Savin 3760nf Operating Instruction

COLOR NIC FAX UNIT

TYPE410

Operating Instructions

Introduction

Getting Started

Using Scan to E-mail Functions

Using Internet Fax Functions

Using IP-Fax Functions

Using LAN-Fax Functions

Using Network Delivery Scanner Functions

Registering Addresses

Making Settings through a Web Browser

Troubleshooting

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.

Introduction

Thank you for purchasing NIC FAX. This manual contains important information you need to know in
order to get the most out of the powerful features and functions of this product. Be sure to read it care­fully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC
FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agreement.

• This manual covers NIC FAX operation on a Local Area Network (LAN).

• COLOR NIC FAX UNIT TYPE410 is required in order to use the Internet Fax Features. (For Type 1.)

• Installation of COLOR NIC FAX UNIT TYPE410 should be performed by an authorized service pro­vider. Do not attempt installation on your own. (For Type 1.)

For simplicity, fax machines equipped with COLOR NIC FAX UNIT TYPE410 are referred to throughout
this manual as NIC FAX.

The contents of this manual assume that you are already familiar with Windows functions and proce­dures. If you are not, see the documentation that comes with Windows for details on use.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Machine Types:

The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual. (For details, see Chapter 1 "Machine Types", Basic Features.)

• Type 1: NIC FAX Unit optional

• Type 2: NIC FAX Unit standard

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Trademarks

Microsoft

®

, Windows®, Windows NT®, Outlook® are registered trademarks of Microsoft Corporation in

the United States and/or other countries.
Netscape

®

is a registered trademark of Netscape Communications Corporation.

Netscape Communicator and Netscape Messaging Server are trademarks of Netscape Communica­tions Corporation.

Ethernet® is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

Note

❒ The proper names of the Windows operation systems are as follows:

•Microsoft

•Microsoft

•Microsoft

•Microsoft

tem version 4.0

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

• The product name of Microsoft

Microsoft® Windows ServerTM 2003 Standard Edition
Microsoft® Windows ServerTM 2003 Enterprise Edition
Microsoft® Windows ServerTM 2003 Web Edition

®

Windows® 95 operating system

®

Windows® 98 operating system

®

Windows® Millennium Edition (Windows Me)

®

Windows NT® Server network operating system version 4.0 network operating sys-

®

Windows NT® Workstation operating system version 4.0

®

Windows® 2000 Professional

®

Windows® 2000 Server

®

Windows® XP Professional

®

Windows® XP Home Edition

®

Windows ServerTM 2003 are as follows:

TABLE OF CONTENTS

What Do You Want to Do with This Machine? ....................................................1

How to Read This Manual .....................................................................................2

Manuals for This Machine.....................................................................................3

NIC FAX Unit Manual (on CD-ROM) (this manual) .................................................... 3

NIC FAX Unit CD-ROM Manual ................................................................................. 3

Basic Features ........................................................................................................... 3

Advanced Features .................................................................................................... 3

Before You Use This Machine ...................................................................................3

1. Introduction

Scan to E-mail Functions......................................................................................5

Functions Not Supported by Scan to E-mail ..............................................................6

Internet Fax Functions ..........................................................................................7

Internet Fax Precautions ............................................................................................8

Functions Not Supported by E-mail Transmission .....................................................8

Functions Not Supported by E-mail Reception .......................................................... 9

IP-Fax Functions..................................................................................................10

IP-Fax Precautions................................................................................................... 11

Functions Not Supported by IP-Fax Transmission................................................... 11

Functions Not Supported by IP-Fax Reception........................................................ 11

LAN-Fax Functions..............................................................................................12

LAN-Fax Precautions ...............................................................................................12

Network Delivery Scanner Functions ................................................................13

Using ScanRouter V2 Lite Server ............................................................................ 14

Using ScanRouter V2 Professional Server ..............................................................15

Functions Not Supported by Network Delivery Scanner .......................................... 16

How to Read This Manual........................................................................................17

Necessary Operation Manuals................................................................................. 18

Overview of Setting Up and Delivering Data ............................................................19

Using ScanRouter V2 Lite ..................................................................................... 19

Using ScanRouter V2 Professional ....................................................................... 20

Precautions for Reading Instructions and Online Help ............................................ 21

Making Settings through a Web Browser..........................................................22

2. Getting Started

Control Panel........................................................................................................23

Before Using Network Functions .......................................................................25

Connecting to a LAN ................................................................................................25

Assigning User Function Keys ................................................................................. 25

NIC FAX Initial Settings ....................................................................................... 28

Network Settings ......................................................................................................34

TCP/IP Settings .....................................................................................................34

Mail Server Settings .............................................................................................. 38

Auto Mail RX (Auto Mail Reception) ...................................................................... 43

Returning to the Initial Display...............................................................................43

IP-Fax Parameter Settings.......................................................................................44

i

Installing the Software......................................................................................... 46

Auto-run Program..................................................................................................... 46

Quick Install..............................................................................................................46

Installing the Driver and Utilities Individually ............................................................ 48

LAN-Fax Driver ......................................................................................................48

SmartDeviceMonitor for Client...............................................................................51

SmartDeviceMonitor for Admin..............................................................................52

DeskTopBinder Lite ...............................................................................................53

ScanRouter V2 Lite ............................................................................................... 54

Software Included on the CD-ROM ....................................................................55

List of Files ............................................................................................................... 55

LAN-Fax Driver ........................................................................................................55

Address Book ........................................................................................................ 56

LAN-Fax Cover Sheet Editor .................................................................................56

SmartDeviceMonitor for Client ................................................................................. 57

SmartDeviceMonitor for Admin ................................................................................57

DeskTopBinder Lite..................................................................................................58

ScanRouter V2 Lite ..................................................................................................59

Online Help ..............................................................................................................60

3. Using Scan to E-mail Functions

Scanning a Color Original...................................................................................61

Scanner RGB ...........................................................................................................66

Scanning a Monochrome Original......................................................................68

4. Using Internet Fax Functions

E-mail Server Settings (by Network Administrator) .........................................73

Mail Server Settings ................................................................................................. 73

E-mail Servers That Have Been Confirmed to Work................................................73

Transmitting Internet Fax....................................................................................74

Confirming Reception............................................................................................... 80

Transmitting Journal by E-mail................................................................................. 80

Transfer Request .................................................................................................82

Transfer Request by E-mail .....................................................................................84

Specifying End Receivers......................................................................................86

Receiving Internet Fax.........................................................................................88

Auto Mail Reception ................................................................................................. 88

Manual Mail Reception.............................................................................................88

Receiving Transfer Request E-mail .........................................................................90

Routing Received Documents.................................................................................. 91

Transferring Received Documents...........................................................................91

Forwarding Received Documents ............................................................................ 92

SMTP Reception ......................................................................................................93

Routing Mail Received via SMTP .......................................................................... 94

Canceling Transmission of an Internet Fax ......................................................96

While the Original is Being Scanned In .................................................................... 96

After the Original Has Been Scanned In .................................................................. 96

ii

5. Using IP-Fax Functions

Transmitting IP-Fax ...........................................................................................100

Transmitting by Specifying an IP Address or Host Name ...................................... 100

Transmitting by Specifying a VoIP Gateway .......................................................... 101

Transmitting by Specifying an Alias Fax Number .................................................. 103

Canceling Transmission of an IP-Fax..............................................................105

While the Original Is Being Scanned In.................................................................. 105

After the Original Has Been Scanned In ................................................................ 105

6. Using LAN-Fax Functions

Basic Transmission...........................................................................................107

Address Book.....................................................................................................110

Printing and Saving ........................................................................................... 112

Setting LAN-Fax Properties ..............................................................................114

7. Using Network Delivery Scanner Functions

Delivering Scanned Data...................................................................................117

Color Original .........................................................................................................117

Monochrome Original............................................................................................. 118

Specifying Destinations Without Using Quick Dial Keys or Speed Dials.....120

Specifying by Groups (Group Code) ......................................................................120

Specifying by Groups (Quick Dial) ......................................................................... 120

Specifying by Redial............................................................................................... 120

Specifying Using the Number Keys........................................................................121

Routing Received Fax Documents...................................................................122

Setting up ScanRouter V2 Professional .................................................................122

Fax Document Delivery Settings ............................................................................122

Transmission End Operation.................................................................................. 126

Transmission Using the Backup File Transmission Feature ..................................129

Temporarily Terminating Fax Document Delivery ..................................................131

8. Registering Addresses

Registering Addresses for Scanner.................................................................133

Registering/Editing a Destination ...........................................................................133

Checking the Short ID of a Destination ...............................................................135

Registering Addresses for Internet Faxing .....................................................137

Registering/Editing a Destination ...........................................................................137

Registering Addresses for IP-Faxing...............................................................141

Registering/Editing a Destination ...........................................................................141

Registering Template Addresses.....................................................................147

Deleting Template Addresses ................................................................................ 148

Registering Template Subjects and Messages...............................................149

Deleting Template Subjects and Messages ...........................................................151

iii

9. Making Settings through a Web Browser

Connecting from your Computer .....................................................................153

System Requirements............................................................................................153

Initial Display .......................................................................................................... 154

Functions You Can Check or Set Up ...............................................................156

Using Online Help .............................................................................................. 157

10.Troubleshooting

Error Messages..................................................................................................159

NIC FAX Display Messages ...................................................................................159

Web Browser Initial Display Messages ..................................................................163

LAN-Fax Operation Messages ...............................................................................164

User Parameters ................................................................................................ 166

11.Appendix

Reports and Lists...............................................................................................171

Transfer Result Report ...........................................................................................171

Error Mail Notification............................................................................................. 172

Error Report (Mail) ................................................................................................. 173

Server-Generated Error E-mail ..............................................................................173

Journal ...................................................................................................................174

Box List .................................................................................................................. 176

Communication Result Report ............................................................................... 176

LAN-Fax Error Report ............................................................................................ 178

Journal by E-mail ...................................................................................................179

Specifications.....................................................................................................181

Received Images................................................................................................183

INDEX....................................................................................................... 184

iv

What Do You Want to Do with This Machine?

This is the summary of this machine's features showing which page you have to
read for detailed information.

I Want... Reference

to change the interval time for automatic e­mail reception

to block out unwanted e-mail p.42 “Auth. E-Mail RX (Authorized E-mail

to scan a colored document and send it to com­puters

to adjust the color balance for color scanning p.66 “Scanner RGB”

to send scanned documents as e-mail p.68 “Scanning a Monochrome Original”

to send fax via the Internet p.73 “Using Internet Fax Functions”

to keep the history of incoming and outgoing
faxes and e-mail automatically

to check incoming e-mail immediately p.88 “Receiving Internet Fax”

to route documents sent with a SUB code to my
computer through NIC FAX using an e-mail
address

to route all documents sent without a SUB code
to the specified e-mail address

to transfer specified senders' fax to my comput­er using an e-mail address

to receive faxes on computer and not to print
out them on fax machine

p.40 “Mail RX Interval (Mail Reception Inter­val)”

Reception)”

p.61 “Scanning a Color Original”

p.80 “Transmitting Journal by E-mail”

p.91 “Routing Received Documents”

p.91 “Routing Received Documents”

p.91 “Transferring Received Documents”

p.92 “Forwarding Received Documents”

to receive e-mail with SMTP reception p.93 “SMTP Reception”

to receive faxes immediately via a network p.99 “Using IP-Fax Functions”

to fax documents created with computer appli­cations

to edit Address Book of LAN-Fax p.110 “Address Book”

to print documents created with computer ap­plications for proof checking

to route scanned documents via network p.117 “Delivering Scanned Data”

to register frequently-used addresses, subjects
and messages

p.107 “Using LAN-Fax Functions”

p.112 “Printing and Saving”

p.147 “Registering Template Addresses”

p.149 “Registering Template Subjects and
Messages”

1

How to Read This Manual

R

R

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are de­scribed in the Safety Information section in the Basic Features manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Basic Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor­mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

[]

Keys and buttons that appear on the computer's display.

2

Manuals for This Machine

Three Facsimile Reference manuals are provided, the Basic Features manual, the
Advanced Features manual, and Before You Use This Machine manual . For
Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual,
NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual
that suits your needs.

NIC FAX Unit Manual (on CD-ROM) (this manual)

Explains about the Scanner function, Internet Fax function, IP-Fax function, and
LAN-Fax function.

Note

❒ NIC FAX Unit is an option for Type 1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating
environment for the CD-ROM.

How to access the NIC FAX Unit manual in PDF file on the CD-ROM is also ex­plained.

Note

❒ NIC FAX Unit is an option for Type 1.

Basic Features

Explains the most frequently used fax functions and operations.

Advanced Features

Describes more advanced functions, and also explains settings for key operators.

Before You Use This Machine

Explains how to set up your machine.

3

4

1. Introduction

Scan to E-mail Functions

There are two types of scanner related functions Scan to E-mail and Network De­livery Scanner. This section describes about the Scan to E-mail function. For de­tails about the Network Delivery Scanner function, see p.13 “Network Delivery
Scanner Functions”.

Scanned documents are sent as e-mail messages with an attached image. Black
and white documents are converted into PDF or TIFF-F, and color documents
into PDF or JPEG images. You can specify a document format with user param­eters. Also you can turn the JPEG function on and off with a user function key
for Color Scanning.

GFSCAN0E

Note

❒ When you send e-mail with PDF or JPEG images to NIC FAX using the Scan

to E-mail function, NIC FAX cannot receive the e-mail.

5

1

Introduction

Functions Not Supported by Scan to E-mail

The following functions are supported with standard fax transmission and re­ception, but not with Scan to E-mail transmission.

• Immediate Transmission for monochrome originals, Memory Transmission
for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

6

Internet Fax Functions

Internet Fax Functions

NIC FAX converts scanned document images to e-mail format and transmits the
data over the Internet.

The e-mail sent by NIC FAX can be received by another NIC FAX or a computer.
Instead of dialing the telephone number of the destination you want to send to,
you enter the relevant e-mail address.

Documents are sent as e-mail messages with an attached TIFF-F image. Because
of this, a MIME-compatible e-mail reader is required in order to view documents
received on a computer. To view an attached image, software capable of display­ing TIFF-F formatted images is required. NIC FAX includes DeskTopBinder
Lite, which can be used to view, edit, and store image data.

You can also receive e-mail messages from computers or other Internet fax ma­chines, and print or forward these.

1

GFINFX0E

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

Internet fax functions. See p.23 “Getting Started”.

❒ The Internet Fax function supported by NIC FAX is compliant with ITU-T

Rec. T.37.

7

1

Introduction

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate
directly with other parties.

• If a transmission is not successful, NIC FAX usually receives an e-mail error
notification. However, e-mail error notifications may not be transmitted for
various reasons. We recommend you confirm receipt of important e-mail by
calling the other party.

• The level of security for Internet communications is low. We recommend you
use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet fax delivery might be delayed due to network congestion. Use a stan-

dard fax whenever communication is time sensitive.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not
with Internet faxing.

• Immediate Transmission

• Confidential Transmission

• SUB Code Transmission

• ID Transmission

• Polling Transmission

• Chain Dial

• Dialing with the Dial Option Key

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

8

Internet Fax Functions

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with
Internet faxing.

• ID Reception

• Confidential Reception

• Memory Lock Reception

• Polling Reception

• SEP Code Polling Reception

• Authorized Reception

• Multi-copy Reception

• Specified Tray (optional paper tray required)

1

9

1

Introduction

IP-Fax Functions

With the IP-Fax feature, you can send or receive faxes through fax machines di­rectly connected to the same network using TCP/IP protocol.

Use the IP address or host name instead of the fax number to specify the desti­nation machine, or use the alias number when using the gatekeeper.

You can also send faxes to G3 fax machines connected to PSTN via the VoIP gate­ways (with T.38 Function).

No e-mail server is required since NIC FAX communicates with destination fax
machines connected to the same network directly. The transmission speed is
higher than when using G3.

1. Transmission by specifying the destination with the IP address of VoIP gate-

way (192.168.1.64) and fax number of the receiver (212–123–5678)

2. Transmission by specifying the destination with the alias fax number of the re-

ceiver (2123336666)

3. Transmission by specifying the destination with the IP address or host name

of the receiver (192.168.1.10 or IPFAX1)

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

IP-Fax functions. See p.23 “Getting Started”.

❒ The IP-Fax function supported by NIC FAX is compliant to ITU-T Rec. T.38.

10

GFIPFX0E

IP-Fax Functions

----Glossary

❖❖❖❖ Gatekeeper

This is a device that manages equipment connected to an IP network by con­verting and authenticating addresses.

❖❖❖❖ VoIP (Voice over Internet Protocol)

This is a technology that enables voice communications over the Internet by
linking telephone network and IP network. VoIP gateway converts protocols
to connect these different types of networks.

IP-Fax Precautions

• You cannot transmit any data to other networks where a firewall is installed.

• The level of security for Internet communications is low. We recommend use

of the telephone network for confidential communications.

• Voice communications are not supported over a LAN.

1

Functions Not Supported by IP-Fax Transmission

The following functions are supported with standard fax transmission, but not
with IP-Fax transmission.

• Batch Transmission

• Memory File Transfer

• Manual Dial

Functions Not Supported by IP-Fax Reception

The following functions are supported with standard fax reception, but not with
IP-Fax reception.

• RDS

11

1

Introduction

LAN-Fax Functions

With a NIC FAX connected to a LAN, you can use a telephone line to send a fax
created using a computer application to another fax machine.

To send a fax, simply select [Print] from the Windows application, and then select
LAN-Fax as the printer and specify a destination.

In addition to sending faxes, LAN-Fax allows NIC FAX to be used for printing
out and saving documents in TIFF-F file for proof checking.

GFLNFX0E

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use

LAN-Fax functions. See p.23 “Getting Started”.

LAN-Fax Precautions

• When you transmit faxes, or print documents using the LAN-Fax functions,
you cannot abort data transmission by pressing the {{{{Clear/Stop}}}} key while the
data is being transmitted from your computer to the fax machine.

Reference

p.107 “Basic Transmission”

p.112 “Printing and Saving”

12

Network Delivery Scanner Functions

Network Delivery Scanner Functions

You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Profession­al. The documents scanned in by NIC FAX can be saved in the network server
or in designated folders on network computers.

Note

❒ ScanRouter V2 Lite and DeskTopBinder Lite are on the CD-ROM which

comes with your NIC FAX.

❒ ScanRouter V2 Professional is optional. Please contact your service represen-

tative if you want to use ScanRouter V2 Professional.

❒ For brevity, ScanRouter V2 Lite and ScanRouter V2 Professional are referred

to throughout this manual as ScanRouter V2 Lite/Professional.

❒ There is no compatibility between the machine and ScanRouter/ScanRouter

Professional. Thus, you cannot transmit documents to ScanRouter or Scan­Router Professional delivery servers.

❒ This function is available without using e-mail.

1

13

1

Introduction

Using ScanRouter V2 Lite Server

Documents scanned in by NIC FAX are sent to the ScanRouter V2 Lite server.

Sent documents are delivered to or saved in the following locations depending
on the setting of ScanRouter V2 Lite server:

ScanRouter V2 Lite server Fax In-Tray

A

The designated folder on the same network as the ScanRouter V2 Lite server

B

Scanned documents are:

1. saved in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. viewed or picked up by DeskTopBinder Lite.

4. delivered.

5. shared on network.

Note

❒ Folders in the other computers as well as in the computer where the Scan-

Router V2 Lite Server is installed can be specified as the destination as long
as they are connected to the same network as the ScanRouter V2 Lite Server.

14

GFLNFX1E

Network Delivery Scanner Functions

Using ScanRouter V2 Professional Server

Documents received from other fax machines or scanned by NIC FAX itself are
sent to the ScanRouter V2 Professional server.

Sent documents are delivered to or saved in the following locations depending
on the setting of ScanRouter V2 Professional server:

Fax In-Tray in the ScanRouter V2 Professional server

A

The designated folder on the same network as the ScanRouter V2 Professional

B

server

The specified e-mail address(es) set on the Fax In-Tray

C

1

GFLNFX2E

Faxed or scanned documents are:

1. saved as files in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. delivered with e-mail.

4. viewed or downloaded with a Web browser.

5. viewed or picked up with DeskTopBinder Lite.

Note

❒ You need an e-mail server in order to transmit the scanned documents in e-

mail format.

❒

Folders in the other computers as well as in the computer where ScanRouter V2
Professional Server is installed can be specified as the destination as long as they
are connected to the same network as the ScanRouter V2 Professional Server.

15

1

Introduction

Functions Not Supported by Network Delivery Scanner

The following functions are supported with standard fax transmission and re­ception, but not with Network Delivery Scanner.

• Immediate Transmission for monochrome originals, Memory Transmission
for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

16

Network Delivery Scanner Functions

How to Read This Manual

This manual describes the Network Delivery Scanner function that uses Scan­Router V2 Lite/Professional. Note that descriptions in some of the sections are
applicable to both applications, and descriptions in other sections are applicable
only to particular applications.

Refer to the table below to find the sections that contain the information about
the applications you want to use.

1

Pa ge Number in Th is
Manual

p.117 “Delivering
Scanned Data”

p.120 “Specifying
Destinations Without
Using Quick Dial
Keys or Speed Dials”

p.133 “Registering
Addresses for Scan­ner”

p.122 “Routing Re­ceived Fax Docu­ments”

p.159 “NIC FAX Dis­play Messages” (Mes­sages regarding the
Network Scanner
function only)

p.162 “While Using
the Network Delivery
Scanner Function”

ScanRouter V2
Lite

Applicable Applicable Describes the procedure for de-

Not Applicable Applicable Provides additional information

Applicable Applicable Provides information that is com-

ScanRouter V2
Professional

Contents

livering scanned documents or
registering a destination. These
procedures are the same for both
(ScanRouter V2 Lite/Profession­al).

about ScanRouter V2 Profession­al not included in the instructions
that come with the application.
Read this section before you use
ScanRouter V2 Professional.

mon to all (ScanRouter V2
Lite/Professional). Read this sec­tion as required.

17

1

Introduction

Necessary Operation Manuals

Several other operation manuals are provided other than this that are necessary
for using ScanRouter V2 Lite/Professional. Refer to the table below to find ad­ditional instructions that are necessary to you.

❖❖❖❖ When Using ScanRouter V2 Lite

Basic Features manual/Advanced Features
manual

ScanRouter V2 Lite Setup Guide

ScanRouter V2 Lite Management Guide

*1

An operation manual in PDF file that is displayed when you install ScanRouter
V2 Lite

*2

An operation manual in PDF file that is registered to the Start Menu when you in-

*1

The Basic Features manual explains the most
frequently used fax functions and opera­tions. The Advanced Features manual de­scribes more advanced functions as well as
settings for key operators.

ScanRouter V2 Lite Setup Guide describes
the setup procedure for ScanRouter V2 Lite.

*2

ScanRouter V2 Lite Management Guide de­scribes operations the Administrator needs
to perform for managing and maintaining
ScanRouter V2 Lite.

stall ScanRouter V2 Lite

❖❖❖❖ When Using ScanRouter V2 Professional

Basic Features manual/Advanced Features
manual

ScanRouter V2 Professional Setup Guide

ScanRouter V2 Professional Management

*2

Guide

ScanRouter V2 Professional Web Document
Viewer Setup Guide

*2

The Basic Features manual explains the most
frequently used fax functions and opera­tions. The Advanced Features manual de­scribes more advanced functions as well as
settings for key operators.

*1

ScanRouter V2 Professional Setup Guide de­scribes the setup procedure for ScanRouter
V2 Professional.

ScanRouter V2 Professional Management
Guide describes the operation the Adminis­trator needs to perform for managing and
maintaining ScanRouter V2 Professional.

ScanRouter V2 Professional Web Document
Viewer Setup Guide describes the setup pro­cedure for the server.

18

*1

An operation manual in PDF file that is displayed when you install ScanRouter
V2 Professional

*2

An operation manual in PDF file that is registered to the Start Menu when you in­stall ScanRouter V2 Professional

Network Delivery Scanner Functions

Overview of Setting Up and Delivering Data

In order to deliver data to designated server or fax machines, you need to set up
NIC FAX and the server correctly. First, follow the steps described below before
delivering data. Note that you need to register NIC FAX by I/O device settings
for ScanRouter V2 Lite/Professional.

Using ScanRouter V2 Lite

Preparation

You need to complete "Network" settings beforehand. Also, set NIC FAX to
use ScanRouter V2 Lite with user parameters. See p.166 “User Parameters”
(switch 16, bit 2).

1

GFLNFX3E

Install ScanRouter V2 Lite from the CD-ROM that comes with NIC FAX. See

A

ScanRouter V2 Lite Setup Guide.

Register the IP address or the host name of the ScanRouter V2 Lite server with

B

NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user
function key. If your machine is Type 2, the Scanner (Scan to E-mail) function
is pre-assigned to the {{{{F10}}}} key. See p.42 “Scanner Server” , p.25 “Assigning
User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

Adjust necessary settings in the computer where ScanRouter V2 Lite is in-

C

stalled, and then set up destinations. See ScanRouter V2 Lite Management
Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

D

19

1

Introduction

Using ScanRouter V2 Professional

Preparation

You need to adjust "Network" settings beforehand. Also, you need to contact
your service representative for the setup.

Read precautions to use ScanRouter V2 Professional with NIC FAX. See p.122

A

“Setting up ScanRouter V2 Professional”.

GFLNFX4E

Install ScanRouter V2 Professional on the computer server. See ScanRouter V2

B

Professional Setup Guide.

Register the IP address or the host name of the ScanRouter V2 Professional

C

server with NIC FAX, and then assign the Scanner (Scan to E-mail) function
to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail)
function is pre-assigned to the {{{{F10}}}} key. See p.42 “Scanner Server”, p.25 “As-
signing User Function Keys”, and Chapter 6 "User Function Keys", Advanced
Features.

Adjust necessary settings in the computer where ScanRouter V2 Professional

D

is installed, and then set up destinations. See ScanRouter V2 Professional Man­agement Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

E

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Network Delivery Scanner Functions

Precautions for Reading Instructions and Online Help

When using ScanRouter V2 Lite/Professional with NIC FAX, some specifica­tions differ from those described in the ScanRouter V2 Lite Management Guide
stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are
provided with ScanRouter V2 Professional.

Specification differences are described below.

Function Specification difference

ScanRouter V2

Fax document
delivery setup

NIC FAX forwards incoming faxes to ScanRouter V2
Professional via the network, thus omit the procedure
described under "For a Device for Fax Delivery using
RS232" in the ScanRouter V2 Professional Setup Guide.

Lite

 Applied

ScanRouter V2

Professional

1

Fax document
delivery

• You need to adjust the necessary settings of NIC
FAX in order to use the Fax Delivery function, in
addition to the settings of ScanRouter V2 Profes­sional.

• To specify the destination of the Fax Document De­livery using Fax Delivering ID, SUB codes are used.

 Applied

Limitation

❒ Confidential Transmission (ID Override) is not

available.

See p.122 “Fax Document Delivery Settings” for de­tails.

Sender's infor­mation

Display order of
the us­ers/groups

Fax port settings You cannot assign different actions to each fax port. Applied Applied

Since NIC FAX cannot specify the sender when trans­mitting the data using the Network Deliver Scanner
function, the sender's information is not included in
the mail header.

Since user/group information is not shown on NIC
FAX display when specifying the destination, even if
you attempt to change the order of the users/groups in
the server, the change will not be reflected.

Applied Applied

Applied Applied

21

1

Introduction

Making Settings through a Web Browser

Using a Web browser on your computer connected to a network, you can check
the condition of fax communications as well as make changes to settings.

Note

❒ You need to connect NIC FAX to a LAN and make "Network" settings in or-

der to make fax settings through a Web browser. See p.23 “Getting Started”.

❒ See p.153 “Making Settings through a Web Browser” for information about

basic procedures and settings you can make.

❒ Use online Help to learn the procedures for making various settings. You

need to make settings before using online Help. See p.157 “Using Online
Help”.

22

2. Getting Started

Control Panel

This section describes the control panel buttons and indicators that are unique
to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Ba-
sic Features for details on other control panel buttons and indicators.

The following illustration is for Type 2.

1. User Function keys

You can assign the following functions to
user function keys according your needs.

• Auto Mail Reception

• Mail Reception

• Mail Options

• E-mail Message

• Internet FAX

• JPEG

• Scanner (Scan to E-mail)

Note

❒ On Type 2 machines, the E-mail Mes-

sage function is pre-assigned to the

{{{{F4}}}} key, Internet FAX function to the
{{{{F5}}}} key, JPEG function key to the
{{{{F9}}}} key, and the Scanner (Scan to E-
mail) function to the {{{{F10}}}} key.

❒ If your machine is Type 1 and assign

the E-mail Message, Internet FAX,
JPEG, or Scanner (Scan to E-mail)
function to a user function key, put
the label come with NIC FAX.

ZHMS010N

Reference

p.25 “Assigning User Function
Keys”

2. Resolution key

Press the Resolution key to toggle the res­olutions (Standard, Detail, 300dpi, Super
Fine, and Extra Super Fine) depending on
how finely you want to transmit docu­ments. See Chapter 2 "Resolution”, Basic
Features.

Note

❒ When selecting 300dpi, both the De-

tail and Super Fine indicators are lit.

❒ To select Extra Super Fine, you need

to change the setting with user param­eters. See p.166 “User Parameters”
(switch 20, bit 2).

23

2

Getting Started

{{{{@}}}} {{{{.}}}} Space key (when selecting

3.

the QWERTY layout)

You can use "@", ".", and Space to enter e­mail address, IP address, host name or
alias fax number. Depending on the key
layout, the characters you can enter with
Quick Dial keys differ. See Chapter 7
"Key Layout", Advanced Features.

Note

❒ Characters you can enter using Quick

Dial keys differ depending on layout.
To set a layout, see Chapter 7 "Key
Layout", Advanced Features.

4. {

{★: E-mail Template}}}} key

{{

You can register letter strings under this
key and extract them entering e-mail ad­dresses, subjects, and messages.

You can register the following letter
strings:

• To enter e-mail addresses
By registering strings like ".com" or
".net", you can enter e-mail addresses
easily.

Reference

p.147 “Registering Template
Addresses”

• To enter subjects and messages of e­mail
By registering subjects and messages
you often use beforehand, you can en­ter them easily.

Reference

p.149 “Registering Template
Subjects and Messages”

24