Savin 3705 Operator's Manual

Page 1

OPERATOR'S MANUAL

3705/9870

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Savin OM3805&9870(Schmidt1CD).fm Page 1 Monday, May 29, 2000 9:13 PM

Page 2

SUPPLIES

CAUTION : Savin shall not be responsible for any damage or expense that may result

from the use of parts other than recommended parts.

SAVIN CORPORATION

Type for Savin 3705/9870 Part No. H545-8631 Printed in China (S1381)

UE USA June 2000

Savin OM3805&9870(Schmidt1CD).fm Page 2 Monday, May 29, 2000 9:13 PM

Page 3

Optional Equipment

❖

HANDSET TYPE 100(Telephone Handset)

This permits voice communication (over the PSTN).

❖

FAX EXPANSION CARD TYPE 20

A 2-Mbyte memory card can be added.

Page 4

USA

❖

FCC Requirements

1. This equipment com plies with Par t 68 of the FCC ru les. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devic es which may be co nnected to the tele phone line. Excessive RE N's on the te lepho ne lin e may result in the d evices not ring ing in respon se to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the tele pho ne company will notify the custo me r as s oon as p os sib le . Als o, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CO RPORATION at 1-203-9675000 for repair and warra nty in formati on. If it is causing ha rm to the tel eph one net work, the t elephone company may requ est you to disc onnect t he equip ment from the netwo rk until the pr oblem is resolved.

8. This equipment cann ot be used tel ephone co mpany-pro vided coi n service . Connectio n to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

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Page 6

Notice

CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Direct (or indirect reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note

❒

Some illustrations may be slightly different from your machine.

❒

Certain options may not be available in some countries. For details, please contact your local dealer.

Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you.

Page 7

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

Page 8

Energy Saving Modes

Energy Saving mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.

When you install this machines for the first time, Energy Saving mode is turned on by default.

Two types of Energy Saving mode are available:

• Fax Standby: Use when you receive faxes regularly.

• Energy Saving Standby: Use when you wish to economize on power consumption.

Choose the one that best suits your circumstances.

Even though the operation panel display goes out in Energy Saving mode, Indicators that flash or light during communication or reception still work. When the Receive File indicator lights, exit Energy Saving mode and take the appropriate action.

Energy Saving Mode Type

Fax Standby Display turns off

Energy Saving Standby

Status How long before

you can print after exiting Energy Saving mode

Within about 30s 25W

The machine maintains the heating roller temperature at half the full temperature; warm up takes less time. (Heater half cool)

Display turns off The machine lets the heating roller

cool to room temperature; warmup takes longer.(Heater off)

Within about 40s 2W

Power consumption

You can turn Energy Saving mode on or off with User Parameter Function 63. When the machine is shipped, Energy Saving Standby is selected on.

The machine enters Energy Saving mode when:

• Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saving mode)

• The user holds down the Energy Saver key for about 2 seconds.

iii

Page 9

To exit Energy Saving mode:

• In Energy Saving Standby mode, press the Energy Saver key.

• In FAX Standby mode, press any key.

• Set a document.

• Pick up the optional handset or the external telephone handset.

Note

❒

When you load paper in Energy Saving mode, no error will be displayed even if the cassette is not pushed right in.

❒

After loading paper, press the Energy Saver key and check that "READY”is shown on the display.

The manual Receiver indicator goes out in Energy Saving mode even if Manual Receive is turned on.

Reception in Energy Saving mode In Energy Saving mode, documents that have been stored in memory are still

sent and the machine can still receive messages.

When a message is received in Energy Saving mode, the machine prints it and returns to Energy Saving mode.

Limitation It is not possible to enter Energy Saving mode when an original is set.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is required.

Operator Safety :

This machine is considered a CDRH class I laser device, safe for office / EDP use. The machine contains two 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

• a means POWER ON.

• b means POWER OFF.

Page 10

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Examples Of Indications

Symbols R mean a situation that requires you take care.

Symbols v mean “Hot surface”.

Symbols n mean “Do not touch”.

Page 11

TABLE OF CONTENTS

1.Safety

Important Safety Instructions................................................................... 1

When to Call Your Service Representative............................................. 3

Power And Grounding .............................................................................. 4

Power Supply................................................................................................ 4

Grounding ..................................................................................................... 4

Other Important Informations................................................................... 5

General ............. ............................. ............................................................... 5

Cold Weather Power-up................................................................................ 5

Thunderstorms.............................................................................................. 5

Operating Precautions .................................................................................. 5

Copy Paper................................................................................................... 6

Symbols & Conventions Used In This Manual.............................................. 6

2.Machine Layout

Part Names....................................... .................................................... .... .. 7

Operation Panel......................................................................................... 9

3.Faxing

Recommended Types Of Document...................................................... 11

Correct Size For The Document Delivery Tray........................................... 11

Page Condition............................................................................................ 12

Memory Transmission And Immediate Transmission......................... 13

Memory Transmission (Memory Indica tor Lit)............................................. 13

Immediate Transmission............................................................................. 15

Dialing with the Telephone Directory .......................................................... 16

Receiving Telephone Calls & Fax M essages (Faxes/Phone Calls)..... 18

Switching Between Auto, Fax and Telephone Mode .................................. 18

Receiving the Fax Message in the Telephone Mode.................................. 18

Setting the Auto Ring Time......................................................................... 19

Printing Received Messages That Have Been Stored (Substitute Reception)

Faxing A Page With Very Fine Detail..................................................... 21

Resolution & Shading.................................................................................. 21

Optional Features For Transmission..................................................... 22

Sending At A Specific Time (Send Later).................................................... 22

Printing The Page Number (Page Count)................................................... 23

Sending Your Identification At The Top Of Your Message (TTI)................. 23

Personal Codes........................................................................................... 24

... 20

Redialing .................................................................................................. 25

Automatic Redialing.................................................................................... 25

Using the AI Redial key............................................................................... 25

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Storing & Editing Fax Numbers (Functions 31 & 32)........................... 27

Storing, Editing & Erasing Quick Dial Numbers (Function31)..................... 27

Storing, Editing & Erasing Speed Dial Numbers (Function 32)................... 28

Storing & Editing A Group Of Fax Numbers (Function 33) ................. 30

Erasing Groups........................................................................................... 31

Programming The Group Key..................................................................... 32

Dial Options ..................................... ..... ..... .... .......................................... 33

Programming The Dial Option Key ............................................................. 33

Using the Dial Options ................................................................................ 33

Chain Dialing............................................................................................ 35

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)....... 36

Printing A Stored Message (Function 51)............................................. 37

Confidential Reception.......................................................................... 38

Storing & Editing the Confidential ID........................................................... 38

Printing messages Received into Memory (Function 52) ............................ 39

Sending A Fax Using The Handset........................................................ 40

Answering The Telephone...................................................................... 41

If the telephone rings continuously....................................................... ...... 41

Phoning And Faxing On The Same Call................................................ 42

To talk before sending a fax........................................................................ 42

4.Other Features

Verifying Communications, Errors, Counters, Etc............................... 43

Automatically printed reports....................................................................... 43

Report formats ............................................................................................ 44

Counters (function 94)................................................................................. 45

Programming Keystrokes....................................................................... 46

Storing a keystroke program....................................................................... 46

Labeling a program ..................................................................................... 47

Using a program.......................................................................................... 47

Erasing a program / Changing the program Label...................................... 48

Programming the personal codes......................................................... 49

Storing a personal code.......................................................................... 50

Editing or erasing a personal code........................................................ 52

Tonal Signals........................................................................................... 53

Using the tone key ...................................................................................... 53

Rejecting messages from senders who don't identify themse lves.... 54

Rejecting or accepting messages from specified senders

(Authorized Reception)........................................................................ 55

About Authorized Reception ....................................................................... 55

Entering A List Of Senders To Treat Differently (Function 81).................... 55

Switching Authorized Reception On / Off (Function 62).............................. 55

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Entering A List Of Senders To Treat Differently (Function 81)........... 56

Programming the list of senders (Special Senders).................................... 56

Editing the RTI/CSI for the special terminals .............................................. 57

Erasing the special terminal........................................................................ 58

Forwarding............................................................................................... 59

Programming the forwarding feature........................................................... 59

Editing the forwarding feature..................................................................... 61

Switching forwarding on / off (Function 62)................................................. 62

Selecting which messages to forward ......................................................... 63

Switching local printing on / off.................................................................... 63

Enabling and disabling the forwarding mark ............................................... 63

Wild Cards................................................................................................ 64

Receiving Options................................................................................... 65

Reverse Order Printing ............................................................................... 65

Reports You Can Printout Yourself....................................................... 66

Journal (Function 41).................................................................................. 66

File list (Function 42)................................................................................... 66

Telephone number list (Function 43) .......................................................... 66

Program List ( Function 44 )........................................................................ 67

Saving Energy.......................................................................................... 68

How to start the saving energy mode.......................................................... 68

How to exit the saving energy mode........................................................... 68

Which saving energy mode is best for you? ............................................... 69

Saving Energy With The Power Saving Timer...................................... 70

Setting the Power Saving time ( Function 71 )............................................ 70

Switching the Power Saving Timer on / off ( Function 62 ) ......................... 71

Copying.................................................................................................... 72

Calling To Request A Message (Polling)............................................... 73

Picking up messages stored elsewhere (polling reception) ........................ 73

Operating procedure................................................................................... 73

Entering a Personal Code........................................................................... 73

User Function Keys................................................................................. 75

Programming a User Function Code........................................................... 75

Using a Function Program .......................................................................... 75

Editing a Function Program......................................................................... 76

Deleting a Function Program ...................................................................... 76

Dual Access............................................................................................. 77

5.Maintaining Your Machine

Loading Paper In The Main Cassette..................................................... 79

Replacing The Toner Cassette And Cleaning Pad............................... 82

Toner Cassette......................................................................................... 86

Cleaning The Rollers And Scanner........................................................ 87

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Changing The Paper Size In The Paper Cassette................................. 88

Changing The Paper Size Setting.......................................................... 93

6.Troubleshooting

If An Indicator Lights Up On The Operation Panel............................... 95

Other Possible Problems........................................................................ 96

You Want To Remove The Document In The Feeder ................................. 96

Clearing a Document Jam...................................................................... 97

Clearing a Copy, Fax, or Print Jam........................................................ 98

Clear a Jam inside the machine.................................................................. 98

Clear a Jam in the Cassette Entrance ...................................................... 100

Clear a Jam in the Upper Rear Unit.......................................................... 101

If Messages You Receive Don't Fit On Your Paper............................ 103

Breaking Down Large Format Messages.................................................. 103

Length Reduction...................................................................................... 103

Communication Problems.................................................................... 104

RDS (Remote Diagnostic System)....................................................... 105

Switching RDS On/Off............................................................................... 105

Adjusting the Printing Margins (Function 95)..................................... 106

Operating Difficulties............................................................................ 107

Displayed Error Messages.................................................................... 112

Error Codes............................................................................................ 114

Calling The Service Station.................................................................. 117

Sending A Service Report......................................................................... 117

7.Technical Reference

Access Code For Functions 61 To 95.................................................. 119

User Parameters.................................................................................... 120

User Parameter Hints................................................................................ 124

Adjusting The Volume Of Various Features (Function 92)................ 125

Selecting The Display's Language (Function 93)............................... 127

Entering Characters............................................................................ .. 128

Entering Symbols...................................................................................... 128

Entering Numbers..................................................................................... 128

Document & Paper Specifications....................................................... 129

Documents (Using The Auto Document Feeder)...................................... 129

Document Feeder Requirements.............................................................. 129

Paper Requirements................................................................................. 129

Capabilities ............................................................................................ 130

Stored Numbers (Long Term) ................................................................... 130

Stored Destinations................................................................................... 130

File Storage............................................................................................... 130

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Specifications........................................................................................ 131

Base Machine ........................................................................................... 131

8.Installation

Before Installation................................................................................. 133

Machine Environment........................................................................... 134

Location..................................................................................................... 134

Installing The Optional Memory Card.................................................. 135

Installing The Optional Handset........................................................... 136

Connecting The Machine...................................................................... 137

Connecting Up To The Telephone Line............................................... 138

Connecting The Power And Switching On.......................................... 139

Initial Settings & Adjustments.............................................................. 140

Initial Settings (Function 61)...................................................................... 140

Setting The Access Number ..................................................................... 142

Setting The Phone Line (Function 62) ...................................................... 142

Setting The Date & Time (Function 91)..................................................... 143

Summer Time / Daylight Saving Time (Function 62) ................................ 143

9.Function List

Function List.......................................................................................... 145

10.Certification Label

Certification Label................................................................................. 147

INDEX...................................................................................................... 148

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Important Safety Instructions

1. Safety

All Safety messages in the main text of this manual are labeled WARNING or CAUTION. These mean the following:

WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly.

CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.

In addition to the warnings and cautions included in the text of this manual, please read and observe the following safety instructions.

A Read all of these instructions. B Save these instructions for later

use.

C Follow all warnings and cautions

marked on the product.

D Unplug this product from the wall

outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

E Do not use this product near water,

for example, near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

F Avoid using a telephone (other

than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

G Do not use a telephone in the vicin-

ity of a gas leak to report the leak.

H Do not place this product on an un-

stable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user.

I Slots and opening in the cabinet

and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should not be placed in a built-in installation unless proper ventilation is provided.

J This product should be operated

from the type of power source indicated on the marking label. Using a different power source may result in injury or accident. If you are not sure of the type of power available, consult an authorized sales person or your local power company.

K This product is equipped with a 3-

wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries in which the 2-wire, nongrounded type of plug is used.)

Page 17

Safety

L Do not allow anything to rest on

the power cord. Do not locate this product where persons will walk on the cord.

M If an extension cord is used with

this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes.

N Never push objects of any kind

into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

O Do not attempt to service this

product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to qualified service personnel.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often required extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

P Do not take apart or attempt any

modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

Q Do not incinerate used toner or

toner containers. Toner dust might ignite when exposed to open flame. Dispose of the used toner containers according to local regulations for plastics.

R Unplug this product from the wall

outlet and refer servicing to qualified service personnel under the following conditions:

• When the power cord or plug is damaged or frayed.

• If liquid has been spilled into the product.

Page 18

When to Call Your Service Representative

WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage.

Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A When the power cord or plug is

damaged or frayed.

B If liquid has been spilled into the

product.

C If the product has been exposed to

rain or water.

D If the product does not operate

normally when the operator's manual are followed. Adjust only those controls that are covered by the operator's manual since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

I After you move the machine, fix it

with the caster fixture. Otherwise the machine might move or come down to cause a personal injury.

J When removing misfed paper, do

not touch the fusing section because could be very hot.

E If the product has been dropped or

the cabinet has been damaged.

F If the product exhibits a distinct

change in performance, indicating a need for service.

G If smoke is coming out, there is a

strange smell or anything looks unusual.

H Do not use reuse stapled paper. Do

not use aluminum foil, carboncontaining paper or other conductive paper. Otherwise, a fire might occur.

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Safety

Power And Grounding

Power Supply

A Power requirements: 115 V, 60 Hz B Insert the power plug securely into

the wall socket.

C Make sure that the wall outlet is

near the machine and readily accessible.

D Do not connect other equipment to

the same socket.

E Do not step on or set anything on

the power cord.

F Do not connect other equipment to

the same extension cord.

G Be sure that the power cord is not

in a position where it would trip someone.

H The wall outlet must be easily ac-

cessible.

Grounding

In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.

I Do not damage, break or make any

modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause and electric shock or fire.

J Do not plug or unplug the power

cord with wet hands or an electric shock might occur.

K When you move the machine, un-

plug the power cord from the wall outlet to avoid fire or electric shock.

L When you pull out the plug from

the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

Page 20

Other Important Informations

General

A Since some parts of the machine

are supplied with high voltage, make sure that you do not attempt any repairs or attempt to access any part of the machine except those described in this manual.

B Do not make modifications or re-

placements other than those mentioned in this manual.

C When not using the machine for a

long period, disconnect the power cord.

D Keep the machine away from hu-

midity and dust. A fire or an electric shock might occur.

E Do not reuse stapled paper. Do not

use aluminum foil, carbon-containing paper or other conductive paper. Otherwise, a fire might occur.

Cold Weather Power-up

Avoid raising the room temperature abruptly when it is below 57°F, or condensation may form inside the machine.

A Raise the room temperature to

68°F at less than 18°F per hour.

B Wait for 30 to 60 minutes. C Turn the power on. D Do not use the machine near a hu-

midifier.

Thunderstorms

With proper grounding, about 90 % of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord.

F This machine has been tested for

safety using this supplier's parts and consumable. We recommend you only use these specified supplies.

G Ventilate the room around every

half an hour during a long copy run or while printing a long mes-

sage. Ozone The machine generates ozone during

operation. Normally, the ozone level is safe for operators. However, during a long copy run or while printing a long message, ozone odor may appear; in such a case, ventilate the room.

Operating Precautions

• While the machine is in operation, do not turn off the main switch or unplug the power cord.

• Keep corrosive liquids, such as acid, off the machine.

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• The fusing unit may be very hot. Be careful when handling it.

Page 21

Safety

Copy Paper

• 16 to 24lb. copy paper is recommended.

• Do not use damp paper, or copies will be defective.

• Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy.

❖

Procedures:

Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the step it accompanies. Other illustrations accompanying steps help you find the right key or handle, or show you how to perform the step. A This is a step in a procedure.

• Keep paper in a vinyl bag if it will not be used for a long time.

• Store in a cool dry place.

• Store flat. Do not stand upright.

• The following materials cannot be used in the paper cassettes: Post cards, Tracing paper, OHP sheets, Adhesive labels

• Do not overload the paper trays.

• If Multi-sheet Feeding occurs or dog-eared copies are made when using recycled paper in the paper tray, fan the recycled paper and load it in the paper tray again.

Symbols & Convention s Used In This Manual

THIS CORRESPONDS TO THE LCD DISPLAY.

❖

Documents:

A document is anything you put on the feed table of your machine whether you are faxing it or copying it.

❖

Prints:

A print is anything that comes out of the machine: a fax message you received or a copy you made.

Page 22

Part Names

2. Machine Layout

A Paper cassette

The paper cassette holds copy paper.

B Print delivery tray

Copies and incoming faxes are delivered here.

C Document delivery tray

Scanned documents are stacked on the Document delivery Tray.

D Main switch

The main switch turns your machine on and off.

Page 23

Machine Layout

E Operation panel

Key panel for operating the machine.

F Document guide

Match the document guide to the size of your original documents.

G Document table

Document table holds up to 30 sheets which are fed one at a time. Place your original documents here.

H Cover release button

Pull this catch to release the top cover.

Page 24

Operation Panel

1. Add Paper indicator

Lights when a cassette is empty.

2. Add Toner indicator

Blinks when toner is about to run out and lights continuously when toner has run out.

3. Check Display indicator

The

Check Display

you to read the display.

Indicator lights to tell

4. Receive File indicator

The

Receive File

incoming message was received into memory. Blinks when confidential reception file is stored in the memory. ( see P.95

“If An Indicator Lights Up On The Op-

eration Panel”

{

Resolution

The resolution / Halftone is indicated by these three indicators and can be changed by the resolution / Halftone.

indicator lights when an

key.

}

6. Memory indicator

When the memory transmission is in effect, if it is off, immediate transmission is in effect. Switch between the two with the

key.

}

Memory

indicator is on, then

{

Memo-

7. Control panel Display

The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The display consists of two 20-character lines.

{

Speed Dial/Tel Directory

Press the ing Speed Dialor the Telephone Directory Feature.

{

The when you are dialing or storing a fax number. Or, press the key to redial the last number dialed. (The redial feature doesn't work once you've started dialing a new number.)

{

Speed Dial/Tel Directory

Pause/Al Redial

{

Pause/Al Redial

key

}

key inserts a pause

}

key

}

key us-

}

10. Arrow keys

T { U {

scroll left

scroll right

}

Yes

reject / print help list

}

11. Manual Receive indicator.

Lights when the reception mode is Telephone.

Page 25

Machine Layout

12.

{

Energy Saver

Hold a few seconds this to start or end the energy saver mode.

13.

{

Copy

Press this to copy the document now in the feeder.

14.

{

Reception Mode

Press this to select the reception mode (Tel, Auto, or Fax).

15.

{

Function

Press the digit code to access functions 11 to 52. (For functions 61 to 95, enter 6, the access code on see P.119

tions 61 To 95”

16.

{

Stop

Press the sion or a document scanning, to stop a reception or to stop a long copy run. The machine will finish printing out the sheet being printed and then stop.

key

}

{

Function

and the function number.)

key

}

{

Stop

key

}

key

}

key

}

key and enter a two

}

“Access Code For Func-

key to stop a transmis-

}

21.

{

Quick Dial

keys /

}

{

User Function

keys.

There are 30 Quick Dial keys. Use them to store individual fax numbers (see P.27

“Storing & Editing Fax Numbers (Functions 31 & 32)” Editing A Group Of Fax Numbers (Function

33)”

ter characters (see P.128

ters”

Dial 29 as the Dial Option key (see P.33

“Programming The Dial Option Key”

can also use Quick Dial 30 as a Group key (see P.32

You can store combinations of settings that you use on a frequently basis in the two User Function keys ( F1,F2 ). When you press a User function key, it lights to show you that it is selected.

) or groups (see P.30

). You can also use these keys to en-

“Entering Charac-

). In addition you can register Quick

“Programming The Group Key”

“Storing &

. )You

}

Start

key

}

{

Start

key to start all tasks.

}

17.

{

Press the

18. Ten key pad

Use the ten key pad (sometimes called the ten keys) to dial fax numbers, to enter the numbers of copies, etc.

19.

{

On Hook Dial

Press the phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed).

20.

{

Press the character or digit entered, or use the left and right arrow keys to move the cursor and then press Clear to erase whatever is at the cursor.

Clear

{

On Hook Dial

key

}

{

Clear

key

}

key to dial a

}

key to erase the last

}

Page 26

3. Faxing

Recommended Types Of Document

Before you send your document, make sure that it meets the following requirements.

Important

❒

Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty.

❖

Scanning area

Minimum size

5.8"

4.1"

23.6"

Scanning direction

Maximum size

0.15" 0.15"

8.5"

0.15"

0.19"

Scanning direction

GFSIZE0N

The part shaded will not be scanned, because it is outside the maximum scanning width range.

Correct Size For The Document Delivery Tray

• Thickness 0.05 to 0.2 mm ( 50 ∼ 90 g / m

, 20lb paper)

• Length and Width: See the above diagram. If the page is too short, put it inside a document carrier or enlarge it with a copier. If the page is too long, divide it into two or more sheets.

Clearly Written

• Small faint characters may not be transmitted clearly.

Uniform Page Size

• Do not use different sizes of document in the same transmission.

Page 27

Faxing

Page Condition

Do not place damaged pages in the automatic document feeder.

• If your pages are curled or dog eared, flatten them.

• If your pages are stuck together, shuffle the stack.

• If your pages are folded, torn, or patched together, make copies.

• If your pages have binding files, trim the edges or make copies.

Important

❒

Do not place originals that contain the following materials in the document feeder ;

• Crayon

• Paint

• Charcoal, soft pencil

• Glue

• Thermal paper

• Clips

• OHP Sheets, vinyl-coat paper

• Waxed paper

• Carbon paper

• Silicone oil

Note

❒

Copies made with a copier that uses silicone oil may cause a misfeed. To avoid this, do not scan such copies until five or ten minutes after copying.

Page 28

Memory Transmission And Immediate Transmission

There are two ways to send a fax message.

• Immediate Transmission

• Memory Transmission

Memory Transmission (Memory Indicator Lit)

Memory Transmission is convenient because:

• Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).

• While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).

• You can send the same message to more than one place with the same operation.

B Fan your document stack (at most

30 pages: 20 lb) to make sure all pages are loose, then square it.

Note

❒

All pages in your document must be one-sided and be of the same size.

C Insert the document face - down

into the feeder until the machine beeps. Then adjust the guides to match the width of the document.

• After you press the machine doesn't dial until all the pages of your fax message have been stores in the memory.

Note

❒

If your document gets stuck while it is being processed, press the

{

ing a Document Jam”

tions on how to safely remove the original.

key, and turn to P.97

}

Stop

{

Start

key, the

}

“Clear-

for instruc-

A Make sure that the machine is in

standby mode for faxing.

The display should look like this:

READY 100% 10:00AM SET DOC. OR DIAL NO.

Note

❒

You can dial before you set the document. Place the document after you dial the number and go to step G.

ZAXH030E

Page 29

Faxing

❒

Please set your document straight in the feeder. If you set more than 15 sheets, make sure the ends of your document are not skewed.

D The display will look like this:

TRANSMIT OPTIONi DIAL FAX NUMBER

E If the memory indicator is not lit,

press the

{

Memory

key.

}

F Dial the number in one of the fol-

lowing ways.

TRANSMIT Y/START 5551234kkkkkkkkkkkkk

Ten Key Pad Quick Dial

1 2 3 4 5 6 7 9 *

GFDIAL0N

GFDIAL1N

In this example Quick Dial key 30 is programmed as the Group key, and Group dial number 1 is programmed.

Note

❒

If you install the handset or an external telephone, you can send the message manually. Pick up the handset and dial.

❒

If you want to erase a digit of the phone number, press the

{

Clear

key. If you want to erase

}

the entire number, press the

key.

{

}

❒

The maximum destinations you can dial using the ten key pad is

49. However, this limitation is also subject to memory capacity.

Reference

Programming Quick Dial: see P.27

“Storing & Editing Fax

Numbers (Functions 31 & 32)”

Programming Speed Dial: see P.27

“Storing & Editing Fax

Numbers (Functions 31 & 32)”

Programming Group Dial: see P.30

“Storing & Editing A Group

Of Fax Numbers (Function 33)”

Programming Group key: see P.32

“Programming The Group

Key”

Speed Dial Group

Example:

Example: Speed Dial 10

Speed Dial

GFDIAL2N

In this example Group Dial is programmed in Quick Dial 08.

Method Dial key 08.

Method Dial key 30 and 1 on the ten key pad.

Quick

Page 30

G Press the

other number.

{

key to enter an-

}

Yes

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Note

❒

Repeat steps F and G until all destinations are entered.

❒

If you have only one destination, press the

❒

The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected).

{

Start

key.

}

Memory Transmission And Immediate Transmission

❒

If your line goes through a local switchboard (a PBX) remember to dial the exit code. Press the

{

Pause

the code. If the number includes a country code, press the

{

Pause

code, then dial the rest of the number.

key immediately after

}

key after the country

}

If you like to cancel the transmission

A Press the

communication.

{

key during

}

Stop

5551234 STOP & CLR FILE? Y/N

Reference

Send Later: see P.22

At A Specific Time (Send Lat-

er)”

H Press the

The machine will dial the destination's number.

{

key and wait.

}

Start

“Sending

5551234 SET DOC. OR DIAL NO.

Note

❒

If the other party's line is busy, your machine will dial again. P.25

“Redialing”

READY 100% 10:04AM SET DOC. OR DIAL NO.

❒

If the other party's fax machine answers, both machines will connect and yours will send the message. A name or a label will appear on the upper line.

B Then press the

cancel the transmission.

{

Yes

key to

}

Immediate Transmission

Immediate Transmission is convenient when:

• You wish to send a message immediately.

• You wish to quickly check whether you have successful connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after you press the specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

{

Start

key (or at the

}

Page 31

Faxing

A Make sure that the machine is in

standby mode.

The display should look like this:

READY 100% 10:00AM SET DOC. OR DIAL NO.

Note

❒

The memory indicator should go out. If the memory indicator is lit, press the

{

Memory

key.

}

B Place the entire document face

down into the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

Note

❒

No more than 30 pages.

❒

You can dial before you set the document. Place the document after you dial the number and go to step D.

D Press the

{

Start

key.

}

5551234 DIALING

The machine dials and connect to the other party. The number that you dialed and the other party's RTI or CSI is displayed.

Reference

RTI, CSI: see P.140

tings & Adjustments”

“Initial Set-

Dialing with the Telephone Directory

This can be done for any number that you have stored as a Speed Dial code with a label programmed for it.

Example : you wish to dial “ XYZ CO. NEWYORK “.

A Make sure that the machine is in

standby mode.

Reference

How to set document, see P.13

“Memory Transmission (Memory Indicator Lit)”

C Dial.

TRANSMIT Y/START 5551234

Reference

How to dial, see P.13

Transmission (Memory Indicator

Lit)”

“Memory

READY 100% 10:00AM SET DOC. OR DIAL NO.

B Carefully place your fax message

into the auto document feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

C Press

{

Speed Dial/Tel Directory

}

SPEED DIAL 0-9/hi PUSH NUM OR ABC

D Press the first letter of the name.

TEL DIR. Y/hi b01 XA COMPANY

Page 32

E If the label you want does not ap-

pear, scroll through the labels using with W and V until you find it.

TEL DIR. Y/hi b12 XYZ CO.NEW YORK

Memory Transmission And Immediate Transmission

F Press

you want.

{

to dial the number

}

Yes

G Either :

• Dial more numbers.

• Press

{

Start

}

Page 33

Faxing

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

The machine can treat incoming fax messages and telephone calls in three ways.

❖

Auto mode

Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving. You can choose the number of times the machine rings before taking the call by altering the Auto Ring time (see P.19

ting the Auto Ring Time”

❖

Fax mode

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax messages. It will ring once to alert you to an incoming call and then start receiving.

“Set-

Switching Between Auto, Fax and Telephone Mode

The Manual Receive indicator is lit when the machine is in Telephone mode. To switch to a different mode, follow the steps below.

A Press the

RECEIVE MODE Y/hi iFAX TEL AUTO

B Press the

mode you require.

RECEIVE MODE Y/hi FAX TEL iAUTO

C Press the

READY 100% 10:00AM SET DOC. OR DIAL NO.

{

Reception Mode

and V key to select the

key.

}

{

Yes

key.

}

❖

Telephone mode

Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax messages or telephone calls. You must manually hit the Start key to receive a fax. The machine will ring continuously until you answer the call, so you have to be near the machine at all times. The Manual Receive indicator is lit when the machine is in this mode.

Receiving the Fax Message in the Telephone Mode

This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows:

A Pick up the handset of the option-

al handset or the external telephone.

Page 34

Receiving Telephone Calls & Fax Messages (Faxes/Phone Calls)

B Listen to the other end.

If you hear a voice

A Continue your conversation as

you would normally.

If you hear a fax tone

A Remove any documents from

the feeder, press the then replace the handset.

The machine will start receiving.

{

Setting the Auto Ring Time

In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time.

Start

key

}

Note

❒

If you wish to keep these settings, go to step E .

D Press the

new number using the ten key pad.

E Press the

{

Function

}

key, then press the

}

{

key, then the

}

{

Yes

key.

A Press the

the access code Then press key.

{

Function

{

} {1}

then enter

} {6}

} {2} {2} {2}

and the

Y/NEXTi SET OWN NUMBER

B Press

play appears.

until the following dis-

Y/NEXTi SET NO. OF RINGS

C Press the

The factory setting will be displayed.

{

Yes

key.

}

NO. OF RINGS Y/N 08 RINGS

{

Yes

}

Page 35

Faxing

Printing Received Messages That Have Been Stored (Substitute Reception)

❒

If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the Power Saver has turned off the print engine.

To turn substitute reception off or back on, set bit 0 of user parameter switch 05. See P.120

ters”

“User Parame-

Check the following items and solve the problems, and the machine goes back to the working condition.

• While the Power Saver (see P.70

“Saving Energy With The Power Saving Timer”

er off, press any key for the machine go back to the working condition.

•When display, your fax machine is out of paper. Add paper (see P.79

ing Paper In The Main Cassette”

•When display, your fax machine is out of toner. Change the toner cassette (see P.82

sette And Cleaning Pad”

• Otherwise, there might be a paper jam (see P.98

or Print Jam”

) has turned off the heat-

ADD PAPER appears in the

“Load-

ADD TONER appears in the

“Replacing The Toner Cas-

“Clearing a Copy, Fax,

) or an open cover.

As soon as the machine is back in working condition, messages stored in memory will be printed. The Receive File indicator will turn off and the messages will be erased from memory.

Note

❒

If a message comes in while you are copying, the fax machine will store the message in memory and the Receive File indicator will light. The message will be printed as soon as copying is done.

Page 36

Faxing A Page With Very Fine Detail

So that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density (contrast) and makes a compensation.

However, if you need to send a document which requires optimum clarity, select the resolution setting appropriate to your needs.

You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.

Resolution & Shading

The resolution button gives you control over document quality. The indicators above the button show the current setting. Choose a setting that matches your document.

Note

❒

Faxing at a higher resolution requires more time. Frequent use of high resolution could cause an increase in your phone bill, especially for long distance transmissions.

❖

Standard:

Standard quality. Use for most printed or typewritten documents. This is selected when the other resolution indicators are not lit.

❖

Detail:

High quality. Use for documents with small print or fine details.

❖

Fine:

Very high quality. Use this for high quality reproduction.

❖

Halftone:

Use this for optimum quality if your document contains photographs/diagrams with complex shading patterns or gray tones. If you choose this setting, resolution will automatically be Detail.

Page 37

Faxing

Optional Features For Transmission

❒

If you enter the wrong time,

Sending At A Specific Time (Send Later)

press the again.

key and enter

}

{

This feature is called Send Later. Using this feature, you can delay

transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time.

Note

❒

If your machine's memory is full, you will have to send the message from the document feeder. This means that anybody removing your document would automatically cancel the operation.

A Proceed as for a usual fax message

but don't press the

B Press

twice.

{

Start

key.

}

E Press

PM.

}

{

to change the AM/

{#}

SET OPTION */#/Y TIME 11:30PM 10:00AM

F Press the

Note

❒

Use function 21 to erase a stored fax message before it is sent (see P.36

“Erasing A Stored Message

Before It Is Sent (Functions 21 &

22)”

{

Yes

key.

}

SET OPTION Y/i SEND LATER?

Note

❒

is also the

C Press the

{

Yes

{

Option

key.

}

key.

}

D Enter a sending time that falls

within the following 24 hours.

SET OPTION KPAD/Y TIME 11:30AM 10:00AM

Note

❒

For example: To send at 11:30 pm, press from the key pad.

{

} {1} {3}

and

{0}

Page 38

Optional Features For Transmission

Printing The Page Number (Page Count)

This feature is called Page Count. When your fax message is printed at

the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the batch-numbering page numbers.

If you use Page Count, page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message). This makes it easy for the other party to see how many pages you sent, and if any are missing. However, you have to input the number of pages at the ten key pad before sending.

If you do not use Page Count, page numbers will be printed only as a sequence (for example, p1, p2, p3). This makes it difficult for the other party to tell at a glance whether any pages are missing (for example, due to a double feed in your machine's document feeder).

Limitation

❒

This feature is available at Immediate Transmission.

Note

❒

If you do not select Immediate Transmission, Page Count is automatically switched on, and the pages are counted automatically.

❒

If the numbering with page count appears strange, check that the page count value matches the number of pages in your document.

A Press

play appears.

until the following dis-

SET OPTION Y/i SET PAGES?

B Press the

{

Yes

key.

}

SET OPTION KPAD PAGES:kk

C Enter

key pad.

{

}

and

using the ten

{0}

SET OPTION Y/N PAGES: 10

Note

❒

Example: 10 pages

D Press the

{

Yes

key.

}

Sending Your Iden tifica tion At The Top Of Your Messag e (TTI)

Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page.

In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off.

A Press

play appears.

SET OPTION Y/i TTI PRINT?

until the following dis-

Page 39

Faxing

B Press the

{

Yes

key.

}

SET OPTION Y/hi iON OFF

C Press

setting is correct.

or V until the displayed

SET OPTION Y/hi ON iOFF

D Press the

have finished.

{

key when you

}

Yes

Personal Codes

Personal Codes do the following.

• They allow you to keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the Journal. This will help you to check on who has been using the machine, and how often.

A Press

display is as shown.

and make sure that the

SET OPTION Y/i SET PERSONAL CODE?

B Press the

{

Yes

key.

}

SET OPTION KPAD PERSONAL CODE:kkkk

C Enter the personal code.

Note

❒

Example:

SET OPTION Y/N PERSONAL CODE:7362

D Press the

{

} {3} {6} {2}

key.

}

{

Yes

• They allow personalization of documents and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

If you input your Personal Code, your name will appear on the JOURNAL and Transmission Result Report.

Reference

See P.49

codes”

See P.66 Label Insertion: See P.128

ing Characters”

“Programming the personal

“Journal (Function 41)”

“Enter-

Page 40

Redialing

If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the AI Redial key, you can redial with just a few keystrokes.

Automatic Redial ing

Redialing

Using the AI Redial key

The machine remembers the last 10 telephone numbers that you input. If you have to redial one of these numbers, just press the til the required telephone number or name is displayed, then press the

{

Start

key.

}

{

Al Redial

key, un-

}

The machine will automatically redial the other party if any of the following conditions occurred.

• The other party was busy

• There was no reply from the other party

• The message was rejected by the machine at the other end because of excessive errors (in this case, redialing will only take place if Memory Transmission was used)

Note

❒

Redialing is done once at 5 minute intervals.

❒

The number of redials and the redial interval may be adjusted by a service technician.

❒

During redialing, the number being dialed is displayed as shown below.

This feature has the following uses.

• If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. Press the til the required telephone number or name is displayed, then press the

{

• If you wish to send another message to the same address that you sent one to recently, you don't have to dial the full number again if it is still in the Redial memory. Place the message in the feeder, then press the

A Press the

til the required number appears in the display, then press the

{

}

Yes

key.

}

Start

{

Pause/Al Redial

key twice.

{

Al Redial

{

Start

key.

}

key un-

}

key un-

}

REDIAL Y/hi a01 XYZ CO. NEW YORK

2125551234 DIALING

B Carefully place your fax message

into the Document Guide feeder.

TRANSMIT DIAL/START DIAL NEXT FAX NUMBER

Page 41

Faxing

If you dial another party

A Select another number. (Broad-

casting)

If you dial no more party

A Press the

transmission.

{

Start

key to start the

}

Page 42

Storing & Editing Fax Numbers (Functions 31 & 32)

You can store numbers that you often use in the machine's memory. A stored number will remain in memory even if the power is cut.

You can store numbers in two ways.

❖

Quick Dials

The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way.

❖

Speed Dials

The number is given a two-digit code. To dial the number, press the

key and enter the

{

Speed Dial

code. There are 50 Speed Dial codes available numbered 00 to 49.

}

Storing, Editing & Erasing Quick Dial Numbers (Function31)

This procedure describes how to store and edit fax numbers in Quick Dial keys.

A Press

{

}

Yes

{

Function

key.

} {3} {1}

then the

• Press the V key until the Quick Dial you want appears on the display.

Note

❒

To print a list of all Quick Dials and their contents, press W then the

{

Start

C Press the

{

key.

}

Yes

key.

}

a01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

•Enter the fax number you wish to store in this Quick Dial using the ten key pad. Then press the key.

a01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press

then go to step J .

}

{

Yes

E Do one of the following:

•If you wish to enter or edit a label for this Quick Dial, press the key.

{

Yes

{

Yes

}

ak QUICK/hi PRINT LISTh/SEARCHi

B Select a Quick Dial in any one of

the following ways:

•Press a Quick Dial key (e.g. press Quick Dial 01).

a01 PROGRAM? Y/hi

a01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, press to step H .

{

then go

}

Page 43

Faxing

F Enter or edit the label using the

Quick Dial keys and the ten key pad. See P.128

ters”

a01 ABC Y/N NEW YORK OFFICEkkkkk

G Press

{

Yes

a01 Y/hi LABEL SET ON iOFF

H Press

the label for this Quick Dial will be printed on top of messages that you send to this destination.

I Press

or V a to select whether

{

Yes

ak QUICK/hi PRINT LISTh/SEARCHi

“Entering Charac-

key.

}

key.

}

B Select a Speed Dial in any one of

the following ways:

•Enter the Speed Dial code one the ten key pad. (e.g. 01)

b01 PROGRAM? Y/hi

• Press the V key until the Speed Dials you want appears on the display.

Note

❒

To print a list of all Speed Dials and their contents, press W keys and then

C Press

{

Yes

{

key.

}

Start

keys.

}

b01 KPAD/Y/N kkkkkkkkkkkkkkkkkkkk

D Do one of the following:

J You now have two choices:

•To store, edit or delete another Quick Dial, go to step B .

•To finish, press

{

Function

Storing, Editing & Erasing Speed Dial Numbers (Function

32)

This procedure describes how to store and edit fax numbers in Speed Dials.

A Press the

the

{

Yes

{

Function

key.

}

bkk KPAD/hi PRINT LISTh/SEARCHi

} {3} {2}

}

and

•Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then press

{

Yes

b01 KPAD/Y/N 212551234kkkkkkkkkkk

•To clear the number, press

then go to step J .

}

{

Yes

E Do one of the following:

•If you wish to enter or edit a label for this Speed Dial, press key.

b01 Y/N PROGRAM LABEL?

•If you do not wish to give this number a label, press to step H .

{

then go

}

{

Yes

}

Page 44

F Enter or edit the label using the

Quick Dial keys.

b01 ABC Y/N NEW YORK OFFICEkkkkk

Storing & Editing Fax Numbers (Functions 31 & 32)

G Press

{

Yes

key.

}

a01 Y/hi LABEL SET ON iOFF

H Press a

the label for this Speed Dial will be printed on top of messages that you send to this destination.

I Press

or V to select whether

key.

}

{

Yes

akk SPEED/hi PRINT LISTh/SEARCHi

J You now have two choices:

•To store, edit or delete another Speed Dial, go to step B .

•To finish, press

{

Function

}

Page 45

Faxing

Storing & Editing A Group Of Fax Numbers (Function 33)

❖

Groups

If you regularly broadcast messages to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialled in sequence automatically. You can program up to 5 groups with 100 numbers each.

This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this example we will program Group 1 into Quick Dial key

01. You can store up to five groups num-

bered 1 to 5. You can program up to 100 numbers

in a Group.

D To program or edit a Quick Dial

key for this group, press the key.

Note

❒

If you do not program or edit, press the step F.

key and go to

{No}

{

Yes

E Press the Quick Dial key you

wish to use for this group, for example, then press the key.

Note

❒

If you want to free up the old Quick Dial key, press the key, then the

{

Yes

key.

}

GROUP 1 Y/N PROGRAM LABEL?

{

Yes

}

A Press the

the

{

Yes

}

{

Function

key.

} {3} {3}

and

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the number of the group

you want to program or edit.

Note

❒

e.g. Group 1: Press

❒

To print a list, press W then the

{

Start

C Press the

key.

}

{

Yes

key.

}

GROUP 1 Y/N PROGRAM QUICK?

{

}

❒

If a message like flashes up, the key is already in use. Press a different key.

USED AS..

F If you wish to give this group a

name, press the

{

GROUP 1 ABC

kkkkkkkkkkkkkkkkkkkk

Note

❒

If not, press the to step H.

Yes

{

key.

}

key and go

}

Page 46

Storing & Editing A Group Of Fax Numbers (Function 33)

G Enter or edit the name then press

the

{

How to enter characters, see P.128

“Entering Characters”

GROUP 1 KPAD/N

kkkkkkkkkkkkkkkkkkkk

Yes

key.

}

H Enter a fax number.

Note

❒

Enter one in one of these ways.

• Press a Quick Dial key.

• Press the Speed Dial key followed by two digits.

• Enter a number on the ten key pad.

I Press the

{

Yes

key.

}

Erasing Groups

These steps describe how to erase single numbers from a group.

A Press the

the

{

}

Yes

{

Function

key.

} {3} {3}

and

GROUP k 1-5/hi PRINT LISTh/SEARCHi

B Enter the group number using the

ten key pad, then press the key.

GROUP 1 Y/N PROGRAM QUICK?

C Press the

{

key.

}

{

Yes

}

Note

❒

ALREADY PROG RAMMED briefly

flashes up on the display, either press the number and choose another number, or press the to overwrite.

J Press the

ing numbers in this group.

Note

❒

To enter another number, go back to step H.

K Press the

Note

❒

To work on another group, go to step B.

{

Function

key to keep the

{

}

key to finish enter-

}

key.

}

{

Yes

key

}

GROUP QUICK/N PROGRAM LABEL?

D Press the

{

key.

}

GROUP 1 Y/N CLEAR?

E Press the

{

Yes

key.

}

GROUP 1 Y/N CLEARED

F Press the

Note

❒

To delete another number, go to step B.

{

Function

key.

}

Page 47

Faxing

Programming The Group Key

You can program the 5 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You have to program the 30 of the Quick Dial key as the group key. How to transmit using the group key, see P.13

“Memory Transmission (Memory Indicator Lit)”

A Press the

the

{

}

Yes

{

Function

key

} {3} {1}

ak QUICK/hi PRINT LISTh/SEARCHi

B Press the Quick Dial

}

{

a 30 PROGRAM? Y/hi

C Press the

{

Yes

key.

}

a 30 PROGRAM? Y/N PROGRAM GROUP KEY?

D Press the

{

Yes

key.

}

a k QUICK/hi PRINT LISTh/SEARCHi

and

E Press the

{

Function

key.

}

Page 48

Dial Options

The Dial Options provide access to various F-code features which are designed to allow confidential transmission and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to program Quick Dial key 29 as the Dial Option key if you have not done so already (see below for details).

Dial Options

Using the Dial Options

To use the Dial Options, do the following after you have dialed the destination fax number and before you press the

{

Start

key.

}

A Press the Dial Option key (Quick

Dial 29).

Y/N SUB? (S)

Programming The Dial Option Key

This procedure describes how to set up Quick Dial key 29 as the Dial Option key.

A Press

{

}

Yes

{

Function

key.

} {3} {1}

ak QUICK/hi PRINT LISTh/SEARCHi

B Press Quick Dial key

a29 PROGRAM? Y/hi

C Press the

{

Yes

key.

}

then the

}

{

B Do one of the following :

• If you wish to set the SUB code for confidential transmission to different makers' machines, press the

{

Yes

key.

}

TRANSMIT Y/START 55512345

• To skip SUB, press the then go to step D for polling reception from different makers' fax machines.

{

key

}

C Enter the SUB code on the ten key

pad then press the

{

Y/N SEP? (P)

Yes

key.

}

a29 PROGRAM? Y/N PROG. DIAL OPTION?

D Press the

{

Yes

key.

}

ak QUICK/hi PRINT LISTh/SEARCHi

E Press the

{

Function

key.

}

D Do one of the following:

• If you wish to set the SEP code, press the

{

TRANSMIT Y/START 555512345S9999P

• To skip SEP, press the then go to step F .

Yes

key.

}

{

key

}

Page 49

Faxing

E Enter the SEP code on the ten key

pad then press the

{

Y/N SID? (I)

Yes

key.

}

F Do one of the following:

• If you wish to set the SID code,

press the

{

Yes

key.

}

TRANSMIT Y/START 2345S9999P1234IkkkkW

• To skip SID, press the

then go to step H .

{

key

}

G Enter the SID code on the ten key

pad then press the

{

Y/N PWD? (W)

Yes

key.

}

K Press the

{

Start

key.

}

H Do one of the following:

• If you wish to set the PWD code,

press the

{

Yes

key.

}

TRANSMIT Y/START 345S9999P1234IkkkkWk

• To skip PWD, press the

then go to step J .

{

key

}

I Enter the PWD code on the ten

key pad then press the

{

Y/N SPACE?

Yes

key.

}

J Do one of the following:

• If you wish to enter a space, press

the

{

Yes

key.

}

TRANSMIT Y/START

• Press the

{

key.

}

Page 50

Chain Dialing

This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial Keys or Speed Dial Codes, and some of which may be input at the ten key pad.

You can program commonly used area or country codes into Speed Dial Codes or Quick Dial Keys.

Example: 01133-1-5553333 (From the USA to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been programmed.

Chain Dialing

• Quick Dial 01 = 01133 (Overseas to France)

• Quick Dial 02 = 1 (Paris)

• Speed Dial 10 = 555

The machine ask you to operate.

❖

On Hook Dial or Handset Mode:

and the

then

the

{

Pause

key,

}

{

Speed Dial

{3} {3} {3} {3}

{

Speed Di-

{3} {3} {3}

key,

}

{02}

keys,

}

❖

Press

key,

}

{

Other:

Press the

{

Pause

{

} {0}

} {02}

{

{1} {0}

}

{

, then

Page 51

Faxing

Erasing A Stored Message Before It Is Sent (Functions 21 & 22)

Every time you store a fax message in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, see P.73

“Calling To Request A Message (Poll-

). Each file is given a number.

ing)”

This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.

A Either :

To erase a fax message stored in memory

A To erase a fax message stored

in memory; press the

} {2} {1}

tion

and the

{

Yes

{

Func-

key.

}

Note

❒

Press W to obtain a list of all the files and their number. If you already know the number of the file to erase, enter it directly from the ten key pad.

C Press the

{

Yes

key.

}

FILE NO.027 Y/N CLEAR?

D Press the

the file.

E Press the

Note

❒

To erase another file, go to step B.

{

key again to erase

}

Yes

key.

Function

}

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

To erase instructions to pick up a message (polling)

A Press the

and the

B Press

sages.

You'll see the display. A number or a label will appear on the lower line.

to scroll through the mes-

{

Yes

{

Function

key.

}

} {2} {2}

FILE NO.027 Y/hi 5551234

Page 52

Printing A Stored Message (Function 51)

If you need to see the contents of any files, use this feature.

A Press the

the

{

Yes

}

{

Function

key.

} {5} {1}

FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi

B Press

sages.

You'll see the display. A number or a label will appear on the upper line.

to scroll through the mes-

FILE NO.115 Y/hi 5551234

Note

❒

Press W to obtain a list of all the files and their number. If you already know the number of the file to print, enter it directly from the ten key pad and skip to step D.

and

C Press the

A number or a label will appear on the upper line.

{

Yes

key.

}

FILE NO.115 START/N 6661234

D Press the

message.

{

key to print the

}

Start

Page 53

Faxing

Confidential Reception

Storing & Editing the Confidential ID

Programming the Confidential ID

This can be any four-digit code except '0000'. You must enter it to print any messages that have been sent to your machine using Confidential Transmission.

A Press

access code enter key.

{

Function

{

} {1}

} {2} {2} {2}

{

then press the

Y/NEXTi SET OWN NUMBER

B Press

shown opposite.

until the screen is as

then enter the

} {6}

. Then

{

Yes

Editing the Confidential ID

A Press

access code press

{

Function

{

} {1}

{

and the

then enter the

} {6}

} {2} {2} {2}

{

Yes

. Then

key.

}

Y/NEXTi SET OWN NUMBER

B Press

shown opposite.

until the screen is as

Y/NEXTi

}

SET CONFIDENTIAL ID

C Press the

{

Yes

key.

}

CONF. ID CHANGE? Y/N 6754

D Press the

{

Yes

key.

}

Y/NEXTi SET CONFIDENTIAL ID

C Press the

{

Yes

key.

}

CONFID’L ID KPAD

kkkk

D Input the Confidential ID that

you will be using.

Note

❒

Example : the ten key pad.

{

} {7} {5} {4}

CONFID’L ID Y/N 6754

E Press

key.

}

tion

{

and then press

}

Yes

from

{

Func-

CONFID’L ID Y/N 6754

E Press the

new Confidential ID code on the numeric keypad.

Note

❒

Example:

key then input a

}

{

} {3} {5} {2}

CONFID’L ID Y/N 8352

F Press

{

Yes

then

}

{

Function

}

key.

Page 54

Confidential Reception

Printing messages Received into Memory (Function 52)

If someone sends you a message using the Confidential Transmission feature, instead of printing it out immediately, the machine stores it in memory. The Receive File indicator on the operation panel blinks to inform you when a confidential message has come in. To print out these messages, follow the steps below.

Note

❒

You need to know the Confidential ID before you start this procedure.

A Press

}

{

Yes

{

Function

key.

} {5} {2}

then the

D To check for messages sent with

other Confidential ID codes, go to step B . Alternatively, press the

key then the

{

}

to quit this function.

{

Function

READY 100% 10:00AM SET DOC. OR DIAL NO.

key

}

CONFID’L ID KPAD kkkk

B Enter the Confidential ID on the

ten key pad ( e.g. 1234).

CONFID’L ID START/N kkkk

Note

❒

If no messages are stored in memory for this Confidential ID, the display will prompt you for a Confidential ID again. In this case, go to step D .

C Press

sage.

{

Start

CONFID’L ID START/N INVALID ID

to print the fax mes-

}

Note

❒

If more messages are stored for this ID, repeat this step as many times as necessary.

Page 55

Faxing

Sending A Fax Using The Handset

You can send a fax message using the handset. (Optional handset or external telephone is required.)

A Set the document then pick up the

handset.

B Dial the other party.

If you hear a voice

A Speak to the other party.

If you hear a high-pitched tone instead of a voice

A Press the

{

Start

key.

}

C When you are ready to send your

fax message, ask the other party to press the

{

Start

key.

}

D When you hear a high-pitched

tone, press the

{

Start

key.

}

E Replace the handset.

Page 56

Answering The Telephone

This feature is available when you connect the optional handset or external telephone.

Note

❒

If the telephone rings just once, a fax is coming in. Do not pick up the handset.

If the telephone rings continuously

A Pick up the handset and speak to

the other party.

Answering The Telephone

If you hear a high-pitched tone

A A fax is coming in. Press the

{

If the caller wants to send you a fax

A Press the

speaking. Then hang up.

❒

key then hang up.

}

Start

key after

}

{

Start

Note

If nothing happens after you press the phone may not be properly connected.

{

key the tele-

}

Start

Page 57

Faxing

Phoning And Faxing On The Same Call

To talk before sending a fax

A Pick up the handset. B Dial.

Note

❒

Do not press the

{

C If you hear a voice speak as a nor-

mal telephone conversation.

If you hear a high-pitched tone instead of a voice

Start

key.

}

A Place your fax message in the

feeder, then press the key.

{

Start

}

D When you are ready to send your

fax message, place your message in the feeder, then ask the other party to press the

{

Start

key.

}

E When you hear a high-pitched

tone, press the

{

Start

key.

}

F Replace the handset.

Page 58

4. Other Features

Verifying Communications, Errors, Counters, Etc.

You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself.

Automatically pr inted reports

Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.120

Parameters”

❖

Journal (Switch 03, bit 7)

This report gives details on each communication made by your terminal. It is automatically output after 35 transmissions and receptions.

❖

File Reserve Report (Switch 03, bit 2)

If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).

❖

Power Failure Report (Stays on)

This report is printed if the machine's power was off for long enough to erase files from the memory. The report gives details of the files that were lost. With this information, you may store messages for transmission again, and contact the senders of any received messages that were lost.

“User

Note

❒

Phone numbers stored in Quick/ Speed/Groups are not lost.

❖

Communication Result Report (Me mory Transmission) (Switch 03, bit 0)

This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails.

❖

Transmission Result Report (Switch 03, bit 5)

This report is printed out after immediate transmission showing whether it was successful or not.

❖

Communication Result Report (Polling result report) (Switch 03, bit 4)

This report is printed after your machine polls a message from another machine.

❖

Communication Failure Report (ON if Communication Result Report is OFF)

This report is printed if a memory transmission failure occurred, after a job is completed. It is only printed if the Communication Result Report is switched off, and event of a communication failure.

Page 59

Other Features

❖

Error Report (Turned on/off by a Service Technician)

This report is printed after each unsuccessful communication. The communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent. If a particular problem continues or gets worse, keep the error reports for the service technician.

Report formats

* * * COMMUNICATION RESULT REPORT (JUL.24.2000 9:19PM) * * *

TTI XYZ COMPANY

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

❖

Polling Result Report

This report is printed after your machine polls a message from another machine.

❖

Printing Part of the Image on the Report (Switch 04, bit 7)

For reference purposes, the machine prints the first few inches of the fax message on the following reports.

• Communication Result

• File Reserve

• Communication Failure Report

* * * JOURNAL(JUL.24.2000 11:07PM) * * *

TTI XYZ COMPANY

<TX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

<RX> DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

ZCWH150N

❖

The Mode Column

See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. These codes are explained below.

❖

The Result Column

OK: Successful communication E: An error occurred

❖

The Footnote on the Journal

TX counter: Total number of transmitted pages RX counter: Total number of received pages

Page 60

Counters (function 94)

These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied. The machine has the following counters:

❖

TX Counter:

The number of pages that your machine has sent (transmitted)

❖

RX Counter:

The number of pages that your machine has received

❖

Scan Counter:

The number of pages that your machine has scanned (including copies)

Verifying Communications, Errors, Counters, Etc.

❖

Print Counter:

The number of pages that your machine has printed (including copies, reports and lists.)

A Press the

the access code Then press key.

{

Function

{

} {4}

{

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

TX :003256 RX :002648

B Press the

SCAN and PRINT counter.

{

key to check the

}

Yes

SCAN : 003287 PRINT : 002703

C When you have finished, press

the

{

Function

key.

}

Page 61

Other Features

Programming Keystrokes

If you regularly transmit to a particular destination or set of destinations using the same features, you can save a lot of repetitive the ten key pad operation by storing the features and destinations in a Keystroke Program.

Keystroke Programs are stored as Quick Dial Keys.

• If you store a Keystroke Program into a Quick Dial Key, that Quick Dial Key cannot be used for any other purpose.

• Be sure to store your Keystroke Program in a vacant Quick Dial Key.

Example: Let us say that you normally send a daily report to locations A, B, and C at 11 pm (using Sending at a Specific Time). Store these instructions as a Keystroke Program. Then every day, you will only have to place the report in the document feeder, then press that key to set up the transmission.

Note

❒

Skip step B if you are making a Polling Reception program.

C Select all required features and

telephone numbers as you would normally do.

Note

❒

Resolution, and halftone cannot be stored in a keystroke program.

D Press the

wish to store the program in.

{

Quick Dial

PROGRAM Y/N PROGRAM?

Note

❒

Example: 01 of the Quick Dial

❒

Make sure that this key is vacant.

E Press the

{

Yes

key.

}

key that you

}

Reference

Sending at a Specific Time: see P.22

“Sending At A Specific Time (Send Later)”

Storing a keystroke progr am

A Make sure that the machine is in

standby mode.

READY 100% 10:00AM SET DOC. OR DIAL NO.

B Place a sheet of paper in the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

The procedure that you just stored will now begin.

QUICK 01 TO PROGRAM NO KEY TO CLEAR

If you do not wish to use the procedure now

A Press the

ately.

{

key immedi-

}

Stop

F Press the Quick Dial key where

this program is being stored. In this example, press the Quick Dial

{

}

Page 62

Programming Keystrokes

Labeling a program

If you store a label for your keystroke programs, the label will appear on the display when you use the program.

A Press the

the

{

}

Yes

{

Function

key.

} {3} {4}

and

ak QUICK/hi PRINT LISTh/SEARCHi

Note

❒

If you press W and the key, a Program List will be printed.

{

Start

B Press the Quick Dial key that

holds the program that you wish to label and press the

{

Yes

key.

}

E Press the

{

Yes

key.

}

ak QUICK/hi PRINT LISTh/SEARCHi

To label another pro gr am

A Go to step B.

To return to standby

A Press the

}

{

Function

key.

}

Using a program

Before using a program, make sure that the machine is in standby mode.

Transmission program

a 01 Y/N PROGRAM LABEL?

Note

❒

Example: Key and the

C Press the

label for this program.

{

Yes

of the Quick Dial

{

}

{

}

key.

}

Yes

key to program a

a 01 ABC kkkkkkkkkkkkkkkkkkkk

D Input your label, using the Quick

Dial keys.

a 01 ABC Y/N DAILY REPORTkkkkkkkk

Reference

How to enter the label; see P.128

“Entering Characters”

A Place your document in the feed-

er.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the programmed

key.

}

Note

❒

The program begins at once.

Free polling reception program

A Press the programmed

key.

}

2125551234 SET DOC. OR DIAL NO.

Note

❒

The program begins at once.

{

Quick Di-

{

Quick Di-

Page 63

Other Features

Reference

Picking Up Messages Stored Elsewhere (Polling Reception ) : see P.73

Message (Polling)”

“Calling To Request A

Erasing a program / Changin g the program Label

When you wish to delete a keystroke program, do the following.

A Press the

the

{

}

Yes

{

Function

key.

} {3} {4}

and

ak QUICK/hi PRINT LISTh/SEARCHi

B Press the Quick Dial key that

holds the program that you wish to erase, or scroll the Quick Dial using W and V.

D Either ;

ak QUICK/hi PRINT LISTh/SEARCHi

To edit or erase another program

A Go to step B.

To return to standby

A Press the

{

Function

key.

}

a08 CHANGE? Y/hi USED AS PROGRAM

Note

❒

Example: Key.

C Press the

{

Yes

of the Quick Dial

{

}

key.

}

a08 Y/N PROGRAM LABEL?

To erase this program

A Press the B press the

To edit the program name

A Press the

{ {

{

No Yes

Yes

key.

}

key.

}

key.

}

B Edit the program name. C Press the

{

Yes

key.

}

Page 64

Programming the personal codes

The main advantage of Personal Codes is that they allow you to track machine usage You can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature.

Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code:

❖

A name:

This will be printed on reports, such as the JOURNAL, to identify the users of the machine.

❖

A Confidential ID:

This must be different for each Personal Code, and different from your machine's Confidential ID. If somebody sends you a confidential message, they can override your machine's Confidential ID with the Confidential ID stored with your Personal Code, if you inform them of this ID. If so, the machine will print a Confidential File Report that will inform you when the message has arrived. Then, you must input this Confidential ID to print the message.

Journal: see P.66

41)”

Confidential File Report: see P.39

“Printing messages Received into Memory (Function 52)”

Confidential ID: see P.38

& Editing the Confidential ID”

Receiving Confidential Messages: see P.39

into Memory (Function 52)”

“Printing messages Received

“Journal (Function

“Storing

Note

❒

The Personal Code is a four digit code. It can have any value from 0001 to 9999.

❒

You cannot register more than 30 Personal Codes with Names and Confidential IDs in this machine.

Reference

Using Personal Codes: see P.24

“Personal Codes”

Page 65

Other Features

Storing a personal code

A Press the

the access code Then press key.

{

Function

{

} {2}

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

SETTING? Y/hi PRINT LISTh/SEARCHi

Note

❒

If you press W and the key, a Personal Code List will be printed.

B Press the

{

Yes

key.

}

{

Start

PERS. CODE KPAD/hi kkkk

C Input a Personal Code that you

want to store in your machine for later use.

To store the label for this

}

personal code

A Press the

Step E .

If you do not program for this personal code

A Press the

step G.

{

key and go to

}

Yes

key and go to

}

E Input a name for this Personal

Code using the Quick Dial keys or the ten key pad.

PERSONAL ABC Y/N JOHNSONkkkkkkkkkkkkk

Note

❒

Example: JOHNSON

PERSONAL CODE Y/N 5477

Note

❒

Example: the ten key pad.

If you input the wrong code

A Press the

again.

D Press the

code.

{

} {4} {7} {7}

key and input

}

{

key to store the

}

{

Yes

PERSONAL CODE Y/N PROGRAM LABEL?

from

Reference

How to enter the label; see P.128

“Entering Characters”

If you do not wish to store an ID

A Press the

step G.

F Press the

name.

{

}

{

key to store the

}

Yes

key and go to

PERSONAL CODE Y/N SET CONFIDENTIAL ID

Page 66

If you want to program the Confidential ID for this user

Storing a personal code

A Press the B Input a Confidential ID for the

personal code used by this user.

C Press the

{

Yes

key.

}

key.

}

To enter another code

A Go to step C.

G Press the

{

Function

key to finish.

}

Page 67

Other Features

Editing or erasing a personal code

A Press the

the access code Then press key.

{

Function

{

} {2}

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

SETTING? Y/hi PRINT LISTh/SEARCHi

B Scroll the personal code using

PERSONAL CHANGE? Y/N 5474

C Press the

{

PERSONAL CODE Y/N 5474

To erase this Personal Code

A Press the

Yes

{

key.

}

key.

}

To edit the label

}

A Press the

step E .

{

key and go to

}

Yes

PERSONAL CODE Y/N PROGRAM LABEL?

If you don't edit the label

A Press the

to step B to edit another personal code. To finish, press the

{

Function

}

key and go back

}

{

key.

E Edit the name stored with this

code. When the name is correct, press the

{

PERSONAL CODE Y/N SET CONFIDENTIAL ID?

Yes

key.

}

B Press the

back to step B to edit another personal code. To finish, press the

{

Function

To edit the contents of this code

A Press the

step D .

{

Yes

key and go

}

Yes

key.

}

key and go to

}

PERSONAL CODE Y/N PROGRAM LABEL?

D Edit the label.

To edit the Confidential ID stored with this code

A Press the

then input the ID.

When the ID is correct

A Press the

To enter or edit another code

A Press the

to step B.

F Press the

{

Function

and

}

Yes

key twice.

}

Yes

key and go back

}

{No}

key.

key

Page 68

Tonal Signals

On this model the key pad is used as the Tone key.

Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tonal Signals will allow you to access these services.

First, dial the other party. When you are through to the other end, press the Tone key and enter the code number that is needed to access the required feature at the other terminal. You do not need to press the Tone key if your machine is set up for dialing in Tone Dial (DTMF) mode.

key on the ten

}

{

Using the tone key

E Input the digits that you need to

use the remote facility. After you have finished your business with the remote facility, hang up.

Note

❒

Do not press the

{

Start

key.

}

A Make sure that the machine is in

standby mode, and that there is no document in the feeder.

B Pick up the telephone handset, or

press the

{

On Hook Dial

key.

}

C Dial the remote facility. Do not

press the

Note

❒

If your telephone line type is DTMF (Tone Dial), go to step E.

{

Start

key.

}

D After your line is connected to the

remote facility, if your telephone line type is Pulse Dial, press the

key on the ten key pad.

{

}

A dot appears in the display.

Page 69

Other Features

Rejecting messages from senders who don't identify themselves

Your fax machine can reject incoming messages lacking an identifier signal. Follow the user parameter procedure on to enter these settings.

Switch 05, bit 1

• 0: Accept such messages

• 1: Reject such messages

Page 70

Rejecting or accepting messages from specified senders (Authorized Reception)

This feature is called Authorized Reception. It helps you reject junk fax mail.

It lets you specify which terminals you wish to receive fax messages from; all others will be shut out.

About Authorized Reception

Entering A List Of Sen ders To Treat Differen tly (Function 81)

How to enter a list of senders to treat differently, see P.56

Of Senders To Treat Differently (Function 81)”

“Entering A List

A You must specify a list of senders

(function 81). See P.56

List Of Senders To Treat Differently (Function 81)”

B You must turn Authorized Recep-

tion on (function 62). See P.55

“Switching Authorized Reception On / Off (Function 62)”

C You must set your machine to ac-

cept or reject messages from senders in that list (user parameters, switch 08, bit 2 and 3; see P.120

“User Parameters”

If you accept them, the general public will not have access to your fax machine. You accept messages only from a group of people you know.

If you reject them, everyone will be able to send you messages except the people in the list. This is useful to reject the junk fax mail.

You can store up to 30 identifications with this feature. You can program part of an identification and accept (or reject) messages from all senders whose identification contains that part. See P.64

“Wild Cards”

“Entering A

Switching Authorized Reception On / Off (Function 62)

Before you use Authorized Reception, you have to switch the feature on.

A Press the

the access code Then press key.

{

Function

{

} {2}

{

Y/NEXTi SELECT LINE

B Press

shown.

until the screen is as

Y/NEXTi AUTHORIZED ON/OFF

C Press the

{

Yes

key.

}

AUTHORIZED Y/hi iON OFF

D Press

off setting.

or V to change the on or

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

}

E Press the

keys.

{

Yes

and

}

{

Function

}

Page 71

Other Features

Entering A List Of Senders To Treat Differently (Function 81)

You can enter a list of up to 30 identifications (RTI, CSI and Wild Cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following options.

• Authorized Reception: You can accept their calls and reject all others (or vice-versa) with the Authorized Reception setting (See P.55

“Rejecting or accepting messages from specified senders (Authorized Reception)”

• Specified Cassette Selection: You can choose to print their messages from the specified cassette.

Programming the li st of senders (Special Senders)

C Enter RTI or CSI using the Quick

Dial key and the ten key pad.

RTI/CSI ABC Y/N XYZ COMPANYkkkkkkkkk

Note

❒

Example: XYZ COMPANY

Reference

How to enter the characters, see P.128

D Press the

“Entering Characters”

key.

}

{

Yes

RTI/CSI Y/N STORE AS WILD CARD?

E Either:

A Press the

access code press

{

Function

{

and the

} {1}

} {2} {2} {2}

} {6}

{

then enter

Yes

SETTING? Y/h PRINT LISTh/SEARCHi

Note

❒

At this time, you can print a Programmed Special Numbers List by pressing W and the

{

Start

B Press the

key.

}

{

Yes

key.

}

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

. Then key.

}

Store this RTI as a wild card

A The

Otherwise

A The

{

Yes

key.

}

key.

}

F Select whether you set this RTI/

CSI as the special terminal for authorized reception using V or W. (if yes: ON, if no: OFF)

SET AUTHORIZED Y/hi iON OFF

G Press the

{

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

Yes

key.

}

Page 72

Entering A List Of Senders To Treat Differently (Function 81)

H Either:

To program another special terminal

A Go to step C.

To finish

A The

Hints for programming the

special senders

You must specify the sender's identification code (their CSI or RTI, see P.140 which could be a little different from their phone number.

To get the other party's identification, call and ask for their CSI or RTI code.

Explain that you need the number programmed into their fax machine for identification purposes. Or, attempt a communication with their fax machine and print out a Journal report (function 41, see P.66

(Function 41)”

tion under the RTI or CSI heading of the report.

{

Function

“Initial Settings & Adjustments”

). Read the identifica-

key.

}

“Journal

B Press

When RTI/CSI you want to change appears, press the key.

to scroll through the list.

RTI/CSI CHANGE? Y/hi XYZ COMPANY

C Edit the RTI or CSI and press the

{

key.

}

Yes

RTI/CSI ABC Y/N XYZ COMPANY

D Either:

)

RTI/CSI Y/N STORE AS WILD CARD?

Store this RTI as a wild card

A The

Otherwise

A The

{

Yes

key.

}

key.

}

E Select whether you set this RTI/

CSI as the special terminal for Authorized reception using V or

. (if yes: ON, if no: OFF)

{

Yes

}

Editing the RTI/CSI for the special terminals

A Press the

the access code Then, press key.

SETTING? Y/hi PRINT LISTh/SEARCHi

{

Function

} {1}

{

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

SET AUTHORIZED Y/hi iON OFF

F Press the

}

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

{

Yes

key.

}

Page 73

Other Features

G Either:

To edit another special terminal

A Go to step B.

To finish

A The

{

Function

key.

}

Erasing the special terminal

A Press the

the access code Then press key.

{

Function

} {1}

{

SETTING? Y/hi PRINT LISTh/SEARCHi

B Press

the RTI/CSI you want to change appears, press the

scroll the RTI/CSI. And

RTI/CSI CHANGE? Y/hi XYZ COMPANY

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

key.

}

{

Yes

}

C Press the D Press the

and

}

{

Function

{

Yes

key.

}

key.

}

Page 74

Forwarding

Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called “forwarding terminals”.

If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.

To set up Forwarding, program your machine as follows:

• Program the phone numbers of the Forwarding Terminals that you will pass on messages to, together with the list of specified senders for each number (Function 82).

• Specify the senders whose messages you want to forward (Ask the sending party what their RTI/CSI is. Or make a communication with that terminal, print a Journal and read off the RTI/CSI). If the other party is using a machine made by another maker, they may not be familiar with the terms RTI or CSI. Explain that you are interested in the telephone number that they stored in the machine for identification purposes (Function 82).

• Switch the Forwarding on (Function 62).

• Select the messages to forward (Function 63).

• Select whether or not your machine transmits a forwarding mark to be printed at the other end on the top of each page of the printout (Function 63).

Limitation

❒

If the RTI/CSI of the machine sending you a fax is not the same as any of those that you have programmed into this feature, the message will not be forwarded.

Reference

RTI and CSI: see P.140

tings & Adjustments”

Journal: see P.66

41)”

Wild Cards: see P.64

“Journal (Function

“Initial Set-

“Wild Cards”

Programming the forwardi ng feature

This section shows you how to set up your machine to forward incoming fax messages to another location or locations.

A Press the

the access code Then press key.

{

Function

} {2}

{

SETTING? Y/hi PRINT LISTh/SEARCHi

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

}

• All messages from specified senders.

• All messages except those from specified senders.

• Decide whether you want your machine to automatically print messages that it forwards (Function 63).

To print a list

A Press W .

B Press the

{

Yes

key.

}

FORWARD KPAD/hi kkkkkkkkkkkkkkkkkkkk

Page 75

Other Features

C Store a forwarding station number.

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

Note

❒

Example:

} {2} {3} {4}

{

❒

If your machine is behind a PBX, add the access code before the number, unless this forwarding station is an extension connected to the same PBX as your machine.

D Press the E Press the

or CSIs of certain senders to be forwarded to this station.

{

} {1} {2} {5} {5}

key.

}

{

Yes

key to input RTIs

}

{

Yes

{

F Type in an RTI or CSI.

RTI/CSI ABC Y/N XYZ COMPANY

Reference

}

G Press the

H Press the

How to enter characters, see P.128

“Entering Characters”

key.

}

{

Yes

RTI/CSI Y/N STORE AS WILD CARD?

key to store this

}

{

Yes

RTI as a wild card.

FORWARD Y/N SET RTI/CSI?

RTI/CSI ABC hi

kkkkkkkkkkkkkkkkkkkk

Note

❒

Messages from senders other than these RTIs or CSIs will not be forwarded to this station.

If you wish all incoming messages to be forwarded to this station

A Press the

{

key.

}

FORWARD Y/N SET RTI/CSI?

Note

❒

Do not store any RTIs/CSIs for it.

Otherwise

A Press the

I Press the

If you want to store another RTI/ CSI

A Press the

back to step F .

To store another forwarding station

A Press

J Press the

{

Function

key.

}

{

key.

}

key and go

}

{

Yes

and go to step C.

}

key.

}

B Go to step J .

Page 76

Forwarding

Editing the forwarding feature

A Press the

the access code Then press key.

{

Function

{

} {2}

{

SETTING? Y/hi PRINT LISTh/SEARCHi

B Press

tion number you wish to edit appears. Then press the

until the forwarding sta-

FORWARD KPAD/Y/N 2125551234kkkkkkkkkk

To erase this forwarding station's number and all RTI s/CSIs stored with it

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

{

key.

}

Yes

If this forwarding station's telephone numbe r is cor r ect

A Press the

}

FORWARD Y/N

{

Yes

key.

}

SET RTI/CSI?

C Press the

RTI/CSI.

{

key to change the

}

Yes

RTI/CSI ABC hi kkkkkkkkkkkkkkkkkkkk

If you don't change the RTI/CSI

A Press the

to step B to edit another forwarding number.

D Change the RTI/CSI.

key and go back

}

{

A Press the

{

key.

}

FORWARD KPAD/Y/N

kkkkkkkkkkkkkkkkkkkk

B Press the C Press the

ish.

If you change the forwarding station's telephone numb er

A Edit this forwarding station's

telephone number.

{

key to erase.

}

Yes

Function

key to fin-

}

FORWARD KPAD/Y/N 2125552234kkkkkkkkkk

B Press the

{

Yes

key.

}

To edit RTI's/CSI's allocated to this number

A Press V until the RTI/CSI you

wish to edit appears.

RTI/CSI CHANGE? Y/hi XYZ COMPANY

To add RTIs/CSIs to this number

A Input an RTI/CSI and press

{

. Then go to step F.

}

Yes

RTI/CSI ABC Y/N XYZ COMPANY

E Press the

the RTI/CSI.

{

to edit or delete

}

Yes

Page 77

Other Features

If you edit the RTI/CSI

A Edit the RTI/CSI.

RTI/CSI Y/N STORE AS WILD CARD?

B Press the

step F .

If you delete the RTI/CSI

A Press the

Important

❒

If you delete all the RTIs and CSIs for a forwarding station, you must also delete the forwarding station (see step B ). If you do not do this, all incoming messages will be forwarded to that station.

B Press the

back to step D.

{

key. Then go to

}

Yes

key.

}

{

key. Then go

}

Yes

To work on another forwarding station:

A Press the

Important

❒

If you switch the forwarding on and program no RTI/CSI, all incoming messages are forwarded.

key. Go to step

}

{

Switching forwarding on / off (Function 62)

Before you use Forwarding, you have to switch it on using Function 62. If it is switched off, the machine will not forward any incoming fax messages.

A Press the

the access code Then press key.

{

Function

{

} {2}

then enter

} {6}

} {2} {2} {2}

and the

{

Yes

}

F Press the

wild card.

{

key to store it as a

}

Yes

FORWARD Y/N SET RTI/CSI?

Otherwise

A Press the

G Press the

Edit or input another RTI/CSI for this forwarding station:

A Press the

step D .

{

Function

{

key.

}

key to finish.

}

key and Go to

}

Yes

Y/NEXTi SELECT LINE

B Scroll through the list of features

with V until the screen is as shown.

Y/NEXTi FORWARDING ON/OFF

C Press the

{

Yes

key.

}

FORWARDING Y/hi ON iOFF

D Change the on/off setting by

pressing W or V.

E Press the

{

Yes

key.

}

F Press the

{

Function

key to finish.

}

Page 78

Selecting which message s to forward

To choose which messages are forwarded, adjust bit 7 of switch 8 with the User Parameters. Two settings are available.

• Forward all incoming messages from specified senders (bit 7=0).

• Forward all incoming messages except those from specified senders (bit 7=1).

Forwarding

• Bit 1=1 : Forwarding mark on (See P.120

“User Parameters”

(See P.120

“User Parameters”

Switching local printing on / off

You can choose whether your machine prints copies of messages that it forwards (by default, these messages are not printed). To change this setting, adjust bit 6 of switch 11 with the User Parameters:

• Bit 6=0 : Do not print

• Bit 6=1 : Print

(See P.120

“User Parameters”

Enabling and disabling the forwarding mark

The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarded from your machine. This mark will help the operator at the other end to recognize messages that have been forwarded. If you wish, you can switch this mark off.

To switch the Forwarding Mark on or off, adjust bit 1 of switch 2 with the User Parameters:

• Bit 1=0 : Forwarding mark off

Page 79

Other Features

Wild Cards

This feature greatly enhances the effectiveness of the following features:

• Authorized Reception

•Forwarding

In each of these features, you have to store the RTI or CSI of various terminals that you normally receive fax messages from. Then, when your machine detects an incoming call, it checks the RTI or CSI of the other terminal, and acts accordingly.

When you program RTI's for these features, you can program wild cards to greatly expand the number of terminals that you can specify.

For example, if you wish to accept messages from all 150 branches of XYZ Company (using Authorized Reception), and forward them on to head office (using Forwarding), you don't have to store the RTI of each branch of XYZ Company. Program “XYZ” as a wild card for each of these functions. If the RTIs of all XYZ branches contain an “XYZ” somewhere in the RTI, messages coming in from them will be accepted, and sent on to head office.

Reference

Authorized Reception: see P.55

“Rejecting or accepting messages from specified senders (Authorized Reception)”

Forwarding: see P.59

ing”

RTI and CSI: see P.140

tings & Adjustments”

“Forward-

“Initial Set-

Note

❒

This feature cannot recognize spaces. If you store MAN as a wild card, and a terminal with an RTI that includes MANCHESTER, HUMAN, or HUMANE calls you, your machine will recognize MAN as a wild card and accept and/or forward the message.

Page 80

Receiving Options

As receiving options, the Reverse Order Printing is available.

Reverse Order Printing

Normally, the machine prints the pages of received messages in the order that they were received uncollated.

However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and more convenient for reading them.

Receiving Options

Preparation

Reverse Order Printing will not take place unless you switch it on beforehand.

To switch this feature on or off, see the User parameters. ( see P.120

Parameters”

“User

Page 81

Other Features

Reports You Can Printout Yourself

You can print these reports at any time by following the steps below.

Journal (Function 41)

In addition to the automatic output of this report, which we've described earlier, you can print the Journal at any time.

A Press the

the

{

}

Yes

B Press the

the report.

{

Function

key.

{

Start

} {4} {1}

key to print out

}

and

File list (Function 42)

This is a list of memory transmission, memory reception, polling files still in memory and confidential reception. It gives information about each stored file, such as the fax numbers, start time, and status.

A Press the

the

{

}

Yes

B Press the

the report.

{

Function

key.

{

Start

} {4} {2}

key to print out

}

and

A Press the

the

{

Yes

}

{

Function

key.

} {4} {3}

ALL LISTS? START/N QUICK/SPEED/GROUP

To print all the numbers (Quick Dial, Speed Dia l, an d Gro up numbers)

A Press the

press the following steps.

Three lists will come out.

To print the Quick Dial list

A Press the

{

Function

{

key. Then

}

Start

key and skip

}

key.

}

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the

keys.

{

Yes

and

}

START

{

Start

and

}

Telephone number list (Function 43)

You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See P.27

ing & Editing Fax Numbers (Functions 31 & 32)” Group Of Fax Numbers (Function 33)”

P.30

“Storing & Editing A

“Stor-

To print the Speed Dial list

A Press the

{

key.

}

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the

{

key.

}

SELECT LISTS Y/N SPEED DIAL LIST?

Page 82

Reports You Can Printout Yourself

C Press the

keys.

{

Yes

and

}

{

Start

START

To print the Group list

A Press the

{

key.

}

SELECT LISTS Y/N QUICK DIAL LIST?

B Press the

{

key.

}

SELECT LISTS Y/N SPEED DIAL LIST?

C Press the

{

key.

}

SELECT LISTS Y/N GROUP LIST?

D Press the

keys.

{

Yes

and

}

{

Start

START

Program List ( Function 44 )

This list shows the counters programmed as keystroke program with the Function 34.

A Press the

the

{

Yes

key.

}

B Press the

the program list.

{

Function

}

{

Start

} {4} {4}

key to print out

and

}

Page 83

Other Features

Saving Energy

To print a fax message your fax machine uses a heating roller to fuse the image to the paper. This roller must already be hot when the paper passes under it. To maintain a temperature high enough to permit proper fusing, electricity is consumed.

This facsimile is equipped with various energy saving modes to reduce the consumption of electricity while the machine is waiting for a fax message.

❖

Energy Saving Standby mode

Letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up.

❖

Fax Standby mode

Letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature. On the other hand, since warming up takes only a short time, incoming fax messages can be printed right away.

How to start the savi ng energy mode

Your machine will enter the saving energy mode when machine is not used for 5 minutes.

Note

❒

If you want to change the five minute period to one or three minutes, or if you do not want your machine to enter the saving energy mode automatically, please contact your service representative.

How to exit the saving energy mode

Your machine exits from the energy saving mode when a fax is received or you set the document. (If the power Saver is on, the message will printed out after the Power Saver ends.)

You can also carry out some functions (e.g. programming) by first holding down a key to switch to standby mode. If the roller the room temperature, only the energy mode key is available to exit the saving energy mode.

Note

❒

If your fax machine enters saving energy mode, no message appears on the display.

❒

You can still send a fax while the machine is in saving energy mode.

❒

The saving energy mode is related to the Power Saver. See P.70

ing Energy With The Power Saving Timer”

“Sav-

Page 84

Which saving energy mode is best for you?

You have two choices: You can let the roller cool to room temperature or you can let it cool to the midpoint. To choose which of the two settings you would prefer, set the user parameter switch.

When you allow the roller to cool to room temperature, energy savings are at a maximum and printing will take a little longer since the roller will take more time to come to printing temperature. When you select the midpoint, some energy savings will still be achieved and printing will occur more rapidly.

Saving Energy

❖

Switch 05 bits 6

• Letting the heating roller cool to

room temperature: Bit 6 at 0.

• Letting the heating roller cool

halfway: Bit 6 at 1.

Page 85

Other Features

Saving Energy With The Power Saving Timer

You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Power Saver mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated.

As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend. (You can program different settings for every day of the week.)

To use the Power Saving timer, you must:

• Program the timers for each day of the week.

• Switch the Power Saving timer feature on.

A Press the

access code press

{

} {1}

{

Function

{

} {2} {2} {2}

and the

} {6}

{

then enter

Yes

SET TIMER Y/N/hi SUN

B Use

days of the week.

and V to scroll through the

SET TIMER Y/N/hi TUE

Note

❒

Example: Press V twice to go to Tuesday.

C Press the

{

Yes

key

}

TIMER#1 TUE */#/Y ON FROM 12:00AM

. Then

key.

}

Setting the Power Sav ing time ( Function 71 )

Note

❒

While the Power Saving timer is active, all incoming calls are refused if the memory fills up.

Example:

For Tuesday, set the Power Saving timer to switch the heater on at 9 am and off at 6 pm.

D To change the ON to OFF, or the

other way round, press the

keys.

{

}

Note

❒

There are two timers for each day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated.

E Press

the time.

to move the cursor under

TIMER#1 TUE */#/Y ON FROM 12:00AM

{

}

Page 86

Saving Energy With The Power Saving Timer

F Input the time (9:00AM) : Press

{

} {9} {0}

pad.

and

TIMER#1 TUE KPAD/Y ON FROM 09:00AM

G Set AM/PM using the

key.

TIMER#1 TUE */#/Y ON FROM 09:00PM

H Press the

TIMER#2 TUE */#/Y ON FROM 12:00AM

Note

❒

Repeat step E to G for the second timer (6:00PM )

{

Yes

}

from the key

{0}

key.

}

{

{#}

Switching the Power Saving Timer on / off ( Function 62 )

The Power Saving timer feature must be switched on using Function 62.

A Press the

access code press

{

} {2}

{

Function

{

} {2} {2} {2}

and the

} {6}

{

then enter

. Then

key.

}

Yes

Y/NEXTi SELECT LINE

B Scroll through the list of features

with V until the screen is as shown.

Y/NEXTi POWER SAVER ON/OFF

C Press the

{

Yes

key.

}

❒

To change AM to PM or the other way around, press the key.

❒

If you want the heater on all day, set both timers to ON = 12:00AM. If you want the heater off all day, set both timers to OFF =12:00AM.

I Press the

keys to finish.

Note

❒

Go back to step C to program the timer for another day.

{

Yes

and

}

{

Function

{

}

POWER SAVER ON/OFF ON iOFF

D Change the on/off setting by

pressing W or V.

POWER SAVER ON/OFF

}

iON OFF

E Press the

keys to finish.

{

Yes

and

}

{

Function

}

Page 87

Other Features

Copying

If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the

{

Copy

❒

key.

}

Note

By default, copies are made at Detail resolution. To change to Standard or Fine, press the Resolution key.

A Place your original in the feeder.

TRANSMIT OPTIONi DIAL FAX NUMBER

B Press the

{

Copy

key.

}

COPY 01 SETS iLT

C Input the number of copies that

you need.

Note

❒

Example: 3 copies, press the ten key pad.

COPY 03 SETS iLT

{

}

❒

This machine makes copies in the order P1, P1, P2, P2 (for example when making 2 copies of a 2 page document).

D Press the

{

Start

key.

}

Page 88

Calling To Request A Message (Polling)

Polling means “picking up” a document that has been left for you at a remote fax terminal.

Limitation

❒

Polling can only be used when both machines have the Polling feature.

Note

❒

With polling, telephone line costs are charged to the person receiving the message (the Message Receiver).

Picking up messages stored elsewhere (polli ng reception)

Use this feature when you wish to poll a message from another terminal.

Note

❒

The maximum number of terminals that you can poll in one operation is 100.

B Enter the Dial number.

POLLING RECV Y/START 2125551234kkkkkkkkkk

C Press the

{

POLLING RECV Y/START 2125551234kkkkkkkkkk

Note

❒

If you want dial more number, go to step B.

D Press the

{

Entering a Personal Code

A Press the

the

{

POLLING RECV OPTIONi DIAL FAX NUMBER

Yes

key.

}

key.

}

Yes

key.

}

Start

{

Function

} {1} {1}

and

Reference

Groups: see P.30

A Group Of Fax Numbers (Function

33)”

Programming Keystrokes: see P.46

“Programming Keystrokes”

“Storing & Editing

Operating procedure

A Press the

the

{

Yes

key.

}

{

Function

POLLING RECV OPTIONi DIAL FAX NUMBER

} {1} {1}

and

B Press

SET OPTION Y/i SET PERSONAL CODE?

C Press the

{

Yes

key.

}

SET OPTION KPAD PERSONAL CODE:kkkk

D Enter the password that you wish

to use for this operation.

SET OPTION Y/N PERSONAL CODE:2567

Page 89

Other Features

Note

❒

Example: the ten key pad.

{

} {5} {6} {7}

from

E Press the

{

Yes

key.

}

POLLING RECV OPTIONi DIAL FAX NUMBER

F Dial and press the

Limitation

❒

In theory, you can poll up to 100 different destinations using the above procedure. However, this number depends on how many numbers are currently waiting in memory to be dialed.

{

Start

}

key.

Page 90

User Function Keys

There are two Function keys (F1 and F2) on the operation panel.

You can program each of these keys with a feature that you wish to use frequently.

Store a User Function Code in the User Function Keys.

Programming a Use r Functio n Code

You can program each of the User Function Keys with one of the following functions.

Code Function 01 Journal 02 TTI ON 03 GROUP KEY 04 Dial Option

B Press one of the User Function

Keys.

F2 PROGRAM?Y/hi

Note

❒

Example: Press the keys.

❒

If the key is already used, the currently stored code is displayed.

C Press the

{

Yes

keys.

}

{

} {

Yes

F2 KPAD/SEARCHi CODE kk

D Enter the two-digit code for the

function that you wish to or search with W or V store.

}

06 Forwarding

•F1 : Journal is default

To store a User Function Code, do the following procedure.

A Press the

{

❒

key.

}

Yes

Note

At this time, you can print a User Function List if you press

W {

Start

{

Function

}

} {3} {5}

and

Fk F1-F2/hi PRINT LISTh/SEARCHi

F2 Y/N/hi CODE 03 GROUP KEY

Note

❒

Example: Group Dial key, press

{

}

E Press the

{

Yes

key.

}

F2 Y/N/hi PROGRAMMED

F Press the

{

Function

key.

}

Using a Function Program

A Press the

}

{

{F2}

key.

B Use the function as normal.

Page 91

Other Features

Editing a Function Program

A Press the

the

{

}

Yes

{

Function

key.

} {3} {5}

Fk F1-F2/hi PRINT LISTh/SEARCHi

and

B Press the user Function key that

you wish to change.

F2 CHANGE? Y/hi GROUP KEY

C Press the

{

F2 Y/N/hi CODE 03 GROUP KEY

Yes

key.

}

C Press the

{

Yes

key.

}

F2 Y/N/hi CODE 03 GROUP KEY

D Press the E Press the

key.

{

key.

}

Yes

and

}

{

Function

}

D Press the E Press the

and

}

{

Function

{

}

Yes

key.

}

Deleting a Function Program

A Press the

the

{

}

Yes

{

Function

key.

} {3} {5}

Fk F1-F2/hi PRINT LISTh/SEARCHi

and

B Press the user Function key that

you wish to erase.

Note

❒

Example:

F2 CHANGE? Y/hi GROUP KEY

{

}

Page 92

Dual Access

Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine.

For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features, dial the number, and press Start. Your message will be scanned and stored to memory while the machine is still receiving. This means that you can take your fax back to your desk before it is actually sent. However, to be sure whether your transmission was successful or not, keep an eye open for Error Reports (or check the Journal).

The following table shows which features can operate simultaneously on your machine.

Job that you wish to carry out at the same time

Job Currently in Progress

123456789

1. Storing to Memory —

2. Printing from Memory

3. Copying

4. Printing an Automatic Report

5. Immediate Transmission

6. Memory Transmission

7. Receiving and Printing a Fax

8. Receiving a Fax to Memory

9. Transmitting a Service Report

•✓: Possible

• ×: Impossible

✓

ЧЧЧЧЧЧЧ

✓

××××

✓

××××××××

✓ ✓ ✓ ✓

ЧЧЧЧЧЧЧ

✓

ЧЧЧЧЧЧЧ Ч

✓

×××××

ЧЧЧЧЧ ЧЧЧЧЧ

✓✓✓✓

✓

✓✓

Page 93

Other Features

This page is intentionally blank.

Page 94

5. Maintaining Your Machine

Loading Paper In The Main Cassette

A Pull out the paper cassette and place it on a flat surface.

Note

❒

Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette.

B Lift up the cassette cover and remove it.

TSTC100N

C Remove any remaining paper.

Page 95

Maintaining Your Machine

D If the metal base plate is raised, push it firmly down until it locks into

place.

TSTC050N

E If you change the paper to Legal size, push the button (

paper cassette(B).

Note

❒

When you change the paper size, you need to adjust the paper size setting with Function 36. ⇒ P.93

“Changing The Paper Size Setting”

TSTC150N

), and extend the

F Prepare a stack of blank paper. For smoother operation, square the edges.

Page 96

G Load the paper into the cassette.

H Replace the cassette cover.

Note

❒

The frosted side of the cover must be face up when closed.

Loading Paper In The Main Cassette

TSTC220N

I Replace the cassette. Push it in firmly until it locks into place.

Page 97

Maintaining Your Machine

Replacing The Toner Cassette And Cleaning Pad

Note

❒

When the Add Toner indicator (D) starts to blink, the toner cassette is almost empty. You will make 100 more copies before you have to change the toner cassette.

❒

When the Add Toner indicator (D) remains lit, it is time to install a new toner cassette.

A Pull the lower unit release lever towards you and open the top cover.

Note

❒

If you do not pull the lever, only the upper unit will open.

Page 98

Replacing The Toner Cassette And Cleaning Pad

B Grasp the old toner cassette as shown, and lift it out carefully.

Do not incinerate waste toner. Toner dust may ignite suddenly when exposed to an open flame.

ZAXT070E

C Remove the old cleaning pad.

D Install the cleaning pad a shown in the illustration.

Page 99

Maintaining Your Machine

E Prepare the new toner cassette.

Important

❒

Do not touch the green drum.

A Remove the new toner cassette from its bag. Do not remove any paper

or tape yet.

B Hold the cassette horizontally and shake it gently from side to side a

few times

TSTT070N

F Hold the cassette as shown and rest it in the machine. Make sure it fits in

the slots provided on either side.

Note

❒

The slots are marked with small arrows.

ZAXT010E

Page 100

Replacing The Toner Cassette And Cleaning Pad

G Press down on the cassette until it locks into place.

Note

❒

If you do not push the cassette right in, the top cover will not close.

ZAXT020E

H Close the top cover.

ZAXC040E

Note

❒

Background gray cast is sometimes evident on printed messages just after installing a new toner cassette.

Savin 3705 Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual