Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Specifications
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in this manual before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains eight
AlGalnP laser diodes, 7-milliwatt, 648-660 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see P.16 “Machine Types”.)
• Type 1: Aficio 3260C
• Type 2: Aficio Color 5560
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 10A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see P.149 “Power Connection”.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as
a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖❖❖❖ General Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions, and troubleshooting.
❖❖❖❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a network environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model. Images, illustrations, functions, and
supported operating systems may differ from those of your model.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖❖❖❖ Printer Reference
Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] display
when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.
❖❖❖❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.165 “Options”, or contact your local dealer.
Copier, Printer, and Scanner
Functions
AFU015S
This machine provides copier, printer* and scanner* functions.
• You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
• You can print documents created
using applications. See Printer Ref-erence.
• You can scan originals and send
the scan file to a computer. See
Scanner Reference.
Utilizing Stored Documents
AFU016S
• You can store files of originals
scanned by this machine, or files
sent from other computers, onto
the hard disk of the machine. You
can print the stored documents, as
well as change print settings and
print multiple documents (Document Server). See p.37 “Using the
Document Server”.
• With DeskTopBinder Lite/Professional*, you can search, check,
print, and delete stored documents
using your computer. You can also
retrieve stored documents scanned
in scanner mode. With File Format
Converter*, you can even download documents stored in copy and
printer functions to your computer. See Network Guide and ScannerReference.
iii
Connecting Two Machines for
Copying
Using the Scanner in a
Network Environment
AFU007S
You can connect two machines together with Copy Connector*. When
you set up a copy job on one machine
(the main machine), data is transferred to the other (the sub-machine)
so that copies can be made on both
machines simultaneously (Connect
Copy).
• You can complete large volume
copy runs in shorter time. See CopyReference.
• Even if one machine runs out of
paper, or stops because of a paper
jam, the other machine can still
continue to finish the job. See CopyReference.
AFU013S
• You can send scanned documents
to other network computers using
e-mail (Sending stored scan file by
e-mail). See Scanner Reference.
• With the ScanRouter delivery software, you can store scanned documents in specified destinations on
network computers (File storage).
See Scanner Reference.
• You can send scanned documents
to other network folders (Scan to
Folder). See Scanner Reference.
iv
Administrating the Machine/
Protecting Documents
(Security Functions)
AFU011S
• You can protect documents from
unauthorized access and stop
them from being copied without
permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine
settings from being changed without authorization. See Security Ref-erence.
• By setting passwords, you can prevent unauthorized access via the
network. See Security Reference.
• You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverWriteSecurity
unit* and Security Reference.
Monitoring the Machine Via
Computer
AFU014S
You can monitor machine status and
change settings using a computer.
Using SmartDeviceMonitor for Ad-
•
SmartDeviceMonitor for Cli-
min,
ent, or a Web browser, you can use
a computer to view the machine's
status, such as checking on paper
quantities or misfeeds. See NetworkGuide.
• You can use a Web browser to
make network settings. See Net-work Guide.
• You can also use a Web browser to
register and manage items such as
user codes, e-mail addresses, and
folders in the Address Book. See
the Web browser's Help.
v
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Printer, and Scanner Functions.................................................................... iii
Utilizing Stored Documents....................................................................................... iii
Connecting Two Machines for Copying .................................................................... iv
Using the Scanner in a Network Environment .......................................................... iv
Administrating the Machine/ Protecting Documents (Security Functions) .................v
Monitoring the Machine Via Computer.......................................................................v
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/.
This product is only for use in EEA or other authorized countries. Outdoor use
of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.
1
Copyrights and Trademarks
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
®
Acrobat
Bluetooth™ is a registered trademark of Bluetooth-SIG Inc. worldwide.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows
• The product name of Windows
• The product name of Windows
• The product names of Windows
• The product names of Windows
• The product names of Windows Server™ 2003 are as follows:
• The product names of Windows
is a registered trademark of Adobe Systems Incorporated.
®
95 is Microsoft® Windows® 95
®
98 is Microsoft® Windows® 98
®
Me is Microsoft® Windows® Millennium
Edition (Windows Me)
®
2000 are as follows:
®
XP are as follows:
®
NT are as follows:
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows® 2000 Advanced Server
®
Windows® 2000 Server
®
Windows® 2000 Professional
®
Windows® XP Professional
®
Windows® XP Home Edition
®
Windows Server™ 2003 Standard Edition
®
Windows Server™ 2003 Enterprise Edition
®
Windows Server™ 2003 Web Edition
®
Windows NT® Server 4.0
®
Windows NT® Workstation 4.0
2
Information about Installed Software
expat
• The software including controller, etc. (hereinafter "software") installed on
this product uses the expat under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of
the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at:
http://expat.sourceforge.net/
Permission is hereby granted, free of charge, to any person obtaining a copy of
this software and associated documentation files (the "Software"), to deal in the
Software without restriction, including without limitation the rights to use,
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,
TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
NetBSD
1. Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not
in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD
source code. For exact copyright notice applicable for each of the files/binaries,
the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redis tributions of source code must ret ain the a bove copyrigh t notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
All advertising materials mentioning features or use of this software must
C
display the following acknowledgment:
This product includes software developed by The NetBSD Foundation, Inc.
and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contribu-
tors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
2.Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software
that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the NetBSD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Han-
num.
• This product includes software developed by Theo de Raadt.
4
• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank
van der Linden
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the Univer-
a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by
the product manufacturer. The original code of the Sablotron 0.82 is provided by
Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance
Ltd.
b) The product manufacturer provides warranty and support to the application
software of this product including the Sablotron 0.82 as modified, and the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.
c) The Sablotron 0.82 and the modifications thereof are made available under the
terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the application software of this product constitutes the "Larger Work" as defined in
MPL 1.1. The application software of this product except for the Sablotron 0.82
as modified is licensed by the product manufacturer under separate agreement(s).
d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html
5
e) The source code of the Sablotron software is available at: http://www.gingerall.com
f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html
JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redis tributions of source code must ret ain the a bove copyrigh t notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
The name "Carnegie Mellon University" must not be used to endorse or pro-
C
mote products derived from this software without prior written permission.
For permission or any other legal details, please contact:
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
tech-transfer@andrew.cmu.edu
D Redistributions of any form whatsoever must retain the following acknowl-
edgment:
"This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
License to copy and use this software is granted provided that it is identified as
the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material
mentioning or referencing this software or this function.
License is also granted to make and use derivative works provided that such
works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.
RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular
purpose. It is provided "as is" without express or implied warranty of any kind.
These notices must be retained in any copies of any part of this documentation
and/or software.
7
RSA BSAFE
®
• This product includes RSA BSAFE® cryptographic or security protocol soft-
ware from RSA Security Inc.
• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United
States and/or other countries.
• RSA Security Inc. All rights reserved.
Samba(Ver 2.2.2-ja-1.1)
For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter referred to as Samba 2.2.2-ja-1.1).
This program is free software; you can redistribute it and/or modify it under the
terms of the GNU General Public License as published by the Free Software
Foundation; either version 2 of the License, or (at your option) any later version.
This program is distributed in the hope that it will be useful, but WITHOUT
ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public
License for more details.
You should have received a copy of the GNU General Public License along with
this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,
Cambridge, MA 02139, USA
Note
❒ The source code for SMB transmission by this machine can be downloaded
from the following website: http://support-download.com/services/scbs
8
How to Read This Manual
R
R
Symbols
This manual uses the following symbols:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury if you misuse the machine by not following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section in the General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage not involving bodily injury, if you
misuse the machine by not following these instructions under this symbol. Be
sure to read the instructions, all of which are included in the Safety Information
section in the General Settings Guide.
* WARNINGS and CAUTIONS are notes for your safety.
Important
If these instructions are not followed, paper might be misfed, originals damaged, or data lost. Be sure to read these instructions.
Preparation
This symbol indicates the prior knowledge or preparation required before operation.
Note
This symbol indicates precautions for operation, or actions to be taken following
user error.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates where further relevant information can be found.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
9
Safety Information
R
R
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
CAUTION:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
10
R WARNING:
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Disposal can take place at our authorized dealer.
•
Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
•
Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
• Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
• Do not turn the earth leakage breaker from the off to the on position.
Otherwise it might lead to an electric shock, fire or smoke, or cause the
circuit breakers to trip.
•
Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
11
R CAUTION:
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
• If you use the machine in a confined space, make sure there is a continuous
air turnover.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating “hot surface”. Otherwise, an injury might occur.
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
• Keep the waste oil bottle away from flames. There is a risk of fire or burns.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
• Keep toner (used or unused) and toner containers out of reach of children.
12
Positions of Labels and Hallmarks for
RRRRWARNING and RRRRCAUTION
This machine has labels for R WARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
AFU140S
13
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
❖❖❖❖ Low Power Mode
This product automatically lowers its power consumption 15 minutes after
the last copy or print job has finished. Printing is still possible in Low Power
Mode, but if you wish to make copies first press the {{{{Energy Saver}}}} key.
Reference
For details about how to change the default interval, see p.62 “Energy Saver Timer”.
❖❖❖❖ Off Mode (Copier only)
To conserve energy, this product automatically turns off 90 minutes after the
last copying or printing job has been completed. Printing is still possible in
Off Mode, but if you wish to make copies first press the operation switch.
Reference
For details about how to change the default interval, see p.62 “Auto Off
Timer”.
❖❖❖❖ Sleep Mode (Printer, Scanner installed)
If the printer and scanner are installed, this product automatically lowers further its power consumption 90 minutes after it has shifted to Low Power
Mode. Printing is still possible in Sleep Mode, but if you wish to make copies
first press the operation switch.
Reference
For details about how to change the default interval, see p.62 “Auto Off
Timer”.
14
❖❖❖❖ Duplex Priority
The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function reduces a burden to the environment. For
applicable machines, duplex function (one-sided originals→two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {{{{Energy Saver}}}} key is pressed, or the machine resets
automatically.
Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features P.2/5”, Copy Reference.
Specifications
Copier only
Type 1Type 2
Low Power ModePower consumption275W or less290W or less
Default interval15 minutes
Recovery Time240 seconds or less
Off ModePower consumption6W or less11W or less
Default interval90 minutes
Recovery Time480 seconds or less
Sleep ModePower consumption--
Default interval--
Recovery Time--
Duplex PriorityOne-Sided → One-Sided
❖❖❖❖ Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.
15
Machine Types
This machine comes in two models which vary in copy speed. To ascertain
which model you have, see the inside front cover.
Type 1Type 2
Copy speed/Full Colour45 copies/minute
Copy speed/B&W60 copies/minute
(A4K, 8
(A4K, 8
1
/2" × 11"K)
1
/2" × 11"K)
55 copies/minute
(A4K, 81/2" × 11"K)
60 copies/minute
(A4K, 81/2" × 11"K)
16
1. Getting Started
Guide To Components
AFU009S
1.
Auto Document Feeder (ADF)
Load a stack of originals here. They will
be fed automatically one by one.
2.
Exposure glass
Place originals face down here.
3.
Main power switch
If the machine does not operate after
turning on the operation switch, check if
the main power switch is turned on.
4.
Copy tray (optional)
Copied or printed paper is delivered
here.
5.
Operation switch
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off).
6.
Control panel
See p.21 “Control Panel”.
7.
Front cover
Open to access the inside of the machine.
8.
Paper tray (Tray 1-3)
Load paper here.
17
Getting Started
1
ADB023S
1.
Bypass tray
Use to print on OHP transparencies, label
paper (adhesive labels), translucent paper, postcards and custom size paper.
1.
Ventilation holes
Prevent overheating. Do not obstruct the
ventilation holes by placing an object
near it or leaning things against it. If the
machine overheats, a fault might occur.
2.
Ventilation holes
Prevent overheating. Do not obstruct the
ventilation holes by placing an object
near it or leaning things against it. If the
machine overheats, a fault might occur.
AFU130S
2.
Earth Leakage Breaker
Prevents electric shock. See p.152 “Earth
Leakage Breaker”.
18
External Options
Guide To Components
1
AFU020S
1.
Output Jogger Unit
Jogs the sheets delivered to the finisher
shift tray.
The display panel shows machine status, error messages and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒ A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
By default the copying screen is displayed when you turn the power on.
Common Key Operations
The following keys are common to all screens.
❖❖❖❖ Key list
1
[OK]
[Cancel]
[UUUUPrev.], [TTTTNext]
[OK] [Yes]
[Clear]
[Exit]
Acknowledges a selected function or entered values, and then returns
to the previous display
Deletes a selected function or entered values, and then returns to the
previous display
Moves to the previous page or the next page when all functions cannot
be displayed on one page.
Closes displayed messages.
Clears entered values and does not change the settings.
Returns to the previous display.
23
Getting Started
When the Authentication Screen is displayed
When Basic Authentication, Windows Authentication, or LDAP Authentication
1
is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine.
Note
❒ Consult the User Administrator about your login user name and login pass-
word. For details of the various types of user authentication, consult the respective administrators.
❒ When User Code Authentication is set, the screen for entering a user code is
displayed instead.
Press [Enter] for Login User Name.
AAAA
Enter a login user name, and then press [OK].
BBBB
Press [Enter] for Login Password.
CCCC
Enter a login password, and then press [OK].
DDDD
Press [Login].
EEEE
When the user is authenticated, the screen for the function you are using appears.
Note
❒ If authentication fails, “
login user name and password.
Reference
If the user code information has been specified, a different screen appears. For
details, see p.76 “Authentication Information”.
24
Authentication has failed.
” appears. Check the
Control Panel
Log Off
Important
❒ To prevent unauthorized users from using the machine, always log off when
you have finished using the machine.
Press {{{{User Tools /Counter}}}}.
AAAA
AFU022S
Press [Logout].
BBBB
1
Press [Yes].
CCCC
Press {{{{User Tools /Counter}}}}.
DDDD
25
Getting Started
Turning On the Power
This machine has two power switches.
1
❖❖❖❖ Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can make copies.
❖❖❖❖ Main power switch (left side of the ma-
chine)
Turning off this switch will completely turn off power to the machine.
Note
❒ This machine automatically enters
Energy Saver Mode or turns itself
off if you do not use it for a certain
period. See p.62 “Auto Off Timer”,
p.62 “Energy Saver Timer”.
Important
❒ Do not turn off the main power
immediately after it has been
turned on. Otherwise it may result in damage to the hard disk
or memory, leading to the malfunctioning of the machine.
Turning On the Power
Press the operation switch.
AAAA
The On indicator lights up
Turning On the Main Power
Make sure that the power cord is
AAAA
firmly plugged into the wall outlet.
Open the switch cover and turn
BBBB
on the main power switch.
The main power indicator turns
on.
Note
❒ If the power is not turned on
when the operation switch is
pressed, check if the main power switch is on. If not, turn it on.
AFU023S
26
AFU132S
Turning Off the Power
Press the operation switch.
AAAA
The On indicator goes off.
AFU023S
Note
❒ In the following cases, the indi-
cator will not go off but will instead blink when you press the
operation switch:
• During communication with
external equipment.
• When the hard disk is active.
Turning Off the Main Power
Important
❒ Do not turn off the main power
switch when the On indicator is on
or blinking. Failure to observe this
may result in damage to the hard
disk or memory, leading to malfunction.
❒ Be sure to turn off the main power
switch before pulling out the power plug. Not doing this may result
in damage to the hard disk or
memory.
Turning On the Power
Open the switch cover, and turn
BBBB
off the main power switch.
The main power indicator goes off.
AFU133S
Saving Energy
----Energy Saver Mode
If you do not operate the machine for
a certain period of time, or when you
press the {{{{Energy Saver}}}} key, the display disappears and the machine
goes into Energy Saver Mode. When
you press the {{{{Energy Saver}}}} key
again, the machine returns to the
ready condition. The machine uses
less electricity in Energy Saver Mode.
Note
❒ You can change the amount of time
the machine waits before switching to Energy Saver Mode after
copying has finished or the last operation is performed. See p.62 “En-
ergy Saver Timer”.
1
Make sure the On indicator is off.
AAAA
27
Getting Started
----Auto Off
The machine automatically turns it-
1
self off when the job is finished, after
a certain period of time has elapsed.
This function is called “Auto Off”.
Note
❒ You can change the Auto Off time.
See p.62 “Auto Off Timer”.
❒ The Auto Off Timer function will
not operate in the following cases:
• When a warning message appears
• When the service call message
appears
• When paper is jammed
• When the cover is open
• When the “
appears
• When toner is being replenished
• When the User Tools / Counter
screen is displayed
When fixed warm-up is in progress
•
• When the printer or other func-
tions are active
• When operation was suspended
during printing
• When the Data In indicator is
on or blinking
When the sample print or locked
•
print screen is displayed
Add Toner
" message
28
2. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes in any of the following situations:
• When accessing User Tools
• During interrupt copying
❒ The default setting is to display the screen for copying when you turn the
power on. You can change the setting. For details about settings, see p.53
“Function Priority”.
AFU024S
29
Combined Function Operations
----System Reset
The machine returns automatically to its initial condition when a certain period
of time has elapsed after the job is finished . This function is called “System Reset”. See p.53 “Function Priority”.
Note
2
❒ You can change the System Reset time. See p.62 “System Auto Reset Timer”.
Job List
You can check the contents of jobs in printing as well as those waiting in order ,
and also delete them.
Note
❒ In the Job List, jobs reserved using Copy mode and Document Server mode
are displayed. When [Print Priority] in the System Settings is set to [Job Order],
jobs reserved using Copy mode, Printer mode, Document Server mode or
Netfile mode are displayed.
❒ For details on printing in the Netfile mode, see the manuals for DeskTopBind-
er Professional/Lite.
Checking the Job List
Press the {{{{Job List}}}} key.
AAAA
Select the job number of the list you want to check.
BBBB
The job list is displayed.
30
AFU025S
The icons below show the operation mode of stored documents.
Changing Modes
Job printed using
Copier mode.
Note
❒ If more than six jobs are registered, press the [UUUUPrev.] or [TTTTNext] to scroll
down the screen.
Press [Detail].
CCCC
Check the contents of the list.
DDDD
Press [OK].
EEEE
The display returns to the job list menu.
Deleting Jobs
Note
❒ If you are unable to delete the job, contact the administrator.
Press the {{{{Job List}}}} key.
AAAA
Job printed using
Printer mode.
Job printed using
Document Server
mode.
Job printed using
Netfile mode.
2
AFU025S
Select the job number to be deleted.
BBBB
Press [Delete Job].
CCCC
Press [Yes].
DDDD
The display returns to the job list menu.
31
Combined Function Operations
Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously in this manner
is called “Multi-Access”.
This allows you to handle your jobs efficiently, regardless of how the machine is
2
being used. For example:
• While making copies, you can scan documents to store in the Document Server.
• While printing documents stored in the Document Server, the machine can
receive print data.
• While executing print jobs, you can make operations for copying.
Note
❒ See p.54 “Print Priority” to set function priority. By default, the [Display Mode]
is set to first priority.
❒ When the optional finisher is installed on the machine, you can specify the
output tray to which documents are to be delivered. For more information
about how to specify the output tray for each function, see the following descriptions:
• p.55 “Output: Copier”
• p.55 “Output: Document Server”
• p.56 “Output: Printer”
----Function Compatibility
The chart below shows sample operations when “Print Priority” is set to “Inter-
leave”. See p.54 “Print Priority”.
|: Simultaneous operations are possible.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {{{{Interrupt}}}} key is pressed to interrupt the pre-
ceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultane-
ous operations are not available.)
32
Multi-Access
Mode after you select
Mode before you select
Operations for Copying
Stapling
Sort
Copy
Operations for Copying
Copying
Interrupt
Copying
Data Reception
Sort Print
Stapling
Printer
Print
Operations for Scanning
Scanning
Scanner
Operations for Document Server
Scanning a Document to Store in Document Server
Printing from Document Server
Document Server
Printing from Document Server
Printer
Copy
Operations for Copying
Stapling
Sort
Interrupt Copying
Operations for Copying
Data Reception
Copying
Print
Printing
Scanner
Stapling
Operations for Scanning
Document Server
Scanning
Operations for Document Server
Scanning a Document to Store in Document Server
DesktopBinder Professional/Lite
Web Document Server
Printing from Document Server
Printing from Document Server
Printing
×××❍❍|||$$$$$||
|
*1 → *1 → *1
|
*1 → *1 → *1
❍❍
||→ $$
*4
❍❍|||$$
*2
*2
$$
$$
|
*2
*3
|||
*2
|
|
*3
*3
❍❍❍××|||ЧЧЧЧЧ||
❍❍❍××| →→ЧЧЧЧЧ→→
|||||→→→|||||||
|||❍❍| →→||
| → | ❍❍
| →→||
*4
|||||
*7
|||
*7
*3
|
|
*3
*3
$$$❍❍|||××$$$||
ЧЧЧЧЧ||
*6
××××|
|
*6
|
|
*7
*7
*7
$$$❍❍|||$$×××||
$ ××❍❍|||$ ××××||
$ |
| ❍❍|||||
*3
||
||||||||
*3
|
|
*7
*7
|
*5
*5
*5
|||||
||
2
DesktopBinder
Professional/Lite
33
Combined Function Operations
Mode after you select
2
Mode before you select
Printing
Web Document
Server
*1
Simultaneous operations are only available after the preceding job documents are all
scanned and [New Job] appears.
*2
You can scan a document after the preceding job documents are all scanned.
*3
When stapling, printing automatically starts after the current job.
*4
Stapling is not available.
*5
Simultaneous operations are possible once you press [
*6
Becomes an → only when scanning colour.
*7
Becomes an interrupt operation by changing the function key only when scanning
Copy
Operations for Copying
Stapling
||
Sort
||||||||
*3
Printer
Interrupt Copying
Operations for Copying
Data Reception
Copying
Print
Printing
New Job
Scanner
Stapling
Operations for Scanning
].
Document Server
Scanning
Operations for Document Server
Scanning a Document to Store in Document Server
|||||
*7
DesktopBinder Professional/Lite
Web Document Server
Printing from Document Server
Printing from Document Server
Printing
colour. (However, it becomes an → when the network Twain scanner is scanning col-
our.)
Limitation
❒ Stapling cannot be used at the same time for multiple functions.
Note
❒ While printing is in progress, scanning a document using another function
may take more time.
34
3. Document Server
Relationship between Document Server
and Other Functions
The following table describes the relationship between the Document Server
and other machine functions.
Function name
Copy
Printer
ScannerScanner
*1
You can display stored documents using the scanner function. See "Displaying the
List of Stored Files", Scanner Reference.
*2
You can send stored documents using the scanner function. See "Sending Stored Files
by E-mail or Scan to Folder, or Delivering", Scanner Reference.
Where to store
documents
Copy/Document Server
Personal computer
Displaying a list
AvailableEnabledNot Available
AvailableEnabledNot Available
Not available
Printing stored
*1
Disabled
documents
Sending
documents
Available
*2
35
Document Server
Document Server Display
❖❖❖❖ Document Server Main Display
3
AFU108S
1.
Operating status and messages
are displayed.
2.
The title of the currently selected
screen is displayed.
The icons below show the operation mode when documents have been stored
in the Document Server.
❒ Depending on your security settings not all stored documents may be dis-
played.
3.
The numbers of originals, copies,
and printed pages are displayed.
4.
The operation keys are displayed.
5.
The stored operation mode is dis-
played.
36
Using the Document Server
❒ Avoid using a single number or
Storing Data
❖❖❖❖ File Name
Stored documents will automatically be named as “COPY0001”,“COPY0002”. You can change assigned file names.
❖❖❖❖ User Name
You can register a user name to
distinguish the user or user group
that stored the documents. To register, you can either enter a name
or use the one assigned to the user
code.
Reference
For more information about the
user name, see p.74 “Register-
ing Names”.
❖❖❖❖ Password
You can set a password for stored
documents, and use it to prevent
others printing them. When a password is set for the documents,
mark appears next to the docu-
ments.
Reference
To store documents in a mode other than Document Server, see the
manuals for the respective modes.
Important
❒ Data stored in the machine might
be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that
might result from the loss of data.
❒ Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your password in a secure place.
consecutive numbers for a password such as “0000” or “1234”,
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of security.
❒ A document accessed with a cor-
rect password remains selected
even after operations are complete,
and it can be accessed by other users. To stop this, be sure to press
the {{{{Clear Modes}}}} key to cancel the
document selection.
❒ The user name used when adding
a document to the Document Server is to identify the document creator and type. It is not to protect
confidential documents from others.
Note
❒ Enter a four- to eight-digit pass-
word.
❒ By default, data stored in the Doc-
ument Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.69 “Auto Delete File”.
❒ If you do not want stored data to
be automatically deleted, select
[No] in Auto D elete F ile before sto ring a document. If you select [Yes]
later, data stored afterward will be
automatically deleted.
❒ When the machine is printing a
document stored using the copier
function, wait until printing has
finished before you store a document in the Document Server.
❒ Before scanning documents using
the scanner function, make sure all
other operations have finished.
Using the Document Server
3
37
Document Server
Press the {{{{Document Server}}}} key.
AAAA
3
Press [Scan Original].
BBBB
Enter a file name, user name, or
CCCC
password if necessary.
Note
❒ If you do not enter a file name,
one will be automatically assigned.
Reference
p.39 “To register or change a
user name”.
p.39 “To change a file name”.
p.40 “To set or change a password”.
AFU026S
Make settings as desired.
EEEE
Reference
For details, see Copy Reference.
Press the {{{{Start}}}} key.
FFFF
The document is stored in the Document Server.
Note
❒ To stop scanning, press the
{{{{Clear/Stop}}}} key. To resume a
paused scanning job, press [Con-tinue] in the confirmation dialog
box. To delete stored images
and cancel the job, press [
❒ When a password has been set,
mark appears on the left side
of the file name.
❒ The Select Files to Print display
appears when all the originals
have been scanned. If it is not
displayed, press [Scanning Fin-
ished].
Stop
].
38
Place your originals.
DDDD
Reference
For information on the types of
originals and how to place
them, see “Placing Originals”,Copy Reference.
Using the Document Server
To register or change a user name
Press [Scan Original].
AAAA
The Scan Original display appears.
Press [
BBBB
User Name
If user names have already been
registered, the Change User Name
display appears. To use an unregistered user name, press [Non-pro-grammed Name].
If no names are registered in the
Address Book, the User Name entry display appears.
Reference
p.74 “Registering Names”.
When using a name registered in
the Address Book
].
When using an unregistered user
name
A Press [Non-programmed Name].
B
Enter a new user name, and then
press [OK].
Reference
p.157 “Entering Text”.
When no names are registered in
the Address Book
A
Enter a new user name, and then
press [OK].
Reference
p.157 “Entering Text”.
To change a file name
3
A Select a name from the list, and
then press [OK].
To change to an unregistered
user name, proceed to the next
step.
Reference
p.76 “ Registering a New
User Code”.
Press [Scan Original].
AAAA
The Scan Original display appears.
Press [File Name].
BBBB
The Change File Name display appears.
Press [Delete All] to delete the old
CCCC
file name.
Note
❒ You can also use [Backspace] to
delete unwanted characters.
39
Document Server
Enter a new file name, and then
DDDD
press [OK].
Note
❒ Up to 20 characters can be en-
tered as a file name, but only 16
characters of each file name will
be displayed in the document
list.
Reference
3
p.157 “Entering Text”.
To set or change a password
Changing a Stored
Document's File Name, User
Name, or Password
Press the {{{{Document Server}}}} key.
AAAA
Select the document with the user
BBBB
name, file name, or password you
want to change.
Press [
AAAA
BBBB
CCCC
DDDD
EEEE
Scan Original
The Scan Original display appears.
Press [
Password
Enter a four- to eight-digit password using the number keys, and
then press the {{{{#}}}} key.
Reenter the password (four- to
eight- digits) for verification, and
then press the {{{{#}}}} key.
Press [OK].
].
].
Note
❒ If a password has been set for
the document, enter the password and press [OK].
Press [File Management].
CCCC
Press [Change File Name], [Change
DDDD
User Name], or [Change Password].
Enter the new file name, user
EEEE
name, or password, and then
press [OK].
Reference
p.39 “To register or change a
user name”.
p.39 “To change a file name”.
p.40 “To set or change a password”.
40
Press [OK].
FFFF
Using the Document Server
Searching for Stored
Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored in the
Document Server. You can also list
stored documents in your order of
preference.
Note
❒ If you install DeskTopBinder Pro-
fessional or DeskTopBinder Lite
on your computer, you can search
and rearrange the documents from
your computer.
Reference
For more details refer to the manuals for DeskTopBinder Professional/Lite.
To Search by File Name
Press the {{{{Document Server}}}} key.
AAAA
Press [Search by File Name].
BBBB
To Search by User Name
Press the {{{{Document Server}}}} key.
AAAA
Press [Search by User Name].
BBBB
To specify a registered user name,
CCCC
select the user name from the displayed list, and then press [OK].
Note
❒ To specify an unregistered user
name, go to the next step.
To specify an unregistered user
DDDD
name, press [Non-programmed
Name]. Enter the name, and thenpress [OK].
3
Enter the file name, and then
CCCC
press [OK].
Files beginning with the name entered appear in the Select Files to
Print display.
Reference
p.157 “Entering Text”.
Note
❒ To display all files stored in the
Document Server, press [File
List].
Reference
p.157 “Entering Text”.
Press [OK].
EEEE
Files beginning with the name entered appear in the Select Files to
Print display.
Note
❒ To display all files stored in the
Document Server, press [
].
List
File
41
Document Server
To Check Details of Stored Documents
Select the document.
AAAA
3
Note
❒ If a password has been set for
the document, enter the password, and then press [OK] or the
{{{{#}}}} key.
Press [Detail].
BBBB
Detailed information about the
document is displayed.
Note
❒ If you have selected several doc-
uments, use [UUUU] and [TTTT] to view
the details of each.
❒ Press [OK]. The Select Files to
Print display appears.
Printing Stored Documents
Select the document to be printed.
AAAA
❒ You can search for a document
using [Search by User Name] or
[Search by File Name]. See p.41
“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name or date. To sort documents, press [User Name], [FileName] or [Date].
❒ If you cannot determine the
contents of a document by its
file name, you can print only the
first page of the document for
checking purposes. See p.44
“Printing the First Page”.
❒ To cancel a selection, press the
highlighted document again.
To print multiple documents, re-
BBBB
peat step
want to print.
Note
❒ You can select up to 30 docu-
ments.
❒ If sizes or resolutions of selected
documents are not the same, the
documents may not be printed.
❒ If you wish to change the order
for printing, cancel the selection, and reselect in the desired
order.
❒ If you press the {{{{Clear Modes}}}}
key, selection of all documents
will be canceled.
❒ If you press [Printg Odr], the doc-
uments will be displayed in the
order of printing.
in the order that you
AAAA
42
Note
❒ If a password has been set for
the document, enter the password and then press [OK] or the
{{{{#}}}} key.
Using the Document Server
If you need to change the print
CCCC
settings, press [
The Print Settings display appears,
and user names, file names and
printing order of the documents
are shown.
Note
❒
The print settings made for print-
in copier or printer mode re-
ing
main effective after printing
and are applied to the next job.
❒ When multiple documents are
selected, print settings made for
the first document will be effective for only th at docum ent, and
not the subsequent ones.
❒ Print setting items are listed be-
low. For details about the print
results, see Copy Reference.
Print Settings
❖❖❖❖ Binding format
• 2 Sided Copy Top to Top
• 2 Sided Copy Top to Bot-
tom
• Booklet
• Magazine
❖❖❖❖ Cover handling
• Cover / Slip Sheet
• Edit / Stamp
• 2 Sided / Book
❖❖❖❖ Finish
• Sort
• Stack
• Staple
• Punch
❒ If you print more than one set
].
using the Sort function, you can
check the print result by printing out only the first set. See
p.44 “Sample Copy”.
❒ When multiple documents are
printed at the same time, print
settings made for the first document will apply to all the subsequent ones.
❒ If you select multiple files, you
can confirm file names or print
order you selected in step
scrolling through the list with
[TTTT] and [UUUU].
❒ Press [Select File] to return to the
Select Files to Print display.
Enter the required number of cop-
DDDD
ies using the number keys.
Note
❒ Up to 999 can be entered.
Press the {{{{Start}}}} key.
EEEE
The machine starts printing.
3
by
A
To stop printing
A Press the {{{{Clear/Stop}}}} key.
B Press [
Stop
].
To change the number of copies
during printing
Limitation
❒ The number of copies can only
be changed when the Sort function is selected in print settings.
A Press the {{{{Clear/Stop}}}} key.
B Press [Change Quantity].
43
Document Server
C Use the number keys to enter a
new number of copies.
D Press the {{{{#}}}} key.
E Press [Continue].
Printing restarts.
Note
❒ To change the settings, press
[Suspend] to return to the Print
Settings menu.
Printing the First Page
Sample Copy
If you are printing multiple sets, you
can check if the print settings or sort-
3
ing order is correct by first printing
out a sample set.
Limitation
❒ This function can be used only
when the Sort function is selected.
Select the document to be printed.
AAAA
Note
❒ If a password has been set for
the document, enter the password and then press [OK] or the
{{{{#}}}} key.
❒ You can search for a document
using [[Search by File Name]. See p.41“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To do so, press
[User Name], [File Name] or [Date].
❒ To cancel a selection, press the
highlighted document again.
Search by User Name
] or
You can print the first page of a document selected in the Select Files to
Print display to check its contents.
If more than one document is selected, the first page of each is printed.
Select the document.
AAAA
Note
❒ If a password has been set for
the document, enter the password and then press [OK] or the
{{{{#}}}} key.
Note
❒ You can search for a document
using [Search by User Name] or
[
Search by File Name
“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To do so, press
[User Name], [File Name] , or
[Date].
❒ To cancel a selection, press the
highlighted document again.
Press [
BBBB
Print 1st Page
]. See p.41
].
44
Press the {{{{Sample Copy}}}} key.
BBBB
The first set is printed.
To print the remaining sets, press
CCCC
[Print].
Press the {{{{Start}}}} key.
CCCC
Deleting Stored Documents
Important
❒ You can store up to 3,000 docu-
ments in the Document Server. No
more documents can be stored
when the limit is reached, and you
should delete unnecessary documents.
Note
❒ You can delete all stored docu-
ments at once with User Tools. See
p.69 “Delete All Files”.
❒ You can also delete documents via
a Web browser from a computer in
the network. For details on how to
start the Web browser, see NetworkGuide.
Press the {{{{Document Server}}}} key.
AAAA
Select the document.
BBBB
Note
❒ If a password has been set for
the document, enter the password and then press [OK] or the
{{{{#}}}} key.
Note
❒ You can delete multiple docu-
ments at once.
❒ You can search for a document
using [Search by User Name] or
[Search by File Name]. See p.41“Searching for Stored Documents”.
❒ You can sort document names
in the list by user name, file
name, or date. To do so, press
[User Name], [File Name] or [Date].
❒ If you cannot determine the
document by its name, you can
print the first page to check its
contents. See p.44 “Printing the
First Page”.
Using the Document Server
❒ To cancel a selection, press the
highlighted document again.
Press [Delete File].
CCCC
Press [Delete] to delete the docu-
DDDD
ment.
Viewing Stored Documents
Using a Web Browser
Reference
The Web browser's Help
Start a Web browser.
AAAA
Enter “http:// (IP address of this
BBBB
machine) /” in the [Address] box.
The top page appears on the Web
browser.
Click [Document Server].
CCCC
The “Document Server File List”
appears.
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
Click the properties button of the
DDDD
document you want to check.
Information about that document
appears.
Check the contents of the docu-
EEEE
ment.
Note
❒ To enlarge the document pre-
view, click [Enlarge Image].
3
45
Document Server
Downloading Stored
Documents
Note
❒ File Format Converter is required
when downloading documents
stored in copier or printer mode.
Start a Web browser.
AAAA
3
Enter “http:// (IP address of this
BBBB
machine) /” in the [Address] box.
The top page appears on the Web
browser.
Click [Document Server].
CCCC
The “Document Server File List”
appears.
Note
❒ To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
Click the properties button of the
DDDD
document you want to download.
Select [PDF], [JPEG], or [Multi-page
EEEE
TIFF] in the [File Format] list.
Note
❒
[JPEG] can only be selected for
documents stored in scanner
mode.
❒
[
Multi-page TIFF
file format converter is installed.
❒
[Multi-page TIFF] cannot be selected for documents stored in copier or printer mode.
] is available when
46
Click [Download].
FFFF
Click [OK].
GGGG
Settings for the Document Server
Settings for the Document Server
4
❖❖❖❖ Copier / Document Server Features (See “General Features P.
Features P.
General Features P.4/
General Features P.5/
5
/6”, Copy Reference.)
ItemsDefault settings
6
6
Document Server Storage Key: F1
Document Server Storage Key: F2
Document Server Storage Key: F3
Document Server Storage Key: F4
Document Server Storage Key: F5
Document Server Print Key: F1
Document Server Print Key: F2
Document Server Print Key: F3
Document Server Print Key: F4
Document Server Print Key: F5
❖❖❖❖ System Settings (See p.53 “General Features”, p.57 “Tray Paper Settings”, p.62
“Timer Settings”, p.64 “Administrator Tools”.)
ItemsDefault settings
General FeaturesWarm Up NoticeOn
Copy Count DisplayUp
Output: Document ServerCopy Tray
Tray Paper SettingsPaper Tray Priority: Docu-
Timer SettingsCopier / Document Server
Administrator ToolsAuto Delete FileAfter 3 day(s)
ment Server
Front Cover Sheet TrayOff
Back Cover Sheet TrayOff
Slip Sheet TrayOff
Auto Reset Timer
Delete All Files--
/6”, and “General
2 Sided Original Top to Top
1 Sided→1 Sided Combine
1 Sided→1 Sided Combine: 4 originals
1 Sided→1 Sided Combine: 8 originals
Create Margin
2 Sided Top to Top
2 Sided Top to Bottom
Booklet
Magazine
Off
Tray 1
60 seconds
3
47
Document Server
3
48
4. User Tools (System Settings)
User Tools Menu (System Settings)
❖❖❖❖ General Features (See p.53 “General Features”.)
Default
Panel ToneOn
Warm Up NoticeOn
Copy Count DisplayUp
Function PriorityCopier
Print PriorityDisplay Mode
Function Reset Timer3 seconds
Interleave Print10 sheet(s)
Output Tray SettingAccording to Function Setting
/2"×13"L
*1
*1
*1 *2
Output: Copier
Output: Document Server
Output: Printer
ADF Original Table ElevationWhen Original is Set
Job List Display Time15 seconds
<F/F4>Size Setting
*1
The default tray switches to Finisher Upper Tray when the optional finisher is in-
stalled.
*2
The default tray switches to Mailbox Output Tray when the optional mailbox is in-
Copy Tray
Copy Tray
Copy Tray
1
8
stalled.
49
User Tools (System Settings)
❖❖❖❖ Tray Paper Settings (See p.57 “Tray Paper Settings”.)
Default
Paper Tray Priority: Copier
Paper Tray Priority: Printer
Paper Thickness Setting
Tray Paper Size: Tray 2Auto Detect
Tray Paper Size: Tray 3Auto Detect
Paper Type: Bypass TrayNo Display
Paper Type: Tray 1No Display/2 Sided Copy/Auto Paper Select On
Paper Type: Tray 2No Display/2 Sided Copy/Auto Paper Select On
4
Paper Type: Tray 3No Display/2 Sided Copy/Auto Paper Select On
Paper Type: LCTNo Display/2 Sided Copy/Auto Paper Select On
Front Cover Sheet TrayOff
Back Cover Sheet TrayOff
Slip Sheet TrayOff
Designation Sheet 1 TrayOff
Designation Sheet 2 TrayOff
Printer Bypass Paper SizeA4K
Paper Type DetectOn
Double Feed DetectOn
*1
The default switches to LCT when the optional Large Capacity Tray (LCT) is installed.
*1
Tray 1
*1
Tray 1
Normal (72-126g/m
2
)
❖❖❖❖ Timer Settings (See p.62 “Timer Settings”.)
Auto Off Timer90 minute(s)
Energy Saver Timer15 minute(s)
Panel Off Timer60 seconds
System Auto Reset Timer60 seconds
Copier / Document Server Auto Reset Timer 60 seconds
Printer Auto Reset Timer60 seconds
Scanner Auto Reset Timer60 seconds
Set Date--
Set Time--
Weekly Timer CodeOff
Auto Logout Timer60 seconds
Weekly Timer: Monday – Sunday--
50
Default
User Tools Menu (System Settings)
❖❖❖❖ Interface Settings
• For details about network settings, see “User Tools Menu (System Set-
tings)”, Network Guide.
• For details about parallel interface, see “System Settings (Parallel Connec-
tion)”, Printer Reference.
❖❖❖❖ File Transfer
• For details about network settings, see “User Tools Menu (System Set-
tings)”, Network Guide.
❖❖❖❖ Administrator Tools (See p.64 “Administrator Tools”.)
Default
User Authentication ManagementOff
Administrator Authentication Management Off
Program / Change Administrator--
Key Counter Management
Extended Security--
Display / Print Counter--
Display / Clear / Print Counter per User--
Address Book Management--
Address Book: Program / Change / Delete Group
Address Book: Change Order--
Print Address Book: Destination List--
Address Book: Edit Title--
Address Book: Select TitleTitle 1
Auto Delete FileAfter 3 day(s)
Delete All Files--
Program / Change / Delete LDAP Server--
Use LDAP ServerOff
AOF (Always On)On
Firmware Version--
Auto Erase Memory SettingOff
Erase All Memory--
--
4
51
User Tools (System Settings)
Accessing User Tools (System Settings)
User Tools allow you to change or set
defaults.
Note
❒ Operations for system settings are
different from normal operations.
Always quit User Tools when you
have finished. Seep.52 “Exiting
from User Tools”.
❒ Any changes you make with User
Tools remain in effect even if the
4
main power switch or operation
switch is turned off, or the {{{{EnergySaver}}}} or {{{{Clear Modes}}}} key is
pressed.
Changing Default Settings
Note
❒ If the Administrator Authentica-
tion is specified, contact your administrator.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Select the desired menu, and then
CCCC
press the desired key.
Reference
p.49 “User Tools Menu (System
Settings)”
Change settings by following in-
DDDD
structions on the display panel,
and then press [OK].
Note
❒ To cancel changing settings and
return to the initial display,
press the {{{{User Tools/Counter}}}}
key.
Exiting from User Tools
Press the {{{{User Tools/Counter}}}} key.
AAAA
52
Press [System Settings].
BBBB
Note
❒ You can also exit from User
Tools by pressing [Exit].
AFU022S
Settings You Can Change with User Tools
Settings You Can Change with User Tools
Reference
To access User Tools, see p.52 “Changing Default Settings”.
General Features
❖❖❖❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: On
❖❖❖❖ Warm Up Notice (Copier/Document Server)
You can set the beeper to sound when the machine becomes ready for copying after reviving from Energy Saver Mode, or when the power is turned on.
Note
❒ Default: On
❒ If the Panel Tone setting is “Off”, the beeper will not sound, regardless of
the Warm Up Notice setting.
❖❖❖❖ Copy Count Display (Copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or
the number of copies yet to be made (count down).
4
Note
❒ Default: Up(count up)
❖❖❖❖ Function Priority
You can specify the mode to be displayed immediately after the operation
switch or System Reset mode is turned on.
Note
❒ Default: Copier
53
User Tools (System Settings)
❖❖❖❖ Print Priority
Print priority is given to the mode selected.
Reference
p.32 “Multi-Access”.
Note
❒ Default: Display Mode
❒ When the optional finisher is installed, you can specify an output tray to
which documents are delivered.
• p.55 “Output: Copier”
• p.55 “Output: Document Server”
• p.56 “Output: Printer”
4
❖❖❖❖ Function Reset Timer
When using the multi-access function (See p.32 “Multi-Access”), you can set
the length of time the machine waits before changing modes. This is useful if
when you are making many copies and need to change the settings for each
copy. By setting a longer reset time, you can prevent being interrupted by other functions.
Note
❒ Default: 3 seconds
❒ The Function Reset Timer setting will not be effective if Print Priority is
given to Interleave Print. See p.54 “Print Priority”.
❖❖❖❖ Interleave Print
You can set the timing for changing modes when [Print Priority] has been set to
[Interleave].
Note
❒ Default: 10 sheet(s)
❒ Values set may change depending on the timing of printing.
❖❖❖❖ Output Tray Setting
You can set the way or timing for switching the output tray.
• Output Tray
You can set the way in which the output tray is switched.
❒ Default: According to Function Setting
❒ You can select Auto Change when Print Priority is set to Job Order. See
• Change Output Tray
You can set the timing for switching the output tray.
❒ Default: When Tray is Full
54
Note
p.54 “Print Priority”.
Note
Settings You Can Change with User Tools
❖❖❖❖ Output: Copier
You can specify a tray to which copies are delivered.
Note
❒ Default: Copy Tray, Finisher Upper Tray
❒ The default settings may vary depending on the finisher installed.
4
AFU045S
❖❖❖❖ Output: Document Server
You can specify a tray to which documents are delivered.
Note
❒ Default: Copy Tray, Finisher Upper Tray
❒ For details about output trays, see p.55 “Output: Copier”.
❒ The default settings may vary depending on the finisher installed.
55
User Tools (System Settings)
❖❖❖❖ Output: Printer
You can specify a tray to which prints are delivered.
4
AFU046S
Note
❒ Default: Copy Tray, Finisher Upper Tray
❒ The output trays set on the printer driver have priority over the output tray
specified above.
❒ The default settings may vary depending on the finisher installed.
❖❖❖❖ ADF Original Table Elevation
You can set the timing for elevating the ADF original table.
Note
❒ Default: When Original is Set
❖❖❖❖ Job List Display Time
You can set the length of time that the job list display is shown before the display reverts back to the default screen.
Note
❒ Default: 15 seconds
❖❖❖❖ <F/F4>Size Setting
Currently three types of F size are available: 81/2"×13"L, 81/4"×13"L and
8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these
three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce / Enlarge can be
56
used for F size originals based on this setting.
Settings You Can Change with User Tools
Note
❒ Default: 8
1
/2"×13"L
Output Tray Setting
Limitation
❒ You cannot interrupt the current stapling job even when a stapling job is spec-
ified with a different function.
❒ When the optional finisher is installed and stapling or shift-sorting is speci-
fied, the job will be delivered to the finisher shift tray regardless of the output
tray specified.
Tray Paper Settings
❖❖❖❖ Paper Tray Priority: Copier (Copier/Document Server)
You can specify the paper tray from which paper is to be supplied.
Note
❒ Default: Tray 1
❖❖❖❖ Paper Tray Priority: Printer (Printer)
You can specify the paper tray from which paper is to be supplied.
Note
❒ Default: Tray 1, LCT
❒ The default tray switches to LCT if the optional large capacity tray (LCT)
is installed.
4
❖❖❖❖ Paper Thickness Setting
You can specify the paper thickness setting.
• Tray1-3
• Thin (52-71g/m
• Normal (72-126g/m
• Thick 1 (127-156g/m
2
)
2
)
2
)
• Bypass Tray
• Thin (52-71g/m
• Normal (72-126g/m
• Thick 1 (127-156g/m
• Thick 2 (157-256g/m
Note
❒ Default: Normal (72-126g/m
❒ Only [Thick 2 (157-256g/m
2
)
2
)
2
)
2
)
2
))
2
)] can be selected for the bypass tray.
❒ Copying onto paper heavier than 127 g/m
2
takes twice as long.
57
User Tools (System Settings)
❖❖❖❖ Tray Paper Size: (Tray 2-3)
You can select the size of the copy paper loaded in the paper tray.
• The paper types you can set for trays are as follows:
A5L, 210×340 mm, 210×170 mm, 12×18L, 11×17L, 11×15L, 11×14L,
10×15L, 8
1
/
8
4
1
5
/
2
1
×14L, 8
/
×13L, 8×13L, 7
×8
2
1
L, 8KL, 16KK, 16KL, Custom Size (139.7-297 mm (5.5"-
/
2
1
/
2
1
/
4
×13L, 8
1
×10
/
2
1
/
K, 7
×11K, 8
2
1
×10
/
4
1
1
/
×11L, 8
/
2
L, 5
2
1
×8
/
2
1
/
1
×14L,
4
K,
/
2
11.69") long × 139.7-432 mm (5.5"-17") wide)
Important
❒ If the specified paper size differs from the size of paper actually set in the
paper tray, a paper misfeed might occur because the paper size cannot be
detected accurately.
4
Note
❒ Default: Auto Detect
❒ The tray fence for the optional large capacity tray (LCT) is fixed. If you
need to change the paper size, contact your service representative.
The optional tab sheet holder is required when using tab stock in tray 2 or 3.
❒
Reference
p.124 “Changing the Paper Size”.
❖❖❖❖ Paper Type: Bypass Tray
You can sets the display to show the type of paper loaded in the bypass tray.
• The paper types you can set for the bypass tray are as follows:
• Plain paper (No Display), Recycled Paper, Special Paper, Colour Paper
1, Colour Paper 2, Translucent Paper, Letterhead, Label Paper, OHP,
Cardstock, Bond Paper, Prepunched Paper, Preprinted Paper, Tab Stock
Note
❒ Default: No Display
❖❖❖❖ Paper Type: (Tray 1-3, LCT)
You can sets the display to show the type of paper loaded in each of the trays. This
information is used by the print function to automatically select the paper tray.
• The paper types you can set for trays are as follows:
• Plain paper (No Display), Recycled Paper, Special Paper, Letterhead,
Colour Paper 1, Colour Paper 2, Tab Stock (2-3 tray), Bond Paper, Prepunched Paper, Preprinted Paper, Cardstock
Note
❒ Default:
• Paper Type: No Display
• Copying Method in Duplex: 2 Sided Copy
• Apply Auto Paper Select: Yes
58
Settings You Can Change with User Tools
❒ The mark is displayed next to the paper tray if “No” is selected.
❒
The optional tab sheet holder is required when using tab stock in tray 2 or 3.
❒ The number of tab stock shifts can be set in millimeters, when [
has been selected.
❒ The number of tab stock shift can be set in 1 millimeter (1 inch) units, with-
in a range of 0 to 15 mm (0" to 0.6"). The default is 13 mm (0.5").
❒ “Thick Paper” and “Tab Stock” can be set simultaneously.
Limitation
❒ [Auto Paper Select] can only be selected for the copier function if [No Display]
and [Recycled Paper] are selected. If [No] is selected, Auto Paper Select is not
valid.
Tab Stock
]
❖❖❖❖ Front Cover Sheet Tray, Back Cover Sheet Tray
You can specify and display the paper tray that is used to set cover sheets. After selecting the paper tray, you can also specify the display timing and copy
method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ Functions using the Cover Sheet Tray setting are front cover function and
front/back cover function.
❒ When [At Mode Selected] is selected, the cover sheet tray settings are only
displayed when the cover function or slip sheet function is selected.
❒ You can set Copying Method in Duplex setting only when [At Mode Select-
] is selected.
ed
Reference
"Covers", Copy Reference
❖❖❖❖ Slip Sheet Tray, Designation Sheet Tray 1/2
You can specify and display the paper tray that is used for setting slip sheets.
You can also specify the display timing and copy method for two-sided copying.
Note
❒ Default:
• Tray to Program: Off
❒ When [
played when the cover function or slip sheet function is selected.
❒ When [
“Copying Method in Duplex” will not be displayed.
❒ OHP slip sheets cannot be copied when using the interposer.
At Mode Selected
Interposer Tray
] is selected, the slip sheet settings are only dis-
] has been selected in the Slip Sheet 2 tray settings,
4
Reference
“Slip Sheets”, Copy Reference
59
User Tools (System Settings)
❖❖❖❖ Printer Bypass Paper Size
You can specify the size of the paper in the bypass tray when printing data
from the computer.
• The paper types you can set for trays are as follows:
L, Custom Size (139.7-305 mm (5.5"-12") long × 139.7-457.2 mm
2
1
/2 × 14L, 81/2 × 13L, 81/2 × 11K, 81/2 × 11L, 81/
K, 7
2
1
/4 × 101/
L, 5
2
1
/2 ×
4
(5.5"-18") wide)
Note
❒ Default: A4K
❖❖❖❖ Paper Type Detect
4
You can specify whether or not detect the paper type (plain, thin, thick 1, thick
2, translucent, OHP transparency) automatically.
If detection is enabled and the paper type that is loaded differs from the detected paper type a warning screen appears.
• On
• Off
Trays that can be specified:
• Bypass Tray
• Tray 1
• Tray 2
• Tray 3
• LCT
60
Note
❒ Default: On
❒ Some paper types cannot be detected. In this case, specify “Off” for this set-
ting.
❒ If you select duplex copying, the paper type of the backs of originals can-
not be detected.
❒ [Paper Type Detect] works only if you select “No Display”, “Recycled Pa-
per”, “Translucent Paper”, or “OHP” in [Paper Type: ] in System Settings.
❒ The following paper types cannot be detected:
• Printed paper or copies
• Colored paper
• Preprinted paper
• Bent, folded, or creased paper
• Paper with holes
• Smudged, damaged, or torn paper
• Back of paper
Settings You Can Change with User Tools
• Batch of more than one paper type
• Sheets shorter than 160 mm (only if loaded in the bypass tray)
❖❖❖❖ Double Feed Detect
You can specify whether or not the machine stops if more than one sheet of
plain, thin, thick 1, thick 2, or translucent paper, or more than one OHP transparency is fed simultaneously.
• On
• Off
Trays that can be specifed:
• Bypass Tray
• Tray 1
• Tray 2
• Tray 3
• LCT
Note
❒ Default: On
❒ With certain paper types, double feeds cannot be detected.
❒ Depending on the paper type, the machine may detect double feeds even
though they have not actually occurred. In this case, specify “Off” for this
setting.
❒ If you select duplex copying, the paper type of the backs of originals can-
not be detected.
❒ [Double Feed Detect] works only if you select “No Display”, “Recycled Pa-
per”, “Translucent Paper”, or “OHP” in [Paper Type: ] in System Settings.
❒ Double feeds cannot be detected with the following paper types:
• Printed paper or copies
• Colored paper
• Preprinted paper
• Paper with holes
• Smudged, damaged, or torn paper
• Back of paper
• Batch of more than one paper type
• Sheets shorter than 160 mm (only if loaded in the bypass tray)
4
61
User Tools (System Settings)
Timer Settings
❖❖❖❖ Auto Off Timer
The machine turns off automatically to conserve energy after a specified time
has elapsed following job completion. This function is called “Auto Off”.
The machine status after Auto Off operation is referred to as “Off mode” or
“Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto
Off.
Note
❒ Default: 90 minute(s)
❒ When in “Off mode” or “Sleep mode”, the machine is ready for use within
480 seconds.
4
❒ The time can be set from 1 to 240 minutes using the number keys.
❖❖❖❖ Energy Saver Timer
You can set the time that the machine waits before switching to lower power
mode after copying has finished or the last operation is performed.
The time can be set from 1 minute to 240 minutes using the number keys.
Note
❒ Default: 15 minute(s)
❒ When in "Energy Saver Mode", the machine is ready for use within 240 sec-
onds.
❖❖❖❖ Panel Off Timer
You can set the time that the machine waits before switching the panel off after copying has finished or the last operation is performed.
Note
❒ Default: 60 seconds
❒ The warm up time for making a copy from standby mode is 0 seconds.
❒ The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ System Auto Reset Timer
The System Reset setting automatically switches to the screen of the function
set in Function Priority when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See
p.53 “Function Priority”.
Note
❒ Default: 60 seconds
❒ The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
62
Settings You Can Change with User Tools
❖❖❖❖ Copier / Document Server Auto Reset Timer (Copier/Document Server)
You can specify the time to elapse before copier and Document Server functions are reset.
Note
❒ Default: 60 seconds
❒ If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Printer Auto Reset Timer (Printer)
You can specify the time to elapse before the printer function is reset.
Note
❒ Default: 60 seconds
❒ If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Scanner Auto Reset Timer (Scanner)
You can specify the time to elapse before the scanner function is reset.
Note
❒ Default: 60 seconds
❒ If [Off] is selected, the machine will not automatically switch to the user
code entry screen.
❒ The time can be set from 10 to 999 seconds, in one second increments, using
the number keys.
❖❖❖❖ Set Date
You can set the date for the machine's internal clock using the number keys.
Note
❒ To change between year, month and day, press [←←←← ] and [→→→→ ].
❖❖❖❖ Set Time
You can set the time for the machine's internal clock using the number keys.
Note
❒ To change between hours, minutes and seconds, press [←←←←] and [→→→→].
4
63
User Tools (System Settings)
❖❖❖❖ Weekly Timer Code
You can set an 8-digit code needed to turn on the power when it is off because
of the Weekly Timer: settings.
Note
❒ Default: Off
❒ If [On] is selected, enter the weekly timer code.
❒ If [On] is selected without entering the timer code, the machine cannot be
used even if the power is turned on. If [Off] is selected, the machine can be
used without the need for a timer code.
❖❖❖❖ Auto Logout Timer
You can specify whether or not to automatically log out a user when the user
does not operate the machine for a specified period of time after logging in.
4
Note
❒ Default: 60 seconds
❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-
ond increments, using the number keys.
❖❖❖❖ Weekly Timer: Monday – Sunday
You can specify the times at which the power is turned on and off on each day
of the week.
Note
❒ Enter the time in the 24–hour format.
Administrator Tools
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before using the machine.
See Security Reference.
❖❖❖❖ User Authentication Management
• User Code Authentication
Using User Code Authentication, you can limit available functions and
monitor their usage.
When using User Code Authentication, register the user code.
See p.76 “Authentication Information”.
• Copy: Full Colour/Black & White/Single Colour/Two-colour
• Printer: Colour/Black & White/Printer: PC Control
64
Settings You Can Change with User Tools
Note
❒ You can use the Printer PC Control function, to obtain print logs corre-
sponding to user codes entered using the printer driver.
❒ If User Code Authentication is specified, Auto Colour Selection cannot
be used.
• Other functions: Document Server/Scanner
• Basic Authentication
• Windows Authentication
• LDAP Authentication
• Off
Note
❒ Default: Off
Reference
For details about Basic Authentication, Windows Authentication, and
LDAP Authentication, see Security Reference.
❖❖❖❖ Administrator Authentication Management
See Security Reference.
❖❖❖❖ Program / Change Administrator
See Security Reference.
4
❖❖❖❖ Key Counter Management
You can specify that functions that you want to manage with the key counter.
❖❖❖❖ Extended Security
You can specify whether or not to use extended security functions. For details
about extended security functions, contact your administrator.
❖❖❖❖ Display / Print Counter
Allows you to view and print the various counters.
• Display / Print Counter
Displays counters for each functions (Total, Copier, Printer, A3/DLT, Duplex, Staple).
• Print Counter List
Prints out a list of counters for each functions.
• To print the counter list
A Press the {
Press [System Settings].
B
C Press [Administrator Tools].
D Press [Display / Print Counter].
{User Tools/Counter}}}} key.
{{
65
User Tools (System Settings)
E Press [Print Counter List].
F Press the {
Press [Exit].
G
{Start}}}} key.
{{
❖❖❖❖ Display / Clear / Print Counter per User
Allows you to view and print the various counters accessed with users and to
set the values to 0.
4
Note
❒ Press [UUUUPrev.
• Print Counter for All Users
Prints the counter values for all the users.
• Clear Counter for All Users
Sets the counter value for all the users.
• Print Counter per User
Prints the counter values for each user.
• Clear Counter per User
Sets the counter value for each user.
Note
❒ To print a list for each user, see p.78 “Printing the Counter for Each User
Code”.
] and [TTTTNext
] to show all counters.
❖❖❖❖ Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see p.71 “Address Book”.
• [
Program / Change
You can register and change names as well as user codes.
• Names
You can register a name, key display, registration number, and title selection.
• Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP server.
• Protection
You can register a protection code.
• E-mail
You can register an e-mail address.
]
66
Settings You Can Change with User Tools
• Folder
you can register the protocol, path, port number, and server name.
• Add to Group
You can put names registered in the Address Book into a group.
• [
Delete
]
You can delete a name from the Address Book.
Note
❒ You can register up to 2,000 names.
❒ You can register up to 500 user codes.
❒ You can also register user codes from SmartDeviceMonitor for Admin.
❖❖❖❖ Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group. For details,
see p.90 “Registering Names to a Group”.
• [Program / Change]
You can register new groups, or changes a group name, key display, title
selection or registration number.
• [Delete]
You can delete a group.
Note
❒ You can register up to 100 groups.
❒ You can also group users using a Web browser. For more information, see
the Web Browser help.
4
❖❖❖❖ Address Book: Change Order
You can change the order of the names in the Address Book.
Note
❒ You can rearrange the order of items that are on the same page, but you
cannot move the items to another page. For example, you cannot move an
item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).
A Press the {
B Press [System Settings].
C Press [Administrator Tools], and then press [T
D Press [Address Book: Change Order].
E Press the name key to be moved.
{User Tools/Counter}}}} key.
{{
TNext].
TT
67
User Tools (System Settings)
Note
❒ You can also select a name using the number keys.
F Press the name key in the place that you want to move to.
The name selected in step E moves to the place selected in step F, and the
keys for other names will be shifted accordingly.
4
Note
❒ You can also select a name using the number keys.
❖❖❖❖ Print Address Book: Destination List
You can print the list of names registered in the Address Book.
• Print in Title 1 Order
Prints a list of the names according to the order in Title 1.
• Print in Title 2 Order
Prints a list of the names according to the order in Title 2.
• Print in Title 3 Order
Prints a list of the names according to the order in Title 3.
• Print Group Dial List
Prints a list of the groups registered.
Select the print format.
A
B To print on two-sided pages, select [Print on 2 Sides].
C Press the {
The list is printed.
{Start}}}} key.
{{
❖❖❖❖ Address Book: Edit Title
You can edit the title to locate the desired user easily.
A Press the {
B Press [System Settings].
C Press [Administrator Tools], and then press [T
D Press [Address Book: Edit Title].
68
{User Tools/Counter}}}} key.
{{
TNext].
TT
E Press the title key to be changed.
Settings You Can Change with User Tools
F Enter the new name, and then press [
Press [OK].
G
OK
].
❖❖❖❖ Address Book: Select Title
You can specify the title to select a name.
Note
❒ Default: Title 1
❖❖❖❖ Auto Delete File
You can specify whether documents stored in the Document Server will or
will not be deleted after a specified period of time.
Note
❒ Default: Yes After 3 day(s)
❒ If you select [
❒ If you select [No], documents will not be deleted automatically.
❒ If you select [
❒ The default setting is three days, which means documents will be deleted
three days (72 hours) after they have been stored.
], documents stored subsequently will be deleted.
Yes
], enter a number of days in the range of 1 - 180.
Yes
❖❖❖❖ Delete All Files
All documents stored in Document Server will be deleted.
Note
❒ Even if a password has been set, all documents will be deleted.
❒ A confirmation dialog box will appear. To delete all documents, select
[
].
Yes
4
❖❖❖❖ Program / Change / Delete LDAP Server
See Network Guide.
❖❖❖❖ Use LDAP Server
You can specify whether or not to use the LDAP server.
Note
❒ Default: Off
❒ When Use LDAP Server is set to Off, [Search LDAP] will not appear on the
searching display.
69
User Tools (System Settings)
❖❖❖❖ AOF (Always On)
Specify whether or not to use Auto Off function.
Note
❒ Default: On
❒ For details about this function, contact your service representative.
❖❖❖❖ Firmware Version
You can check the version of the software installed in this machine.
❖❖❖❖ Auto Erase Memory Setting
When the optional DataOverwriteSecurity Unit is installed, you can specify if
data is to be automatically deleted after a job is completed.
4
Note
❒ Default: Off
❒ You can also specify the method of overwriting.
Reference
See the manual for DataOverwriteSecurity Unit.
❖❖❖❖ Erase All Memory
When the optional DataOverwriteSecurity Unit is installed, you can erase all
the data stored in the hard disk drive of the machine.
Reference
See the manual for DataOverwriteSecurity Unit.
70
Address Book
Address Book
Registering information such as the
names of users and their e-mail addresses in the Address Book allows
you to manage them easily.
Important
❒ Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be responsible for any damages resulting
data loss.
Note
❒ You can also use a Web browser to
register names in the Address
Book. With the SmartDeviceMonitor for Admin, you can register
multiple names at the same time.
❒ You can backup Address Book
data using [Address ManagementTool] in SmartDeviceMonitor for
Admin. Backing up of the data is
recommended.
Reference
For details about using a Web
browser, see the Web browser
Help.
For details about SmartDeviceMonitor for Admin and how to install it, see Printer Reference.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
You can register and manage the following items in the Address Book:
❖❖❖❖ Names
You can register the name of the
user and the key display. This is
the basic information required for
managing users of the machine.
4
❖❖❖❖ Authentication Information
You can register user codes in order to restrict particular functions
to certain users, and to check their
use of each function. You can also
register login user names and login
passwords to be used when sending e-mail, sending to folders, or
accessing an LDAP server.
Reference
For details about each authentication, see the following:
SMTP Authentication p.97
“Registering SMTP and LDAP
Authentication”
Folder Authentication p.83
“Registering Folders”
LDAP Authentication p.97
“Registering SMTP and LDAP
Authentication”
71
User Tools (System Settings)
❖❖❖❖ Protection
You can set protection codes to
stop sender's names from being
used or folders from being accessed without authorization.
Managing names in the Address Book
By registering a name and key display beforehand, you can specify email and folder destinations simply
by selecting the name key.
See p.74 “Registering Names”.
Sending e-mail by Quick Dial
❖❖❖❖ E-mail
You can register e-mail destina-
4
tions in the Address Book.
❖❖❖❖ Folder
You can register the protocol, path
name and server name.
• SMB
By registering e-mail addresses in the
Address Book, you can specify e-mail
destinations simply by selecting them
from the initial scanner display when
sending a document using the scanner function.
A registered e-mail address can be
used as the sender's address, and the
sender's address are automatically
entered in the “From” field of an email header.
See p.80 “E-mail Destination”.
Sending scanned files to a shared folder
directly
❖❖❖❖ Add to Group
72
• FTP
You can put registered e-mail and
folder destinations into a group for
easier management.
After registering the path name, user
name and password, you can connect
to a shared folder simply by selecting
the destination shown on the initial
scanner display whenever sending
files using the scanner function to a
shared folder.
To share the folder using Windows,
select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
See p.83 “Registering Folders”.
Preventing unauthorized user access to
shared folders from the machine
After registering a protection code,
you can specify the object of protection to prevent an e-mail address
from being used without permission.
You can also prevent unauthorized
access to registered folders. See p.95
“Registering a Protection Code”.
Managing users and machine usage
Address Book
You can assign user codes to limit
registered users and check their use
of the Copier, Document Server,
Printer and Scanner functions.
See p.76 “Authentication Information”.
4
73
User Tools (System Settings)
Registering Names
If you register data such as a name or
title, you can enter additional
ated data by selecting that name or title
in E-mail Destination
Folders.
or Registering
associ-
Registering a Name
Press the {{{{User Tools/Counter}}}} key.
AAAA
4
AFU022S
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [
DDDD
Press [
EEEE
Address Book Management
New Program
, and then
].
].
Reference
p.157 “Entering Text”
Note
❒ The name registered here can
also be used for documents in
the Document Server. For details, see p.37 “Using the Document Server”.
Press the key for the classification
HHHH
you want to use under Select Title.
Note
❒ The keys you can select are as
follows:
• [Freq.]… Added to the page
that is displayed first.
• [AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST],
[UVW], [XYZ]… Added to
the alphabetical group selected.
• [1] to [10]…Added to the category number selected.
❒ You can select [Freq.] and one
more page for each title.
74
Press [
FFFF
The name entry display appears.
Enter the name, and then press
GGGG
] on the right of Name.
Change
[OK].
To continue registering names,
IIII
press [Continue to Program], and
then repeat the procedure from
.
step
FFFF
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
Registering Names
Changing a Registered Name
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[
Press
CCCC
DDDD
EEEE
Administrator Tools
press [TTTTNext].
Press [Address Book Management].
Select the name you want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, folder name or e-mail address.
To change the name or key
display
A Press [Change] on the right of
the name or key display.
B Enter the new name or key dis-
play, and then press [OK].
]
, and then
Deleting a Registered Name
If you delete a name, data associated
with that name, such as e-mail addresses and folder name, is also deleted.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [
BBBB
CCCC
DDDD
EEEE
FFFF
GGGG
HHHH
IIII
System Settings
[Administrator Tools]
Press
press [TTTTNext].
Press [Address Book Management].
Press [Delete].
Select the name you want to delete.
Press the name key, or enter the
registered number using the
number keys.
Press [Yes].
Press [Exit].
Press the {{{{User Tools/Counter}}}} key.
].
, and then
4
Reference
p.157 “Entering Text”
To change the title
A Press the key for the classifica-
tion you want to use from Select Title.
Press [OK].
FFFF
Press [Exit].
GGGG
Press the {{{{User Tools/Counter}}}} key.
HHHH
75
User Tools (System Settings)
Authentication Information
You can assign user codes to limit
registered users to the following functions and check their use of each functions:
• Copier
• Document Server
• Scanner
• Printer
Note
4
❒ The number of copies scanned us-
ing the scanner function is counted
for each user code. This allows you
to check each user's usage.
❒ To automatically register the print-
er driver user code, select [PC Con-trol] for the printer in User Code
Authentication. To use the user
code set in User Tools, select [Black& White] or [Colour]. Set the user
codes registered in User Tools for
the printer driver. See p.64 “User
Authentication Management”.
Reference
For details about setting user codes
for the printer driver, see PrinterReference or the printer driver
Help.
Important
❒ The functions associated with each
user code are the same. If you
change or delete user codes, management data and limits associated
with that code become invalid.
Registering a New User Code
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
Press
CCCC
DDDD
EEEE
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name to which an user
code is to be assigned, or enter the
registered number using the
number key.
Note
❒ You can enter a one- to eight-
digit name.
❒ To register a name in the Ad-
dress Book, see p.74 “Register-
ing a Name”.
, and then
76
Press [Auth. Info].
FFFF
Authentication Information
Enter the user code using the
GGGG
number keys, and then press [#].
Note
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key,
and then enter the code again.
Press [TTTTNext] twice.
HHHH
Select the functions to be used
IIII
with the user code from Available
Functions.
Note
❒ To continue registering user
codes, press [Continue to Pro-gram], and then repeat the pro-
cedure from step
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
.
E
Changing a User Code
Note
❒ Even if you change a user code, the
counter value will not be cleared.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
System Settings
].
, and then
Press [Address Book Management].
DDDD
Select the registered user code
EEEE
you want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, folder name or e-mail address.
❒ To change the registered name,
key display and title, see p.75
“Changing a Registered
Name”.
Press [
FFFF
GGGG
HHHH
IIII
JJJJ
KKKK
Auth. Info
Press [
Change
new user code using the number
keys.
Press [#].
To change the available functions
A Press [TTTTNext] twice.
B Press the keys for each func-
tion.
Note
❒ Press the key to highlight it,
and then the function is enabled. To cancel a selection,
press the highlighted key.
Press [OK].
Press [Exit].
Press the {{{{User Tools/Counter}}}} key.
].
], and then enter the
4
77
User Tools (System Settings)
Deleting a User Code
Note
❒ After clearing the user code, the
counter is automatically cleared.
❒ To delete a name from the Address
Book entirely, see p.75 “Deleting a
Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Display / Clear / Print Counter
DDDD
per User].
Select [Copy Counter], [Print Coun-
EEEE
ter], or [Scanner Counter].
Counters for individual function
usage under each user code appear.
Printing the Counter for Each
User Code
Press
4
CCCC
DDDD
EEEE
FFFF
GGGG
HHHH
IIII
JJJJ
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose code is to
be deleted.
Press the name key, or enter the
registered number using the
number keys.
Press [Auth. Info].
Press [Change] to delete the user
code, and then press [#].
Press [OK].
Press [Exit].
Press the {{{{User Tools/Counter}}}} key.
, and then
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Administrator Tools].
CCCC
Press [Display / Clear / Print Counter
DDDD
per User].
Select a user code from the left
EEEE
side of the display.
Note
❒ Press [Select All on the Page] to se-
lect all user codes on the page.
Press [Print Counter List] under Per
FFFF
User.
Displaying the Counter for
Each User Code
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Note
❒ Enter the user code, and then
press [#] if the user code is registered.
78
Press [Administrator Tools].
CCCC
Authentication Information
Select the function usage you want
GGGG
to print from [Counter] or [Scanner Counter].
Press [Print].
HHHH
To print the number of prints for all
user codes
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [
CCCC
DDDD
EEEE
FFFF
Administrator Tools
Press [Display / Clear / Print Counter
per User].
Press [Print Counter List] under All
Users.
Note
❒ Enter the user code, and then
press [#] if the user code is registered.
Select the function usage you want
to print from [Copy Counter], [Print
] or [
Counter
Copy Counter
Scanner Counter
], [
Print
].
].
Select the user code to clear.
EEEE
To clear the number of prints
made under a user code
A Select the user code from the
left side of the display.
Note
❒ Press [Select All on the Page] to
select all user codes on the
page.
B Press [Clear] under Per User.
C Select the function usage you
want to clear from [Copy Coun-
ter], [Print Counter] or [Scanner
Counter].
D Press [OK].
To clear the number of prints for
all user codes
A Press [
B Select the function usage you
want to clear from [Copy Coun-
ter], [Print Counter] or [Scanner
Counter].
C Press [OK].
Press [Exit].
FFFF
Press the {{{{User Tools/Counter}}}} key.
GGGG
] under All Users.
Clear
4
GGGG
Press [
Print
].
Clearing the Number of Prints
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press [Administrator Tools].
CCCC
Press [
DDDD
Display / Clear / Print Counter
per User].
79
User Tools (System Settings)
E-mail Destination
You can register e-mail destinations
so that there is no need to enter one
every time that you send by e-mail
files scanned in scanner mode.
• Registering “Name” and “Key Dis-
play” at the same time will make it
even easier to select an e-mail destination.
• You can register e-mail destinations as a group.
4
• You can use the e-mail address as
the sender's address when sending
scan files in scanner mode. If you
want to do so set a protection code
on the sender address to prevent
unauthorized access. See p.95
“Registering a Protection Code”.
Note
❒ You can select an e-mail address
from an LDAP server, and then
register it in the Address Book. See
“Sending Scan File by E-mail”,
Scanner Reference.
Press [System Settings].
BBBB
Press
CCCC
DDDD
EEEE
FFFF
GGGG
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to register, or enter the registered
number using the number keys.
Note
❒ To register a name in the Ad-
dress Book, see p.74 “Register-
ing a Name”.
Press [E-mail].
Press [Change] under E-mail Address.
, and then
Registering an E-mail
Destination
80
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Enter the e-mail address, and then
HHHH
press [OK].
Using the e-mail address as the
sender
When an e-mail address has been
registered, you can use it as the
sender's address.
A Press [Protection].
B Press [Sender] on the right side
of Use Name as.
E-mail Destination
Reference
p.95 “Registering a Protection Code”
Press [OK].
IIII
Note
❒ When a group is registered, you
can add the e-mail destinations
to the group. See p.90 “Register-
ing Names to a Group”.
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
Changing a Registered E-mail
Destination
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press
CCCC
DDDD
EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose e-mail address you want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, folder name or e-mail address.
❒ To change the name, key dis-
play, and title, see p.75 “Chang-
ing a Registered Name”.
Press [E-mail].
, and then
Press [Change] under E-mail Ad-
GGGG
dress.
Enter the e-mail address, and then
HHHH
press [OK].
Reference
p.157 “Entering Text”
Press [OK].
IIII
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
Deleting a Registered E-mail
Destination
Note
❒ To delete a name from the Address
Book entirely, see p.75 “Deleting a
Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
Press
CCCC
DDDD
EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Select the name whose e-mail address you want to delete.
Press the name key, or enter the
registered number using the
number keys.
Press [E-mail].
, and then
4
Press [Change] under E-mail Ad-
GGGG
dress.
81
User Tools (System Settings)
Press [Delete All], and then press
HHHH
[OK].
Press [OK].
IIII
Press [Exit].
JJJJ
Press the {{{{User Tools/Counter}}}} key.
KKKK
4
82
Registering Folders
By registering a shared folder, you
can send scan files to it directly.
There are two types of protocol you
can use:
• SMB
For sending files to shared Windows folders
• FTP
Use when sending files to an FTP
server.
Note
❒ For details about protocols, server
names, and folder levels, consult
your network administrator.
❒ You can prevent unauthorized us-
ers from accessing folders from the
machine. See p.95 “Registering a
Protection Code”.
❒ You can only select either SMB or
FTP. If you change protocol after
finishing your settings, all previous entries are cleared.
Reference
For details about network settings,
see Network Guide.
For details about Scan to Folder,
see Scanner Reference.
Registering Folders
Using SMB to Connect
Note
❒ To register a folder in an FTP serv-
er, see p.87 “Using FTP to Connect”.
To register an SMB folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
4
Press
CCCC
DDDD
EEEE
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to register or enter the registered number
using the number keys.
Note
❒ To register a name in the Ad-
dress Book, see p.74 “Register-
ing a Name”.
, and then
83
User Tools (System Settings)
Press [Auth. Info], and then press
FFFF
].
[TTTTNext
Press [Specify Other Auth. Info] on
GGGG
the right side of Folder Authentication.
Note
❒ When [Do not Specify] is selected,
the SMB User Name and SMB
Password that you have specified in Default User Name /
Password (Send) of File Transfer settings applies. For details,
4
see “User Tools Menu (System
Settings)”, Network Guide.
❒ If User Authentication is speci-
fied, contact your administrator.
Press [
HHHH
Name.
Enter the login user name, and
IIII
then press [OK].
Reference
p.157 “Entering Text”
Press [
JJJJ
word.
Enter the password, and then
KKKK
press [OK].
Note
❒ You can enter up to 128 charac-
ters for the password.
] under Login User
Change
] under Login Pass-
Change
Confirm that [SMB] is selected.
NNNN
Note
❒ To specify a folder, you can ei-
ther enter the path manually or
locate the folder by browsing
the network.
Reference
p.84 “To locate the folder manu-
ally”
p.85 “Using Browse Network to
locate the folder”
To locate the folder manually
A Press [Change] under Path.
B Enter the path where the folder
is located.
Note
❒ Enter the path using this for-
mat: “\ServerName\ShareName\PathName”.
❒ You can also enter an IP ad-
dress.
❒ You can enter a path using
up to 128 characters.
C Press [OK].
Note
❒ If the format of the entered
path is not correct, a message
appears. Press [Exit], and
then enter the path again.
84
Enter the password again for con-
LLLL
firmation, and then press [OK].
Press [Folder].
MMMM
Registering Folders
Using Browse Network to locate
the folder
A Press [Browse Network].
The client computers sharing
the same network as the machine appear.
Note
❒ If you have already specified
your user name and password in steps F to L, the
Browse Network display
only lists client computers
you are authorized to access.
B Select a client computer.
Shared folders under it appear.
Note
❒ You can press [Up One Level]
to switch between levels.
C Select the folder you want to
register.
The Logon display appears.
Note
❒ If you have logged in with an
authenticated user name and
password, the Logon display
will not appear. Proceed to
step F.
D Enter the user name.
Note
❒ This is the user name that is
authorized to access the folder.
E Enter the user password, and
then press [OK].
The Browse Network display
reappears.
Note
❒ If the user name or password
entered is not correct, a message appears. Press [Exit],
and then enter again.
F Press [OK].
Press [Connection Test] to check the
OOOO
path is set correctly.
Press [Exit].
PPPP
Note
❒ If the connection test fails, check
the settings, and then try again.
Press [OK].
QQQQ
Press [Exit].
RRRR
Press the {{{{User Tools/Counter}}}} key.
SSSS
Changing a registered folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [Address Book Management].
DDDD
Select the name whose folder you
EEEE
want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, folder name or e-mail address.
❒ To change the name, key dis-
play, and title, see p.75 “Chang-
ing a Registered Name”.
Press [Folder].
FFFF
, and then
4
85
User Tools (System Settings)
Select the items you want to change.
GGGG
Deleting a registered folder
To change the protocol
A Press [FTP].
B
A confirmation message appears.
Press [Yes].
Note
❒ Changing the protocol will
clear all settings made under
the previous protocol.
C Enter each item again.
4
Reference
p.87 “To register an FTP folder”.
Changing items under SMB
A Press [Change] under Path.
B Enter the new path where the
folder is located, and then
press [OK].
Note
❒ You can also use Browse Net-
work to specify a new folder.
For details, see p.85 “Using
Browse Network to locate
the folder”.
Note
❒ To delete a name from the Address
Book entirely, see p.75 “Deleting a
Registered Name”.
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[Administrator Tools]
Press
CCCC
press [TTTTNext].
Press [
DDDD
EEEE
FFFF
GGGG
HHHH
IIII
JJJJ
Address Book Management
Select the name whose folder you
want to delete.
Press the name key, or enter the
registered number using the
number keys.
Press [Folder].
Press the protocol which is not
currently selected.
A confirmation message appears.
Press [Yes].
Press [OK].
Press [Exit].
, and then
].
86
Press [Connection Test] to check the
HHHH
path is set correctly.
Press [
IIII
Note
❒ If the connection test fails, check
the settings, and then try again.
Press [OK].
JJJJ
Press [Exit].
KKKK
Press the {{{{User Tools/Counter}}}} key.
LLLL
Exit
].
Press the {{{{User Tools/Counter}}}} key.
KKKK
Using FTP to Connect
Note
❒ To register a shared folder config-
ured in Windows, see p.83 “Using
SMB to Connect”.
To register an FTP folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
AFU022S
Press [System Settings].
BBBB
Registering Folders
Press [Specify Other Auth. Info] on
GGGG
the right side of Folder Authentication.
Note
❒ When [Do not Specify] is selected,
the FTP User Name and FTP
Password that you have specified in Default User Name /
Password (Send) of File Transfer settings applies. For details,
see “User Tools Menu (System
Settings)”, Network Guide.
❒ If User Authentication is speci-
fied, contact your administrator.
Press [Change] under Login User
HHHH
Name.
4
Press
CCCC
DDDD
EEEE
FFFF
[Administrator Tools]
press [TTTTNext].
Press [Address Book Management].
Press the name you want to register, or enter the registered
number using the number keys.
Note
❒ To register a name in the Ad-
dress Book, see p.74 “Register-
ing a Name”.
Press [Auth. Info], and then press
[TTTTNext].
, and then
Enter the login user name, and
IIII
then press [OK].
Reference
p.157 “Entering Text”
Press [Change] under Login Pass-
JJJJ
word.
Enter the password, and then
KKKK
press [OK].
Note
❒ You can enter up to 128 charac-
ters for the password.
Enter the password again for con-
LLLL
firmation, and then press [OK].
Press [Folder].
MMMM
87
User Tools (System Settings)
Press [FTP].
NNNN
[Change]
OOOO
Press
under Server Name.
4
Enter the server name, and then
PPPP
press [OK].
Note
❒ You can enter a server name us-
ing up to 64 characters.
Press [Change] under Path.
QQQQ
Enter the path.
RRRR
Note
❒ You can enter an absolute path,
using this format: “/us-
er/home/username”; or a relative path, using this format:
“directory/sub-directory”.
❒ If you leave the path blank, the
login directory is assumed to be
the current working directory.
❒ You can also enter an IP ad-
dress.
❒ You can enter a path using up to
128 characters.
Press [OK].
SSSS
Press [Connection Test] to check the
TTTT
path is set correctly.
Press [Exit].
UUUU
Note
❒ If the connection test fails, check
the settings, and then try again.
Press [OK].
VVVV
Press [Exit].
WWWW
Press the {{{{User Tools/Counter}}}} key.
XXXX
Changing a registered folder
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [System Settings].
BBBB
[
Press
CCCC
DDDD
EEEE
FFFF
Administrator Tools
press [TTTTNext
Press [
Select the user of the registered
folder you want to change.
Press the name key, or enter the
registered number using the
number keys.
Note
❒ If you press , you can search
by the registered name, user
code, folder name or e-mail address.
❒ To change the name, key dis-
play, and title, see p.75 “Chang-
ing a Registered Name”.
Press [Folder].
].
Address Book Management
]
, and then
].
88
Note
❒ To change the port number,
press [
Enter the port number using the
number keys, and then press [#].
❒ You can enter 1 to 65535.
] under Port No..
Change
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