Savin 3260C, 5560 Operating Manual

Operating Instructions

General Settings Guide

Getting Started Combined Function Operations Document Server User Tools (System Settings)
Troubleshooting Remarks Entering Text Specifications
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains eight AlGalnP laser diodes, 7-milliwatt, 648-660 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera­tor.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma­chine before reading this manual. (For details, see P.16 “Machine Types”.)
• Type 1: Aficio 3260C
• Type 2: Aficio Color 5560 Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 10A or more Please be sure to connect the power cord to a power source as above. For details about power source,
see P.149 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.
Note
Manuals provided are specific to machine type.
Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as
a PDF file.
Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖❖❖❖ General Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions, and troubleshooting.
❖❖❖❖ Security Reference
This manual is for administrators of this machine. It describes security func­tions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a net­work environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier function.
❖❖❖❖ Printer Reference
Describes system settings, operations, functions, and troubleshooting for the machine's printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan­ner function.
i
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop­Binder Lite in detail. This guide can be displayed from the [Setup] display when DeskTopBinder Lite is installed.
DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when Desk­TopBinder Lite is installed.
❖❖❖❖ Other manuals
PS3 Supplement (PDF file - CD-ROM1)
Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu­als containing detailed information about them.
Products marked with * are optional. For details about optional products, see p.165 Options, or contact your local dealer.
Copier, Printer, and Scanner Functions
AFU015S
This machine provides copier, print­er* and scanner* functions.
You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference.
You can print documents created using applications. See Printer Ref- erence.
You can scan originals and send the scan file to a computer. See Scanner Reference.
Utilizing Stored Documents
AFU016S
You can store files of originals scanned by this machine, or files sent from other computers, onto the hard disk of the machine. You can print the stored documents, as well as change print settings and print multiple documents (Docu­ment Server). See p.37 Using the Document Server”.
With DeskTopBinder Lite/Profes­sional*, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With File Format Converter*, you can even down­load documents stored in copy and printer functions to your compu­ter. See Network Guide and Scanner Reference.
iii
Connecting Two Machines for Copying
Using the Scanner in a Network Environment
AFU007S
You can connect two machines to­gether with Copy Connector*. When you set up a copy job on one machine (the main machine), data is trans­ferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).
You can complete large volume
copy runs in shorter time. See Copy Reference.
Even if one machine runs out of paper, or stops because of a paper jam, the other machine can still continue to finish the job. See Copy Reference.
AFU013S
You can send scanned documents to other network computers using e-mail (Sending stored scan file by e-mail). See Scanner Reference.
With the ScanRouter delivery soft­ware, you can store scanned docu­ments in specified destinations on network computers (File storage). See Scanner Reference.
You can send scanned documents to other network folders (Scan to Folder). See Scanner Reference.
iv
Administrating the Machine/ Protecting Documents (Security Functions)
AFU011S
You can protect documents from unauthorized access and stop them from being copied without permission. See Security Reference.
You can control the use of the ma­chine, as well as prevent machine settings from being changed with­out authorization. See Security Ref- erence.
By setting passwords, you can pre­vent unauthorized access via the network. See Security Reference.
You can erase the data on the hard disk to prevent the information from leaking out. See the manual for the DataOverWriteSecurity unit* and Security Reference.
Monitoring the Machine Via Computer
AFU014S
You can monitor machine status and change settings using a computer.
Using SmartDeviceMonitor for Ad-
SmartDeviceMonitor for Cli-
min, ent, or a Web browser, you can use a computer to view the machine's status, such as checking on paper quantities or misfeeds. See Network Guide.
You can use a Web browser to
make network settings. See Net- work Guide.
You can also use a Web browser to register and manage items such as user codes, e-mail addresses, and folders in the Address Book. See the Web browser's Help.
v

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Printer, and Scanner Functions.................................................................... iii
Utilizing Stored Documents....................................................................................... iii
Connecting Two Machines for Copying .................................................................... iv
Using the Scanner in a Network Environment .......................................................... iv
Administrating the Machine/ Protecting Documents (Security Functions) .................v
Monitoring the Machine Via Computer.......................................................................v
Notice......................................................................................................................1
Copyrights and Trademarks .................................................................................2
Trademarks ................................................................................................................2
Information about Installed Software..........................................................................3
How to Read This Manual .....................................................................................9
Safety Information ...............................................................................................10
Safety During Operation...........................................................................................10
Positions of Labels and Hallmarks for RRRRWARNING and RRRRCAUTION............13
ENERGY STAR Program.....................................................................................14
Machine Types .....................................................................................................16
1. Getting Started
Guide To Components ........................................................................................17
External Options.......................................................................................................19
Internal Options........................................................................................................20
Control Panel........................................................................................................21
Display Panel ...........................................................................................................23
When the Authentication Screen is displayed..........................................................24
Turning On the Power .........................................................................................26
Turning On the Main Power .....................................................................................26
Turning On the Power..............................................................................................26
Turning Off the Power..............................................................................................27
Turning Off the Main Power .....................................................................................27
Saving Energy..........................................................................................................27
2. Combined Function Operations
Changing Modes..................................................................................................29
Job List.....................................................................................................................30
Multi-Access......................................................................................................... 32
3. Document Server
Relationship between Document Server and Other Functions .......................35
Document Server Display ........................................................................................36
Using the Document Server................................................................................37
Storing Data .............................................................................................................37
Changing a Stored Document's File Name, User Name, or Password....................40
Searching for Stored Documents.............................................................................41
Printing Stored Documents ......................................................................................42
vi
Deleting Stored Documents .....................................................................................45
Viewing Stored Documents Using a Web Browser ..................................................45
Downloading Stored Documents..............................................................................46
Settings for the Document Server......................................................................47
4. User Tools (System Settings)
User Tools Menu (System Settings)...................................................................49
Accessing User Tools (System Settings) .......................................................... 52
Changing Default Settings .......................................................................................52
Exiting from User Tools............................................................................................52
Settings You Can Change with User Tools .......................................................53
General Features .....................................................................................................53
Tray Paper Settings .................................................................................................57
Timer Settings ..........................................................................................................62
Administrator Tools ..................................................................................................64
Address Book.......................................................................................................71
Registering Names ..............................................................................................74
Registering a Name .................................................................................................74
Changing a Registered Name..................................................................................75
Deleting a Registered Name....................................................................................75
Authentication Information.................................................................................76
Registering a New User Code..................................................................................76
Changing a User Code.............................................................................................77
Deleting a User Code...............................................................................................78
Displaying the Counter for Each User Code ............................................................78
Printing the Counter for Each User Code.................................................................78
Clearing the Number of Prints..................................................................................79
E-mail Destination................................................................................................80
Registering an E-mail Destination............................................................................80
Changing a Registered E-mail Destination ..............................................................81
Deleting a Registered E-mail Destination ................................................................81
Registering Folders .............................................................................................83
Using SMB to Connect.............................................................................................83
Using FTP to Connect..............................................................................................87
Registering Names to a Group ...........................................................................90
Registering a New Group.........................................................................................90
Registering Names to a Group.................................................................................91
Adding a Group to Another Group ...........................................................................91
Displaying Names Registered in Groups .................................................................92
Removing a Name from a Group .............................................................................92
Deleting a Group within a Group..............................................................................93
Changing a Group Name .........................................................................................93
Deleting a Group......................................................................................................94
Registering a Protection Code ...........................................................................95
Registering a Protection Code for a Name in the Address Book .............................95
Registering a Protection Code for a Group ..............................................................96
Registering SMTP and LDAP Authentication....................................................97
SMTP Authentication ...............................................................................................97
LDAP Authentication ................................................................................................98
vii
5. Troubleshooting
If Your Machine Does Not Operate as You Want ............................................101
General ..................................................................................................................101
Document Server ...................................................................................................104
BBBB Loading Paper...............................................................................................105
Loading Paper in Tray 1 (Tandem Tray)................................................................105
Loading Paper in Tray 2 and 3...............................................................................106
Loading Paper in the Large Capacity Tray (LCT) ..................................................106
Loading Paper in the Interposer.............................................................................107
Orientation-Fixed Paper or Two-Sided Paper........................................................108
Suspend Copy when using Finisher 3000B (100–Sheet-Staples) .................109
DDDD Adding Toner.................................................................................................110
Replacing Toner ................................................................................................. 112
xxxx Clearing Misfeeds .........................................................................................114
Changing the Paper Size...................................................................................124
Changing the Paper Size in Tray 2 or 3.................................................................124
If Sheets Whose Size Cannot be Automatically Detected are Loaded ..................125
dddd Adding Staples..............................................................................................126
Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle Stitch) .....................126
Finisher MEC BK (Saddle Stitch)...........................................................................128
Finisher 3000B (100-Sheet-Staples)......................................................................130
eeee Removing Jammed Staples .........................................................................133
Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle Stitch) .....................133
Finisher MEC BK (Saddle Stitch)...........................................................................135
Finisher 3000B (100-Sheet Staples)......................................................................137
yyyy Removing Punch Waste ...............................................................................139
Finisher MEC(50-Sheet-Staples), Finisher MEC BK (Saddle Stitch) .....................139
Finisher 3000B (100-Sheet-Staples)......................................................................140
Adjusting the Colour Registration ...................................................................142
Auto Colour Registration ........................................................................................142
Auto Colour Calibration ..........................................................................................142
6. Remarks
Dos And Don'ts ..................................................................................................145
Saving Colour Copies........................................................................................146
Toner...................................................................................................................147
Handling Toner.......................................................................................................147
Toner Storage ........................................................................................................147
Used Toner ............................................................................................................147
Where to Put Your Machine..............................................................................148
Machine Environment ............................................................................................148
Moving....................................................................................................................148
Power Connection..................................................................................................149
Access to the Machine...........................................................................................149
Maintaining Your Machine ................................................................................151
Cleaning the Exposure Glass.................................................................................151
Cleaning the Auto Document Feeder.....................................................................151
Earth Leakage Breaker ...................................................................................... 152
viii
Other Functions .................................................................................................154
Inquiry ....................................................................................................................154
Changing the Display Language ............................................................................154
Counter ...............................................................................................................156
Displaying the Total Counter..................................................................................156
7. Entering Text
Entering Text......................................................................................................157
Available Characters ..............................................................................................157
Keys .......................................................................................................................157
Entering Text..........................................................................................................158
8. Specifications
Main Unit.............................................................................................................159
Auto Document Feeder ..........................................................................................163
Document Server ...................................................................................................164
Options ...............................................................................................................165
Mailbox...................................................................................................................165
Finisher MEC BK (Saddle Stitch)...........................................................................165
Finisher MEC (50-Sheet-Staples) ..........................................................................167
Finisher 3000B (100-Sheet-Staples)......................................................................169
Punch Unit (Finisher MEC BK (Saddle Stitch), Finisher MEC(50-Sheet-Staples))
Punch Unit (Finisher 3000B)..................................................................................171
Copy Tray...............................................................................................................172
Large Capacity Tray (LCT).....................................................................................172
Interposer...............................................................................................................173
Output Jogger (Finisher MEC BK (Saddle Stitch), Finisher MEC (50-Sheet-Staples))
Output Jogger (Finisher 3000B (100-Sheet-Staples))............................................174
Others .................................................................................................................175
Copy Paper.........................................................................................................176
Recommended Paper Sizes and Types.................................................................176
Envelopes ..............................................................................................................179
Non-recommended Paper......................................................................................181
Paper Storage ........................................................................................................182
...170
...173
INDEX....................................................................................................... 183
ix
x

Notice

Notice To Wireless LAN Interface (optional) Users
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Direc­tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mu­tual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/.
This product is only for use in EEA or other authorized countries. Outdoor use of this product in Belgium, France, Germany, Italy, or the Netherlands is prohib­ited.
1

Copyrights and Trademarks

Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Micro­soft Corporation in the United States and/or other countries.
®
Acrobat
Bluetooth is a registered trademark of Bluetooth-SIG Inc. worldwide.
Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
The product name of Windows
The product name of Windows
The product name of Windows
The product names of Windows
The product names of Windows
The product names of Windows Server 2003 are as follows:
The product names of Windows
is a registered trademark of Adobe Systems Incorporated.
®
95 is Microsoft® Windows® 95
®
98 is Microsoft® Windows® 98
®
Me is Microsoft® Windows® Millennium
Edition (Windows Me)
®
2000 are as follows:
®
XP are as follows:
®
NT are as follows:
Microsoft Microsoft Microsoft
Microsoft Microsoft
Microsoft Microsoft Microsoft
Microsoft Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows Server 2003 Standard Edition
®
Windows Server 2003 Enterprise Edition
®
Windows Server 2003 Web Edition
®
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
2
Information about Installed Software
expat
The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below.
The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in­itial developer and copyright holder of the expat, free from these obligations.
Information relating to the expat is available at: http://expat.sourceforge.net/
Copyright © 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper.
Copyright © 2001, 2002 Expat maintainers.
Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, sub­ject to the following conditions:
The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU­THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG­ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT­WARE.
NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright © 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
3
Redistribution and use in source and binary forms, with or without modifica­tion, are permitted provided that the following conditions are met:
A Redis tributions of source code must ret ain the a bove copyrigh t notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
All advertising materials mentioning features or use of this software must
C
display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contribu-
tors may be used to endorse or promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER­CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS­CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM­PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT­ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON­TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH­ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
2.Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software that we have mentioned in this document:
This product includes software developed by the University of California, Berkeley and its contributors.
This product includes software developed by Jonathan R. Stone for the NetB­SD Project.
This product includes software developed by the NetBSD Foundation, Inc. and its contributors.
This product includes software developed by Manuel Bouyer.
This product includes software developed by Charles Hannum.
This product includes software developed by Charles M. Hannum.
This product includes software developed by Christopher G. Demetriou.
This product includes software developed by TooLs GmbH.
This product includes software developed by Terrence R. Lambert.
This product includes software developed by Adam Glass and Charles Han-
num.
This product includes software developed by Theo de Raadt.
4
This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.
This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.
This product includes software developed by Christos Zoulas.
This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
This product includes software developed by Paul Kranenburg.
This product includes software developed by Adam Glass.
This product includes software developed by Jonathan Stone.
This product includes software developed by Jonathan Stone for the NetBSD
Project.
This product includes software developed by Winning Strategies, Inc.
This product includes software developed by Frank van der Linden for the
NetBSD Project.
This product includes software developed for the NetBSD Project by Frank van der Linden
This product includes software developed for the NetBSD Project by Jason R. Thorpe.
The software was developed by the University of California, Berkeley.
This product includes software developed by Chris Provenzano, the Univer-
sity of California, Berkeley, and contributors.
Sablotron
Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re­served
a) The application software installed on this product includes the Sablotron soft­ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo­tron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, and the prod­uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo­tron 0.82, free from these obligations.
c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap­plication software of this product constitutes the "Larger Work" as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agree­ment(s).
d) The source code of the modified code of the Sablotron 0.82 is available at: ht­tp://support-download.com/services/device/sablot/notice082.html
5
e) The source code of the Sablotron software is available at: http://www.ginger­all.com
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html
JPEG LIBRARY
The software installed on this product is based in part on the work of the In­dependent JPEG Group.
SASL
CMU libsasl
Tim Martin
Rob Earhart
Rob Siemborski
Copyright © 2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica­tion, are permitted provided that the following conditions are met:
A Redis tributions of source code must ret ain the a bove copyrigh t notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
The name "Carnegie Mellon University" must not be used to endorse or pro-
C
mote products derived from this software without prior written permission. For permission or any other legal details, please contact:
Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu
D Redistributions of any form whatsoever must retain the following acknowl-
edgment: "This product includes software developed by Computing Services at Carne­gie Mellon University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON­SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
6
MD4
Copyright © 1990-2, RSA Data Security, Inc. All rights reserved.
License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 Message­Digest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the mer­chantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation and/or software.
MD5
Copyright © 1991-2, RSA Data Security, Inc. Created 1991. All rights reserved.
License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 Message­Digest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the mer­chantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation and/or software.
7
RSA BSAFE
®
This product includes RSA BSAFE® cryptographic or security protocol soft- ware from RSA Security Inc.
RSA and BSAFE are registered trademarks of RSA Security Inc. in the United States and/or other countries.
RSA Security Inc. All rights reserved.
Samba(Ver 2.2.2-ja-1.1)
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re­ferred to as Samba 2.2.2-ja-1.1).
Copyright © Andrew Tridgell 1994-1998
This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILI­TY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License for more details.
You should have received a copy of the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave, Cambridge, MA 02139, USA
Note
The source code for SMB transmission by this machine can be downloaded
from the following website: http://support-download.com/services/scbs
8

How to Read This Manual

R
R
Symbols
This manual uses the following symbols:
WARNING:
This symbol indicates a potentially hazardous situation that might result in death or serious injury if you misuse the machine by not following the instruc­tions under this symbol. Be sure to read the instructions, all of which are includ­ed in the Safety Information section in the General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage not involving bodily injury, if you misuse the machine by not following these instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.
* WARNINGS and CAUTIONS are notes for your safety.
Important
If these instructions are not followed, paper might be misfed, originals dam­aged, or data lost. Be sure to read these instructions.
Preparation
This symbol indicates the prior knowledge or preparation required before oper­ation.
Note
This symbol indicates precautions for operation, or actions to be taken following user error.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.
Reference
This symbol indicates where further relevant information can be found.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
9

Safety Information

R
R
When using this machine, the following safety precautions should always be fol­lowed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
10
R WARNING:
Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.
To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manu­al.
Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:
You spill something into the machine.
You suspect that your machine needs service or repair.
The external housing of your machine has been damaged.
Disposal can take place at our authorized dealer.
Do not incinerate used toner or toner containers. Toner dust might ig­nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.
Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.
Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.
Do not turn the earth leakage breaker from the off to the on position. Otherwise it might lead to an electric shock, fire or smoke, or cause the circuit breakers to trip.
Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
11
R CAUTION:
Keep the machine away from humidity and dust. Otherwise a fire or an elec­tric shock might occur.
Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
If you use the machine in a confined space, make sure there is a continuous air turnover.
Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.
If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.
If toner or used toner is swallowed, dilute by drinking a large amount of wa­ter. Consult a doctor if necessary.
Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.
If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.
The inside of the machine could be very hot. Do not touch the parts with a label indicating “hot surface”. Otherwise, an injury might occur.
The fusing section of this machine might be very hot. Caution should be tak­en when removing misfed paper.
Keep the waste oil bottle away from flames. There is a risk of fire or burns.
Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
Keep toner (used or unused) and toner containers out of reach of children.
12
Positions of Labels and Hallmarks for
RRRRWARNING and RRRRCAUTION
This machine has labels for R WARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.
AFU140S
13

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is­sues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip­ment by means of energy-saving features, such as Low-power mode.
❖❖❖❖ Low Power Mode
This product automatically lowers its power consumption 15 minutes after the last copy or print job has finished. Printing is still possible in Low Power Mode, but if you wish to make copies first press the {{{{Energy Saver}}}} key.
Reference
For details about how to change the default interval, see p.62 Energy Sav­er Timer”.
❖❖❖❖ Off Mode (Copier only)
To conserve energy, this product automatically turns off 90 minutes after the last copying or printing job has been completed. Printing is still possible in Off Mode, but if you wish to make copies first press the operation switch.
Reference
For details about how to change the default interval, see p.62 Auto Off Timer”.
❖❖❖❖ Sleep Mode (Printer, Scanner installed)
If the printer and scanner are installed, this product automatically lowers fur­ther its power consumption 90 minutes after it has shifted to Low Power Mode. Printing is still possible in Sleep Mode, but if you wish to make copies first press the operation switch.
Reference
For details about how to change the default interval, see p.62 Auto Off Timer”.
14
❖❖❖❖ Duplex Priority
The ENERGY STAR Program recommends the duplex function. By conserv­ing paper resources this function reduces a burden to the environment. For applicable machines, duplex function (one-sided originalstwo-sided cop­ies) can be selected preferentially when the operation switch or the main pow­er switch is turned on, the {{{{Energy Saver}}}} key is pressed, or the machine resets automatically.
Reference
To change the settings of the Duplex Priority mode, see Duplex Mode Pri­orityin General Features P.2/5, Copy Reference.
Specifications
Copier only
Type 1 Type 2
Low Power Mode Power consumption 275W or less 290W or less
Default interval 15 minutes
Recovery Time 240 seconds or less
Off Mode Power consumption 6W or less 11W or less
Default interval 90 minutes
Recovery Time 480 seconds or less
Sleep Mode Power consumption --
Default interval --
Recovery Time --
Duplex Priority One-Sided → One-Sided
❖❖❖❖ Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recy­cled paper which is environmentally friendly. Please contact your sales rep­resentative for recommended paper.
15

Machine Types

This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover.
Type 1 Type 2
Copy speed/Full Colour 45 copies/minute
Copy speed/B&W 60 copies/minute
(A4K, 8
(A4K, 8
1
/2" × 11"K)
1
/2" × 11"K)
55 copies/minute (A4K, 81/2" × 11"K)
60 copies/minute (A4K, 81/2" × 11"K)
16
1. Getting Started

Guide To Components

AFU009S
1.
Auto Document Feeder (ADF)
Load a stack of originals here. They will be fed automatically one by one.
2.
Exposure glass
Place originals face down here.
3.
Main power switch
If the machine does not operate after turning on the operation switch, check if the main power switch is turned on.
4.
Copy tray (optional)
Copied or printed paper is delivered here.
5.
Operation switch
Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).
6.
Control panel
See p.21 Control Panel”.
7.
Front cover
Open to access the inside of the machine.
8.
Paper tray (Tray 1-3)
Load paper here.
17
Getting Started
1
ADB023S
1.
Bypass tray
Use to print on OHP transparencies, label paper (adhesive labels), translucent pa­per, postcards and custom size paper.
1.
Ventilation holes
Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur.
2.
Ventilation holes
Prevent overheating. Do not obstruct the ventilation holes by placing an object near it or leaning things against it. If the machine overheats, a fault might occur.
AFU130S
2.
Earth Leakage Breaker
Prevents electric shock. See p.152 “Earth Leakage Breaker”.
18
External Options
Guide To Components
1
AFU020S
1.
Output Jogger Unit
Jogs the sheets delivered to the finisher shift tray.
2.
Mailbox
Sorts printed papers. *Mailbox output trays 1-9
3.
Copy tray
Copies and prints are delivered here.
4.
Finisher 3000B(100-Sheet-Sta-
ples)
Sorts, stacks, staples and punches copies. *1: Finisher upper tray *2 Finisher shift tray
5.
Finisher MEC BK (Saddle Stitch)
Sorts, stacks, staples and punches copies. The saddle stitch function can staple the copies in the centre and fold them into booklets.
*3: Finisher upper tray *4: Finisher shift tray *5 Booklet tray
6.
Finisher MEC(50-Sheet-Staples)
Sorts, stacks, staples and punches copies. *6: Finisher upper tray *7: Finisher shift tray
7.
Interposer
Inserts cover or slip sheets into the cop­ies.
8.
Large Capacity Tray (LCT)
Holds 4000 sheets of paper.
19
Getting Started
Internal Options
A Printer/Scanner unit
1
Allows you to use the printer and scanner functions.
B IEEE 1394 interface board
*1
Connects to an IEEE 1394 cable.
IEEE 1284 interface board
C
*1
Connects to an IEEE 1284 cable.
D Bluetooth
*1
Allows you to expand the interface.
E IEEE 802.11 Wireless LAN board
*1
You can install a wireless LAN interface.
F File Format Converter
Allows you to download documents from the Document Server stored by copier and printer functions. See p.46 Downloading Stored Documents”.
G Copy Connector
You can use the connect copy function.
DataOverwriteSecurity Unit
H
Allows you to erase data on the hard disk.
*1
You cannot install two or more of the options below: IEEE 1394 interface board, IEEE 1284 interface board, Bluetooth, IEEE 802.11 Wire­less LAN board
20

Control Panel

Control Panel
1
1.
Indicators
Display the status of the machine and in­dicate errors.
d: Add Staple indicator. See p.126 d Adding Staples”.
D: Add Toner indicator. See p.110 D Adding Toner”.
B: Load Paper indicator. See p.105 B Loading Paper”.
L: Service Call indicator M: Open Cover indicator x: Misfeed indicator. See p.114 x
Clearing Misfeeds”.
2.
Screen contrast knob
Adjusts the brightness of the display pan­el.
3.
User Tools / Counter key
User Tools Press to change the default settings and conditions to meet your require­ments. See p.52 Accessing User Tools (System Settings)”.
Counter Press to check or print the total number of copies made. See p.156 Counter.
4.
{{{{Job List}}}} key
Shows the job list.
5.
{{{{Adjust/Program Colour}}}} key (copier
mode)
Use this key to adjust and register col­ours. See Colour Adjustment”, “User Colour, Copy Reference.
6.
Colour circle
Refer to this when adjusting colours. See Colour Adjustment, Copy Reference.
7.
Display panel
Shows the operation status, error mes­sages, and function menus.
8. {
{Check Modes}}}} key
{{
Press this key to check settings.
9.
{{{{Program}}}} key (copier/scanner
mode)
Press to register frequently used settings, or to recall registered settings.
10.
{{{{Clear Modes}}}} key
Press to clear previously entered copy job settings.
11.
{{{{Energy Saver}}}} key
Press to shift to and from Low Power mode.
12.
{{{{Interrupt}}}} key (copier/scanner
mode)
Press to make interrupt copies during copying or scanning. See "Interrupt Copy", Copy Reference.
21
Getting Started
13.
Main power indicator and On
indicator
The main power indicator lights up when the main power switch is turned on.
1
The On indicator lights up when the power is turned on.
Important
Do not turn off the power while
the On indicator is blinking. Doing so may damage the hard disk.
14.
Operation switch
Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).
15.
{{{{Sample Copy}}}} key
Press to make a single set of copies or prints to check for print quality before making multiple sets.
16.
{{{{Start}}}} key
Press to start copying, or to scan or print documents stored on the Document Serv­er.
17.
{{{{Clear/Stop}}}} key
Clear Press to delete a number entered.
Stop Press to stop a job in progress.
18.
{{{{#}}}} key
Press to enter a numerical value.
19.
Number keys
Use to enter the desired number of cop­ies, or data for a selected function.
20.
Colour Selection keys (copier
21.
Function keys
Press to select the following functions:
Copy:
Document Server:
Printer:
Scanner:
22.
Function Status indicator
These show the status of the above func­tions:
Yellow: the function is selected.
Green: the function is active.
Red: the function has been interrupt-
ed.
23. B
B: indicator (printer mode)
BB
The data indicator shows the status of data reception. See Control Panel”, Printer Reference.
mode)
Switch keys depending on the type of original, or the copying purpose:
{{{{Auto Colour Selection}}}} : {{{{Full Colour}}}} : {{{{Black & White}}}} : {{{{Single Colour}}}} : {{{{Two-colour }}}} :
See Colour Functions, Copy Reference.
22
Control Panel
Display Panel
The display panel shows machine status, error messages and function menus.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
By default the copying screen is displayed when you turn the power on.
Common Key Operations
The following keys are common to all screens.
❖❖❖❖ Key list
1
[OK]
[Cancel]
[UUUUPrev.], [TTTTNext]
[OK] [Yes]
[Clear]
[Exit]
Acknowledges a selected function or entered values, and then returns to the previous display
Deletes a selected function or entered values, and then returns to the previous display
Moves to the previous page or the next page when all functions cannot be displayed on one page.
Closes displayed messages.
Clears entered values and does not change the settings.
Returns to the previous display.
23
Getting Started
When the Authentication Screen is displayed
When Basic Authentication, Windows Authentication, or LDAP Authentication
1
is set, the authentication screen is displayed. Unless a valid user name and pass­word are entered, operations are not possible with the machine.
Note
Consult the User Administrator about your login user name and login pass-
word. For details of the various types of user authentication, consult the re­spective administrators.
When User Code Authentication is set, the screen for entering a user code is
displayed instead.
Press [Enter] for Login User Name.
AAAA
Enter a login user name, and then press [OK].
BBBB
Press [Enter] for Login Password.
CCCC
Enter a login password, and then press [OK].
DDDD
Press [Login].
EEEE
When the user is authenticated, the screen for the function you are using ap­pears.
Note
If authentication fails,
login user name and password.
Reference
If the user code information has been specified, a different screen appears. For details, see p.76 Authentication Information”.
24
Authentication has failed.
appears. Check the
Control Panel
Log Off
Important
To prevent unauthorized users from using the machine, always log off when
you have finished using the machine.
Press {{{{User Tools /Counter}}}}.
AAAA
AFU022S
Press [Logout].
BBBB
1
Press [Yes].
CCCC
Press {{{{User Tools /Counter}}}}.
DDDD
25
Getting Started

Turning On the Power

This machine has two power switches.
1
❖❖❖❖ Operation switch (right side of the
control panel)
Press to activate the machine. When the machine has finished warming up, you can make copies.
❖❖❖❖ Main power switch (left side of the ma-
chine)
Turning off this switch will com­pletely turn off power to the ma­chine.
Note
This machine automatically enters
Energy Saver Mode or turns itself off if you do not use it for a certain period. See p.62 Auto Off Timer”, p.62 Energy Saver Timer”.
Important
Do not turn off the main power
immediately after it has been turned on. Otherwise it may re­sult in damage to the hard disk or memory, leading to the mal­functioning of the machine.
Turning On the Power
Press the operation switch.
AAAA
The On indicator lights up
Turning On the Main Power
Make sure that the power cord is
AAAA
firmly plugged into the wall out­let.
Open the switch cover and turn
BBBB
on the main power switch.
The main power indicator turns on.
Note
If the power is not turned on
when the operation switch is pressed, check if the main pow­er switch is on. If not, turn it on.
AFU023S
26
AFU132S
Turning Off the Power
Press the operation switch.
AAAA
The On indicator goes off.
AFU023S
Note
In the following cases, the indi-
cator will not go off but will in­stead blink when you press the operation switch:
During communication with external equipment.
When the hard disk is active.
Turning Off the Main Power
Important
Do not turn off the main power
switch when the On indicator is on or blinking. Failure to observe this may result in damage to the hard disk or memory, leading to mal­function.
Be sure to turn off the main power
switch before pulling out the pow­er plug. Not doing this may result in damage to the hard disk or memory.
Turning On the Power
Open the switch cover, and turn
BBBB
off the main power switch.
The main power indicator goes off.
AFU133S
Saving Energy
----Energy Saver Mode
If you do not operate the machine for a certain period of time, or when you press the {{{{Energy Saver}}}} key, the dis­play disappears and the machine goes into Energy Saver Mode. When you press the {{{{Energy Saver}}}} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver Mode.
Note
You can change the amount of time
the machine waits before switch­ing to Energy Saver Mode after copying has finished or the last op­eration is performed. See p.62 “En- ergy Saver Timer”.
1
Make sure the On indicator is off.
AAAA
27
Getting Started
----Auto Off
The machine automatically turns it-
1
self off when the job is finished, after a certain period of time has elapsed. This function is called Auto Off”.
Note
You can change the Auto Off time.
See p.62 Auto Off Timer”.
The Auto Off Timer function will
not operate in the following cases:
When a warning message ap­pears
When the service call message appears
When paper is jammed
When the cover is open
When the
appears
When toner is being replen­ished
When the User Tools / Counter screen is displayed
When fixed warm-up is in progress
When the printer or other func-
tions are active
When operation was suspended during printing
When the Data In indicator is on or blinking
When the sample print or locked
print screen is displayed
Add Toner
" message
28
2. Combined Function Operations

Changing Modes

Note
You cannot switch modes in any of the following situations:
When accessing User Tools
During interrupt copying
The default setting is to display the screen for copying when you turn the
power on. You can change the setting. For details about settings, see p.53 Function Priority.
AFU024S
29
Combined Function Operations
----System Reset
The machine returns automatically to its initial condition when a certain period of time has elapsed after the job is finished . This function is called System Re­set. See p.53 Function Priority”.
Note
2
You can change the System Reset time. See p.62 System Auto Reset Timer”.
Job List
You can check the contents of jobs in printing as well as those waiting in order , and also delete them.
Note
In the Job List, jobs reserved using Copy mode and Document Server mode
are displayed. When [Print Priority] in the System Settings is set to [Job Order], jobs reserved using Copy mode, Printer mode, Document Server mode or Netfile mode are displayed.
For details on printing in the Netfile mode, see the manuals for DeskTopBind-
er Professional/Lite.
Checking the Job List
Press the {{{{Job List}}}} key.
AAAA
Select the job number of the list you want to check.
BBBB
The job list is displayed.
30
AFU025S
The icons below show the operation mode of stored documents.
Changing Modes
Job printed using Copier mode.
Note
If more than six jobs are registered, press the [UUUUPrev.] or [TTTTNext] to scroll
down the screen.
Press [Detail].
CCCC
Check the contents of the list.
DDDD
Press [OK].
EEEE
The display returns to the job list menu.
Deleting Jobs
Note
If you are unable to delete the job, contact the administrator.
Press the {{{{Job List}}}} key.
AAAA
Job printed using Printer mode.
Job printed using Document Server mode.
Job printed using Netfile mode.
2
AFU025S
Select the job number to be deleted.
BBBB
Press [Delete Job].
CCCC
Press [Yes].
DDDD
The display returns to the job list menu.
31
Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously in this manner is called “Multi-Access”.
This allows you to handle your jobs efficiently, regardless of how the machine is
2
being used. For example:
While making copies, you can scan documents to store in the Document Serv­er.
While printing documents stored in the Document Server, the machine can receive print data.
While executing print jobs, you can make operations for copying.
Note
See p.54 “Print Priority to set function priority. By default, the [Display Mode]
is set to first priority.
When the optional finisher is installed on the machine, you can specify the
output tray to which documents are to be delivered. For more information about how to specify the output tray for each function, see the following de­scriptions:
p.55 Output: Copier
p.55 Output: Document Server
p.56 Output: Printer
----Function Compatibility
The chart below shows sample operations when Print Priority is set to “Inter- leave. See p.54 Print Priority”.
|: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done. : Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the pre-
ceding operation.
: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultane-
ous operations are not available.)
32
Multi-Access
Mode after you select
Mode before you select
Operations for Copying
Stapling
Sort
Copy
Operations for Copying
Copying
Interrupt
Copying
Data Reception
Sort Print
Stapling
Printer
Print
Operations for Scanning
Scanning
Scanner
Operations for Document Server
Scanning a Document to Store in Doc­ument Server Printing from Document Server
Document Server
Printing from Document Server
Printer
Copy
Operations for Copying
Stapling
Sort
Interrupt Copying
Operations for Copying
Data Reception
Copying
Print
Printing
Scanner
Stapling
Operations for Scanning
Document Server
Scanning
Operations for Document Server
Scanning a Document to Store in Document Server
DesktopBinder Professional/Lite
Web Document Server
Printing from Document Server
Printing from Document Server
Printing
×××❍❍|||$$$$$|| |
*1 → *1 → *1
|
*1 → *1 → *1
❍❍
||$$
*4
❍❍|||$$
*2
*2
$$
$$
|
*2
*3
|||
*2
|
|
*3
*3
❍❍❍××|||ЧЧЧЧЧ|| ❍❍❍××| →→ЧЧЧЧЧ→→
|||||→→→||||||| |||❍❍| →→||
| | ❍❍
| →→||
*4
|||||
*7
|||
*7
*3
|
|
*3
*3
$$$❍❍|||××$$$|| ЧЧЧЧЧ||
*6
××××|
|
*6
|
|
*7
*7
*7
$$$❍❍|||$$×××|| $ ××❍❍|||$ ××××||
$ |
| ❍❍|||||
*3
||
||||||||
*3
|
|
*7
*7
|
*5
*5
*5
|||||
||
2
DesktopBinder
Professional/Lite
33
Combined Function Operations
Mode after you select
2
Mode before you select
Printing
Web Document
Server
*1
Simultaneous operations are only available after the preceding job documents are all scanned and [New Job] appears.
*2
You can scan a document after the preceding job documents are all scanned.
*3
When stapling, printing automatically starts after the current job.
*4
Stapling is not available.
*5
Simultaneous operations are possible once you press [
*6
Becomes an only when scanning colour.
*7
Becomes an interrupt operation by changing the function key only when scanning
Copy
Operations for Copying
Stapling
||
Sort
||||||||
*3
Printer
Interrupt Copying
Operations for Copying
Data Reception
Copying
Print
Printing
New Job
Scanner
Stapling
Operations for Scanning
].
Document Server
Scanning
Operations for Document Server
Scanning a Document to Store in Document Server
|||||
*7
DesktopBinder Professional/Lite
Web Document Server
Printing from Document Server
Printing from Document Server
Printing
colour. (However, it becomes an → when the network Twain scanner is scanning col- our.)
Limitation
Stapling cannot be used at the same time for multiple functions.
Note
While printing is in progress, scanning a document using another function
may take more time.
34
3. Document Server

Relationship between Document Server and Other Functions

The following table describes the relationship between the Document Server and other machine functions.
Function name
Copy
Printer
Scanner Scanner
*1
You can display stored documents using the scanner function. See "Displaying the List of Stored Files", Scanner Reference.
*2
You can send stored documents using the scanner function. See "Sending Stored Files by E-mail or Scan to Folder, or Delivering", Scanner Reference.
Where to store
documents
Copy/Docu­ment Server
Personal computer
Displaying a list
Available Enabled Not Available
Available Enabled Not Available
Not available
Printing stored
*1
Disabled
documents
Sending
documents
Available
*2
35
Document Server
Document Server Display
❖❖❖❖ Document Server Main Display
3
AFU108S
1.
Operating status and messages
are displayed.
2.
The title of the currently selected
screen is displayed.
The icons below show the operation mode when documents have been stored in the Document Server.
Function Copier Printer Scanner
Icon --
Colour Icon Full Colour Black & White Single Colour Two-colour
Note
Depending on your security settings not all stored documents may be dis-
played.
3.
The numbers of originals, copies,
and printed pages are displayed.
4.
The operation keys are displayed.
5.
The stored operation mode is dis-
played.
36

Using the Document Server

Avoid using a single number or
Storing Data
❖❖❖❖ File Name
Stored documents will automati­cally be named as “COPY0001”, COPY0002. You can change as­signed file names.
❖❖❖❖ User Name
You can register a user name to distinguish the user or user group that stored the documents. To reg­ister, you can either enter a name or use the one assigned to the user code.
Reference
For more information about the user name, see p.74 “Register- ing Names”.
❖❖❖❖ Password
You can set a password for stored documents, and use it to prevent others printing them. When a pass­word is set for the documents,
mark appears next to the docu-
ments.
Reference
To store documents in a mode oth­er than Document Server, see the manuals for the respective modes.
Important
Data stored in the machine might
be lost if some kind of failure oc­curs. The supplier shall not be re­sponsible for any damage that might result from the loss of data.
Be careful not to let anyone know
your password, especially when entering a password or recording it. Keep any record of your pass­word in a secure place.
consecutive numbers for a pass­word such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of se­curity.
A document accessed with a cor-
rect password remains selected even after operations are complete, and it can be accessed by other us­ers. To stop this, be sure to press the {{{{Clear Modes}}}} key to cancel the document selection.
The user name used when adding
a document to the Document Serv­er is to identify the document crea­tor and type. It is not to protect confidential documents from oth­ers.
Note
Enter a four- to eight-digit pass-
word.
By default, data stored in the Doc-
ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.69 Auto Delete File”.
If you do not want stored data to
be automatically deleted, select [No] in Auto D elete F ile before sto r­ing a document. If you select [Yes] later, data stored afterward will be automatically deleted.
When the machine is printing a
document stored using the copier function, wait until printing has finished before you store a docu­ment in the Document Server.
Before scanning documents using
the scanner function, make sure all other operations have finished.
Using the Document Server
3
37
Document Server
Press the {{{{Document Server}}}} key.
AAAA
3
Press [Scan Original].
BBBB
Enter a file name, user name, or
CCCC
password if necessary.
Note
If you do not enter a file name,
one will be automatically as­signed.
Reference
p.39 To register or change a user name”.
p.39 To change a file name”.
p.40 To set or change a pass­word”.
AFU026S
Make settings as desired.
EEEE
Reference
For details, see Copy Reference.
Press the {{{{Start}}}} key.
FFFF
The document is stored in the Doc­ument Server.
Note
To stop scanning, press the
{{{{Clear/Stop}}}} key. To resume a paused scanning job, press [Con- tinue] in the confirmation dialog box. To delete stored images and cancel the job, press [
When a password has been set,
mark appears on the left side
of the file name.
The Select Files to Print display
appears when all the originals have been scanned. If it is not displayed, press [Scanning Fin-
ished].
Stop
].
38
Place your originals.
DDDD
Reference
For information on the types of originals and how to place them, see Placing Originals”, Copy Reference.
Using the Document Server
To register or change a user name
Press [Scan Original].
AAAA
The Scan Original display appears.
Press [
BBBB
User Name
If user names have already been registered, the Change User Name display appears. To use an unreg­istered user name, press [Non-pro- grammed Name].
If no names are registered in the Address Book, the User Name en­try display appears.
Reference
p.74 Registering Names”.
When using a name registered in the Address Book
].
When using an unregistered user name
A Press [Non-programmed Name]. B
Enter a new user name, and then press [OK].
Reference
p.157 Entering Text”.
When no names are registered in the Address Book
A
Enter a new user name, and then press [OK].
Reference
p.157 Entering Text”.
To change a file name
3
A Select a name from the list, and
then press [OK].
To change to an unregistered user name, proceed to the next step.
Reference
p.76 Registering a New User Code”.
Press [Scan Original].
AAAA
The Scan Original display appears.
Press [File Name].
BBBB
The Change File Name display ap­pears.
Press [Delete All] to delete the old
CCCC
file name.
Note
You can also use [Backspace] to
delete unwanted characters.
39
Document Server
Enter a new file name, and then
DDDD
press [OK].
Note
Up to 20 characters can be en-
tered as a file name, but only 16 characters of each file name will be displayed in the document list.
Reference
3
p.157 Entering Text”.
To set or change a password
Changing a Stored Document's File Name, User Name, or Password
Press the {{{{Document Server}}}} key.
AAAA
Select the document with the user
BBBB
name, file name, or password you want to change.
Press [
AAAA
BBBB
CCCC
DDDD
EEEE
Scan Original
The Scan Original display appears.
Press [
Password
Enter a four- to eight-digit pass­word using the number keys, and then press the {{{{#}}}} key.
Reenter the password (four- to eight- digits) for verification, and then press the {{{{#}}}} key.
Press [OK].
].
].
Note
If a password has been set for
the document, enter the pass­word and press [OK].
Press [File Management].
CCCC
Press [Change File Name], [Change
DDDD
User Name], or [Change Password].
Enter the new file name, user
EEEE
name, or password, and then press [OK].
Reference
p.39 To register or change a user name”.
p.39 To change a file name”.
p.40 To set or change a pass­word”.
40
Press [OK].
FFFF
Using the Document Server
Searching for Stored Documents
You can use either [Search by File Name] or [Search by User Name] to
search for documents stored in the Document Server. You can also list stored documents in your order of preference.
Note
If you install DeskTopBinder Pro-
fessional or DeskTopBinder Lite on your computer, you can search and rearrange the documents from your computer.
Reference
For more details refer to the manu­als for DeskTopBinder Profession­al/Lite.
To Search by File Name
Press the {{{{Document Server}}}} key.
AAAA
Press [Search by File Name].
BBBB
To Search by User Name
Press the {{{{Document Server}}}} key.
AAAA
Press [Search by User Name].
BBBB
To specify a registered user name,
CCCC
select the user name from the dis­played list, and then press [OK].
Note
To specify an unregistered user
name, go to the next step.
To specify an unregistered user
DDDD
name, press [Non-programmed Name]. Enter the name, and then press [OK].
3
Enter the file name, and then
CCCC
press [OK].
Files beginning with the name en­tered appear in the Select Files to Print display.
Reference
p.157 Entering Text”.
Note
To display all files stored in the
Document Server, press [File
List].
Reference
p.157 Entering Text”.
Press [OK].
EEEE
Files beginning with the name en­tered appear in the Select Files to Print display.
Note
To display all files stored in the
Document Server, press [
].
List
File
41
Document Server
To Check Details of Stored Documents
Select the document.
AAAA
3
Note
If a password has been set for
the document, enter the pass­word, and then press [OK] or the {{{{#}}}} key.
Press [Detail].
BBBB
Detailed information about the document is displayed.
Note
If you have selected several doc-
uments, use [UUUU] and [TTTT] to view the details of each.
Press [OK]. The Select Files to
Print display appears.
Printing Stored Documents
Select the document to be printed.
AAAA
You can search for a document
using [Search by User Name] or [Search by File Name]. See p.41 Searching for Stored Docu­ments”.
You can sort document names
in the list by user name, file name or date. To sort docu­ments, press [User Name], [File Name] or [Date].
If you cannot determine the
contents of a document by its file name, you can print only the first page of the document for checking purposes. See p.44 Printing the First Page.
To cancel a selection, press the
highlighted document again.
To print multiple documents, re-
BBBB
peat step want to print.
Note
You can select up to 30 docu-
ments.
If sizes or resolutions of selected
documents are not the same, the documents may not be printed.
If you wish to change the order
for printing, cancel the selec­tion, and reselect in the desired order.
If you press the {{{{Clear Modes}}}}
key, selection of all documents will be canceled.
If you press [Printg Odr], the doc-
uments will be displayed in the order of printing.
in the order that you
AAAA
42
Note
If a password has been set for
the document, enter the pass­word and then press [OK] or the {{{{#}}}} key.
Using the Document Server
If you need to change the print
CCCC
settings, press [
The Print Settings display appears, and user names, file names and printing order of the documents are shown.
Note
The print settings made for print-
in copier or printer mode re-
ing main effective after printing and are applied to the next job.
When multiple documents are
selected, print settings made for the first document will be effec­tive for only th at docum ent, and not the subsequent ones.
Print setting items are listed be-
low. For details about the print results, see Copy Reference.
Print Settings
❖❖❖❖ Binding format
2 Sided Copy Top to Top
2 Sided Copy Top to Bot-
tom
Booklet
Magazine
❖❖❖❖ Cover handling
Cover / Slip Sheet
Edit / Stamp
2 Sided / Book
❖❖❖❖ Finish
Sort
Stack
Staple
Punch
If you print more than one set
].
using the Sort function, you can check the print result by print­ing out only the first set. See p.44 Sample Copy”.
When multiple documents are
printed at the same time, print settings made for the first docu­ment will apply to all the subse­quent ones.
If you select multiple files, you
can confirm file names or print order you selected in step scrolling through the list with [TTTT] and [UUUU].
Press [Select File] to return to the
Select Files to Print display.
Enter the required number of cop-
DDDD
ies using the number keys.
Note
Up to 999 can be entered.
Press the {{{{Start}}}} key.
EEEE
The machine starts printing.
3
by
A
To stop printing
A Press the {{{{Clear/Stop}}}} key. B Press [
Stop
].
To change the number of copies during printing
Limitation
The number of copies can only
be changed when the Sort func­tion is selected in print settings.
A Press the {{{{Clear/Stop}}}} key. B Press [Change Quantity].
43
Document Server
C Use the number keys to enter a
new number of copies.
D Press the {{{{#}}}} key. E Press [Continue].
Printing restarts.
Note
To change the settings, press
[Suspend] to return to the Print Settings menu.
Printing the First Page
Sample Copy
If you are printing multiple sets, you can check if the print settings or sort-
3
ing order is correct by first printing out a sample set.
Limitation
This function can be used only
when the Sort function is selected.
Select the document to be printed.
AAAA
Note
If a password has been set for
the document, enter the pass­word and then press [OK] or the {{{{#}}}} key.
You can search for a document
using [ [Search by File Name]. See p.41 Searching for Stored Docu­ments”.
You can sort document names
in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date].
To cancel a selection, press the
highlighted document again.
Search by User Name
] or
You can print the first page of a docu­ment selected in the Select Files to Print display to check its contents.
If more than one document is select­ed, the first page of each is printed.
Select the document.
AAAA
Note
If a password has been set for
the document, enter the pass­word and then press [OK] or the {{{{#}}}} key.
Note
You can search for a document
using [Search by User Name] or
[
Search by File Name
Searching for Stored Docu­ments”.
You can sort document names
in the list by user name, file name, or date. To do so, press
[User Name], [File Name] , or [Date].
To cancel a selection, press the
highlighted document again.
Press [
BBBB
Print 1st Page
]. See p.41
].
44
Press the {{{{Sample Copy}}}} key.
BBBB
The first set is printed.
To print the remaining sets, press
CCCC
[Print].
Press the {{{{Start}}}} key.
CCCC
Deleting Stored Documents
Important
You can store up to 3,000 docu-
ments in the Document Server. No more documents can be stored when the limit is reached, and you should delete unnecessary docu­ments.
Note
You can delete all stored docu-
ments at once with User Tools. See p.69 Delete All Files”.
You can also delete documents via
a Web browser from a computer in the network. For details on how to start the Web browser, see Network Guide.
Press the {{{{Document Server}}}} key.
AAAA
Select the document.
BBBB
Note
If a password has been set for
the document, enter the pass­word and then press [OK] or the {{{{#}}}} key.
Note
You can delete multiple docu-
ments at once.
You can search for a document
using [Search by User Name] or [Search by File Name]. See p.41 Searching for Stored Docu­ments”.
You can sort document names
in the list by user name, file name, or date. To do so, press [User Name], [File Name] or [Date].
If you cannot determine the
document by its name, you can print the first page to check its contents. See p.44 Printing the First Page”.
Using the Document Server
To cancel a selection, press the
highlighted document again.
Press [Delete File].
CCCC
Press [Delete] to delete the docu-
DDDD
ment.
Viewing Stored Documents Using a Web Browser
Reference
The Web browser's Help
Start a Web browser.
AAAA
Enter “http:// (IP address of this
BBBB
machine) /” in the [Address] box.
The top page appears on the Web browser.
Click [Document Server].
CCCC
The Document Server File List appears.
Note
To switch the display format,
click [Details], [Thumbnails] or [Icons] from the [Display method] list.
Click the properties button of the
DDDD
document you want to check.
Information about that document appears.
Check the contents of the docu-
EEEE
ment.
Note
To enlarge the document pre-
view, click [Enlarge Image].
3
45
Document Server
Downloading Stored Documents
Note
File Format Converter is required
when downloading documents stored in copier or printer mode.
Start a Web browser.
AAAA
3
Enter http:// (IP address of this
BBBB
machine) / in the [Address] box.
The top page appears on the Web browser.
Click [Document Server].
CCCC
The Document Server File List appears.
Note
To switch the display format,
click [Details], [Thumbnails] or [Icons] from the [Display method] list.
Click the properties button of the
DDDD
document you want to download.
Select [PDF], [JPEG], or [Multi-page
EEEE
TIFF] in the [File Format] list.
Note
[JPEG] can only be selected for documents stored in scanner mode.
[
Multi-page TIFF
file format converter is in­stalled.
[Multi-page TIFF] cannot be select­ed for documents stored in cop­ier or printer mode.
] is available when
46
Click [Download].
FFFF
Click [OK].
GGGG

Settings for the Document Server

Settings for the Document Server
4
❖❖❖❖ Copier / Document Server Features (See General Features P.
Features P.
General Features P.4/
General Features P.5/
5
/6”, Copy Reference.)
Items Default settings
6
6
Document Server Storage Key: F1
Document Server Storage Key: F2
Document Server Storage Key: F3
Document Server Storage Key: F4
Document Server Storage Key: F5
Document Server Print Key: F1
Document Server Print Key: F2
Document Server Print Key: F3
Document Server Print Key: F4
Document Server Print Key: F5
❖❖❖❖ System Settings (See p.53 General Features, p.57 “Tray Paper Settings, p.62
Timer Settings”, p.64 Administrator Tools”.)
Items Default settings
General Features Warm Up Notice On
Copy Count Display Up
Output: Document Server Copy Tray
Tray Paper Settings Paper Tray Priority: Docu-
Timer Settings Copier / Document Server
Administrator Tools Auto Delete File After 3 day(s)
ment Server
Front Cover Sheet Tray Off
Back Cover Sheet Tray Off
Slip Sheet Tray Off
Auto Reset Timer
Delete All Files --
/6”, and “General
2 Sided Original Top to Top
1 Sided→1 Sided Combine
1 Sided→1 Sided Combine: 4 originals
1 Sided→1 Sided Combine: 8 originals
Create Margin
2 Sided Top to Top
2 Sided Top to Bottom
Booklet
Magazine
Off
Tray 1
60 seconds
3
47
Document Server
3
48
4. User Tools (System Settings)

User Tools Menu (System Settings)

❖❖❖❖ General Features (See p.53 General Features”.)
Default
Panel Tone On
Warm Up Notice On
Copy Count Display Up
Function Priority Copier
Print Priority Display Mode
Function Reset Timer 3 seconds
Interleave Print 10 sheet(s)
Output Tray Setting According to Function Setting
/2"×13"L
*1
*1
*1 *2
Output: Copier
Output: Document Server
Output: Printer
ADF Original Table Elevation When Original is Set
Job List Display Time 15 seconds
<F/F4>Size Setting
*1
The default tray switches to Finisher Upper Tray when the optional finisher is in- stalled.
*2
The default tray switches to Mailbox Output Tray when the optional mailbox is in-
Copy Tray
Copy Tray
Copy Tray
1
8
stalled.
49
User Tools (System Settings)
❖❖❖❖ Tray Paper Settings (See p.57 Tray Paper Settings”.)
Default
Paper Tray Priority: Copier
Paper Tray Priority: Printer
Paper Thickness Setting
Tray Paper Size: Tray 2 Auto Detect
Tray Paper Size: Tray 3 Auto Detect
Paper Type: Bypass Tray No Display
Paper Type: Tray 1 No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 2 No Display/2 Sided Copy/Auto Paper Select On
4
Paper Type: Tray 3 No Display/2 Sided Copy/Auto Paper Select On
Paper Type: LCT No Display/2 Sided Copy/Auto Paper Select On
Front Cover Sheet Tray Off
Back Cover Sheet Tray Off
Slip Sheet Tray Off
Designation Sheet 1 Tray Off
Designation Sheet 2 Tray Off
Printer Bypass Paper Size A4K
Paper Type Detect On
Double Feed Detect On
*1
The default switches to LCT when the optional Large Capacity Tray (LCT) is in­stalled.
*1
Tray 1
*1
Tray 1
Normal (72-126g/m
2
)
❖❖❖❖ Timer Settings (See p.62 Timer Settings”.)
Auto Off Timer 90 minute(s)
Energy Saver Timer 15 minute(s)
Panel Off Timer 60 seconds
System Auto Reset Timer 60 seconds
Copier / Document Server Auto Reset Timer 60 seconds
Printer Auto Reset Timer 60 seconds
Scanner Auto Reset Timer 60 seconds
Set Date --
Set Time --
Weekly Timer Code Off
Auto Logout Timer 60 seconds
Weekly Timer: Monday – Sunday --
50
Default
User Tools Menu (System Settings)
❖❖❖❖ Interface Settings
For details about network settings, see User Tools Menu (System Set-
tings), Network Guide.
For details about parallel interface, see System Settings (Parallel Connec-
tion), Printer Reference.
❖❖❖❖ File Transfer
For details about network settings, see User Tools Menu (System Set-
tings), Network Guide.
❖❖❖❖ Administrator Tools (See p.64 Administrator Tools”.)
Default
User Authentication Management Off
Administrator Authentication Management Off
Program / Change Administrator --
Key Counter Management
Extended Security --
Display / Print Counter --
Display / Clear / Print Counter per User --
Address Book Management --
Address Book: Program / Change / Delete Group
Address Book: Change Order --
Print Address Book: Destination List --
Address Book: Edit Title --
Address Book: Select Title Title 1
Auto Delete File After 3 day(s)
Delete All Files --
Program / Change / Delete LDAP Server --
Use LDAP Server Off
AOF (Always On) On
Firmware Version --
Auto Erase Memory Setting Off
Erase All Memory --
--
4
51
User Tools (System Settings)

Accessing User Tools (System Settings)

User Tools allow you to change or set defaults.
Note
Operations for system settings are
different from normal operations. Always quit User Tools when you have finished. Seep.52 “Exiting from User Tools”.
Any changes you make with User
Tools remain in effect even if the
4
main power switch or operation switch is turned off, or the {{{{Energy Saver}}}} or {{{{Clear Modes}}}} key is pressed.
Changing Default Settings
Note
If the Administrator Authentica-
tion is specified, contact your ad­ministrator.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Select the desired menu, and then
CCCC
press the desired key.
Reference
p.49 User Tools Menu (System Settings)
Change settings by following in-
DDDD
structions on the display panel, and then press [OK].
Note
To cancel changing settings and
return to the initial display, press the {{{{User Tools/Counter}}}} key.
Exiting from User Tools
Press the {{{{User Tools/Counter}}}} key.
AAAA
52
Press [System Settings].
BBBB
Note
You can also exit from User
Tools by pressing [Exit].
AFU022S

Settings You Can Change with User Tools

Settings You Can Change with User Tools
Reference
To access User Tools, see p.52 Changing Default Settings”.
General Features
❖❖❖❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
Default: On
❖❖❖❖ Warm Up Notice (Copier/Document Server)
You can set the beeper to sound when the machine becomes ready for copy­ing after reviving from Energy Saver Mode, or when the power is turned on.
Note
Default: On
If the Panel Tone setting is Off, the beeper will not sound, regardless of
the Warm Up Notice setting.
❖❖❖❖ Copy Count Display (Copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).
4
Note
Default: Up(count up)
❖❖❖❖ Function Priority
You can specify the mode to be displayed immediately after the operation switch or System Reset mode is turned on.
Note
Default: Copier
53
User Tools (System Settings)
❖❖❖❖ Print Priority
Print priority is given to the mode selected.
Reference
p.32 Multi-Access”.
Note
Default: Display Mode
When the optional finisher is installed, you can specify an output tray to
which documents are delivered.
p.55 Output: Copier
p.55 Output: Document Server
p.56 Output: Printer
4
❖❖❖❖ Function Reset Timer
When using the multi-access function (See p.32 “Multi-Access”), you can set the length of time the machine waits before changing modes. This is useful if when you are making many copies and need to change the settings for each copy. By setting a longer reset time, you can prevent being interrupted by oth­er functions.
Note
Default: 3 seconds
The Function Reset Timer setting will not be effective if Print Priority is
given to Interleave Print. See p.54 Print Priority”.
❖❖❖❖ Interleave Print
You can set the timing for changing modes when [Print Priority] has been set to [Interleave].
Note
Default: 10 sheet(s)
Values set may change depending on the timing of printing.
❖❖❖❖ Output Tray Setting
You can set the way or timing for switching the output tray.
Output Tray
You can set the way in which the output tray is switched.
Default: According to Function SettingYou can select Auto Change when Print Priority is set to Job Order. See
Change Output Tray
You can set the timing for switching the output tray.
Default: When Tray is Full
54
Note
p.54 Print Priority”.
Note
Settings You Can Change with User Tools
❖❖❖❖ Output: Copier
You can specify a tray to which copies are delivered.
Note
Default: Copy Tray, Finisher Upper Tray
The default settings may vary depending on the finisher installed.
4
AFU045S
❖❖❖❖ Output: Document Server
You can specify a tray to which documents are delivered.
Note
Default: Copy Tray, Finisher Upper Tray
For details about output trays, see p.55 Output: Copier”.
The default settings may vary depending on the finisher installed.
55
User Tools (System Settings)
❖❖❖❖ Output: Printer
You can specify a tray to which prints are delivered.
4
AFU046S
Note
Default: Copy Tray, Finisher Upper Tray
The output trays set on the printer driver have priority over the output tray
specified above.
The default settings may vary depending on the finisher installed.
❖❖❖❖ ADF Original Table Elevation
You can set the timing for elevating the ADF original table.
Note
Default: When Original is Set
❖❖❖❖ Job List Display Time
You can set the length of time that the job list display is shown before the dis­play reverts back to the default screen.
Note
Default: 15 seconds
❖❖❖❖ <F/F4>Size Setting
Currently three types of F size are available: 81/2"×13"L, 81/4"×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or expo­sure glass cover sensor. Auto Paper Select or Auto Reduce / Enlarge can be
56
used for F size originals based on this setting.
Settings You Can Change with User Tools
Note
Default: 8
1
/2"×13"L
Output Tray Setting
Limitation
You cannot interrupt the current stapling job even when a stapling job is spec-
ified with a different function.
When the optional finisher is installed and stapling or shift-sorting is speci-
fied, the job will be delivered to the finisher shift tray regardless of the output tray specified.
Tray Paper Settings
❖❖❖❖ Paper Tray Priority: Copier (Copier/Document Server)
You can specify the paper tray from which paper is to be supplied.
Note
Default: Tray 1
❖❖❖❖ Paper Tray Priority: Printer (Printer)
You can specify the paper tray from which paper is to be supplied.
Note
Default: Tray 1, LCT
The default tray switches to LCT if the optional large capacity tray (LCT)
is installed.
4
❖❖❖❖ Paper Thickness Setting
You can specify the paper thickness setting.
Tray1-3
Thin (52-71g/m
Normal (72-126g/m
Thick 1 (127-156g/m
2
)
2
)
2
)
Bypass Tray
Thin (52-71g/m
Normal (72-126g/m
Thick 1 (127-156g/m
Thick 2 (157-256g/m
Note
Default: Normal (72-126g/m
Only [Thick 2 (157-256g/m
2
)
2
)
2
)
2
)
2
))
2
)] can be selected for the bypass tray.
Copying onto paper heavier than 127 g/m
2
takes twice as long.
57
User Tools (System Settings)
❖❖❖❖ Tray Paper Size: (Tray 2-3)
You can select the size of the copy paper loaded in the paper tray.
The paper types you can set for trays are as follows:
Auto Detect, A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K,
A5L, 210×340 mm, 210×170 mm, 12×18L, 11×17L, 11×15L, 11×14L, 10×15L, 8
1
/
8
4
1
5
/
2
1
×14L, 8
/
×13L, 8×13L, 7
×8
2
1
L, 8KL, 16KK, 16KL, Custom Size (139.7-297 mm (5.5"-
/
2
1
/
2
1
/
4
×13L, 8
1
×10
/
2
1
/
K, 7
×11K, 8
2
1
×10
/
4
1
1
/
×11L, 8
/
2
L, 5
2
1
×8
/
2
1
/
1
×14L,
4
K,
/
2
11.69") long × 139.7-432 mm (5.5"-17") wide)
Important
If the specified paper size differs from the size of paper actually set in the
paper tray, a paper misfeed might occur because the paper size cannot be detected accurately.
4
Note
Default: Auto Detect
The tray fence for the optional large capacity tray (LCT) is fixed. If you
need to change the paper size, contact your service representative.
The optional tab sheet holder is required when using tab stock in tray 2 or 3.
Reference
p.124 Changing the Paper Size”.
❖❖❖❖ Paper Type: Bypass Tray
You can sets the display to show the type of paper loaded in the bypass tray.
The paper types you can set for the bypass tray are as follows:
Plain paper (No Display), Recycled Paper, Special Paper, Colour Paper
1, Colour Paper 2, Translucent Paper, Letterhead, Label Paper, OHP, Cardstock, Bond Paper, Prepunched Paper, Preprinted Paper, Tab Stock
Note
Default: No Display
❖❖❖❖ Paper Type: (Tray 1-3, LCT)
You can sets the display to show the type of paper loaded in each of the trays. This information is used by the print function to automatically select the paper tray.
The paper types you can set for trays are as follows:
Plain paper (No Display), Recycled Paper, Special Paper, Letterhead,
Colour Paper 1, Colour Paper 2, Tab Stock (2-3 tray), Bond Paper, Pre­punched Paper, Preprinted Paper, Cardstock
Note
Default:
Paper Type: No Display
Copying Method in Duplex: 2 Sided Copy
Apply Auto Paper Select: Yes
58
Settings You Can Change with User Tools
The mark is displayed next to the paper tray if No is selected.
The optional tab sheet holder is required when using tab stock in tray 2 or 3.
The number of tab stock shifts can be set in millimeters, when [
has been selected.
The number of tab stock shift can be set in 1 millimeter (1 inch) units, with-
in a range of 0 to 15 mm (0" to 0.6"). The default is 13 mm (0.5").
“Thick Paper and Tab Stock can be set simultaneously.
Limitation
[Auto Paper Select] can only be selected for the copier function if [No Display]
and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not valid.
Tab Stock
]
❖❖❖❖ Front Cover Sheet Tray, Back Cover Sheet Tray
You can specify and display the paper tray that is used to set cover sheets. Af­ter selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Note
Default:
Tray to Program: Off
Functions using the Cover Sheet Tray setting are front cover function and
front/back cover function.
When [At Mode Selected] is selected, the cover sheet tray settings are only
displayed when the cover function or slip sheet function is selected.
You can set Copying Method in Duplex setting only when [At Mode Select-
] is selected.
ed
Reference
"Covers", Copy Reference
❖❖❖❖ Slip Sheet Tray, Designation Sheet Tray 1/2
You can specify and display the paper tray that is used for setting slip sheets. You can also specify the display timing and copy method for two-sided cop­ying.
Note
Default:
Tray to Program: Off
When [
played when the cover function or slip sheet function is selected.
When [
Copying Method in Duplex” will not be displayed.
OHP slip sheets cannot be copied when using the interposer.
At Mode Selected
Interposer Tray
] is selected, the slip sheet settings are only dis-
] has been selected in the Slip Sheet 2 tray settings,
4
Reference
Slip Sheets”, Copy Reference
59
User Tools (System Settings)
❖❖❖❖ Printer Bypass Paper Size
You can specify the size of the paper in the bypass tray when printing data from the computer.
The paper types you can set for trays are as follows:
A3L, B4 JISL, A4K, A4L, B5 JISK, B5 JISL, A5K, A5L, B6 JISL,
A6L, 11 × 17L, 8 × 14L, 8
1
/
8
1
/4 × 13L, 8 × 13L, 71/4 × 101/
L, Custom Size (139.7-305 mm (5.5"-12") long × 139.7-457.2 mm
2
1
/2 × 14L, 81/2 × 13L, 81/2 × 11K, 81/2 × 11L, 81/
K, 7
2
1
/4 × 101/
L, 5
2
1
/2 ×
4
(5.5"-18") wide)
Note
Default: A4K
❖❖❖❖ Paper Type Detect
4
You can specify whether or not detect the paper type (plain, thin, thick 1, thick 2, translucent, OHP transparency) automatically. If detection is enabled and the paper type that is loaded differs from the de­tected paper type a warning screen appears.
On
Off
Trays that can be specified:
Bypass Tray
Tray 1
Tray 2
Tray 3
LCT
60
Note
Default: On
Some paper types cannot be detected. In this case, specify Off for this set-
ting.
If you select duplex copying, the paper type of the backs of originals can-
not be detected.
[Paper Type Detect] works only if you select No Display”, Recycled Pa-
per, Translucent Paper, or OHP in [Paper Type: ] in System Settings.
The following paper types cannot be detected:
Printed paper or copies
Colored paper
Preprinted paper
Bent, folded, or creased paper
Paper with holes
Smudged, damaged, or torn paper
Back of paper
Settings You Can Change with User Tools
Batch of more than one paper type
Sheets shorter than 160 mm (only if loaded in the bypass tray)
❖❖❖❖ Double Feed Detect
You can specify whether or not the machine stops if more than one sheet of plain, thin, thick 1, thick 2, or translucent paper, or more than one OHP trans­parency is fed simultaneously.
On
Off
Trays that can be specifed:
Bypass Tray
Tray 1
Tray 2
Tray 3
LCT
Note
Default: On
With certain paper types, double feeds cannot be detected.
Depending on the paper type, the machine may detect double feeds even
though they have not actually occurred. In this case, specify “Off” for this setting.
If you select duplex copying, the paper type of the backs of originals can-
not be detected.
[Double Feed Detect] works only if you select “No Display, Recycled Pa-
per, Translucent Paper, or OHP in [Paper Type: ] in System Settings.
Double feeds cannot be detected with the following paper types:
Printed paper or copies
Colored paper
Preprinted paper
Paper with holes
Smudged, damaged, or torn paper
Back of paper
Batch of more than one paper type
Sheets shorter than 160 mm (only if loaded in the bypass tray)
4
61
User Tools (System Settings)
Timer Settings
❖❖❖❖ Auto Off Timer
The machine turns off automatically to conserve energy after a specified time has elapsed following job completion. This function is called Auto Off”. The machine status after Auto Off operation is referred to as Off mode or Sleep mode. For the Auto Off Timer, specify the time to elapse before Auto Off.
Note
Default: 90 minute(s)
When in Off mode or Sleep mode, the machine is ready for use within
480 seconds.
4
The time can be set from 1 to 240 minutes using the number keys.
❖❖❖❖ Energy Saver Timer
You can set the time that the machine waits before switching to lower power mode after copying has finished or the last operation is performed. The time can be set from 1 minute to 240 minutes using the number keys.
Note
Default: 15 minute(s)
When in "Energy Saver Mode", the machine is ready for use within 240 sec-
onds.
❖❖❖❖ Panel Off Timer
You can set the time that the machine waits before switching the panel off af­ter copying has finished or the last operation is performed.
Note
Default: 60 seconds
The warm up time for making a copy from standby mode is 0 seconds.
The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ System Auto Reset Timer
The System Reset setting automatically switches to the screen of the function set in Function Priority when no operations are in progress, or when an inter­rupted job is cleared. This setting determines the system reset interval. See p.53 Function Priority”.
Note
Default: 60 seconds
The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
62
Settings You Can Change with User Tools
❖❖❖❖ Copier / Document Server Auto Reset Timer (Copier/Document Server)
You can specify the time to elapse before copier and Document Server func­tions are reset.
Note
Default: 60 seconds
If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Printer Auto Reset Timer (Printer)
You can specify the time to elapse before the printer function is reset.
Note
Default: 60 seconds
If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Scanner Auto Reset Timer (Scanner)
You can specify the time to elapse before the scanner function is reset.
Note
Default: 60 seconds
If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Set Date
You can set the date for the machine's internal clock using the number keys.
Note
To change between year, month and day, press [←←← ] and [→→→→ ].
❖❖❖❖ Set Time
You can set the time for the machine's internal clock using the number keys.
Note
To change between hours, minutes and seconds, press [←←← ] and [→→→→ ].
4
63
User Tools (System Settings)
❖❖❖❖ Weekly Timer Code
You can set an 8-digit code needed to turn on the power when it is off because of the Weekly Timer: settings.
Note
Default: Off
If [On] is selected, enter the weekly timer code.
If [On] is selected without entering the timer code, the machine cannot be
used even if the power is turned on. If [Off] is selected, the machine can be used without the need for a timer code.
❖❖❖❖ Auto Logout Timer
You can specify whether or not to automatically log out a user when the user does not operate the machine for a specified period of time after logging in.
4
Note
Default: 60 seconds
When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-
ond increments, using the number keys.
❖❖❖❖ Weekly Timer: Monday Sunday
You can specify the times at which the power is turned on and off on each day of the week.
Note
Enter the time in the 24hour format.
Administrator Tools
Administrator Tools are used by the administrator. To change these settings, contact the administrator.
We recommend specifying Administrator Authentication before using the ma­chine.
See Security Reference.
❖❖❖❖ User Authentication Management
User Code Authentication
Using User Code Authentication, you can limit available functions and monitor their usage. When using User Code Authentication, register the user code. See p.76 Authentication Information”.
Copy: Full Colour/Black & White/Single Colour/Two-colour
Printer: Colour/Black & White/Printer: PC Control
64
Settings You Can Change with User Tools
Note
You can use the Printer PC Control function, to obtain print logs corre-
sponding to user codes entered using the printer driver.
If User Code Authentication is specified, Auto Colour Selection cannot
be used.
Other functions: Document Server/Scanner
Basic Authentication
Windows Authentication
LDAP Authentication
Off
Note
Default: Off
Reference
For details about Basic Authentication, Windows Authentication, and LDAP Authentication, see Security Reference.
❖❖❖❖ Administrator Authentication Management
See Security Reference.
❖❖❖❖ Program / Change Administrator
See Security Reference.
4
❖❖❖❖ Key Counter Management
You can specify that functions that you want to manage with the key counter.
❖❖❖❖ Extended Security
You can specify whether or not to use extended security functions. For details about extended security functions, contact your administrator.
❖❖❖❖ Display / Print Counter
Allows you to view and print the various counters.
Display / Print Counter
Displays counters for each functions (Total, Copier, Printer, A3/DLT, Du­plex, Staple).
Print Counter List
Prints out a list of counters for each functions.
To print the counter list
A Press the {
Press [System Settings].
B
C Press [Administrator Tools].
D Press [Display / Print Counter].
{User Tools/Counter}}}} key.
{{
65
User Tools (System Settings)
E Press [Print Counter List].
F Press the {
Press [Exit].
G
{Start}}}} key.
{{
❖❖❖❖ Display / Clear / Print Counter per User
Allows you to view and print the various counters accessed with users and to set the values to 0.
4
Note
Press [UUUUPrev.
Print Counter for All Users Prints the counter values for all the users.
Clear Counter for All Users Sets the counter value for all the users.
Print Counter per User Prints the counter values for each user.
Clear Counter per User Sets the counter value for each user.
Note
To print a list for each user, see p.78 “Printing the Counter for Each User
Code”.
] and [TTTTNext
] to show all counters.
❖❖❖❖ Address Book Management
You can add, change or delete information registered in the Address Book. For details, see p.71 Address Book”.
[
Program / Change
You can register and change names as well as user codes.
Names You can register a name, key display, registration number, and title selec­tion.
Auth. Info You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.
Protection You can register a protection code.
E-mail You can register an e-mail address.
]
66
Settings You Can Change with User Tools
Folder you can register the protocol, path, port number, and server name.
Add to Group You can put names registered in the Address Book into a group.
[
Delete
]
You can delete a name from the Address Book.
Note
You can register up to 2,000 names.
You can register up to 500 user codes.
You can also register user codes from SmartDeviceMonitor for Admin.
❖❖❖❖ Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. For details, see p.90 Registering Names to a Group”.
[Program / Change]
You can register new groups, or changes a group name, key display, title selection or registration number.
[Delete]
You can delete a group.
Note
You can register up to 100 groups.
You can also group users using a Web browser. For more information, see
the Web Browser help.
4
❖❖❖❖ Address Book: Change Order
You can change the order of the names in the Address Book.
Note
You can rearrange the order of items that are on the same page, but you
cannot move the items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).
A Press the {
B Press [System Settings]. C Press [Administrator Tools], and then press [T
D Press [Address Book: Change Order].
E Press the name key to be moved.
{User Tools/Counter}}}} key.
{{
TNext].
TT
67
User Tools (System Settings)
Note
You can also select a name using the number keys.
F Press the name key in the place that you want to move to.
The name selected in step E moves to the place selected in step F, and the keys for other names will be shifted accordingly.
4
Note
You can also select a name using the number keys.
❖❖❖❖ Print Address Book: Destination List
You can print the list of names registered in the Address Book.
Print in Title 1 Order Prints a list of the names according to the order in Title 1.
Print in Title 2 Order Prints a list of the names according to the order in Title 2.
Print in Title 3 Order Prints a list of the names according to the order in Title 3.
Print Group Dial List Prints a list of the groups registered.
Select the print format.
A
B To print on two-sided pages, select [Print on 2 Sides]. C Press the {
The list is printed.
{Start}}}} key.
{{
❖❖❖❖ Address Book: Edit Title
You can edit the title to locate the desired user easily.
A Press the {
B Press [System Settings]. C Press [Administrator Tools], and then press [T
D Press [Address Book: Edit Title].
68
{User Tools/Counter}}}} key.
{{
TNext].
TT
E Press the title key to be changed.
Settings You Can Change with User Tools
F Enter the new name, and then press [
Press [OK].
G
OK
].
❖❖❖❖ Address Book: Select Title
You can specify the title to select a name.
Note
Default: Title 1
❖❖❖❖ Auto Delete File
You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time.
Note
Default: Yes After 3 day(s)
If you select [
If you select [No], documents will not be deleted automatically.
If you select [
The default setting is three days, which means documents will be deleted
three days (72 hours) after they have been stored.
], documents stored subsequently will be deleted.
Yes
], enter a number of days in the range of 1 - 180.
Yes
❖❖❖❖ Delete All Files
All documents stored in Document Server will be deleted.
Note
Even if a password has been set, all documents will be deleted.
A confirmation dialog box will appear. To delete all documents, select
[
].
Yes
4
❖❖❖❖ Program / Change / Delete LDAP Server
See Network Guide.
❖❖❖❖ Use LDAP Server
You can specify whether or not to use the LDAP server.
Note
Default: Off
When Use LDAP Server is set to Off, [Search LDAP] will not appear on the
searching display.
69
User Tools (System Settings)
❖❖❖❖ AOF (Always On)
Specify whether or not to use Auto Off function.
Note
Default: On
For details about this function, contact your service representative.
❖❖❖❖ Firmware Version
You can check the version of the software installed in this machine.
❖❖❖❖ Auto Erase Memory Setting
When the optional DataOverwriteSecurity Unit is installed, you can specify if data is to be automatically deleted after a job is completed.
4
Note
Default: Off
You can also specify the method of overwriting.
Reference
See the manual for DataOverwriteSecurity Unit.
❖❖❖❖ Erase All Memory
When the optional DataOverwriteSecurity Unit is installed, you can erase all the data stored in the hard disk drive of the machine.
Reference
See the manual for DataOverwriteSecurity Unit.
70

Address Book

Address Book
Registering information such as the names of users and their e-mail ad­dresses in the Address Book allows you to manage them easily.
Important
Address Book data is stored on the
hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be respon­sible for any damages resulting data loss.
Note
You can also use a Web browser to
register names in the Address Book. With the SmartDeviceMoni­tor for Admin, you can register multiple names at the same time.
You can backup Address Book
data using [Address Management Tool] in SmartDeviceMonitor for Admin. Backing up of the data is recommended.
Reference
For details about using a Web browser, see the Web browser Help.
For details about SmartDevice­Monitor for Admin and how to in­stall it, see Printer Reference.
For operating instructions, see SmartDeviceMonitor for Admin Help.
You can register and manage the fol­lowing items in the Address Book:
❖❖❖❖ Names
You can register the name of the user and the key display. This is the basic information required for managing users of the machine.
4
❖❖❖❖ Authentication Information
You can register user codes in or­der to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when send­ing e-mail, sending to folders, or accessing an LDAP server.
Reference
For details about each authenti­cation, see the following:
SMTP Authentication p.97 Registering SMTP and LDAP Authentication
Folder Authentication p.83 Registering Folders
LDAP Authentication p.97 Registering SMTP and LDAP Authentication
71
User Tools (System Settings)
❖❖❖❖ Protection
You can set protection codes to stop sender's names from being used or folders from being ac­cessed without authorization.
Managing names in the Address Book
By registering a name and key dis­play beforehand, you can specify e­mail and folder destinations simply by selecting the name key.
See p.74 Registering Names”.
Sending e-mail by Quick Dial
❖❖❖❖ E-mail
You can register e-mail destina-
4
tions in the Address Book.
❖❖❖❖ Folder
You can register the protocol, path name and server name.
SMB
By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the initial scanner display when sending a document using the scan­ner function.
A registered e-mail address can be used as the sender's address, and the sender's address are automatically entered in the “From” field of an e­mail header.
See p.80 E-mail Destination”.
Sending scanned files to a shared folder directly
❖❖❖❖ Add to Group
72
FTP
You can put registered e-mail and folder destinations into a group for easier management.
After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP serv­er, select the FTP protocol.
See p.83 Registering Folders”.
Preventing unauthorized user access to shared folders from the machine
After registering a protection code, you can specify the object of protec­tion to prevent an e-mail address from being used without permission.
You can also prevent unauthorized access to registered folders. See p.95 Registering a Protection Code.
Managing users and machine usage
Address Book
You can assign user codes to limit registered users and check their use of the Copier, Document Server, Printer and Scanner functions.
See p.76 Authentication Informa­tion”.
4
73
User Tools (System Settings)

Registering Names

If you register data such as a name or title, you can enter additional ated data by selecting that name or title in E-mail Destination Folders.
or Registering
associ-
Registering a Name
Press the {{{{User Tools/Counter}}}} key.
AAAA
4
AFU022S
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [
DDDD
Press [
EEEE
Address Book Management
New Program
, and then
].
].
Reference
p.157 Entering Text
Note
The name registered here can
also be used for documents in the Document Server. For de­tails, see p.37 Using the Docu­ment Server”.
Press the key for the classification
HHHH
you want to use under Select Ti­tle.
Note
The keys you can select are as
follows:
[Freq.] Added to the page
that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ] Added to the alphabetical group select­ed.
[1] to [10]Added to the cat­egory number selected.
You can select [Freq.] and one
more page for each title.
74
Press [
FFFF
The name entry display appears.
Enter the name, and then press
GGGG
] on the right of Name.
Change
[OK].
To continue registering names,
IIII
press [Continue to Program], and then repeat the procedure from
.
step
FFFF
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
Registering Names
Changing a Registered Name
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[
Press
CCCC
DDDD EEEE
Administrator Tools
press [TTTTNext].
Press [Address Book Management].
Select the name you want to change.
Press the name key, or enter the registered number using the number keys.
Note
If you press , you can search
by the registered name, user code, folder name or e-mail ad­dress.
To change the name or key display
A Press [Change] on the right of
the name or key display.
B Enter the new name or key dis-
play, and then press [OK].
]
, and then
Deleting a Registered Name
If you delete a name, data associated with that name, such as e-mail ad­dresses and folder name, is also delet­ed.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [
BBBB CCCC
DDDD EEEE FFFF
GGGG HHHH IIII
System Settings
[Administrator Tools]
Press press [TTTTNext].
Press [Address Book Management].
Press [Delete].
Select the name you want to de­lete.
Press the name key, or enter the registered number using the number keys.
Press [Yes].
Press [Exit]. Press the {{{{User Tools/Counter}}}} key.
].
, and then
4
Reference
p.157 Entering Text
To change the title
A Press the key for the classifica-
tion you want to use from Se­lect Title.
Press [OK].
FFFF
Press [Exit].
GGGG
Press the {{{{User Tools/Counter}}}} key.
HHHH
75
User Tools (System Settings)

Authentication Information

You can assign user codes to limit registered users to the following func­tions and check their use of each func­tions:
Copier
Document Server
Scanner
Printer
Note
4
The number of copies scanned us-
ing the scanner function is counted for each user code. This allows you to check each user's usage.
To automatically register the print-
er driver user code, select [PC Con- trol] for the printer in User Code Authentication. To use the user code set in User Tools, select [Black & White] or [Colour]. Set the user codes registered in User Tools for the printer driver. See p.64 “User Authentication Management”.
Reference
For details about setting user codes for the printer driver, see Printer Reference or the printer driver Help.
Important
The functions associated with each
user code are the same. If you change or delete user codes, man­agement data and limits associated with that code become invalid.
Registering a New User Code
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
Press
CCCC
DDDD EEEE
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name to which an user code is to be assigned, or enter the registered number using the number key.
Note
You can enter a one- to eight-
digit name.
To register a name in the Ad-
dress Book, see p.74 “Register- ing a Name”.
, and then
76
Press [Auth. Info].
FFFF
Authentication Information
Enter the user code using the
GGGG
number keys, and then press [#].
Note
If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key, and then enter the code again.
Press [TTTTNext] twice.
HHHH
Select the functions to be used
IIII
with the user code from Available Functions.
Note
To continue registering user
codes, press [Continue to Pro- gram], and then repeat the pro- cedure from step
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
.
E
Changing a User Code
Note
Even if you change a user code, the
counter value will not be cleared.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
System Settings
].
, and then
Press [Address Book Management].
DDDD
Select the registered user code
EEEE
you want to change.
Press the name key, or enter the registered number using the number keys.
Note
If you press , you can search
by the registered name, user code, folder name or e-mail ad­dress.
To change the registered name,
key display and title, see p.75 Changing a Registered Name”.
Press [
FFFF GGGG
HHHH
IIII JJJJ KKKK
Auth. Info
Press [
Change
new user code using the number keys.
Press [#].
To change the available functions
A Press [TTTTNext] twice. B Press the keys for each func-
tion.
Note
Press the key to highlight it,
and then the function is ena­bled. To cancel a selection, press the highlighted key.
Press [OK].
Press [Exit]. Press the {{{{User Tools/Counter}}}} key.
].
], and then enter the
4
77
User Tools (System Settings)
Deleting a User Code
Note
After clearing the user code, the
counter is automatically cleared.
To delete a name from the Address
Book entirely, see p.75 Deleting a Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Display / Clear / Print Counter
DDDD
per User].
Select [Copy Counter], [Print Coun-
EEEE
ter], or [Scanner Counter].
Counters for individual function usage under each user code ap­pear.
Printing the Counter for Each User Code
Press
4
CCCC
DDDD EEEE
FFFF GGGG
HHHH IIII JJJJ
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
Press [Auth. Info].
Press [Change] to delete the user code, and then press [#].
Press [OK].
Press [Exit]. Press the {{{{User Tools/Counter}}}} key.
, and then
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Administrator Tools].
CCCC
Press [Display / Clear / Print Counter
DDDD
per User].
Select a user code from the left
EEEE
side of the display.
Note
Press [Select All on the Page] to se-
lect all user codes on the page.
Press [Print Counter List] under Per
FFFF
User.
Displaying the Counter for Each User Code
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Note
Enter the user code, and then
press [#] if the user code is regis­tered.
78
Press [Administrator Tools].
CCCC
Authentication Information
Select the function usage you want
GGGG
to print from [ Counter] or [Scanner Counter].
Press [Print].
HHHH
To print the number of prints for all user codes
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [
CCCC DDDD
EEEE
FFFF
Administrator Tools
Press [Display / Clear / Print Counter per User].
Press [Print Counter List] under All Users.
Note
Enter the user code, and then
press [#] if the user code is regis­tered.
Select the function usage you want to print from [Copy Counter], [Print
] or [
Counter
Copy Counter
Scanner Counter
], [
Print
].
].
Select the user code to clear.
EEEE
To clear the number of prints made under a user code
A Select the user code from the
left side of the display.
Note
Press [Select All on the Page] to
select all user codes on the page.
B Press [Clear] under Per User. C Select the function usage you
want to clear from [Copy Coun- ter], [Print Counter] or [Scanner Counter].
D Press [OK].
To clear the number of prints for all user codes
A Press [ B Select the function usage you
want to clear from [Copy Coun- ter], [Print Counter] or [Scanner Counter].
C Press [OK].
Press [Exit].
FFFF
Press the {{{{User Tools/Counter}}}} key.
GGGG
] under All Users.
Clear
4
GGGG
Press [
Print
].
Clearing the Number of Prints
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Administrator Tools].
CCCC
Press [
DDDD
Display / Clear / Print Counter
per User].
79
User Tools (System Settings)

E-mail Destination

You can register e-mail destinations so that there is no need to enter one every time that you send by e-mail files scanned in scanner mode.
Registering “Name and Key Dis- play at the same time will make it even easier to select an e-mail des­tination.
You can register e-mail destina­tions as a group.
4
You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do so set a protection code on the sender address to prevent unauthorized access. See p.95 Registering a Protection Code.
Note
You can select an e-mail address
from an LDAP server, and then register it in the Address Book. See Sending Scan File by E-mail, Scanner Reference.
Press [System Settings].
BBBB
Press
CCCC
DDDD EEEE
FFFF GGGG
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to regis­ter, or enter the registered number using the number keys.
Note
To register a name in the Ad-
dress Book, see p.74 “Register- ing a Name”.
Press [E-mail].
Press [Change] under E-mail Ad­dress.
, and then
Registering an E-mail Destination
80
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Enter the e-mail address, and then
HHHH
press [OK].
Using the e-mail address as the sender
When an e-mail address has been registered, you can use it as the sender's address.
A Press [Protection]. B Press [Sender] on the right side
of Use Name as.
E-mail Destination
Reference
p.95 Registering a Protec­tion Code
Press [OK].
IIII
Note
When a group is registered, you
can add the e-mail destinations to the group. See p.90 “Register- ing Names to a Group”.
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
Changing a Registered E-mail Destination
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press
CCCC
DDDD EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose e-mail ad­dress you want to change.
Press the name key, or enter the registered number using the number keys.
Note
If you press , you can search
by the registered name, user code, folder name or e-mail ad­dress.
To change the name, key dis-
play, and title, see p.75 “Chang- ing a Registered Name”.
Press [E-mail].
, and then
Press [Change] under E-mail Ad-
GGGG
dress.
Enter the e-mail address, and then
HHHH
press [OK].
Reference
p.157 Entering Text
Press [OK].
IIII
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
Deleting a Registered E-mail Destination
Note
To delete a name from the Address
Book entirely, see p.75 Deleting a Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press
CCCC
DDDD EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose e-mail ad­dress you want to delete.
Press the name key, or enter the registered number using the number keys.
Press [E-mail].
, and then
4
Press [Change] under E-mail Ad-
GGGG
dress.
81
User Tools (System Settings)
Press [Delete All], and then press
HHHH
[OK].
Press [OK].
IIII
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
4
82

Registering Folders

By registering a shared folder, you can send scan files to it directly.
There are two types of protocol you can use:
SMB For sending files to shared Win­dows folders
FTP Use when sending files to an FTP server.
Note
For details about protocols, server
names, and folder levels, consult your network administrator.
You can prevent unauthorized us-
ers from accessing folders from the machine. See p.95 Registering a Protection Code”.
You can only select either SMB or
FTP. If you change protocol after finishing your settings, all previ­ous entries are cleared.
Reference
For details about network settings, see Network Guide.
For details about Scan to Folder, see Scanner Reference.
Registering Folders
Using SMB to Connect
Note
To register a folder in an FTP serv-
er, see p.87 Using FTP to Con­nect.
To register an SMB folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
4
Press
CCCC
DDDD EEEE
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to regis­ter or enter the registered number using the number keys.
Note
To register a name in the Ad-
dress Book, see p.74 “Register- ing a Name”.
, and then
83
User Tools (System Settings)
Press [Auth. Info], and then press
FFFF
].
[TTTTNext
Press [Specify Other Auth. Info] on
GGGG
the right side of Folder Authenti­cation.
Note
When [Do not Specify] is selected,
the SMB User Name and SMB Password that you have speci­fied in Default User Name / Password (Send) of File Trans­fer settings applies. For details,
4
see User Tools Menu (System Settings), Network Guide.
If User Authentication is speci-
fied, contact your administra­tor.
Press [
HHHH
Name.
Enter the login user name, and
IIII
then press [OK].
Reference
p.157 Entering Text
Press [
JJJJ
word.
Enter the password, and then
KKKK
press [OK].
Note
You can enter up to 128 charac-
ters for the password.
] under Login User
Change
] under Login Pass-
Change
Confirm that [SMB] is selected.
NNNN
Note
To specify a folder, you can ei-
ther enter the path manually or locate the folder by browsing the network.
Reference
p.84 “To locate the folder manu- ally
p.85 Using Browse Network to locate the folder
To locate the folder manually
A Press [Change] under Path. B Enter the path where the folder
is located.
Note
Enter the path using this for-
mat: \ServerName\Share­Name\PathName”.
You can also enter an IP ad-
dress.
You can enter a path using
up to 128 characters.
C Press [OK].
Note
If the format of the entered
path is not correct, a message appears. Press [Exit], and then enter the path again.
84
Enter the password again for con-
LLLL
firmation, and then press [OK].
Press [Folder].
MMMM
Registering Folders
Using Browse Network to locate the folder
A Press [Browse Network].
The client computers sharing the same network as the ma­chine appear.
Note
If you have already specified
your user name and pass­word in steps F to L, the Browse Network display only lists client computers you are authorized to access.
B Select a client computer.
Shared folders under it appear.
Note
You can press [Up One Level]
to switch between levels.
C Select the folder you want to
register.
The Logon display appears.
Note
If you have logged in with an
authenticated user name and password, the Logon display will not appear. Proceed to step F.
D Enter the user name.
Note
This is the user name that is
authorized to access the fold­er.
E Enter the user password, and
then press [OK].
The Browse Network display reappears.
Note
If the user name or password
entered is not correct, a mes­sage appears. Press [Exit], and then enter again.
F Press [OK].
Press [Connection Test] to check the
OOOO
path is set correctly.
Press [Exit].
PPPP
Note
If the connection test fails, check
the settings, and then try again.
Press [OK].
QQQQ
Press [Exit].
RRRR
Press the {{{{User Tools/Counter}}}} key.
SSSS
Changing a registered folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [Address Book Management].
DDDD
Select the name whose folder you
EEEE
want to change.
Press the name key, or enter the registered number using the number keys.
Note
If you press , you can search
by the registered name, user code, folder name or e-mail ad­dress.
To change the name, key dis-
play, and title, see p.75 “Chang- ing a Registered Name”.
Press [Folder].
FFFF
, and then
4
85
User Tools (System Settings)
Select the items you want to change.
GGGG
Deleting a registered folder
To change the protocol
A Press [FTP]. B
A confirmation message appears. Press [Yes].
Note
Changing the protocol will
clear all settings made under the previous protocol.
C Enter each item again.
4
Reference
p.87 To register an FTP fold­er”.
Changing items under SMB
A Press [Change] under Path. B Enter the new path where the
folder is located, and then press [OK].
Note
You can also use Browse Net-
work to specify a new folder. For details, see p.85 “Using Browse Network to locate the folder”.
Note
To delete a name from the Address
Book entirely, see p.75 Deleting a Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [
DDDD EEEE
FFFF GGGG
HHHH IIII JJJJ
Address Book Management
Select the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
Press [Folder].
Press the protocol which is not currently selected.
A confirmation message appears.
Press [Yes].
Press [OK].
Press [Exit].
, and then
].
86
Press [Connection Test] to check the
HHHH
path is set correctly.
Press [
IIII
Note
If the connection test fails, check
the settings, and then try again.
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
Exit
].
Press the {{{{User Tools/Counter}}}} key.
KKKK
Using FTP to Connect
Note
To register a shared folder config-
ured in Windows, see p.83 “Using SMB to Connect”.
To register an FTP folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
Registering Folders
Press [Specify Other Auth. Info] on
GGGG
the right side of Folder Authenti­cation.
Note
When [Do not Specify] is selected,
the FTP User Name and FTP Password that you have speci­fied in Default User Name / Password (Send) of File Trans­fer settings applies. For details, see User Tools Menu (System Settings), Network Guide.
If User Authentication is speci-
fied, contact your administra­tor.
Press [Change] under Login User
HHHH
Name.
4
Press
CCCC
DDDD EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to regis­ter, or enter the registered number using the number keys.
Note
To register a name in the Ad-
dress Book, see p.74 “Register- ing a Name”.
Press [Auth. Info], and then press [TTTTNext].
, and then
Enter the login user name, and
IIII
then press [OK].
Reference
p.157 Entering Text
Press [Change] under Login Pass-
JJJJ
word.
Enter the password, and then
KKKK
press [OK].
Note
You can enter up to 128 charac-
ters for the password.
Enter the password again for con-
LLLL
firmation, and then press [OK].
Press [Folder].
MMMM
87
User Tools (System Settings)
Press [FTP].
NNNN
[Change]
OOOO
Press
under Server Name.
4
Enter the server name, and then
PPPP
press [OK].
Note
You can enter a server name us-
ing up to 64 characters.
Press [Change] under Path.
QQQQ
Enter the path.
RRRR
Note
You can enter an absolute path,
using this format: “/us- er/home/username; or a rela­tive path, using this format: directory/sub-directory.
If you leave the path blank, the
login directory is assumed to be the current working directory.
You can also enter an IP ad-
dress.
You can enter a path using up to
128 characters.
Press [OK].
SSSS
Press [Connection Test] to check the
TTTT
path is set correctly.
Press [Exit].
UUUU
Note
If the connection test fails, check
the settings, and then try again.
Press [OK].
VVVV
Press [Exit].
WWWW
Press the {{{{User Tools/Counter}}}} key.
XXXX
Changing a registered folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[
Press
CCCC
DDDD EEEE
FFFF
Administrator Tools
press [TTTTNext
Press [
Select the user of the registered folder you want to change.
Press the name key, or enter the registered number using the number keys.
Note
If you press , you can search
by the registered name, user code, folder name or e-mail ad­dress.
To change the name, key dis-
play, and title, see p.75 “Chang- ing a Registered Name”.
Press [Folder].
].
Address Book Management
]
, and then
].
88
Note
To change the port number,
press [ Enter the port number using the number keys, and then press [#].
You can enter 1 to 65535.
] under Port No..
Change
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