Savin 4800WD Operating Manual

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

Manuals provided are specific to machine type.

Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as a PDF file

Two CD-ROMs are provided:

•CD-ROM 1 “Operating Instructions”

•CD-ROM 2 “Scanner Driver and Utilities”

General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering e-mail addresses and user codes.

Security Reference (this manual)

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the scanner (Type 480 ) in a network environment.

For details about network settings of the scanner (RW480) and printer (RW480), see the manual that comes with the related option.

Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

Scanner Reference (Scanner Unite Type 480) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Utilities”.

•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.

•DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

Other manuals

•Manuals for Printer (RW480) function

•Manuals for Scanner (RW480) function

TABLE OF CONTENTS
Manuals for This Machine ......................................................................................	i
How to Read This Manual .....................................................................................	1
1. Getting Started
Enhanced Security.................................................................................................	3
Glossary .....................................................................................................................	4
Security Measures Provided by this Machine.....................................................	5
Preventing Information Leaks ....................................................................................	5
Preventing Unauthorized Operation...........................................................................	6
Enhanced Network Security.......................................................................................	7
2. Preventing Information Leaks
Specifying Access Permission for Stored Files .................................................	9
Assigning Users and Access Permission for Stored Files .......................................	10
Assigning the User and the Access Permission for the User’s Stored Files ............	11
Specifying Passwords for the Stored Files...............................................................	14
Unlocking Files.........................................................................................................	15
Preventing Data Leaks Due to Unauthorized Transmission............................	16
Restrictions on Destinations.....................................................................................	16
Protecting the Address Book .............................................................................	18
Address Book Access Permission ...........................................................................	18
Encrypting the Data in the Address Book ................................................................	20
Overwriting the Data on the Hard Disk ..............................................................	22
“Auto Erase Memory Setting”...................................................................................	22
“Erase All Memory” ..................................................................................................	25
3. Preventing Unauthorized Use of Functions and Settings
Preventing Modification of Machine Settings ...................................................	27
Limiting Available Functions ..............................................................................	28
Specifying Which Functions are Available ...............................................................	28
4. Enhanced Network Security
Preventing Unauthorized Access.......................................................................	31
Enabling/Disabling Protocols ...................................................................................	31
Access Control .........................................................................................................	32
Encrypting Transmitted Passwords...................................................................	34
Driver Encryption Key ..............................................................................................	34
IPP Authentication Password...................................................................................	36
Protection Using Encryption ..............................................................................	37
SSL (Secure Sockets Layer) Encryption..................................................................	38
User Settings for SSL (Secure Sockets Layer) ........................................................	42
Setting the SSL / TLS Encryption Mode...................................................................	42
SNMPv3 Encryption .................................................................................................	44

iii

5. Management Based on Authentication and Access Control

The Management Function .................................................................................	47
Administrators and Users ...................................................................................	48
Administrator ............................................................................................................	48
User..........................................................................................................................	49
Enabling Authentication......................................................................................	50
Administrator Authentication ....................................................................................	50
User Authentication..................................................................................................	51
Authentication Information Stored in the Address Book.................................	59
Specifying Authentication Information to Log on......................................................	59
If User Authentication Has Been Specified .......................................................	61
User Code Authentication (Using the Control Panel)...............................................	61
Login (Using the Control Panel) ...............................................................................	61
Log Off (Using the Control Panel) ............................................................................	62
Login (Using Web Image Monitor) ...........................................................................	62
Log Off (Using Web Image Monitor) ........................................................................	62
Auto Logout..............................................................................................................	63
Menu Protect ........................................................................................................	64
Menu Protect............................................................................................................	64
6. Specifying the Administrator/Security Functions
The Roles of Administrators...............................................................................	67
Administrator Authentication .............................................................................	69
Administrator Authentication ....................................................................................	70
Registering the Administrator...................................................................................	72
Logging on Using Administrator Authentication .......................................................	73
Logging off Using Administrator Authentication .......................................................	74
Changing the Administrator......................................................................................	75
Specifying the Extended Security Functions....................................................	76
Changing the Extended Security Functions .............................................................	76
Settings ....................................................................................................................	77
Limiting Machine Operation to Customers Only ..............................................	80
Settings ....................................................................................................................	80
7. Troubleshooting
Authentication Does Not Work Properly ...........................................................	83
A Message Appears.................................................................................................	83
Machine Cannot Be Operated..................................................................................	85

8. Appendix
Operations by the Supervisor.............................................................................	87
Logging on as the Supervisor ..................................................................................	87
Logging off as the Supervisor ..................................................................................	88
Changing the Supervisor..........................................................................................	88
Resetting an Administrator’s Password ...................................................................	89
Machine Administrator Settings.........................................................................	91
System Settings .......................................................................................................	91
Copier/Document Server Features ..........................................................................	93
Scanner Features.....................................................................................................	93
Settings via Web Image Monitor ..............................................................................	94
Settings via SmartDeviceMonitor for Admin.............................................................	95
Network Administrator Settings .........................................................................	96
System Settings .......................................................................................................	96
Scanner Features.....................................................................................................	97
Settings via Web Image Monitor ..............................................................................	97
Settings via SmartDeviceMonitor for Admin.............................................................	99
File Administrator Settings ...............................................................................	100
System Settings .....................................................................................................	100
Settings via Web Image Monitor ............................................................................	100
User Administrator Settings .............................................................................	101
System Settings .....................................................................................................	101
Settings via Web Image Monitor ............................................................................	101
Settings via SmartDeviceMonitor for Admin...........................................................	102
The Available Functions for Using the Files Stored in Document Server....	103
Settings That Can Be Specified In the Address Book............................................	104
User Settings......................................................................................................	107
Copier/Document Server Features ........................................................................	107
Scanner Features...................................................................................................	109
System Settings .....................................................................................................	110
Web Image Monitor Setting....................................................................................	114
Functions That Require Options ......................................................................	120
INDEX.......................................................................................................	121

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's display panel.

[ ]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

1. Getting Started

Enhanced Security

This machine's security function can be enhanced through the management of the machine and its users using the improved authentication functions.

By specifying access limits on the machine’s functions and the documents and data stored in the machine, you can prevent information leaks and unauthorized access.

Data encryption can prevent unauthorized data access and tampering via the network.

Authentication and Access Limits

Using authentication, administrators manage the machine and its users. To enable authentication, information about both administrators and users must be registered in order to authenticate users via their login user names and passwords.

Four types of administrator manage specific areas of machine usage, such as settings and user registration.

Access limits for each user are specified by the administrator responsible for user access to machine functions and documents and data stored in the machine.

Reference

For details, see p.67 “The Roles of Administrators”.

Encryption Technology

This machine can establish secure communication paths by encrypting transmitted data and passwords.

Getting Started

Glossary

Administrator

1Administrators manage a specific area of machine usage, such as settings or user registration.

There are four types of administrator: user administrator, network administrator, machine administrator, and file administrator. One person can act as more than one type of administrator.

Basically, administrators make machine settings and manage the machine; they cannot perform normal operations, such as copying.

User

A user performs normal operations on the machine, such as copying.

File Creator (Owner)

This is a user who can store files in the machine and authorize other users to view, edit, or delete those files.

Registered User

This is a user whose personal information is registered in the address book. The registered user is the user who knows the login user name and password.

Administrator Authentication

Administrators are authenticated by means of the login user name and login password supplied by the administrator when specifying the machine’s settings or accessing the machine over the network.

User Authentication

Users are authenticated by means of the login user name and login password supplied by the user when specifying the machine’s settings or accessing the machine over the network.

This action is required for administrator authentication and user authentication. Enter your login user name and login password on the machine’s control panel.

A login user name and login password may also be supplied when accessing the machine over the network or using such utilities as Web Image Monitor and SmartDeviceMonitor for Admin.

Logout

This action is required with administrator and user authentication. This action is required when you have finished using the machine or changing the settings.

Security Measures Provided by this Machine

Preventing Information Leaks

Protecting Stored Files from Unauthorized Access

You can specify who is allowed to use and access scanned files and the files in Document Server. You can prevent activities such as the printing of stored files by unauthorized users.

Reference

For details, see p.9 “Specifying Access Permission for Stored Files”.

Protecting Stored Files from Theft

You can specify who is allowed to use and access scanned files and the files in Document Server. You can prevent such activities as the sending and downloading of stored files by unauthorized users.

Reference

For details, see p.9 “Specifying Access Permission for Stored Files”.

Preventing Data Leaks Due to Unauthorized Transmission

You can specify in the address book which users are allowed to send files using the scanner function.

You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered in the address book.

Reference

For details, see p.16 “Preventing Data Leaks Due to Unauthorized Transmission”.

Protecting Registered Information in the Address Book

You can specify who is allowed to access the data in the address book. You can prevent the data in the address book being used by unregistered users. To protect the data from unauthorized reading, you can also encrypt the data in the address book.

Note

To encrypt the data in the address book, the machine must have the scanner function.

Reference

For details, see p.18 “Protecting the Address Book”.

Getting Started

Overwriting the Data on the Hard Disk

You can overwrite data on the hard disk.

Reference

1	For details, see p.22 “Overwriting the Data on the Hard Disk”.

Preventing Unauthorized Operation

Preventing Modification or Deletion of Stored Data

You can specify who is allowed to access stored scan files and files stored in Document Server.

You can permit selected users who are allowed to access stored files to modify or delete the files.

Reference

For details, see p.9 “Specifying Access Permission for Stored Files”.

Preventing Modification of Machine Settings

The machine settings that can be modified depend on the type of administrator account.

Reference

For details, see p.27 “Preventing Modification of Machine Settings”.

Limiting Available Functions

To prevent unauthorized operation, you can specify who is allowed to access each of the machine’s functions.

Reference

For details, see p.28 “Limiting Available Functions”.

Security Measures Provided by this Machine

Enhanced Network Security

Preventing Unauthorized Access

You can limit IP addresses or disable ports to prevent unauthorized access

over the network and protect the address book, stored files, and default settings.

Reference

For details, see p.31 “Preventing Unauthorized Access”.

Encrypting Transmitted Passwords

Prevent login passwords, group passwords for PDF files, and IPP authentication passwords being revealed by encrypting them for transmission.

Also, encrypt the login password for administrator authentication and user authentication.

Note

To encrypt transmitted passwords, the machine must have the scanner function.

Reference

For details, see p.34 “Encrypting Transmitted Passwords”.

Safer Communication Using SSL

When you access the machine using a Web browser or IPP, you can establish encrypted communication using SSL. When you access the machine using an application such as SmartDeviceMonitor for Admin, you can establish encrypted communication using SNMPv3 or SSL.

To protect data from interception, analysis, and tampering, you can install a server certificate in the machine, negotiate a secure connection, and encrypt transmitted data.

Note

To establish encrypted communication using SSL, the machine must have the scanner function.

Reference

For details, see p.37 “Protection Using Encryption”.

Getting Started

2. Preventing Information Leaks

Specifying Access Permission for Stored Files

You can specify who is allowed to access stored scan files and files stored in the Document Server.

You can prevent activities such as the sending of stored files by unauthorized users.

Access Permission

To limit the use of stored files, you can specify four types of access permission.

Read-only	In addition to checking the content of and in-
	formation about stored files, you can also
	send the files.

Edit	You can change the print settings for stored
	files. This includes permission to view files.

Edit / Delete	You can delete stored files.
	This includes permission to view and edit
	files.

Full Control	You can specify the user and access permis-
	sion.This includes permission to view, edit,
	and edit / delete files.

Note

Files can be stored by any user who is allowed to use the Document Server or scanner function.

Using Web Image Monitor, you can check the content of stored files. For details, see the Web Image Monitor Help.

The default access permission for the file creator (owner) is “Read-only”.

Password for Stored Files

Passwords for stored files can be specified by the file creator (owner) or file administrator.

You can obtain greater protection against the unauthorized use of files.

Preventing Information Leaks

Assigning Users and Access Permission for Stored Files

This can be specified by the file creator (owner) or file administrator.

Specify the users and their access permissions for each stored file.

By making this setting, only users granted access permission can access stored files.

2	Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

Important

If files become inaccessible, reset their access permission as the file creator (owner). This can also be done by the file administrator. If you want to access a file but do not have access permission, ask the file creator (owner).

A Press the {Document Server} key.

B Select the file.

C Press [File Management].

D Press [Change Acs. Priv.].

E Press [Program/Change/Delete].

F Press [New Program].

Specifying Access Permission for Stored Files

G Select the users or groups you want to assign permission to.

You can select more than one users.

By pressing [All Users], you can select all the users.

H Press [Exit].

I Select the user who you want to assign an access permission to, and then select the permission.

Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control].

J Press [Exit].

K Press [OK].

L Press [OK].

Assigning the User and the Access Permission for the User’s Stored Files

This can be specified by the file creator (owner) or user administrator.

Specify the users and their access permission to files stored by a particular user.

Only those users granted access permission can access stored files.

This makes the management of access permission easier than it is when permission is specified for each stored file.

Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

Important

If files become inaccessible, be sure to enable the user administrator, and then reset the access permission for the files in question.

Preventing Information Leaks

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Address Book Management].

If it does not appear, press [TNext].

E Select the user or group.

F Press [Protection].

G Under "Protect File(s)", press [Program/Change/Delete] for "Permissions for Users/Groups".

If it does not appear, press [TNext].

H Press [New Program].

Specifying Access Permission for Stored Files

I Select the users or groups to register.

You can select more than one users.

By pressing [All Users], you can select all the users.

J Press [Exit].

K Select the user who you want to assign an access permission to, and then select the permission.

Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control].

L Press [Exit].

M Press [OK].

N Press [Exit].

O Press the {User Tools/Counter} key.

Preventing Information Leaks

Specifying Passwords for the Stored Files

This can be specified by the file creator (owner) or file administrator.

Specify passwords for the stored files.

Provides increased protection against unauthorized use of files.

				Preparation

	2
	2			For details about logging on with administrator authentication, see p.73

				“Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

A Press the {Document Server} key.

B Select the file.

C Press [File Management].

D Press [Change Password].

E Enter the password using the number keys.

You can use 4 to 8 numbers as the password for the stored file.

F Press [Change] at the bottom of the screen.

G Confirm the password by re-entering it using the number keys.

H Press [#].

I Press [OK].

J Press [OK].

Specifying Access Permission for Stored Files

Unlocking Files

If you specify “Enhance File Protection”, the file will be locked and become inaccessible if an invalid password is entered ten times. This section explains how to unlock files.

Only the file administrator can unlock files.

For details about “Enhance File Protection”, see p.76 “Specifying the Extended	2

Security Functions”.

Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

A Press the {Document Server} key.

B Select the file.

C Press [File Management].

D Press [Unlock Files].

E Press [Yes].

F Press [OK].

Preventing Information Leaks

		Preventing Data Leaks Due to
		Unauthorized Transmission
		If user authentication is specified, the user who has logged on can be designated
		as the sender to prevent unauthorized access.
		You can also limit the direct entry of destinations to prevent files from being sent
	2
	2	to destinations not registered in the address book.

Restrictions on Destinations

This can be specified by the user administrator.

Make the setting to disable the direct entry of e-mail addresses under the scanner function.

By making this setting, the destinations can be restricted to addresses registered in the address book.

Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Extended Security].

Preventing Data Leaks Due to Unauthorized Transmission

E Press [On] for “Restrict Use of Destinations”.

Note

If you set “Restrict Use of Destinations” to [Off], “Permit Adding of Destinations” appears.

If you set “Permit Adding of Destinations” to [On], the user can register destinations by entering them directly.

If you set “Permit Adding of Destinations” to [Off], the user cannot register destinations by entering them directly.

If you set “Permit Adding of Destinations” to [Off], you cannot make changes to the address book.

F Press [OK].

G Press the {User Tools/Counter} key.

Reference

This can also be specified using Web Image Monitor. For details, see the Web Image Monitor Help.

	Preventing Information Leaks
	Protecting the Address Book
	You can specify who is allowed to access the data in the address book. By mak-
	ing this setting, you can prevent the data in the address book being used by un-
	registered users.
	To protect the data from unauthorized reading, you can also encrypt the data in
	the address book.
2	the address book.
2

	Address Book Access Permission

	This can be specified by the registered user. The access permission can also be
	specified by a user granted full control or the user administrator.
	You can specify who is allowed to access the data in the address book.
	By making this setting, you can prevent the data in the address book being used
	by unregistered users.
		Preparation


		For details about logging on with administrator authentication, see p.73
		“Logging on Using Administrator Authentication”.
		For details about logging off with administrator authentication, see p.74
		“Logging off Using Administrator Authentication”.
	A Press the {User Tools/Counter} key.
	B Press [System Settings].

C Press [Administrator Tools].

D Press [Address Book Management].

If it does not appear, press [TNext].

Protecting the Address Book

E Select the user or group.


F Press [Protection].	2

G Under "Protect Destination", press [Program/Change/Delete] for "Permissions for Users/Groups".

H Press [New Program].

I Select the users or groups to register.

You can select more than one users.

By pressing [All Users], you can select all the users.

J Press [Exit].

K Select the user who you want to assign an access permission to, and then select the permission.

Select the permission, from [Read-only], [Edit], [Edit / Delete], or [Full Control].

L Press [Exit].

Preventing Information Leaks

M Press [OK].

N Press [Exit].

O Press the {User Tools/Counter} key.

Encrypting the Data in the Address Book

This can be specified by the user administrator.

Encrypt the data in the address book.

Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

Note

To encrypt the data in the address book, the machine must have the scanner function.

Encrypting the data in the address book may take a long time. (Up to three minutes)

The time it takes to encrypt the data in the address book depends on the number of registered users.

The machine cannot be used during encryption.

If you press [Stop] during encryption, the data is not encrypted.

Normally, once encryption is complete, [Exit] appears. If three minutes have passed and [Exit] has still not appeared, contact your service representative.

If you press [Stop] during decryption, the data stays encrypted.

Do not switch the main power off during encryption, as doing so may corrupt the data.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Protecting the Address Book

C Press [Administrator Tools].


D Press [Extended Security].	2
E Press [On] for “Encrypt Address Book”.

F Press [Change] for [Encryption Key].

G Enter the encryption key, and then press [OK].

Enter the encryption key using up to 32 alphanumeric characters.

H Press [Encrypt / Decrypt].

I Press [Yes].

J Press [Exit].

K Press [OK].

L Press the {User Tools/Counter} key.

Preventing Information Leaks

Overwriting the Data on the Hard Disk

To use this function, the optional DataOverwriteSecurity unit must be installed.

You can overwrite data on the hard disk.

	Note
	Depending on the hard disk capacity and the method of erasing the data, this
2
	action may take a few hours. The machine cannot be used during this time.

Auto Erase Memory Setting

To erase selected data on the hard disk, specify [Auto Erase Memory Setting].

Erase All Memory

To erase all the data on the hard disk, using [Erase All Memory].

Methods of Erasing the Data

You can select the method of erasing the data from the following: The default is “NSA”.

NSA *1	Overwrites the data on the hard disk twice
	with random numbers and once with zeros.

DoD *2	Overwrites the data with a number, its com-
	plement, and random numbers, and then
	checks the result.

Random Numbers	Overwrites the data with random numbers
	the specified number of times.
	You can specify between 1 and 9 as the
	number of times the data is overwritten with
	random numbers. The default is 3 times.

*1 National Security Agency

*2 Department of Defense

Reference

For details, see the manual supplied with the DataOverwriteSecurity unit.

“Auto Erase Memory Setting”

This can be specified by the machine administrator.

A document scanned in Copier or Scanner mode is temporarily stored on the machine's hard disk.

Even after the job is completed, it remains in the hard disk as temporary data. Auto Erase Memory erases the temporary data on the hard disk by writing over it.

Overwriting starts automatically once the job is completed.

The Copier functions take priority over the Auto Erase Memory function. If a copy job is in progress, overwriting will only be done after the job is completed.

Overwriting the Data on the Hard Disk

Preparation

For details about logging on with administrator authentication, see p.73 “Logging on Using Administrator Authentication”.

For details about logging off with administrator authentication, see p.74 “Logging off Using Administrator Authentication”.

A Press the {User Tools/Counter} key.	2
B Press [System Settings].

C Press [Administrator Tools].

D Press [Auto Erase Memory Setting].

If it does not appear, press [TNext].

E Press [On], and then select the method of erasing the data.

Select the method of erasing the data from [NSA], [DoD], or [Random Numbers].

When you select “Random Numbers”

APress [Change].

BEnter the number of times that you want to overwrite using the number keys, and then press [#].

F Press [OK].

Auto Erase Memory is set.

Important

When Auto Erase Memory is set to "On", temporary data that remained on the hard disk when Auto Erase Memory was "Off" might not be overwritten.

Preventing Information Leaks

Note

Should the main power switch of the machine be turned off before overwriting is completed, the temporary data will remain on the hard disk until the main power switch is next turned on and overwriting is resumed.

If the overwriting method is changed while overwriting is in progress, the remainder of the temporary data will be overwritten using the method set originally.

Canceling Auto Erase Memory

A Follow steps A to D in “Auto Erase Memory Setting”.

B Press [Off].

C Press [OK].

Auto Erase Memory is disabled.

Note

To set Auto Erase Memory to "On" again, repeat the procedure in “Auto Erase Memory Setting”.

Types of Data that Can or Cannot Be Overwritten

The following table shows the types of data that can or cannot be overwritten by Auto Erase Memory.

Data overwritten by Auto	Copier	•	Copy jobs
Erase Memory
Erase Memory	Scanner *1	•	Scanned files sent by e-mail
	Scanner *1	•	Scanned files sent by e-mail
		• Files sent by Scan to Folder
		•	Documents sent using
			DeskTopBinder, the Scan-
			Router delivery software
			or a Web browser

Data not overwritten by Auto	Documents stored by the user in the Document Server using
Erase Memory	the Copier or Scanner functions *2

	Information registered in the Address Book *3
	Counters stored under each user code

*1 Data scanned with network TWAIN scanner will not be overwritten by Auto Erase Memory.

*2 A stored document can only be overwritten after it has been printed or deleted from the Document Server.

*3 Data stored in the Address Book can be encrypted for security. For details, see p.20 “Encrypting the Data in the Address Book”.

+ 98 hidden pages