Savin 2022, 2027 User Manual

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FAX Option Type 2027

Operating Instructions

Facsimile Reference

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

Instructions for the optional extra G3 interface unit (G3 Interface Unit Type 2027) are included in the Basic Features and Advanced Features manuals.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (paper tray, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedure such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>(this manual)

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTop- Binder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [ log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

Setup

] dia-

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Note

❒ The following software products are referred to using a general names:

• DeskTopBinder V2 Lite and DesktopBinder V2 Professional → Desktop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → Scan- Router V2 Lite/Professional

• SmartNetMonitor for Admin and SmartNetMonitor for Client → Smart- NetMonitor for Admin/Client

TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

NOTICE ...................................................................................................................1

Important Safety Instructions...............................................................................3

Caution.......................................................................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

1. Getting Started

Control Panel..........................................................................................................5

Reading the Display...................................................................................................7

Reading the display panel and using keys..............................................................7

Reading the Destination List....................................................................................9

Standby Display.....................................................................................................10

Communication Display.........................................................................................11

User Code Entry Display .......................................................................................12

2. Faxing

Transmission Modes...........................................................................................13

Switching between Memory Transmission and Immediate Transmission................14

Placing Originals..................................................................................................15

Placing a Single Original on the Exposure Glass.....................................................16

Bound original page order .....................................................................................17

Placing Originals in the Optional Auto Document Feeder (ADF) .............................17

Originals unsuitable for the optional Auto Document Feeder................................18

Setting a Scan Area .................................................................................................18

Original sizes difficult to detect..............................................................................21

Memory Transmission.........................................................................................22

Canceling a Memory Transmission....................................................................26

Before the Original Is Scanned ................................................................................26

While the Original Is Being Scanned........................................................................26

While the Original Is Being Transmitted...................................................................26

Before the Transmission Is Started..........................................................................27

Immediate Transmission.....................................................................................29

Canceling an Immediate Transmission .............................................................31

Before You Have Pressed the {Start} Key...............................................................31

After You Have Pressed the {Start} Key ..................................................................31

Scan Settings .......................................................................................................32

Resolution ................................................................................................................32

Original Type............................................................................................................33

Image Density (Contrast) .........................................................................................34

Mixing Scan Settings for a Multiple Page Original ...................................................35

When placing originals on the exposure glass ......................................................36

When placing originals in the optional Auto Document Feeder.............................36

iii

Specifying a Destination .....................................................................................37

Entering a Fax Number............................................................................................37

Pause ....................................................................................................................37

Tone ......................................................................................................................38

Entering an E-mail Address .....................................................................................38

Using Destination Lists.............................................................................................39

Searching for a Destination ................................................................................42

Search by Destination Name ...................................................................................42

Search by Fax Number ............................................................................................43

Search by E-mail Address........................................................................................44

Specifying a Registration Number............................................................................45

Reception..............................................................................................................47

Switching the Reception Mode.................................................................................47

Receiving a Fax in Manual Reception Mode............................................................48

3. Using Internet Fax Functions

Internet Fax Functions ........................................................................................49

Internet Fax Precautions..........................................................................................50

Functions Not Supported by E-mail Transmission...................................................50

Functions Not Supported by E-mail Reception ........................................................51

Sending Internet Fax Documents.......................................................................52

Confirming Reception...............................................................................................58

Canceling a Transmission of an Internet Fax ...................................................59

Before the Original Is Scanned ................................................................................59

While the Original Is Being Scanned In....................................................................59

After the Original Has Been Scanned In ..................................................................60

Receiving Internet Fax Documents....................................................................61

Auto E-mail Reception .............................................................................................61

Manual E-mail Reception.........................................................................................61

Received Images .....................................................................................................62

4. Programming

Initial Settings and Adjustments........................................................................65

Programming............................................................................................................66

Editing ......................................................................................................................68

Deleting ....................................................................................................................69

Programming Fax Number and E-mail Addresses ...........................................71

5. Troubleshooting

Adjusting the Volume..........................................................................................73

When the {{{{Facsimile}}}} Key Is Lit in Red................................................................74

When Toner Runs Out .........................................................................................75

Error Messages and Their Meanings .................................................................76

Solving Problems.................................................................................................80

When Things Don't Go as Expected ..................................................................82

INDEX......................................................................................................... 83

NOTICE

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

----Notice:

This equipment meets the applicable Industry Canada technical specifications.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to red uce the risk of fire, el ectric sho ck and injur y to persons, in cluding the following:

• Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial

téléphonique afin de réduire les risques d’incendle, de choc électrique et de blessures. En voici quelquesunes:

Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo,

•

d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près d’une piscine.

•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est situé près de la fuite.

Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans ce

•

manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l’élimination des piles.

Conserver ces instructions.

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending on installed optional units. This illustration has all options installed.

ZLBS000N

Indicators

Shows errors and machine status.

: Data In indicator

L: Service Call indicator x: Misfeed indicator M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator B: Paper run-out indicator

See “Control Panel”, General Settings Guide.

{{{{User Tools/Counter}}}} key

User Tools: Press to enter User Tools mode. These

tools allow you to customize default settings. See p.139 “Facsimile Features”, Facsimile Reference <Advanced Features> .

Counter: Displays and prints the total number of

copied or printed pages.

Display Panel

This guides you through tasks and displays the machine status. Messages appear here.

{{{{Check Modes}}}} key

Press before pressing the {{{{Start}}}} key to check the settings selected for the fax about to be sent. See p.25 “Checking the transmission settings”.

5. {

{Program}}}} key

{{

Enables you to program frequently used settings and recall previously programmed settings. See p.127 “Pro- grams”, Facsimile Reference <Advanced Features> .

{{{{Clear Modes}}}} key

Press to cancel the current settings.

Main Power indicator

This indicator lights when the main power switch is turned on.

Getting Started

On indicator

This indicator lights when the operation switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator stays lighted or is blinking. Neglecting this may damage the hard disk.

Note

❒ If the main power switch is on even

when the On indicator is off, the machine will receive a fax message.

Operation switch

Press to turn the power on (the On indicator lights). To turn the power off, press this switch again (the On indicator goes off). See p.193 “Power Failure Report”, Facsimile Reference <Advanced Features> .

Note

❒ The Operation switch does not func-

tion when the [User Tools/Counter/Inqui- ry] display is shown.

10.

Communicating indicator

Lights during transmission or reception.

11.

Receive File indicator

Lights when a message other than a Confidential Reception or Memory Lock file is received. See p.86 “Substitute Reception”, Facsimile Reference <Advanced Fea- tures> .

When Reception File Setting is set to Store, also lights when a message is received. See p.189 “Storing or Printing Received Documents”, Facsimile Reference <Advanced Features> .

12.

Confidential file indicator

Lights when a message is received into memory with Confidential Reception or Personal Box. See p.41 “Printing Personal Box Messages”, Facsimile Reference <Ad- vanced Features> .

Blinks when a Memory Lock file is received into memory. See p.38 “Printing a File Received with Memory Lock”, Fac- simile Reference <Advanced Features> .

13.

{{{{Facsimile}}}} key

Press to switch to facsimile mode.

• Lights up in yellow Facsimile mode has been selected.

• Lights up in green Printing while in facsimile mode.

• Lights up in red Lights up whenever a facsimile error occurs. Press the {{{{Facsimile }}}} key to display the error message and take appropriate action. See p.74 “When the {Facsimile} Key Is Lit in Red”.

Start Manual RX

14.

{{{{

Press when Manual Reception is set. See p.48 “Receiving a Fax in Manual Reception Mode”.

15.

{{{{On Hook Dial}}}} key

Press when you want to dial while hearing tone from the internal speaker. See p.56 “On Hook Dial”, Facsimile Reference <Advanced Features> .

16.

{{{{Tone}}}} key

Press to send tonal signals down a pulse dialing line. See p.38 “Tone”.

17.

{{{{Pause/Redial}}}} key

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit. See p.37 “Pause”.

Redial: Press to redial one of the last ten num-

bers. See p.47 “Redial”, Facsimile Refer- ence <Advanced Features> .

key

}}}}

Control Panel

18.

Number keys

Use to dial fax numbers, or enter the number of copies.

19.

{{{{#}}}} key (Enter key)

Programs entered contents or settings.

20.

{{{{Clear/Stop}}}} key

Clear: Cancels entered numbers or characters. Stop: Interrupts the current operation (trans-

mission, scanning, copying, or printing).

21.

{{{{Start}}}} key

Press to start faxing, or printing reports, or lists.

Reading the Display

The display shows you the machine status, messages, and guides you through operations.

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fax Reset Timer. See “Timer Settings”, General Settings Guide.

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

❖❖❖❖ Initial Display

Allows you to select scanning

conditions and sizes.

Displays the date and time, the name and facsimile number of a destination when transmitting, and the size of the original.

ZLBX060N

Press to add a destination by entering a fax number or e-mail address.

Displays messages and the machine status.

Getting Started

Displays the entered number of a destination. When adding destinations using the number keys, press [Add].

Press to display various information about transmission.

Switches transmission mode between Memory Transmission and Immediate Transmission.

Displays Quick Operation Keys

set for often used functions. [TX File Status] and [RX File Status] are preset.

Displays various functions for

transmitting.

10.

Displays the destination lists of

programmed destinations.

❖❖❖❖ Initial Display (When Internet Fax Settings is ON)

ZLBX050N

Switches the destination between fax number and e-mail address.

Note

❒ To use the Internet Fax functions,

the optional printer/scanner unit is required.

❒ You also need to set Internet Fax

Settings to ON in Fax Features. See p.148 “E-mail Settings”, Facsimile Reference <Advanced Features> .

Control Panel

Reading the Destination List

When using the facsimile function, only fax or Internet Fax destinations programmed in the Address Book appears.

❖❖❖❖ Destination List

ZLBX060E

Title word keys appear. Allows you to switch from one page (display) to another on the destination list.

Allows you to search for a destination by destination name, fax number, e-mail address, or registration number.

Appears on Quick Dial keys pro-

grammed as a transfer station.

Appears on Quick Dial keys programmed with a group of destinations.

Getting Started

Standby Display

While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key is pressed or after the {{{{Clear Modes}}}} key is pressed), the following display appears.

❖❖❖❖ Memory Transmission (initial display)

❖❖❖❖ Immediate Transmission

Note

❒ To return to standby mode, do one of the following:

• If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {{{{Start}}}} key, remove the original.

• If you have not placed an original, press the {{{{Clear Modes}}}} key.

• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.

Communication Display

While communicating, the machine status is displayed.

Control Panel

❖❖❖❖ Memory Transmission (fax transmission)

Note

❒ While e-mail is being sent, the

"Sending E-mail...:"

message appears.

❖❖❖❖ Reception

Note

❒ Even when the machine is being used as a copier, printer, or scanner, the

sender name or number will appear for received faxes.

❖❖❖❖ Immediate Transmission

Getting Started

User Code Entry Display

When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management.

The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department.

Note

❒ You can specify a user code with “System Settings”. See “Registering a New

User Code”, General Settings Guide.

❒ Even when User Code Management is on, you can still receive and print fax

messages as normal.

Enter a user code of up to eight digits using the number keys.

AAAA

Press [####].

BBBB

Note

❒ If an unprogrammed user code is entered, the display returns to that of

step

Transmission Modes

2. Faxing

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

❖❖❖❖ Memory Transmission

Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations (broadcasting).

❖❖❖❖ Immediate Transmission

Immediately dials the destination

number, and while reading the

original, sends it. It is very conve-

nient when you want to send an

original quickly or when you want

to check the destination you are

sending to. When using this type

of transmission, the original is not

stored in memory. You can only

specify one address.

Important

❒ If power outage lasts about an

hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.193 “Power Failure Report”, Facsimile Reference <Ad- vanced Features> .

Faxing

Note

❒ You can use Parallel Memory

Transmission that dials while the original is being scanned. See p.77 “Parallel Memory Transmission”, Facsimile Refer- ence <Advanced Features> .

Switching between Memory Transmission and Immediate Transmission

Check the display to see which mode is currently active. You can change transmission mode by pressing

[Immed. TX] or [Memory TX].

Note

❒ You can select the transmission

mode that is operative when the machine is turned on with [Memo- ry/Immed. Transmission Switch] un- der Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

❒ You can have the machine return

to default mode after each transmission using [Scan End Reset] under Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Placing Originals

You can place the originals either in the optional ADF or on the exposure glass. Some types of originals are unsuitable for the ADF, so they must be placed on the exposure glass.

Which way you place the original depends on its size and whether you are using the ADF or the exposure glass. See p.21 “Original sizes difficult to detect”.

❖❖❖❖ How to place A4, B4 JIS (Japanese

Industrial Standard), A3, 8

/2"××××14", and 11"××××17" size originals

Original

Where to place originals

Exposure glass

/2"××××11",

The ADF

ZLBH030E

Note

❒ When you place originals as

shown in the above illustration, the fax header will be printed on received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

❖❖❖❖ How to place A5 and B5 JIS size

originals

Original

Limitation

Where to place originals

Exposure glass

The ADF

ZLBH020E

❒ If you place A5 size documents on

the exposure glass, they will not be

detected. A5 size documents

placed in the ADF are sent. See

p.21 “Original sizes difficult to de-

tect”.

Note

❒ When you place originals as

shown in the above illustration,

the fax header will be printed on

the received faxes at the destina-

tion as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

❒ When sending a fax, the image

output at the other end depends on

the size and orientation of paper

used in the receiver's terminal. If

the receiver does not use paper of

the same size and orientation as

that of the original, the fax image

may be reduced in size, trimmed at

both edges, or divided into two or

more sheets. When sending an im-

portant original, we recommend

you ask the receiver about the size

and orientation of the paper used

in their terminal.

Faxing

❒ When sending an original of irreg-

ular (i.e. custom) size or part of a large original, you can specify the scan area precisely. See p.18 “Set- ting a Scan Area”.

❒

Custom size documents are scanned as regular size documents, so the re-

ceiver may find extra blank margins or edges of images missing. If you specify a scan area, only that area will be scanned regardless of actual document size.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before placing your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

❒ If you place an A4 or LT (8

size original in the portrait orientation, the machine rotates the image by 90 degrees before sending. See p.79 “Transmission with Image Rotation”, Facsimile Reference <Ad- vanced Features> .

❒ You can send the first pages from

the exposure glass then the remaining pages from the ADF. After you have removed the last page from the exposure glass, insert the remaining pages in the ADF, and then press the {{{{Start}}}} key.

❒ When using the Internet Fax func-

tion, documents transmitted are sent at A4 width. Documents larger than A4 are reduced to A4 width.

Reference

For how to place two-sided documents, see p.62 “Two-Sided Transmission (Double-Sided Transmission)”, Facsimile Reference <Advanced Features> .

For acceptable types of originals, see p.204 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .

/2"×11")

Placing a Single Original on the Exposure Glass

Place originals that cannot be placed in the optional ADF, such as a book, on the exposure glass one page at a time.

Lift the exposure glass cover or

AAAA

the ADF by at least 30 degrees.

Note

❒ If you do not lift the ADF by at

least 30 degrees, the original size will not be detected.

Place the original face down and

BBBB

align its upper left corner with the

reference mark at the upper left

corner of the exposure glass.

Positioning mark

Scale

Lower the ADF.

CCCC

Note

❒ When setting a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent the bound part from rising.

Placing Originals

Bound original page order

When setting bound originals (books, magazines, etc.), you can select to have either the left page or right page sent first. See p.61 “Book Fax”, Fac- simile Reference <Advanced Features> .

Note

❒ You can select whether the left

page or right page is sent first. See p.162 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 06, bit 6).

Placing Originals in the Optional Auto Document Feeder (ADF)

Use the ADF to scan in a stack of originals in one operation. The ADF can handle both one-sided and two-sided originals.

Limitation

❒ Place all the originals to be sent in

a single stack.

❒ You cannot place originals in the

ADF one page at a time or in sheaves.

❒ Documents longer than 800 mm

(32") must be sent by memory

transmission (immediate transmis-

sion is not possible). ❒ If your original is bent or folded,

flatten it before you place it. ❒ When sending thin originals, place

them on the exposure glass. ❒ If an original jammed, press the

{{{{Clear/Stop}}}} key, and then slowly

remove the original. ❒ You can check information about

the sizes and number of originals

that can be placed in the ADF. See

p.204 “Acceptable Types of Origi-

nals”, Facsimile Reference <Ad-

vanced Features> .

Adjust the document guide to

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match the size of the originals.

Align the edges of the originals

BBBB

and stack them in the ADF face

up.

Note

❒ The maximum document length is

1200 mm (47").

❒ If you send documents longer than

420 mm (17"), specify the area to be scanned. If you send such documents frequently, select Long Document mode with the User Parameters. If a jam occurs, the document might be damaged because scanning will not stop. See p.18 “Setting a Scan Area”. See p.162 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 14, bit 1).

Limit mark

Document guide

ZLFH050E

Faxing

Originals unsuitable for the optional Auto Document Feeder

Do not place the following types of originals in the ADF because they may be damaged. Place them on the exposure glass instead.

• Originals in unacceptable sizes (See p.204 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .)

• Originals containing staples or clips

• Perforated or torn originals

• Curled, folded, or creased origi-

nals

• Pasted originals

• Originals with any kind of coating,

such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

• Sticky originals, such as translucent paper

• Thin and soft originals

• Originals of inappropriate weight

(See p.204 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> )

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

Setting a Scan Area

Normally, a placed document is scanned according to the automatically detected size. If a scan area is specified, the document is scanned accordingly. Thus, documents can be sent without extra space or blank margins.

❖❖❖❖ Auto Detect

The placed document is scanned according to the automatically detected size.

Note

❒ If the machine cannot detect the

original size, a confirmation message appears. Replace the original.

❖❖❖❖ Regular

The placed document is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL , A3L ,

/2"×11"KL, 81/2"×14"L, and

8 11"×17"L.

❖❖❖❖ Area

Enter the area to be scanned. Only the area in the specified size is scanned regardless of the actual size of a placed document. See p.156 “Programming, Changing and Deleting a Scan Size”, Facsimi- le Reference <Advanced Features> .

Note

❒ To cancel the selected scan area,

select [Auto Detect]. See p.20 “Specifying Auto Detect”.

Placing Originals

Place the originals, and then se-

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lect any scan settings you require.

Note

❒ When placing different size

originals into the ADF, adjust the document guide to the largest original.

❒ Small-size originals may be sent

at a slight slant since they do not match the document guide.

Press [Scan Area].

BBBB

Select the scan area.

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Specifying standard sizes

A Press [Regular].

B Press the size of the originals

to be sent, and then press [OK].

Note

❒ 8

/2"×11" indicates LT. 81/2"× 14" indicates LG. 11"×17" indicates DLT.

C Press [OK].

The selected size is shown above the highlighted [Scan Ar-

ea].

Specifying programmed sizes

A Press [Area 1] or [Area 2].

Faxing

B Press [OK].

"Area 1" or "Area 2" is shown above the highlighted [Scan Ar- ea].

Specifying Auto Detect

A Make sure that [Auto Detect] is

selected.

Note

❒ If it is not, press [Auto Detect].

B Press [OK].

“Auto Detect” is shown above

[

Scan Area

Specify a destination and press

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the {{{{Start}}}} key.

Placing Originals

Original sizes difficult to detect

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size.

• Documents placed on the exposure glass of sizes other than those listed in the table below

• Originals with index tabs, tags, or protruding parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with dense text or drawings

• Originals which partially contain solid printing

• Originals which have solid printing around their edges

• Originals with glossy surfaces

• Bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

❖❖❖❖ Metric Version

Paper size

where original is placed

Exposure glass

ADF

A3LLLL

/2"××××13"

8 (F4)

ΟΟΟΟΟ×

ΟΟΟΟΟΟ

B4 JISLLLL A4KKKKLLLL B5 JIS

KKKKLLLL

A5KKKKLLLL

❖❖❖❖ Inch Version

Paper size

where original is placed

Exposure glass

ADF

11"××××17"LLLL

Ο - Auto detect × - Unable to auto detect

/2"××××14"LLLL 8 1/2"××××11"KKKKLLLL 5 1/2"××××8 1/2"KKKKLLLL

Faxing

Memory Transmission

In Memory Transmission mode, after you press the {{{{Start}}}} key, the machine does not dial the destination until all pages of your fax message have been

scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long.

• While your message is being sent, other people can use the machine.

• You can send the same message to more than one place in a single operation (broadcasting).

Memory transmission mode has normal fax and Internet Fax functions.

Important

❒ If there is a power failure (the main

power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. If you turn only the operation switch off, documents are not deleted. See p.193 “Power Failure Report”, Facsimile Reference <Ad- vanced Features> .

❒ We recommend you call the re-

ceiver and confirm with them when sending important messages.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of destinations

per Memory Transmission: 500.

❒ Combined total number of desti-

nations of standby messages stored in memory: 500 (2,000 with the optional fax function upgrade unit).

❒ After the total number of pro-

grammed destination numbers exceeds 500 (2,000 with the optional fax function upgrade unit), you can perform only Immediate Transmission.

❒ The number of documents you can

store is 400. You can store 800 documents with the optional fax function upgrade unit.

❒ The number of pages you can store

in memory depends on the original images and the scan settings. You can store up to 320 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text). You can store up to 2,240 standard pages, with the optional expansion memory installed.

❒ You can have the machine set to

Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {{{{Clear Modes}}}} key is pressed. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Memory Transmission

❒ You can have the machine return

to the default transmission mode (Memory Transmission or Immediate Transmission) after every transmission. You can change this so that the desired setting is maintained. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

❒ When E-mail TX Results is pro-

grammed in a Quick Operation key, you can select whether transmission result report e-mail is sent to specified e-mail addresses. The destination for notification is selected from Internet Fax destinations in the destination list. See p.82 “Transmission Result Report (Memory Transmission)”, Facsimi-

le Reference <Advanced Features>

and p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

❒ Allows you to specify fax number

and e-mail address simultaneously.

Reference

p.52 “Sending Internet Fax Documents”

Place the original.

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Note

❒ You can send the first few pages

from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF.

❒ Note that you cannot place pag-

es on the exposure glass after you have started using the ADF.

❒ The original can be placed ei-

ther in the ADF or on the exposure glass, until the {{{{Start}}}} key is pressed.

Reference

p.15 “Placing Originals”

Make the settings you require.

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Make sure that Memory TX is se-

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lected.

Note

❒ If it is not, press [Memory TX].

Reference

p.32 “Scan Settings” p.33 “Original Type” p.34 “ Image Density (Con-

trast)”

Faxing

Specify a destination.

DDDD

Specify a destination.

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Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter the correct number.

Reference

p.37 “Entering a Fax Number” p.38 “Entering an E-mail Ad-

dress” p.39 “Using Destination Lists” p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features> p.47 “Redial”, Facsimile Refer-

ence <Advanced Features>

When sending the same original

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to several destinations (broadcasting), press [Add] to specify the destinations.

Note

❒ You do not have to press [Add]

when adding a destination using the destination list.

❒ If you do not want to do a

broadcast transmission, proceed to step

Note

❒ Press to switch the destina-

tion between fax number and email address.

❒ If you want to specify another

destination, repeat steps

Press the {{{{Start}}}} key.

GGGG

Note

❒ Do not lift the ADF during scan-

ning.

After scanning, the standby display appears.

and

----Sending originals using the

exposure glass

Make sure that Memory TX is se-

lected, if it is not, press [Memory TX].

B Place the first page of your original

face down on the exposure glass.

C Specify a destination. D Make the scan settings you re-

quire.

E Press the {

The machine starts scanning.

{Start}}}} key.

{{

Memory Transmission

F Place the next original on the expo-

sure glass within 60 seconds after the machine has finished scanning the first original.

G Repeat steps D to F for all origi-

nals. Place the last original, and then

press [####].

----Checking the transmission

settings

You can check the transmission settings (e.g. destination and transmission mode) on the display.

Press the {{{{Check Modes}}}} key.

B After checking the settings on the

display, press the {{{{Check Modes}}}} key. The display before the {{{{Check

Modes}}}} key was pressed appears.

----Broadcasting sequence

If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. See p.79 “Simultaneous Broadcast”,

Facsimile Reference <Advanced Features> .

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The following display appears.

Note

❒ Press to switch the destina-

tion between fax number and email address.

----Checking the transmission

progress

To check the transmission progress, print the TX file list. See p.25 “Print- ing a List of Files in Memory (Print TX File List)”, Facsimile Reference <Ad- vanced Features> .

Faxing

Canceling a Memory Transmission

Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the

same procedure. However, you cannot cancel the transmission of an Internet Fax document being sent.

Before the Original Is Scanned

Use this procedure to cancel a trans-

{{{{Start}}}}

mission before pressing the

Press the {{{{Clear Modes}}}} key.

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Note

❒ When documents are placed in

the ADF, you can cancel transmission simply by removing them.

key.

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Note

❒ You can also cancel scanning by

pressing [Stop Scanning].

❒ Scanning may be completed

while you are performing the cancel operation.

While the Original Is Being Transmitted

Note

❒ If the transmission finishes while

you are carrying out this procedure, it will not be canceled.

❒ If you cancel a message while it is

being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of your message may have already been sent and received at the other end.

Press the {{{{Clear/Stop}}}} key.

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While the Original Is Being Scanned

Use this procedure to cancel a transmission after pressing the {{{{Start}}}} key.

Press the {{{{Clear/Stop}}}} key.

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The machine stops scanning.

Note

❒ You can also cancel a Memory

Transmission by pressing [Change/Stop TX File].

Select the file you want to cancel.

BBBB

Canceling a Memory Transmission

Before the Transmission Is Started

Use this procedure to cancel a transmission after the original has been scanned.

Note

❒ If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next] to find it.

Press [Stop Transmission].

CCCC

Note

❒ To cancel another file, repeat

steps

and C.

❒ To cancel stopping transmis-

sion, press [Save].

Press [Exit].

DDDD

Press [Change/Stop TX File].

AAAA

The list of stored files being transmitted or waiting for transmission appears.

Select the file you want to cancel.

BBBB

Note

❒ If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next] to find it.

The standby display appears.

Press [Stop Transmission].

CCCC

Faxing

Note

❒ To cancel another file, repeat

steps

and C.

❒ To cancel stopping transmis-

sion, press [Save].

Press [Exit].

DDDD

The standby display appears.

Immediate Transmission

With Immediate Transmission, when you press the {{{{Start}}}} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's Own Name or Own Fax Number on the control panel during transmission).

Limitation

❒ Internet Fax is executed in only

Memory Transmission that starts transmission automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission while an e-mail address is being entered.

❒ You can have the machine return

❒ When E-mail TX Results is pro-

grammed in a Quick Operation key, you can send notification of memory transmission results to specified e-mail addresses. The destination for notification is selected from Internet Fax destinations in the destination list. See p.83 “Transmission Result Report (Immediate Transmission)”, Fac-

simile Reference <Advanced Features> and p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

Make sure that Immed. TX is se-

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lected.

Note

❒ You cannot send the same docu-

ment to multiple destinations (broadcasting). Memory Transmission allows this function.

❒ You can have the machine set to

Memory Transmission mode or Immediate Transmission mode right after the power is turned on. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Note

❒ If it is not, press [Immed. TX].

Faxing

Place the original.

BBBB

Note

❒ You can scan a few pages of

your original from the exposure glass and the remaining pages from the ADF. When you have

finished scanning from the exposure glass, remove the original from the exposure glass and place the remaining pages in the ADF within ten seconds.

❒ To send two or more pages us-

ing the exposure glass, set them one page at a time.

❒ The original can be placed

whenever, before the {{{{Start}}}} key is pressed.

Reference

p.15 “Placing Originals”

Select the scan settings you re-

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quire.

Reference

p.32 “Scan Settings”

Dial a destination.

DDDD

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter the correct number.

Reference

p.37 “Specifying a Destination” p.47 “Chain Dial”, Facsimile Ref-

erence <Advanced Features> p.47 “Redial”, Facsimile Refer-

ence <Advanced Features>

Press the {{{{Start}}}} key.

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Note

❒

Do not lift the ADF during scanning.

After transmission, the standby display appears.

----Sending originals using the

exposure glass

A Make sure that Immed. TX is se-

lected. If it is not, press [Immed. TX]. Place the first page face down on

the exposure glass.

C Dial a destination.

Make the scan settings you require.

E Press the { F Place the next original on the expo-

sure glass within 10 seconds after the machine has finished scanning the first original.

{Start}}}} key.

{{

Repeat steps D to F for all originals.

H Place the last original, and then

press [####].

Canceling an Immediate Transmission

Before You Have Pressed the

{{{{Start}}}} Key

Press the {{{{Clear Modes}}}} key.

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ZLBS050N

Note

❒ When the original is placed in

the ADF, you can also cancel an Immediate Transmission by removing the original.

After You Have Pressed the

{{{{Start}}}} Key

Press the {{{{Clear/Stop}}}} key, and

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then remove the original.

Note

❒ You can also cancel an Immedi-

ate Transmission by pressing [Stop Transmission].

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Faxing

Scan Settings

You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your ma-

chine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖❖❖❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖❖❖❖ Super Fine (optional expansion mem-

ory required: 16 x 15.4 lines/mm, 400 x 400 dpi)

❖❖❖❖ Resolution:

Standard, Detail, Super Fine (optional)

❖❖❖❖ Original Type:

Text, Text/Photo, Photo

❖❖❖❖ Image Density (Contrast):

Auto Image Density, Manual Image Density (seven levels), Combined Auto and Manual Image Density

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Standards) scanning results in lower quality but your original is sent more quickly. Select the setting that matches your needs based upon this trade off between speed and image clarity.

Select for originals with very fine details or when you require the best possible image clarity. This resolution is eight times finer than Standard.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you sent actually. See p.158 “Printing the Journal”, Facsimile Reference <Advanced Features> .

❒ Sending with Super Fine resolu-

tion requires that your machine has the optional expansion memory, and the other party's machine has the capability to receive fax messages at Super Fine resolution.

Note

❒ The machine supports Standard,

Detail, and (with the optional expansion memory) Super Fine resolutions.

❖❖❖❖ Standard (8 x 3.85 lines/mm, 200 x 100

dpi)

Select for originals containing normal size characters.

❒ You can select the resolution type

that is selected right after the machine is turned on or modes are cleared with [Scan End Reset] under Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

❒ You can have the machine return

to the resolution default setting after every transmission, with [Text

Size Priority

tings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

❒ In Internet Fax transmission, the

original is scanned using "Detail" for transmission, even if you select "Super Fine".

Press [Resolution].

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] under Gen. Set-

Scan Settings

Original Type

If your original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity.

❖❖❖❖ Text

Select [Text] to send high-contrast black-and-white image originals. Use this setting even if your original contains text and photographs, or if you only want to send clearer text.

❖❖❖❖ Text/Photo

Select [

Text/Photo

nal containing both a high-contrast black-and-white image, such as text, and a halftone image, such as a photograph.

❖❖❖❖ Photo

Select [Photo] to send an original containing a halftone image, such as a photograph or a color original.

] to send an origi-

Select the resolution you require,

BBBB

and then press [OK].

Note

❒ If you install the optional ex-

pansion memory, “Super Fine” will be displayed in the Resolution box.

Note

❒ If you select [Text/Photo] or [Photo],

the transmission will take longer than when [Text] is selected.

❒ If you send a fax message with

[Text/Photo] or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax. See p.34 “Im- age Density (Contrast)”.

❒ You can set the original type that is

selected right after the machine is turned on or modes are cleared, with [

Original Type Priority

Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

] under

Faxing

❒ You can have the machine return

to the original type default setting after every transmission, with [Scan End Reset] under Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

❖❖❖❖ Manual Image Density

Use manual image density to set image density yourself. You can select one of seven image density levels.

❖❖❖❖ Combined Auto and Manual Image

Density

Press [

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BBBB

Original Type

Select the original type you require, and then press [OK].

Image Density (Contrast)

The text and diagrams on originals should stand out clearly from the paper they are on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

You can only adjust image density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven image density levels.

Note

❒ Selecting [Text] or [Text/Photo] for

the original type causes [Auto Image Density] to be selected.

❒ You can set the image density that

is selected right after the machine is turned on or modes are cleared, with [

Auto Image Density

Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”,

Facsimile Reference <Advanced Features> .

❒ You can have the machine return

to the image density default setting after every transmission, with [Scan End Reset] under Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

] under

❖❖❖❖ Auto Image Density

The appropriate density setting for the original is automatically selected.

Select the type of image density.

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Auto Image Density

A Make sure that [Auto Image Den-

] is selected.

sity

Note

❒ If [Auto Image Density] has not

been selected, press [Auto Im- age Density].

Manual Image Density

A Make sure that [Auto Image Den-

sity] is not selected. If it has been selected, press [Auto Image Density] to turn it off.

Note

❒ If [Auto Image Density] has not

been selected, proceed to step B.

B Press [iiiiLighter] or [Darkerjjjj] to

adjust the density.

Scan Settings

Combined Auto and Manual Image Density

A Make sure that [Auto Image Den-

sity] is selected.

Note

❒ If [Auto Image Density] has not

been selected, press [Auto Im- age Density].

B Press [iiiiLighter] or [Darkerjjjj] to

adjust the density.

The square moves.

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different image density, resolution, and original type setting for each page.

Place the original, select the scan settings for the first page, dial, and then press the {{{{Start}}}} key as you would normally. Then follow one of the following two procedures.

Note

❒ It is recommended that originals

be placed on the exposure glass when mixing scan settings for a multiple page original.

Faxing

Select the image density, resolu-

When placing originals on the exposure glass

Note

❒ While the machine is beeping, you

have about 60 seconds (10 seconds

for Immediate Transmission) to select density, resolution, and original type. The remaining time is shown on the display.

Check which pages you want to

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scan with different settings.

Remove the previous page and

BBBB

place the next page.

Select the image density, resolu-

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tion, and original type.

BBBB

tion, and original type before the next page is scanned.

Note

❒ Adjust the settings for each

page before you press the

{{{{Start}}}} key.

When placing originals in the optional Auto Document Feeder

Note

❒ Depending on what time the scan

settings are adjusted, the settings may not be reflected in the resulting operation.

Check which pages you want to

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scan with different settings.

Specifying a Destination

You can specify the destination using one of three methods.

❖❖❖❖ Fax number

p.37 “Entering a Fax Number”

❖❖❖❖ E-mail address

p.38 “Entering an E-mail Address”

❖❖❖❖ Destination list

p.39 “Using Destination Lists”

This section covers these functions and others in more detail.

Note

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers and email addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Entering a Fax Number

Enter numbers directly using the key pad on the right side of the control panel.

Note

❒ Maximum length of a fax number:

128 digits.

❒ You can insert pauses and tones in

a fax number. See p.37 “Pause”, p.38 “Tone”.

Enter the fax number using the

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number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter again.

❒ If the optional extra G3 interface

unit is installed, select G3 before you proceed to the next step. See p.59 “Changing the Line Port”, Facsimile Reference <Ad- vanced Features> .

❒ Press [ProgDest] after entering

the fax number to store the fax number in the destination list.

Pause

Press the {{{{Pause/Redial}}}} key when dialing or storing a number to insert a pause of about two seconds.

Faxing

Note

❒ You cannot insert a pause before

the first digit of a fax number. If you press the {{{{Pause/Redial}}}} key at the first digit, a redial occurs. See p.47 “Redial”, Facsimile Reference <Advanced Features> .

❒ A pause is shown as a “-” on the

display.

Note

❒ You can also program numbers in-

cluding pauses in destination lists.

Tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {{{{Tone}}}} key, the machine dials the number using tonal signals.

Using the {{{{Tone}}}} key with On Hook Dial

Press the {{{{On Hook Dial}}}} key.

AAAA

ZLBS070N

Enter the fax number using the

BBBB

number keys. Press the {{{{Tone}}}} key.

CCCC

Limitation

❒ Certain services may be unavail-

able when using the {{{{Tone}}}} key.

Note

❒ A tone is shown as a “•” on the dis-

play.

Enter the number you want to

DDDD

tone dial using the number keys.

Entering an E-mail Address

When using Internet Fax transmission, specify the e-mail address in place of the fax number.

Note

❒ You can enter up to 128 characters.

Specifying a Destination

Make sure that is displayed in

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the destination display column.

Note

❒ If it is not displayed, press .

Press [Manual Input].

BBBB

Enter the e-mail address destina-

CCCC

tion and then press [OK].

Note

❒ If you enter an incorrect charac-

ter, press [Backspace] or [Delete All]. Then, re-enter the charac- ters correctly.

❒ To change the e-mail address af-

ter pressing [OK], press [Edit Dest.], re-enter an e-mail ad- dress, and then press [OK].

Reference

“Entering Text”, General Set- tings Guide

The destination is specified.

Note

❒ Press [ProgDest] in this order to

store the entered e-mail address in the address book.

Using Destination Lists

When you program a destination number into a destination list, you can specify the destination by just selecting the Quick Dial key from the destination list.

The programmed name appears on Quick Dial key.

Pressing switches the destination list between fax number destination and e-mail address destination.

If you frequently send the same message to more than one place, program these numbers and/or e-mail addresses into a Group. Then you can send messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, “Branch Offices”), this will be displayed before you press the {{{{Start}}}} key.

Faxing

Preparation

In the destination list, program individual fax number, e-mail address and/or groups of destinations. See “Registering a Fax Destination”, “Registering an Email Destination”, and “Register-

ing a New Group”, General Set- tings Guide.

Limitation

❒ Group Dial can be used only for

Memory Transmission; it cannot be used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use Group Dial.

Note

❒ When you press the title key above

the destination keys, the destination keys programmed in that title key appear.

❒ To check the contents of Quick Di-

al, print the destination list. See

“Key Operator Tools”, General Set- tings Guide.

❒ A stored name can be printed out

on the first page of a received fax at the other end. See p.74 “Label Insertion”, Facsimile Reference <Ad- vanced Features> .

❒ To check the contents of the

Groups, print the list. See “Key Operator Tools”, General Settings Guide.

❒ A total of 500 destinations (per

message) can be programmed for Group Dial.

Place the original, and then select

AAAA

the scan settings you require.

Press to switch the destina-

BBBB

tion to fax number or e-mail address.

Press the title key where the de-

CCCC

sired destination is progammed.

For example, if you want to specify “NEW YORK OFFICE” programmed in “LMN”, press [LMN].

Note

❒ There are three types of title for

destination lists; “Title 1”, “Title 2”, and “Title 3”. The above display shows “Title 1”.

Switching the titles of Destination lists

A Press . B Press [Switch Title]. C Select the type of the title, and

then press [Exit].

Select a destination.

DDDD

Note

❒ Press to switch the destina-

tion between fax number and email address.

Specifying a Destination

Specifying a single destination

A Press the Quick Dial key pro-

grammed with the desired destination.

Note

❒ If the desired Quick Dial key

is not shown, press [UUUU] and [TTTT] to scroll through the list.

❒ To cancel the selection, press

the selected Quick Dial key again. You can also press the {{{{Clear / Stop}}}} key to cancel the selection.

❒ To select more destinations,

repeat steps

and D.

Specifying a group of destinations

A Press the Quick Dial key pro-

grammed with the desired group.

❒ To cancel the selection, press

the selected Quick Dial key again. You can also press the {{{{Clear / Stop}}}} key to cancel the selection.

❒ To cancel any destination(s)

among the group, press [UUUU Prev.] or [TTTT Next] to display the desired destination. Then, press the {{{{Clear / Stop}}}} key.

❒ Quick Dial keys with fax

numbers and e-mail addresses programmed to them appear in both fax destination and Internet Fax destination.

❒ When a destination where

neither fax number nor email address are programmed is included in the specified group, “

ified group contains some invalid destination(s). Do you want to select only valid destination(s)?

pears. Press [Select] to specify destinations where the fax number or the e-mail address is programmed. Press [Can- cel] to change the destina- tion.

❒ To select more groups, repeat

steps

Press the {{{{Start}}}} key.

EEEE

” message ap-

and D.

The spec-

Note

❒ If the desired Quick Dial key

is not shown, press [UUUU] and [TTTT] to look through the list.

Faxing

Searching for a Destination

Use this procedure to search through the destination lists for a particular destination.

❖❖❖❖ Search by Destination Name

p.42 “ Search by Destination Name”

❖❖❖❖ Search by Fax Number

p.43 “Search by Fax Number”

❖❖❖❖ Search by E-mail Address

p.44 “Search by E-mail Address” ID

❖❖❖❖ Specifying a Registration Number

p.45 “Specifying a Registration Number”

Press [Search by Dest. Name].

CCCC

Enter a destination name to

DDDD

search for, and then press [OK].

Search by Destination Name

Note

❒ The search returns only destina-

tions whose beginnings match the entered name.

❒ This function distinguishes be-

tween small and capital letters.

Press to switch the destina-

AAAA

tion to fax number or e-mail address.

Press , the magnifier icon.

BBBB

A search-in-progress message appears.

When the search is finished, a result appears.

Note

❒ If you press [Fax] or [E-mail] on

the search result display, you can switch between fax destination and e-mail destination.

❒ A warning appears if the search

returns more than 100 items. Press [OK] to proceed to step

Searching for a Destination

Select a destination.

EEEE

Note

❒ If the desired destination does

not appear, use [UUUU] or [TTTT] to scroll through the list.

❒ If the search returns more than

100 destinations, only 100 will appear. Change the destination name to view fewer destinations.

Search by Fax Number

Limitation

❒ You can search by fax number

only. To search by e-mail address, see p.44 “Search by E-mail Address”.

Press [Search by Fax No.].

CCCC

Note

❒ If [Search by Fax No.] appears

dimmed, press [Fax] on the right of the display, and then press [Search by Fax No.].

Enter a number to search for, and

DDDD

then press [OK].

Note

❒ The search returns only destina-

tions whose beginnings match the entered number.

Press to switch the destina-

AAAA

tion to fax number.

Press , the magnifier icon.

BBBB

Note

❒ If you enter a wrong number,

press [←←←←]/[→→→→] and [Clear], and then enter the number again.

A search-in-progress message appears.

When the search is finished, a result appears.

Faxing

Note

❒ A warning appears if the search

returns more than 100 items. Press [OK] to proceed to step

Select a destination.

EEEE

Press , the magnifier icon.

BBBB

Press [Search by E-mail].

CCCC

Note

❒ If the desired destination does

not appear, use [UUUU] or [TTTT] to scroll through the list.

Limitation

❒ If the search rerurns more than

100 destinations, only 100 will appear. Change the number to view fewer destinations.

Search by E-mail Address

Note

❒ If [Search by E-mail] appears

dimmed, press [E-mail] on the right of the display, and then

[Search by E-mail].

Limitation

❒ You can search by e-mail address

only. To search by fax number, see p.43 “Search by Fax Number”.

Note

❒ The search returns only destina-

tions whose beginnings match the entered e-mail address.

Press to switch the destina-

AAAA

tion to e-mail address.

Enter an e-mail address to search

DDDD

for, and then press [OK].

Searching for a Destination

Note

❒ If you enter a wrong e-mail ad-

dress, press [←←←←]/[→→→→] and [Back- space]/[Delete All], and then enter the e-mail address again.

A search-in-progress message appears.

When the search is finished, a result appears.

Note

❒ A warning appears if the search

returns more than 100 items. Press [OK] to proceed to step

Select a destination.

EEEE

Note

❒ If the desired destination does

not appear, use [UUUU] or [TTTT] to scroll through the list.

Specifying a Registration Number

Use this procedure to select a destination by specifying a registration number.

Press to switch the destina-

AAAA

tion to fax number or e-mail address.

Press [Registration No.].

BBBB

The registration number entry display appears.

Enter a registration number using

CCCC

the number keys.

Limitation

❒ If the search rerurns more than

100 destinations, only 100 will appear. Change the e-mail address to view fewer destinations.

Note

❒ You do not need to enter the

first zeros of a registration number when the display prompts you to enter five digits. If you do not enter 5 digits, press the {{{{#}}}} key to complete the entry.

Faxing

The corresponding destination appears.

Note

❒ The Title word key switches to

that which the specified destination is programmed in.

❒ If the “

Cannot find the spec-

ified Registration No.

message appears, the specified registration number is wrong. Press [Exit], check the registration number again, and then follow the procedure from step

No valid destination

under the specified No.

message appears, the key is wrong. Press [Exit], and then follow the procedure from step

”

Reception

There are two ways you can set up your machine to handle incoming calls:

• Manual Reception (the optional handset or an external telephone required)

• Auto Reception

You can change the reception mode only if a standard G3 line is used.

You cannot change the reception mode when a line other than the standard G3 line (G3-2) is used.

❖❖❖❖ Manual Reception

When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manually to facsimile mode.

❖❖❖❖ Auto Reception

When a telephone call comes in, the machine automatically receives it as a fax message. Use this setting on a dedicated fax line.

Note

❒ The optional handset or an ex-

ternal telephone is required to use this machine as a telephone.

Note

❒ You can only use this function af-

ter programming a Quick Operation key as the reception mode switch with [Quick Operation Key (1 to 3)] under Gen. Settings/Adjust. See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad- vanced Features> .

Press the [Switch RX Mode] Quick

AAAA

Operation key.

Select the reception mode, and

BBBB

then press [OK].

Switching the Reception Mode

You can switch reception modes using the Reception Settings menu (under Facsimile Features). See p.146

“Reception Settings”, Facsimile Refer- ence <Advanced Features> .

If you program a Quick Operation key with Switch Reception Mode, you can switch reception mode quickly.

The standby display appears.

Note

❒ To cancel the selection, press

[Cancel].

Faxing

Receiving a Fax in Manual Reception Mode

When the machine rings, pick up

AAAA

the optional handset or the handset of the external telephone.

If you hear beeps, press the {{{{Start}}}}

BBBB

key or the {{{{Start Manual RX}}}} key. (The {{{{Start}}}} key is only available in facsimile mode when an original is not placed.)

Replace the handset of the exter-

CCCC

nal telephone. The machine will start receiving.

Limitation

❒ When printing documents

stored in the Document Server, the {{{{Start Manual RX}}}} key or the {{{{Start}}}} key cannot be used to switch to facsimile mode. Press the {{{{2}}}} key of the optional handset or the external telephone.

3. Using Internet Fax Functions

Internet Fax Functions

The optional printer/scanner unit is required.

This machine converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

You can also print or forward received e-mail messages.

GLBF010E

Note

❒ This machine must be connected to a LAN and set up correctly in order to use

its Internet Fax functions. See Network Guide.

❒ The Internet Fax function supported by this machine is compliant with ITU-

T Rec. T.37. See p.203 “Compatible Machines”, Facsimile Reference <Advanced Features> .

❒ You can receive e-mail messages with an attached TIFF-F image from com-

puters.

Using Internet Fax Functions

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties.

• If a transmission is not successful, this machine usually receives an e-mail error notification. See p.195 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features> . However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important document by calling the other party.

• The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet Fax delivery might be delayed due to network congestion. Use a

standard fax whenever communication is time sensitive.

• If you use this machine with a dial-up connection, the Auto E-mail Reception function accesses the provider's e-mail server via telephone line and this may incur call charges even if you do not receive e-mail. To reduce the frequency of server access, specify a large E-mail Reception Interval. For the E-mail Reception Interval setting, see “Settings You Can Change with User Tools–File Transfer”, Network Guide.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.

• Immediate Transmission

• Confidential Transmission

• ID Transmission

• Polling Transmission

• Chain Dial

• Transmission by SUB Code

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

• Memory File Transfer

Internet Fax Functions

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.

• Confidential Reception

• Memory Lock Reception

• Polling Reception

• SUB Code Reception

• Authorized Reception

• Reception File Print Quantity

Using Internet Fax Functions

Sending Internet Fax Documents

Preparation

You need to make System Settings beforehand. See “Setting to the Machine Up a Network”, Network Guide.

This section describes how to scan a document into this machine's memo-

ry and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax documents only by Memory Transmission. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission when one email address or more is specified.

When sending documents, you can set e-mail options using [Sub TX Mode].

You can set the following options:

❖❖❖❖ Enter Subject

Allows you to enter a subject for the document you want to send.

Note

❒ For convenience, program fre-

quently-used subject. “Urgent”, and “High” are programmed as default. See “Settings You Can Change with User Tools–File Transfer”, Network Guide.

❒ You can enter up to 64 charac-

ters in total.

❒ If you send e-mail without set-

ting a subject/text in "E-mail Options under “Sub TX Mode”, the subject is automatically inserted. For more details about how a subject is automatically inserted, see p.57 “About the Email Subject”.

❒ You cannot send a subject only

as e-mail without an original.

❖❖❖❖ Enter Text

Allows you to enter the text to be transmitted.

Note

❒ To enter text, program it before-

hand. See “Settings You Can Change with User Tools–File Transfer”, Network Guide.

❒ You cannot send a text only

without an original.

❖❖❖❖ Reception Notice

You can confirm sent documents were properly received using email or Journal.

❖❖❖❖ BCC Transmission

E-mails are sent to all specified destinations as bcc.

Important

❒ If power outage lasts about an

❒ You may not be able to send large

files as e-mail, depending on email environment conditions.

The level of security for Internet

❒

communications is low. Use of the telephone network is recommended for confidential communications.

Sending Internet Fax Documents

Limitation

❒ When available memory is low,

you may not be able to send Internet Fax documents.

Note

❒ Because this machine sends docu-

ments as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.

❒ You can limit the size of transmit-

ted e-mail messages in “E-mail Settings” of “Fax Features”. See p.148

“E-mail Settings”, Facsimile Refer- ence <Advanced Features> .

❒ See p.62 “Received Images” for

how e-mail is actually received by the computer when it is sent with mail options selected.

❒ When you send an Internet Fax

document specifying a user code, and the e-mail address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission.

❒ You can specify fax destination

and Internet Fax destination simultaneously.

❒ You cannot send e-mails to desti-

nations as cc.

When you set an e-mail option,

AAAA

press [Sub TX Mode].

If you are not setting e-mail options, proceed to step

Press [E-mail Options].

BBBB

To enter the subject

A Press [Change] for Enter Sub-

ject.

There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, proceed to step C.

Using Internet Fax Functions

B Select the subject from the dis-

played list.

The selected subject appears in the manual input column.

Note

❒ You can enter extra charac-

ters after the selected subject. If you do not need to enter extra characters, proceed to step E.

C Press [Manual Input].

D After entering the subject,

press [OK].

Reference

“Entering Text”, General Set- tings Guide

Entered characters appear in the manual input column.

Note

❒ You can add a programmed

subject after the entered subject. Select the subject from the displayed subjects.

E Press [OK].

Sending Internet Fax Documents

To enter the text

A Press [Change] for Enter Text.

B Select a text, and then press

[OK].

To set reception notice

A Select [ON] or [OFF] for Recept.

Notice.

To set BCC transmission

A Select [Yes] or [No] for BCC TX.

Press [OK].

CCCC

Press [OK].

DDDD

Reference

p.58 “Confirming Reception”

Place the original.

EEEE

Note

❒ You can send the first few pages

from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF.

Using Internet Fax Functions

❒ Note that you cannot place pag-

es on the exposure glass after you have started using the ADF.

❒ The original can be placed ei-

ther in the ADF or on the exposure glass, until the {{{{Start}}}} key is pressed.

Reference

p.15 “Placing Originals”

Select the scan settings you re-

FFFF

quire.

Note

❒ In Internet Fax transmission, the

original is scanned using "Detail" resolution for transmission, even if you select "Super Fine".

❒ When using the Internet Fax

function, documents transmitted are sent at A4 width. Documents larger than A4 are reduced to A4 width.

Specify the e-mail address.

GGGG

Note

❒ If is not displayed in the des-

tination display column, press

Reference

p.38 “Entering an E-mail Address”

p.39 “Using Destination Lists” p.47 “Redial”, Facsimile Refer-

ence <Advanced Features>

To send the same document to

HHHH

multiple destinations, press [Add].

Reference

p.32 “Resolution” p.33 “Original Type” p.34 “ Image Density (Con-

trast)”

To send e-mail to one destination only, proceed to step

Note

❒ It is not necessary to press [Add]

when adding destinations using the destination list.

Specify the next destination.

IIII

Note

❒ Press to switch the destina-

tion between fax number and email address.

❒ To specify more destinations,

repeat steps

Press the {{{{Start}}}} key.

JJJJ

This starts reading the document into memory. The e-mail send operation starts after the read operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts.

Note

❒ With a large volume of docu-

ment, it may take some time before transmission starts. This is due to the time this machine requires to convert the data in memory.

❒ To cancel transmission of an In-

ternet Fax, see p.59 “Canceling a Transmission of an Internet Fax”.

and I.

Sending Internet Fax Documents

----About the E-mail Subject

If no subject is specified for “Enter Subject / Text” under “E-mail Options”, a subject is automatically inserted. The subject is different according to the settings of Stamp Sender Name.

❖❖❖❖ When a name is set to Stamp Sender

Name:

• From "Stamp Sender Name" Fax Message NO.xxxx.

❖❖❖❖ When Stamp Sender Name is set to

Do not Stamp:

• If Own Fax Number and Own Name are programmed: From "Own Fax Number" ("Own Name") (Fax Message NO.xxxx)

• If only Own Fax Number is programmed: From "Own Fax Number" (Fax Message NO.xxxx)

• If only Own Name is programmed: From "Own Name" (Fax Message NO.xxxx)

• If neither Own Fax Number nor Own Name are programmed: Fax Message NO.xxxx

Note

❒ "xxxx" is the document number

that appears in the Journal.

Reference

p.75 “Selecting transmission options for a single transmission”,

Facsimile Reference <Advanced Features>

Using Internet Fax Functions

❒ Information regarding the last 200

----E-mail Text

When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text. To check the host name and e-mail address, see “Settings You Can Change with User Tools”, Network Guide.

This e-mail was sent from “Host Name” (product name)

Queries to: “Administrator's e-mail address”

Confirming Reception

When Reception Notice is set under "E-mail Options", the receiver sends back a reception notice message. Once the reception notice message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.

Limitation

❒ The Reception Notice feature is

only available if the receiver supports MDN (Message Disposition Notification).

Note

❒ If your fax is not received normal-

ly, “Error” appears in the Result column.

messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a reception notice message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the email has been received by the Journal's Result column.

❒ If you specify mailing list address-

es, do not set for Reception Notice. Otherwise, you will receive multiple reception notice messages from e-mail recipients, and the Result column will be overwritten each time a new notice message is received. However, if you receive a reception notice message indicating an error, “Error” appears in the Result column and will not be overwritten, even if you subsequently receive a reception notice message as "OK" following the error message.

❒ Reception notice results are only

shown in Journal. The Result column in all other files, lists, and transmission reports show "- -".

❒ The Reception notice messages

themselves are not recorded in Journal.

❒ The reception notice can be printed

out. This can be set with user parameters. See p.162 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 0).

❒ You cannot broadcast e-mails with

the Reception Notice feature.

Canceling a Transmission of an Internet Fax

When fax and Internet Fax destinations are specified simultaneously, you can cancel sending using the same method. However, you cannot cancel the transmission of an Internet Fax document being sent.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {{{{Start}}}} key.

Press the {{{{Clear Modes}}}} key.

AAAA

ZLBS050N

While the Original Is Being Scanned In

Use this procedure to cancel a transmission after pressing the {{{{Start}}}} key.

Press the {{{{Clear/Stop}}}} key.

AAAA

Note

❒ When documents are placed in

the ADF, you can cancel transmission simply by removing them.

The machine stops scanning.

Note

❒ You can also cancel scanning by

pressing [Stop Scanning].

❒ Scanning may be completed

while you are performing the cancel operation.

Using Internet Fax Functions

After the Original Has Been Scanned In

Note

❒ You can not cancel the transmis-

sion of an Internet Fax being sent.

Press [Change/Stop TX File].

AAAA

Press [Stop Transmission].

CCCC

The list of stored files being transmitted or waiting for transmission appears.

Select the file you want to cancel.

BBBB

Note

❒ If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next] to find it.

Note

❒ To cancel another file, repeat

steps

and C.

❒ To save the scanned file, press

[Save].

Press [Exit].

DDDD

The standby display appears.

Receiving Internet Fax Documents

You can receive e-mail documents by Internet Fax.

There are two methods of receiving email: Auto E-mail Reception and Manual E-mail Reception.

Limitation

❒ E-mail with attachments other

than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with user parameters. See p.162 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). However, TIFF-F documents created by the Saving function of DesktopBinder V2 Professional Lite can be received.

Note

❒ When Reception Protocol is set to

POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “Settings You Can Change with User Tools–File Transfer”, Network Guide.

❒ With user parameters, you can

have the machine return the acknowledgment of e-mail to the sender. See p.162 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, this machine periodically checks the email server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception interval in minutes.

See “Settings You Can Change with User Tools–File Transfer””,

Note

❒

If memory runs out, e-mail will not be received at the specified intervals. Reception will resume when sufficient memory becomes available.

Network Guide

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to the Quick Operation key first. See p.144 “General Settings/Adjustment”, Facsimile Ref- erence <Advanced Features> .

Press [Manual E-mail RX].

AAAA

Access the server to check for email. Receive any saved e-mails.

Using Internet Fax Functions

Check the message, and then

BBBB

press [

Exit

The standby display appears.

Received Images

Here is an example of an Internet Fax message sent from this machine and received on a computer using Outlook e-mail software.

The received image varies according to e-mail software.

Mail transmitted without specify-

ing a subject in “E-mail Options”.

Mail transmitted with a subject

specified in “E-mail Options”.

ZLJX010E

From

The name (e-mail address) of the sender

Note

❒ The display format of the sender name

differs according to that of Stamp Sender Name setting and other functions.

Date

The date and time of e-mail transmission

The e-mail address of the recipient

Subject

Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above.

From "Own Fax Number" ("Own Name") (Fax Message NO. document number)

Note

❒ The format varies according to Stamp

Sender Name and other settings. See p.57 “About the E-mail Subject”.

The message is inserted in all e-

mails.

“xxxx” is the product name.

Attachment File

Any message included by the sender is displayed as an attached document.

Receiving Internet Fax Documents

Using Internet Fax Functions

4. Programming

Initial Settings and Adjustments

You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent.

Important

❒ You can confirm programmed set-

tings from the user parameter list. We recommend that you print and keep the user parameter list when you program or change settings. See p.167 “Printing the User Parameter list”, Facsimile Reference <Advanced Features> .

❖❖❖❖ Fax Header

The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header. You can program Fax Header1 or Fax Header2. When you send originals using Quick Dial, you can select which Fax Header will be printed on the message received by the other party.

Note

❒ You can program up to 32 char-

acters in the Fax Header.

❒ You can use characters, sym-

bols, numbers, and spaces.

❒ You can set whether or not to

print a Fax Header using [Fax Header Print] under Options. Seep.73 “Fax Header Print”,

Facsimile Reference <Advanced Features>

❒ In program No. 1 you can pro-

gram a preference about whether or not the Fax Header is always printed. You will then switch the setting using the Fax Header Print function only when necessary. See p.128 “Registering a priority function using a program”, Facsimile Ref-

erence <Advanced Features>

❒ In the USA, law requires that

your fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print.

Important

❒ In the USA, the Fax Header

must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Reference

p.73 “Fax Header Print”, Facsimile Reference <Advanced Features>

p.128 “Registering a priority function using a program”, Fac-

simile Reference <Advanced Features>

Programming

❖❖❖❖ Own Name

The Own Name is sent to the other party when you send or receive a fax using a G3 line. This name should include your name. The Own Name is shown on the display of the other machine and printed in a report.

Limitation

❒ Own Name works only when

the other machine is of the same manufacturer, and has the Own Name function.

Note

❒ You can use characters, sym-

bols, numbers, and spaces.

❒ You can program up to 20 char-

acters as an Own Name.

Programming

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

❖❖❖❖ Own Fax Number (facsimile number

of sender)

The sender's Own Fax Number is sent to the other party when sending a fax using a G3 line. The received facsimile number is shown on the display of the other machine and printed in a report. This function is available regardless of the manufacturer of the other party's machine.

Note

❒ You can program up to 20 char-

acters in Own Fax Number.

Note

❒ If the Key Operator Code is pro-

grammed and turned on, enter the programmed Key Operator Code and press the [OK] key.

Press [Program Fax Information].

CCCC

Note

❒ When the Key Operator Code is

programmed and turned on, user have to enter the programmed Key Operator Code (maximum 8 digit) to operate Key Operator Tools.

❒ This prevents unauthorized peo-

ple from changing program.

Program the name and facsimile

DDDD

number.

Programming a Fax Header

Initial Settings and Adjustments

Programming an Own Name

A Press [Own Name].

A Press [

Name].

B Enter a fax header including

your Own Name and Fax Number, and then press [OK].

❒ You need to add your fax

First Name

Note

number to the programmed Fax Header in this step so that your Fax Header contains both your Own Name and your fax number.

Reference

“Entering Text”, General Set- tings Guide

] or [

Second

B Press [

C Enter an own name, and then

Own Name

press [OK].

Reference

“Entering Text”, General Set- tings Guide

Programming

Press [Exit].

Programming an Own Fax Number

A Press [Own Fax Number].

EEEE

Press the {{{{User Tools/Counter}}}} key.

FFFF

The standby display appears.

Editing

Note

❒ The following procedure explains

how to edit Own Name, as an example of editing.

Press the {{{{User Tools/Counter}}}} key.

B Select line type to program.

Note

❒ The display differs depend-

ing on the optional units installed on your machine.

C Enter your own facsimile's

number using the number keys, and then press [OK].

AAAA

Press [Facsimile Features].

BBBB

Note

❒ To enter a + sign or a space,

press [+] or [Space].

❒ If you make a mistake, press

[Clear] or the {{{{Clear / Stop}}}} key, and then enter the facsimile number again.

Press [Program Fax Information].

CCCC

Initial Settings and Adjustments

Press [Fax Header], [Own Name], or

DDDD

[

Own Fax Number

Press the item you want to edit.

EEEE

Press [Backspace] or [Delete All],

FFFF

and then re-enter the name or number.

] for editing.

Press [OK].

GGGG

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

The standby display appears.

Deleting

Note

❒ Press [

key if you want to edit Own Fax Number.

] or the {{{{Clear/Stop}}}}

Clear

Note

❒ The following procedure explains

how to delete Own Name, as an example of deleting.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Programming

Press [Facsimile Features].

BBBB

Press [Program Fax Information].

CCCC

Press [Fax Header], [Own Name], or

DDDD

[Own Fax Number] to delete.

Press [Backspace] or [Delete All],

FFFF

and then press [OK].

Note

❒ Press [Clear] or the {{{{Clear/Stop}}}}

key if you want to edit Own Fax Number.

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The standby display appears.

Press the item you want to delete.

EEEE

Programming Fax Number and E-mail Addresses

You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings.

You can also register the programmed fax numbers and e-mail addresses in a Group.

Note

❒ When you press the {{{{Facsimile}}}} key after changing the contents of the Ad-

dress Book, such a message appears that indicates that the destination list has been updated. Press [Exit]. The standby display appears.

Reference

“Key Operator Tools”, General Settings Guide “E-mail Destination”, General Settings Guide “Registering Destinations to a Group”, General Settings Guide

Programming

5. Troubleshooting

Adjusting the Volume

You can change the volume of the following sounds that the machine makes.

❖❖❖❖ On Hook Mode

Heard when the {{{{On Hook Dial}}}} key is pressed.

❖❖❖❖ At Transmission

Heard when the machine sends a message.

❖❖❖❖ At Reception

Heard when the machine receives a message.

❖❖❖❖ At Dialing

Heard after pressing the {{{{Start}}}} key, until the line connects to the destination.

❖❖❖❖ At Printing

Heard when a received message is printed. See p.97 “Print Completion Beep”, Facsimile Reference <Ad- vanced Features> .

Note

You can adjust the On Hook volume

❒

when you press the See p.56 “On Hook Dial”, Facsimile Reference <Advanced Features> .

{{{{

On Hook Dial

}}}}

key.

Press [Facsimile Features].

BBBB

Press [Adjust Sound Volume].

CCCC

Press [Lower] or [Louder] for each

DDDD

item, and then press [OK].

Press the {{{{User Tools/Counter}}}} key.

AAAA

Note

❒ You can hear the actual volume

by pressing [Check].

❒ If you press [Cancel], the volume

setting is canceled. The display returns to that of step

Press the {{{{User Tools/Counter}}}} key.

EEEE

The standby display appears.

Troubleshooting

When the {{{{Facsimile}}}} Key Is Lit in Red

If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action.

ZLBS010N

Problem Solutions

The paper output tray is full. Remove the paper from the tray.

A facsimile error has occurred. The facsimile has a problem. Contact your ser-

Out of paper Add more paper.

A network error has occurred. • Check the displayed message. See p.76 “Er-

vice representative. See p.76 “Error Messages and Their Meanings”. The copier will still function normally.

"Loading Paper",

ror Messages and Their Meanings”.

• Check the machine is correctly connected to the network, and the machine is correctly set. See

• Consult your network administrator.

• When the key is still lit in red even if you

take the measures above, please contact your service representative.

General Settings Guide

Network Guide

When Toner Runs Out

When the machine has run out of toner, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages.

Important

❒ The number of communications,

that have been executed after the toner has run out and that automatically-output Journal has not list, exceeds 200 (1000 with the optional expansion memory installed), communication will not be possible.

Limitation

❒ The Memory Storage Report, Poll-

ing Reserve Report, and Confidential File Report are not printed.

Make sure that the machine is in

AAAA

facsimile mode.

Press [Exit], and then perform

BBBB

transmission operation.

The error message disappears.

Reference

p.22 “Memory Transmission” p.29 “Immediate Transmission”

ZLBS001N

Note

❒ If the standby screen is not dis-

played, press the {{{{Facsimile}}}} key.

Troubleshooting

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. If other message appears, follow the message.

Message Causes and solutions

Put original back, check it and press [Start].

Error occurred, and transmission was canceled.

Cannot detect original size. Place original again, then press [Start].

Call Service

Functional problems with facsimile. Please call service.

Memory is full. Cannot scan more. Transmitting only scanned pages.

Following output tray is full. Remove paper.

Cannot scan to send fax message as scanner is in use for other function.

Original jammed during Memory Transmission. Place originals that have not been scanned again.

A document jam occurred during Immediate Transmission. Press pages that have not been sent.

An error occurred during Immediate Transmission. Press nal.

[OK]

, and then resend the

[OK]

, and then resend the origi-

Note

❒

There may be a problem with the machine or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative.

The machine failed to detect the size of the original. Place originals again, and then press

{{{{Start}}}}

the

There is a problem with the fax. Record the code number shown in the disp lay and contact your servic e representative. The copy function will still work normally.

If you press by mode and starts transmitting the pages that have been stored.

The paper output tray is full. Remove paper from the tray indicated in the display.

The Copy or Document Server function is in use. To can cel t he job i n process, do the f ollowing, and then try faxing again.

Press

ument Server}}}}

key. When the message “

pressed. Stop copying?

[Stop] key was pressed. Stop

“

storing?

key.

[OK]

, the machine returns to stand-

[Exit]

, and then press the

key. Next press the

” appears, press

{{{{Copy}}}}

{{{{Doc-

{{{{Clear/Stop}}}}

[Stop] key was

” or

[Stop]

Error Messages and Their Meanings

Message Causes and solutions

Updating the destination list.

Please wait. Selected destinations or function settings have

Wait with the main power switch on. The machine will enter standby mode after it exits from RDS mode.

been cleared. Please reselect after the update finishes.

Check whether there are any network problems.

[14-01]

Check whether there are any network problems.

[14-09]

Check whether there are any network problems.

[14-33]

Cannot find the DNS server or SMTP server.

• Check the DNS server's IP address is correctly programmed using the Web browser. See the Web browser's Help.

• Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the host name or IP address of the SMTP server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the SMTP server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the LAN cable is correctly connected to the fax machine. See "Connecting the Network Cable to the Network", Network Guide.

• Consult your network administrator.

E-mail transmission was refused by SMTP authentication or POP before SMTP authentication.

• Check the user name and password for SMTP authentication or POP before SMTP authentication are correctly programmed from File Transfer under System Settings. See “Settings You Can Change with User Tools – File Transfer”, Network Guide.

• Check the user name and password of the e-mail account are correctly programmed from File Transfer under System Settings. See “Settings You Can Change with User Tools – File Transfer”, Network Guide.

• Consult your network administrator.

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is correctly programmed from File Transfer under System Settings. See “Settings You Can Change with User Tools – File Transfer”, Network Guide.

• Consult your network administrator.

Troubleshooting

Message Causes and solutions

Check whether there are any network problems.

[15-01]

Check whether there are any network problems.

[15-02]

Check whether there are any network problems.

[15-03]

Check whether there are any network problems.

[15-11]

No POP3/IMAP4 server's address is programmed.

• Check the host name or IP address of the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Consult your network administrator.

Cannot log on to the POP3/IMAP4 server.

• Consult your network administrator.

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is correctly programmed from File Transfer under System Settings. See “Settings You Can Change with User Tools – File Transfer”, Network Guide.

Cannot find the DNS server or POP3/IMAP4 server.

• Check the DNS server's IP address is correctly programmed using the Web browser. See the Web browser's Help.

• Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the host name or IP address of the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Consult your network administrator.

Error Messages and Their Meanings

Message Causes and solutions

Check whether there are any network problems.

[15-12]

Cannot log on to the POP3/IMAP4 server.

• Check the user name and password for POP before SMTP authentication are correctly programmed from File Transfer under System Settings. See “Settings You Can Change with User Tools – File Transfer”, Network Guide.

• Consult your network administrator.

----Out of paper display message

If the paper tray runs out of paper, “

it].

” appears on the display, asking you to add more paper.

Note

No paper. Load it, then press [Ex-

❒ If there is paper left in the other paper trays, you can receive messages as usu-

al, even if the message appears on the display.

❒ You can turn this function on or off with the User Parameters. See p.162 “User

Parameters”, Facsimile Reference <Advanced Features> (switch 05, bit 7).

----Network error display message

Check whether there are any network problems

If the "

" message appears, the machine is not correctly connected to the network or the settings of the machine is not correct. If you do not need to connect the machine to the network, you can select so that the message disappear and the key goes out with User Parameters. See p.162 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 6).

Note

❒ When you restart connecting the machine to the network, make sure to set

"Display" with User Parameters. Otherwise, you cannot check the status of the network connection.

Troubleshooting

Solving Problems

This table lists some common problems and their solutions.

Problem Causes and solutions Reference

Image background appears dirty when received at the other end. Images from the back page appears.

Printed or sent image contains spots.

Received image is too light. Request the sender to increase

The machine failed to print received fax messages.

Message appears blank at the other end.

Both transmission and receiving are impossible.

Adjust scan density. p.34 “Image Density (Con-

The ADF or exposure glass is dirty. Clean them.

Make sure that ink or correction fluid is dry before placing originals.

image density.

When using moist, rough, or processed paper, the printed image may be partly invisible. Only use recommended paper.

When D appears on the display, toner is beginning to run out. Replace the toner cartridge soon.

If this happened when the receive file indicator was lit, a problem such as run out of paper or toner might disable printing.

[Store]

has been selected for

[Reception File Setting]

the fax messages using a Web browser or the print Stored RX File function.

When B is lit, load paper into the tray.

The original was placed upside down. Place it properly.

Make sure that the modular cord is correctly connected.

The terminal adaptor setting is incorrect. Check the setting.

. Print

trast)”

“Maintaining Your Machine”,

General Settings Guide

---

“Copy Paper”,

tings Guide

“DAdding Toner”,

Settings Guide

p.86 “Substitute Reception”,

Facsimile Reference <Advanced Features>

p.122 “Printing fax information using a Web browser”,

Facsimile Reference <Advanced Features>

Received and Stored Documents”,

"Loading Paper",

tings Guide

p.15 “Placing Originals”

p.198 “Connecting the Machine to a Telephone Line and Telephone”,

ence <Advanced Features>

---

General Set-

General

and p.34 “Printing

Facsimile Reference

General Set-

Facsimile Refer-

Problem Causes and solutions Reference

Transmission is possible, though receiving is impossible.

Receiving is possible, though transmission is impossible.

When using On Hook Dial or Manual Dial, “ appears and transmission is not allowed.

All fax messages stored in me mo ry ha ve bee n l os t. Th os e messages include ones stored through Memory Transmission/Reception, Confidential Reception, Substitute Reception, or Auto Document.

Transmission failed due to “Exceeded max. E-mail size” error.

When a correct password is entered, you cannot print documents that appear in the confidential box or bulletin board box, or transmit / print out stored documents.

Receiving

The optional terminal adaptor setting is incorrect. Check the setting.

If the machine fails to detect the size of the original when

”

the {{{{Start}}}} key is pressed, it performs a receiving operation. Press [Scan Area], select the scan area, and then resend the document.

When about one hour passes after power to the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the machine is turned on. If fax messages stored for Memory Transmission have been lost, check the destinations and resend the messages. If fax messages received through Memory, Confidential or Substitute Reception have been lost, ask the senders to resend the messages. If Auto Documents have been lost, reprogram them.

If the e-mail size specified on the machine exceeds, an Internet Fax document cannot be sent. Set Max. E-mail Size to OFF, or specify the maximum e-mail size to a larger volume. Then, resend the document.

Documents are locked by a security function when incorrect passwords are entered a certain number of times. Contact the administrator.

---

p.18 “Setting a Scan Area”

p.193 “Power Failure Report”,

Facsimile Reference <Advanced Features>

p.148 “E-mail Settings”, Facsimile Reference <Advanced Features>

“Extended Security Function”, General Settings Guide

Solving Problems

Troubleshooting

When Things Don't Go as Expected

I Want... Operation Reference

to cancel a Memory Transmission.

to cancel an Immediate Transmission.

If the original is being scanned, press [Stop Scanning] or the {{{{Clear/Stop}}}} key.

If the original is being sent or if it is in standby, press [Change/Stop TX File] or the {{{{Clear/Stop}}}} key.

Press [Stop Transmission] or the {{{{Clear/Stop}}}} key.

p.26 “Canceling a Memory Transmission”

p.19 “Canceling a Transmission”, Facsimile Reference <Ad-

vanced Features>

p.31 “Canceling an Immediate Transmission”

INDEX

Adjusting The Volume, 73

At Dialing At Printing At Reception At Transmission On Hook Mode

Authorized Reception Auto E-mail Reception Auto Reception

, 73

, 47

, 73

, 51

, 61

Batch Transmission, 50 BCC transmission Broadcasting Broadcasting Sequence

, 52

Chain Dial, 50 Check Modes key Clear Modes key Clear/Stop key Communicating indicator Confidential file indicator Confidential Reception Confidential Transmission Control Panel CSI->Own Fax Number

, 5

, 7

, 5

Destination list, 37, 39 Detail

, 7

Display Display Panel

, 5

ECM, 50 Entering a fax number Entering an e-mail address Enter Text, in e-mail Error Messages

, 37

, 52

, 76

, 25

, 51

, 6 , 6

, 50

, 38

Facsimile key, 6, 74 Fax Header

Deleting Editing Programming

Faxing Functions Not Supported by e-mail

Reception

Functions Not Supported by e-mail

Transmission

, 69

, 68

, 51

, 66

, 50

Getting Started, 5 Groups

Specifying a Destination

ID Transmission, 50 Image Density (Contrast) Immediate Transmission

Canceling

Internet Fax Internet Fax Precautions Internet Fax, Sending

, 31

, 49

, 32, 34

, 13, 14, 29, 50

, 52

JBIG Transmission, 50

# key (Enter key), 7

Main Power indicator, 5

Canceling

, 50

, 47

, 50

, 51

, 13, 14, 22

, 26

Manual Dial Manual Reception Memory File Transfer Memory Lock Reception Memory Transmission

Number keys, 7

On Hook Dial On Hook Dial key On indicator Operation switch Original Type Own Fax Number

Deleting Editing Programming

Own Name

Deleting Editing Programming

, 6

, 32, 33

, 69

, 68

, 66

, 69

, 68

Pause, 37 Pause/Redial key Photo

, 33

Placing Originals Polling Reception Polling Transmission Program key Programming

, 5

Quick Dial

Specifying a Destination

, 6

, 66

, 6

, 51

Scan Settings Stamp Sender Name Standard Start key Start Manual RX key SUB Code Reception Subject, in e-mail Super Fine

, 32

, 7

, 32

, 57

, 6 , 51

, 52, 57

Text, 33

, 6

Canceling

, 33

, 50

, 65

Text / Photo Tone Tone key Toner Transmission by SUB Code Transmission of an Internet Fax

TTI->Fax Header

User Tools/Counter key, 5

, 37

Received Images, 62 Receive File indicator Receiving Internet Fax

Reception

Reception Confirmation Reception File Print Quantity Reception Notice Resolution RTI->Own Name

Auto Reception Manual Reception

, 32

, 6

, 61

, 47

, 58

, 51

, 52, 58

, 66

84 EN USA B576-8607

USA

❖❖❖❖ FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.

5. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

❖❖❖❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE: The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

FAX Option Type 2027 Operating Instructions Facsimile Reference <Basic Features>

Printed in Japan

EN USA B576-8607

Savin 2022, 2027 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual