Savin 1075 Reference

6. LAN-Fax Features

Sending Fax Documents from Computers

The optional printer/scanner unit is required to use this feature.

Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using Windows applications, to other fax machines over a telephone line.

•To send a fax, simply select [Print] from the Windows application, then select LAN-Fax as the printer, and then specify a destination.

•In addition to sending faxes, LAN-Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking.

•To use LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install LAN-Fax Driver and related utilities on your computer.

Important

Errors occurring when the machine is used as a LAN-Fax will not be displayed on the computer. Check the help menus using a Web browser.

95

LAN-Fax Features

Installing the Software

You need to install LAN-Fax Driver on your computer before using the LAN-Fax functions. LAN-Fax Driver is on the CD-ROM included with the printer.

Address Book and LAN-Fax Cover Sheet Editor are installed with LANFax Driver. Address Book helps you edit LAN-Fax transmission destinations. LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

Note

The following explanation assumes that you are familiar with general Windows procedures and practices. If you are not, see the

		documentation that comes with
	6
		Windows for details.

Auto Run Program

Note

If the plug and play function starts, click [Cancel] in the [New Hardware Found], [Device Driver Wizard], or [Found New Hardware Wizard] dialog box, and then insert the CD-ROM. The [New Hardware Found] or [Found New Hardware Wizard] dialog box appears depending on the system version of Windows 95/98/Me, Windows 2000, or Windows XP.

Auto Run might not work automatically with certain OS settings. If this is the case, double-click “Setup.exe”, located on the CD-ROM root directory.

If you want to cancel Auto Run, hold down the {SHIFT} key (when your system is Windows 2000/ Windows XP, hold down the left {SHIFT} key) while inserting the CD-ROM. Keep the {SHIFT} key hold down until the computer stops reading the CD-ROM.

With Windows 95/98/Me, Windows 2000/XP, and Windows NT4.0, the installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM.

If your operating system is Windows 2000/XP or Windows NT 4.0, installing a printer driver using Auto Run requires Administrator permissions. When you install LAN-Fax Driver using Auto Run, log on using an account that has Administrator permissions.

Clicking [Cancel] during installation aborts the installation. If you cancel the installation, restart your computer and install the rest of the software or printer driver.

LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run.

96

Sending Fax Documents from Computers

Installing Individual

Applications

Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time.

Before installing the above applications, install SmartNetMonitor for Client. See Printer Reference 1.

A Quit all applications currently running.

B Insert the CD-ROM included with this machine into the CDROM drive of your computer.

The installer launches automatically, and the language selection window appears.

Note

Depending on your operating system settings, the installer may not launch automatically. If it does not, double-click “SETUP.EXE” in the CD-ROM root directory to launch the installer.

C Select the interface language of the software, and then click [OK].

D Click [LAN-Fax Driver].

The software license agreement window appears.

E Read all of the terms and, if you agree, select [I accept the agreement], and then click [Next].

Note

If you select [I don't accept the agreement], you cannot complete the installation.

F Click the [LAN-Fax Driver] check box, and then click [Next].

G Confirm that the [Printer Name: <LAN-Fax M3>] check box has been selected, and then click [Continue].

H Click [Finish].

The installation completion dialog box appears.

I Click [Finish].

J Click [Exit].

Applications Stored on the

CD-ROM

This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor.

LAN-Fax Driver	6

This driver allows you to use LANFax functions.

Location of the File

The following folders are on the CD-ROM:

•LAN-Fax Driver for Windows 95/98/Me \DRIVERS\LAN-FAX\WIN9X_Me

•LAN-Fax Driver for Windows 2000/XP \DRIVERS\LAN-FAX\WIN2K_XP

•LAN-Fax Driver for Windows NT4.0 \DRIVERS\LAN-FAX\NT4

Operating Environment

•Computer

PC/AT Compatible

•Operating Systems

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT4.0

•Display

VGA 640×480 dots or more

97

LAN-Fax Features

Limitation

All operations cannot be guaranteed depending on the system environment.

When you use Windows NT, LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment.

Note

Before beginning installation, exit all other applications.

Address Book

Address Book helps you edit LANFax transmission destinations.

	Operating Systems
6	Microsoft Windows 95/98/Me
	Microsoft Windows 2000/XP

Microsoft Windows NT4.0

LAN-Fax Cover Sheet Editor

Setting LAN-Fax Properties

This section describes how to make settings such as paper size, resolution, and options.

•Paper size

•Orientation

•Tray

•Resolution

•Gray scale

•Printing images of True Type fonts

When this machine is connected to a network, selections for the option configuration are automatically performed.

For details, see Help.

Limitation

If your operating system is Windows 2000/XP or Windows NT4.0, log on using an account that has Administrator permissions.

Note

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

Operating Systems

Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT4.0

If the options on this machine are not configured as instructed, LANFax functions may fail to work as intended.

A On the [Start] menu, point to [Settings], and then click [Printers].

Note

With Windows XP Professional, select [Printers and Faxes] on the [Start] menu.

With Windows XP Home Edition, select [Control Panel] on the [Start] menu. Next select [Printers and Other Hardware], and then [Printers and Faxes].

98

Sending Fax Documents from Computers

B Double-click [LAN-Fax M3], and then click [Properties] on the [File] menu.

Note

With Windows NT, click [Document Default] on the [File] menu.

C Make settings for the option configuration.

When using Windows 95/98/Me

AClick the [Paper] tab.

BClick [Accessories…].

When using Windows 2000, Windows XP, or Windows NT

AClick the [Advanced] tab.

BClick [Printing Defaults…].

CClick [Accessories…].

D Confirm the settings for the option configuration.

When using a network

A If the settings do not match the installed optional units, click

[Reload from Device].

When not using a network

A Select the check box besides the installed optional units.

E Click [OK].

The settings for the option configuration are completed.

F Click [OK].

Basic Transmission

This section describes how to send fax documents created using Windows applications.

To send a fax, simply select [Print] from the Windows application, then select [LAN-Fax] as the printer, and then specify a destination in the [LANFax] dialog box.

Open the application document you want to send or create a new document, and then perform the following procedure.

For details, see Help.

Limitation

When using SmartNetMonitor for Client, you cannot send docu-

ments to this machine using more 6 than one LAN-Fax at the same

time.

A On the [File] menu, click [Print].

B Select [LAN-Fax M3] in [Printer

Name].

C Click [OK].

The LAN-Fax dialog box appears.

Note

The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M3] for the printer.

D Specify the destination.

Use one of the following procedures to specify a destination. For details, see Help.

99

LAN-Fax Features

		Note		B Click [Next Number].
				The entered destination is add-
		You can select the appropriate
		line in the [Line] list.		ed and displayed in the [List of
		You can specify up to 500 desti-		Destinations] box.
		nations.		Note
		The machine can hold up to 64		If you do not want the en-
		documents sent using LAN-		tered destination to be added
		Fax, as those to be transmitted.		to the list, skip this step. Also
				when this step is skipped, the
		Specifying a destination using a		document will be sent to the
				number entered in the [Fax
		Destination list
				Number] box.
		A Enter a destination in the [Fax		C To specify more destinations,
		Number] box.		repeat steps A and B.
		When using a Destination list:
				Specifying a destination using
		Enter [#] and the registration
		number.		Address Book
		B Click [Next Number].
				In order to use this method, you
		The entered destination is add-
6				need to register destinations in the
		ed and displayed in the [List of		address list using Address Book.
		Destinations] box.		See p.98 “Address Book”.
		Note		A Select a CSV file containing
				the desired address list, from
		If you do not want the en-
				the drop-down menu.
		tered destination to be added
		to the list, skip this step. Also		Note
		when this step is skipped, the		Up to three files used most
		document will be sent to the
				lately appear in the drop-
		number entered in the [Fax
				down menu. To use an ad-
		Number] box.
				dress list that did not appear,
		C To specify more destinations,
				click [Browse…], and then se-
		repeat steps A and B.		lect the file.
				B In the [Name] list select [Con-
		Specifying a destination by		tact], [Company], or [Group], and
		directly entering a fax number		then select [ALL] or an initial
				letter.

	A Enter a fax number in the [Fax	The destinations matching the
	Number] box.
		selected parameters appear.
	Note
	To enter a pause, click [Pause].

100

Sending Fax Documents from Computers

C Click the destination to highlight it, and then click [Set as Destination].

The entered destination is added and displayed in the [List of Destinations] box.

D To specify more destinations, repeat steps B and C.

E Specify options.

Reference

See p.101 “Attaching a cover sheet”.

See p.103 “Specifying Two-Sid- ed Printing”.

See p.101 “Previewing fax images”.

See p.103 “Printing or Saving as Files”.

See p.101 “You can specify the following options:”.

If you do not want to specify options, proceed to step F.

F Click [Send].

Note

When you click [Print&Send], a fax will be transmitted to the destination and a copy of the document you send will be printed from your machine.

Attaching a cover sheet

Selecting the [Attach a Cover Sheet] check box causes a cover sheet to be attached to the top of the fax document.

The cover sheet includes the following items:

•Company name as destination info.

•Department name as destination info.

•Person name as destination info.

•Title of address as destination info.

•Company name as sender info.

•Department name as sender info.

•Person name as sender info.

•Telephone number as sender info.

•Fax number as sender info.

•Date

•Message

Note

To edit the cover sheet, click [Cover Sheet...]. See p.105 “Editing Fax Cover Sheets”.

Previewing fax images

Selecting the [Preview] check box al-
lows you to check how the fax docu-
ment will be output at the	6
destination.

A Select the [Preview] check box, and then click [Print] or [Send].

The [Preview] window appears.

B Check the image, and then click

[OK].

Note

To cancel printing or sending, click [Cancel].

Images on the Preview window are not exactly the same as images to be output.

Specifying options

You can specify the following options:

For details, see Help.

•Sending at a Specific Time

•User Code

•User ID

•Print Fax Header

•Document Server

101

LAN-Fax Features

A Click [Option...].

B Specify options you want to use.

To send the fax document at a specific time:

Select the [Sending at a Specific Time] check box, and then specify a transmission time.

To send with a user code:

Enter a user code into the [User Code] field.

To distinguish fax documents for each user:

Enter a user ID into the [User ID] field. Use this option when checking the job history using SmartNetMonitor.

6	To have the header printed on the
	fax document:

Select the [Print Fax Header] check box.

To store the fax document on the Document Server:

Select the [Send to Document Server] check box, and then enter a user name, file name, and password.

Note

The user code you specified for this machine must be the same as the one entered in this machine. See the General Settings Guide.

If [Hard Disk Unit] has not been selected in the [Accessories] window, you cannot perform selection for "Document Server". See p.98 “Setting LAN-Fax Properties”.

C Click [OK].

-Transmission result notification

After you have sent faxes, this function informs you whether the fax was successfully transmitted to its destination or not.

When you store documents in the Document Server or use this machine just as a printer, this function also informs you whether data was successfully transmitted to this machine or not.

Note

You cannot receive notification when using SmartNetMonitor for Client version 5.0 or earlier.

Transmission results are informed only when connected with a network using SmartNetMonitor for Client.

-Managing transmission using LAN-Fax Driver

From “SmartNetMonitor for Admin”, “SmartNetMonitor for Client”, or a Web browser, you can manage transmissions using LAN-Fax Driver. You can view the following information on transmitted files using LAN-Fax Driver.

•User ID

•Status

•Number of pages

•Start time

•File No.

Reference

For details, see Help.

102

Sending Fax Documents from Computers

Printing or Saving as Files

You can print documents created using Windows applications.

You can also save documents in TIF format.

Open the application document you want to print or create a new document, and then perform the following procedure.

For details, see Help.

Note

You can select whether to cause the machine to automatically restart printing when problems such as paper running-out or paper jams are resolved. The machine may not allow LAN-Fax Driver to send documents until it finishes reprinting. See p.147 “Changing the User Parameters” (switch 20, bit 1).

You can select the time delay after problems are resolved until the machine restarts printing. See p.147 “Changing the User Parameters” (switch 20 , bit 2/3/4/5).

A On the [File] menu, click [Print...].

B Select [LAN-Fax M3] in [Printer

Name], and then click [OK].

The [LAN-Fax] dialog box appears.

Note

The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M3] for the printer.

Printing

A Click [Print].

Specifying Two-Sided Printing

A Selecting the [Duplex printing] check box.

B Click [Print].

Saving as Files

You can save the fax document in TIF format.

A Select the [Save as file] check box.

BClick [Save to…].

CSelect a folder on the folder tree.

DSelect a file naming method.

Note

To manually enter a file	6
name, select the [Specify file

name when saving] check box. To have the program itself name the file, select the [Automatically create a new file] check box.

EClick [OK].

FClick [Save].

If you have selected [Automatically create a new file], the image file is assigned a name and saved under the specified folder. The file name will be RicHHMMSS.tif (HH: hours, MM: minutes, SS: seconds).

GEnter a file name.

Note

You can also change the folder in this step.

HClick [Save].

The image file is saved in the specified folder.

103

LAN-Fax Features

Address Book

You can program and edit destinations in the address list using the Address Book.

For details, see Help.

A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Address Book].

B Click [New/Browse], and then select the CSV file containing the address list to be edited.

C Edit an existing destination or program a new one.

Note

You can use files created in CSV 6 format, as Address Book data.

For this purpose, create CSV files that conform to a certain format. For more information, see Help.

You can register the Address Book data of this machine in the LAN-Fax's Address Book.

Programming new destinations

A Enter the destination.

Note

For [Line], select the appropriate line type; G3, G3-2, or G3-3. Do not select G4, which is unavailable on this machine.

B Click [Add].

Editing programmed destinations

A Select the destination you want to edit in the list.

The company name should appear in gray.

B Edit the data.

C Click [Update].

Deleting programmed destinations

A Select the destination you want to edit in the list.

The company name should appear in gray.

BClick [Delete].

CClick [Yes].

D Click [Close].

E If you made changes to a destination, a confirmation message appears. To save the changes, click

[Yes].

If you do not want to save the changes and want to quit editing, click [No].

To return to the editing display, click [Cancel].

Note

The confirmation dialog box does not appear when you have not made any changes after starting Address Book.

104

Sending Fax Documents from Computers

-Using the machine's Address Book data as the LAN-Fax's Address Book data

For detailed operations, see the Network Guide and Help on SmartNetMonitor for Admin.

You can retrieve the Address Book data of this machine using SmartNetMonitor for Admin and edit it to register in the LAN-Fax's Address Book.

Reference

For more information, see Help on SmartNetMonitor for Admin.

-Managing the facsimile functions using SmartNetMonitor for Admin

Using SmartNetMonitor for Admin, you can check information about the machine's facsimile functions and save the information on the computer.

SmartNetMonitor for Admin provides the following management functions:

Using [Address Management Tool], you can check the information about destinations registered on the machine and change the fax numbers and names of these destinations. You can also register a new destination.

Using [Address Management Tool], you can retrieve destinations registered on the machine and save them on the computer as CSV files. You can then export the saved CSV files to the Address Book of LAN-Fax Driver using the Address Book application.

Note

For the method of installing SmartNetMonitor for Admin, see the

Printer Reference 1.

	Editing Fax Cover Sheets
	LAN-Fax Cover sheet Editor allows
	you to edit the format for fax cover
	sheets. It is necessary to create a cov-
	er sheet file before attaching a cover
	sheet to fax messages using LAN-Fax
	Driver.
	Creating a cover sheet
	Use the following procedure to create
	a fax cover sheet.
	You can edit the items below using
	LAN-Fax Cover Sheet Editor.
			6
	• Company name as destination info.
	• Department name as destination
	info.
	• Person name as destination info.
	• Title of address as destination info.
	• Company name as sender info.
	• Department name as sender info.
	• Person name as sender info.
	• Telephone number as sender info.
	• Fax number as sender info.
	• Date
	• Message

Note

Cover sheet data is stored in its own format (using "fcp" as its extension)

A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Cover Sheet Editor].

The dialog box of LAN-Fax Cover

Sheet Editor appears.

105

LAN-Fax Features

B Edit the cover sheet.

Note

For details about operations, see Help.

C Click [Save As] on the [File] menu.

D Select a folder, and then enter a file name.

E Click [Save].

Attaching a created cover sheet

Use the following procedure to attach a created cover sheet file to a fax message.

	A On the [File] menu, click [Print...].
6	B Select “LAN-Fax M3” in “Printer
	Name”, and then click [OK].

The [LAN-Fax] dialog box appears.

C Click [Cover Sheet...].

The [Cover Sheet] dialog box appears.

D Select a cover sheet file from the drop-down list or after clicking

[Browse…] in [Select Cover Sheet].

Note

The selection made in [Select Cover Sheet] is not canceled unless you select another file. If you want to change only destination information, skip this step and proceed to step E.

E Enter the destination information.

Note

You can select [(Import from) Address Book], [Whom It May Concern], [Edit Names], or [None].

Selecting [Edit Names] allows you to enter company, department, and person names.

F To print the date, select the [With a Date] check box.

G Enter the sender information.

Note

You can enter company, department, and person names, and telephone and fax numbers.

To add a message, select the

[With a Message] check box, and then enter a message.

H Click [OK].

I Specify a destination.

J Select the [Attach a Cover Sheet]

check box.

K Click [Send].

106

	Sending Fax Documents from Computers
LAN-Fax Operation Messages
Message	Causes and Solutions
Cannot access the printer. Click [re-	Check the network connection.
try] to send the data again.	Check that the power is turned on.
The number of destination entries ex-	The number of destinations specified exceeds the maxi-
ceeds the limit.	mum possible. The maximum number of destinations
Up to 500 entries can be entered.	that can be specified at one time is 500.
“LAN-Fax” has already been	The [LAN-Fax] dialog box is already open. Quit LAN-Fax
launched. Cannot launch it again.	once, and then start it up again.
Failed to allocate memory.	Available memory on the computer is insufficient. Quit
	applications currently not in use.

6

107

LAN-Fax Features

LAN-Fax Error Report

This report is printed when options are not properly selected or a communication error with a computer occurs.

Note

You can select whether or not a LAN-Fax Error Report is printed. See p.147 “Changing the User Parameters” (switch 20, bit 0).

Error messages

The following error messages appear on the upper or lower section of the display.

			Display locations	Error messages
		1	Upper section	THIS FILE WAS NOT
				STORED DUE TO LAN-FAX
				ERROR.
			Lower section	EXCEEDED MAXIMUM FILE
				CAPACITY.
6				EXCEEDED MAXIMUM
				NUMBER OF PAGES PER
				FILE.
		2	Upper section	TRANSMISSON REQUEST
				WAS CANCELED.
			Lower section	YOU CANNOT SPECIFY
				DESTINATION NOW.
		3	Upper section	TRANSMISSON REQUEST
				WAS CANCELED.
			Lower section	FAX NUMBER IS NOT COR-
				RECT.
				FAX NUMBER OR LINE IS
				NOT CORRECT.
		4	Upper section	ERROR DURING COMMU-
				NICATION WITH PC.
			Lower section	-
		5	Upper section	TRANSMISSON REQUEST
				WAS NOT ACCEPTED.
			Lower section	YOU ARE NOT AUTHOR-
				IZED TO ACCESS.

108

Viewing Fax Information Using a Web Browser

Viewing Fax Information Using a Web

Browser

The optional printer/scanner unit or network board is required. When the network board is used, the optional SDRAM 128 MB is also required.

You can view received fax messages and their lists or print these messages using a Web browser on a network computer.

Note

You need to select "Store" as the "Reception File Setting" in the Facsimile Features menu. See p.172 “Storing or Printing Received Documents”.

Note

If the programmed user code has been deleted using the Address Book Management function under System Settings, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. See p.173 “Setting a User Code for Viewing Received and Stored Documents”.

Viewing and/or Printing Received Fax Messages Using a Web Browser

Use the following procedure to view and/or print received fax messages using a Web browser.

Viewing received fax messages using a Web browser

A Start a Web browser.

B Enter the machine's IP address in the [Address] field.

C Click [Fax Received File].

With a user code programmed

A If you have programmed a user code, enter the code, and then press [OK].

A list of the received fax messages appears.

D Click the Property icon of the de-
	6
sired fax message.

Information such as reception dates, senders, line types, number of pages, and file numbers appear in addition to preview images.

Note

To view a thumbnail list of the fax messages, click [Thumbnails].

E View the content of the fax message.

Note

To enlarge the preview image, click [Enlarge Image]. Enlargement cannot be performed without Acrobat Reader installed. For more information, see Help on the Web browser.

109

LAN-Fax Features

F To download the received fax message, click [PDF] or [Multi-page TIFF].

Clicking [PDF] causes Acrobat Reader to be started and the message to be displayed.

Clicking [Multi-page TIFF] causes a downloading confirmation window to appear.

Note

The method for downloading differs depending on the selected format. For more information, see Help on the Web browser.

Printing fax information using a Web browser

6		A Start a Web browser.
		B Enter the machine's IP address in
		the [Address] field.

C Click [Fax Received File].

The list of received fax messages appears.

D Click and check the check box beside the fax message to be printed.

Note

To view a thumbnail list of the fax messages, click [Thumnails].

E Click [Print].

F Click [Start Print].

Note

To cancel printing, press [Cancel] before clicking [Start Print].

You can change the printing order of selected multiple messages. You can also have messages printed on both sides of paper. For more information, see Help on the Web browser.

G Click [OK].

The display returns to that of step

D.

Deleting fax information using a Web browser

A Start a Web browser.

B Enter the machine's IP address in the [Address] field.

C Click [Fax Received File].

The list of received fax messages appears.

D Click and check the check box beside the fax message to be deleted.

Note

To view a thumbnail list of the fax messages, click [Thumnails].

E Click [Delete].

F Click [Delete File].

Note

To cancel deletion, press [Cancel] before clicking [Delete File].

After selecting multiple messages, you can also cancel deletion of some of the selected messages. For more information, see Help on the Web browser.

G Click [OK].

The display returns to that of step

D.

110

Viewing Received Messages on a Computer

Viewing Received Messages on a Computer

ScanRouter V2 Professional (sold separately) is also required as a delivery server. DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional software (both sold separately) must be installed on your computer.

Note

This manual uses the name DesktopBinder V2 Professional/Lite to refer to both DesktopBinder V2 Professional Lite and DesktopBinder V2 Professional.

Delivering Received Messages

Messages received by the machine can be viewed on or downloaded to a computer with the networked delivery server, ScanRouter V2 Professional. This is a useful function, enabling you to view and store messages on your computer without printing them.

Using the delivery server, you can eliminate the task of retrieving and delivering messages.

Functions

Delivery server provides the following functions:

•Use the delivery server to associate incoming messages (Confidential ID, SUB Code, Own Name, and Own Fax Number) with receivers, so messages are delivered to the intended receivers.

• You can select the delivery method for incoming messages: "Save in the delivery server inbox," "Send as an e-mail attachment," or "Save in the designated PC folder." Incoming messages with no Confidential ID, SUB code, Own Name, or Own Fax Number are saved in the delivery server inbox.

• You can check or download received messages stored in the delivery server inbox using DesktopBinder V2 Professional Lite or DesktopBinder V2 Pro-

fessional.

6

Limitation

Confidential messages are also forwarded to the delivery server.

Note

To view or download messages stored in the delivery server inbox, you need to install the separately sold DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional on your computer.

To send received messages to your computer as e-mail attachments, you need to have a ScanRouter V2 Profession- al-compatible e-mail program on your computer.

111

LAN-Fax Features

To create a network using the delivery server, settings must be specified in the User Tools of the machine. Settings must also be specified on the delivery server. See “Configuring the Network”,

General Settings Guide.

See ScanRouter V2 Professional Help or instructions for more information on the delivery server (ScanRouter V2 Professional).

For information about DesktopBinder V2 Professional/Lite, see DesktopBinder V2 Professional/Lite Help or instructions.

6

112

7. Simplifying the Operation

Programs

If you regularly send messages to a particular destination or transmit using the same functions, you can save repetitive keypad operations by registering this information in a Keystroke Program.

Registering and Changing

Keystroke Programs

Keystroke Programs can be recalled by just pressing a Quick Dial key. The following procedure can be used to program a new Keystroke Program or overwrite an old one.

You can register the following items in Keystroke Programs:

•Memory Transmission, Immediate Transmission, destinations (up to 500 numbers), resolution, original type, G3 communication mode, Stamp, Send Later, Default ID Auto Image Density, Manual Image Density, Scan Area, Auto Docum ent, Bo ok Fax , Po lling Transmission, Polling Reception, Transfer Request, two-sided transmission, optional functions

•Program name (up to 20 characters)

Note

The maximum number of programs you can register is 100 (200 with the optional fax function upgrade unit).

Use the same procedure to register and change programs. Follow the procedure for the items you want to change.

The method of registering or changing programs for the copy function is different from that of the fax function.

You cannot resister any destination or Polling Transmission using program No. 1.

A Prepare for registering the program.

Note

The procedure for programming differs depending on the items you want to register.

Press the {Clear Modes} key to cancel programming.

Example of registering a program using Send Later with the fax number “0123456789”

APress {0}, {1}, {2}, {3}, {4}, {5}, {6}, {7}, {8}, {9} using the number keys.

BPress [Transmission Mode].

CSelect [Send Later].

DEnter the time to send, and then press [OK].

Note

If “Send Later” has already been specified, that time is shown. Press the {Clear Modes} key to change “Send Later”.

113

Simplifying the Operation

B Press the {Program} key.

C Press [Register].

D Select a program number in which “*Not Programed” is shown.

Note

If you make a mistake, press [Cancel] and select a program number again.

7 When you change a Keystroke Program, press [Store] after pressing the program number you want to change. If you make a mistake, press [Do not Store] and return to step D.

E Enter the program name, and then press [OK].

The standby display appears.

Note

If you make a mistake, press

[Backspace] or [Delete All], and then try again.

You should register the program name.

To cancel a registered program, press [Cancel]. The display returns to that of step D.

Reference

"Entering Text", General Settings

Guide

Registering a priority function using a program

You can select whether or not the function registered in program No. 1 will be set after the power is turned on or the {Clear Modes}key is pressed.

After registering a function in program No. 1, select [Program No. 1] for

[Change Initial Mode] on the Facsimile Features menu. See p.130 “General Settings/Adjustment”.

Note

For this purpose, program No.1 does not allow you to program destinations, Polling Transmission, User Transmission, Store File, Scan Area, resolution, Image Density and Send Stored-file functions.

Using a program

Note

Using the program causes the previous settings to be cleared.

Example of executing a program using Send Later with the fax number “0123456789”

A Make sure that the machine is in facsimile mode and the standby display is shown.

Note

If the standby display is not shown, press the {Facsimile} key.

B Place the original.

Note

If you have no registered destinations or scan settings as programs, enter the fax number of the destination and select the scan settings you require.

114

Programs

C Press the {Program} key.						C Press [Change Name].

D Select the program number you registered.

D Select the program number of the name you want to change.

The initial display appears.

Then, the registered fax number and time are shown. Transmission Mode is selected.

E Press the {Start} key.

The fax number and specified time are shown on the display, and the machine starts to scan the original.

Changing a program name

A Make sure that the machine is in facsimile mode and the standby display is shown.

Note

If the standby display is not shown, press the {Facsimile} key.

B Press the {Program} key.

E Enter a new program name, and

then press [OK].	7
Note

Press [Cancel] to cancel the change, and proceed to step F.

F Press [Exit].

The initial display appears.

115

Simplifying the Operation

Deleting a Program

A Make sure that the machine is in facsimile mode and the standby display is shown.

Note

If the standby display is not shown, press the {Facsimile} key.

B Press the {Program} key.

C Press [Delete], and then select the program number you want to delete.

7

E Press [Yes].

Note

Press [No] not to delete the program. The display returns to that of step C.

F Press [Exit].

The initial display appears.

The contents of the program are shown on the display.

D Select the program number you want to delete.

The contents of the program are shown on the display.

116

Using the Document Server

Using the Document Server

Use this function to store documents in the Document Server on this machine.

The Document Server can store documents from various applications.

The documents that are stored using the facsimile function are available to transmit by facsimile.

Storing in the Document Server enables the following:

•Once stored, a document can be sent out as many times as you want, just by selecting it.

•Storing a document does not use facsimile memory.

You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] in [Sub TX Mode] when sending or printing stored documents. See p.61 “Sending a Stored File”.

Reference

"What You Can Do with This Machine", General Settings Guide

Important

Data stored in the machine might be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that might result from the loss of data.

Note

Stored documents are not deleted even when there is a power failure, or the main power switch is turned off.

You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. The delete function is preconfigured with the software and automatically deletes any stored document that is more than three days (72 hours) old. You can change the setting with “Key Operator Tools — Auto Delete File”. See “Key Operator Tools — Auto Delete File”, General Settings Guide.

You can store approximately 9,000 pages (ITU-T No.4 chart) in the Document Server, using the fax, copy, facsimile, printer, and scanner functions.

The fax feature has a memory capacity of approximately 3,000 doc-

		uments.
			7
		You can store up to 1,000 pages per

document.

You cannot check received and stored documents through the Document Server. See p.30 “Printing Received and Stored Documents” .

117

Simplifying the Operation

Storing a Document

You can store and send a document at the same time. You can also just store a document.

File names

Scanned documents are automatically assigned names like “FAX0001” or “FAX0002”. See p.119 “Setting a file name”.

User Names

You can set this function if necessary to know who and what departments stored documents in the machine. See p.119 “Programming a user name”.

Password

You can set this function so as not to send to unspecified people. See p.119 “Setting a password”.

7 Note

You can change file names and user names. See p.120 “File Manage”.

A Make sure that the machine is in facsimile mode and the standby display is shown.

If the standby display is not shown, press the {Facsimile} key.

B Place the original, and then select the scan settings you require.

C Press [Store File].

D Select [Store & Transmit] or [Store only].

Select [Store & Transmit] to send documents after they are stored.

Select [Store only] to store documents.

When [Store only] is selected,

“pppppppppp” is shown.

E Press [File Info. Setting], and then set the user name, file name, and password as necessary.

Note

If you are not setting a user name, file name, or password, proceed to step F.

You cannot change multiple documents at once.

118

Using the Document Server

Programming a user name

Note

Set a user name from those programmed in the user code. See the General Settings Guide.

A Press [User Name].

B Press the user name to be programmed, and then press [OK].

Note

Press the title key to switch between titles.

To set an non-programmed user name, press [Non-pro- gramed Name], and then enter

the name. User names entered by pressing [Non-pro- g r a m e d N a m e ] are not programmed into the user code.

C Press [OK].

Setting a file name

A Press [File Name].

B Enter the file name, and then press [OK].

Reference

“Entering Text”, General Settings Guide

C Press [OK].

Setting a password

A Press [Password].

7

B Enter a password using the number keys, and then press

[OK].

119

Simplifying the Operation

Note

If you make a mistake, press

[Clear] or the {Clear/Stop} key before pressing [OK], and then reenter your password.

C Press [OK].

F Press [OK].

G If you have selected [Store & Transmit], specify the receiver.

Note

If you have selected [Store only], proceed to step H.

H Press the {Start} key.

File Manage

You can change the file name, user name, and password of stored documents.

7	To change a stored document, delete
	the document you no longer need,

and then reprogram the new document. See p.122 “Delete File”.

Note

You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Sub TX Mode].

C Select [Manage/Delete File], and then press the document to be changed.

Note

You can specify multiple documents at once.

D If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step

E.

E Change the desired information of the stored document.

B Select [Select Stored File].

120

Using the Document Server

Changing a user name

APress [Change User Name].

BPress [Clear].

The user name is deleted.

C Enter the new user name, and then press [OK].

Note

Press the title keys to switch between titles.

To set a non-programmed user name, press [Non-pro- gramed Name], and then enter the name.

User names entered by pressing [Non-programed Name] are not programmed into the user code.

Reference

“Entering Text”, General Settings Guide

Changing the file name

APress [Change File Name].

BPress [Backspace] or [Delete All], and then reenter the file name.

Reference

“Entering Text” General Settings Guide

C Press [OK].

Changing the password

APress [Change Password].

BEnter a new password using the number keys, and then press [OK].

C Press [OK].

F Press [Exit].

G Press [OK].

The standby display appears.

7

121

Simplifying the Operation

Delete File

Use this function to delete stored documents.

Note

You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit steps A and B.

A Press [Sub TX Mode].

	B Select [Select Stored File].
7	C Select [Manage/Delete File].

D Select the document you want to delete.

With a programmed password

A Enter a password using the number keys, and then press

[OK].

E Press [Delete File].

F Press [Delete].

Note

If you do not want to delete the document, press [Do not Delete.].

G Press [Exit].

H Press [OK].

The standby display appears.

Note

You can also delete multiple documents at once.

122

Using the Document Server

Managing Documents Saved in the Document Server from a Computer

Using DesktopBinder

Fax documents saved in the Document Server can be viewed and controlled from a network computer with DesktopBinder V2 Lite or DesktopBinder V2 Professional installed.

The following operations are available using the computer:

•Displaying documents (Easy Viewer)

•Displaying document properties (Properties)

•Deleting documents (Delete)

•Copying documents to a computer (Copy)

•Printing documents (Print from Document Server)

•Sending documents by fax (Fax from Document Server)

•Exporting documents as files (Export Document)

•Automatically receiving documents sent to the delivery server.

For more information, see DesktopBinder V2 operating instructions and Help.

Note

Settings made in System Settings enable you to send documents to the delivery server. See “Setting up the Machine on a Network”, Network Guide.

Using a Web browser

Fax documents saved in the Document Server can be viewed using a Web browser on a network computer. These fax documents can also be downloaded to the computer's hard disk. See p.109 “Viewing Fax Information Using a Web Browser”.

7

123