Savin 2045e Reference

FAX Option Type 2045e

Operating Instructions

Facsimile Reference

<Basic Features>

Getting Started

1

Faxing

2

Using Internet Fax Functions

3

Programming

4

Troubleshooting

5

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

FAX Option Type 2045e Operating Instructions Facsimile Reference <Basic Features>

Printed in Japan
AE AE B653-8608

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.

Notes

Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of han dling or oper­ating the machine.

Trademarks

Microsoft

®

and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries.
Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights in those marks.

Copyright © 2003

NOTICE

NOTICE TO USERS (NEW ZEALAND)

A The grant of a Telepermit for any item of terminal equipment indicates only

that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom's network services.

B This equipment is not capable, under all operating conditions, of correct op-

eration at the higher speeds for which it is designed. Telecom will accept no
responsibility should difficulties arise in such circumstances.

C This equipment shall not be set up to make automatic calls to the Telecom

“111” Emergency Service.

D If a charge for local calls is unacceptable, the “Dial” button should NOT be

used for local calls. Only the 7-digits of the local number should be dialled
from your telephone. DO NOT dial the area code degit or the “0” prefix.

E This equipment may not provide for the effective hand-over of a call to anoth-

er device connected to the same line.

F This device may be subject to ringing or bell tinkle when calls are made from

another device on the same line. If this occurs, the problem should not
ferred to the Telecom Faults Service.

G This equipment should not be used under any circumstances, which may

constitute a nuisance to other Telecom customers. For example, repeated at­tempts to make unsolicited sales offers to the same number or group of num­bers, such as when a block of numbers terminate on the same PABX.

be re-

H The call log incorporated in this equipment does not record all answered

calls. The call log, therefore may not agree with the Telecom account which
may include calls not shown on the log.

I Not all telephones will respond to incoming ringing when connected to the

extension socket.

i

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.

Note

r Manuals provided are specific to machine type.
r Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
r Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

v General Settings Guide

Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and trouble­shooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net­work environment.

v Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier
function.

v Facsimile Reference <Basic Features>(this manual)

Describes operations, functions, and troubleshooting for the machine’s fac­simile function.

v Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

v Printer Reference 1

Describes system settings and operations for the machine’s printer function.

v Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s print­er function.

v Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scan­ner function.

ii

v Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-

Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia-

log box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview

of its functions. This guide is added to the [Start] menu when DeskTop-

Binder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with

DeskTopBinder V2 Lite. This guide is added to the [Start] menu when

DeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-

Router V2 Lite in detail. This guide can be displayed from the [Setup] dia-

log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an

overview of ScanRouter V2 Lite functions. This guide is added to the [Start]

menu when ScanRouter V2 Lite is installed.

v Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)

Note

r The following software products are referred to using a general names:

• DeskTopBinder V2 Lite and DesktopBinder V2 Professional → Desktop-

Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → Scan-

Router V2 Lite/Professional

• SmartNetMonitor for Admin and SmartNetMonitor for Client → Smart-

NetMonitor for Admin/Client

iii

TABLE OF CONTENTS

NOTICE ....................................................................................................................i

Manuals for This Machine.....................................................................................ii

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

1. Getting Started

Control Panel.......................................................................................................... 3

Reading the Display...................................................................................................5

Reading the display panel and using keys..............................................................5

Reading the destination list.....................................................................................7

Standby display.................................................. ... ..................................................7

Communication display ...........................................................................................8

User code entry display...........................................................................................9

2. Faxing

Transmission Modes...........................................................................................11

Switching between Memory Transmission and Immediate Transmission................12

Placing Originals..................................................................................................13

Placing a Single Original on the Exposure Glass.....................................................14

Bound original page order......... ............................................................................15

Placing Originals in the Optional Auto Document Feeder (ADF) .............................15

Originals unsuitable for the optional Auto Document Feeder................................16

Setting a Scan Area.................................................................................................16

Original sizes difficult to detect..............................................................................19

Memory Transmission.........................................................................................20

Canceling a Memory Transmission....................................................................24

Before the Original Is Scanned................................................................................24

While the Original Is Being Scanned........................................................................24

While the Original Is Being Transmitted...................................................................24

Before the Transmission Is Started..........................................................................25

Immediate Transmission.....................................................................................27

Canceling an Immediate Transmission .............................................................30

Before You Have Pressed the {Start} Key........................................... ... .................30

After You Have Pressed the {Start} Key................................ ................................. .30

Scan Settings.......................................................................................................31

Resolution................................................................................................................31

Original Type............................................................................................................32

Image Density (Contrast).........................................................................................33

Mixing Scan Settings for a Multiple Page Original ...................................................34

When placing originals on th e ex p osure glass......................................................35

When placing originals in the optional Auto Document Feeder.............................35

Specifying a Destination.....................................................................................36

Entering a Fax Number............................................................................................36

Pause ....................................................................................................................37

Tone ......................................................................................................................37

Entering an E-mail Address .....................................................................................38

Using Destination Lists.............................................................................................39

iv

Searching for a Destination................................................................................42

Search by Destination Name ...................................................................................42

Search by Fax Number............................................................................................43

Search by E-mail Address........................................................................................44

Specifying a Registration Number............................................................................45

Reception..............................................................................................................47

Switching the Reception Mode.................................................................................47

Receiving a Fax in Manual Reception Mode............................................................48

3. Using Internet Fax Functions

Internet Fax Functions ........................................................................................49

Internet Fax Precautions..........................................................................................50

Functions Not Supported by E-mail Transmission...................................................50

Functions Not Supported by E-mail Reception ........................................................51

Transmitting Internet Fax ....................................................................................52

Confirming Reception...............................................................................................58

Canceling a Transmission of an Internet Fax ...................................................59

Before the Original Is Scanned................................................................................59

While the Original Is Being Scanned In....................................................................59

After the Original Has Been Scanned In ..................................................................60

Receiving Internet Fax......................................................................................... 61

Auto E-mail Reception ...................................................................... .......................61

Manual E-mail Reception.........................................................................................61

Received Images .....................................................................................................62

4. Programming

Initial Settings and Adjustments........................................................................65

Programming............................................................................................................66

Editing......................................................................................................................68

Deleting.................................................................................................................... 69

Programming Fax Numbers and E-mail addresses..........................................71

5. Troubleshooting

Adjusting the Volume..........................................................................................73

When the {Facsimile} Key Is Lit in Red................................................................74

When Toner Runs Out.........................................................................................75

Error Messages and Their Meanings.................................................................76

Solving Problems.................................................................................................80

When Things Don't Go as Expected ..................................................................82

INDEX.........................................................................................................83

v

vi

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are in­cluded in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In­formation”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor­mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1

2

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.

1. Indicators

Shows errors and machine status.

: Data In indicator

L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator
B: Paper run-out indicator

See“Control Panel”, General Settings
Guide.

2. {User Tools/Counter} key

User Tools:
Press to enter User Tools mode. These

tools allow you to customize default set­tings. See p.137 “Facsimile Features”,
Facsimile Reference <Advanced Features> .

Counter:
Displays and prints the total number of

copied or printed pages.

3. Display Panel

This guides you through tasks and dis­plays the machine status. Messages ap­pear here.

4. {Check Modes} key

Press before pressing the {Start} key to
check the settings selected for the fax
about to be sent. See p.23 “Checking the
transmission settings”

5. {Program} key

Enables you to program frequently used
settings and recall previously pro­grammed settings. See p.125 “Pro­grams”, Facsimile Reference <Advanced
Features> .

6. {Clear Modes} key

Press to cancel the current settings.

7. Main Power indicator

This indicator lights when the main pow­er switch is turned on.

3

Getting Started

1

8. On indicator

This indicator lights when the operation
switch is turned on.

Important

r Do not turn off the main power

switch while the On indicator stays
lighted or is blinking. Neglecting
this may damage the hard disk.

Note

r If the main power switch is on even

when the On indicator is off, the ma­chine will receive a fax message.

9. Operation switch

Press to turn the power on (the On indi­cator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.187 “Power Failure Report”,
Facsimile Reference <Advanced Features> .

Note

r The Operation switch does not func-

tion when the [User Tools/Counter/In-
quiry] display is shown.

12. Communicating indicator

Lights during transmission or reception.

13. {Facsimile} key

Press to switch to facsimile mode.

• Lights up in yellow
Facsimile mode has been selected.

• Lights up in green
Printing while in facsimile mode.

• Lights up in red
Lights up whenever a facsimile error
occurs. Press the {Facsimile} key to
display the error message and take ap­propriate action. See p.74 “When the

{Facsimile} Key Is Lit in Red”.

14. {Start Manual RX} key

Press when Manual Reception is set. See
p.48 “Receiving a Fax in Manual Recep­tion Mode”.

15. {On Hook Dial} key

Press when you want to dial while hear­ing tone from the internal speaker. See
p.56 “On Hook Dial”, Facsimile Reference
<Advanced Features> .

10. Confidential file indicator

Lights when a message is received into
memory with Confidential Reception or
Personal Box. See p.41 “Printing Personal
Box Messages”, Facsimile Reference <Ad-
vanced Features> .

Blinks when a Memory Lock file is re­ceived into memory. See p.38 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .

11. Receive File indicator

Lights when a message other than a Con­fidential Reception or Memory Lock file
is received. See p.86 “Substitute Recep­tion”, Facsimile Reference <Advanced Fea-
tures> .

When Reception File Setting is set to
Store, also lights when a message is re­ceived. See p.184 “Storing or Printing Re­ceived Documents”, Facsimile Reference
<Advanced Features> .

16. {Pause/Redial} key

Pause:
Inserts a pause when you are dialing or

storing a fax number. A pause cannot be
inserted as the first digit. See p.37
“Pause”.

Redial:
Press to redial one of the last ten num-

bers. See p.47 “Redial”, Facsimile Refer-
ence <Advanced Features> .

17. {Tone} key

Press to send tonal signals down a pulse
dialing line. See p.37 “Tone”.

18. Number keys

Use to dial fax numbers, or enter the
number of copies.

19. {#} key (Enter key)

Registers entered contents or settings.

4

Control Panel

20. {Clear/Stop} key

Clear:
Cancels entered numbers or characters.
Stop:
Interrupts the current operation (trans-

mission, scanning, copying, or printing).

21. {Start} key

Press to start faxing, or printing reports,
or lists.

Reading the Display

The display shows you the machine status, messages, and guides you through
operations.

Note

r This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fax
Reset Timer. See “Timer Settings”, General Settings Guide.

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

v Initial Display

1

1. Allows you to select scanning

conditions and sizes.

2. Displays the date and time, the

name and facsimile number of a des­tination when transmitting, and the
size of the original.

ZLJS010E

3. Press to add a destination by en-

tering a fax number or e-mail ad­dress.

4. Displays messages and the ma-

chine status.

5

Getting Started

1

5. Displays the entered number of a

destination. When adding destina­tions using the number keys, press

[Add].

6. Press to display various informa-

tion about transmission.

7. Switches transmission mode be-

tween Memory Transmission and
Immediate Transmission.

8. Displays Quick Operation keys

set for often used functions. [TX File
Status] and [RX File Status] are preset.

9. Displays various functions for

transmitting.

10. Displays the destination lists of

programmed destinations.

v Initial Display (When Internet Fax Setting is ON)

1. Switches the destination be-

tween fax number and e-mail ad­dress.

Note

r To use the Internet Fax functions,

the optional printer/scanner unit
is required.

r You also need to set Internet Fax

Setting to ON in Fax Features. See
p.145 “E-mail Settings”, Facsimile
Reference <Advanced Features> .

ZLJS020E

6

Control Panel

Reading the destination list

When using the facsimile function, only fax and Internet Fax destinations pro­grammed in the Address Book appears.

v Destination List

1

1

43

1. Title word keys appear. Allows

you to switch from one page (dis­play) to another on the destination
list.

2. Allows you to search for a desti-

nation by fax number, e-mail ad­dress, or destination name.

3. Appears on Quick Dial keys pro-

grammed as a transfer station.

4. Appears on Quick Dial keys pro-

grammed with a group of destina­tions.

2

ZLJS020E

Standby display

While the machine is in standby mode (immediately after the {Facsimile} key is
pressed or after the {Clear Modes} key is pressed), the following display appears.

v Memory Transmission (initial display)

7

1

Getting Started

v Immediate Transmission

Note

r To return to standby mode, do one of the following:

• If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {Start} key, remove the original.

• If you have not placed an original, press the {Clear Modes} key.

• If you are in User Tools mode, press the {User Tools/Counter} key.

Communication display

While communicating, the machine status is displayed.

v Memory Transmission (fax transmission)

Note

r While e-mail is being sent, the "Sending E-mail...:" message appears.

v Reception

8

Control Panel

Note

r Even when the machine is being used as a copier, printer, or scanner, the

sender name or number will appear for received faxes.

v Immediate Transmission

User code entry display

When the following message appears on the display, User Code Management is
active. Enter a user code to deactivate User Code Management.

1

The machine can be set up so that no one can use it without entering a user code.
This prevents unauthorized people from sending fax messages and helps track
the activity of each user or department.

Note

r You can specify a user code with “System Settings”. See “Registering a New

User Code”, General Settings Guide.

r Even when User Code Management is on, you can still receive and print fax

messages as normal.

A Enter a user code of up to eight digits using the number keys.
B Press [#].

Note

r If an unprogrammed user code is entered, the display returns to that of

step

.

A

9

1

Getting Started

10

Transmission Modes

2. Faxing

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

v Memory Transmission

Transmission starts automatically
after the original has been stored in
memory. It is a convenient method
for when you are in a hurry and
want to take the document away
with you. You can also send the
same original to several destina­tions (broadcasting).

v Immediate Transmission

Immediately dials the destination
number, and while reading the
original, sends it. It is very conven­ient when you want to send an
original quickly or when you want
to check the destination you are
sending to. When using this type
of transmission, the original is not
stored in memory. You can only
specify one address.

Important

r If power outage lasts about an

hour, or the machine is discon­nected from the power outlet
for about an hour, documents
stored in the fax machine's
memory are deleted. If any doc­ument is deleted, the Power
Failure Report is automatically
printed out when the main
power switch is turned on. Use
this report to check which docu­ments were deleted. Simply
turning off the power by press­ing the Operation switch does
not delete stored documents.
See p.187 “Power Failure Re­port”, Facsimile Reference <Ad-
vanced Features> .

11

2

Faxing

Note

r You can use Parallel Memory

Transmission that dials while the
original is being scanned. See p.77
“Parallel Memory Transmission”,

Facsimile Reference <Advanced Fea­tures> .

Switching between Memory
Transmission and Immediate
Transmission

Check the display to see which mode
is currently active. You can change
transmission mode by pressing

[Immed. TX] or [Memory TX].

Note

r You can select the transmission

mode that is operative when the

machine is turned on with [Memo-
ry/Immed. Transmission Switch] un-

der Gen. Settings/Adjust. See
p.142 “General Settings/Adjust­ment”, Facsimile Reference <Ad-
vanced Features> .

r You can have the machine return

to default mode after each trans-

mission using [Scan End Reset] un-

der Gen. Settings/Adjust. See
p.142 “General Settings/Adjust­ment”, Facsimile Reference <Ad-
vanced Features> .

12

Placing Originals

Placing Originals

You can place the originals either in
the optional ADF or on the exposure
glass. Some types of originals are un­suitable for the ADF, so they must be
placed on the exposure glass.

Which way you place the original de­pends on its size and whether you are
using the ADF or the exposure glass.
See p.19 “Original sizes difficult to
detect”.

v How to place A4, B4 JIS (Japanese

Industrial Standard), A3, 81/
81/

"×14", and 11"×17" size originals

2

Original

*1

*2

Where original is placed

Exposure glass The ADF

"×11",

2

v How to place A5 and B5 JIS size

originals

Original

*2

*1

Limitation

Where original is placed

Exposure glass The ADF

r If you place A5 size documents on

the exposure glass, they will not be
detected. A5 size documents
placed in the ADF are sent. See
p.19 “Original sizes difficult to de­tect”.

2

Note

r When you place originals as

shown in the above illustration,
the fax header will be printed on
received faxes at the destination as
follows:

• *1 On the top of the fax

• *2 On the left side of the fax

Note

r When you place originals as

shown in the above illustration,
the fax header will be printed on
the received faxes at the destina­tion as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

r When sending a fax, the image

output at the other end depends on
the size and orientation of paper
used in the receiver's terminal. If
the receiver does not use paper of
the same size and orientation as
that of the original, the fax image
may be reduced in size, trimmed at
both edges, or divided into two or
more sheets. When sending an im­portant original, we recommend
you ask the receiver about the size
and orientation of the paper used
in their terminal.

13

2

Faxing

r When sending an original of irreg-

ular (i.e. custom) size or part of a
large original, you can specify the
scan area precisely. See p.16 “Set­ting a Scan Area”.

r

Custom size documents are scanned
as regular size documents, so the re­ceiver may find extra blank margins
or edges of images missing. If you
specify a scan area, only that area
will be scanned regardless of actual
document size.

r Make sure that all ink, correcting

fluid etc., has completely dried be­fore placing your original. If it is
still wet, the exposure glass will be
marked and those marks will ap­pear on the received image.

r If you place an A4 size original in

the portrait orientation, the ma­chine rotates the image by 90 de­grees before sending. See p.79
“Transmission with Image Rota­tion”, Facsimile Reference <Ad-
vanced Features> .

r You can send the first pages from

the exposure glass then the re­maining pages from the ADF. Af­ter you have removed the last page
from the exposure glass, insert the
remaining pages in the ADF, and
then press the {Start} key.

Placing a Single Original on
the Exposure Glass

Place originals that cannot be placed
in the optional ADF, such as a book,
on the exposure glass one page at a
time.

A Lift the exposure glass cover or

the ADF by at least 30 degrees.

Note

r If you do not lift the ADF by at

least 30 degrees, the original
size will not be detected.

B Place the original face down and

align its upper left corner with the
reference mark at the upper left
corner of the exposure glass.

1. Positioning mark

r When using the Internet Fax func-

tion, documents transmitted are
sent at A4 width. Documents larg­er than A4 are reduced to A4
width.

Reference

For how to place two-sided documents,
see

p.62 “Two-Sided Transmission

(Double-Sided Transmission)”,

Facsimile Reference <Advanced Fea­tures> .

For acceptable types of originals,
see p.196 “Acceptable Types of
Originals”, Facsimile Reference <Ad-

14

vanced Features> .

2. Scale

C Lower the ADF.

Note

r When setting a bound original,

the received image may contain
some black areas. To reduce this
effect, hold down the original to
prevent the bound part from
rising.

Placing Originals

h060

Bound original page order

When setting bound originals (books,
magazines, etc.), you can select to
have either the left page or right page
sent first. See p.61 “Book Fax”, Fac-
simile Reference <Advanced Features> .

Note

r You can select whether the left

page or right page is sent first. See
p.159 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 06, bit 6).

Placing Originals in the
Optional Auto Document
Feeder (ADF)

Use the ADF to scan in a stack of orig­inals in one operation. The ADF can
handle both one-sided and two-sided
originals.

Limitation

r Place all the originals to be sent in

a single stack.

r You cannot place originals in the

ADF one page at a time or in
sheaves.

r Documents longer than 800 mm

(32") must be sent by memory
transmission (immediate transmis­sion is not possible).

r If your original is bent or folded,

flatten it before you place it.

r When sending thin originals, place

them on the exposure glass.

r If an original jammed, press the

{Clear/Stop} key, and then slowly
remove the original.

r You can check information about

the sizes and number of originals
that can be placed in the ADF. See
p.196 “Acceptable Types of Origi­nals”, Facsimile Reference <Ad-
vanced Features> .

A Adjust the document guide to

match the size of the originals.

B Align the edges of the originals

and stack them in the ADF face
up.

Zew

E.eps

2

Note

r The maximum document length is

1200 mm (47").

r If you send documents longer than

420 mm (17"), specify the area to be
scanned. If you send such docu­ments frequently, select Long Doc­ument mode with the User
Parameters. If a jam occurs, the
document might be damaged be­cause scanning will not stop. See
p.16 “Setting a Scan Area”. See
p.159 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 14, bit 1).

1. Limit mark

2. Document guide

15

Faxing

2

Originals unsuitable for the optional
Auto Document Feeder

Do not place the following types of
originals in the ADF because they
may be damaged. Place them on the
exposure glass instead.

• Originals in unacceptable sizes
(See p.196 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .)

• Originals containing staples or
clips

• Perforated or torn originals

• Curled, folded, or creased origi­nals

• Pasted originals

• Originals with any kind of coating,
such as thermosensitive paper, art
paper, aluminum foil, carbon pa­per, or conductive paper

• Originals with index tabs, tags, or
other projecting parts

• Sticky originals, such as translu­cent paper

• Thin and soft originals

• Originals of inappropriate weight
(See p.196 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .)

• Originals in bound form, such as
books

• Transparent originals, such as
OHP transparencies or translucent
paper

Setting a Scan Area

Normally, a placed document is
scanned according to the automati­cally detected size. If a scan area is
specified, the document is scanned
accordingly. Thus, documents can be
sent without extra space or blank
margins.

v Auto Detect

Detects the size of the first page
and scans all pages using that size.
If you want to scan originals of dif­ferent sizes, use the Mixed Origi­nal Sizes function.

Note

r If the machine cannot detect the

original size, a confirmation
message appears. Replace the
original.

v Regular

The placed document is scanned
according to specified size regard­less of actual size.
The sizes that can be specified are
A4KL, B4 JISL , A3L,

1

8

/

"×11"KL, 8

2

11"×17"L.

v Area

Enter the area to be scanned. Only
the area in the specified size is
scanned regardless of the actual
size of a placed document. See
p.152 “Programming, Changing
and Deleting a Scan Size”, Facsimi-
le Reference <Advanced Features> .

1

/

"×14"L, and

2

16

Placing Originals

v Mixed Original Sizes

Select this to individually scan the
size of originals loaded in the ADF.
For example, when A4 and B4 JIS
size originals are sent together,
usually all are sent using the size of
the first original. By selecting
Mixed Original Sizes, the machine
scans and sends each document ac­cording to its size.

Note

r To cancel the selected scan area,

select [Auto Detect]. See p.18

“Specifying Auto Detect”.

r When using the Mixed Original

Sizes, the machine sends the
originals by memory transmis­sion.

r When using the Mixed Original

Sizes, rotation transmission is
disabled. See p.77 “More Trans­mission Functions”, Facsimile
Reference <Advanced Features> .

C Select the scan area.

Specifying standard sizes

A Press [Regular].

2

B Press the size of the originals

to be sent, and then press [OK].

A Place the originals, and then se-

lect any scan settings you require.

Note

r When placing different size

originals into the ADF, adjust
the document guide to the larg­est original.

r Small-size originals may be sent

at a slight slant since they do not
match the document guide.

B Press [Scan Area].

Note

r

81/2"×11" indicates LT. 81/2"×14"
indicates LG. 11"
DLT.

C Press [OK].

The selected size is shown

above the highlighted [Scan Ar-
ea].

×

17" indicates

17

Faxing

2

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

B Press [OK].

"Mixed Original Sizes" is shown

above the highlighted [Scan Ar-
ea].

Specifying Auto Detect

A Make sure that [Auto Detect] is

selected.

"Area 1" or "Area 2" is shown

above the highlighted [Scan Ar-
ea].

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

Note

r If it is not, press [Auto Detect].

B Press [OK].

“Auto Detect” is shown above

[Scan Area].

D Specify a destination and press

the {Start} key.

18

Placing Originals

Original sizes difficult to detect

The machine finds it difficult to detect the size of the following kinds of origi­nals. If this happens, the receiving machine may not select print paper of the cor­rect size.

• Documents placed on the exposure glass of sizes other than those listed in the
table below

• Originals with index tabs, tags, or protruding parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with dense text or drawings

• Originals which partially contain solid printing

• Originals which have solid printing around their edges

• Originals with glossy surfaces

• Bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

v Metric Version

2

Paper size

where original is placed

Exposure glass ΟΟΟΟΟ×
ADF ΟΟΟΟΟΟ

A3L

1

8
(F4)

/

"×13"

2

B4 JISL A4KL B5

JISKL

A5KL

v Inch Version

Paper size

where original is placed

Exposure glass Ο Ο Ο ×
ADF Ο Ο Ο Ο

11"×17"L

1

8

/

"×14"L 8

2

1

/

"×11"KL 5

2

1

1

/

"×8

/2"KL

2

Ο - Auto detect
× - Unable to auto detect

19