Savin 2045e Reference

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FAX Option Type 2045e

Operating Instructions

Facsimile Reference

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features>

Printed in Japan AE AE B653-8608

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Notes

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of han dling or operating the machine.

Trademarks

Microsoft

and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries. Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those marks.

NOTICE

NOTICE TO USERS (NEW ZEALAND)

A The grant of a Telepermit for any item of terminal equipment indicates only

that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

B This equipment is not capable, under all operating conditions, of correct op-

eration at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

C This equipment shall not be set up to make automatic calls to the Telecom

“111” Emergency Service.

D If a charge for local calls is unacceptable, the “Dial” button should NOT be

used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code degit or the “0” prefix.

E This equipment may not provide for the effective hand-over of a call to anoth-

er device connected to the same line.

F This device may be subject to ringing or bell tinkle when calls are made from

another device on the same line. If this occurs, the problem should not ferred to the Telecom Faults Service.

G This equipment should not be used under any circumstances, which may

constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

be re-

H The call log incorporated in this equipment does not record all answered

calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.

I Not all telephones will respond to incoming ringing when connected to the

extension socket.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

v General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

v Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

v Facsimile Reference <Basic Features>(this manual)

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

v Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

v Printer Reference 1

Describes system settings and operations for the machine’s printer function.

v Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s printer function.

v Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

v Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop-

Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia-

log box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview

of its functions. This guide is added to the [Start] menu when DeskTop-

Binder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for Scan-

Router V2 Lite in detail. This guide can be displayed from the [Setup] dia-

log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

v Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)

Note

r The following software products are referred to using a general names:

• DeskTopBinder V2 Lite and DesktopBinder V2 Professional → Desktop-

Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → Scan-

Router V2 Lite/Professional

• SmartNetMonitor for Admin and SmartNetMonitor for Client → Smart-

NetMonitor for Admin/Client

iii

TABLE OF CONTENTS

NOTICE ....................................................................................................................i

Manuals for This Machine.....................................................................................ii

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

1. Getting Started

Control Panel.......................................................................................................... 3

Reading the Display...................................................................................................5

Reading the display panel and using keys..............................................................5

Reading the destination list.....................................................................................7

Standby display.................................................. ... ..................................................7

Communication display ...........................................................................................8

User code entry display...........................................................................................9

2. Faxing

Transmission Modes...........................................................................................11

Switching between Memory Transmission and Immediate Transmission................12

Placing Originals..................................................................................................13

Placing a Single Original on the Exposure Glass.....................................................14

Bound original page order......... ............................................................................15

Placing Originals in the Optional Auto Document Feeder (ADF) .............................15

Originals unsuitable for the optional Auto Document Feeder................................16

Setting a Scan Area.................................................................................................16

Original sizes difficult to detect..............................................................................19

Memory Transmission.........................................................................................20

Canceling a Memory Transmission....................................................................24

Before the Original Is Scanned................................................................................24

While the Original Is Being Scanned........................................................................24

While the Original Is Being Transmitted...................................................................24

Before the Transmission Is Started..........................................................................25

Immediate Transmission.....................................................................................27

Canceling an Immediate Transmission .............................................................30

Before You Have Pressed the {Start} Key........................................... ... .................30

After You Have Pressed the {Start} Key................................ ................................. .30

Scan Settings.......................................................................................................31

Resolution................................................................................................................31

Original Type............................................................................................................32

Image Density (Contrast).........................................................................................33

Mixing Scan Settings for a Multiple Page Original ...................................................34

When placing originals on th e ex p osure glass......................................................35

When placing originals in the optional Auto Document Feeder.............................35

Specifying a Destination.....................................................................................36

Entering a Fax Number............................................................................................36

Pause ....................................................................................................................37

Tone ......................................................................................................................37

Entering an E-mail Address .....................................................................................38

Using Destination Lists.............................................................................................39

Searching for a Destination................................................................................42

Search by Destination Name ...................................................................................42

Search by Fax Number............................................................................................43

Search by E-mail Address........................................................................................44

Specifying a Registration Number............................................................................45

Reception..............................................................................................................47

Switching the Reception Mode.................................................................................47

Receiving a Fax in Manual Reception Mode............................................................48

3. Using Internet Fax Functions

Internet Fax Functions ........................................................................................49

Internet Fax Precautions..........................................................................................50

Functions Not Supported by E-mail Transmission...................................................50

Functions Not Supported by E-mail Reception ........................................................51

Transmitting Internet Fax ....................................................................................52

Confirming Reception...............................................................................................58

Canceling a Transmission of an Internet Fax ...................................................59

Before the Original Is Scanned................................................................................59

While the Original Is Being Scanned In....................................................................59

After the Original Has Been Scanned In ..................................................................60

Receiving Internet Fax......................................................................................... 61

Auto E-mail Reception ...................................................................... .......................61

Manual E-mail Reception.........................................................................................61

Received Images .....................................................................................................62

4. Programming

Initial Settings and Adjustments........................................................................65

Programming............................................................................................................66

Editing......................................................................................................................68

Deleting.................................................................................................................... 69

Programming Fax Numbers and E-mail addresses..........................................71

5. Troubleshooting

Adjusting the Volume..........................................................................................73

When the {Facsimile} Key Is Lit in Red................................................................74

When Toner Runs Out.........................................................................................75

Error Messages and Their Meanings.................................................................76

Solving Problems.................................................................................................80

When Things Don't Go as Expected ..................................................................82

INDEX.........................................................................................................83

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed.

1. Indicators

Shows errors and machine status.

: Data In indicator

L: Service Call indicator x: Misfeed indicator M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator B: Paper run-out indicator

See“Control Panel”, General Settings Guide.

2. {User Tools/Counter} key

User Tools: Press to enter User Tools mode. These

tools allow you to customize default settings. See p.137 “Facsimile Features”, Facsimile Reference <Advanced Features> .

Counter: Displays and prints the total number of

copied or printed pages.

3. Display Panel

This guides you through tasks and displays the machine status. Messages appear here.

4. {Check Modes} key

Press before pressing the {Start} key to check the settings selected for the fax about to be sent. See p.23 “Checking the transmission settings”

5. {Program} key

Enables you to program frequently used settings and recall previously programmed settings. See p.125 “Programs”, Facsimile Reference <Advanced Features> .

6. {Clear Modes} key

Press to cancel the current settings.

7. Main Power indicator

This indicator lights when the main power switch is turned on.

Getting Started

8. On indicator

This indicator lights when the operation switch is turned on.

Important

r Do not turn off the main power

switch while the On indicator stays lighted or is blinking. Neglecting this may damage the hard disk.

Note

r If the main power switch is on even

when the On indicator is off, the machine will receive a fax message.

9. Operation switch

Press to turn the power on (the On indicator lights). To turn the power off, press this switch again (the On indicator goes off). See p.187 “Power Failure Report”, Facsimile Reference <Advanced Features> .

Note

r The Operation switch does not func-

tion when the [User Tools/Counter/In- quiry] display is shown.

12. Communicating indicator

Lights during transmission or reception.

13. {Facsimile} key

Press to switch to facsimile mode.

• Lights up in yellow Facsimile mode has been selected.

• Lights up in green Printing while in facsimile mode.

• Lights up in red Lights up whenever a facsimile error occurs. Press the {Facsimile} key to display the error message and take appropriate action. See p.74 “When the

{Facsimile} Key Is Lit in Red”.

14. {Start Manual RX} key

Press when Manual Reception is set. See p.48 “Receiving a Fax in Manual Reception Mode”.

15. {On Hook Dial} key

Press when you want to dial while hearing tone from the internal speaker. See p.56 “On Hook Dial”, Facsimile Reference <Advanced Features> .

10. Confidential file indicator

Lights when a message is received into memory with Confidential Reception or Personal Box. See p.41 “Printing Personal Box Messages”, Facsimile Reference <Ad- vanced Features> .

Blinks when a Memory Lock file is received into memory. See p.38 “Printing a File Received with Memory Lock”, Fac- simile Reference <Advanced Features> .

11. Receive File indicator

Lights when a message other than a Confidential Reception or Memory Lock file is received. See p.86 “Substitute Reception”, Facsimile Reference <Advanced Fea- tures> .

When Reception File Setting is set to Store, also lights when a message is received. See p.184 “Storing or Printing Received Documents”, Facsimile Reference <Advanced Features> .

16. {Pause/Redial} key

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit. See p.37 “Pause”.

Redial: Press to redial one of the last ten num-

bers. See p.47 “Redial”, Facsimile Refer- ence <Advanced Features> .

17. {Tone} key

Press to send tonal signals down a pulse dialing line. See p.37 “Tone”.

18. Number keys

Use to dial fax numbers, or enter the number of copies.

19. {#} key (Enter key)

Registers entered contents or settings.

Control Panel

20. {Clear/Stop} key

Clear: Cancels entered numbers or characters. Stop: Interrupts the current operation (trans-

mission, scanning, copying, or printing).

21. {Start} key

Press to start faxing, or printing reports, or lists.

Reading the Display

The display shows you the machine status, messages, and guides you through operations.

Note

r This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fax Reset Timer. See “Timer Settings”, General Settings Guide.

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

v Initial Display

1. Allows you to select scanning

conditions and sizes.

2. Displays the date and time, the

name and facsimile number of a destination when transmitting, and the size of the original.

ZLJS010E

3. Press to add a destination by en-

tering a fax number or e-mail address.

4. Displays messages and the ma-

chine status.

Getting Started

5. Displays the entered number of a

destination. When adding destinations using the number keys, press

[Add].

6. Press to display various informa-

tion about transmission.

7. Switches transmission mode be-

tween Memory Transmission and Immediate Transmission.

8. Displays Quick Operation keys

set for often used functions. [TX File Status] and [RX File Status] are preset.

9. Displays various functions for

transmitting.

10. Displays the destination lists of

programmed destinations.

v Initial Display (When Internet Fax Setting is ON)

1. Switches the destination be-

tween fax number and e-mail address.

Note

r To use the Internet Fax functions,

the optional printer/scanner unit is required.

r You also need to set Internet Fax

Setting to ON in Fax Features. See p.145 “E-mail Settings”, Facsimile Reference <Advanced Features> .

ZLJS020E

Control Panel

Reading the destination list

When using the facsimile function, only fax and Internet Fax destinations programmed in the Address Book appears.

v Destination List

1. Title word keys appear. Allows

you to switch from one page (display) to another on the destination list.

2. Allows you to search for a desti-

nation by fax number, e-mail address, or destination name.

3. Appears on Quick Dial keys pro-

grammed as a transfer station.

4. Appears on Quick Dial keys pro-

grammed with a group of destinations.

ZLJS020E

Standby display

While the machine is in standby mode (immediately after the {Facsimile} key is pressed or after the {Clear Modes} key is pressed), the following display appears.

v Memory Transmission (initial display)

Getting Started

v Immediate Transmission

Note

r To return to standby mode, do one of the following:

• If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {Start} key, remove the original.

• If you have not placed an original, press the {Clear Modes} key.

• If you are in User Tools mode, press the {User Tools/Counter} key.

Communication display

While communicating, the machine status is displayed.

v Memory Transmission (fax transmission)

Note

r While e-mail is being sent, the "Sending E-mail...:" message appears.

v Reception

Control Panel

Note

r Even when the machine is being used as a copier, printer, or scanner, the

sender name or number will appear for received faxes.

v Immediate Transmission

User code entry display

When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management.

The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department.

Note

r You can specify a user code with “System Settings”. See “Registering a New

User Code”, General Settings Guide.

r Even when User Code Management is on, you can still receive and print fax

messages as normal.

A Enter a user code of up to eight digits using the number keys. B Press [#].

Note

r If an unprogrammed user code is entered, the display returns to that of

step

Getting Started

Transmission Modes

2. Faxing

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

v Memory Transmission

Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations (broadcasting).

v Immediate Transmission

Immediately dials the destination number, and while reading the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

Important

r If power outage lasts about an

hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.187 “Power Failure Report”, Facsimile Reference <Ad- vanced Features> .

Faxing

Note

r You can use Parallel Memory

Transmission that dials while the original is being scanned. See p.77 “Parallel Memory Transmission”,

Facsimile Reference <Advanced Features> .

Switching between Memory Transmission and Immediate Transmission

Check the display to see which mode is currently active. You can change transmission mode by pressing

[Immed. TX] or [Memory TX].

Note

r You can select the transmission

mode that is operative when the

machine is turned on with [Memo- ry/Immed. Transmission Switch] un-

der Gen. Settings/Adjust. See p.142 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

r You can have the machine return

to default mode after each trans-

mission using [Scan End Reset] un-

der Gen. Settings/Adjust. See p.142 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Placing Originals

You can place the originals either in the optional ADF or on the exposure glass. Some types of originals are unsuitable for the ADF, so they must be placed on the exposure glass.

Which way you place the original depends on its size and whether you are using the ADF or the exposure glass. See p.19 “Original sizes difficult to detect”.

v How to place A4, B4 JIS (Japanese

Industrial Standard), A3, 81/ 81/

"×14", and 11"×17" size originals

Original

Where original is placed

Exposure glass The ADF

"×11",

v How to place A5 and B5 JIS size

originals

Original

Limitation

Where original is placed

Exposure glass The ADF

r If you place A5 size documents on

the exposure glass, they will not be detected. A5 size documents placed in the ADF are sent. See p.19 “Original sizes difficult to detect”.

Note

r When you place originals as

shown in the above illustration, the fax header will be printed on received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

Note

r When you place originals as

shown in the above illustration, the fax header will be printed on the received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

r When sending a fax, the image

output at the other end depends on the size and orientation of paper used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided into two or more sheets. When sending an important original, we recommend you ask the receiver about the size and orientation of the paper used in their terminal.

Faxing

r When sending an original of irreg-

ular (i.e. custom) size or part of a large original, you can specify the scan area precisely. See p.16 “Setting a Scan Area”.

Custom size documents are scanned as regular size documents, so the receiver may find extra blank margins or edges of images missing. If you specify a scan area, only that area will be scanned regardless of actual document size.

r Make sure that all ink, correcting

fluid etc., has completely dried before placing your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

r If you place an A4 size original in

the portrait orientation, the machine rotates the image by 90 degrees before sending. See p.79 “Transmission with Image Rotation”, Facsimile Reference <Ad- vanced Features> .

r You can send the first pages from

the exposure glass then the remaining pages from the ADF. After you have removed the last page from the exposure glass, insert the remaining pages in the ADF, and then press the {Start} key.

Placing a Single Original on the Exposure Glass

Place originals that cannot be placed in the optional ADF, such as a book, on the exposure glass one page at a time.

A Lift the exposure glass cover or

the ADF by at least 30 degrees.

Note

r If you do not lift the ADF by at

least 30 degrees, the original size will not be detected.

B Place the original face down and

align its upper left corner with the reference mark at the upper left corner of the exposure glass.

1. Positioning mark

r When using the Internet Fax func-

tion, documents transmitted are sent at A4 width. Documents larger than A4 are reduced to A4 width.

Reference

For how to place two-sided documents, see

p.62 “Two-Sided Transmission

(Double-Sided Transmission)”,

Facsimile Reference <Advanced Features> .

For acceptable types of originals, see p.196 “Acceptable Types of Originals”, Facsimile Reference <Ad-

vanced Features> .

2. Scale

C Lower the ADF.

Note

r When setting a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent the bound part from rising.

Placing Originals

h060

Bound original page order

When setting bound originals (books, magazines, etc.), you can select to have either the left page or right page sent first. See p.61 “Book Fax”, Fac- simile Reference <Advanced Features> .

Note

r You can select whether the left

page or right page is sent first. See p.159 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 06, bit 6).

Placing Originals in the Optional Auto Document Feeder (ADF)

Use the ADF to scan in a stack of originals in one operation. The ADF can handle both one-sided and two-sided originals.

Limitation

r Place all the originals to be sent in

a single stack.

r You cannot place originals in the

ADF one page at a time or in sheaves.

r Documents longer than 800 mm

(32") must be sent by memory transmission (immediate transmission is not possible).

r If your original is bent or folded,

flatten it before you place it.

r When sending thin originals, place

them on the exposure glass.

r If an original jammed, press the

{Clear/Stop} key, and then slowly remove the original.

r You can check information about

the sizes and number of originals that can be placed in the ADF. See p.196 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .

A Adjust the document guide to

match the size of the originals.

B Align the edges of the originals

and stack them in the ADF face up.

Zew

E.eps

Note

r The maximum document length is

1200 mm (47").

r If you send documents longer than

420 mm (17"), specify the area to be scanned. If you send such documents frequently, select Long Document mode with the User Parameters. If a jam occurs, the document might be damaged because scanning will not stop. See p.16 “Setting a Scan Area”. See p.159 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 14, bit 1).

1. Limit mark

2. Document guide

Faxing

Originals unsuitable for the optional Auto Document Feeder

Do not place the following types of originals in the ADF because they may be damaged. Place them on the exposure glass instead.

• Originals in unacceptable sizes (See p.196 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .)

• Originals containing staples or clips

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

• Sticky originals, such as translucent paper

• Thin and soft originals

• Originals of inappropriate weight (See p.196 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .)

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

Setting a Scan Area

Normally, a placed document is scanned according to the automatically detected size. If a scan area is specified, the document is scanned accordingly. Thus, documents can be sent without extra space or blank margins.

v Auto Detect

Detects the size of the first page and scans all pages using that size. If you want to scan originals of different sizes, use the Mixed Original Sizes function.

Note

r If the machine cannot detect the

original size, a confirmation message appears. Replace the original.

v Regular

The placed document is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL , A3L,

"×11"KL, 8

11"×17"L.

v Area

Enter the area to be scanned. Only the area in the specified size is scanned regardless of the actual size of a placed document. See p.152 “Programming, Changing and Deleting a Scan Size”, Facsimi- le Reference <Advanced Features> .

"×14"L, and

Placing Originals

v Mixed Original Sizes

Select this to individually scan the size of originals loaded in the ADF. For example, when A4 and B4 JIS size originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each document according to its size.

Note

r To cancel the selected scan area,

select [Auto Detect]. See p.18

“Specifying Auto Detect”.

r When using the Mixed Original

Sizes, the machine sends the originals by memory transmission.

r When using the Mixed Original

Sizes, rotation transmission is disabled. See p.77 “More Transmission Functions”, Facsimile Reference <Advanced Features> .

C Select the scan area.

Specifying standard sizes

A Press [Regular].

B Press the size of the originals

to be sent, and then press [OK].

A Place the originals, and then se-

lect any scan settings you require.

Note

r When placing different size

originals into the ADF, adjust the document guide to the largest original.

r Small-size originals may be sent

at a slight slant since they do not match the document guide.

B Press [Scan Area].

Note

81/2"×11" indicates LT. 81/2"×14" indicates LG. 11" DLT.

C Press [OK].

The selected size is shown

above the highlighted [Scan Ar- ea].

17" indicates

Faxing

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

"Mixed Original Sizes" is shown

above the highlighted [Scan Ar- ea].

Specifying Auto Detect

A Make sure that [Auto Detect] is

selected.

"Area 1" or "Area 2" is shown

above the highlighted [Scan Ar- ea].

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

Note

r If it is not, press [Auto Detect].

B Press [OK].

“Auto Detect” is shown above

[Scan Area].

D Specify a destination and press

the {Start} key.

Placing Originals

Original sizes difficult to detect

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size.

• Documents placed on the exposure glass of sizes other than those listed in the table below

• Originals with index tabs, tags, or protruding parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with dense text or drawings

• Originals which partially contain solid printing

• Originals which have solid printing around their edges

• Originals with glossy surfaces

• Bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

v Metric Version

Paper size

where original is placed

Exposure glass ΟΟΟΟΟ× ADF ΟΟΟΟΟΟ

A3L

8 (F4)

"×13"

B4 JISL A4KL B5

JISKL

A5KL

v Inch Version

Paper size

where original is placed

Exposure glass Ο Ο Ο × ADF Ο Ο Ο Ο

11"×17"L

"×14"L 8

"×11"KL 5

"×8

/2"KL

Ο - Auto detect × - Unable to auto detect

Faxing

Memory Transmission

In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long.

• While your message is being sent, other people can use the machine.

• You can send the same message to more than one place in a single operation (broadcasting).

Memory transmission mode has normal fax and Internet Fax functions.

Important

r If there is a power failure (the main

power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. If you turn only the operation switch off, documents are not deleted. See p.187 “Power Failure Report”, Facsimile Reference <Ad- vanced Features> .

r We recommend you call the re-

ceiver and confirm with them when sending important messages.

Limitation

r If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

r Maximum number of destinations

per Memory Transmission: 500.

r Combined total number of desti-

nations of standby messages stored in memory: 500 (2,000 with the optional fax function upgrade unit).

r After the total number of pro-

grammed destination numbers exceeds 500 (2,000 with the optional fax function upgrade unit), you can perform only Immediate Transmission.

r The number of documents you can

store is 400. You can store 800 documents with the optional fax function upgrade unit.

r The number of pages you can store

in memory depends on the original images and the scan settings. You can store up to 320 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text). You can store up to 2,240 standard pages, with the optional expansion memory installed.

r You can have the machine set to

Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is pressed. See p.142 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Memory Transmission

r You can have the machine return

to the default transmission mode (Memory Transmission or Immediate Transmission) after every transmission. You can change this so that the desired setting is maintained. See p.142 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

r When E-mail TX Results is pro-

grammed in a Quick Operation key, you can select whether transmission result report e-mail is sent to specified e-mail addresses. The destination for notification is selected from Internet Fax destinations in the destination list. See p.82 “Transmission Result Report (Memory Transmission)”, Facsimi-

le Reference <Advanced Features>

and p.142 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

r Allows you to specify fax number

and e-mail address simultaneously.

B Place the original.

Note

r You can send the first few pages

from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF.

r Note that you cannot place pag-

es on the exposure glass after you have started using the ADF.

r The original can be placed ei-

ther in the ADF or on the exposure glass, until the {Start} key is pressed.

Reference

p.13 “Placing Originals”

C Make the settings you require.

Reference

p.52 “Transmitting Internet Fax”

A Make sure that Memory TX is se-

lected.

Note

r If it is not, press [Memory TX].

Reference

p.31 “Scan Settings”

p.32 “Original Type”

p.33 “Image Density (Contrast)”

Faxing

D Specify a destination.

Note

r If you make a mistake, press the

{Clear/Stop} key, and then enter the correct number.

Reference

p.36 “Entering a Fax Number”

p.38 “Entering an E-mail Address”

p.39 “Using Destination Lists”

p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features>

p.47 “Redial”, Facsimile Reference <Advanced Features>

F Specify a destination.

Note

r Press to switch the destina-

tion between fax number and email address.

r If you want to specify another

destination, repeat steps

G Press the {Start} key.

Note

r Do not lift the ADF during scan-

ning.

After scanning, the standby display appears.

and

E When sending the same original

to several destinations (broad-

casting), press [Add] to specify the

destinations.

Note

r You do not have to press [Add]

when adding a destination using the destination list.

r If you do not want to do a

broadcast transmission, proceed to step

-Sending originals using the

exposure glass

A Make sure that Memory TX is se-

lected. If it is not, press [Memory TX].

B Place the first page of your original

face down on the exposure glass.

C Specify a destination.

D Make the scan settings you re-

quire.

E Press the {Start} key.

The machine starts scanning.

Memory Transmission

F Place the next original on the expo-

sure glass within 60 seconds after the machine has finished scanning the first original.

G Repeat steps D to F for all origi-

nals.

H Place the last original, and then

press [#].

-Checking the transmission

settings

You can check the transmission settings (e.g. destination and transmission mode) on the display.

A Press the {Check Modes} key.

B After checking the settings on the

display, press the {Check Modes} key. The display before the {Check

Modes} key was pressed appears.

-Broadcasting Sequence

If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. See p.79 “Simultaneous Broadcast”,

Facsimile Reference <Advanced Features>

The following display appears.

Note

r Press to switch the destina-

tion between fax number and email address.

-Checking the Transmission

Progress

To check which destinations the fax message has been sent to so far, print the TX file list. See p.25 “Printing a List of Files in Memory (Print TX File List)”, Facsimile Reference <Advanced

Features>

Faxing

Canceling a Memory Transmission

Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you cannot cancel the transmission of an Internet Fax document being sent.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {Start} key.

A Press the {Clear Modes} key.

Note

r When documents are placed in

the ADF, you can cancel transmission simply by removing them.

Note

r You can also cancel scanning by

pressing [Stop Scanning].

r Scanning may be completed

while you are performing the cancel operation.

While the Original Is Being Transmitted

Note

r If the transmission finishes while

you are carrying out this procedure, it will not be canceled.

r If you cancel a message while it is

being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of your message may have already been sent and received at the other end.

A Press the {Clear/Stop} key.

While the Original Is Being Scanned

Use this procedure to cancel a transmission after pressing the {Start} key.

A Press the {Clear/Stop} key.

The machine stops scanning.

Note

r You can also cancel a Memory

Transmission by pressing

[Change/Stop TX File].

Canceling a Memory Transmission

B Select the file you want to cancel.

Note

r If the desired file is not shown,

press [U Prev.] or [T Next] to find

it.

C Press [Stop Transmission].

Before the Transmission Is Started

Use this procedure to cancel a transmission after the original has been scanned.

A Press [Change/Stop TX File].

The list of stored files being transmitted or waiting for transmission appears.

B Select the file you want to cancel.

Note

r To cancel another file, repeat

steps

r To cancel stopping transmis-

sion, press [Save].

and C.

D Press [Exit].

The standby display appears.

Note

r If the desired file is not shown,

press [U Prev.] or [T Next] to find

it.

C Press [Stop Transmission].

Faxing

Note

r To cancel another file, repeat

steps

r To cancel stopping transmis-

sion, press [Save].

and C.

D Press [Exit].

The standby display appears.

Immediate Transmission

With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's Own Name or Own Fax Number on the control panel during transmission).

Limitation

r Internet Fax is executed in only

Memory Transmission that starts transmission automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered.

r You can have the machine return

r When E-mail TX Results is pro-

grammed in a Quick Operation key, you can send notification of memory transmission results to specified e-mail addresses. The destination for notification is selected from Internet Fax destinations in the destination list. See p.83 “Transmission Result Report (Immediate Transmission)”, Fac-

simile Reference <Advanced Features> and p.142 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Make sure that Immed. TX is se-

lected.

Note

r You cannot send the same docu-

ment to multiple destinations (broadcasting). Memory Transmission allows this function.

r You can have the machine set to

Memory Transmission mode or Immediate Transmission mode right after the power is turned on. See p.142 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Note

r If it is not, press [Immed. TX].

Faxing

B Place the original.

Note

r You can scan a few pages of

your original from the exposure glass and the remaining pages from the ADF. When you have finished scanning from the exposure glass, remove the original from the exposure glass and place the remaining pages in the ADF within ten seconds.

r To send two or more pages us-

ing the exposure glass, set them one page at a time.

r The original can be placed

whenever, before the {Start} key is pressed.

Reference

p.13 “Placing Originals”

C Select the scan settings you re-

quire.

D Dial a destination.

Note

r If you make a mistake, press the

{Clear/Stop} key, and then enter the correct number.

Reference

p.36 “Specifying a Destination”

p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features>

p.47 “Redial”, Facsimile Reference <Advanced Features>

E Press the {Start} key.

Reference

p.31 “Scan Settings”

Note

r Do not lift the ADF during scan-

ning.

After transmission, the standby display appears.

-Sending originals using the

exposure glass

A Make sure that Immed. TX is se-

lected. If it is not, press [Immed. TX].

B Place the first page face down on

the exposure glass.

C Dial a destination.

D Make the scan settings you re-

quire.

E Press the {Start} key.

F Place the next original on the expo-

sure glass within 10 seconds after the machine has finished scanning the first original.

G Repeat steps D to F for all origi-

nals.

H Place the last original, and then

press [#].

Immediate Transmission

Faxing

Canceling an Immediate Transmission

Before You Have Pressed the

{Start} Key

A Press the {Clear Modes} key.

Note

r When the original is placed in

the ADF, you can also cancel an Immediate Transmission by removing the original.

After You Have Pressed the

{Start} Key

Press the {Clear/Stop} key, and then remove the original.

Note

r You can also cancel an Immedi-

ate Transmission by pressing

[Stop Transmission].

If the transmission finishes while you are carrying out this procedure, it will not be canceled.

Scan Settings

You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

v Resolution:

Standard, Detail, Super Fine (optional)

v Original Type:

Text, Text/Photo, Photo

v Image Density (Contrast):

Auto Image Density, Manual Image Density (seven levels), Combined Auto and Manual Image Density

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Standards) scanning results in lower quality but your original is sent more quickly. Select the setting that matches your needs based upon this trade off between speed and image clarity.

v Detail (8 x 7.7 lines/mm, 200 x 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

v Super Fine (optional expansion mem-

ory required: 16 x 15.4 lines/mm, 400 x 400 dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is eight times finer than Standard.

Limitation

r If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you sent actually. See p.154 “Printing the Journal”, Facsimile Reference <Advanced Features> .

r Sending with Super Fine resolu-

tion requires that your machine has the optional expansion memory, and the other party's machine has the capability to receive fax messages at Super Fine resolution.

Note

r The machine supports Standard,

Detail, and (with the optional expansion memory) Super Fine resolutions.

v Standard (8 x 3.85 lines/mm, 200 x 100

dpi)

Select for originals containing normal size characters.

Faxing

r You can select the resolution type

that is selected right after the machine is turned on or modes are

cleared with [Scan End Reset] under [Gen. Settings/Adjust]. See p.142

“General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

r You can have the machine return

to the resolution default setting af-

ter every transmission, with [Text

Size Priority] under [Gen. Settings/Adjust]. See p.142 “General Set-

tings/Adjustment”, Facsimile Reference <Advanced Features> .

r In Internet Fax transmission, the

original is scanned using "Detail" for transmission, even if you select “Super Fine”.

A Press [Resolution].

Original Type

If your original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity.

v Text

Select [Text] to send high-contrast

black-and-white image originals. Use this setting even if your original contains text and photographs, or if you only want to send clearer text.

v Text/Photo

Select [Text/Photo] to send an origi-

nal containing both a high-contrast black-and-white image, such as text, and a halftone image, such as a photograph.

B Select the resolution you require,

and then press [OK].

Note

r If you install the optional ex-

pansion memory, “Super Fine” will be displayed in the Resolution box.

v Photo

Select [Photo] to send an original

containing a halftone image, such as a photograph or a colour original.

Note

r If you select [Text/Photo] or [Photo],

the transmission will take longer

than when [Text] is selected.

r If you send a fax message with

[Text/Photo] or [Photo] and the back-

ground of the received image is dirty, reduce the density setting and resend the fax. See p.33 “Image Density (Contrast)”.

r You can set the original type that is

selected right after the machine is turned on or modes are cleared,

with [Original Type Priority] under

Gen. Settings/Adjust. See p.142 “General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

r You can have the machine return

to the original type default setting after every transmission, with

[Scan End Reset] under Gen. Set-

tings/Adjust. See p.142 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Press [Original Type].

B Select the original type you re-

quire, and then press [OK].

Scan Settings

Image Density (Contrast)

The text and diagrams on originals should stand out clearly from the paper they are on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

v Auto Image Density

The appropriate density setting for the original is automatically selected.

v Manual Image Density

Use manual image density to set image density yourself. You can select one of seven image density levels.

v Combined Auto and Manual Image

Density

You can only adjust image density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven image density levels.

Note

r Selecting [Text] or [Text/Photo] for

the original type causes [Auto Image Density] to be selected.

r You can set the image density that

is selected right after the machine is turned on or modes are cleared,

with [Auto Image Density] under [Gen. Settings/Adjust]. See p.142

“General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

r You can have the machine return

to the image density default setting after every transmission, with

[Scan End Reset] under [Gen. Settings/Adjust]. See p.142 “General

Settings/Adjustment”, Facsimile Reference <Advanced Features> .

Faxing

A Select the type of image density.

Auto Image Density

A Make sure that [Auto Image Den-

sity] is selected.

Note

r If [Auto Image Density] has not

been selected, press [Auto Im- age Density].

Manual Image Density

Combined Auto and Manual Image Density

A Make sure that [Auto Image Den-

sity] is selected.

Note

r If [Auto Image Density] has not

been selected, press [Auto Im- age Density].

B Press [iLighter] or [Darkerj] to

adjust the density.

The square moves.

A Make sure that [Auto Image Den-

sity] is not selected. If it has been selected, press [Auto Image Density] to turn it off.

Note

r If [Auto Image Density] has not

been selected, proceed to

step B.

B Press [iLighter] or [Darkerj] to

adjust the density.

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different image density, resolution, and original type setting for each page.

Place the original, select the scan settings for the first page, dial, and then press the {Start} key as you would normally. Then follow one of the following two procedures.

Note

r It is recommended that originals

be placed on the exposure glass when mixing scan settings for a multiple page original.

Scan Settings

When placing originals on the exposure glass

Note

r While the machine is beeping, you

have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and original type. The remaining time is shown on the display.

A Check which pages you want to

scan with different settings.

B Remove the previous page and

place the next page.

C Select the image density, resolu-

tion, and original type.

B Select the image density, resolu-

tion, and original type before the next page is scanned.

Note

r Adjust the settings for each

page before you press the

{Start} key.

When placing originals in the optional Auto Document Feeder

Note

r Depending on what time the scan

settings are adjusted, the settings may not be reflected in the resulting operation.

A Check which pages you want to

scan with different settings.

Faxing

Specifying a Destination

You can specify the destination using one of three methods.

Entering a Fax Number

v Fax number

p.36 “Entering a Fax Number”

v E-mail address

p.38 “Entering an E-mail Address”

v Destination list

p.39 “Using Destination Lists”

This section covers these functions and others in more detail.

Note

r The display shows the percentage

of free memory space for storing originals. Since fax numbers and email addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Enter numbers directly using the key pad on the right side of the control panel.

Note

r Maximum length of a fax number:

128 digits.

r You can insert pauses and tones in

a fax number. See p.37 “Pause”, p.37 “Tone”.

A Enter the fax number using the

number keys.

Note

r If you make a mistake, press the

{Clear/Stop} key, and then enter again.

r If the optional extra G3 interface

unit is installed, select G3 before you proceed to the next step. See p.59 “Changing the Line Port”, Facsimile Reference <Ad- vanced Features> .

r Press [ProgDest] after entering

the fax number to store the fax number in the destination list.

Specifying a Destination

Pause

Press the {Pause/Redial} key when dialing or storing a number to insert a pause of about two seconds.

Note

r You cannot insert a pause before

the first digit of a fax number. If you press the {Pause/Redial} key at the first digit, a redial occurs. See p.47 “Redial”, Facsimile Reference <Advanced Features> .

r A pause is shown as a “-” on the

display.

Tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals.

Limitation

r Certain services may be unavaila-

ble when using the {Tone} key.

Note

r A tone is shown as a “•” on the dis-

play.

Using the {Tone} key with On Hook Dial

A Press the {On Hook Dial} key.

Note

r You can also program numbers in-

cluding pauses in destination lists.

B Enter the fax number using the

number keys.

C Press the {Tone} key.

Faxing

D Enter the number you want to

tone dial using the number keys.

Entering an E-mail Address

When using Internet Fax transmission, specify the e-mail address in place of the fax number.

Note

r You can enter up to 128 characters.

A Make sure that is displayed in

the destination display column.

Note

r If it is not displayed, press .

C Enter the e-mail address destina-

tion and then press [OK].

Note

r If you enter an incorrect charac-

ter, press [Backspace] or [Delete All]. Then, re-enter the charac-

ters correctly.

r To change the e-mail address af-

ter pressing [OK], press [Edit Dest.], re-enter an e-mail ad- dress, and then press [OK].

Reference

“Entering Text”, General Settings Guide

The destination is specified.

B Press [Manual Input].

Note

r Press [ProgDest] in this order to

store the entered e-mail address in the address book.

Specifying a Destination

Using Destination Lists

When you program a destination number into a destination list, you can specify the destination by just selecting the Quick Dial key from the destination list.

The programmed name appears on Quick Dial key.

Pressing switches the destination list between fax number destination and e-mail address destination.

If you frequently send the same message to more than one place, program these numbers and/or e-mail addresses into a Group. Then you can send messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, “Branch Offices”), this will be displayed before you press the {Start} key.

Preparation

In the destination list, program individual fax number, e-mail address and/or groups of destinations. See "Registering a Fax Destination",“Registering an E-mail Destination”, and “Registering a New Group”, General Set- tings Guide.

Limitation

r Group Dial can be used only for

Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use Group Dial.

Note

r When you press the title key above

the destination keys, the destination keys programmed in that title key appear.

r To check the contents of Quick Di-

al, print the destination list. See “Key Operator Tools”, General Set- tings Guide.

r A stored name can be printed out

on the first page of a received fax at the other end. See p.74 “Label Insertion”, Facsimile Reference <Ad- vanced Features> .

To check the contents of the Groups, print the list. See Tools”, General Settings Guide.

r A total of 500 destinations (per

message) can be programmed for Group Dial.

“Key Operator

A Place the original, and then select

the scan settings you require.

B Press to switch the destina-

tion to fax number or e-mail address.

C Press the title key where the de-

sired destination is programmed.

For example, if you want to specify “NEW YORK OFFICE” pro-

grammed in “LMN”, press [LMN].

Note

r There are three types of title for

destination lists; “Title 1”, “Title 2”, and “Title 3”. The above display shows “Title 1”.

Faxing

Switching the titles of destination lists

A Press . B Press [Switch Title]. C Select the type of the title, and

then press [Exit].

D Select a destination.

Note

r Press to switch the destina-

tion between fax number and email address.

r To cancel the selection, press

the selected Quick Dial key again. You can also press the {Clear / Stop} key to cancel the selection.

r To select more destinations,

repeat steps

and D.

Specifying a group of destinations

A Press the Quick Dial key pro-

grammed with the desired group.

Specifying a single destination

A Press the Quick Dial key pro-

grammed with the desired destination.

Note

r If the desired Quick Dial key

is not shown, press [U] and

[T] to scroll through the list.

Note

r If the desired Quick Dial key

is not shown, press [U] and [T] to look through the list.

r To cancel the selection, press

the selected Quick Dial key again. You can also press the {Clear / Stop} key to cancel the selection.

r To cancel any destination(s)

among the group, press [UP- rev.] and [TNext] to display

the desired destination. Then, press the {Clear/Stop} key.

r Quick Dial keys with fax

numbers and e-mail addresses programmed in them appear in both fax destination and Internet Fax destination.

r When a destination where

neither fax number nor email address are programmed is included in the specified group, the “

specified group contains some invalid destination(s). Do you want to select only valid destination(s)?

sage appears. Press [Select] to

specify destinations where the fax number or the e-mail address is programmed.

Press [Cancel] to change the

destination.

r To select more groups, repeat

steps

and D.

E Press the {Start} key.

Specifying a Destination

The

” mes-

Faxing

Searching for a Destination

Use this procedure to search through the destination lists for a particular destination.

v Search by Destination Name

p.42 “Search by Destination Name”

v Search by Fax Number

p.43 “Search by Fax Number”

v Search by E-mail Address

p.44 “Search by E-mail Address”

v Specifying a Registration Number

p.45 “Specifying a Registration Number”

Search by Destination Name

Note

r The search returns only destina-

tions whose beginnings match the entered name.

r This function distinguishes be-

tween small and capital letters.

C Press [Search by Dest. Name].

D Enter a destination name to

search for, and then press [OK].

A search-in-progress message appears.

When the search is finished, a result appears.

A Press to switch the destina-

tion to fax number or e-mail address.

B Press , the magnifier icon.

Note

r If you press [Fax] or [E-mail] on

the search result display, you can switch between fax destination and e-mail destination.

r A warning appears if the search

returns more than 100 items.

Press [OK] to proceed to step

Searching for a Destination

E Select a destination.

Note

r If the desired destination does

not appear, use [U] or [T] to

scroll through the list.

r If the search returns more than

100 destinations, only 100 will appear. Change the destination name to view fewer destinations.

Search by Fax Number

C Press [Search by Fax No.].

Note

r If [Search by Fax No.] appears

dimmed, press [Fax] on the right

of the display, and then press

[Search by Fax No.].

Limitation

r You can search by fax number on-

ly. To search by e-mail address, see p.44 “Search by E-mail Address”.

Note

r The search returns only destina-

tions whose beginnings match the entered number.

A Press to switch the destina-

tion to fax number.

B Press , the magnifier icon.

D Enter a number to search for, and

then press [OK].

Note

r If you enter a wrong number,

press [←] / [→] and [Clear], and

then enter the number again.

A search-in-progress message appears.

When the search is finished, a result appears.

Faxing

Note

r A warning appears if the search

returns more than 100 items.

Press [OK] to proceed to step

E Select a destination.

Note

r If the desired destination does

not appear, use [U] or [T] to

scroll through the list.

Limitation

r If the search returns more than

100 destinations, only 100 will appear. Change the number to view fewer destinations.

Search by E-mail Address

Limitation

r You can search by e-mail address

only. To search by fax number, see p.43 “Search by Fax Number” .

Note

r The search returns only destina-

tions whose beginnings match the entered e-mail address.

A Press to switch the destina-

tion to e-mail address.

B Press , the magnifier icon.

C Press [Search by E-mail].

Searching for a Destination

Note

r If [Search by E-mail] appears

dimmed, press [E-mail] on the

right of the display, and then

press [Search by E-mail].

D Enter an e-mail address to search

for, and then press [OK].

E Select a destination.

Note

r If the desired destination does

not appear, use [U] or [T] to

scroll through the list.

Limitation

r If the search returns more than

100 destinations, only 100 will appear. Change the e-mail address to view fewer destinations.

Note

r If you enter a wrong e-mail ad-

dress, press [←] / [→] and [Backspace] / [Delete All], and

then enter the e-mail address again.

A search-in-progress message appears.

When the search is finished, a result appears.

Note

r A warning appears if the search

returns more than 100 items.

Press [OK] to proceed to step

Specifying a Registration Number

Use this procedure to select a destination by specifying a registration number.

A Press to switch the destina-

tion to fax number or e-mail address.

B Press [Registration No.].

The registration number entry display appears.

Faxing

C Enter a registration number using

the number keys.

Note

r You do not need to enter the

first zeros of a registration number when the display prompts you to enter five digits. If you do not enter 5 digits, press the {#} key to complete the entry.

The corresponding destination appears.

Note

r Title word key is switched to

the one that the specified destination is programmed in.

If the "

ified Registration No.

message appears, the specified registration number is wrong. Press tion number again, and then follow the procedure from step If the "

under the specified No.

message appears, the key is wrong. Press low the procedure from step

Cannot find the spec-

[

Exit], check the registra-

No valid destination

[

Exit], and then fol-

Reception

There are two ways you can set up your machine to handle incoming calls:

• Manual Reception (external telephone required)

• Auto Reception

You can change the reception mode only if a standard G3 line is used.

You cannot change the reception mode when a line other than the standard G3 line (G3-2 or G3-3) is used.

v Manual Reception

When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manually to facsimile mode.

v Auto Reception

When a telephone call comes in, the machine automatically receives it as a fax message. Use this setting on a dedicated fax line.

Reception

Switching the Reception Mode

You can switch reception modes using the Reception Settings menu (under Facsimile Features). See p.144 “Reception Settings”, Facsimile Refer- ence <Advanced Features> .

If you program a Quick Operation key with Switch Reception Mode, you can switch reception mode quickly.

Note

r You can only use this function af-

ter programming a Quick Operation key as the reception mode

switch with [Quick Operation key 1], [Quick Operation key 2], or [Quick Op- eration key 3] under Gen. Set-

tings/Adjust. See p.142 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Press the [Switch RX Mode] Quick

Operation key.

Note

r The external telephone is re-

quired to use this machine as a telephone.

Faxing

B Select the reception mode, and

then press [OK].

The standby display appears.

Note

r To cancel the selection, press

[Cancel].

Receiving a Fax in Manual Reception Mode

A When the machine rings, pick up

the handset of the external telephone.

B If you hear beeps, press the {Start}

key or the {Start Manual RX} key. (The {Start} key is only available in facsimile mode when an original is not placed.)

C Replace the handset of the exter-

nal telephone. The machine will start receiving.

Limitation

r When printing documents

stored in the Document Server, the {Start Manual RX} key or the {Start} key cannot be used to switch to facsimile mode. Press the {2} key of the external telephone.

3. Using Internet Fax Functions

Internet Fax Functions

The optional printer/scanner unit is required

This machine converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

You can also print or forward received e-mail messages.

This machine E-Mail: aaaa@abc.company.com FAX No:310-876-4321

FAX FAX No:310-567-1234

E-Mail: bbbb@abc.company.com FAX No:212-123-5678

GFIFAX0E

Note

r This machine must be connected to a LAN and set up correctly in order to use

its Internet Fax functions. See Network Guide.

r The Internet Fax function supported by this machine is compliant with ITU-

T Rec. T.37. See p.195 “Compatible Machines”, Facsimile Reference <Advanced Features> .

r You can receive e-mail messages with an attached TIFF-F image from com-

puters.

Using Internet Fax Functions

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties.

• If a transmission is not successful, this machine usually receives an e-mail error notification. See p.189 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features> . However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important document by calling the other party.

• The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet Fax delivery might be delayed due to network congestion. Use a standard fax whenever communication is time sensitive.

• If you use this machine with dial-up connection, the Auto E-mail Reception function accesses the provider's server via telephone line and may incur call charges even if you do not receive e-mail. To reduce the frequency of server access, specify a large E-mail Reception Interval. For the E-mail Reception Interval setting, see "Settings You Can Change with User Tools - File Transfer", Network Guide.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.

• Immediate Transmission

• Confidential Transmission

• ID Transmission

• Polling Transmission

•Chain Dial

• Transmission by SUB Code

•On Hook Dial

• Manual Dial

•JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

Internet Fax Functions

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.

• Confidential Reception

• Memory Lock Reception

• Polling Reception

•SUB Code reception

• Authorized Reception

• Reception File Print Quantity

Using Internet Fax Functions

Transmitting Internet Fax

Preparation

You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide.

This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax in only Memory Transmission. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission when one e-mail address or more is specified.

When sending documents, you can

set e-mail options using [Sub TX Mode].

You can set the following options:

v Enter Subject

Allows you to enter a subject for the document you want to send.

Note

r For convenience, program fre-

quently-used subject. "Urgent", and "High" are programmed as default. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

r You can enter up to 64 charac-

ters in total.

r If you send e-mail without set-

ting a subject/text in "E-mail Options" under "Sub TX Mode", the subject is automatically inserted. For more details about how a subject is automatically inserted, see p.57 “About the Email Subject”.

r You cannot send a subject only

as e-mail without an original.

v Enter Text

Allows you to enter the text to be transmitted.

Note

r To enter text, program it before-

hand. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

r You cannot send a text only

without an original.

v Reception Notice

You can confirm sent documents were properly received using email or Journal.

v BCC Transmission

E-mails are sent to all specified destinations as bcc.

Important

r If power outage lasts about an

r You may not be able to send large

files as e-mail, depending on email environment conditions.

r The level of security for Internet

communications is low. Use of the telephone network is recommended for confidential communications.

Transmitting Internet Fax

Limitation

r When available memory is low,

you may not be able to send the Internet Faxes.

Note

r Because the machine sends docu-

ments as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.

r You can limit the size of transmit-

ted e-mail messages in “E-mail Settings” of “Fax Features”. See p.145 “E-mail Settings”, Facsimile Refer- ence <Advanced Features> .

r See p.62 “Received Images” for

how e-mail is actually received by the computer when it is sent with mail options selected.

r When you transmit an Internet Fax

specifying a user code, and the email address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission.

A When you set an e-mail option,

press [Sub TX Mode].

If you are not setting e-mail options, proceed to step

B Press [E-mail Options].

To enter the subject

A Press [Change] for Enter Sub-

ject.

r You can specify fax destination

and Internet Fax destination simultaneously.

r You cannot send e-mails to a desti-

nation as cc.

There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, proceed

to step C.

Using Internet Fax Functions

B Select the subject from the dis-

played list.

The selected subject appears in the manual input column.

D After entering the subject,

press [OK].

Reference

“Entering Text”, General Settings Guide

Entered characters appear in the manual input column.

Note

r You can enter extra charac-

ters after the selected subject. If you do not need to enter extra characters, proceed to

step E.

C Press [Manual Input].

Note

r You can add a programmed

subject after the entered subject. Select the subject from the displayed subjects.

E Press [OK].

Transmitting Internet Fax

To enter the text

A Press [Change] for Enter Text.

B Select a text, and then press

[OK].

To set BCC transmission

A Select [Yes] or [No] for BCC TX.

C Press [OK].

To set reception notice

A Select [ON] or [OFF] for Recept.

Notice.

Reference

See p.58 “Confirming Reception”.

D Press [OK].

E Place the original.

Note

r You can send the first few pages

from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF.

r Note that you cannot place pag-

es on the exposure glass after you have started using the ADF.

Using Internet Fax Functions

r The original can be placed ei-

ther in the ADF or on the exposure glass, until the {Start} key is pressed.

Reference

p.13 “Placing Originals”

F Select the scan settings you re-

quire.

Note

r In Internet Fax transmission, the

original is scanned using "Detail" resolution for transmission, even if you select "Super Fine".

r When using the Internet Fax

function, documents transmitted are sent at A4 width. Documents larger than A4 are reduced to A4 width.

Reference

p.31 “Resolution”

p.32 “Original Type”

Note

r If is not displayed in the des-

tination display column, press

Reference

p.38 “Entering an E-mail Address”.

p.39 “Using Destination Lists”.

p.47 “Redial”, Facsimile Refer- ence <Advanced Features> .

H To send the same document to

multiple destinations, press [Add].

To send e-mail to one destination only, proceed to step

Note

r It is not necessary to press [Add]

when adding destinations using the destination list.

I Specify the next destination.

p.33 “Image Density (Contrast)”

G Enter the e-mail address.

Note

r Press to switch the destina-

tion between fax number and email address.

r To specify more destinations,

repeat steps

and I.

J Press the {Start} key.

This starts reading the document into memory. The e-mail send operation starts after the read operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts.

Note

r With a large volume of docu-

ment, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.

r To cancel transmission of an In-

ternet Fax, see p.59 “Canceling a Transmission of an Internet Fax”.

-About the E-mail Subject

If no subject is specified for "Enter Subject/Text" under "E-mail Options", a subject is automatically inserted. The subject is different according to the setting of Stamp Sender Name.

v When a name is set to Stamp Sender

Name:

From "Stamp Sender Name" Fax Message NO.xxxx.

Transmitting Internet Fax

•

If only Own Name is programmed: From "Own Name" (Fax Message NO.xxxx)

• If neither Own Fax Number nor Own Name are programmed: Fax Message NO.xxxx

Note

r "xxxx" is the document number

that appears in the Journal.

Reference

p.75 “Selecting transmission options for a single transmission”,

Facsimile Reference <Advanced Features>

-E-mail Text

When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text. To check the host name and e-mail address, see “Settings You can Change with User Tools”, Network Guide.

This e-mail was sent from “Host Name” (product name)

Queries to: “Administrator's e-mail address”

v When Stamp Sender Name is set to

Do not Stamp:

• If Own Fax Number and Own Name are programmed: From "Own Fax Number" ("Own Name") (Fax Message NO.xxxx)

• If only Own Fax Number is programmed: From "Own Fax Number" (Fax Message NO.xxxx)

Using Internet Fax Functions

Confirming Reception

When Reception Notice is set under “E-mail Options”, the receiver sends back a reception notice message. Once the reception notice message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.

Limitation

r The Reception Notice feature is

only available if the receiver supports MDN (Message Disposition Notification).

Note

r If your fax is not received normal-

ly, “Error” appears in the Result column.

r Information regarding the last 200

messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a reception notice message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the email has been received by the Journal's Result column.

r If you specify mailing list address-

es, do not set for Reception Notice. Otherwise, you will receive multiple reception notice messages from e-mail recipients, and the Result column will be overwritten each time a new notice message is received. However, if you receive a reception notice message indicating an error, “Error” appears in the Result column and will not be overwritten, even if you subsequently receive a reception notice message as "OK" following the error message.

r Reception notice results are only

shown in Journal. The Result column in all other files, lists, and transmission reports show "- -".

r Reception notice messages them-

selves are not recorded in Journal.

r The reception notice can be printed

out. This can be set with User Parameters. See p.159 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 0).

r You cannot broadcast e-mails with

the Reception Notice feature.

Canceling a Transmission of an Internet Fax

When fax and Internet Fax destinations are specified simultaneously, you can cancel sending using the same method.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {Start} key.

A Press the {Clear Modes} key.

While the Original Is Being Scanned In

Use this procedure to cancel a transmission after pressing the {Start} key.

A Press the {Clear/Stop } key.

Note

r When documents are placed in

the ADF, you can cancel transmission simply by removing them.

The machine stops scanning.

Note

r You can also cancel scanning by

pressing [Stop Scanning].

r Scanning may be completed

while you are performing the cancel operation.

r If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Using Internet Fax Functions

After the Original Has Been Scanned In

Note

r You can not cancel the transmis-

sion of an Internet Fax being sent.

A Press [Change/Stop TX File].

The list of stored files being transmitted or waiting for transmission appears.

B Select the file you want to cancel.

C Press [Stop Transmission].

Note

r To cancel another file, repeat

steps

r To save the scanned file, press

[Save].

and C.

D Press [Exit].

The standby display appears.

Note

r If the desired file is not shown,

press [U Prev.] or [T Next] to find

it.

Receiving Internet Fax

You can receive e-mail documents by Internet Fax.

There are two methods of receiving email: Auto E-mail Reception and Manual E-mail Reception.

Limitation

r E-mail with attachments other

than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with User Parameters. See p.159 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). However, TIFF-F documents created by the Saving function of DesktopBinder V2 Professional Lite can be received.

Receiving Internet Fax

Auto E-mail Reception

When this function is turned on, the machine periodically checks the email server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception interval in minutes.

See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

Note

r If memory runs out, e-mail will not

be received at the specified intervals. Reception will resume when sufficient memory becomes available.

Note

r When Reception Protocol is set to

POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “System Settings”. See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

r With User Parameters, you can

have the machine return the acknowledgment of e-mail to the sender. See p.159 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to a Quick Operation key beforehand. See p.142 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Press [Manual E-mail RX].

Access the server to check for email. Receive any saved e-mails.

Using Internet Fax Functions

B Check the message, and then

press [Exit].

The standby display appears.

Received Images

Here is an example of an Internet Fax message sent from this machine and received on a computer using Outlook e-mail software.

The received image varies according to e-mail software.

1. E-mail transmitted without speci-

fying a subject in “E-mail Options”.

2. E-mail transmitted with a subject

specified in “E-mail Options”.

ZLJX010E

3. From

The name (e-mail address) of the sender

Note

r The display format of the sender name

differs according to that of the Stamp Sender Name setting and other functions.

4. Date

The date and time of e-mail transmission

5. To

The e-mail address of the recipient

6. Subject

Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above.

From "Own Fax Number" ("Own Name") (Fax Message NO. document number)

Note

r The format varies according to Stamp

Sender Name and other settings. See p.57 “About the E-mail Subject”.

7. The message is inserted in all e-

mails.

“xxxx” is the product name.

Receiving Internet Fax

8. Attachment File

Any message included by the sender is displayed as an attached document.

Using Internet Fax Functions

4. Programming

Initial Settings and Adjustments

You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent.

Important

r You can confirm programmed set-

tings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings. See p.162 “Printing the User Parameter List”, Facsimile Reference <Advanced Features> .

v Fax Header

The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header. You can program Fax Header1 or Fax Header2. When you send originals using Quick Dial, you can select which Fax Header will be printed on the message received by the other party.

r In program No. 1 you can regis-

ter a preference about whether or not the Fax Header is always printed. You will then switch the setting using the Fax Header Print function only when necessary. See p.126 “Registering a priority function using a program”, Facsimile Reference <Ad- vanced Features> .

Reference

p.73 “Fax Header Print”, Facsimile Reference <Advanced Features>

p.126 “Registering a priority function using a program”, Fac-

simile Reference <Advanced Features>

v Own Name

The Own Name is sent to the other party when you send or receive a fax using a G3 line. This name should include your name. The Own Name is shown on the display of the other machine and printed in a report.

Note

r You can register up to 32 char-

acters in the Fax Header.

r You can use characters, sym-

bols, numbers, and spaces.

r You can set whether or not to

print a Fax Header using [Fax Header Print] under [Options] .

See p.73 “Fax Header Print”,

Facsimile Reference <Advanced Features> .

Limitation

r Own Name works only when

the other machine is of the same manufacturer, and has the Own Name function.

Note

r You can use characters, sym-

bols, numbers, and spaces.

r You can register up to 20 char-

acters as an Own Name.

Programming

v Own Fax Number (facsimile number

of sender)

The sender's Own Fax Number is sent to the other party when sending a fax using a G3 line. The received facsimile number is shown on the display of the other machine and printed in a report. This function is available regardless of the manufacturer of the other party's machine.

Note

r You can register up to 20 char-

acters in Own Fax Number.

Note

r When the Key Operator Code is

programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools.

r This prevents unauthorized peo-

ple from changing program.

Programming

A Press the {User Tools/Counter} key.

B Press [Facsimile Features].

Note

r If the key operator code is pro-

grammed and turned on, enter the key operator code and press

the [OK] key.

C Press [Program Fax Information].

Initial Settings and Adjustments

D Program the name and facsimile

number.

Programming a Fax Header

A Press [First Name] or [Second

Name].

B Enter a fax header, and then

press [OK].

B Press [Own Name].

C Enter an own name, and then

press [OK].

Reference

“Entering Text”, General Settings Guide

Reference

“Entering Text”, General Settings Guide

Programming an Own Name

A Press [Own Name].

Programming an Own Fax Number

A Press [Own Fax Number].

Programming

B Select line type to program.

Note

r The display differs depend-

ing on the optional units installed on your machine.

C Enter your own facsimile's

number using the number

keys, and then press [OK].

Editing

Note

r The following procedure explains

how to edit Own Name, as an example of editing.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features].

Note

r To enter a + sign or a space,

press [+] or [Space].

r If you make a mistake, press

[Clear] or the {Clear / Stop}

key, and then enter the facsimile number again.

E Press [Exit]. F Press the {User Tools/Counter} key.

The standby display appears.

C Press [Program Fax Information].

D Press [Fax Header], [Own Name], or

[Own Fax Number] for editing.

Initial Settings and Adjustments

E Press the item you want to edit.

F Press [Backspace] or [Delete All],

and then re-enter the name or number.

I Press the {User Tools/Counter} key.

The standby display appears.

Deleting

Note

r The following procedure explains

how to delete Own Name, as an example of deleting.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features].

Note

r Press [Clear] or the {Clear/Stop}

key if you want to edit Own Fax Number.

G Press [OK].

H Press [Exit].

C Press [Program Fax Information].

Programming

D Press [Fax Header], [Own Name], or

[Own Fax Number] to delete.

E Press the item you want to delete.

F Press [Backspace] or [Delete All],

and then press [OK].

G Press [Exit].

H Press the {User Tools/Counter} key.

The standby display appears.

Note

r Press [Clear] or the {Clear/Stop}

key if you want to edit Own Fax Number.

Programming Fax Numbers and E-mail addresses

You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings.

You can also register the programmed fax numbers and e-mail addresses in a Group.

Note

r When you press the {Facsimile} key after changing the contents of the Ad-

dress Book, such a message appears that indicates that the destination list has

been updated. Press [Exit]. The standby display appears.

Reference

“Key Operator Tools”, General Settings Guide

“E-mail Destination”, General Settings Guide

“Registering Destinations to a Group”, General Settings Guide

Programming

5. Troubleshooting

Adjusting the Volume

You can change the volume of the following sounds that the machine makes.

v On Hook Mode

Heard when the {On Hook Dial} key is pressed.

v At Transmission

Heard when the machine sends a message.

v At Reception

Heard when the machine receives a message.

v At Dialing

Heard after pressing the {Start} key, until the line connects to the destination.

v At Printing

Heard when a received message is printed. See p.96 “Print Completion Beep”, Facsimile Reference <Ad- vanced Features> .

B Press [Facsimile Features].

C Press [Adjust Sound Volume].

D Press [Lower] or [Louder] for each

item, and then press [OK].

Note

r You can adjust the On Hook vol-

ume when you press the {On Hook Dial} key. See p.56 “On Hook Dial”,

Facsimile Reference <Advanced Features> .

A Press the {User Tools/Counter} key.

Note

r You can hear the actual volume

by pressing [Check].

r If you press [Cancel], the volume

setting is canceled. The display returns to that of step

E Press the {User Tools/Counter} key.

The standby display appears.

Troubleshooting

When the {Facsimile} Key Is Lit in Red

If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action.

Problem Solutions

The paper output tray is full. Remove the paper from the tray.

A facsimile error has occurred. The facsimile has a problem. Contact your

service representative. See p.76 “Error Messages and Their Meanings” The copier will still function normally.

Out of paper Add more paper.

"Loading Paper", General Settings Guide

A network error has occurred. • Check the displayed message. See p.76 “Er-

ror Messages and Their Meanings”.

• Check the machine is correctly connected to the network, and the machine is correctly set. See Network Guide.

• Consult your network administrator.

• When the key is still lit in red even if you take the measures above, please contact your service representative.

When Toner Runs Out

When the machine has run out of toner, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages.

Important

r The number of communications,

that have been executed after the toner has run out and that automatically-output Journal has not list, exceeds 200 (1000 with the optional expansion memory installed), communication will not be possible.

When Toner Runs Out

Limitation

r The Memory Storage Report, Poll-

ing Reserve Report, and Confidential File Report are not printed.

A Make sure that the machine is in

facsimile mode.

Note

r If the standby screen is not dis-

played, press the {Facsimile} key.

B Press [Exit], and then perform

transmission operation.

The error message disappears.

Reference

p.20 “Memory Transmission”

p.27 “Immediate Transmission”

Troubleshooting

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. If other message appears, follow the message.

Message Causes and solutions

Put original back, check it and press [Start].

Error occurred, and transmission was canceled.

Cannot detect original size. Place original again, then press [Start].

Call Service

Functional problems with facsimile. Please call service.

Memory is full. Cannot scan more.

Transmitting only scanned

pages.

Original jammed during Memory Transmission. Place originals that have not been scanned again.

A document jam occurred during Immediate

Transmission. Press [OK], and then resend the

pages that have not been sent.

An error occurred during Immediate Trans-

mission. Press [OK], and then resend the origi-

nal.

Note

r There may be a problem with the machine

or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative.

The machine failed to detect the size of the original. Place originals again, and then press the {Start} key.

There is a problem with the fax. Record the code number shown in the display and contact your service representative. The copy function will still work normally.

If you press [OK], the machine returns to stand-

by mode and starts transmitting the pages that have been stored.

Following output tray is full. Remove paper.

Cannot scan to send fax message as scanner is in use for other function.

Updating the destination list. Please wait. Selected destina-

tions or function settings have been cleared. Please reselect after the update finishes.

The paper output tray is full. Remove paper from the tray indicated in the display.

The Copy or Document Server function is in use. To cancel the job in process, do the following, and then try faxing again.

Press [Exit], and then press the {Copy} or {Doc- ument Server} key. Next press the {Clear/Stop}

key. When the message “

pressed. Stop copying?

[Stop] key was pressed. Stop

“

storing?

Wait with the main power switch on. The machine will enter standby mode after it exits from RDS mode.

” appears, press [Stop].

[Stop] key was

” or

Error Messages and Their Meanings

Message Causes and solutions

Check whether there are any network problems.

[14-01]

Check whether there are any network problems.

[14-09]

Cannot find the DNS server or SMTP server.

• Check the DNS server's IP address is correctly programmed using the Web browser. See the Web browser's Help.

• Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the host name or IP address of the SMTP server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the SMTP server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the LAN cable is correctly connected to the machine. See "Connecting the Network Cable to the Network",

• Consult your network administrator.

E-mail transmission was refused by SMTP authentication or POP before SMTP authentication.

• Check the user name and password for SMTP authentication or POP before SMTP authentication are correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

• Check the user name and password of the e-mail account are correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

• Consult your network administrator.

Network Guide

Check whether there are any network problems.

[14-33]

Check whether there are any network problems.

[15-01]

No machine's e-mail address is programmed.

• Check the machine's e-mail address is correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

• Consult your network administrator.

No POP3/IMAP4 server's address is programmed.

• Check the host name or IP address of the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Consult your network administrator.

Troubleshooting

Message Causes and solutions

Check whether there are any network problems.

[15-02]

Check whether there are any network problems.

[15-03]

Check whether there are any network problems.

[15-11]

Cannot log on to the POP3/IMAP4 server.

• Check the user name and password of the machine are correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools

- File Transfer", Network Guide.

• Consult your network administrator.

No machine's e-mail address is programmed.

• Check the machine's e-mail address is correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

• Consult your network administrator.

Cannot find the DNS server or POP3/IMAP4 server.

• Check the DNS server's IP address is correctly programmed using the Web browser. See the Web browser's Help.

• Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the host name or IP address of the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Consult your network administrator.

Check whether there are any network problems.

[15-12]

Cannot log on to the POP3/IMAP4 server.

• Check the user name and password for POP before SMTP authentication are correctly programmed from File Transfer under System Settings. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

• Consult your network administrator.

Error Messages and Their Meanings

-Out of paper display message

If the paper tray runs out of paper, “No paper. Load it, then press [Ex-

it].” appears on the display, asking you to add more paper.

Note

r If there is paper left in the other paper trays, you can receive messages as usu-

al, even if the message appears on the display.

r You can turn this function on or off with the User Parameters. See p.159 “User

Parameters”, Facsimile Reference <Advanced Features> (switch 05, bit 7).

-Network error display message

If the "Check whether there are any network problems." message appears, the machine is not correctly connected to the network or the settings of the machine is not correct. If you do not need to connect the machine to the network, you can select so that the message disappear and the key goes out with User Parameters. See p.159 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 6).

Note

r When you restart connecting the machine to the network, make sure to set

"Display" with User Parameters. Otherwise, you cannot check the status of the network connection.

Troubleshooting

Solving Problems

This table lists some common problems and their solutions.

Problem Causes and solutions Reference

Image background appears dirty when received at the other end. Images from the back page appear.

Printed or sent image contains spots.

Received image is too light. Request the sender to increase

The machine failed to print received fax messages.

Adjust scan density. p.33 “Image Density (Con-

The ADF or exposure glass is dirty. Clean them.

Make sure that ink or correction fluid is dry before placing originals.

image density.

When using moist, rough, or processed paper, the printed image may be partly invisible. Only use recommended paper.

When D appears on the display, toner is beginning to run out. Replace the toner cartridge soon.

If this happened when the receive file indicator was lit, a problem such as run out of paper or toner might disable printing.

trast)”

“Maintaining Your Machine”,

General Settings Guide

---

“Copy Paper”, General Set-

tings Guide

“DAdding Toner”, General Settings Guide

p.86 “Substitute Reception”,

Facsimile Reference <Advanced Features>

Message appears blank at the other end.

Both transmission and receiving are impossible.

[Store] has been selected for [Reception File Setting]. Print

the fax messages using a Web browser or the Print Stored RX File function.

When B is lit, load paper into the tray.

The original was placed upside down. Place it properly.

Make sure that the modular cord is correctly connected.

The terminal adaptor setting is incorrect. Check the setting.

p.122 “Printing fax information using a Web browser”,

Facsimile Reference <Advanced Features> and p.34 “Printing

Received and Stored Documents”, Facsimile Reference

"Loading Paper", General Settings Guide

p.13 “Placing Originals”

p.192 “Connecting the Machine to a Telephone Line and Telephone”, Facsimile Refer-

ence <Advanced Features>

---

Problem Causes and solutions Reference

Solving Problems

Transmission is possible, though receiving is impossible.

Receiving is possible, though transmission is impossible.

When using On Hook Dial or Manual Dial, " appears and transmission is not allowed.

All fax messages stored in memory have been lost. Those messages include ones stored through Memory Transmission/Reception, Confidential Reception, Substitute Reception, or Auto Document.

Receiving"

The optional terminal adaptor setting is incorrect. Check the setting.

If the machine fails to detect the size of the original when the {Start} key is pressed, it performs a receiving opera-

tion. Press [Scan Area], select

the scan area, and then resend the document.

When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the machine is turned on. If fax messages stored for Memory Transmission have been lost, check the destinations and resend the messages. If fax messages received through Memory, Confidential or Substitute Reception have been lost, ask the senders to resend the messages. If Auto Documents have been lost, reprogram them.

---

p.16 “Setting a Scan Area”

p.187 “Power Failure Report”,

Facsimile Reference <Advanced Features>

Transmission failed due to "Exceeded max. E-mail size" error.

When a correct password is entered, you cannot print documents that appear in the confidential box or bulletin board box, or transmit / print out stored documents.

If the e-mail size specified on the machine exceeds, an Internet Fax document cannot be sent. Set Max. E-mail Size to OFF, or specify the maximum e-mail size to a larger volume. Then, resend the document.

Documents are locked by a security function when incorrect passwords are entered a certain number of times. Contact the administrator.

p.145 “E-mail Settings”, Fac-

simile Reference <Advanced Features>

“Extended Security Function”, General Settings Guide

Troubleshooting

When Things Don't Go as Expected

I Want... Operation Reference

to cancel a Memory Transmission.

to cancel an Immediate Transmission.

If the original is being

scanned, press [Stop Scanning] or the {Clear/Stop} key.

If the original is being sent or if it is in standby, press

[Change/Stop TX File] or the {Clear/Stop} key.

Press {Stop Transmission} or the {Clear/Stop} key.

p.24 “Canceling a Memory Transmission”

p.19 “Canceling a Transmission”, Facsimile Reference <Ad-

vanced Features>

p.30 “Canceling an Immediate Transmission”

INDEX

Adjusting The Volume, 73

At Dialing At Printing At Reception At Transmission On Hook Mode

Authorized Reception Auto E-mail Reception Auto Reception

, 73

, 51

, 61

, 47

Batch Transmission, 50 BCC Transmission Broadcasting Broadcasting Sequence

, 52

, 20

, 23

Chain Dial, 50 Check Modes key Clear Modes key Clear/Stop key Communicating indicator Confidential file indicator Confidential Reception Confidential Transmission Control Panel CSI->Own Fax Number

, 3

, 5

, 51

, 3

, 4 , 4

, 50

, 66

Facsimile key, 4, 74 Fax Header

Faxing Functions Not Supported by e-mail

Reception

Functions Not Supported by e-mail

Transmission

, 65

Deleting Editing Programming

, 69

, 68

, 11

, 51

, 50

, 66

Getting Started, 3 Groups

Using Destination Lists

, 39

ID Transmission, 50 Image Density (Contrast) Immediate Transmission

Canceling

Internet Fax Internet Fax Precautions Internet Fax, Transmitting

, 30

, 49

, 31, 33

, 11, 12, 27, 50

, 50

, 52

JBIG Transmission, 50

Destination list, 36, 39 Detail

, 31

Display Display Panel

, 5

, 3

ECM, 50 Entering a fax number Entering an e-mail address Enter Text, in e-mail Error Messages

, 76

, 36

, 52

, 38

# key (Enter key), 4

Main Power indicator, 3 Manual Dial Manual Reception Memory File Transfer Memory Lock Reception Memory Transmission

Canceling

, 50

, 47

, 24

, 50

, 51

, 11, 12, 20

Number keys, 4

On Hook Dial, 50 On Hook Dial key On indicator Operation switch Original Type Own Fax Number

Deleting Editing Programming

Own Name

Deleting Editing Programming

, 4

, 31, 32

, 69

, 68

, 65

, 69

, 68

Pause, 37 Pause/Redial key Photo

, 32

Placing Originals Polling Reception Polling Transmission Program key Programming

, 3

, 65

, 4

, 66

, 4

, 13

, 51

, 50

Scan Settings, 31 Stamp Sender Name Standard Start key Start Manual RX key SUB Code reception Subject, in e-mail Super Fine

, 31

, 5

, 31

, 57

, 4

, 51

, 52, 57

Text, 32 Text / Photo Tone

, 37

Tone key Toner

, 75

Transmission by SUB Code Transmission of an Internet Fax

Canceling

TTI->Fax Header

, 32

, 4

, 59

, 65

User Tools/Counter key, 3

, 50

Quick Dial

Using a Destination Lists

Received Images, 62 Receive File indicator Receiving Internet Fax Reception

Reception File Print Quantity Reception Notice Resolution RTI->Own Name

, 47

Auto Reception Manual Reception

, 31

, 4

, 61

, 47

, 52, 58

, 65

, 39

, 51

MEMO

86 AE AE B653-8608

Savin 2045e Reference

Specifications and Main Features

Frequently Asked Questions

User Manual