Savin 3760nf Operating Instruction

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COLOR NIC FAX UNIT

TYPE410

Operating Instructions

Introduction

Getting Started

Using Scan to E-mail Functions

Using Internet Fax Functions

Using IP-Fax Functions

Using LAN-Fax Functions

Using Network Delivery Scanner Functions

Registering Addresses

Making Settings through a Web Browser

Troubleshooting

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.

Introduction

Thank you for purchasing NIC FAX. This manual contains important information you need to know in order to get the most out of the powerful features and functions of this product. Be sure to read it carefully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agreement.

• This manual covers NIC FAX operation on a Local Area Network (LAN).

• COLOR NIC FAX UNIT TYPE410 is required in order to use the Internet Fax Features. (For Type 1.)

• Installation of COLOR NIC FAX UNIT TYPE410 should be performed by an authorized service provider. Do not attempt installation on your own. (For Type 1.)

For simplicity, fax machines equipped with COLOR NIC FAX UNIT TYPE410 are referred to throughout this manual as NIC FAX.

The contents of this manual assume that you are already familiar with Windows functions and procedures. If you are not, see the documentation that comes with Windows for details on use.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Machine Types:

The model names of the machine do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see Chapter 1 "Machine Types", Basic Features.)

• Type 1: NIC FAX Unit optional

• Type 2: NIC FAX Unit standard

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows®, Windows NT®, Outlook® are registered trademarks of Microsoft Corporation in

the United States and/or other countries. Netscape

is a registered trademark of Netscape Communications Corporation.

Netscape Communicator and Netscape Messaging Server are trademarks of Netscape Communications Corporation.

Ethernet® is a registered trademark of Xerox Corporation. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

Note

❒ The proper names of the Windows operation systems are as follows:

•Microsoft

tem version 4.0

•Microsoft

• The product name of Microsoft

Microsoft® Windows ServerTM 2003 Standard Edition Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

Windows® 95 operating system

Windows® 98 operating system

Windows® Millennium Edition (Windows Me)

Windows NT® Server network operating system version 4.0 network operating sys-

Windows NT® Workstation operating system version 4.0

Windows® 2000 Professional

Windows® 2000 Server

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 are as follows:

What Do You Want to Do with This Machine? ....................................................1

How to Read This Manual .....................................................................................2

Manuals for This Machine.....................................................................................3

NIC FAX Unit Manual (on CD-ROM) (this manual) .................................................... 3

NIC FAX Unit CD-ROM Manual ................................................................................. 3

Basic Features ........................................................................................................... 3

Advanced Features .................................................................................................... 3

Before You Use This Machine ...................................................................................3

1. Introduction

Scan to E-mail Functions......................................................................................5

Functions Not Supported by Scan to E-mail ..............................................................6

Internet Fax Functions ..........................................................................................7

Internet Fax Precautions ............................................................................................8

Functions Not Supported by E-mail Transmission .....................................................8

Functions Not Supported by E-mail Reception .......................................................... 9

IP-Fax Functions..................................................................................................10

IP-Fax Precautions................................................................................................... 11

Functions Not Supported by IP-Fax Transmission................................................... 11

Functions Not Supported by IP-Fax Reception........................................................ 11

LAN-Fax Functions..............................................................................................12

LAN-Fax Precautions ...............................................................................................12

Network Delivery Scanner Functions ................................................................13

Using ScanRouter V2 Lite Server ............................................................................ 14

Using ScanRouter V2 Professional Server ..............................................................15

Functions Not Supported by Network Delivery Scanner .......................................... 16

How to Read This Manual........................................................................................17

Necessary Operation Manuals................................................................................. 18

Overview of Setting Up and Delivering Data ............................................................19

Using ScanRouter V2 Lite ..................................................................................... 19

Using ScanRouter V2 Professional ....................................................................... 20

Precautions for Reading Instructions and Online Help ............................................ 21

Making Settings through a Web Browser..........................................................22

2. Getting Started

Control Panel........................................................................................................23

Before Using Network Functions .......................................................................25

Connecting to a LAN ................................................................................................25

Assigning User Function Keys ................................................................................. 25

NIC FAX Initial Settings ....................................................................................... 28

Network Settings ......................................................................................................34

TCP/IP Settings .....................................................................................................34

Mail Server Settings .............................................................................................. 38

Auto Mail RX (Auto Mail Reception) ...................................................................... 43

Returning to the Initial Display...............................................................................43

IP-Fax Parameter Settings.......................................................................................44

Installing the Software......................................................................................... 46

Auto-run Program..................................................................................................... 46

Quick Install..............................................................................................................46

Installing the Driver and Utilities Individually ............................................................ 48

LAN-Fax Driver ......................................................................................................48

SmartDeviceMonitor for Client...............................................................................51

SmartDeviceMonitor for Admin..............................................................................52

DeskTopBinder Lite ...............................................................................................53

ScanRouter V2 Lite ............................................................................................... 54

Software Included on the CD-ROM ....................................................................55

List of Files ............................................................................................................... 55

LAN-Fax Driver ........................................................................................................55

Address Book ........................................................................................................ 56

LAN-Fax Cover Sheet Editor .................................................................................56

SmartDeviceMonitor for Client ................................................................................. 57

SmartDeviceMonitor for Admin ................................................................................57

DeskTopBinder Lite..................................................................................................58

ScanRouter V2 Lite ..................................................................................................59

Online Help ..............................................................................................................60

3. Using Scan to E-mail Functions

Scanning a Color Original...................................................................................61

Scanner RGB ...........................................................................................................66

Scanning a Monochrome Original......................................................................68

4. Using Internet Fax Functions

E-mail Server Settings (by Network Administrator) .........................................73

Mail Server Settings ................................................................................................. 73

E-mail Servers That Have Been Confirmed to Work................................................73

Transmitting Internet Fax....................................................................................74

Confirming Reception............................................................................................... 80

Transmitting Journal by E-mail................................................................................. 80

Transfer Request .................................................................................................82

Transfer Request by E-mail .....................................................................................84

Specifying End Receivers......................................................................................86

Receiving Internet Fax.........................................................................................88

Auto Mail Reception ................................................................................................. 88

Manual Mail Reception.............................................................................................88

Receiving Transfer Request E-mail .........................................................................90

Routing Received Documents.................................................................................. 91

Transferring Received Documents...........................................................................91

Forwarding Received Documents ............................................................................ 92

SMTP Reception ......................................................................................................93

Routing Mail Received via SMTP .......................................................................... 94

Canceling Transmission of an Internet Fax ......................................................96

While the Original is Being Scanned In .................................................................... 96

After the Original Has Been Scanned In .................................................................. 96

5. Using IP-Fax Functions

Transmitting IP-Fax ...........................................................................................100

Transmitting by Specifying an IP Address or Host Name ...................................... 100

Transmitting by Specifying a VoIP Gateway .......................................................... 101

Transmitting by Specifying an Alias Fax Number .................................................. 103

Canceling Transmission of an IP-Fax..............................................................105

While the Original Is Being Scanned In.................................................................. 105

After the Original Has Been Scanned In ................................................................ 105

6. Using LAN-Fax Functions

Basic Transmission...........................................................................................107

Address Book.....................................................................................................110

Printing and Saving ........................................................................................... 112

Setting LAN-Fax Properties ..............................................................................114

7. Using Network Delivery Scanner Functions

Delivering Scanned Data...................................................................................117

Color Original .........................................................................................................117

Monochrome Original............................................................................................. 118

Specifying Destinations Without Using Quick Dial Keys or Speed Dials.....120

Specifying by Groups (Group Code) ......................................................................120

Specifying by Groups (Quick Dial) ......................................................................... 120

Specifying by Redial............................................................................................... 120

Specifying Using the Number Keys........................................................................121

Routing Received Fax Documents...................................................................122

Setting up ScanRouter V2 Professional .................................................................122

Fax Document Delivery Settings ............................................................................122

Transmission End Operation.................................................................................. 126

Transmission Using the Backup File Transmission Feature ..................................129

Temporarily Terminating Fax Document Delivery ..................................................131

8. Registering Addresses

Registering Addresses for Scanner.................................................................133

Registering/Editing a Destination ...........................................................................133

Checking the Short ID of a Destination ...............................................................135

Registering Addresses for Internet Faxing .....................................................137

Registering/Editing a Destination ...........................................................................137

Registering Addresses for IP-Faxing...............................................................141

Registering/Editing a Destination ...........................................................................141

Registering Template Addresses.....................................................................147

Deleting Template Addresses ................................................................................ 148

Registering Template Subjects and Messages...............................................149

Deleting Template Subjects and Messages ...........................................................151

iii

9. Making Settings through a Web Browser

Connecting from your Computer .....................................................................153

System Requirements............................................................................................153

Initial Display .......................................................................................................... 154

Functions You Can Check or Set Up ...............................................................156

Using Online Help .............................................................................................. 157

10.Troubleshooting

Error Messages..................................................................................................159

NIC FAX Display Messages ...................................................................................159

Web Browser Initial Display Messages ..................................................................163

LAN-Fax Operation Messages ...............................................................................164

User Parameters ................................................................................................ 166

11.Appendix

Reports and Lists...............................................................................................171

Transfer Result Report ...........................................................................................171

Error Mail Notification............................................................................................. 172

Error Report (Mail) ................................................................................................. 173

Server-Generated Error E-mail ..............................................................................173

Journal ...................................................................................................................174

Box List .................................................................................................................. 176

Communication Result Report ............................................................................... 176

LAN-Fax Error Report ............................................................................................ 178

Journal by E-mail ...................................................................................................179

Specifications.....................................................................................................181

Received Images................................................................................................183

INDEX....................................................................................................... 184

What Do You Want to Do with This Machine?

This is the summary of this machine's features showing which page you have to read for detailed information.

I Want... Reference

to change the interval time for automatic email reception

to block out unwanted e-mail p.42 “Auth. E-Mail RX (Authorized E-mail

to scan a colored document and send it to computers

to adjust the color balance for color scanning p.66 “Scanner RGB”

to send scanned documents as e-mail p.68 “Scanning a Monochrome Original”

to send fax via the Internet p.73 “Using Internet Fax Functions”

to keep the history of incoming and outgoing faxes and e-mail automatically

to check incoming e-mail immediately p.88 “Receiving Internet Fax”

to route documents sent with a SUB code to my computer through NIC FAX using an e-mail address

to route all documents sent without a SUB code to the specified e-mail address

to transfer specified senders' fax to my computer using an e-mail address

to receive faxes on computer and not to print out them on fax machine

p.40 “Mail RX Interval (Mail Reception Interval)”

Reception)”

p.61 “Scanning a Color Original”

p.80 “Transmitting Journal by E-mail”

p.91 “Routing Received Documents”

p.91 “Transferring Received Documents”

p.92 “Forwarding Received Documents”

to receive e-mail with SMTP reception p.93 “SMTP Reception”

to receive faxes immediately via a network p.99 “Using IP-Fax Functions”

to fax documents created with computer applications

to edit Address Book of LAN-Fax p.110 “Address Book”

to print documents created with computer applications for proof checking

to route scanned documents via network p.117 “Delivering Scanned Data”

to register frequently-used addresses, subjects and messages

p.107 “Using LAN-Fax Functions”

p.112 “Printing and Saving”

p.147 “Registering Template Addresses”

p.149 “Registering Template Subjects and Messages”

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

[]

Keys and buttons that appear on the computer's display.

Manuals for This Machine

Three Facsimile Reference manuals are provided, the Basic Features manual, the Advanced Features manual, and Before You Use This Machine manual . For Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual, NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual that suits your needs.

NIC FAX Unit Manual (on CD-ROM) (this manual)

Explains about the Scanner function, Internet Fax function, IP-Fax function, and LAN-Fax function.

Note

❒ NIC FAX Unit is an option for Type 1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating environment for the CD-ROM.

How to access the NIC FAX Unit manual in PDF file on the CD-ROM is also explained.

Note

❒ NIC FAX Unit is an option for Type 1.

Basic Features

Explains the most frequently used fax functions and operations.

Advanced Features

Describes more advanced functions, and also explains settings for key operators.

Before You Use This Machine

Explains how to set up your machine.

1. Introduction

Scan to E-mail Functions

There are two types of scanner related functions Scan to E-mail and Network Delivery Scanner. This section describes about the Scan to E-mail function. For details about the Network Delivery Scanner function, see p.13 “Network Delivery Scanner Functions”.

Scanned documents are sent as e-mail messages with an attached image. Black and white documents are converted into PDF or TIFF-F, and color documents into PDF or JPEG images. You can specify a document format with user parameters. Also you can turn the JPEG function on and off with a user function key for Color Scanning.

GFSCAN0E

Note

❒ When you send e-mail with PDF or JPEG images to NIC FAX using the Scan

to E-mail function, NIC FAX cannot receive the e-mail.

Introduction

Functions Not Supported by Scan to E-mail

The following functions are supported with standard fax transmission and reception, but not with Scan to E-mail transmission.

• Immediate Transmission for monochrome originals, Memory Transmission for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

Internet Fax Functions

NIC FAX converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by NIC FAX can be received by another NIC FAX or a computer. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

Documents are sent as e-mail messages with an attached TIFF-F image. Because of this, a MIME-compatible e-mail reader is required in order to view documents received on a computer. To view an attached image, software capable of displaying TIFF-F formatted images is required. NIC FAX includes DeskTopBinder Lite, which can be used to view, edit, and store image data.

You can also receive e-mail messages from computers or other Internet fax machines, and print or forward these.

GFINFX0E

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

Internet fax functions. See p.23 “Getting Started”.

❒ The Internet Fax function supported by NIC FAX is compliant with ITU-T

Rec. T.37.

Introduction

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties.

• If a transmission is not successful, NIC FAX usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important e-mail by calling the other party.

• The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet fax delivery might be delayed due to network congestion. Use a stan-

dard fax whenever communication is time sensitive.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet faxing.

• Immediate Transmission

• Confidential Transmission

• SUB Code Transmission

• ID Transmission

• Polling Transmission

• Chain Dial

• Dialing with the Dial Option Key

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

Internet Fax Functions

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet faxing.

• ID Reception

• Confidential Reception

• Memory Lock Reception

• Polling Reception

• SEP Code Polling Reception

• Authorized Reception

• Multi-copy Reception

• Specified Tray (optional paper tray required)

Introduction

IP-Fax Functions

With the IP-Fax feature, you can send or receive faxes through fax machines directly connected to the same network using TCP/IP protocol.

Use the IP address or host name instead of the fax number to specify the destination machine, or use the alias number when using the gatekeeper.

You can also send faxes to G3 fax machines connected to PSTN via the VoIP gateways (with T.38 Function).

No e-mail server is required since NIC FAX communicates with destination fax machines connected to the same network directly. The transmission speed is higher than when using G3.

1. Transmission by specifying the destination with the IP address of VoIP gate-

way (192.168.1.64) and fax number of the receiver (212–123–5678)

2. Transmission by specifying the destination with the alias fax number of the re-

ceiver (2123336666)

3. Transmission by specifying the destination with the IP address or host name

of the receiver (192.168.1.10 or IPFAX1)

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use its

IP-Fax functions. See p.23 “Getting Started”.

❒ The IP-Fax function supported by NIC FAX is compliant to ITU-T Rec. T.38.

GFIPFX0E

IP-Fax Functions

----Glossary

❖❖❖❖ Gatekeeper

This is a device that manages equipment connected to an IP network by converting and authenticating addresses.

❖❖❖❖ VoIP (Voice over Internet Protocol)

This is a technology that enables voice communications over the Internet by linking telephone network and IP network. VoIP gateway converts protocols to connect these different types of networks.

IP-Fax Precautions

• You cannot transmit any data to other networks where a firewall is installed.

• The level of security for Internet communications is low. We recommend use

of the telephone network for confidential communications.

• Voice communications are not supported over a LAN.

Functions Not Supported by IP-Fax Transmission

The following functions are supported with standard fax transmission, but not with IP-Fax transmission.

• Batch Transmission

• Memory File Transfer

• Manual Dial

Functions Not Supported by IP-Fax Reception

The following functions are supported with standard fax reception, but not with IP-Fax reception.

• RDS

Introduction

LAN-Fax Functions

With a NIC FAX connected to a LAN, you can use a telephone line to send a fax created using a computer application to another fax machine.

To send a fax, simply select [Print] from the Windows application, and then select LAN-Fax as the printer and specify a destination.

In addition to sending faxes, LAN-Fax allows NIC FAX to be used for printing out and saving documents in TIFF-F file for proof checking.

GFLNFX0E

Note

❒ NIC FAX must be connected to a LAN and set up correctly in order to use

LAN-Fax functions. See p.23 “Getting Started”.

LAN-Fax Precautions

• When you transmit faxes, or print documents using the LAN-Fax functions, you cannot abort data transmission by pressing the {{{{Clear/Stop}}}} key while the data is being transmitted from your computer to the fax machine.

Reference

p.107 “Basic Transmission”

p.112 “Printing and Saving”

Network Delivery Scanner Functions

You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Professional. The documents scanned in by NIC FAX can be saved in the network server or in designated folders on network computers.

Note

❒ ScanRouter V2 Lite and DeskTopBinder Lite are on the CD-ROM which

comes with your NIC FAX.

❒ ScanRouter V2 Professional is optional. Please contact your service represen-

tative if you want to use ScanRouter V2 Professional.

❒ For brevity, ScanRouter V2 Lite and ScanRouter V2 Professional are referred

to throughout this manual as ScanRouter V2 Lite/Professional.

❒ There is no compatibility between the machine and ScanRouter/ScanRouter

Professional. Thus, you cannot transmit documents to ScanRouter or ScanRouter Professional delivery servers.

❒ This function is available without using e-mail.

Introduction

Using ScanRouter V2 Lite Server

Documents scanned in by NIC FAX are sent to the ScanRouter V2 Lite server.

Sent documents are delivered to or saved in the following locations depending on the setting of ScanRouter V2 Lite server:

ScanRouter V2 Lite server Fax In-Tray

The designated folder on the same network as the ScanRouter V2 Lite server

Scanned documents are:

1. saved in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. viewed or picked up by DeskTopBinder Lite.

4. delivered.

5. shared on network.

Note

❒ Folders in the other computers as well as in the computer where the Scan-

Router V2 Lite Server is installed can be specified as the destination as long as they are connected to the same network as the ScanRouter V2 Lite Server.

GFLNFX1E

Network Delivery Scanner Functions

Using ScanRouter V2 Professional Server

Documents received from other fax machines or scanned by NIC FAX itself are sent to the ScanRouter V2 Professional server.

Sent documents are delivered to or saved in the following locations depending on the setting of ScanRouter V2 Professional server:

Fax In-Tray in the ScanRouter V2 Professional server

The designated folder on the same network as the ScanRouter V2 Professional

server

The specified e-mail address(es) set on the Fax In-Tray

GFLNFX2E

Faxed or scanned documents are:

1. saved as files in Fax In-Tray.

2. received with ScanRouter V2 Link.

3. delivered with e-mail.

4. viewed or downloaded with a Web browser.

5. viewed or picked up with DeskTopBinder Lite.

Note

❒ You need an e-mail server in order to transmit the scanned documents in e-

mail format.

❒

Folders in the other computers as well as in the computer where ScanRouter V2 Professional Server is installed can be specified as the destination as long as they are connected to the same network as the ScanRouter V2 Professional Server.

Introduction

Functions Not Supported by Network Delivery Scanner

The following functions are supported with standard fax transmission and reception, but not with Network Delivery Scanner.

• Immediate Transmission for monochrome originals, Memory Transmission for color originals

• Confidential Transmission

• SUB Code Transmission

• SEP Code Polling Reception

• Polling Transmission

• Polling Reception

• Transfer Request Transmission

• Fax Header

• Label Insertion

• Dialing with the Dial Option Key

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

Network Delivery Scanner Functions

How to Read This Manual

This manual describes the Network Delivery Scanner function that uses ScanRouter V2 Lite/Professional. Note that descriptions in some of the sections are applicable to both applications, and descriptions in other sections are applicable only to particular applications.

Refer to the table below to find the sections that contain the information about the applications you want to use.

Pa ge Number in Th is Manual

p.117 “Delivering Scanned Data”

p.120 “Specifying Destinations Without Using Quick Dial Keys or Speed Dials”

p.133 “Registering Addresses for Scanner”

p.122 “Routing Received Fax Documents”

p.159 “NIC FAX Display Messages” (Messages regarding the Network Scanner function only)

p.162 “While Using the Network Delivery Scanner Function”

ScanRouter V2 Lite

Applicable Applicable Describes the procedure for de-

Not Applicable Applicable Provides additional information

Applicable Applicable Provides information that is com-

ScanRouter V2 Professional

Contents

livering scanned documents or registering a destination. These procedures are the same for both (ScanRouter V2 Lite/Professional).

about ScanRouter V2 Professional not included in the instructions that come with the application. Read this section before you use ScanRouter V2 Professional.

mon to all (ScanRouter V2 Lite/Professional). Read this section as required.

Introduction

Necessary Operation Manuals

Several other operation manuals are provided other than this that are necessary for using ScanRouter V2 Lite/Professional. Refer to the table below to find additional instructions that are necessary to you.

❖❖❖❖ When Using ScanRouter V2 Lite

Basic Features manual/Advanced Features manual

ScanRouter V2 Lite Setup Guide

ScanRouter V2 Lite Management Guide

An operation manual in PDF file that is displayed when you install ScanRouter V2 Lite

An operation manual in PDF file that is registered to the Start Menu when you in-

The Basic Features manual explains the most frequently used fax functions and operations. The Advanced Features manual describes more advanced functions as well as settings for key operators.

ScanRouter V2 Lite Setup Guide describes the setup procedure for ScanRouter V2 Lite.

ScanRouter V2 Lite Management Guide describes operations the Administrator needs to perform for managing and maintaining ScanRouter V2 Lite.

stall ScanRouter V2 Lite

❖❖❖❖ When Using ScanRouter V2 Professional

Basic Features manual/Advanced Features manual

ScanRouter V2 Professional Setup Guide

ScanRouter V2 Professional Management

Guide

ScanRouter V2 Professional Web Document Viewer Setup Guide

The Basic Features manual explains the most frequently used fax functions and operations. The Advanced Features manual describes more advanced functions as well as settings for key operators.

ScanRouter V2 Professional Setup Guide describes the setup procedure for ScanRouter V2 Professional.

ScanRouter V2 Professional Management Guide describes the operation the Administrator needs to perform for managing and maintaining ScanRouter V2 Professional.

ScanRouter V2 Professional Web Document Viewer Setup Guide describes the setup procedure for the server.

An operation manual in PDF file that is displayed when you install ScanRouter V2 Professional

An operation manual in PDF file that is registered to the Start Menu when you install ScanRouter V2 Professional

Network Delivery Scanner Functions

Overview of Setting Up and Delivering Data

In order to deliver data to designated server or fax machines, you need to set up NIC FAX and the server correctly. First, follow the steps described below before delivering data. Note that you need to register NIC FAX by I/O device settings for ScanRouter V2 Lite/Professional.

Using ScanRouter V2 Lite

Preparation

You need to complete "Network" settings beforehand. Also, set NIC FAX to use ScanRouter V2 Lite with user parameters. See p.166 “User Parameters” (switch 16, bit 2).

GFLNFX3E

Install ScanRouter V2 Lite from the CD-ROM that comes with NIC FAX. See

ScanRouter V2 Lite Setup Guide.

NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail) function is pre-assigned to the {{{{F10}}}} key. See p.42 “Scanner Server” , p.25 “Assigning User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

Adjust necessary settings in the computer where ScanRouter V2 Lite is in-

stalled, and then set up destinations. See ScanRouter V2 Lite Management Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

Introduction

Using ScanRouter V2 Professional

Preparation

You need to adjust "Network" settings beforehand. Also, you need to contact your service representative for the setup.

Read precautions to use ScanRouter V2 Professional with NIC FAX. See p.122

“Setting up ScanRouter V2 Professional”.

GFLNFX4E

Install ScanRouter V2 Professional on the computer server. See ScanRouter V2

Professional Setup Guide.

server with NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail) function is pre-assigned to the {{{{F10}}}} key. See p.42 “Scanner Server”, p.25 “As- signing User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

Adjust necessary settings in the computer where ScanRouter V2 Professional

is installed, and then set up destinations. See ScanRouter V2 Professional Management Guide.

Transmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

Network Delivery Scanner Functions

Precautions for Reading Instructions and Online Help

When using ScanRouter V2 Lite/Professional with NIC FAX, some specifications differ from those described in the ScanRouter V2 Lite Management Guide stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are provided with ScanRouter V2 Professional.

Specification differences are described below.

Function Specification difference

ScanRouter V2

Fax document delivery setup

NIC FAX forwards incoming faxes to ScanRouter V2 Professional via the network, thus omit the procedure described under "For a Device for Fax Delivery using RS232" in the ScanRouter V2 Professional Setup Guide.

Lite

 Applied

ScanRouter V2

Professional

Fax document delivery

• You need to adjust the necessary settings of NIC FAX in order to use the Fax Delivery function, in addition to the settings of ScanRouter V2 Professional.

• To specify the destination of the Fax Document Delivery using Fax Delivering ID, SUB codes are used.

 Applied

Limitation

❒ Confidential Transmission (ID Override) is not

available.

See p.122 “Fax Document Delivery Settings” for details.

Sender's information

Display order of the users/groups

Fax port settings You cannot assign different actions to each fax port. Applied Applied

Since NIC FAX cannot specify the sender when transmitting the data using the Network Deliver Scanner function, the sender's information is not included in the mail header.

Since user/group information is not shown on NIC FAX display when specifying the destination, even if you attempt to change the order of the users/groups in the server, the change will not be reflected.

Applied Applied

Introduction

Making Settings through a Web Browser

Using a Web browser on your computer connected to a network, you can check the condition of fax communications as well as make changes to settings.

Note

❒ You need to connect NIC FAX to a LAN and make "Network" settings in or-

der to make fax settings through a Web browser. See p.23 “Getting Started”.

❒ See p.153 “Making Settings through a Web Browser” for information about

basic procedures and settings you can make.

❒ Use online Help to learn the procedures for making various settings. You

need to make settings before using online Help. See p.157 “Using Online Help”.

2. Getting Started

Control Panel

This section describes the control panel buttons and indicators that are unique to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Ba- sic Features for details on other control panel buttons and indicators.

The following illustration is for Type 2.

1. User Function keys

You can assign the following functions to user function keys according your needs.

• Auto Mail Reception

• Mail Reception

• Mail Options

• E-mail Message

• Internet FAX

• JPEG

• Scanner (Scan to E-mail)

Note

❒ On Type 2 machines, the E-mail Mes-

sage function is pre-assigned to the

{{{{F4}}}} key, Internet FAX function to the {{{{F5}}}} key, JPEG function key to the {{{{F9}}}} key, and the Scanner (Scan to E- mail) function to the {{{{F10}}}} key.

❒ If your machine is Type 1 and assign

the E-mail Message, Internet FAX, JPEG, or Scanner (Scan to E-mail) function to a user function key, put the label come with NIC FAX.

ZHMS010N

Reference

p.25 “Assigning User Function Keys”

2. Resolution key

Press the Resolution key to toggle the resolutions (Standard, Detail, 300dpi, Super Fine, and Extra Super Fine) depending on how finely you want to transmit documents. See Chapter 2 "Resolution”, Basic Features.

Note

❒ When selecting 300dpi, both the De-

tail and Super Fine indicators are lit.

❒ To select Extra Super Fine, you need

to change the setting with user parameters. See p.166 “User Parameters” (switch 20, bit 2).

Getting Started

{{{{@}}}} {{{{.}}}} Space key (when selecting

the QWERTY layout)

You can use "@", ".", and Space to enter email address, IP address, host name or alias fax number. Depending on the key layout, the characters you can enter with Quick Dial keys differ. See Chapter 7 "Key Layout", Advanced Features.

Note

❒ Characters you can enter using Quick

Dial keys differ depending on layout. To set a layout, see Chapter 7 "Key Layout", Advanced Features.

4. {

{★: E-mail Template}}}} key

{{

You can register letter strings under this key and extract them entering e-mail addresses, subjects, and messages.

You can register the following letter strings:

• To enter e-mail addresses By registering strings like ".com" or ".net", you can enter e-mail addresses easily.

Reference

p.147 “Registering Template Addresses”

• To enter subjects and messages of email By registering subjects and messages you often use beforehand, you can enter them easily.

Reference

p.149 “Registering Template Subjects and Messages”

Before Using Network Functions

Before using network functions, you need to connect the machine to a LAN, and assign necessary functions to the user function keys.

Connecting to a LAN

NIC FAX uses TCP/IP protocol to communicate over a LAN, and must be connected to the LAN with 10BASE-T or 100BASE-TX LAN cable.

❖❖❖❖ 10BASE-T

10BASE-T refers to a twisted pair IEEE802.3 (Ethernet) cable that supports LAN communication at 10 Mbps. Use cables of category 3, 4 or 5 to connect to the machine.

❖❖❖❖ 100BASE-TX

100BASE-TX refers to a twisted pair IEEE802.3u (Ethernet) cable that supports LAN communication at 100 Mbps. Use cables of category 5 to connect to the machine.

Note

❒ The LAN cable loop should be

about 5.1 cm (2 inches) (L) from the end.

Connect the cable to the LAN port

BBBB

on the rear of NIC FAX.

ZHMH360E

Plug the other end of the cable

CCCC

into a hub.

Assigning User Function Keys

Assign necessary functions to the user function keys in advance.

Note

❒ A LAN cable is not supplied with

NIC FAX.

Attach the ferrite core.

AAAA

Loop the cable and attach the ferrite core as shown.

ZHMP120

❖❖❖❖ Auto Mail Reception

Press the user function key assigned to the Auto Mail Reception function to turn this feature on or off. When the Auto Mail Reception indicator is lit, the server is checked periodically for e-mail, and downloading takes place as necessary. When not lit, e-mail is not received automatically. It is recommended to assign the Auto Mail Reception function to a user function key if you frequently switch the function. See p.88 “Auto Mail Reception”.

Getting Started

You also can turn on or off in "Auto Mail RX (Auto Mail Reception)" of the "Network" settings. See p.43 “Auto Mail RX (Auto Mail Reception)”.

❖❖❖❖ Mail Reception

Press the user function key assigned to the Mail Reception function to check the e-mail server and receive any new e-mail. Use this key if you do not want to wait for the machine to check the server automatically. This is the same function as "Mail Reception" under {{{{Job Information}}}}. It is recommended to assign the Mail Reception function to a user function key if you frequently check e-mail, in addition to Auto Mail Reception. See p.88 “Manual Mail Reception”.

❖❖❖❖ Mail Options

You can enter a subject and/or message, and set the Heading, Reception Confirmation and Viewer URL Information function. These are the same functions as "Mail Options" under {{{{Trans. Option}}}}.

Reference

p.61 “Using Scan to E-mail Functions”

p.74 “Transmitting Internet Fax”

❖❖❖❖ E-mail Message

You can enter a message by pressing the user function key assigned to the E-mail Message function after entering a subject. This key also enables you to register subjects/messages on the Template: Subject display.

Note

❒ On Type 2 machines, the E-mail

Message function is pre-assigned to the {{{{F4}}}} key.

Reference

p.61 “Using Scan to E-mail Functions”

p.74 “Transmitting Internet Fax”

p.149 “Registering Template Subjects and Messages”

❖❖❖❖ Internet FAX

You need to assign this function when you enter an e-mail address, IP address, host name, or alias fax number. Pressing the user function key preassigned to the Internet FAX function changes the Quick Dial key's function and you can enter alphabets, ". (period)", "@ (at mark )", "(hyphen)", "_ (under bar)" and other symbols.

Note

❒ On Type 2 machines, the Inter-

net FAX function is pre-assigned to the {{{{F5}}}} key.

❖❖❖❖ JPEG

You can assign this function when you send color documents using the Scanner function. You can select whether you send color documents in JPEG format or not (PDF file) by pressing the user function key assigned to the function. You can also select "JPEG" or "PDF" with user parameters. If you frequently change format, it is recommended you assign the JPEG function to a user function key.

Note

❒ On Type 2 machines, the JPEG

function is pre-assigned to the {{{{F9}}}} key.

Reference

p.166 “ User Parameters” (switch 17, bit 5)

❖❖❖❖ Scanner (Scan to E-mail)

This function must be assigned in order to use Scan to E-mail or Network Delivery Scanner. To send scanned documents to computers using Scan to E-mail, press the assigned user function key to specify the mail address. To send documents scanned with the Network Delivery Scanner to a ScanRouter V2 Lite server or a ScanRouter V2 Professional server, press the user function key to specify the server-registered destinations.

Note

❒ On Type 2 machines, the Scan-

ner (Scan to E-mail) function is pre-assigned to the {{{{F10}}}} key.

❒ When a user function key as-

signed to the Scanner (Scan to Email) function is pressed, the "Scanner" display appears.

Before Using Network Functions

Reference

See Chapter 6 "User Function Keys", Advanced Features for details about how to assign these functions to user function keys.

Getting Started

NIC FAX Initial Settings

NIC FAX settings of the machine include the following items.

❖❖❖❖ How to Read This Table

Required: Setting required Optional: Setting required in order to use function, or as necessary : Setting not required

Items you can acquire from the DHCP server when the Network Boot function is active

Items you cannot set using the Web browser Other items you can set using the Web browser

❖❖❖❖ TCP/IP settings

Used function

Scanner function Internet Fax function

Item

IP Address

Subnet Mask

Gateway Address

Host Name

Domain Name

DNS Address 1

DNS Address 2

of error mail

POP reception

Optional Optional

Scan to E-mail

of error mail

SMTP reception

Required

Optional

POP reception

E-mail transmission

Network Delivery Scanner

Re-

quired

Re-

quired

Re-

quired



Re-

quired

Re-

quired

Optional Optional Option-alOption-alOptional

Re-

quired

Re-

quired

Re-

quired

Optional Re-

SMTP reception

Re-

quired

Re-

quired

Re-

quired

Option-alOptional

Option-

Re-

IP-Fax function

LAN-Fax function

Re-

quired

Re-

quired

Re-

quired



Access Control Optional

Access Mask Optional

Optional Optional Option-alOption-alOptional

Used function

Scanner function Internet Fax function

NIC FAX Initial Settings

Item

Network Boot Optional

WINS Server Addr.

(WINS server address)

Scan to E-mail

of error mail

POP reception

SMTP reception



❖❖❖❖ Mail Server settings

POP reception

E-mail transmission

of error mail

Network Delivery Scanner

Optional Optional Option-alOption-alOptional

Used function

Scanner function Internet Fax function

SMTP reception

Option-alOption-alOptional

IP-Fax function

LAN-Fax function

Item

SMTP Server

POP Server

Mail Address

Account Name

Password

Mail RX Interval

(Mail reception interval)

Time Zone

Scan to E-mail

of error mail

POP reception

Required Required

Required

Required Required

Required

Optional

Required Required

of error mail

SMTP reception









E-mail transmission

Network Delivery Scanner

Required Required Required

Required

Required Required Required

Optional Required

Optional

Required Required Required

POP reception

SMTP reception



Getting Started

Used function

Scanner function Internet Fax function

Item

Mail to Admin.

(Mail to administrator)

Backup Mail TX

(Backup mail transmission)

Max. Mail Size

(Maximum mail size)

Auth. E-Mail RX

(Authorized e-mail reception)

Scanner Address 

Template: Subject

Optional Optional

Optional

Optional Optional

POP reception



of error mail

Scan to E-mail

of error mail

SMTP reception



Optional

Required

POP reception

E-mail transmission

Network Delivery Scanner







Optional Optional Optional

Optional



Optional



Optional



SMTP reception

❖❖❖❖ IP-Fax Parameter settings

Item

GateKeeper Address Optional

Own Fax Number (Alias fax number) Optional

Note

Used function

IP-Fax function

❒ After making the settings, print out the list of parameter settings and save it

for future reference. See Chapter 7 "How to Set the User Parameters - Printing the User Parameter List", Advanced Features.

❒ To acquire the set values from the DHCP server using the Network Boot func-

tion, you need to register the set values on the DHCP server beforehand.

❒ You can set the reception protocol to IMAP4 with user parameters. IMAP (In-

ternet Message Access Protocol) receives e-mail from the e-mail server. If you receive e-mail from an IMAP4 server, set IMAP4. See p.166 “User Parameters” (switch 17, bit 6).

NIC FAX Initial Settings

❒ Set "Yes" with user parameters beforehand to use the gatekeeper for IP-Fax

transmission. See p.166 “User Parameters” (switch 32, bit 0).

Reference

p.93 “SMTP Reception”

p.153 “Making Settings through a Web Browser”

❖❖❖❖ Safer E-mail Transmission and Reception

To transmit and receive e-mail via the Internet with more security, you can use APOP, SMTP authentication, and POP before SMTP for NIC FAX.

Function Descriptions Setting

APOP When you use APOP, passwords are encrypt-

ed when e-mail is received. It is safer than POP3 authentication (clear text) which does not encrypt.

To use APOP, you need to use a POP server that supports APOP.

SMTP authentication

POP before SMTP

SMTP authentication (SMTP-AUTH) is an SMTP function that authenticates users to prevent e-mail transmission via unauthorized access to your server.

To use the SMTP authentication function, you need to use an SMTP server that supports any of three systems of SMTP authentication (CRAM-MD5, PLAIN, LOGIN).

The account name and password specified in the "Mail Server" settings are used for SMTP authentication. Other account names and passwords cannot be specified.

This function prevents unauthorized access to the SMTP server, and requires users to access and log on the POP server before e-mail transmission.

Set "Use APOP" to "Yes" with user parameters. See p.166 “User Parameters” (switch 18, bit 1).

Set "Execute SMTP authentication" to "Yes" with user parameters.

See p.166 “User Parameters” (switch 18, bit 2).

Set "Access the POP server before accessing the SMTP server at the time of e-mail transmission" to "Yes" with user parameters. See p.166 “User Parameters” (switch 18, bit

6).

If the IMAP server supports AUTHENTICATE command (CRAM-MD5, PLAIN, LOGIN), the user authentication enables logon with more security.

Getting Started

❖❖❖❖ Network Boot

Network boot automatically acquires information related to network settings from the network's DHCP server. Setting Network Boot to "DHCP" activates the Network Boot function. See p.37 “Network Boot”. You do not need to set that information on the machine. You can acquire the following information from the DHCP server:

Acquired information Descriptions Note

• IP Address

• Subnet Mask

• Gateway Address

• Domain Name

• DNS Address 1

• DNS Address 2

• WINS Addr.

• SMTP Server

• POP Server

Even if you specify these on the machine, information acquired from the DHCP server is valid.

If you specify these on the machine, they are valid. If you do not, information acquired from the DHCP server is valid.

• On the Network setting display, the values you specify on the machine always appear.

• The User Parameter List shows both the values you specify on the machine and those the DHCP server acquires. See Chapter 7 "How to Set the User Parameters - Printing User Parameter List", Advanced

Features.

• You can check currentlyvalid ones only among values the DHCP server acquires using the Web browser. See p.153 “Mak- ing Settings through a Web Browser”.

Note

❒ Servers that have been confirmed to work as DHCP server are Windows

NT Server 4.0, and Windows 2000 Server.

❒ DHCP (Dynamic Host Configuration Protocol) automatically assigns IP

addresses and other necessary settings to devices on the network.

❒ To use a DHCP server, the DHCP server (or DHCP relay agent) has to be

installed on the same subnet.

❒ If the DHCP server cannot assign an IP address, an IP address that is not

used on network and begins with "169.254", is automatically selected and used. Then, the NIC FAX periodically accesses the DHCP server to acquire an IP address, and when successful, the IP address is changed to the new one. This is called AutoNet function. While the AutoNet function runs, neither of the Scanner function, Internet Fax function, IP-Fax function and LAN-Fax function can be used.

❒ When Network Boot is set to "DHCP" and the NIC FAX runs, the IP ad-

dress of the NIC FAX may be changed. To maintain the DHCP server-assigned IP address, do one of the following:

• Reserve the NIC FAX IP address (MAC address) you want to use on the DHCP server, so the fixed address is allocated to NIC FAX.

• Lease the IP address for an indefinite time.

NIC FAX Initial Settings

❖❖❖❖ WINS Server

If a WINS server is running, the NIC FAX registers the host name and IP address to the WINS server, and renews them periodically. Computers with the WINS client function allow you to communicate with the NIC FAX using the host name instead of the IP address. To use a WINS server, you need to specify the WINS server address. See p.38 “WINS Server Addr. (WINS Server Address)”.

Note

❒ Servers that have been confirmed to work as WINS server are Windows

NT Server 4.0 Service Pack 4 and higher, and Windows 2000 Server.

❒ WINS (Windows Internet Name Service) associates the IP address allocat-

ed to the device on network with the computer name (host name).

❒ This function searches for NIC FAX using the name from your computer.

You cannot inquire the computer name from NIC FAX with the WINS server.

❒ Only the scope ID allocated by the DHCP server is available.

❖❖❖❖ Other Settings

• To back up incoming and outgoing faxes, see Chapter 3, "Backup File

Transmission" and Chapter 7 "Memory File Transfer", Advanced Features.

• To specify the SUB code and route documents from NIC FAX to destinations with set user codes, see p.91 “Routing Received Documents”.

• To forward received documents to registered destinations based on Own Name, Own Fax Number or sender's e-mail address, see p.92 “Forwarding Received Documents”.

• When you send a fax or e-mail specifying the user code, a Communication Result Report is sent to the routing destination's e-mail address. For details, see p.176 “Communication Result Report”.

Getting Started

Network Settings

Press the {{{{User Tools}}}} key.

AAAA

The User Tools main menu appears.

Note

❒ Make sure the machine shows

the standby display. If it does not, see Chapter 1 "Standby Display", Basic Features to return to the standby display.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

ZHMS130E

Note

❒ The number of the function dif-

fers depending on the options installed.

Press the {{{{OK}}}} key.

HHHH

Press the 0000 or 1111 key to display

IIII

the item you want to set.

Note

❒ For further steps, see p.34

“TCP/IP Settings”, p.38 “Mail Server Settings”, and p.43 “Au- to Mail RX (Auto Mail Reception)”.

TCP/IP Settings

Press the 0000 or 1111 key to display

AAAA

"1. TCP/IP".

Press the {{{{OK}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"4. Key Op. Tools" .

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}, and then

FFFF

press the {{{{OK}}}} key.

Press the 0000 or 1111 key to display

GGGG

"15. Network".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key to try again.

IP Address

Enter the IP address.

The IP (Internet Protocol) address is used by TCP/IP protocol to identify a particular computer.

NIC FAX Initial Settings

Consult your systems administrator if you are unsure about this setting.

A Enter the IP address using the

number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Subnet Mask

Enter the subnet mask.

The subnet mask is a group of bits whose value operates on the IP address to separate the network ID portion from the host ID to identify a subnetwork.

Consult your systems administrator if you are unsure about this setting.

A Enter the subnet mask using

the number keys.

Gateway Address

Enter the default gateway address.

This is the IP address of the router through which connection is made to other networks.

Consult your systems administrator if you are unsure about this setting.

A Enter the gateway address us-

ing the number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Host Name

Enter the host name of NIC FAX.

Consult your systems administrator if you are unsure about this setting.

A Enter the host name.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Note

❒ You can enter up to 63 char-

acters for a host name.

❒ To use the WINS server, en-

ter 13 or fewer characters. If you enter 14 or more characters, they are not registered in the WINS server.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

Getting Started

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Domain Name

Enter the domain name of NIC FAX.

Domain name represents the organization you belong to on the Internet.

Consult your systems administrator if you are unsure about this setting.

A Enter the domain name.

Note

❒ You can enter up to 63 char-

acters for a domain name.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

DNS Address 1

Enter the primary DNS server IP address of the network to which NIC FAX is connected.

A Enter the primary DNS server

address using the number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

DNS Address 2

Enter the secondary DNS server IP address of the network to which NIC FAX is connected.

You may set the DNS Address 2 when two domain name systems are connected to your machine. A connection is made to DNS 2 only if DNS 1 does not respond.

Consult your systems administrator if you are unsure about this setting.

A Enter the secondary DNS serv-

er address using the number keys.

The DNS server uses DNS (Domain Name System) to manage the computer names (host names) and IP addresses of the computers on the network. When the DNS server is operative, you can find the IP address within the host name.

Consult your systems administrator if you are unsure about this setting.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

NIC FAX Initial Settings

Access Control

Enter the access control setting.

When using the Web browser monitoring function or LAN-Fax function, access control determines the IP address(es) that can connect to NIC FAX.

Consult your systems administrator if you are unsure about this setting. If you do not want to use this feature, leave the setting as "0.0.0.0".

A Enter the Access Control set-

ting using the number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Access Mask

Enter the access mask.

Enter a mask that specifies the range of IP addresses that can be connected based upon the access control setting.

Consult your systems administrator if you are unsure about this setting. If you set this value to "0.0.0.0", Access Control is not available.

A Enter the access mask using the

number keys.

Note

❒ Press the 0 or 1 key to

move the display cursor.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Network Boot

Set the Network Boot setting to "DHCP" if you use the Network Boot function with the DHCP server.

Consult your systems administrator if you are unsure about this setting.

Reference

p.32 “Network Boot”

A Press the 0000 or 1111 key to select

"Off" or "DHCP".

• Example:

Access control: 192.168.15.16

Access mask: 255.255.0.0

In this case, addresses in the range 192.168.XXX.XXX can connect.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

Getting Started

WINS Server Addr. (WINS Server Address)

Enter the IP address of the WINS server.

Consult your systems administrator if you are unsure about this setting.

Reference

p.33 “WINS Server”

A Enter the IP address of the

WINS server using the number keys.

B Press the {{{{OK}}}} key.

The display returns to the TCP/IP settings menu.

❒ You can enter "." and "@" with

the Quick Dial key in each address setting. Pressing the {{{{Sym- bols}}}} key enables entering symbols. Pressing the {{{{ABC/abc}}}} key switches between upper cases and lower cases.

SMTP Server

Enter the IP address of the SMTP server.

The SMTP server is the server that delivers e-mail over the Internet.

Consult your systems administrator if you are unsure about this setting.

A Enter the SMTP server address

using the number keys.

Mail Server Settings

Press the 0000 or 1111 key to display

AAAA

"2. Mail Server".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then press the {{{{OK}}}} key.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key to try again.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

❒ The SMTP server can also be

specified as a domain. In this case, you must specify the DNS server address beforehand.

❒ You can enter up to 127 char-

acters for a domain.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

NIC FAX Initial Settings

POP Server

Enter the IP address of the POP server.

The POP server is the server that receives e-mail over the Internet.

If you use IMAP4 server, specify the IMAP4 address in the following procedure. Also, you need to set IMAP4 with user parameters. See p.166 “User Parameters”(switch 17, bit 6).

Consult your systems administrator if you are unsure about this setting.

A Enter the POP server address

using the number keys.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

❒ The POP server can also be

specified as a domain. In this case, you must specify the DNS server address beforehand.

❒ You can enter up to 127 char-

acters for a domain.

Mail Address

Enter the mail address of NIC FAX.

Consult your systems administrator if you are unsure about this setting.

A Enter the mail address.

Note

❒ You can enter up to 127 char-

acters for a mail address.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Account Name

Enter the account name to be used for connection to the POP server.

Consult your systems administrator if you are unsure about this setting.

A Enter the account name.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Note

❒ You can enter up to 31 char-

acters for an account name.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Getting Started

Password

Enter the login password to be used for connection to the POP server.

Consult your systems administrator if you are unsure about this setting.

A Enter the password.

Note

❒ You can enter up to 31 char-

acters for a password.

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Time Zone

Enter the time difference between your time zone and Greenwich Mean Time.

A Press the 0000 or 1111 key to adjust

the time difference.

Note

❒ The time zone set up in this

step appears on the mail header information, thus if the setting is not done correctly, the receivers will not get the correct reception time either.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Mail RX Interval (Mail Reception Interval)

When using the Auto Mail Reception function, enter the interval in minutes at which NIC FAX is to automatically check for mail.

A Enter the interval for automatic

reception using the number keys.

Note

❒ You can enter a value be-

tween 1 and 60 minutes in one-minute increments.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Mail to Admin. (Mail to Administrator)

Make this setting when you want Error Mail Notifications to be sent to another address, in addition to the originator.

NIC FAX sends an Error Mail Notification and a Transfer Request Notification to the sender and a copy (CC) to the address specified with this setting.

You can also have the Journal sent to address specified with this setting. For more details about the setting, see p.80 “Transmitting Journal by E-mail”.

A Enter the address to which no-

tification will be sent if an error occurs.

NIC FAX Initial Settings

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the display cursor, and then press the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Backup Mail TX (Backup Mail Transmission)

Make this setting when you want all outgoing e-mail sent by the Internet Fax function and monochrome Scan to E-mail function to be routed to another address in addition to the destination. A blind carbon copy (BCC) of all sent email messages is sent to this address. If you want to back up outgoing faxes, see Chapter 3 "Backup File Transmission", Advanced Fea- tures.

A Enter the e-mail backup ad-

dress.

Max. Mail Size (Maximum Mail Size)

Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. When this function is set to on, transmission of e-mail that exceeds the set size is aborted.

Limitation

❒ This function does not work

with Backup File Transmission destinations specified on NIC FAX.

Note

❒ When e-mail exceeds the maxi-

mum file size, an Error Report is output, and the e-mail is deleted.

❒ Even when e-mail does not ex-

ceed the size limit, it may be rejected if it does not meet the requirements of the server settings.

A Press 0000 or 1111 key to display "1.

On/Off".

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the display cursor, and then press the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

B Press the {{{{OK}}}} key. C Press 0000 or 1111 key to select

"On".

Note

❒ If you do not want to set a

maximum e-mail size, press the 0 or 1 key to select "Off".

D Press the {{{{OK}}}} key.

Getting Started

E Press the 0000 or 1111 key to dis-

play "2. Available Size".

F Press the {{{{OK}}}} key. G Enter the file size limit using

the number keys.

Note

❒ You can set a file size from 1

to 9999 KB.

H Press the {{{{OK}}}} key. I Press the {{{{Cancel}}}} key.

The display returns to the Mail Server settings menu.

Note

❒ No Error Report is output even

when e-mail is discarded.

A Enter the e-mail address for

limiting routing.

Note

❒ You can enter up to 127 char-

acters.

❒ If you make a mistake, press

the 0 or 1 key to move the display cursor, and then press {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Auth. E-Mail RX (Authorized Email Reception)

This function is available on systems that allow routing of mail received via SMTP. See p.94 “Routing Mail Received via SMTP”.

When a limit address is set, mail received from addresses that do not match the limit address is discarded, and an error message is returned to the SMTP server.

The limit address is compared with the addresses of mail originators, as illustrated by the following examples.

When the limit address is set to "@nic.fax.com":

abc@nic.fax.com - accepted

nic@fax.com - not accepted

Scanner Server

Enter the IP address of the delivery server to transmit the scanned documents.

Note

❒ "Scanner Server" only appears

on the display when ScanRouter V2 Lite is selected with user parameters or ScanRouter V2 Professional is set up by the service representative. See p.166 “User Parameters”(switch 16, bit 2).

A Enter the IP address or domain

name of the server.

abc@fax.com - not accepted

NIC FAX Initial Settings

Note

❒ If you want to enter the serv-

er address with a domain name, make sure that the DNS server address is specified in advance.

❒ You can enter up to 127 char-

acters for a domain name.

B Press the {{{{OK}}}} key.

The display returns to the Mail Server settings menu.

Template: Subject

Register template subjects and/or messages to use them in "Subject/Message" under "Mail Options". In "Subject/Message" under "Mail Options", you can easily extract and enter registered subjects/messages by pressing the {{{{★}}}} key.

For details about the setting of "Template: Subject", see p.149 “Registering Template Subjects and Messages”

Press the 0000 or 1111 key to display

AAAA

"3. Auto Mail RX".

Press the {{{{OK}}}} key.

BBBB

Press the 0000 or 1111 key to select

CCCC

"On" or "Off".

Press the {{{{OK}}}} key.

DDDD

The display returns to the Network settings menu.

Returning to the Initial Display

Press the {{{{User Tools}}}} key.

AAAA

Auto Mail RX (Auto Mail Reception)

If Auto Mail Reception function is set to "On", the machine automatically receives e-mail according to the Mail Reception Interval setting. See p.40 “Mail RX Interval (Mail Reception Interval)”.

Note

❒ Set the Auto Mail Reception func-

tion to "On" or "Off" by following the procedure below, or assign a user function key to "Auto Mail RX". If you assign a user function key to "Auto Mail RX" beforehand, you can easily switch between "On" and "Off" anytime. See p.23 “Control Panel”.

ZHMS130E

The standby display reappears.

Getting Started

IP-Fax Parameter Settings

Preparation

Select "Yes" with user parameters to use the gatekeeper for IP-Fax transmission. See p.166 “User Parameters” (switch 32, bit 0).

Press the {{{{User Tools}}}} key.

AAAA

ZHMS130E

Press the 0000 or 1111 key to display

GGGG

"16. IP-Fax Parameter".

Note

❒ The number of the function dif-

fers depending on the options installed.

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to display the item

IIII

you want to set, and then press the {{{{OK}}}} key.

The User Tools main menu appears.

Note

❒ Make sure that the machine

shows the standby display. If it does not, see Chapter 1 "Standby Display", Basic Features to return to the standby display.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

Press the {{{{OK}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"4. Key Op. Tools" .

Gatekeeper Address

Gatekeeper is a server which connects the telephone number and the IP address.

You need to set up the gatekeeper address to use this function.

A Enter the IP address or host

name of the gatekeeper.

Note

❒ If you want to enter the gate-

keeper address using the host name, make sure that the DNS server address is specified in advance.

❒ You can enter up to 127 char-

acters for a host name.

Press the {{{{OK}}}} key.

EEEE

Press {{{{2}}}} {{{{2}}}} {{{{2}}}} {{{{2}}}}, and then

FFFF

press the {{{{OK}}}} key.

❒ If you make a mistake, press

the 0 or 1 key to move the display cursor, and then press the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the IPFax Parameter settings menu.

Own Fax Number (Alias Fax Number)

NIC FAX Initial Settings

Own Fax Number is an alias fax number that represents the IP address in a shortened form; that is a telephone number.

When using gatekeeper, Own Fax Number needs to be specified on NIC FAX.

A Enter Own Fax Number.

Note

❒ You can enter up to 127 dig-

its.

❒ You can enter digits 0 to 9,

"#", and "*".

❒ If you make a mistake, press

the 0 or 1 key to move the display cursor, and then press the {{{{Clear/Stop}}}} key to try again.

B Press the {{{{OK}}}} key.

The display returns to the IPFax Parameter settings menu.

Press the {{{{User Tools}}}} key.

JJJJ

The standby display reappears.

Getting Started

Installing the Software

NIC FAX comes with a CD-ROM containing the driver and utilities for LAN-Fax and Network Delivery Scanner functions.

Note

❒ This manual assumes users al-

ready have a working knowledge of Windows operating systems. Refer to the relevant Windows manual for specific details of Windows functions and operations.

Auto-run Program

When the CD-ROM is loaded, the installer starts automatically (auto-run), allowing easy installation.

Note

❒ To install NIC FAX Driver and

Utilities on a Windows NT 4.0, Windows 2000, or Windows XP system, you have to be in an Administrators group.

❒ Depending on Windows settings,

the auto-run program may not start. In such cases, double-click "SETUP.EXE" (located in the CDROM's root directory).

❒ If you do not want to start the auto-

run program, hold down the shift key until your computer loads the CD-ROM and access is complete.

Quick Install

You can install software easily, using the CD-ROM provided. By simply pressing Quick Install, the following are installed:

• LAN-Fax Driver (Settings for the TCP/IP port are also made.)

• Address Book

• LAN-Fax Cover Sheet Editor

• SmartDeviceMonitor for Client

Note

❒

If you have already installed SmartDeviceMonitor for Client LAN-Fax function will be ready after installing LAN-Fax Driver. See p.48 “LAN-Fax Driver”.

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into the CD drive on your computer.

The Select Language dialog box appears.

Select the language you want, and

CCCC

then click [OK].

, the

❒ If you click [Cancel] before installa-

tion is complete, the process stops. Restart the installer to complete installation.

❒ Screen displays shown in the pro-

cedure below may differ depending on versions of Windows, and environment settings.

The install program starts.

Installing the Software

Click [Quick Install].

DDDD

Software License Agreement appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and then click [Next].

Click [Install].

GGGG

The following display appears and installation starts.

The Installation Completion dialog box appears.

Note

❒ The following display may ap-

pear during installation. Click

[Yes] for Windows 2000, and [Continue Anyway] for Windows

XP to continue the installation.

• Windows 2000

Click [NIC FAX UNIT].

FFFF

• Windows XP

Getting Started

To restart the computer, click [Yes.

HHHH

Restart right now.]

Installing the Driver and Utilities Individually

LAN-Fax Driver

Note

❒ If you do not want to restart the

computer, click [No. Restart later.]

❒ If the [Confirm restart] area does

not appear, proceed to step

Click [Finish].

IIII

If you click [Yes. Restart right now.] in the step completes and the computer restarts.

Note

❒ If you click [No. Restart later.] in

the step completes without restarting the computer. Installed driver and utilities are available only after you restart the computer.

display, installation

Note

❒ You need to install SmartDevice-

Monitor for Client before LAN-Fax Drivers. If SmartDeviceMonitor for Client is not installed, follow the steps described in SmartDeviceMonitor for Client. See p.51 “SmartDeviceMonitor for Client”.

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into the CD drive on your computer.

The Select Language dialog box appears.

Select the language you want, and

CCCC

then click [OK].

❒ To edit the printer name, on the

[Start] menu, point to [Settings], and then click [Printers]. Next, right-click the printer icon you want to edit the name of, and then click [Rename].

The install program starts.

Installing the Software

Click [LAN-Fax Driver].

DDDD

[Add Printer and Utility Wizard] starts, and Software License Agreement appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and then click [Next].

Double-click [Printer Name: <LAN-

HHHH

Fax F3>].

Click [Port], and then [Add].

IIII

Select [SmartDeviceMonitor], and

JJJJ

then click [OK].

Click [LAN-Fax Driver].

FFFF

Click [Next].

GGGG

Note

❒ With Windows 2000 or Win-

dows XP, do not select "Standard TCP/IP Port" as the port for LAN-Fax Driver. If "Standard TCP/IP Port" is specified, error notification will not be sent, even if an error occurs during data transmission from the computer to NIC FAX for LANFax faxing or printing. See p.165 “When Using Standard TCP/IP Port”.

Getting Started

Click [Specify Address].

KKKK

Enter the IP address or host name

LLLL

assigned to NIC FAX, and then click [OK].

When entering a host name, first click [Host Name] and then enter the host name in the box to the right.

Reference

p.32 “Network Boot”

p.33 “WINS Server”

Check to see if [TCP/IP] is selected

MMMM

and the machine's port name is displayed correctly, and then click [OK].

Click [Continue].

NNNN

Note

❒ If you use the Network Boot

function, specify the host name, as the NIC FAX IP address may change. In this case, you need to make the following settings to search for NIC FAX by host name:

•

When you use the DNS server: The DNS server settings must be made on the computer on which LAN-Fax Driver is being installed.

•

When you use the WINS server: The settings of the WINS server must be made the same as those on the computer on which LAN-Fax Driver is being installed, and NIC FAX.

Install starts.

Click [Finish].

OOOO

To restart the computer, click [Yes.

PPPP

Restart right now.]

Note

❒ If you do not want to restart the

computer, click [No. Restart later.]

❒ If the [Confirm restart] area does

not appear, proceed to step

Installing the Software

SmartDeviceMonitor for Client

Before beginning installation, exit

AAAA

all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into the CD drive on your computer.

The Select Language dialog box appears.

Select the language you want, and

CCCC

then click [OK].

Click [Finish].

QQQQ

If you click [Yes. Restart right now.] in the step completes and the computer restarts.

Note

❒ If you click [No. Restart later.] in

the step completes without restarting the computer. Installed driver and utilities are available only after you restart the computer.

❒ To edit the printer name, on the

[Start] menu, point to [Settings], and then click [Printers]. Next, right-click the printer icon you want to edit the name of, and then click [Rename].

display, installation

The install program starts.

Click [SmartDeviceMonitor for Client /

DDDD

Admin].

[Add Printer and Utility Wizard] starts,

and Software License Agreement appears.

Getting Started

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and then click [Next].

Select the [SmartDeviceMonitor for

FFFF

Client] check box, and then click [Next].

Make sure you read it carefully,

HHHH

and then click [Yes].

Follow the steps displayed on the

IIII

screen to complete the installation of SmartDeviceMonitor for Client.

SmartDeviceMonitor for Admin

Before beginning installation, exit

AAAA

all other applications.

The [Welcome] dialog box appears.

Click [Next].

GGGG

Software License Agreement appears.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into the CD drive on your computer.

The Select Language dialog box appears.

Select the language you want, and

CCCC

then click [OK].

The install program starts.

Installing the Software

Click [SmartDeviceMonitor for Client /

DDDD

Admin].

[Add Printer and Utility Wizard] starts,

and Software License Agreement appears.

Make sure you read it carefully,

EEEE

click [I accept the agreement.], and then click [Next].

Click [Next].

GGGG

Software License Agreement appears.

Make sure you read it carefully,

HHHH

and then click [Yes].

Select the [SmartDeviceMonitor for

FFFF

Admin] check box, and then click [Next].

The [Welcome] dialog box appears.

Follow the steps displayed on the

IIII

screen to complete installation of SmartDeviceMonitor for Admin.

DeskTopBinder Lite

Before beginning installation,

AAAA

exit all other applications.

Insert the CD-ROM that contains

BBBB

the NIC FAX Driver and Utilities into the CD drive on your computer.

The Select Language display appears.

Getting Started

Select the language you want, and

CCCC

then click [OK].

The install program starts.

Click [DeskTopBinder Lite].

DDDD

ScanRouter V2 Lite

Before beginning installation, exit

AAAA

all other applications.

Insert the CD-ROM that contains

BBBB

NIC FAX Driver and Utilities into the CD drive on the server computer.

The Select Language display appears.

Select the language you want, and

CCCC

then click [OK].

The DeskTopBinder Lite Setup display appears.

Click [Setup Guide] and follow the

EEEE

steps described in the PDF manual to complete installation.

Note

❒ To view the PDF manual, you

need Adobe Acrobat Reader installed on your computer. If you need to install it, click [Acrobat Reader].

The install program starts.

Click [ScanRouter V2 Lite].

DDDD

The ScanRouter V2 Lite Setup display appears.

Click [Setup Guide] and follow the

EEEE

steps described in the PDF manual to complete installation.

Note

❒

To view the PDF manual, you need Acrobat Reader installed on your computer. If you need to install it, click

[Acrobat Reader]

Software Included on the CD-ROM

List of Files

The software for LAN-Fax features or Network Delivery Scanner function is stored in the following directories on the CD-ROM.

CD-ROM

SETUP.EXE

Software installer

DRIVERS

HELP WSMHLP en

NETWORK

UTILITY ROUTERV2 ScanRouter V2 Lite

LAN-Fax WIN9X_ME

NT4

WIN2000

DEVMON ADMIN SmartDeviceMonitor for Admin

CLIENT SmartDeviceMonitor for Client

DESK DeskTopBinder Lite

LAN-Fax Driver, Address Book, LAN-Fax Cover Sheet Editor (for Windows 95/98/Me)

LAN-Fax Driver, Address Book, LAN-Fax Cover Sheet Editor (for Windows NT4.0)

LAN-Fax Driver, Address Book, Cover Sheet Editor (for Windows 2000/XP)

Help file for using a Web browser (English)

Help file for using a Web browser (Español)

Help file for using a Web browser (Français)

LAN-Fax

LAN-Fax Driver

LAN-Fax Driver enables you to send and print documents created using a computer.

Note

❒ See LAN-Fax Help for detailed instructions.

Reference

p.107 “Using LAN-Fax Functions”

❖❖❖❖ File Location

LAN-Fax Driver is stored in the following directories:

• LAN-Fax Driver for Windows 95/98/Me \DRIVERS\LAN-FAX\WIN9X_ME

• LAN-Fax Driver for Windows NT 4.0 \DRIVERS\LAN-FAX\NT4

• LAN-Fax Driver for Windows 2000/XP, Windows Server 2003 \DRIVERS\LAN-FAX\WIN2000

Getting Started

❖❖❖❖ System Requirements

• Computer IBM PC/AT or compatible running Windows 95, Windows 98, Windows Me, Windows NT4.0, Windows 2000, Windows XP, Windows Server 2003

Limitation

❒ LAN-Fax Driver does not work with Windows NT on RISC processors

(MIPS R series, Alpha AXP or PowerPC).

• Operating System Microsoft Windows 95/98/Me Microsoft Windows NT4.0 Microsoft Windows 2000/XP Microsoft Windows Server 2003

• Display VGA 640×480 or higher resolution

Address Book

Address Book allows you to program destinations for fax transmissions using LAN-Fax functions.

Note

❒ Address Book is saved as a CSV file. You can register 2000 addresses in a CSV

file, and specify destinations using multiple CSV files.

❒ See Address Book Help for detailed instructions.

Reference

p.110 “Address Book”

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

• Microsoft Windows Server 2003

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

• Microsoft Windows Server 2003

Software Included on the CD-ROM

SmartDeviceMonitor for Client

SmartDeviceMonitor for Client allows you to use NIC FAX as a network printer.

Note

❒ See SmartDeviceMonitor for Client Help for the detailed instructions.

❖❖❖❖ File Location

SmartDeviceMonitor for Client is stored in the following directory on the CDROM: NETWORK\DEVMON\CLIENT

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

SmartDeviceMonitor for Admin

SmartDeviceMonitor for Admin is a network utility for administrator with it, you can confirm NIC FAX settings and conditions from a computer.

Note

❒ See SmartDeviceMonitor for Admin Help for the detailed instructions.

Getting Started

❖❖❖❖ File Location

SmartDeviceMonitor for Admin is stored in the following directory on the CD-ROM: NETWORK\DEVMON\ADMIN

❖❖❖❖ Operating System

• Microsoft Windows 95/98/Me

• Microsoft Windows NT4.0

• Microsoft Windows 2000/XP

DeskTopBinder Lite

DeskTopBinder Lite enables you to handle various data including scanned images, documents or files created with various software, or image files you already have. This software is installed on client computers. With it, you can use NIC FAX as a network delivery scanner, or view the documents in the Fax InTray saved using ScanRouter V2 Lite/Professional.

Note

❒ See DeskTopBinder Lite Help for the detailed instructions.

❖❖❖❖ File Location

DeskTopBinder Lite is stored in the following directory on the CD-ROM: UTILITY\DESK

❖❖❖❖ System Requirements

• Computer IBM PC/AT or compatible running Windows 98 SE, Windows Me, Windows 2000, Windows XP, Windows Server 2003

Limitation

❒ DeskTopBinder Lite does not work with Windows 95, Windows 98 and

Windows NT.

• Operating System Microsoft Windows 98 SE Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later)

Microsoft Windows XP Professional

Software Included on the CD-ROM

Microsoft Windows XP Home Edition Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition

❖❖❖❖ Software Installed with DeskTopBinder Lite

• Auto Document Link Monitors the delivery server regularly, picks up newly arrived documents in the Fax In-Tray, and sends notification to users when new documents are delivered to the server. Also, automatically registers the saved file under the specified directory to DeskTopBinder Lite.

ScanRouter V2 Lite

With ScanRouter V2 Lite installed, the delivery server enables you to sort scanned documents and images, save them in specified inboxes, and send them to designated client folders.

Note

❒ See ScanRouter V2 Lite Help for detailed instructions.

❖❖❖❖ File Location

ScanRouter V2 Lite is stored in the following directory on the CD-ROM. UTILITY\ROUTERV2

❖❖❖❖ System Requirements

• Computer IBM PC/AT or compatible running Windows 95, Windows 98, Windows Me, Windows NT4.0, Windows 2000, Windows XP

• Operating System Microsoft Windows 95 operating system OSR2 or later Microsoft Windows 98/98SE operating system Microsoft Windows Millennium Edition (Windows Me) Microsoft Windows NT Workstation operating system version 4.0 (Service Pack 5 or later) Microsoft Windows NT Server network operating system version 4.0 (Service Pack 5 or later) Microsoft Windows 2000 Professional Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Professional Microsoft Windows XP Home Edition

Getting Started

❖❖❖❖ Software Installed with ScanRouter V2 Lite

• Administration Utility This application helps you run the delivery network system using ScanRouter V2 Lite. With this utility, the destination(s) of scanned documents and sender(s) information can be programmed into the delivery server. It also performs maintenance operations such as monitoring free disk space on the delivery server, and recording error logs.

Note

❒ Administration Utility can be installed on client computers as well as the

delivery server. To install it, click [Administration Utility] on the ScanRouter V2 Lite display of the installer.

Online Help

You can refer to this when you confirm or edit NIC FAX settings using a Web browser.

Note

❒ To use online Help, see p.157 “Using Online Help”.

❒ The online Help file is common for Windows 95/98/Me, Windows NT4.0,

and Windows 2000/XP.

❖❖❖❖ File Location

The online Help files are stored in the following directories on the CD-ROM:

English \HELP\WSMHLP\en

Español \HELP\WSMHLP\es

Français \HELP\WSMHLP\fr

3. Using Scan to E-mail Functions

There are two types of scanner related functions Scan to E-mail and Network Delivery Scanner. This section describes the Scan to E-mail function. If you want to deliver the scanned data to destinations registered to a networked ScanRouter V2 Lite server or ScanRouter V2 Professional server, see p.117 “Using Network Delivery Scanner Functions”.

Scanning a Color Original

You can scan and transmit originals in color using NIC FAX. The scanned image is attached to an e-mail as a PDF or JPEG file.

Preparation

You need to make Network settings beforehand. See p.28 “NIC FAX Initial Settings”.

Limitation

❒ You cannot use this feature with

Memory Transmission. Use it with Immediate Transmission.

❒ If the fax machines at both ends are

NIC FAX, the file exchange by using the Color Scanning function is not possible. If you attempt such transmissions, documents will not be received and a Mail Information / Error Mail Notification / Error Report will be printed on the transmitting or receiving end NIC FAX.

❒ You cannot specify an Internet fax

machine as destination.

❒ You cannot specify both an e-mail

address for the Scan to E-mail function and a destination on the Network Delivery Scanner at the same time.

Note

❒ You can store the {{{{Color Scan}}}} key

into a Keystroke Program. If you regularly send color documents to particular destinations in the same size and format (PDF or JPEG), you can store the program and send quickly by just pressing the Quick Dial key you store the program in. For details about storing a program, see Chapter 6 "Programs", Advance Features.

When sending documents, you can set e-mail options using the {{{{Trans. Option}}}} key.

If the Mail Options function is already assigned to a user function key ({{{{F1}}}} to {{{{F10}}}}), you can set the same options using that key.

You can set the following options:

❖❖❖❖ Subject and Message

You can enter a subject and message for the document you want to send. You can also enter either subject or message only.

Note

❒ To enter a message, you need to

assign the E-mail Message function to a user function key beforehand. See p.25 “Assigning User Function Keys”. On Type 2 machines, the E-mail Message function is pre-assigned to the {{{{F4}}}} key.

Using Scan to E-mail Functions

❒ If you send e-mail without set-

ting a subject/message in "Subject/Message" under "Mail Options" when a subject/message is already registered as No.1 in "Template: Subject", the registered subject/message is automatically used. For more details about registering subjects/messages, see p.149 “Reg- istering Template Subjects and Messages”. If you send e-mail without setting a subject/message in "Subject/Message" under "Mail Options" when a subject/message is not registered, the subject is automatically inserted. For more details about how a subject is automatically inserted, see p.79 “About the E-mail Subject”.

❒ You cannot send only a sub-

ject/message as an e-mail without an original.

❖❖❖❖ Heading

You can add "Urgent" in front of the document subject.

❖❖❖❖ Confirmation of Reception

You can confirm sent documents were properly received using email or the Journal.

Note

❒

If you specify multiple destinations, the Confirmation of Reception becomes invalid.

❒ You cannot send color originals to

destinations already registered for Internet FAX or IP-FAX in Quick Dial or Speed Dial keys. Specify destinations for the scanner when you send originals in color. See p.133 “Registering Addresses for Scanner”.

❒ The Color Scanning feature is not

available with Backup Transmission.

❒ You need to select a format of

transmitted files with user parameters or the user function key. If you frequently switch the format, it is recommended that you assign the JPEG function to a user function key so that you can switch the format easily. On Type 2 machines, the JPEG function is pre-assigned to the {{{{F9}}}} key. See p.26 “JPEG” and p.166 “User Parameters” (switch 17, bit 5).

❒ You can adjust the quality of imag-

es transmitted using the Color Scanning feature with user parameters. If you make a setting that reduces the difference between values for Brightness and Color Difference (for example, "Brightness: 1, Color Difference: 1, Color Difference: 1"), the quality of images increases, but the data size also increases. You do not need to make changes to default settings. For more information, see p.166 “User Parameters” (switch 33: bit 1,0). However, this setting is not valid when PDF is selected as the file format for Color Scanning with user parameters (switch 17, bit 5).

❒ You can adjust the color balance.

See p.66 “Scanner RGB”.

❒ Adobe Acrobat Reader is neces-

sary for viewing PDF files.

❒

The following functions are invalid even if you specify them:

• Fax Header Print

• Label Insertion

• Maximum Mail Size

• Viewer URL Information

Scanning a Color Original

Make sure the Memory Trans. in-

AAAA

dicator is not lit.

Note

❒ If the Memory Trans. indicator

is lit, press the {{{{Memory Trans.}}}} key.

Press the {{{{Color Scan}}}} key.

BBBB

ZHMS300E

Make any settings for "Mail Op-

DDDD

tions", if necessary.

Note

❒ Proceed to step

want to make any Mail Options settings.

if you do not

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

ZHMS280E

Make sure the Color Scan indica- tor is lit.

Press the 0000 or 1111 key to select the

CCCC

original size, and then press the {{{{OK}}}} key.

C Press the {{{{OK}}}} key.

ZHMS290E

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the Mail Options function.

ZHMS170E

Using Scan to E-mail Functions

Press 0000 or 1111 key to display the

EEEE

item you want to set, and then press the {{{{OK}}}} key.

Subject/Message

A Enter the subject.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatically appears on the display above. If you want to enter another subject/message, press the {{{{Clear/Stop}}}} key to delete it, and then enter the subject/message.

B If you want to enter a message,

press the user function key ({{{{F1}}}} to {{{{F10}}}}) assigned to the E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter a message.

❒ To enter a subject/message

registered in "Template: Subject", press the {{{{★}}}} key, press the 0 or 1 key to display the desired subject/message, and then press the {{{{OK}}}} key.

❒ If you enter only a subject,

you can enter up to 150 characters.

❒ If you enter only a message

or both subject and message, you can enter up to 148 characters for message, since space for two characters is used by pressing the E-mail Message function.

Reference

Chapter 3 "Entering Characters", Basic Features

p.149 “Registering Template Subjects and Messages”

D Press the {{{{OK}}}} key.

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

Reference

p.80 “Confirming Reception”

Scanning a Color Original

B Press the {{{{OK}}}} key.

Set the original.

FFFF

Press the {{{{Resolution}}}} key to select

GGGG

data resolution.

Note

❒ In order to set resolution to Ex-

tra Super Fine, you need to make necessary settings with user parameters. For information about making this setting, see p.166 “User Parameters” (switch 20, bit 2).

ZHMS190E

Note

❒

On Type 2 machines, the Scan-

(Scan to E-mail) function

ner is pre-assigned to the {{{{F10}}}} key.

❒ You do not need to press the

user function key in the following cases:

• When the e-mail address is stored in either Quick Dial key, Speed Dial, or Group Dial.

• When specifying the address using the Redial function.

Reference

Chapter 2 "Dialing", Basic Features

Chapter 3 "Redial", Advanced Features

B Enter the e-mail address of the

destination.

Specify the destination.

HHHH

Specifying by the E-mail Address

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the Scanner (Scan to E-mail) function.

ZHMS170E

Note

❒ You can enter up to 127 char-

acters for an e-mail address.

❒ You can enter "." and "@" us-

ing a Quick Dial key. Press the {{{{Symbols}}}} key to enter symbols. You can shift between upper and lower case by pressing the {{{{ABC/abc}}}} key.

❒ To enter texts registered in

"Template: Address", press the {{{{★}}}} key, press the 0 or 1 key to display the desired text, and then press the {{{{OK}}}} key. See p.147 “Registering Template Addresses”.

Using Scan to E-mail Functions

❒ If you incorrectly enter char-

acters, press the {{{{Clear/Stop}}}} key, and then enter the correct characters.

C Press the {{{{OK}}}} key.

Specifying the Destination

A Specify the destination using a

Quick Dial key or Speed Dial.

Note

❒ You can specify the destina-

tion using methods other than Quick Dial or Speed Dial. See p.120 “Specifying Destinations Without Using Quick Dial Keys or Speed Dials”.

To add one or more destinations,

IIII

press the{{{{OK}}}} key, and then repeat step

Note

❒ If you do not want to add any

other destinations, proceed to step

HHHH

Scanner RGB

You can adjust the color balance for Color Scanning by using the Scanner RGB feature.

Press the {{{{User Tools}}}} key.

AAAA

ZHMS130E

Note

❒ Start this procedure when the

standby display is shown on the display. If the standby display is not shown, make it reappear. See Chapter 1 "Standby Display", Basic Features.

Press the 0000 or 1111 key to display

BBBB

"2. Fax Features".

Press the {{{{Start}}}} key.

JJJJ

The transmission begins.

Note

❒ To cancel transmission of a Scan

to E-mail, follow the same procedure as for canceling an Internet fax. See p.96 “Canceling Transmission of an Internet Fax”.

Press the {{{{OK}}}} key.

CCCC

The Fax Features main menu appears.

Press the 0000 or 1111 key to display

DDDD

"3. Setup".

Press the {{{{OK}}}} key.

EEEE

The Setup main menu appears.

Press the 0000 or 1111 key to display

FFFF

"7. Scanner RGB".

Press the {{{{OK}}}} key.

GGGG

The Scanner RGB display appears.

Press the 0000 or 1111 key to display

HHHH

the color you want to adjust.

Press the {{{{OK}}}} key.

IIII

Press the 0000 or 1111 key to make ad-

JJJJ

justments, and then press the {{{{OK}}}} key.

Scanning a Color Original

The display in step

Repeat steps

KKKK

as necessary. Press the {{{{User Tools}}}} key.

LLLL

The standby display reappears.

HHHH

appears.

as many times

JJJJ

Using Scan to E-mail Functions

Scanning a Monochrome Original

You can scan monochrome originals and transmit them as image files with e-mail. The originals are converted into PDF or TIFF-F image files.

Preparation

You need to make Network settings beforehand. See p.28 “NIC FAX Initial Settings”.

The content of originals is transmitted as an attachment to the e-mail in PDF or TIFF-F files. You can specify a format with user parameters. See p.166 “User Parameters” (switch 17, bit 5).

Limitation

❒ If you specify the format of an at-

tached image file to PDF, Viewer URL Information function is invalid even if you set it with "Mail Options".

When sending documents, you can set e-mail options using the {{{{Trans. Option}}}} key.

If the Mail Options function is already assigned to a user function key ({{{{F1}}}} to {{{{F10}}}}), you can set the same options using that key.

You can set the following options:

❖❖❖❖ Subject and Message

You can enter a subject and message for the document you want to send. You can also enter either subject or message only.

Note

❒ To enter a message, you need to

❒ If you send e-mail without set-

❒ You cannot send a subject/mes-

sage only as e-mail without an original.

❖❖❖❖ Heading

You can add "Urgent" in front of the document subject.

❖❖❖❖ Confirmation of Reception

You can confirm sent documents were properly received using email or the Journal.

❖❖❖❖ Viewer URL Information

You can record URL sites for downloading viewer applications on e-mail you are about to send.

Note

❒

You need Acrobat Reader for view-

PDF files.

ing

❒ The following functions are in-

valid even if you specify them:

• Fax Header Print

• Label Insertion

Scanning a Monochrome Original

❒ When you transmit e-mail by the

Scanner function specifying a user code, and the e-mail address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission. See p.176 “Communication Result Report”.

Make sure the Memory Trans. in-

AAAA

dicator is lit.

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

ZHMS280E

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

C Press the {{{{OK}}}} key.

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory Trans.}}}} key.

Make any settings for "Mail Op-

BBBB

tions", if necessary.

Note

❒ Proceed to step

want to make any Mail Options settings.

if you do not

ZHMS300E

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the Mail Options function.

Press 0000 or 1111 key to display the

CCCC

item you want to set, and then press the {{{{OK}}}} key.

ZHMS170E

Using Scan to E-mail Functions

Subject/Message

A Enter the subject.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatically appears on the display above. If you want to enter another subject/message, press the {{{{Clear/Stop}}}} key to delete it, and then enter the subject/message.

❒ To enter a subject/message

registered in "Template: Subject", press the {{{{★}}}} key, press the 0 or 1 key to display the desired subject/message, and then press the {{{{OK}}}} key.

B If you want to enter a message,

press the user function key ({{{{F1}}}} to {{{{F10}}}}) assigned to the E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter a message.

❒ If you enter only a subject,

you can enter up to 150 characters.

❒ If you enter only a message

or both subject and message, you can enter up to 148 characters for message, since space for two characters is used by pressing the E-mail Message function.

Reference

Chapter 3 "Entering Characters", Basic Features

p.149 “Registering Template Subjects and Messages”

D Press the {{{{OK}}}} key.

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

Reference

p.80 “Confirming Reception”

Scanning a Monochrome Original

B Press the {{{{OK}}}} key.

Viewer URL Information

A Press the 0000 or 1111 key to select

"Yes" or "No".

B Press the {{{{OK}}}} key.

Set the original.

DDDD

Press the {{{{Resolution}}}} key to select

EEEE

data resolution.

Note

❒ When you are specifying the

Broadcasting function with a fax or an Internet fax message, the resolution of the message is automatically set to 200 × 200 dpi, even if you specify 300dpi.

❒ In order to set resolution to Ex-

tra Super Fine, you need to make necessary settings with user parameters. For information about making this setting, see p.166 “User Parameters” (switch 20, bit 2).

ZHMS190E

Press the user function key ({{{{F1}}}}

FFFF

to {{{{F10}}}}) assigned to the Scanner (Scan to E-mail) function.

The display for entering the scanner destination appears.

Note

❒ On Type 2 machines, the Scan-

ner (Scan to E-mail) function is pre-assigned to the {{{{F10}}}} key.

❒ You do not need to press the

user function key in the following cases:

• When the e-mail address is stored in either Quick Dial key, Speed Dial, or Group Dial.

• When specifying the address using the Redial function.

Reference

Chapter 2 "Dialing", Basic Features

Chapter 3 "Redial", Advanced Features

Specify the e-mail address using

GGGG

the Quick Dial key or number keys.

ZHMS170E

Note

❒ You can enter up to 127 charac-

ters for an e-mail address.

Using Scan to E-mail Functions

❒ You can enter the "." and "@"

with the Quick Dial keys. Press the {{{{Symbols}}}} key when you want to enter other symbols. Use the {{{{ABC/abc}}}} key to shift between uppercase and lowercase characters.

❒ To enter texts registered in

"Template: Address", press the {{{{★}}}} key, press the 0 or 1 key to display the desired text, and then press the {{{{OK}}}} key. See p.147 “Registering Template Addresses”.

Press the {{{{OK}}}} key.

HHHH

The destination is set.

To add one or more addresses,

IIII

press the {{{{OK}}}} key, and then repeat steps

FFFF

HHHH

❒ To cancel transmission of a Scan

to E-mail, follow the same procedure as for canceling an Internet fax. See p.96 “Canceling Transmission of an Internet Fax”.

Note

❒ If you do not want to add any

other addresses, proceed to step

❒ You can also specify destina-

tions of faxes using public telephone line. In this case, omit step

Press the {{{{Start}}}} key.

JJJJ

This starts reading the document into memory. The e-mail send operation starts after the read operation is complete. The Communicating indicator is lit when a send operation is in progress.

Note

❒ With a large volume of docu-

ments, it may take some time before transmission starts. This is due to the time the machine requires to convert data in memory.

4. Using Internet Fax Functions

E-mail Server Settings (by Network Administrator)

The information in this section is for your network administrator.

Mail Server Settings

NIC FAX uses an Internet e-mail system to send Internet faxes. Since it automatically connects to the e-mail server to get e-mail, a NIC FAX account and password must be set up on the e-mail server. In order to use SMTP reception, an entry indicating that NIC FAX is capable of SMTP reception must be made in the DNS server's MX record. See the documentation for the e-mail server for details on the procedure required for setting up accounts and passwords.

Be sure to provide the NIC FAX's IP address or host name to NIC FAX users who need to input this information when establishing a connection through a Web browser.

E-mail Servers That Have Been Confirmed to Work

❖❖❖❖ Sendmail/QUALCOM Pop server

Program: SMTP sendmail Ver.8 or higher POP QUALCOM Pop server OS: Solaris 1 Ver.2.1.4-R3

❖❖❖❖ Post.Office

Version: Ver.3.1 Release PO203a Agency: Software.com

❖❖❖❖ Seattle Lab Mail Server

Version: Ver.4.1 Agency : Seattle Lab Inc.

❖❖❖❖ Netscape Messaging Server

Version: Ver.3.0 Agency: Netscape Communications

❖❖❖❖ IMail Server for Windows NT

Version: Ver.4.0 Agency: Ipswitch, Inc.

Limitation

❒ Supported operations and services differ according to the e-mail server used.

Using Internet Fax Functions

Transmitting Internet Fax

Preparation

You need to make Network settings beforehand. See p.28 “NIC FAX Initial Settings”.

This section describes how to scan a document into NIC FAX memory and send it as e-mail. You can enter the email address directly, or use a Quick Dial key, Speed Dial or Group with an address already stored in it. You can also use the {{{{Redial}}}} key to recall the previous address sent to.

When sending documents, you can set e-mail options using the {{{{Trans. Option}}}} key.

If the Mail Options function is already assigned to a user function key ({{{{F1}}}} to {{{{F10}}}}), you can set the same options using that key.

You can set the following options:

❖❖❖❖ Subject and Message

You can enter a subject and message for the document you want to send. You can also enter either subject or message only.

Note

❒ To enter a message, you need to

❒ If you send e-mail without set-

ting a subject/message in "Subject/Message" under "Mail Options", the subject is automatically inserted. For more details about how a subject is automatically inserted, see p.79 “About the E-mail Subject”. However, if a subject/message is already registered as No.1 in "Template: Subject", the registered subject/message is automatically used. For more details about registering subjects/messages, see p.149 “Registering Template Subjects and Messages”.

❒ You cannot send a subject/mes-

sage only as e-mail without an original.

❖❖❖❖ Heading

You can add "Urgent" in front of the document subject.

❖❖❖❖ Confirmation of Reception

You can confirm sent documents were properly received using email or Journal.

❖❖❖❖ Viewer URL Information

You can record URL sites for downloading viewer applications on e-mail you are about to send.

Important

❒ You may not be able to send large

files as e-mail, depending on email environment conditions.

❒ The level of security for Internet

communications is low. Use of the telephone network is recommended for confidential communications.

Transmitting Internet Fax

Note

❒

Because NIC FAX sends documents as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer. You can inform the receiver of sites for downloading viewer applications using the Viewer URL Information mail option.

❒ When you send viewer URL infor-

mation, depending on the receiver's fax machine, Journal may show a page count that is one or two pages greater than the number of pages actually sent.

❒ See p.183 “Received Images” for

how e-mail is actually received by the computer when it is sent with mail options selected.

❒ With the Scanner function, you can

transmit color documents. However, the Internet Faxing function does not support color transmission. For information about Color Scanning, see p.61 “Scanning a Color Original”.

❒

When you transmit an Internet Fax specifying a user code, and the email address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission.

See p.176 “Communication

Result Report”.

Make sure that the Memory Trans.

AAAA

indicator is lit.

Limitation

❒ When using NIC FAX to send e-

mail over the Internet, documents are stored in memory, and then sent using Memory Transmission. Internet faxing does not allow immediate transmission.

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory Trans.}}}} key to change back to Memory Transmission.

Make any settings for "Mail Op-

BBBB

tions", if necessary.

Note

❒ Proceed to step

want to make any Mail Options settings.

if you do not

ZHMS300E

Using Internet Fax Functions

Using {{{{Trans. Option}}}} Key

A Press the {{{{Trans. Option}}}} key.

B Press the 0000 or 1111 key to dis-

play "10. Mail Options".

C Press the {{{{OK}}}} key.

Using the User Function Key

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the Mail Options function.

Press the 0000 or 1111 key to display

CCCC

the item you want to set, and then press the {{{{OK}}}} key.

ZHMS280E

ZHMS170E

Subject/Message

A Enter the subject.

Note

❒ If you do not want to enter a

subject, proceed to step B.

❒ If a subject/message is regis-

tered as No.1, it automatically appears on the display above. If you want to enter another subject/message, press the {{{{Clear/Stop}}}} key to delete it, and then enter the subject/message.

❒ To enter a subject/message

registered in "Template: Subject", press the {{{{★}}}} key, press the 0 or 1 key to display the desired subject/message, and then press the {{{{OK}}}} key.

❒ If you enter only a subject,

you can enter up to 150 characters.

❒ If you enter only message or

both subject and message, you can enter up to 148 characters since space for two characters is used by pressing a user function key assigned to the E-mail Message function.

Reference

Chapter 3 "Entering Characters", Basic Features

p.149 “Registering Template Subjects and Messages”

Transmitting Internet Fax

B If you want to enter a message,

press the user function key ({{{{F1}}}} to {{{{F10}}}}) assigned to the E-mail Message function.

ZHMS170E

Note

❒ If you do not want to enter a

message, proceed to step D.

C Enter the message.

B Press the {{{{OK}}}} key.

Viewer URL Information

A Press 0000 or 1111 key to select

"Yes" or "No".

B Press the {{{{OK}}}} key.

Set the original and adjust any

DDDD

scan settings as necessary.

Note

❒ Original images are sent at De-

tail resolution even if 300dpi, Super Fine, or Extra Super Fine is selected.

Press the user function key ({{{{F1}}}}

EEEE

to {{{{F10}}}}) assigned to the Internet FAX function.

D Press the {{{{OK}}}} key.

Heading

A Press the 0000 or 1111 key to select

"No" or "Urgent".

B Press the {{{{OK}}}} key.

Confirmation of Reception

A Press the 0000 or 1111 key to select

"Yes" or "No".

Reference

p.80 “Confirming Reception”

ZHMS170E

The display for entering an address appears.

Note

❒ On Type 2 machines, the Inter-

net FAX function is pre-assigned to the {{{{F5}}}} key.

❒ You do not need to press the

user function key in the following cases:

• When the e-mail address is stored in a Quick Dial key, Speed Dial, or Group Dial.

Using Internet Fax Functions

• When specifying the address using the Redial function.

Reference

Chapter 2 "Dialing", Basic Features

Chapter 3 "Redial", Advanced Features

If the Network Transmission Auto Check Function Is Turned Off

If the Network Transmission Auto Check function is set to "Off" with user parameters, select E-mail Transmission in the display that appears. For information about changing this setting, see p.166 “User Parameters” (switch 32, bit

1).

A Confirm "1. Mail Address" ap-

pears, and then press the {{{{OK}}}} key.

Specify the e-mail address using

FFFF

the Quick Dial key or number keys.

When the Network Transmission Auto Check function is set to On:

When the Network Transmission Auto Check function is set to Off:

Note

❒ You can enter up to 127 charac-

ters for an e-mail address.

❒ You can enter the "." and "@"

with the Quick Dial keys. Press the {{{{Symbols}}}} key when you want to enter other symbols. Use the {{{{ABC/abc}}}} key to shift between uppercase and lowercase characters.

❒ To enter texts registered in

"Template: Address", press the {{{{★}}}} key, press the 0 or 1 key to display the desired text, and then press the {{{{OK}}}} key. See p.147 “Registering Template Addresses”.

Press the {{{{OK}}}} key.

GGGG

The destination is set.

To add one or more addresses,

HHHH

press the {{{{OK}}}} key, and then repeat steps

Note

❒ If you do not want to add more

addresses, proceed to step

❒ You can also specify destina-

tions of faxes using a public telephone line. In this case, omit step

Press the {{{{Start}}}} key.

IIII

This starts reading the document into memory. The e-mail send operation starts after the read operation is complete. The Communicating indicator is lit when a send operation is in progress.

Note

❒ With a large volume of docu-

ment, it may take some time before transmission starts. This is due to the time NIC FAX requires to convert the data in memory.

❒ To cancel transmission of an In-

ternet fax, see p.96 “Canceling Transmission of an Internet Fax”.

EEEE

GGGG

Transmitting Internet Fax

----About the E-mail Subject

If no subject is specified for "Subject/Message" in "Mail Options", the following subject is automatically inserted:

❖❖❖❖ When a User Code Is Set

• If the mail address of the Routing Address is registered: From "mail address of the Routing Address" Fax Message NO.xxxx.

• If the mail address of the Routing Address is not registered: From "User Code name" Fax Message NO.xxxx.

❖❖❖❖ When a User Code Is Not Set

• If Own Fax Number and Own Name are registered: From "Own Fax Number" ("Own Name") (Fax Message NO.xxxx)

• If only Own Fax Number is registered: From "Own Fax Number" (Fax Message NO.xxxx)

Note

❒ User codes refer to the names as-

signed to Confidential Boxes.

----When using NIC FAX with

Broadcasting and Sequential Broadcasting

Broadcasting is used to send e-mail when multiple addresses are specified for transmission. With broadcasting, the same e-mail can be sent to multiple addresses at once, just as when ordinary e-mail is sent to multiple addresses.

However, if "Yes" is selected for "Confirm Receipt" or "On" is selected for "Label Insertion", sequential broadcasting is used for transmission. With sequential broadcasting, the e-mail is sent to one address at a time.

Note

❒ When using Quick Dial keys or

Speed Dials to specify a destination, documents with Fax Header 1 and Fax Header 2 selected (according to Fax Header settings under Fax Information) are transmitted separately.

❒ The Auto Document function

transmits specified destination and non-specified destination documents separately.

❒ "xxxx" is the document number

that appears in the Journal.

Reference

Chapter 3 "Own Name/Fax Header/Own Fax Number", Basic Fea- tures

Chapter 1 "User Code Transmission", Advanced Features

Using Internet Fax Functions

Confirming Reception

When Reception Confirmation is selected, the receiver sends back a reception confirmation message. Once the reception confirmation message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.

Limitation

❒ The Reception Confirmation fea-

ture is only available if the receiver supports MDN (Message Disposition Notification).

Note

❒ If your fax is not received normal-

ly, "E" appears in the Result column.

❒ Information regarding the last 250

messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a reception confirmation message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e-mail has been received by the Journal's Result column.

❒ If you specify mailing list address-

es, do not select "Yes" for "Confirm Receipt". Otherwise, you will receive multiple reception confirmation messages from e-mail recipients, and the Result column will be overwritten each time a new confirmation message is received. However, if you receive a reception confirmation message indicating an error, "E" appears in the Result column and will not be overwritten, even if you subsequently receive a reception confirmation message as "OK" following the error message.

❒ Reception confirmation results are

only shown in Journal. The Result column in all other files, lists, and transmission reports show "- -".

❒ Reception confirmation messages

themselves are not recorded in Journal.

❒ To enable Reception Confirmation

under "Mail Options", select "Yes" for "Confirm Receipt". Set this to "Yes" with user parameters if you use this function frequently. You can have confirmation of receipt, without having to specify "Confirm Receipt" each time. Once you set this to "Yes" with user parameters, this function can be turned off by selecting "No" for "Confirm Receipt" under "Mail Options". See p.166 “User Parameters” (switch 17, bit 4).

❒ The reception confirmation notifi-

cation can be printed out. This can be set with user parameters. See p.166 “User Parameters” (switch 18, bit 7).

Transmitting Journal by E-mail

Preparation

To transmit the Journal by e-mail, it is necessary to make settings with user parameters. See p.166 “User Parameters” (switch 18, bit

5).

The Journal is automatically transmitted to an e-mail address of the administrator by 50 communications. A CSV format Journal is attached to the e-mail. See p.40 “Mail to Admin. (Mail to Administrator)” and p.179 “Journal by E-mail”.

Important

❒ It is recommended that you dou-

ble-check the e-mail address of an administrator before the Journal is transmitted. If the e-mail address of the administrator is not correct, your important Journal may be lost and sent CSV file is not left on NIC FAX.

Note

❒ Even if the administrator address

is wrong, you can acquire Journal from Error Mail Notification by setting that the error e-mail is left on the server. To leave the error email on the server, set "Leave message on POP server after receiving them" to "Save only errors" with user parameters beforehand. See p.166 “User Parameters” (switch 16; bit 1, 0).

Transmitting Internet Fax

❒ If you specify the destination of

Backup Mail Transmission, the Journal is also transmitted to the destination.

❒ If the Journal in e-mail format fails

to be transmitted, the Communication Failure Report and Journal are printed out.

❒ The name of an attached CSV file

is "JOURNAL+year, month, hours, minutes". For example, the file name transmitted in 10:40:12 on 15th, April, 2003 is "JOURNAL20030415104012.csv".

❒ The subject of Journal by e-mail be-

gins with "Journal".

Using Internet Fax Functions

Transfer Request

You can request transfer specifying Quick Dial, Speed Dial, and Group destinations registered in Transfer Station. Transfer requests allow you to make use of the Internet to reduce costs, particularly with long distance and international communications.

There are two types of transfer request transmissions: transfer request by e-mail and transfer request by fax (standard transfer request transmission).

The following are some terms you must be familiar with in order to perform the following procedure.

❖❖❖❖ Transfer Requester

This is the fax machine performing the transfer request transmission (this machine).

❖❖❖❖ Transfer Station

This is the fax machine that performs the transfer. This machine needs to be capable of performing transfers.

❖❖❖❖ End Receiver

This is the fax machine or computer that receives the e-mail or fax from the Transfer Station.

Transfer Request

Limitation

❒ Fax machines that are equipped with NIC FAX KIT TYPE 140, TYPE 500,

COLOR NIC FAX UNIT TYPE410, or NIC FAX UNIT TYPE 510 can be specified as the Transfer Station for a transfer request by e-mail.

GFTRRQ0E

Note

❒ You can specify one Transfer Station and up to 30 End Receivers in a single

Transfer Request.

❒ Each group is considered one item when specifying Transfer Stations pro-

grammed in Group Dials.

❒ If you make a Transfer Request by e-mail, a Transfer Result Report is trans-

mitted to the Transfer Requester by e-mail when Transfer Station completes all transmissions to the End Receivers.

❒ You can specify IP-Fax destinations as Transfer Station making a Transfer Re-

quest.

❒ If you use the Network Boot function, the IP address of the fax machine may

be changed after making the Transfer Request by specifying IP-Fax destinations as Transfer Station and the Transfer Result Report cannot be received. If you want to specify an IP-Fax destination as Transfer Station, consult your network administrator in order to keep the same IP address. See p.32 “Net- work Boot”.

❒ See Chapter 1 "Transfer Request", Advanced Features to send Transfer Re-

quests by fax.

Using Internet Fax Functions

Transfer Request by E-mail

Preparation

In order to use this function, you must make polling ID and Transfer Report settings. The same polling ID must be set for both Transfer Requester and Transfer Stations. See Chapter 7 "ID Codes" and "Transfer Report", Advanced Fea- tures.

Make sure that the Memory Trans.

AAAA

indicator is lit.

Press the {{{{Trans. Option}}}} key.

CCCC

Press the 0000 or 1111 key to display

DDDD

"9. Transfer Request", and then press the {{{{OK}}}} key.

ZHMS280E

Note

❒ If the Memory Trans. indicator

is not lit, press the {{{{Memory Trans.}}}} key to change back to Memory Transmission.

Set the original and adjust the

BBBB

scan settings as necessary.

Note

❒ Originals are sent at Detail reso-

lution even if 300dpi, Super Fine, or Extra Super Fine is selected.

ZHMS300E

Note

❒ If you want to make Mail Op-

tions settings, follow steps

of p.74 “Transmitting Internet

Fax”.

Press the 0000 or 1111 key to select

EEEE

"On".

Press the {{{{OK}}}} key.

FFFF

Enter a Transfer Station.

GGGG

Transfer Request

Limitation

❒ When an originator requests

transfer by e-mail to a station that is not capable of performing transfers, the station addressed receives the request as ordinary e-mail and does not transfer it or return an Error Report to the originator of the request. Before sending e-mail, confirm that the Transfer Station is equipped with the Transfer function.

Note

❒ You can also specify the IP-Fax

destination. See p.100 “Trans- mitting IP-Fax”.

Entering an E-mail Address Stored in a Quick Dial Key

Entering an E-mail Address Stored in a Speed Dial

A Press the {{{{Speed Dial}}}} key.

ZHMS330E

B Enter the speed dial code in

which the recipient's mail address is stored using the number keys.

A Press the Quick Dial key in

which the recipient's mail address is stored.

ZHMS320E

Entering an E-mail Address Manually

A Press the user function key

({{{{F1}}}} to {{{{F10}}}}) assigned to the Internet FAX function.

ZHMS170E

Note

❒ On Type 2 machines, the In-

ternet FAX function is pre-assigned to the {{{{F5}}}} key.

Using Internet Fax Functions

❒ If the Network Transmission

Auto Check function is set to "Off" with user parameters, press the 0 or 1 key to select "1. Mail Address", and then press the {{{{OK}}}} key. For information about changing this setting, see p.166 “User Parameters” (switch 32, bit

1).

B Enter the mail address of the

Transfer Station.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key, and then try again.

❒ You can enter the "." and "@"

with the Quick Dial keys. Press the {{{{Symbols}}}} key when you want to enter other symbols. Use the {{{{ABC/abc}}}} key to shift between uppercase and lowercase characters.

C Press the {{{{OK}}}} key.

Reference

p.86 “Specifying End Receivers”

Press the {{{{OK}}}} key.

JJJJ

Press the 0000 or 1111 key to select

KKKK

"No", and then press the {{{{OK}}}} key.

Note

❒ If you want to add End Receiv-

ers, select "Yes", press the {{{{OK}}}} key, and then repeat steps

Press the {{{{Start}}}} key.

LLLL

This starts reading the document into memory. The e-mail is sent to the Transfer Station after the read operation is complete. The Communicating indicator is lit while a send operation is in progress.

Specifying End Receivers

You can only specify End Receivers already programmed in a Quick Dial key, Speed Dial, or Group Dial of the designated Transfer Station.

Press the {{{{OK}}}} key.

HHHH

Enter the End Receiver.

IIII

Specify the End Receiver by using the Quick Dial key, Speed Dial and Group registered in Transfer Station.

❖❖❖❖ Quick Dial

Enter the number (two or three digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 001 in the Transfer Station, enter: {{{{0}}}} {{{{0}}}} {{{{1}}}}.

Note

❒ If the Transfer Station only sup-

ports two digits for the Quick Dials, enter the number with two digits like {{{{0}}}} {{{{1}}}}.

❖❖❖❖ Speed Dial

Enter {{{{pppp}}}} followed by the Speed Dial code (two or three digits). For example, to select the number stored in Speed Dial 012 in the Transfer Station, enter: {{{{pppp}}}} {{{{0}}}} {1}}}} {{{{2}}}}.

Note

❒ If the Transfer Station only sup-

ports 2 digits for the Speed Dials, enter the number with two digits like, {{{{pppp}}}} {{{{1}}}} {{{{2}}}}.

❖❖❖❖ Group Dial

Enter {{{{pppp}}}}, {{{{pppp}}}} followed by the Group number (2 digits). For example, to select the number stored in Group 04 in the Transfer Station, enter: {{{{pppp}}}} {{{{pppp}}}} {{{{0}}}} {{{{4}}}}.

Transfer Request

Using Internet Fax Functions

Receiving Internet Fax

There are two methods of receiving email: Auto Mail Reception and Manual Mail Reception.

Limitation

❒ Documents sent from computers

as e-mail attachments cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with user parameters. See p.166 “User Parameters” (switch 16, bit 3). However, TIFF-F documents created by the Saving function of LAN-Fax Driver can be received.

Note

❒ With user parameters, you can

have the machine retain incoming mail or delete it from the POP server. See p.166 “User Parameters” (switch 16; bit 1, 0).

❒ With user parameters, you can

have the machine return the acknowledgment of mail to the sender. See p.166 “User Parameters” (switch 17, bit 2).

Auto Mail Reception

The interval between checks is referred to as Mail RX Interval (Mail Reception Interval). You can specify the interval to any value between 1 and 60 minutes, and can also force NIC FAX to check for incoming e-mail by pressing the user function key assigned to the Mail Reception function or the {{{{Job Information}}}} key. See p.88 “Manual Mail Reception”.

You can also configure this feature to work in conjunction with the Night Timer so that Auto Mail Reception does not occur at times when NIC FAX is saving energy. See p.166 “User Parameters”(switch 16, bit 4), and Chapter 7 "Energy Save Timer", Ad- vanced Features.

Note

❒ If the indicator of the user function

key assigned to the Auto Mail Reception function is not lit, automatic e-mail reception will not take place. See Chapter 6 "User Function Keys", Advanced Features.

❒ If memory runs out, e-mail will not

be received at the specified intervals. Reception will resume when sufficient memory becomes available.

When this function is turned on, NIC FAX periodically checks the e-mail server for incoming e-mail and downloads it as necessary. You can set this function to "On" or "Off" by following p.43 “Auto Mail RX (Auto Mail Reception)” of the "Network" settings, or by assigning the Auto Mail Reception function to a user function key and specifying "On" or "Off".

Manual Mail Reception

Follow these steps at any time to check for incoming e-mail immediately.

Preparation

To receive e-mail by the Manual Mail Reception key, you need to assign the Manual Mail Reception function (Mail Reception) to a user function key beforehand. See p.25 “Assigning User Function Keys”.

Receiving Internet Fax

Receiving E-mail with the Mail Reception Function

Press the user function key ({{{{F1}}}}

AAAA

to {{{{F10}}}}) assigned to the Mail Reception function.

Press the {{{{Start}}}} key to check for

BBBB

e-mail.

After checking the server, the machine receives e-mail, if there is any.

ZHMS170E

Receiving E-mail with the Job Information Function

Press the {{{{Job Information}}}} key.

AAAA

Press the 0000 or 1111 key to display

BBBB

"12. Mail Reception".

Press the {{{{OK}}}} key.

CCCC

ZHMS080E

If there is no e-mail, the following display appears. Press the {{{{OK}}}} key.

Note

❒ If there is e-mail, the Communi-

cating indicator will light and the e-mail will be printed.

Press the {{{{Job Information}}}} key.

CCCC

The standby display reappears.

Press the {{{{Start}}}} key.

DDDD

The machine accesses the server to check whether there is e-mail. If there is, it is received.

If there is no e-mail, the following display appears. Press the {{{{OK}}}} key.

Note

❒ If there is e-mail, the Communi-

cating indicator will light and the e-mail will be printed.

Press the {{{{Job Information}}}} key.

EEEE

The standby display reappears.

Using Internet Fax Functions

Receiving Transfer Request E-mail

When the machine receives Transfer Request e-mail, it transfer faxes to all the End Receivers specified in the e-mail.

Note

❒ You must register Polling ID and End Receivers.

❒ End Receivers must be programmed into Quick Dial keys, Speed Dials, or

Groups in the Transfer Station (this machine). You can specify e-mail addresses as End Receivers.

❒ The transferred originals are printed in the Transfer Station.

❒ NIC FAX can receive the transfer request when the Internet Fax or IP-fax des-

tination is specified as Transfer Station.

GFRECP0E

When NIC FAX (nicfax2@abc.company.com) receives Transfer Request e-mail from another NIC FAX (nicfax1@abc.company.com), it transfers the faxes to the specified End Receivers.

Receiving Internet Fax

Routing Received Documents

When a document is received, its SUB code is compared to user codes registered in Personal Boxes and, if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e-mail address, the received document is routed to that destination as e-mail.

At the same time, you can make the settings that all documents which do not have the SUB code are routed to the specified e-mail address by the Forwarding function. For details, see p.92 “Forwarding Received Documents”.

GFRECP1E

Note

❒ You can route documents received from any fax machine, regardless of man-

ufacturer.

❒ Before routing received documents, you must set up a Personal Box and rout-

ing address. See Chapter 7 "Programming / changing Personal Boxes", Ad- vanced Features.

Transferring Received Documents

Originals sent with a SUB code that matches the SUB code registered as a Transfer Box are received then relayed to the registered receiver.

When e-mail addresses are registered in the Transfer Station as receivers, received messages are sent in an e-mail format to the receivers.

Preparation

Transfer Boxes and End Receivers must be set up in order to transfer received documents. See Chapter 7 "Programming / changing Transfer Boxes", Ad- vanced Features.

Note

❒ Transfer Results are not sent back to Transfer Requesters.

❒ You can transfer data received from any fax machine, regardless of manufac-

turer.

Using Internet Fax Functions

Forwarding Received Documents

NIC FAX can automatically forward received documents to other destinations registered in memory based on Own Name, Own Fax Number or sender's e-mail address. If an e-mail address is registered as the destination, documents received are forwarded as e-mail.

GFRECP2E

Note

❒ You need to specify the Forwarding destination in advance. See Chapter 7

"Forwarding", Advanced Features.

❒ You can select whether the machine prints out the messages it forwards with

user parameters (switch 11, bit 6). For details, see Chapter 7 "User Parameters", Advanced Features.

❒ If you do not specify Own Name, Own Fax Number or sender's e-mail ad-

dress, all documents are forwarded to the registered destination. For details, see Chapter 7 "Forwarding", Advanced Features.

Receiving Internet Fax

SMTP Reception

NIC FAX ordinarily uses POP e-mail reception, but can be set to use SMTP reception.

With POP reception, e-mail is received using Auto Mail Reception or Manual Reception.

With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by NIC FAX. You can route received e-mail to other Internet fax machines also.

GFRECP3E

Note

❒ DNS server settings must be made before using SMTP reception. See p.73 “E-

mail Server Settings (by Network Administrator)”.

❒ To use SMTP reception, SMTP reception must be set to "On" as described in

p.166 “User Parameters” (switch 17, bit 0).

❒ Even if SMTP reception is enabled on the DNS server, mail sent from the

SMTP server will not be received and NIC FAX reports an error if SMTP reception is set to "Off" with user parameters. Also, the SMTP server sends an error notification to the originator.

❒ If an error is encountered during e-mail reception, reception is aborted, the e-

mail is discarded, and Error Report is printed. Also, the SMTP server sends an error notification to the originator.

❒ SMTP reception cannot be interrupted by pressing the {{{{Clear/Stop}}}} key.

❒ When the SMTP server attempts to route received documents to NIC FAX

while NIC FAX is transmitting an e-mail, NIC FAX will respond to the SMTP server with a "busy" signal. Then, the SMTP server usually tries resending the documents until the set timeout.

Reference

p.88 “Auto Mail Reception”

p.88 “Manual Mail Reception”

p.94 “Routing Mail Received via SMTP”

Using Internet Fax Functions

Routing Mail Received via SMTP

Mail received via SMTP can be routed to other fax machines. It can also be routed to destinations registered as Quick Dial entries, Speed Dial entries, or Groups.

GFRECP4E

Preparation

Before routing mail received via SMTP, you first must set "Route documents received with SMTP" to "Yes" with user parameters . See p.166 “User Parameters” (switch 17, bit 1).

Note

❒ If a mail transfer request is received when the "Route documents received

with SMTP" with user parameters is set to "No," NIC FAX responds with an error message to the SMTP server.

❒ You can make settings that limit transfer to specified originators. See p.42

“Auth. E-Mail RX (Authorized E-mail Reception)”.

❒ Using this function, you can also send documents from your e-mail software

to e-mail addresses and G3 fax machines' destinations through NIC FAX simultaneously. For details about specifying the destinations of fax machines, see the following.

Savin 3760nf Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Notes:

Machine Types:

Important

Trademarks

TABLE OF CONTENTS

What Do You Want to Do with This Machine?

How to Read This Manual

Symbols

Manuals for This Machine

NIC FAX Unit Manual (on CD-ROM) (this manual)

NIC FAX Unit CD-ROM Manual

Basic Features

Advanced Features

Before You Use This Machine

1. Introduction

Scan to E-mail Functions

Functions Not Supported by Scan to E-mail

Internet Fax Functions

Internet Fax Precautions

Functions Not Supported by E-mail Transmission

Functions Not Supported by E-mail Reception

IP-Fax Functions

IP-Fax Precautions

Functions Not Supported by IP-Fax Transmission

Functions Not Supported by IP-Fax Reception

LAN-Fax Functions

LAN-Fax Precautions

Network Delivery Scanner Functions

Using ScanRouter V2 Lite Server

Using ScanRouter V2 Professional Server

Functions Not Supported by Network Delivery Scanner

How to Read This Manual

Necessary Operation Manuals

Overview of Setting Up and Delivering Data

Using ScanRouter V2 Lite

Using ScanRouter V2 Professional

Precautions for Reading Instructions and Online Help

Making Settings through a Web Browser

2. Getting Started

Control Panel

Before Using Network Functions

Connecting to a LAN

Assigning User Function Keys

NIC FAX Initial Settings

Network Settings

TCP/IP Settings

Mail Server Settings

Template: Subject

Returning to the Initial Display

Auto Mail RX (Auto Mail Reception)

IP-Fax Parameter Settings

Installing the Software

Auto-run Program

Quick Install

Installing the Driver and Utilities Individually

LAN-Fax Driver

SmartDeviceMonitor for Client

SmartDeviceMonitor for Admin

DeskTopBinder Lite

ScanRouter V2 Lite

Software Included on the CD-ROM

List of Files

LAN-Fax Driver

Address Book

LAN-Fax Cover Sheet Editor

SmartDeviceMonitor for Client

SmartDeviceMonitor for Admin

DeskTopBinder Lite

ScanRouter V2 Lite

Online Help

Scanning a Color Original

Scanner RGB

Scanning a Monochrome Original

4. Using Internet Fax Functions

E-mail Server Settings (by Network Administrator)