Savin 2022, 2027 User Manual
FAX Option Type 2027
Operating Instructions
Facsimile Reference
<Basic Features>
Getting Started
1
Faxing
2
Using Internet Fax Functions
3
Programming
4
Troubleshooting
5
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Instructions for the optional extra G3 interface unit (G3 Interface Unit Type 2027) are included
in the Basic Features and Advanced Features manuals.
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖❖❖❖ General Settings Guide
Provides an overview of the machine and describes System Settings (paper
tray, Key Operator Tools, etc.), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedure such as registering fax numbers, e-mail addresses, and user codes.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>(this manual)
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖❖❖❖ Facsimile Reference<Advanced Features>
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTop-
Binder V2 Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
Setup
] dia-
❖❖❖❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒ The following software products are referred to using a general names:
• DeskTopBinder V2 Lite and DesktopBinder V2 Professional → Desktop-
Binder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → Scan-
Router V2 Lite/Professional
• SmartNetMonitor for Admin and SmartNetMonitor for Client → Smart-
NetMonitor for Admin/Client
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
NOTICE ...................................................................................................................1
Important Safety Instructions...............................................................................3
Caution.......................................................................................................................3
How to Read This Manual .....................................................................................4
Symbols .....................................................................................................................4
1. Getting Started
Control Panel..........................................................................................................5
Reading the Display...................................................................................................7
Reading the display panel and using keys..............................................................7
Reading the Destination List....................................................................................9
Standby Display.....................................................................................................10
Communication Display.........................................................................................11
User Code Entry Display .......................................................................................12
2. Faxing
Transmission Modes...........................................................................................13
Switching between Memory Transmission and Immediate Transmission................14
Placing Originals..................................................................................................15
Placing a Single Original on the Exposure Glass.....................................................16
Bound original page order .....................................................................................17
Placing Originals in the Optional Auto Document Feeder (ADF) .............................17
Originals unsuitable for the optional Auto Document Feeder................................18
Setting a Scan Area .................................................................................................18
Original sizes difficult to detect..............................................................................21
Memory Transmission.........................................................................................22
Canceling a Memory Transmission....................................................................26
Before the Original Is Scanned ................................................................................26
While the Original Is Being Scanned........................................................................26
While the Original Is Being Transmitted...................................................................26
Before the Transmission Is Started..........................................................................27
Immediate Transmission.....................................................................................29
Canceling an Immediate Transmission .............................................................31
Before You Have Pressed the {Start} Key...............................................................31
After You Have Pressed the {Start} Key ..................................................................31
Scan Settings .......................................................................................................32
Resolution ................................................................................................................32
Original Type............................................................................................................33
Image Density (Contrast) .........................................................................................34
Mixing Scan Settings for a Multiple Page Original ...................................................35
When placing originals on the exposure glass ......................................................36
When placing originals in the optional Auto Document Feeder.............................36
iii
Specifying a Destination .....................................................................................37
Entering a Fax Number............................................................................................37
Pause ....................................................................................................................37
Tone ......................................................................................................................38
Entering an E-mail Address .....................................................................................38
Using Destination Lists.............................................................................................39
Searching for a Destination ................................................................................42
Search by Destination Name ...................................................................................42
Search by Fax Number ............................................................................................43
Search by E-mail Address........................................................................................44
Specifying a Registration Number............................................................................45
Reception..............................................................................................................47
Switching the Reception Mode.................................................................................47
Receiving a Fax in Manual Reception Mode............................................................48
3. Using Internet Fax Functions
Internet Fax Functions ........................................................................................49
Internet Fax Precautions..........................................................................................50
Functions Not Supported by E-mail Transmission...................................................50
Functions Not Supported by E-mail Reception ........................................................51
Sending Internet Fax Documents.......................................................................52
Confirming Reception...............................................................................................58
Canceling a Transmission of an Internet Fax ...................................................59
Before the Original Is Scanned ................................................................................59
While the Original Is Being Scanned In....................................................................59
After the Original Has Been Scanned In ..................................................................60
Receiving Internet Fax Documents....................................................................61
Auto E-mail Reception .............................................................................................61
Manual E-mail Reception.........................................................................................61
Received Images .....................................................................................................62
4. Programming
Initial Settings and Adjustments........................................................................65
Programming............................................................................................................66
Editing ......................................................................................................................68
Deleting ....................................................................................................................69
Programming Fax Number and E-mail Addresses ...........................................71
5. Troubleshooting
Adjusting the Volume..........................................................................................73
When the {{{{Facsimile}}}} Key Is Lit in Red................................................................74
When Toner Runs Out .........................................................................................75
Error Messages and Their Meanings .................................................................76
Solving Problems.................................................................................................80
When Things Don't Go as Expected ..................................................................82
INDEX......................................................................................................... 83
iv
NOTICE
Note to users in the United States of America
----Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
----Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
1
----Notice about the Telephone Consumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in
the Programming chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.
Note to users in Canada
----Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
----Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
----Notice:
This equipment meets the applicable Industry Canada technical specifications.
2
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be followed to red uce the risk of fire, el ectric sho ck and injur y to persons, in cluding the following:
• Do not use this product near water, for example, near a bathtub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial
téléphonique afin de réduire les risques d’incendle, de choc électrique et de
blessures. En voici quelquesunes:
Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo,
•
d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près
d’une piscine.
•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est
situé près de la fuite.
Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans ce
•
manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer
aux ègrlements pertinents quant à l’élimination des piles.
Conserver ces instructions.
3
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
4
1. Getting Started
Control Panel
The actual machine control panel may differ from this illustration depending on
installed optional units. This illustration has all options installed.
ZLBS000N
1.
Indicators
Shows errors and machine status.
: Data In indicator
L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator
d: Add Staple indicator
D: Add Toner indicator
B: Paper run-out indicator
See “Control Panel”, General Settings
Guide.
2.
{{{{User Tools/Counter}}}} key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize default settings. See p.139 “Facsimile Features”,
Facsimile Reference <Advanced Features> .
Counter:
Displays and prints the total number of
copied or printed pages.
3.
Display Panel
This guides you through tasks and displays the machine status. Messages appear here.
4.
{{{{Check Modes}}}} key
Press before pressing the {{{{Start}}}} key to
check the settings selected for the fax
about to be sent. See p.25 “Checking the
transmission settings”.
5. {
{Program}}}} key
{{
Enables you to program frequently used
settings and recall previously programmed settings. See p.127 “Pro-
grams”, Facsimile Reference <Advanced
Features> .
6.
{{{{Clear Modes}}}} key
Press to cancel the current settings.
7.
Main Power indicator
This indicator lights when the main power switch is turned on.
5
Getting Started
8.
On indicator
This indicator lights when the operation
switch is turned on.
1
Important
❒ Do not turn off the main power
switch while the On indicator
stays lighted or is blinking. Neglecting this may damage the hard
disk.
Note
❒ If the main power switch is on even
when the On indicator is off, the machine will receive a fax message.
9.
Operation switch
Press to turn the power on (the On indicator lights). To turn the power off, press
this switch again (the On indicator goes
off). See p.193 “Power Failure Report”,
Facsimile Reference <Advanced Features> .
Note
❒ The Operation switch does not func-
tion when the [User Tools/Counter/Inqui-
ry] display is shown.
10.
Communicating indicator
Lights during transmission or reception.
11.
Receive File indicator
Lights when a message other than a Confidential Reception or Memory Lock file
is received. See p.86 “Substitute Reception”, Facsimile Reference <Advanced Fea-
tures> .
When Reception File Setting is set to
Store, also lights when a message is received. See p.189 “Storing or Printing Received Documents”, Facsimile Reference
<Advanced Features> .
12.
Confidential file indicator
Lights when a message is received into
memory with Confidential Reception or
Personal Box. See p.41 “Printing Personal
Box Messages”, Facsimile Reference <Ad-
vanced Features> .
Blinks when a Memory Lock file is received into memory. See p.38 “Printing a
File Received with Memory Lock”, Fac-
simile Reference <Advanced Features> .
13.
{{{{Facsimile}}}} key
Press to switch to facsimile mode.
• Lights up in yellow
Facsimile mode has been selected.
• Lights up in green
Printing while in facsimile mode.
• Lights up in red
Lights up whenever a facsimile error
occurs. Press the {{{{Facsimile }}}} key to
display the error message and take appropriate action. See p.74 “When the
{Facsimile} Key Is Lit in Red”.
Start Manual RX
14.
{{{{
Press when Manual Reception is set. See
p.48 “Receiving a Fax in Manual Reception Mode”.
15.
{{{{On Hook Dial}}}} key
Press when you want to dial while hearing tone from the internal speaker. See
p.56 “On Hook Dial”, Facsimile Reference
<Advanced Features> .
16.
{{{{Tone}}}} key
Press to send tonal signals down a pulse
dialing line. See p.38 “Tone”.
17.
{{{{Pause/Redial}}}} key
Pause:
Inserts a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit. See p.37
“Pause”.
Redial:
Press to redial one of the last ten num-
bers. See p.47 “Redial”, Facsimile Refer-
ence <Advanced Features> .
key
}}}}
6
Control Panel
18.
Number keys
Use to dial fax numbers, or enter the
number of copies.
19.
{{{{#}}}} key (Enter key)
Programs entered contents or settings.
20.
{{{{Clear/Stop}}}} key
Clear:
Cancels entered numbers or characters.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying, or printing).
21.
{{{{Start}}}} key
Press to start faxing, or printing reports,
or lists.
Reading the Display
The display shows you the machine status, messages, and guides you through
operations.
Note
❒ This machine automatically returns to standby mode if you do not use the
machine for a certain period of time. You can select the period using the Fax
Reset Timer. See “Timer Settings”, General Settings Guide.
Reading the display panel and using keys
Display contents will differ depending on installed optional units.
❖❖❖❖ Initial Display
1
1.
Allows you to select scanning
conditions and sizes.
2.
Displays the date and time, the
name and facsimile number of a destination when transmitting, and the
size of the original.
ZLBX060N
3.
Press to add a destination by entering a fax number or e-mail address.
4.
Displays messages and the machine status.
7
Getting Started
5.
Displays the entered number of a
destination. When adding destinations using the number keys, press
[Add].
6.
1
Press to display various information about transmission.
7.
Switches transmission mode between Memory Transmission and
Immediate Transmission.
8.
Displays Quick Operation Keys
set for often used functions. [TX File
Status] and [RX File Status] are preset.
9.
Displays various functions for
transmitting.
10.
Displays the destination lists of
programmed destinations.
❖❖❖❖ Initial Display (When Internet Fax Settings is ON)
ZLBX050N
1.
Switches the destination between fax number and e-mail address.
Note
❒ To use the Internet Fax functions,
the optional printer/scanner unit
is required.
❒ You also need to set Internet Fax
Settings to ON in Fax Features. See
p.148 “E-mail Settings”, Facsimile
Reference <Advanced Features> .
8
Control Panel
Reading the Destination List
When using the facsimile function, only fax or Internet Fax destinations programmed in the Address Book appears.
❖❖❖❖ Destination List
ZLBX060E
1
1.
Title word keys appear. Allows
you to switch from one page (display) to another on the destination
list.
2.
Allows you to search for a destination by destination name, fax
number, e-mail address, or registration number.
3.
Appears on Quick Dial keys pro-
grammed as a transfer station.
4.
Appears on Quick Dial keys programmed with a group of destinations.
9
Getting Started
Standby Display
While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key is
pressed or after the {{{{Clear Modes}}}} key is pressed), the following display appears.
1
❖❖❖❖ Memory Transmission (initial display)
❖❖❖❖ Immediate Transmission
Note
❒ To return to standby mode, do one of the following:
• If you have placed the original in the optional Auto Document Feeder
(ADF) and have not pressed the {{{{Start}}}} key, remove the original.
• If you have not placed an original, press the {{{{Clear Modes}}}} key.
• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.
10
Communication Display
While communicating, the machine status is displayed.
Control Panel
❖❖❖❖ Memory Transmission (fax transmission)
Note
❒ While e-mail is being sent, the
"Sending E-mail...:"
message appears.
❖❖❖❖ Reception
Note
❒ Even when the machine is being used as a copier, printer, or scanner, the
sender name or number will appear for received faxes.
1
❖❖❖❖ Immediate Transmission
11
Getting Started
User Code Entry Display
When the following message appears on the display, User Code Management is
active. Enter a user code to deactivate User Code Management.
1
The machine can be set up so that no one can use it without entering a user code.
This prevents unauthorized people from sending fax messages and helps track
the activity of each user or department.
Note
❒ You can specify a user code with “System Settings”. See “Registering a New
User Code”, General Settings Guide.
❒ Even when User Code Management is on, you can still receive and print fax
messages as normal.
Enter a user code of up to eight digits using the number keys.
AAAA
12
Press [####].
BBBB
Note
❒ If an unprogrammed user code is entered, the display returns to that of
step
.
A
Transmission Modes
2. Faxing
There are two types of transmission:
• Memory Transmission
• Immediate Transmission
❖❖❖❖ Memory Transmission
Transmission starts automatically
after the original has been stored in
memory. It is a convenient method
for when you are in a hurry and
want to take the document away
with you. You can also send the
same original to several destinations (broadcasting).
❖❖❖❖ Immediate Transmission
Immediately dials the destination
number, and while reading the
original, sends it. It is very conve-
nient when you want to send an
original quickly or when you want
to check the destination you are
sending to. When using this type
of transmission, the original is not
stored in memory. You can only
specify one address.
Important
❒ If power outage lasts about an
hour, or the machine is disconnected from the power outlet
for about an hour, documents
stored in the fax machine's
memory are deleted. If any document is deleted, the Power
Failure Report is automatically
printed out when the main
power switch is turned on. Use
this report to check which documents were deleted. Simply
turning off the power by pressing the Operation switch does
not delete stored documents.
See p.193 “Power Failure Report”, Facsimile Reference <Ad-
vanced Features> .
13
Faxing
Note
❒ You can use Parallel Memory
Transmission that dials while
the original is being scanned.
See p.77 “Parallel Memory
Transmission”, Facsimile Refer-
ence <Advanced Features> .
2
Switching between Memory
Transmission and Immediate
Transmission
Check the display to see which mode
is currently active. You can change
transmission mode by pressing
[Immed. TX] or [Memory TX].
Note
❒ You can select the transmission
mode that is operative when the
machine is turned on with [Memo-
ry/Immed. Transmission Switch] un-
der Gen. Settings/Adjust. See
p.144 “General Settings/Adjustment”, Facsimile Reference <Ad-
vanced Features> .
❒ You can have the machine return
to default mode after each transmission using [Scan End Reset] under Gen. Settings/Adjust. See
p.144 “General Settings/Adjustment”, Facsimile Reference <Ad-
vanced Features> .
14
Placing Originals
Placing Originals
You can place the originals either in
the optional ADF or on the exposure
glass. Some types of originals are unsuitable for the ADF, so they must be
placed on the exposure glass.
Which way you place the original depends on its size and whether you are
using the ADF or the exposure glass.
See p.21 “Original sizes difficult to
detect”.
❖❖❖❖ How to place A4, B4 JIS (Japanese
Industrial Standard), A3, 8
1
8
/2"××××14", and 11"××××17" size originals
Original
Where to place originals
Exposure glass
1
/2"××××11",
The ADF
ZLBH030E
Note
❒ When you place originals as
shown in the above illustration,
the fax header will be printed on
received faxes at the destination as
follows:
• *1 On the top of the fax
• *2 On the left side of the fax
❖❖❖❖ How to place A5 and B5 JIS size
originals
Original
Limitation
Where to place originals
Exposure glass
The ADF
ZLBH020E
❒ If you place A5 size documents on
the exposure glass, they will not be
detected. A5 size documents
placed in the ADF are sent. See
p.21 “Original sizes difficult to de-
tect”.
Note
❒ When you place originals as
shown in the above illustration,
the fax header will be printed on
the received faxes at the destina-
tion as follows:
• *1 On the top of the fax
• *2 On the left side of the fax
❒ When sending a fax, the image
output at the other end depends on
the size and orientation of paper
used in the receiver's terminal. If
the receiver does not use paper of
the same size and orientation as
that of the original, the fax image
may be reduced in size, trimmed at
both edges, or divided into two or
more sheets. When sending an im-
portant original, we recommend
you ask the receiver about the size
and orientation of the paper used
in their terminal.
2
15
Faxing
❒ When sending an original of irreg-
ular (i.e. custom) size or part of a
large original, you can specify the
scan area precisely. See p.18 “Set-
ting a Scan Area”.
❒
Custom size documents are scanned
as regular size documents, so the re-
2
ceiver may find extra blank margins
or edges of images missing. If you
specify a scan area, only that area
will be scanned regardless of actual
document size.
❒ Make sure that all ink, correcting
fluid etc., has completely dried before placing your original. If it is
still wet, the exposure glass will be
marked and those marks will appear on the received image.
1
❒ If you place an A4 or LT (8
size original in the portrait orientation, the machine rotates the image
by 90 degrees before sending. See
p.79 “Transmission with Image
Rotation”, Facsimile Reference <Ad-
vanced Features> .
❒ You can send the first pages from
the exposure glass then the remaining pages from the ADF. After you have removed the last page
from the exposure glass, insert the
remaining pages in the ADF, and
then press the {{{{Start}}}} key.
❒ When using the Internet Fax func-
tion, documents transmitted are
sent at A4 width. Documents larger
than A4 are reduced to A4 width.
Reference
For how to place two-sided documents, see p.62 “Two-Sided
Transmission (Double-Sided
Transmission)”, Facsimile Reference
<Advanced Features> .
For acceptable types of originals,
see p.204 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .
/2"×11")
Placing a Single Original on
the Exposure Glass
Place originals that cannot be placed
in the optional ADF, such as a book,
on the exposure glass one page at a
time.
Lift the exposure glass cover or
AAAA
the ADF by at least 30 degrees.
Note
❒ If you do not lift the ADF by at
least 30 degrees, the original
size will not be detected.
Place the original face down and
BBBB
align its upper left corner with the
reference mark at the upper left
corner of the exposure glass.
1.
Positioning mark
2.
Scale
Lower the ADF.
CCCC
Note
❒ When setting a bound original,
the received image may contain
some black areas. To reduce this
effect, hold down the original to
prevent the bound part from
rising.
16
Placing Originals
Bound original page order
When setting bound originals (books,
magazines, etc.), you can select to
have either the left page or right page
sent first. See p.61 “Book Fax”, Fac-
simile Reference <Advanced Features> .
Note
❒ You can select whether the left
page or right page is sent first. See
p.162 “User Parameters”, Facsimile
Reference <Advanced Features>
(switch 06, bit 6).
Placing Originals in the
Optional Auto Document
Feeder (ADF)
Use the ADF to scan in a stack of originals in one operation. The ADF can
handle both one-sided and two-sided
originals.
Limitation
❒ Place all the originals to be sent in
a single stack.
❒ You cannot place originals in the
ADF one page at a time or in
sheaves.
❒ Documents longer than 800 mm
(32") must be sent by memory
transmission (immediate transmis-
sion is not possible).
❒ If your original is bent or folded,
flatten it before you place it.
❒ When sending thin originals, place
them on the exposure glass.
❒ If an original jammed, press the
{{{{Clear/Stop}}}} key, and then slowly
remove the original.
❒ You can check information about
the sizes and number of originals
that can be placed in the ADF. See
p.204 “Acceptable Types of Origi-
nals”, Facsimile Reference <Ad-
vanced Features> .
Adjust the document guide to
AAAA
match the size of the originals.
Align the edges of the originals
BBBB
and stack them in the ADF face
up.
2
Note
❒ The maximum document length is
1200 mm (47").
❒ If you send documents longer than
420 mm (17"), specify the area to be
scanned. If you send such documents frequently, select Long Document mode with the User
Parameters. If a jam occurs, the
document might be damaged because scanning will not stop. See
p.18 “Setting a Scan Area”. See
p.162 “User Parameters”, Facsimile
Reference <Advanced Features>
(switch 14, bit 1).
1.
Limit mark
2.
Document guide
ZLFH050E
17
Faxing
Originals unsuitable for the optional
Auto Document Feeder
Do not place the following types of
originals in the ADF because they
may be damaged. Place them on the
exposure glass instead.
2
• Originals in unacceptable sizes
(See p.204 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> .)
• Originals containing staples or
clips
• Perforated or torn originals
• Curled, folded, or creased origi-
nals
• Pasted originals
• Originals with any kind of coating,
such as thermosensitive paper, art
paper, aluminum foil, carbon paper, or conductive paper
• Originals with index tabs, tags, or
other projecting parts
• Sticky originals, such as translucent paper
• Thin and soft originals
• Originals of inappropriate weight
(See p.204 “Acceptable Types of
Originals”, Facsimile Reference <Ad-
vanced Features> )
• Originals in bound form, such as
books
• Transparent originals, such as
OHP transparencies or translucent
paper
Setting a Scan Area
Normally, a placed document is
scanned according to the automatically detected size. If a scan area is
specified, the document is scanned
accordingly. Thus, documents can be
sent without extra space or blank
margins.
❖❖❖❖ Auto Detect
The placed document is scanned
according to the automatically detected size.
Note
❒ If the machine cannot detect the
original size, a confirmation
message appears. Replace the
original.
❖❖❖❖ Regular
The placed document is scanned
according to specified size regardless of actual size.
The sizes that can be specified are
A4KL, B4 JISL , A3L ,
1
/2"×11"KL, 81/2"×14"L, and
8
11"×17"L.
❖❖❖❖ Area
Enter the area to be scanned. Only
the area in the specified size is
scanned regardless of the actual
size of a placed document. See
p.156 “Programming, Changing
and Deleting a Scan Size”, Facsimi-
le Reference <Advanced Features> .
Note
❒ To cancel the selected scan area,
select [Auto Detect]. See p.20
“Specifying Auto Detect”.
18
Placing Originals
Place the originals, and then se-
AAAA
lect any scan settings you require.
Note
❒ When placing different size
originals into the ADF, adjust
the document guide to the largest original.
❒ Small-size originals may be sent
at a slight slant since they do not
match the document guide.
Press [Scan Area].
BBBB
Select the scan area.
CCCC
Specifying standard sizes
A Press [Regular].
B Press the size of the originals
to be sent, and then press [OK].
Note
1
❒ 8
/2"×11" indicates LT. 81/2"×
14" indicates LG. 11"×17" indicates DLT.
C Press [OK].
The selected size is shown
above the highlighted [Scan Ar-
ea].
2
Specifying programmed sizes
A Press [Area 1] or [Area 2].
19
Faxing
B Press [OK].
2
"Area 1" or "Area 2" is shown
above the highlighted [Scan Ar-
ea].
Specifying Auto Detect
A Make sure that [Auto Detect] is
selected.
20
Note
❒ If it is not, press [Auto Detect].
B Press [OK].
“Auto Detect” is shown above
[
Scan Area
Specify a destination and press
DDDD
the {{{{Start}}}} key.
].
Placing Originals
Original sizes difficult to detect
The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size.
• Documents placed on the exposure glass of sizes other than those listed in the
table below
• Originals with index tabs, tags, or protruding parts
• Transparent originals, such as OHP transparencies or translucent paper
• Dark originals with dense text or drawings
• Originals which partially contain solid printing
• Originals which have solid printing around their edges
• Originals with glossy surfaces
• Bound originals of more than 10 mm (0.3") in thickness, such as books.
The following paper sizes are automatically detected in facsimile mode.
❖❖❖❖ Metric Version
Paper size
where original is placed
Exposure glass
ADF
A3LLLL
1
/2"××××13"
8
(F4)
ΟΟΟΟΟ×
ΟΟΟΟΟΟ
B4 JISLLLL A4KKKKLLLL B5 JIS
KKKKLLLL
A5KKKKLLLL
2
❖❖❖❖ Inch Version
Paper size
where original is placed
Exposure glass
ADF
11"××××17"LLLL
Ο - Auto detect
× - Unable to auto detect
1
/2"××××14"LLLL 8 1/2"××××11"KKKKLLLL 5 1/2"××××8 1/2"KKKKLLLL
8
Ο
Ο
Ο
Ο
Ο
Ο
×
Ο
21
Faxing
Memory Transmission
In Memory Transmission mode, after
you press the {{{{Start}}}} key, the machine
does not dial the destination until all
pages of your fax message have been
2
scanned into memory (in contrast to
Immediate Transmission, where the
number is dialed first and pages are
scanned and sent one by one).
Memory Transmission is useful because:
• You can take your original away
from the machine without having
to wait too long.
• While your message is being sent,
other people can use the machine.
• You can send the same message to
more than one place in a single operation (broadcasting).
Memory transmission mode has normal fax and Internet Fax functions.
Important
❒ If there is a power failure (the main
power switch is off) or the machine
is unplugged out for more than
one hour, all the documents stored
in memory are deleted. As soon as
the main power switch is turned
on, the Power Failure Report is
printed to help you identify deleted files. If you turn only the operation switch off, documents are not
deleted. See p.193 “Power Failure
Report”, Facsimile Reference <Ad-
vanced Features> .
❒ We recommend you call the re-
ceiver and confirm with them
when sending important messages.
Limitation
❒ If memory is full (0% appears on
the display), Memory Transmission is disabled. Use Immediate
Transmission instead.
Note
❒ Maximum number of destinations
per Memory Transmission: 500.
❒ Combined total number of desti-
nations of standby messages
stored in memory: 500 (2,000 with
the optional fax function upgrade
unit).
❒ After the total number of pro-
grammed destination numbers exceeds 500 (2,000 with the optional
fax function upgrade unit), you
can perform only Immediate
Transmission.
❒ The number of documents you can
store is 400. You can store 800 documents with the optional fax function upgrade unit.
❒ The number of pages you can store
in memory depends on the original images and the scan settings.
You can store up to 320 standard
pages (ITU-T #4 chart, Resolution:
Standard, Original Type: Text).
You can store up to 2,240 standard
pages, with the optional expansion
memory installed.
❒ You can have the machine set to
Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
or the {{{{Clear Modes}}}} key is pressed.
See p.144 “General Settings/Adjustment”, Facsimile Reference <Ad-
vanced Features> .
22
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