Savin 3760nf User Manual

Operating Instructions

Basic Features

Getting Started

Faxing

Programming

Troubleshooting

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AIGaAs laser diode. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Machine Types

The model names of the machine do not appear in the following pages. Check the type of your machine before reading this manual.

•Type1: NIC FAX Unit optional

•Type2: NIC FAX Unit standard

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

120V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about the power source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Declaration of Conformity

Product Name: Facsimile

Model Number: 3760/F540/LF411/4420L, 3760nf/F550/LF416e/4420NF

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Operation is subject to the following two conditions:

1.This device may not cause harmful interference, and

2.this device must accept any interference received, including interference that may cause undesired operation.

TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................	1
Notice......................................................................................................................	3
Safety Information ......................................................................................................	5
Safety During Operation ..........................................................................................	5
Important Safety Instructions ...............................................................................	7
Grounding ..................................................................................................................	7
Important Safety Instructions .....................................................................................	7
Caution ....................................................................................................................	7
Position of the RCAUTION Label ........................................................................	8
ENERGY STAR Program .......................................................................................	9
Energy Saver Modes................................................................................................	10
Remarks................................................................................................................	12
How to Read This Manual ...................................................................................	14
Paper Mark...............................................................................................................	15
Manuals for This Machine ...................................................................................	16
Basic Features (this manual) ...................................................................................	16
Advanced Features ..................................................................................................	16
Before You Use This Machine .................................................................................	16
NIC FAX Unit Manual (on CD-ROM)........................................................................	16
NIC FAX Unit CD-ROM Manual ...............................................................................	16
1. Getting Started
Machine Types .....................................................................................................	17
Guide to Components .........................................................................................	18
Front View ................................................................................................................	18
Side View .................................................................................................................	19
Control Panel........................................................................................................	21
Reading the Display .................................................................................................	24
Reading the Display and Using Keys ....................................................................	24
Standby Display.....................................................................................................	25
Communication Display.........................................................................................	25
Display Prompts ....................................................................................................	26
Energy Saver Mode Display ..................................................................................	26
Restricted Access Display .....................................................................................	27
Turning On or Off the Power...............................................................................	28
Turning On the Power ..............................................................................................	28
Turning Off the Power ..............................................................................................	28
2. Faxing
Transmission Modes ...........................................................................................	29
Switching between Memory Transmission and Immediate Transmission................	29
Placing Originals..................................................................................................	31
Placing Originals in the ADF ....................................................................................	32
Originals Unsuitable for the Auto Document Feeder (ADF) .....................................	32
Memory Transmission.........................................................................................	34

i

Canceling a Memory Transmission....................................................................	36
Before Pressing the Start Key..................................................................................	36
While Scanning the Original.....................................................................................	36
When an Original Is Jammed...................................................................................	36
During Transmission ................................................................................................	36
While Awaiting Transmission ...................................................................................	37
Immediate Transmission.....................................................................................	39
If the Connection Could Not Be Made......................................................................	40
Canceling an Immediate Transmission .............................................................	41
Before Pressing the Start Key..................................................................................	41
After Pressing the Start Key.....................................................................................	41
When an Original Is Jammed...................................................................................	41
Scan Settings .......................................................................................................	42
Resolution ................................................................................................................	42
Original Type............................................................................................................	43
Changing Scan Settings...........................................................................................	44
Dialing ...................................................................................................................	45
Entering Numbers Directly .......................................................................................	45
Pause ....................................................................................................................	46
Tone ......................................................................................................................	46
Using Quick Dials.....................................................................................................	47
Using Speed Dials....................................................................................................	48
Using Group Dials ....................................................................................................	49
When specifying a group with a Quick Dial ...........................................................	50
When specifying a group with the Group Key .......................................................	50
Reception Modes .................................................................................................	52
Selecting the Reception Mode .................................................................................	52
Receiving Messages in Manual Receive .................................................................	53
3. Programming
Own Name/Fax Header/Own Fax Number .........................................................	55
Own Name / Fax Header .........................................................................................	56
Programming.........................................................................................................	56
Editing....................................................................................................................	57
Deleting .................................................................................................................	58
Own Fax Number .....................................................................................................	59
Programming.........................................................................................................	59
Editing....................................................................................................................	60
Deleting .................................................................................................................	61
Quick Dial .............................................................................................................	63
Programming............................................................................................................	64
Editing .....................................................................................................................	66
Deleting ...................................................................................................................	67
Quick Dial Key Label (Dial Label) ............................................................................	68
Label paper............................................................................................................	69
Speed Dial.............................................................................................................	71
Programming ...........................................................................................................	71
Editing ......................................................................................................................	73
Deleting ...................................................................................................................	75

ii

Groups ..................................................................................................................	76
Programming ...........................................................................................................	76
Editing ......................................................................................................................	79
Deleting ....................................................................................................................	82
To delete a destination from a group.....................................................................	82
To delete an entire group ......................................................................................	83
Entering Characters.............................................................................................	85
Available Characters ................................................................................................	85
Keys .........................................................................................................................	85
How to Enter Characters..........................................................................................	86
4. Troubleshooting
Loading Paper in the Main Paper Tray...............................................................	89
Replacing the Toner Cartridge ...........................................................................	90
Toner Cartridge Storage......................................................................................	92
Adjusting Volume ................................................................................................	93
Clearing Original Jams........................................................................................	95
Clearing a Copy, Fax, or Print Jam ....................................................................	96
Error Messages....................................................................................................	98
Indicators............................................................................................................	100
Solving Problems...............................................................................................	101
When Things Don't Go as Expected ................................................................	103
Printing the Help List.........................................................................................	104
INDEX.......................................................................................................	105

iii

iv

What Do You Want to Do with This

Machine?

This is a summary of this machine's features including which pages to consult for detailed information.

I want ...		Reference
to specify several destinations with a single key	p.49	“Using Group Dials” and p.76 “Groups”
to print Quick Dial key labels that can be at-	p.68	“Quick Dial Key Label (Dial Label)”
tached to the control panel so that I can find
quickly the Quick Dial with the destination I
want to specify programmed in
to check whether a fax transmission was suc-	p.34	“Checking the Transmission Result (TX
cessful or not	Status)”, Advanced Features
to find a stored Speed Dial quickly	p.43	“Telephone Directory”, Advanced Fea-
	tures
to send a fax at a specific time	p.5 “Sending at a Specific Time (Send Later)”,
	Advanced Features
to cut down on my telephone bill	p.135 “Economy Transmission”, Advanced
	Features and p.20 “Transfer Request”, Ad-
	vanced Features
to cut down on my paper consumption	p.76 “Two in One”, Advanced Features and p.76
	“Two-sided Reception”, Advanced Features
to prevent many sheets of paper from being	p.136 “Energy Save Timer”, Advanced Features
printed out if fax messages are received during
the night or on holidays
to block out unwanted messages	p.116 “Authorized Reception”, Advanced Fea-
	tures
to send a message on a two-sided original	p.52	“Duplex Original Settings”, Advanced
	Features
to send a fax message which has the large num-	p.54	“Batch Original Documents Transmis-
ber of pages in one transmission	sion”, Advanced Features
to have multiple copies of incoming messages	p.75	“Multi-copy Reception”, Advanced Fea-
	tures
to retry a failed transmission	p.31	“Retrying a Failed Transmission”, Ad-
	vanced Features
to change destination(s) or alter the transmis-	p.27	“Changing Transmission Files”, Ad-
sion time for a file queued for transmission	vanced Features
to find frequently used functions by just press-	p.101 “User Function Keys”, Advanced Fea-
ing a single key instead of searching through	tures
several menus
to prevent my message being picked up casu-	p.7 “Sending Confidential Messages”, Ad-
ally by anyone at the other end	vanced Features and p.160 “Personal Boxes”,
	Advanced Features
to prevent a received message being picked up	p.37	“Printing a Confidential Message”, Ad-
casually by other people	vanced Features and p.42 “Printing Personal
	Box Messages”, Advanced Features

1

I want ...			Reference
to have backups automatically made of faxes I	p.133		“Backup File Transmission Settings”,
send	Advanced Features
to have backups automatically made of incom-	p.129		“Forwarding”, Advanced Features and
ing faxes	p.160		“Personal Boxes”, Advanced Features
to restrict access to the machine to specified us-	p.27	“Restricted Access”
ers
to monitor machine usage by user or depart-	p.27	“Restricted Access” and p.9 “User Code
ment	Transmission”, Advanced Features
to receive messages while I am away on a trip	p.129		“Forwarding”, Advanced Features
to program in memory a document I often use	p.97	“Auto Documents”, Advanced Features
to perform multiple keypad operations with a	p.95	“Programs”, Advanced Features
single key

2

Notice

R CAUTION:

Use of controls, adjustments, or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note to users in the United States of America

-Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•Consult the dealer or an experienced radio /TV technician for help.

-Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

3

-Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

-Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

-Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

4

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

R CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

RWARNING:

•Connect the power cord directly into a wall outlet and never use an extension cord.

•Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

•To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

•Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

•Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

•Disposal can take place at an authorized dealer.

•Dispose of used toner cartridges in accordance with the local regulations.

•Make sure that the wall outlet is near the machine and easily accessible.

5

RCAUTION:

•Protect the machine from dampness or wet weather, such as rain and snow.

•Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

•When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

•Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

•Keep toner (used or unused) and toner cartridges out of reach of children.

•For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

•The inside of the machine could be very hot. Do not touch the parts with a label indicating “hot surface”. Otherwise an injury might occur.

•To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

•Pour reduire le risque d'incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG ou de section superieure.

6

Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

•Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

•Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

•Do not use a telephone in the vicinity of a gas leak to report the leak.

•Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matérial téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

•Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

•Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

•Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

7

Position of the RCAUTION Label

This machine has a RCAUTION label at the position shown below. For safety, please follow the instructions and handle the machine as indicated.

The inside of the machine becomes very hot. Do not touch the inside. Doing so could result in a burn.

8

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

• Low-power Mode

At the factory, this fax machine was set to enter the low power mode 5 minutes after the last operation is completed. To exit the low power mode, press the {Energy Saver/Clear Modes} key. The machine can start printing in about 40 seconds from the Energy Saving Standby mode or in about 30 seconds from the Fax Standby Mode.

Specifications

Specification	Power Consumption	Default Time
Without NIC FAX unit installed	2.0W	5 minutes
With NIC FAX unit installed	6.0W

9

Energy Saver Modes

Energy Saver mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.

When you install this machine for the first time, Energy Saver mode is turned on by default.

Two types of Energy Saver mode are available:

•Fax Standby: Use when you receive faxes regularly.

•Energy Saver Standby: Use when you want to economize on power consumption.

Choose the one that best suits your circumstances.

Even though the control panel display isn't on in Energy Saver mode, indicators that blink or light during communication or reception still work. When the Receive File indicator lights, exit Energy Saver mode and take the appropriate action.

Energy Saver		Status	How long before	Power consumption *1
mode type			you can print
			after exiting En-
			ergy Saver
			mode
Fax Standby		Display is off	Within about 30	Type1: 15W
		The machine maintains the	seconds	Type2: 20W
		heating roller temperature at
		half the full temperature; warm
		up takes less time. (Heater half
		cool)
Energy Saver		Display is off	Within about 40	Type1: 2W *2
Standby		The machine lets the heating	seconds
		roller cool to room tempera-		Type2: 6W
		ture; warm-up takes longer.
		(Heater off)
*1	When options are not installed.
*2	6W when the NIC FAX unit (option for Type1) is installed.

You can turn Energy Saver mode on or off with the User Parameters. By default, Energy Saver Standby is turned on.

The machine enters Energy Saver mode when:

•Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saver mode).

•The user holds down the {Energy Saver/Clear Modes} key for about 2 seconds.

10

To exit Energy Saver mode:

•In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key.

•In FAX Standby mode, press any key.

•Place an original.

•Pick up the optional handset or the external telephone handset.

Note

When you load paper in Energy Saver mode, an error message will not be displayed even if the tray is not pushed in correctly.

After loading paper, press the {Energy Saver/Clear Modes} key and check that "Ready” is shown on the display.

Reception in Energy Saver mode

In Energy Saver mode, originals that have been stored in memory are still sent and the machine can still receive messages.

When a message is received in Energy Saver mode, the machine prints it and returns to Energy Saver mode.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

11

Remarks

Be sure to read the following information before you use this machine:

•Do not turn off the power during output. Make sure that output has completed before you turn off the power.

•Do not open the front cover, right cover, lower right cover, main paper tray, or optional paper tray unit while paper is being printed out. The machine will stop printing and paper may become jammed.

•Do not move, tilt, or shake the machine during output.

•Be sure to make a copy of information stored in the machine memory. This information might be deleted when you operate the machine improperly or some trouble occurs with the machine.

•Note beforehand that the company is not liable for damages resulting from malfunctions of the machine, loss of information stored in memory, or use of the machine.

•If sending or receiving an important message by fax , confirm that the message is sent or received with a telephone call.

•Be sure to ventilate the room where the machine is used to maintain a comfortable work environment. If the machine is used for a long period of time in a room with bad ventilation, you may notice an unpleasant odor.

•Sudden changes in temperature or humidity may cause condensation to form inside the machine. This can result in patchy output. In this case, wait a while before reattempting copying or requesting a fax be sent again.

Important

Make sure that 100% appears on the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted.

Note

If the power is turned off, fax documents cannot be received. The power should normally be turned on.

The fax machines in current use are classified by communication speed. Internationally defined standards include G4, G3, and G2. This machine can communicate with G3 fax machines.

When the other party's machine does not support the same functions as this machine, settings made with those functions might be invalid or transmission might not be possible.

•If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported. See p.42 “Resolution”.

•Polling Reception requires that the other party's machine can perform Polling Transmission. See p.13 “Polling Reception”, Advanced Features .

12

If the other party's machine does not have paper loaded of the same size and orientation as your original, the message may be split and printed on two or more sheets, or reduced and printed on one sheet.

•For example, if the other party's machine has A5 paper loaded and it receives a A4 size document, the A4 size image will be reduced to A5 size and printed on A5 paper. For further information, see p.79 “When There Is No Paper of the Correct Size”, Advanced Features .

13

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

R WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

14

Paper Mark

Paper directions in this book are shown as follows.

GFKAMI0N

Portrait direction for originals is shown as K, and landscape direction for originals is shown as L.

Portrait direction for paper in the paper tray is shown as K, and landscape direction for paper in the paper tray is shown as L.

Note

represents originals or paper.

Reference

For details about the Auto Document Feeder (ADF), see p.18 “Guide to Components”.

15

Manuals for This Machine

Instructions for the optional and the Extra G3 Interface Unit (G3 Interface Unit Type410) are included in the Basic Features and Advanced Features manuals.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions and also explains settings for key operators.

Before You Use This Machine

The Before You Use This Machine manual explains how to set up your machine.

NIC FAX Unit Manual (on CD-ROM)

The NIC Fax Unit manual explains about the Scanner function, Internet Fax function, IP-Fax function, and LAN FAX function.

Note

The NIC FAX unit is option for Type1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating environment for the CD-ROM. How to access the NIC FAX unit manual in PDF file on the CD-ROM is also explained.

Note

The NIC FAX unit is option for Type1.

16

1. Getting Started

Machine Types

This machine comes in two types.

				Type1	Type2
NIC FAX Unit				Option	Standard
Papar Tray Unit			first	Standard	Option
			second	Option	Option
Bypass Tray Unit				Option	Standard

17

Getting Started

Guide to Components

		Front View
1

The following illustration is for Type1.

ZHMH030E

1.ADF cover

Cover for the ADF.

2.Release button

Push this button to open the ADF.

3. Auto Document Feeder (ADF)

Set multi-page originals here to have them automatically scanned in one page at a time.

4. Output tray

Received fax messages and copies are stacked here.

5. Control panel

Operate the machine using keys and watching the display on the control panel.

6. Front cover

Open this cover when changing the toner cartridge and the photo conductor unit inside the machine.

7.Main paper tray

Load paper here.

8.Optional paper tray unit (Option for Type2)

You can load more paper here.

9. Lower right cover

Open this cover to remove jammed paper fed from the optional paper tray unit.

10. Bypass tray unit (Option for Type1)

A received fax message will be printed on paper in this tray if there is no paper loaded in the paper trays. A received message also will be printed on paper in this tray if the size of that paper is more suitable for the message than the size of paper in the paper trays.

When making copies on custom size paper, thick paper, or special paper, use this tray.

18

Guide to Components

11. Status indicators

•hAlarm

Blinks red when an error occurs. Check the display and read the message to identify the problem (such as a paper jam or an open the cover).

•0Communicating

Lights during fax transmission or reception.

12. Right cover

Open this cover to remove jammed paper fed from the paper tray.

13.Original output tray guide

Prevents originals from falling from the original output tray.

14.Original output tray

Scanned originals are stacked here.

1

15. Original tray

Place originals here for sending a fax and copying.

16. Original guide

Adjust the original guide to match the size of the originals.

Side View

1. Output tray guide

Pull out and raise the end fence to support large paper.

2. Main power switch

The power turns your machine on and off.

Important

Make sure that 100% appears on the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted.

ZHMH010N

3. Optional Handset

This permits voice communication.

4. Handset/external telephone connector

Reference

p.192 “Connecting to a Telephone

Line”, Advanced Features

19

Getting Started

5. G3 line connector

Reference

p.192 “Connecting to a Telephone

1

Line”, Advanced Features

6. Memory card slot

Insert the optional 40MB memory card here.

7. Ventilation Hole

Prevents overheating. Do not obstruct the ventilation hole by placing an object near it. If the machine overheats, a malfunction might occur.

20

Control Panel

Control Panel

The following illustration is for Type2.

1

ZHMS020N

1. User Function keys

Each of these can be programmed for rapid access to frequently used functions.

Functions programmed by default

Type1

Key	Function
F1	Print Journal
F2	Fax Header Print
F3	Group Dial

Type2

Key	Function
F1	Print Journal
F2	Fax Header Print
F3	Group Dial
F4	E-mail Message
F5	Internet Fax
F9	JPEG
F10	Scan to E-mail

2. {Help} key

Press the Help key when you want to print a help list.

3. {User Tools} key

Press to access the User Tools settings and customize various functions to meet your specific requirements.

4. Display

This guides you through tasks and informs you of the machine status. Messages appear here.

5. {Cancel} key

Press to cancel an operation or return to the previous display.

6. 01 keys

Press to move the cursor or select functions.

7. {OK} key

Press to answer " Yes " to a question displayed on the display.

8. {Job Information} key

Press to search for information about a specific job.

9. {Trans. Option} key

Press to change the transmission option settings. The indicator lights when option settings are changed.

10. Add Toner indicator

Blinks when toner is low and lights con-
tinuously when toner has completely run
out. See p.90 “Replacing the Toner Car-	21
tridge”.

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22

Getting Started

11. Load Paper indicator

Lights when a paper tray is empty or the paper tray is not fully inserted.

12. Receive File indicator

Lights when a message has been received into memory.

13. {Energy Saver/Clear Modes} key

•Energy Saver: Hold down this key for about 2 seconds to manually enter Energy Saver mode. The machine automatically enters Energy Saver mode about 5 minutes after the last operation is carried out. See p.201 “Energy Saving”, Advanced Features .

•Clear Modes: Cancel the current settings and return to the standby mode (except when accessing the User Tools).

14. {Copy} key

Press to copy the originals currently loaded in the ADF.

15. Quick Dial keys

Use to dial numbers with a single touch or to enter letters and symbols. Also use for the Group Dial function.

You can select from two types of keyboard layout: QWERTY (as shown in the illustration) and ABCDEF. See p.154

“Key Layout”, Advanced Features .

16. Quick Dial Key Flip Plate

There are two Quick Dial Key Flip Plates.

•To access Quick Dials {01}to {30}, flip both plates right.

•To access Quick Dials {31}to {60}, flip one plate left.

•To access Quick Dials {61}to {90}, flip both plates left.

Note

Make sure the plate is flat against the control panel when you use Quick Dial keys.

17. {Stamp} key

Press this key to switch the Stamp function on. See p.52 “Stamp”, Advanced Features .

18. Original Type key

•Color Scan (Only for Type2, and Type1 with the optional NIC FAX unit) Select when scanning color originals using the optional scanner function.

•Halftone

Select halftone when faxing or copying photographs or illustrations with fine gradations. Also it can be used for color originals.

19. {Memory Trans.} key

Press this key to switch between Memory Transmission and Immediate Transmission modes.

When the indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

20. Resolution key

Press to select the level of detail (Standard, Detail, Super Fine, Extra Super Fine or 300 dpi) to be sent. 300 dpi can be selected only with the scanner function of Type2 and Type1 with the optional NIC FAX unit.

ZHMS190E

Note

When receiving fax messages or copying with Extra Super Fine, the optional 40MB memory card is required.

To select 300 dpi, the NIC FAX unit (Option for Type1) is required.

21. {Speed Dial} key

Press to specify a destination programmed in a Speed Dial.

22. {On Hook Dial} key

Use to dial a number from the number keys without having to lift the handset.

23. {Pause/Redial} key

Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. See p.46 “Pause”.

Redial: Press to redial one of the last ten numbers. See p.44 “Redial”, Advanced Features .

24. Number keys

Use to dial fax numbers or enter the number of copies.

25.{Start} key

Press to start all tasks.

26.{Clear/Stop} key

Clear: Deletes one character or digit. Stop: Interrupts the current operation (transmission, scanning, copying or printing).

Control Panel

1

23

Getting Started

Reading the Display

The machine status and instructions are shown on the display.

1Important

Do not apply a strong shock or force of about 30N *1 (about 6.8 lbf *2 ) or more to the panel display. Otherwise, the display might be damaged.

*1 N = Newton

*2 lbf = weight pound

Note

The functions which are shown on the display depend on what options are installed.

Reading the Display and Using Keys

Standby Display

ZHMX010N

ADisplay for the machine status or currently selected function.

BDisplay for the messages.

Items which can be selected or specified.

Menu Display

ZHMS230E

ADisplay for items which can be selected.

BPress the {Cancel} key to cancel the selected function or entered value, and return to the previous display.

CPress 0 or 1 to display another function on the display or move the brackets to select other values.

DPress the {OK} key to set a selected function or entered value, and return to the previous display.

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