Savin 2018 Reference

Download

FAX Option Type 2018

Operating Instructions

Facsimile Reference

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

For safe and correct use of this machine, please be sure to rea

Copy Refer ence before y ou use it.

d the Safety Information in the

USA

❖❖❖❖ FCC Requirements

1. This equipment complies with Part 68 of the FC On the cover of this equipment is a label that c tifier in the format US:AAAEQ##TXXXXX. I telephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment must comply with the applicable FCC Part 68 r compliant telephone cord and modular plug is prov connected to a compatible modular jack that is detail.

4. The REN is used to determine the number o Excessive RENs on a telephone line may result in th coming call. In most but not all areas, the sum of RENs tain of the number of devices that may be connec contact the local telephone company. The RE that has the format US:AAAEQ##TXXXXX. The digi a decimal point (e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone net in advance that temporary discontinuance o not practical, the telephone company will not be advised of your right to file a complaint wit

6. The telephone company may make changes dures that could affect the operation of the equ will provide advance notice in order for you to terrupted service.

7. If trouble is experienced with this equipment, for r RICOH CORP. CUSTOMER SUPPORT DE harm to the telephone network, the telephone equipment until the problem is resolved.

8. In the event of operation problems (documen refer to the solving problems section in this m

9. Connection to party line service is subject to sion, public service commission or corporation co

C rules and requirements adopted by the ACTA.

ontains, among other information, a product iden-

f requested, this number must be provided to the

to the premises wiring and telephone network

ules and requirements adopted by the ACTA. A

ided with this product. It is designed to be

also compliant. See installation instructions for

f devices that may be connected to a telephone line.

e devices not ringing in response to an in-

should not exceed five (5.0). To be cer-

ted to a line, as determined by the total RENs,

N for this product is part of the product identifier

ts represented by ## are the REN without

work, the telephone company will notify you f service may be required. But if advance notice is ify the customer as soon as possible. Also, you will

h the FCC if you believe it is necessary.

in its facilities, equipment, operations or proce-

ipment. If this happens the telephone company

make necessary modifications to maintain unin-

epair or warranty information, please contact

PT. at 1-800-FASTFIX. If the equipment is causing

company may request that you disconnect the

t jam, copy jam, communication error indication),

anual.

state tariffs. Contact the state public utility commis-

mmission for information.

❖❖❖❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TES

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the up.

2. Perform such activities in the off-peak hours, s

CANADA

The Ringer Equivalence Number is an indication nected to a telephone interface. The termination on an vices subject only to the requirement that the s

This product meets the applicable Industry Cana

dispatcher the reason for the call before hanging

uch as early morning hours or late evenings.

of the maximum number of devices allowed to be con-

interface may consist of any combination of de-

um of the RENs of all the devices does not exceed f

da technical specifications.

T CALLS TO

ive.

Kir-C2-ENcombine_F_FM.book Page i Friday, September 19, 2003 3:00 PM

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.) and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>(this manual)

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

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❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [ log box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

Setup

] dia-

❖❖❖❖ Other manuals

• PostScript3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (Available from an authorized dealer, or as a PDF file

on our Web site.)

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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

NOTICE ...................................................................................................................1

Important Safety Instructions...............................................................................3

Caution.......................................................................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Option ..............................................................................................5

1. Getting Started

Control Panel..........................................................................................................7

Reading the Display...................................................................................................9

Reading the display and using keys........................................................................9

Standby display .....................................................................................................10

Communication display .........................................................................................11

User code entry display.........................................................................................12

2. Faxing

Transmission Modes...........................................................................................13

Switching between Memory Transmission and Immediate Transmission................14

Placing Originals..................................................................................................15

Placing a Single Original on the Exposure Glass.....................................................16

Placing Originals in the Optional ADF or ARDF.......................................................17

Originals unsuitable for the optional ADF or ARDF ...............................................17

If the Machine Cannot Detect the Size of Your Original...........................................18

Original sizes difficult to detect..............................................................................19

Memory Transmission.........................................................................................20

Canceling a Memory Transmission....................................................................23

Before the Original Is Scanned ................................................................................23

While the Original Is Being Scanned........................................................................23

While the Original Is Being Transmitted or Before the Transmission Is Started ......23

Immediate Transmission.....................................................................................25

Canceling an Immediate Transmission .............................................................28

Before You Have Pressed {Start} Key .....................................................................28

After You Have Pressed {Start} Key ........................................................................28

Scan Settings .......................................................................................................29

Resolution ................................................................................................................29

Original Type............................................................................................................30

Image Density (Contrast) .........................................................................................31

Mixing Scan Settings for a Multiple Page Original ...................................................31

When placing originals on the exposure glass ......................................................31

When placing originals in the optional ADF or ARDF............................................32

Specifying a Destination .....................................................................................33

Entering a Fax Number............................................................................................33

Pause ....................................................................................................................34

Tone ......................................................................................................................34

iii

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Entering an E-mail Address .....................................................................................35

Using the Destination List ........................................................................................35

Specifying a destination using the Quick Dial key .................................................36

Specifying a group of destinations using the Quick Dial key.................................36

Checking the Specified Destination .........................................................................37

Searching for a Destination ................................................................................38

Search by Destination Name ...................................................................................38

Selecting from Destination List.................................................................................39

Specifying a Registration Number............................................................................40

Search by Fax Number ............................................................................................41

Search by E-mail Address........................................................................................42

Reception..............................................................................................................44

Switching the Reception Mode.................................................................................44

Receiving a Fax in Manual Reception Mode............................................................44

3. Using Internet Fax Functions

Internet Fax Functions ........................................................................................45

Internet Fax Precautions..........................................................................................46

Functions Not Supported by E-mail Transmission...................................................46

Functions Not Supported by E-mail Reception ........................................................46

T.37 Full Mode .........................................................................................................47

Transmitting Internet Fax....................................................................................49

Confirming Reception...............................................................................................54

Canceling Internet Fax Transmission ................................................................55

Before the Original Is Scanned ................................................................................55

While the Original Is Being Scanned........................................................................55

Receiving Internet Fax.........................................................................................56

Auto E-mail Reception .............................................................................................56

Manual E-mail Reception.........................................................................................56

Received Images .....................................................................................................58

4. Programming

Initial Settings and Adjustments........................................................................59

Programming............................................................................................................60

Editing ......................................................................................................................62

Deleting ....................................................................................................................63

Programming Fax Numbers and E-mail addresses..........................................64

5. Troubleshooting

Adjusting the Volume ..........................................................................................65

When {{{{Facsimile}}}} Key Is Lit in Red ......................................................................67

When Toner Runs Out .........................................................................................68

Error Messages and Their Meanings .................................................................69

Solving Problems.................................................................................................73

When Things Don't Go as Expected ..................................................................75

INDEX......................................................................................................... 76

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NOTICE

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

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----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numerique de la classe B est conforme a la norme NMB-003 du Canada.

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Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certalnes mesures de sécurité être prises pendant l’utilisation matérial téléphonique afin de réduire les risques d’incendle, de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près d’une piscine.

•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

Ne pas utiliser l’appareil téléphonique

•

pour signaler une fulte de gaz s’il est situé près de la fuite.

Utiliser seulement le cordon

•

d’alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l’élimination des piles.

Conserver ces instructions.

doivent

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How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions under which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the machine's control panel.

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Names of Major Option

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both side of a sheet → ARDF

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On Hook Dial

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1. Getting Started

Control Panel

The illustration shows the control panel when options are installed.

4561 2 3 7 8 9 10 12 1314 15

Job

Check

Information

Destination

Scanner

Facsimile

Receive File

Immediate Trance. Memory Trance.

Standard

Detail

Fine

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Communicating

Start Manual Reception

Switch RX Mode

Transmission Stamp

2017 18 19

Communicating indicator

- &@.

SymbolsSpaceShift

Copy

Printer

Duplex

Combine/ Series

21 25 26 27 28 30 31

Lights during transmission or reception.

Receive File indicator

Lights to tell you a message has been received into memory. Blinks when a Memory Lock file has been received. See p.79 “Memory Lock”, Facsimile Reference <Advanced Features> .

3. {

{Facsimile}}}} key

{{

Press to switch to Facsimile mode.

{{{{Search Destination}}}} key

Press to search for destination from the destination list.

5. {

{Check Destination}}}} key

{{

Press to check destinations which are currently selected.

{{{{Job Information}}}} key

Press to check the status of sending faxes or e-mail.

On Hook Dial

Pause/

Cancel

Redial

Original

Lighter Darker

Text

Photo

Sort

PRS

ABC DEF

OPER

Clear/Stop

MNOJKLGHI

Start

WXYTUV

Enter

Clear

User Tools/

Modes

Counter

29222324

Indicators

Display errors and the machine status. h: Error indicator. See Network Guide

and General Settings Guide.

B: Load Paper indicator. See Copy Refer- ence.

D: Add Toner indicator. See Copy Refer- ence.

Reference

For more information, see General Settings Guide.

Display

Display the operation status and messages.

Selection keys

These keys correspond to the items on the display. Press the corresponding key to select the item.

10.

Scroll keys

Use to select an item.

{{{{UUUU}}}} key: Press to scroll upward {{{{TTTT}}}} key: Press to scroll downward {{{{VVVV}}}} key: Press to scroll right {{{{WWWW}}}} key: Press to scroll left

1611

Main Power

AAN100F

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Getting Started

11.

{{{{On Hook Dial}}}} key

Use to dial a number while hearing tone.

12.

{{{{User Tools/Counter}}}} key

Use to change default or operation pa-

rameters according to the operating conditions.

13.

{{{{Clear Modes}}}} key

Press to clear the current setting.

14.

{{{{Clear/Stop}}}} key

Clear: Clears an entered numeric value. Stop: Stops scanning or other operations.

15.

Main power indicator and On

indicator

The main power indicator lights up when the main power switch is set to on. The On indicator lights up when the machine is on.

16.

Operation switch

Press to turn the machine on. The On indicator lights up. To turn the machine off, press this switch again.

Note

❒ This key is inactivate while scanning

or setting Facsimile Features.

17.

User Function keys

Each of these can be programmed for rapid access to frequently used features.

❖❖❖❖ Features Programmed by Default

Key Function

F1 Start Manual Reception

F2 Switch RX Mode

F3 Transmission Stamp

18.

{{{{Transmission Mode}}}} key

Press to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans.) modes.

19.

{{{{Resolution}}}} key

Press to switch between Standard, Detail and Fine. When the resolution type is selected, the corresponding indicator lights.

20.

Quick Dial keys

Use to select the programmed destination at a single touch or to enter letters and symbols.

Reference

For more information, see General Settings Guide.

Note

❒ You can program up to 32 destina-

tions in the Quick Dial key.

21.

Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

22.

Data In indicator

23.

Online indicator

24.

{{{{Online}}}} key

25.

{{{{Lighter}}}} and {{{{Darker}}}} keys

Press to change the setting of image density. Select the image density in five steps from Lighter to Darker.

26.

{{{{Original Type}}}} key

Press to select the original type programmed with Text or Photo. When the original type is selected, the corresponding indicator lights.

27.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

28.

{{{{OK}}}} key

Press to set a selected item or entered characters.

29.

{{{{Pause/Redial}}}} key

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit.

Redial: Press to redial one of the last ten destina-

tions.

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Control Panel

30.

Number keys

Use to enter numeric values.

31.

{{{{Start}}}} key

Press to begin faxing, printing reports or lists.

Reading the Display

The display shows you the machine status, messages, and guides you through operations.

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using "Facsimile Auto Reset Timer". See “Timer Settings”, General Settings Guide.

Reading the display and using keys

Display contents will differ depending on installed optional units.

Note

❒ The copy display is set as the default display when the machine is turned on.

You can change the settings in the System Settings. See General Settings Guide.

123

Selection keys

Correspond to items at the bottom line on the display.

Example: The standby display

• When the instruction "Press []" appears in this manual, press the left selection key.

• When the instruction "Press [Tone]" appears in this manual, press the middle selection key.

• When the instruction "Press [TX Mode]" appears in this manual, press the right selection key.

Cancel

AAN102F

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

{{{{OK}}}} key

Press to set a selected item or entered numeric values.

Scroll keys

Press to move the cursor to each direction on by one.

When {{{{UUUU}}}}, {{{{TTTT}}}}, {{{{VVVV}}}} or {{{{WWWW}}}} appears in this manual, press the scroll key of the same direction.

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Getting Started

Machine status or currently se-

lected function

Message

Destination entry

Selection keys

Selectable items

❖❖❖❖ When Internet Fax Setting is ON

Switches the destination between fax number and e-mail address.

Note

❒ To use the Internet Fax functions,

the optional printer/scanner unit is required.

❒ You need to set Internet Fax Set-

tings to On in Fax Features. See p.73 “E-mail Settings”, Facsimile Reference <Advanced Features> .

Standby display

While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key is pressed or after the {{{{Clear Modes}}}} key is pressed), the following display appears.

Note

❒ To return to standby mode, do one of the following:

• If you have placed the original in the optional ADF or ARDF and have not

pressed the {{{{Start}}}} key, remove the original.

• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.

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Communication display

While communicating, the machine status is displayed.

Control Panel

❖❖❖❖ Memory Transmission (fax transmission)

❖❖❖❖ Reception

❖❖❖❖ Immediate Transmission

❖❖❖❖ TX Mode

When a function is set to on, a “clip” mark is attached to that function name.

Note

❒ To set the transmission mode item, press [TX Mode].

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Getting Started

User code entry display

When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management.

The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department.

Note

❒ You can specify a user code with “System Settings”. See “Registering a New

User Code”, General Settings Guide.

❒ Even when User Code Management is on, you can still receive and print fax

messages as normal.

Enter a user code of up to eight digits using the number keys.

AAAA

Press the {{{{OK}}}} or {{{{####}}}} key.

BBBB

Note

❒ If an unprogrammed user code is entered, the display returns to that of

step

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Transmission Modes

2. Faxing

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

Note

❒ You can use Parallel Memory

Transmission that dials while the original is being scanned. See p.31 “Parallel Memory Transmission”,

Facsimile Reference <Advanced Features> .

❖❖❖❖ Memory Transmission

Transmission starts automatically after the original has been stored in memory. It is a convenient method for when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations (broadcasting).

❖❖❖❖ Immediate Transmission

Immediately dials the destination number, and while scanning the original, sends it. This is convenient when you want to send an original quickly, or when you want to check if original was sent to the specified destination (since Immediate Transmission is made after establishing the connection). When using this type of transmission, the original is not stored in memory, and you can only specify one destination

Important

❒

If power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See Off the Main Power/In Case of a Power Failure”, Facsimile Ref- erence <Advanced Features> .

p.102 “Turning

On Hook Dial

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Faxing

Switching between Memory Transmission and Immediate Transmission

Check the indicators on the operation panel to check which mode is current-

ly active and press the {{{{Transmission Mode}}}} key to toggle between them.

Start Manual Reception

Switch RX Mode

Transmission Stamp

Immediate Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN132F

Note

❒ You can select the transmission

mode (Memory Transmission or Immediate Transmission) that is operative when the machine is turned on or when the {{{{Clear

Modes}}}} key is pressed, using [Home Position] under [Key Operator Tools].

See p.85 “Home Position”, Facsimi- le Reference <Advanced Features>

(switch 02, bit 2).

❒ You can have the machine return

to the status obtained by pressing the {{{{Clear Modes}}}} key after each transmission using [Home Position] under [Key Operator Tools]. See p.85

“Home Position”, Facsimile Refer- ence <Advanced Features> (switch

01, bit 7).

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Placing Originals

You can place the originals either in the optional ADF or ARDF or on the exposure glass. Some types of originals are unsuitable for the ADF or ARDF, so they must be placed on the exposure glass.

Place to scan by portrait orientation for the original of A4, 8 larger size, landscape orientation for the original of A4, 8

/2"×11" or

/2"×11" or smaller size shown in the illustration. The size of some originals might not be detected. For details, see p.19 “Origi- nal sizes difficult to detect”.

❖❖❖❖ How to place A4, B4 JIS (Japanese

Industrial Standard), A3, 8

/2"××××14", and 11"××××17" size originals

Original

Where original is placed

Exposure glass For ADF or ARDF

/2"××××11",

AAN055S

Note

❒ When you place originals as

shown in the above illustration, the fax header will be printed on the received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

❖❖❖❖ How to place A5, 5

/2"××××81/2" and B5

JIS size originals

Original

*2 *3

Limitation

❒ If you place A5, 5

Where original is placed

Exposure glass

For ADF or ARDF

AAN056S

/2"×81/2" or B5 size documents on the exposure glass, they will not be detected. A5

/2"× 81/2" size documents

or 5 placed in the ADF or ARDF are sent. See p.19 “Original sizes difficult to detect”.

Note

❒ When you place originals as

shown in the above illustration, the fax header will be printed on the received faxes at the destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

• *3 When the scanning size is set

to A4L or 8

/2"×11"L on the

original size specifying display.

Kir-C2-ENcombine_F_FM.book Page 16 Friday, September 19, 2003 3:00 PM

Faxing

❒

When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or di-

vided into two or more sheets. When sending an important original, we recommend you ask the receiver about the size and orientation of the paper used in their terminal.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before placing your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

If you place an A4L or 81/2"×11"

❒

size original in the portrait orientation, the machine rotates the image by 90 degrees before sending. See p.33 “Transmission with Image Rotation”, Facsimile Reference <Ad- vanced Features> .

❒

You can send the first pages from the exposure glass then the remaining pages from the ADF or ARDF. After you have removed the last page from the exposure glass, insert the remaining pages in the ADF or ARDF, and

{{{{

}}}}

key.

then press the

❒ When using the Internet Fax func-

tion, documents transmitted are sent at A4 size. Documents larger than A4 are reduced to A4 width.

Reference

For how to place two-sided documents,

p.7 “Two-Sided Transmission

see (Double-Sided Transmission)”,

Facsimile Reference <Advanced Features> . The ARDF is required.

For acceptable types of originals, see p.112 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .

Start

Placing a Single Original on the Exposure Glass

Place originals that cannot be placed in the optional ADF or ARDF, such as a book, on the exposure glass one page at a time.

Lift the exposure glass cover or

AAAA

the ADF or ARDF by at least 30 degrees.

Note

❒ If you do not lift the exposure

glass cover or the ADF or ARDF by at least 30 degrees, the original size will not be detected.

Place the original face down and

BBBB

align its upper left corner with the reference mark at the upper left corner of the exposure glass.

Positioning mark

Left Scale

Lower the exposure glass cover or

CCCC

the ADF or ARDF.

Note

❒ When setting a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent the bound part from rising.

AAN050S

Kir-C2-ENcombine_F_FM.book Page 17 Friday, September 19, 2003 3:00 PM

Placing Originals in the Optional ADF or ARDF

Use the ADF or ARDF to scan in a stack of originals in one operation. The ARDF can handle both one-sided and two-sided originals.

Limitation

❒ Place all the originals to be sent in

a single stack. You cannot place originals in the ADF or ARDF one page at a time or in successive stacks.

Note

❒ To send an original longer then the

following lengths, use Memory Transmission. However, the maximum length of an original for Memory Transmission is 1200 mm (47").

• A3 or 11"×17" size: 850 mm (33.5") for Standard, 432 mm (17") for Detail

• B4 JIS or 8 mm (39.4") for Standard, 500 mm (19.7") for Detail

• A4 or 8 (23.6") for Detail, 300 mm (11.8") for Fine

❒ If you frequently send long docu-

ments, set Long Document Transmission to on with the User Parameters. If a jam occurs, the document might be damaged because scanning will not stop. See p.80 “User Parameters”, Facsimile

Reference <Advanced Features>

(switch 14, bit 1).

❒ If your original is bent or folded,

flatten it before you place it.

❒ When sending thin originals, place

them on the exposure glass.

/2"×14" size: 1000

/2"×11" size: 600 mm

Placing Originals

❒ If an original jammed, press the

{{{{Clear/Stop}}}} key, and then slowly remove the original.

❒ You can check information about

the sizes and number of originals that can be placed in the ADF or ARDF. See p.112 “Acceptable Types of Originals”, Facsimile Ref- erence <Advanced Features> .

Adjust the document guide to

AAAA

match the size of the originals.

Align the edges of the originals

BBBB

and stack them in the ADF or ARDF face up.

AAN051S

Limit mark

Document guide

Originals unsuitable for the optional ADF or ARDF

Do not place the following types of originals in the ADF or ARDF because they may be damaged. Place them on the exposure glass instead.

• Originals in unacceptable sizes (See p.112 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .)

• Originals containing staples or clips

• Perforated or torn originals

Kir-C2-ENcombine_F_FM.book Page 18 Friday, September 19, 2003 3:00 PM

Faxing

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating,

such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

• Sticky originals, such as translucent paper

• Thin and soft originals

• Originals of inappropriate weight

(See p.112 “Acceptable Types of Originals”, Facsimile Reference <Ad- vanced Features> .)

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

Remove the original and replace

CCCC

it on the exposure glass. Press the {{{{Start}}}} key.

DDDD

A scan progress starts.

----Specifying the Original Size

Manually

If the original size is not detected by repeating steps A to C three times, the original size specifying display appears.

A Using the scroll keys, select the

size for scanning.

B Press the {

Scanning starts.

{OK}}}} or {{{{Staet}}}} key.

{{

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

Press [Exit].

AAAA

The previous display appears.

Make sure that the original is set

BBBB

correctly.

Kir-C2-ENcombine_F_FM.book Page 19 Friday, September 19, 2003 3:00 PM

Original sizes difficult to detect

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size.

• Documents placed on the exposure glass of sizes other than those listed in the table below

• Originals with index tabs, tags, or protruding parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with dense text or drawings

• Originals which partially contain solid printing

• Originals which have solid printing around their edges

• Originals with glossy surfaces

• Bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

❖❖❖❖ Metric Version

Size

Location of the original

Exposure glass

ADF or ARDF

A3LLLL B4 JIS

ΟΟΟ×Ο×Ο×Ο

ΟΟΟΟΟΟΟ× Ο

A4KKKK

B5 JIS

LLLL

A5LLLL A5 KKKK 8

KKKK

Placing Originals

/2"××××

11"

13" LLLL

KKKKLLLL

/2"××××

Ο: Detectable size ×: Undetectable size

❖❖❖❖ Inch Version

/2"××××

Size

Location of the original

Exposure glass

ADF or ARDF

11"×××× 17"LLLL

ΟΟΟ ЧЧЧЧЧЧ

ΟΟΟΟΟΟΟ× Ο

8 14"LLLL

8 1/2"×××× 11"KKKK

LLLL

Ο: Detectable size ×: Undetectable size

5 8

KKKK

/2"×××× /2"

5 8

LLLL

/2"×××× /2"

8"×××× 13"LLLL

11"×××× 15"LLLL

10"×××× 14"LLLL

10"×××× 8"LLLL

Kir-C2-ENcombine_F_FM.book Page 20 Friday, September 19, 2003 3:00 PM

Faxing

Memory Transmission

In Memory Transmission mode, after you press the {{{{Start}}}} key, the machine does not dial the destination until all pages of your fax message have been

scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long.

• While your message is being sent, other people can use the machine.

• You can send the same message to more than one place in a single operation (broadcasting).

Memory transmission mode has normal fax and Internet Fax functions.

Important

❒ If there is a power failure (the main

power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. If you turn only the operation switch off, documents are not deleted. See p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference <Ad- vanced Features> .

❒ We recommend you call the re-

ceiver and confirm with them when sending important messages.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of destinations

per Memory Transmission: 300.

❒ Combined total number of desti-

nations of standby messages stored in memory: 300.

❒ After the total number of pro-

grammed destination numbers exceeds 300, you can perform only Immediate Transmission.

❒ The number of documents you can

store is 200.

❒ The number of pages you can store

in memory depends on the original images and the scan settings. You can store up to 160 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text).

❒ Allows you to specify fax number

and e-mail address simultaneously.

Reference

p.49 “Transmitting Internet Fax”

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 21 Friday, September 19, 2003 3:00 PM

Memory Transmission

Make sure that Memory Trans.

AAAA

indicator lights.

Start Manual Reception

Switch RX Mode

Transmission Stamp

Immediate Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

SpaceShift

Note

❒ If it is not, press the {{{{Transmis-

sion Mode}}}} key.

Place the original in the ADF or

BBBB

ARDF, or on the exposure glass.

Note

❒ You can send the first few pages

from the exposure glass then the remaining pages from the ADF or ARDF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF or ARDF.

❒ Note that you cannot place orig-

inals on the exposure glass after you start using the ADF or ARDF.

AAN130F

Specify a destination.

DDDD

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter the correct number.

Reference

p.33 “Entering a Fax Number” p.35 “Entering an E-mail Ad-

dress” p.35 “Using the Destination

List” p.25 “Chain Dial”, Facsimile Ref-

erence <Advanced Features> p.26 “Redial”, Facsimile Refer-

ence <Advanced Features>

When sending the same original

EEEE

to several destinations (broadcasting), press [Add Dest] to specify other destinations.

Reference

p.15 “Placing Originals”

Make the settings you require.

CCCC

Reference

p.29 “Scan Settings” p.30 “Original Type” p.31 “ Image Density (Con-

trast)”

Note

❒ You do not have to press [Add

Dest] when adding a destination

using a Quick Dial key.

❒ If you do not want to do a

broadcast transmission, proceed to step

Kir-C2-ENcombine_F_FM.book Page 22 Friday, September 19, 2003 3:00 PM

Faxing

Specify a destination.

FFFF

Note

❒ Press [] to switch the des-

tination between fax number and e-mail address.

❒ If you want to specify another

destination, repeat steps

❒ Entered destinations can be

checked using {{{{UUUU}}}} or {{{{TTTT}}}}.

❒ To delete an entered destina-

tion, find it using {{{{UUUU}}}} or {{{{TTTT}}}}, press the {{{{Clear/Stop}}}} key, and then press [Delete].

Press the {{{{Start}}}} key.

GGGG

Note

❒ Do not lift the ADF or ARDF

during scanning.

After scanning, the standby display appears.

and

----Sending originals using the

F Place the next original on the expo-

sure glass within 60 seconds after the machine has finished scanning the first original.

G Repeat steps D to F for all origi-

nals.

H Place the last original, press the

{{{{Start}}}} key, and then press the {{{{####}}}} key.

----Broadcasting Sequence

If you dial several destinations for the same message (broadcasting), the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

exposure glass

A Make sure that Memory Trans. in-

dicator lights. If it is not, press the {{{{Transmission Mode}}}} key.

B Place the first page of your original

face down on the exposure glass.

C Specify a destination. D Make the scan settings you re-

quire.

E Press the {

The machine starts scanning.

{Start}}}} key.

{{

----Checking the Transmission

Progress

To check which destinations the fax message has been sent to so far, print the Journal. See p.21 “Printing the Journal”, Facsimile Reference <Ad- vanced Features> .

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 23 Friday, September 19, 2003 3:00 PM

Canceling a Memory Transmission

Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you cannot cancel the transmission of a sent Internet Fax document.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {{{{Start}}}} key.

Press the {{{{Clear Modes}}}} key.

AAAA

Clear Modes

Clear/Stop

AAN131F

On Hook Dial

User Tools/ Counter

ABC DEF

Note

❒ When documents are placed in

the ADF or ARDF, you can cancel transmission simply by removing them.

While the Original Is Being Scanned

Use this procedure to cancel a transmission after pressing the {{{{Start}}}} key.

Press the {{{{Clear/Stop}}}} key.

AAAA

On Hook Dial

Pause/ Redial

ABC DEF

PRS

Clear/Stop

MNOJKLGHI

Start

WXYTUV

Note

❒ Scanning may be completed

while you are performing the cancel operation.

While the Original Is Being Transmitted or Before the Transmission Is Started

Note

❒ If the transmission finishes while

you are carrying out this procedure, it will not be canceled.

❒ If you cancel a message while it is

being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of your message may have already been sent and received at the other end.

Make sure that the standby dis-

AAAA

play appears.

Note

❒ If you press the {{{{Clear/Stop}}}} key

while the original is being scanned, scanning stops.

Press the {{{{Clear/Stop}}}} key.

BBBB

On Hook Dial

Pause/

Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN105F

OPER

Enter

The machine stops scanning.

AAN105F

Kir-C2-ENcombine_F_FM.book Page 24 Friday, September 19, 2003 3:00 PM

Faxing

Press [Stop TX].

CCCC

Press [Delete].

DDDD

The standby display appears.

Note

❒ If you want to cancel stopping,

press [No].

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 25 Friday, September 19, 2003 3:00 PM

Immediate Transmission

With Immediate Transmission, when you press the {{{{Start}}}} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's Own Name or Own Fax Number on the control panel during transmission).

Limitation

❒ Internet Fax is performed only

with Memory Transmission which starts transmission automatically after storing documents in memory. If you specify Immediate Transmission in Internet Fax,

Try again after switch-

the “

ing to memory transmission.

message appears. When this happens, press [Exit], and then switch to Memory Transmission.

Note

❒ You cannot send the same docu-

ment to multiple destinations (broadcasting). Memory Transmission allows this function.

❒ You can have the machine set to

Memory Transmission mode or Immediate Transmission mode right after the power is turned on. See p.72 “General Settings/Adjust”, Facsimile Reference <Advanced Features> .

❒ You can have the machine return

to the default transmission mode (Memory Transmission or Immediate Transmission) after every transmission. You can change this so that the desired setting is maintained. See p.72 “General Settings/Adjust”, Facsimile Reference <Advanced Features> .

Make sure that the Immediate

AAAA

Trans. indicator lights.

Start Manual Reception

Switch RX Mode

Transmission Stamp

Immediate Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

Note

❒ If it is not, press the {{{{Transmis-

sion Mode}}}} key.

Place the original.

BBBB

”

Note

❒ You can scan a few pages of

your original from the exposure glass and the remaining pages from the ADF or ARDF. When you have finished scanning from the exposure glass, remove the original from the exposure glass and place the remaining pages in the ADF or ARDF within ten seconds.

❒ To send two or more pages us-

ing the exposure glass, set them one page at a time.

❒ The original can be placed

whenever, before the {{{{Start}}}} key is pressed.

SpaceShift

AAN103F

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 26 Friday, September 19, 2003 3:00 PM

Faxing

Reference

p.15 “Placing Originals”.

Select the scan settings you re-

CCCC

quire.

Reference

p.29 “Scan Settings”

p.30 “Original Type” p.31 “ Image Density (Con-

trast)”

Specify a destination.

DDDD

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter the correct number.

Reference

Press the {{{{Start}}}} key.

EEEE

The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

On Hook Dial

Pause/

Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

Note

❒ Do not lift the ADF or ARDF

during scanning.

After transmission, the standby display appears.

AAN107F

p.33 “Specifying a Destination” p.35 “Using the Destination

List” p.25 “Chain Dial”, Facsimile Ref-

erence <Advanced Features> p.26 “Redial”, Facsimile Refer-

ence <Advanced Features>

Kir-C2-ENcombine_F_FM.book Page 27 Friday, September 19, 2003 3:00 PM

----Sending originals using the exposure glass

A Make sure that Immediate Trans.

indicator lights. If it is not, press the {{{{Transmission Mode}}}} key.

B Place the first page face down on

the exposure glass.

C Specify a destination.

Make the scan settings you re-

quire.

E Press the { F Place the next original on the expo-

{Start}}}} key.

{{

sure glass within 10 seconds after the machine has finished scanning the first original.

Immediate Transmission

G Repeat steps D to F for all origi-

nals.

H Place the last original, and then

press the {{{{####}}}} key.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 28 Friday, September 19, 2003 3:00 PM

Faxing

Canceling an Immediate Transmission

Before You Have Pressed

{{{{Start}}}} Key

Press the {{{{Clear Modes}}}} key.

AAAA

User Tools/ Counter

On Hook Dial

ABC DEF

Note

❒ When the original is placed in

the ADF or ARDF, you can also cancel an Immediate Transmis-

Clear Modes

Clear/Stop

AAN131F

After You Have Pressed

{{{{Start}}}} Key

Press the {{{{Clear/Stop}}}} key, and

AAAA

then remove the original.

On Hook Dial

Pause/

Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN105F

sion by removing the original.

Note

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Kir-C2-ENcombine_F_FM.book Page 29 Friday, September 19, 2003 3:00 PM

Scan Settings

You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖❖❖❖ Resolution:

Standard, Detail, Fine

❖❖❖❖ Original Type:

Text, Photo

❖❖❖❖ Image Density (Contrast):

Manual Image Density (five levels)

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in lower quality but your original is sent more quickly. Select the setting that matches your needs based upon this trade off between speed and image clarity.

❖❖❖❖ Standard (8 x 3.85 lines/mm, 200 x 100

dpi)

Select for originals containing normal size characters.

❖❖❖❖ Fine (8 x 15.4 lines/mm, 200 x 400 dpi)

Select for originals with fine details or when you require the best possible image clarity. This resolution is four times finer than Standard.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you sent actually. See p.21 “Print- ing the Journal”, Facsimile Reference <Advanced Features> .

❒ Transmission at Fine resolution is

possible with originals of A4,

/2"×11" and smaller. Even if you

8 select the Fine resolution for the original exceeding A4, 8 the resolution type is forcibly changed to Detail.

❒ In Internet Fax transmission, if the

destination is not set in full mode, the original is scanned using Detail, even if you select [Fine].

Note

❒ The machine supports Standard,

Detail, and Fine resolutions.

❒ The resolution type selected as

soon as the machine is turned on or modes cleared is set to [Standard].

/2"×11",

❖❖❖❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 30 Friday, September 19, 2003 3:00 PM

Faxing

Press the {{{{Resolution}}}} key to

AAAA

switch between resolutions. The indicators above the key shows the current selection.

Immediate

Start Manual Reception

Switch

RX Mode

Transmission Stamp

Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN104F

Note

❒ If you select Photo, the transmis-

sion will take longer than if you select Text.

❒ If you send a fax message with

Photo and the background of the received image is dirty, reduce the density and re-send.

❒ You can select which original type

(Text or Photo) is active when the machine is first turned on, or when the {{{{Clear Modes}}}} key is pressed, using [Home Position] under [Key

Original Type

If your original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate original type to optimize image clarity.

Operator Tools]. See p.85 “Home Po- sition”, Facsimile Reference <Ad- vanced Features> (switch 02, bit 1).

❒ You can set the machine to return

to the initial status obtained by pressing the {{{{Clear Modes}}}} key after each transmission using [Home Position] under [Key Operator Tools].

❖❖❖❖ Text

Select Text to send an original containing a high-contrast black-and-

See p.85 “Home Position”, Facsimi-

le Reference <Advanced Features>

(switch 01, bit 7).

white image. Use this setting even

Press the {{{{Original Type}}}} key for

if your original contains text and photographs or if you only want to

AAAA

the type you require.

send clearer text.

❖❖❖❖ Photo

Select Photo to send an original containing a halftone image such as a photograph or a colour original.

Limitation

Duplex

Combine/ Series

Sort

Lighter Darker

Cancel

Original

Tex t

Photo

AAN121F

❒ If you select Photo, resolution is

automatically set to Detail. Even if you select Text again, the resolution will not return to Standard.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 31 Friday, September 19, 2003 3:00 PM

Scan Settings

Image Density (Contrast)

The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

Use the {{{{Image Density}}}} key to vary the image density within 5 levels.

Press the {{{{Lighter}}}} or {{{{Darker}}}} key

AAAA

to change the density from five density level.

Cancel

Duplex

Combine/ Series

Sort

Lighter Darker

Original

Tex t

Photo

AAN119F

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different image density, resolution, and original type setting for each page.

Place the original, select the scan settings for the first page, dial, and then press the {{{{Start}}}} key as you would normally. Then follow one of the following two procedures.

Note

❒ It is recommended that originals

be placed on the exposure glass when mixing scan settings for a multiple page original.

When placing originals on the exposure glass

Note

❒ Select density, resolution, and

original type within 60 seconds for Memory Transmission (10 seconds for Immediate Transmission). The remaining time is shown on the display.

Check which pages you want to

AAAA

scan with different settings.

Remove the previous page and

BBBB

place the next page.

Select the image density, resolu-

CCCC

tion, and original type.

Cancel

Duplex

Combine/ Series

Start Manual Reception

Switch RX Mode

Transmission Stamp

Sort

Standard

Detail

Fine

Immediate Trance. Memory Trance.

Lighter Darker

Original

Tex t

Photo

AAN106F

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN104F

Note

❒ Adjust the settings for each

page before you press the

{{{{Start}}}} key.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 32 Friday, September 19, 2003 3:00 PM

Faxing

When placing originals in the optional ADF or ARDF

Note

❒ Depending on what time the scan

settings are adjusted, the settings may not be reflected in the result-

ing operation.

Check which pages you want to

AAAA

scan with different settings.

Select the image density, resolu-

BBBB

tion, and original type before the next page is scanned.

Cancel

Duplex

Combine/ Series

Sort

Lighter Darker

Original

Tex t

Photo

AAN106F

Immediate

Start Manual Reception

Switch RX Mode

Transmission Stamp

Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06 0

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN104F

Kir-C2-ENcombine_F_FM.book Page 33 Friday, September 19, 2003 3:00 PM

Specifying a Destination

You can specify the destination using one of three methods.

Specifying a Destination

Entering a Fax Number

❖❖❖❖ Fax number

p.33 “Entering a Fax Number”

❖❖❖❖ E-mail address

p.35 “Entering an E-mail Address”

❖❖❖❖ Destination list

p.35 “Using the Destination List”

This section covers these functions and others in more detail.

Note

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers and email addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Enter numbers directly using the key pad on the right side of the control panel.

Note

❒ Maximum length of a fax number:

128 digits.

❒ You can insert pauses and tones in

a fax number. See p.34 “Pause”, p.34 “Tone”.

Make sure that is displayed in

AAAA

the destination display column.

Note

❒ If it is not displayed, press

[].

Enter the fax number using the

BBBB

number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter again.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 34 Friday, September 19, 2003 3:00 PM

Faxing

Pause

Note

❒ A tone is shown as a “•” on the dis-

Press the {{{{Pause/Redial}}}} key when di-

play. aling or storing a number to insert a pause of about two seconds.

On Hook Dial

Pause/ Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN108F

Note

❒ You cannot insert a pause before

the first digit of a fax number. If

Using the Tone function with On Hook Dial

Press the {{{{On Hook Dial}}}} key.

AAAA

On Hook Dial

Pause/

Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN109F

you press the {{{{Pause/Redial}}}} key at

Enter the fax number using the

the first digit, a redial occurs. See p.26 “Redial”, Facsimile Reference

BBBB

number keys.

<Advanced Features> .

❒ A pause is shown as a “-” on the

display.

Note

❒ You can also program numbers in-

cluding pauses in destination lists.

Tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line).

Limitation

❒ Certain services may be unavail-

able when using the Tone function.

Press [Tone].

CCCC

Enter the number you want to

DDDD

tone dial using the number keys.

Kir-C2-ENcombine_F_FM.book Page 35 Friday, September 19, 2003 3:00 PM

Specifying a Destination

Entering an E-mail Address

When using Internet Fax transmission, specify the e-mail address in place of the fax number.

Note

❒ You can enter up to 128 characters.

Make sure that is displayed in

AAAA

the destination display column.

Note

❒ If it is not displayed, press

[].

Press [Manual].

BBBB

Enter the e-mail address destina-

CCCC

tion, and then press the {{{{OK}}}} key.

Reference

“Entering Text”, General Set- tings Guide

The destination is specified.

Using the Destination List

You can program up to 150 destinations (fax numbers and e-mail addresses) into the destination list. The destinations programmed into destination numbers 001 to 032 can be specified by pressing Quick Dial keys 01 to 32. Hence, you should program frequently used destinations in the Quick Dial keys. In a Quick Dial key, you can program a single destination or multiple destinations (fax numbers and/or e-mail addresses). A Quick Dial key programmed with multiple destinations is called a Group Dial. You can send (broadcast) the same message to the destinations in the Group Dial.

You can also program a name for a Quick Dial key (for example "Brown", or “Branch Office”) that will appear before you press the {{{{Start}}}} key to start sending.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and then enter again.

❒ To change the e-mail address af-

ter pressing the {{{{OK}}}} key, press [Edit Dest.], re-enter an e-mail address, and then press the {{{{OK}}}} key.

Preparation

In the destination list, program in-

dividual fax numbers, e-mail ad-

dresses and/or groups of

destinations. See “Registering a

Fax Destination”, “Registering an

E-mail Destination”, and “Regis-

tering a New Group”, General Set-

tings Guide.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 36 Friday, September 19, 2003 3:00 PM

Faxing

Limitation

❒ Group Dial can be used for Memo-

ry Transmission only; not Immediate Transmission. If you specify

If the destionation's name has been

stored, the name is shown on the

display. If it is not, the fax number

or e-mail address is shown.

Immediate Transmission in Group Dial, the "

switching to memory trans-

mission.

When this happens, press [Exit],

Try again after

" message appears.

and then switch to Memory Transmission.

Note

❒ To check the contents of Quick Di-

al, print the destination list. See

“Key Operator Tools”, General Set- tings Guide.

❒ A stored name can be printed out

on the first page of a received fax at the other end. See p.11 “Label Insertion”, Facsimile Reference <Ad- vanced Features> .

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you want to specify another

destination, press [Add Dest] and specify another fax number or e-mail address.

❒ You do not have to press [Add

Dest] when adding a destination

using the Quick Dial keys.

Press the {{{{Start}}}} key.

BBBB

❒ To check the contents of the

Groups, print the list. See “Key Operator Tools”, General Settings Guide.

Specifying a group of destinations using the Quick Dial key

Specifying a destination using the Quick Dial key

Press the Quick Dial key in which

AAAA

the destination's number is programmed.

Check

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Communicating

Start Manual Reception

Switch RX Mode

Transmission Stamp

Facsimile

Receive File

Immediate Trance. Memory Trance.

Standard

Detail

Fine

Job

Information

- &@.

SymbolsSpaceShift

Scanner

AAN110F

Place the original, and then select

AAAA

the scan settings you require.

Press the Quick Dial key in which

BBBB

the Group is programmed.

Check

Destination

Job

Information

- &@.

SymbolsSpaceShift

Communicating

Start Manual Reception

Switch RX Mode

Transmission Stamp

Facsimile

Receive File

Immediate Trance. Memory Trance.

Standard

Detail

Fine

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

MNO PQR STU VWX

09 10 11 12

13 14 15 16

Scanner

AAN110F

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 37 Friday, September 19, 2003 3:00 PM

Specifying a Destination

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you want to specify other des-

tinations, press [Add Dest.].

Press the {{{{Start}}}} key.

CCCC

Note

❒ If you press an incorrect Quick

Dial key, press the {{{{Clear/Stop}}}} key, and then press the Quick Dial key you want.

❒ To cancel all the destinations

specified by the Quick Dial key, press the {{{{Clear Mode}}}} key. Then, repeat from step B.

Checking the Specified Destination

If you specified from the destination list, you can display the name and fax numbers or e-mail addresses. If the group is specified for the destination, you can display fax numbers or email addresses in the group.

Make sure the destination name

AAAA

appears on the display.

Press the {{{{Check Destination }}}} key.

BBBB

Check

Job

Information

Scanner

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

If you specified more than one

CCCC

destination, display them one by

one using {{{{UUUU}}}} or {{{{TTTT}}}}.

Note

❒ If you specified a group using

the Quick Dial keys, , the group icon appears to the right of the destination name.

Press the {{{{OK}}}} key when confir-

DDDD

mation is complete.

The display returns to that of step

AAN111F

Note

❒ If you want to specify other des-

tinations, press [Add Dest.].

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 38 Friday, September 19, 2003 3:00 PM

Faxing

Searching for a Destination

Use this procedure to search through the destination lists for a particular destination.

Make sure [Search by Name] is se-

BBBB

lected.

❖❖❖❖ Search by Destination Name

p.38 “ Search by Destination Name”

❖❖❖❖ Select by Display Destination List

p.39 “Selecting from Destination List”

❖❖❖❖ Specifying a Registration Number

p.40 “Specifying a Registration Number”

Note

❒ If [Search by Name] is not select-

ed, press {{{{UUUU}}}} or {{{{TTTT}}}} to display.

Press the {{{{OK}}}} key.

CCCC

[Search by Name] entry display ap-

❖❖❖❖ Search by Fax Number

p.41 “Search by Fax Number”

pears.

Enter characters to search.

DDDD

❖❖❖❖ Search by E-mail Address

p.42 “Search by E-mail Address”

Search by Destination Name

Note

❒ The search returns only destina-

tions whose beginnings match the entered name.

❒ This function distinguishes be-

tween lowercase and uppercase letters.

Press the {{{{Search Destination }}}} key.

AAAA

Reference

“Entering Text”, General Set- tings Guide.

Note

❒ If you enter a wrong destination

name, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the destination name again.

Check

Job

Information

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Scanner

AAN112F

Press the {{{{OK}}}} key.

EEEE

[Search by Name] confirmation dis-

play appears.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 39 Friday, September 19, 2003 3:00 PM

Press the {{{{OK}}}} key.

FFFF

A search progress starts, then search result appears.

Note

❒ If no destination is matched for

specified text, "Specified

destination is not programmed.

" is displayed. Press [Exit] to return to the display of B.

Select the destination name to

GGGG

specify using {{{{UUUU}}}} or {{{{TTTT}}}}.

Searching for a Destination

Selecting from Destination List

Destinations can be selected from the destination list. Destinations appear in order of registration number.

Limitation

❒ Fax and e-mail destinations are not

displayed at the same time.

Press [] to switch the desti-

AAAA

nation to fax number or e-mail address .

Press the {{{{OK}}}} key.

HHHH

The destination which you searched is specified for the destination.

Note

❒ Press [Add Dest] to specify other

destinations.

Press the {{{{Search Destination}}}} key.

BBBB

Check

Job

Information

Scanner

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Display Destination List] us-

CCCC

ing {{{{TTTT}}}} or {{{{UUUU}}}}.

Press the {{{{OK}}}} key.

DDDD

Destinations appear in order of registration number.

AAN112F

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 40 Friday, September 19, 2003 3:00 PM

Faxing

Select the destination you want to

EEEE

specify using {{{{TTTT}}}} or {{{{UUUU}}}}.

Select [Search by Registration No.]

BBBB

using {{{{UUUU}}}} or {{{{TTTT}}}}.

Press the {{{{OK}}}} key.

FFFF

The specified destination is selected.

Note

❒ Press [Add Dest] to specify other

destinations.

❒ You cannot specify destinations

twice. If you try to, the “

destination has already been programmed.

This

” message appears. Press [Exit] to return to the standby display.

Specifying a Registration Number

You can search by Destination Lists.

Limitation

❒ Fax and e-mail destination are not

displayed at the same time.

Press the {{{{Search Destination }}}} key.

AAAA

Check

Job

Information

Scanner

AAN112F

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Press the {{{{OK}}}} key.

CCCC

[Search by Registration No.] entry display appears.

Enter the three-digit registration

DDDD

number of desired Quick Dial key by number keys.

Note

❒ If you enter a wrong registra-

tion number, press the {{{{Clear/Stop}}}} key, and then enter the code again.

Press the {{{{OK}}}} key.

EEEE

Search result appears.

Note

❒ If no destination is matched for

specified registration number,

Specified destination is

not programmed.

" is displayed. Press [Exit] to return to the display of B.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 41 Friday, September 19, 2003 3:00 PM

Searching for a Destination

Press the {{{{OK}}}} key.

FFFF

The destination which you searched is specified for the destination.

Note

❒ If you try to specify the destina-

tion again, "This destination

has already been programmed.

" is displayed. Press [Exit] to return to the destination specifying display.

❒ Press [Add Dest] to specify other

destinations.

Search by Fax Number

Note

❒ The search returns only destina-

tions whose beginnings match the entered fax number.

Press [] to display .

AAAA

Select [Search by Fax No.] using {{{{UUUU}}}}

CCCC

or {{{{TTTT}}}}.

Note

❒ If [Search by Fax No.] does not ap-

pear, is not selected in step A. Press the {{{{Cancel}}}} key to return to step A.

Press the {{{{OK}}}} key.

DDDD

[Search by Fax No.] entry display appears.

Enter a fax number to search for.

EEEE

Note

❒ You can search with a part of

the fax number. However, you must enter a number from top for beginning matching.

❒ If you enter a wrong fax num-

ber, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the number again.

Press the {{{{Search Destination }}}} key.

BBBB

Check

Job

Information

Scanner

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

AAN112F

Press the {{{{OK}}}} key.

FFFF

[Search by Fax No.] confirmation display appears.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 42 Friday, September 19, 2003 3:00 PM

Faxing

Press the {{{{OK}}}} key.

GGGG

Search result appears.

Note

❒ If no destination is matched for

specified fax number, "Speci-

fied destination is not programmed.

" is displayed.

Press [Exit] to return to step C.

Select the number to specify us-

HHHH

ing {{{{UUUU}}}} or {{{{TTTT}}}}.

Press the {{{{OK}}}} key.

IIII

The destination which you searched is specified.

Search by E-mail Address

Note

❒ The search returns only destina-

tions whose beginnings match the entered e-mail address.

Press [] to display .

AAAA

Press the {{{{Search Destination}}}} key.

BBBB

Check

Job

Information

Scanner

AAN112F

Destination

01 02 03 04

ABC DEF GHI JKL

05 06 07 08

Select [Search by E-mail Address] us-

CCCC

ing {{{{UUUU}}}} or {{{{TTTT}}}}.

Note

❒ Press [Add Dest] to specify other

destinations.

Note

❒ If [Search by E-mail Address] does

not appear, is not selected in step A. Press the {{{{Cancel}}}} key to return to step A.

Press the {{{{OK}}}} key.

DDDD

[Search by E-mail Address] entry display appears.

Kir-C2-ENcombine_F_FM.book Page 43 Friday, September 19, 2003 3:00 PM

Searching for a Destination

Enter an e-mail address to search

EEEE

for.

Reference

"Entering Text", General Settings Guide

Note

❒ You can search with a part of

the e-mail address. However, you must enter a number from top for beginning matching.

❒ If you enter a wrong e-mail ad-

dress, press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the address again.

Press the {{{{OK}}}} key.

FFFF

[Search by E-mail Address] confirmation display appears.

Press the {{{{OK}}}} key.

GGGG

Select the e-mail address to speci-

HHHH

fy using {{{{UUUU}}}} or {{{{TTTT}}}}.

Press the {{{{OK}}}} key.

IIII

The destination which you searched is specified.

Note

❒ Press [Add Dest] to specify other

destinations.

Search result appears.

Note

❒ If no destination is matched for

specified e-mail address,

Specified destination is

not programmed.

played. Press [Exit] to return to the display of C.

" is dis-

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 44 Friday, September 19, 2003 3:00 PM

Faxing

Reception

There are two ways you can set up your machine to handle incoming calls:

• Manual Reception (the optional

handset or an external telephone required)

• Auto Reception

❖❖❖❖ Manual Reception

Press the {{{{Switch RX Mode}}}} key.

AAAA

Start Manual Reception

Switch RX Mode

Transmission Stamp

Immediate Trance. Memory Trance.

Standard

Detail

Fine

ABC DEF

05 06

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN113F

When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manually to facsimile mode.

Select the reception mode using

BBBB

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

❖❖❖❖ Auto Reception

When a telephone call comes in, the machine automatically receives it as a fax message. Use this setting on a dedicated fax line.

Note

❒ The optional handset or an ex-

ternal telephone is required to use this machine as a telephone.

Switching the Reception Mode

You can switch reception modes us-

The standby display appears.

Note

❒ To cancel the selection, press the

{{{{Cancel}}}} key.

Receiving a Fax in Manual Reception Mode

ing the Reception Settings menu (under Fax Features). See p.73

“Reception Settings”, Facsimile Refer- ence <Advanced Features> .

When the machine rings, pick up

AAAA

the optional handset or the handset of the external telephone.

If you program a User Function key

If you hear beeps, press the {{{{Start}}}}

with Switch Reception Mode, you can switch reception mode quickly. See p.72 “General Settings/Adjust”, Fac- simile Reference <Advanced Features> . This function is set to the User Function key {{{{F2}}}} as default.

BBBB

key. (The {{{{Start}}}} key is only available in facsimile mode when an original is not placed.)

Replace the handset. The ma-

CCCC

chine will start receiving.

Kir-C2-ENcombine_F_FM.book Page 45 Friday, September 19, 2003 3:00 PM

3. Using Internet Fax Functions

Internet Fax Functions

The optional printer/scanner unit is required.

This machine converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

You can also print or forward received e-mail messages.

This machine E-Mail: aaaa@abc.company.com FAX No:310-876-4321

FAX FAX No:310-567-1234

E-Mail: bbbb@abc.company.com FAX No:212-123-5678

GFIFAX0E

Note

❒ This machine must be connected to a LAN and set up correctly in order to use

its Internet Fax functions. See Network Guide.

❒ The Internet Fax function supported by this machine is compliant with ITU-

T Rec. T.37.

❒ You can receive e-mail messages with an attached TIFF-F image sent from

computers.

Kir-C2-ENcombine_F_FM.book Page 46 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties.

• If a transmission is not successful, this machine usually receives an e-mail error notification. See p.103 “Server-Generated Error E-mail”, Facsimile Refer- ence <Advanced Features> . However, e-mail error notifications may not be transmitted for various reasons. We recommend you confirm receipt of important document by calling the other party.

• The level of security for Internet communications is low. We recommend you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet Fax delivery might be delayed due to network congestion. Use a

standard fax whenever communication is time sensitive.

• If you use this machine with dial-up connection, the Auto E-mail Reception function accesses the provider's server via telephone line and may incur call charges even if you do not receive e-mail. To reduce the frequency of server access, specify a large E-mail Reception Interval. For the E-mail Reception Interval setting, see "Settings You Can Change with User Tools - File Transfer", Network Guide.

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.

• Immediate Transmission

• Chain Dial

• On Hook Dial

• Manual Dial

• JBIG Transmission

• Batch Transmission

• ECM (Error Correction Mode)

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.

• Memory Lock Reception

• Authorized Reception

Kir-C2-ENcombine_F_FM.book Page 47 Friday, September 19, 2003 3:00 PM

Internet Fax Functions

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532)

When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception confirmation request attached to the sent e-mail. This return receipt includes the receiver's reception capability information (compression type, paper size, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the received information in the Address Book. This allows you to send subsequent an Internet Fax document to that receiver based on this information.

Note

❒ When you program a destination in the Address Book via a Web browser,

program the T.37 full mode supporting machine as the T.37 full mode destination. See p.64 “Editing Receiver's Fax Information Via Web Browser”, Fac- simile Reference <Advanced Features> .

❒ When you use Internet Fax transmission, you can send a document to multi-

ple destinations at once. However, when you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order.

❖❖❖❖ Returning a Return Receipt

When an e-mail is received, if the sender requests reception confirmation, the receiver sends a return receipt that includes the receiving machine's capability (compression type, paper size, and resolution).

❖❖❖❖ Registering the Received Reception Confirmation Contents

When the sender receives the return receipt that includes the receiver's reception capability, the sender checks the sent final recipient address is programmed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability. The registered reception capability is updated each time the sender receives new reception capability information. The sender can send documents to the receiver based on this information.

❖❖❖❖ Requesting a Reception Confirmation

When the receiver's machine supports T.37 full mode and is programmed as a full mode machine and its reception capability is set in the Address Book, the machine requests the reception confirmation from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability.

Kir-C2-ENcombine_F_FM.book Page 48 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

Note

❒ If the receiver is programmed as the simple mode machine or not pro-

grammed in the Address Book, the receiver's reception capability cannot be registered.

❒ If you know the receiver's reception capability, you can set it manually. How-

ever, this setting will be overwritten when the machine receives the return receipt. See p.64 “Editing Receiver's Fax Information Via Web Browser”, Facsimile Reference <Advanced Features> .

Kir-C2-ENcombine_F_FM.book Page 49 Friday, September 19, 2003 3:00 PM

Transmitting Internet Fax

Preparation

You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide.

This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax documents only with Memory Transmission. If you specify Immediate Transmission in Internet Fax, the "

ter switching to memory transmission.

this happens, press [Exit], and then switch to Memory Transmission.

When sending documents, you can set e-mail options using [TX Mode].

You can set the following options:

" message appears. When

Try again af-

❖❖❖❖ Attach Subject

Allows you to enter a subject for the document you want to send.

Note

❒ For convenience, program fre-

quently-used subject. "Urgent", and "High" are programmed as default. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

❒ You can enter up to 64 charac-

ters in total. If you send e-mail without set-

❒

ting a subject in "E-mail Options" under "TX Mode", the subject is automatically inserted. For more details about how a subject is automatically inserted, see “About the E-mail Subject”.

❒ You cannot send a subject only

as e-mail without an original.

p.53

❖❖❖❖ Return Receipt

You can confirm sent documents were properly received using email or Journal.

Important

❒ If power outage lasts about an

hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference <Advanced Features> .

❒ You may not be able to send large

files as e-mail, depending on email environment conditions.

❒ The level of security for Internet

communications is low. Use of the telephone network is recommended for confidential communications.

Limitation

❒ When available memory is low,

you may not be able to send the Internet Faxes.

Note

❒ Because the machine sends docu-

ments as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.

Kir-C2-ENcombine_F_FM.book Page 50 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

❒ You can limit the size of transmit-

ted e-mail messages. See p.73 “E- mail Settings”, Facsimile Reference <Advanced Features> .

❒ See p.58 “Received Images” for

how e-mail is actually received by the computer when it is sent with mail options selected.

❒ When you transmit an Internet Fax

specifying a user code, and the e-

mail address is set as the routing destination of the specified user code, a Communication Result Report is sent after the transmission is completed. This makes it possible to verify the result of a transmission.

❒ You can specify fax destination

and Internet Fax destination simultaneously.

❒ You cannot send e-mails to a desti-

nation as cc.

Press [] to display .

AAAA

Select [E-mail Options] using {{{{UUUU}}}} or

CCCC

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

To enter the subject directly

A Select [Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Select [Manual Input] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

When you set an e-mail option,

BBBB

press [TX Mode].

If you are not setting e-mail options, proceed to step D.

C Enter the subject.

Reference

"Entering Text", General Settings Guide.

Note

❒ If you enter a wrong subject,

press the {{{{Cancel}}}} key, and then enter the subject again.

Kir-C2-ENcombine_F_FM.book Page 51 Friday, September 19, 2003 3:00 PM

Transmitting Internet Fax

D Press the {{{{OK}}}} key.

The display returns to that of step A.

Note

❒ If you press the {{{{Clear/Stop}}}}

key, entering a subject is canceled. The display returns to that of step A.

To enter the programmed subject

A Select [Attach Subject] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Select [Select Programmed Sub-

ject] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Setting Return Receipt

A Select [Return Receipt] using {{{{UUUU}}}}

or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Press {{{{UUUU}}}} or {{{{TTTT}}}} to select [On].

Note

❒ Select [Off], if you do not

want to confirm the reception.

C Press the {{{{OK}}}} key.

The display returns to that of step A.

C After selecting the subject,

press the {{{{OK}}}} key.

Note

❒ You can register up to 5 pro-

grammed subjects. See p.50 “To enter the subject directly”.

❒ If you press the {{{{Cancel}}}} key,

attaching a subject is canceled. The display returns to that of step A.

The display returns to that of step A.

Note

❒ If you press the {{{{Cancel}}}} key,

the setting is canceled. The display returns to that of step A.

Press the {{{{Cancel}}}} key twice to re-

DDDD

turn to the standby display.

Place the original.

EEEE

Note

❒ You can send the first few pages

from the exposure glass then the remaining pages from the ADF or ARDF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF or ARDF.

Kir-C2-ENcombine_F_FM.book Page 52 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

❒ Note that you cannot place pag-

es on the exposure glass after you have started using the ADF or ARDF.

❒ The original can be placed ei-

ther in the ADF or ARDF or on the exposure glass, until the {{{{Start}}}} key is pressed.

Reference

p.15 “Placing Originals”.

Select the scan settings you re-

FFFF

quire.

Note

❒ In Internet Fax transmission, the

original is scanned using "Detail" resolution for transmission, even if you select "Fine".

❒ When using the Internet Fax

function, documents transmitted are sent at A4 width. Documents larger than A4 are reduced to A4 width.

Reference

p.29 “Resolution” p.30 “Original Type” p.31 “ Image Density (Con-

trast)”

Reference

p.35 “Entering an E-mail Address”.

p.35 “Using the Destination List”.

p.26 “Redial”, Facsimile Refer- ence <Advanced Features> .

To send the same document to

HHHH

multiple destinations, press [Add Dest].

To send e-mail to one destination only, proceed to step

Note

❒ It is not necessary to press [Add

Dest] when adding destinations

using the Quick Dial key.

Specify the next destination.

IIII

Enter the e-mail address.

GGGG

Note

❒ If is not displayed in the des-

tination display column, press

[].

Note

❒ Press [] to switch the des-

tination between fax number and e-mail address.

❒ To specify more destinations,

repeat steps

❒ If you want to delete an entered

destination, find it using {{{{UUUU}}}} or {{{{TTTT}}}}, press the {{{{Clear/Stop}}}} key, and then press [Delete].

and I.

Kir-C2-ENcombine_F_FM.book Page 53 Friday, September 19, 2003 3:00 PM

Press the {{{{Start}}}} key.

JJJJ

This machine starts scanning the document into memory. The email send operation starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts.

Note

❒ With a large volume of docu-

ment, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.

❒ To cancel transmission of an In-

ternet Fax, see p.55 “Canceling Internet Fax Transmission”.

Transmitting Internet Fax

----About the E-mail Subject

If there is no subject specified in “Pro- gram Fax Information” under “Gen- eral Settings/Adjust”, a subject is automatically inserted. Subjects differ according to Stamp Sender Name settings.

• If Own Fax Number and Own Name are programmed: From "Own Fax Number" ("Own Name") (Fax Message NO.xxxx)

• If only Own Fax Number is programmed: From "Own Fax Number" (Fax Message NO.xxxx)

• I f on ly Ow n N am e is pr o gr a mm ed : From "Own Name" (Fax Message NO.xxxx)

• If neither Own Fax Number nor Own Name are programmed: Fax Message NO.xxxx

Note

❒ "xxxx" is the document number

that appears in the Journal.

Reference

p.59 “Initial Settings and Adjustments”

----E-mail Text

When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text. To check the host name and e-mail address, see “Settings You can Change with User Tools”, Network Guide.

This e-mail was sent from “Host Name” (product name)

Queries to: “Key Operator's e-mail address”

Kir-C2-ENcombine_F_FM.book Page 54 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

Confirming Reception

When Return Receipt is set under “E- mail Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.

Limitation

❒ The Return Receipt feature is only

available if the receiver supports MDN (Message Disposition Notification).

❒ Simultaneous Broadcast is not

available in this function. Message is sent to a receiver at a time in the order of specified destinations.

Note

❒ If your fax is not received normal-

ly, “Error” appears in the Result column.

❒ Information regarding the last 200

messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a return receipt message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e-mail has been received by the Journal's Result column.

❒ If you specify mailing list address-

es, do not set for Return Receipt. Otherwise, you will receive multiple return receipt messages from email recipients, and the Result column will be overwritten each time a new notice message is received. However, if you receive a return receipt message indicating an error, “Error” appears in the Result column and will not be overwritten, even if you subsequently receive a return receipt message as "OK" following the error message.

❒ Return receipt results are only

shown in Journal. The Result column in all other files, lists, and transmission reports show "- -".

❒ Return receipt messages them-

selves are not recorded in Journal.

❒ The return receipt can be printed

out. This can be set with User Parameters. See p.80 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 0).

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 55 Friday, September 19, 2003 3:00 PM

Canceling Internet Fax Transmission

When fax and Internet Fax destinations are specified simultaneously, you can cancel sending using the same method.

Note

❒ You cannot cancel a transmission

once scanning is complete.

Before the Original Is Scanned

Use this procedure to cancel a transmission before pressing the {{{{Start}}}} key.

Press the {{{{Clear Modes}}}} key.

AAAA

User Tools/ Counter

On Hook Dial

ABC DEF

Note

❒ When documents are placed in

the ADF or ARDF, you can cancel transmission simply by removing them.

Clear Modes

Clear/Stop

AAN131F

While the Original Is Being Scanned

Use this procedure to cancel a transmission after pressing the {{{{Start}}}} key.

Press the {{{{Clear/Stop}}}} key.

AAAA

On Hook Dial

Pause/

Redial

The machine stops scanning.

Note

❒ Scanning may be completed

while you are performing the cancel operation.

❒ If transmission finishes while

you are carrying out this procedure, it is not canceled.

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN105F

ABC DEF

PRS

OPER

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 56 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

Receiving Internet Fax

You can receive e-mail documents by Internet Fax.

There are two methods of receiving email: Auto E-mail Reception and Manual E-mail Reception.

Limitation

❒ E-mail with attachments other

than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can select whether or not the machine sends this message with User Parameters. See p.80 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). However, TIFF-F documents created by the Saving function of DesktopBinder V2 Professional Lite can be received.

Note

❒ When Reception Protocol is set to

POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

❒ With User Parameters, you can

have the machine return the acknowledgment of e-mail to the sender. See p.80 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, the machine periodically checks the email server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception interval in minutes.

See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

Note

❒ If memory runs out, e-mail will not

be received at the specified intervals. Reception will resume when sufficient memory becomes available.

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to a User Function key ({{{{F1}}}} to {{{{F3}}}}) beforehand. See p.72

“Set User Function Key”, Facsimile Reference <Advanced Features> .

Press the programmed User Func-

AAAA

tion key ({{{{F1}}}} to {{{{F3}}}}).

Immediate

Start Manual Reception

Switch RX Mode

Transmission Stamp

Trance. Memory Trance.

Standard

Detail

Fine

Guide display appears.

ABC DEF

05 06

MNO PQR

09 10 1

13 14 1

SpaceShift

AAN114F

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 57 Friday, September 19, 2003 3:00 PM

Press the {{{{Start}}}} key.

BBBB

Receiving Internet Fax

On Hook Dial

Pause/ Redial

ABC DEF

PRS

OPER

MNOJKLGHI

WXYTUV

Enter

Clear/Stop

Start

AAN107F

Accesses the server to check for email.

E-mail is in the server

A Start printing and receiving in

the memory. If the receiving is finished, the standby display appears.

E-mail is not in the server

A Press [Exit].

The standby display appears.

Kir-C2-ENcombine_F_FM.book Page 58 Friday, September 19, 2003 3:00 PM

Using Internet Fax Functions

Received Images

Here is an example of an Internet Fax message sent from this machine and received on a computer using Outlook e-mail software.

The received image varies according to e-mail software.

January

This E-mail was sent from "Head Office" (XXXX).

Queries to: aaaa@abc.company.com

E-mail transmitted without speci-

fying a subject in “E-mail Options”.

E-mail transmitted with a subject

specified in “E-mail Options”.

From

The name (e-mail address) of the sender

Date

The date and time of e-mail transmission

The e-mail address of the recipient

AAN052S

Subject

Shows the subject specified in "E-mail Options" at the time of transmission. If no subject is specified, one is automatically assigned in the format shown in 1 above.

From "Own Fax Number" ("Own Name") (Fax Message NO. document number)

The message is inserted in all e-

mails.

XXXX is a product name.

Attachment File

Any message included by the sender is displayed as an attached document.

Kir-C2-ENcombine_F_FM.book Page 59 Friday, September 19, 2003 3:00 PM

4. Programming

Initial Settings and Adjustments

You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent.

Important

❒ You can confirm programmed set-

tings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings. See p.84 “Printing the User Parameter List”, Facsimile Reference <Ad- vanced Features> .

❖❖❖❖ Fax Header

The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header.

Important

❒ In the USA, the Fax Header

must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

❒ You can program up to 32 char-

acters in the Fax Header.

❒ You can use characters, sym-

bols, numbers, and spaces.

❒ You can set whether or not to

print a Fax Header using [Print Fax Header] under [TX Mode]. See p.10 “Fax Header Print”, Fac-

simile Reference <Advanced Features> .

❒ In the USA, law requires that

your fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parameters. See, p.80 “User Parameters”, Facsimile Reference <Advanced Features> .

❖❖❖❖ Own Name

The Own Name is sent to the other party when you send or receive a fax using a G3 line. This name should include your name. The Own Name is shown on the display of the other machine and printed in a report.

Limitation

❒ Own Name works only when

the other machine is of the same manufacturer, and has the Own Name function.

Note

❒ You can use characters, sym-

bols, numbers, and spaces.

❒ You can program up to 20 char-

acters as an Own Name.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 60 Friday, September 19, 2003 3:00 PM

Programming

❖❖❖❖ Own Fax Number (facsimile number

of sender)

The sender's Own Fax Number is sent to the other party when sending a fax using a G3 line. The received facsimile number is shown on the display of the other machine and printed in a report. This function is available regardless of the manufacturer of the other party's machine.

Note

❒ You can program up to 20 char-

acters in Own Fax Number.

Note

❒ When the Key Operator Code is

programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools.

❒ This prevents unauthorized peo-

ple from changing registration.

Programming

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

On Hook Dial

Select [Fax Features] using {{{{UUUU}}}} or

BBBB

ABC DEF

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Note

❒ If the key operator code is pro-

grammed and turned on, enter the key operator code (maximum 8 digit) using number keys, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

AAN115F

Select [General Settings/Adjust] us-

CCCC

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Program Fax Information] us-

DDDD

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Kir-C2-ENcombine_F_FM.book Page 61 Friday, September 19, 2003 3:00 PM

Initial Settings and Adjustments

Program your name and fax num-

EEEE

ber.

Programming a Fax Header

A Select [

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Enter a Fax Header including

your own name and fax number, and then press the {{{{OK}}}} key.

Fax Header

Reference

"Entering Text", General Settings Guide

] using {{{{UUUU}}}} or

B Enter an own name, and then

press the {{{{OK}}}} key.

Reference

"Entering Text", General Settings Guide.

Programming an Own Fax Number

A Select [Own Fax Number] using

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

B Enter an own fax number using

number keys, and then press the {{{{OK}}}} key.

Programming an Own Name

A Select [Own Name] using {{{{UUUU}}}} or

{{{{TTTT}}}}, and then press the {{{{OK}}}}

key.

Note

❒ To enter a + sign or a space,

press [+] or [Space].

❒ If you enter a wrong number,

press {{{{WWWW}}}}, {{{{VVVV}}}} or the {{{{Clear/Stop}}}} key, and then enter the number again.

Press the {{{{User Tools/Counter}}}} key.

FFFF

The standby display appears.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 62 Friday, September 19, 2003 3:00 PM

Programming

Editing

Note

❒ This following procedure explains

how to edit Fax Header, as an example of editing.

❒ When the Key Operator Code is

programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools.

Press the {{{{User Tools/Counter}}}} key.

AAAA

BBBB

User Tools/ Counter

On Hook Dial

ABC DEF

Select [Fax Features] using {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Clear Modes

Clear/Stop

AAN115F

Select [Program Fax Information] us-

DDDD

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Fax Header] using {{{{UUUU}}}} or

EEEE

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Clear/Stop}}}} key.

FFFF

Note

❒ If the Key Operator Code is pro-

grammed and turned on, enter the Key Operator Code (maximum 8 digit) using number keys, and then press the {{{{OK}}}} key.

Select [General Settings/Adjust] us-

CCCC

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

All characters are deleted.

Enter the characters you want to

GGGG

program, and then press the {{{{OK}}}} key.

The information for editing are programmed.

Reference

"Entering Text", General Settings Guide.

Note

❒ Press the {{{{Cancel}}}} key to cancel

editing. The display returns to that of step E.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 63 Friday, September 19, 2003 3:00 PM

Initial Settings and Adjustments

Press the {{{{User Tools/Counter}}}} key.

HHHH

The standby display appears.

Deleting

This following procedure explains how to delete Fax Header, as an example of deleting.

Note

❒ If the key operator code is pro-

grammed and turned on, enter the key operator code (maximum 8 digit) using number keys, and then press the {{{{OK}}}} key.

Press the {{{{User Tools/Counter}}}} key.

AAAA

User Tools/ Counter

On Hook Dial

Select [Fax Features] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

ABC DEF

Clear Modes

Clear/Stop

AAN115F

Select [Program Fax Information] us-

DDDD

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Fax Header] using {{{{UUUU}}}} or

EEEE

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Press the {{{{Clear/Stop}}}} key.

FFFF

All registered characters are deleted.

Select [General Settings/Adjust] us-

CCCC

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Note

❒ Press the {{{{Cancel}}}} key to cancel

deleting. The display returns to that of step E.

Press the {{{{OK}}}} key.

GGGG

The display returns to that of step E.

Press the {{{{User Tools/Counter}}}} key.

HHHH

The standby display appears.

Kir-C2-ENcombine_F_FM.book Page 64 Friday, September 19, 2003 3:00 PM

Programming

Programming Fax Numbers and E-mail addresses

You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings.

You can also register the programmed fax numbers and e-mail addresses in a Group.

Note

❒ When you try to return to the standby display after changing the contents of

the Address Book, a message appears stating the destination list has been updated. Press [Exit]. The standby display then reappears.

Reference

“Key Operator Tools”, General Settings Guide “E-mail Destination”, General Settings Guide “Registering Destinations to a Group”, General Settings Guide

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 65 Friday, September 19, 2003 3:00 PM

5. Troubleshooting

Adjusting the Volume

You can change the volume of the following sounds that the machine makes.

❖❖❖❖ On Hook Mode

Heard when the {{{{On Hook Dial}}}} key is pressed.

❖❖❖❖ At Transmission

Heard when the machine sends a message.

❖❖❖❖ At Reception

Heard when the machine receives a message.

❖❖❖❖ At Dialing

Heard after pressing the {{{{Start}}}} key, until the line connects to the destination.

❖❖❖❖ At Printing

Heard when a received message is printed. See p.44 “Print Completion Beep”, Facsimile Reference <Ad- vanced Features> .

Note

❒ You can adjust the On Hook vol-

ume when you press the {{{{On Hook Dial}}}} key. See p.27 “On Hook Dial”,

Facsimile Reference <Advanced Features> .

Select [Fax Features] using {{{{UUUU}}}} or

BBBB

{{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [General Settings/Adjust] us-

CCCC

ing {{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select [Adjust Sound Volume] using

DDDD

{{{{UUUU}}}} or {{{{TTTT}}}}, and then press the {{{{OK}}}} key.

Select the item you want to adjust

EEEE

using {{{{UUUU}}}} or {{{{TTTT}}}}.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Clear Modes

Clear/Stop

On Hook Dial

User Tools/ Counter

ABC DEF

AAN115F

Press the {{{{OK}}}} key.

FFFF

Kir-C2-ENcombine_F_FM.book Page 66 Friday, September 19, 2003 3:00 PM

Troubleshooting

You can adjust the volume using

GGGG

{{{{WWWW}}}} or {{{{VVVV}}}}.

Note

❒ You can adjust the volume by

seven levels.

Press the {{{{OK}}}} key.

HHHH

Note

❒ Press the {{{{Cancel}}}} key to cancel

setting and the display returns to that of step E.

Press the {{{{User Tools/Counter}}}} key.

IIII

The standby display appears.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 67 Friday, September 19, 2003 3:00 PM

When {Facsimile} Key Is Lit in Red

When {{{{Facsimile}}}} Key Is Lit in Red

If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action.

Check

Destination

Job

Information

AAN116F

Communicating

Start Manual Reception

Facsimile

Receive File

Immediate Trance. Memory Trance.

Destination

01 02 03

ABC DEF GHI

05 06 07

MNO PQR STU

Problem Solutions

A facsimile error has occurred. The facsimile has a problem. Contact your ser-

vice representative. See p.69 “Error Messages and Their Meanings” The copier will still function normally.

Out of paper Add more paper.

"Loading Paper",

Copy Reference

A network error has occurred. • Check the displayed message. See p.69 “Er-

ror Messages and Their Meanings”.

• Check the machine is correctly connected to the network, and the machine is correctly set. See

Network Guide

• Consult your network administrator.

• When the key is still lit in red even if you

take the measures above, please contact your service representative.

On Hook Dial

Kir-C2-ENcombine_F_FM.book Page 68 Friday, September 19, 2003 3:00 PM

Troubleshooting

When Toner Runs Out

When the machine has run out of toner, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages.

Important

❒ The number of communications,

that have been executed after the toner has run out and that automatically-output Journal has not list, exceeds 100, communication will not be possible.

Limitation

❒ The Memory Storage Report is not

printed.

Make sure that the machine is in

AAAA

facsimile mode.

Check

Destination

01 02 03

ABC DEF GHI

05 06 07

MNO PQR STU

Communicating

Start Manual Reception

Facsimile

Receive File

Immediate Trance. Memory Trance.

Note

❒ If the standby display is not dis-

played, press the {{{{Facsimile}}}} key.

Press [Exit], and then perform

BBBB

transmission operation.

The error message disappears.

Reference

p.20 “Memory Transmission” p.25 “Immediate Transmission”

Job

Information

AAN117F

Kir-C2-ENcombine_F_FM.book Page 69 Friday, September 19, 2003 3:00 PM

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. If other message appears, follow the message.

Message Causes and solutions

Put original back, check it and press Start key.

Error occurred, and trans. was canceled.

Cannot detect original size. Place original again, then press Start key.

Memory is full. Scanning will be stopped and only scanned page(s) will be stored.

Cannot send fax as scanner is in use by another function.

Updating the settings. Re-select dest./functions after the update finishes.

Original jammed during Memory Transmission. Place originals that have not been scanned again.

A document jam occurred during Immediate Transmission. Press the send the pages that have not been sent.

An error occurred during Immediate Transmission. Press the the original.

{{{{OK}}}}

key, and then re-

{{{{OK}}}}

key, and then resend

Note

❒

There may be a problem with the machine or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative.

The machine failed to detect the size of the original. Place originals again, and then press

{{{{Start}}}}

the

If you press standby mode and starts transmitting the pages that have been stored.

The Copy function is in use. To cancel the job in process, do the following, and then try faxing again.

Press Next press the sage “

Stop copying?

Wait with the main power switch on. The machine will enter standby mode after it exits from RDS mode.

key.

[Exit]

, the machine returns to

[Exit]

, and then press the

{{{{Clear/Stop}}}}

key. When the mes-

[Stop] key was pressed.

” appears, press

{{{{Copy}}}}

key.

[Stop]

Kir-C2-ENcombine_F_FM.book Page 70 Friday, September 19, 2003 3:00 PM

Troubleshooting

Message Causes and solutions

Check whether there are any network problems.

[14-01]

Check whether there are any network problems.

[14-09]

Check whether there are any network problems.

[14-33]

Check whether there are any network problems.

[15-01]

Cannot find the DNS server or SMTP server.

• Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the SMTP server is correctly programmed using the Web browser. See the Web browser's Help.

• Check the LAN cable is correctly connected to the machine. See "Connecting the Network Cable to the Network", Network Guide.

• Check the network connection and radio wave status.

• Consult your network administrator.

E-mail transmission was refused by SMTP authentication or POP before SMTP authentication.

• Check the user name and password for SMTP or POP before SMTP authentication are correctly programmed in Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.

• Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change wi th User Tools-File Transfer", Network Guide.

• Consult your network administrator.

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.

• Consult your network administrator.

No POP3/IMAP4 server's address is programmed.

• Check the host name or IP address of the POP3/IMAP4 server is correctly programmed using the Web browser. See the Web browser's Help.

• Consult your network administrator.

Kir-C2-ENcombine_F_FM.book Page 71 Friday, September 19, 2003 3:00 PM

Message Causes and solutions

Check whether there are any network problems.

No account name is programmed.

• Check the user name and password of the

[15-02]

• Consult your network administrator.

Check whether there are any network problems.

No machine's e-mail address is programmed.

• Check the fax machine's e-mail address is

[15-03]

• Consult your network administrator.

Check whether there are any network problems.

[15-11]

Check whether there are any network problems.

Cannot find the DNS server or POP3/IMAP4 server.

• Check the DNS server is correctly pro-

• Check the POP3/IMAP4 server is correctly

• Check the network connection and radio

• Consult your network administrator.

Cannot log on to the POP3/IMAP4 server.

• Check the user name and password of the

[15-12]

• Consult your network administrator.

Error Messages and Their Meanings

e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change wi th User Tools-File Transfer", Network Guide.

correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide.

grammed using the Web browser. See the Web browser's Help.

programmed using the Web browser. See the Web browser's Help.

wave status.

e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change wi th User Tools-File Transfer", Network Guide.

Kir-C2-ENcombine_F_FM.book Page 72 Friday, September 19, 2003 3:00 PM

Troubleshooting

----Out of paper display message

If the paper tray runs out of paper, “

[Exit].

❒ If there is paper left in the other paper trays, you can receive messages as usu-

❒ You can turn this function on or off with the User Parameters. See p.80 “User

” appears on the display, asking you to add more paper.

Note

al, even if the message appears on the display.

Parameters”, Facsimile Reference <Advanced Features> (switch 05, bit 7).

----Network error display message

Check whether there are any network problems.

If the "

the machine is not correctly connected to the network or the settings of the machine is not correct. If you do not need to connect the machine to the network, you can select so that the message disappear and the key goes out with User Parameters. See p.80 “User Parameters”, Facsimile Reference <Advanced Features> (switch 21, bit 6).

Out of paper. Load it, then press

" message appears,

Note

❒ When you restart connecting the machine to the network, make sure to set

"Display" with User Parameters. Otherwise, you cannot check the status of the network connection.

Kir-C2-ENcombine_F_FM.book Page 73 Friday, September 19, 2003 3:00 PM

Solving Problems

This table lists some common problems and their solutions.

Problem Causes and solutions Reference

Image background appears dirty when received at the other end. Images from the back page appear.

Printed or sent image contains spots.

Received image is too light. Request the sender to increase

The machine failed to print received fax messages.

Message appears blank at the other end.

Both transmission and receiving are impossible.

Transmission is possible, though receiving is impossible.

Receiving is possible, though transmission is impossible.

Adjust scan density. p.31 “Image Density (Con-

The ADF or ARDF or exposure glass is dirty. Clean them.

Make sure that ink or correction fluid is dry before placing originals.

image density.

When using moist, rough, or processed paper, the printed image may be partly invisib le. Only use recommended paper.

When D appears on the display, toner is beginning to run out. Replace the toner cartridge soon.

If this happened when the receive file indicator was lit, a problem such as run out of paper or toner might disable printing.

When B is lit, load paper into the tray.

The original was placed upside down. Place it properly.

Make sure that the modular cord is correctly connected.

The terminal adaptor setting is incorrect. Check the setting.

The optional terminal adaptor setting is incorrect. Check the setting.

Solving Problems

trast)”

“Maintaining Your Machine”,

Copy Reference

---

“Copy Paper”,

tings Guide

“DAdding Toner”,

erence

p.38 “Substitute Reception”,

Facsimile Reference <Advanced Features>

"Loading Paper",

ence

p.15 “Placing Originals”

p.106 “Connecting the Machine to a Telephone Line and Telephone”,

ence <Advanced Features>

---

General Set-

Copy Ref-

Copy Refer-

Facsimile Refer-

Kir-C2-ENcombine_F_FM.book Page 74 Friday, September 19, 2003 3:00 PM

Troubleshooting

Problem Causes and solutions Reference

When using On Hook Dial or Manual Dial, " appears and transmission is not allowed.

All fax messages stored in me mo ry ha ve bee n l os t. Th os e messages include ones stored through Memory Transmission/Reception or Substitute Reception.

Receiving

Transmission failed due to

"Exceeded max. Email size"

Other fax machine's name is not correctly printed or displayed.

error.

If the machine fails to detect

the size of the original when the {{{{Start}}}} key is pressed, it performs a receiving operation.

When about one hour passes after power of the machine is turned off, all fax messages stored in memory are lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the machine is turned on. If fax messages stored for Memory Transmission have been lost, check the destinations and resend the messages. If fax messages received through Memory or Substitute Reception have been lost, ask the senders to resend the messages.

If the e-mail size specified on the machine is exceeded, an Internet Fax document cannot be sent. Set Max. E-mail Size to OFF, or specify the maximum e-mail size to a larger value. Then, resend the document.

When a destination is programmed in the Address Book using SmartDeviceMonitor for Admin or Web browser, in some languages, the programmed destination may not print or display correctly. When this happens, use ASCII characters (for example: a-z, 0-

9).

p.18 “If the Machine Cannot Detect the Size of Your Original”

p.102 “Turning Off the Main Power/In Case of a Power Failure”, Facsimile Reference

p.73 “E-mail Settings”, Facsim- ile Reference <Advanced Features>

Kir-C2-ENcombine_F_FM.book Page 75 Friday, September 19, 2003 3:00 PM

When Things Don't Go as Expected

I Want... Operation Reference

to cancel a Memory Transmission.

to cancel an Immediate Transmission.

to cancel Internet Fax transmission.

Limitation

❒ Canceling Internet Fax

transmission is possible only during scanning. It is impossible during communication.

If the original is being scanned, press the {{{{Clear/Stop}}}} key.

If the original is being sent or if it is in standby, press the {{{{Clear/Stop}}}} key, [Stop TX], and then [Delete].

Press the {{{{Clear/Stop}}}} key. p.28 “Canceling an Immediate

Press the {{{{Clear/Stop}}}} key. p.55 “Canceling Internet Fax

When Things Don't Go as Expected

p.23 “Canceling a Memory Transmission”

p.13 “Canceling a Transmission”, Facsimile Reference <Ad-

vanced Features>

Transmission”

Kir-C2-ENcombine_F_FM.book Page 76 Friday, September 19, 2003 3:00 PM

INDEX

Adjusting the Volume, 65

At Dialing At Printing At Reception At Transmission On Hook Mode

Attach Subject Authorized Reception Auto E-mail Reception

, 65

, 49

, 65

Batch Transmission, 46 Broadcasting Broadcasting Sequence

, 20

Chain Dial, 46 Control Panel CSI->Own Fax Number

, 7

Destination List, 35, 39 Destination Name

, 29

Detail Display

Display panel

, 38

, 9

, 46

, 56

, 60

Facsimile key, 67 Fax Header

Deleting Editing Programming

Faxing Fax Number

, 29

Fine Functions Not Supported by e-mail

Reception

Functions Not Supported by e-mail

Transmission,

, 63

, 62

, 41

, 46

, 60

Getting Started, 7

Image Density (Contrast), 31 Immediate Transmission

Canceling

Internet Fax

Canceling a Transmission Precautions Receiving Transmitting

, 28

, 45

, 46

, 56

, 13, 25

ECM

E-mail Address Entering a fax number Entering an E-mail Address Error Messages

, 42

, 69

JBIG Transmission, 46

, 35

Manual Dial Manual E-mail Reception Manual Reception Mode Memory Lock Reception Memory Transmission

Canceling

, 56 , 44 , 46

, 13, 20

, 23

Network error, 72

Kir-C2-ENcombine_F_FM.book Page 77 Friday, September 19, 2003 3:00 PM

On Hook Dial Original Type Out of paper Own Fax Number

Deleting Editing Programming

Own Name

Deleting Editing Programming

, 72

, 63

, 62

, 59

, 62

, 30

, 60

Pause, 34

Photo Placing Originals Programming

, 15

, 59

Quick Dial

Specifying a destination Specifying a group of destinations

, 36

Received Images Reception

Registration Number Resolution Return Receipt RTI->Own Name

, 44

Auto Reception Manual Reception

, 29

, 49

, 59

, 44

, 40

Scan Settings, 29 Standard Switching the Reception Mode

, 29

T.37 Full Mode, 47 Text

, 30

, 34

Tone Toner

, 68

Transmission Modes TTI->Fax Header

, 13

, 59

User code, 12

Kir-C2-ENcombine_F_FM.book Page 78 Friday, September 19, 2003 3:00 PM

MEMO

Kir-C2-ENcombine_F_FM.book Page 79 Friday, September 19, 2003 3:00 PM

MEMO

Kir-C2-ENcombine_F_FM.book Page 80 Friday, September 19, 2003 3:00 PM

MEMO

80 EN USA B620-8607

USA

❖❖❖❖ FCC Requirements

1. This equipment complies with Part 68 of the FC On the cover of this equipment is a label that c tifier in the format US:AAAEQ##TXXXXX. I telephone company.

2. This equipment uses the RJ11C USOC jack.

5. If this equipment causes harm to the telephone net in advance that temporary discontinuance o not practical, the telephone company will not be advised of your right to file a complaint wit

6. The telephone company may make changes dures that could affect the operation of the equ will provide advance notice in order for you to terrupted service.

7. If trouble is experienced with this equipment, for r RICOH CORP. CUSTOMER SUPPORT DE harm to the telephone network, the telephone equipment until the problem is resolved.

8. In the event of operation problems (documen refer to the solving problems section in this m

9. Connection to party line service is subject to sion, public service commission or corporation co

C rules and requirements adopted by the ACTA.

ontains, among other information, a product iden-

f requested, this number must be provided to the

to the premises wiring and telephone network

ules and requirements adopted by the ACTA. A

ided with this product. It is designed to be

also compliant. See installation instructions for

f devices that may be connected to a telephone line.

e devices not ringing in response to an in-

should not exceed five (5.0). To be cer-

ted to a line, as determined by the total RENs,

N for this product is part of the product identifier

ts represented by ## are the REN without

work, the telephone company will notify you f service may be required. But if advance notice is ify the customer as soon as possible. Also, you will

h the FCC if you believe it is necessary.

in its facilities, equipment, operations or proce-

ipment. If this happens the telephone company

make necessary modifications to maintain unin-

epair or warranty information, please contact

PT. at 1-800-FASTFIX. If the equipment is causing

company may request that you disconnect the

t jam, copy jam, communication error indication), anual.

state tariffs. Contact the state public utility commis-

mmission for information.

❖❖❖❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TES

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the up.

2. Perform such activities in the off-peak hours, s

CANADA

The Ringer Equivalence Number is an indication nected to a telephone interface. The termination on an vices subject only to the requirement that the s

This product meets the applicable Industry Cana

dispatcher the reason for the call before hanging

uch as early morning hours or late evenings.

of the maximum number of devices allowed to be con-

interface may consist of any combination of de-

um of the RENs of all the devices does not exceed f

da technical specifications.

T CALLS TO

ive.

FAX Option Type 2018 Operating Instructions Facsimile Reference <Basic Features>

Printed in China

EN USA B620-8607

Savin 2018 Reference

Specifications and Main Features

Frequently Asked Questions

User Manual