Savin 3760nf User Manual
Getting Started
Faxing
Programming
Troubleshooting
Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine, all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This
equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AIGaAs laser diode. This equipment
does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Machine Types
The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual.
• Type1: NIC FAX Unit optional
• Type2: NIC FAX Unit standard
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Power Source:
120V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about the power
source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: 3760/F540/LF411/4420L, 3760nf/F550/LF416e/4420NF
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................1
Notice......................................................................................................................3
Safety Information......................................................................................................5
Safety During Operation..........................................................................................5
Important Safety Instructions...............................................................................7
Grounding ..................................................................................................................7
Important Safety Instructions .....................................................................................7
Caution ....................................................................................................................7
Position of the RRRRCAUTION Label ........................................................................8
ENERGY STAR Program.......................................................................................9
Energy Saver Modes................................................................................................10
Remarks................................................................................................................12
How to Read This Manual ...................................................................................14
Paper Mark...............................................................................................................15
Manuals for This Machine...................................................................................16
Basic Features (this manual) ...................................................................................16
Advanced Features ..................................................................................................16
Before You Use This Machine .................................................................................16
NIC FAX Unit Manual (on CD-ROM)........................................................................16
NIC FAX Unit CD-ROM Manual ...............................................................................16
1. Getting Started
Machine Types .....................................................................................................17
Guide to Components .........................................................................................18
Front View ................................................................................................................18
Side View .................................................................................................................19
Control Panel........................................................................................................21
Reading the Display.................................................................................................24
Reading the Display and Using Keys ....................................................................24
Standby Display.....................................................................................................25
Communication Display.........................................................................................25
Display Prompts ....................................................................................................26
Energy Saver Mode Display..................................................................................26
Restricted Access Display.....................................................................................27
Turning On or Off the Power...............................................................................28
Turning On the Power..............................................................................................28
Turning Off the Power..............................................................................................28
2. Faxing
Transmission Modes...........................................................................................29
Switching between Memory Transmission and Immediate Transmission................29
Placing Originals..................................................................................................31
Placing Originals in the ADF ....................................................................................32
Originals Unsuitable for the Auto Document Feeder (ADF) .....................................32
Memory Transmission.........................................................................................34
i
Canceling a Memory Transmission....................................................................36
Before Pressing the Start Key..................................................................................36
While Scanning the Original.....................................................................................36
When an Original Is Jammed...................................................................................36
During Transmission ................................................................................................36
While Awaiting Transmission ...................................................................................37
Immediate Transmission.....................................................................................39
If the Connection Could Not Be Made......................................................................40
Canceling an Immediate Transmission .............................................................41
Before Pressing the Start Key..................................................................................41
After Pressing the Start Key.....................................................................................41
When an Original Is Jammed...................................................................................41
Scan Settings .......................................................................................................42
Resolution ................................................................................................................42
Original Type............................................................................................................43
Changing Scan Settings...........................................................................................44
Dialing...................................................................................................................45
Entering Numbers Directly .......................................................................................45
Pause ....................................................................................................................46
Tone ......................................................................................................................46
Using Quick Dials.....................................................................................................47
Using Speed Dials....................................................................................................48
Using Group Dials....................................................................................................49
When specifying a group with a Quick Dial ...........................................................50
When specifying a group with the Group Key .......................................................50
Reception Modes.................................................................................................52
Selecting the Reception Mode .................................................................................52
Receiving Messages in Manual Receive .................................................................53
3. Programming
Own Name/Fax Header/Own Fax Number .........................................................55
Own Name / Fax Header .........................................................................................56
Programming.........................................................................................................56
Editing....................................................................................................................57
Deleting .................................................................................................................58
Own Fax Number .....................................................................................................59
Programming.........................................................................................................59
Editing....................................................................................................................60
Deleting .................................................................................................................61
Quick Dial .............................................................................................................63
Programming............................................................................................................64
Editing .....................................................................................................................66
Deleting ...................................................................................................................67
Quick Dial Key Label (Dial Label) ............................................................................68
Label paper............................................................................................................69
Speed Dial.............................................................................................................71
Programming ...........................................................................................................71
Editing ......................................................................................................................73
Deleting ...................................................................................................................75
ii
Groups ..................................................................................................................76
Programming ...........................................................................................................76
Editing ......................................................................................................................79
Deleting ....................................................................................................................82
To delete a destination from a group.....................................................................82
To delete an entire group ......................................................................................83
Entering Characters.............................................................................................85
Available Characters ................................................................................................85
Keys .........................................................................................................................85
How to Enter Characters..........................................................................................86
4. Troubleshooting
Loading Paper in the Main Paper Tray...............................................................89
Replacing the Toner Cartridge ...........................................................................90
Toner Cartridge Storage......................................................................................92
Adjusting Volume ................................................................................................93
Clearing Original Jams........................................................................................95
Clearing a Copy, Fax, or Print Jam ....................................................................96
Error Messages....................................................................................................98
Indicators............................................................................................................100
Solving Problems...............................................................................................101
When Things Don't Go as Expected ................................................................103
Printing the Help List.........................................................................................104
INDEX....................................................................................................... 105
iii
iv
What Do You Want to Do with This
Machine?
This is a summary of this machine's features including which pages to consult
for detailed information.
I want ... Reference
to specify several destinations with a single key
to print Quick Dial key labels that can be attached to the control panel so that I can find
quickly the Quick Dial with the destination I
want to specify programmed in
to check whether a fax transmission was successful or not
to find a stored Speed Dial quickly p.43 “Telephone Directory”,
to send a fax at a specific time p.5 “Sending at a Specific Time (Send Later)”,
to cut down on my telephone bill p.135 “Economy Transmission”,
to cut down on my paper consumption p.76 “Two in One”,
to prevent many sheets of paper from being
printed out if fax messages are received during
the night or on holidays
to block out unwanted messages p.116 “Authorized Reception”,
to send a message on a two-sided original p.52 “Duplex Original Settings”,
to send a fax message which has the large number of pages in one transmission
to have multiple copies of incoming messages p.75 “Multi-copy Reception”,
to retry a failed transmission p.31 “Retrying a Failed Transmission”,
to change destination(s) or alter the transmission time for a file queued for transmission
to find frequently used functions by just pressing a single key instead of searching through
several menus
to prevent my message being picked up casually by anyone at the other end
to prevent a received message being picked up
casually by other people
p.49 “Using Group Dials” and p.76 “Groups”
p.68 “Quick Dial Key Label (Dial Label)”
p.34 “Checking the Transmission Result (TX
Status)”,
tures
Advanced Features
Features
vanced Features
“Two-sided Reception”,
p.136 “Energy Save Timer”,
tures
Features
p.54 “Batch Original Documents Transmission”,
tures
vanced Features
p.27 “Changing Transmission Files”,
vanced Features
p.101 “User Function Keys”,
tures
p.7 “Sending Confidential Messages”,
vanced Features
Advanced Features
p.37 “Printing a Confidential Message”,
vanced Features
Box Messages”,
Advanced Features
Advanced Fea-
and p.20 “Transfer Request”,
Advanced Features
Advanced Features
Advanced Features
Advanced Fea-
Advanced Features
Advanced Fea-
Advanced Fea-
and p.160 “Personal Boxes”,
and p.42 “Printing Personal
Advanced Features
Advanced
Ad-
and p.76
Advanced
Ad-
Ad-
Ad-
Ad-
1
I want ... Reference
to have backups automatically made of faxes I
send
to have backups automatically made of incoming faxes
to restrict access to the machine to specified users
to monitor machine usage by user or department
to receive messages while I am away on a trip p.129 “Forwarding”, Advanced Features
to program in memory a document I often use p.97 “Auto Documents”, Advanced Features
to perform multiple keypad operations with a
single key
p.133 “Backup File Transmission Settings”,
Advanced Features
p.129 “Forwarding”, Advanced Features and
p.160 “Personal Boxes”, Advanced Features
p.27 “Restricted Access”
p.27 “Restricted Access” and p.9 “User Code
Transmission”, Advanced Features
p.95 “Programs”, Advanced Features
2
Notice
R CAUTION:
Use of controls, adjustments, or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
Note to users in the United States of America
----Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
----Caution:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
3
----Notice about the Telephone Consumer Protection Act (Valid in USA
only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in
the Programming chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.
Note to users in Canada
----Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
----Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
4
Safety Information
R
R
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
CAUTION:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and never use an
extension cord.
•
Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do
not remove any covers or screws other than those specified in this
manual.
• Turn off the power and disconnect the power plug (by pulling the
plug, not the cable) if any of the following occurs:
• You spill something into the machine.
•
You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
•
Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
• Disposal can take place at an authorized dealer.
•
Dispose of used toner cartridges in accordance with the local regulations.
•
Make sure that the wall outlet is near the machine and easily accessible.
5
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and
snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will
not be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• Keep toner (used or unused) and toner cartridges out of reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take
place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with
a label indicating “hot surface”. Otherwise an injury might occur.
• To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.
• Pour reduire le risque d'incendie, utiliser uniquement des conducteurs de
telecommunications 26 AWG ou de section superieure.
6
Important Safety Instructions
Grounding
In order to prevent potentially hazardous electrical shock, provide means of
connecting to the protective grounding conductor in the building, wiring those
grounding conductors of power cable and 3 pins plug.
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be follow ed to red uce the risk of fire, electr ic shock and injury to persons, inclu ding the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matéri-
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.
•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
Conserver ces instructions.
7
Position of the RRRRCAUTION Label
This machine has a RCAUTION label at the position shown below. For safety,
please follow the instructions and handle the machine as indicated.
The inside of the machine becomes very hot. Do not touch the inside. Doing so
could result in a burn.
8
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
• Low-power Mode
At the factory, this fax machine was set to enter the low power mode 5 minutes
after the last operation is completed. To exit the low power mode, press the {{{{En-
ergy Saver/Clear Modes}}}} key. The machine can start printing in about 40 seconds
from the Energy Saving Standby mode or in about 30 seconds from the Fax
Standby Mode.
Specifications
❖❖❖❖
Specification Power Consumption Default Time
Without NIC FAX unit installed
With NIC FAX unit installed 6.0W
2.0W 5 minutes
9
Energy Saver Modes
Energy Saver mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.
When you install this machine for the first time, Energy Saver mode is turned on
by default.
Two types of Energy Saver mode are available:
• Fax Standby: Use when you receive faxes regularly.
• Energy Saver Standby: Use when you want to economize on power consump-
tion.
Choose the one that best suits your circumstances.
Even though the control panel display isn't on in Energy Saver mode, indicators
that blink or light during communication or reception still work. When the Receive File indicator lights, exit Energy Saver mode and take the appropriate action.
Energy Saver
mode type
Fax Standby Display is off
Energy Saver
Standby
*1
When options are not installed.
*2
6W when the NIC FAX unit (option for Type1) is installed.
Status
The machine maintains the
heating roller temperature at
half the full temperature; warm
up takes less time. (Heater half
cool)
Display is off
The machine lets the heating
roller cool to room temperature; warm-up takes longer.
(Heater off)
How long before
you can print
after exiting Energy Saver
mode
Within about 30
seconds
Within about 40
seconds
Power consumption
Type1: 15W
Type2: 20W
Type1: 2W
Type2: 6W
*2
You can turn Energy Saver mode on or off with the User Parameters. By default,
Energy Saver Standby is turned on.
The machine enters Energy Saver mode when:
• Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saver mode).
• The user holds down the {{{{Energy Saver/Clear Modes}}}} key for about 2 seconds.
*1
10
To exit Energy Saver mode:
• In Energy Saver Standby mode, press the {{{{Energy Saver/Clear Modes}}}} key.
• In FAX Standby mode, press any key.
• Place an original.
• Pick up the optional handset or the external telephone handset.
Note
❒ When you load paper in Energy Saver mode, an error message will not be dis-
played even if the tray is not pushed in correctly.
❒ After loading paper, press the {{{{Energy Saver/Clear Modes}}}} key and check that
"Ready” is shown on the display.
Reception in Energy Saver mode
In Energy Saver mode, originals that have been stored in memory are still sent
and the machine can still receive messages.
When a message is received in Energy Saver mode, the machine prints it and returns to Energy Saver mode.
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representative for recommended paper.
11
Remarks
Be sure to read the following information before you use this machine:
• Do not turn off the power during output. Make sure that output has completed before you turn off the power.
• Do not open the front cover, right cover, lower right cover, main paper tray,
or optional paper tray unit while paper is being printed out. The machine will
stop printing and paper may become jammed.
• Do not move, tilt, or shake the machine during output.
• Be sure to make a copy of information stored in the machine memory. This
information might be deleted when you operate the machine improperly or
some trouble occurs with the machine.
• Note beforehand that the company is not liable for damages resulting from
malfunctions of the machine, loss of information stored in memory, or use of
the machine.
• If sending or receiving an important message by fax , confirm that the message is sent or received with a telephone call.
• Be sure to ventilate the room where the machine is used to maintain a comfortable work environment. If the machine is used for a long period of time in
a room with bad ventilation, you may notice an unpleasant odor.
• Sudden changes in temperature or humidity may cause condensation to form
inside the machine. This can result in patchy output. In this case, wait a while
before reattempting copying or requesting a fax be sent again.
Important
❒ Make sure that 100% appears on the display before you turn off the power. If
the power is turned off for 12 hours or longer, all documents stored in memory are deleted.
Note
❒ If the power is turned off, fax documents cannot be received. The power
should normally be turned on.
The fax machines in current use are classified by communication speed. Internationally defined standards include G4, G3, and G2. This machine can communicate with G3 fax machines.
When the other party's machine does not support the same functions as this machine, settings made with those functions might be invalid or transmission
might not be possible.
• If the other party's machine does not support the resolution at which you are
sending, this machine automatically switches to a resolution which is supported. See p.42 “Resolution”.
• Polling Reception requires that the other party's machine can perform Polling
Transmission. See p.13 “Polling Reception”, Advanced Features .
12
If the other party's machine does not have paper loaded of the same size and orientation as your original, the message may be split and printed on two or more
sheets, or reduced and printed on one sheet.
• For example, if the other party's machine has A5 paper loaded and it receives
a A4 size document, the A4 size image will be reduced to A5 size and printed
on A5 paper. For further information, see p.79 “When There Is No Paper of
the Correct Size”, Advanced Features .
13
How to Read This Manual
R
R
Symbols
The following set of symbols is used in this manual.
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the control panel of the machine.
14
Paper Mark
Paper directions in this book are shown as follows.
GFKAMI0N
Portrait direction for originals is shown as K, and landscape direction for originals is shown as L.
Portrait direction for paper in the paper tray is shown as K, and landscape direction for paper in the paper tray is shown as L.
Note
❒ represents originals or paper.
Reference
For details about the Auto Document Feeder (ADF), see p.18 “Guide to Components”.
15
Manuals for This Machine
Instructions for the optional and the Extra G3 Interface Unit (G3 Interface Unit Type410) are included in the Basic Features and Advanced Features manuals.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions and also explains settings for key operators.
Before You Use This Machine
The Before You Use This Machine manual explains how to set up your machine.
NIC FAX Unit Manual (on CD-ROM)
The NIC Fax Unit manual explains about the Scanner function, Internet Fax
function, IP-Fax function, and LAN FAX function.
Note
❒ The NIC FAX unit is option for Type1.
NIC FAX Unit CD-ROM Manual
Introduces the contents of the NIC FAX CD-ROM and the necessary operating
environment for the CD-ROM. How to access the NIC FAX unit manual in PDF
file on the CD-ROM is also explained.
Note
❒ The NIC FAX unit is option for Type1.
16
1. Getting Started
Machine Types
This machine comes in two types.
Type1 Type2
NIC FAX Unit Option Standard
Papar Tray Unit first Standard Option
second Option Option
Bypass Tray Unit Option Standard
17
Getting Started
Guide to Components
1
Front View
The following illustration is for Type1.
1.
ADF cover
Cover for the ADF.
2.
Release button
Push this button to open the ADF.
3.
Auto Document Feeder (ADF)
Set multi-page originals here to have
them automatically scanned in one page
at a time.
4.
Output tray
Received fax messages and copies are
stacked here.
5.
Control panel
Operate the machine using keys and
watching the display on the control panel.
6.
Front cover
Open this cover when changing the toner
cartridge and the photo conductor unit
inside the machine.
ZHMH030E
7.
Main paper tray
Load paper here.
8.
Optional paper tray unit (Option
for Type2)
You can load more paper here.
9.
Lower right cover
Open this cover to remove jammed paper
fed from the optional paper tray unit.
10.
Bypass tray unit (Option for Type1)
A received fax message will be printed on
paper in this tray if there is no paper
loaded in the paper trays. A received
message also will be printed on paper in
this tray if the size of that paper is more
suitable for the message than the size of
paper in the paper trays.
When making copies on custom size paper, thick paper, or special paper, use this
tray.
18
Guide to Components
11.
Status indicators
• hAlarm
Blinks red when an error occurs.
Check the display and read the message to identify the problem (such as a
paper jam or an open the cover).
• 0Communicating
Lights during fax transmission or reception.
12.
Right cover
Open this cover to remove jammed paper
fed from the paper tray.
Side View
13.
Original output tray guide
Prevents originals from falling from the
original output tray.
14.
Original output tray
Scanned originals are stacked here.
15.
Original tray
Place originals here for sending a fax and
copying.
16.
Original guide
Adjust the original guide to match the
size of the originals.
1
1.
Output tray guide
Pull out and raise the end fence to support large paper.
2.
Main power switch
The power turns your machine on and off.
Important
❒
Make sure that 100% appears on the
display before you turn off the
power. If the power is turned off for
12 hours or longer, all documents
stored in memory are deleted.
ZHMH010N
3.
Optional Handset
This permits voice communication.
4.
Handset/external telephone con-
nector
Reference
p.192 “Connecting to a Telephone
Line”, Advanced Features
19
Getting Started
5.
G3 line connector
Reference
p.192 “Connecting to a Telephone
1
Line”, Advanced Features
6.
Memory card slot
Insert the optional 40MB memory card
here.
7.
Ventilation Hole
Prevents overheating. Do not obstruct
the ventilation hole by placing an object
near it. If the machine overheats, a malfunction might occur.
20
Control Panel
The following illustration is for Type2.
Control Panel
1
ZHMS020N
1.
User Function keys
Each of these can be programmed for
rapid access to frequently used functions.
❖❖❖❖ Functions programmed by default
❖❖❖❖ Type1
Key Function
F1 Print Journal
F2 Fax Header Print
F3 Group Dial
❖❖❖❖ Type2
Key Function
F1 Print Journal
F2 Fax Header Print
F3 Group Dial
F4 E-mail Message
F5 Internet Fax
F9 JPEG
F10 Scan to E-mail
2.
{{{{Help}}}} key
Press the Help key when you want to
print a help list.
3.
{{{{User Tools}}}} key
Press to access the User Tools settings
and customize various functions to meet
your specific requirements.
4.
Display
This guides you through tasks and informs you of the machine status. Messages appear here.
5.
{{{{Cancel}}}} key
Press to cancel an operation or return to
the previous display.
6.
0000 1111 keys
Press to move the cursor or select functions.
7.
{{{{OK}}}} key
Press to answer " Yes " to a question displayed on the display.
8.
{{{{Job Information}}}} key
Press to search for information about a
specific job.
9.
{{{{Trans. Option}}}} key
Press to change the transmission option
settings. The indicator lights when option settings are changed.
10.
Add Toner indicator
Blinks when toner is low and lights continuously when toner has completely run
out. See p.90 “Replacing the Toner Cartridge”.
21
Getting Started
11.
Load Paper indicator
Lights when a paper tray is empty or the
paper tray is not fully inserted.
12.
Receive File indicator
1
Lights when a message has been received
into memory.
13.
{{{{Energy Saver/Clear Modes}}}} key
• Energy Saver: Hold down this key for
about 2 seconds to manually enter Energy Saver mode. The machine automatically enters Energy Saver mode
about 5 minutes after the last operation is carried out. See p.201 “Energy
Saving”, Advanced Features .
• Clear Modes: Cancel the current settings and return to the standby mode
(except when accessing the User
Tools).
14.
{{{{Copy}}}} key
Press to copy the originals currently loaded in the ADF.
15.
Quick Dial keys
Use to dial numbers with a single touch
or to enter letters and symbols. Also use
for the Group Dial function.
You can select from two types of keyboard layout: QWERTY (as shown in the
illustration) and ABCDEF. See p.154
“Key Layout”, Advanced Features .
16.
Quick Dial Key Flip Plate
There are two Quick Dial Key Flip Plates.
• To access Quick Dials {{{{01}}}} to {{{{30}}}}, flip
both plates right.
• To access Quick Dials {{{{31}}}} to {{{{60}}}}, flip
one plate left.
• To access Quick Dials {{{{61}}}} to {{{{90}}}}, flip
both plates left.
Note
❒ Make sure the plate is flat against the
control panel when you use Quick
Dial keys.
17.
{{{{Stamp}}}} key
Press this key to switch the Stamp function on. See p.52 “Stamp”, Advanced Fea-
tures .
22
18.
Original Type key
•
Color Scan (Only for Type2, and Type1
with the optional NIC FAX unit)
Select when scanning color originals
using the optional scanner function.
• Halftone
Select halftone when faxing or copying photographs or illustrations with
fine gradations. Also it can be used for
color originals.
19.
{{{{Memory Trans.}}}} key
Press this key to switch between Memory
Transmission and Immediate Transmission modes.
When the indicator is not lit, Immediate
Transmission is selected, and when the
indicator is lit, Memory Transmission is
selected.
20.
Resolution key
Press to select the level of detail (Standard, Detail, Super Fine, Extra Super Fine
or 300 dpi) to be sent. 300 dpi can be selected only with the scanner function of
Type2 and Type1 with the optional NIC
FAX unit.
ZHMS190E
Note
❒ When receiving fax messages or copy-
ing with Extra Super Fine, the optional 40MB memory card is required.
❒ To select 300 dpi, the NIC FAX unit
(Option for Type1) is required.
21.
{{{{Speed Dial}}}} key
Press to specify a destination programmed in a Speed Dial.
22.
{{{{On Hook Dial}}}} key
Use to dial a number from the number
keys without having to lift the handset.
23.
{{{{Pause/Redial}}}} key
Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. See p.46
“Pause”.
Redial: Press to redial one of the last ten
numbers. See p.44 “Redial”, Advanced
Features .
24.
Number keys
Use to dial fax numbers or enter the number of copies.
25.
{{{{Start}}}} key
Press to start all tasks.
26.
{{{{Clear/Stop}}}} key
Clear: Deletes one character or digit.
Stop: Interrupts the current operation
(transmission, scanning, copying or
printing).
Control Panel
1
23
Getting Started
Reading the Display
The machine status and instructions are shown on the display.
1
Important
❒ Do not apply a strong shock or force of about 30N
to the panel display. Otherwise, the display might be damaged.
*1
N = Newton
*2
lbf = weight pound
*1
(about 6.8 lbf
*2
) or more
Note
❒ The functions which are shown on the display depend on what options are
installed.
Reading the Display and Using Keys
❖❖❖❖ Standby Display
ZHMX010N
A Display for the machine status or currently selected function.
Display for the messages.
B
Items which can be selected or specified.
❖❖❖❖ Menu Display
ZHMS230E
A Display for items which can be selected.
B Press the {
{Cancel}}}} key to cancel the selected function or entered value, and re-
{{
turn to the previous display.
C Press 0 or 1 to display another function on the display or move the brack-
ets to select other values.
D Press the {
{OK}}}} key to set a selected function or entered value, and return to
{{
the previous display.
24
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