Savin 1075 Reference

6. LAN-Fax Features

Sending Fax Documents from Computers

The optional printer/scanner unit is required to use this feature.

Using computers connected to the machine through parallel ports, IEEE 1394 (IP
Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us­ing Windows applications, to other fax machines over a telephone line.

• To send a fax, simply select [Print] from the Windows application, then select

LAN-Fax as the printer, and then specify a destination.

• In addition to sending faxes, LAN-Fax Driver allows this machine to be used
for printing out documents prepared on a computer for proof checking.

• To use LAN-Fax Driver, connect this machine to a LAN and make the neces­sary network settings, and then install LAN-Fax Driver and related utilities
on your computer.

Important

❒ Errors occurring when the machine is used as a LAN-Fax will not be dis-

played on the computer. Check the help menus using a Web browser.

95

LAN-Fax Features

6

Installing the Software

You need to install LAN-Fax Driver
on your computer before using the
LAN-Fax functions. LAN-Fax Driver
is on the CD-ROM included with the
printer.

Address Book and LAN-Fax Cover
Sheet Editor are installed with LAN­Fax Driver. Address Book helps you
edit LAN-Fax transmission destina­tions. LAN-Fax Cover Sheet Editor
helps you edit LAN-Fax cover sheets.

Note

❒ The following explanation as-

sumes that you are familiar with
general Windows procedures and
practices. If you are not, see the
documentation that comes with
Windows for details.

Auto Run Program

With Windows 95/98/Me, Windows
2000/XP, and Windows NT4.0, the
installers for various drivers and util­ities launch automatically as Auto
Run programs when you insert the
CD-ROM.

If your operating system is Windows
2000/XP or Windows NT 4.0, install­ing a printer driver using Auto Run
requires Administrator permissions.
When you install LAN-Fax Driver us­ing Auto Run, log on using an ac­count that has Administrator
permissions.

Note

❒ If the plug and play function starts,

click [Cancel] in the [New Hardware

Found], [Device Driver Wizard], or
[Found New Hardware Wizard] dialog

box, and then insert the CD-ROM.
The [New Hardware Found] or [Found
New Hardware Wizard] dialog box ap­pears depending on the system
version of Windows 95/98/Me,
Windows 2000, or Windows XP.

❒ Auto Run might not work auto-

matically with certain OS settings.
If this is the case, double-click “Set-
up.exe”, located on the CD-ROM
root directory.

❒ If you want to cancel Auto Run,

hold down the {{{{SHIFT}}}} key (when
your system is Windows 2000/
Windows XP, hold down the left
{{{{SHIFT}}}} key) while inserting the
CD-ROM. Keep the {{{{SHIFT}}}} key
hold down until the computer
stops reading the CD-ROM.

❒ Clicking [Cancel] during installa-

tion aborts the installation. If you
cancel the installation, restart your
computer and install the rest of the
software or printer driver.

LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor can be
installed by Auto Run.

96

Installing Individual
Applications

Use the following procedure to install
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor at one
time.

Before installing the above applica­tions, install SmartNetMonitor for
Client. See Printer Reference 1.

Quit all applications currently

AAAA

running.

Insert the CD-ROM included

BBBB

with this machine into the CD­ROM drive of your computer.

The installer launches automatical­ly, and the language selection win­dow appears.

Note

❒ Depending on your operating

system settings, the installer
may not launch automatically.
If it does not, double-click “SET-
UP.EXE” in the CD-ROM root
directory to launch the installer.

Select the interface language of

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the software, and then click [OK].

Click [LAN-Fax Driver].

DDDD

The software license agreement
window appears.

Read all of the terms and, if you

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agree, select [I accept the agreement],
and then click [Next].

Sending Fax Documents from Computers

Confirm that the [Printer Name:

GGGG

<LAN-Fax M3>] check box has been
selected, and then click [Continue].

Click [Finish].

HHHH

The installation completion dialog
box appears.

Click [Finish].

IIII

Click [Exit].

JJJJ

Applications Stored on the
CD-ROM

This section provides information
about LAN-Fax Driver, Address Book,
and LAN-Fax Cover Sheet Editor.

LAN-Fax Driver

This driver allows you to use LAN­Fax functions.

❖❖❖❖ Location of the File

The following folders are on the
CD-ROM:

• LAN-Fax Driver for Windows
95/98/Me
\DRIVERS\LAN-FAX\WIN9X_Me

• LAN-Fax Driver for Windows
2000/XP
\DRIVERS\LAN-FAX\WIN2K_XP

• LAN-Fax Driver for Windows
NT4.0
\DRIVERS\LAN-FAX\NT4

❖❖❖❖ Operating Environment

6

Note

❒ If you select [I don't accept the

agreement], you cannot complete

the installation.

Click the [LAN-Fax Driver] check

FFFF

box, and then click [Next].

• Computer
PC/AT Compatible

• Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0

• Display
VGA 640×480 dots or more

97

LAN-Fax Features

6

Limitation

❒ All operations cannot be guaran-

teed depending on the system en­vironment.

❒ When you use Windows NT,

LAN-Fax Driver will not work in
an RISC base processor (MIPS R
series, Alpha AXP, PowerPC) en­vironment.

Note

❒ Before beginning installation, exit

all other applications.

Address Book

Address Book helps you edit LAN­Fax transmission destinations.

❖❖❖❖ Operating Systems

Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps
you edit LAN-Fax cover sheets.

❖❖❖❖ Operating Systems

Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT4.0

Setting LAN-Fax Properties

This section describes how to make
settings such as paper size, resolu­tion, and options.

• Paper size

• Orientation

• Tray

• Resolution

• Gray scale

• Printing images of True Type fonts

When this machine is connected to a
network, selections for the option
configuration are automatically per­formed.

For details, see Help.

Limitation

❒ If your operating system is Win-

dows 2000/XP or Windows NT4.0,
log on using an account that has
Administrator permissions.

Note

❒ If the options on this machine are

not configured as instructed, LAN­Fax functions may fail to work as
intended.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

98

Note

❒ With Windows XP Professional,

select [Printers and Faxes] on the
[Start] menu.

❒ With Windows XP Home Edi-

tion, select [Control Panel] on the

[Start] menu. Next select [Print­ers and Other Hardware], and then
[Printers and Faxes].

Double-click [LAN-Fax M3], and

BBBB

then click [Properties] on the [File]
menu.

Note

❒ With Windows NT, click [Docu-

ment Default] on the [File] menu.

Make settings for the option con-

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figuration.

When using Windows 95/98/Me

A Click the [Paper] tab.
B Click [Accessories…].

When using Windows 2000,
Windows XP, or Windows NT

A Click the [Advanced] tab.
B Click [Printing Defaults…].
C Click [Accessories…].

Sending Fax Documents from Computers

Basic Transmission

This section describes how to send fax
documents created using Windows
applications.

To send a fax, simply select [Print]
from the Windows application, then
select [LAN-Fax] as the printer, and
then specify a destination in the [LAN-
Fax] dialog box.

Open the application document you
want to send or create a new docu­ment, and then perform the following
procedure.

For details, see Help.

Limitation

❒ When using SmartNetMonitor for

Client, you cannot send docu­ments to this machine using more
than one LAN-Fax at the same
time.

6

Confirm the settings for the op-

DDDD

tion configuration.

When using a network

A If the settings do not match the

installed optional units, click
[Reload from Device].

When not using a network

A Select the check box besides

the installed optional units.

Click [OK].

EEEE

The settings for the option configu­ration are completed.

Click [OK].

FFFF

On the [File] menu, click [Print].

AAAA

Select [LAN-Fax M3] in [Printer

BBBB

Name].

Click [OK].

CCCC

The LAN-Fax dialog box appears.

Note

❒ The setting method may differ

depending on the application
you are using. In all cases, select
[LAN-Fax M3] for the printer.

Specify the destination.

DDDD

Use one of the following proce­dures to specify a destination. For
details, see Help.

99

LAN-Fax Features

6

Note

❒ You can select the appropriate

line in the [Line] list.

❒ You can specify up to 500 desti-

nations.

❒ The machine can hold up to 64

documents sent using LAN­Fax, as those to be transmitted.

Specifying a destination using a
Destination list

A Enter a destination in the [Fax

Number] box.

When using a Destination list:

Enter [#] and the registration
number.

B Click [Next Number].

The entered destination is add­ed and displayed in the [List of

Destinations] box.

Note

❒ If you do not want the en-

tered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number] box.

C To specify more destinations,

repeat steps AAAA and BBBB.

Specifying a destination by
directly entering a fax number

A Enter a fax number in the [Fax

Number] box.

B Click [Next Number].

The entered destination is add­ed and displayed in the [List of

Destinations] box.

Note

❒ If you do not want the en-

tered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number] box.

C To specify more destinations,

repeat steps AAAA and BBBB.

Specifying a destination using
Address Book

In order to use this method, you
need to register destinations in the
address list using Address Book.
See p.98 “Address Book”.

A Select a CSV file containing

the desired address list, from
the drop-down menu.

Note

❒ Up to three files used most

lately appear in the drop­down menu. To use an ad­dress list that did not appear,
click [Browse…], and then se­lect the file.

B In the [Name] list select [Con-

tact], [Company], or [Group], and

then select [ALL] or an initial
letter.

The destinations matching the
selected parameters appear.

100

Note

❒ To enter a pause, click [Pause].

Sending Fax Documents from Computers

C Click the destination to high-

light it, and then click [Set as
Destination].

The entered destination is add­ed and displayed in the [List of
Destinations] box.

D To specify more destinations,

repeat steps BBBB and CCCC.

Specify options.

EEEE

Reference

See p.101 “Attaching a cover
sheet”.

See p.103 “Specifying Two-Sid­ed Printing”.

See p.101 “Previewing fax im­ages”.

See p.103 “Printing or Saving as
Files”.

See p.101 “You can specify the
following options:”.

If you do not want to specify op­tions, proceed to step

Click [Send].

FFFF

Note

❒ When you click [Print&Send], a

fax will be transmitted to the
destination and a copy of the
document you send will be
printed from your machine.

.

F

Attaching a cover sheet

• Title of address as destination info.

• Company name as sender info.

• Department name as sender info.

• Person name as sender info.

• Telephone number as sender info.

• Fax number as sender info.

• Date

• Message

Note

❒ To edit the cover sheet, click [Cover

Sheet...]. See p.105 “Editing Fax

Cover Sheets”.

Previewing fax images

Selecting the [Preview] check box al­lows you to check how the fax docu­ment will be output at the
destination.

Select the [Preview] check box, and

AAAA

then click [Print] or [Send].

The [Preview] window appears.

Check the image, and then click

BBBB

[OK].

Note

❒ To cancel printing or sending,

click [Cancel].

Images on the Preview window
are not exactly the same as images
to be output.

6

Selecting the [Attach a Cover Sheet]
check box causes a cover sheet to be
attached to the top of the fax docu­ment.

The cover sheet includes the follow­ing items:

• Company name as destination info.

• Department name as destination

info.

• Person name as destination info.

Specifying options

You can specify the following op­tions:

For details, see Help.

• Sending at a Specific Time

• User Code

• User ID

• Print Fax Header

• Document Server

101

LAN-Fax Features

Click [Option...].

AAAA

6

Specify options you want to use.

BBBB

❖❖❖❖ To send the fax document at a spe-

cific time:

Select the [Sending at a Specific
Time] check box, and then speci-

fy a transmission time.

❖❖❖❖ To send with a user code:

Enter a user code into the [User
Code] field.

❖❖❖❖ To distinguish fax documents for

each user:

Enter a user ID into the [User ID]
field. Use this option when
checking the job history using
SmartNetMonitor.

❖❖❖❖ To have the header printed on the

fax document:

Select the [Print Fax Header]
check box.

----Transmission result notification

After you have sent faxes, this func­tion informs you whether the fax was
successfully transmitted to its desti­nation or not.

When you store documents in the
Document Server or use this machine
just as a printer, this function also in­forms you whether data was success­fully transmitted to this machine or
not.

Note

❒ You cannot receive notification

when using SmartNetMonitor for
Client version 5.0 or earlier.

❒ Transmission results are informed

only when connected with a net­work using SmartNetMonitor for
Client.

❖❖❖❖ To store the fax document on the

Document Server:

Select the [Send to Document Serv-
er] check box, and then enter a

user name, file name, and pass­word.

Note

❒ The user code you specified for

this machine must be the same
as the one entered in this ma­chine. See the General Settings
Guide.

❒ If [Hard Disk Unit] has not been

selected in the [Accessories]
window, you cannot perform
selection for "Document Serv­er". See p.98 “Setting LAN-Fax
Properties”.

Click [OK].

CCCC

----Managing transmission using

LAN-Fax Driver

From “SmartNetMonitor for Admin”,
“SmartNetMonitor for Client”, or a

Web browser, you can manage trans­missions using LAN-Fax Driver. You
can view the following information
on transmitted files using LAN-Fax
Driver.

• User ID

• Status

• Number of pages

• Start time

• File No.

Reference

For details, see Help.

102

Sending Fax Documents from Computers

Printing or Saving as Files

You can print documents created us­ing Windows applications.

You can also save documents in TIF
format.

Open the application document you
want to print or create a new docu­ment, and then perform the following
procedure.

For details, see Help.

Note

❒ You can select whether to cause

the machine to automatically re­start printing when problems such
as paper running-out or paper
jams are resolved. The machine
may not allow LAN-Fax Driver to
send documents until it finishes re­printing. See p.147 “Changing the
User Parameters” (switch 20, bit 1).

❒ You can select the time delay after

problems are resolved until the
machine restarts printing. See
p.147 “Changing the User Parame­ters” (switch 20 , bit 2/3/4/5).

On the [File] menu, click [Print...].

AAAA

Select [LAN-Fax M3] in [Printer

BBBB

Name], and then click [OK].

The [LAN-Fax] dialog box appears.

Note

❒ The setting method may differ

depending on the application
you are using. In all cases, select
[LAN-Fax M3] for the printer.

Printing

A Click [Print].

Specifying Two-Sided Printing

A Selecting the [Duplex printing]

check box.

B Click [Print].

Saving as Files

You can save the fax document in
TIF format.

A Select the [Save as file] check

box.

B Click [Save to…].
C Select a folder on the folder

tree.

D Select a file naming method.

Note

❒ To manually enter a file

name, select the [Specify file
name when saving] check box.
To have the program itself
name the file, select the [Auto-

matically create a new file]

check box.

E Click [OK].
F Click [Save].

If you have selected [Automati-
cally create a new file], the image

file is assigned a name and
saved under the specified fold­er. The file name will be RicHH­MMSS.tif (HH: hours, MM:
minutes, SS: seconds).

G Enter a file name.

Note

❒ You can also change the fold-

er in this step.

H Click [Save].

The image file is saved in the
specified folder.

6

103

LAN-Fax Features

6

Address Book

You can program and edit destina­tions in the address list using the Ad­dress Book.

For details, see Help.

On the [Start] menu, point to [Pro-

AAAA

grams], [LAN-Fax Utilities], and then
click [Address Book].

Click [New/Browse], and then se-

BBBB

lect the CSV file containing the
address list to be edited.

Edit an existing destination or

CCCC

program a new one.

Note

❒ You can use files created in CSV

format, as Address Book data.
For this purpose, create CSV
files that conform to a certain
format. For more information,
see Help.

❒ You can register the Address

Book data of this machine in the
LAN-Fax's Address Book.

Programming new destinations

A Enter the destination.

Editing programmed destinations

A Select the destination you

want to edit in the list.

The company name should ap­pear in gray.

B Edit the data.
C Click [Update].

Deleting programmed
destinations

A Select the destination you

want to edit in the list.

The company name should ap­pear in gray.

B Click [Delete].
C Click [Yes].

Click [Close].

DDDD

If you made changes to a destina-

EEEE

tion, a confirmation message ap­pears. To save the changes, click
[Yes].

If you do not want to save the
changes and want to quit editing,
click [No].

To return to the editing display,
click [Cancel].

104

Note

❒ For [Line], select the appro-

priate line type; G3, G3-2, or
G3-3. Do not select G4, which
is unavailable on this ma­chine.

B Click [Add].

Note

❒ The confirmation dialog box

does not appear when you have
not made any changes after
starting Address Book.

----Using the machine's Address

Book data as the LAN-Fax's
Address Book data

Sending Fax Documents from Computers

❒ For detailed operations, see the

Network Guide and Help on Smart­NetMonitor for Admin.

You can retrieve the Address Book
data of this machine using SmartNet­Monitor for Admin and edit it to reg­ister in the LAN-Fax's Address Book.

Reference

For more information, see Help on
SmartNetMonitor for Admin.

----Managing the facsimile

functions using
SmartNetMonitor for Admin

Using SmartNetMonitor for Admin,
you can check information about the
machine's facsimile functions and
save the information on the compu­ter.

SmartNetMonitor for Admin pro­vides the following management
functions:

Using [Address Management Tool], you
can check the information about des­tinations registered on the machine
and change the fax numbers and
names of these destinations. You can
also register a new destination.

Using [Address Management Tool], you
can retrieve destinations registered
on the machine and save them on the
computer as CSV files. You can then
export the saved CSV files to the Ad­dress Book of LAN-Fax Driver using
the Address Book application.

Note

❒ For the method of installing Smart-

NetMonitor for Admin, see the
Printer Reference 1.

Editing Fax Cover Sheets

LAN-Fax Cover sheet Editor allows
you to edit the format for fax cover
sheets. It is necessary to create a cov­er sheet file before attaching a cover
sheet to fax messages using LAN-Fax
Driver.

Creating a cover sheet

Use the following procedure to create
a fax cover sheet.

You can edit the items below using
LAN-Fax Cover Sheet Editor.

• Company name as destination info.

• Department name as destination

info.

• Person name as destination info.

• Title of address as destination info.

• Company name as sender info.

• Department name as sender info.

• Person name as sender info.

• Telephone number as sender info.

• Fax number as sender info.

• Date

• Message

Note

❒ Cover sheet data is stored in its

own format (using "fcp" as its ex­tension)

On the [Start] menu, point to [Pro-

AAAA

grams], [LAN-Fax Utilities], and then
click [Cover Sheet Editor].

The dialog box of LAN-Fax Cover
Sheet Editor appears.

6

105

LAN-Fax Features

6

Edit the cover sheet.

BBBB

Note

❒ For details about operations, see

Help.

Click [Save As] on the [File] menu.

CCCC

Select a folder, and then enter a

DDDD

file name.

Click [Save].

EEEE

Attaching a created cover sheet

Use the following procedure to attach
a created cover sheet file to a fax mes­sage.

On the [File] menu, click [Print...].

AAAA

Select “LAN-Fax M3” in “Printer

BBBB

Name”, and then click [OK].

The [LAN-Fax] dialog box appears.

Click [Cover Sheet...].

CCCC

The [Cover Sheet] dialog box ap­pears.

Select a cover sheet file from the

DDDD

drop-down list or after clicking
[Browse…] in [Select Cover Sheet].

Enter the destination informa-

EEEE

tion.

Note

❒ You can select [(Import from) Ad-

dress Book], [Whom It May Con­cern], [Edit Names], or [None].

Selecting [Edit Names] allows
you to enter company, depart­ment, and person names.

To print the date, select the [With a

FFFF

Date] check box.

Enter the sender information.

GGGG

Note

❒ You can enter company, depart-

ment, and person names, and
telephone and fax numbers.

❒ To add a message, select the

[With a Message] check box, and
then enter a message.

Click [OK].

HHHH

Specify a destination.

IIII

Select the [Attach a Cover Sheet]

JJJJ

check box.

Click [Send].

KKKK

106

Note

❒ The selection made in [Select

Cover Sheet] is not canceled un-

less you select another file. If
you want to change only desti­nation information, skip this
step and proceed to step

.

E

LAN-Fax Operation Messages

Message Causes and Solutions

Sending Fax Documents from Computers

Cannot access the printer. Click [

] to send the data again.

try

The number of destination entries ex­ceeds the limit.

Up to 500 entries can be entered.

“LAN-Fax” has already been
launched. Cannot launch it again.

Failed to allocate memory. Available memory on the computer is insufficient. Quit

Check the network connection.

re-

Check that the power is turned on.

The number of destinations specified exceeds the maxi­mum possible. The maximum number of destinations
that can be specified at one time is 500.

The [

LAN-Fax

once, and then start it up again.

applications currently not in use.

] dialog box is already open. Quit LAN-Fax

6

107

6

LAN-Fax Features

LAN-Fax Error Report

This report is printed when options are not properly selected or a communica­tion error with a computer occurs.

Note

❒ You can select whether or not a LAN-Fax Error Report is printed. See p.147

“Changing the User Parameters” (switch 20, bit 0).

Error messages

The following error messages appear on the upper or lower section of the dis­play.

Display locations Error messages

1 Upper section THIS FILE WAS NOT

STORED DUE TO LAN-FAX
ERROR.

Lower section EXCEEDED MAXIMUM FILE

CAPACITY.

EXCEEDED MAXIMUM
NUMBER OF PAGES PER
FILE.

2 Upper section TRANSMISSON REQUEST

WAS CANCELED.

Lower section YOU CANNOT SPECIFY

DESTINATION NOW.

3 Upper section TRANSMISSON REQUEST

WAS CANCELED.

Lower section FAX NUMBER IS NOT COR-

RECT.

FAX NUMBER OR LINE IS
NOT CORRECT.

4 Upper section ERROR DURING COMMU-

NICATION WITH PC.

Lower section -

5 Upper section TRANSMISSON REQUEST

WAS NOT ACCEPTED.

Lower section YOU ARE NOT AUTHOR-

IZED TO ACCESS.

108

Viewing Fax Information Using a Web Browser

Viewing Fax Information Using a Web
Browser

The optional printer/scanner unit or network board is required. When the network board
is used, the optional SDRAM 128 MB is also required.

You can view received fax messages
and their lists or print these messages
using a Web browser on a network
computer.

Note

❒ You need to select "Store" as the

"Reception File Setting" in the Fac­simile Features menu. See p.172
“Storing or Printing Received Doc­uments”.

Viewing and/or Printing
Received Fax Messages Using
a Web Browser

Use the following procedure to view
and/or print received fax messages
using a Web browser.

Viewing received fax messages using a
Web browser

Note

❒ If the programmed user code

has been deleted using the
Address Book Management
function under System Set­tings, a message indicating
incorrect user code entry ap­pears. If this is the case, re­program a user code. See
p.173 “Setting a User Code
for Viewing Received and
Stored Documents”.

Click the Property icon of the de-

DDDD

sired fax message.

Information such as reception
dates, senders, line types, number
of pages, and file numbers appear
in addition to preview images.

Note

❒ To view a thumbnail list of the

fax messages, click [Thumbnails].

6

Start a Web browser.

AAAA

Enter the machine's IP address in

BBBB

the [Address] field.

Click [Fax Received File].

CCCC

With a user code programmed

A If you have programmed a user

code, enter the code, and then
press [OK].

A list of the received fax mes­sages appears.

View the content of the fax mes-

EEEE

sage.

Note

❒ To enlarge the preview image,

click [Enlarge Image]. Enlarge­ment cannot be performed
without Acrobat Reader in­stalled. For more information,
see Help on the Web browser.

109

LAN-Fax Features

6

To download the received fax

FFFF

message, click [PDF] or [Multi-page
TIFF].

Clicking [PDF] causes Acrobat
Reader to be started and the mes­sage to be displayed.

Clicking [Multi-page TIFF] causes a
downloading confirmation win­dow to appear.

Note

❒ The method for downloading

differs depending on the select­ed format. For more informa­tion, see Help on the Web
browser.

Printing fax information using a Web
browser

Start a Web browser.

AAAA

❒ You can change the printing or-

der of selected multiple messag­es. You can also have messages
printed on both sides of paper.
For more information, see Help
on the Web browser.

Click [OK].

GGGG

The display returns to that of step

.

D

Deleting fax information using a Web
browser

Start a Web browser.

AAAA

Enter the machine's IP address in

BBBB

the [Address] field.

Click [Fax Received File].

CCCC

The list of received fax messages
appears.

Enter the machine's IP address in

BBBB

the [Address] field.

Click [Fax Received File].

CCCC

The list of received fax messages
appears.

Click and check the check box be-

DDDD

side the fax message to be print­ed.

Note

❒ To view a thumbnail list of the

fax messages, click [Thumnails].

Click [Print].

EEEE

Click [Start Print].

FFFF

Note

❒ To cancel printing, press [Can-

cel] before clicking [Start Print].

Click and check the check box be-

DDDD

side the fax message to be delet­ed.

Note

❒ To view a thumbnail list of the

fax messages, click [Thumnails].

Click [Delete].

EEEE

Click [Delete File].

FFFF

Note

❒ To cancel deletion, press [Can-

cel] before clicking [Delete File].

❒ After selecting multiple mes-

sages, you can also cancel dele­tion of some of the selected
messages. For more informa­tion, see Help on the Web
browser.

Click [OK].

GGGG

The display returns to that of step

.

D

110

Viewing Received Messages on a Computer

Viewing Received Messages on a
Computer

ScanRouter V2 Professional (sold sep­arately) is also required as a delivery
server. DesktopBinder V2 Profession­al Lite or DesktopBinder V2 Profes­sional software (both sold separately)
must be installed on your computer.

Note

❒ This manual uses the name Desk-

topBinder V2 Professional/Lite to
refer to both DesktopBinder V2
Professional Lite and Desktop­Binder V2 Professional.

Delivering Received Messages

Messages received by the machine
can be viewed on or downloaded to a
computer with the networked deliv­ery server, ScanRouter V2 Profession­al. This is a useful function, enabling
you to view and store messages on
your computer without printing
them.

Using the delivery server, you can
eliminate the task of retrieving and
delivering messages.

❖❖❖❖ Functions

Delivery server provides the fol­lowing functions:

• Use the delivery server to asso­ciate incoming messages (Con­fidential ID, SUB Code, Own
Name, and Own Fax Number)
with receivers, so messages are
delivered to the intended re­ceivers.

• You can select the delivery meth­od for incoming messages: "Save
in the delivery server inbox,"
"Send as an e-mail attachment,"
or "Save in the designated PC
folder." Incoming messages with
no Confidential ID, SUB code,
Own Name, or Own Fax
Number are saved in the deliv­ery server inbox.

• You can check or download re­ceived messages stored in the
delivery server inbox using
DesktopBinder V2 Professional
Lite or DesktopBinder V2 Pro­fessional.

6

Limitation

❒ Confidential messages are

also forwarded to the deliv­ery server.

Note

❒ To view or download mes-

sages stored in the delivery
server inbox, you need to in­stall the separately sold
DesktopBinder V2 Profes­sional Lite or DesktopBinder
V2 Professional on your com­puter.

❒ To send received messages to

your computer as e-mail at­tachments, you need to have
a ScanRouter V2 Profession­al-compatible e-mail pro­gram on your computer.

111

LAN-Fax Features

❒ To create a network using the

delivery server, settings
must be specified in the User
Tools of the machine. Set­tings must also be specified
on the delivery server. See
“Configuring the Network”,
General Settings Guide.

❒ See ScanRouter V2 Profes-

sional Help or instructions
for more information on the
delivery server (ScanRouter
V2 Professional).

❒ For information about Desk-

topBinder V2 Profession­al/Lite, see DesktopBinder
V2 Professional/Lite Help or
instructions.

6

112

7. Simplifying the Operation

Programs

If you regularly send messages to a
particular destination or transmit us­ing the same functions, you can save
repetitive keypad operations by reg­istering this information in a Key­stroke Program.

Registering and Changing
Keystroke Programs

Keystroke Programs can be recalled
by just pressing a Quick Dial key. The
following procedure can be used to
program a new Keystroke Program or
overwrite an old one.

You can register the following items
in Keystroke Programs:

• Memory Transmission, Immediate
Transmission, destinations (up to
500 numbers), resolution, original
type, G3 communication mode,
Stamp, Send Later, Default ID
Auto Image Density, Manual Im­age Density, Scan Area, Auto Doc­ument, Book Fax, Polling
Transmission, Polling Reception,
Transfer Request, two-sided trans­mission, optional functions

• Program name (up to 20 charac­ters)

Note

❒ The maximum number of pro-

grams you can register is 100 (200
with the optional fax function up­grade unit).

❒ The method of registering or

changing programs for the copy
function is different from that of
the fax function.

❒ You cannot resister any destina-

tion or Polling Transmission using
program No. 1.

Prepare for registering the pro-

AAAA

gram.

Note

❒ The procedure for program-

ming differs depending on the
items you want to register.

❒ Press the {{{{Clear Modes}}}} key to

cancel programming.

Example of registering a program
using Send Later with the fax
number “0123456789”

A Press {{{{0}}}}, {{{{1}}}}, {{{{2}}}}, {{{{3}}}}, {{{{4}}}}, {5}}}},

{6 }}}}, {{{{7 }}}}, {{{{8 }}}}, {{{{9 }}}} using the
number keys.

B Press [Transmission Mode].
C Select [Send Later].
D Enter the time to send, and

then press [OK].

Note

❒ If “Send Later” has already

been specified, that time is
shown. Press the {{{{Clear
Modes}}}} key to change “Send
Later”.

❒ Use the same procedure to register

and change programs. Follow the
procedure for the items you want
to change.

113

Simplifying the Operation

Press the {{{{Program}}}} key.

BBBB

Press [Register].

CCCC

Registering a priority function using a
program

You can select whether or not the
function registered in program No. 1
will be set after the power is turned
on or the {{{{Clear Modes}}}} key is pressed.

7

Select a program number in which

DDDD

“*Not Programed” is shown.

Note

❒ If you make a mistake, press

[Cancel] and select a program
number again.

❒ When you change a Keystroke

Program, press [Store] after
pressing the program number
you want to change. If you
make a mistake, press [Do not
Store] and return to step

Enter the program name, and then

EEEE

press [OK].

D

After registering a function in pro­gram No. 1, select [Program No. 1] for
[Change Initial Mode] on the Facsimile
Features menu. See p.130 “General
Settings/Adjustment”.

Note

❒ For this purpose, program No.1

does not allow you to program
destinations, Polling Transmis­sion, User Transmission, Store File,
Scan Area, resolution, Image Den­sity and Send Stored-file functions.

Using a program

Note

❒ Using the program causes the pre-

vious settings to be cleared.

.

Example of executing a program
using Send Later with the fax
number “0123456789”

114

The standby display appears.

Note

❒ If you make a mistake, press

[Backspace] or [Delete All], and
then try again.

❒ You should register the pro-

gram name.

❒ To cancel a registered program,

press [Cancel]. The display re­turns to that of step

Reference

"Entering Text", General Settings
Guide

.

D

Make sure that the machine is in

AAAA

facsimile mode and the standby
display is shown.

Note

❒

If the standby display is not
shown, press the

Place the original.

BBBB

Note

❒ If you have no registered desti-

nations or scan settings as pro­grams, enter the fax number of
the destination and select the
scan settings you require.

{{{{

Facsimile

}}}}

key.

Programs

Press the {{{{Program}}}} key.

CCCC

Select the program number you

DDDD

registered.

The initial display appears.

Then, the registered fax number
and time are shown. Transmission
Mode is selected.

Press the {{{{Start}}}} key.

EEEE

The fax number and specified time
are shown on the display, and the
machine starts to scan the original.

Changing a program name

Make sure that the machine is in

AAAA

facsimile mode and the standby
display is shown.

Press [Change Name].

CCCC

Select the program number of the

DDDD

name you want to change.

Enter a new program name, and

EEEE

then press [OK].

Note

❒ Press [Cancel] to cancel the

change, and proceed to step

Press [Exit].

FFFF

The initial display appears.

7

.

F

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}}
key.

Press the {{{{Program}}}} key.

BBBB

115

Simplifying the Operation

Deleting a Program

Make sure that the machine is in

AAAA

facsimile mode and the standby
display is shown.

Press [Yes].

EEEE

Note

❒ Press [No] not to delete the pro-

gram. The display returns to
that of step

.

C

7

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}}
key.

Press the {{{{Program}}}} key.

BBBB

Press [Delete], and then select the

CCCC

program number you want to de­lete.

Press [Exit].

FFFF

The initial display appears.

116

The contents of the program are
shown on the display.

Select the program number you

DDDD

want to delete.

The contents of the program are
shown on the display.

Using the Document Server

Using the Document Server

Use this function to store documents
in the Document Server on this ma­chine.

The Document Server can store docu­ments from various applications.

The documents that are stored using
the facsimile function are available to
transmit by facsimile.

Storing in the Document Server ena­bles the following:

• Once stored, a document can be
sent out as many times as you
want, just by selecting it.

• Storing a document does not use
facsimile memory.

You can send and print multiple
stored documents as a single docu­ment, and also send them with
scanned originals at the same time.
Follow the instructions under [Select
Stored File] in [Sub TX Mode] when
sending or printing stored docu­ments. See p.61 “Sending a Stored
File”.

Reference

"What You Can Do with This Ma­chine", General Settings Guide

❒ You can specify whether or not the

machine automatically deletes
documents from the Document
Server after a certain number of
days. The delete function is pre­configured with the software and
automatically deletes any stored
document that is more than three
days (72 hours) old. You can
change the setting with “Key Op­erator Tools — Auto Delete File”.
See “Key Operator Tools — Auto
Delete File”, General Settings Guide.

❒ You can store approximately 9,000

pages (ITU-T No.4 chart) in the
Document Server, using the fax,
copy, facsimile, printer, and scan­ner functions.

❒ The fax feature has a memory ca-

pacity of approximately 3,000 doc­uments.

7

❒ You can store up to 1,000 pages per

document.

❒ You cannot check received and

stored documents through the
Document Server. See p.30 “Print-
ing Received and Stored Docu­ments” .

Important

❒ Data stored in the machine might

be lost if some kind of failure oc­curs. The supplier shall not be re­sponsible for any damage that
might result from the loss of data.

Note

❒ Stored documents are not deleted

even when there is a power failure,
or the main power switch is turned
off.

117

Simplifying the Operation

Storing a Document

Select [Store & Transmit] or [Store on-

DDDD

ly].

7

You can store and send a document at
the same time. You can also just store
a document.

❖❖❖❖ File names

Scanned documents are automati­cally assigned names like
“FAX0001” or “FAX0002”. See
p.119 “Setting a file name”.

❖❖❖❖ User Names

You can set this function if neces­sary to know who and what de­partments stored documents in the
machine. See p.119 “Programming
a user name”.

❖❖❖❖ Password

You can set this function so as not
to send to unspecified people. See
p.119 “Setting a password”.

Note

❒ You can change file names and

user names. See p.120 “File Man­age”.

Select [Store & Transmit] to send
documents after they are stored.

Select [Store only] to store docu­ments.

When [Store only] is selected,
“pppppppppp” is
shown.

Press [File Info. Setting], and then

EEEE

set the user name, file name, and
password as necessary.

118

Make sure that the machine is in

AAAA

facsimile mode and the standby
display is shown.

If the standby display is not
shown, press the {{{{Facsimile}}}} key.

Place the original, and then select

BBBB

the scan settings you require.

Press [Store File].

CCCC

Note

❒ If you are not setting a user

name, file name, or password,
proceed to step

❒ You cannot change multiple

documents at once.

.

F

Using the Document Server

Programming a user name

Note

❒ Set a user name from those pro-

grammed in the user code. See
the General Settings Guide.

A Press [User Name].

B Press the user name to be pro-

grammed, and then press [OK].

Setting a file name

A Press [File Name].

B Enter the file name, and then

press [OK].

Reference

“Entering Text”, General Set-
tings Guide

C Press [OK].

Setting a password

Note

❒ Press the title key to switch

between titles.

❒ To set an non-programmed

user name, press [Non-pro-
gramed Name], and then enter
the name. User names en­tered by pressing [Non-pro-
gramed Name] are not
programmed into the user
code.

C Press [OK].

A Press [Password].

7

B Enter a password using the

number keys, and then press
[OK].

119

Simplifying the Operation

7

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then reenter your password.

C Press [OK].

Press [OK].

FFFF

If you have selected [Store & Trans-

GGGG

mit], specify the receiver.

Note

❒ If you have selected [Store only],

proceed to step

Press the {{{{Start}}}} key.

HHHH

.

H

File Manage

You can change the file name, user
name, and password of stored docu­ments.

To change a stored document, delete
the document you no longer need,
and then reprogram the new docu­ment. See p.122 “Delete File”.

Select [Manage/Delete File], and

CCCC

then press the document to be
changed.

Note

❒ You can specify multiple docu-

ments at once.

If you select a document for

DDDD

which a password is set, enter the
password, and then press [OK].
When a selected file does not
have a password, proceed to step

.

EEEE

Note

❒ You can program one of the Quick

Operation keys with operations for
this function. Using the key allows
you to omit steps A and B.

Press [Sub TX Mode].

AAAA

Select [Select Stored File].

BBBB

120

Change the desired information

EEEE

of the stored document.

Using the Document Server

Changing a user name

A Press [Change User Name].
B Press [Clear].

The user name is deleted.

C Enter the new user name, and

then press [OK].

Note

❒ Press the title keys to switch

between titles.

❒ To set a non-programmed

user name, press [Non-pro-
gramed Name], and then enter
the name.

❒ User names entered by press-

ing [Non-programed Name] are
not programmed into the
user code.

Changing the password

A Press [Change Password].
B Enter a new password using

the number keys, and then
press [OK].

C Press [OK].

Press [Exit].

FFFF

Press [OK].

GGGG

The standby display appears.

7

Reference

“Entering Text”, General Set-
tings Guide

Changing the file name

A Press [Change File Name].
B Press [Backspace] or [Delete All],

and then reenter the file name.

Reference

“Entering Text” General Set-
tings Guide

C Press [OK].

121

Simplifying the Operation

Delete File

Use this function to delete stored doc­uments.

Note

❒ You can program one of the Quick

Operation keys with operations for
this function. Using the key allows
you to omit steps A and B.

Press [Sub TX Mode].

AAAA

Select [Select Stored File].

BBBB

With a programmed password

A Enter a password using the

number keys, and then press
[OK].

Press [Delete File].

EEEE

7

122

Select [Manage/Delete File].

CCCC

Select the document you want to

DDDD

delete.

Note

❒ You can also delete multiple

documents at once.

Press [Delete].

FFFF

Note

❒ If you do not want to delete the

document, press [Do not Delete.].

Press [Exit].

GGGG

Press [OK].

HHHH

The standby display appears.

Using the Document Server

Managing Documents Saved in the
Document Server from a Computer

Using DesktopBinder

Fax documents saved in the Docu­ment Server can be viewed and con­trolled from a network computer
with DesktopBinder V2 Lite or Desk­topBinder V2 Professional installed.

The following operations are availa­ble using the computer:

• Displaying documents (Easy
Viewer)

• Displaying document properties
(Properties)

• Deleting documents (Delete)

• Copying documents to a computer

(Copy)

Using a Web browser

Fax documents saved in the Docu­ment Server can be viewed using a
Web browser on a network computer.
These fax documents can also be
downloaded to the computer's hard
disk. See p.109 “Viewing Fax Infor­mation Using a Web Browser”.

• Printing documents (Print from
Document Server)

• Sending documents by fax (Fax
from Document Server)

• Exporting documents as files (Ex­port Document)

• Automatically receiving docu­ments sent to the delivery server.

For more information, see Desktop­Binder V2 operating instructions and
Help.

Note

❒ Settings made in System Settings

enable you to send documents to
the delivery server. See “Setting up
the Machine on a Network”, Net-
work Guide.

7

123

Simplifying the Operation

7

124

8. Facsimile Features

Function List

The User Tools allow you to register your identification, store frequently used
numbers and settings, and customize default settings to meet your needs.

The User Tools are grouped by functions so that you can quickly and easily find
the desired User Tool.

❖❖❖❖ General Settings /Adjustment

Description Reference

Default Transmission Mode and scan set­tings. When the power is turned on, settings
specified here are selected:

• Memory/Immediate Transmission
Switch

• Text Size Priority

• Original Type Priority

• Auto Image Density

• Adjust Scan Density

• Select Title

• Change Initial Mode

• Adjust Sound Volume

• Program Fax Information

• Scan End Reset

• Transmission Stamp Priority

• Line Priority Setting

• Program Economy Time

• On Hook Mode Release Time

• Quick Operation Key

p.130 “General Settings/Adjustment”

125

Facsimile Features

❖❖❖❖ Reception Setting

Description Reference

Allows you to switch the following reception
functions on or off:

• Switch Reception Mode

• Authorized Reception

See ⇒ p.156.

• Forwarding
See ⇒ p.156.

• Reception File Print Quantity
See ⇒ p.156.

• Two-Sided Print
See ⇒ p.85.

• Reception Reverse Printing
See ⇒ p.88.

• Paper Tray
See ⇒ p.157.

• Specify Tray for Lines
See ⇒ p.93.

• Checkered Mark
See ⇒ p.84.

• Center Mark
See ⇒ p.84.

• Print Reception Time
See ⇒ p.85.

p.132 “Reception Setting”

8

126

❖❖❖❖ Key Operator Tools

Description Reference

Function List

• Program/Change/Delete Standard Mes­sage

• Store/Change/Delete Auto Document

• Program/Change/Delete Scan Size

• Print Journal

• Transmission Page Count

• Forwarding

• Memory Lock Reception

• ECM

• Parameter Setting

• Program Special Sender

• Box Setting

• Transfer Report

• Program Confidential ID

• Program Polling ID

• Program Memory Lock ID

• Select Dial/Push Phone

• Reception File Setting

p.135 “Key Operator Setting”

----Displays

• Each menu appears in each tab.

• You can switch the display by pressing [UUUU Prev.] or [TTTT Next].

• The selected item is highlighted.

• When you have made all required settings, press [OK]. If [OK] is not pressed,

the new settings might be canceled.

• Press [Cancel] to cancel the new settings. The previous display appears.

8

127

Facsimile Features

----Key Operator Code

When Key Operator Code is programmed and turned on, users have to enter a
programmed Key Operator Code (eight digits maximum) to operate the User
Tools. This prevents unauthorized people from changing settings.

Note

❒ You can turn the Key Operator Code on or off in “System Settings”.

❒ When you set the Key Operator Code to active, enter a code (eight digits max-

imum) using the number keys and select [Partial] or [All Initial Settings] to limit
access.

• When [Partial] is selected:

Only Key Operator Tools are protected with a Key Operator Code.

• When [All Initial Settings] is selected:

Key Operator Tools and User Tools are protected with a Key Operator
Code.

Press the {{{{User Tools/Counter}}}} key.

A

Press [Facsimile Features].

B

If you have selected [All Initial Settings], proceed to step D.

8

Select [Key Operator Tools].

C

Enter a Key Operator Code (eight digits maximum) using the number keys.

D

Press [OK].

E

Note

❒ If you enter a Key Operator Code not registered, the display will return to

that of step D.

128

Accessing User Tools (Facsimile Features)

Accessing User Tools (Facsimile Features)

Customize the facsimile settings ac­cording to the operations to be fre­quently performed.

Note

❒ The machine allows you to change

the facsimile defaults in a mode
that is not the facsimile mode. Af­ter changing the defaults, select
facsimile mode again. This section
describes the facsimile defaults
that the machine allows you to cus­tomize.

❒ Customized facsimile defaults are

kept until the defaults are changed
again. The new settings are not
cancelled by turning off the main
power switch or the Operation
switch or pressing the {{{{Clear
Modes}}}} key.

Reference

For the items that can be changed
using System Settings, see "User
Tools (System Settings)", General
Settings Guide.

Press [Facsimile Features].

BBBB

The menu display for facsimile de­fault settings appears.

Select the item that you want to

CCCC

change.

The corresponding setting display
appears.

Reference

p.125 “Function List”

Follow the displayed instructions

DDDD

to change the default, and then
press [OK].

Note

❒ If you make a mistake, press

[Cancel].

Quitting Default Settings

After changing the defaults, press

AAAA

[Exit] on the main menu display
for default settings

8

Press the {{{{User Tools/Counter}}}} key.

AAAA

The main menu display for default
settings appears.

Note

❒ With a Key Operator Code pro-

grammed, changing the default
causes the Key Operator Code
entry display to appear. If this
happens, enter the pro­grammed code first. For the Key
Operator Code, see the General
Settings Guide.

Note

❒ You can also press the {{{{User

Tools/Counter}}}} key again to quit

the main menu display for de­fault settings.

129

Facsimile Features

General Settings/Adjustment

❖❖❖❖ Switch Memory/Immed. Transmission

Use this function to specify the
Transmission Mode for document
transmission.

• Memory Transmission

• Immediate Transmission

❖❖❖❖ Change Initial Mode

Use this function to select whether
contents registered in program
No.1 are to be used as the initial
settings after the power is turned
on or the {{{{Clear Modes}}}} key is
pressed:

• Standard

• Program No.1

8

❖❖❖❖ Text Size Priority

Use this function to specify the
character size of your originals for
scanning.

• Standard

• Detail

❖❖❖❖ Original Type Priority

Use this function to specify the
type of originals for scanning.

• Text

• Text/Photo

• Photo

❖❖❖❖ Auto Image Density

Use this function to prioritize auto­matic Image Density for scanning
your originals.

• ON

• OFF

❖❖❖❖ Adjust Scan Density

Use this function to specify the
scan density of your originals.

❖❖❖❖ Select Title

Use this function for selecting the
title to be shown on the Destina­tion list.

• Title 1

• Title 2

• Title 3

Note

❒ You cannot select Program

No.1 if program No.1 has not
been programmed with pri­ority functions.

❖❖❖❖ Adjust Sound Volume

See p.47 “Adjusting the Volume”,
Facsimile Reference <Basic Features>.

• On Hook Mode

• At Transmission

• At Reception

• At Dialing

• At Printing

❖❖❖❖ Program Fax Information

See p.41 “Initial Settings and Ad­justments”, Facsimile Reference <Ba-
sic Features>.

• Fax Header

• Own Name

• Own Fax Number

❖❖❖❖ Scan End Reset

Use this function to return to the
initial settings each time an origi­nal is scanned.

• ON

• OFF

❖❖❖❖ TX Stamp Priority

Use this function to press a TX
stamp.

130

• ON

• OFF

Accessing User Tools (Facsimile Features)

❖❖❖❖ Line Priority Setting

Use this function to specify the line
of usage.

Note

❒ The display may differ depend-

ing on the line type you have.

❖❖❖❖ Program Economy Time

Use this function for specifying a
time for transmission when call
charges are low. See p.3 “Sending
at a Specific Time (Send Later)”.

Limitation

❒ You can program only one

Economy Time.

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key be­fore pressing [OK], and then try
again.

❖❖❖❖ On Hook Mode Release Time

Use this function to specify a time
to cancel On Hook mode after you
transmit using On Hook dialing.
This is helpful when the Fax Infor­mation service disconnects your
On Hook dialing.

• 1 minute

• 3 minutes

• 5 minutes

• 10 minutes

• Print Conf. RX (Print Confiden-

tial Reception)

• Print Memory Lock

• Stored File

• Send Later

• Auto Document

• 2 Sided Original

• Closed Network

• Polling TX (Polling Transmis-

sion)

• Polling RX (Polling Reception)

• Fax Header Print

• Label Insertion

• RX Files Status (Reception File

Status)

• Forwarding

• Transfer Request

• Switch RX Mode (Reception

Mode Switch)

• TX Status Report (Transmission
Status Report)

Up to three functions can be pro­grammed into a Quick Operation
Keys.

A Select Quick Operation key

you want to program.

B Select the function you want to

program in the Quick Opera­tion key

8

❖❖❖❖ Quick Operation Key

Frequently used functions pro­grammed as Quick Operation
Keys are shown on the menu im­mediately after the power is
turned on.
The Quick Operation Keys can be
programmed with the following
functions:

• Journal

• TX File Status (Transmission

File Status)

Note

❒ Functions that appear dimmed

have already been set.

131

Facsimile Features

Reception Setting

❖❖❖❖ Switch Reception Mode

Specify the method for receiving
fax messages.

• Manual Reception

• Auto Reception

❖❖❖❖ Authorized RX (Authorized Recep-

tion)

Specify whether or not unwanted
fax messages are to be screened
out.

• ON

• OFF

❖❖❖❖ Forwarding

Specify whether or not received
fax messages are to be forwarded
to a registered receiver.

• ON

❖❖❖❖ Paper Tray

Use this function to print fax mes­sages received from registered
senders and fax messages from
other senders, using different pa­per trays.

• Tray 1

• Tray 2

• Auto Select

❖❖❖❖ Specify Tray for Lines

Specify a paper tray for each line.

• ON

• OFF

Select [ON] to select a paper tray.

A

8

• OFF

❖❖❖❖ RX File Print Qty (Received-file Print

Quantity)

Specify the number of copies to be
printed for each fax message re­ceived.

• 1 to 10 sets

❖❖❖❖ 2-Sided Print (Available only with the

optional duplex unit)

Specify whether or not received
fax messages are to be printed on
both sides of paper.

• ON

• OFF

❖❖❖❖ RX Reverse Printing (Reception Re-

verse Printing)

Specify whether or not received
fax messages are to be printed
from the last page received.

• ON

• OFF

132

Note

❒ If you select “OFF”, the re-

ceived fax is delivered to a
default tray.

Select the line type.

B

Select a tray to deliver the re-

C

ceived paper onto, and then
press [OK].

Note

❒

If you want to specify another
line type, repeat from step

B

.

❖❖❖❖ Checkered Mark

Specify whether or not a checkered
mark is to be printed on the first
page of received fax messages.

• ON

• OFF

❖❖❖❖ Center Mark

Specify whether or not a center
mark is to be printed halfway
down the left side and at the top
center of each page received.

• ON

• OFF

❖❖❖❖ Print Reception Time

Specify whether or not received
date and time are to be printed at
the bottom of received fax messag­es.

• ON

Accessing User Tools (Facsimile Features)

• OFF

8

133

Facsimile Features

8

134

9. Key Operator Setting

Key Operator Tools List

You can program, change, or delete standard messages and auto documents.
You can also set the line type for the machine connection, register various IDs
(including a Polling ID), fax destinations, and many other items. In addition, you
can check the number of documents transmitted and received.

Function name Description Reference

Programming, changing, and
deleting standard messages

Programming, changing, and
deleting auto documents

Programming, changing, and
canceling scan sizes

Printing a Journal Prints a Journal. p.142 “Printing the Journal”

Transmission Page Count Checks the transmission and

Forwarding Transfers received messages

Memory Lock Reception Switches the Memory Lock to

You can program, change, or
delete standard messages
printed at the top of the first
page of each incoming mes­sage.

You can program, change, or
delete pages stored as auto
documents.

You can program, change, or
cancel frequently used scan
sizes.

reception, and totals on the
display.

to a registered receiver (for­warding destination).

on or off. To use it, register an
ID for printing a message re­ceived in Memory Lock mode.

p.137 “Programming, Chang­ing, and Deleting Standard
Messages”

p.137 “Programming, Chang­ing, and Deleting Standard
Messages”

p.140 “Programming and
Changing a Scan Size”

p.142 “Counters”

p.143 “Forwarding”

p.145 “Memory Lock”

ECM If part of the transmission fails

due to a telephone line fault,
this function resends the
failed part automatically.

Parameter Setting Allows you to change and

print the function settings to
meet your needs.

Program Special Sender By registering particular re-

ceivers as Special Sender in
advance, you can have Special
Senders treated differently.

p.146 “ECM”

p.147 “Changing the User Pa­rameters”

p.155 “Programming/Chang­ing Special Senders”

135

Key Operator Setting

Function name Description Reference

Box Setting By using SUB and SEP codes

with these functions, you can
send messages to another par­ty's box, and retrieve messag­es stored in boxes.

Transfer Report Before using Transfer Re-

quest, you need this Transfer
Report setting.

Program Confidential ID Registers an ID required for

Confidential communication.

Program Polling ID Registers an ID required for

Polling communication.

Program Memory Lock ID Registers an ID required for

Memory Lock reception.

Select Dial/Push Phone Selects a line type when you

connect the machine to a G3
analog line.

Note

❒ This function is not availa-

ble in some areas.

Saving and/or printing re­ceived documents

Selects whether received doc­uments are saved on the hard
disk to be printed later or
printed immediately without
being saved.

p.160 “Box Settings”

p.169 “Transfer Report”

p.170 “Programming a Confi­dential ID”

p.170 “Programming a Polling
ID”

p.171 “Programming a Memo-
ry Lock ID”

p.171 “Selecting Dial/Push
Phone”

p.172 “Storing or Printing Re­ceived Documents”

9

136

Setting the password for
viewing received and stored
documents

Set the password to view re­ceived and stored documents
using a Web browser.

p.173 “Setting a User Code for
Viewing Received and Stored
Documents”

Using Key Operator Settings

B Select a message number.

Programming, Changing, and
Deleting Standard Messages

Use this function to program stand­ard messages to be printed at the top
of the first page of the original. It is
useful for presonalizing masseges
such as sending greetings.

Using Key Operator Settings

Note

❒ You can program three standard

messages. You cannot change the
“Confidential”, “Urgent”, “Please
phone”, or “Copy to corres ...”
messages.

❒ Use the same procedure to pro-

gram and change your messages.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program/Change/Delete Stand-

DDDD

ard Message].

C Enter your message, and then

press [OK].

Reference

“Entering Text”, General Set-
tings Guide

D Press [Exit].

Note

❒ To program another mes-

sage, repeat the procedure
from step A.

❒ To cancel a registration, press

[Cancel].

Press [Exit].

EEEE

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

9

Programming or changing
standard messages

A Press [Program/Change].

137

Key Operator Setting

Deleting Standard Messages

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Store/Change/Delete Auto Doc-

DDDD

ument].

Press [Delete], and then select the

EEEE

message you want to delete.

Storing, Changing, and
Deleting an Auto Document

If you often have to send a particular
page to people (for example, a map, a
standard attachment, or a set of in­structions), you can store that page in
memory as an Auto Document. This
saves rescanning the original every
time you want to send it.

Use the following procedure to pro­gram a new Auto Document or over­write an existing one.

You can store the following items in
an Auto Document:

• Originals (6 documents maximum;
when the optional fax function up­grade unit is installed, 18 docu­ments maximum, only one page
per file).

• Scan settings (resolution, original
type, and image density)

9

Press [Delete].

FFFF

Note

❒ To delete another message, re-

peat from step

❒ To cancel a deletion, press [Do

not Delete]. The display returns

to that of step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

.

E

.

E

• Irregular scan area

• Document name (16 characters

maximum)

Important

❒ When about one hour passes after

power to the machine is turned off,
all fax messages stored in memory
are lost. If any messages have been
lost for this reason, a Power Failure
Report is automatically printed
when the operation switch is
turned on. Use this report to iden­tify lost messages.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

138

Select [Key Operator Tools].

CCCC

Select [Store/Change/Delete Auto Doc-

DDDD

ument].

Select and follow the appropriate

EEEE

procedure depending on what
you want to perform.

Using Key Operator Settings

Changing only a file name

A Press [Change Name].
B Select the file whose name you

want to change.

C Enter a file name, and then

press [OK].

Reference

“Entering Text”, General Set-
tings Guide

Note

❒ If there are stored files, the file

names are shown.

Storing a file

A Select [*Not programed].
B Enter a file name, and then

press [OK].

Reference

“Entering Text”,General Set-
tings Guide

Changing a file

A Select the file you want to

change.

The message “A file is already
stored. If another file is stored,
previous one will be deleted. Is
it OK?” is shown.

B Press [Store].

If you want to cancel storing,
press [Do not Store].

Proceed to step

Place the original, and then select

FFFF

any scan settings you require.

Note

❒ You can also specify a scan size.

See p.14 “Setting a Scan Area”,

Facsimile Reference <Basic Fea­tures>.

Press the {{{{Start}}}} key.

GGGG

The machine starts to scan.

Note

❒ To cancel scanning, press [Stop

Scanning].

Press [Exit] after scanning is fin-

HHHH

ished.
Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display appears.

.

H

9

139

Key Operator Setting

Deleting an Auto Document

Note

❒ You cannot delete an Auto Docu-

ment waiting to be transmitted.
Delete it after the transmission or
cancel the transmission, and then
delete the Auto Document.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Store/Change/Delete Auto Doc-

DDDD

ument].

Press [Delete], and then select the

EEEE

file you want to delete.

Programming and Changing a
Scan Size

When you select a scan size to scan a
non-standard size original, two cus­tom sizes are available (Program Size
1 and Program Size 2). Use these func­tions to program a custom size in ad­vance.

To change an existing scan size, just
use the same procedure.

Important

❒ When programming or changing a

scan size, we recommend you
make a record of the new size.

Note

❒ You can specify a horizontal length

from 128 to 1,200 mm, or from 5.5
to 47 inches.

Press the {{{{User Tools/Counter}}}} key.

AAAA

9

140

Press [Delete].

FFFF

Note

❒ To cancel deleting, press [Do not

Delete].

Press [Exit].

GGGG

Press the [User Tools/Counter] key.

HHHH

The initial display appears.

Select [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program/Change/Delete Scan

DDDD

Size].

Press [Program Size 1] or [Program

EEEE

Size 2].

Using Key Operator Settings

Enter a horizontal size using the

FFFF

number keys.

Note

❒ You can specify a horizontal

length from 128 to 1,200 mm or
from 5.5 to 47 inches. You can­not specify a length shorter than
128 mm or longer than 1,200
mm.

❒ Each time you press [mm] or

[inch], the units swich between

“mm” and “inch”. If you enter a
length and change the units by
pressing [mm] or [inch], the
length is converted automati­cally according to the unit (frac­tions are rounded off). For
example, when you enter {{{{2}}}},
{5}}}}, and {{{{0}}}} in millimeters and
change to “inch”, the length “9.8
inch” is shown on the display. If
you press [mm] or [inch] again,
“249 mm” is displayed.

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key,
and then try again.

Select a vertical size, and then

GGGG

press [OK].

Note

❒ A displayed vertical size differs

depending on the selected unit.
When [mm] is selected, [Auto De-

tect], [210mm (A4)], [257mm(B4
JIS)], [297mm (A3)], [216mm (8

and [279mm (11)] are shown.
When [inch] is selected, [Auto De-

tect], [8.3inch (A4)], [10.1inch(B4
JIS)], [11.7inch (A3)], [8.5inch], and
[11.0inch] are shown.

❒ To cancel a scan size, press [Can-

cel].

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display appears.

1

/2)],

9

❒ To cancel a scan size, press [Can-

cel].

141

Key Operator Setting

Deleting a Scan Size

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program/Change/Delete Scan

DDDD

Size].

Press [Delete], and then select [Pro-

EEEE

gram Size 1] or [Program Size 2].

Printing the Journal

The Journal allows you to check a
maximum of the last 50 communica­tions (receptions & transmissions)
performed by the machine. You can
print the Journal using the Informa­tion menu. See p.23 “Printing the
Journal”.

Counters

This function allows you to check the
total number of pages transmitted
and received on the display.

• Transmissions:
Total number of transmitted pages

• Receptions:
Total number of received pages

Press the {{{{User Tools/Counter}}}} key.

AAAA

9

142

Press [Yes].

FFFF

Note

❒ To cancel deleting, press [No].

The display returns to that of
step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

.

E

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Transmission Page Count].

DDDD

After checking the display, press

EEEE

[Exit].
Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

Forwarding

Using this function, you can have
messages from Specified Senders
printed on your machine, and then
sent to another fax machine.

This is useful if, for example, you are
visiting another office and would like
a copy of your messages to be sent to
that office.

Preparation

To use this function, set [Forward-
ing] under [Reception Setting] to

“ON (enable)”. See p.132 “Recep­tion Setting”

Limitation

❒ The Forwarding function does not

forward messages received with
Confidential Reception, Memory
Lock, Polling Reception mode, or
messages received by Transfer Re­quest.

❒ You can select end receivers only

from among destinations regis­tered in the Address Book. You
cannot specify programmed trans­fer stations as end receivers.

Using Key Operator Settings

❒ If you want to change end receiv-

ers separately according to send­ers, specify end receivers for each
special sender in “Special Senders
to Treat Differently”. Received
messages from unspecified send­ers will be forwarded to the end re­ceiver specified here. See p.152
“Special Senders to Treat Differ­ently”.

❒ One receiver only can be specified

using this function. For multiple
receivers, use Group Dial.

❒ You can specify whether or not to

print forwarded messages. See
p.147 “Changing the User Parame­ters” (switch 11, bit 6).

❒ Deleting a destination specified as

an end receiver from the Address
Book causes the settings for the
end receiver to be deleted. If this is
the case, reprogram the end receiv­er. If the destination has been
changed, a message is transmitted
to the new destination.

❒ You can program one of the Quick

Operation keys with operations for
this function.

Note

❒ If you do not program an end re-

ceiver, the machine performs
printing but not forwarding even
with the Forwarding function On.

❒ You can program one of the Quick

Operation keys with operations for
this function. You can then switch
the function on or off merely by
pressing the Quick Operation key.
The function is on when the Quick
Operation key has been highlight­ed.

9

143

Key Operator Setting

Programming an end receiver

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Forwarding].

DDDD

Specify an end receiver using the

FFFF

Destination list, and then press
[OK].

The receiver name is shown to the
right of [Receiver].

9

Press [ON].

EEEE

Note

❒ If there is an end receiver al-

ready programmed, a receiver
name is shown. If you want to
change the receiver, press [Re-
ceiver] and proceed to step

❒ To cancel “Forwarding”, press

[Cancel] and proceed to step

If you make a mistake, press [Clear]
or the {{{{Clear/Stop}}}} key before
pressing [OK], and then try again.

Press [OK].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

Quitting the forwarding function

Press the {{{{User Tools/Counter}}}} key.

AAAA

.

F

.

H

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Forwarding].

DDDD

144

Press [OFF], and then press [OK].

EEEE

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

Forwarding mark

You can print a Forwarding Mark on
the receiver's messages that have
been forwarded.

The receiver can distinguish between
forwarded messages and usual recep­tions.

Note

❒ You can specify whether or not to

print a Forwarding Mark in the
User Parameters. See p.147
“Changing the User Parameters”
(switch 02, bit 0).

Using Key Operator Settings

Memory Lock

When you switch Memory Lock on,
received messages are stored in mem­ory and not printed automatically.
When a message is received in the
Memory Lock mode, the Confidential
File (i) indicator blinks. To print this
message, enter the Memory Lock ID.
A user without the ID cannot print
the message. This prevents unauthor­ized users from seeing the message.

Preparation

To use Memory Lock, program the
Memory Lock ID, and then switch
Memory Lock on. See p.171 “Pro-
gramming a Memory Lock ID”.

Note

❒ To store incoming documents

from Special Senders only in Mem­ory Lock, program each sender
with “Special Senders to Treat Dif­ferently”. See p.152 “Special Send­ers to Treat Differently”.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Memory Lock RX].

DDDD

9

145

Key Operator Setting

Select [ON] or [OFF], and then

EEEE

press [OK].

Note

❒ To cancel this setting, press

[Cancel]. The display returns to
that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

ECM

If part of a transmission fails because
of a line problem, the lost data is auto­matically resent. For this function to
work, the other machine must have
ECM. You can turn this function on or
off through the following procedure.

Note

❒ If you turn ECM off, you cannot

use the following functions:

• JBIG Transmission

• Super G3 Communication

Press the {{{{User Tools/Counter}}}} key.

AAAA

9

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [ECM].

DDDD

Select [ON] or [OFF], and then

EEEE

press [OK].

Note

❒ To cancel this setting, press

[Cancel]. The display returns to
that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

.

D

146

The initial display appears.

Using Key Operator Settings

Changing the User Parameters

User Parameters allow you to customize various settings to suit your needs.

To change function settings, set the User Parameter Switches.

Preparation

Access to some User Parameter Settings requires installation of optional
equipment, or that other settings be made beforehand.

----Switches and Bits

Each User Parameter has a set of switches, and each of the switches consist of
eight bits, whose values are “0”or “1”. The right most bit is bit 0 and the left most
is bit 7. You can adjust the settings to match your needs by switching the value
of bits between “0”and“1”.

Switch 0200111011

↓↓↓↓↓↓↓↓

76543210

9

147

Key Operator Setting

----User Parameter List

User Parameter Switches are outlined below.

Switch Bit Item 0 1

02 0 Forwarding Mark Off On

3TSI Print Off On

9

03 0 Automatic printing of the

Memory Transmission Result
Report

2 Automatic printing of the

Memory Storage Report

3 Automatic printing of the Poll-

ing Reception Reserve Report

4 Automatic printing of the Poll-

ing Reception Result Report

5 Automatic printing of the Im-

mediate Transmission Result
Report

6 Automatic printing of the Poll-

ing Transmission Clear Report

7 Automatic printing of the Jour-

nal

04 0 Automatic printing of the Con-

fidential File Report

7 Include a portion of the image

on the Transmission Result Re­port (Memory Transmission),
Memory Storage Report, Com­munication Failure Report, or
Transfer Result Report (Inclu­sion of part of image)

Off On

Off On

Off On

Off On

Off On

Off On

Off On

Off On

Off On

148

Using Key Operator Settings

Switch Bit Item 0 1

05 0 Receive Service Call (SC) Con-

dition (Substitute Reception
during service call)

2, 1 Substitute the reception when the machine cannot print (because all paper

trays have run out of paper, toner is empty, or all paper trays are out of or­der)

00: Enabled unconditionally (Free)

01: Enabled when Own Name/Own Fax Number is received

10: Enabled for Polling ID match

11: Disabled (Reception off)

5Just Size Printing Off On

7 Empty cassette alert (Paper

Empty Warning indication)

06 6 First page scanned for book

originals

07 2 Parallel Memory Transmission Off On

08 2 Authorized Reception Type Receiving from

10 1 Combine two originals Off On

Possible
(Substitute RX)

Off On

From the left page From the right page

only specified send-

ers

Not possible
(Reception off)

Receiving all mes­sages except those

from specified

senders

3 Page reduction when printing Off On

11 6 Local print when forwarding Off On

7 Polling file after sending (Poll-

ing transmission standby time)

14 0 Print documents received with

Auto Power-On Reception
(Night Printing mode)

1 Long Document Transmission

(Well Log)

2 Batch Transmission Off On

3 Reset when function changed Off On

7 System Parameter List Trans-

mission

17 2 Whether you need to press

[Add] after entering a Quick Di­al/Group Dial when broad­casting

7 Receive messages by pressing

the {{{{Start}}}} key when originals
are not set.

Delete (Use Once) Standby (Save)

Immediate print­ing (Off)

Off On

Off On

Not necessary Necessary

Off (The machine

does not receive

messages by press-

ing the {{{{Start}}}} key.)

When turning on
the operation
switch (On)

On (The machine

receives messages

by pressing the

{{{{Start}}}} key .)

9

149

Key Operator Setting

Switch Bit Item 0 1

18 0 Print date with Fax Header Off On

1 Print transmitter origin with

Fax Header

2 Print file number with Fax

Header

3 Print page number with Fax

Header

19 0 Use paper delivery shift func-

tion (Offset Print)

1 Sort Journal by line type Off On

20 0 Automatic printing of the

LAN-Fax Error Report

1 Reprint documents that could

not be printed using LAN-Fax
Driver

5, 4, 3, 2 Store documents in memory that could not be printed using LAN-Fax Driv-

er

0000: 0 minute / 0001: 1 minute / 0010: 2 minutes / 0011: 3 minutes / 0100:
4 minutes / 0101: 5 minutes / 0110: 6 minutes / 0111: 7 minutes / 1000: 8
minutes / 1001: 9 minutes / 1010: 10 minutes / 1011: 11 minutes / 1100: 12
minutes / 1101: 13 minutes / 1110: 14 minutes / 1111: 15 minutes

24 1, 0 Store a message in memory that could not be transmitted

00: Off, 01: Store for 24 hours, 11: Store for 72 hours

Off On

Off On

Off On

Off On

Off On

Off On

9

25 4 RDS Off On

150

Changing the User Parameters

Important

❒ We recommend you print and

keep a User Parameter list when
you program or change a User Pa­rameter. See p.152 “Printing the
User Parameter list”.

❒ Do not change any bit switches

other than those shown on the pre­vious pages.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Using Key Operator Settings

Select the bit number you want to

FFFF

change.

When the bit number is pressed,
the current value switches be­tween 1 and 0.

Note

❒ Repeat from step

another bit number for the same
switch.

to change

F

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Parameter Setting].

DDDD

Select the switch number you

EEEE

want to change.

Press [OK].

GGGG

Note

❒ To cancel these settings, press

[Cancel]. The display returns to
that of step

Repeat steps

HHHH

the switch settings.

After all the settings are finished,

IIII

press [Exit].
Press the {{{{User Tools/Counter}}}} key.

JJJJ

The initial display appears.

.

E

and

EEEE

to change

FFFF

9

151

Key Operator Setting

9

Printing the User Parameter list

Print this list to see the current User
Parameter settings.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Press [Print List] next to [Parameter

DDDD

Setting].

Note

❒ To cancel printing a list, press

[Cancel]. The display returns to
that of step

Press the {{{{Start}}}} key.

EEEE

Note

❒ To cancel printing a list, press

[Cancel]. The display returns to
that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

.

D

Special Senders to Treat
Differently

By programming particular receivers
in advance, you can set the following
function for each receiver:

• Authorized RX (Authorized Re­ception)

• Forwarding

• Reception File Print Qty

• Print 2 sided

• Memory Lock

• RX Reverse Printing (Reception

Reverse Printing)

• Paper Tray

Use the Own Name or Own Fax
Number to program your receivers. If
the receiver has a machine of the
same manufacturer, program an Own
Name that has already been pro­grammed as a receiver. If the machine
is not of the same manufacturer, use
Own Fax Number. You can apply the
same settings to all programmed
numbers. You can then customize the
settings for individual numbers as
necessary using the Special Sender
Registration function.

The following items can be pro­grammed.

152

• Special Senders (Up to 30. A maxi­mum of 50 when the optional fax
function upgrade unit is installed.
A maximum of 20 characters for
each name when using G3.)

• Full/ Partial agreement
When you program own names
and facsimile names for multiple
destinations, you can program a
common sequence of characters to
identify destinations using Partial
agreement.

Using Key Operator Settings

❖❖❖❖ Using a Full agreement

Destination to be
registered
(Own Name)

NEW YORK
BRANCH

HONG KONG
BRANCH

SYDNEY
BRANCH

Number of
registered
identifications

3

❖❖❖❖ Using a Partial agreement

Destination to be
registered
(Own Name)

BRANCH 1

Note

Number of
registered
identifications

❒ You can program up to 30 wild

cards (50 with the optional fax
function upgrade unit).

❒ Spaces are ignored when identi-

fications are compared.

❒ You can use wild cards for the

following functions:

• See p.155 “Program­ming/Changing Special
Senders”.

• See p.156 “Authorized RX
(Authorized Reception)”.

• See p.156 “Forwarding”.

Limitation

❒ You cannot register senders as

Special Senders if they do not have
Own Name or Own Fax Number
programmed.

❒ The machine cannot differentiate

between Polling Reception and
Free Polling documents from Spe­cial Senders.

Note

❒ You can program up to 24 charac-

ters for the sender.

❒ You can check Own Name and

Own Fax Number using the Jour­nal. You can check programmed
Special Senders using the specified
sender list. See p.23 “Printing the
Journal”. See p.160 “Printing the
Special Sender list”.

❒ If you select “OFF” for the Special

Sender function in “Initial Set Up”,
the settings will be the same as the
Reception Mode settings. See p.132
“Reception Setting”.

❖❖❖❖ Authorized Reception

Use this function to limit incoming
senders. The machine only re­ceives faxes from programmed
Special Senders, and therefore, it
helps you screen out unwanted
messages, such as junk mail, and
saves wasting fax paper.

Note

❒ To use this function, program

the Special Senders function,
and then select “ON” in “Au-
thorized RX” with “Reception
Setting”. See p.132 “Reception
Setting”. See p.147 “Changing
the User Parameters” (switch
08, bit 2).

❒ Without registering Special

Senders, the Authorized RX
function will not work, even if
you select “ON”.

❒ You can select to receive only

from registered senders or re­ceive only from senders other
than those registered in “User
Parameters”. See p.147 “Chang­ing the User Parameters”
(switch 08, bit 2).

9

153

Key Operator Setting

9

❒ If you select “OFF” for Author-

ized RX in “Initial Set Up”, the
settings will be the same as the
Reception Mode settings. See
p.132 “Reception Setting”.

❒ You can change Special Senders

in the same way as you pro­gram them.

❖❖❖❖ Forwarding

Use this function to print received
messages, and then transfer them
to those receivers registered be­forehand.
It is also possible to forward faxes
sent only by senders programmed
as Special Senders.

Note

❒ To use this function, register

your Special Senders, and then
select “ON” for “Forwarding”
in “ Reception Setting”. See
p.132 “Reception Setting”.

❒ If you specify “ON” in “For-

warding” and select [Same as ba-
sic settings], the fax message will
be forwarded to the other ends
programmed in “Specify End
Receiver”. See p.143 “Forward­ing”.

❒ If you do not program any Spe-

cial Senders, the machine trans­fers all incoming documents to
the other end specified in “Spec-
ify end Receiver”.

❖❖❖❖ Reception File Print Quantity

Use this function to print the spec­ified number of copies of docu­ments received from programmed
senders (Special Senders). If you
do not register any Special Send­ers, the machine prints the speci­fied number of copies for all
received documents.

Limitation

❒ You cannot use multi-copy

printing with Polling Reception,
Free Polling, Confidential Re­ception, or Memory Lock.

Note

❒ You can specify up to 10 copies.

❖❖❖❖ Print 2 Sided

The optional duplex unit is required.
Use this function to print on both
sides of paper.

Limitation

❒ If you select the bypass tray for

the “Paper Tray”, duplex print­ing is disabled.

❖❖❖❖ Memory Lock

Use this function to store incoming
documents from registered send­ers (Special Senders) in memory
without printing them. People
without the Memory Lock ID can­not print the documents, and
therefore this function is useful for
receiving confidential documents.
If you do not register any senders,
the machine receives fax message
from all senders using Memory
Lock reception.

Reference

p.171 “Programming a Memory
Lock ID”

Limitation

❒ If you program the same sender

in Memory Lock and Forward­ing, Forwarding is disabled.

❖❖❖❖ Reception Reverse Printing

Use this function to print the pages
in reverse order. See p.88 “Reverse
Order Printing”.

154

Using Key Operator Settings

❖❖❖❖ Paper Tray

Use this function to print docu­ments received from registered
senders (Special Senders) and the
documents from other senders on
different types of paper.
For example, if blue paper is in
Tray 1 and white paper is in Tray 2,
the machine prints the documents
from Special Senders on the blue
paper and prints the documents
from other senders on the white
paper, making it easy for you to
separate the two.
If you do not program any Special
Senders, the machine outputs doc­uments received from all senders
using the default paper tray.

Limitation

❒ For Polling Reception and Free

Polling, you cannot select the
paper tray.

Select [Key Operator Tools].

CCCC

Select [Program Special Sender].

DDDD

Select the destination to program.

EEEE

Enter a destination, and then

FFFF

press [OK].

Enter a destination using Own
Name or Own Fax Number.

Reference

“Entering Text”, General Set-
tings Guide

Note

❒ If the machine receives a mes-

sage that has a different size
from the paper in the specified
tray, the machine prints it after
splitting it or minimizing its
size. See p.88 “Page Separation
and Length Reduction”.

❒ Selection of the bypass tray (op-

tional) enables you to specify
the paper size in “Scan Area”.

Programming/Changing Special Senders

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

When selecting the condition,

GGGG

press [Full agreement] or [Partial
agreement].

Select the item you want to pro-

HHHH

gram.

9

155

Key Operator Setting

Note

❒ You must select only the item

you want to program.

❒ If you select [Same as basic set-

tings], the settings will be the

same as [Reception Setting] (See
p.132 “Reception Setting”.),
[Forwarding] (See p.143 “For-
warding”.), and [Memory Lock]
(See p.145 “Memory Lock”.).

❒ To cancel these settings, press

[Cancel]. The display returns to
that of step

.

E

Authorized RX (Authorized
Reception)

A Press [Authorized RX].
B Select [ON] or [OFF], and then

press [OK].

C Specify an end receiver.

D Press [OK].
E Press [OK].

If you select [Yes], the name of
the end receiver appears to the
right of “Receiver :”.

Reception File Print Qty

A Press [Reception File Print Qty].
B Select [Number of Sets].

9

Forwarding

A Press [Forwarding].
B Select [ON] or [OFF].

If you select [OFF], proceed to
step D.

Note

❒ Selecting [Same as basic set-

tings] will result in the same

setting made for [Forwarding]
immediately under [Key Op-
erator Tools].

C Enter the print quantity using

the number keys, and then
press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.

156

Using Key Operator Settings

Print 2 Sided

A Press [Print 2 Sided].
B Select [ON] or [OFF], and then

press [OK].

Memory Lock

A Press [Memory Lock].
B Select [ON] or [OFF], and then

press [OK].

RX Reverse Printing (Reception
Reverse Printing)

A Press [RX Reverse Printing].
B Select [ON] or [OFF], and then

press [OK].

Paper Tray

Programming Initial Set Up of a Special
Sender

Use this function to program “Initial
Set Up” of a Special Sender. You can
also specify the Bypass Tray Paper
Size.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program Special Sender].

DDDD

Press [Initial Set Up].

EEEE

A Press [Paper Tray].
B Select the tray you want to use,

and then press [OK].

Note

❒ Selecting [Same as basic set-

tings] will result in the same

setting made for [Paper Tray]
immediately under [Recep-
tion Setting].

Press [OK].

IIII

A Special Sender has been pro­grammed.

Note

❒ To program another sender, re-

peat the procedure from step

Press [Exit].

JJJJ

Press the {{{{User Tools/Counter}}}} key.

KKKK

The initial display appears.

Select the function you want to

FFFF

program.

.

E

9

157

Key Operator Setting

9

Note

❒ In this feature, “Authorized

RX” has the same settings as

“Reception Setting”. See p.132
“Reception Setting”.

Programming Authorized RX and
Special RX Function

A Press [Authorized RX] or [Special

RX Function].

B Select [ON] or [OFF], and then

press [OK].

The illustration shows the “Au-
thorized RX” display as an ex­ample.

Programming Bypass Tray Paper
Size

A Press [Bypass Tray Paper Size].

You can select a size from [Auto
Detect], [Standard Size], or [Cus­tom Size].

If you select [Auto Detect], pro­ceed to steps B and G.

If you select [Standard Size], pro­ceed to steps B, C, and G.

B Select the size you want to pro-

gram.

Note

❒ If you select [Auto Detect], the

machine recognizes the pa­per size automatically.

• The machine will detect
the paper size for the by­pass tray as the short edge
of the paper is inserted
into the machine. Even if
you placed an A4 size
sheet in theK orientation,
the machine will detect it
as A3L.

❒ If you select [Standard Size],

select a paper size displayed,
and then proceed to step G.

❒ If you select [Custom Size],

proceed to step D.

C Select the size you want to pro-

gram from the sizes shown.

D Make sure that [Vertical] is se-

lected.

Note

❒ If [Vertical] has not been se-

lected, press [Vertical].

158

If you select [Custom Size], pro­ceed to steps B , and D to G.

Using Key Operator Settings

E Enter the vertical size of the pa-

per using the number keys,
and then press [####].

Note

❒ You can specify a vertical

size from 210 mm (8.3 inch)
to 305 mm (12.0 inch). You
cannot enter a size smaller
than 210 mm or larger than
305mm.

❒ Each time you press [mm] or

[inch], the units swich be-

tween “mm” and “inch”. If
you enter a length and
change the units by pressing
[mm] or [inch], it is converted
automatically (fractions are
rounded off).

F Enter the horizontal size of the

paper using the number keys,
and then press [####].

Note

❒ You can specify a horizontal

size from 148 mm (5.8 inch)
to 600 mm (23.6 inch). You
cannot enter a size smaller
than 148 mm or larger than
600 mm.

❒ Each time you press [mm] or

[inch], the units switch be-

tween “mm” and “inch”. If
you enter a length and
change the units by pressing
[mm] or [inch], it is converted
automatically(fractions are
rounded off).

G Press [OK].

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

Deleting a Special Sender

Use this function to program “Initial
Set Up” of a Special Sender. The By­pass Tray Paper Size can also be spec­ified.

Press the {{{{User Tools/Counter}}}} key.

AAAA

9

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program Special Sender].

DDDD

Press [Delete], and then select the

EEEE

Special Sender you want to de­lete.

159

Key Operator Setting

Press [Delete].

FFFF

Note

❒ To cancel deleting a special

sender, press [Do not Delete]. The
display returns to that of step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

Printing the Special Sender list

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Press [Print List] next to “Program

DDDD

Special Sender”.

Box Settings

The following functions are for deliv­ery and transfer of messages:

• Personal Box

.

E

• Information Box

• Transfer Box

By using SUB and SEP codes with
these functions, you can send mes­sages to another party's box and re­trieve messages stored in boxes.

For details about how to set up these
functions:

See p.161 “Programming/editing
Personal Boxes”.

See p.163 “Programming/editing In­formation Boxes”.

See p.165 “Programming/editing
Transfer Boxes”.

For details about how to print out and
delete messages stored in boxes:

See p.36 “Personal Boxes”.

See p.38 “Information Boxes”.

9

160

Note

❒ To cancel printing, press [Can-

cel]. The display returns to that

of step

Press the {{{{Start}}}} key.

EEEE

Note

❒ To cancel printing after press-

ing the {{{{Start}}}} key, press [Stop
Printing]. The display returns to
that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

.

D

Note

❒ The combined total of items that

can be stored using the Personal
Box, Information Box, and Trans­fer Box functions is 150. Installing
the optional fax function upgrade
unit increases this capacity to 400.

❒ SUB and SEP codes can be up to 20

digits long and contain numbers,
spaces, pound signs (#), and aster­isks (*).

Limitation

❒ You cannot set the same Box code

on two different boxes.

❒ Transmission or programming

may not be allowed if there is not
enough free memory left. The
amount of free memory left differs
depending on the optional equip­ment installed.

Using Key Operator Settings

Programming/editing Personal Boxes

This section describes how to pro­gram Personal Boxes.

You can store the following items:

• Box name (required)
Up to 20 characters long

• SUB code (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).

• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).
When registering a password, a
mark is displayed before the Box
name.

• Receiver (optional)
You can program one delivery des­tination for each Personal Box.
Specify a delivery destination pro­grammed in Quick Dial.

❒ If the fax number of a programmed

receiver is deleted using System
Settings, the setting for the receiver
is cancelled and a message is not
delivered. If the fax number of a
programmed receiver is changed,
a message is delivered to the new
fax number.

Reference

p.36 “Personal Boxes”

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

Select a box to program.

EEEE

Note

❒ The contents of the Personal Box

will be saved until printing is com­pleted.

❒ The Fax Header is not printed on

delivered messages.

❒ If a message cannot be delivered, a

Communication Failure Report is
printed and the message is saved
as a Confidential Reception docu­ment.

❒ You can edit boxes in the same

way you program them. However,
to change the SUB code itself, you
must delete the box, and then pro­gram a new SUB code.

When programming a new box,
press [*Not Programed].

Note

❒ To change a box already pro-

grammed, press it and proceed
to step

Press [Personal Box].

FFFF

Enter a Box name, and then press

GGGG

[OK].

Reference

“Entering Text”, General Set-
tings Guide

.

H

9

161

Key Operator Setting

Enter a SUB code.

HHHH

Note

❒ To change the SUB code, press

[Clear] or the {{{{Clear/Stop}}}} key,
and then try again. To change a
Box name, press [Box Name], and
then repeat the procedure from
step

Specify the settings you require.

IIII

If you do not want to program a
password or receiver, proceed to
step

.

G

.

J

Programming a receiver

A Press [Receiver].
B Select a destination using the

Quick Dial Table, and then
press [OK].

Press [OK].

JJJJ

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

The initial display appears.

9

Programming a password

A Press [Password].
B Enter a password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.

Deleting Personal Boxes

This section describes how to delete
Personal Boxes.

Limitation

❒ If messages have been pro-

grammed in the box, you cannot
delete the box.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

162

Press [Delete], and then select the

EEEE

box you want to delete.

With a programmed password

A Enter a password using the

number keys, and then press
[OK].

Using Key Operator Settings

Programming/editing Information Boxes

This section describes how to set up
an Information Box.

You can store the following items:

• Box name (required)
Up to 20 characters long

• SEP code (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).

• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).
When registering a password, a
mark is displayed before the Box
name.

Press [Delete].

FFFF

Note

❒ To cancel deleting a box, press

[Do not Delete]. The display re­turns to that of step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

.

E

Note

❒ You can edit boxes in the same

way you program them. However,
to change the SEP Code itself, you
must delete the box, and then pro­gram a new SEP Code.

Reference

p.38 “Information Boxes”

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

9

163

Key Operator Setting

9

Select the box to program.

EEEE

When programming a new box,
press [*Not Programed].

Note

❒ To change a box already pro-

grammed, press it, and then
proceed to step
has been programmed, enter
the password, press [OK], and
then proceed to step

Press [Information Box].

FFFF

Enter a Box name, and then press

GGGG

[OK].

Reference

“Entering Text”, General Set-
tings Guide

Enter the SEP code.

HHHH

. If a password

H

.

H

Press [Password].

IIII

Note

❒ If you do not want to program a

password, proceed to step

Enter a password, and then press

JJJJ

[OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key be­fore pressing [OK], and then try
again.

Press [OK].

KKKK

Press [Exit].

LLLL

Press the {{{{User Tools/Counter}}}} key.

MMMM

The initial display appears.

Deleting Information Boxes

.

K

164

Note

❒ To change the SEP code, press

[Clear] or the {{{{Clear/Stop}}}} key,
and then try again. To change
the box name, press [Box Name],
and then repeat the procedure
from step

.

G

This section describes how to delete
Information Boxes.

Limitation

❒ If messages have been pro-

grammed in the box, you cannot
delete the box.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

Press [Delete], and then select the

EEEE

box you want to delete.

With a programmed password

Using Key Operator Settings

Programming/editing Transfer Boxes

This function turns your machine into
a fax relay station. Documents sent
with a SUB code that matches the SUB
code programmed as a Transfer Box
are received, and then relayed to a
registered receiver.

Since documents can be sent to multi­ple destinations in a single transfer re­quest, you can economize on call
charges when sending to remote des­tinations.

A Enter a password using the

number keys, and then press
[OK].

Press [Delete].

FFFF

Note

❒ To cancel deleting a box, press

[Do not Delete]. The display re­turns to that of step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

.

E

Note

❒ Inform the Requesting Party of the

SUB code assigned to the Transfer
Box. When they want to have a
message transferred by your ma­chine, ask them to send the mes­sage using SUB code Transmission
and specifying this SUB code. If a
password has also been pro­grammed, inform them of this too,
and ask them to enter it as the SID
code.

You can store the following items:

• Box name (required)
Up to 20 characters

• SUB (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).

9

165

Key Operator Setting

9

• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character can­not be a space).
When registering a password, a
mark is displayed in front of the
Box name.

• Receiving Station (required)
You can store five receiving sta­tions (destinations to which mes­sages will be forwarded) for each
box. Specify receiving stations
with Quick Dials or Groups as­signed to Quick Dials that have
been programmed beforehand.

Limitation

❒ After messages are transferred,

Transfer Result Reports are not
sent back to the sender.

Note

❒ After messages are transferred,

they are deleted.

❒ When this function is turned on,

the machine prints out the re­ceived messages it transfers and a
Transfer Result Report after the
transfer has finished. If you want
to turn this function off, please
contact your service representa­tive.

❒ When the programmed receiver is

a Multi-step Transfer Group Dial,
Multi-step Transfer takes place.
For more information, contact
your service representative.

❒ You can edit boxes in the same

way you program them.

❒ Deleting a destination specified as

an end receiver from the Address
Book causes the settings for the
end receiver to be deleted. If this is
the case, reprogram the end receiv­er. If the destination has been
changed, a message is transmitted
to the new destination.

166

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

Select a box to program.

EEEE

When programming a new box,
press [*Not Programed].

Note

❒ To change a box already pro-

grammed, press it, and then
proceed to step

Press [Transfer Box].

FFFF

Enter a Box name, and then press

GGGG

[OK].

Reference

“Entering Text”, General Set-
tings Guide

Enter a SUB code.

HHHH

.

H

Using Key Operator Settings

Note

❒ To change the SUB code, press

[Clear] or the {{{{Clear/Stop}}}} key,
and then try again. To change
Box name, press [Box Name], and
then repeat from step

Specify the condition of registra-

IIII

tion.

Programming receiving stations

A Select a receiving station.

Note

❒ You can store five receiving

stations.

B Specify receiving stations with

Quick Dials, and then press
[OK].

.

G

B Enter a password, and then

press [OK].

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.

Press [OK].

JJJJ

Press [Exit].

KKKK

Press the {{{{User Tools/Counter}}}} key.

LLLL

Note

❒ You can also specify receiv-

ing stations with Group Di­als.

Repeat from step A to specify
another receiving station.

Programming a password

If you do not want to program a
password, proceed to step

A Press [Password].

.

J

The initial display appears.

Deleting Transfer Boxes

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Box Setting].

DDDD

9

167

Key Operator Setting

Press [Delete], and then select the

EEEE

box you want to delete.

With a programmed password

A Enter a password using the

number keys, and then press

[OK].

Printing the box list

Follow the procedure below to print a
list showing the currently pro­grammed Personal Boxes, Informa­tion Boxes, and Transfer Boxes.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Press [Print List] next to “Box Set-

DDDD

ting”.

9

Press [Delete].

FFFF

Note

❒ To cancel deleting a special

sender, press [Do not Delete]. The
display returns to that of step

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

Press the {{{{Start}}}} key.

EEEE

After printing the list, you can then
start from step

Note

❒ To cancel printing a list before

pressing the {{{{Start}}}} key, press
[Cancel]. The display returns to
that of step

❒ To cancel printing a list after

pressing the {{{{Start}}}} key, press

.

E

[Stop Printing]. The display re­turns to that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

.

D

.

D

168

Transfer Report

For the requesting party to be able to
receive Transfer Result Reports from
the Transfer Station, the requesting
party must program the number of
the telephone line in connection on
their own machine. See p.48 “Trans-
fer Request”.

Be sure to insert a pause after the area
code.

For example, if you are in the United
States and your fax number is 212­1234567, program the following:

• 1212-1234567

You can program the fax number for
the G3 line.

Limitation

❒ You cannot program or edit a

Transfer Report when using a line
(during communication). Program
or edit after communication.

Using Key Operator Settings

Specify the fax number for each

EEEE

line.

Programming a G3 Fax Number

A Press [G3 Fax No.(Dir.)].
B Enter your facsimile number

using the number keys, and
then press [OK].

Note

❒ You cannot use Transfer Request if

the telephone number of their ma­chine is not programmed into that
machine.

❒ Up to 16 digits are available for G3.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Transfer Report].

DDDD

Press [Exit].

FFFF

Press the {{{{User Tools/Counter}}}} key.

GGGG

The initial display appears.

9

169

Key Operator Setting

Programming a Confidential ID

Program a Confidential ID to print a
Confidential Reception. See p.32
“Printing a Confidential Message”.

Note

❒ If you do not program a Confiden-

tial ID, you cannot receive a Confi­dential Transmission.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program Confidential ID].

DDDD

Programming a Polling ID

Program a Polling ID to use the
Transfer Request, Transfer Station,
Default ID Polling Transmission, and
Default ID Polling Reception func­tions. When you use ID Transmission,
program the same ID as the one regis­tered on the sender's machine.

Reference

p.9 “Polling Transmission”

p.12 “Polling Reception”

p.69 “Selecting transmission op­tions for a single transmission”

p.48 “Transfer Request”

Press the {{{{User Tools/Counter}}}} key.

AAAA

9

Enter an ID using the number

EEEE

keys, and then press [OK].

Note

❒ A Confidential ID can be any

four-digit number, except 0000.

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key be­fore pressing [OK], and then try
again.

To cancel programming an ID,
press [Cancel]. The display returns
to that of step

.

D

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program Polling ID].

DDDD

Enter an ID using the number

EEEE

keys and [A] to [F], and then press
[OK].

170

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

Using Key Operator Settings

Note

❒ A Polling ID can be any combi-

nation of digits (0-9) and letters
(A-F), except 0000 and FFFF.

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key be­fore pressing [OK], and then try
again.

To cancel programming an ID,
press [Cancel]. The display returns
to that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

Programming a Memory Lock ID

Program a Memory Lock ID to be en­tered before printing documents
when the Memory Lock function is
activated.

A Memory Lock ID can be any four­digit number, except 0000.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Note

❒ If you make a mistake, press

[Clear] or the {{{{Clear/Stop}}}} key be­fore pressing [OK], and then try
again.

To cancel programming an ID,
press [Cancel]. The display returns
to that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

Selecting Dial/Push Phone

Use this function to select a line type
when the machine is connected to a
G3 analog line.

Dial and Push lines are available for
selection.

Note

❒ When the optional G3 expansion

unit is installed, “G3-2” and “G3-
3” appear.

❒ This function is not available in

some areas.

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Program Memory Lock ID].

DDDD

Enter an ID using the number

EEEE

keys, and then press [OK].

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Key Operator Tools].

CCCC

Select [Select Dial/Push Phone].

DDDD

9

171

Key Operator Setting

9

Press [Push Button Phone] or [Dial

EEEE

Phone (10PPS)] to select the line,
and then press [OK].

Reference

p.178 “Selecting the Line Type”

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

Storing or Printing Received
Documents

The optional printer/scanner unit or net­work board is required. When the network
board is used, the optional SDRAM 128
MB is also required.

Specify whether received documents
are to be saved on the hard disk or
printed immediately without being
saved. You can print stored docu­ments repeatedly or download them
as images to a computer using a Web
browser. If you select printing with­out saving, documents are printed
each time they are received.

Note

❒ Documents saved on the hard disk

are categorized as received and
stored documents. For details
about printing saved documents,
see p.30 “Printing/Deleting Re­ceived and Stored Documents
(Printing Stored RX File)”.

❒ You cannot switch the setting if re-

ceived documents have been
stored on the hard disk. To switch
the setting, print or delete docu­ments stored on the hard disk.

❒ Received confidential messages

are stored in memory. Use the
Print Confidential RX File function
to print them.

❒ With [Store] selected, more memo-

ry space will be used as the
number of saved documents in­crease. After memory space be­comes insufficient, no more
documents are saved on the hard
disk. If this happens, the machine
will start printing and deleting
saved documents with the oldest
one.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Limitation

❒ If using System Settings you have

set the machine to distribute re­ceived faxes to the delivery server,
the documents cannot be saved on
the hard disk.

172

Press [Key Operator Tools].

CCCC

Press [Reception File Setting].

DDDD

Using Key Operator Settings

Select [Print] or [Store], and then

EEEE

press [OK].

Note

❒ To cancel your selection, press

[Cancel]. The display returns to
that of step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display appears.

.

D

Setting a User Code for Viewing
Received and Stored Documents

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Press [Key Operator Tools].

CCCC

Press [Stored RX File User Code Set-

DDDD

ting].

If you prefer to use a user code,

EEEE

press [ON].

You can view and print documents
received and saved on the hard disk
using a Web browser. Specify wheth­er or not a user code is entered to
view saved documents. If you prefer
to use a user code, set one using a
maximum of eight digits.

Note

❒ This function is only available

when received documents are
saved on the hard disk. See p.172
“Storing or Printing Received Doc­uments”.

❒ You can set a user code with the

System Settings. See the General
Settings Guide.

❒ If the programmed user code has

been deleted using the Address
Book Management function under
System Settings, you cannot view
received and saved documents us­ing a Web browser. Select [OFF] in
step E or reprogram a user code.

Note

❒ If you prefer not to use a user

code, proceed from step

❒ To cancel the selection, press

[Cancel]. The display returns to
that of step

Enter a user code (eight digits

FFFF

maximum) using the number
keys, and then press [####].

Note

❒ If you enter a wrong user code,

press [Clear] or the {{{{Clear/Stop}}}}
key, and then try again.

.

D

G

.

9

173

Key Operator Setting

Press [OK].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display appears.

9

174

10. Solving Operation

R

Reading Reports

Problems

Error Report

An Error Report is printed if a mes­sage cannot be successfully sent or re­ceived.

Possible causes include a problem
with your machine or noise on the tel­ephone line. If an error occurs during
transmission, resend the original. If
an error occurs during reception, ask
the sender to resend the message.

Note

❒ If an error happens frequently,

contact your service representa­tive.

❒ The “Page” column gives the total

number of pages. The “Page Not
Sent” column gives the number of
pages not sent or received success­fully.

Power Failure Report

CAUTION:

• When you disconnect the power

plug from the wall outlet, always
pull the plug (not the cable).

Even if the main power switch is
turned off, the contents of the ma­chine memory (for example, pro­grammed numbers) will not be lost.
However, if power is lost for about
one hour because the main power
switch is turned off, there is a power
cut, or the power cable is removed,
contents of the Fax memory will be
lost. Lost items will include any fax
messages stored in memory using
Memory Transmission/Reception,
Auto Document, Confidential Recep­tion, Memory Lock, or Substitute Re­ception.

If a file has been deleted from memo­ry, a Power Failure Report is auto­matically printed as soon as the
power is restored. This report can be
used to identify lost files. If a memory
stored for Memory Transmission was
lost, resend it. If a message received
by Memory Reception or Substitute
Reception was lost, ask the sender to
resend it.

175

Solving Operation Problems

Important

❒ Do not turn off the main power

switch while the power indicator is
lit or blinking. If you do, the hard
disk and memory may be dam­aged and failure could result.

❒ Turn off the main power switch be-

fore pulling out the plug. If you
pull out the plug with the switch
on, the hard disk and memory may
be damaged and failure could re­sult.

❒ Make sure that 100% is shown on

the display before you unplug the
machine. If a lower value is shown,
some data is currently present in
memory.

❒ Right after a power failure, the in-

ternal battery needs to be suffi­ciently recharged to guard against
future data loss. Keep the machine
plugged in and the main power
switch on for about one week after
the power loss.

10

----RDS (Remote Diagnostic
System)

If your machine has a problem, a
service representative can perform
various settings over the telephone
line from the service station.

If you want to use this function,
change the User Parameter. See p.147
“Changing the User Parameters”
(switch 25, bit 4).

176

11. Appendix

Replacing the Stamp Cartridge

The optional Auto Document Feeder (ADF) is required.

When the stamp becomes lighter, re­place the cartridge.

Note

❒ Use the cartridge specified for this

machine.

❒ Do not add ink to the cartridge by

yourself. Neglecting this can cause
ink leakage.

Lift the ADF, and then open the

AAAA

stamp cover.

Set a new cartridge.

CCCC

Insert the cartridge until the metal
parts are no longer visible.

1. New Cartridge

Replace the stamp cover until it

DDDD

clicks.

Pull out the cartridge.

BBBB

1. Cartridge Lock Lever

Lower the ADF.

EEEE

177

Appendix

Connecting the Machine to a Telephone
Line and Telephone

Connecting the Telephone Line

To connect the machine to a telephone line, use a snap-in modular type connector.

Important

❒ Make sure the connector is the correct type before you start.

❖❖❖❖ Where to connect the machine

11

1. G3 interface unit connector

2. External telephone connector

Note

❒ A maximum of two G3 lines can be connected.

3. Extra G3 interface unit connector

4. Extra G3 interface unit connector

Selecting the Line Type

Select the line type to which the machine is connected. There are two types: tone
and pulse dial.

Note

❒ This function is not available in some areas.

Select the line type using “Key Operator Settings”. See p.171 “Selecting Di­al/Push Phone”.

178

Optional Equipment

Optional Equipment

Fax Function Upgrade Unit

JBIG compression for transmission/reception becomes possible.

You can increase the maximum programmable numbers of the following func­tions. See p.184 “Maximum Values”.

• Quick Dial

• Memory Transmission file

• Auto Document

• Specific Sender

• Program

• Transmission Result

• Box

Expansion Memory (32MB: DIMM)

This allows you to send and receive fax messages at high resolution (Fine or Su­per Fine). If you require this option, consult your service representative. See
p.184 “Maximum Values”.

Extra G3 Interface Unit

This option provides one extra G3 line connection.

A maximum of two G3 interface units can be installed.

11

179

Appendix

Specifications

Standard G3

Resolution G3:

8×3.85/mm•200×100 dpi (Standard),
8×7.7/mm•200×200 dpi (Detail),
8×15.4/mm•200×400 dpi (Fine),
16×15.4/mm•400×400 dpi (Super Fine: optional
expansion memory required)

Transmission time G3: 3 seconds at 28,800 bps, Standard resolution

Data compression method MH, MR, MMR, JBIG (optional fax function up-

grade unit required)

Maximum original size Standard size: A3, 11"×17"

Irregular size: 304×432 mm

Maximum scanning size 297×1,200 mm/11"×47"

Print process Printing on standard paper using a laser

Transmission speed G3:

33,600/31,200/28,800/26,400/24,000/21,600/19,2
00/16,800/14,400/12,000/9,600/7,200/4,800/2,40
0bps (auto shift down system)

11

❖❖❖❖ Power Consumption

Standby mode 230 W

Transmission 230 W

Reception 230 W

Maximum power consumption 1,500 W

Low power mode/sleep mode 20 W or less

180

Specifications

Acceptable Types of Originals

Make sure your originals are completely dry before setting them in the machine.
Wet ink or correcting fluid from originals will mark the exposure glass and affect
the resulting image.

Acceptable original sizes

Where original is set Acceptable original size Maximum

number of
sheets

Exposure glass Up to A3 (297×420 mm),

11"×17" (279×432 mm)

ADF, one-sided docu­ment

ADF, two-sided docu­ment

Fax transmission: A5 L to A3
L (up to 1,200 mm long)

1

/2" L to 11"×17"L

8"×5

Fax transmission: A5 L to A3

L (up to 432 mm long) 8"×5
L to 11"×17"L

80 sheets
(80 g/m

80 sheets

1

/2"

(80 g/m2, 20 lb)

1 ----

Paper size and scanned area

❖❖❖❖ Exposure Glass

2

, 20 lb)

Paper thickness

40-128 g/m
(11-34 lb)

52-105 g/m
(14-28 lb)

2

2

❖❖❖❖ ADF

11

181

Appendix

Limitation

❒ There may be a difference in the size of the image when it is printed at the des-

tination.

❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an

A3, 11"×17" area is scanned.

Note

❒ Even if an original is correctly placed on the exposure glass or in the ADF, a

margin of 3 mm (0.1") around each edge of the original may not be sent.

❒ If the receiver uses paper of a smaller width than the original, the image will

be reduced to fit that paper. See p.68 “Auto Reduce”.

❒ The machine detects paper sizes in the following ways:

• When you place an original in the ADF, an original wider than about 264

mm (10.4") is scanned as A3, 11"×17" size.
An original narrower than about 230 mm (9.1") will be sent as 8

1

8

/2"×14" size.

1

/2"×11" or

Originals up to 1,200 mm (47.2") in length can be scanned.

• Refer to the table below for sizes the machine can detect when you place

an original on the exposure glass. Because the machine scans non-standard
size documents in a standard size, part of the image may be truncated de­pending on the length of the document. For details about how to set non­standard size documents, see p.14 “Setting a Scan Area”, Facsimile Refer-
ence <Basic Features>.

11

❖❖❖❖ Metric Version

Length

-249 mm 249 mm-274 mm 274 mm-316 mm 316 mm-

-243 mm × B5 JISL A4L FL

243 mm-

268 mm

Width

268 mm- A4K A3L A3L A3L

B5 JISK B4 JISL B4 JISL B4 JISL

*1

❖❖❖❖ Inch Version

Length

-9.8" 9.8"-10.8" 10.8"-12.4" 12.4"-

-9.6" × × 81/2"×11"L FL

9.6"-10.6" 11"×8

Width

10.6"- 11"×8

1

/2"K 11"×17"L 11"×17"L 11"×17"L

1

/2"K 11"×17"L 11"×17"L 11"×17"L

*1

× - Unable to auto detect

*1

Normally a length of about 420 mm (16.5") can be scanned; however, it is only possi­ble to specify a scanning size up to 432 mm (17").

182

Specifications

----Maximum scan area

The maximum scan area is shown below:

• Memory Transmission: 297×1,200 mm/11"×47" (W×L) from the ADF

• Immediate Transmission: 297×1,200 mm/11"×47" (W×L) from the ADF

Note

❒ During Immediate Transmission, the length of the scanning range can be-

come narrower than 1,200 mm (47"), depending on the character size as
well as the settings on the destination machine.

• 297×432 mm/11"×17" (W×L) (from the exposure glass)

183

11

Appendix

Maximum Values

The following list contains the maximum value for each item.

Note

❒ The maximum number of pages that can be stored or transmitted may de-

crease depending on the contents of documents.

Item

Memory 4 MB 4 MB 28 MB 28 MB

The number of pages
that you can store in
memory (Using A4 size
Standard <ITU-T
#4Chart> )

Total number of all files 400 800 400 800

The number of pages
per file

The number of pages
for all files

The number of destina­tions you can specify
for one file

The number of destina­tions you can specify
for all files

Standard

Fax function
upgrade unit

Approx.
320

1,000 1,000 1,000 1,000

1,000 1,000 3,000 3,000

500 500 500 500

500 2,000 500 2,000

Approx. 320 Approx. 2,240 Approx. 2,240

With optional unit

Expansion
memory

Expansion
memory + fax
function upgrade
unit

11

184

The number of Quick
Dials you can register

*1

The number of Group
Dials you can register

The number of destina­tions you can register
in a group

The number of digits
for Dials

The number of Pro­grams you can register

The number of Auto
Documents you can
register

500 1,200 500 1,200

100 100 100 100

500 500 500 500

128 128 128 128

100 200 100 200

618 6 18

Maximum Values

Item

The number of Stand­ard Message Stamps
you can register

The number of trans­mission records the
machine can store

The number of stored
documents you can
specify at one time

The number of stored
documents you can
send at one time

The number of pages
that you can store in the
Document Server (Us­ing ITU-T #4Chart )

The number of pages
you can store in the
Document Server for
one document

*1

With the optional printer/scanner unit or network board, a maximum of 2000 desti­nations can be registered.

*2

This indicates the number of transmission records that you can check using Smart-

Standard

Fax function
upgrade unit

3333

200 1,000

1,000 1,000 1,000 1,000

30 30 30 30

Approx.
9000

1,000 1,000 1,000 1,000

*2

Approx. 9,000 Approx. 9,000 Approx. 9,000

With optional unit

Expansion
memory

200 1,000

Expansion
memory + fax
function upgrade
unit

*2

NetMonitor for Admin. From the machine you can check up to 400 communication
records (transmission plus reception).

185

11

INDEX

D

186

180-Degree Rotation Printing
2-Sided Printing

,

77

A

Acceptable Types of Originals

,

,

,

,

,

,

140

59

138

68

104

, 59,

138

,

72

,

,

138

101

153

Address Book
Attaching a cover sheet
Authorized Reception
Auto Document

Changing
Deleting
Sending
Storing

Auto Fax Reception Power-up
Automatic Redial
Auto Reduce

B

Basic Transmission
Batch Transmission

,

Book Fax
Box Setting
Broadcasting Sequence

55

,

,

,

136, 160

99

72

,

73

C

Canceling

,

43

,

84

,

53

,

84

170

16

,

,

,

,

,

77

,

,

32

15

19

15

87

33

,

Transmission
Transmission Files

Center Mark
Chain Dial
Changing

Line Type
Transmission Time

Checkered Mark
Checking

Reception Result (RX File Status)
Transmission Files
Transmission Result (TX File Status)

Combine 2 originals
Combin Two originals
Communication Failure Report
Communication Information
Confidential File Report
Confidential ID
Confidential Message
Confidential Transmission
Counters

,

,

,

135, 142

,

,

7

,

,

86

,

23

181

83

75

,

,

28

27

Default ID/Free Polling Reception

117

120

, 9, 10,

,

,

,

118

Default ID Transmission
Deleting

Information Box Messages
programmed destinations

Destination

,

,

,

,

18

73

,

15

17

,

122

,

Adding
Checking
Deleting

Displaying the Memory Status
Document Server

Delete File
File Manage
Storing a Document

Dual Access

E

179

,

, 72,

,

179

ECM (Error Correction Mode)
Economy Transmission Time
Editing programmed destinations
End Receiver
end receiver
Error Report
Expansion Memory
Extra G3 Interface Unit

, 48,

,

144

,

175

81

,

F

,

,

152

,

22

, 9,

179

Fax Function Upgrade Unit
Fax Header Print
File

Printing
Printing a List of Files in Memory

(Print TX File List)

Re-sending

Forwarding
Free Polling Transmission
Full/Partial agreement

,

67

,

20

,

21

,

135, 143, 154

G

General Settings/Adjustment

,

H

Handy Dialing Functions

,

43

41

104

,

3

10

69

29

130

,

12

135, 146

,

104

I

O

ID Override Polling Reception
ID Override Transmission

,
,

, 73,

, 38,

164
168

87

,

77

163, 164

,

38

,

Image Rotation
Immediate Reception
Information Boxes

Deleting
Printing
Programming/Editing
Storing Messages

J

, 74,

JBIG

Journal
"Just Size" Printing

82

,

,

23

Reception
Transmission

82

,

,

74

90

K

Key Operator Code
Key Operator Settings
Key Operator Tools List
Keystroke Program

,

,

128

,

113

135

,

L

, 53,

,

68

178

,

95

Label Insertion
LAN-Fax Features
LAN-Fax Operation Messages
LAN-Fax Properties, Setting
Line Type

M

,

,

,

, 34,

77

53

52

,

,

184

145, 154

,

171

,

29

,

77

81

,

,

86

Manual Dial
Maximum Value
Memory Lock
Memory Lock ID
Memory Reception
Memory Status
Memory Storage Report
More Transmission Functions
Multi-copy
Multi-copy Reception
Multi-port
Multistep Transfer

,

135

75

9

163

,

,

,

,

98

12

107

71

,

181

,

,

93

51

,

179

On Hook Dial
Optional Equipment
Originals
Output Tray

P

,

,

,

,

,

132

,

,

170

,

,

,

,

113

,

,

, 36,

162

161

168

154

,

168

23

84

,

116

,

47

89

,

,

,

75

113

113

135

161, 162

161

12

,

,

13

,

9

,

175

,

,

,

160

,

23

13

84

,

,

32

,

36

103

,

71

40

,

Page Reduction
Page Separation and Length Reduction
Paper Tray
Parallel Memory Transmission
Parameter Setting
Personal Boxes

Deleting
editing
Printing
Programming

Polling ID
Polling Reception
Polling Reserve Report
Polling Result Report
Polling Transmission
Polling Transmission Clear Report
Power Failure Report
Print 2 Sided
Print Completion Beep
Printed Report
Printing

Box List
Confidential Message
File Received with Memory Lock
Information Box Messages
Journal
Options
Personal Box Messages
Special Sender List

Printing or Saving as Files
Printing the Journal
Programming new destinations
Programs

Changing
Deleting
Registering

PWD Code

,

,

104

11

34

,

88

187

R

,

175

75

,

88

,

,

,

,

,

154

68

,

76

75

RDS (Remote Diagnostic System)
Reception

Redial
Reduced Image Transmission
Report

Requesting Party
Reverse Order Printing
RX File Status

,

77

,

,

175

,

85

81

77

,

132

,

81

Reception Features
Reception File Print Quantity
Reception Functions
Reception Reverse Printing
Reception Setting
Reception Time

,

43

, 75,

175

Communication Failure Report
Error Report
Memory Storage Report
Power Failure Report
Transmission Result Report

(Immediate Transmission)

Transmission Result Report

(Memory Transmission)

,

, 48,

, 77,

,

28

S

Scan Size

Selecting

Sender Stamp
Sending at a Specific Time (Send Later)
Send Later
SEP Code
Setting Priority Trays
SID Code
Simultaneous Broadcast
Solving Operation Problems
Special Senders
Special Senders to Treat Differently
Specifications
Specifying options
Specifying Tray for Lines
Stamp
Stamp Cartridge
Standard Messages

,

140

,

,

,

46

46

,

3

,

,

,

140

142

178

68

,

180

,

152

Changing
Deleting
Programming

Dial/Push Phone
Line Type

,

,

,

66

,

177

,

Deleting
Programming

138

,

,

140

,

,

101

137

137

171

91

,

,

73

93

,

175

176

154

75

,

,

152

,

Standard Message Stamp

,

SUB Code
Substitute Reception
Switches and Bits

45

,

,

147

58

79

T

,

,

15

89

,
,

93

,

,

167
168

,

,

, 48,

27

178

165, 167

169

,

48

,

81

,

,

3

,

,

85

43

67

82

,

,

,

56

75

76

,

73

Telephone Line
Transfer Boxes

Deleting
Printing

Transfer Report
Transfer Request
Transfer Result Report
Transfer Station
Transmission Features
Transmission Mode
Transmission Options
Transmission Result Report

(Immediate Transmission)

Transmission Result Report

(Memory Transmission)
Transmission with Image Rotation
Tray Shift
TSI Print
Two-Sided Printing
Two-Sided Transmission
TX File
TX File Status

,

U

,

,

147

148

User Parameter List
User Parameters

3

188

MEMO

189

MEMO

190

GB GB B547-8650