Savin 3760nf Operating Instruction

COLOR NIC FAX UNIT TYPE410

Operating Instructions

Introduction

Getting Started

Using Scan to E-mail Functions

Using Internet Fax Functions

Using IP-Fax Functions

Using LAN-Fax Functions

Using Network Delivery Scanner Functions

Registering Addresses

Making Settings through a Web Browser

Troubleshooting

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.

Introduction

Thank you for purchasing NIC FAX. This manual contains important information you need to know in order to get the most out of the powerful features and functions of this product. Be sure to read it carefully, and keep it on hand for future reference. Note that you are authorized to use this manual and NIC FAX Driver and Utilities only after you agree to the terms and conditions of the User License Agreement.

•This manual covers NIC FAX operation on a Local Area Network (LAN).

•COLOR NIC FAX UNIT TYPE410 is required in order to use the Internet Fax Features. (For Type 1.)

•Installation of COLOR NIC FAX UNIT TYPE410 should be performed by an authorized service provider. Do not attempt installation on your own. (For Type 1.)

For simplicity, fax machines equipped with COLOR NIC FAX UNIT TYPE410 are referred to throughout this manual as NIC FAX.

The contents of this manual assume that you are already familiar with Windows functions and procedures. If you are not, see the documentation that comes with Windows for details on use.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Machine Types:

The model names of the machine do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see Chapter 1 "Machine Types", Basic Features.)

•Type 1: NIC FAX Unit optional

•Type 2: NIC FAX Unit standard

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft®, Windows®, Windows NT®, Outlook® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Netscape® is a registered trademark of Netscape Communications Corporation.

Netscape Communicator and Netscape Messaging Server are trademarks of Netscape Communications Corporation.

Ethernet® is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operation systems are as follows:

•Microsoft® Windows® 95 operating system

•Microsoft® Windows® 98 operating system

•Microsoft® Windows® Millennium Edition (Windows Me)

•Microsoft® Windows NT® Server network operating system version 4.0 network operating system version 4.0

•Microsoft® Windows NT® Workstation operating system version 4.0

•Microsoft® Windows® 2000 Professional

•Microsoft® Windows® 2000 Server

•Microsoft® Windows® XP Professional

•Microsoft® Windows® XP Home Edition

•The product name of Microsoft® Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition

Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................	1
How to Read This Manual .....................................................................................	2
Manuals for This Machine.....................................................................................	3
NIC FAX Unit Manual (on CD-ROM) (this manual)....................................................	3
NIC FAX Unit CD-ROM Manual .................................................................................	3
Basic Features ...........................................................................................................	3
Advanced Features ....................................................................................................	3
Before You Use This Machine ...................................................................................	3
1. Introduction
Scan to E-mail Functions......................................................................................	5
Functions Not Supported by Scan to E-mail ..............................................................	6
Internet Fax Functions ..........................................................................................	7
Internet Fax Precautions ............................................................................................	8
Functions Not Supported by E-mail Transmission .....................................................	8
Functions Not Supported by E-mail Reception ..........................................................	9
IP-Fax Functions..................................................................................................	10
IP-Fax Precautions...................................................................................................	11
Functions Not Supported by IP-Fax Transmission...................................................	11
Functions Not Supported by IP-Fax Reception........................................................	11
LAN-Fax Functions..............................................................................................	12
LAN-Fax Precautions ...............................................................................................	12
Network Delivery Scanner Functions ................................................................	13
Using ScanRouter V2 Lite Server ............................................................................	14
Using ScanRouter V2 Professional Server ..............................................................	15
Functions Not Supported by Network Delivery Scanner ..........................................	16
How to Read This Manual........................................................................................	17
Necessary Operation Manuals.................................................................................	18
Overview of Setting Up and Delivering Data............................................................	19
Using ScanRouter V2 Lite .....................................................................................	19
Using ScanRouter V2 Professional .......................................................................	20
Precautions for Reading Instructions and Online Help ............................................	21
Making Settings through a Web Browser..........................................................	22
2. Getting Started
Control Panel........................................................................................................	23
Before Using Network Functions .......................................................................	25
Connecting to a LAN ................................................................................................	25
Assigning User Function Keys .................................................................................	25
NIC FAX Initial Settings.......................................................................................	28
Network Settings ......................................................................................................	34
TCP/IP Settings .....................................................................................................	34
Mail Server Settings ..............................................................................................	38
Auto Mail RX (Auto Mail Reception) ......................................................................	43
Returning to the Initial Display...............................................................................	43
IP-Fax Parameter Settings.......................................................................................	44

i

Installing the Software.........................................................................................	46
Auto-run Program.....................................................................................................	46
Quick Install..............................................................................................................	46
Installing the Driver and Utilities Individually ............................................................	48
LAN-Fax Driver......................................................................................................	48
SmartDeviceMonitor for Client...............................................................................	51
SmartDeviceMonitor for Admin..............................................................................	52
DeskTopBinder Lite ...............................................................................................	53
ScanRouter V2 Lite ...............................................................................................	54
Software Included on the CD-ROM ....................................................................	55
List of Files ...............................................................................................................	55
LAN-Fax Driver ........................................................................................................	55
Address Book ........................................................................................................	56
LAN-Fax Cover Sheet Editor .................................................................................	56
SmartDeviceMonitor for Client .................................................................................	57
SmartDeviceMonitor for Admin ................................................................................	57
DeskTopBinder Lite..................................................................................................	58
ScanRouter V2 Lite ..................................................................................................	59
Online Help ..............................................................................................................	60
3. Using Scan to E-mail Functions
Scanning a Color Original...................................................................................	61
Scanner RGB ...........................................................................................................	66
Scanning a Monochrome Original......................................................................	68
4. Using Internet Fax Functions
E-mail Server Settings (by Network Administrator) .........................................	73
Mail Server Settings .................................................................................................	73
E-mail Servers That Have Been Confirmed to Work................................................	73
Transmitting Internet Fax....................................................................................	74
Confirming Reception...............................................................................................	80
Transmitting Journal by E-mail.................................................................................	80
Transfer Request .................................................................................................	82
Transfer Request by E-mail .....................................................................................	84
Specifying End Receivers......................................................................................	86
Receiving Internet Fax.........................................................................................	88
Auto Mail Reception .................................................................................................	88
Manual Mail Reception.............................................................................................	88
Receiving Transfer Request E-mail .........................................................................	90
Routing Received Documents..................................................................................	91
Transferring Received Documents...........................................................................	91
Forwarding Received Documents ............................................................................	92
SMTP Reception ......................................................................................................	93
Routing Mail Received via SMTP ..........................................................................	94
Canceling Transmission of an Internet Fax ......................................................	96
While the Original is Being Scanned In....................................................................	96
After the Original Has Been Scanned In ..................................................................	96

ii

5. Using IP-Fax Functions
Transmitting IP-Fax ...........................................................................................	100
Transmitting by Specifying an IP Address or Host Name ......................................	100
Transmitting by Specifying a VoIP Gateway ..........................................................	101
Transmitting by Specifying an Alias Fax Number ..................................................	103
Canceling Transmission of an IP-Fax..............................................................	105
While the Original Is Being Scanned In..................................................................	105
After the Original Has Been Scanned In ................................................................	105
6. Using LAN-Fax Functions
Basic Transmission...........................................................................................	107
Address Book.....................................................................................................	110
Printing and Saving ...........................................................................................	112
Setting LAN-Fax Properties ..............................................................................	114
7. Using Network Delivery Scanner Functions
Delivering Scanned Data...................................................................................	117
Color Original .........................................................................................................	117
Monochrome Original.............................................................................................	118
Specifying Destinations Without Using Quick Dial Keys or Speed Dials.....	120
Specifying by Groups (Group Code) ......................................................................	120
Specifying by Groups (Quick Dial) .........................................................................	120
Specifying by Redial...............................................................................................	120
Specifying Using the Number Keys........................................................................	121
Routing Received Fax Documents...................................................................	122
Setting up ScanRouter V2 Professional.................................................................	122
Fax Document Delivery Settings............................................................................	122
Transmission End Operation..................................................................................	126
Transmission Using the Backup File Transmission Feature ..................................	129
Temporarily Terminating Fax Document Delivery..................................................	131
8. Registering Addresses
Registering Addresses for Scanner.................................................................	133
Registering/Editing a Destination ...........................................................................	133
Checking the Short ID of a Destination ...............................................................	135
Registering Addresses for Internet Faxing .....................................................	137
Registering/Editing a Destination ...........................................................................	137
Registering Addresses for IP-Faxing...............................................................	141
Registering/Editing a Destination ...........................................................................	141
Registering Template Addresses.....................................................................	147
Deleting Template Addresses ................................................................................	148
Registering Template Subjects and Messages...............................................	149
Deleting Template Subjects and Messages...........................................................	151

iii

9. Making Settings through a Web Browser
Connecting from your Computer .....................................................................	153
System Requirements............................................................................................	153
Initial Display ..........................................................................................................	154
Functions You Can Check or Set Up ...............................................................	156
Using Online Help..............................................................................................	157
10.Troubleshooting
Error Messages..................................................................................................	159
NIC FAX Display Messages...................................................................................	159
Web Browser Initial Display Messages ..................................................................	163
LAN-Fax Operation Messages...............................................................................	164
User Parameters ................................................................................................	166
11.Appendix
Reports and Lists...............................................................................................	171
Transfer Result Report...........................................................................................	171
Error Mail Notification.............................................................................................	172
Error Report (Mail) .................................................................................................	173
Server-Generated Error E-mail ..............................................................................	173
Journal ...................................................................................................................	174
Box List ..................................................................................................................	176
Communication Result Report ...............................................................................	176
LAN-Fax Error Report ............................................................................................	178
Journal by E-mail ...................................................................................................	179
Specifications.....................................................................................................	181
Received Images................................................................................................	183
INDEX.......................................................................................................	184

iv

What Do You Want to Do with This Machine?

This is the summary of this machine's features showing which page you have to read for detailed information.

I Want...		Reference
to change the interval time for automatic e-	p.40	“Mail RX Interval (Mail Reception Inter-
mail reception	val)”
to block out unwanted e-mail	p.42	“Auth. E-Mail RX (Authorized E-mail
	Reception)”
to scan a colored document and send it to com-	p.61	“Scanning a Color Original”
puters
to adjust the color balance for color scanning	p.66	“Scanner RGB”
to send scanned documents as e-mail	p.68	“Scanning a Monochrome Original”
to send fax via the Internet	p.73	“Using Internet Fax Functions”
to keep the history of incoming and outgoing	p.80	“Transmitting Journal by E-mail”
faxes and e-mail automatically
to check incoming e-mail immediately	p.88	“Receiving Internet Fax”
to route documents sent with a SUB code to my	p.91	“Routing Received Documents”
computer through NIC FAX using an e-mail
address
to route all documents sent without a SUB code	p.91	“Routing Received Documents”
to the specified e-mail address
to transfer specified senders' fax to my comput-	p.91	“Transferring Received Documents”
er using an e-mail address
to receive faxes on computer and not to print	p.92	“Forwarding Received Documents”
out them on fax machine
to receive e-mail with SMTP reception	p.93	“SMTP Reception”
to receive faxes immediately via a network	p.99	“Using IP-Fax Functions”
to fax documents created with computer appli-	p.107 “Using LAN-Fax Functions”
cations
to edit Address Book of LAN-Fax	p.110 “Address Book”
to print documents created with computer ap-	p.112 “Printing and Saving”
plications for proof checking
to route scanned documents via network	p.117 “Delivering Scanned Data”
to register frequently-used addresses, subjects	p.147 “Registering Template Addresses”
and messages	p.149 “Registering Template Subjects and

Messages”

1

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

[ ]

Keys and buttons that appear on the computer's display.

2

Manuals for This Machine

Three Facsimile Reference manuals are provided, the Basic Features manual, the Advanced Features manual, and Before You Use This Machine manual . For Type 2 machines and Type 1 machines with option, the NIC FAX Unit manual, NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual that suits your needs.

NIC FAX Unit Manual (on CD-ROM) (this manual)

Explains about the Scanner function, Internet Fax function, IP-Fax function, and LAN-Fax function.

Note

NIC FAX Unit is an option for Type 1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating environment for the CD-ROM.

How to access the NIC FAX Unit manual in PDF file on the CD-ROM is also explained.

Note

NIC FAX Unit is an option for Type 1.

Basic Features

Explains the most frequently used fax functions and operations.

Advanced Features

Describes more advanced functions, and also explains settings for key operators.

Before You Use This Machine

Explains how to set up your machine.

3

4

1. Introduction

Scan to E-mail Functions

There are two types of scanner related functions Scan to E-mail and Network Delivery Scanner. This section describes about the Scan to E-mail function. For details about the Network Delivery Scanner function, see p.13 “Network Delivery Scanner Functions”.

Scanned documents are sent as e-mail messages with an attached image. Black and white documents are converted into PDF or TIFF-F, and color documents into PDF or JPEG images. You can specify a document format with user parameters. Also you can turn the JPEG function on and off with a user function key for Color Scanning.

GFSCAN0E

Note

When you send e-mail with PDF or JPEG images to NIC FAX using the Scan to E-mail function, NIC FAX cannot receive the e-mail.

5

Introduction

			Functions Not Supported by Scan to E-mail
			The following functions are supported with standard fax transmission and re-
			ception, but not with Scan to E-mail transmission.
	1
			• Immediate Transmission for monochrome originals, Memory Transmission
			for color originals
			• Confidential Transmission
			• SUB Code Transmission
			• SEP Code Polling Reception
			• Polling Transmission
			• Polling Reception
			• Transfer Request Transmission
			• Fax Header
			• Label Insertion
			• Dialing with the Dial Option Key
			• Chain Dial
			• On Hook Dial
			• Manual Dial
			• JBIG Transmission
			• Batch Transmission
			• ECM (Error Correction Mode)
			• Memory File Transfer

6

Internet Fax Functions

Internet Fax Functions

NIC FAX converts scanned document images to e-mail format and transmits the	1
data over the Internet.

The e-mail sent by NIC FAX can be received by another NIC FAX or a computer. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

Documents are sent as e-mail messages with an attached TIFF-F image. Because of this, a MIME-compatible e-mail reader is required in order to view documents received on a computer. To view an attached image, software capable of displaying TIFF-F formatted images is required. NIC FAX includes DeskTopBinder Lite, which can be used to view, edit, and store image data.

You can also receive e-mail messages from computers or other Internet fax machines, and print or forward these.

GFINFX0E

Note

NIC FAX must be connected to a LAN and set up correctly in order to use its Internet fax functions. See p.23 “Getting Started”.

The Internet Fax function supported by NIC FAX is compliant with ITU-T Rec. T.37.

7

Introduction

Internet Fax Precautions

•Internet Fax communicates with a server over a LAN. It cannot communicate

1directly with other parties.

•If a transmission is not successful, NIC FAX usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important e-mail by calling the other party.

•The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications.

•Voice communication is not supported over a LAN.

•Internet fax delivery might be delayed due to network congestion. Use a standard fax whenever communication is time sensitive.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet faxing.

•Immediate Transmission

•Confidential Transmission

•SUB Code Transmission

•ID Transmission

•Polling Transmission

•Chain Dial

•Dialing with the Dial Option Key

•On Hook Dial

•Manual Dial

•JBIG Transmission

•Batch Transmission

•ECM (Error Correction Mode)

•Memory File Transfer

8

Internet Fax Functions

	Functions Not Supported by E-mail Reception
	The following functions are supported with standard fax reception, but not with
	Internet faxing.
			1
	• ID Reception
	• Confidential Reception
	• Memory Lock Reception
	• Polling Reception
	• SEP Code Polling Reception
	• Authorized Reception
	• Multi-copy Reception
	• Specified Tray (optional paper tray required)

9

Introduction

IP-Fax Functions

1	With the IP-Fax feature, you can send or receive faxes through fax machines di-
	rectly connected to the same network using TCP/IP protocol.

Use the IP address or host name instead of the fax number to specify the destination machine, or use the alias number when using the gatekeeper.

You can also send faxes to G3 fax machines connected to PSTN via the VoIP gateways (with T.38 Function).

No e-mail server is required since NIC FAX communicates with destination fax machines connected to the same network directly. The transmission speed is higher than when using G3.

GFIPFX0E

1.Transmission by specifying the destination with the IP address of VoIP gateway (192.168.1.64) and fax number of the receiver (212–123–5678)

2.Transmission by specifying the destination with the alias fax number of the receiver (2123336666)

3.Transmission by specifying the destination with the IP address or host name of the receiver (192.168.1.10 or IPFAX1)

Note

NIC FAX must be connected to a LAN and set up correctly in order to use its IP-Fax functions. See p.23 “Getting Started”.

The IP-Fax function supported by NIC FAX is compliant to ITU-T Rec. T.38.

10

IP-Fax Functions

-Glossary
Gatekeeper	1
This is a device that manages equipment connected to an IP network by con-

verting and authenticating addresses.

VoIP (Voice over Internet Protocol)

This is a technology that enables voice communications over the Internet by linking telephone network and IP network. VoIP gateway converts protocols to connect these different types of networks.

IP-Fax Precautions

•You cannot transmit any data to other networks where a firewall is installed.

•The level of security for Internet communications is low. We recommend use of the telephone network for confidential communications.

•Voice communications are not supported over a LAN.

Functions Not Supported by IP-Fax Transmission

The following functions are supported with standard fax transmission, but not with IP-Fax transmission.

•Batch Transmission

•Memory File Transfer

•Manual Dial

Functions Not Supported by IP-Fax Reception

The following functions are supported with standard fax reception, but not with IP-Fax reception.

• RDS

11

Introduction

LAN-Fax Functions

1	With a NIC FAX connected to a LAN, you can use a telephone line to send a fax
	created using a computer application to another fax machine.

To send a fax, simply select [Print] from the Windows application, and then select LAN-Fax as the printer and specify a destination.

In addition to sending faxes, LAN-Fax allows NIC FAX to be used for printing out and saving documents in TIFF-F file for proof checking.

GFLNFX0E

Note

NIC FAX must be connected to a LAN and set up correctly in order to use LAN-Fax functions. See p.23 “Getting Started”.

LAN-Fax Precautions

•When you transmit faxes, or print documents using the LAN-Fax functions, you cannot abort data transmission by pressing the {Clear/Stop} key while the data is being transmitted from your computer to the fax machine.

Reference

p.107 “Basic Transmission”

p.112 “Printing and Saving”

12

Network Delivery Scanner Functions

Network Delivery Scanner Functions

You can use NIC FAX as a network scanner for ScanRouter V2 Lite/Profession-

al. The documents scanned in by NIC FAX can be saved in the network server 1 or in designated folders on network computers.

Note

ScanRouter V2 Lite and DeskTopBinder Lite are on the CD-ROM which comes with your NIC FAX.

ScanRouter V2 Professional is optional. Please contact your service representative if you want to use ScanRouter V2 Professional.

For brevity, ScanRouter V2 Lite and ScanRouter V2 Professional are referred to throughout this manual as ScanRouter V2 Lite/Professional.

There is no compatibility between the machine and ScanRouter/ScanRouter Professional. Thus, you cannot transmit documents to ScanRouter or ScanRouter Professional delivery servers.

This function is available without using e-mail.

13

Introduction

Using ScanRouter V2 Lite Server

Documents scanned in by NIC FAX are sent to the ScanRouter V2 Lite server.

	1	Sent documents are delivered to or saved in the following locations depending
		on the setting of ScanRouter V2 Lite server:

AScanRouter V2 Lite server Fax In-Tray

BThe designated folder on the same network as the ScanRouter V2 Lite server

GFLNFX1E

Scanned documents are:

1.saved in Fax In-Tray.

2.received with ScanRouter V2 Link.

3.viewed or picked up by DeskTopBinder Lite.

4.delivered.

5.shared on network.

Note

Folders in the other computers as well as in the computer where the ScanRouter V2 Lite Server is installed can be specified as the destination as long as they are connected to the same network as the ScanRouter V2 Lite Server.

14

Network Delivery Scanner Functions

	Using ScanRouter V2 Professional Server
	Documents received from other fax machines or scanned by NIC FAX itself are
	sent to the ScanRouter V2 Professional server.
			1
	Sent documents are delivered to or saved in the following locations depending
	on the setting of ScanRouter V2 Professional server:

AFax In-Tray in the ScanRouter V2 Professional server

BThe designated folder on the same network as the ScanRouter V2 Professional server

CThe specified e-mail address(es) set on the Fax In-Tray

GFLNFX2E

Faxed or scanned documents are:

1.saved as files in Fax In-Tray.

2.received with ScanRouter V2 Link.

3.delivered with e-mail.

4.viewed or downloaded with a Web browser.

5.viewed or picked up with DeskTopBinder Lite.

Note

You need an e-mail server in order to transmit the scanned documents in e- mail format.

Folders in the other computers as well as in the computer where ScanRouter V2 Professional Server is installed can be specified as the destination as long as they

are connected to the same network as the ScanRouter V2 Professional Server.

15

Introduction

			Functions Not Supported by Network Delivery Scanner
			The following functions are supported with standard fax transmission and re-
			ception, but not with Network Delivery Scanner.
	1
			• Immediate Transmission for monochrome originals, Memory Transmission
			for color originals
			• Confidential Transmission
			• SUB Code Transmission
			• SEP Code Polling Reception
			• Polling Transmission
			• Polling Reception
			• Transfer Request Transmission
			• Fax Header
			• Label Insertion
			• Dialing with the Dial Option Key
			• Chain Dial
			• On Hook Dial
			• Manual Dial
			• JBIG Transmission
			• Batch Transmission
			• ECM (Error Correction Mode)
			• Memory File Transfer

16

Network Delivery Scanner Functions

How to Read This Manual

This manual describes the Network Delivery Scanner function that uses ScanRouter V2 Lite/Professional. Note that descriptions in some of the sections are applicable to both applications, and descriptions in other sections are applicable 1 only to particular applications.

Refer to the table below to find the sections that contain the information about the applications you want to use.

Page Number in This	ScanRouter V2	ScanRouter V2	Contents
Manual	Lite	Professional
p.117 “Delivering	Applicable	Applicable	Describes the procedure for de-
Scanned Data”			livering scanned documents or
p.120 “Specifying			registering a destination. These
			procedures are the same for both
Destinations Without
			(ScanRouter V2 Lite/Profession-
Using Quick Dial
			al).
Keys or Speed Dials”
p.133 “Registering
Addresses for Scan-
ner”
p.122 “Routing Re-	Not Applicable	Applicable	Provides additional information
ceived Fax Docu-			about ScanRouter V2 Profession-
ments”			al not included in the instructions
			that come with the application.
			Read this section before you use
			ScanRouter V2 Professional.
p.159 “NIC FAX Dis-	Applicable	Applicable	Provides information that is com-
play Messages” (Mes-			mon to all (ScanRouter V2
sages regarding the			Lite/Professional). Read this sec-
Network Scanner			tion as required.
function only)
p.162 “While Using
the Network Delivery
Scanner Function”

17

Introduction

Necessary Operation Manuals

		Several other operation manuals are provided other than this that are necessary
		for using ScanRouter V2 Lite/Professional. Refer to the table below to find ad-
	1
		ditional instructions that are necessary to you.
		When Using ScanRouter V2 Lite
			Basic Features manual/Advanced Features	The Basic Features manual explains the most
			manual	frequently used fax functions and opera-
				tions. The Advanced Features manual de-
				scribes more advanced functions as well as
				settings for key operators.
			ScanRouter V2 Lite Setup Guide *1	ScanRouter V2 Lite Setup Guide describes
			ScanRouter V2 Lite Management Guide *2	the setup procedure for ScanRouter V2 Lite.
				ScanRouter V2 Lite Management Guide de-
				scribes operations the Administrator needs
				to perform for managing and maintaining
				ScanRouter V2 Lite.

*1

*2

An operation manual in PDF file that is displayed when you install ScanRouter V2 Lite

An operation manual in PDF file that is registered to the Start Menu when you install ScanRouter V2 Lite

When Using ScanRouter V2 Professional

	Basic Features manual/Advanced Features	The Basic Features manual explains the most
	manual	frequently used fax functions and opera-
		tions. The Advanced Features manual de-
		scribes more advanced functions as well as
		settings for key operators.
	ScanRouter V2 Professional Setup Guide *1	ScanRouter V2 Professional Setup Guide de-
	ScanRouter V2 Professional Management	scribes the setup procedure for ScanRouter
		V2 Professional.
	Guide *2
		ScanRouter V2 Professional Management
	ScanRouter V2 Professional Web Document
		Guide describes the operation the Adminis-
	Viewer Setup Guide *2
		trator needs to perform for managing and
		maintaining ScanRouter V2 Professional.
		ScanRouter V2 Professional Web Document
		Viewer Setup Guide describes the setup pro-
		cedure for the server.

*1

*2

An operation manual in PDF file that is displayed when you install ScanRouter V2 Professional

An operation manual in PDF file that is registered to the Start Menu when you install ScanRouter V2 Professional

18

Network Delivery Scanner Functions

Overview of Setting Up and Delivering Data

In order to deliver data to designated server or fax machines, you need to set up NIC FAX and the server correctly. First, follow the steps described below before

delivering data. Note that you need to register NIC FAX by I/O device settings 1 for ScanRouter V2 Lite/Professional.

Using ScanRouter V2 Lite

Preparation

You need to complete "Network" settings beforehand. Also, set NIC FAX to use ScanRouter V2 Lite with user parameters. See p.166 “User Parameters” (switch 16, bit 2).

GFLNFX3E

AInstall ScanRouter V2 Lite from the CD-ROM that comes with NIC FAX. See

ScanRouter V2 Lite Setup Guide.

BRegister the IP address or the host name of the ScanRouter V2 Lite server with NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail) function is pre-assigned to the {F10} key. See p.42 “Scanner Server” , p.25 “Assigning User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

CAdjust necessary settings in the computer where ScanRouter V2 Lite is installed, and then set up destinations. See ScanRouter V2 Lite Management Guide.

DTransmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

19

		Introduction
		Using ScanRouter V2 Professional
				Preparation
				You need to adjust "Network" settings beforehand. Also, you need to contact
1
				your service representative for the setup.

ARead precautions to use ScanRouter V2 Professional with NIC FAX. See p.122 “Setting up ScanRouter V2 Professional”.

GFLNFX4E

BInstall ScanRouter V2 Professional on the computer server. See ScanRouter V2 Professional Setup Guide.

CRegister the IP address or the host name of the ScanRouter V2 Professional server with NIC FAX, and then assign the Scanner (Scan to E-mail) function to a user function key. If your machine is Type 2, the Scanner (Scan to E-mail) function is pre-assigned to the {F10} key. See p.42 “Scanner Server”, p.25 “Assigning User Function Keys”, and Chapter 6 "User Function Keys", Advanced Features.

DAdjust necessary settings in the computer where ScanRouter V2 Professional is installed, and then set up destinations. See ScanRouter V2 Professional Management Guide.

ETransmit the data from NIC FAX. See p.117 “Delivering Scanned Data”.

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Network Delivery Scanner Functions

Precautions for Reading Instructions and Online Help

When using ScanRouter V2 Lite/Professional with NIC FAX, some specifications differ from those described in the ScanRouter V2 Lite Management Guide

stored in NIC FAX Unit CD-ROM and the Operating Instructions and Help are 1 provided with ScanRouter V2 Professional.

Specification differences are described below.

Function	Specification difference
Fax document	NIC FAX forwards incoming faxes to ScanRouter V2
delivery setup	Professional via the network, thus omit the procedure
	described under "For a Device for Fax Delivery using
	RS232" in the ScanRouter V2 Professional Setup Guide.
Fax document	• You need to adjust the necessary settings of NIC
delivery	FAX in order to use the Fax Delivery function, in
	addition to the settings of ScanRouter V2 Profes-
	sional.
	• To specify the destination of the Fax Document De-
	livery using Fax Delivering ID, SUB codes are used.
	Limitation
	Confidential Transmission (ID Override) is not
	available.
	See p.122 “Fax Document Delivery Settings” for de-
	tails.
Sender's infor-	Since NIC FAX cannot specify the sender when trans-
mation	mitting the data using the Network Deliver Scanner
	function, the sender's information is not included in
	the mail header.
Display order of	Since user/group information is not shown on NIC
the us-	FAX display when specifying the destination, even if
ers/groups	you attempt to change the order of the users/groups in
	the server, the change will not be reflected.
Fax port settings	You cannot assign different actions to each fax port.

ScanRouter V2 Lite

ScanRouter V2 Professional

Applied

Applied

Applied Applied

Applied Applied

Applied Applied

21

Introduction

Making Settings through a Web Browser

1	Using a Web browser on your computer connected to a network, you can check
	the condition of fax communications as well as make changes to settings.

Note

You need to connect NIC FAX to a LAN and make "Network" settings in order to make fax settings through a Web browser. See p.23 “Getting Started”.

See p.153 “Making Settings through a Web Browser” for information about basic procedures and settings you can make.

Use online Help to learn the procedures for making various settings. You need to make settings before using online Help. See p.157 “Using Online Help”.

22

2. Getting Started

Control Panel

This section describes the control panel buttons and indicators that are unique to Scanner, Internet Fax, IP-Fax and functions. See Chapter 1 "Control Panel", Basic Features for details on other control panel buttons and indicators.

The following illustration is for Type 2.

ZHMS010N

1. User Function keys

You can assign the following functions to user function keys according your needs.

•Auto Mail Reception

•Mail Reception

•Mail Options

•E-mail Message

•Internet FAX

•JPEG

•Scanner (Scan to E-mail)

Note

On Type 2 machines, the E-mail Message function is pre-assigned to the {F4} key, Internet FAX function to the {F5} key, JPEG function key to the {F9} key, and the Scanner (Scan to E- mail) function to the {F10} key.

If your machine is Type 1 and assign the E-mail Message, Internet FAX, JPEG, or Scanner (Scan to E-mail) function to a user function key, put the label come with NIC FAX.

Reference

p.25 “Assigning User Function

Keys”

2. Resolution key

Press the Resolution key to toggle the resolutions (Standard, Detail, 300dpi, Super Fine, and Extra Super Fine) depending on how finely you want to transmit documents. See Chapter 2 "Resolution”, Basic Features.

Note

When selecting 300dpi, both the Detail and Super Fine indicators are lit.

To select Extra Super Fine, you need to change the setting with user parameters. See p.166 “User Parameters” (switch 20, bit 2).

23

Getting Started

3. {@}{.} Space key (when selecting the QWERTY layout)

You can use "@", ".", and Space to enter e- mail address, IP address, host name or alias fax number. Depending on the key layout, the characters you can enter with Quick Dial keys differ. See Chapter 7

"Key Layout", Advanced Features.

2

Note

Characters you can enter using Quick Dial keys differ depending on layout. To set a layout, see Chapter 7 "Key Layout", Advanced Features.

4. { : E-mail Template} key

You can register letter strings under this key and extract them entering e-mail addresses, subjects, and messages.

You can register the following letter strings:

•To enter e-mail addresses

By registering strings like ".com" or ".net", you can enter e-mail addresses easily.

Reference

p.147 “Registering Template

Addresses”

•To enter subjects and messages of e- mail

By registering subjects and messages you often use beforehand, you can enter them easily.

Reference

p.149 “Registering Template

Subjects and Messages”

24