Delete Speed Dial” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press the Quick Dial key you want to register the program in.

The “Store Program” display is shown.

Note

❒ If you make a mistake, press

[Cancel] and try again.

❒ You can press [Status] to see the

status currently programmed.

Press [Feature].

Carry out the sequence of operations you wish to store in this program, then press [OK].

Note

❒ If you press the {Reset} key, the

display returns to that shows in step A.

❒ For example, say you wish to

use Send Later to destination number 0123456789. The sequence of operations would be:

• Enter “0123456789” using the number keys.

• Press [Mode].

• Enter the function number

for “Send Later” using the number keys.

• Set Send Later ⇒ P.34 “Send- ing at a Specific Time (Send Later)”

❒ If a program is already stored in

the Quick Dial key, the function name is shown on the display. If you want to change the program, press the {Reset} key and program the function again.

Us146-1.tif

Us153-2.tif

Usfax-new036.tif

Us153-4.tif

Us154-1.tif

Us79-1.tif

Press [OK].

Press [

Name

Note

❒ You must register a name for

the program.

Enter the program name.

Note

❒ If a program name is already

registered in the Quick Dial key, the name is shown on the display. If you wish to change the program name, press the {Clear/ Stop} key and enter another name.

Reference

See Chapter3, “Entering Text” in the Basic Features manual.

Press [OK].

The function and program name are shown on the display.

Press [OK].

The program is stored.

Note

❒ If you press [Cancel], the Key-

stroke Program is canceled and the display shown in step F appears again.

Press [Exit].

The screen shown in step E appears again.

Press the {{{{User Tools}}}} key.

Keystroke Program list

The Keystroke Program list allows you to print and check functions registered in keystroke programs.⇒ P.86

“Reports/Lists”

Using a Keystroke Program

For example execute a program using Send Later for the fax number “0123456789.”

Set your original.

Note

❒ If the destination, resolution,

contrast and/or original type are not registered in the program, adjust these settings now.

L2fxex158.tif

Us154-2.tif

Us139-2.tif

Us154-4.tif

Us153-2.tif

Facsimile User Tools

Press the Quick Dial key containing the Keystroke Program.

In this example, the program name “WEEKLY” is shown on the display.

Press [Exit] then the {{{{Start}}}} key.

The machine starts scanning the original.

The message will be sent at the specified time.

Deleting a Keystroke Program

Limitation

❒ When a registered program is be-

ing used for a standby Memory Transmission, the following message appears and you cannot delete the program:

“This destination is in use for standby transmission file. Please modify/ delete after transmission.”

Note

❒ If you delete a program, the regis-

tered program name is also deleted.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for “ Register/Delete” with the number keys.

Enter the function number for “ Delete Program” with the number keys.

Note

❒ If “Delete Program” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Us155-1.tif

L2fxex158.tif

Us28-1.tif

Adjustment

User Tools

Program

Energy Saver

Clear Modes

Interrupt

Screen Contrast

LTWO120E.eps

Us137-2.tif

Us153-1.tif

Press the Quick Dial key containing the program you wish to delete.

The contents of the program are shown on the display.

Note

❒ If you make a mistake, press

[No] and try again.

❒ To view the contents of a key,

press [Status].

Press [Yes].

Note

❒ If you press [No], the program is

not deleted and the display shown in step E appears again.

Press [Yes].

The program is deleted.

Note

❒ If you press [No], the program is

not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

Registering an Auto Document

If you find that you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it.

Use the following procedure to program a new Auto Document or overwrite an existing one.

Important

❒ You can store up to 6 Auto Docu-

ments (18 with the optional Expansion Memory installed). Each Auto Document can contain one page.

❒ You can store the following items

in an Auto Document:

• Scan settings (Resolution, Original Type, and Image Density)

• Irregular Scan Area

• Document name (up to 10 char-

acters)

❒ We recommend that you print the

Auto Document list and keep it when you register or change an Auto document. ⇒ P.86 “Reports/Lists”

Limitation

❒ You can only send one Auto Docu-

ment per transmission.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

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Facsimile User Tools

Press the {{{{User Tools}}}} key.

Enter the function number for “Register/Delete” with the number keys.

Enter the function number for "Reg. Auto Doc." with the number keys.

Note

❒ If “Reg. Auto Doc.” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter the number of the Auto Document you want to register with the number keys.

Note

❒ If you make a mistake with the

first digit, press the {Clear/Stop} key and re-enter it. If you make a mistake with the second digit, press [Cancel] and re-enter it.

❒ If a document is already regis-

tered, the name is shown on the display.

Press [Name].

Note

❒ You must register a name for

the auto Document.

Enter the Auto Document name.

Note

❒ If the name is already regis-

tered, it is shown on the display. If you want to change the document name, press the {Clear/ Stop} key and enter another name.

Reference

See Chapter3, “Entering Text” in the Basic Features manual.

Press [OK].

Note

❒ If you are storing a standard

size document, go to step K.

If you original is of a non-standard size, press [Size].

Adjustment

User Tools

Program

Energy Saver

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Interrupt

Screen Contrast

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Select a size using the <<<< or >>>> key and press [OK].

The document name and original size are shown on the display.

Set your original and press the

{{{{Start}}}} key.

The machine starts scanning the original.

When the original has been completely scanned in, press [Exit].

The Auto Document is stored. The display shown in step E appears again.

Press the {{{{User Tools}}}} key.

Auto Document list

The Auto Document list allows you to print and check stored Auto Document names. To print this list, follow the steps shown in “Reports/Lists”. ⇒ P.86 “Reports/Lists”

Deleting an Auto Document

Limitation

❒ You cannot delete an Auto Docu-

ment waiting to be transmitted. Delete it after the transmission, cancel the transmission on standby then delete the Auto Document.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for “ Register/Delete” with the number keys.

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Adjustment

User Tools

Program

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Facsimile User Tools

Enter the function number “De- lete Auto Doc.” with the number keys.

Note

❒ If “Delete Auto Doc.” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter the number of the Auto Document you want to delete with the number keys.

The stored document is shown on the display.

Note

❒ If you make a mistake with the

first digit, press the {Clear/Stop} key and re-enter it.

Press [Yes].

Note

❒ If you press [No], the document

is not deleted and the display shown in step E appears again.

Press [Yes].

The Auto Document is deleted.

Note

❒ If you press [No], the document

is not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

Printing an Auto Document

To check on stored Auto Documents, you can print them out.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

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Adjustment

User Tools

Program

Energy Saver

Clear Modes

Interrupt

Screen Contrast

LTWO120E.eps

Enter the function number for “Re- ports/Lists” with the number keys.

Enter the function number for "Auto Doc. orig." with the number keys.

Note

❒ If “Reg. Auto Doc.” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Enter the number of the Auto Document you wish to print out with the number keys.

Press the {{{{Start}}}} key.

When printing is completed, the display shown in step D appears again.

Note

❒ If you press [Cancel] before

printing starts, the printing stops and the display shown in step D appears again.

Press the {{{{User Tools}}}} key.

Registering an Irregular Area

When you select Irregular Area to scan a non-standard size original, two custom sizes of original are available (Area 1 and Area 2). Use this function to register these custom sizes in advance.

To change an existing Irregular Scan size, just use the following procedure to overwrite it.

Important

❒ When registering or changing an

original size, we recommend that you make a memo of the new size.

Limitation

❒ For the vertical length (width),

select “Auto”, “8

/2 inch”, “11inch”, “8.3inch (A4L )” , “10.1inch(B4L)”or “11.7inch(A3L)”.

❒ For the horizontal length, specify

from 128 to 432mm or from 5

/2 to

17 inches.

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

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Adjustment

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Interrupt

Screen Contrast

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Facsimile User Tools

Enter the function number for “Register/Delete” with the number keys.

Enter the function number for “Reg. Irreg. Area” with the number keys.

Note

❒ If “Reg. Irreg. Area” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

Press [Area 1] or [Area 2].

Note

❒ If a size is already registered, it

is shown on the display.

Press [Vert.].

Select a size you wish to register

using the <<<< or >>>> key and press [OK].

The specified size is shown on the display.

Note

❒ When you select “Auto”, “---” is

shown on the display.

Press [Horiz.].

Enter the length with the number keys and press [OK].

The specified size is shown on the display.

Note

❒ Each time you press [mm ↔↔↔↔

inch], the units change between

“inch” and “mm” alternately. If you enter a length and change the unit by pressing [mm ↔↔↔↔ inch], the length is converted au- tomatically according to the unit (fractions are rounded off). For example, when you enter {2}, {5}, and {0} in millimeters and change to “inch”, the length “9.8inch” is shown on the display. If you press [mm ↔↔↔↔ inch] again, “249mm” is displayed.

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Press [OK].

Press the {{{{User Tools}}}} key.

Deleting an Irregular Area

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for “Register/Delete” with the number keys.

Enter the function number for “Delete Irreg.Area” with the number keys.

Note

❒ If “Delete Irreg.Area” is not

shown, press [↑↑↑↑Prev.] or [↓↓↓↓Next].

The registered sizes are displayed.

Press [Area 1] or [Area 2].

Note

❒ If you make a mistake, press

[No] and try again.

Press [

Yes

The Irregular Area is deleted.

Note

❒ If you press [No], the Irregular

Area is not deleted and the display shown in step E appears again.

Press the {{{{User Tools}}}} key.

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Adjustment

User Tools

Program

Energy Saver

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Interrupt

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Facsimile User Tools

Reports/Lists

This function allows you to print the following reports and lists manually. Select a report or list as needed.

• TCR ⇒ P.71 “Printing the TCR”

• Quick Dial list

See Chapter3, “Quick Dial” in the Basic Features manual.

• Group Dial list See Chapter3, “Groups” in the Basic Features manual.

• Keystroke Program list ⇒ P.77 “Keystroke Program list”

• Speed Dial list See Chapter3, “Sped Dial” in the Basic Features manual.

• Auto Document list ⇒ P.81 “Auto Document list”

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {Facsimile} key.

Press the {{{{User Tools}}}} key.

Enter the function number for “Reports/Lists” with the number keys.

Printing the TCR

A Enter the function number for

“TCR” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Printing the Quick Dial List

A Enter the function number for

“Quick Dial List” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

B Select the type of the list using

the <<<< or >>>> key.

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Adjustment

User Tools

Program

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Interrupt

Screen Contrast

LTWO120E.eps

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Reports/Lists

Printing the Speed Dial List

A Enter the function number for

“Speed Dial List” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Printing the Group Dial List

A Enter the function number for

“Group Dial List” with the number keys.

Note

❒ If you make a mistake, press

[Cancel] and try again.

Press the {{{{Start}}}} key.

When printing is completed, the display shown in step C appears again.

Note

❒ If you press [Cancel] before

printing starts, the printing stops and the display shown in step C appears again.

Press the {{{{User Tools}}}} key.

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Savin C2824,C3528,C4535 Facsimile Reference Manual

Specifications and Main Features

Frequently Asked Questions

User Manual