Savin 2045e User Manual

Printer/Scanner Unit

Type 2045e

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan File by E-mail

Sending Scan File by Scan to Folder

Using the Document Server Function

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Printer/Scanner Unit Type 2045e Operating Instructions Scanner Reference

EN USA B654-8707

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Scanner function is available when Printer/Scanner option is installed to your machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this man ual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Ethernet is a registered trademark of Fuji Xerox Corporation. Pentium is a registered trademark of Intel Corporation. MS, Microsoft and Windows are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all right in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows XP are as follows: Microsoft Microsoft

• The product names of Windows Microsoft® Windows® 2000 Professional Microsoft

• The product names of Windows Server Microsoft® Windows ServerTM 2003 Standard Edition Microsoft

Windows® XP Professional

Windows® XP Home Edition

2000 are as follows.

Windows® 2000 Server

2003 are as follows:

Windows ServerTM 2003 Enterprise Edition

Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT Microsoft Microsoft

Windows NT® Server 4.0

Windows NT® Workstation 4.0

are as follows.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide rea sonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference w ill not occu r in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outl et on a circuit different from t hat to which the receiver is

connected. Consult the dealer or an experienced radio / TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

Note to users in Canada

Warning:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Declaration of Conformity

Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2045e Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

r The manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the PDF file manuals. r Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

v General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

v Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

v Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

v Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

v Printer Reference 1

Describes system settings and operations for the machine's printer function.

v Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

v Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

v Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when DeskTopBinder V2 Lite is

installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an over-

view of its functions. This guide is added to the [Start] menu when Desk-

TopBinder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

v Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer or as a PDF file on

our Web site)

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................1

1. Network Scanner

Outline.....................................................................................................................3

E-mail.........................................................................................................................3

Scan to Folder............................................................................................................4

Document Server.......................................................................................................5

Network Delivery Scanner..........................................................................................6

Network TWAIN Scanner...........................................................................................7

Control Panel.......................................................................................................... 8

Display Contents......................................................................................................10

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................13

Scanner Features.....................................................................................................13

Scan Settings...........................................................................................................16

Destination List Settings...........................................................................................20

Send Settings...........................................................................................................21

Programs..............................................................................................................23

Storing a Program....................................................................................................23

Recalling a Program.................................................................................................24

Changing a Stored Program .................................... ... .. ..................................... ......24

Deleting a Program..................................................................................................24

Changing the program name ...................................................................................24

Installing Software...............................................................................................25

Auto Run Program .................................. .................................................................25

Software for Using a Network TWAIN Scanner .......................................................27

Software for Using the Network Delivery Scanner Function ....................................28

DeskTopBinder V2 Lite............................................................................................29

Software Supplied on CD-ROM...............................................................................29

3. Setting Originals

Placing Originals..................................................................................................35

Placing on the Exposure Glass................................................................................36

Placing in the Auto Document Feeder .....................................................................37

Original Orientation and Scan Area...................................................................39

For E-mail, Scan to Folder, and a Network Delivery Scanner..................................40

For a Network TWAIN Scanner................................................................................41

Scanning Originals in Several Times.......................................................................42

iii

4. Sending Scan File by E-mail

Preparation for Sending by E-mail.....................................................................45

E-mail Screen...........................................................................................................46

Sending Scan File by E-mail...............................................................................47

Procedure for Sending E-mail..................................................................................47

Simultaneous Storage and Sending by E-mail.........................................................57

Checking the Status of E-mail............................................................................58

5. Sending Scan File by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................59

Scan to Folder Screen .............................................................................................60

Sending Scan File by Scan to Folder.................................................................61

Procedure for Sending by Scan to Folder................................. ...............................61

Simultaneous Storage and Sending by Scan to Folder ...........................................70

Checking the Status of Scan to Folder..............................................................71

6. Using the Document Server Function

Storing Files.........................................................................................................73

Storage Procedure...................................................................................................74

Viewing a List of Stored Files.............................................................................77

Viewing the List........................................................................................................78

Searching for Files...................................................................................................80

Sending Stored Files by E-mail or Scan to Folder, or Delivering.............................81

Managing Stored Files.........................................................................................82

Deleting Files ...........................................................................................................82

Changing File Information........................................................... .............................83

7. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................85

Network Delivery Scanner Screen ...........................................................................86

Delivering Scan File.............................................................................................87

Delivery Procedure...................................................................................................87

Simultaneous Storage and Delivery.........................................................................93

Checking the Status of Delivery.........................................................................94

8. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................95

Scanning Originals..............................................................................................96

Functions of the TWAIN Driver ........................................ ... .................................... .98

9. Appendix

Relationship between Resolution and File Size................................................99

When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner

When Using as a Network TWAIN Scanner...........................................................100

Relationship between File Type Specified and File Type Used When Sending E-mail Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored

Troubleshooting.................................................................................................104

When Scanning Is Not Performed as Expected.....................................................104

When the Delivery Function Does Not Work..........................................................104

When Stored Files Cannot Be Accessed...............................................................104

When an Error Message Appears on the Control Panel........................................105

When an Error Message Appears on the Client Computer....................................110

Specifications..................................................................................................... 113

INDEX.......................................................................................................114

...99

...102 ...103

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Printer/Scanner Unit Type 2045e → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop-

Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter

V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.45 “Sending Scan File by E-mail”

1. This machine

Scan file that is attached to an e-mail can be sent to an e-mail server. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

ZHSX040N

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

Network Scanner

050

3. Client computer

An e-mail with scan file attached is received from the e-mail server using email software.

Check the content of the file using an application appropriate for the file type.

4. LDAP server

LDAP server provides a directory service corresponding to the inquiry or reference operation from the client computer on the same network.

E-mail address information can be searched for from the machine when you use LDAP server as a data base of the user authentication and the e-mail account management.

Scan to Folder

Scan file can be sent to the folders of the FTP server or the shared folders of Windows on the same network.

Reference

p.59 “Sending Scan File by Scan to Folder”

ZHSX

N.eps

1. This machine

Scan file can be sent to the folders of the FTP server using FTP protocol or the shared folders of Windows using SMB protocol. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

ZHSX050N

2. FTP server

The FTP server is a server that provides file transfer services among client computers on the same network. Scan file that is sent to the FTP server can be stored, and the stored file can be downloaded by a client computer that logs onto the FTP server.

Outline

030

3. Client computer

Scan file that is sent from the machine is received in the shared folders of Windows.

Check the content of the file using an application appropriate for the file type.

Document Server

Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Professional from a client computer via a network. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.

Reference

p.73 “Using the Document Server Function”

ZHSX

N.eps

1. This machine

Scan file from the originals scanned by the scanner is stored.

Reference

2. Client computer

A stored file can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Also, a file stored in the machine using a Web browser can be viewed, downloaded or deleted.

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manuals. See p.i “Manuals for This Machine”.

ZHSX030N

010

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.85 “Using the Network Delivery Scanner Function”

Note

r When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan file using e-mail, and the file can be viewed from a client computer using a Web browser.

ZHSH

N.eps

1. This machine

Scan file from the originals scanned by the scanner is sent to the delivery server.

In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be delivered all at once.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

Received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder (B in the figure).

ZHSH010N

3. Client computer

The contents of stored file can be checked in the following ways:

• View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Access the Windows folder where the file is stored via the network, and check the contents with an application corresponding to the file format. (E in the figure)

Outline

020

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners.

Reference

p.95 “Using the Network TWAIN Scanner Function”

ZHSX

N.eps

1. This machine

The scanning function of the machine can be used from a client computer via a network.

ZHSX020N

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Network Scanner

011

Control Panel

This illustration shows the control panel when options are installed.

ZHSS

N.eps

1. {User Tools/Counter} key

Use to change default or operation parameters according to the operating conditions.

2. Display panel

Displays the operation status and messages.

3. {Check Modes} key

Press to check the destinations which are currently selected.

4. {Program} key

Use to register settings used frequently as a program or to recall the registered program.

5. {Clear Modes} key

Press to clear the current settings.

6. {Energy Saver} key

Press this key to begin warm-up. Pressing this key again while in warm-up

mode cancels warm-up.

Note

r This key is inactive while scanning or

setting scanner defaults.

ZHSS011N

7. {Interrupt} key

Press this key to interrupt the scanner mode and to activate the copy mode.

8. Main power indicator and power

indicator

The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the machine is on.

Important

r Do not turn off the main power

while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.

9. Operation switch

Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again.

Note

r This key is inactive while scanning or

setting scanner defaults.

10. Indicators

Display errors and the machine status. d: Add Staple indicator

D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

Reference

For more information, see General Settings Guide.

11. Function status indicators

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen.

Control Panel

12. Function keys

Press the {Copy}, {Document Server}, {Fac- simile}, {Printer}, or {Scanner} key to acti-

vate the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

13. Number keys

Use to enter numeric values.

14. {#} key (Enter key)

Use to enter a numeric value.

15. {Clear/Stop} key

• Clear: Clears an entered numeric value

• Stop: Stops scanning

16. {Start} key

Use to begin scanning, file storing, or delivery.

***

001.tif***

Network Scanner

Display Contents

This section explains the normal screen configuration.

The display's contents differ depending on the function.

Note

r The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using e-mail

Press the {Scanner} key to display the e-mail screen (when [E-mail/ Folder] has been selected in [Destination List Display Priority 1] and [E-mail Address] has been selected in [Destination List Display Priority 2]). If the Network TWAIN Scanner screen appears, press [Exit].

Scan-

Reference

For information about Destination List Display Priority, see p.20 “Destination List Settings”.

Using Scan to Folder

Press the {Scanner} key to display the Scan to Folder screen (When [E-mail/ Folder] has been selected in [Destination List Display Priority 1] and [Folder] has been select- ed in [Destination List Display Priority 2]). If the Network TWAIN Scanner screen appears, press [Exit].

For information about Destination List Display Priority, see p.20 “Destination List Settings”.

Control Panel

Using as a network delivery scanner

Press the {Scanner} key to display the Network Delivery Scanner screen (when

[Delivery Server] has been selected in [Destination List Display Priority 1]). If the Network TWAIN Scanner screen appears, press [Exit].

Reference

For information about Destination List Priority, see p.20 “Destination List Settings”.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to press the {Scanner} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Exit] to use functions other than the network TWAIN scanner function.

Network Scanner

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Note

r Making settings for the items marked with m if necessary.

v Scan Settings

For explanations of settings, see p.16 “Scan Settings”.

Settings Default E-mail Scan to

Default Scan Settings

Wait Time for Next Orig.: Exposure Glass

Wait Time for Next Original(s): SADF

Original Setting 1 sided

Scan Type Text (Print) mmmm Resolution 200 dpi mmmm

Image Density

Scan Size Auto Detect mmmm

Auto

Image

Density

(Medium)

Set Wait

Time (60)

Set Wait

Time (60)

original

Folder

mmmm

Store

Delivery

TWAIN

Original Feed Type Priority Off mmmm

Mixed Original Sizes Priority

Off mmmm

Preparations for Use as a Network Scanner

Settings Default E-mail Scan to

Folder

Original Orientation Priority

Change Initial Mode Standard mmmm

mmmm

Store

Delivery

TWAIN

v Destination List Settings

For explanations of settings, see p.20 “Destination List Settings”.

Settings Default E-mail Scan to

Folder

Destination List Display Priority 1

Destination List Display Priority 2

Select Title Title 1 mm m

Update Delivery Server Destination List

Delivery

Server

E-mail

Address

- m

mm m

Store

Delivery

TWAIN

Note

r [Destination List Display Priority 1] and [Update Delivery Server Destination List]

will not be displayed when [OFF] is selected for [Delivery Option] in [File Transfer] of System Settings. See Network Guide.

v Send Settings

For explanations of settings, see p.21 “Send Settings”.

Settings Default E-mail Scan to

Folder

TWAIN Standby Time 10 sec. mmmmm

File Type Priority Multi-page:

TIFF

Compression (Black & White)

Compression (Gray Scale) Standard mmmm

Print & Delete Scanner Journal

Max. E-mail Size 2048KB m

Divide & Send E-mail Yes (per

E-mail Information Language

Sender's Name Default No m

On mmmm

Delete All after Printing

max. size)

American

English

mm m

Store

Delivery

TWAIN

Setting procedure

A Press the {User Tools/Counter} key. B Press [Scanner Features]. C Press [Send Settings].

Initial Scanner Setup

D Press the item to be set.

Example: TWAIN Standby Time setting

E Change the setting.

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numbers, use the number keys.

Note

r To cancel changing a setting, press [Cancel]. The setting returns to the pre-

vious condition.

F Press [OK]. G Repeat steps

to F to make other settings.

H Press [Exit].

The main menu reappears.

Preparations for Use as a Network Scanner

Scan Settings

This section explains how to set the defaults for scan settings.

The scan settings consist of the following. For the list about settings and defaults, see p.13 “Scanner Features”.

v Default Scan Settings

Various basic settings (scan type, resolution, image density, scan size) can be set.

•Scan Type Select the scan type from the following:

•Text (Print)

For standard originals containing mainly text (for print)

•Text (OCR)

For standard originals containing mainly text (for OCR)

•Text/ Photo

For originals containing a mixture of text and photographs

•Photo

For originals containing photographs and other pictures (twovalue)

•Gray Scale

For originals containing photographs and other pictures (multi-value)

Note

Printer printing is best scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

r An image is scanned in black &

white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the purpose of printing is best done with Photo and scanning for viewing on the computer screen with Gray Scale.

•Resolution Select the resolution from 100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

•Image Density Select the image density in seven steps from Lighter (1) to Darker (7) or use Auto Image Density.

•Scan Size Select the size of the original to be scanned.

When [Auto Detect] is selected, the

auto detect function of the machine is used to set the original size. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A3S, A4R, A4S, A5R, A5S, 11 x 17S, 8

/2 x 11R, 81/2 x 11S, 51/2 x

/2R, 51/2 x 81/2S, B4 JISS (Jap-

8 anese Industrial Standard), B5 JISR, B5 JISS, Custom size

Note

r When [Custom size] is selected,

the dimensions of the scan area (width and height) can be specified.

r When selecting [Custom size] for

[Scan Size], see p.19 “Selecting a

custom size”.

/2 x 14S, 81/2 x 13S,

v Wait Time for Next Orig.: Exposure

Glass

When dividing originals and scanning them individually with the exposure glass to form a single file,

select [OFF], [Set Wait Time], or [Con- tinuous Wait] for the waiting status.

Initial Scanner Setup

Note

r If either [SADF] or [Batch] is

specified when scanning, this setting is invalid.

r If [Off] is selected, sending will

start automatically after one page of original is scanned.

r If [Set Wait Time] is selected, en-

ter the waiting time in seconds (3-999) for placing additional originals with the number keys. Scanning will start when additional originals are placed and the {Start} key is pressed within this time. You can end scanning and begin sending by pressing the {#} key within this time. If the specified time has passed, sending starts automatically and you do not need to press the {#} key.

r If [Continuous Wait] is selected,

the machine will wait for additional originals until the {#} key is pressed. Scanning will start when additional originals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {#} key.

r If originals are placed in the

ADF, sending will start without waiting for additional originals after all originals in the ADF have been scanned even if you

select [Continuous Wait].

r If a paper jam occurs or any of

the following operation is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {#} key is pressed.

• Opening the upper cover of the ADF

• Pressing the {Interrupt} key to activate the copy mode

v Wait Time for Next Original(s): SADF

When dividing originals and scanning them separately with the

ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for

the waiting status.

Note

r If [SADF] is specified when scan-

ning, this setting is valid.

r If [Set Wait Time] is selected, en-

ter the waiting time in seconds (3-999) for placing additional originals with the number keys. Scanning will start automatically when additional originals are placed within this time. You can end scanning and begin sending by pressing the {#} key within this time. If the specified time has passed, sending starts automatically and you do not need to press the {#} key.

r If [Continuous Wait] is selected,

the machine will wait for the additional originals until the {#} key is pressed. Scanning will start when additional originals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {#} key.

r Even if originals are placed on

the exposure glass, the machine will function as the settings. However, every time originals are placed, you must press the

{Start} key to start scanning.

• Changing the settings such as the scan settings

Preparations for Use as a Network Scanner

r If a paper jam occurs or any of

the following operation is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {#} key is pressed.

• Changing the settings such as the scan settings

• Opening the upper cover of the ADF

•Pressing the {Interrupt} key to activate the copy mode

v Original Setting

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make opera-

tion easier. You can select [1 Sided Original], [2 Sided Orig.:T to T] (Top to Top), or [2 Sided Orig.:T to B] (Top to

Bottom).

Reference

p.39 “Original Orientation and Scan Area”

If [Off] is selected, the [Wait Time for Next Orig.: Exposure Glass] setting is

valid when scanning.

Note

r The countdown for scanning

additional originals stops when scanning conditions are changed. The machine keeps waiting for restarting the countdown until the {# } key is pressed.

v Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the

ADF. You can select [On] or [Off].

Note

r If the original size is specified

when scanning, this setting is ignored.

r When [Off] is selected and [Auto

Detect] is selected for scan size, if

originals of different sizes are placed in the ADF, the maximum size will be detected as the scan size.

v Original Feed Type Priority

Multiple originals can be divided and scanned separately using the exposure glass or ADF to form a single file. In this case, the waiting time for placing additional originals to scan can be specified.

If [SADF] is selected, the [Wait Time for Next Original(s): SADF] setting

will be valid when scanning.

If [Batch] is selected, scanning will

start when the additional originals are placed and the {Start} key is pressed regardless of the setting

for [Wait Time for Next Orig.: Exposure

Glass] or [Wait Time for Next Original(s): SADF].

v Original Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.39 “Original Orientation and Scan Area”

Initial Scanner Setup

v Change Initial Mode

If you use the settings which are displayed when modes are cleared, reset, or immediately after the operation switch is turned on as the initial mode, select

[

Standard].

Select [Program No.10] when you

use the settings stored in Program No.10 as the initial mode.

Selecting a custom size

When selecting [Custom size] as the

scan size, follow the procedure below.

A Press [Custom size] on the Scan

Size Setting screen.

B Enter the original size with the

number keys.

Select and enter values for [X1] and [Y1], and then press the {#} key.

D Enter the scan size (area) with the

number keys.

Select and enter values for [X3] and [Y3], and then press the {#} key.

Depending on how the original is positioned, the scan area will be as follows:

Original orientation

X3X2

Y2 Y3

When placed on the exposure glass

Y2 Y3

X3X2

X3 X2

Original orientation

X3 X2

Y2 Y3

X3X2

C Enter the scan starting point in re-

lation to the standard scan starting point.

Select and enter values for [X2] and [Y2], and then press the {#} key.

When placed in the ADF

ZHSY055N

shows the face of the original.

shows the back of the original.

shows the feeding direction.

The range of possible original sizes and scan sizes is as follows:

•Original Size X1: 140 - 432 mm (5.5” - 17.0”) Y1: 140 - 297 mm (5.5” - 11.7”)

Preparations for Use as a Network Scanner

•Scan Size X3: 10 - 432 mm (0.4” - 17.0”) Y3: 10 - 297 mm (0.4” - 11.7”)

Keep the scan area settings within these range.

E When all dimensions are entered,

press [OK].

F Make sure that the area specified

in step

the [Custom size] field, and then press [OK].

(X3 and Y3) is shown in

G Press [Exit].

The main menu reappears.

Destination List Settings

This section explains how to set the defaults for the destination list and titles displayed.

The destination list settings consist of the following. For the list about settings and defaults, see p.13 “Scanner Features”.

v Destination List Display Priority 1

Select a destination list to be displayed when the machine is in the initial state. You can select either

[E-mail/ Folder] or [Delivery Server].

v Destination List Display Priority 2

This function is available when [E- mail/ Folder] is selected for [Destina- tion List Display Priority 1].

Select a destination list of the machine to be displayed when the machine is in the initial state.

You can select either [E-mail Ad- dress] or [Folder].

v Select Title

Select what titles are displayed on the screen. Selecting a title on the screen will display the destinations programed for that title. This allows for easy selection of destinations including e-mail destinations and Scan to Folder

destinations. Select either [Title 1] (ten titles), [Title 2] (ten titles), or [Ti- tle 3] (five titles).

v Update Delivery Server Destination

List

To update the Delivery Server Des-

tination List, press [Update Delivery Server Destination List].

Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

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