Savin 9980 Operating Instruction

9. Key Operator Tools

Key Operator Tools

These settings allow you to set up functions you frequently use as well as store important information, such as your fax machine's identification. In addition, you can also customize the default settings of each function to suit your requirements. The Key Operator Tools settings are split into the following three categories:

❖

System Settings⇒ P.230

Use to store your own name and fax number, the type of line your machine is connected to, Polling ID and other IDs, Internet Fax Settings (option required) etc. Also use to adjust the sounds that the machine makes, change the date and time, and check on how many pages the machine as sent or received.

❖

Initial Set Up⇒ P.259

Use to set up Collate, Authorized Reception, Specified Tray, Memory Lock, TX/RX File In HD, Specified Senders, Backup File Transmission, Program Scan Area etc.

❖

Box Settings⇒ P.289

With these settings you can register, edit and delete Personal Boxes, Information Boxes, and Transfer Boxes.

Note

❒

For the order in which the Key Operator Tools settings are displayed, seeP.322

❒

For detailed information on the above functions, refer to the page reference given.

❖

Navigating Menus

• To access the Key Operator Tools, enter the code for "Kep Op. Tools"

• Press

• When you have finished, press

• Press

“Function List”

from the User Tools main menu, then press the onds.

↑

Prev.

[

PrevMenu

[

es to the Key Operator Tools settings you have made are not applied.

Cancel

[

menu.

.

{

}

#

key within 3 sec-

↓

[

or

]

to move to the previous menu.

]

to cancel the current setting and return to the previous

]

to switch between screens.

OK

[

]

. If you do not press

[OK]

, any chang-

229

Key Operator Tools

System Settings

Counters

This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.

• Transmissions : Total number of transmitted pages

• Receptions : Total number of received pages

•Scanning : The combined total number of pages that have been scanned in when copying and sending faxes.

•Printing : The combined total number of pages that have been printed through fax reception, copying, and PC printing (option).

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Key Op. Tools” main menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Counter” with

the number keys.

9

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

The totals are displayed.

F When you have checked the total

}

pages, press

Note

❒

Press switch between page 1 and 2. Page 1 shows the total number of pages sent and received, page 2 shows the total number of pages scanned and printed.

G Press

↑

[

PrevMenu

[

OK

[

Prev.

.

]

or

twice.

]

[

↓

to

230

System Settings

H Press

mode.

to return to standby

Exit

]

[

Monitor Volume

You can change the volume of the following sounds the machine makes:

❖

On Hook

{

Sounds made when the

}

Dial

key has been pressed.

❖

Transmission

Sounds made when the machine is sending a message.

❖

Reception

Sounds made when the machine is receiving a message.

❖

Dialling

Sounds made after pressing the

}

{

Start

key while establishing a

connection with the other party.

❖

Scroll Key

Sound made when an operation panel key is pressed.

On Hook

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Key Op. Tools” main menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Monitor Vol-

ume” with the number keys.

❖

Alarm

Sound made when a cover is opened etc.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

F Select an item you want to adjust

pressing

Note

❒

On Hook, Transmission, Reception, Dialling, Scroll Key, and Alarm are shown in that order.

}

↑

[

Prev.

and

]

[

↓

.

]

231

Key Operator Tools

❖

On Hook

G Adjust the volume using the 0 or

1 keys and press

OK

[

.

]

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

}

9

Note

❒

When you press volume setting is canceled and the display shown in E appears again.

❒

Lowest = OFF

H Press I Press

by mode.

PrevMenu

[

Exit

]

[

twice.

]

to return to the stand-

Cancel

[

]

, the

Adjusting the Dis play Contrast

Follow these steps to adjust the contrast of the operation panel display. Eight levels of contrast are available.

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Display Con-

trast” with the number keys.

232

System Settings

Note

❒

If the item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

F Press the 0 or 1 keys to adjust

the contrast.

G Press

Note

❒

If you press in step E reappears.

OK

[

.

]

Cancel

[

]

, the display

Registering the Economy Transmission Time

Economy Transmission allow you to take advantage of off-peak line rates by delaying transmission of messages until a later time.

Use the procedure below to program the Economy Transmission Time for when your phone rates are cheaper. P.104

❒

“Send Later”

Limitation

You can program only one Economy Transmission time.

⇒

A Make sure that the machine is in

standby mode.

H Press I Press

by mode.

PrevMenu

[

Exit

]

[

twice.

]

to return to the stand-

Date/Time

Use this function to set your machine's internal clock to the current time and date.

Reference

“Date/Time”

P.20

Summer Time/DST

Whenever local custom requires advancing the clock or setting the clock back, use this feature.

Reference

“Summer Time/DST”

P.21

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Key Op. Tools” main menu appears.

key.

{

}

#

}

9

233

Key Operator Tools

9

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Economy TX”

with the number keys.

F Enter the economy transmission

time with the number keys. To change AM/PM, press (North America only). When the setting is correct, press

Note

❒

If you press tered time is canceled and the display shown in E appears again.

G Press

PrevMenu

[

Cancel

[

twice.

]

AM ↔ PM

[

.

OK

[

]

, the en-

Note

❒

You can program the timer to turn on or off twice daily over a 1-week cycle.

❒

Incoming faxes are received to memory (Substitute Reception) when the heater is off and not printed until the heater comes back on.

❒

To edit settings already stored for this feature, follow the same procedure for storing settings (the following procedure).

A Make sure that the machine is in

standby mode.

]

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

key.

{

User Tools

}

key. If any

}

H Press

by mode.

to return to the stand-

Exit

]

[

Night Timer

Use this feature to have the machine turn it's heater on and off automatically at the times that you prescribe. For example, by having the heater turned off during the evening, on holidays or at other times when you are absent, you can cut on power costs.

234

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The Key Op. Tools menu appears.

key.

}

{

#

System Settings

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Night Timer”

with the number keys.

Note

❒

If the item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

F Press the 0 or 1 keys to turn the

timer on or off.

G Press

H Press

days of the week and timers (1 or

2).

[

Set

↓

.

]

to scroll through the

To turn the timer Off

A Press the arrow keys to select

“Off”.

B Press C Press

press

.

OK

]

[

PrevMenu

[

.

Exit

[

]

twice, then

]

I Press the

current timer setting.

{

key to clear the

}

Stop

J Enter the time in 24-hour format

on the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key and enter it again.

K Press the 0 or 1 keys to select

whether to turn the heater on or off at this time.

9

235

Key Operator Tools

Note

❒

If you are programming both timers for this day, then press

↓

er (e.g. “Set 2”) and repeat this procedure.

❒

To set a timer for another day, press er and adjust it as necessary.

L Press

]

to display the other tim-

↓

to display the tim-

.

]

OK

[

M Press

N Press O Press

mode.

.

OK

]

[

PrevMenu

[

Exit

[

twice.

]

to return to standby

]

9

Changing the User Parameters

The User Parameters allow you to customize various settings to match your needs.

Preparation

Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand.

❖

Switches and Bits

User Parameters are divided into switches, and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.

Switch 00 01000000

↓↓↓↓↓↓↓↓

76543210

236

❖

User Parameter List

*: Default Settings

Switch Bit Item 0 1

00 0 Stamp home position Off* On

3,2,1 Image density adjustment level home position

000: Normal*, 001: Lighten, 010: Darken

5,4 Resolution home position

00: Standard*, 01: Detail, 10: Fine

System Settings

6 Transmission Mode home position Memory

Transmission*

7 Halftone home position Off* On

01 7 Return the machine to the home set-

tings after each communication

02 0 Forwarding Mark Off On*

1 Center Mark Off* On 2 Print RX Time Off* On 3 TSI Print Off* On 4 Checkered Mark Off On* 5 CIL Print (optional G4 Unit re-

quired)

6 TID Print (optional G4 Unit re-

quired)

03 0 Print Communication Result Report

(Memory Transmission) automatically

Off On*

Off* On

Off On*

Immediate Transmission

9

2 Print File Reserve Report (Memory

Transmission) automatically

3 Print File Reserve Report (Polling

Reception) automatically

4 Print Communication Result Report

(Polling Reception)

5 Print Transmission Result Report

automatically

6 Print Polling Transmission Clear Re-

port automatically

7 Print Journal automatically Off On*

Off* On

Off On*

237

Key Operator Tools

Switch Bit Item 0 1

04 0 Print Confidential File Report auto-

matically

1 Print Fax On Demand Report auto-

matically (optional Fax On Demand required)

7 Print portion of image on some re-

ports

05 0 Substitute Reception Off On*

1 Memory Reception if no RTI or CSI

received 3 High Temperature Standby mode Off* On 5,4 Restricted Access

00: Off*, 01: On, 10: On when the Night Timer is on 7,6 Energy Saver Mode

00: Low Power Standby mode*, 01: Fax Standby mode, 11: Do not

change to Energy Saver Mode

06 0 Print the TTI or CIL (optional G4

Unit required) on messages at the

other end

Off On*

Off* On

Off On*

Possible Not possible*

Off On*

9

2 ID Transmission Off* On 4 Batch Transmission Off On* 5 Skip Transmission home setting (op-

tional Function Upgrade Card re-

quired) 6 ISDN Directory Number Select

(SPID) 7 Backup File Transmission Off* On

07 2 Parallel Memory Transmission Off On*

3 Auto Reduction Off On* 7,6 Fax On Demand (optional Fax On Demand required)

00: Off*

01: The other party is not required to enter the password to access

the Fax On Demand service

10: The other party is required to enter the password to access the

Fax On Demand service

Off* On

Off On*

238

Switch Bit Item 0 1

08 1,0 Collate

00: Off*

01: Messages from senders whose RTI/CSI/G4 TIDs are pro-

grammed are collated

11: Messages from senders whose RTI/CSI/G4 TIDs are not pro-

grammed are collated 3,2 Authorized Reception

00: Off*

01: Receive messages only from senders whose RTI/CSI/G4 TIDs

are programmed

11: Receive messages only from senders whose RTI/CSI/G4 TIDs

are not programmed 5,4 Specified Tray Selection

(optional Paper Supply Unit required)

00: Off*

01: Messages from senders whose RTI/CSI/G4 TIDs are pro-

grammed are printed from the main paper tray

11: Messages from senders whose RTI/CSI/G4 TIDs are not pro-

grammed are printed from the main paper tray

System Settings

7,6 Forwarding

00: Off*

01: Forward Messages only from senders whose RTI/CSI/G4 TIDs

are programmed

11: Forward Messages only from senders whose RTI/CSI/G4 TIDs

are not programmed

09 1,0 Memory Lock

00: Off*

01: Messages from senders whose RTI/CSI/G4 TIDs are pro-

grammed are not printed unless you enter the Memory Lock ID

11: Messages from senders whose RTI/CSI/G4 TIDs are not pro-

grammed are not printed unless you enter the Memory Lock ID 3,2 TX/RX File In HD

(optional 40M Expanded Memory Card and optional Function Up-

grade Card are required)

00: Off*

01: Messages from senders whose RTI/CSI/G4 TIDs are pro-

grammed are stored in the memory disk

11: Messages from senders whose RTI/CSI/G4 TIDs are not pro-

grammed are stored on the memory disk

9

239

Key Operator Tools

Switch Bit Item 0 1

10 1 Two in One Off* On

2 Image Rotation Off* On 3 Page Reduction Off* On 4 Rotate Sort Off* On

9

7 Halftone mode Standard

Mode*

11 0 Transfer Request By Tonal Signals Off* On

1 Selection of tone (PB) or UUI after

tone (·) (when the optional G4 Unit

is installed) 5 Whether "To" prefixes the label

when Label Insertion is turned on. 6 Print Forwarded Messages Locally Off On* 7 Polling Files After Transmission Delete* Standby

12 2 Toner Saving Mode Off* On

4,3 Print Image Density

00: Normal*, 01: Lighten, 10: Darken 7 Copying Possible* Not Possible

13 1,0 Use the main G3 line as an internal extension, or an outside line.

00:Outside Line, 01:Extension (PREFIX), 10:Extension (GND),

11:Extension (FLASH) 3,2 Use the extended G3 line as an internal extension, or an outside line.

00:Outside Line, 01:Extension (PREFIX), 10:Extension (GND),

11:Extension (FLASH)

UUI PB*

No Yes*

Speed Mode

How to set the User Parameters

This example shows how to change the default transmission mode when the machine is shipped from Memory Transmission to Immediate Transmission. To do this, we must change switch 00 bit 6 from 0 to 1.

Important

• We recommend that you print the User Parameter list and keep it when you register or change a user parameter.

240

⇒

P.242

“Printing the User Parame-

ter List”

• Do not change any bit switches other than those shown on the previous pages.

A Make sure that the machine is in

standby mode.

System Settings

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

F Make sure that switch 00 is dis-

played.

}

Note

❒

To show other switches, press

↑

Switch

[

G Press number key

bit 6 to 1.

Note

❒

Each time your press number key 6, the value will switch between 1 and 0.

❒

The bits are displayed in ascending order from right to left, the right most bit being bit 0.

❒

You can adjust several bits at the same time from this screen.

]

or

↓

Switch

[

{

6

]

.

to change

}

E Enter the code for “User Parame-

ters” with the number keys.

H Press

❒

I Press

OK

]

[

Note

If you press in step E reappears.

PrevMenu

[

.

9

cancel

[

]

twice.

]

, the display

241

Key Operator Tools

J Press

by display.

Printing the User Parameter List

Print this list to see the current User Parameter settings.

to return to the stand-

Exit

]

[

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

E Enter the code for “Prt. User.

Param.” with the number keys.

F Press the

G Press

}

H Press

{

list.

Note

❒

If you press printing starts, the printing stops and the display shown in

E

appears again.

PrevMenu

[

to return to the stand-

Exit

]

[

by display.

key to print the

}

Start

Cancel

[

twice.

]

before

9

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

File Retention

If a connection could not be made to the other party during a Memory Transmission even though the number was redialed the stipulated number of times, this setting specifies whether or not the file/document is preserved in memory.

If a file/document is stored in memory, you can easily resent it without having to scan it in again.

A Make sure that the machine is in

standby mode.

242

System Settings

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “File Reten-

tion” with the number keys.

F Press the 0 or 1 keys to select

the time or turn this feature off.

}

G Press H Press I Press

mode.

RTI/TTI

The RTI (Receive Terminal Identification) is used to identify your machine to the other party when communicating with machines of the same make. The TTI (Transmitter Terminal Identification) is printed on the header of every fax you send and aids the other party identify your fax messages.

Reference

P.21

.

OK

]

[

PrevMenu

[

Exit

[

“Registering your RTI and TTI”

twice.

]

to return to standby

]

9

Note

❒

If the item you require is not

↑

Prev.

displayed, press

ext

]

until it is.

[

]

or

G3-1 Analog Line

You need to register the following items before you connect the machine

↓

N-

[

to a G3 analog line:

• PSTN Line Type Select whether the connected line uses tone or pulse dialing.

• CSI (up to 20 digits) The CSI (Called Station Identification) is passed to the other party when you send or receive a fax.

243

Key Operator Tools

When the CSI is received, it is shown on the display or printed on reports on the receiver's or sender's machine. The CSI works even if the receiver or sender uses a different make machine. The CSI can be up to 20 characters long and contain a plus sign (+), numbers and spaces. Register your country code, area code (minus the leading zero) and your fax number in that order.

Note

❒

The CSI feature is not available in some countries.

❒

When using sending to Transfer Stations or machines set up with Transfer Boxes, you need to register the CSI with your own analog number (the telephone number to which your machine is connected) so that the transfer station can return the Transfer Result report to you. Be sure to enter a pause after the area code.

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “G3-1 Analog

Line” with the number keys.

F Enter the code for “PSTN Line

Type” with the number keys.

9

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

244

User Tools

{

Clear Modes/Energy Saver

User Tools

[

key.

]

}

key. If any

G Select your line type with the ar-

row keys then press

}

[

H Enter the code for “CSI” with the

number keys.

OK

.

]

System Settings

I Enter your CSI then press

J Press K Press

by mode.

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

OK

[

.

]

G3-2 Analog Line

This function requires the optional G3 Unit.

You need to register the following items before you connect the machine to a second G3 analog line:

•PSTN Line Type Select whether the connected line uses tone or pulse dialing.

• CSI (up to 20 digits) The CSI (Called Station Identification) is passed to the other party when you send or receive a fax. When the CSI is received, it is shown on the display or printed on reports on the receiver's or sender's machine. The CSI works even if the receiver or sender uses a different make machine. The CSI can be up to 20 characters long and contain a plus sign (+), numbers and spaces. Register your country code, area code (minus the leading zero) and your fax number in that order.

Note

❒

The CSI feature is not available in some countries.

❒

When using sending to Transfer Stations or machines set up with Transfer Boxes, you need to register the CSI with your own analog number (the telephone number to which your machine is connected) so that the transfer station can return the Transfer Result report to you. Be sure to enter a pause after the area code.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The Key Op. Tools menu appears.

key.

{

}

#

}

9

245

Key Operator Tools

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “G3-2 Analog

Line” using the number keys.

F Enter the code for “PSTN Line

Type” using the number keys.

G Select the desired line type and

press

OK

[

.

]

J Press K Press

by mode.

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

G3 Digital Line

This function requires the optional G4 Unit.

The following settings are available for G3 communications over ISDN:

• Own Fax Number 1 Enter the number of the line the machine is connected to.

• SPID (Own Fax Number 2) Enter the number of SPID. If the “ISDN Directory Number Select (SPID)” setting in the User Parameters is turned off, the display shows "Own Fax Number 2" instead of "SPID". These settings are identical.

9

H Enter the code for “CSI” with the

number keys.

I Enter your CSI and press

OK

[

.

]

• Sub-address

• CSI (maximum 20 characters) Enter the international identification number that is transferred to the other party during transmission or reception.

Note

❒

Before storing the sub-address, store the sub-address function in a User Function key.⇒ P.211

signing User Function Keys”

❒

The CSI is an international identification number that is transferred to the other party during transmission or reception. This information appears on the display of the other party's fax machine and is printed on their lists and reports. The CSI feature works with other manufacturer's fax machines that support this feature.

“As-

246

❒

The CSI can obtain digits 0-9, “+” and spaces.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

System Settings

Note

❒

If the item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

Registering your Own Fax Number 1

A Enter the code for “Own Fax

Number 1” with the number keys.

}

B Enter the fax number.

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “G3 Digital

Line” with the number keys.

C Press

OK

[

.

]

Registering a SPID (or Own Fax Number 2)

A Enter the code for “SPID” with

the number keys.

Note

❒

When “Own Fax Number 2” is displayed, the following screen appears. Enter the code for "Own Fax Number 2" with the number keys.

B Enter the fax number.

9

247

Key Operator Tools

Note

❒

If you choose “Own Fax Number 2”, the following screen appears. Enter your second fax number with the number keys.

C Press

OK

[

.

]

Registering the Sub-address

A Enter the code for “Sub-ad-

dress” with the number keys.

B Enter the sub-address.

G4 Digital Line

This function requires the optional G4 unit.

Register these settings before connecting to the ISDN. You can store the following items:

• Own Fax Number 1 Enter the fax number of the PSTN the machine is connected to.

• SPID (Own Fax Number 2) Enter the number of SPID. If the “ISDN Directory Number Select (SPID)” setting in the User Parameters is turned off, the display shows "Own Fax Number 2" instead of "SPID". These settings are identical.

• Sub-address

• TID (maximum 22 characters)

9

C Press

OK

[

.

]

Registering the CSI

A Enter the code for “CSI” with

the number keys.

B Enter the CSI.

C Press

F Press G Press

mode.

PrevMenu

[

.

OK

[

]

three times.

]

to return to standby

Exit

]

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

248

System Settings

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “G4 Digital

Line” with the number keys.

Note

❒

If the item you require is not

↑

Prev.

displayed, press

ext

]

until it is.

[

Registering your Own Fax Number 1

A Enter the code for “Own Fax

Number 1” with the number keys.

]

or

↓

N-

[

Registering a SPID (or Own Fax Number 2)

A Enter the code for “SPID” with

the number keys.

When Own Fax Number 2 is displayed, the following screen appears. Enter the code for "Own Fax Number 2" with the number keys.

B Enter the fax number.

Note

❒

If you choose Own Fax Number 2, the following screen appears. Enter your second fax number with the number keys.

C Press

OK

[

.

]

Registering the Sub-address

A Enter the code for “Sub-ad-

dress” with the number keys.

9

B Enter the fax number.

C Press

OK

[

.

]

B Enter the sub-address.

C Press

OK

[

.

]

249

Key Operator Tools

Registering the TID

A Enter the code for “TID” with

the number keys.

B Enter the code for “Country

Code” with the number keys.

C Enter your country code with

the number keys.

D Press E Enter the code for “Own Digi-

tal No.” with the number keys.

OK

[

.

]

H Enter the code for “Terminal

Name” with the number keys.

I Enter the Terminal Name.

Reference

For how to enter characters,

“Entering and Modi-

.

OK

]

PrevMenu

to return to the stand-

]

.

]

three times.

]

J Press K Press

F Press G Press

by mode.

seeP.303

fying Text”

[ [

PrevMenu

[

Exit

[

Registering ID Codes

9

250

F Enter the Own digital Number

with the number keys.

Note

❒

You must store the Own Digital Number.

❒

Always enter a pause before the area code.

G Press

OK

[

.

]

Use this procedure to register the following kinds of ID code:

❖

Confidential ID

This ID is usually required for printing a message received with the Confidential Reception feature.⇒ P.138

tial Message”

❖

Polling ID

This ID is required for using the Transfer Request (⇒ P.124), Transfer Station (⇒ P.92), Default ID Polling Transmission (⇒ P.120), Default ID Polling Reception ( P.117), ID Transmission (⇒ P.84), and the ID Reception (⇒ P.96) functions.

“Printing a Confiden-

⇒

❖

Memory Lock ID

This ID is required for printing a message received using the Memory Lock feature.⇒ P.140

File Received with Memory Lock”

❖

Remote ID

Register the ID that is entered during a remote transfer request and used as a password for the Fax On Demand feature.

Limitation

❒

A Polling ID can be any combination of digits (0 - 9) and letters (A F) except for 0000 and FFFF. When you use Transfer Request, Transfer Station, or ID Transmission, register the same ID code as that registered on the sender's machine.

❒

A Confidential ID and Memory Lock ID can be any a 4 digit numeric code except for 0000.

❒

Register a 4 digit number for the Remote ID.

“Printing a

A Make sure that the machine is in

standby mode.

System Settings

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “ID Code” with

the number keys.

F Enter the code of the ID you wish

to register with the number keys.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

key.

{

User Tools

}

key. If any

G Enter the ID code then press

}

Note

❒

For a Confidential ID, Memory Lock ID, or a Remote ID use the number keys to enter an ID code. For a Polling ID, use the number keys, and the Quick Dial keys (A to F) to enter letters.

OK

[

.

9

]

251

Key Operator Tools

❒

If you make a mistake, press the

{

}

Clear

key and enter the correct

code.

H Press I Press

by mode.

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

}

9

Transfer Report

When the optional G4 unit is installed, register the G4 fax number.

Follow these steps to store the fax number of the line your machine is connected to as the return address for when making transfer requests.

When you make a Transfer Request from this machine, this number is passed to the transfer station. The transfer station then sends back the Transfer Result Report to this fax number.

You can store the following settings:

• G3 direct number

• G3 PABX number

• G4 fax number

Limitation

❒

If the line in being used (i.e. communication is in progress), you cannot register or edit these settings. Please wait until the communication has finished.

❒

Transfer request transmission will not function unless the return address is stored.

A Make sure that the machine is in

standby mode.

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “Transfer Re-

port” with the number keys.

Note

❒

If the Item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

252

System Settings

Registering a G3 Direct Number

A Enter the code for “G3 Direct

Number” with the number keys.

B Enter the fax number to use as

the return address.

Note

❒

You can store digits and pauses as the G3 Direct number.

C Press

OK

[

.

]

Registering a G4 Fax Number

A Enter the code for “G4 Fax

Number” with the number keys.

B Enter the fax number to use as

the return address.

Note

❒

You can store digits, pauses and slash (sub-address) as the G4 fax number.

C Press

OK

[

.

]

Registering a G3 PABX Number

A Enter the code for “G3 PABX

Number” with the number keys.

B Enter the fax number to use as

the return address.

Note

❒

You can store digits and pauses as the G3 PABX number.

C Press

OK

[

.

]

F Press G Press

mode.

PrevMenu

[

Exit

[

three times.

]

to return to standby

]

Network Settings

Use of these settings requires the optional NIC Fax Kit.

Adjust these settings to set up the Internet Fax Feature.

For details, please refer to the optional NIC Fax Kit manual.

System Parameter Transmission

This feature sends information about the condition of your machine to your nearest service representative. Follow

9

253

Key Operator Tools

these steps when your service representative requests you to.

Important

❒

This information is sent to the destination that has been registered in your machine by a customer engineer.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

E Enter the code for “System Param.

TX” with the number keys.

Note

❒

If the item require is not dis-

↑

Prev.

[

key.

}

Start

twice.

]

to return to the stand-

}

played, press until it is.

F Press the

G Press H Press

by mode.

PrevMenu

[

Exit

[

{

]

or

↓

[

9

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

{

}

#

D Enter the code for “System Set-

tings” with the number keys.

Memory File Transfer

Follow this procedure if you wish to send all messages currently stored in memory to another fax and have them printed out there (e.g. if your machine cannot print for some reason).

Note

❒

Once all messages have been sent, they are deleted from memory.

Limitation

❒

You cannot choose an e-mail address as the forwarding destination.

❒

Even if a transmission error occurs, messages are not resent.

Note

❒

All messages are sent in a single transmission.

254

❒

All documents are not erased from memory regardless of whether forwarding was successful or not.

❒

Details of the forwarding operation are not printed in the Journal.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

E Enter the code for “Mem. File

Transf” with the number keys.

Note

❒

If the item require is not dis-

↑

Prev.

played, press until it is.

❒

If no messages are stored in memory, the following message is displayed: “

document found.

[

No matching

”

F Enter the number of the fax ma-

}

chine you wish to send to.

System Settings

↓

or

[

]

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

{

}

#

D Enter the code for “System Set-

tings” with the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key or

try again.

❒

G Press the

❒

{

The character at a time, and the

{

line. If you press

in step E reappears.

Note

When transmission has finished, the machine will return to standby mode.

Clear

}

Stop

key deletes the whole

{

Start

{

Stop

}

key deletes one

Cancel

[

key.

}

Reset PM Counters

}

key and

]

the display

9

Follow these steps when replacing the ADF Maintenance Kit or Fusing Maintenance Kit to clear the counters.

255

Key Operator Tools

• When replacing the ADF Maintenance Kit, clear the ADF roller counter.

• When replacing the Fusing Maintenance Kit, clear the fusing unit counter and the transfer roller counter (clearing one counter will automatically clear the other).

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

E Enter the code for “Reset PM

Counter” with the number keys.

Note

❒

If the item you require is not

↑

or

[

↓

displayed, press

ext

]

until it is.

F Press

counter you wish to clear is displayed.

↑

[

Prev.

]

Prev.

]

or

until the

]

↓

N-

[

9

B Press the

{

User Tools

key.

}

C Enter the code for ”Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

Note

❒

When changing the ADF Maintenance Kit, clear the ADF roller counter.

❒

When changing the Fusing Maintenance Kit, clear the fusing unit or transfer roller counter (clearing one counter will automatically clear the other).

G Press

[

Reset

.

]

256

System Settings

Note

❒

If you press step E will reappear.

H Press

Note

❒

If you press step F will reappear.

I Press

Yes

[

OK

[

.

]

.

]

OK

[

]

, the display in

No

[

]

, the display in

with your machine. The service technician can also use RDS to change some of your machine's settings if you request it.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

If you wish to clear another counter, press select the item.

J Press K Press

by mode.

PrevMenu

[

Exit

[

↑

Prev.

[

twice.

]

to return to the stand-

]

or

[

↓

to

RDS (Remote Diagnostic System)

If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong

C Enter the code for ”Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “RDS” with the

number keys.

9

257

Key Operator Tools

Note

❒

If the item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

F Press the 0 or 1 keys to turn this

function on or off.

9

G Press

H Press I Press

by mode.

.

OK

]

[

PrevMenu

[

Exit

]

[

twice.

]

to return to the stand-

258

Initial Set Up

This section describes how to set up the following functions:

“Collate”

•

“Authorized Reception”

•

“Specified Tray”

•

“Forwarding”

•

“Memory Lock”

•

“TX/RX File In HD”

•

“Backup File Transmission Settings”

•

⇒

P.284.

“Program Scan Area”

•

Limitation

❒

The above functions are not available for the e-mail reception feature provided by the optional NIC Fax Kit.

Specified Senders

-

⇒

P.260.

⇒

P.268.

⇒

P.265.

P.276.

⇒

P.279.

⇒

P.262.

P.286.

cept those from these fax machines.

When registering a Specified Sender, you need to know the RTI or CSI that of their fax machine (if the other party's fax machine is of the same make, register their RTI, otherwise register their CSI). Ask the other party, or if you have received messages from them before, you can easily find this out by checking the Journal.

When you register or edit Specified Senders we recommend that you print the Specified Sender list and keep it nearby.

Note

❒

If the other party has not registered their RTI or CSI, you cannot register them as a Specified Sender.

All the above functions, with the exception of Backup Transmission and Program Scan Area, can be applied to all incoming messages. Alternatively, you can choose the senders from who you wish to have these functions applied to by registering the identifications of their fax machines as Specified Senders.

When registering Specified Senders, you can have the machine treat messages from these fax machines in two ways:

• Only apply the function to messages from Specified Senders, e.g. only forward messages from these fax machines.

• Apply the function to all messages except those from Specified Senders, e.g. forward all messages ex-

Wildcards

-

The combined total number of Specified Senders that you can register for Collate, Authorized Reception, Specified Tray, Forwarding, Memory Lock and TX/RX File Save is 30 (50 when the optional function expander card is installed).

However, you can vastly increase the number of senders that are covered by using wildcards.

For example, if you wish to accept messages from all 150 branches of XYZ company (using Authorized Reception) and forward them on to head office (using Forwarding), register “XYZ” as a wildcard for each of these functions. If the RTIs of all branches contain an “XYZ” somewhere in the

9

259

Key Operator Tools

9

RTI, messages coming in from them will be accepted and sent on to head office.

Opening the Initial Set Up Menu

To access any of the function settings described in this section, you need to navigate to the Initial Set Up menu by following the steps below.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “User Tools” menu is shown, press the

{

User Tools

display is shown, press the

{

Clear Modes/Energy Saver

B Press the

}

key. If any other

key.

{

User Tools

}

key.

C Enter the code for “Key Op.

Tools” with the number keys then press the

{

}

#

key.

The “Initial Set Up” menu appears.

E Continue from step B of any of

the procedures described in the rest of this section.

Collate

(Printing Multiple Copies of Messages From Certain Senders)

Use this feature to have the machine print multiple copies of messages from Specified Senders. If no Specified Senders are registered, the machine prints multiple copies of all messages, regardless of the sender.

You can register the following items with the procedure below:

• Number of copies (1-9)

• Specified Senders (maximum 30 items, each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long)

• Wildcards

Limitation

❒

Multiple copies cannot be made of messages received using Polling Reception, Confidential Reception or Memory Lock.

Setting up Collate

The Key Operator Tools menu appears.

D Enter the code for “Initial Set Up”

with the number keys.

260

Reference

For how to delete Specified Senders, see P.282

Senders”

For how to print a list of Specified Senders, see P.283

Specified Sender List”

.

A Follow steps A–D on

Initial Set Up Menu”

“Deleting Specified

“Printing the

.

“Opening the

⇒⇒

P.260. to

Initial Set Up

bring up the “Initial Set Up” menu.

B Enter the code for “Collate” with

the number keys.

Note

❒

If the item you require is not shown, press until it is.

C Press

Sender

[

↑

Prev.

[

.

]

or

[

↓

ifed Sender you wish to register with the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

]

F Press

RTI/CSI

[

.

]

Note

❒

If you do not wish to register a Specified Sender, proceed to step M.

D Enter the code for “Program

Sender” with the number keys.

Note

❒

If you do not register any Specified Senders, multiple copies of all incoming messages will be made.

I Choose whether to store this item

G Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

H Press

“Entering and Modifying

.

OK

]

[

9

261

Key Operator Tools

as a wildcard.

Reference

P.259

J Press

K Press

OK

[

PrevMenu

[

“Wildcards”

.

]

.

]

L Press

Exit

[

.

]

M Enter the number of copies of

messages you require printed with the number keys.

Note

❒

You can have 1-9 copies made.

❒

Values of 2 and above are valid settings for Multi-copy Reception.

N Press

OK

[

.

]

9

262

Note

❒

To register another Specified Sender, continue from step E.

O Press P Press

❒

PrevMenu

[

Exit

]

[

Note

The standby display reappears.

twice.

]

.

Authorized Receptio n

(Blocking Out Messages from Certain Senders)

Initial Set Up

You can block out incoming messages from certain fax machines by registering them as Specified Senders. If a fax machine from which you do not wish to receive messages from tries to send you a message, the line is disconnected immediately after the connection is established. This feature is useful, for example, if you wish to block out junk faxes.

You can register the following items:

• Specified Senders (maximum 30 items, each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long)

• Wildcards

Important

❒

It is recommended that you print the Sender/Authorized Reception list keep it when you register or change a sender.⇒ P.283

the Specified Sender List”

“Printing

Setting up Authorized Reception

Reference

For how to delete Specified Senders, see P.282

Senders”

.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Deleting Specified

“Opening the

⇒⇒

P.260. to

B Enter the code for “Authorized

RX” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

↑

[

Prev.

]

or

↓

[

Limitation

❒

You cannot register a Specified Sender who does not have an RTI or CSI.

Note

❒

You can choose to receive messages from Specified Senders only, or from all senders except those registered as Specified Senders. Adjust this setting with the User Parameters. When shipped, the default setting is “Only Receive Messages From Specified Senders”.

❒

You can edit these settings using the same procedure as used for registering them.

C Press

❒

Sender

[

Note

If you do not wish to register a Specified Sender, proceed to step P.

.

]

D Enter the code for “Program

Sender” with the number keys.

9

263

Key Operator Tools

Limitation

❒

If you do not register any Specified Senders, you cannot set up this function.

E Enter the 2-digit code of the Spec-

ified Sender you wish to register with the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

F Press

RTI/CSI

[

.

]

I Choose whether to store this item

as a wildcard.

Reference

P.259

J Press

“Wildcards”

.

OK

]

[

9

G Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

H Press

264

“Entering and Modifying

.

OK

]

[

K Press

❒

PrevMenu

[

Note

To register another Specified Sender, continue from step E.

.

]

Initial Set Up

L Press

Exit

[

.

]

M Press the 0 or 1 keys to turn this

function on or off.

N Press

OK

[

.

]

Use this function to have messages from Specified Senders printed on different paper from that used to print messages from all other senders.

For example, imagine green paper is set in the main paper tray, and white paper is set in the optional Paper Supply Unit. By choosing to have messages from Specified Senders printed on green paper and all others printed on white paper, you can distinguish between them at a glance.

You can register the following items:

• Specified Senders (maximum 30 items, each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long)

• Wildcards

Important

❒

When storing Specified Senders, it is a good idea to print out the Specified Sender list to check on which numbers are currently stored. P.283

List”

“Printing the Specified Sender

⇒

O Press P Press

❒

PrevMenu

[

Exit

]

[

Note

The standby display reappears.

twice.

]

.

Specified Tray

(Having Messages from Certain Senders Printed on D ifferent Paper)

This function requires the optional Paper Supply Unit.

Limitation

❒

If messages from Specified Senders are received using Polling Reception or Free Polling Reception, this feature is not available.

Note

❒

You can choose to have only messages from Specified Senders printed on paper from the main paper tray, or all messages except those from Specified Senders. Adjust this setting with the User Parameters. When shipped, the default setting is Only Print Messages From Specified Senders Using the Main Paper Tray.

❒

When one optional Paper Supply Unit is installed, load the Paper Supply Unit with paper of the

9

265

Key Operator Tools

same size as that loaded in the Main Paper Tray. When two Paper Supply Units are installed, load the Main Paper Tray with paper of the same width as the widest of the paper sizes loaded in the Paper Supply Units.

❒

If you do not set paper in the way outlined above, Substitute Reception may take place even if paper is set.

❒

You can edit these settings using the same procedure as used for registering them.

Setting up Specified Tray

Reference

For how to delete Specified Senders, see P.282

Senders”

.

“Deleting Specified

C Press

❒

Sender

[

Note

If you do not wish to register a Specified Sender, proceed to step M.

.

]

D Enter the code for “Program

Sender” with the number keys.

9

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Specified

Tray” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

↑

[

Prev.

]

or

[

↓

❒

If you do not register any Specified Senders, all incoming faxes will be printed on different paper.

E Enter the 2-digit code of the Spec-

ified Sender you wish to register with the number keys.

]

Note

❒

If you make a mistake, press the

{

Clear

}

key and try again.

266

Initial Set Up

F Press

RTI/CSI

[

.

]

G Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

H Press

“Entering and Modifying

.

OK

]

[

I Choose whether to store this item

as a wildcard.

J Press

K Press

Note

❒

To register another Specified Sender, continue from step E.

L Press

.

OK

]

[

PrevMenu

[

.

Exit

]

[

.

]

Reference

P.259

“Wildcards”

9

267

Key Operator Tools

9

M Press the 0 or 1 keys to turn this

function on or off.

N Press

O Press P Press

Note

❒

The standby display reappears.

Forwarding

(Having Messages From Certain Senders Forw arded)

With this feature, messages from Specified Senders are printed then forwarded to a pre-registered destination (referred to here as the Forwarding Address). For example, if you are away on a trip, you can have messages automatically sent to where you are staying.

You can register the following items:

• Forwarding Addresses (up to 5 fax numbers, each fax number up to 254 digits long)

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

• Specified Senders (10 items for each Forwarding Address up to a combined maximum of 30 items for all Forwarding Addresses, 50 items when the optional Function Upgrade Card is installed. Each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long).

• Wildcards

Important

❒

When you register or edit Specified Senders we recommend that you print the Forwarding Address List and keep it nearby.⇒ P.275

“Printing the Specified Sender List (Forwarding)”

Limitation

❒

Messages received using Confidential Reception, Memory Lock, Polling Reception, or messages sent using Transfer Request from another fax cannot be forwarded.

❒

Register the RTI or CSI of the other party as the Specified Sender. If the other party has not registered their RTI or CSI, you cannot register them as a Specified Sender and forwarding is not possible.

Note

❒

You can choose to forward only messages from Specified Senders or forward all messages except those from Specified Senders. Adjust this setting with the User Parameters. When shipped, the default setting is “Only Forward Messages From Specified Senders”.

❒

You can choose whether the machine prints out messages it forwards with the User Parameters (⇒ P.236). When shipped, the default setting is “On”.

268

❒

You can edit these settings using the same procedure as used for registering them.

❖

Forwarding Mark

You can have a mark stamped on documents to indicate that they have been forwarded. At the forwarding destination this can help distinguish between standard faxes and faxes that have been forwarded.

Note

❒

Turn the Forwarding Mark on or off with the User Parameters (⇒ P.236). When shipped, this feature is turned on.

Initial Set Up

Note

❒

If the item you require is not shown, press until it is.

C Press

Receiver

[

↑

Prev.

[

.

]

or

↓

[

er” with the number keys.

]

Setting up Memory Forwarding

Reference

For how to delete Specified Senders, see P.273

Senders (Forwarding)”

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Deleting Specified

.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Forwarding”

with the number keys.

E Enter the item number of the For-

warding Address you wish to register with the number keys.

Note

❒

If you make a mistake, press the

Clear

]

[

❒

You can store up to 5 Forwarding Addresses.

key and try again.

F Enter the fax number of the For-

warding Address with the number keys.

9

269

Key Operator Tools

Note

❒

If you make a mistake, press the

{

try again. The letes one character at a time, and the

❒

When the optional NIC Fax Kit is installed, you can also enter an e-mail address.

G Press

Note

❒

If you do not wish to register a Specified Sender, proceed to step Q.

Clear

{

Stop

Sender

[

}

key or

}

clears the whole line.

]

{

}

Stop

key and

{

}

Clear

key de-

.

H Enter the code for “Program

Sender” with the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

J Press

RTI/CSI

[

.

]

K Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

L Press

“Entering and Modifying

.

OK

]

[

9

Note

❒

If you do not register any Specified Senders, all incoming faxes will be forwarded.

I Enter the 2-digit code of the Spec-

ified Sender you wish to register with the number keys.

270

M Choose whether to store this item

as a wildcard.

Reference

P.259

“Wildcards”

Initial Set Up

N Press

O Press

.

OK

]

[

PrevMenu

[

Q Press

.

]

R Press

.

OK

]

[

PrevMenu

[

twice.

]

S Press the 0 or 1 keys to turn this

function on or off.

Note

❒

To register another Specified Sender, continue from step L.

P Press

Exit

[

.

]

Note

❒

You can choose to forward only messages from Specified Senders, or forward all messages except those from Specified Senders. Adjust this setting with the User Parameters.

T Press

U Press

.

OK

]

[

PrevMenu

[

twice.

]

9

V Press

Exit

[

.

]

271

Key Operator Tools

Note

❒

The standby display reappears.

Deleting Forwarding Addresses

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Check Enter the code for “Prog.

Receiver” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

C Press

Receiver

[

↑

Prev.

[

.

]

or

[

↓

warding Address you wish to delete with the number keys.

Yes

[

Yes

[

.

]

No

[

]

. The display

.

]

F Press

Note

❒

If you make a mistake, or do not wish to delete this Forwarding Address, press in step E will reappear.

G Press

9

D Enter the code for “Delete Receiv-

er” with the number keys.

272

Note

❒

If you press step E will reappear.

[

No

]

, the display in

Initial Set Up

H Press

I Press

PrevMenu

[

PrevMenu

[

.

]

Deleting Specified Sender s (Forwarding)

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Forwarding”

with the number keys.

.

]

Note

❒

If the item you require is not shown, press until it is.

C Press

Receiver

[

↑

Prev.

[

.

]

or

↓

[

J Press

Note

❒

Select “off” when you want to invalidate setting.

K Press L Press

Note

❒

The standby display reappears.

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

9

D Enter the code for “Prog. Receiv-

er” with the number keys.

E Enter the item number of the For-

warding Address whose Speci-

273

Key Operator Tools

fied Sender you wish to delete with the number keys.

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

F Press

Sender

[

.

]

I Press

❒

J Press

Yes

]

[

Note

If you press step H will reappear.

Yes

]

[

.

No

[

]

, the display in

.

9

G Enter the code for “Delete Send-

er” with the number keys.

H Enter the 2-digit code of the Spec-

ifed Sender you wish to delete with the number keys.

Note

❒

If you make a mistake, press

No

]

[

and try again.

Note

❒

If you press step H will reappear.

K Press

❒

PrevMenu

[

Note

To delete another Specified Sender, continue from step K.

No

[

]

, the display in

.

]

274

Initial Set Up

L Press

M Press

N Press O Press

.

Exit

]

[

.

OK

]

[

PrevMenu

[

.

OK

]

[

twice.

]

Printing the Speci fied Sender List (Forwarding)

You can check which Specified Senders are registered for a Forwarding Address.

Follow the steps below to print this list.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Forwarding”

with the number keys.

Note

❒

If the item you require is not shown, press until it is.

↑

[

Prev.

]

or

↓

[

Note

❒

Select “off” when you want to invalidate setting.

P Press Q Press

❒

PrevMenu

[

Exit

]

[

Note

The standby display reappears.

twice.

]

.

C Press

Receiver

[

.

]

D Enter the code for “Prog. Receiv-

er” with the number keys.

9

275

Key Operator Tools

9

E Enter the item number of the For-

warding Address you wish to print out with the number keys.

F Press

Sender

[

.

]

G Enter the code for “Print Sender

List” with the number keys.

H Press the

Note

❒

To stop the list being printed, press step G reappears.

I Press

Exit

[

{

Cancel

[

]

Start

.

key.

}

]

. The display in

J Press

K Press L Press M Press N Press

Note

❒

The standby display reappears.

.

OK

]

[

PrevMenu

[

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

twice.

]

Memory Lock

(Having Messages from Certain Senders Stored in M emory Instead of Being Printed Out)

You can have only messages from Specified Senders received using Memory Lock. Register these senders. If you do not register any Specified Senders, all incoming messages are received using Memory Lock.

Preparation

Be sure to register the Memory Lock ID beforehand.⇒ P.250

istering ID Codes”

You can register the following items:

“Reg-

276

• Specified Senders (maximum 30 items, each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long)

• Wildcards

Limitation

❒

Memory Lock is not available with manual reception.

Initial Set Up

Note

❒

You can choose to only lock messages from Specified Senders, or lock all messages except those from Specified Senders. Adjust this setting with the User Parameters. When shipped, the default setting is “Only Lock Messages From Specified Senders”.⇒ P.236

“Changing the User Parameters”

❒

You can edit these settings using the same procedure as used for registering them.

Setting up Memory Lock

Reference

For how to delete Specified Senders, see P.282

Senders”

For how to print a list of Specified Senders, see P.283

Specified Sender List”

.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Deleting Specified

“Printing the

.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Memory

Lock” with the number keys.

C Press

❒

Sender

[

Note

If you do not wish to register a Specified Sender, proceed to step M.

]

D Enter the code for “Program

Sender” with the number keys.

Note

❒

If you do not register any Specified Senders, all incoming faxes will locked in memory.

E Enter the 2-digit code of the Spec-

ified Sender you wish to register with the number keys.

9

Note

❒

If the item you require is not

↑

Prev.

shown, press until it is.

[

]

or

[

↓

❒

If you make a mistake, press the

{

}

Clear

key and try again.

]

277

Key Operator Tools

F Press

RTI/CSI

[

.

]

G Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

H Press

“Entering and Modifying

.

OK

]

[

I Choose whether to store this item

as a wildcard.

J Press

K Press

Note

❒

To register another Specified Sender, continue from step E.

L Press

.

OK

]

[

PrevMenu

[

.

Exit

]

[

.

]

9

278

Reference

P.259

“Wildcards”

Initial Set Up

M Press the 0 or 1 keys to turn this

function on or off.

Note

❒

You can choose to only lock messages from Specified Senders, or lock all messages except those from Specified Senders. Adjust this setting with the User Parameters.

N Press

OK

[

.

]

you do not register any Specified Senders, all messages will be received using the TX/RX File In HD function.⇒ P.146

You can register the following items:

• Specified Senders (maximum 30 items, each G3 item can be up to 20 characters long, each G4 item can be up to 24 characters long)

• Wildcards

Note

❒

You can choose to forward only messages from Specified Senders, or forward all messages except those from Specified Senders. Adjust this setting with the User Parameters. When shipped, the default setting is “Only Apply To Messages From Specified Senders”.

❒

You can edit these settings using the same procedure as used for registering them.

“TX/RX File Save”

O Press P Press

❒

PrevMenu

[

Exit

]

[

Note

The standby display reappears.

twice.

]

.

TX/RX File In HD

(Having Message s from Certain Senders Sto red in Memory )

This function requires the optional Function Upgrade Card and optional 40M Expanded Memory Card.

Use this function to have messages from Specified Senders received using the TX/RX File In HD function. If

Setting up TX/RX File In HD

Reference

For how to delete Specified Senders, see P.282

Senders”

For how to print a list of Specified Senders, see P.283

Specified Sender List”

.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Deleting Specified

“Printing the

.

“Opening the

⇒⇒

P.260. to

9

279

Key Operator Tools

B Enter the code for “TX/RX File In

HD” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

C Press

Sender

[

↑

Prev.

[

.

]

or

[

↓

ified Sender you wish to register with the number keys.

Note

]

❒

If you make a mistake, press the

{

}

Clear

key and try again.

F Press

RTI/CSI

[

.

]

9

Note

❒

If you do not wish to register a Specified Sender, proceed to step M.

D Enter the code for “Program

Sender” with the number keys.

Note

❒

If you do not register any Specified Senders, all incoming faxes will be received using TX/RX File In HD.

G Enter the RTI or CSI of the other

party's fax machine you wish to register as a Specified Sender.

Reference

P.303

Text”

H Press

“Entering and Modifying

.

OK

]

[

280

Initial Set Up

I Choose whether to store this item

as a wildcard.

Reference

P.259

J Press

“Wildcards”

.

OK

]

[

L Press

Exit

[

.

]

M Press the 0 or 1 keys to turn this

function on or off.

K Press

❒

PrevMenu

[

Note

To register another Specified Sender, continue from step E.

.

]

Note

❒

You can choose to save only messages from Specified Senders, or save all messages except those from Specified Senders. Adjust this setting with the User Parameters.

N Press

O Press P Press

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

9

281

Key Operator Tools

Note

❒

The standby display reappears.

Deleting Specified Senders

General Procedure for Deleting Specified Senders

Use this procedure to delete Specified Senders for the following features:

Reference

“Collate”

“Authorized Reception”

“Specified Tray”

“Memory Lock”

“TX/RX File In HD”

“Backup File Transmission Settings”

⇒

P.284.

“Program Scan Area”

Note

❒

For how to delete Specified Senders for the Forwarding function, see P.273

(Forwarding)”

How to delete Specified Senders

⇒

P.260.

⇒

P.262.

⇒

P.265.

⇒

P.276.

⇒

P.279.

⇒

P.286.

“Deleting Specified Senders

.

Note

❒

If the item you require is not shown, press until it is.

C Press

Sender

[

↑

Prev.

[

.

]

or

↓

[

er” with the number keys.

E Enter the 2-digit code of the Spec-

ified Sender you wish to register with the number keys.

]

9

The example below describes how to delete Specified Senders for the Collate feature. The procedure for other functions is identical except for steps

C

and J.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

B Enter the code for “Collate” with

the number keys.

282

⇒⇒

P.260. to

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

F Press

Yes

[

.

]

Initial Set Up

Note

❒

If you press step D reappears.

G Press

❒

H Press

Yes

[

Note

If you press step D reappears.

PrevMenu

[

J Press

No

[

]

, the display in

.

]

Note

❒

Select “off” when you want to invalidate setting.

K Press

No

[

]

, the display in

L Press

.

]

Note

❒

The standby display reappears.

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

Note

❒

To delete more Specified Senders, go back to step D.

I Press

Exit

[

.

]

Printing the Speci fied Sender List

(General Procedure for Printing a List of Registered Specified Senders)

Follow the steps below to print a single-page list of Specified Senders registered for each of the following features:

Reference

“Collate”

“Authorized Reception”

“Specified Tray”

“Memory Lock”

“TX/RX File In HD”

“Backup File Transmission Settings”

⇒

P.284.

“Program Scan Area”

⇒

P.260.

⇒

P.276.

⇒

P.265.

⇒

P.279.

⇒

P.262.

P.286.

9

283

Key Operator Tools

How to Print Specif ied Se nder List

The example below describes how to print Specified Senders List for the Collate feature. The procedure for other functions is identical except for steps C and F.

A Follow Steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Collate” with

the number keys.

Note

❒

If the item you require is not shown, press until it is.

C Press

Sender

[

↑

Prev.

[

.

]

or

[

↓

F Press

G Press

]

H Press I Press

key.

}

{

Start

Note

❒

To cancel printing, press

cel

]

. The display in step D will

reappears.

.

Exit

]

[

.

OK

]

[

PrevMenu

[

Exit

]

[

twice.

]

.

Can-

[

9

D Enter the code for “Print Sender

List” with the number keys.

284

Backup File Transmission Settings

(Specifying a Destination to Send Backups of Faxes)

By registering a destination for administrative use you can automatically have backups made of all sent faxes.

You can register the following items:

• Administrators Address Store a single fax number, or an email address (option required).

• Administrator Name

Backup Transmission applies to the following features:

• Memory Transmission

• Transfer Request Transmission

Initial Set Up

• Confidential Transmission

• SUB Code Transmission

• E-mail Transmission (optional NIC Fax Kit required)

Limitation

❒

You cannot specify the administrator address using a Quick Dial or Speed Dial.

❒

Immediate Transmission is not available when Backup Transmission is turned on.

❒

If memory runs out while a message is on transmission standby, or cannot be sent documents, transmission cannot take place.

Note

❒

You check the result of a Backup Transmission by reading the Memory Communication Result Report (Memory Transmission).

C Press the 0 or 1 keys to turn this

function on or off.

D Press

Backup

[

.

]

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Backup File

TX” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

↑

[

Prev.

]

or

[

↓

up destination (Administrator Address).

Note

❒

If the optional NIC Fax Kit is installed, you can press the User

{

}-{F5}

Function Key ( the Mail Address function reg-

]

istered in it and enter an e-mail address. ⇒optional NIC Fax Kit manual

Registering/Editing the administrator name

A Press

Name

[

F1

.

]

9

) with

285

Key Operator Tools

B Enter a name for the adminis-

trator address.

Reference

“Entering and Modifying

P.303

Text”

C Press

F Press

OK

[

OK

[

]

.

]

.

Program Scan Area

(Setting the Scan Area)

This function requires the optional Function Upgrade Card.

If you register the scan area beforehand, only the area of documents you have specified will be scanned in and sent.

Transmission time is shorter compared to sending the whole page. This feature is useful, for example, when you do not need to send the whole page, or when the page contains confidential information.

Preparation

You must store the Scan Area fea-

{

}

ture in a User Function key (

{

}

F5

) beforehand. Press this key to

turn Scan Area on and off.

F1

–

9

G Press

H Press I Press

Note

❒

The standby display reappears.

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

Transmitter

A

B

C

Scan Length

• Skip Length The length that is not scanned measured from the leading edge. E.g. if you set it to 2 inch, the area 2 inch from the leading edge is not scanned in.

• Scan Length The length of the area to be scanned. E.g. if you set it to 5 inch, an area 5 inch long starting at the end of the skip length will be scanned.

(This machine)

Skip Length

Receiver

B

GFSKPS0N

286

Initial Set Up

• You can use Scan Area with Memory Transmission (including Confidential Transmission and Transfer Request Transmission), Polling Transmission, Free Polling Transmission, SUB Code Transmission, and when registering Auto Documents.

Limitation

❒

You can only store one scan area.

❒

The area up to about 0.08 inch from the leading edge cannot be scanned no matter how you set the skip length.

❒

The area up to about 0.12 inch from the trailing edge cannot be scanned no matter how you set the skip length.

❒

If you try and scan in a document that is shorter than the skip length, the operation is canceled and the document is erased from memory.

above (⇒ P.211). When shipped, this feature is turned off.

A Follow steps A–D on

Initial Set Up Menu”

bring up the “Initial Set Up” menu.

“Opening the

⇒⇒

P.260. to

B Enter the code for “Prog. Scan Ar-

ea” with the number keys.

Note

❒

If the item you require is not shown, press until it is.

↑

[

Prev.

]

or

↓

[

number keys.

]

Note

❒

The skip length can be in the range 0–499 mm. The default when shipped is 0 mm. However, the area up to about 2 mm from the leading edge cannot be scanned no matter how you set the skip length.

❒

The scan length can be in the range 0–499 mm. The default when shipped is 0 mm. However, the area up to about 5 mm from the leading edge cannot be scanned no matter how you set the scan length.

❒

We recommend that you specify a slightly larger scan area (5 mm) than is necessary to allow for the scan margin of error.

❒

Turn Skip Scan permanently on or off with the User Parameters ( P.236), or assign Skip Scan to a User Function key as explained

⇒

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

D Press the 1 key to move the cur-

sor to the scan length.

9

287

Key Operator Tools

E Enter the scan length.

Note

❒

If you make a mistake, press the

{

}

Clear

key and try again.

9

F Press

G Press H Press

Note

❒

The standby display reappears.

.

OK

]

[

PrevMenu

[

.

Exit

]

[

twice.

]

288

Box Settings

See the following pages for how to set up and delete Personal Boxes, Information Boxes and Transfer Boxes. This feature provides the following functions:

❖

Registering/Editing Personal Boxes⇒ P.289

Registering or editing Personal Boxes

❖

Deleting Personal Boxes⇒ P.292

Deleting Personal Boxes

❖

Registering/Editing Information Boxes⇒ P.294

Registering or editing Information Boxes

❖

Deleting Information Boxes⇒ P.295

Deleting Information Boxes

❖

Registering/Editing Transfer Boxes

⇒

P.297

Registering or editing Transfer Boxes

❖

Deleting Transfer Boxes⇒ P.300

Deleting Transfer Boxes

❖

Printing the Box List⇒ P.301

Print this list to view the contents of Personal Boxes, Information Boxes, and Transfer Boxes.

Limitation

❒

SUB or SEP codes registered in Personal Boxes, Information Boxes or Transfer Boxes cannot be identical.

❒

The combined maximum number of Personal Boxes, Information Boxes, and Transfer Boxes that you can store is 150 (400 when the op-

tional Function Upgrade Card is installed).

❒

If memory runs out, you may not be able to receive messages or register settings. The available memory capacity depends on installed options.

❒

You can edit boxes in the same way as registering them. However, to change the SUB Code itself, you must delete it then register a new SUB Code.

Registering/Editing Personal Boxes

This section describes how to register Personal Boxes.

You can store the following items:

• SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

• Name (required) Up to 20 characters long.

• Password (optional) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

• Receiver (optional) You can register one delivery destination for each Personal Box. Specify the Quick Dial or Speed Dial that the delivery destination is stored in.

• Quick Dial key (optional) If you assign this SUB Code to a Quick Dial key, press this key to enter the associated Personal Code

9

289

Key Operator Tools

9

(Personal Box SUB Code) with a single key press.

Important

❒

When using the following functions, you can use SUB codes registered in Personal Boxes in place of Personal Codes.

• Restricted Access(⇒ P.29)

• Personal Code Transmission( P.108)

• Printing the Journal(⇒ P.142)

• Searching By Personal Code of TX/RX File Save(⇒ P.146)

Note

❒

The TTI is not printed on delivered messages.

❒

If a message cannot be delivered, a Communication Failure Report is printed and the message is saved as a Confidential Reception document.

❒

You can specify a Quick Dial or Speed Dial containing an e-mail address as the receiver when the optional NIC Fax Kit is installed.

❒

You can edit boxes in the same way as registering them. However, to change the SUB Code itself, you must delete it then register a new SUB Code.

Reference

“Personal Boxes”

P.28

⇒

A Make sure that the machine is in

standby mode.

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “Box Settings”

with the number keys.

E Enter the code for “Personal Box”

with the number keys.

Note

❒

If the item require is not displayed, press until it is.

↑

[

Prev.

]

or

↓

[

register as a Personal Box.

}

]

290

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

Box Settings

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

G Press H Press

OK

[

Name

[

.

]

.

]

I Enter the name of the box.

K Press

Others

[

.

]

Registering a Password

A Enter the code for “Program

Password” with the number keys.

B Enter the password you wish to

store.

Note

❒

To change a previously stored

{

}

name, press the enter a new one.

Reference

P.303

Text”

J Press

[

“Entering and Modifying

.

OK

]

Clear

key then

Registering a Receiver

A Enter the code for “Program

Receiver” with the number

Note

❒

You can enter up to 20 characters which can be digits 09, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press

{

}

Clear

the

C Press

keys.

OK

[

key and try again.

.

]

9

291

Key Operator Tools

9

B Specify the Quick Dial or

Speed Dial in which the delivery destination is stored.

C Press

OK

[

.

]

Assigning a Quick Dial Key

A Enter the code for “Assign

Key” with the number keys.

B Press the Quick Dial key you

wish to assign the box to.

Note

❒

To check the current contents

Status

of Quick Dials, press

❒

You cannot assign the box to a Quick Dial that is already has programmed with another feature.

C Press

OK

[

.

]

[

Press

OK.

]

PrevMenu

[

Exit

[

three times.

]

to return to the stand-

]

M

[

N Press O Press

by mode.

Deleting Personal Boxes

This section describes how to delete Personal Boxes.

Limitation

❒

If the specified SUB Code is not registered as a Personal Box, or the messages of the box are registered, you cannot delete it.

A Make sure that the machine is in

]

.

standby mode.

292

L Press

Exit

[

.

]

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

}

B Press the

{

User Tools

key.

}

Box Settings

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “Box Settings”

with the number keys.

E Enter the code for “Del. Personal

Box” with the number keys.

G Press H Press

Note

❒

If you press deleted and the display in step

F

reappears.

I Press

OK

[

Yes

[

Yes

[

.

]

.

]

No

[

]

, the box is not

.

]

Note

❒

If the item you require is not displayed, press

ext

]

until it is.

↑

[

Prev.

]

or

↓

N-

[

F Enter the SUB Code of the Person-

al Box you wish to delete.

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

Note

❒

If you press deleted and the display in step

F

reappears.

J Press K Press

by mode.

PrevMenu

[

Exit

[

No

[

]

, the box is not

three times.

]

to return to the stand-

]

9

293

Key Operator Tools

Registering/Editing Information Boxes

This section describes how to set up an Information Box.

You can store the following items:

• SEP Code (required) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

• Password (optional) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

• Name (required) Up to 20 characters long.

Note

❒

You can edit boxes in the same way as registering them. However, to change the SEP Code itself, you must delete it then register a new SEP Code.

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “Box Settings”

with the number keys.

E Enter the code for “Prog. Infor.

Box” with the number keys.

9

Reference

“Information Boxes”

P.28

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

294

User Tools

{

Clear Modes/Energy Saver

}

key. If any

Note

❒

If the item require is not dis-

↑

Prev.

played, press until it is.

[

F Enter the SEP code you wish to

register as an Information Box.

Note

❒

You can enter up to 20 charac-

}

ters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

]

or

↓

[

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

G Press

OK

[

.

]

Box Settings

Note

❒

If you do not wish to register a password, go to step N.

L Enter the password you wish to

store.

H Press

[

Name

.

]

I Enter the name of the box.

Note

❒

To change a previously stored

{

}

name, press the enter a new one.

Reference

P.303

Text”

“Entering and Modifying

Clear

key then

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press the

{

}

Clear

key and try again.

M Press N Press

OK

[

OK

[

.

]

.

]

9

J Press K Press

.

OK

]

[

Password

[

O Press

.

]

P Press

by mode.

PrevMenu

[

Exit

[

three times.

]

to return to the stand-

]

Deleting Information Boxes

This section describes how to delete Information Boxes.

Limitation

❒

If the specified SEP Code is not registered as an Information Box or the messages of the box are registered, you cannot delete it.

295

Key Operator Tools

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

Note

❒

If the item require is not dis-

↑

Prev.

played, press until it is.

[

F Enter the SEP Code of the Infor-

mation box you wish to delete.

}

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

G Press H Press

OK

[

Yes

[

.

]

.

]

or

↓

[

9

D Enter the code for “Box Settings”

with the number keys.

E Enter the code for “Del. Infor.

Box” with the number keys.

296

Note

❒

If you press deleted and the display in step

F

reappears.

No

[

]

, the box is not

Box Settings

I Press

Note

❒

If you press deleted and the display in step

F

reappears.

J Press K Press

by mode.

.

Yes

]

[

No

[

]

, the box is not

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

Registering/Editing Transfer Boxes

This section describes how to set up a Transfer Box for forwarding incoming SUB transfer request messages onto end receivers.

You can store the following items:

• SUB (required) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

• Name (required) Up to 20 characters long.

• SID (optional) Up to 20 characters long and can be composed of digits 0-9, "#", "*" and spaces (the first character cannot be a space).

fy end receivers with Quick Dials, Speed Dials, or Groups assigned to Quick Dials that have been registered beforehand.

Limitation

❒

After messages are transferred, a Transfer Result Report is not sent back to the sender.

Note

❒

After messages are transferred they are deleted.

❒

By default, the machine prints out received messages and the Transfer Result Report that it transfers after the transfer has finished. If you want to turn this feature off, please contact your service representative.

❒

You can have received messages sent using Economy Transmission. Please contact your service representative for details.

❒

When the registered receiver is a Multi-step Transfer Group Dial, Multi-step Transfer takes place.

❒

You can specify a Quick Dial or Speed Dial containing an e-mail address as the receiver when the optional NIC Fax Kit is installed.

❒

You can edit boxes in the same way as registering them. However, to change the SUB Code itself, you must delete it then register a new SUB Code.

Reference

“Transfer Boxes”

P.29

A Make sure that the machine is in

standby mode.

9

• End Receiver (required) You can store 5 end receivers (destinations to which messages will be forwarded) for each box. Speci-

297

Key Operator Tools

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “Box Settings”

with the number keys.

F Enter the SUB code you wish to

register as a Transfer Box.

}

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

G Press H Press

OK

[

Name

[

.

]

.

]

9

E Enter the code for “Prog. Transf.

Box” with the number keys.

Note

❒

If the item require is not dis-

↑

Prev.

played, press until it is.

298

[

]

or

[

↓

Box.

]

Note

❒

To change a previously stored

{

name, press the enter a new one.

Reference

P.303

Text”

“Entering and Modifying

Clear

}

key then

Box Settings

J Press K Press

OK

]

[

Others

[

.

]

Registering a Password (SID)

A Enter the code for “Program

Password” with the number keys.

B Enter the password you wish to

store.

Registering End Receivers

A Enter the code for “Prog. Re-

ceiver” with the number keys.

B Enter the number of the end re-

ceiver you wish to register with the number keys.

Note

❒

You can register up to 5 end receivers.

C Specify the Quick Dial, Speed

Dial or Group in which the end receiver is stored.

Note

❒

You can enter up to 20 characters which can be digits 09, "#", "*" and spaces (the first character cannot be a space).

❒

If you make a mistake, press

{

}

Clear

the

C Press

OK

[

key and try again.

.

]

D Press E Press

L Press

OK

[

PrevMenu

[

Exit

]

[

.

]

.

]

9

.

299

Key Operator Tools

M Press

N Press O Press

by mode.

.

OK

]

[

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

Deleting Transfer Boxes

This section describes how to delete Transfer Boxes.

Limitation

❒

If the specified SUB Code is not registered as a Transfer Box, or the messages of the box are registered you cannot delete it.

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

}

{

#

D Enter the code for “Box Settings”

with the number keys.

E Enter the code for “Del. Transfer

Box” with the number keys.

9

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

300

User Tools

{

Clear Modes/Energy Saver

}

key. If any

Note

❒

If the item require is not dis-

↑

Prev.

played, press until it is.

[

F Enter the SUB code of the Trans-

fer Box you wish to delete.

}

Note

❒

You can enter up to 20 characters which can be digits 0-9, "#", "*" and spaces (the first character cannot be a space).

]

or

↓

[

❒

If you make a mistake, press the

{

}

Clear

key and try again.

❒

If a password is already stored, enter the password.

G Press H Press

Note

❒

If you press deleted and the display in step

F

reappears.

OK

[

Yes

[

.

]

.

]

No

[

]

, the box is not

Box Settings

Printing the Box Li st

Follow the procedure below to print a list showing the currently registered Personal Boxes, Information Boxes and Transfer Boxes.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

User Tools

{

Clear Modes/Energy Saver

}

key. If any

}

I Press

Note

❒

If you press deleted and the display in step

F

reappears.

J Press K Press

by mode.

.

Yes

]

[

No

[

]

, the box is not

PrevMenu

[

Exit

]

[

three times.

]

to return to the stand-

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

key.

{

}

#

D Enter the code for “Box Settings”

with the number keys.

9

301

Key Operator Tools

E Enter the code for “Print Box List”

with the number keys.

Note

❒

If the item require is not displayed, press until it is.

↑

[

Prev.

]

or

[

↓

9

F Press the

The list is printed.

Note

❒

To cancel printing, press

cel

reappear.

G Press H Press

by mode.

{

]

. The display in step E will

PrevMenu

[

Exit

]

[

key.

}

Start

twice.

]

to return to the stand-

Can-

[

302

Savin 9980 Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual