Savin 2045e User Manual

Download

Printer/Scanner Unit

Type 2045e

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Scan File by E-mail

Sending Scan File by Scan to Folder

Using the Document Server Function

Using the Network Delivery Scanner Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Printer/Scanner Unit Type 2045e Operating Instructions Scanner Reference

EN USA B654-8707

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Scanner function is available when Printer/Scanner option is installed to your machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this man ual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Ethernet is a registered trademark of Fuji Xerox Corporation. Pentium is a registered trademark of Intel Corporation. MS, Microsoft and Windows are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all right in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

98 is Microsoft® Windows® 98.

• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me).

• The product names of Windows XP are as follows: Microsoft Microsoft

• The product names of Windows Microsoft® Windows® 2000 Professional Microsoft

• The product names of Windows Server Microsoft® Windows ServerTM 2003 Standard Edition Microsoft

Windows® XP Professional

Windows® XP Home Edition

2000 are as follows.

Windows® 2000 Server

2003 are as follows:

Windows ServerTM 2003 Enterprise Edition

Microsoft® Windows ServerTM 2003 Web Edition

• The product names of Windows NT Microsoft Microsoft

Windows NT® Server 4.0

Windows NT® Workstation 4.0

are as follows.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide rea sonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference w ill not occu r in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outl et on a circuit different from t hat to which the receiver is

connected. Consult the dealer or an experienced radio / TV technician for help.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

Note to users in Canada

Warning:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Caution (in case of 100BASE-TX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Declaration of Conformity

Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 2045e Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

r The manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the PDF file manuals. r Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

v General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

v Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

v Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

v Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

v Printer Reference 1

Describes system settings and operations for the machine's printer function.

v Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

v Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

v Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when DeskTopBinder V2 Lite is

installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an over-

view of its functions. This guide is added to the [Start] menu when Desk-

TopBinder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be dis-

played from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

v Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer or as a PDF file on

our Web site)

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................1

1. Network Scanner

Outline.....................................................................................................................3

E-mail.........................................................................................................................3

Scan to Folder............................................................................................................4

Document Server.......................................................................................................5

Network Delivery Scanner..........................................................................................6

Network TWAIN Scanner...........................................................................................7

Control Panel.......................................................................................................... 8

Display Contents......................................................................................................10

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................13

Scanner Features.....................................................................................................13

Scan Settings...........................................................................................................16

Destination List Settings...........................................................................................20

Send Settings...........................................................................................................21

Programs..............................................................................................................23

Storing a Program....................................................................................................23

Recalling a Program.................................................................................................24

Changing a Stored Program .................................... ... .. ..................................... ......24

Deleting a Program..................................................................................................24

Changing the program name ...................................................................................24

Installing Software...............................................................................................25

Auto Run Program .................................. .................................................................25

Software for Using a Network TWAIN Scanner .......................................................27

Software for Using the Network Delivery Scanner Function ....................................28

DeskTopBinder V2 Lite............................................................................................29

Software Supplied on CD-ROM...............................................................................29

3. Setting Originals

Placing Originals..................................................................................................35

Placing on the Exposure Glass................................................................................36

Placing in the Auto Document Feeder .....................................................................37

Original Orientation and Scan Area...................................................................39

For E-mail, Scan to Folder, and a Network Delivery Scanner..................................40

For a Network TWAIN Scanner................................................................................41

Scanning Originals in Several Times.......................................................................42

iii

4. Sending Scan File by E-mail

Preparation for Sending by E-mail.....................................................................45

E-mail Screen...........................................................................................................46

Sending Scan File by E-mail...............................................................................47

Procedure for Sending E-mail..................................................................................47

Simultaneous Storage and Sending by E-mail.........................................................57

Checking the Status of E-mail............................................................................58

5. Sending Scan File by Scan to Folder

Preparation for Sending by Scan to Folder.......................................................59

Scan to Folder Screen .............................................................................................60

Sending Scan File by Scan to Folder.................................................................61

Procedure for Sending by Scan to Folder................................. ...............................61

Simultaneous Storage and Sending by Scan to Folder ...........................................70

Checking the Status of Scan to Folder..............................................................71

6. Using the Document Server Function

Storing Files.........................................................................................................73

Storage Procedure...................................................................................................74

Viewing a List of Stored Files.............................................................................77

Viewing the List........................................................................................................78

Searching for Files...................................................................................................80

Sending Stored Files by E-mail or Scan to Folder, or Delivering.............................81

Managing Stored Files.........................................................................................82

Deleting Files ...........................................................................................................82

Changing File Information........................................................... .............................83

7. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................85

Network Delivery Scanner Screen ...........................................................................86

Delivering Scan File.............................................................................................87

Delivery Procedure...................................................................................................87

Simultaneous Storage and Delivery.........................................................................93

Checking the Status of Delivery.........................................................................94

8. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................95

Scanning Originals..............................................................................................96

Functions of the TWAIN Driver ........................................ ... .................................... .98

9. Appendix

Relationship between Resolution and File Size................................................99

When Using as E-mail, Scan to Folder, Document Server or Network Delivery Scanner

When Using as a Network TWAIN Scanner...........................................................100

Relationship between File Type Specified and File Type Used When Sending E-mail Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored

Troubleshooting.................................................................................................104

When Scanning Is Not Performed as Expected.....................................................104

When the Delivery Function Does Not Work..........................................................104

When Stored Files Cannot Be Accessed...............................................................104

When an Error Message Appears on the Control Panel........................................105

When an Error Message Appears on the Client Computer....................................110

Specifications..................................................................................................... 113

INDEX.......................................................................................................114

...99

...102 ...103

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Printer/Scanner Unit Type 2045e → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop-

Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter

V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files in the Document Server, operate as a network delivery scanner, and operate as a network TWAIN scanner.

E-mail

Scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.

Reference

p.45 “Sending Scan File by E-mail”

1. This machine

Scan file that is attached to an e-mail can be sent to an e-mail server. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

ZHSX040N

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

Network Scanner

050

3. Client computer

An e-mail with scan file attached is received from the e-mail server using email software.

Check the content of the file using an application appropriate for the file type.

4. LDAP server

LDAP server provides a directory service corresponding to the inquiry or reference operation from the client computer on the same network.

E-mail address information can be searched for from the machine when you use LDAP server as a data base of the user authentication and the e-mail account management.

Scan to Folder

Scan file can be sent to the folders of the FTP server or the shared folders of Windows on the same network.

Reference

p.59 “Sending Scan File by Scan to Folder”

ZHSX

N.eps

1. This machine

Scan file can be sent to the folders of the FTP server using FTP protocol or the shared folders of Windows using SMB protocol. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.

ZHSX050N

2. FTP server

The FTP server is a server that provides file transfer services among client computers on the same network. Scan file that is sent to the FTP server can be stored, and the stored file can be downloaded by a client computer that logs onto the FTP server.

Outline

030

3. Client computer

Scan file that is sent from the machine is received in the shared folders of Windows.

Check the content of the file using an application appropriate for the file type.

Document Server

Scan file from the originals is stored as a file on the hard disk of the machine and can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Professional from a client computer via a network. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file.

Reference

p.73 “Using the Document Server Function”

ZHSX

N.eps

1. This machine

Scan file from the originals scanned by the scanner is stored.

Reference

2. Client computer

A stored file can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Also, a file stored in the machine using a Web browser can be viewed, downloaded or deleted.

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manuals. See p.i “Manuals for This Machine”.

ZHSX030N

010

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.85 “Using the Network Delivery Scanner Function”

Note

r When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan file using e-mail, and the file can be viewed from a client computer using a Web browser.

ZHSH

N.eps

1. This machine

Scan file from the originals scanned by the scanner is sent to the delivery server.

In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be delivered all at once.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

Received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder (B in the figure).

ZHSH010N

3. Client computer

The contents of stored file can be checked in the following ways:

• View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Access the Windows folder where the file is stored via the network, and check the contents with an application corresponding to the file format. (E in the figure)

Outline

020

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”.

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wireless LAN) [optional]). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners.

Reference

p.95 “Using the Network TWAIN Scanner Function”

ZHSX

N.eps

1. This machine

The scanning function of the machine can be used from a client computer via a network.

ZHSX020N

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Network Scanner

011

Control Panel

This illustration shows the control panel when options are installed.

ZHSS

N.eps

1. {User Tools/Counter} key

Use to change default or operation parameters according to the operating conditions.

2. Display panel

Displays the operation status and messages.

3. {Check Modes} key

Press to check the destinations which are currently selected.

4. {Program} key

Use to register settings used frequently as a program or to recall the registered program.

5. {Clear Modes} key

Press to clear the current settings.

6. {Energy Saver} key

Press this key to begin warm-up. Pressing this key again while in warm-up

mode cancels warm-up.

Note

r This key is inactive while scanning or

setting scanner defaults.

ZHSS011N

7. {Interrupt} key

Press this key to interrupt the scanner mode and to activate the copy mode.

8. Main power indicator and power

indicator

The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the machine is on.

Important

r Do not turn off the main power

while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.

9. Operation switch

Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again.

Note

r This key is inactive while scanning or

setting scanner defaults.

10. Indicators

Display errors and the machine status. d: Add Staple indicator

D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

Reference

For more information, see General Settings Guide.

11. Function status indicators

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen.

Control Panel

12. Function keys

Press the {Copy}, {Document Server}, {Fac- simile}, {Printer}, or {Scanner} key to acti-

vate the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

13. Number keys

Use to enter numeric values.

14. {#} key (Enter key)

Use to enter a numeric value.

15. {Clear/Stop} key

• Clear: Clears an entered numeric value

• Stop: Stops scanning

16. {Start} key

Use to begin scanning, file storing, or delivery.

***

001.tif***

Network Scanner

Display Contents

This section explains the normal screen configuration.

The display's contents differ depending on the function.

Note

r The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using e-mail

Press the {Scanner} key to display the e-mail screen (when [E-mail/ Folder] has been selected in [Destination List Display Priority 1] and [E-mail Address] has been selected in [Destination List Display Priority 2]). If the Network TWAIN Scanner screen appears, press [Exit].

Scan-

Reference

For information about Destination List Display Priority, see p.20 “Destination List Settings”.

Using Scan to Folder

Press the {Scanner} key to display the Scan to Folder screen (When [E-mail/ Folder] has been selected in [Destination List Display Priority 1] and [Folder] has been select- ed in [Destination List Display Priority 2]). If the Network TWAIN Scanner screen appears, press [Exit].

For information about Destination List Display Priority, see p.20 “Destination List Settings”.

Control Panel

Using as a network delivery scanner

Press the {Scanner} key to display the Network Delivery Scanner screen (when

[Delivery Server] has been selected in [Destination List Display Priority 1]). If the Network TWAIN Scanner screen appears, press [Exit].

Reference

For information about Destination List Priority, see p.20 “Destination List Settings”.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to press the {Scanner} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Exit] to use functions other than the network TWAIN scanner function.

Network Scanner

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Scanner Features

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Note

r Making settings for the items marked with m if necessary.

v Scan Settings

For explanations of settings, see p.16 “Scan Settings”.

Settings Default E-mail Scan to

Default Scan Settings

Wait Time for Next Orig.: Exposure Glass

Wait Time for Next Original(s): SADF

Original Setting 1 sided

Scan Type Text (Print) mmmm Resolution 200 dpi mmmm

Image Density

Scan Size Auto Detect mmmm

Auto

Image

Density

(Medium)

Set Wait

Time (60)

Set Wait

Time (60)

original

Folder

mmmm

Store

Delivery

TWAIN

Original Feed Type Priority Off mmmm

Mixed Original Sizes Priority

Off mmmm

Preparations for Use as a Network Scanner

Settings Default E-mail Scan to

Folder

Original Orientation Priority

Change Initial Mode Standard mmmm

mmmm

Store

Delivery

TWAIN

v Destination List Settings

For explanations of settings, see p.20 “Destination List Settings”.

Settings Default E-mail Scan to

Folder

Destination List Display Priority 1

Destination List Display Priority 2

Select Title Title 1 mm m

Update Delivery Server Destination List

Delivery

Server

E-mail

Address

- m

mm m

Store

Delivery

TWAIN

Note

r [Destination List Display Priority 1] and [Update Delivery Server Destination List]

will not be displayed when [OFF] is selected for [Delivery Option] in [File Transfer] of System Settings. See Network Guide.

v Send Settings

For explanations of settings, see p.21 “Send Settings”.

Settings Default E-mail Scan to

Folder

TWAIN Standby Time 10 sec. mmmmm

File Type Priority Multi-page:

TIFF

Compression (Black & White)

Compression (Gray Scale) Standard mmmm

Print & Delete Scanner Journal

Max. E-mail Size 2048KB m

Divide & Send E-mail Yes (per

E-mail Information Language

Sender's Name Default No m

On mmmm

Delete All after Printing

max. size)

American

English

mm m

Store

Delivery

TWAIN

Setting procedure

A Press the {User Tools/Counter} key. B Press [Scanner Features]. C Press [Send Settings].

Initial Scanner Setup

D Press the item to be set.

Example: TWAIN Standby Time setting

E Change the setting.

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numbers, use the number keys.

Note

r To cancel changing a setting, press [Cancel]. The setting returns to the pre-

vious condition.

F Press [OK]. G Repeat steps

to F to make other settings.

H Press [Exit].

The main menu reappears.

Preparations for Use as a Network Scanner

Scan Settings

This section explains how to set the defaults for scan settings.

The scan settings consist of the following. For the list about settings and defaults, see p.13 “Scanner Features”.

v Default Scan Settings

Various basic settings (scan type, resolution, image density, scan size) can be set.

•Scan Type Select the scan type from the following:

•Text (Print)

For standard originals containing mainly text (for print)

•Text (OCR)

For standard originals containing mainly text (for OCR)

•Text/ Photo

For originals containing a mixture of text and photographs

•Photo

For originals containing photographs and other pictures (twovalue)

•Gray Scale

For originals containing photographs and other pictures (multi-value)

Note

Printer printing is best scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

r An image is scanned in black &

white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the purpose of printing is best done with Photo and scanning for viewing on the computer screen with Gray Scale.

•Resolution Select the resolution from 100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

•Image Density Select the image density in seven steps from Lighter (1) to Darker (7) or use Auto Image Density.

•Scan Size Select the size of the original to be scanned.

When [Auto Detect] is selected, the

auto detect function of the machine is used to set the original size. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A3S, A4R, A4S, A5R, A5S, 11 x 17S, 8

/2 x 11R, 81/2 x 11S, 51/2 x

/2R, 51/2 x 81/2S, B4 JISS (Jap-

8 anese Industrial Standard), B5 JISR, B5 JISS, Custom size

Note

r When [Custom size] is selected,

the dimensions of the scan area (width and height) can be specified.

r When selecting [Custom size] for

[Scan Size], see p.19 “Selecting a

custom size”.

/2 x 14S, 81/2 x 13S,

v Wait Time for Next Orig.: Exposure

Glass

When dividing originals and scanning them individually with the exposure glass to form a single file,

select [OFF], [Set Wait Time], or [Con- tinuous Wait] for the waiting status.

Initial Scanner Setup

Note

r If either [SADF] or [Batch] is

specified when scanning, this setting is invalid.

r If [Off] is selected, sending will

start automatically after one page of original is scanned.

r If [Set Wait Time] is selected, en-

ter the waiting time in seconds (3-999) for placing additional originals with the number keys. Scanning will start when additional originals are placed and the {Start} key is pressed within this time. You can end scanning and begin sending by pressing the {#} key within this time. If the specified time has passed, sending starts automatically and you do not need to press the {#} key.

r If [Continuous Wait] is selected,

the machine will wait for additional originals until the {#} key is pressed. Scanning will start when additional originals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {#} key.

r If originals are placed in the

ADF, sending will start without waiting for additional originals after all originals in the ADF have been scanned even if you

select [Continuous Wait].

r If a paper jam occurs or any of

the following operation is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {#} key is pressed.

• Opening the upper cover of the ADF

• Pressing the {Interrupt} key to activate the copy mode

v Wait Time for Next Original(s): SADF

When dividing originals and scanning them separately with the

ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for

the waiting status.

Note

r If [SADF] is specified when scan-

ning, this setting is valid.

r If [Set Wait Time] is selected, en-

ter the waiting time in seconds (3-999) for placing additional originals with the number keys. Scanning will start automatically when additional originals are placed within this time. You can end scanning and begin sending by pressing the {#} key within this time. If the specified time has passed, sending starts automatically and you do not need to press the {#} key.

r If [Continuous Wait] is selected,

the machine will wait for the additional originals until the {#} key is pressed. Scanning will start when additional originals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {#} key.

r Even if originals are placed on

the exposure glass, the machine will function as the settings. However, every time originals are placed, you must press the

{Start} key to start scanning.

• Changing the settings such as the scan settings

Preparations for Use as a Network Scanner

r If a paper jam occurs or any of

the following operation is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {#} key is pressed.

• Changing the settings such as the scan settings

• Opening the upper cover of the ADF

•Pressing the {Interrupt} key to activate the copy mode

v Original Setting

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make opera-

tion easier. You can select [1 Sided Original], [2 Sided Orig.:T to T] (Top to Top), or [2 Sided Orig.:T to B] (Top to

Bottom).

Reference

p.39 “Original Orientation and Scan Area”

If [Off] is selected, the [Wait Time for Next Orig.: Exposure Glass] setting is

valid when scanning.

Note

r The countdown for scanning

additional originals stops when scanning conditions are changed. The machine keeps waiting for restarting the countdown until the {# } key is pressed.

v Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the

ADF. You can select [On] or [Off].

Note

r If the original size is specified

when scanning, this setting is ignored.

r When [Off] is selected and [Auto

Detect] is selected for scan size, if

originals of different sizes are placed in the ADF, the maximum size will be detected as the scan size.

v Original Feed Type Priority

Multiple originals can be divided and scanned separately using the exposure glass or ADF to form a single file. In this case, the waiting time for placing additional originals to scan can be specified.

If [SADF] is selected, the [Wait Time for Next Original(s): SADF] setting

will be valid when scanning.

If [Batch] is selected, scanning will

start when the additional originals are placed and the {Start} key is pressed regardless of the setting

for [Wait Time for Next Orig.: Exposure

Glass] or [Wait Time for Next Original(s): SADF].

v Original Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.39 “Original Orientation and Scan Area”

Initial Scanner Setup

v Change Initial Mode

If you use the settings which are displayed when modes are cleared, reset, or immediately after the operation switch is turned on as the initial mode, select

[

Standard].

Select [Program No.10] when you

use the settings stored in Program No.10 as the initial mode.

Selecting a custom size

When selecting [Custom size] as the

scan size, follow the procedure below.

A Press [Custom size] on the Scan

Size Setting screen.

B Enter the original size with the

number keys.

Select and enter values for [X1] and [Y1], and then press the {#} key.

D Enter the scan size (area) with the

number keys.

Select and enter values for [X3] and [Y3], and then press the {#} key.

Depending on how the original is positioned, the scan area will be as follows:

Original orientation

X3X2

Y2 Y3

When placed on the exposure glass

Y2 Y3

X3X2

X3 X2

Original orientation

X3 X2

Y2 Y3

X3X2

C Enter the scan starting point in re-

lation to the standard scan starting point.

Select and enter values for [X2] and [Y2], and then press the {#} key.

When placed in the ADF

ZHSY055N

shows the face of the original.

shows the back of the original.

shows the feeding direction.

The range of possible original sizes and scan sizes is as follows:

•Original Size X1: 140 - 432 mm (5.5” - 17.0”) Y1: 140 - 297 mm (5.5” - 11.7”)

Preparations for Use as a Network Scanner

•Scan Size X3: 10 - 432 mm (0.4” - 17.0”) Y3: 10 - 297 mm (0.4” - 11.7”)

Keep the scan area settings within these range.

E When all dimensions are entered,

press [OK].

F Make sure that the area specified

in step

the [Custom size] field, and then press [OK].

(X3 and Y3) is shown in

G Press [Exit].

The main menu reappears.

Destination List Settings

This section explains how to set the defaults for the destination list and titles displayed.

The destination list settings consist of the following. For the list about settings and defaults, see p.13 “Scanner Features”.

v Destination List Display Priority 1

Select a destination list to be displayed when the machine is in the initial state. You can select either

[E-mail/ Folder] or [Delivery Server].

v Destination List Display Priority 2

This function is available when [E- mail/ Folder] is selected for [Destina- tion List Display Priority 1].

Select a destination list of the machine to be displayed when the machine is in the initial state.

You can select either [E-mail Ad- dress] or [Folder].

v Select Title

Select what titles are displayed on the screen. Selecting a title on the screen will display the destinations programed for that title. This allows for easy selection of destinations including e-mail destinations and Scan to Folder

destinations. Select either [Title 1] (ten titles), [Title 2] (ten titles), or [Ti- tle 3] (five titles).

v Update Delivery Server Destination

List

To update the Delivery Server Des-

tination List, press [Update Delivery Server Destination List].

Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Send Settings

This section explains how to set the defaults for sending settings such as the compression level for scan file and how the machine switches to the network TWAIN scanner function.

The send settings consist of the following. For the list about settings and defaults, see p.13 “Scanner Features”.

v TWAIN Standby Time

When the machine is being used to send e-mail or a file, or functioning as Document Server or a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

• When [Off] is selected, the ma-

chine will switch to the network TWAIN scanner function at once.

• When [On] is selected, you can

enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

v File Type Priority

Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.

Initial Scanner Setup

v Compression (Black & White)

This setting determines whether scan file for the black and white setting is to be compressed.

Note

r The actual time required for file

transfer will vary depending on the file size and network load.

r Compression reduces the time

required for transferring the scan file.

v Compression (Gray Scale)

This setting determines to what extent scan file for the grayscale setting is to be compressed. You can

select [High], [Standard], [Low], or

[Off].

Note

r The compression ratio decreas-

es in the order [High], [Standard], [Low], and [Off], and the time re-

quired for file transfer increases accordingly.

r The actual time required for file

transfer will vary depending on the file size and network load.

v Print & Delete Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 100.

Note

r When printed, all records are

deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record.

Note

r If you specify multi-page TIFF

for file in a JPEG format, the format is automatically changed to PDF.

r While the journal is being print-

ed, the file whose status is waiting cannot be sent.

Preparations for Use as a Network Scanner

v Max. E-mail Size

Select whether the size of an e-mail is limited or not.

When [On] is selected, enter the

size limit (64 - 102400 KB) with the number keys.

Note

r When the SMTP limits the size,

match that setting.

v Divide & Send E-mail

This function is effective only

when [On] is selected for [Max. E- mail Size].

Select whether or not an image ex-

ceeding the size specified in [Max. E-mail Size] should be divided and

sent using more than one e-mail.

Select either [No], [Yes (per Page)], or

[Yes (per Max. Size)]. When [Yes (per Max. Size)] is selected, enter the

Max. Number of Divisions (2-500) with the number keys.

Note

r When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected.

v E-mail Information Language

Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

Note

r The e-mail text which is a tem-

plate cannot be changed.

v Sender's Name Default

Select whether an administrator is registered as a sender or a sender is specified each time an e-mail is sent. If the access code has been set, enter the code with the number keys, and then press the {#} key.

•Select [No] when a sender is to

be specified each time.

•Select [Yes] when an adminis-

trator is to be the sender.

r When [Yes (per Max. Size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

r When [No] is selected, the e-mail

is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.

r Set the maximum e-mail size

within the capacity of the SMTP server.

Important

r It is recommended that protec-

tion code be set to prevent the sender's name from being misused.

r When [On] is selected for [Key

Operator Code] in [Key Operator Tools] of System Settings and

[Partial] is set for the range, enter the access code when [Sender's Name Default] is selected. For

more information about the System Settings, see “User Tools (System Settings)”, Gener- al Settings Guide.

Programs

You can store frequently used settings in the machine memory and recall them for future use.

Note

r You can store up to 10 programs

for the scanner mode.

r You can use the settings stored in

program No.10 as the initial mode

by selecting [Program No.10] in

[Change Initial Mode] in [Scanner Features].

r Programs are not deleted by turn-

ing the power off or by pressing the {Clear Modes} key. They are deleted only when you delete or overwrite them with another program.

r The items which can be stored as a

program are as follows: the scan settings, 1 sided/2 sided original, Top to Top/Top to Bottom, Last Page, Original Feed Type, File Type, and Batch/SADF.

Storing a Program

A Edit the settings so all functions

you want to store in this program are selected.

B Make sure the {Scanner} key is se-

lected, press the {Program} key.

C Press [Register].

D Press the program number you

want to use.

Note

r Program numbers with m al-

ready have settings in them.

E Enter the program name with the

letter keys on the display panel.

You can enter up to 40 characters.

Reference

For details about entering characters, see “Entering Text”, Gen- eral Settings Guide.

Note

r If it is not necessary to enter the

program name, proceed to step

F Press [OK].

When the settings are successfully stored, m appears on the left side of the registered program number and the program name appears on the right side. The display returns to the initial display after a moment.

Preparations for Use as a Network Scanner

Recalling a Program

A Make sure the {Scanner} key is se-

lected, press the {Program} key.

B Press [Recall].

C Press the number of the program

you want to recall.

The stored settings are displayed.

Note

r Program numbers with m al-

ready have settings in them.

D Place the originals, and then press

the {Start} key.

Deleting a Program

A Make sure the {Scanner} key is se-

lected, press the {Program} key.

B Press [Delete].

C Press the number of the program

you want to delete.

D Press [Yes].

The program is deleted, and the display returns to the initial display after a moment.

Changing the program name

Changing a Stored Program

A Make sure the {Scanner} key is se-

lected, press the {Program} key.

B Press [Recall]. C Press the number of the program

you want to change.

D Change settings of the program. E Press the {Program} key. F Press [Register]. G Press the number of the program

you changed the setting.

H Press [Register] to accept the con-

firmation message.

I Enter a program name. J Press [OK].

A Make sure the {Scanner} key is se-

lected, press the {Program} key.

B Press [Change Name].

C Press the number of the program

you want to change name.

D Enter a new program name.

A program name can be entered up to 40 characters.

For details about entering characters, see “Entering Text”, General Settings Guide.

E Press [OK].

The display returns to the initial display after a moment.

Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software to use the machine as a network scanner.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

r Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

r If you want to install the software without using Auto Run, hold down the

{Shift} key while inserting the CD-ROM. Keep the {Shift} key held down until the client computer has finished accessing the CD-ROM.

r If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed,

reinstall the remaining software after restarting the client computer.

Limitation

r For installation in Windows 2000, Windows XP, or Windows NT 4.0, log in as

a member of the administrators group.

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows:

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070N

For information about the software that can be installed by Auto Run, see p.29 “Software Supplied on CD-ROM”.

Installing Software

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.29 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.30 “Type2045e TWAIN Driver”.

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using Auto Run.

A Start Windows, and then insert

the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

Reference

If the installer does not start automatically, see p.25 “Auto Run Program”.

B Select a setup language, and then

click [OK].

The CD-ROM Launcher screen appears.

D The installer of the TWAIN driv-

er starts. Follow the instructions on the screen.

Note

r When the installation is com-

plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.

r After the installation is com-

plete, the “Type2045e TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here.

r Notes on using the network

TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use.

C Click [TWAIN Driver].

The Software Setup screen appears.

Preparations for Use as a Network Scanner

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve file, it is necessary to install TWAIN Driver on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.29 “Software Supplied on CD-ROM”.

A Start Windows, and then insert the supplied CD-ROM labeled “Scanner

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

B Select a setup language, and then click [OK].

The CD-ROM Launcher screen appears.

C Click the key of the software to be installed.

• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].

• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2 Lite].

The Change The Language screen appears.

D Select a language, and then click [OK].

The Software Setup screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-

ware.

Installing Software

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.31 “DeskTopBinder V2 Lite”.

A Start Windows, and then insert the supplied CD-ROM labeled “Scanner

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

B Select a language, and then click [OK].

The CD-ROM Launcher screen appears.

C Click [DeskTopBinder V2 Lite].

The Change The Language screen appears.

D Select a language, and then click [OK].

The Software Setup screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

Software Supplied on CD-ROM

List of files

CD-ROM

Drive

Wizard for the TWAIN driver and utilities

Drivers Twain

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Ad-

DeskV2 DeskTopBinder V2 Lite

Acroread

TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT

4.0

ministration Utility

Acrobat Reader

Preparations for Use as a Network Scanner

Type2045e TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

v File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\DRIVERS\TWAIN

v System requirements

Limitation

r Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.

•Hardware PC/AT compatible

•CPU Pentium or faster (Pentium 150 MHz or faster recommended)

•Memory Operating system min. operation memory + 8 MB (64 MB or more recommended)

• Hard disk space 100 MB or more

• Display resolution

800 × 600 pixels, 256 colors or higher

• Network protocol TCP/IP

Installing Software

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of file such as scan file, files created with applications, and existing scan files. This software allows you to use various functions for scan files stored in the Document Server, e.g., viewing stored files. Also, with ScanRouter V2 Lite, you can view the files stored in in-trays of the delivery server or use other functions for stored files.

Reference

See DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.

v File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\DESKV2

v System requirements

•Hardware PC/AT compatible

•CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

•Memory 48 MB or more (128 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

• Display resolution

800 × 600 pixels, 64K colors or higher

• Network protocol TCP/IP

Preparations for Use as a Network Scanner

v Software installed with DeskTopBinder V2 Lite

•Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the file delivered to in-trays can be retrieved or the arrival of file can be received at the client computer with this software.

• Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail or sending faxes without starting DeskTopBinder V2 Lite. You must make settings in ad-

vance in the [Extended Features] to use Function Palette. Refer to manuals

related to DeskTopBinder V2/Lt for the details.

• Extended Features Wizard

You can make settings equal to [Extended Features] of the [Tools] menu with

Extended Features Wizard. Refer to manuals related to DeskTopBinder V2/Lt for the details.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The scan file can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

Reference

See the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help.

v File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine:

\UTILITY\ROUTERV2

v System requirements

Limitation

r When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.

r If you install this software in an operating system, such as Windows NT

Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agreement of Microsoft Corporation.

•Hardware PC/AT compatible

•CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

Installing Software

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

•Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

r In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

v Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scanned documents in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.

Note

r ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan- Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

Preparations for Use as a Network Scanner

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Note

r Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

v Specifying original orientation and setting originals

An original to be scanned

Exposure glass ADF

Decide the placement method.

Place the original.

(There are two original orientations.)

Place the original so that the top edge touches the top left of the exposure glass.

Place the original so that the top edge touches the rear of the exposure glass.

Org.eps

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

Setting Originals

When scanning using

Specify the orientation.

The original displayed on a computer

the e-mail function, the Scan to Folder function, the Document Server function, or the delivery scanner function.

(Specified on the control panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scanner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

Note

r For information about the origi-

nals which can be placed on the exposure glass, see Copy Reference.

A Lift the exposure glass cover or

the ADF.

Note

r Lift the exposure glass cover or

ADF more than 30 degrees. The opening/closing action triggers the automatic original size detection process.

B Place the original on the exposure

glass with the side to be scanned facing down. Align the original with the back left corner mark.

There are two original orientations.

v When placing the original so that

the top edge touches the rear of the exposure glass

ZHSY030N

1. Positioning mark

v When placing the original so that

the top edge touches the top left of the exposure glass

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.

ZHSY040N

1. Positioning mark

C Lower the exposure glass cover or

the ADF.

D Select the original orientation ac-

cording to the orientation of the placed original.

Reference

p.35 “Specifying original orientation and setting originals”

Proceed to p.39 “Original Orientation and Scan Area”.

Placing Originals

Placing in the Auto Document Feeder

The ADF allows you to place multiple originals at one time. Originals placed in the ADF can be scanned on one side or both sides.

v Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.

Important

r For information about which

original sizes can be detected automatically and notes on placing originals in the ADF, see Copy Reference.

A Adjust the original guide to

match the size of the originals.

B Place the originals with the side

to be scanned facing up. (For originals which are to be scanned on both sides, the first side should face up.)

There are two orientations.

Setting Originals

v When placing the originals so that

the top edges touch the back of the ADF

ZHSY010N

v When placing the top edges of the

originals first

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placement.

Note

r Originals with different sizes

can be placed at the same time. Place the originals as shown:

ZHSY080N

1. ADF placement orientation

2. Height

r Originals are scanned in the in-

serted order, starting with the topmost page.

C Select the original orientation ac-

cording to the orientation of the placed originals.

Reference

p.35 “Specifying original orientation and setting originals”

Proceed to p.39 “Original Orientation and Scan Area”.

ZHSY020N

Original Orientation and Scan Area

To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation and page flow must be set when placing the original.

When using the e-mail function, the Scan to Folder function, the Document Server function, and the network delivery scanner function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.

Note

r The difference between scanning

with the TWAIN scanner function and the e-mail function, the Scan to Folder function, the Document Server function, or the network delivery scanner function is shown in the following table:

TWAIN Scanner

Auto detection is used to determine the size of each original.

Auto Detect Mixed Original Sizes

When an original is smaller than the specified size, a blank space appears in the resulting image.

Size Specification

E-mail/Scan to Folder/Document Server/ Network Delivery Scanner

TWAIN Scanner

A whole batch of originals is scanned using the size of the first original.

Auto Detect Non-Mixed Original Sizes

E-mail/Scan to Folder/Document Server/ Network Delivery Scanner

Auto detection is used to determine the size of each original placed on the exposure glass.

A whole batch of originals set in the ADF will be scanned by the maximum size original.

Setting Originals

For E-mail, Scan to Folder, and a Network Delivery Scanner

A Make settings for one-sided/two-

sided combination, Batch/SADF, mixed original sizes, and original orientation.

Note

r The defaults can be changed us-

ing the initial scan settings [Orig-

inal Setting], [Original Feed Type Priority], [Mixed Original Sizes Priority], and [Original Orientation Priority]. See p.16 “Scan Settings”.

When the last page of two-sided originals is blank, select

Side

]

to skip that side and finish scanning, or select scan that side as a blank page.

Note

r When [1 Side] is selected for

[Last Page], file size will be

bigger than the one for the originals, and the e-mail cannot be sent beyond the limit of Max. E-mail Size. In this case, change the setting of

[Max. E-mail Size] of [Scanner Features].

D Press [OK].

[

2 Sides] to

[

B Make settings for Batch/SADF,

mixed original sizes, and original

orientation, and then press [Origi-

nal Feed Type].

One-sided original/Two-sided original selection

A When scanning one-sided orig-

inals, make sure that [1 Sided Orig.] is selected.

B When scanning two-sided

originals, press [2 Sided Orig.] to select [2 sided orig.: T to T] or [2 sided orig.: T to B] according to

the binding orientation of the original.

Top to top original:

Top to bottom original:

R S

Batch/SADF selection

A When scanning a large number

of originals by dividing the originals and scanning them individually or in batches,

check that either [Batch] or

[SADF] is selected.

Note

r Select [SADF], and the setting

of [Wait Time for Next Origi- nal(s): SADF] of [Scan Settings] of [Scanner Features] is available. Or select [Batch], and the

machine waits until additional originals are set. See p.42 “Scanning Originals in Several Times”.

Original Orientation and Scan Area

Mixed size selection

A When originals of different

sizes are placed, select [Mixed

Size].

Note

r If [Mixed Size] is selected and

[Auto Detect] is selected for

scan size, the maximum size detected is set as the scan size. For originals smaller than this size, a blank space will appear in the resulting image.

r Originals of different width

may be sometimes scanned a little slantways because the guide of the original cannot be fitted to the size of the small original.

Orientation selection

A Press the key for the same ori-

entation as the actual orientation of the original, or .

Reference

p.35 “Specifying original orientation and setting originals”

C Press [OK].

Note

r The current settings are dis-

played.

For a Network TWAIN Scanner

A Open the Scanner Properties dia-

log box.

Reference

p.96 “Scanning Originals”

B Select the position from the [Docu-

ment:] list in the [Document] area.

C Select [ / ] or [ / ] from

the [Orientation:] list.

Reference

p.35 “Specifying original orientation and setting originals”

D When the originals are placed in

the ADF, select [Simplex] or [Du- plex] in the [Side:] list.

Note

r If originals of different sizes are

placed in the ADF, specify the document size or detection

method in the [Size:] box. If [Au- to detection (Uni-size)] is selected,

all originals are scanned using

the size of the first page. If [Auto detection (Multi-size)] is selected,

all originals are scanned according to their own width. For both Uni-size and Multi-size, all originals are scanned using their own length.

Setting Originals

Scanning Originals in Several Times

Multiple originals can be scanned as a single file by dividing them and scanning them using the exposure glass or the ADF. When scanning originals dividing in several times, there are two waiting status for setting additional originals: the machine waits for a designated time, or keeps waiting until an additional original is set.

Specifying a time limit for additional originals

In advance, specify the waiting time in seconds for placing the additional originals.

• Scanning using the exposure glass

Select [Set Wait Time] for [Wait Time for Next Orig.: Exposure Glass].

• Scanning using the ADF

Select [Set Wait Time] for [Wait Time for Next Original(s): SADF].

B Make settings for scanning area

and original orientation.

Reference

p.39 “Original Orientation and Scan Area”

C Make settings for sending by e-

mail, Scan to Folder, storing, or delivering.

Reference

p.47 “Procedure for Sending Email”

p.61 “Procedure for Sending by Scan to Folder”

p.74 “Storage Procedure”

p.87 “Delivery Procedure”

When using the exposure glass

Reference

p.16 “Wait Time for Next Orig.: Exposure Glass” or “Wait Time for Next Original(s): SADF”

A Place the originals.

Reference

p.35 “Placing Originals”

Note

r Originals are scanned in order.

Place them from the first page.

A Press the {Start} key.

When scanning is finished, the remainder time until the additional original is placed is displayed.

B When there are additional

originals, place them within the specified time, and them press the {Start} key.

Repeat this procedure until the last original is scanned.

Original Orientation and Scan Area

Note

r When the scan settings are

changed while performing the procedure, the countdown for additional originals is stopped. Press the {Start} key to restart the countdown.

When using the ADF

A Select [SADF] in [Original Feed

Type].

B Press the {Start} key.

When scanning is finished, the remainder time until the additional original is placed is displayed.

D When all originals are scanned

and the countdown is finished, the machine starts storing or sending automatically.

Note

r You can also press the {#}

key to restart storing or sending.

Not specifying a time limit for additional originals

A Place the originals.

Reference

See p.35 “Placing Originals”.

Note

r Originals are scanned in order.

Place them from the first page.

B Make settings for scanning area

and original orientation.

C When there are additional

originals, repeat placing them within the specified time.

The machine starts scanning automatically.

Note

r When the scan settings are

changed while performing the procedure, the countdown for additional originals is stopped. Press the {Start} key to restart the countdown.

r You can also use the expo-

sure glass instead of the ADF. In this case, you must press the {Start} key to start scanning.

Reference

p.39 “Original Orientation and Scan Area”

C Select [Batch] for [Original Feed

Type].

D Make settings for sending by e-

mail, or Scan to Folder, storing, or delivering.

Reference

p.47 “Procedure for Sending Email”

p.61 “Procedure for Sending by Scan to Folder”

p.74 “Storage Procedure”

p.87 “Delivery Procedure”

Setting Originals

E Press the {Start} key.

F When there are additional origi-

nals to scan, place them and press the {Start} key.

Repeat this step until all originals are scanned.

G After all originals are scanned,

press the {#} key.

Storing or sending will start.

4. Sending Scan File by E-mail

Scan file can be sent from this machine to a specified destination using e-mail system. This chapter explains the preparation for sending file by e-mail system, various display screens, procedures for sending, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

To send by e-mail system, the preparation described below is required.

Note

r Set up an e-mail server on the network in advance. For information about set-

ting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.

Connect to Network

Make System Settings

Make Scanner Settings

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, or the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as file type priority and sender's default.

See p.21 “Send Settings”.

Sending Scan File by E-mail

E-mail Screen

The screen when using the machine for e-mail is as shown.

32 4 51

6 7

1. Destination field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order

they were selected by pressing [U Prev.] or [T Next].

Note

r Pressing the {Check Modes} key lets

you check the selected destinations.

2. [ ] E-mail/Scan to Folder

Press to switch the e-mail function to the Scan to Folder function. You can send file to the destinations for both e-mail and Scan to Folder at the same time.

3. E-mail icon ( )

Shows that the screen for sending e-mail is displayed.

4. [Registration No.]

Press to specify a destination using a fivedigit registration number.

5. [Manual Input]

When specifying a destination that is not

listed, press [Manual Input], and then enter

the destination with the soft keyboard.

6. [Attach Sender's Name] [Subject/Mes-

sage] [File Type]

Set the sender, subject, and message of the e-mail to be sent.

If necessary, set the file type and file name of the scan file attached to the email.

7. [] Switch Destination List/

Search/Switch Title

Press to switch a destination from the delivery server list to the destination list of this machine, to search for an e-mail destination, or to switch the titles.

8. Destination List

Displays the destinations programed in the delivery server or this machine.

Note

r When the entire list does not fit on one

screen, [U] or [T] can be used to scroll

through the display.

r Group destinations are denoted by

this symbol ( ).

Sending Scan File by E-mail

Procedure for Sending E-mail

Scan file is sent after specifying scan settings and destinations.

A Press the {Scanner} key.

ZHSS020N

B If user codes are set, enter a user

code with the number keys, and then press the {#} key.

The Scanner Function screen appears.

Reference

For information about user codes, see General Settings Guide.

Recalling stored scan settings

A Press the {Program} key. B Select a program of scan set-

tings.

The settings of the selected program are applied.

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

C Make sure that no previous set-

tings remain.

Note

r If a previous setting remains,

press the {Clear Modes} key.

D Place the original in the machine,

and then adjust the scan settings and settings for orientation and pageflow if necessary.

To make the scan settings, recall stored settings or make the settings individually.

Reference

p.16 “Scan Settings”

p.35 “Setting Originals”

Scan settings can be made in the same way as Default Scan Settings. See p.16 “Default Scan Settings”.

C Press [OK].

Sending Scan File by E-mail

E If the network delivery scanner

screen appears, switch to the screen for sending e-mail.

A Press []. B Press [Switch Destination List].

C Press [E-mail].

D Press [Exit].

The E-mail screen appears.

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not dis-

played, press [U] or [T] to dis-

play the destination.

B Select the destination to which

the scan file is to be sent.

F Specify the destination.

To specify a destination, you can select it from the list, select it by specifying a registration number, enter the e-mail address directly, search for the destination from the Destination List and selecting it, or search for the destination from the LDAP server and selecting it.

Note

r Before selecting the destination,

be sure to select [To]. If necessary, select [Cc] or [Bcc] and the

respective destinations. More than 500 destinations cannot be

specified for [To], [Cc], and

[Bcc].

Reference

See p.103 “Max. Number of Addresses Which Can Be Specified and Files Which Can Be Stored”.

The selected destination is highlighted and also displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step B.

Note

r To deselect a destination,

press the destination once

more, or press [U Prev.] or [T Next] to display the desti-

nation in the destination field, and then press the {Clear/Stop} key.

Sending Scan File by E-mail

Using a registration number to select a destination

A Press [Registration No.]. B Use the number keys to enter

the five-digit registration number that has been assigned to a destination.

If the entered number is less than five digits long, press the {#} key after the last number.

Example: To enter 00005 Press the {5} key, and then

press the {#} key.

C To select more destinations, re-

peat step B.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

Manual entry of an e-mail address

A Press [Manual Input].

The soft keyboard is displayed for entering the e-mail address.

B Enter the e-mail address.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Note

r An e-mail address entered

manually can be registered in

the list. Press [ProgDest], and

a screen for entering the address appears. For information about registering destinations, see General Set- tings Guide.

r To change an e-mail address

that has been entered, press

[Change] located on the left

side of the destination field. A soft keyboard for entering the e-mail address is displayed. Make any changes,

and then press [OK].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

D To enter more destinations, re-

peat steps A to C.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

Note

r It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Sending Scan File by E-mail

Searching to select a destination from the Destination List

A Press [].

B Press [Search by Dest. Name].

Note

r To search using e-mail ad-

dresses, press [E-mail Ad- dress].

The soft keyboard is displayed for entering a user name.

C Enter part of the destination

name.

Note

r Enter the first character or

characters of the destination name.

E Select a destination.

F Press [Exit].

Searching to select a destination from the LDAP server

A Press [].

B Press [Search LDAP].

C Press [Advanced Search].

r It is also possible to perform

a combined search using

[Search by Dest. Name] and [Email Address].

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK].

D Enter information for each

item of the destination.

Sending Scan File by E-mail

Note

r Press the item, and the soft

keyboard is displayed for entering information appears. Enter the first character or characters of the item.

r One reference item of Ad-

vanced Search can be added

when [Search Options] is specified in [Program/ Change LDAP Server] of [Key Operator Tools] of [System Settings]. For more

information, see “User Tools (System Settings)”, General Settings Guide.

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [Search Criteria] corre-

sponding to each item and then select criteria from the list to be displayed.

Note

r You can select criteria from

the following list:

• [Search Beginning Word]:

The name located in front of an entered character is looked up.

• [Search End Word]: The

name located at the back of an entered character is looked up.

• [Exact Match]: The name

which corresponds to an entered character is looked up.

• [Include One of Words]: The

name which contains an entered character is looked up.

• [Exclude Words]: The name

which does not contain an entered character is looked up.

• [Fuzzy Search]: a vague ref-

erence (The function of the vague reference depends on the system supported by the LDAP server.)

F Press [OK].

Note

r If a user name and password

for the LDAP authentication are not set, a screen for entering a user name and password will appear. Enter them to log on.

r A destination cannot be spec-

ified as a proper address when the number of characters of the e-mail address searched from the LDAP server exceeds 128 characters.

r Some e-mail addresses can

be registered for one person, but only one e-mail address can be hit by searching. Depending on the system supported by the LDAP server, generally, the address which was registered for first is hit.

G Select a destination.

Sending Scan File by E-mail

H Press [Exit].

Note

r A searched e-mail address

can be registered in the list.

Press [ProgDest], and a screen

for entering the address appears. For information about registering destinations, see General Settings Guide.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

r When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by

pressing [U Prev.] or [T Next].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

G Select the file type if necessary.

A Press [File Type]. B Select the file type of the file to

be attached to the e-mail from the displayed types.

H Specify the file name of the file to

be sent if necessary.

A Press [File Type]. B Press [File Name].

The soft keyboard is displayed for entering a file name.

C Enter a file name. D Press [OK] twice.

I Specify the e-mail sender.

To specify a sender, you can select the sender from the list, enter the five-digit registration number of the sender with the number keys, and search for the sender and selecting it.

Note

r The operation of step

necessary when [Key Operator's

E-mail Address] is specified for [Sender's Name Default] in [Send

Settings] of [Scanner Features].

Proceed to step

r When a sender is selected, the

sender name is automatically placed in the From field of the email so that the sender can be identified when the e-mail is received.

r To prevent misuse of a sender

name, we recommend you set protection code for that sender name.

is un-

C Press [OK].

r Be sure to select or enter a send-

er name. Otherwise [Key Opera- tor's E-mail Address] is used as the

sender name. See General Set- tings Guide.

Sending Scan File by E-mail

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

C For a reception confirmation e-

mail, press [Return Receipt].

Note

When [Return Receipt] is selected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Disposition Notification), the e-mail may not be sent.

D Press [OK].

Using a registration number to specify a sender name

A Press [Attach Sender's Name].

B Use the number keys to enter

the five-digit registration number that has been assigned to a sender.

If the entered number is less than five digits long, press the {#} key after the last number.

Example: To enter 00008 Press the {8 } key, and then

press the {#} key.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

C For a reception confirmation e-

mail, press [Return Receipt].

Sending Scan File by E-mail

Note

r When [Return Receipt] is se-

lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Disposition Notification), the e-mail may not be sent.

D Press [OK].

Searching to select a sender

A Press [Attach Sender's Name].

D Enter part of the sender name.

Note

r Enter the first character or

characters of the sender name.

r It is also possible to perform

a combined search using [Us-

er (Dest.) Name] and [E-mail Address].

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select the sender.

B Press [].

C Press [User (Dest.) Name].

To search using e-mail address-

es, press [E-mail Address].

The soft keyboard is displayed for entering a user name.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

G Press [Exit]. H For a reception confirmation e-

mail, press [Return Receipt].

Sending Scan File by E-mail

Note

Receipt

I Press [OK].

]

becomes invalid.

[

Return

J Specify a subject if necessary.

Note

r When a subject has been set, this

information is added to the scan file. The subject name is automatically placed in the Subject field of the e-mail.

r To specify a subject name, you

can select it from the list, enter it directly, or combine selecting and entering it.

r Subject name to select from the

list must be registered in System Settings in advance. See Network Guide.

r Subject name can be entered up

to 64 characters including characters of the name selected from the list.

The operation to specify a subject name “[Urgent] New product appearance” is explained as an example here.

A Press [Subject/Message]. B Press [Attach Subject].

C Select a subject [Urgent].

D Press [Manual Input].

The soft keyboard is displayed for entering a subject.

E Enter the subject “New prod-

uct appearance”.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

F Press [OK].

G Press [OK].

K Enter a messsage if necessary.

Note

r When a message has been en-

tered, this information is added to the scan file.

r Message to select from the list

must be registered in System Settings in advance. See Network Guide.

r Message can be entered to up to

80 characters.

r To specify a message, you can

select it from the list, or enter it directly.

Sending Scan File by E-mail

When selecting a message from the list

A Press [Subject/Message]. B Press [E-mail Message].

C Select a message.

D Press [OK] twice.

Manual entry of a message

The operation to specify a message “Thank you for what you did yesterday.” is explained as an example here.

A Press [Subject/Message]. B Press [E-mail Message].

D Enter the message “Thank you

for what you did yesterday”.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Note

r Message can be entered to up

to 80 characters.

E Press [OK] three times.

L Press the {Start} key.

Note

r To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the screen.

r When using the Batch function

or the SADF function, place the next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”.

r Regardless of the divide e-mail

size setting, it is not possible to send e-mail with over 725.3MB of data. It is also not possible to send over 1,000 pages of file.

C Press [Manual Input].

The soft keyboard is displayed for entering a message.

Sending Scan File by E-mail

Simultaneous Storage and Sending by E-mail

You can use e-mail with the Document Server.

Scan file is stored in the Document Server at the same time the file is sent by e-mail.

Note

r This section explains mainly the

operation for simultaneous storage and sending of e-mail. For more information, see p.47 “Procedure for Sending E-mail”.

r The file stored when simultane-

ously storing file and sending file by e-mail cannot be resent in the Email screen. To resend the file, select the file in the Select Stored File screen and send it. See p.81 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

F Make sure [Send & Store] is select-

ed.

G Set file information if necessary.

Reference

p.75 “Specifying file information”

H Press [OK]. I Press the {Start} key.

A Place the original, and then adjust

the settings for original size and orientation if required.

Reference

p.35 “Setting Originals”

B Make the scan settings. C Select the destination. D Specify the sender and a subject if

necessary.

E Press [Store File].

Sending Scan File by E-mail

Checking the Status of E-mail

The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted.

Note

r When [Print & Delete Scanner Jour-

nal] is set to [Delete all after printing],

the whole journal is printed when the number of records reaches 100.

v Items that can be checked

•Date/Time The date and time the e-mail was sent or the date which “Error” or “Canceled” is confirmed is displayed.

•Destination A used sending function (email, Scan to Folder, or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.

•Sender

•File Name The file name is displayed only when storing a file and sending e-mail are performed at the same time.

• Status Either of the following status is displayed: “Done”, “Sending”, “Waiting”, “Error”, or “Canceled”.

A Press [Scanned Files Status] on the

screen for sending e-mail.

B Check the displayed records.

Note

r One screen shows the records

for five sending operations. Use

[U Prev.] or [T Next] to scroll

through the screen.

r When the status of a file is wait-

ing, the sending can be stopped by selecting that file, and then

pressing [Cancel].

r Press [Print], and the whole jour-

nal is printed.

C Press [Exit].

The display returns to the screen for sending e-mail.

5. Sending Scan File by Scan to Folder

Scan file can be sent to the folders of the FTP server or the shared folders of Windows. This chapter explains the preparation for sending file by Scan to Folder, various display screens, procedures for sending, and how to check the sending result when this function is used.

Preparation for Sending by Scan to Folder

To send by Scan to Folder, the preparation described below is required.

Connect to Network

Make System Settings

Make Scan Settings

Sending files using SMB protocol is available only under the environment of NetBIOS over TCP/IP. Sending files using SMB protocol is not available under the NetBEUI environment.

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Make the network settings, settings for sending by Scan to Folder such as for protocols, or the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending such as compression and file type priority.

See p.21 “Send Settings”.

Sending Scan File by Scan to Folder

Scan to Folder Screen

The screen when using the machine for Scan to Folder is as shown.

32 4 51

6 7

1. Destination field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order

they were selected by pressing [U Prev.] or [T Next].

Note

r Pressing the {Check Modes} key lets

you check the selected destinations.

2. [ ] E-mail/Scan to Folder

Press to switch the Scan to Folder function to the e-mail function. You can send file to the destinations for both Scan to Folder and e-mail at the same time.

3. Scan to Folder icon ( )

Shows that the screen for sending by Scan to Folder is displayed.

4. [Registration No.]

Press to specify a destination using a fivedigit registration number.

5. [Enter Destination]

When specifying a destination that is not

listed, press [Enter Destination], and then

enter the destination with the soft keyboard.

6. [Attach Sender's Name] [Subject/Mes-

sage] [File Type]

Set the sender, subject, and message of the scan file to be sent.

Set the file type and file name of the scan file to be sent.

Important

r When the scan file is sent to the

destinations for both e-mail and Scan to Folder at the same time, the subject and message are sent to the destination for e-mail only.

7. [] Switch Destination List/

Search/Switch Title

Press to switch a destination from the delivery server list to the destination list of this machine, to search for a destination, or to switch the titles.

8. Destination List

Displays the destinations programed in the delivery server or this machine.

Note

r When the entire list does not fit on one

screen, [U] or [T] can be used to scroll

through the display.

r Group destinations are denoted by

this symbol ( ).

Sending Scan File by Scan to Folder

Procedure for Sending by Scan to Folder

Scan file is sent after specifying scan settings and destinations.

A Press the {Scanner} key.

ZHSS020N

B If user codes are set, enter a user

code with the number keys, and then press the {#} key.

The Scanner Function screen appears.

Reference

For information about user codes, see General Settings Guide.

Reference

p.16 “Scan Settings”

p.35 “Setting Originals”

Recalling stored scan settings

A Press the {Program} key. B Select a program of scan set-

tings.

The settings of the selected program are applied.

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

C Make sure that no previous set-

tings remain.

Note

r If a previous setting remains,

press the {Clear Modes} key.

D Place the original in the machine,

and then adjust the scan settings and settings for orientation and pageflow if necessary.

To make the scan settings, recall stored settings or make the settings individually.

Scan settings can be made in the same way as Default Scan Settings. See p.16 “Default Scan Settings”.

C Press [OK].

Sending Scan File by Scan to Folder

E If the network delivery scanner

screen appears, switch to the screen for Scan to Folder.

A Press []. B Press [Switch Destination List].

C Press [E-mail].

D Press [Exit].

The E-mail screen appears.

E Press [].

The Scan to Folder screen appears.

F Specify the destination folder.

To specify the destination folder, you can select it from the list, select it by specifying a registration number, enter the path for the folder of the client computers on the same network directly, specify the folder in the FTP server, or select the destination from the client computers on the same network.

When selecting a destination folder from the list

A Press the title for the destina-

tion folder. The destination folders for that title are displayed.

If the folder is not displayed,

press [U] or [T] to display the

other folders.

B Select the destination folder to

which the scan file is to be sent.

The selected folder is highlighted and also is displayed in the destination field at the top of the screen.

Note

r If a protection code has been

set for the folder, a screen for entering the protection code appears.

C To select more destination

folders, repeat step B.

Note

r To deselect a destination,

press the destination once

more, or press [U Prev.] or [T Next] to display the desti-

nation in the destination field, and then press the {Clear/Stop} key.

Sending Scan File by Scan to Folder

Using a registration number to select a destination folder

A Press [Registration No.]. B Use the number keys to enter

the five-digit registration number that has been assigned to a destination folder.

If the entered number is less than five digits long, press the {#} key after the last number.

Example: To enter 00003 Press the {3} key, and then

press the {#} key.

Note

r If a protection code has been

set for the folder, a screen for entering the protection code appears.

C To select more destination

folders, repeat step B.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

Manual entry of a path for the destination folder of the client computers on the same network

A Press [Enter Destination]. B Press [SMB].

C Press [Manual Input] on the right

side of the path field.

The soft keyboard is displayed for entering the path for the folder.

D Enter the path for the folder.

Note

r This is an example of enter-

ing a pass to send to the folder “user” of the computer “desk01”. \\desk01\user

r An IP address can be also en-

tered if you use the following operating systems are available: Windows 98/Me, Windows XP, Windows 2000, Windows NT 4.0.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F If entering a user name to log

on is required, press [Manual Input] on the right side of the user

name field.

The soft keyboard is displayed for entering the user name field.

G Enter the user name. H Press [OK].

Sending Scan File by Scan to Folder

I If entering a password to log

on is required, press [Manual In- put] on the right side of the

password field.

The soft keyboard is displayed for entering a password.

J Enter a password. K Press [OK]. L Press [Connection Test].

A connection test is performed to check whether the specified folder exists.

Note

r To change the path for the

folder that has been entered,

press [Change] located on the

left side of the destination field. Enter a path for the folder properly, and then

press [OK].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

M To enter more destinations, re-

peat steps A to L.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

N Press [OK].

Specifying a folder in the FTP server

A Press [Enter Destination]. B Press [FTP].

A confirmation message for changing the protocol appears.

C Press [Yes]. D Press [Manual Input] on the right

side of the server name field.

r The connection test some-

times takes time.

r [Connection Test] can not be

pressed right after [Cancel]

was pressed during the connection test.

r Though the connection test is

succeeded, the machine sometimes fails in the file transfer, when the shared folder lacks writing authority or when there is no space in the hard disk.

The soft keyboard is displayed for entering the server name.

E Enter a server name.

Note

r An IP address can be also en-

tered.

F Press [OK].

Sending Scan File by Scan to Folder

G Press [Manual Input] on the right

side of the path field.

The soft keyboard is displayed for entering the path for the folder.

H Enter the path for the folder.

Note

r This is an example of enter-

ing a pass to send to the subfolder “lib” in the folder “user”. user\lib

Reference

For information about how to enter characters, see Gener- al Settings Guide.

I Press [OK]. J If entering a user name to log

on is required, press [Manual In- put] on the right side of the user

name.

The soft keyboard is displayed for entering the user name.

K Enter the user name. L Press [OK]. M If entering a password to log

on is required, press [Manual In- put] for password.

The soft keyboard is displayed for entering a password.

N Enter a password. O Press [OK]. P To change the port number

which is set in the initial scan

setting, press [Change] on the

right side of the Port No. field. Enter a port number using the number keys, and then press

[#].

Q Press [Connection Test].

A connection test is performed to check whether the specified folder exists.

Note

r To change a path for the fold-

er that has been entered,

press [Change] located on the

left side of the destination field. Enter a path for the folder properly, and then

press [OK].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

r The connection test some-

times takes time.

r [Connection Test] can not be

pressed right after [Cancel]

was pressed during the connection test.

R To enter more destinations, re-

peat steps A to Q.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

S Press [OK].

Sending Scan File by Scan to Folder

Searching to select a destination folder from the network

A Press [Enter Destination].

B Press [SMB].

C Press [Browse Network] on the

right side of the path field.

The client computers list on the same network appears.

D Select the client computer that

has the destination folder.

The log on screen is displayed when the machine is required to authenticate the selected computer. Enter the user name and password correctly.

The folders list of the selected computer appears.

E Select the destination folder.

Note

r When the selected folder has

sub-folders, the sub-folders list appears.

Note

r Workgroup names or do-

main names must be set properly to browse the network.

r If the client computer you

want to select is not dis-

played, press [Up One Level]

to select other workgroups, and then you can search for the client computer.

r The maximum number of cli-

ent computers and shared folders displayed is 100.

F Press [OK]. G If entering a user name to log

on is required, press [Manual Input] on the right side of the user

name field.

The soft keyboard is displayed for entering a user name.

H Enter a user name. I Press [OK]. J If entering a password to log

on is required, press [Manual Input] on the right side of the

password field.

The soft keyboard is displayed for entering a password.

K Enter a password. L Press [OK] twice.

Sending Scan File by Scan to Folder

Searching to select a destination folder from the Destination List

A Press [].

B Press [Search by Dest. Name].

The soft keyboard is displayed for entering a user name.

C Enter part of the destination

folder name.

Note

r Enter the first character or

characters of the destination name.

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK]. E Select a destination folder.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

r When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by

pressing [U Prev.] or [T Next].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

G Select the file type if necessary.

A Press [File Type]. B Select the file type of the file to

be sent from the displayed types.

C Press [OK].

H Specify the file name of the file to

be sent if necessary.

A Press [File Type]. B Press [File Name].

The soft keyboard is displayed for entering a file name.

C Enter a file name.

F Press [Exit].

Sending Scan File by Scan to Folder

Note

The scan file is given a 21-digit (except the extension) file name which combines the time and date of scanning originals with a 4-digit page number. (Example : When one page is scanned in TIFF at

15.10 seconds, 3.30 p.m., 31 December, 2003, the file name is 200312311530150100001.tif)

D Press [OK].

E Press [OK].

I Select a sender if necessary.

To specify a sender, you can select the sender from the list, enter the five-digit registration number of the sender with the number keys, and search for the sender and selecting it.

Note

r When the sender name is speci-

fied in this step, it is displayed in the whole journal.

r To prevent misuse of a sender

name, we recommend you set a protection code for that sender name.

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

C Press [OK].

Using a registration number to specify a sender name

A Press [Attach Sender's Name].

r Be sure to select or enter a send-

er name. Otherwise [Key Opera- tor's E-mail Address] is used as the

sender name. See General Set- tings Guide.

B Use the number keys to enter

the five-digit registration number that has been assigned to a sender.

Sending Scan File by Scan to Folder

If the entered number is less than five digits long, press the {#} key after the last number.

Example: To enter 00002 Press the {2} key, and then

press the {#} key.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

C Press [OK].

C Press [User (Dest.) Name].

The soft keyboard is displayed for entering a sender name.

D Enter part of the sender name.

Note

r Enter the first character or

characters of the sender name.

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK].

Searching to select a sender

A Press [Attach Sender's Name].

B Press [].

F Select the sender.

Note

r When a protection code has

been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and

then press [OK]. When the

protection code you entered is correct, the sender name is displayed.

G Press [Exit]. H Press [OK].

Sending Scan File by Scan to Folder

J Press the {Start} key.

Note

r To interrupt scanning, press the

{Clear/Stop} key or press [Stop]

on the screen.

r When using the Batch function

or the SADF function, place the next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”.

r A file beyond 2000 MB cannot

be sent.

Simultaneous Storage and Sending by Scan to Folder

You can use Scan to Folder with the Document Server.

Scan file is stored in the Document Server at the same time the file is sent by Scan to Folder.

A Place the original, and then adjust

the settings for original size and orientation if required.

Reference

p.35 “Setting Originals”

B Make the scan settings. C Select the destination. D Specify the sender name, subject,

and message when storing a file and sending e-mail are performed at the same time.

E Press [Store File].

F Make sure [Send & Store] is select-

ed.

Note

r This section explains mainly the

operation for simultaneous storage and sending by Scan to Folder. For more information, see p.61 “Procedure for Sending by Scan to Folder”.

r The file stored when simultane-

ously storing file and sending file by Scan to Folder cannot be resent in the Scan to Folder screen. To resend the file, select the file in the Select Stored File screen and send it. See p.81 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

G Set file information if necessary.

Reference

p.75 “Specifying file information”

H Press [OK]. I Press the {Start} key.

Checking the Status of Scan to Folder

The status of the last 100 sendings can be checked. For every new sending record after 100, the oldest record is deleted.

Note

r When [Print & Delete Scanner Jour-

nal] is set to [Delete all after printing],

the whole journal is printed when the number of records reaches 100.

v Items that can be checked

•Date/Time The date and time the sending was requested or the date which “Error” or “Canceled” is confirmed is displayed.

•Destination A used sending function (email, Scan to Folder, or delivery function) is displayed with an icon. When multiple destinations were selected, the destinations are displayed individually.

•Sender The file name is displayed only when storing a file and sending e-mail are performed at the same time.

•File Name

• Status Either of the following status is displayed: “Done”, “Sending”, “Waiting”, “Error”, or “Canceled”.

A Press [Scanned Files Status] on the

screen for Scan to Folder.

B Check the displayed records.

Note

r One screen shows the records

for five sending operations. Use

[U Prev.] or [T Next] to scroll

through the screen.

r When the status of a document

is waiting, the sending can be stopped by selecting that docu-

ment, and then pressing [Can- cel].

r Press [Print], and the whole jour-

nal is printed.

C Press [Exit].

The display returns to the screen for sending by Scan to Folder.

Sending Scan File by Scan to Folder

6. Using the Document Server Function

Scan file obtained by scanning originals can be stored in the hard disk of the machine using the Document Server, and the stored file can be used later. Using DeskTopBinder V2 Lite/Professional, stored file can be viewed, retrieved, or deleted with a client computer.

The stored file can also be viewed, downloaded, printed, or deleted using Web browser from a client computer.

Reference

For more information about using the Document Server, see General Settings Guide.

Important

r A password can be set for every stored file in the Document Server. There is

a fear that stored files with no password can be accessed by the user who uses DeskTopBinder. We recommend you should consider a security system such as setting a password that protects illegal accesses.

r Scan file stored in the machine might be lost if some kind of failure occurs.

The supplier shall not be responsible for any damage that might result from the loss of file. For long-term storage of files, we recommend the use of DeskTopBinder V2 Lite or DeskTopBinder V2 Professional (optional). For more information, please contact your local dealer.

Note

r When a delivery server is added to the network, files stored in the Document

Server can be delivered. You can store scan files in the Document Server and simultaneously deliver it with the network delivery scanner function, send it by e-mail, or send it by Scan to Folder. See p.81 “Sending Stored Files by Email or Scan to Folder, or Delivering”.

Storing Files

This section describes how to store files in the Document Server and how to specify file information for stored files.

Note

r The files stored in the Document Server are deleted automatically after a cer-

tain number of days have passed. For information about making settings and changes, see General Settings Guide.

r The theoretical maximum number of files that can be stored is 3,000 (1,000

pages per file). However, the actual maximum may be less depending on the space used by the copier function and other functions of the machine.

r Stored file scanned using the scanner function cannot be printed from the

control panel. Print the file after retrieving them, using DeskTopBinder V2 Lite/Professional.

Using the Document Server Function

Storage Procedure

Scan and store the file in the Document Server.

A Press the {Scanner} key.

ZHSS020N

B If the user codes are set, enter a

user code with the number keys, and then press the {#} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Recalling stored scan settings

A Press the {Program} key. B Select a user program of scan

settings.

The selected user program settings are applied.

Making settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size and change their settings.

C Make sure that no previous set-

tings remain.

Note

r If a previous setting remains,

press the {Clear Modes} key.

D Place the original in the machine,

and then adjust the settings for original size and orientation if required.

Reference

p.35 “Setting Originals”

E Make the scan settings.

To make the scan settings, recall the stored settings or make the settings individually.

Reference

p.16 “Scan Settings”

Scan settings can be made in the same way as Default Scan Settings. See p.16 “Default Scan Settings”.

C Press [OK].

F Make the settings for storing scan

files.

A Press [Store File].

Storing Files

B Press [Store Only].

Note

r To store and deliver scan

files, press [Send & Store]. See

p.57 “Simultaneous Storage and Sending by E-mail”, p.70 “Simultaneous Storage and Sending by Scan to Folder”, or p.93 “Simultaneous Storage and Delivery”.

r [Store Only] cannot be pressed

if even a single destination or sender is selected.

G Specify file information.

Specify a user name, file name, and password for the file to be stored.

Specifying file information

You can specify a user name, file name, and password for a stored scan file.

According to the settings made, you can search for files by user name or file name and you can prevent unauthorized persons from accessing the files.

Note

r The file name can be up to 64 char-

acters long. The user name can be up to 20 characters long. The first 16 characters are shown on the control panel. From a client computer with DeskTopBinder V2 Lite/Professional installed, you can view all the characters entered.

A Press [Store File].

Reference

For more information about how to specify file information, see p.75 “Specifying file information”.

A Press [OK] twice.

H Press the {Start} key.

Note

r To abort the scanning process,

press the {Clear/Stop} key or press [Stop] on the screen.

r When using the SADF function,

place the next original after the others have been scanned. See p.42 “Scanning Originals in Several Times”.

The File Information screen appears.

B Specify file information.

Specifying a user name

A Press [User Name].

Note

r If no user code is programed

on the Key Operator Tools tab in System Settings, the User Code screen does not appear. Instead, the Nonprogramed Name screen appears. Enter any user name.

Using the Document Server Function

B Select the user name.

Note

r The user names shown here

are names that were programed on the Key Operator Tools tab in System Settings. To enter a name not shown

here, press [Non-programed Name], and then enter the

user name.

C Press [OK].

Specifying a password

When a password is specified, only a person who knows the password can view the file.

A Press [Password]. B Enter a four-digit password

with the number keys.

C Press the {#} key.

Note

r To change the password,

press [Change], and then en-

ter a new one.

D Enter the same number as you

entered in step B to verify.

E Press the {#} key.

Specifying a file name

Scan files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name.

A Press [File Name].

The soft keyboard is displayed for entering a file name.

B Enter the file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

F Press [OK].

Important

r Do not forget the password.

If you forget it, consult the system administrator of the machine.

Press [OK] to return to the previ-

ous screen.

Viewing a List of Stored Files

From the list of stored files, you can delete the files stored in the Document Server or change the file information. To show the list of stored files, perform the following steps:

A Press the {Scanner} key.

ZHSS020N

B If user codes are set, enter a user

code using the number keys, and then press the {#} key.

The Scanner Function screen appears.

Viewing a List of Stored Files

Reference

For information about the user codes, see General Settings Guide.

C The list of stored files is dis-

played.

A Press [Select Stored File].

B Press [Manage/Delete File].

Using the Document Server Function

Viewing the List

The list of stored files has the following elements.

v When using the network delivery scanner function, e-mail, or Scan to Folder

v When displaying information of a selected stored file

1. Keys for searching files

Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.

2. Keys to switch to the information

display

Use to switch between the stored file list and the detailed information of the selected file.

3. Keys for sorting files

Sort the files using the selected item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse delivery order.

4. Keys for changing file informa-

tion

Use for deleting the selected file or changing the user name, file name, or password.

5. List of stored files

The list of stored files is displayed.

Note

r Stored files cannot be shown when

a function other than the scanning function is being used.

r If the file is not displayed, use [U

Prev.] or [T Next] to scroll through

the list.

r For files which are password pro-

tected, a key symbol( ) is shown to the left of the file name.

Viewing a List of Stored Files

6. [Manage/Delete File]

Press to manage or delete files stored in the Document Server or to change file information etc..

7. [Send]

Press to send or deliver files stored in the Document Server. For more information, see p.81 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

8. Information of a selected stored

file

Press [Detail] to display the informa-

tion of a file after selecting the file from the file list.

-Viewing a list of stored files in DeskTopBinder V2 Lite

The files stored in the Document Server are shown below using DeskTopBinder V2 Lite.

1 2

1. Connected device name

The files stored in the connected device are displayed on the desk tree divided into User name and All Users folders.

2. User name

Only the files stored with the same user name specified in the connected device properties are displayed. The files stored from the scanner are shown in the Scanner folder.

3. All Users

All files stored in the connected device are displayed.

4. Folder contents display

The files in the selected folder are displayed.

Using the Document Server Function

Searching for Files

You can search for files from the stored files using the user name or file name.

Searching by user name

A On the screen with the list of

stored files, press [Search by User Name].

B Select the user name to be used

for the search.

Note

r The user names shown here are

names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not shown here, press

[Non-programed Name], and then

enter the name.

Searching by file name

A On the screen with the list of

stored files, press [Search by File Name].

The soft keyboard is displayed for searching by file name.

B Enter the file name to search for.

Note

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see General Set- tings Guide.

C Press [OK].

The search starts, and files whose name starts with the entered string are displayed.

C Press [OK].

The search starts, and files whose user name starts with the entered string are displayed.

Viewing a List of Stored Files

Sending Stored Files by E-mail or Scan to Folder, or Delivering

Files stored in the Document Server can be sent by e-mail or Scan to Folder, or delivered to the delivery server.

Note

r This section explains how to select

files to be sent or delivered. For more information about sending by e-mail, see p.47 “Procedure for Sending E-mail”. For more information about sending by Scan to Folder, see p.61 “Procedure for Sending by Scan to Folder”. For more information about delivering stored files, see p.87 “Delivering Scan File”.

r When sending or delivering stored

files, scan settings cannot be changed. The files are sent or delivered with the scan settings specified when they were stored in the Document Server.

Note

r When you select a password

protected file, the Password screen appears. After you have entered the correct password

and pressed [OK], the file will be

selected.

C To select multiple files, repeat

step

r You can select up to 30 files for

r If you select multiple files, the

r If you press [Display Selection],

Note

one operation.

files will be sent or delivered in the order they were selected.

the selected files will be shown in the order of delivery.

A Display the list of stored files by

pressing [Select Stored File].

Reference

p.77 “Viewing a List of Stored Files”.

B Select a file to be sent or deliv-

ered.

D Press [OK].

The screen for sending or delivering appears.

E Switch the Destination List if nec-

essary.

F Specify a destination to be sent or

delivered.

G Select the sender, subject, and

message if necessary.

H Press the {Start} key.

Using the Document Server Function

Managing Stored Files

-Displaying and Downloading

Stored Files Using a Web Browser

Using a Web browser in a client computer, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Files List screen for the Document Server is displayed.

Reference

For displaying or downloading stored files using a Web browser, see General Settings Guide.

For more information about making settings for using a Web browser, see Network Guide.

For more information about functions for managing stored files us-

ing a Web browser, click [Help] on

the upper-right corner of the displayed screen.

A Display the list of stored files by

pressing [Select Stored File].

Reference

p.77 “Viewing a List of Stored Files”

B Press [Manage/Delete File].

The Manage/Delete File screen appears.

C Select the file to be deleted.

Note

r Up to 30 files can be selected. r When you select a password

protected file, the Password screen appears. Enter the correct password, and then press

[OK]. When more than one file is

selected, the Password screen appears each time a password protected file is selected.

Deleting Files

You can delete files that are no longer needed.

Limitation

r Files waiting for delivery cannot

be deleted.

Reference

Using a Web browser (See General Settings Guide) from a client com-

puter, you can also delete the files stored in the Document Server.

D Press [Delete File].

A confirmation message for file deleting appears.

E Press [Delete]. F Press [Exit].

Managing Stored Files

Changing File Information

The information about files stored in the Document Server (user name, file name, and password) can be changed.

Limitation

r Information about files waiting for

delivery cannot be changed.

Reference

Using a Web browser (See General Settings Guide) from a client com-

puter, you can change the information of files stored in the Document Server.

A Display the list of stored files by

pressing [Select Stored File].

Reference

p.77 “Viewing a List of Stored Files”

B Press [Manage/Delete File]. C Select the file for which you want

to change the file information.

D Change the file information.

Changing the user name

A Press [Change User Name].

B Select the new user name.

Note

r The user names shown here

are names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not

shown here, press [Non-pro- gramed Name], and then enter

the user name.

Note

r When you select a password

protected file, the Password screen appears. Enter the correct password, and then press

[OK].

C Press [OK].

Using the Document Server Function

Changing the file name

A Press [Change File Name].

The soft keyboard is displayed for changing the file name.

B Enter the new file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Changing the password

F Press [OK].

Important

r Do not forget the password.

If you forget it, consult the system administrator of the machine.

Make sure that the file information was changed as necessary,

and press [Exit].

A Press [Change Password].

B Enter a new four-digit pass-

word using the number keys.

C Press the {#} key.

Note

r To change the password,

press [Change], and then en-

ter a new one.

D Enter the same number as you

entered in step B to verify.

E Press the {#} key.

7. Using the Network Delivery Scanner Function

Scan file can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

r A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery

server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2

Administration Utility. For more information, see ScanRouter V2 Administration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Set Destination, Sender Information, and connected devices

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See Network Guide.

Make settings for the network delivery scanner function, such as Destination List Settings and Subject Settings.

See p.13 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.32 “ScanRouter V2 Lite”.

Use ScanRouter V2 Administration Utility to set the destination, sender information, and connected devices.

Install Client Computer Software

On the client computers, install the software required for viewing or retrieving file by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.29 “DeskTopBinder V2 Lite”.

Using the Network Delivery Scanner Function

5 6

Network Delivery Scanner Screen

The screen when using the machine as a network delivery scanner is as shown.

2 43

1. Network delivery scanner icon

()

Shows that the screen for network delivery scanner function is displayed.

2. Destination field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order

they were selected by pressing [U Prev.] or [T Next].

Note

r Pressing the {Check Modes} key lets

you check the selected destinations.

3. [Registration No.]

Press to specify a destination using a fivedigit registration number.

4. [Manual Input]

When specifying a destination that is not

listed, press [Manual Input], and then enter

the destination with the soft keyboard that is displayed. For information about sending e-mail from the delivery server, see the manual for ScanRouter V2. See p.i “Manuals for This Machine”.

5. [Attach Sender's Name] [Subject/Mes-

sage]

Set the sender, subject, and message of the document to be delivered.

6. [ ] Switch Destination List/

Press to switch a destination list from the delivery server to the destination list of this machine or to search by user name.

7. Destination list

Displays the destinations programed in the delivery server or this machine.

Note

r When the entire list does not fit on one

screen, [U] or [T] can be used to scroll

through the display.

r Group destinations are denoted by

this symbol ( ).

Delivering Scan File

Delivery Procedure

Scan file is delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject.

A Press the {Scanner} key.

ZHSS020N

B If user codes are set, enter a user

code with the number keys, and then press the {#} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Reference

p.16 “Scan Settings”

p.35 “Setting Originals”

Recalling stored scan settings

A Press the {Program} key. B Select a program of scan set-

tings.

The settings of the selected program are applied.

Making settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

C Make sure that no previous set-

tings remain.

Note

r If a previous setting remains,

press the {Clear Modes} key.

D Place the original in the machine,

and then adjust the scan settings and settings for orientation and pageflow if necessary.

To make the scan settings, recall stored settings or make the settings individually.

Scan settings can be made in the same way as Default Scan Settings. See p.16 “Default Scan Settings”.

C Press [OK].

E If the E-mail screen appears,

switch to the screen for network delivery scanner.

A Press [].

Using the Network Delivery Scanner Function

B Press [Switch Destination List].

C Press [Delivery Server].

D Press [Exit].

The Network Delivery Scanner screen appears.

F Specify the destination.

To specify a destination, you can select it from the list, specifying a registration number, select it after search for it, or directly enter the email address.

Note

r When using ScanRouter V2

Lite/Professional , the destination list is updated automatically.

Note

r The destination titles are pro-

gramed in the delivery server.

B Select the destination to which

the scan file is to be delivered.

The selected destination is highlighted and also is displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step B.

Note

r To deselect a destination,

press the destination once

more, or press [U Prev.] or [T Next] to display the desti-

nation in the destination field, and then press the {Clear/Stop} key.

Using a registration number to select a destination

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not dis-

played, press [U] or [T] to dis-

play the destination.

A Press [Registration No.]. B Use the number keys to enter

the five-digit registration number that has been assigned to a destination.

If the entered number is less than five digits long, press the {#} key after the last number.

Delivering Scan File

Example: To enter 00009 Press the {9} key, and then

press the {#} key.

C To select more destinations, re-

peat step B.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

Searching to select a destination

A Press [].

D Enter part of the destination

name.

Note

r Enter the first character or

characters of the destination name.

r It is necessary to differentiate

between capital and small letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select a destination.

B Press [Search Address Book].

C Press [Search by Dest. Name].

Note

r When using ScanRouter V2

Professional, it is possible to search by comments.

The soft keyboard is displayed for entering a name.

G Press [Exit]. H Press [OK].

Manual entry of a destination

Note

r When using ScanRouter V2 Pro-

fessional, it is possible to enter the destination e-mail address directly. In advance, you must make settings for sending email with ScanRouter V2 Professional.

A Press [Manual Input].

The soft keyboard is displayed for entering a destination (email address).

Using the Network Delivery Scanner Function

B Enter the destination.

Note

r Enter the e-mail address of

the destination when sending via the delivery server.

r It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK]. D To enter more destinations, re-

peat steps A to C.

Note

r To deselect a destination,

press [U Prev.] or [T Next] to

display the destination in the destination field, and then press the {Clear/Stop} key.

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

G Specify the sender (scan file de-

livery source) if necessary.

To specify a sender, you can select the sender from the list, enter the five-digit registration number of the sender with the number keys, and search for the sender and selecting it.

Note

r When a sender has been speci-

fied, this information is added to the scan file. Select a sender from the senders programed in the delivery server.

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

r When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by

pressing [U Prev.] or [T Next].

r Pressing the {Check Modes}

key on the control panel lets you check the list of selected destinations.

The selected sender and its registration number are displayed.

Note

r When using ScanRouter V2

Professional, [Return Receipt]

is displayed when a sender is selected.

Savin 2045e User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual