Savin 2045 User Manual
Printer/Scanner Unit
Type 2045
Operating Instructions
Scanner Reference
Network Scanner
1
Preparations for Use as a Network Scanner
2
Setting Originals
3
Sending Stored Scan Data by E-mail
4
Using the Network Delivery Scanner Function
5
Using the Document Server Function
6
Using the Network TWAIN Scanner Function
7
Appendix
8
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine, all operators should carefully read and follow the instructions
in this manual. Please keep this manual in a handy place near the machine.
The scanner function is available when the Printer/Scanner option is installed in the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer / Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
❖❖❖❖ General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖❖❖❖ Facsimile Reference <Advanced Features>
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's printer function.
❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖❖❖❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols ..................................................................................................................... 1
Names of Major Options ............................................................................................2
1. Network Scanner
Outline..................................................................................................................... 3
E-mail ......................................................................................................................... 3
Network Delivery Scanner.......................................................................................... 4
Document Server .......................................................................................................5
Network TWAIN Scanner ...........................................................................................6
Names and Functions of Control Panel...............................................................7
Display Contents ........................................................................................................ 8
2. Preparations for Use as a Network Scanner
Initial Scanner Setup ...........................................................................................11
Default Settings........................................................................................................ 11
Basic Settings .......................................................................................................... 13
Scanner Settings......................................................................................................16
Subject Settings .......................................................................................................20
Installing Software ............................................................................................... 22
Auto Run Program ...................................................................................................22
Software for Using a Network TWAIN Scanner ....................................................... 24
Software for Using the Network Delivery Scanner Function ....................................25
DeskTopBinder V2 Lite ............................................................................................26
Software Supplied on CD-ROM ............................................................................... 27
3. Setting Originals
Placing Originals..................................................................................................31
Placing on the Exposure Glass ................................................................................ 32
Placing in the Auto Document Feeder .....................................................................33
Original Orientation and Scan Area ...................................................................35
For a Network Delivery Scanner and E-mail ............................................................35
For a Network TWAIN Scanner................................................................................ 37
Scanning Originals in Several Times ....................................................................... 37
4. Sending Stored Scan Data by E-mail
Preparation for Sending by E-mail .....................................................................39
Screen Configuration ...............................................................................................40
Procedure for Sending E-mail ............................................................................41
Simultaneous Storage and Sending of E-mail ......................................................... 48
Checking the Status of E-mail ............................................................................49
iii
5. Using the Network Delivery Scanner Function
Preparation for Delivering...................................................................................51
Screen Configuration ...............................................................................................52
Delivering Stored Scan Data...............................................................................53
Delivery Procedure...................................................................................................53
Simultaneous Delivery and Storage......................................................................... 59
Checking the Status of Delivery.........................................................................60
6. Using the Document Server Function
Storing Data.......................................................................................................... 62
Storage Procedure ................................................................................................... 62
Viewing a List of Stored Files ............................................................................. 66
Viewing the List ........................................................................................................ 67
Searching for Files ................................................................................................... 70
Delivering or Sending Stored Files........................................................................... 71
Managing Stored Files.........................................................................................72
Deleting Files ........................................................................................................... 72
Changing File Information ........................................................................................ 73
7. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................75
Scanning Originals ..............................................................................................76
Functions of the TWAIN Driver ................................................................................78
8. Appendix
Relationship between Resolution and Data Size..............................................79
For Use as E-mail, Network Delivery Scanner, or Document Server....................... 79
For Use as Network TWAIN Scanner ......................................................................80
Relationship between File Type Specified and File Type Used When Sending E-mail
Troubleshooting...................................................................................................83
When Scanning Is Not Performed as Expected .......................................................83
When the Delivery Function Does Not Work............................................................ 83
When an Error Message Appears on the Control Panel ..........................................84
When an Error Message Appears on the Computer ................................................ 90
Specifications.......................................................................................................93
INDEX......................................................................................................... 94
...82
iv
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the operation panel of the machine.
{}
Keys on the computer's keyboard.
1
Names of Major Options
Major options of this machine are referred to as follows in this documentation:
• Printer/Scanner Unit Type 2045 → printer/scanner controller
The following software products are referred to using a general name:
• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop-
Binder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter
V2 Lite/Professional
2
1. Network Scanner
Outline
By installing the printer/scanner controller, the machine can be used as a network scanner.
As a network scanner, the machine can send e-mail, operate as a network delivery scanner, store scan data in the Document Server, and operate as a network
TWAIN scanner.
A scanned image that is attached to an e-mail can be delivered using the e-mail
system through a LAN or the Internet.
Reference
p.39 “Sending Stored Scan Data by E-mail”
1. This machine
A scanned image that is attached to an email can be delivered to an e-mail server.
In combination with the document storage function, scanned images and documents that have been temporarily stored
can be delivered all at once.
2.
E-mail server
An e-mail server is the SMTP server used
for an e-mail system. It transfers a received e-mail to a specified destination
through a LAN or the Internet.
ZHSX021E
3. Client computer
An e-mail with images attached is received from the e-mail server using email software.
Check the content of the images using an
application appropriate for selected file
type.
3
1
Network Scanner
Network Delivery Scanner
The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. The data from the originals scanned by the machine is stored in the delivery
server and delivered to the folders of client computers on the same network.
Reference
p.51 “Using the Network Delivery Scanner Function”
Note
❒ When the optional ScanRouter V2 Professional is used, the machine can also
deliver scan data using e-mail, and documents can be viewed from a client
computer using a Web browser.
1. This machine
The data from the originals scanned by
the scanner is sent to the delivery server.
When used with the Document Server,
multiple documents can be stored and
then delivered.
2. Delivery server
ScanRouter V2 Lite/Professional is installed in this computer which is used as
a delivery server.
Received data is delivered to the in-tray
of the specified destination (A in the figure). According to the settings of the intray, the data is stored in the in-tray or in
a Windows folder (B in the figure).
Reference
For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or
4
Auto Document Link, see the respective documentation. See p.i “Manuals for
This Machine”.
ZHSH010E
3. Client computer
The contents of a stored document can be
checked in the following ways:
• View the document in the in-tray using DeskTopBinder V2 Lite to check
the contents. (C in the figure)
• Use Auto Document Link to receive
the document stored in the in-tray,
and check the contents with an application corresponding to the file format. (D in the figure)
• Access the Windows folder where the
document is stored via the network,
and check the contents with an application corresponding to the file format. (E in the figure)
Outline
Document Server
The data from a scanned original is stored as a document on the hard disk of the
machine, and can be viewed, copied, or deleted using DeskTopBinder V2
Lite/Professional from a client computer via a network. A document can be
searched for using the user name or the document name. Also, others can be
kept from viewing a document by setting a password for the document.
Reference
p.61 “Using the Document Server Function”
The documents stored in the hard disk of the machine can be viewed, downloaded, printed, or deleted using Web browser from a client computer.
Reference
For more information about setting Web browser, see Network Guide.
For details about how to view, download, print, or delete stored documents,
see General Settings Guide.
1
1. This machine
The data from the originals scanned by
the scanner are stored.
Reference
2. Client computer
A stored document can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2
Lite/Professional.
Also, a document stored in the machine
using a Web browser can be viewed,
downloaded or deleted.
For more information about DeskTopBinder V2 Lite, see the DeskTopBinder
V2 Lite manuals. See p.i “Manuals for This Machine”.
ZHSX030E
5
1
Network Scanner
Network TWAIN Scanner
The scanning function of this machine can be used from a client computer via a
network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be
scanned with the same operation used for SCSI- and USB-connected scanners.
Reference
p.75 “Using the Network TWAIN Scanner Function”
1. This machine
The scanning function of the machine can
be used from a client computer via a network.
ZHSX020E
2. Client computer
Originals are scanned using the TWAIN
driver for the machine from an application.
6
Names and Functions of Control Panel
Names and Functions of Control Panel
This illustration shows the control panel when options are installed.
1. {
{User Tools/Counter}}}} key
{{
Use to change default or operation parameters according to the operating conditions.
2. Display
Shows the operation status and messages.
3. {
{Check Modes}}}} key
{{
Press to check the current settings.
Important
❒ Do not turn off the main power
while the power indicator is lit or
blinking. Doing so may cause a
failure of the hard disk.
7. Operation switch
Press this switch to turn the machine on.
The power indicator lights up. To turn
the machine off, press this switch again.
1
ZHSS010E
4. {
{Clear Modes}}}} key
{{
Press to clear the current settings.
5. {
{Energy Saver}}}} key
{{
Press this key for about one second to begin warm-up.
Pressing this key again while in warm-up
mode cancels warm-up.
Note
❒ This key is inactive while scanning or
setting scanner defaults.
6. Main power indicator and power
indicator
The main power indicator lights up when
the main power switch is set to on. The
power indicator lights up when the machine is on.
Note
❒ This key is inactive while setting scan-
ner defaults.
8. Indicators
Show errors and machine status.
d: Add Staple indicator
D: Add Toner indicator
B: Add Paper indicator
L: Service Call indicator
M: Open Cover indicator
x: Misfeed indicator
Reference
For more information, see General
Settings Guide.
7
Network Scanner
1
9. Status indicators
Show the status of the selected function.
• When lit yellow, the corresponding
function is selected.
• When lit green, the corresponding
function is active.
• When lit red, the corresponding function is interrupted. Press the respective key, and then follow the
instructions that appear on the screen.
11. Number keys
Use to enter numeric values.
12. {
Use to enter a numeric value.
13.
• Clear: Clears an entered numeric val-
• Stop: Stops scanning
14.
10. Function keys
Press the {{{{Copy}}}}, {{{{Document Server}}}}, {{{{Facsimile}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-
vate the respective function. The display
content changes accordingly.
The indicator for the selected function
lights up.
Use to begin scanning, file storing, or delivery.
Display Contents
The normal screen configuration is as follows.
{#}}}} key (Enter key)
{{
{{{{Clear/Stop}}}} key
ue
{{{{Start}}}} key
The display's contents differ depending on the function.
Note
❒ The Copy screen is set as the default screen when the machine is turned on.
You can change this setting in the System Settings. See General Settings Guide.
Using as a network TWAIN scanner
When using the machine as a network TWAIN scanner, it is not necessary to
press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes
active on a client computer, the display automatically switches to the following
screen.
Press [Cancel] to use functions other than the network TWAIN scanner function.
8
Names and Functions of Control Panel
Using as a network delivery scanner
Press the {{{{Scanner}}}} key to display the Network Delivery Scanner screen (when
[Delivery Server] has been selected in [Destination List Priority]). If the Network
TWAIN Scanner screen appears, press [Cancel].
Reference
For information about Destination List Priority, see p.16 “Scanner Settings”.
Using e-mail
Press the {{{{Scanner}}}} key to display the E-mail screen (when [E-mail] has been se-
lected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].
1
Reference
For information about Destination List Priority, see p.16 “Scanner Settings”.
9
1
Network Scanner
10
2. Preparations for Use as a
Network Scanner
To use the machine as a network scanner, you must make settings required for
use as a scanner as well as basic settings for use in a network.
Reference
First, see General Settings Guide for details about how to make basic settings,
and then make scanner settings.
For more information about settings for sending by e-mail, see Network Guide.
Initial Scanner Setup
This section explains all required settings and procedures for using the machine
as a network scanner.
Default Settings
The settings for using the network scanner functions of the machine are listed
below. Make the necessary settings.
Important
❒ Items marked ❍ should be set if required.
❖❖❖❖ Scanner Features
For explanations of scanner settings, see the corresponding pages.
Basic Settings
See p.13
“Basic Settings”.
Scanner Settings
See p.16
“Scanner
Settings”.
Settings Default TWAIN
Scan Type Text (Print) ❍❍❍
Resolution 200 dpi ❍❍❍
Image Density Auto Image
Density
(Medium)
Scan Size Auto Detect ❍❍❍
Send/Store
Connection
Timeout
Compression
(Black & White)
Compression
(Gray Scale)
10 sec ❍❍❍❍
On ❍❍❍
Standard ❍❍❍
*1
Delivery
*2
❍❍❍
E-mail
*3
Store
*4
Destination List
Priority
E-mail ❍❍
11
Preparations for Use as a Network Scanner
2
Scanner Settings
See p.16
“Scanner
Settings”.
Settings Default TWAIN
*1
Update Deliv-
-- ❍
ery Server Destination List
Sender's Name
No ❍
Default
Max. E-mail
2048KB ❍
Size
Divide & Send
E-mail
E-mail Information Lan-
Yes (per
max. size)
British Eng-
lish
guage
Job Reset Time
Off ❍❍❍
in Adding
Original
Original Setting 1 sided orig-
inal
Original Orientation Priority
Delivery
*2
E-mail
*3
Store
❍
❍
❍❍❍
❍❍❍
*4
Mixed Original
Off ❍❍❍
Sizes Priority
Switch to Batch SADF ❍❍❍
File Type Priority
Print & Delete
Scanner Journal
Multi-page:
TIFF
Delete Old-
est Only
Select Title Title 1 ❍❍
Subject Settings
See p.20 “Subject Settings”.
*1
Settings for the network TWAIN scanner function
*2
Settings for the network delivery scanner function
*3
Settings for the e-mail function
*4
Settings for the Document Server function
Not Pro-
grammed
❍
❍❍
❍❍
12
Initial Scanner Setup
Basic Settings
Various basic settings (scan type, resolution, image density, scan size) can
be set. When using the same type of
original repeatedly, storing the optimum settings in advance makes them
easy to select whenever you deliver
or store scan data.
Note
❒ Ten sets of settings named “Initial
Setup” and “Program 1” to “Program 9” can be stored for quick recall. The settings stored as Initial
Setup are the scanning defaults. If
the settings are not selected before
scanning, the originals are scanned
with the settings stored in the Initial Setup.
❒ “Program 1” to “Program 9“can be
changed to names of up to 20 characters.
The Basic Settings consist of the following items:
Note
❒ Printer printing is best scanned
with Text (Print). Text (OCR) is
suitable for higher OCR accuracy.
❒ An image is scanned in black &
white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the
purpose of printing is best done
with Photo and scanning for
viewing on the computer screen
with Gray Scale.
❖❖❖❖ Resolution
Select the resolution from 100 dpi,
200 dpi, 300 dpi, 400 dpi, or 600
dpi.
❖❖❖❖ Image Density
Select the image density in seven
steps from Lighter (1) to Darker (7)
or use Auto Image Density.
❖❖❖❖ Scan Size
Select the size of the original to be
scanned.
2
❖❖❖❖ Scan Type
Select the scan type suitable for the
original from the following:
• Text (Print)
For standard originals containing mainly text (Print)
• Text (OCR)
For standard originals containing mainly text (for OCR)
• Text/Photo
For originals containing a mixture of text and photographs
• Photo
For originals containing photographs and other pictures (twovalue)
• Gray Scale
For originals containing photographs and other pictures (multi-value)
• When [Auto Detect] is selected,
the auto detect function of the
machine is used to set the original size.
• When the size is specified, scanning is performed for that size,
regardless of the actual size of
the original. The following sizes
can be selected:
A3S, A4R, A4S, A5R, A5S,
11 x 17S, 8
13S, 8
1
5
/2 x 81/
1
1
/2 x 14S, 81/2 x
/2 x 11R, 81/2 x 11S,
1
/2 x 81/
R, 5
2
S, B4
2
JISS (Japanese Industrial
Standard), B5 JISR, B5 JISS,
Custom Size
Note
❒ When [Custom size] is select-
ed, the dimensions of the
scan area (width and height)
can be specified.
13
Preparations for Use as a Network Scanner
Setting procedure
Select the item, and then select
FFFF
the value to be set.
2
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [Scanner Features].
BBBB
Make sure that the [Basic Settings]
CCCC
tab is displayed.
Check that [Program/Change] is se-
DDDD
lected, and then select the name
of the basic settings set you want
to program.
The soft keyboard is displayed for
entering a name for the set of settings.
ZHSS050E
To select an item, touch its key on
the screen. The item is highlighted.
Example: resolution setting
Example: image density setting
Note
❒ When selecting [Custom size] for
[Scan Size], see p.15 “Selecting a
custom size”.
When all settings have been made,
GGGG
press [
OK
].
14
Enter the name, and then press
EEEE
[OK].
Reference
For information about entering
characters, see General Settings
Guide.
The screen for the basic settings
appears.
To program another basic settings
HHHH
set, repeat the procedure from
step
When all settings have been made,
IIII
press [
Press [Exit].
JJJJ
The main menu reappears.
DDDD
.
Exit
].
Initial Scanner Setup
Selecting a custom size
When selecting [Custom size] as the
scan size, follow the procedure below.
Press [Custom size] on the Scan
AAAA
Size Setting screen.
Enter the original size with the
BBBB
number keys.
Select and enter values for [X1] and
[Y1].
Depending on how the original is
positioned, the scan area will be as
shown.
Original orientation
X3X2
Y2
Y3
X1
When placed on the exposure glass
X3X2
Y2
Y3
X1
When placed on the ADF
Original orientation
X3 X2
Y3
Y1
Y2
X3X2
Y2
Y3
Y1
Y1
X1
Y1
X1
2
Enter the scan starting point in re-
CCCC
lation to the standard scan starting point.
Select and enter values for [X2] and
[Y2].
Enter the scan size (area) with the
DDDD
number keys.
Select and enter values for [X3] and
[Y3].
ZHSY055E
The range of possible original sizes
and scan sizes is as follows:
• Original Size
X1: 10 mm - 432 mm (0.4” - 17.0”)
Y1: 10 mm - 297 mm (0.4” - 11.7”)
• Scan Size
X3: 10 mm - 432 mm (0.4” - 17.0”)
Y3: 10 mm - 297 mm (0.4” - 11.7”)
Keep the scan area settings within
these range.
15
Preparations for Use as a Network Scanner
2
When all dimensions are entered,
EEEE
press [OK].
Make sure that the area specified
FFFF
in step
next to the [Custom size] field, and
then press [OK].
Press [Exit].
GGGG
Press [Exit].
HHHH
The main menu reappears.
Deleting programmed scan settings
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [Scanner Features].
BBBB
Make sure that the [Basic Settings]
CCCC
tab is displayed.
Press [Delete].
DDDD
Select the set of settings you want
EEEE
to delete.
A confirmation message appears.
(X3 and Y3) is shown
DDDD
Press [Exit].
GGGG
Press [Exit].
HHHH
The main menu reappears.
Scanner Settings
This section explains how to set the
defaults for scan settings such as the
compression level for scan data and
how the machine switches between
the e-mail or network delivery scanner or Document Server function and
the network TWAIN scanner function.
The scanner settings consist of the following. For the list about settings and
defaults, see p.11 “Scanner Features”.
❖❖❖❖ Send/Store Connection Timeout
When the machine is functioning
as an e-mail or network delivery
scanner or Document Server, a
scanning request to the machine as
a TWAIN scanner will switch the
machine to the network TWAIN
scanner function. This setting determines the delay until the machine switches to network TWAIN
scanner function.
• When [Immediate] is selected, the
machine will switch to the network TWAIN scanner function
at once.
• When [Set Time] is selected, you
can enter the delay time with
the number keys (3 to 30 seconds). The machine switch to
the network TWAIN scanner
function when the time set here
passes after the last key operation.
16
Press [Yes].
FFFF
Initial Scanner Setup
❖❖❖❖ Compression (Black & White)
This setting determines whether
image data scanned with the
black-and-white setting is to be
compressed.
Note
❒ The actual time required for
data transfer will vary depending on the data size and network load.
❒ Compression reduces the time
required for transferring the
scan data to the computer or email server.
❖❖❖❖ Compression (Gray Scale)
This setting determines to what extent image data scanned with the
grayscale setting is to be compressed. You can select [Standard],
[High], [Low], or [Off].
Note
❒ The compression ratio decreas-
es in the order [High], [Standard],
[Low], and [Off], and the time required for data transfer increases accordingly.
❒ The actual time required for data
transfer will vary depending on
the data size and network load.
❖❖❖❖ Destination List Priority
Select a destination list to be displayed when the machine is in the
initial state. Select either [Delivery
Server] or [E-mail].
❖❖❖❖ Update Delivery Server Destination
List
To update the Delivery Server Destination List, press [Update Delivery
Server Destination List].
Ordinarily, the Delivery Server
Destination List is automatically
updated. This function allows updating at any time.
❖❖❖❖ Sender’s Name Default
Select whether an administrator is
registered as a sender or a sender is
specified each time an e-mail is
sent.
• Select [No] when a sender is to
be specified each time.
• Select [Yes] when an adminis-
trator is to be the sender.
Important
❒ It is recommended that a pass-
word be set to prevent the sender's name from being misused.
❖❖❖❖ Max. E-mail Size
Select whether the size of an e-mail
is limited or not.
When [On] is selected, enter the
size limit (64 to 102,400 KB) using
the number keys.
Note
❒ When the SMTP limits the size,
match that setting.
❖❖❖❖ Divide & Send E-mail
This function is effective only
when [On] is selected for [Max. E-
mail Size].
Select whether or not an image exceeding the size specified in [Max.
E-mail Size] should be divided and
sent using more than one e-mail.
Select either [No], [Yes (per page)], or
[Yes (per max. size)].
Note
❒ When [Multi-page: TIFF] or [Multi-
page: PDF] is selected for File
Type Priority, the image will
not be divided even if [Yes (per
page)] is selected.
❒ When [Yes (per max. size)] is se-
lected, some received files may
not be able to be restored, depending on the type of e-mail
software.
2
17
Preparations for Use as a Network Scanner
2
❒ When [No] is selected, the e-mail
is not sent if its size exceeds the
limit, and an error message appears. The scanned data is discarded.
❒ Set the maximum e-mail size
within the capacity of the SMTP
server.
❖❖❖❖ E-mail Information Language
Select a language for E-mail Information Language with which Title,
Document name, Sender's name
and others are sent.
Select one of the following 18 languages: British English, American
English, German, French, Italian,
Spanish, Dutch, Portuguese,
Polish, Czech, Swedish, Finnish,
Hungarian, Norwegian, Danish,
Japanese, Simplified Chinese, and
Traditional Chinese.
Note
❒ The e-mail text is a template and
cannot be changed.
❖❖❖❖ Job Reset Time in Adding Original
When SADF mode is specified, select whether or not the machine
waits for another original to be set
after all originals in the Auto Document Feeder (ADF) or on the exposure glass have been scanned.
Note
❒ If either of SADF mode and
Batch mode is not specified
when scanning, this setting becomes invalid and scanning operation is completed before
placing originals.
• If [Off] is selected, the count-
down does not occur and the
machine enters the waiting state
when all originals in the ADF
have been scanned in SADF
mode or Batch mode until another original is inserted or the
{{{{#}}}} key is pressed.
• If
number of seconds (3 to 900) for
the Job Reset Time in Adding
Original with the number keys.
When an original is placed within this time, it is scanned as part
of the same document as the
previously scanned originals.
However, when Batch mode is
specified, the waiting state is
kept regardless of the setting
time until another original is inserted or the
is selected, enter the
[On]
{{{{#}}}}
key is pressed.
❖❖❖❖ Original Setting
Set the default for whether originals are one-sided or two-sided
and if two-sided, the relationship
between those sides. When the
originals are always the same, set
this for the default to make operation easier. You can select “1 Sided
Original”, “2 Sided Orig.: T to T”
(Top to Top), or “2 Sided Orig.: T to
B” (Top to Bottom).
Reference
p.35 “Original Orientation and
Scan Area”
❖❖❖❖ Original Orientation Priority
Select the default for original
placement orientation. When originals are always positioned the
same way, select that orientation
as the default to make operation
easier.
18
Reference
p.35 “Original Orientation and
Scan Area”
Initial Scanner Setup
❖❖❖❖ Mixed Original Sizes Priority
This setting determines whether
the original size is to be automatically detected when originals of
different sizes are inserted in the
ADF. You can select [On] or [Off].
Note
❒ If the original size is specified
when scanning, this setting is
ignored.
❒ When [Off] is selected and origi-
nals of different sizes are placed
in the ADF, the size of the first
page is detected as the max. size
and all originals are scanned as
that size.
❖❖❖❖ Switch to Batch
When placing additional originals
in the ADF, select whether to add
sheets individually or to add
batches.
Note
❒ Even if [On] is selected for [Job
Reset Time in Adding Original], the
countdown to scan another
original stops when scanning
conditions are changed, the exposure glass is used to scan, or
the mode of the machine is
switched to another mode such
as copier mode. Press the {{{{Start}}}}
key to restart scanning.
❖❖❖❖ Print & Delete Scanner Journal
Select whether to print the Scanner
Journal automatically when the
number of delivered e-mails reaches 50.
Note
❒ When printed, all records are
deleted after printing. When not
printed, records over the limit
are automatically deleted in
succession from the oldest
record.
❒ While the journal is being print-
ed, sending e-mail will be on
standby, and will not be sent.
❖❖❖❖ Select Title
Select what titles are displayed on
the screen. Selecting a title on the
screen will display the destinations programmed for that title.
This allows for easy selection of
destinations including e-mail destinations. Select either [Title 1] (ten
titles), [Title 2] (ten titles), or [Title 3]
(five titles).
2
❖❖❖❖ File Type Priority
Select whether to send the data of
scanned originals using a single
page or multiple pages.
When sending using multiple pages, select either TIFF or PDF.
Note
❒ If you specify a multi-page TIFF
format for data in a JPEG format, the format is automatically
changed to a PDF format.
19
Preparations for Use as a Network Scanner
2
Setting procedure
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [Scanner Features].
BBBB
Press the [Scanner Settings] tab.
CCCC
Press the item to be set.
DDDD
Example: Send/Store Connection
Timeout setting
Change the setting.
EEEE
Subject Settings
Subject information can be added to
the scan data files. This information is
added to the data to be delivered.
When the file is sent by e-mail with the
optional ScanRouter V2 Professional,
the subject is automatically entered as
the subject of the e-mail. If you often
send files with similar content, storing
subject names will allow you to easily
select a subject for delivery.
The subject can be up to 20 characters
long. Up to 12 subjects can be stored.
Setting procedure
This section describes the steps for
making subject settings.
Press the {{{{User Tools/Counter}}}} key.
AAAA
20
• To select an item, touch its key
on the screen. The item is highlighted.
• To enter numbers, use the
number keys.
Note
❒ To cancel changing a setting,
press [Cancel]. The setting returns to the previous condition.
Press [OK].
FFFF
Repeat steps
GGGG
settings.
Press [Exit].
HHHH
Press [Exit].
IIII
The main menu reappears.
DDDD
to
to make other
FFFF
Press [Scanner Features].
BBBB
Press the [Subject Settings] tab.
CCCC
Check that [Program/Change] is se-
DDDD
lected, and then select the key you
want to program.
The soft keyboard is displayed for
entering a subject.
Enter the subject string.
EEEE
Reference
For information about how to
enter characters, see General Set-
tings Guide.
Note
❒ If the selected key already has a
programmed subject, it can be
changed.
Press [OK].
FFFF
To program more subjects, repeat
GGGG
steps
Press [Exit].
HHHH
Press [Exit].
IIII
The main menu reappears.
Deleting programmed subject settings
Press the {{{{User Tools/Counter}}}} key.
AAAA
Press [Scanner Features].
BBBB
Press the [Subject Settings] tab.
CCCC
Press [Delete].
DDDD
DDDD
to
.
FFFF
Initial Scanner Setup
2
Select the subject you want to de-
EEEE
lete.
A confirmation message appears.
Press [Yes].
FFFF
To delete more subjects, repeat
GGGG
to
steps
EEEE
Press [Exit].
HHHH
Press [Exit].
IIII
The main menu reappears.
.
FFFF
21
2
Preparations for Use as a Network Scanner
Installing Software
The machine comes with two CD-ROMs containing various software.
The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use
the machine as a printer.
This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.
Reference
For information about the software contained on the “Printer Driver & Utilities” CD-ROM, see Printer Reference.
Auto Run Program
When the CD-ROM is inserted into a computer in Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automatically
(Auto Run) to install the TWAIN driver and various software.
Note
❒ Auto Run might not automatically work with certain operating system set-
tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.
❒ If you want to install the software without using Auto Run, hold down the
{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until
the computer has finished accessing the CD-ROM.
❒ If [Cancel] is pressed during installation, the installation will be stopped and
all the remaining software will not be installed. If [Cancel] has been pressed,
reinstall the remaining software after restarting the computer.
Limitation
❒ For installation in Windows 2000, Windows XP, or Windows NT 4.0, log on
as a member of the administrators group.
22
The installing sequence using Auto Run is as follows.
Installation Sequence
Insert the
CD-ROM.
TWAIN Driver Ver.3
TWAIN
Driver
The installer
starts up.
ScanRouter V2 Lite
Installing Software
2
Select
the software.
The
installation
complete
message is
displayed.
Restart
your PC.
ScanRouter
V2 Lite
Install all at once, or select and install individually.
DeskTopBinder V2 Lite
DeskTopBinder
V2 Lite
Acrobat Reader
Acrobat
Reader
ScanRouter V2
Administration
Utility
ZHSY070E
For information about the software that can be installed by Auto Run, see p.27
“Software Supplied on CD-ROM”.
23
2
Preparations for Use as a Network Scanner
Software for Using a Network TWAIN Scanner
To use the machine as a network TWAIN scanner, it is essential to install the
TWAIN driver.
If you do not have applications that work with TWAIN, it is necessary to also
install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.26 “DeskTopBinder V2 Lite”.
Preparation
Before installation, check the operating environment for the TWAIN driver.
See p.27 “Type2045 TWAIN Driver”.
The installer of the TWAIN driv-
Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0
Install the TWAIN driver using Auto
Run.
Start Windows, and then insert
AAAA
the supplied CD-ROM labeled
“Scanner Driver & Document
Management Utilities” into the
CD-ROM drive of the computer.
The Choose Setup Language
screen appears.
Reference
If the installer does not start automatically, see p.22 “Auto Run
Program”.
Select a setup language, and then
BBBB
click [OK].
The CD-ROM Launcher screen appears.
DDDD
er starts. Follow the instructions
on the screen.
Note
❒ When the installation is com-
plete, a message to prompt you
to restart the computer may appear. In this case, restart the
computer.
❒ After the installation is com-
plete, the “Type2045 TWAIN
V3” folder is in the “Program”
folder on the Start menu. Help
can be displayed from here.
❒ Notes on using the network
TWAIN scanner are provided in
“Readme.txt”. Be sure to read
them before use.
24
Click [TWAIN Driver].
CCCC
The Software Setup screen appears.
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