Savin 3699, 9980 User Manual

Page 1

3699/9980 Fax

OPERATING INSTRUCTIONS

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

Page 2

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatil ity from this ma chine all opera tors sho uld careful ly read an d follow the ins tructi ons in this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine. Certain options migh t no t be av ail abl e in some countries. For details , pl eas e c ontact your local dealer.

Laser Safety:

CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This

equipment contains a 5 m illiw att,76 5-805 na nomete r wave length , GaAlAs laser di ode. Thi s equipme nt does not emit hazardous light, since the beam is totally enclosed during customer all modes of operation and maintenance.

Caution: Use of controls or adjus tment s or perfo rmanc e of pr ocedures other tha n those speci fied in this m anual

may resul t in hazardous laser radiation exposur e.

Notes:

Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, Savin recommends that you use genuine toner.

Savin shall not be responsi ble for any damage or expens e that mi ght resul t from the us e of parts ot her than genuine parts in your Savin offi ce product.

Power Source:

AC115V, 60Hz Please be sure to connect the power cord to a power source as above. For details about the power

source.

Page 3

USA

❖

FCC Requirements

1. This equipment compl ies with Par t 68 of the FCC ru les. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be conne cted to the tele phone line. Excessive REN 's on th e tele phone l ine m ay res ult in t he dev ices not ring ing in respon se to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the tele pho ne co mp any w il l n oti fy the customer as soon as p os sib le. Also, you will be advised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order to make necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the SAVIN CORPORATION at 1-203-9675000 for repair and warranty informati on. If it is causing ha rm to the telephone netw ork, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used telep hone comp any-provi ded coin s ervice. C onnectio n to Party Line Service is subject to state tariffs.

❖

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropria te Termin al Equ ipm ent Te chni cal Re quir emen ts docu men t(s) . The de part ment do es no t guarantee the equipment will operate to the user's satisfaction.

Before installing this eq uipment, us ers sho uld ensu re that it is pe rmiss ible to be conn ected to th e facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations mad e by the user to this equ ipment, or equip ment malfunct ions, may give the telecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalen ce Number (R EN) assigned to each t erminal d evice prov ides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of device subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

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Notice

Note to users i n the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

This device complies with Part 15 of FCC Rules.

Operation is subject to the following two conditions:

This device may not cause harmful interference, and

This device must accept any interference received,

including interference that may cause undesired operation.

Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006

973-882-2000 Properly shielded and grounded ca-

bles and connectors must be used for connections to host computer (and/ or peripheral) in order to meet FCC emission limits.

Note to users in Canada

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Page 5

Remarque concernant les utilisateurs au Canada

It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or private emergency services. DTMF signalling also provides faster call set up.

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

Thank you. Although this equipment can use ei-

ther loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation.

Page 6

Safety Information

When using your equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a poten tially hazar dous situation which, if inst ructions are n ot followed, may result in minor or moderate injury or damage to property.

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WARNING:

•

Connect the power cord directly into a wall outlet and never use an extension cord.

•

Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becom es frayed or otherwise damaged.

•

To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

•

Turn off the powe r and disconnect the power plug (by pu lling the plug, not the cable) if any of the following conditions exists:

•

You spill something into the equipment.

•

You suspect that your equipment needs service or repair.

•

Your equipment's cover has been damaged.

•

Do not incinerate spilled tone r or used toner. Toner dust might igni te when exposed to an open flame.

•

Disposal can take place at our authorized dealer or at appropriate collection sites.

•

Dispose of the used toner cartridge in accordance with the local regulation.

Page 8

CAUTION:

Protect the equipment from dampness or wet weather, such as rain, snow,

•

and so on. Unplug the power cord from the wall outlet before you move the equipment.

•

While moving the equipment, you should take care that the power cord will not be damaged under the equipment.

When you disconnect the power plug from the wall outlet, always pull the

•

plug (not the cable). Do not allow paper clips, staples, or other small metallic objects to fall inside

•

the equipment. Keep toner (used or unused) and toner cartridge out of the reach of children.

•

For environmental reasons, do not dispose of the equipment or expended

•

supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites.

The inside of the machine could be very hot. Do not touch the parts with a

•

label indicating the “hot surface”. Otherwise it could cause a personal burn. Our products are engineered to meet high standards of quality and function-

•

ality, and we recommend that you only use the expendable supplies available at an authorized dealer.

Page 9

Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.

Notice

Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm.There may be a remote risk of electric shock from lightning.

Do not use a telephone in the vicinity of a gas leak to report the leak.

Page 10

Energy Star Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

• Low-power Mode This product automatically lowers its power consumption 1 minute after the last

hard copy has been completed. (In this mode, printing a received fax and printing are available.)

To exit Low-power mode, press the

{

Clear Modes/Energy Saver

}

key. The machine returns to the ready condition in about 30 seconds. For how to change the default interval before entering Low-power mode, see

“Entering Energy Saver Mode”

P.26

❖

Specification

Low-power mode Power consumption 2.0Wh

Default Time 5min.

Recycled Paper

(model ****)

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

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How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

{}

Keys built into the machine's operation panel.

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Frequently Asked Questions

How do I check whether a fax transmission was successful or not?

Check the communication result on the display.

⇒

P.136

“Checking the Transmission

Result (TX Status)”

How do I confirm exactly where my fax is being sent?

With Immediate Transmission you can monitor the status of the transmission at the machine.

⇒

“Immediate Transmission”

P.55

Is it possible to specify several destinations at once?

Yes. Storing numbers in a Group beforehand lets you quickly and easily specify multiple destinations in a single operation.

⇒

“Dialing with Groups”

P.76

How can I quickly recognize received messages?

Have each page of received documents automatically marked.

⇒

“Checkered Mark”

P.98

I have to send a fax at a specific time, but I will not be in the office then. What can I do?

Specify the transmission time to suit you or the other party.

⇒

P.104

“Send Later”

Is there any way I can cut down on my telephone bill a little?

Specify messages to be sent automatically at an off-peak time when telephone charges are cheaper.

⇒

P.104

“Send Later”

Can I redial a number?

Yes. The machine remembers the last 10 destinations so you do not have to enter recently dialed numbers again.

⇒

“Redialing Numbers”

P.77

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TABLE OF CONTENTS

1.Getting Started

Guide to Components............................................................................... 1

Main Body..................................................................................................... 1

Internal View ................................................................................................. 4

Operation Panel......................................................................................... 6

Display Layout........................................................................................... 9

Display and key Operations.......................................................................... 9

Example Displays.................................................................................... 11

Standby Display.......................................................................................... 11

Communication Display ................. ............................................................. 11

Display Prompts.......................................................................................... 11

Setup......................................................................................................... 13

Introduction .................. ......................................................................... ...... 13

Choosing the Machine Location.................................................................. 13

Installing the Machine ................................................................................. 13

Loading Paper............................................................................................. 17

Adjusting Initial Settings................................................. ............................. 19

Handy Functions .................... ..... .... .......................................... ..... ..... .... 25

Energy Saver Mode .................................................................................... 25

Adjusting the Printing Density..................................................................... 27

Boxes.............................. ............................................................................ 27

Restricted Access ............................................. .......................................... 29

TX/RX File Save Function........................................................................... 30

Multi-Port Unit (Option) ............................................................................... 30

Acceptable Types Of Documents.......................................................... 32

Acceptable Document Sizes....................................................................... 32

Paper Size and Scanned Area.................................................................... 33

How to Set a Document.......................................................................... 35

Direction in Which Original is Set................................................................ 35

Setting Documents in the Auto Document Feeder (ADF)........................... 35

Setting Paper in the Document Bypass Tray.............................................. 36

Recommended Paper.............................................. ................................ 38

Acceptable Copy Paper Sizes and Types ................................................... 38

Unacceptable Paper Types......................................................................... 38

Changing the Paper Size........................................................................ 39

Changing the Paper Size in the Main Paper Tray....................................... 39

Changing the Paper Size in the Optional Paper Supply Unit...................... 41

2.Sending a Fax Message

Overview................................................................................................... 45

Overview............................................................................. ........................ 45

Page 14

Memory Transmission............................................................................ 46

File Reserve Report (Memory Transmission) ............................................. 50

Communication Result Report (Memory Transmission) ............................. 50

Communication Failure Report ................................................................... 51

Canceling a Memory Transmission....................................................... 52

Mission Before the Document is Scanned in .............................................. 52

Canceling a Transmission while the Document is Being Scanned in ......... 52

Canceling a Transmission while the Machine is Dialing ............................. 53

Canceling a Transmission while the Message is Being Sent...................... 53

Canceling a Fax that is Awaiting Transmission........................................... 54

Immediate Transmission............ .... .......................................... ..... ..... .... 55

Transmission Result Report ....................................................................... 56

Canceling an Immediate Transmission................................................. 58

On-Hook Dial............................................................................................ 59

Using On Hook Dial with ISDN.................................................................... 59

Manual Dial..................... .... .......................................... ..... ..... .................. 61

Scan Settings........................................................................................... 62

Resolution................................................................................................... 62

Image Density...... ....................................................................................... 63

Halftone............................................................................................ ........... 63

Mixing Scan Settings in a Multiple Page Document.................................... 63

Selecting the Line.................................................................................... 65

How to Select the Line................................................................................ 66

Dialing....................................................................................................... 67

Number

Dialing with Quick Dials............................................................................... 73

Dialing with Speed Dials ............................................................................. 74

Dialing with Groups..................................................................................... 76

Redialing Numbers......................... ............................................................. 77

Keys.............................................................................................. 67

Sending a Fax Using a Program............................................................ 79

Transmission Features........................................................................... 81

No Document, No Dial ................................................................................ 81

Stamp.......................................................................................................... 81

Auto Reduction............................................................................................ 81

Duplex Original Settings.............................................................................. 82

Label Insertion............................................................................................. 83

Auto Document ........................................................................................... 83

TTI/CIL Print ................................................................................................ 83

ID Transmission.......................................................................................... 84

Skip Transmission ....................................................................................... 84

Backup File Transmission........................................................................... 85

JBIG Transmission................. ..................................................................... 85

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3.Receiving a Fax Message

Immediate Reception....................................................... ..... .... .............. 87

Memory Reception .................................................................................. 88

Substitute Reception............................................................................... 89

Screening Messages From Anonymous Senders.................. ..................... 89

Selecting the Reception Mode............................................................... 91

Fax Mode (Auto Receive Mode) ................................................................. 91

Telephone Mode ......................................................................................... 91

How to Select the Reception Mode............................................................. 91

Reception Functions............................................................................... 92

Transfer Station........................................................................................... 92

Transfer Result Report................................................................................ 93

Remote Transfer......................................................................................... 93

Remote Transfer with UUI........................................................................... 95

ID Reception ............................................................................................... 96

JBIG Reception........................................................................................... 96

Authorized Reception.................................................................................. 96

Specified Tray............................................................................................. 96

Forwarding............................................................................. ..................... 97

Printing Functions................................................................................... 98

Checkered Mark........................ .................................................................. 98

Center Mark ................................................................................................ 98

Reception Time............... ............................................................................ 98

Collate................................................................. ........................................ 98

Two In One.................................................................................................. 99

Image Rotation.................................................................... ........................ 99

Rotate Sort................................................................................................ 100

Page Separation and Length Reduction (Not Available in Some Countries)... 100

TSI Print.................................................................................................... 101

CIL/TID Print ............................................................................................. 101

When there is No Paper of the Correct Size............................................. 101

4.Advanced Transmission Features

Overview................................................................................................. 103

Overview................................................................................................... 103

Send Later............................................. ..... .......................................... .. 104

Confidential Transmission................................................................... 106

Personal Code Transmission............................................................... 108

Entering a Personal Code with a Quick Dial Key...................................... 109

SUB Code Transmission with the Mode Key...................................... 111

SEP Code Polling Reception................................................................ 114

Polling Reception.................................................................................. 117

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File Reserve Report (Polling Reception)................................................... 119

Communication Result Report (Polling Reception)............................. ...... 119

Polling Transmission............................................................................ 120

Polling Transmission Clear Report............................................................ 123

Transfer Request................................................................................... 124

Specifying an End Receiver...................................................................... 126

TTI Print.................................................................................................. 127

5.Communication Information

Checking and Canceling Transmission Files..................................... 129

Canceling a Transmission......................................................................... 129

Printing a File............................................................................................ 130

Checking and Editing a File ...................................................................... 131

Printing a List of Files in Memory (Print TX File List)........................ 135

Checking the Transmission Result (TX Status).................................. 136

Checking the Reception Result (RX Status)....................................... 137

Printing a Confidential Message.......................................................... 138

Confidential File Report............................................................................. 139

Printing a File Received with Memory Lock........................................ 140

Printing the Journal............................................................................... 142

Displaying the Files in Memory............................................................ 145

TX/RX File Save ...................... ..... .... ..... .......................................... ..... .. 146

Searching Memory for Sent Faxes............................................................ 146

Searching Memory for Received Faxes.................................................... 149

Disk File Search List/Visual List................................................................ 152

Printing Files ............................................................................................. 152

Deleting Files ............................................................................................ 153

Box File Manager Functions................................................................. 154

Printing Personal Box Messages.............................................................. 154

Storing Messages in Information Boxes.................................................... 155

Printing Information Box Messages .......................................................... 156

Deleting Information Box Messages ......................................................... 158

6.Copying

Copying.................................................................................................. 161

7.Troubleshooting

Solving Problems.................................................................................. 163

Error Messages and Their Meanings................................................... 165

Clearing Document Jams..................................................................... 166

Clearing Document Jams in the ADF........................................................ 166

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Clearing Document Jams in the Bypass Tray........................................... 167

Clearing Paper Jams............................................................................. 168

Clearing Paper Jams in the Fusing Unit.................................................... 168

Clearing Paper Jams in the Main Paper Tray .......................... ................. 169

Clearing Paper Jams in the Optional Paper Supply Unit .......................... 170

Replacing the Toner Cartridge............................................................. 172

Indicators ............................................................................................... 174

When the

When the Confidential Reception/Memory Lock Indicator is Lit or Flashing

174

When the Cover Open Warning Indicator is Lit..................................... 175

When the Paper Jammed Indicator is Lit.............................................. 175

When the Add Toner Indicator is Lit or Flashing................................... 175

When the Paper Supply Indicator is Lit................................................. 176

When the Call Service Indicator is Lit..................................................... 176

Receive File

Indicator is Lit...................................................... 174

When an Error Report is Printed.......................................................... 177

When Power is Turned Off or Fails...................................................... 178

8.Fax Features

Fax Features .......................................................................................... 179

Program/Delete Menu............................................................................ 180

Registering Quick Dials ............................................................................. 180

Deleting Quick Dials .................................................................................. 183

Registering Groups................................................................................... 185

Deleting Groups........................................................................................ 194

Registering Speed Dials............................................................................ 195

Deleting Speed Dials................................................................................. 198

Storing Keystroke Programs. .................................................................... 199

Deleting a Keystroke Program.................................................................. 203

Registering Auto Documents .................................................................... 204

Deleting an Auto Document...................................................................... 207

Reports/Lists.......................................................................................... 209

Assigning User Function Keys............................................................ 211

Registering/Editing the Contents of a User Function Key......................... 211

Programming a User Function Key on the Job......................................... 212

Functions You Can Store in a User Function Key..................................... 213

Utilizing User Function Keys..................................................................... 213

Deleting Functions Stored in User Function Keys..................................... 214

Fax On Demand..................................................................................... 216

Registering/Editing Fax On Demand Documents ..................................... 216

Deleting Fax On Demand Documents ...................................................... 218

Printing Fax On Demand Documents ....................................................... 220

Printing the Fax On Demand List.............................................................. 221

Printing the Fax On Demand Access Report............................................ 222

Fax On Demand Recorded Messages...................................................... 223

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9.Key Operator Tools

Key Operator Tools............................................................................... 229

System Settings..................................................................................... 230

Counters.................................................................................................... 230

Monitor Volume......................................................................................... 231

Adjusting the Display Contrast.................................................................. 232

Date/Time.................................................................................................. 233

Summer Time/DST ................................................................................... 233

Registering the Economy Transmission Time .......................................... 233

Night Timer................................................................................................ 234

Changing the User Parameters................................................................. 236

File Retention............................................................................................ 242

RTI/TTI...................................................................................................... 243

G3-1 Analog Line...................................................................................... 243

G3-2 Analog Line...................................................................................... 245

G3 Digital Line........................................................................................... 246

G4 Digital Line........................................................................................... 248

Registering ID Codes................................................................................ 250

Transfer Report......................................................................................... 252

Network Settings....................................................................................... 253

System Parameter Transmission.............................................................. 253

Memory File Transfer................................................................................ 254

Reset PM Counters................................................................................... 255

RDS (Remote Diagnostic System)............................................................ 257

Initial Set Up........................................................................................... 259

Opening the Initial Set Up Menu............................................................... 260

Collate....................................................................................................... 260

(Printing Multiple Copies of Messages From Certain Senders)

Authorized Reception................................................................................ 262

(Blocking Out Messages from Certain Senders)

Specified Tray........................................................................................... 265

(Having Messages from Certain Senders Printed on Different Paper)

Forwarding................................................................................................ 268

(Having Messages From Certain Senders Forwarded)

Deleting Forwarding Addresses................................................................ 272

Deleting Specified Senders (Forwarding) ................................................. 273

Printing the Specified Sender List (Forwarding)........................................ 275

Memory Lock............................................................................................. 276

(Having Messages from Certain Senders Stored in Memory Instead of Being Printed Out)

TX/RX File In HD....................................................................................... 279

(Having Messages from Certain Senders Stored in Memory)

Deleting Specified Senders....................................................................... 282

General Procedure for Deleting Specified Senders

Printing the Specified Sender List............................................................. 283

(General Procedure for Printing a List of Registered Specified Senders)

How to Print Specified Sender List............................................................ 284

Page 19

Backup File Transmission Settings........................................................... 284

(Specifying a Destination to Send Backups of Faxes)

Program Scan Area................................................................................... 286

(Setting the Scan Area)

Box Settings........................................................................................... 289

Registering/Editing Personal Boxes.......................................................... 289

Deleting Personal Boxes ........................................................................... 292

Registering/Editing Information Boxes...................................................... 294

Deleting Information Boxes....................................................................... 295

Registering/Editing Transfer Boxes........................................................... 297

Deleting Transfer Boxes............................................................................ 300

Printing the Box List.................................................................................. 301

10.Entering and Modifying Text

Available Characters............................................................................. 303

Keys........................................................................................................ 304

How To Enter Text................................................................................. 306

Entering Letters......................................................................................... 306

Entering Symbols...................................................................................... 306

Entering Numbers..................................................................................... 306

Deleting Characters .................................................................................. 307

11.Maintaining Your Machine

Maintaining the Machine....................................................................... 309

Cleaning the Document Transport Mechanism......................................... 309

Cleaning the Copy Paper Transport Mechanism...................................... 310

Cleaning the Registration Roller ............................................................... 311

Maintenance Kits....................................................................................... 311

12.Appendix

Options................................................................................................... 317

Memory Cards........................................................................................... 317

Optional Function Upgrade Card .............................................................. 317

Optional Fax On Demand ......................................................................... 318

Installing the Memory Cards, Optional Function Upgrade Card and Fax On De-

mand Card ................................................................................................ 318

Optional G3 Unit........................................................................................ 319

Optional G4 Unit........................................................................................ 319

Optional Handset ...................................................................................... 320

Optional NIC FAX Kit ................................................................................ 320

Optional PC-FAX Expander...................................................................... 321

Optional Printer Interface.......................................................................... 321

Other Options............................................................................................ 321

Function List.......................................................................................... 322

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Advanced Transmission Features............................................................. 322

Communication Information...................................................................... 323

Fax Features............................................................................................. 324

Key Operator Tools................................................................................... 326

Specifications........................................................................................ 330

Certification Label................................................................................. 331

INDEX...................................................................................................... 332

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1. Getting Started

Guide to Components

Main Body

Front view

1. Auto Document Feeder (ADF)

Set multi-page documents here to have them automatically scanned in one page at a time.

2. Paper Supply Indicator

Lights red when paper has run out.

3. Main Paper Tray

Load blank paper here.

4. Operation Panel

5. Optional Card Insertion Slots

Left slot—insert the optional Function Upgrade Card here

Right slot—insert the optional Memory Card or optional Fax On Demand Card here

6. Document Tray

7. Optional Handset

8. Document Output Tray

Scanned documents are stacked here.

9. Output Tray

Copies and incoming faxes are stacked here.

10. Power Switch

Use to turn the power on or off.

Page 23

Getting Started

Rear view

1. Optional Handset

2. Manual Pocket

Keep the Quick Guide here.

3. Optional Handset/External Tele-

phone Connector

4. Telephone Line Connector

5. Document Bypass Tray

Load non-standard size blank paper here.

Page 24

When the optional Paper Supply Unit is installed

Guide to Components

1. Main Side Cover

Open this cover when changing the toner cartridge or installing the fusing unit maintenance kit.

⇒ P.172 ⇒ P.313

tenance Kit”

“Replacing the Toner Cartridge”

“Installing the Fusing Unit Main-

2. Bypass Tray

Use when the optional Printer Interface is installed. ⇒ Please refer to the Printer Interface manual for details.

3. Paper Tray Side Cover

Open to clear paper jams. ⇒ P.168

“Clearing Paper Jams”

4. Paper Supply Unit Side Cover

Open to clear paper jams. ⇒ P.170

tional Paper Supply Unit”

“Clearing Paper Jams in the Op-

5. Main Paper Tray

6. Optional Paper Supply Unit

Provides an extra paper source in addition to the main paper tray. You can install up to two of these units.

Page 25

Getting Started

Internal View

View with Main Side Cover open

1. Fusing Unit

Fuses the toner to the paper. Replace this unit if a message asking you to do so appears on the display.

⇒ Installing the fusing unit maintenance kit.

2. Pressure Release Levers

Lower these transparent levers to remove jammed paper.

3. Fusing Unit Fixed Levers

Lower these levers when installing the fusing unit maintenance kit.

4. Screw

Remove these green screws when lowering the fusing unit fixed levers to install the fusing unit maintenance kit.

5. Toner Cartridge

Replace the toner cartridge when a message appears on the display instructing you to do so.

⇒ P.172

“Replacing the Toner Cartridge”

6. Main Side Cover

Open to clear paper jams and replace the toner cartridge etc.

7. Transfer Roller Cover

Open to replace the transfer roller. ⇒ P.313

tenance Kit”

“Installing the Fusing Unit Main-

8. Transfer Roller

Replace when installing the fusing unit maintenance kit.

⇒ P.313

tenance Kit”

“Installing the Fusing Unit Main-

Page 26

Guide to Components

9. Corona Roller

This feeds the paper. Clean this roller if it gets dirty.

View with the ADF cover open

⇒ P.311

“Cleaning the Registration Roller”

1. Feed Unit

Feeds in documents. Replace when installing the ADF unit maintenance kit.

⇒ P.312

nance Kit”

“Installing the ADF Unit Mainte-

2. Separation Roller

Pages are fed in between this roller and the feed unit. Replace when installing the ADF unit maintenance kit.

⇒ P.312

nance Kit”

“Installing the ADF Unit Mainte-

3. Document Guides

Adjust these guides to match the size of your document.

Page 27

Getting Started

Operation Panel

1. Power Indicator

Lights when power is on. In Low Power Standby mode this indicator goes out.

❖fOnline Indicator

When the optional Printer Interface is installed, this indicator shows whether the machine is online (lit) or offline (unlit). When online, the machine is ready to print data received from a PC.

❖mData-in Indicator

When the optional Printer Interface is installed, this indicator flashes when the machine is receiving data from a PC. When lit, the machine is waiting for data from a PC.

❖

Communicating Indicator

Lights during reception or transmission.

❖

Receive File Indicator

Lights when a message has been received into memory with any function other than Confidential Reception. ⇒ P.89

“Substitute Reception”

❖iConfidential Reception/Memory

Lock Indicator

Lights when a message has been received into memory with the Confidential Reception function. ⇒ P.138

sage”

Flashes when a message has been received with the Memory Lock function. ⇒ P.140

Memory Lock”

“Printing a Confidential Mes-

“Printing a File Received with

❖MCover Open Warning Indicator

Lights if a cover is open. Make sure all covers are firmly closed.

Page 28

Operation Panel

❖xPaper Jammed Indicator

Lights if paper is jammed. Remove the jammed paper as instructed on the display.

❖DAdd Toner Indicator

Flashes when toner is low, lights when toner has completely run out. ⇒ P.172

tridge”

“Replacing the Toner Car-

❖LCall Service Indicator

Lights to indicate the machine has broken down. If lit, please contact your service representative.

3. Display

Displays messages and the status of the machine.

❖ {

User Tools} Key

Press to access the User Tool settings and customize various functions to meet your specific requirements.

⇒ P.179 ⇒ P.229

❖

User Function Keys

You can store functions you often use in these keys and recall them with a single key press. When shipped, the following functions are registered by default:

Key Function

{

}

{

}

{

}

{

}

{

}

⇒ P.211

Keys”

“Fax Features” “Key Operator Tools”

Journal Print TTI Print On/Off Group Dial Nothing Nothing

“Assigning User Function

❖

Reception Mode Key

When the indicator above this key is lit, the machine is in TEL mode. When

it is unlit, the machine is in Auto Receive mode. ⇒ P.91

❖ {

Selects whether a mark is stamped on scanned documents. ⇒ P.81

❖ {

Press to select G3, G4 or extension. ⇒ P.65

❖ {

Select halftone when faxing or copying photographs or illustrations with fine gradations. Also can be used for color documents. ⇒ P.63

❖ {

Press to adjust the brightness of scanned images when faxing or copying. ⇒ P.63

❖ {

Press to select the level of detail to be sent. ⇒ P.62

❖ {

Press to select the fax transmission mode. The indicators above this key indicate the current mode.

“Selecting the Reception Mode”

Stamp} Key

“Stamp”

Line Selection} Key

“Selecting the Line”

Halftone} Key

“Halftone”

Image Density} Key

“Image Density”

Resolution} Key

“Resolution”

Transmission Mode} Key

6. Quick Dial Key Flip Plate

{

Flip down to access Quick Dials

}

{

, flip up to access Quick Dials

}

{

}

{33}

7. Quick Dial Keys

Fax numbers stored beforehand in these keys can be recalled with a single keypress. Also use to enter characters and with the Group and Program functions etc.

⇒ P.73 ⇒ P.76 ⇒ P.199

“Dialing with Quick Dials” “Dialing with Groups”

“Storing Keystroke Programs”

– –

Page 29

Getting Started

8. Status Indicators

These indicators allow you to view the machine status from a distance.

❖hAlarm

Lights when an error has occurred. Check the display for details. ⇒ P.165

Meanings”

❖ 0

Communicating

Lights during fax transmission or reception. Also lights when the optional Printer Interface is installed and data is being printed. ⇒ Please refer to the optional Printer Interface manual for details.

{

Speed Dial

Press to specify a destination stored in a Speed Dial.

⇒ P.74

❖ {

Pause/Redial} Key

Pause—press to insert a small delay between digits of a fax number. The first digit of a fax number cannot be a pause. ⇒ P.68 Redial—press to redial a recently dialed number. ⇒ P.77

“Error Messages and Their

Key

}

“Dialing with Speed Dials”

“Pause”

“Redialing Numbers”

12. Selection Keys

These keys match the keys shown on the display. Press them to select functions and choose settings etc.

13. Arrow Keys

Press to move the display cursor and make function selections.

14.

{

Clear Modes/Energy Saver

• Reset—Cancel the current settings and return to the standby mode (except when accessing the User Tools).

• Energy Saver—Hold down this key for about 2 seconds to force the machine to enter Energy Saver mode. The machine automatically enters Energy Saver mode about 5 minutes after the last operation was carried out. ⇒ P.25

15.

Press to stop an Immediate Transmission, scanning of a Memory Transmission, or a report being printed. Also can be used to delete entered characters.

16.

Press when you wish to make copies. ⇒ P.161

“Energy Saver Mode”

}

Stop

}

Copy

“Copying”

Key

{

Key

}

❖ {

On Hook} Key

Use to dial in the same way as a telephone. ⇒ P.59

❖ {

Press to delete a single character when entering numbers or other characters.

“On-Hook Dial”

Clear} Key

10. Number Keys

Press to enter digits, e.g. when dialing a fax number.

Start

Key

}

11.

{

Press to send a fax or start printing of a report etc.

Page 30

Display Layout

The operation panel display shows information about the current operation, function menus and useful messages.

Important

❒

Do not subject the display to a shock or force of more then about 30N (about 3kgf) or it could be damaged.

Note

❒

Selected functions are shown white on black e.g.

❒

Functions you cannot select are shown grayed down e.g.

Display and key Operations

❖

Example 1: Standby display

TKSS031N

The currently selected function

Machine status and messages

Amount of free memory

Entered destination fax number and number of destinations entered so far

Selectable functions or options

Press these buttons to select the function or setting name that appears on the display immediately above each button

Note

❒

Each time you press 0 the selected item moves one position to the left.

❒

Each time you press 1 the selected item moves one position to the right.

Page 31

Getting Started

❖

Example 2: Menu display

TKSS032N

If you select a function, a ' mark will appear next to it.

Note

❒

Functions that are displayed differ according to installed options.

Operation status and messages

Items or commands you can select.

Press these buttons to select the item or command that appears on the display immediately above each button.

Note

❒

Each time you press 0 the selected item moves one position to the left.

❒

Each time you press 1 the selected item moves one position to the right.

❖

Common keys

Yes][OK

[

No][Cancel

[

↑

PrevMenu

[

Exit

[

Prev.

]

][

]

↓

]

Confirm the selected function or entered value, then return to the previous menu.

Cancel the selected function or entered value, then return to the previous menu.

If there are more items that cannot fit on the display, use these keys to scroll through them.

Use to select functions. The currently selected function is shown black on white.

Return to the previous menu. Confirm the selected function or entered value, then return

to the standby display.

Page 32

Example Displays

The display tells you the machine status and guides you through operations.

Note

❒

Functions that have been selected are hilighted as shown ( ). Keys that you can not select are shown with a dashed outline ( ).

Standby Display

While the machine is in the standby mode (immediately after it is turned

{

on or after the

}

key is pressed), the following dis-

play is shown.

❖

Memory Transmission

❖

Immediate Transmission

Clear Modes/Ener gy Sav-

• If you have not set a document

and are in the sending process,

{

press the

}

Saver

• If you are in User Tools mode,

press the

key.

Clear Modes/Energy

{

User Tools

}

key.

Communication Display

While the machine is communicating the communication status is displayed.

❖

Display during Memory Transmission or Memory Reception:

Note

❒

Even when the machine is sending or receiving a fax message from/ into memory, you can still scan the next document into memory.

❖

Copy mode

Note

❒

To return the machine to standby mode, perform one of the following:

• If you have set a document and are in the sending process, remove the document.

❖

Immediate Transmiss i on :

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

Page 33

Getting Started

❖

Instructions and requests

❖

Questions

❖

Selections

❖

Status

Page 34

Setup

Introduction

Thank you for buying this product. The Setup section describes how to

choose a suitable location for the machine and install various parts in preparation for turning on the power. In addition, it lists the basic settings that are necessary to get the machine up and running.

For how to get the most out the advanced features of this product, please refer to the rest of this manual.

Setup

• Away from areas exposed to corrosive gas

• Dust-free

• Condensation-free

• Temperature in the range 50°F–

89.6°F

• Humidity in the range 15%–80%

• Away from heaters and air conditioners in order to avoid sudden changes of temperature

• Within 5 yards of a three-pin grounded power outlet (115 volts, 60 Hz)

Important

❒

Before you continue, please take a few moments to read the safety information to avoid any damage to the machine or injury to yourself or others. seeP.iii

tion”

“Safety Informa-

Choosing the Machine Location

For the best possible performance, install your machine in a place which satisfies the following conditions:

• Not exposed to direct sunlight.

• Well ventilated (air turnover at least three times per hour). To avoid buildup of ozone, install the machine in a large, well-ventilated room which has an air turnover of more than 30 cubic yards per hour per person.

• Level

• Not subject to vibration

• Within the clearance shown below

• At least 11.81" (30 cm) clearance to the left of the machine is necessary when clearing paper jams, changing the toner cartridge etc.

Installing the Machine

Fitting the Manual Pocket

Follow the steps below to fit the pocket for storing the Facsimile Quick Guide.

• Away from other electronic equipment (to avoid interference)

Page 35

Getting Started

A Squeeze in the release lever to un-

lock the ADF. Then lift up the ADF cover.

B While holding up the ADF cover,

insert the manual pocket into the slot provided.

Installing the Document Output Tray and Document Tray

A Identify the document output

tray (it is bigger than the other tray).

TKSX040N

B With the frosted side facing up,

bend the document output tray to insert it into the lower two slots provided.

C Push down on the left and right

sides of the ADF cover to close it. Make sure it clicks firmly into place.

D If you wish to install the optional

handset, fix the handset holder as shown.

TKSX030N

TKSX050N

C Check the orientation of the docu-

ment tray, then bend to insert it into the lower two slots provided.

TKSX060N

Page 36

Setup

D If you regularly set large docu-

ments, pull out both tray extensions.

TKSX070N

Installing the Toner Cartridge

Important

❒

Be careful not to get toner on your hands or clothes. If you get toner on your hands, wash them thoroughly.

to right and backwards and forwards about 7 or 8 times.

TKST020N

C Place the toner cartridge on a flat

surface. While supporting the cartridge with one hand, pull the toner seal horizontally to remove it.

A Open the main side cover in the

direction of the arrow.

B While holding the cartridge hori-

zontally, shake it gently from left

Important

❒

Using the cartridge without removing the seal could damage the machine. Always remove the seal before using a new cartridge.

❒

Be sure to pull the seal horizontally when removing it. Pulling it from above or below can cause toner to easily spill out.

❒

Once the seal is removed, toner can easily spill out, so pay attention not to shake or bump it.

TKST030N

Page 37

Getting Started

D Grasp the two handles at either

end and push the cartridge into the machine.

TKST040N

E Close the main side cover making

sure it clicks firmly into place.

Note

❒

The main side cover will not close properly if the toner cartridge is set into the machine incorrectly. If the cover will not close, remove the cartridge and set it again.

• LINE: Telephone line connection

Important

❒

Make sure the modular connector is the correct type before plugging it in.

❖

When using a modular type connector

Connecting the machine to the telephone line

To reduce risk of fire, use only No.26 AWG or larger telecommunication line cord.

To connect the machine to a telephone line, use a snap-in modular type connector.

• TEL1: For the optional handset or external telephone

External Telephone

Connecting the optional External Telephone

You can connect the optional handset or an external telephone to the machine and use it for telephone calls.

Note

❒

Some types of telephone cannot be connected or may suffer reduced functionality.

Page 38

❖

Specifying the optional handset line type

Setup

Loading Paper

DPTT

ND1X00E0

The switch on the handset should be in the appropriate position—TT (Tone Dialing) or DP (Pulse Dialing).

❖

Adjusting the handset bell volume

Ringer

When paper runs out, follow one of the procedures below to load paper.

Note

❒

For acceptable paper types, directions, sizes and capacity, see P.38

“Recommended Paper”

Loading paper in the Main Paper Tray

Important

❒

Before you start, make sure the machine is not printing copies or receiving a fax.

❒

Do not reuse stapled paper, or use conductive paper, such as carbon paper or silver coated paper.

A Pull out the paper tray as shown.

ND1X00E1

Adjust the handset ringer volume using the volume switch.

Connecting the power and turning on

Important

❒

Make sure that the wall outlet is near the machine and readily accessible.

❒

The wall outlet must be easily accessible.

A Plug the power cord to the power

outlet.

B Turn on the power switch.

Page 39

Getting Started

B Push down the base plate until it

clicks into place.

C Adjust the dial to match the paper

size.

Important

❒

Do not load a stack of paper that exceeds the limit mark.

Limitation

❒

You can set up to 250 sheets in the main paper tray.

E Gently return the paper tray to its

original position.

Loading paper in the optional Paper Supply Unit

A Pull out the paper unit.

Important

❒

If the dial does not match the size and direction of loaded paper, parts of printed images may be missing and paper jams could occur.

D Prepare the new paper, then in-

sert it under the left and right metal tabs as shown.

B Rotate the dial until the loaded

paper size is shown.

Important

❒

If the deal does not match the size of loaded paper, parts of printed images may be missing and paper jams could occur.

Page 40

Setup

C Prepare the new paper, then in-

sert it under the left and right metal brackets as shown.

Important

❒

Do not load a stack of paper that exceeds the limit mark.

Limitation

❒

You can set up to 500 sheets in the paper unit.

D Gently return the paper unit to its

original position.

Note

❒

Make sure that machine is in standby mode before following this procedure. If the standby display is not shown when you start, the display may become temporarily jumbled up.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

Adjusting Initial Set tings

After you turn the machine on for the first time, you need to register the following settings:

• language

• Date and Time

• RTI and TTI

• Line type and CSI

Switching Language

If your native Language is Spanish or French, you can have the messages that appear on displays, lists and reports shown in either of these languages instead of in English. Follow the procedure below to change between the three languages.

C Press

Language

[

]

Page 41

Getting Started

D Press the 0 or 1 keys to select

the language you require.

E Press

F Press

Date/Time

[

Exit

[

]

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Key Op. Tools” main menu appears.

key.

}

{

D Enter the code for “System Set-

tings” with the number keys.

}

Use this function to set your machine's internal clock to the current time and date. This time is shown on the display, printed on pages and used for various features, such as Send Later.

If the current date and time are wrong, use this procedure to correct them.

A Make sure that the machine is in

standby mode.

Note

❒

If “Key Op. Tools” is not shown, press

↑

[

Prev.

]

[

↓

]

E Enter the code for “ Date/Time”

using the number keys.

F Select an item you want to change

using the 0 and 1 keys, enter the month using and enter the correct date or time

↑

[

Prev.

]

↓

[

]

Page 42

Setup

using the number keys. Then press

Note

❒

Enter the time in 12-hour format. Press AM or PM.

❒

When you enter a date, the day is set automatically.

❒

Depending on your area, your machine will either except the date in 12 hours format or 24 hours format.

[

]

AM↔PM

[

]

to select

The TTI (Transmitter Terminal Identification) is printed on the header of every fax you send and aids the other party identify your fax messages. The TTI can be up to 32 characters long and can contain letters, spaces, symbols and numbers.

Store something easily recognizable as the RTI and TTI, such as your name or company/department name.

Limitation

❒

The RTI will not be used unless the other party has a same make machine that supports the RTI feature.

A Make sure that the machine is in

standby mode.

G Press

PrevMenu

[

H Press the

standby display.

twice.

]

to return to the

Exit

]

[

Summer Time/DST

Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends.

Registering your RTI and TTI

The RTI (Receive Terminal Identification) is used to identify your machine to the other party when communicating with machines of the same make. The RTI can be up to 20 characters long and can contain letters, spaces, symbols and numbers.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press the key.

B Press the

User Tools

{

Clear Modes/Energy Saver

{

User Tools

}

key. If any

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

{

}

Page 43

Getting Started

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “RTI/TTI” us-

ing the number keys.

F Press

[

RTI

]

H Press

[

TTI

]

I Enter your TTI and press

[

]

G Enter an RTI and press

Reference

P.303

Text”

“Entering and Modifying

[

Reference

P.303

Text”

]

J Press

Note

❒

If you press characters are canceled and the display shown in 5 appears again.

K Press L Press

by display.

Selecting the line type and registering your CSI

You need to register the following items before you connect the machine to a G3 analog line:

• CSI (up to 20 digits)

“Entering and Modifying

to confirm.

]

[

Cancel

[

PrevMenu

[

Exit

[

]

to return to the stand-

]

twice.

]

, the entered

Page 44

Setup

The CSI (Called Station Identification) is passed to the other party when you send or receive a fax. When the CSI is received, it is shown on the display or printed on reports on the receiver's or sender's machine. The CSI works even if the receiver or sender uses a different make machine. The CSI can be up to 20 characters long and contain a plus sign (+), numbers and spaces. Register your country code, area code (minus the leading zero) and your fax number in that order.

•PSTN Line Type Select whether the connected line uses tone or pulse dialing.

• PSTN Access Number Use this setting to save having to enter a pause after the PSTN Access Number when dialing. For example, if you register “0” as the PSTN Access Number, a pause will be inserted automatically after the “0” when dialing.

B Press the

{

User Tools

key.

}

C Enter the code for “Key Op.

Tools” with the number keys. Then press the

The “Fax Features” menu appears.

key.

}

{

D Enter the code for “System Set-

tings” with the number keys.

E Enter the code for “G3-1 Analog

Line” using the number keys.

Note

❒

The CSI feature is not available in some countries.

A Make sure that the machine is in

standby mode.

Note

❒

If the “Fax Features” or “Key Op. Tools” screen is shown,

{

press the other display is shown, press

{

the key.

User Tools

Clear Modes/Energy Saver

}

key. If any

F Enter the code for “PSTN Line

Type” using the number keys.

}

Page 45

Getting Started

G Select your line type using the 0

and 1 keys then press

[

]

H Enter the code for “CSI” using the

number keys.

I Enter your CSI then press

[

]

K Press

by display.

to return to the stand-

Exit

]

[

Registering a PSTN Access Number

A Enter the code for “PSTN Ac-

cess No.” with the number keys.

B Enter PSTN Access Number

with the number key, then press

J Press

PrevMenu

[

]

three times.

]

Page 46

Handy Functions

Energy Saver Mode

Energy Saver mode is a power saving feature. When not used for 5 minutes, the machine reduces its electricity consumption to

the bare minimum.

• There are two kinds of Energy Saver mode, and you can choose which takes priority:

• Fax StandbyUse if you frequently receive incoming faxes

• Low Power StandbyUse to minimize power consumption

Energy Saver Mode

Low Power Standby

Fax Standby Display is

It is possible to combine High Temperature Standby mode with either Low Power Standby mode or Fax Standby mode. If you turn High Temperature Standby on, 15 minutes after entering Energy Saver mode the heater power is not turned off.

Values for when no options are installed.

2.4W when the optional G4 unit is installed, 2.4W when the optional G3 unit is installed, 6.0W when the optional NIC FAX Kit is installed, 13W or 16W (with NIC FAX Kit) when the optional printer interface is installed.

• Documents already stored in memory will still be sent, and fax reception is still possible. When a fax is received, the machine prints it out then returns to Energy Saver mode.

Machine Status

Display is blank, power to heater is off

blank, power to heater is low

Warm-up Time To Be Ready To Print

Within about 55 seconds

Within about 45 seconds

High Temperature Standby

Mode

You can switch this on or off

Power Consumption

2.0W

45W

• In Energy Saver mode, the operation panel display goes blank. However, if a message is received using Substitute Reception or Confidential Reception, an indicator will light to inform you. If the Substitute Reception indicator or Confidential Reception indicator is lit or flashing, exit Energy Saver mode and take appropriate action.

Limitation

❒

The machine switches to Low Power Standby mode as long as the following apply:

• Low Power Standby mode is turned on

• The machine is not being used

• The heater temperature is low

Page 47

Getting Started

• Remaining memory is 100%

• No documents are awaiting transmission

• Substitute Reception is turned on

• The optional PC-FAX Expander are not installed

• No error message is displayed

• No document is set in the ADF

• No document is set in the bypass tray

Note

❒

When the machine is shipped, Low Power Standby is selected as the default Energy Saver mode. You can change this with the User Parameters. ⇒ P.236

“Changing the User Parameters”

❒

When the machine is shipped, High Temperature Standby Mode is turned off by default. You can turn High Temperature Standby Mode on or off with the User Parameters.

Reference

Another power saving feature, Night Timer, is also available. ⇒ P.234

Timer”

Use this feature to have the machine automatically enter and exit Low Power Standby mode at certain times of the day. Documents received in Low Power Standby mode are stored in memory and printed when the Night Timer "on" time is reached. To exit this mode manually, just press the

Saver

used for about 5 minutes, the heater will be turned back off.

{

Clear Modes/Energy

}

key. Any received documents will be printed, and if the machine is not

“Night

Entering Energy Saver Mode

The machine will enter this mode under two situations:

• When the machine is not used for a certain period of time

Note

❒

When the machine is shipped, this period is set to 5 minutes. If you wish to change the period, please contact your service representative.

•When the

{

Clear Modes/Ener gy Saver

}

key is pushed down for about 2 seconds.

Exiting Energy Saver Mode

There are three ways to exit this mode:

{

• Press the

• Set a document.

• If you have an optional telephone handset installed, lift the handset.

Clear Modes/Energy Saver

}

key.

Page 48

Handy Functions

Adjusting the Printing Density

You can economize on toner by adjusting the image density used when generating all printed output (Output Density), or for just incoming faxes, reports and lists (Toner Saving).

Output density

This setting specifies the image density used for printing incoming faxes, reports, lists and copies.

Three levels are available: Dark, Normal, Light.

Note

❒

When the machine is shipped, the default setting is Normal. You can change this with the User Parameters.⇒ P.236

rameters”

“Changing the User Pa-

Parameter List. ⇒ P.242

the User Parameter List”

❒

If the other party sends you a fax using the Photo (Halftone) setting, the printed fax image may differ from the document image.

❒

When receiving faxes sent using Photo (Halftone) mode from this maker's machines, turn Toner Saving off.

❒

When the machine is shipped, Toner Saving is turned off by default. You can turn Toner Saving on or off with the User Parameters.

⇒

P.236

eters”

“Changing the User Param-

“Printing

Boxes

The following functions are for delivery and transfer of messages:

• Personal Box

Toner saving

Use this feature to save on over 50% of the toner used for printing incoming faxes, reports and lists.

Limitation

❒

This feature does not apply to copies, or prints made with the printer option. However, the optional Printer Interface has its own toner saving function.

❒

If this feature is turned on, it invalidates the Output Density feature and image density is fixed at Normal.

Note

❒

When Toner Saving is turned on, printed images will come out lighter than usual. To check on the image quality, print out the User

• Information Box

•Transfer Box By using SUB and SEP codes with

these functions, you can send messages to another party's box and retrieve messages stored in boxes.

For how to set up these functions, see P.289

For how to print out and delete messages stored in boxes, see P.154

File Manager Functions”

❒

“Box Settings”

Note

The combined total of items that can be stored with the Personal Box, Information Box and Transfer Box features is 150. Installing the optional Function Upgrade Card increases this capacity to 400 items.

SUB and SEP codes can be up to 20 digits long and contain digits,

“Box

Page 49

Getting Started

spaces, pound signs (#), and a sterisks (*).

Personal Boxes

This feature lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (Personal Code) that has been designated as a Personal Box beforehand. When the other party sends their message, they specify the SUB code of the user they are sending to. When the message is received, it is stored in the Personal Box with the matching SUB Code. In order to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memory, incoming messages with this SUB code appended are forwarded directly to the destination you specify.

Sender

SUB:1111

This machine Personal Box

SUB Code : 1111

Receiver : A

SUB Code : 2222

Receiver : B

SUB Code : 3333

Receiver : -

Receiver

ing SUB Code Transmission with that SUB code.

❒

When messages have been received into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Confidential File Report is printed.

❒

If a Personal Box is assigned a receiver, incoming messages are transferred to that receiver with a forwarding mark(⇒ P.269) stamped on them. If a receiver is not assigned, see Printing Personal Box Messages on P.154

Personal Box Messages”

“Printing

for how to

print these messages out.

Information Boxes

Use the Information Box feature to set up the machine as a fax information service or document server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.

To check on the contents of Information Boxes, use the Print Information File function .

This machine

Information Box

SEP Code : 4444

SEP Code : 5555

SEP Code : 6666

Transmission

Request

Receiver

SEP:2222

Note

❒

To be able to receive messages into a Personal Box, you must inform the sender of the SUB code registered for that Personal Box, and ask them to send the message us-

GFSINB0N

Note

❒

mation Boxes”

❒

For other another party to be able

“Storing Messages in Infor-

⇒

P.155..

to retrieve a message registered in

GFKEIB0N

Page 50

Handy Functions

an Information Box, you need to inform them of the SEP code assigned to that Information Box.

❒

When a SEP Code Polling Reception request is made by another party, the SEP code they specify is compared with the SEP code registered in that Information Box. If the codes match, the message stored in the Information Box is sent to the other party automatically.

❒

To check on the contents of Information Boxes, use the

formation Box Messages”

“Printing In-

⇒

P.156.

Transfer Boxes

This feature turns your machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code registered as a Transfer Box are received then relayed to the registered receiver.

Since documents can be sent to multiple destinations in a single transfer request, you can economize on communication costs when sending to remote destinations.

End Receiver

GFCYUB0N

Requesting party

SUB:7777

Transfer

Request

This MachineiTransfer Station

Transfer Box

SUB Code : 7777

End Receiver

: A,B,C

SUB Code : 8888

End Receiver

: D,E,F

SUB Code : 9999

End Receiver

: G,H,I

Note

❒

Inform the requesting party of the SUB code assigned to the Transfer Box. When they wish to have a message transferred by your machine, ask them to send the mes-

sage using SUB Code Transmission and specifying this SUB code. If a password is also registered, inform of this too and ask them to enter it for the SID code.

Restricted Access

Use this feature to restrict access to the machine or monitor machine usage by user or department. When turned on, users must enter a previously assigned code before they can use the machine.

Preparation

In order to use this feature you need to register Personal Codes (Personal Box SUB Codes) beforehand.⇒ P.289

Personal Boxes”

Note

❒

When the machine is shipped, this feature is turned off by default. Turn it on or off with the User Parameters.⇒ P.236

User Parameters”

❒

The machine returns to the state where a Personal Code must be entered to use the machine in the following situations:

• The machine is not used for a certain time

• A previously set document is removed

• The current operation is completed

❒

You can control at what times of the day Restricted Access is turned on by linking it to the Night Timer feature with the User Parameters (⇒ P.236). If you do this, Restricted Access is turned on at the Night

“Registering/Editing

“Changing the

Page 51

Getting Started

Timer "on" time, and turned off at the Night Timer "off" time.

❒

When Restricted Access is turned on, incoming faxes are received and printed as normal.

❒

User names printed on all reports are those used by the Personal Box feature.

A Check that the Restricted Access

display is shown.

B Enter your user code with the

number keys.

C Press

Note

❒

If the code you entered does not match any of the Personal Box SUB codes, a warning message is displayed and the screen in step A reappears.

❒

When Restricted Access is turned on and you enter a user code to use the machine, Personal Code Transmission is selected by default.

TX/RX File Save Function

This feature requires the optional Fax Feature Expansion Card and optional 40M Expanded Memory Card.

When turned on, sent or received messages are automatically saved to memory. Once stored you can then check on previous communications and print them out as necessary.

[

]

Important

❒

If a TX/RX file is saved in memory, it does not guarantee that the communication was successful. Messages that were not delivered, or generated an error are also stored.

Limitation

❒

If any of following features are used, messages are not stored in memory:

• Immediate Transmission

• Confidential Transmission

• Polling Transmission

• Confidential Reception

• Memory Lock Reception

• Transfer Request Reception

• Polling Reception

•Auto Documents

• Memory Forwarding

• Optional Fax On Demand

❒

When free memory goes below 50%, the oldest stored message is erased.

Note

❒

When the machine is shipped, this feature is turned off by default. Turn it on or off with the User Parameters.⇒ P.236

User Parameters”

❒

By default, both transmissions and receptions are stored. Your service representative can change this to one of the following options:

• Transmissions Only

•Receptions Only

“Changing the

Multi-Port Unit (Option)

If you install the optional G3 unit, or optional G4 unit, two communica-

Page 52

Handy Functions

tions on separate lines can take place simultaneously.

Limitation

❒

Although a single ISDN line can handle two separate line communications, if you connect to ISDN via a PABX, only one line communication is possible.

❒

This machine does not support G4+G4 communication.

❒

The machine cannot use two lines for a single operation. For example, when broadcasting to multiple destinations in a single operation, you cannot send to one destination at the same time as sending to another.

❒

Immediate Transmission cannot take place simultaneously with another communication.

❒

It is not possible print a received document when two simultaneous communications are taking place.

❒

On-hook Dial only works with the main line that the machine is connected to. ⇒ P.59

“On-Hook Dial”

Machine Configuration

Base machine only

Base machine + optional G3 unit

Base machine + optional G4 unit

❒

When multiple communications

Connected Line Types

PSTN G3

PSTN + PSTN

PSTN + ISDN

ISDN I-G3 + G4

Possible Protocol Combinations

G3 + G3

G3 + G4

are taking place at the same time, the display shows the communication that started first.

Note

❒

The standard machine supports a single PSTN line connection.

❒

The optional G3 unit supports a single extra PSTN line.

❒

Your service representative can set the optional G3 unit for reception only. Contact your service representative for details.

❒

The optional G4 unit supports a single ISDN line.

❒

The following table lists the various possible protocol permutations:

Page 53

Getting Started

Acceptable Types Of Documents

Set documents after all ink and correcting fluid has completely dried. If the document is not completely dry, the scanner glass will be marked causing black lines to appear on copies and sent faxes.

Acceptable Document Sizes

Where document is set

Auto Document Feeder (ADF)

Bypass Tray • Maximum size

Acceptable document size

• Maximum size

304 × 600mm,

11.97"× 23.62"

•Minimum size

148 × 105mm,

5.83" × 4.2"

304 × 1200mm,

11.97" × 47.24"

• Mimimum size

148 × 105mm,

5.83" × 4.13"

Maximum number of sheets

•DLT: 30

•LG: 40

•LT: 75

1 0.05 to 0.3mm(50-

Paper thickness

0.05 to 0.2mm(5080g/m

per)

120g/m paper)

, 16-24 lb pa-

, 16-36 lb

Documents unsuitable for the Auto Document Feeder (ADF)

Do not set the following types of documents in the Auto Document Feeder (ADF) because they may be damaged.

• Documents of sizes other than those specified in the previous table

• Documents containing staples or clips

• Perforated or torn documents

• Curled, folded, or creased documents

• Pasted documents

• Documents with any kind of coating, such as art paper, aluminum foil, carbon paper, or conductive paper

• Documents with indexes, tags, or other projecting parts

• Documents of inappropriate weight (see table above)

• Documents with a smooth or shiny front surface

• Documents with pencil writing on the back

Page 54

Acceptable Types Of Documents

Note

❒

To avoid damage to important document or documents through mishaps, such as paper jams, we recommend that you set copies of such documents.

Documents unsuitable for the Document Bypass Tray

Setting any of the following types of document in the document bypass tray could cause a paper jam and/or damage to documents:

• Documents of sizes other than those specified in the previous table

• Perforated or torn documents

• Curled, folded, or creased documents

• Pasted documents

• Documents with any kind of coating , such as art paper, aluminum foil, carbon paper, or conductive paper

• Documents with indexes, tags, or other projecting parts

• Thin and soft documents

• Sticky documents such as translucent paper

Paper Size and Scanned Area

3mm(0.12")

148 304

5.83"

11.97"

4mm (0.16")

Document width

Feed direction

Document Length

105 1,200mm(4.13" 47.24")

5mm (0.2")

GFGYOM0N

Note

❒

Even if the document is correctly in the Auto Document Feeder (ADF), the shaded areas shown in the above illustration can not be guaranteed to be scanned.

❒

If the receiver uses paper narrower than the document, the image will be reduced to fit the paper width. ⇒ P.81

❒

The machine detects paper sizes in the following ways.

“Auto Reduction”

• When you set a document in the Auto Document Feeder (ADF), a docu-

ment wider than about 9.53” is scanned as LT/LG size wide. A document wider than about 10.79” is scanned as DLT size. Documents narrower than

Page 55

Getting Started

9.06” will be sent as LT/LG size. You can scan in documents of up to 23.62” in length.

Page 56

How to Set a Document

In this manual a document can mean a single or multiple page document. You can set your documents either in the Auto Document Feeder (ADF) or document bypass tray.

Direction in Which Original is Set

The direction in which you should set the document in the Auto Document Feeder (ADF) depends on the document size:

❖

How to set A4, B4, A3, LT, LG and DLT size documents

Original Where Original is set

Note

❒

When sending a fax, the image output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the document, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important document, we recommend you to ask the receiver about the size and direction of the paper used in their terminal.

❒

It is possible to set A4 L and A4 documents as you would A5 or B5 documents, but there is no guarantee that they will be sent correctly.

❒

Make sure that all ink, correcting fluid etc., has completely dried before setting your document. If it is still wet, the scanner glass will be marked and those marks will appear on the received image.

❖

How to set A5 and B5 size documents

Original

Direction in which to set document

GFGSET0

GFGSET1

Setting Documents in the Auto Document Feeder (ADF)

Use the Auto Document Feeder (ADF) to scan in a stack of documents in one operation.

Limitation

❒

You can scan in documents of up to 23.7" in length.

❒

Place all the documents to be sent in a single stack.

❒

You cannot set documents in the Auto Document Feeder (ADF) one page at a time or in sheaves.

Page 57

Getting Started

❒

Set documents with pencil writing on the back in the document bypass tray.

❒

Do not set a stack of documents containing pages of different width in the Auto Document Feeder (ADF).

❒

Do not open the Auto Document Feeder (ADF) while it is scanning the documents. Otherwise, document will be jammed.

Note

❒

Set documents more than 23.7" (600mm) long in the Document Bypass tray.

❒

If your document is bent or folded, flatten it before you set it.

Reference

For information about the sizes and number of documents that can be placed in the Auto Document Feeder (ADF), see P.32

Types Of Documents”

“Acceptable

Setting Paper in the Document Bypass Tray

Set your document in the document bypass tray if it falls under any of the following categories:

• It is longer than 23.62" (600mm)

• The front side is shiny of smooth

• The rear side is written in pencil

Limitation

❒

The machine can scan documents up to 47.24" (1,200mm) long.

❒

You can only set one page at a time in the document bypass tray.

❒

Do not set another document in the Auto Document Feeder (ADF ) while a document is being scanned from the document bypass tray or a jam could occur.

A Open the document bypass tray

in the direction of the arrow.

A Adjust the document guide to

match the size of your documents.

B Align the edge of your documents

and stack them in the Auto Document Feeder (ADF) face up.

with side you wish to send face-

B Adjust the document guides to

match the width of your document. Then set your document

Page 58

down.

Note

❒

Slowly insert the document into the document bypass feeder while it is automatically fed in.

❒

You can only set one page at a time in the document bypass tray.

❒

If your fax document or copy document is longer than 16.54" (420mm), support it with your hand.

How to Set a Document

Page 59

Getting Started

Recommended Paper

We recommended you use this supplier's paper only.

Acceptable Copy Paper Sizes and Types

Location Acceptable Sizes Maximum Number of

Sheets

250

, LG L500

Main Paper Tray A4 L, F L, F4 L, LT

LG L, DLT

Optional Paper Supply Unit

Important

❒

Take the following precautions when storing paper:

• Keep paper away from direct sunlight

• Keep paper in a dry environment (less than 70% humidity)

• Store on a flat surface

• Keep unpacked paper in a vinyl bag to avoid absorption of moisture

A4 L, F4 L, LT

Unacceptable Paper Types

To avoid paper jams, do not load the following kinds of paper:

• Curled, folded, of creased paper

•Torn paper

• Perforated paper

• Rough paper

• Thin and soft documents

• Smooth or shiny paper

Note

❒

If you use rough grained paper, printed output may not be clear.

Page 60

Changing the Paper Size

This section explains how to change the size of paper set in the main paper tray and the optional paper supply unit.

Reference

For acceptable paper types, directions, sizes and capacity, see P.38

“Recommended Paper”

Changing the Paper Size in the Main Paper Tray

A Pull the paper tray fully out until

it stops, then lift it out with both hands.

C Remove the paper.

D Adjust the dial to match the paper

size.

B Push down on the paper until the

base plate clicks.

E While holding in the green re-

lease laver, adjust the front fence

Important

❒

If the dial does not match the size and direction of loaded paper, parts of printed images may be missing and paper jams could occur.

Page 61

Getting Started

to match the new paper size.

Note

❒

The front fence might be fixed by screw.

F Make sure that the front fence is

aligned with the size line on the base of the paper tray.

H While holding in the green re-

lease laver, align the rear fence to the new paper size.

I Check that the rear fence is set in

the correct position.

Make sure that the holes in the base of the paper tray are properly aligned with the holes in the rear fence.

G Remove the two green screws on

the rear fence as shown.

K While squeezing in the sides of

J Fix the rear fence with the two

screws you removed in step G.

Page 62

Changing the Paper Size

the side fence, lift it out.

L Replace the side fence so that it

matches the new paper size.

Important

❒

Do not load a stack of paper that exceeds the limit mark.

Limitation

❒

You can set up to 250 sheets in the main paper tray.

N Gently return the paper tray to its

original position.

Changing the Paper Si ze in the Optional Paper Supply Unit

A Pull the paper unit fully out until

it stops, then lift it out with both hands.

Important

❒

Make sure the tags at the bottom of the side fence are properly inserted.

M Prepare the new paper, then in-

sert it under the left and right metal tabs as shown.

Fan the paper stack and insert it with the side you wish to point onto face-up.

B Remove the paper.

Page 63

Getting Started

C Adjust the dial to match the paper

size.

Important

❒

If the dial does not match the size of loaded paper, parts of printed images may be missing and paper jams could occur.

D While holding in the green re-

lease lever, adjust the front fence to match the new paper size.

E While squeezing in the sides of

the side fence, lift it out.

F Replace the side fence so that it

matches the new paper size.

Note

❒

The front fence might be fixed by screw.

Important

❒

Make sure the tags at the bottom of the side fence are properly inserted.

G Prepare the new paper, then in-

sert it under the left and right metal tabs as shown.

Page 64

Fan the paper stack and insert it with the side you wish to print onto face-up.

Important

❒

Do not load a stack of paper that exceeds the limit mark.

Limitation

❒

You can set up to 500 sheets in the paper unit.

Changing the Paper Size

H Gently return the paper supply

unit to its original position.

Page 65

Getting Started

Page 66

2. Sending a Fax Message

Overview

The basic procedure to send a fax message is:

Set your document.

Dial the number.

Press the

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

• Memory Transmission

• Immediate Transmission

Check the indicators on the operation panel to check which mode is currently active and press the

{

Start

}

key.

{

Transmission Mode

}

key to toggle between them.

Page 67

Sending a Fax Message

Memory Transmission

In Memory Transmission mode, after

}

{

Start

you press the doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your document away from the machine without having to wait too long

• While your message is being sent, other people can use the machine

• You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting.

Important

❒

If there is a power failure, the power switch is turned off, or the plug is pulled out for more than 1 hour, all files stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted files.⇒ P.178

Turned Off or Fails”

Limitation

❒

If memory is full (0% appears on the display), Memory Transmission is disabled. In this case use Immediate Transmission instead.

Note

❒

Maximum number of Memory Transmission files: 250 (1,000 when the optional Function Upgrade Card is installed)

key, the machine

“When Power is

❒

Maximum number of destinations per Memory Transmission: 250

❒

Combined total number of destinations that can be stored: 500 (2,000 when the optional Function Upgrade Card is installed)

❒

The number of pages that you can store in memory depends on the original document images and the scan settings. You can store up to 160 standard pages (ITU-T No.1 chart, Resolution: Standard, photo mode: off).

❒

As default, the machine will return to the default transmission mode (Memory Transmission) after every transmission. You can change this so that the current mode is maintained. ⇒ P.236

User Parameters”

❒

You can expand the amount of memory available for storing documents by installing either of the following options:

• 2M Expanded Memory Card: Up to about 320 pages.

• 4M Expanded Memory Card: Up to about 480 pages.

• 40M Expanded Memory Card: Up to about 1,200 pages.

• 40M Expanded Memory Card and Function Upgrade Card: Up to about 3,000 pages.

❒

The maximum number of fax numbers you can dial with the number keys when sending a fax to multiple destinations depends on the machine configuration:

• 100 on standard models

• 1,000 when the optional Function Upgrade Card is installed

“Changing the

Page 68

Memory Transmission

A Make sure that the Memory

Transmission indicator is lit.

{

If it is not lit, press the

sion Mode

}

key.

Transmis-

B Set your document.

Note

❒

The document can be placed at any time up until you press the

{

}

Start

key.

Reference

“How to Set a Document”

P.35

C Select any scan settings you re-

quire.

Reference

“Scan Settings”

P.62

type (G3 or G4) before pressing

Add

]

[

in step D.

❒

If you do not set a document within 1 minute of entering a destination fax number, the transmission is canceled.

❒

If the “No Documents, No Dial” function is turned on, you cannot dial before setting your document.⇒ P.81

No Dial”

Reference

“Dialing”

P.67

“Selecting the Line”

P.65

E Press the

{

Start

“No Document,

key.

}

D Dial the destination number. If

you wish to send the same message to more than one destination, press destination. Repeat this step for all destinations.

Note

❒

If you make a mistake, press the

{

}

Clear

key or try again. The letes one character at a time, and

{

Stop

the line.

❒

When dialing with the keys or using Chain Dial( P.73), you can select the line

After transmission the machine

and dial another

Add

[

]

{

}

Stop

key and

{

}

Clear

}

key deletes the whole

key de-

number

⇒

The machine starts scanning the document.

The machine connects to the destination. The name or fax number which is programmed as the RTI or CSI in the other party's fax machine is shown on the display.

Reference

“Registering your RTI and

P.21

TTI”

Page 69

Sending a Fax Message

will return to standby mode.

❖

Checking the transmission result

Turn on the Communication Result Report if you want a report to be printed after every successful transmission.⇒ P.50

tion Result Report (Memory Transmission)”

If you leave the Communication Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead. If you turn the Communication Result Report off, the Communication Failure Report will be printed when a communication fails. You can also check the transmission result by examining the Journal.⇒ P.142 You can print the Journal or view it on the display panel.⇒ P.136

“Checking the Transmission Result (TX Status)”

❖

Sending a fax straight away

When you wish to send a fax straight away, use Immediate transmission. If a Memory Transmission is in progress, the display will switch to transmission standby and as soon as the current transmission has finished, the Immediate Transmission will start automatically.⇒ P.55

Transmission”

If already sending to more than one destination with Memory Transmission and your document has already been scanned in,

“Printing the Journal”

“Communica-

“Immediate

Broadcasting is interrupted to allow the Immediate Transmission to be sent. However, if a transmission other than the current transmission is on standby, that document is sent first causing your Immediate Transmission to take a little longer.

❖

Auto Redial

If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in). If redialing fails after four redials, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report.

“Communication Result Report

P.50

(Memory Transmission)” “Communication Failure Report”

❖

Broadcasting Sequence

If you dial several destinations for the same message (Broadcasting) the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

❖

Broadcasting: Checking Progress

To check which destinations the fax message has been sent to so far, print the TX file list.⇒ P.135

, P.51

⇒

Page 70

Memory Transmission

“Printing a List of Files in Memory (Print TX File List)”

❖

If memory runs out while storing a document

If you run out of memory while storing a document (free space reaches 0%), the following display will appear:

❖

When there is a document jam

Check the message on the dis-

[

play then press

Remove the document.

Reference

P.166

Jams”

❖

Batch Transmission

If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your document. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time. Fax messages for which the transmission time has been set in advance are sent by Batch

“Clearing Document

]

Transmission when that time is reached.

Note

❒

By default Batch Transmission is switched on. You can switch it on or off with the User Parameters.⇒ P.236

User Parameters”

❒

If you store the Batch Transmission function in a User Function

{

}

key ( it on or off by just pressing that key. The User Function key indicator will light when Batch Transmission is turned on.

❖

Dual Access

The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently. Note that during Immediate Transmission, when copying, or when the User Tools menu is open, the machine cannot scan in documents.

❖

ECM (Error Correction Mode)

This feature automatically resends data that wasn't transmitted successfully using a system that complies with international standards. ECM requires that the destination machine has the same feature.

❖

Parallel Memory Transmission

With Parallel Memory Transmission the machine dials the destination while the document is being scanned in. Standard Memory

“Changing the

{F5}

), you can turn

Page 71

Sending a Fax Message

Transmission stores the document in memory, then dials the destination. Parallel Memory Transmission allows you to quickly determine whether a connection was made. In addition, this function scans the document faster than Immediate Transmission and is useful when you are in a hurry and need to use the document for another purpose.

Note

❒

By default this feature is turned on. You can change this with the User Parameters.⇒ P.236

“Changing the User Parameters”

❒

Total stored page numbers are not printed with Parallel Memory Transmission. Only the page numbers are printed, such as P.1, P.2 not

Note

❒

If you run out of memory, normal Memory Transmission takes place. When and if this happens varies depending on the various options you have installed.

/2, 2/

File Reserve Report (Memory Transmission)

Limitation

❒

Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cases:

• When the line is busy and

could not be connected to

• With Send Later

• With Transfer Request

• With Duplex Original

• When you store a document

for Memory Transmission while another communication is in progress

• When two or more destina-

tions are specified

• When you send just an Auto

Document

• With Image Rotation

❒

If you press the document jams, or memory becomes full during Parallel Memory Transmission, the machine stops transmitting and prints the Communication Result Report (Memory Transmission). The file is erased.

{

Stop

}

key, the

This report is printed after a document is stored in memory. It helps you review the contents and registered destinations of documents stored for transmission. Even if the machine is set up not to print this report, it is still printed if a document could not be stored.

Limitation

❒

This report is not printed for messages sent using Parallel Memory Transmission.

Note

❒

You can turn this report on and off. By default it is not printed.⇒ P.236

“Changing the User Parameters”

❒

You can choose whether to include part of the document image on the report (part of the image is printed by default).⇒ P.236

User Parameters”

“Changing the

Communication Result Report (Memory Transmission)

This report is printed when a Memory Transmission is completed so you

Page 72

can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed.⇒ P.51

munication Failure Report”

Note

❒

By default this function is turned on so you need to turn it off. P.236

ters”

❒

You can choose whether to include part of the document image on the report (by default, part of the image is printed).⇒ P.236

the User Parameters”

“Changing the User Parame-

“Com-

⇒

“Changing

Memory Transmission

Communication Failure Rep ort

This report is only printed if the Communication Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.

Note

❒

You can choose whether to include part of the document image on the report (by default, part of the image is printed).⇒ P.236

the User Parameters”

“Changing

Page 73

Sending a Fax Message

Canceling a Memory Transmission

Mission Before the Document is Scanned in

Perform this step if you have not

{

}

pressed the

A Press the

Note

❒

When your document is set in the ADF, you can also cancel Memory Transmission by removing it.

Start

{

Stop

key yet.

key.

}

A Press the

The machine will stop storing the document and the data will not be sent.

{

Stop

key.

}

B Check the message on the dis-

play.

When there is a document jam

Canceling a Transmission while the Document is Being Scanned in

Perform this step if you have already

{

}

pressed the

Start

key.

A Check the message on the dis-

play then press

B Remove the document.

Reference

P.166

Jams”

“Clearing Document

[

]

Page 74

Canceling a Memory Transmission

Canceling a Transmission while the Machine is Dialing

Perform these steps if scanning has finished and the machine is dialing the destination.

A Press the

B Press

Yes

[

{

]

Stop

key.

}

Note

❒

If you cancel a file while it is being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will still be received at the other end.

A Press

The “Information” menu is shown.

Info.

[

]

B Enter the code for “Check/Cancel

TX Files” with the number keys.

Canceling a Transmission while the Message is Being Sent

Perform these steps if scanning has finished and the machine is sending the message.

Limitation

❒

If a transmission finishes while you are caring out this procedure, it will not be canceled.

Note

❒

If “Check/Cancel TX Files” is not shown, press

ext

]

↑

[

Prev.

]

↓

N-

[

C Press the 0 or 1 key until the file

you want to delete is shown and press

Delete

[

]

Page 75

Sending a Fax Message

D Press

The file is erased.

E Press

Yes

[

Exit

[

]

Canceling a Fax that is Awaiting Transmission

To cancel a message that is awaiting transmission, seeP.129

Transmission”

“Canceling a

Note

❒

To delete another file, repeat steps C and D.

❒

If no faxes are on transmission standby, the display in step F.

F Press

Exit

[

]

Page 76

Immediate Transmission

With Immediate Transmission, when

}

{

Start

you press the number is dialed straight away (i.e. immediately). The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans in all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's RTI or CSI on the operation panel during transmission).

Note

❒

You cannot send the same message to multiple destinations (Broadcasting). Use Memory Transmission for this purpose.

❒

If the Back Up Transmission feature is turned on, you cannot send using Immediate Transmission.

❒

By default, the transmission mode selected when the machine is turned on or when modes are cleared (transmission mode home setting) is Memory Transmission. You can change this with the User Parameters.⇒ P.236

User Parameters”

key, the fax

“Changing the

called ECM, an internationally recognized protocol (requires that the destination machine has the same feature).

A Make sure that the Immediate

Transmission indicator is lit.

{

If it is not lit, press the

sion Mode

}

key.

Transmis-

B Set your document.

Note

❒

You can set the document any time up until you press the

{

}

Start

key.

Reference

How to set a document, see P.35

“How to Set a Document”

C Select any scan settings you re-

quire.

Reference

“Scan Settings”

P.62

D Dial the destination number.

❖

Auto Redial

If a connection to the other party could not be made (e.g. because the line is busy), the machine redials up to twice at 1 minute interval.

❖

ECM (Error Correction Mode)

This feature automatically sends data that wasn't transmitted successfully again using a technique

Note

❒

If you make a mistake, press the

{

}

Clear

key or try again. The letes one character at a time, and

{

}

Stop

the line.

{

}

Stop

key and

}

{

Clear

key de-

key deletes the whole

Page 77

Sending a Fax Message

❒

If you are dialing with the number keys or Chain Dial (⇒ P.73), you can select the line to use (G3 or G4).

Reference

“Dialing”

P.67

“Selecting the Line”

P.65

E Press the

{

Start

key.

}

If the connection could not be made

A If it was not possible to make a

connection with the number you dialed (e.g. the line was busy or there is a line problem), the following display will appear:

Redial and try and send the message by Memory Transmission

The machine calls the destination. While it is dialing, the number or name which is programmed as the RTI or CSI in the machine of the other party is shown on the display. When connected, the machine starts scanning the document.

Reference

“Registering your RTI and

P.21

TTI”

After transmission the machine will return to standby mode.

A Press

To have the machine redial and try and send the message by Memory Transmission. All documents will be scanned into memory then redialing will begin.

Mem Tx

[

]

To cancel this transmission

A Press

The machine returns to the standby mode.

Cancel

[

]

Redialing with Immediate Transmission

A Press the B Press the

{

Pause/Redial Start

key.

}

{

key.

}

Transmission Result Report

If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not.

Page 78

Note

❒

You can switch this report on or off with the User Parameters.⇒ P.236

“Changing the User Parameters”

Immediate Transmission

Page 79

Sending a Fax Message

Canceling an Immediate Transmission

Canceling a transmission before you have pressed the Start key

A Press the

Note

❒

When your document is set in the ADF, you can also cancel Immediate Transmission by removing it.

{

Stop

key.

}

B Check the displayed message.

When there is a document Jam

A Check the message on the dis-

play then press

B Remove the document.

Reference

P.166

Jams”

“Clearing Document

[

]

Canceling a transmission after you have pressed the Start key

A Press the

Note

❒

If the transmission finishes while you are carrying out this procedure, it will not be canceled.

{

Stop

key.

}

Page 80

On-Hook Dial

This is just like using a connected optional handset or external telephone, except you do not have to pick up the handset before dialing. Just press the

{

On Hook Dial

ber. If you hear a voice, you can pick up the external telephone and speak with the other party.

Limitation

❒

This feature is not available in some countries.

❒

You cannot use this feature with the optional G3 unit.

Note

❒

You can dial with the number keys, Quick Dials or Speed Dials.

Reference

P.231

}

key and dial the num-

“Monitor Volume”

A Set your document and select any

scan settings you require.

Reference

“How to Set a Document”

P.35

“Scan Settings”

P.62

B Press the

{

On Hook Dial

key.

}

C Dial.

The machine dials each digit as you enter it. If you make a mistake,

{

}

press the

{

Clear Modes/Energy Saver

or and return to step B.

Stop

key,

{

On Hook Dial

}

key

D When a connection is made to an-

other fax machine (you will hear a high-pitched tone), press the

{

• If you hear a voice, pick up the

• After transmission the machine

key.

}

Start

external handset before you

{

}

press the the destination that you want to send a fax message (ask them to switch to Fax mode).

will return to standby mode.

Start

key and notify

}

You will hear a low tone from the internal speaker. If you wish to

{

cancel this operation, press the

Hook Dial

}

key again.

Note

❒

If you wish to cancel transmission while it is in progress, press

{

}

Stop

the document.

key then remove the

Using On Hook Dial with ISDN

This feature requires the optional G4 Unit.

Page 81

Sending a Fax Message

When only connecting to an ISDN line, the On Hook Dial feature becomes available for ISDN.

The following example describes how to use this feature to connect to a fax information service.

Limitation

❒

You cannot use the optional handset or an external telephone with this function.

A Press the

{

On Hook Dial

key.

}

C Press

❒

Dialing

[

Note

Transmission will begin automatically 5 seconds after entering the fax number.

]

D Follow the instructions provided

by the other party.

E When you hear a message such as

“Please press the start button”, press the

After a while, reception will begin.

{

Start

key.

}

B Dial the fax number.

Limitation

❒

Do not pause for more than 5 seconds between dialing digits. If more than 5 seconds passes, transmission will start automatically.

Note

❒

If you make a mistake, press the

{

On Hook Dial

Modes/Energy Saver

perform the operation again.

❒

You can also enter the sub-address and UUI. The correct input sequence is as follows:“Fax number” “/” Subaddress” “•” “UUI”

}

key or the

{

Clear

}

key and

When reception has finished, the machine will return to standby mode.

Note

❒

If you wish to cancel reception while it is in progress, press the

{

}

Stop

key.

Page 82

Manual Dial

The optional handset or an external telephone is required to use this function.

Manual Dial

Pick up the handset or the external telephone and dial. When the line is connected and you hear a high-

{

}

pitched tone, press the send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone.

Limitation

❒

Manual Dial does not work with ISDN lines.

❒

Results of transmissions with this feature are not mentioned in the Transmission Result Report .

Note

❒

You can specify destination with the number keys, Quick Dial or Speed Dial.

❒

If you lift the handset immediately after the machine switches to Night Timer mode, there will be no sound for a maximum of 4 seconds. When you can hear sound again, you can continue.

Start

key to

C Dial.

If you make a mistake, replace the external telephone and try again from step B.

D When the line is connected and

you hear a high-pitched tone, press the fax message.

{

key to send your

}

Start

E Replace the handset of the exter-

nal telephone.

After transmission the machine will return to standby mode.

A Set your document and select any

scan settings you require.

Reference

“How to Set a Document”

P.35

“Scan Settings”

P.62

B Pick up the external telephone.

You will hear a tone.

Note

❒

If you wish to cancel transmission while it is in progress, press

{

}

Stop

the document.

key then remove the

Page 83

Sending a Fax Message

Scan Settings

You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖

Resolution:

Standard, Detail, Fine

❖

Image density:

Darken, Normal, Lighten

❖

Halftone:

Off, On

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in less quality but your document is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

This setting scans documents using twice the resolution than that of the Standard setting.

❖

Fine (8×15.4 lines/mm, 200×400 dpi)

Select for documents with fine detail or when you require the best possible image clarity. This resolution is four times as fine as Standard. This setting scans documents using four times the resolution than that of the Standard setting.

Limitation

❒

If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

Note

❒

When the machine is turned on or modes are cleared, the resolution is set to Standard by default. You can change this with the User Parameters.⇒ P.236

rameters”

❒

By default, the resolution returns to the home setting after every transmission. You change this with the User Parameters.⇒ P.236

“Changing the User Parameters”

“Changing the User Pa-

❖

Standard (8 × 3.85 lines/mm, 200 ×100 dpi)

Select for documents containing normal sized characters.

❖

Detail (8 × 7.7 lines/mm, 200 × 200 dpi)

Select for documents containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

A Press the

switch between resolutions. The indicators above the key show the current selection.

{

Resolution

key to

}

Page 84

Scan Settings

Image Density

❖

Normal

This is the standard image density.

❖

Dark

Use if documents contain faint characters or handwriting.

❖

Light

Use if the image is dark and would otherwise be reproduced as black at the other end.

Note

❒

When the machine is turned on or modes are cleared, the Image Density setting is set to Normal. You can change this with the User Parameters.⇒ P.236

User Parameters”

❒

By default, the machine returns to the Image Density home setting after every transmission. You can change this with the User Parameters.⇒ P.236

rameters”

A Press the

the appropriate indicator lights.

“Changing the User Pa-

{

Image Density

“Changing the

key until

}

Note

❒

If you select mission will take longer than when off is selected.

❒

If the optional JBIG unit is installed, transmission time is shortened even it

❒

When the machine is turned on or modes are cleared, the Halftone is set to off. You can change this with the User Parameters.⇒ P.236

“Changing the User Parameters”

❒

By default, the machine returns to the Halftone home setting after every transmission. You can change this with the User Parameters. P.236

ters”

“Changing the User Parame-

A Press the

ly until the indicator matching the type you require is lit.

When both indicators are not lit, the Halftone settings is off.

Halftone

{

Halftone

, the trans-

is selected.

key repeated-

}

⇒

Halftone

If your document contains photographs, illustrations or diagrams with complex shading patterns or grays, select clarity.

Halftone

to optimize image

Mixing Scan Settings in a Multiple Page Document

When sending a document consisting of several pages, you can select different Image Density, Resolution and for each page.

Set your document, select the scan settings for the first page, dial and

{

}

press the normally. Then follow one of the following two procedures.

Start

key as you would

A Check which pages you wish to

make different scan settings for.

Page 85

Sending a Fax Message

B Select the Image Density, Resolu-

tion and Halftone before the next page is scanned.

TKSS080N

Page 86

Selecting the Line

This feature requires the optional G3 Unit or the optional G4 Unit.

Selecting the Line

Installing all of these options expands the machine's line capacity to a maximum of 2 lines.

The optional G3 Unit connects to the PSTN, the optional G4 Unit to the ISDN.

Limitation

❒

Up to two lines can be used simultaneously.

❒

The optional G3 unit and G4 unit cannot be used together simultaneously.

❒

When sending a fax and choosing the line, you can only specify destinations with the number keys and the Chain Dial feature.

❖

G3 is selected by default after power on and a reset (⇒ P.6). If the G3 indicator is not lit, press

{

Line Selection

the

}

key until it is.

❖

G3-2 Display

❖

ISDN-G3 Display

❖

{

Press the light the G4 indicator.

❖

G4 Display

Line Selection

}

key to

❖

Auto Display

❖

G3-1 Display

❖

Extension

{

Press the light the

Note

❒

To have the standard G3 line or optional extra G3 line treated as extension lines, adjust the User Parameters. By default, both lines are treated as outside lines.

Line Selection

Extension

indicator.

}

key to

Page 87

Sending a Fax Message

❖

G3 Line Selection

G4 communication always uses ISDN, but G3 communication can use either PSTN or ISDN. Therefore, when connected to both PSTN and ISDN and selecting G3, you can choose which line to use.

Note

❒

When using G3 with ISDN, you can use the sub-address and UUI.

❖

Auto Discriminate

This function is for when G4 is selected. The machine first dials using G4, but if the destination is PSTN, it switches automatically to G3.

Limitation

❒

This function requires the optional G4 Unit.

How to Select the Line

Preparation

Store the Line Select function in a User Function key ( P.211

Keys”

“Assigning User Function

{

}-{F5}

⇒

A Make sure that the G3 indicator is

lit.

B Press the User Function key

(

{

}-{F5}

function stored in it.

) with the Line Select

Note

❒

When the destination G3 uses TA (Terminal Identification) or is attached to a PABX, and connected to ISDN, it is detected as G4 and the machine does not switch to G3.

❖

When you have stored the Line Select function in a User Function key

When the optional G3 Unit or optional G4 Unit is installed, you can store the Line Select function in one of the User Function keys

{

}-{F5}

( When sending a fax, pressing the User Function key enables you to select the line.

C Press the 01 keys to select the

line.

D Press

[

]

Page 88

Dialing

There are three main ways to dial a number:

❖

Number ke ys:

Enter numbers directly using the keypad on the right side of the operation panel.

❖

Quick Dials:

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

❖

Speed Dials:

To dial a number stored in a Speed Dial, just press the Speed Dial key followed by a 2 or 3 digit code. Like Quick Dials, you can store a name along with the number.

This following section covers these features and others in more detail.

❖

Restrictions when dialing with the Number Keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing document data). Therefore, you cannot program more than 100 numbers with the number keys in the following cases:

• Destinations specified in a

Memory Transmission (including Confidential Transmission and Polling Reception)

• Transfer Stations and End

Receivers specified in a Transfer Request

• Destinations and Transfer

Stations specified in a Group For example, when 90 destinations are registered in a Group with the Number keys, only 10 destinations can be dialed for Memory Transmission from the number keys.

Number Keys

Enter numbers directly using the key pad on the right side of the operation panel.

Note

❒

Maximum length of a fax number: 254 digits.

❒

You can insert pauses and tones in a fax number.⇒ P.68

“Tone”

❒

If the optional G4 unit is installed, you can enter a subaddress or UUI.⇒ P.72

“Sub-address”

“Pause”

, P.69

Note

❒

When this machine is requested to transfer a call (i.e. becomes a Transfer Station), 2 fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call.

❒

When a total of 100 fax numbers is stored, only Immediate Transmission is allowed.

❒

If a Group is defined when there are files queued for transmission, the message

tional recipients: limit

“Cannot add addi-

Page 89

Sending a Fax Message

reached.”

display and no additional fax numbers can be stored even if the number of destinations specified from the number keys is less than

100. That is because the fax numbers have been dialed from the number keys for some of the waiting files. When the waiting files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

❒

The display shows the percentage of free space in memory for storing documents. Since fax numbers are stored in separate memory, dialing fax numbers from the number keys does not change the percentage on the display.

may be shown on the

A Set your document and select any

scan settings you require.

Reference

“How to Set a Document”

P.35

“Scan Settings”

P.62

Note

❒

If you make a mistake, press the

{

}

Stop

key or try again. The letes one character at a time, and

{

}

Stop

the line.

❒

If you wish to send this message to more than one destination,

Add

[

press destination.

❒

If the optional G4 unit is installed, select G3 or G4 before you go to the next step.⇒ P.65

“Selecting the Line”

C Press the

{

Start

{

}

Clear

{

key deletes the whole

]

, then enter the next

key.

}

Clear

key and

}

key de-

Pause

{

Press the aling or storing a number to insert about a two-second pause.

Pause/Redial

}

key when di-

B Enter the fax number with the

number keys.

The digits appear on the display as you enter them.

Limitation

❒

You cannot insert a pause before the first digit of a fax number.

Note

❒

A pause is shown as a “-” character on the display.

❒

You can insert a pause in numbers stored in Quick Dials and Speed Dials.

Page 90

Dialing

Tone

This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the User Function key assigned with the Tone feature, the machine dials the number using tonal signals.

Preparation

You need to assign the Tone feature to a User Function key beforehand.

Limitation

❒

You cannot place a tone before the first digit of a fax number.

❒

Some services may not be available when using the Tone feature.

Note

❒

A tone is shown as a “ • ” on the display.

❖

Sending tone signals by ISDN (ISDN option Required)

You can still send tone signals to a G3 user even if the machine is only connected to an ISDN line.

Note

❒

This feature can only be used for Memory or Immediate Transmission. You cannot dial through ISDN using Manual Dial. When only connected to ISDN, you can use On Hook Dial.

ture. However, if the other machine supports a similar feature called SUB/SID, you can send fax messages to the other party using this method instead.

You can also use SUB code Transmission to send messages to Personal Boxes and Transfer Boxes registered in other fax machines.

Preparation

You need to assign the Dial Option feature to a User Function key beforehand.

You can only use this feature in a G3 communications (not with G4).

You cannot use Chain Dial with this feature.

Note

❒

The ID can be up to 20 digits long and consist of digits, spaces, * and #.

❒

Make sure the ID matches the specification of the fax you are sending to.

❒

You can store IDs in Quick Dials, Speed Dials, Groups and Programs.

❒

Messages you send using this feature are marked “SUB” on the reports below:

• File Reserve Report (Memory Transmission)

• File Reserve Report (Polling Reception)

• Communication Result Report

SUB Code Transmission

Normally you can only use Confidential Transmission or Transfer Request to send to fax machines of the same make that have the Confidential Reception or the Transfer Request fea-

• Communication Failure Report

• Transmission Result Report

A Set your document and make any

changes to the scan settings if necessary.

Page 91

Sending a Fax Message

B Dial the destination fax number

using the number keys.

C Press the User Function key as-

signed with the Dial Options feature.

D Enter the code for “SUB” with the

number keys.

B Enter the SID code then press

]

[

F Press

[

]

E Enter the SUB code with the num-

ber keys, then press

When a password (SID) is necessary

A Enter the code for “SID” with

the number keys.

[

]

G Press the

Note

❒

If you use Immediate Transmission and the destination fax machine does not support the SUB/SID feature, a message will appear on the display to inform you of this. In this case, press mission.

SEP Code Polling Transmission

Normally you can only use Polling Transmission/Reception between fax machines of the same make that have the Polling Transmission/Reception feature. However, if the other machine supports a similar feature called SEP/PWD, you can send fax or receive messages using this polling method instead.

{

[

key.

}

Start

]

to cancel the trans-

Page 92

Dialing

You can also use SEP Code Polling Transmission to retrieve documents stored in information Boxes registered in other fax machines.

Preparation

You need to assign the Dial Options feature to a User Function key beforehand.

Limitation

❒

The ID can be up to 20 digits long and consist of digits, spaces, * and #.

Note

❒

Messages you send using this feature are marked “SEP” on the reports below:

• File Reserve Report (Memory Transmission)

• File Reserve Report (Polling Reception)

B Enter the code for “Polling RX”

with the number keys.

Note

❒

If the appropriate display is not shown, press

↑

[

Prev.

]

[

↓

C Press the 0 or 1 key to select the

Default ID and press

[

]

• Communication Result Report

• Communication Failure Report

• Transmission Result Report

❒

Make sure that the ID you enter conforms with the specification of the other party's fax machine.

A Press

❒

[

Note

The Transmission Mode menu appears.

Mode

]

Note

❒

To cancel Polling Reception,

Cancel

Exit

[

]

Press sion Mode menu is shown.

D Press

The Transmission Mode menu is shown. A check mark is added to Polling Reception.

]

. The Transmis-

Page 93

Sending a Fax Message

E Dial the destination fax number

using the number keys.

F Press the User Function key as-

signed with the Dial Options feature.

G Enter the code for “SEP” with the

number keys.

B Enter the PWD code then press

]

[

I Press

[

]

H Enter the SEP code with the num-

ber keys, then press

When a password (PWD) is necessary

A Enter the code for “PWD” with

the number keys.

[

]

J Press the

Sub-address

The optional G4 Unit is required to use this function

Preparation

You need to assign the sub-address feature to a User Function key beforehand.⇒ P.211

ing User Function Keys” “Registering Groups”

ISDN allows two or more terminals (such as a fax and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned sub-addresses, dialing a sub-address allows you to direct your fax message to a particular terminal at the destination.

{

Start

key.

}

“Assign-

, ⇒ P.185

Page 94

Dialing

Limitation

❒

Sub-address can only be used with ISDN.

Note

❒

You can program a sub-address number in a Quick Dial or Speed Dial.

A Select G4 or ISDN-G3. B Set your document and make any

changes to the scan settings if necessary.

C Dial the fax number with the

number keys.

D Press the User Function key

(

{

}-{F5}

dress function has been registered.

“/” will appear on the display.

) in which the sub-ad-

Limitation

❒

Maximum length of telephone or fax number: 254 digits

Note

❒

For Memory Transmission and Immediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed.

❖

(Example) 01133-1-555333

Assume that 01133 is stored in Quick Dial 01 and that 555333 is stored in Speed Dial 01.

Place the document and select any scan settings you require.

Press Quick Dial key

Press the

Press keys.

Press the

}

{

keys.

Press the

and

{

Pause/Redial

{

}

using the number

{

Speed Dial

{1}

using the number

{

Start

}

key.

{

}

key.

}

key and

E Enter the destination sub-address

with the number keys.

F Press the

{

Chain Dial

This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.

Start

key.

}

Dialing with Quick Dials

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key.

Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

Note

❒

To check the contents of the Quick dial, print the list.⇒ P.209

Lists”

❒

If the Quick Dial key is used as other functions like Groups, you cannot program the Quick Dial in it.

“Reports/

Page 95

Sending a Fax Message

❒

Flip the Quick Dial plate over to access Quick Dial keys 01-32 or 33-

64.

❒

You can have the label stored with a Quick Dial printed on the first page received at the other end.

“Label Insertion”

P.182

⇒

A Set your document and select any

scan settings you require.

B Press the Quick Dial key in which

the destination's number is programmed.

Dialing with Speed Dials

If you store a number in a Speed Dial, when you want to dial it, just press

{

Speed Dial

the digit code.⇒ P.195

Dials”

Note

❒

To check the contents of all Speed Dials, print the Speed Dial list.

❒

As standard, you can use codes 0099 for Speed Dials. If the optional Function Upgrade Card is installed, codes 000 to 999 become available.

❒

If a search letter is registered with a Speed Dial, you can find this number quickly using the Telephone Directory feature.⇒ P.75

“Telephone Directory”

}

key and enter a 2 or 3

“Registering Speed

If the destination's name has been stored, the name is shown on the display. Otherwise, the fax number is shown.

Note

❒

If you make a mistake, press the

{

}

Clear

key or try again. The letes one character at a time, and

{

}

Stop

the line.

❒

If you wish to dial another destination, press other fax number.

key deletes the whole

{

Stop

{

Clear

Add

]

[

and dial an-

}

key and

}

key de-

❒

You can have the label stored with a Speed Dial printed on the first page received at the other end. P.197

“Turning Label Insertion on”

⇒

A Place your document and select

any scan settings you require.

B Press the

{

Speed Dial

key.

}

C Press the

{

Start

key.

}

Page 96

Dialing

C Enter the two-digit code (00 to 99)

or three-digit code (000 to 999) of the Speed Dial with the number keys.

If the destination's name has been programmed, it flashes up on the display. Otherwise, the fax number appears.

Note

❒

When the optional Function Upgrade Card is installed, enter a Speed Dial code in the range 000 to 999.

❒

If you make a mistake, press the

{

}

Clear

key or try again. The letes one character at a time, and

{

}

Stop

the line.

❒

If you wish to dial another destination, press another fax number.

key deletes the whole

{

Stop

{

Clear

Add

[

}

key and

}

key de-

]

and dial

Limitation

❒

Speed Dial codes cannot be searched for by symbol or number.

A Set your document and select any

scan settings you require.

B Press the

C Press

Tel.Dir.

[

{

Speed Dial

]

key.

}

D Press the

{

Start

key.

}

Telephone Directory

This feature lets you find a stored Speed Dial quickly by just entering a single letter, e.g., the first letter of the name stored for that number.

Preparation

To use the Telephone Directory function, you need to register a search letter when you program Speed Dials.⇒ P.195

Speed Dials”

“Registering

D Enter the search letter by pressing

one of the Quick Dial keys (A to Z).

Page 97

Sending a Fax Message

The names or fax numbers registered in Speed Dials are shown in numerical order on the display.

E Enter the two-digit code (00 to 99)

or three-digit code (000 to 999) of the Speed Dial with the number keys.

Note

❒

When the optional Function Upgrade Card is installed, enter a Speed Dial code in the range 000 to 999.

❒

If the list does not contain the desired destination, press

↑

Prev.

[

❒

If you make a mistake, press the

}

{

Clear

again. The one character at a time, and the

{

}

Stop

line.

❒

If you wish to dial another destination, press another fax number.

F Press the

↓

Start

[

{

}

]

}

Stop

key to try

}

Clear

key deletes

Add

[

key.

]

and dial

]

key deletes the whole

{

ple, “Branch Offices”) which will be

{

displayed before you press the key.

Note

❒

To check the contents of Groups, print the Group Dial List.

❒

You can program up to 9 Groups.

❒

When the optional Function Upgrade Card is installed, enter a Groups code in the range 01 to 30.

❒

You can store up to 250 destinations in a Group. If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destination.

❒

Groups can contain Transfer Station codes, but note that these Groups cannot be used for normal transmission because the Transfer Station codes are not dialable numbers.⇒ P.189

Group settings”

“Multi-step Transfer

Start

To specify Group Number

Preparation

You need to assign the Group Dial feature to a User Function key and register Groups beforehand. P.211

Keys”

“Assigning User Function

⇒

A Make sure the Memory Transmis-

sion indicator is lit.

}

Dialing with Groups

If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for exam-

{

If it is not, press the

}

Mode

key.

Transmission

B See your document and select any

scan settings you require.

Page 98

C Press the User Function key with

the Group Dial function stored in it.

Dialing

{

If it is not, press the

}

Mode

key.

Transmission

B See your document and select any

scan settings you require.

C Press the Quick Dial key in which

the Group is programed.

D Enter the two-digit code (01 to 09)

of the Group number with the number keys.

The Group number is shown on the display. If the Group name is programmed, the name is also shown on the display.

Note

❒

If you make a mistake, press the

{

}

Clear

key or try again.

❒

If you wish to dial another destination, press other fax number.

E Press the

To specify Group stored in a Quick Dial

Preparation

You need to register Groups and assign the Group to a Quick Dial key beforehand.⇒ P.185

ing Groups”

{

Start

key.

}

{

Stop

Add

[

]

and dial an-

}

key and

“Register-

A Make sure the Memory Transmis-

sion indicator is lit.

The Group number is shown on the display. If the Group name is programmed, the name is also shown on the display.

Note

❒

If you make a mistake, press the

{

}

Stop

key or

start again.

❒

If you wish to dial another destination, press other fax number.

D Press the

{

Start

key.

}

{

Clear

Add

[

]

and dial an-

}

key and

Redialing Numbers

The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

Page 99

Sending a Fax Message

Limitation

❒

The following kinds of destinations are not memorized:

• Group Dials

• Destinations dialed by a Keystroke Program

• Destinations dialed as End Receivers for Transfer Request

• Destination of Memory File Transfer

• Destinations dialed using the external telephone keypad

• Destinations dialed by Redial (regarded as already memorized)

• Any destinations after the first number if multiple destinations were dialed.

❒

Do not dial any digits before you press the Redial key. If you press

{

Pause/Redial

the ing digits using the number keys, a pause will be entered instead.

❒

The machine only remembers the most recent single number that was dialed with a Quick Dial or Speed Dial. If a transmission takes place dialing with the number keys after sending using a Quick Dial or Speed Dial, the previous 10 memorized numbers are erased.

}

key after enter-

B A list of previously dialed num-

bers will flash up. If you cannot see the number you need use the

and

↑

Prev.

[

through them. Then enter the code of the number you wish to redial e.g., “01”.

❒

]

Note

If the receiver uses a fax of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.

↓

[

keys to scroll

]

A Press the

{

Pause/Redial

key.

}

Page 100

Sending a Fax Using a Program

If you store a combination of settings by registering a series of key presses in a Program, you can have these settings applied to a transmission by just pressing a Quick Dial or entering a Speed Dial code.

Preparation

You must store the program in a Quick Dial or Speed Dial beforehand.⇒ P.199

Programs”

Limitation

❒

Keystroke Programs can only be stored in Speed Dials when the optional Function Upgrade Card is installed.

“Storing Keystroke

A Make sure the Memory Transmis-

sion indicator is lit.

To Specify a Progr am Stored in a Quick Dial

A Press a Quick Dial key with

the program stored in it.

To Specify a Progr am Stored in a Speed Dial

A Press the

{

Speed Dial

key.

}

B Set your document. C Do one of the following:

B Enter the code of the Speed

Dial with the program stored in it.

Savin 3699, 9980 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual