Savin 2045 User Manual

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Printer/Scanner Unit

Type 2045

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Stored Scan Data by E-mail

Using the Network Delivery Scanner Function

Using the Document Server Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

The scanner function is available when the Printer/Scanner option is installed in the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................2

1. Network Scanner

Outline..................................................................................................................... 3

E-mail ......................................................................................................................... 3

Network Delivery Scanner.......................................................................................... 4

Document Server .......................................................................................................5

Network TWAIN Scanner ...........................................................................................6

Names and Functions of Control Panel...............................................................7

Display Contents ........................................................................................................ 8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................11

Default Settings........................................................................................................ 11

Basic Settings .......................................................................................................... 13

Scanner Settings......................................................................................................16

Subject Settings .......................................................................................................20

Installing Software ............................................................................................... 22

Auto Run Program ...................................................................................................22

Software for Using a Network TWAIN Scanner ....................................................... 24

Software for Using the Network Delivery Scanner Function ....................................25

DeskTopBinder V2 Lite ............................................................................................26

Software Supplied on CD-ROM ............................................................................... 27

3. Setting Originals

Placing Originals..................................................................................................31

Placing on the Exposure Glass ................................................................................ 32

Placing in the Auto Document Feeder .....................................................................33

Original Orientation and Scan Area ...................................................................35

For a Network Delivery Scanner and E-mail ............................................................35

For a Network TWAIN Scanner................................................................................ 37

Scanning Originals in Several Times ....................................................................... 37

4. Sending Stored Scan Data by E-mail

Preparation for Sending by E-mail .....................................................................39

Screen Configuration ...............................................................................................40

Procedure for Sending E-mail ............................................................................41

Simultaneous Storage and Sending of E-mail ......................................................... 48

Checking the Status of E-mail ............................................................................49

iii

5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................51

Screen Configuration ...............................................................................................52

Delivering Stored Scan Data...............................................................................53

Delivery Procedure...................................................................................................53

Simultaneous Delivery and Storage......................................................................... 59

Checking the Status of Delivery.........................................................................60

6. Using the Document Server Function

Storing Data.......................................................................................................... 62

Storage Procedure ................................................................................................... 62

Viewing a List of Stored Files ............................................................................. 66

Viewing the List ........................................................................................................ 67

Searching for Files ................................................................................................... 70

Delivering or Sending Stored Files........................................................................... 71

Managing Stored Files.........................................................................................72

Deleting Files ........................................................................................................... 72

Changing File Information ........................................................................................ 73

7. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................75

Scanning Originals ..............................................................................................76

Functions of the TWAIN Driver ................................................................................78

8. Appendix

Relationship between Resolution and Data Size..............................................79

For Use as E-mail, Network Delivery Scanner, or Document Server....................... 79

For Use as Network TWAIN Scanner ......................................................................80

Relationship between File Type Specified and File Type Used When Sending E-mail

Troubleshooting...................................................................................................83

When Scanning Is Not Performed as Expected .......................................................83

When the Delivery Function Does Not Work............................................................ 83

When an Error Message Appears on the Control Panel ..........................................84

When an Error Message Appears on the Computer ................................................ 90

Specifications.......................................................................................................93

INDEX......................................................................................................... 94

...82

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the operation panel of the machine.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this documentation:

• Printer/Scanner Unit Type 2045 → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, operate as a network delivery scanner, store scan data in the Document Server, and operate as a network TWAIN scanner.

E-mail

A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet.

Reference

p.39 “Sending Stored Scan Data by E-mail”

1. This machine

A scanned image that is attached to an email can be delivered to an e-mail server. In combination with the document storage function, scanned images and documents that have been temporarily stored can be delivered all at once.

E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

ZHSX021E

3. Client computer

An e-mail with images attached is received from the e-mail server using email software.

Check the content of the images using an application appropriate for selected file type.

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. The data from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.51 “Using the Network Delivery Scanner Function”

Note

❒ When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan data using e-mail, and documents can be viewed from a client computer using a Web browser.

1. This machine

The data from the originals scanned by the scanner is sent to the delivery server.

When used with the Document Server, multiple documents can be stored and then delivered.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

Received data is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the data is stored in the in-tray or in a Windows folder (B in the figure).

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or

Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”.

ZHSH010E

3. Client computer

The contents of a stored document can be checked in the following ways:

• View the document in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the document stored in the in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Access the Windows folder where the document is stored via the network, and check the contents with an application corresponding to the file format. (E in the figure)

Outline

Document Server

The data from a scanned original is stored as a document on the hard disk of the machine, and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Professional from a client computer via a network. A document can be searched for using the user name or the document name. Also, others can be kept from viewing a document by setting a password for the document.

Reference

p.61 “Using the Document Server Function”

The documents stored in the hard disk of the machine can be viewed, downloaded, printed, or deleted using Web browser from a client computer.

Reference

For more information about setting Web browser, see Network Guide.

For details about how to view, download, print, or delete stored documents, see General Settings Guide.

1. This machine

The data from the originals scanned by the scanner are stored.

Reference

2. Client computer

A stored document can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Also, a document stored in the machine using a Web browser can be viewed, downloaded or deleted.

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manuals. See p.i “Manuals for This Machine”.

ZHSX030E

Network Scanner

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners.

Reference

p.75 “Using the Network TWAIN Scanner Function”

1. This machine

The scanning function of the machine can be used from a client computer via a network.

ZHSX020E

2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Names and Functions of Control Panel

This illustration shows the control panel when options are installed.

1. {

{User Tools/Counter}}}} key

{{

Use to change default or operation parameters according to the operating conditions.

2. Display

Shows the operation status and messages.

3. {

{Check Modes}}}} key

{{

Press to check the current settings.

Important

❒ Do not turn off the main power

while the power indicator is lit or blinking. Doing so may cause a failure of the hard disk.

7. Operation switch

Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again.

ZHSS010E

4. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

5. {

{Energy Saver}}}} key

{{

Press this key for about one second to begin warm-up.

Pressing this key again while in warm-up mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

6. Main power indicator and power

indicator

The main power indicator lights up when the main power switch is set to on. The power indicator lights up when the machine is on.

Note

❒ This key is inactive while setting scan-

ner defaults.

8. Indicators

Show errors and machine status. d: Add Staple indicator

D: Add Toner indicator B: Add Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

Reference

For more information, see General Settings Guide.

Network Scanner

9. Status indicators

Show the status of the selected function.

• When lit yellow, the corresponding function is selected.

• When lit green, the corresponding function is active.

• When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen.

11. Number keys

Use to enter numeric values.

12. {

Use to enter a numeric value.

13.

• Clear: Clears an entered numeric val-

• Stop: Stops scanning

14.

10. Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}}, {{{{Facsimile}}}}, {{{{Printer}}}}, or {{{{Scanner}}}} key to acti-

vate the respective function. The display content changes accordingly.

The indicator for the selected function lights up.

Use to begin scanning, file storing, or delivery.

Display Contents

The normal screen configuration is as follows.

{#}}}} key (Enter key)

{{

{{{{Clear/Stop}}}} key

{{{{Start}}}} key

The display's contents differ depending on the function.

Note

❒ The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Cancel] to use functions other than the network TWAIN scanner function.

Names and Functions of Control Panel

Using as a network delivery scanner

Press the {{{{Scanner}}}} key to display the Network Delivery Scanner screen (when

[Delivery Server] has been selected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.16 “Scanner Settings”.

Using e-mail

Press the {{{{Scanner}}}} key to display the E-mail screen (when [E-mail] has been se- lected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.16 “Scanner Settings”.

Network Scanner

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Default Settings

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Important

❒ Items marked ❍ should be set if required.

❖❖❖❖ Scanner Features

For explanations of scanner settings, see the corresponding pages.

Basic Settings

See p.13 “Basic Settings”.

Scanner Settings

See p.16 “Scanner Settings”.

Settings Default TWAIN

Scan Type Text (Print) ❍❍❍

Resolution 200 dpi ❍❍❍

Image Density Auto Image

Density

(Medium)

Scan Size Auto Detect ❍❍❍

Send/Store Connection Timeout

Compression (Black & White)

Compression (Gray Scale)

10 sec ❍❍❍❍

On ❍❍❍

Standard ❍❍❍

Delivery

❍❍❍

E-mail

Store

Destination List Priority

E-mail ❍❍

Preparations for Use as a Network Scanner

Scanner Settings

See p.16 “Scanner Settings”.

Settings Default TWAIN

Update Deliv-

-- ❍ ery Server Destination List

Sender's Name

No ❍

Default

Max. E-mail

2048KB ❍

Size

Divide & Send E-mail

E-mail Information Lan-

Yes (per

max. size)

British Eng-

lish

guage

Job Reset Time

Off ❍❍❍ in Adding Original

Original Setting 1 sided orig-

inal

Original Orientation Priority

Delivery

E-mail

Store

❍

❍❍❍

Mixed Original

Off ❍❍❍ Sizes Priority

Switch to Batch SADF ❍❍❍

File Type Priority

Print & Delete Scanner Journal

Multi-page:

TIFF

Delete Old-

est Only

Select Title Title 1 ❍❍

Subject Settings

See p.20 “Subject Settings”.

Settings for the network TWAIN scanner function

Settings for the network delivery scanner function

Settings for the e-mail function

Settings for the Document Server function

Not Pro-

grammed

❍

❍❍

Initial Scanner Setup

Basic Settings

Various basic settings (scan type, resolution, image density, scan size) can be set. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver or store scan data.

Note

❒ Ten sets of settings named “Initial

Setup” and “Program 1” to “Program 9” can be stored for quick recall. The settings stored as Initial Setup are the scanning defaults. If the settings are not selected before scanning, the originals are scanned with the settings stored in the Initial Setup.

❒ “Program 1” to “Program 9“can be

changed to names of up to 20 characters.

The Basic Settings consist of the following items:

Note

❒ Printer printing is best scanned

with Text (Print). Text (OCR) is suitable for higher OCR accuracy.

❒ An image is scanned in black &

white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the purpose of printing is best done with Photo and scanning for viewing on the computer screen with Gray Scale.

❖❖❖❖ Resolution

Select the resolution from 100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

❖❖❖❖ Image Density

Select the image density in seven steps from Lighter (1) to Darker (7) or use Auto Image Density.

❖❖❖❖ Scan Size

Select the size of the original to be scanned.

❖❖❖❖ Scan Type

Select the scan type suitable for the original from the following:

• Text (Print) For standard originals containing mainly text (Print)

• Text (OCR) For standard originals containing mainly text (for OCR)

• Text/Photo For originals containing a mixture of text and photographs

• Photo For originals containing photographs and other pictures (twovalue)

• Gray Scale For originals containing photographs and other pictures (multi-value)

• When [Auto Detect] is selected,

the auto detect function of the machine is used to set the original size.

• When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A3S, A4R, A4S, A5R, A5S, 11 x 17S, 8 13S, 8

/2 x 81/

/2 x 14S, 81/2 x

/2 x 11R, 81/2 x 11S,

/2 x 81/

R, 5

S, B4

JISS (Japanese Industrial Standard), B5 JISR, B5 JISS, Custom Size

Note

❒ When [Custom size] is select-

ed, the dimensions of the scan area (width and height) can be specified.

Preparations for Use as a Network Scanner

Setting procedure

Select the item, and then select

FFFF

the value to be set.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Check that [Program/Change] is se-

DDDD

lected, and then select the name of the basic settings set you want to program.

The soft keyboard is displayed for entering a name for the set of settings.

ZHSS050E

To select an item, touch its key on the screen. The item is highlighted.

Example: resolution setting

Example: image density setting

Note

❒ When selecting [Custom size] for

[Scan Size], see p.15 “Selecting a

custom size”.

When all settings have been made,

GGGG

press [

Enter the name, and then press

EEEE

[OK].

Reference

For information about entering characters, see General Settings Guide.

The screen for the basic settings appears.

To program another basic settings

HHHH

set, repeat the procedure from step

When all settings have been made,

IIII

press [

Press [Exit].

JJJJ

The main menu reappears.

DDDD

Exit

Initial Scanner Setup

Selecting a custom size

When selecting [Custom size] as the scan size, follow the procedure below.

Press [Custom size] on the Scan

AAAA

Size Setting screen.

Enter the original size with the

BBBB

number keys.

Select and enter values for [X1] and [Y1].

Depending on how the original is positioned, the scan area will be as shown.

Original orientation

X3X2

When placed on the exposure glass

X3X2

When placed on the ADF

Original orientation

X3 X2

X3X2

Enter the scan starting point in re-

CCCC

lation to the standard scan starting point.

Select and enter values for [X2] and [Y2].

Enter the scan size (area) with the

DDDD

number keys.

Select and enter values for [X3] and [Y3].

ZHSY055E

The range of possible original sizes and scan sizes is as follows:

• Original Size X1: 10 mm - 432 mm (0.4” - 17.0”) Y1: 10 mm - 297 mm (0.4” - 11.7”)

• Scan Size X3: 10 mm - 432 mm (0.4” - 17.0”) Y3: 10 mm - 297 mm (0.4” - 11.7”)

Keep the scan area settings within these range.

Preparations for Use as a Network Scanner

When all dimensions are entered,

EEEE

press [OK].

Make sure that the area specified

FFFF

in step next to the [Custom size] field, and then press [OK].

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Deleting programmed scan settings

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Press [Delete].

DDDD

Select the set of settings you want

EEEE

to delete.

A confirmation message appears.

(X3 and Y3) is shown

DDDD

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Scanner Settings

This section explains how to set the defaults for scan settings such as the compression level for scan data and how the machine switches between the e-mail or network delivery scanner or Document Server function and the network TWAIN scanner function.

The scanner settings consist of the following. For the list about settings and defaults, see p.11 “Scanner Features”.

❖❖❖❖ Send/Store Connection Timeout

When the machine is functioning as an e-mail or network delivery scanner or Document Server, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to network TWAIN scanner function.

• When [Immediate] is selected, the machine will switch to the network TWAIN scanner function at once.

• When [Set Time] is selected, you can enter the delay time with the number keys (3 to 30 seconds). The machine switch to the network TWAIN scanner function when the time set here passes after the last key operation.

Press [Yes].

FFFF

Initial Scanner Setup

❖❖❖❖ Compression (Black & White)

This setting determines whether image data scanned with the black-and-white setting is to be compressed.

Note

❒ The actual time required for

data transfer will vary depending on the data size and network load.

❒ Compression reduces the time

required for transferring the scan data to the computer or email server.

❖❖❖❖ Compression (Gray Scale)

This setting determines to what extent image data scanned with the grayscale setting is to be compressed. You can select [Standard],

[High], [Low], or [Off].

Note

❒ The compression ratio decreas-

es in the order [High], [Standard], [Low], and [Off], and the time required for data transfer increases accordingly.

❒ The actual time required for data

transfer will vary depending on the data size and network load.

❖❖❖❖ Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. Select either [Delivery Server] or [E-mail].

❖❖❖❖ Update Delivery Server Destination

List

To update the Delivery Server Destination List, press [Update Delivery Server Destination List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

❖❖❖❖ Sender’s Name Default

Select whether an administrator is registered as a sender or a sender is specified each time an e-mail is sent.

• Select [No] when a sender is to be specified each time.

• Select [Yes] when an adminis- trator is to be the sender.

Important

❒ It is recommended that a pass-

word be set to prevent the sender's name from being misused.

❖❖❖❖ Max. E-mail Size

Select whether the size of an e-mail is limited or not. When [On] is selected, enter the size limit (64 to 102,400 KB) using the number keys.

Note

❒ When the SMTP limits the size,

match that setting.

❖❖❖❖ Divide & Send E-mail

This function is effective only when [On] is selected for [Max. E- mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. Select either [No], [Yes (per page)], or

[Yes (per max. size)].

Note

❒ When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for File

Type Priority, the image will not be divided even if [Yes (per page)] is selected.

❒ When [Yes (per max. size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

Preparations for Use as a Network Scanner

❒ When [No] is selected, the e-mail

is not sent if its size exceeds the limit, and an error message appears. The scanned data is discarded.

❒ Set the maximum e-mail size

within the capacity of the SMTP server.

❖❖❖❖ E-mail Information Language

Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent. Select one of the following 18 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, and Traditional Chinese.

Note

❒ The e-mail text is a template and

cannot be changed.

❖❖❖❖ Job Reset Time in Adding Original

When SADF mode is specified, select whether or not the machine waits for another original to be set after all originals in the Auto Document Feeder (ADF) or on the exposure glass have been scanned.

Note

❒ If either of SADF mode and

Batch mode is not specified when scanning, this setting becomes invalid and scanning operation is completed before placing originals.

• If [Off] is selected, the count- down does not occur and the machine enters the waiting state when all originals in the ADF have been scanned in SADF mode or Batch mode until another original is inserted or the {{{{#}}}} key is pressed.

• If number of seconds (3 to 900) for the Job Reset Time in Adding Original with the number keys. When an original is placed within this time, it is scanned as part of the same document as the previously scanned originals. However, when Batch mode is specified, the waiting state is kept regardless of the setting time until another original is inserted or the

is selected, enter the

[On]

{{{{#}}}}

key is pressed.

❖❖❖❖ Original Setting

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select “1 Sided Original”, “2 Sided Orig.: T to T” (Top to Top), or “2 Sided Orig.: T to B” (Top to Bottom).

Reference

p.35 “Original Orientation and Scan Area”

❖❖❖❖ Original Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.35 “Original Orientation and Scan Area”

Initial Scanner Setup

❖❖❖❖ Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].

Note

❒ If the original size is specified

when scanning, this setting is ignored.

❒ When [Off] is selected and origi-

nals of different sizes are placed in the ADF, the size of the first page is detected as the max. size and all originals are scanned as that size.

❖❖❖❖ Switch to Batch

When placing additional originals in the ADF, select whether to add sheets individually or to add batches.

Note

❒ Even if [On] is selected for [Job

Reset Time in Adding Original], the

countdown to scan another original stops when scanning conditions are changed, the exposure glass is used to scan, or the mode of the machine is switched to another mode such as copier mode. Press the {{{{Start}}}} key to restart scanning.

❖❖❖❖ Print & Delete Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Note

❒ When printed, all records are

deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record.

❒ While the journal is being print-

ed, sending e-mail will be on standby, and will not be sent.

❖❖❖❖ Select Title

Select what titles are displayed on the screen. Selecting a title on the screen will display the destinations programmed for that title. This allows for easy selection of destinations including e-mail destinations. Select either [Title 1] (ten titles), [Title 2] (ten titles), or [Title 3] (five titles).

❖❖❖❖ File Type Priority

Select whether to send the data of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.

Note

❒ If you specify a multi-page TIFF

format for data in a JPEG format, the format is automatically changed to a PDF format.

Preparations for Use as a Network Scanner

Setting procedure

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Scanner Settings] tab.

CCCC

Press the item to be set.

DDDD

Example: Send/Store Connection Timeout setting

Change the setting.

EEEE

Subject Settings

Subject information can be added to the scan data files. This information is added to the data to be delivered. When the file is sent by e-mail with the optional ScanRouter V2 Professional, the subject is automatically entered as the subject of the e-mail. If you often send files with similar content, storing subject names will allow you to easily select a subject for delivery.

The subject can be up to 20 characters long. Up to 12 subjects can be stored.

Setting procedure

This section describes the steps for making subject settings.

Press the {{{{User Tools/Counter}}}} key.

AAAA

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numbers, use the number keys.

Note

❒ To cancel changing a setting,

press [Cancel]. The setting returns to the previous condition.

Press [OK].

FFFF

Repeat steps

GGGG

settings.

Press [Exit].

HHHH

Press [Exit].

IIII

The main menu reappears.

DDDD

to make other

FFFF

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Check that [Program/Change] is se-

DDDD

lected, and then select the key you want to program.

The soft keyboard is displayed for entering a subject.

Enter the subject string.

EEEE

Reference

For information about how to enter characters, see General Set- tings Guide.

Note

❒ If the selected key already has a

programmed subject, it can be changed.

Press [OK].

FFFF

To program more subjects, repeat

GGGG

steps

Press [Exit].

HHHH

Press [Exit].

IIII

The main menu reappears.

Deleting programmed subject settings

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Press [Delete].

DDDD

FFFF

Initial Scanner Setup

Select the subject you want to de-

EEEE

lete.

A confirmation message appears.

Press [Yes].

FFFF

To delete more subjects, repeat

GGGG

steps

EEEE

Press [Exit].

HHHH

Press [Exit].

IIII

The main menu reappears.

FFFF

Preparations for Use as a Network Scanner

Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.

Reference

For information about the software contained on the “Printer Driver & Utilities” CD-ROM, see Printer Reference.

Auto Run Program

When the CD-ROM is inserted into a computer in Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the computer.

Limitation

❒ For installation in Windows 2000, Windows XP, or Windows NT 4.0, log on

as a member of the administrators group.

The installing sequence using Auto Run is as follows.

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Installing Software

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070E

For information about the software that can be installed by Auto Run, see p.27 “Software Supplied on CD-ROM”.

Preparations for Use as a Network Scanner

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.26 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.27 “Type2045 TWAIN Driver”.

The installer of the TWAIN driv-

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using Auto Run.

Start Windows, and then insert

AAAA

the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the computer.

The Choose Setup Language screen appears.

Reference

If the installer does not start automatically, see p.22 “Auto Run Program”.

Select a setup language, and then

BBBB

click [OK].

The CD-ROM Launcher screen appears.

DDDD

er starts. Follow the instructions on the screen.

Note

❒ When the installation is com-

plete, a message to prompt you to restart the computer may appear. In this case, restart the computer.

❒ After the installation is com-

plete, the “Type2045 TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here.

❒ Notes on using the network

TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use.

Click [TWAIN Driver].

CCCC

The Software Setup screen appears.

Installing Software

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve documents, it is necessary to install DeskTopBinder V2 Lite on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.27 “Software Supplied on CD-ROM”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the computer.

The Choose Setup Language screen appears.

Select a setup language, and then click [OK].

BBBB

The CD-ROM Launcher screen appears.

Click the key of the software to be installed.

CCCC

• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].

• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2

Lite].

The Change The Language screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-

ware.

Select a language, and then click [OK].

DDDD

The Software Setup screen appears.

Preparations for Use as a Network Scanner

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.28 “DeskTopBinder V2 Lite”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the computer.

The Choose Setup Language screen appears.

Select a language, and then click [OK].

BBBB

The CD-ROM Launcher screen appears.

Click [DeskTopBinder V2 Lite].

CCCC

The Change The Language screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

Select a language, and then click [OK].

DDDD

The Software Setup screen appears.

Software Supplied on CD-ROM

List of Files

Installing Software

CD-ROM

Drive

Wizard for the TWAIN driver and utilities

Drivers Twain

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2 Administra-

DeskV2 DeskTopBinder V2 Lite

Acroread

TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0

tion Utility

Acrobat Reader

Type2045 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\DRIVERS\TWAIN

❖❖❖❖ System requirements

• Hardware PC/AT compatible

Limitation

❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, and PowerPC), this driver is not available.

• CPU Pentium or faster (Pentium 150 MHz or faster recommended)

• Operating system Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

Preparations for Use as a Network Scanner

• Memory OS min. Operation Memory + 8 MB (64 MB or more recommended)

• Hard disk space 100 MB or more

• Display resolution 800 × 600 pixels, 256 colours or higher

• Network protocol TCP/IP

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to view documents in in-trays of the delivery server. This software can be used to use the machine as a network TWAIN scanner. Also, the documents stored in the Document Server can be viewed.

Reference

See the manuals for DeskTopBinder V2 Lite or DeskTopBinder V2 Lite Help.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\DESKV2

❖❖❖❖ System requirements

• Hardware PC/AT compatible

• CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory 48 MB or more (128 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

Installing Software

• Display resolution 800 × 600 pixels, 64K colours or higher

• Network protocol TCP/IP

❖❖❖❖ Software installed with DeskTopBinder V2 Lite

• Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the documents delivered to in-trays can be retrieved or a notification of document arrival can be received at the client computer with this software.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The data scanned by the machine can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

Reference

See the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\ROUTERV2

❖❖❖❖ System requirements

The following system requirements must be met to use ScanRouter V2 Lite.

Limitation

❒ If you install this software in an operating system, such as Windows NT

Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agreement of Microsoft Corporation.

Note

❒ When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.

• Hardware PC/AT compatible

• CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

Preparations for Use as a Network Scanner

• Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

❖❖❖❖ Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scanned documents in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan- Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are two orientations for placing the original. See the table below.

Note

❒ Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

❖❖❖❖ Specifying Original Orientation and Setting Originals

An original to be scanned

Exposure glass ADF

Decide the placement method.

Place the original.

(There are two original orientations.)

Place the original so that the top edge touches the top left of the exposure glass.

Place the original so that the top edge touches the rear of the exposure glass.

Place the top edge of the original first.

Place the original so that the top edge touches the back of the ADF.

Setting Originals

When scanning using

Specify the orientation.

The original displayed on a computer

the delivery scanner function, Document Server function, or for sending e-mail.

(Specified on the control panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scanner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

Note

❒ For information about the origi-

nals which can be placed on the exposure glass, see Copy Reference.

Place the original on the exposure

BBBB

glass with the side to be scanned facing down. Align the original with the back left corner mark.

There are two original orientations.

❖❖❖❖ One way is to place the original so

that the top edge touches the rear of the exposure glass.

Lift the exposure glass cover or

AAAA

the ADF.

Note

❒ Lift the exposure glass cover or

ADF more than 30 degrees. The opening/closing action triggers the automatic original size detection process.

ZHSY030E

1. Positioning mark

❖❖❖❖ Another way is to place the original

so that the top edge touches the top left of the exposure glass.

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing documents.

1. Positioning mark

Close the exposure glass cover or

CCCC

the ADF.

Select the original orientation ac-

DDDD

cording to the orientation of the placed original.

Reference

p.31 “Specifying Original Orientation and Setting Originals”

Proceed to p.35 “Original Orientation and Scan Area”.

ZHSY040E

Placing Originals

Placing in the Auto Document Feeder

The ADF allows you to place several originals at one time. Originals placed in the ADF can be scanned on one side or both sides.

❖❖❖❖ Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.

Important

❒ For information about which

original sizes can be detected automatically and notes on placing originals in the ADF, see Copy Reference.

Adjust the original guide to

AAAA

match the size of the originals.

Place the originals with the side to

BBBB

be scanned facing up. (For originals which are to be scanned on both sides, the first side should face up.)

There are two orientations.

❖❖❖❖ One way is to place the originals

so that the top edges touch the back of the ADF.

ZHSY010E

Setting Originals

❖❖❖❖ Another way is to place the top

edges of the originals first.

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placement.

ZHSY020E

Note

❒ When using the network deliv-

ery scanner, Document Server, or the network TWAIN scanner function, originals with different sizes can be placed at the same time. Place the originals as shown in the figure below.

Select the original orientation ac-

CCCC

cording to the orientation of the placed originals.

Reference

p.31 “Specifying Original Orientation and Setting Originals”

Proceed to p.35 “Original Orientation and Scan Area”.

ZHSY080E

❒ Originals are scanned in the in-

serted order, starting with the topmost page.

Original Orientation and Scan Area

To correctly display the top/bottom orientation of a scanned original on a computer, original orientation and page flow must be set when placing the original.

When using the network delivery scanner function and e-mail function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.

Note

❒ The difference between scanning

with the TWAIN scanner function, the network delivery scanner function, or for e-mail is shown in the following table.

TWAIN Scanner

A whole batch of originals is scanned using the size of the first original.

Network Delivery Scanner/E-mail

A whole batch of originals is scanned using the max. size set for the ADF.

TWAIN Scanner

When an original is smaller than the specified size, a blank space appears in the resulting image.

Size Specification

Network Delivery Scanner/E-mail

For a Network Delivery Scanner and E-mail

On the network delivery scanner

AAAA

function or e-mail function screen, press [Original Settings].

Make settings for original orien-

BBBB

tation, one-sided/two-sided combination, SADF/Batch, and mixed original sizes.

Auto Detect Non-Mixed Original Sizes

Auto detection is used to determine the size of each original.

Auto Detect Mixed Original Sizes

Auto detection is used to determine the size of each original placed on the exposure glass.

A whole batch of originals is scanned using the size of the first original set for the ADF.

Note

❒ The defaults can be changed us-

ing the initial scanner settings

[Original Setting], [Original Orientation Priority], [Switch to Batch],

and [Mixed Original Sizes Priority]. See p.16 “Scanner Settings”.

Setting Originals

One-sided original/Two-sided original selection

A When scanning one-sided orig-

inals, make sure that [2 Sided Original] is not selected.

When scanning two-sided originals, press select

Sided Orig.: T to B]

the binding orientation of the original.

❒ When the last page of two-

❒ If [

❒ If [1 Side] is selected for the

[2 Sided Orig.: T to T]

Top to top original:

Top to bottom original:

Note

sided originals is blank, select [1 Side] to skip that side and finish scanning, or select [2 Sides] to scan that side as a blank page.

1 Side

page when scanning originals in several batches, the maximum number of pages per file may decrease depending on the number of batches set.

last page, the image size might become larger than original and may exceed the maximum e-mail size possible. In this case, change the settings of [Max. E-mail Size] in scanner settings. See p.11 “Initial Scanner Setup”.

[2 Sided Original]

according to

] is selected for the last

R S

Orientation selection

A Press the key for the same ori-

entation as the actual orientation of the original or .

Reference

p.31 “Specifying Original Orientation and Setting Originals”

SADF/Batch selection

A When scanning a large number

of originals using the ADF by dividing the originals and scanning them individually or in batches, check that [SADF] or

[Batch] is selected.

Note

❒ Select [SADF] for adding orig-

inals one by one, or select [Batch] for adding the originals in batches.

❒ Select whether [

is displayed using the initial scanner setting [

SADF

] or [

Batch

Switch to Batch

Mixed size selection

A When originals of different

sizes are placed, make sure that

[Mixed Size] is selected.

Note

❒ If [Mixed Size] is not selected,

the maximum size detected is set as the scan size. For originals smaller than this size, a blank space will appear in the resulting image.

]

❒ When scanning originals on

the exposure glass with the [

Sided Original ed Original

] for the last original.

] setting, set [

1 Sid-

Original Orientation and Scan Area

Press [OK].

CCCC

Note

❒ The current settings are dis-

played with characters and icons.

For a Network TWAIN Scanner

Open the [Scanner Properties] dia-

AAAA

log box.

Reference

p.76 “Scanning Originals”

Select the position from the [Docu-

BBBB

ment:] list in the [Document] area.

When the originals are placed in

DDDD

the ADF, select [Simplex] or [Du- plex] from the [Side:] list.

Note

❒ If originals of different sizes are

placed in the ADF, specify the document size or detection method in the [Size:] box. If [Au- to detection (Uni-size)] is selected, all originals are scanned as their widths are considered the same as the size of the first page. If [Auto detection (Multi-size)] is selected, the originals are respectively scanned in accordance with each page width. And, the size range for scanning originals in forwarding direction corresponds to the length of individual page to be fed (to the ending edge) in both cases of Multi-size and Uni-size.

Select [ / ] or [ / ] from

CCCC

the [Orientation:] list.

Reference

p.31 “Specifying Original Orientation and Setting Originals”

Scanning Originals in Several Times

A large number of originals can be scanned as a single document by dividing them and scanning them individually or in batches using the exposure glass or the ADF. Select [On] in [Job Reset Time in Adding Original], and then specify a job reset time. If another original or batch of originals is placed within this time after all previously placed originals have been scanned, it is possible to scan all of these originals as a single document.

Reference

p.18 “Job Reset Time in Adding Original”

Setting Originals

Select [On] in [Job Reset Time in Add-

AAAA

ing Original], and then specify a job reset time in seconds.

Reference

p.18 “Job Reset Time in Adding Original”

Place the originals.

BBBB

Reference

p.31 “Placing Originals”

Make settings for scanning area

CCCC

and original orientation.

Reference

p.35 “Original Orientation and Scan Area”

Note

❒ When placing originals on the

exposure glass, if [On] is selected in [Job Reset Time in Adding Original], it is not necessary to se- lect SADF or Batch.

After the originals are scanned, the remaining time for accepting the next original is displayed.

If you want to change the basic

EEEE

settings, the scanning area, or the original orientation, change the settings before placing the next original.

Note

❒ While settings are being changed,

the countdown until originals are no longer accepted stops.

When there are other originals to

FFFF

scan, place them within the specified time.

When placed, the originals are fed and scanned automatically.

Repeat from step FFFF until all origi-

GGGG

nals are scanned.

If there are no more originals,

HHHH

press the {{{{#}}}} key.

Make settings for delivering,

DDDD

sending by e-mail, or storing.

Reference

p.53 “Delivery Procedure”

p.41 “Procedure for Sending Email”

p.62 “Storage Procedure”

When the {{{{Start}}}} key is pressed, the originals are scanned.

Note

❒ Originals are scanned in order.

Place them from the first page.

❒ Press the {{{{Start}}}} key if you want

to restart before the countdown stops.

❒ When [SADF] is selected and

originals are being scanned by dividing them and scanning them consecutively using the ADF, the next original to be added can be placed on the exposure glass to be scanned. In this case, the {{{{Start}}}} key must be pressed to begin scanning.

4. Sending Stored Scan Data by E-mail

Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, delivery procedures, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

To send an e-mail, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Make E-mail Settings

Install Software

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See

Network Guide

Make the network or the destination (sender) settings in System Settings.

See Network Guide,General Settings Guide.

Make settings for sending e-mail such as e-mail information language and file type priority.

See p.11 “Initial Scanner Setup”.

Make settings for sending e-mail such as for the SMTP server and TCP/IP using a client computer's Web browser.

See Network Guide.

Set up an e-mail server as necessary.

For information about setting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.

Sending Stored Scan Data by E-mail

Screen Configuration

The screen configuration when using the machine for e-mail is as shown.

2 3 41

1. Destination Field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrev.] or

[TTTTNext].

Note

❒ Pressing the {{{{Check Modes}}}} key lets

you check the selected destinations.

2. E-mail Icon ( )

This icon shows that the screen for sending e-mail is displayed.

[Registration No.]

Press this button to specify a destination using a five-digit short ID number.

[Manual Input]

When specifying a destination that is not listed, press [Manual Input], and then enter the destination with the soft keyboard.

[] Switch Destination

List/Search/Switch Title

Press this button to switch a destination from the delivery server list to the destination list of this machine, to search using the e-mail destination, or to switch the titles.

7. Destination List

Displays the destinations programmed in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll through the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

[Attach Sender's Name] [Attach Sub-

ject] [File Type]

Set the sender and the subject of the document to be delivered.

If necessary, select the file type of the image file attached to the e-mail.

Procedure for Sending E-mail

Data is sent after specifying scan settings and destination.

Press the {{{{Scanner}}}} key.

AAAA

ZHSS020E

If user codes are set, enter a user

BBBB

code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about user codes, see General Settings Guide.

Place the original in the machine,

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.31 “Setting Originals”

If the network delivery scanner

EEEE

screen appears, switch to the screen for sending e-mail.

A Press []. B Press [Switch Destination List].

C Press [E-mail].

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Make sure that no previous set-

CCCC

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

D Press [Exit].

The E-mail screen appears.

Select the destination.

FFFF

Four methods are available for selecting a destination: selecting it from the list, selecting it by specifying a short ID number, entering the e-mail address directly, or searching for the destination and selecting it.

Sending Stored Scan Data by E-mail

Note

❒ Before selecting the destination,

be sure to select [To]. When necessary, select [Cc] or [Bcc] and the respective destinations. More than 100 destinations cannot be specified for [To], [Cc], and [Bcc].

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not displayed, press [UUUU] or [TTTT] to dis- play the destination.

Using a short ID number to select a destination

A Press [Registration No.]. B Use the number keys to enter

the five-digit short ID number that has been assigned to a destination.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00003 Press the {{{{3}}}} key, and then the

{{{{#}}}} key.

C To select more destinations, re-

peat step BBBB.

B Select the destination to which

the scan data is to be sent.

The selected destination is highlighted and also is displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step BBBB.

Note

❒ To deselect a destination, press

the destination once more, or press [UUUU play the destination in the destination field, and then press the {{{{

Prev.

Clear/Stop

] or [TTTT

}}}} key.

] to dis-

Note

❒ To deselect a destination, press

Prev.

[UUUU

the destination in the destination field, and then press the

{{{{

] or [TTTT

Clear/Stop

}}}} key.

] to display

Manual entry of an e-mail address

A Press [Manual Input].

The soft keyboard is displayed for entering the e-mail address.

B Enter the e-mail address.

Note

❒ It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Procedure for Sending E-mail

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Note

❒ For changing an e-mail ad-

dress that has been entered, press [Modify] located on the left side of the destination field. A soft keyboard for entering the e-mail address is displayed. Make any changes, and then press [OK].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

D To enter more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

Searching for a destination to select

C Press [Srch.by Dest.Name/Index].

Note

❒ To search using e-mail ad-

dresses, press [Search by E- mail].

The soft keyboard is displayed for entering a destination name.

D Enter part of the destination

name.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is also possible to perform

a combined search using

[Srch.by Dest.Name/Index] and [Search by E-mail].

❒ It is necessary to discriminate

uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select a destination.

A Press [].

B Press [Search].

G Press [Exit].

Sending Stored Scan Data by E-mail

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing [UUUUPrev.] or [TTTTNext].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

Make the basic settings.

GGGG

To make the basic settings, recall stored settings or make the settings individually.

Reference

p.13 “Basic Settings”

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

C Press [OK].

Select the file type if necessary.

HHHH

A Press [File Type]. B Select the file type of the file to

be attached to the e-mail from the displayed types.

Recalling stored scan settings

A Press [Recall Program]. B Select a user program of scan

settings.

C Press [OK].

The selected user program settings are applied.

Specify the e-mail sender.

IIII

Three methods are available for selecting a sender: selecting the sender from the list, entering the five-digit short ID number of the sender with the number keys, and searching for the sender and selecting it.

Note

❒ When a sender is selected, the

sender name is automatically placed in the From field of the email so that the sender can be identified when the e-mail is received.

Procedure for Sending E-mail

❒ To prevent misuse of a sender

name, we recommend you set up a password for that sender name.

❒ Be sure to select or enter a send-

er name. Otherwise [Key Opera- tor's E-mail Address] is used as the sender name. See General Set- tings Guide.

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Note

❒ When [Return Receipt] is se-

lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Disposition Notification), the setting in [Return Receipt] becomes invalid.

D Press [OK].

Using a short ID number to specify a sender name

A Press [Attach Sender's Name].

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

C For a reception confirmation e-

mail, press [Return Receipt].

B Use the number keys to enter

the five-digit short ID number that has been assigned to a sender.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00006 Press the {{{{6}}}} key, and then the

{{{{#}}}} key.

Sending Stored Scan Data by E-mail

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

C For a reception confirmation e-

mail, press [Return Receipt].

Note

❒ When [Return Receipt] is se-

D Press [OK].

Searching for a sender to select

A Press [Attach Sender's Name].

B Press [].

C Press [Srch.by Dest.Name/Index].

To search using e-mail addresses, press [Search by E-mail].

The soft keyboard is displayed for entering a destination name.

D Enter part of the sender name.

Note

❒ Enter the first character or

characters of the sender name.

❒ It is also possible to perform

a combined search using

[Srch.by Dest.Name/Index] and [Search by E-mail].

❒ It is necessary for searching

to discriminate uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK].

F Select the sender.

Procedure for Sending E-mail

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

G Press [Exit]. H For a reception confirmation e-

mail, press [Return Receipt].

I Press [OK].

Note

❒ When [Return Receipt] is se-

When selecting a subject from the list

A Press [Attach Subject ].

B Select a subject.

C Press [OK].

Manual entry of a subject

A Press [Attach Subject].

B Press [Manual Input].

The soft keyboard is displayed for entering a subject.

C Enter the subject.

If required, select a subject.

JJJJ

Select a subject from the registered ones. See p.20 “Subject Settings”.

Note

❒ The selected subject name is au-

tomatically placed in the Subject field of the e-mail.

❒ Two methods are available for

selecting a subject, selecting it from the list or entering it directly.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK] twice.

Sending Stored Scan Data by E-mail

Press the {{{{Start}}}} key.

KKKK

Note

❒ To interrupt scanning, press the

{{{{Clear/Stop}}}} key or press [Stop] on the screen.

❒ When using the SADF function,

place the next original after the others have been scanned. See p.37 “Scanning Originals in Sev- eral Times”.

❒ Regardless of the divide e-mail

size setting, it is not possible to send e-mail containing a document over 725.3MB. It is also not possible to send a document with more than 2,000 pages.

Simultaneous Storage and Sending of E-mail

You can use e-mail with the Document Server.

Scanned data is stored in the Document Server at the same time the data is sent by e-mail.

Place the original, and then adjust

AAAA

the settings for original size and orientation if required.

Reference

p.31 “Setting Originals”

Make the basic settings.

BBBB

Select the destination.

CCCC

If required, specify the sender

DDDD

(scan data delivery source) and a subject.

Press [Store File].

EEEE

Make sure [Send & Store] is select-

FFFF

ed.

Note

❒ This section explains mainly the

operation for simultaneous sending and storage of e-mail. For more information, see p.53 “Delivery Procedure”.

❒ The data stored when simultane-

ously storing data and sending data by e-mail cannot be resent immediately after it is stored. To resend the data, select the data file in the Select Stored File screen and send it. See p.71 “Delivering or Sending Stored Files”.

Press [File Information] to set file in-

GGGG

formation.

Reference

p.64 “Specifying file information”

Press [OK] twice.

HHHH

Press the {{{{Start}}}} key.

IIII

Checking the Status of E-mail

The status of the last 50 e-mails can be checked. For every new e-mail record after 50, the oldest record is deleted.

Note

❒ When [Print & Delete Scanner Jour-

nal] is set to [Delete All after Printing],

the whole journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the e-mail was sent is displayed.

• Destination When multiple destinations were selected, the first selected destination is displayed.

• Sender

• File Name

• Status

Indicates whether the delivery was completed properly, failed, is on standby, or has been suspended.

Check the displayed records.

BBBB

Note

❒ One screen shows the records

for five delivery operations. Use [UUUUPrev.] or [ TTTTNext] to scroll through the screen.

❒ When the status of a document

is in waiting mode, the delivery can be stopped by selecting that document, and then pressing [Cancel].

Press [Exit].

CCCC

The display returns to the screen for sending e-mail.

Press [Scanned Files Status] on the

AAAA

screen for sending e-mail.

Sending Stored Scan Data by E-mail

5. Using the Network Delivery Scanner Function

Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is neces-

sary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery server. Also, configure connected devices in [ Utility. For more information, see ScanRouter V2 Administration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described below is required.

Set I/O Device

] of ScanRouter V2 Administration

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Set Destination, Sender Information, and connected devices

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or connect to a wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See

Network Guide

Make settings for the network delivery scanner function, such as Basic Settings and Subject Settings.

See p.11 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.29 “ScanRouter V2 Lite”.

Use ScanRouter V2 Administration Utility to set the destination, sender information, and connected devices.

Install Client Computer Software

On the client computers, install the software required for viewing or retrieving documents by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.26 “DeskTopBinder V2 Lite”.

Using the Network Delivery Scanner Function

Screen Configuration

The screen configuration when using the machine as a network delivery scanner is as shown.

2 43

1. Network Delivery Scanner Icon

()

This icon shows that the screen for network delivery scanner function is displayed.

2. Destination Field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrev.] or

[TTTTNext

❒ Pressing the {{{{Check Modes}}}} key lets

Press this button to specify a destination using a five-digit short ID number.

When specifying a destination that is not listed, press [ the destination with the soft keyboard that is displayed. For information about sending e-mail from the delivery server, see the manual for ScanRouter V2. See p.i “Manuals for This Machine”.

Note

you check the selected destinations.

[Registration No.]

[Manual Input]

Manual Input

], and then enter

[Attach Sender's Name] [Attach Sub-

ject]

Set the sender and subject of the document to be delivered.

6. [ ] Switch Destination

List/Search

Press this button to switch a destination list from the delivery server to the destination list of this machine or to search by user name.

7. Destination List

Displays the destinations programmed in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll through the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

Delivering Stored Scan Data

Place the original in the machine,

Delivery Procedure

Data is delivered after scan settings and destination are specified. If necessary, you can select a sender and a subject.

Press the {{{{Scanner}}}} key.

AAAA

ZHSS020E

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.31 “Setting Originals”

If the E-mail screen appears,

EEEE

switch to the screen for network delivery scanner.

A Press []. B Press [Switch Destination List].

Delivering Stored Scan Data

If user codes are set, enter a user

BBBB

code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Make sure that no previous set-

CCCC

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

C Press [Delivery Server].

D Press [Exit].

The Network Delivery Scanner screen appears.

Select the destination.

FFFF

Four methods are available for specifying a destination: selecting it from the list, specifying a short ID number, selecting it after searching for it, or directly typing the e-mail address.

Note

❒ When using ScanRouter V2

Lite/Professional , the destination list is updated automatically.

Using the Network Delivery Scanner Function

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not displayed, press [UUUU] or [TTTT] to dis- play the destination.

Note

❒ The destination titles are pro-

grammed in the delivery server.

B Select the destination to which

the scan data is to be delivered.

Using a short ID number to select a destination

A Press [Registration No.]. B Use the number keys to enter

the five-digit short ID number that has been assigned to a destination.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00009 Press the {{{{9}}}} key, and then the

{{{{#}}}} key.

C To select more destinations, re-

peat step BBBB.

The selected destination is highlighted and also is displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step BBBB.

Note

❒ To deselect a destination,

press the destination once more, or press [UUUUPrev.] or [TTTTNext] to display the desti- nation in the destination field, and then press the {{{{Clear/Stop}}}} key.

Note

❒ To deselect a destination,

press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

Searching for a destination to select

A Press [].

Delivering Stored Scan Data

B Press [Search].

C Press [Search by User Name].

Note

❒ When using ScanRouter V2

Professional, it is possible to search by comments.

The soft keyboard is displayed for entering a user name.

D Enter part of the destination

name.

Note

❒ Enter the first character or

characters of the destination name.

❒ It is necessary to discriminate

uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select a destination.

Manual entry of a destination

Note

❒ When using ScanRouter V2 Pro-

fessional, it is possible to enter the destination e-mail address directly.

A Press [Manual Input].

The soft keyboard is displayed for entering a destination (email address).

B Enter the destination.

Note

❒ Enter the e-mail address of

the destination when sending via the delivery server.

❒ It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK]. D To enter more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press [UUUUPrev.] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear/Stop}}}} key.

G Press [Exit].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

Using the Network Delivery Scanner Function

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing [UUUUPrev.] or [TTTTNext].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

Make the basic settings.

GGGG

To make the basic settings, recall stored settings or make the settings individually.

Reference

p.13 “Basic Settings”

Recalling stored scan settings

A Press [Recall Program]. B Select a user program of scan

settings.

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

C Press [OK].

Specify the sender (scan data file

HHHH

delivery source) if necessary.

Note

❒ When a sender has been speci-

fied, this information is added to the scan data file. Select a sender from the senders programmed in the delivery server.

C Press [OK].

The selected user program settings are applied.

When selecting a sender from the list

A Press [Attach Sender's Name].

Delivering Stored Scan Data

B Select the sender.

The selected sender and its short ID number are displayed.

Note

❒ When using ScanRouter V2

Professional, [Return Receipt] is displayed when a sender is selected.

❒ When [Return Receipt] is se-

lected, an e-mail notifying that the document file has been read by the destination party is sent to the sender selected here. To make [Return Receipt] effective, it is neces- sary to make the settings such as e-mail address in advance on ScanRouter V2 Professional.

B Use the number keys to enter

the five-digit short ID number that has been assigned to a sender.

Example: To enter 00006 Press the {{{{6}}}} key, and then the

{{{{#}}}} key.

Note

❒ When using ScanRouter V2

Professional, [Return Receipt] is displayed when a sender is selected.

❒ When [Return Receipt] is se-

C Press [OK].

Using a short ID number to specify a sender name

A Press [Attach Sender's Name].

C Press [OK].

Searching for a sender to select

A Press [Attach Sender's Name].

Using the Network Delivery Scanner Function

B Press [].

C Press [Search by User Name].

The soft keyboard is displayed for entering a sender name.

D Enter part of the sender name.

Note

❒ Enter the first character or

characters of the sender name.

❒ When ScanRouter V2 Profes-

sional is used to send documents using e-mail, the subject is automatically entered as the message subject.

❒ Two methods are available for

selecting a subject, selecting it from the list or entering it directly.

When selecting a subject from the list

A Press [Attach Subject].

B Select a subject.

❒ It is necessary to discriminate

uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select a sender. G Press [Exit]. H Press [OK].

If required, select a subject.

IIII

Select a subject from the registered ones. See p.20 “Subject Settings”.

Note

❒ When a subject has been speci-

fied, this information is added to the scan data file.

C Press [OK].

Manual entry of a subject

A Press [Attach Subject].

B Press [Manual Input].

The soft keyboard is displayed for entering a subject.

Delivering Stored Scan Data

C Enter the subject.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK] twice. Press the {{{{Start}}}} key.

JJJJ

Note

❒ To interrupt scanning, press the

{{{{Clear/Stop}}}} key or [Stop] in the displayed screen.

❒ When using the SADF or Batch

function, place the next original after the others have been scanned. See p.37 “Scanning Originals in Several Times”.

Simultaneous Delivery and Storage

You can use the network delivery scanner function with the Document Server.

Scanned data is stored in the Document Server at the same time the data is delivered.

If required, specify the sender

DDDD

(scan data delivery source) and a subject.

Press [Store File].

EEEE

Make sure [Send & Store] is select-

FFFF

ed.

Press [File Information] to set file in-

GGGG

formation.

Reference

p.64 “Specifying file information”

Press [OK] twice.

HHHH

Press the {{{{Start}}}} key.

IIII

Note

❒ This section explains mainly the

operation for simultaneous delivery and storage. For more information, see p.53 “Delivering Stored Scan Data”.

Place the original, and then adjust

AAAA

the settings for original size and orientation if required.

Reference

p.31 “Setting Originals”

Make the basic settings.

BBBB

Select the destination.

CCCC

Using the Network Delivery Scanner Function

Checking the Status of Delivery

The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted.

Note

❒ When [Print & Delete Scanner Jour-

nal] is set to [Delete All after Printing],

the whole journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the delivery was requested is displayed.

• Destination When multiple destinations were selected, the first selected destination is displayed.

• Sender

• File Name

• Status

Indicates whether the delivery was completed properly, failed, is on standby, or has been suspended.

Check the displayed records.

BBBB

Note

❒ One screen shows the records

for five delivery operations. Use [UUUUPrev.] or [ TTTTNext] to scroll through the screen.

❒ When the status of a document

is in waiting mode, the delivery can be stopped by selecting that document, and then pressing [Cancel].

Press [Exit].

CCCC

The display returns to the Network Delivery Scanner screen.

Press [Scanned Files Status] on the

AAAA

Network Delivery Scanner screen.

6. Using the Document Server Function

Data obtained by scanning originals can be stored in the hard disk of the machine using the Document Server, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed, retrieved, or deleted with a client computer.

Or, the stored data can be viewed, downloaded, printed, or deleted using Web browser from a client computer.

Reference

For more information about using the Document Server, see General Settings Guide.

Important

❒ As the Document Server can be accessed by remote DeskTopBinder users,

consider a security system that acts as a protective boundary between your network and external networks if you want to restrict access from outside your network.

❒ Data stored in the machine might be lost if some kind of failure occurs. The

supplier shall not be responsible for any damage that might result from the loss of data. For long-term storage of data, we recommend the use of DeskTopBinder V2 Lite or DeskTopBinder V2 Professional (option). For more information, please contact your local dealer.

Note

❒ When a delivery server is added to the network, data stored in the Document

Server can be delivered. You can store scanned data in the Document Server and simultaneously deliver it with the network delivery scanner function or send it by e-mail. See p.71 “Delivering or Sending Stored Files”.

Using the Document Server Function

Storing Data

This section describes how to store data in the Document Server and how to specify file information to stored data.

Note

❒ The data stored in the Document Server is deleted automatically after a cer-

tain number of days have passed. For information about making settings and changes, see General Settings Guide.

❒ The theoretical maximum number of files that can be stored is 2,500 (1,000

pages per file). However, the actual maximum may be less depending on the space used by the copier function and other functions of the machine.

❒ Stored documents scanned using the scanner function cannot be printed from

the control panel. Print the documents after retrieving them, using DeskTopBinder V2 Lite/Professional.

Storage Procedure

Scan and store the document in the Document Server.

Press the {{{{Scanner}}}} key.

AAAA

ZHSS020E

If the user codes are set, enter a

BBBB

user code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Make sure that no previous set-

CCCC

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Place the original in the machine,

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.31 “Setting Originals”

Make the basic settings.

EEEE

To make the basic settings, recall the stored settings or make the settings individually.

Reference

p.13 “Basic Settings”

Storing Data

Recalling stored scan settings

A Press [Recall Program]. B Select a user program of scan

settings.

C Press [OK].

The selected user program settings are applied.

B Press [Store Only].

Note

❒ To store and deliver scanned

data, press [Send & Store]. See p.59 “Simultaneous Delivery and Storage” and p.48 “Si- multaneous Storage and Sending of E-mail”.

❒ [Store Only] cannot be pressed

if even a single destination is selected.

Specify file information.

GGGG

Specify a user name, file name, and password for the file to be stored.

Making settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size and change their settings.

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

C Press [OK].

Make the settings for storing

FFFF

scanned data files.

A Press [Store File].

Reference

For more information about how to specify file information, see p.64 “Specifying file information”.

A Press [OK] twice. Press the {{{{Start}}}} key.

HHHH

Note

❒ To abort the scanning process,

press the {{{{Clear/Stop}}}} key or press [Stop] on the screen.

❒ When using the SADF function,

place the next original after the others have been scanned. See p.37 “Scanning Originals in Sev- eral Times”.

Using the Document Server Function

Specifying file information

Specify file information.

BBBB

You can specify a user name, file name, and password for a stored scan data file.

According to the settings made, you can search for files by user name or file name and you can prevent unauthorized persons from accessing the files.

Note

❒ The file name can be up to 64 char-

acters long. The user name can be up to 20 characters long. The first 16 characters are shown on the control panel. From a client computer with DeskTopBinder V2 Lite/Professional installed, you can view all the characters entered.

Display the File Information

AAAA

screen.

A Press [Store File].

B Press [File Information].

Specifying a user name

A Press [User Name].

Note

❒ If no user name is pro-

grammed on the Key Operator Tools tab in System Settings, the User Name screen does not appear. Instead, the Non-programmed Name screen appears. Enter the user name.

B Select the user name.

Note

❒ The user names shown here

are names that were programmed on the Key Operator Tools tab in System Settings. To enter a name not shown here, press [Non-pro- grammed Name], and then en- ter the user name.

C Press [OK].

The File Information screen appears.

Specifying a file name

Scanned data files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name.

A Press [File Name].

The soft keyboard is displayed for entering a file name.

B Enter the file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Specifying a password

Storing Data

Press [OK] twice to return to the

CCCC

Scanner Function screen or Email screen.

When a password is specified, only a person who knows the password can view the data.

A Press [Password]. B Enter a four-digit password.

C Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the system administrator of the machine.

Using the Document Server Function

Viewing a List of Stored Files

From the list of stored files, you can delete the files stored in the Document Server or change the file information. To show the list of stored files, perform the following steps.

Press the {{{{Scanner}}}} key.

AAAA

ZHSS020E

If user codes are set, enter a user

BBBB

code using the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

The list of stored files is dis-

CCCC

played.

A Press [Select Stored File].

B Press [Manage/Delete File].

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Viewing the List

The list of stored files has the following elements.

❖❖❖❖ When using the network delivery scanner function or e-mail

Viewing a List of Stored Files

❖❖❖❖ When using the Document Server function only

Using the Document Server Function

❖❖❖❖ When displaying information of a selected stored file

Keys for searching files

Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.

2. Key to switch to the information

display

Use to switch between the stored file list and the detailed information of the selected file.

3. Keys for sorting files

Sorts the files using the selected item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse delivery order.

4. Keys for changing file informa-

tion

Use for deleting the selected file or changing the user name, file name, or password.

5. List of stored files

The list of stored files is displayed.

[Manage/Delete File]

Press to manage or delete the files stored in the Document Server or to change the file information.

[Send]

Press to deliver or send the files stored in the Document Server. For more information, see p.71 “Delivering or Sending Stored Files”.

8. Information of a selected stored

file

Press [Detail] to display the information of a file after selecting the file from the file list.

Note

❒ Stored files cannot be shown when

a function other than the scanning function is being used.

❒ If the file is not visible, use [UUUUPrev.

or [TTTTNext

❒ For files which are password pro-

tected, a key symbol( ) is shown to the left of the file name.

] to scroll through the list.

]

Viewing a List of Stored Files

----Viewing a list of stored files in DeskTopBinder V2 Lite

The files stored in the Document Server are shown below using DeskTopBinder V2 Lite.

1 2

1. Connected device name

Displays the files stored in the connected device on the desk tree by dividing into User name and All Users folders.

2. User name

Displays only the files stored with the same user name specified in the connected device properties. The files stored from the scanner are shown in the Scanner folder.

3. All Users

Displays all files stored in the connected device.

4. Folder contents display

Displays the files in the selected folder.

Using the Document Server Function

Searching for Files

You can search for files from the stored files using the user name or file name.

Searching by user name

On the screen with the list of

AAAA

stored files, press [Search by User Name].

Select the user name to be used

BBBB

for the search.

Note

❒ The user names shown here are

names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not shown here, press [Non-programmed Name], and then enter the name.

Searching by file name

On the screen with the list of

AAAA

stored files, press [Search by File Name].

The soft keyboard is displayed for searching by file name.

Enter the file name to search for.

BBBB

Reference

For information about how to enter characters, see General Set- tings Guide.

Press [OK].

CCCC

The search starts, and files whose name starts with the entered string are displayed.

Press [OK].

CCCC

The search starts, and files whose user name starts with the entered string are displayed.

Delivering or Sending Stored Files

Files stored in the Document Server can be delivered to the delivery server or sent as e-mail.

Note

❒ This section explains how to select

files to be delivered or sent. For more information about the delivery procedure, see p.53 “Delivery Procedure”. For more information about sending by e-mail, see p.41 “Procedure for Sending E-mail”.

❒ When stored files are delivered or

sent, basic settings cannot be made. The files are delivered or sent with the basic settings specified when they were stored in the Document Server.

Viewing a List of Stored Files

To select multiple files, repeat

CCCC

step

❒ You can select up to 30 files for

❒ If you select multiple files, the

❒ If you press [Display Selection],

Press [OK].

DDDD

The screen for specifying a destination appears.

BBBB

Note

one operation.

files will be delivered or sent in the order they were selected.

the selected files will be shown in the order of delivery.

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

See p.66 “Viewing a List of Stored Files”.

Select a file to be delivered or

BBBB

sent.

Note

❒ When you select a password

protected file, the Password screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

Switch the Destination List as

EEEE

necessary.

Specify a destination.

FFFF

If required, select the sender (scan

GGGG

data delivery source) and a subject.

Press the {{{{Start}}}} key.

HHHH

Using the Document Server Function

Managing Stored Files

----Displaying and Downloading

Stored Files Using a Web Browser

Using a Web browser in a client computer, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Files List screen for the Document Server is displayed. For more information, click [Help] on the upperright corner of the displayed screen.

Reference

For displaying or downloading stored files using a Web browser, see General Settings Guide.

For more information about making settings for using a Web browser, see Network Guide.

Deleting Files

You can delete files that are no longer needed.

Limitation

❒ Files waiting for delivery cannot

be deleted.

Reference

Using a Web browser from a client computer, you can also delete the files stored in the Document Server. See General Settings Guide.

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

p.66 “Viewing a List of Stored Files”

Press [Manage/Delete File].

BBBB

The Manage/Delete File screen appears.

Select the file to be deleted.

CCCC

Note

❒ Up to 30 files can be selected.

❒ When you select a password

protected file, the Password screen appears. Enter the correct password, and then press [OK]. When more than one file is selected, the Password screen appears each time a password protected file is selected.

Managing Stored Files

Press [Delete File].

DDDD

A confirmation message for file deleting appears.

Press [Delete].

EEEE

Press [Exit].

FFFF

Changing File Information

The information about files stored in the Document Server (user name, file name, and password) can be changed.

Limitation

❒ Information about files waiting for

delivery cannot be changed.

Select the file for which you want

CCCC

to change the file information.

Note

❒ When you select a password

protected file, the Password screen appears. Enter the correct password, and then press [OK].

Change the file information.

DDDD

Changing the user name

A Press [Change User Name].

Reference

Using a Web browser from a client computer, you can change the information of files stored in the Document Server. See General Set- tings Guide.

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

p.66 “Viewing a List of Stored Files”

Press [Manage/Delete File].

BBBB

B Select the new user name.

Note

❒ The user names shown here

are names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not shown here, press [Non-pro- grammed Name], and then en- ter the user name.

Using the Document Server Function

C Press [OK].

Changing the file name

A Press [Change File Name].

The soft keyboard is displayed for changing the file name.

B Enter the new file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the system administrator of the machine.

Make sure that the file informa-

EEEE

tion was changed as necessary, and press [Exit].

Changing the password

A Press [Change Password].

B Enter a new four-digit pass-

word.

7. Using the Network TWAIN Scanner Function

This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described below is required.

Connect to Network

Make System Settings

Install Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See

Network Guide

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.

See p.24 “Software for Using a Network TWAIN Scanner”.

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan originals using the network TWAIN scanner function.

Start DeskTopBinder V2 Lite, and

AAAA

then select the scanner driver.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk- TopBinder V2].

B Click [Scanner Settings] on the

[Tools] menu.

If the scanner is already selected, no scanner settings are necessary. Check the settings in the

[File format for scanned image(s)]

area, and then go to step E. C Click [Select Scanner Driver]. D Select the name of the machine

you want to use in the list, and

then click [Select]. E Click [OK].

Place the original in the scanner.

BBBB

Reference

p.31 “Setting Originals”

Note

❒ The name of the scanner cur-

rently being used is shown on the title bar of the dialog box. When multiple machines are connected, make sure that the indicated machine is the machine you want to use. If it is different, click [Select Source] to select the scanner again.

❒ If the machine you want to

use is not displayed in the list, make sure that the IP address is configured and that the machine is correctly connected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator.

B Depending on the type of orig-

inal or the objective for scanning, select the icon in [Mode].

• [Standard] is suitable for scan-

ning standard originals that are comprised of mainly text.

Make the basic settings.

CCCC

A On the [File] menu, point to

[Add Document], and then click

[Scan].

The TWAIN driver starts.

After a short while, the dialog

box of the TWAIN driver that

operates the scanner appears.

This dialog box is called the

Scanner Properties dialog box.

• [

Photo

] is suitable for scanning

originals that include photos, shaded illustrations, etc.

• [OCR] is suitable for conver-

sion processing with an OCR (Optical Character Reading) application after scanning the original.

• [Filing] is suitable for use with

filing applications, etc.

Note

❒ For advanced settings, click

[Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help.

Scanning Originals

C According to the settings of

[Document:] and [Orientation:],

change the other setting of the

[Document] group.

Reference

p.37 “For a Network TWAIN Scanner”

For information about making settings for the [Docu- ment] group, see TWAIN driver Help.

When you want to configure the scanning area

When you do not configure the scanning area, the area scanned is the size specified in the [Size:] box.

A Click [Preview].

The original that was placed is

scanned and the [Preview] dialog

box appears. The scanning area

in the preview is displayed

within the broken lines.

B Configure the scanning area by

dragging a border or a corner.

When reconfiguring the area,

click and drag one corner of

the area towards or away from

its opposite corner.

Click [Scan].

DDDD

When there is another original to scan, place the original, and then click [Continue]. When there are no more originals, click [Complete].

Save the scanned image in Desk-

EEEE

TopBinder V2 Lite.

A On the [File] menu, click [Exit]. B Enter the file name, and then

click [OK].

The image is stored in DeskTopBinder V2 Lite, and DeskTopBinder Viewer closes.

----Editing and printing scanned

data

With DeskTopBinder V2 Lite, it is possible to edit and print scanned data. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Note

❒ Depending on the scanning

resolution, the area to be scanned may be subject to restrictions.

C Click [Close].

Note

❒ When an original placed in

the ADF is previewed, place that original again.

Using the Network TWAIN Scanner Function

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver:

Reference

For more information about these functions or other functions, see TWAIN driver Help.

❖❖❖❖ Automatic Tilt Correction

This function automatically corrects character strings that were scanned slanted.

❖❖❖❖ Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite characters on a scanned image. You can also change the fonts of the imprints as well as change the ascending order of images to a descending order.

❖❖❖❖ Scanning Mode Registration

This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.

8. Appendix

Relationship between Resolution and Data Size

Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.

The relationship between the scanning resolution and the data size is shown below. If the data size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine. Specify the scan size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be

limited.

For Use as E-mail, Network Delivery Scanner, or Document Server

❖❖❖❖ When Text, Text/Photo, or Photo is selected as the Scan Type

All combinations up to A3/297 × 432 mm (11 × 17 inches) and 600 dpi are possible.

❖❖❖❖ When Gray Scale is selected as the Scan Type

The originals can be scanned using combinations marked with ❍ in the table.

100 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A3 ❍❍❍

B4 ❍❍❍❍

A4 ❍❍❍❍

B5 ❍❍❍❍❍

A5 ❍❍❍❍❍

11 x 17 ❍❍❍

Legal (8

Letter (8

/2 x 14) ❍❍❍❍

/2 x 13 ❍❍❍❍

/2 x 11) ❍❍❍❍

/2 x 81/

The scanning size must be manually entered.

❍❍❍❍❍

Appendix

For Use as Network TWAIN Scanner

Reference

To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN driver Help.

❖❖❖❖ When Text, Text/Photo, or Photo is selected as the Scan Type

The originals can be scanned using combinations marked with ❍ in the table.

100

200

300

400

500

600

700

800

900

1000

1100

dpi

A3 ❍❍❍❍❍❍

B4 ❍❍❍❍❍❍

A4 ❍❍❍❍❍❍❍❍

B5 ❍❍❍❍❍❍❍❍❍

A5 ❍❍❍❍❍❍❍❍❍❍❍❍

B6 ❍❍❍❍❍❍❍❍❍❍❍❍

1200

dpi

A6 ❍❍❍❍❍❍❍❍❍❍❍❍

11x17 ❍❍❍❍❍❍

Legal

/2x14)

/2x13 ❍❍❍❍❍❍❍

Letter

/2x11)

/2x81/

The scanning size must be manually entered.

❍❍❍❍❍❍❍❍❍❍❍❍

❍❍❍❍❍❍❍

❍❍❍❍❍❍❍❍

❍❍❍❍❍❍❍❍❍❍❍❍

Relationship between Resolution and Data Size

❖❖❖❖ When Gray Scale is selected as the Scan Type

The originals can be scanned using combinations marked with ❍ in the table.

100

200

300

400

500

600

700

800

900

1000

1100

dpi

A3 ❍❍❍

B4 ❍❍❍❍

A4 ❍❍❍❍

B5 ❍❍❍❍❍

A5 ❍❍❍❍❍❍❍

B6 ❍❍❍❍❍❍❍❍

A6 ❍❍❍❍❍❍❍❍❍

11x17 ❍❍❍

❍❍❍❍❍❍❍❍❍❍❍❍

1200

dpi

Legal

/2x14)

/2x13 ❍❍❍❍

Letter

/2x11)

/2x81/

The scanning size must be manually entered.

❍❍❍❍

❍❍❍❍❍

❍❍❍❍❍❍❍

Appendix

Relationship between File Type Specified and File Type Used When Sending E-mail

The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.

File type specified

Scan type TIFF/JPEG TIFF PDF

Text (Print)

Text (OCR)

Text / Photo

Photo

Gray Scale

When Gray Scale is used, the file format is converted to JPEG when [Standard], [High], or [Low] is selected in [Compression (Gray Scale)] of [Scanner Settings], and TIFF when

[Off] is selected.

Note

Single page Multi page

TIFF Multi-page TIFF

TIFF (Non-compression) / JPEG (Compression)

PDF

❒ Stored documents are saved in single-page style. When sending stored docu-

ments by e-mail, you can select single-page style or multi-page style.

❒ When multi-page TIFF is specified for the documents saved in JPEG format,

they are automatically changed to PDF format.

Troubleshooting

This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

When Scanning Is Not Performed as Expected

Problems Causes and Solutions

No image results from scanning.

The image is distorted or out of position.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean

The scanned image is upside down.

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.31 “Setting Originals”.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the exposure glass.

these parts. See

The original was placed upside down. Place the original in the correct orientation.

See p.31 “Setting Originals”.

General Settings Guide

When the Delivery Function Does Not Work

Problems Causes and Solutions

The delivery scanner function screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-

chine is switched to scanner mode, press [ the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.11 “Default Settings”, and then make the appropriate settings.

Cancel

] to switch to

Appendix

When an Error Message Appears on the Control Panel

Note

❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and Solutions

Cannot cancel sending certain file(s). To confirm the result, check [Scanned Files Status].

Cannot communicate with SMTP server. Check the server status.

Cannot communicate with the delivery server. Check the server status.

Only files in waiting can be canceled. Files with a delivery status of successful or other result cannot be canceled.

• Check whether this machine and the SMTP server are correctly connected to the network.

• The SMTP server is not running or is not in service.

• Check whether the Network settings in System Settings are correct.

There was no response from the delivery server. Possible causes are as follows:

• The delivery server is not running or has not started delivery service.

• The delivery server IP address is not set correctly in System Settings.

• The delivery server does not recognize the connected device. Configure the connected device in Set I/O Device of ScanRouter V2 Administration Utility. See ScanRouter V2 Administration Utility Help.

• The machine may not be correctly connected to the network. Check the LED indicators of the Ethernet board. See

Network Guide

Message Causes and Solutions

Troubleshooting

Cannot detect original size. Select scan size.

Note

❒ These messages appear alternately.

Cannot find SMTP server. Check DNS or SMTP. • Check whether this machine and

Cannot select over 30 files at the same time. To deliver more than 30 stored files,

Cannot specify more than 500 destinations at the same time.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly

on the exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

the e-mail server are correctly connected to the network.

• The e-mail server is not running or is not in service.

• Check whether the Network settings in System Settings are correct.

divide the files and perform the operation several times.

When there are 500 or more destinations for delivery or e-mail, split the destinations into two or more groups.

Exceeded max. data capacity. Check the scanning resolution, then press Start again.

Exceeded max. data capacity. Check the scanning resolution, then reset the original.

Exceeded max. E-mail size. Complete scan has not been made. Press [Send] to send the current scanned data, or press [Cancel & Delete].

Exceeded max. E-mail size. Sending E-mail has been cancelled. Check [Max. E-mail Size] in Scanner Features.

Exceeded max. file capacity. Delete the unnecessary stored files.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.79 “Relation- ship between Resolution and Data Size”.

The size of the e-mail exceeded the maximum size possible.

Reduce the volume of images and send it again.

• Increase the size of [Max. E-mail Size].

• Set [Divide & Send E-mail] to [Yes (per page)] or [Yes (per max. size)].

The maximum number of files that can be stored is 3000. Delete unneeded files.

Appendix

Message Causes and Solutions

Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?

Exceeded max. number of search results which can be displayed.

Exceeded max. number of standby files. Try again after the current file is sent.

Exceeded max. page capacity per file. The current scanned data will be sent.

Load paper of the following sizes.Required: A3,B4,A4... S B4S JIS A4R A4S

Load the following paper in... Load paper in the tray indicated.

Memory is full. Cannot scan. Because of insufficient hard disk

The maximum number of pages per file is 1000. Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file.

Search again after changing the search conditions.

There are 50 files waiting in the sending queue for the delivery server. Wait until files have been sent.

Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages after transmission.

Load paper of the sizes listed in the message.

space, the first page could not be scanned. Try one of the following measures:

• Wait for a while, and then retry the scan operation.

• Reduce the scan area or scanning resolution.

• Delete unneeded stored files.

Memory is full.

Delete the unnecessary stored files.

Note

❒ These messages appear alternately.

Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete.

Memory is full. Scanning has been cancelled. Do you want to store the scanned data?

Note

❒ These messages appear alternately.

There is not enough free hard disk space. Delete unneeded files.

Because there is not enough free hard disk space in the machine for delivering or sending by e-mail while storing into the document server, only some of the pages could be scanned. Specify whether to use the data or not.

Because there is not enough free hard disk space in the machine for storing into the document server, only some of the pages could be scanned. Specify whether to use the data or not.

Message Causes and Solutions

Troubleshooting

Memory is full. Scanning has been cancelled. Press [Send] to send the scanned data or press [Cancel] to delete.

No HDD is available for this function. Cannot store. Set original and select the TWAIN settings from the PC.

No sender is programmed for this number. The short ID number specified has

Output buffer is full. Sending the data has been cancelled. Please try again later.

Password entered is not correct. Try again. Enter the password again.

Scanner is currently in use for another function. Switch to another function to confirm the status.

Note

❒ These messages appear alternately.

Selected file is currently in use. Cannot change file name.

Selected file is currently in use. Cannot change password.

Because there is not enough free hard disk space in the machine for delivery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data.

Files can be scanned with TWAIN by switching to the network TWAIN scanner function.

not been programmed in the delivery server. Specify the correct short ID number.

Too many files are waiting to be delivered. Please try again after they have been delivered.

The machine is using another function such as copying. Retry scanning after the operation with the other function is completed.

The name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.

The password of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.

Selected file is currently in use. Cannot change user name.

Selected file is currently in use. Cannot delete it. A file that is being edited with Desk-

The user name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be changed. Try the operation again after editing is finished or delivery is canceled.

TopBinder V2 Lite/Professional or that is waiting for delivery cannot be deleted. Try the operation again after editing is finished or delivery is canceled.

Appendix

Message Causes and Solutions

Sender's name is not selected. Sending E-mail has been cancelled.

Sending the data has been cancelled due to containing some deleted file(s). Try again after checking the stored files.

Sending the data has failed. Insufficient memory in SMTP server.

Sending the data has failed. Insufficient memory in the delivery server.

Sending the data to SMTP server has failed. The data will be resent later.

Sending the data to SMTP server has failed. To confirm the result, check [Scanned Files Status].

A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.

After the files were selected, some files were deleted with DeskTopBinder V2 Lite/Professional. Perform the selection process again.

There is not enough free space on the hard disk of the SMTP server. Free up the required amount.

There is not enough free space on the hard disk of the delivery server. Free up the required amount.

A network error has occurred and a file was not sent correctly to the SMTP server. Wait until delivery is retried automatically after the preset interval. If the delivery fails again, consult the network administrator.

While a file was being sent to the SMTP server, a network error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the network may be crowded. Consult the network administrator.

If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred. See p.60 “Checking the Status of Delivery” and p.49 “Checking the Status of E-mail”.

Sending the data to the delivery server has failed. To confirm the result, check [Scanned Files Status].

While a file was being sent to the delivery server, a network error occurred and the file could not be sent correctly. Try the operation once more.

If the message is still shown, the network may be crowded. Consult the network administrator.

If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred. See p.60 “Checking the Status of Delivery”.

Message Causes and Solutions

Troubleshooting

Sending the data to the delivery server has failed. The data will be resent later.

Specified SMTP server is not set correctly. Sending Email has been cancelled.

The destination list has been updated. Specified destination(s) or sender's name has been cleared.

The E-mail address entered is not correct. Please re-enter.

The specified group contains some invalid destination(s).

Do you want to select only valid destination(s)?

Updating the destination list. Please wait. Specified destination(s) or sender's name has been cleared.

While a file was being sent to the delivery server, a network error occurred and the file could not be sent correctly. Wait until delivery is retried automatically after the preset interval. If the delivery fails again, consult the network administrator.

Check whether the Network settings in System Settings are correct.

A specified destination or sender's name was cleared when the destination list in the delivery server was updated.

Specify the destination or sender's name again.

Make sure the e-mail address is correct, and then enter it again.

The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.

If a destination or sender's name was already selected, re-select it after this message is cleared.

Updating the destination list has failed. Try again? Check whether the delivery server

has started operation.

Appendix

When an Error Message Appears on the Computer

This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used.

Note

❒ If an error message that is not contained in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message is still shown after scanning is performed again, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and Solutions

[

Cannot connect to the scanner. Check the network Ac-

cess Mask settings in User Tools.

[

Cannot detect the paper size of the original. Specify the

scanning size.

[

Cannot find the scanner. Check if the scanner main

power is on.

[

Cannot find the scanner used for the previous scan. An-

other scanner will be used instead.

[

Cannot save to the default file.

[

Error has occurred in the scanner.

]

] The default file cannot be overwrite-saved.

] Check whether the scanning settings made

The access mask is set. Consult the network or scanner administrator.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the

exposure glass, the opening/closing action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

Check whether the power switch of the previously used scanner is turned on. Reselect the scanner.

Save the data to other file.

with the application exceed the setting range of the machine.

[

Error has occurred in the scanner driver.

[

Failed to create the file.

] There is not enough free space on the hard

] • Check whether the network cable is

connected correctly to the computer.

• Check whether the Ethernet board of the computer is recognized correctly by Windows.

• Check whether your computer can use the TCP/IP protocol.

disk. Delete the unnecessary files.

Troubleshooting

Message Causes and Solutions

[Failed to save the preview image.] There is not enough free space on the hard

disk. Delete the unnecessary files.

[Insufficient memory. Close all applications, then restart scanning.]

[Insufficient memory. Reduce the scanning area.] • Reset the scan size.

Close all the unnecessary applications running on the computer.

• Lower the resolution.

• Set with no compression. See p.16 “Scanner Settings”.

Note

❒ “The Relationship between the Resolu-

tion and the Scanning Area” chart in Help for halftone scanning might not always apply. Scanning cannot be performed if large values are set for brightness when using halftone or high resolution.

❒ When a paper misfeed occurs in the ma-

chine during printing, scanning cannot be performed. In this case, after the misfed paper has been removed, proceed with scanning.

[No response from the scanner.] • Check whether the machine is connect-

ed to the network correctly.

• The network is crowded. Wait for a while, and then try to reconnect.

[No User Code is registered. Consult your system administrator.]

[Please call your service representative.] An unrecoverable error has occurred in the

[Please wait.] The machine is in warming up. Please wait.

[Scanner is in use for other function. Please wait.] A function of the machine other than the

[Scanner is in use by other user. Please wait.] Another user is using the machine to scan

[Scanner is not available. Check the scanner connection status.]

Access is restricted with user codes. Consult the system administrator of the machine.

machine. Call your service representative.

Automatic scanning will start soon.

scanner function is being used such as the copier function. Wait for a while and reconnect.

originals. Wait for a while and reconnect.

• Check whether the main power switch of the machine is turned off.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computers.

Appendix

Message Causes and Solutions

[Scanner is not ready. Check the scanner and the options.]

[The name is already in use. Check the registered names.]

[The scanner power is off.] • Check whether the main power switch

Check whether the ADF cover is closed.

You tried to register a name that is already in use. Use another name.

of the machine is turned on.

• Check whether the machine is connected to the network correctly.

Specifications

Scan method Flat bed scanning

Image sensor type CCD Image Sensor

Scan type Sheet, book

Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE

1394(optional), and wireless LAN(optional)

Maximum scan size A3/297 × 432 mm (11 × 17 inches)

Scan density 600 dpi

Variable range of scan resolution • When used as a network TWAIN scanner

Setting range: 100 dpi - 1200 dpi

• When used as a network delivery scanner or for sending e-mail Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi

File format that cannot be sent by e-mail

Mailing protocol

This machine is not adapted to SMTP or POP authentification.

TIFF, JPEG, PDF

Send: SMTP

INDEX

Automatic Tilt Correction Auto run program

Basic Settings

Checking the status of delivery

{Check Modes}}}} key {Clear Modes}}}} key {Clear/Stop}}}} key

Compression (Black & White) Compression (Gray Scale)

Default settings DeskTopBinder V2 Lite Destination List Priority Display Display Contents

Divide & Send E-mail Document Server

E-mail Network delivery scanner Network TWAIN scanner

, 26, 28,

E-mail E-mail Information Language

{Energy Saver}}}} key {#}}}} Enter key

Job Reset Time in Adding Original

List displays

Stored Files

Main power indicator and power indicator Max. E-mail Size Mixed Original Sizes Priority

Mode

Network delivery scanner Network TWAIN scanner

Number keys

Operation switch Original orientation and scan area Original Orientation Priority Original Setting

Placing on the exposure glass Placing original in the Auto Document

Feeder (ADF) Preview Print & Delete Scanner Journal Printing to the image

File Type Priority Function keys

Image density Indicators Initial scanner setup Installing software

Relationship between File Type Specified and

File Type Used When Sending E-mail Relationship between resolution and data

size Resolution

Savin 2045 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Warning:

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Network Scanner

Outline

E-mail

Network Delivery Scanner

Document Server

Network TWAIN Scanner

Names and Functions of Control Panel

Display Contents

Using as a network TWAIN scanner

Using as a network delivery scanner

Using e-mail

Initial Scanner Setup

Default Settings

Basic Settings

Setting procedure

Selecting a custom size

Deleting programmed scan settings

Scanner Settings

Setting procedure

Subject Settings

Setting procedure

Deleting programmed subject settings

Installing Software

Auto Run Program

Software for Using a Network TWAIN Scanner

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Software for Using the Network Delivery Scanner Function

DeskTopBinder V2 Lite

Software Supplied on CD-ROM

List of Files

Type2045 TWAIN Driver

DeskTopBinder V2 Lite

ScanRouter V2 Lite

3. Setting Originals

Placing Originals

Placing on the Exposure Glass

Placing in the Auto Document Feeder

Original Orientation and Scan Area

For a Network Delivery Scanner and E-mail

For a Network TWAIN Scanner

Scanning Originals in Several Times

Preparation for Sending by E-mail

Screen Configuration

Procedure for Sending E-mail

Simultaneous Storage and Sending of E-mail

Checking the Status of E-mail

Preparation for Delivering

Screen Configuration

Delivering Stored Scan Data

Delivery Procedure

Simultaneous Delivery and Storage

Checking the Status of Delivery

Storing Data

Storage Procedure

Specifying file information

Viewing a List of Stored Files

Viewing the List

Searching for Files

Searching by user name

Searching by file name

Delivering or Sending Stored Files

Managing Stored Files

Deleting Files

Changing File Information

Preparation for Using the Network TWAIN Scanner

Scanning Originals

Functions of the TWAIN Driver

8. Appendix

Relationship between Resolution and Data Size