Savin 1045 Reference

FAX Option Type 1045

Operating Instructions

Facsimile Reference (option)

<Advanced Features>

ZDPH130e.eps

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

FAX Option Type 1045 Operating Instructions

Printed in Japan

UE USA B360-8657

Available Options

• Fax Function Upgrade Unit (Fax Function Upgrade Type 185)

• ISDN Unit (ISDN Option Type 1045)

• Extra G3 Interface Unit (G3 Interface Unit Type 1045)

• Expansion Memory (32MB: DIMM)

• Handset (Handset Type 450)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

Copyright © 2001

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.

Although this equipment can use either loop disconnect or DTMF signalling,
only the performance of the DTMF signalling is subject to regulatory require­ments for correct operation. It is therefore strongly recommended that the equip­ment is set to use DTMF signalling for access to public or private emergency
services. DTMF signalling also provides faster call set up.

Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.

Note

❒ Some illustrations might be slightly different from your machine.
❒ Certain options might not be available in some countries. For details, please

contact your local dealer.

Important

Parts of this manual are subject to change without prior notice. In no event will
the company be liable for direct, indirect, special, incidental, or consequential
damages as a result of handling or operating the machine.

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Micro­soft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.

Note

The proper names of the Windows operating systems are as follows:

•Microsoft

•Microsoft

•Microsoft

•Microsoft

®

Windows® 95 operating system

®

Windows® 98 operating system

®

Windows® Millennium Edition (Windows Me) operating system

®

Windows® 2000 Professional

i

• Microsoft® Windows® 2000 Server

• Microsoft

• Microsoft

®

Windows NT® Server operating system Version 4.0

®

Windows NT® Workstation operating system Version 4.0

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmit­ted page or on the first page of the transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business,
other entity or individual. This information is transmitted with your document
by the TTI (Transmit Terminal Identification) feature. In order for you to meet
the requirement, your machine must be programmed by following the instruc­tions in the accompanying Operation Manual. In particular, please refer to the
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)
programming procedure to enter the business identification and telephone
number of the terminal or business. Do not forget to set the date and time.

Thank you.
For this machine, TTI is called FAX HEADER.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in­stallation. This equipment generates, uses and can radiate radio frequency ener­gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter­mined by turning the equipment off and on, the user is encouraged to try to cor­rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

ii

----Warning

Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can­ada.

iii

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ­ing the following:

• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for pos­sible special disposal instructions.

Save these instructions.

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.

•Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con­former aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

iv

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are in­cluded in the Safety Information section in the Copy Reference manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in the Safety
Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfeed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation or actions to take after misoper­ation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

v

TABLE OF CONTENTS

Manuals for This Machine......................................................................... 1

Advanced Features (this manual) ................................................................. 1

Basic Features .............................................................................................. 1

1.Transmission Mode

Overview..................................................................................................... 3

Sending at a Specific Time (Send Later)................................................. 4

Priority Transmission................................................................................ 6

Confidential Transmission ....................................................................... 7

Polling Transmission ................................................................................ 9

Polling Transmission Clear Report.............................................................. 11

Polling Reception .................................................................................... 12

Polling Reserve Report ............................................................................... 14

Polling Result Report .................................................................................. 14

2.Checking and Canceling Transmission Files

Checking Destinations (Destination List) ............................................. 15

Canceling a Transmission...................................................................... 17

Changing a Destination .......................................................................... 18

Adding a Destination............................................................................... 19

Changing the Transmission Time.......................................................... 20

Printing a File........................................................................................... 21

Re-sending a File..................................................................................... 22

Printing a List of Files in Memory (Print TX File List) .......................... 23

3.Communication Information

Printing the Journal................................................................................. 25

Checking the Transmission Result (TX File Status) ............................ 27

Checking the Reception Result (RX File Status).................................. 28

Displaying the Memory Status ............................................................... 29

Printing a Confidential Message............................................................ 30

Confidential File Report............................................................................... 31

Printing a File Received with Memory Lock.......................................... 32

Personal Boxes........................................................................................ 34

Personal Boxes ........................................................................................... 34

Printing Personal Box Messages ................................................................ 35

vi

Information Boxes................................................................................... 36

Information Boxes ....................................................................................... 36

Storing Messages in Information Boxes...................................................... 36

Printing Information Box Messages ............................................................ 38

Deleting Information Box Messages ........................................................... 39

4.Transmission Features

Handy Dialing Functions ........................................................................ 41

Chain Dial.................................................................................................... 41

Redial .......................................................................................................... 41

Advanced Features ................................................................................. 43

SUB Code ................................................................................................... 43

SID Code..................................................................................................... 44

SEP Code ................................................................................................... 44

PWD Code .................................................................................................. 46

Transfer Request ........................................................................................ 46

Sub-address................................................................................................ 49

UUI .............................................................................................................. 50

On-Hook Dial............................................................................................ 51

Manual Dial............................................................................................... 52

Changing the Line Type.......................................................................... 53

Sub Transmission Mode......................................................................... 55

Book Fax ..................................................................................................... 55

2-Sided Transmission (Double-Sided Transmission).................................. 56

Standard Message Stamp........................................................................... 57

Sending an Auto Document ........................................................................ 58

Sending a Stored File.................................................................................. 59

Stamp.......................................................................................................... 65

Transmission Options ................................................................................. 66

More Transmission Functions ............................................................... 70

If Memory Runs Out While Storing an Original ........................................... 70

Parallel Memory Transmission.................................................................... 70

Checking the Transmission Result.............................................................. 70

Automatic Redial ......................................................................................... 71

Batch Transmission..................................................................................... 71

ECM (Error Correction Mode) ..................................................................... 71

Broadcasting Sequence .............................................................................. 71

Checking the Transmission Progress ......................................................... 71

Dual Access ................................................................................................ 72

Transmission with Image Rotation .............................................................. 72

Simultaneous Broadcast ............................................................................. 72

JBIG Transmission...................................................................................... 72

Printed Report.......................................................................................... 73

Memory Storage Report.............................................................................. 73

Transmission Result Report (Memory Transmission) ................................. 73

Communication Failure Report ................................................................... 73

Transmission Result Report (Immediate Transmission) ............................. 74

vii

5.Reception Features

Reception ................................................................................................. 75

Immediate Reception .................................................................................. 75

Memory Reception ...................................................................................... 75

Substitute Reception ................................................................................... 76

Screening Out Messages from Anonymous Senders ................................. 76

When the Receive File Indicator is Lit......................................................... 78

When the Confidential File Indicator is Lit or Blinking ................................. 78

Reception Functions............................................................................... 79

Transfer Station........................................................................................... 79

Transfer Result Report................................................................................ 80

ID Reception (Closed Network)................................................................... 80

JBIG Reception ........................................................................................... 80

Auto Fax Reception Power-up .................................................................... 80

Printing Functions................................................................................... 81

Print Completion Beep ................................................................................ 81

Checkered Mark.......................................................................................... 81

Center Mark ................................................................................................ 81

Reception Time ........................................................................................... 82

2-Sided Printing........................................................................................... 82

180 Degree Rotation Printing...................................................................... 83

Multi-copy Reception................................................................................... 83

Image Rotation............................................................................................ 84

Combine 2 Originals.................................................................................... 84

Page Separation and Length Reduction (Not Available in Some Countries) ... 85

Reverse Order Printing ............................................................................... 85

Page Reduction........................................................................................... 86

TSI Print ...................................................................................................... 86

CIL/TID Print ............................................................................................... 86

When There is No Paper of the Correct Size.............................................. 87

Having Incoming Messages Printed on Paper from the Bypass Tray ......... 90

Where Incoming Messages are Delivered - Output Tray ..................... 91

G3/G4 Separate Tray.................................................................................. 91

Tray Shift..................................................................................................... 91

6.Simplifying the Operation

Programs.................................................................................................. 93

Registering Keystroke Programs ................................................................ 93

Deleting a Program ..................................................................................... 96

Using the Document Server ................................................................... 97

Storing a Document .................................................................................... 97

File Manage .............................................................................................. 100

Delete File................................................................................................. 101

viii

7.Facsimile User Tools

Accessing the User Tools..................................................................... 103

Function Map. ........................................................................................ 106

Program/Delete Menu............................................................................ 108

Changing the Order of the Quick Dial Table ............................................. 108

Programing Title of the Quick Dial Table .................................................. 109

Programing Standard Messages............................................................... 111

Deleting Standard Messages .................................................................... 112

Storing an Auto Document ........................................................................ 113

Deleting an Auto Document ...................................................................... 115

Programing and Changing a Scan Size .................................................... 116

Deleting a Scan Size................................................................................. 118

Reports/Lists.......................................................................................... 119

General Setting/Adjustment ................................................................. 120

Reception Mode..................................................................................... 126

8.Key Operator Setting

Changing Key Operator Settings......................................................... 131

Counters.................................................................................................... 131

Forwarding ................................................................................................ 132

Memory Lock............................................................................................. 134

ECM .......................................................................................................... 135

Changing the User Parameters................................................................. 136

Special Senders to Treat Differently ......................................................... 141

Box Settings .............................................................................................. 151

Transfer Report ......................................................................................... 161

Programing a Confidential ID .................................................................... 162

Programing a Polling ID ............................................................................ 163

Programing a Memory Lock ID ................................................................. 164

Selecting Dial/Push Phone........................................................................ 165

Programing ISDN G3 Line ........................................................................ 166

Programing ISDN G4 Line ........................................................................ 167

RDS (Remote Diagnostic System)............................................................ 169

9.PC FAX Features

Setting PC FAX Properties ................................................................... 172

Basic Transmission............................................................................... 173

Address Book............................................................................................ 174

Printing ...................................................................................................... 175

LAN FAX Operation Messages ................................................................. 175

ix

10.Troubleshooting

When Toner Runs Out........................................................................... 177

When Power is Turned off or Fails ...................................................... 178

11.Appendix

Replacing the Stamp Cartridge............................................................ 179

Connecting the Machine to a Telephone Line and Telephone.......... 180

Connecting the Telephone Line ................................................................ 180

Connecting the Machine to the ISDN ....................................................... 181

Connecting The Optional External Telephone .......................................... 181

Selecting the Line Type............................................................................. 182

Multi-port ................................................................................................... 183

Optional Equipment .............................................................................. 184

Fax Function Upgrade Unit ....................................................................... 184

Expansion Memory (32MB: DIMM) ........................................................... 184

ISDN Unit (ISDN Option Type 1045)......................................................... 185

Extra G3 Interface Unit (G3 Interface Unit Type 1045)............................. 185

Specifications ........................................................................................ 186

Acceptable Types of Originals............................................................. 187

Acceptable Original Sizes ......................................................................... 187

Original Sizes Difficult to Detect................................................................ 188

Paper Size and Scanned Area.................................................................. 188

Function List.......................................................................................... 191

Transmission Mode................................................................................... 191

Advanced Features ................................................................................... 192

Sub Transmission Information .................................................................. 192

Communication Information ...................................................................... 194

Fax User Tools.......................................................................................... 195

INDEX...................................................................................................... 199

x

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and
operations.

❖❖❖❖ Chapter 1 Getting Started

Describes the parts of the machine and control panel.

❖❖❖❖ Chapter 2 Faxing

Explains about basic transmission. You can also learn about other types of
transmissions and how to switch the Reception Modes.

❖❖❖❖ Chapter 3 Setup

Explains how to store, edit and erase names and fax numbers. Quick Dials
and Groups are also explained. These functions store numbers and save time
when dialing. Also contains information on how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains how to adjust the volume. When unusual messages appear on the
display or the indicator lights, check the list and take the appropriate action.

1

2

1. Transmission Mode

Overview

This feature describes various options that you can choose when sending a fax
message. The selections you make will only apply to the current fax message.

3

Transmission Mode

Sending at a Specific Time (Send Later)

1

Using this feature, you can instruct
the machine to delay transmission of
your fax message until a later time
which you specify. This allows you to
take advantage of off-peak telephone
charges without having to be by the
machine at the time.

Transmitter

Receiver

Send Later

at 21:00 (9:00PM)

ND1X01E4

For convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission time. ⇒ P.124 “Program

Economy Time”

Press [Transmission Mode].

B

The Transmission Mode menu ap­pears.

Select the [Send Later] function

C

number with the number keys.

Then if you have a non urgent fax,
just select Send Later with Economy
Transmission when you scan it. Faxes
will be queued in memory and will
start being sent at Economy Trans­mission time.

Note

❒ You can not specify a time more

than 24 hours.

❒ If you wish to use Economy Trans-

mission, program the time when
your phone charges are cheaper.

❒ This feature is only available with

Memory Transmission.

Place your original and select any

A

scan settings you require.

Enter the time with the number

D

keys to change AM/PM, press
[AM] or [PM] (North America only)
or press [Economy Time].

4

Note

❒ If the current time shown on the

display is not correct, change it.
⇒ "Timer Setting" in the System
Reference manual

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ To cancel Send Later, press

[Cancel] and the display will re­turn to the Transmission Mode
menu.

❒ Press [Economy Time] to specify

the economy time.

Press [OK].

E

The Transmission Mode menu is
shown on the display. The Send
Later key is highlighted, and the
specified time is shown above.

Sending at a Specific Time (Send Later)

1

Press [OK].

F

The initial display is shown.

Dial and press the {{{{Start}}}} key.

G

Note

❒ You can cancel a message trans-

mission set up for Send Later. ⇒
P.17 “Canceling a Transmission”

5

Transmission Mode

Priority Transmission

1

Documents you send with Memory
Transmission are sent in the order
they are scanned in. Therefore, if sev­eral messages are queued in memory,
the next document you send will not
be sent immediately. However, by us­ing this feature you can have your
message sent before any other
queued messages.

Limitation

❒ This feature is not available with

Immediate Transmission—if se­lected, the machine automatically
switches to Memory Transmission.

Select [Priority TX].

C

Press [OK].

D

The initial display is shown.

Dial and press the {{{{Start}}}} key.

E

❒ If there is already a message stored

with this feature or a transmission
is in progress, your message will
be sent after that message has been
transmitted.

Place your original and select any

A

scan settings you require.

Press [Transmission Mode].

B

The Transmission Mode menu ap-

6

pears.

Confidential Transmission

Confidential Transmission

If you do not want your message to be
picked up casually at the other end,
use this feature. The message will be
stored in memory at the other end
and will not be printed until an ID is
entered.

Transmitter

Receiver

ND1X01E5

Preparation

If you install the optional Expan­sion Memory or Hard Disk option,
program the Confidential ID. ⇒
P.162 “Programing a Confidential

ID”

Limitation

❒ The destination machine must be

of the same make and have the
Confidential Reception feature.

❒ The destination machine must

have enough memory available.

Note

❒ We recommend that you program

the Confidential ID beforehand.

❒ An ID can be any 4 digit number

except 0000.

❒ When the machine is not the same

make, you can use Confidential
Transmission using "SUB Code".

Place your original and select any

A

scan settings you require.

Press [Transmission Mode].

B

1

There are two types of Confidential
Transmission:

❖❖❖❖ Default ID

The other party can print the mes­sage by entering the Confidential
ID programmed in their machine.

❖❖❖❖ ID Override

Should you wish to send a confi­dential message to a particular per­son at the other end, you can
specify the Confidential ID that
person has to see that message. Be­fore you send the message, do not
forget to tell the intended receiver
the ID that must be entered to
print.

The Transmission Mode menu ap­pears.

Select [Confidential TX].

C

7

Transmission Mode

1

Depending on the Confidential

D

Transmission type, use one of the
following procedures:

Confidential Transmission

A Press [Default ID].

B Press [OK].

The Transmission Mode menu
is shown.

The [Default ID] key is highlight­ed, and Default ID is shown
above.

Note

❒ To cancel Confidential TX,

press [Cancel] and the display
will return to the Transmis­sion Mode menu.

Override ID

A Press [ID Override].

B Enter the confidential ID (4

digit number) with the number
keys.

C Press [OK].

The Transmission Mode menu
is shown.

The [Confidential TX] key is high­lighted, and Default ID is
shown above

Note

❒ To cancel Confidential TX,

press [Cancel] and the display
will return to the Transmis­sion Mode menu.

Press [OK].

E

Dial and press the {{{{Start}}}} key.

F

Note

❒ For details on deleting a Confi-

dential Transmission, seeP.17
“Canceling a Transmission”.

8

Polling Transmission

Polling Transmission

Use Polling Transmission when you
want to leave an original in the ma­chine's memory for others to pick up.
The message will be sent when the
other party calls you up.

Transmitter

(This machine)

Transmission

Request

There are three types of Polling
Transmission.

Receiver

ND1X01E7

❖❖❖❖ Free Polling Transmission

Anybody can poll the message
from your machine. The machine
sends it regardless of whether Poll­ing ID's match.

❖❖❖❖ Default ID TX

The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your ma­chine. Make sure that both ma­chines' Polling IDs are identical in
advance.

❖❖❖❖ ID Override Transmission

You must enter an Override Poll­ing ID unique to this transmission.
This ID overrides that stored in the
Polling ID. The user must supply
this ID when they poll your ma­chine and if the IDs match, the
message is sent. Make sure the oth­er end knows the ID you are using
in advance.

Limitation

❒ Polling Transmission is allowed

only if the receiver's machine has
the Polling Reception feature.

❒ Usually, you can only send using

ID Polling Transmission to ma­chines of the same make that sup­port the Polling Reception
function. However, when the In­formation Box File functions used,
and if the other party's fax machine
supports the Polling Transmission
and the "SEP" feature, you can still
carry out a polling transmission
with an ID.

Note

❒ Free Polling and ID Polling Trans-

mission allow only one file to be
stored in memory.

❒ Personal ID Polling Transmission

allows a file to be stored in memo­ry for each ID; a total of up to 200
files for varying ID's can be stored.

❒ Before using "Default ID Polling"

and "Override ID Polling", you
need to program the polling ID.

❒ A polling ID may be any string of

four numbers (0 to 9) and charac­ters (A to F) except 0000 and FFFF.

❒ The communication fee is charged

to the receiver.

Place your original and select any

A

scan settings you require.

1

9

1

Transmission Mode

Press [Transmission Mode].

B

The Transmission Mode menu ap­pears.

Select [Polling TX].

C

Default ID Polling TX

A Select [Default ID TX].

B Press [Only Once] or [Save] to de-

lete or save the file after trans­mission.

Note

❒ To delete the original imme-

diately after transmission, se­lect [Only Once].

❒ To repeatedly send the origi-

nal, select [Save].

Depending on the Polling Trans-

D

mission mode, use one of the fol­lowing procedures:

Free Polling TX

A Select [Free Polling TX].

B

Press [
or save the file after transmission.

❒ To delete the original imme-

Only Once

Note

diately after transmission, se­lect [Only Once].

] or [

Save

] to delete

ID Override Transmission

A Select [ID Override Transmission].
B Specify a 4 digit ID Code with

the number keys and the [A],
[B], [C], [D], [E] and [F] keys.

Note

❒ If you make a mistake, press

[Clear] and try again

10

❒ To repeatedly send the origi-

nal, select [Save].

C Press [Only Once] or [Save] to de-

lete or save the file after trans­mission.

Note

❒ To delete the original imme-

diately after transmission, se­lect [Only Once].

❒ To repeatedly send the origi-

nal, select [Save].

Press [OK].

E

The Transmission Mode menu is
shown. The [Polling TX] key is high­lighted, and the specified mode is
shown above.

Note

❒ To cancel the Polling Transmis-

sion, press [Cancel]. The Trans­mission Mode menu is shown.

Press [OK].

F

The initial display is shown.

Press the {{{{Start}}}} key.

G

Polling Transmission

Polling Transmission Clear
Report

This report allows you to verify
whether Polling Transmission has
taken place.

Limitation

❒ This report is not printed if the

User Parameters are set to allow
the stored originals to be repeated­ly sent (Save). ⇒ P.136 “Changing
the User Parameters”(Switch11,
Bit7)

Note

❒ This report is turned on by default.

You can turn it off if you wish. ⇒
P.136 “Changing the User Parame-
ters”(Switch03, Bit6)

❒ By default, a portion of the sent im-

age is printed on the report. You
can turn this off with the User Pa­rameters. ⇒ P.136 “Changing the
User Parameters”(Switch04, Bit7)

1

11

Transmission Mode

Polling Reception

1

Use this function if you want to poll a
message from another terminal. You
can also poll documents from many
terminals with only one operation
(use Groups and Keystroke Programs
to fully exploit this feature).

Receiver
(This machine)

Transmission

Request

There are two types of Polling Recep­tion.

Sender

ND1X01E8

❖❖❖❖ Default ID/Free Polling RX (Reception)

Use this method for Free Polling or
Default ID Polling. If the Polling ID
is programmed in your machine,
any messages waiting in the trans­mitting machine with the same ID
are received. If the other machine
does not have any messages wait­ing with the same Polling ID, any
messages that do not require ID
are received (Free Polling).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling
Transmission.

❒ To receive a message sent by any

Default ID Polling Transmission or
Override ID Polling Transmission,
it is necessary to specify the same
polling ID as the sender's.

❒

Usually, you can only receive docu­ments with a polling ID from ma­chines of the same make that
support the polling function. How­ever, if the other party's fax machine
supports Polling Transmission and
the "SEP" function, you can still re­ceive using Polling Reception from
another party's fax machine that has
stored IDs.

Note

❒ A Polling ID may be any four num-

bers (0 to 9) and characters (A to F)
except 0000 and FFFF.

Press [Transmission Mode].

A

⇒

P.44

“SEP Code”

❖❖❖❖ ID Override Polling Reception

You must enter an Override Poll­ing ID unique to this transmission.
This ID overrides that stored in the
Polling ID.
Your machine will receive any
messages waiting in the transmit­ting machine with matching ID's.
If no ID's match, any messages that
do not require ID are received
(Free Polling).

12

The Transmission Mode menu ap­pears.

Polling Reception

Select [Polling RX].

B

Depending which method you

C

are using, choose one of the fol­lowing procedures:

Default ID/Free Polling RX

A Press [Default ID/Free Polling RX].

B Specify a 4 digit ID Code with

the number keys and the [A],
[B], [C], [D], [E] and [F] keys.

Note

❒ If you make a mistake, press

[Clear] and try again

Press [OK].

D

The Transmission Mode menu is
shown. The [Polling RX] key is high­lighted, and the specified mode is
shown above.

1

ID Override Polling Reception

A Press [ID Override Polling Recep-

tion].

Note

❒ To cancel the Polling Reception,

press [Cancel]. The Transmis­sion Mode menu is shown.

Press [OK].

E

The initial display is shown.

Dial and press the {{{{Start}}}} key.

F

13

1

Transmission Mode

Polling Reserve Report

This report is printed after Polling Re­ception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parame­ters. ⇒ P.136 “Changing the User
Parameters”(Switch03, Bit3)

Polling Result Report

This report is printed after a Polling
Reception has been completed and
shows the result of the Polling Recep­tion.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ By default, this report is turned on.

Turn it off with the User Parame­ters. ⇒ P.136 “Changing the User
Parameters”(Switch03, Bit4)

14

2. Checking and Canceling
Transmission Files

After you have pressed the {Start} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. And you can also
cancel a transmission, change the settings of a transmission, print a stored file,
print a list of stored files and resend a file which failed to transmit.

This feature is available for Memory Transmission, Confidential Transmission,
Transfer Request, Polling Reception and Polling transmission.

Limitation

❒ You cannot check and edit a file being sent or receiving. Also the Confidential

Transmission file and the stored file to be printed as a report cannot be
checked and edited.

Note

❒ There is no file being sent, received or stored by Memory Transmission, if

[Change/Stop TX File] does not appear on the display.

Checking Destinations (Destination List)

Press [Change/Stop TX File].

A

Select [Check/Change Settings].

B

Select files to be changed or

C

checked.

Note

❒ If desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ If you select multiple destina-

tions, the file selected first is dis­played.

❒ If you select multiple destina-

tions, only the number of files
which have not been transmit­ted is shown.

❒ You cannot select a file being

sent.

15

2

Checking and Canceling Transmission Files

Check a file and press [Exit].

D

Press [Exit].

E

16

Canceling a Transmission

Canceling a Transmission

You can cancel a transmission when
the file is being sent, stored in memo­ry or fails to transmit. All the scanned
data is deleted from memory.

Note

❒ If you cancel a transmission while

the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.

❒ If transmission finishes while you

try to cancel it, it will not be can­celed.

Press [Change/Stop TX File].

A

❒ If you select multiple destina-

tions, only the number of files
which have not been transmit­ted is shown

❒ If you select multiple destina-

tions, only one file can be dis­played. To display all files,
press [Check/Change Settings].

Press [Stop Transmission].

C

The file you select to stop transmit­ting is deleted.

Note

❒ To cancel Stop Transmission,

press [Save].

2

Select the files you want to stop

B

transmitting.

Note

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ To display only files being sent,

press [Files under TX].

❒ To cancel another transmission,

repeat step B.

Press [Exit].

D

The initial display is shown.

17

Checking and Canceling Transmission Files

Changing a Destination

2

You can delete destinations.

Note

❒ If you delete a destination which

only exists in memory, transmis­sion is also canceled.

Press[Change/Stop TX File].

A

Press [Check/Change Settings].

B

Press [Change] of destination you

D

want to delete.

Press [Clear] to delete a destina-

E

tion.

18

Select a file, and delete the de-

C

sired destinations from it.

Note

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ To display files only files being

sent, press [Files under TX].

Press [OK].

F

Note

❒ To delete another destination,

repeat step C.

Press [Exit].

G

The initial display is shown.

Adding a Destination

Adding a Destination

Press [Change/Stop TX File].

A

Press [Check/Change Settings].

B

Select a file, and add the desired

C

destinations to it.

Press [Add].

D

Specify the destination.

E

Note

❒ You can specify the destination

using the number keys.

2

Note

❒ If desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ To display files only which is

being sent, press [Files under TX].

❒ Repeat steps D and E, if you

want to add another destina­tion.

Press [OK].

F

Press [Exit].

G

The initial display is shown.

19

Checking and Canceling Transmission Files

Changing the Transmission Time

2

You can specify the transmission time
with Send Later.

You can also delete the transmission
time. When the transmission time is
deleted, the file starts to transmit im­mediately.

Press [Change/Stop TX File].

A

Press [Check/Change Settings].

B

Press [Change TX time].

D

Press [Clear], and then reenter the

E

transmission time using the
number keys or select [Economy
Time].

20

Select a file If you want to change

C

the transmission time.

Note

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ To display files only files being

sent, press [Files under TX].

Note

❒ The time already specified is

shown.

❒

If you select Economy Time, the
time already specified is entered.

❒ If you press [Transmit Now], the

file is transmitted immediately.
But when there is stored file in
memory, that file will be trans­mitted after this file.

Press [OK].

F

Note

❒ Repeat step C, if you want to

change another transmission
time.

Press [Exit].

G

The initial display is shown.

Printing a File

Printing a File

If you wish to check the contents of a
file that is stored in memory and has
not been sent yet, use this procedure
to print it out.

Press[Change/Stop TX File].

A

Press [Print File].

B

Press the {{{{Start}}}} key.

D

Note

❒ To cancel a file from printing

before pressing the {Start} key,
press [Cancel] and the display
will return to step C.

❒ To cancel a file from printing af-

ter pressing the {Start} key,
press [Stop Printing] and the dis­play will return to step C.

Press [OK].

E

Note

❒ Repeat step C, if you want to

print another file.

Press [Exit].

F

The initial display is shown.

2

Select a file you want to print.

C

Note

❒ If desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ To display files only which is

being sent, press [Files under TX].

❒ If you want 2 sided printing,

press [Print 2 Sides].

21

Checking and Canceling Transmission Files

Re-sending a File

2

This function is valid when the ma­chine is set up with the User Parame­ters to save messages that could not
be sent in memory.

If you select the failed transmission
file, you can resend it. This feature al­lows you to transmit a fax message
again. These files will be kept for ei­ther up to 24 or 72 hours depending
on how you program this feature. ⇒
P.136 “Changing the User Parame-
ters”(Switch24, Bit1,0)

Press [Change/Stop TX File].

A

Note

❒ "TX Failed" displays when the

file fails to transmit.

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ If you select multiple destina-

tions, the first file selected is dis­played.

❒ If you select multiple destina-

tions, only the number of files
which have not been transmit­ted is shown.

Press [OK].

D

Note

❒ To add destinations, press [Add]

to specify.

❒ To cancel transmissions, press

[Cancel] and the display will re­turn to step C.

Press [Transmit Failed File].

B

Select a file you want to resend.

C

Press [Exit].

E

The initial display is shown.

Note

❒ Repeat step C, if you resend an-

other file.

22

Printing a List of Files in Memory (Print TX File List)

Printing a List of Files in Memory (Print TX
File List)

Print this list if you wish to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (for ex­ample when erasing files).

Note

❒ The contents of an original stored

in memory can also be printed. ⇒
P.21 “Printing a File”

Press[Change/Stop TX File].

A

Press [Print List].

B

Press [Exit].

D

The initial display is shown.

2

Press the {{{{Start}}}} key.

C

Note

❒ To cancel a file from printing

before pressing the {Start} key,
press [Cancel] and the display
will return to step B.

❒ To cancel a file from printing af-

ter pressing the {Start} key,
press [Stop Printing] and the dis­play will return to step B.

23

2

Checking and Canceling Transmission Files

24

3. Communication

Printing the Journal

Information

The Journal contains information
about the last 50 communications
made by your machine. It is printed
automatically after every 50 commu­nications (receptions+transmissions).

If the machine installs the optional
ISDN Unit or the optional Extra G3
Interface Unit, you can print the Jour­nal of each line type.

You can also print a copy of the Jour­nal at any time by following the pro­cedure below.

Important

❒ The contents of a Journal printed

automatically is deleted after
printing. If you administer the his­tory of transmissions and recep­tions, we recommend that you
keep the Journal. You can check to­tal 200 communications (recep­tions+transmissions) on the
display.

Note

❒ The sender's name column of the

Journal is useful when you need to
program a special sender.

❒ If you do not want the Journal

printed, you can turn it off. ⇒
P.136 “Changing the User Parame-
ters”(Switch03, Bit7)

Press [Information].

A

Select [Print Journal].

B

❖❖❖❖ All

Prints the Journal in order com­munications made.

❖❖❖❖ Print per File No.

Prints the Journal specified only
by file a number.

❖❖❖❖ Print per User Code

Prints the Journal of communi­cations concerning specified a
User Code.

Select a printing mode.

C

25

Communication Information

3

Selecting [All]

A Press [All].

Note

❒ If you cancel printing, press

[Cancel] and the display will
return to step C.

Selecting [Print per File No.]

A Press [Print per File No.].
B Enter a four digit file number.

D Check the User Code shown on

the display.

Note

❒ If you want to cancel print-

ing, press [Cancel] and the
display will return to step C.

Press the {{{{Start}}}} key.

D

Press [Exit].

E

The initial display is shown.

Note

❒ If you want to cancel print-

ing, press [Cancel] and the
display will return to step C.

Selecting [Print per User Code]

A Press [Print per User Code].
B Specify an eight digit User

Code with the number keys.

C Press [####].

26

Checking the Transmission Result (TX File Status)

Checking the Transmission Result (TX File
Status)

You can browse a part of the Trans­mission Result report on the display.

Limitation

❒ If a transmission is completed

while you are using this function,
the result will not be shown until
you exit TX File Status and start it
again.

Note

❒ Only the transmission result of the

last 200 communications are
shown.

Press [Information].

A

Check the transmission result,

C

and then press [Exit].

Note

❒ If a desired transmission result

is not shown, press [UUUU Prev.] or
[TTTT Next].

❒ The "Destination" shows the fax

number of a sender or Fax
Header Information. If there is a
transmission from a computer,
"-- PCFAX -->" is shown.

Press [Exit].

D

3

Select [TX File Status].

B

Displaying file ordered last com­munications.

The initial display is shown.

27

Communication Information

Checking the Reception Result (RX File
Status)

3

You can browse a part of the Recep­tion Result report on the display.

Limitation

❒ If a message is received while you

are using this function, the result
will not be shown until you exit RX
File Status and start it again.

Note

❒ Only the reception result of the last

200 communications are shown.

Press [Information].

A

Check the reception result, and

C

then press [Exit].

Note

❒ If a desired reception result is

not shown, press [UUUU Prev.] or [TTTT
Next].

❒ The "Destination" shows the fax

number of a sender or Fax
Header Information.

Press [Exit].

D

The initial display is shown.

28

Select [RX File Status].

B

Displaying file ordered last com­munications.

Displaying the Memory Status

Displaying the Memory Status

Use this function to display a summa­ry of current memory usage. Items
shown are the percentage of free
memory space, the number of re­ceived confidential messages, the
number of files to be sent, the number
of memory lock files and the number
of received messages to be printed.

Press [Information].

A

The Information menu is shown.

Select the [Memory Status] function

B

number with the number keys.

Note

❒ If "Others" is displayed, it

means that one or more Auto
Documents or transfer files
have been stored. ⇒ P.113
“Storing an Auto Document”, ⇒
P.46 “Transfer Request”, ⇒ P.36

“Information Boxes”

Press [Exit].

D

The initial display is shown.

3

Check the memory status and

C

then press [Exit].

29

Communication Information

Printing a Confidential Message

3

This feature is designed to prevent
messages from being picked up casu­ally by anyone when they are re­ceived. If someone sends you a
message using Confidential Trans­mission, it is stored in memory and
not automatically printed. To print
the message you have to enter the
Confidential ID code. When your ma­chine has received a confidential mes­sage, the Confidential File (i)
indicator lights.

Preparation

Before using this function, pro­gram your Confidential ID. ⇒
P.162 “Programing a Confidential

ID”

Important

❒ If the Main Power switch is off

more than an hour, all Confiden­tial Messages are deleted. In that
case, use the Power Failure Report
to identify which messages have
been deleted. ⇒ P.178 “When Pow-

er is Turned off or Fails”

Note

❒ If the machine received a mes-

sage with SUB Code, the Confi­dential File indicator also lights.

❒ Print a message with SUB Code

using the [Print Personal Box File]
function. ⇒ P.35 “Printing Per-

sonal Box Messages”

Press [Information].

B

The Information menu is shown.

Select [Print Confidential RX File].

C

Limitation

❒ You must program the Confiden-

tial ID for Confidential Reception
to work.

Confirm that the Confidential

A

File indicator lights.

30

Note

❒ If you receive a fax by Confiden-

tial ID Override Reception, en­ter the Override Confidential
ID.

❒ You need to obtain the Override

Confidential ID from the send­er.

Enter a four digit confidential ID

D

with number keys.

The confidential ID is not shown
on the display.

Note

❒ You must enter the confidential

ID programed by this machine
when the received file has no
confidential ID.

❒ You must enter the confidential

ID programed by sender when
the file is received. Confirm the
sender's confidential ID in ad­vance.

Printing a Confidential Message

Confidential File Report

By default, this report is printed
whenever your machine receives a
Confidential Message.

Note

❒ You can turn this report off with

the User Parameters. ⇒ P.136

“Changing the User Parame­ters”(Switch04, Bit0)

3

Press the {{{{Start}}}} key.

E

The received messages are printed.
When printing has finished, the In­formation menu is shown.

Note

❒ If no Confidential Messages

have been received, the mes­sage "No reception file." is
shown. Press [Exit].

❒ If the Confidential IDs or Per-

sonal Confidential IDs do not
match, the message "No recep­tion file." is displayed. Press [Ex-
it] to cancel the operation, and
then check the Confidential ID
or Personal Confidential ID
with the other party and try
again.

Press [Exit].

F

The initial display is shown.

31

Communication Information

Printing a File Received with Memory Lock

3

This is a security feature designed to
prevent unauthorized users from
reading your messages. If Memory
Lock is switched on, all received mes­sages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID code. When your
machine has received a message with
Memory Lock, the Confidential File
(i) indicator blinks.

Preparation

Before using this function, pro­gram your Memory Lock ID.⇒
P.164 “Programing a Memory Lock

ID”

Important

❒ If the Main Power switch is turned

off for more than an hour, all mes­sages protected by Memory Lock
will be deleted. In that case, the
Power Failure Report will be print­ed so you can confirm which mes­sages have been deleted. ⇒ P.178

“When Power is Turned off or Fails”

Confirm that the Confidential

A

File indicator lights.

Press [Information].

B

The Information menu is shown.

Select [Print Memory Lock].

C

Limitation

❒ Messages received by Polling Re-

ception are automatically printed
even if this feature is switched on.

Note

❒ You can also apply Memory Lock

to messages that come only from
certain senders. ⇒ P.141 “Special

Senders to Treat Differently”

32

Enter a four digit confidential ID

D

with the number keys.

Printing a File Received with Memory Lock

The confidential ID is not shown
on the display.

Press the {{{{Start}}}} key.

E

The received messages are printed.
When the printing is completed,
the Information menu is shown.

Note

❒ If no messages have been re-

ceived, while Memory Lock is
switched on, the message "No
reception file." is shown. Press
[Exit].

❒ If the Memory Lock ID does not

match, the message "Specified
code does not correspond to
programed Memory Lock ID."
is shown. Press [Exit] and retry
after checking the Memory
Lock ID.

3

Press [Exit].

F

The initial display is shown.

33

3

Communication Information

Personal Boxes

This feature lets you set up the ma­chine so that incoming messages ad­dressed to certain users are stored in
memory instead of being printed out
immediately. Each user must be as­signed a SUB Code (Personal Code)
that has been designated as a Person­al Box beforehand. When the other
party sends their message, they spec­ify the SUB Code of the user they are
sending to. When the message is re­ceived, it is stored in the Personal Box
with the matching SUB Code. In or­der to print a message received into a
Personal Box, you must enter the SUB
Code assigned to that Personal Box.
This enables several individuals or
departments to share a single fax ma­chine yet be able to differentiate be­tween messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memo­ry, incoming messages with this SUB
Code appended are forwarded direct­ly to the destination you specify.

Sender

SUB:1111

Print

This machine

Personal Box

SUB Code : 1111

Receiver : A

SUB Code : 2222

Receiver : B

SUB Code : 3333

Receiver : -

Receiver

A

Personal Boxes

Note

❒ To be able to receive messages into

a Personal Box, you must inform
the sender of the SUB Code regis­tered for that Personal Box, and
ask them to send the message us­ing SUB Code Transmission with
that SUB Code. ⇒ P.43 “SUB Code”

❒ When messages have been re-

ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con­fidential File Report is printed.

❒ If a Personal Box is assigned a re-

ceiver, incoming messages are
transferred to that receiver with a
forwarding mark stamped on
them. If a receiver is not assigned,

⇒ P.35 “Printing Personal Box Mes-
sages” for how to print these mes-

sages out.

34

GFSINB0N

Personal Boxes

Printing Personal Box Messages

Follow these steps to print a message that
has been received into a Personal Box.

Preparation

Before using this function, set the
Personal Box in advance.⇒ P.151

“Box Settings”

Note

❒ The Confidential File (i) indica-

tor lights when a message has been
received into a Personal Box.

❒ If you print a Personal Box mes-

sage, it is deleted.

Press [Information].

A

Note

❒ If a desired box is not shown,

press [UUUU Prev.] or [TTTT Next].

When password is required

A Enter a password.

3

B Press [OK].

Note

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]
and try again.

The Information menu is shown.

Select [Print Personal Box File].

B

Enter a box you want to print.

C

Press the {{{{Start}}}} key.

D

The received messages are printed.

Note

❒ To stop printing, press [Stop

Printing]. The display will return

to step C.

Press [Exit].

E

Note

❒ If there are messages in other

Personal Boxes, the display will
return to step C. Repeat from
step C to print another file.

Press [Exit].

F

The initial display is shown.

35

3

Communication Information

Information Boxes

Use the Information Box feature to set
up the machine as a fax information
service or document server. By scan­ning documents into Information
Boxes, other parties can receive these
messages whenever they request
them.

This machine

Register
Documents

Print

Information Boxes

Information Box

SEP Code : 4444

SEP Code : 5555

SEP Code : 6666

Transmission

Request

Receiver

SEP:2222

GFKEIB0N

Storing Messages in
Information Boxes

Follow these steps to store a message
in an Information Box.

Preparation

Before using this function, set the
Information Box in advance.

Note

❒ One Information Box stores one

file.

❒ The stored file is not deleted auto-

matically. If you want to delete a
stored file. ⇒ P.39 “Deleting Infor-

mation Box Messages”

❒ If you want to change the stored

file, delete the file in advance.

Note

❒ Program documents for this fea-

ture using the“Storing Messages in

Information Boxes”

⇒

P.36

❒ For other parties to be able to re-

trieve a message programed in an
Information Box, you need to in­form them of the SEP Code as­signed to that Information Box.

❒ When a SEP Code Polling Recep-

tion request is made by another
party, the SEP Code they specify is
compared with the SEP Code pro­gramed in that Information Box. If
the codes match, the message
stored in the Information Box is
sent to the other party automatical­ly.

❒ To check on the contents of Infor-

mation Boxes, use the “Printing In-

formation Box Messages”

⇒

P.38

Press [Information].

A

The information menu is shown.

Select [Store/Delete/Print Information

B

Box File.].

36

Information Boxes

Select a box you want to store the

C

file.

Note

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ You cannot select a box which

has a already stored. If you
want to change the stored file,
delete the file in advance.

When password is required

A Enter a password.

Place the original and select any

D

scan settings you require.

Note

❒ You can also select the follow-

ing settings.

• Book Fax

• 2 Sided Original

• Stamp

Press the {{{{Start}}}} key.

E

The machine starts to scan the orig­inal.

To stop scanning, press [Stop Scan-
ning] and the display will return to
step C.

3

B Press [OK].

Note

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]
and try again.

Note

❒ When you place an original on

the Exposure glass, place an an­other original within 60 sec­onds. When there is no other
original, press [####].

Press [Exit].

F

Press the {Start} key.
Repeat step C to store a file into an-

other box.

Press [Exit].

G

The initial display is shown.

37

3

Communication Information

Printing Information Box
Messages

Follow these steps to print a message
stored in an Information Box.

Press [Information].

A

Select a box you want to print.

D

The SEP Code and box name are
displayed.

Note

❒ If a desired box is not shown,

press [UUUU Prev.] or [TTTT Next].

The information menu is shown.

Select [Store/Delete/Print Information

B

Box File.].

Press [Print File].

C

❒ You cannot select a box which

has no stored file.

When the password is required

A Enter a password.

B Press [OK].

Note

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]
and try again.

Press the {{{{Start}}}} key.

E

38

The machine starts to print.

Note

❒ To stop printing, press [Stop

Printing] and the display will re-

turn to step D.

Information Boxes

Press [Exit].

F

Repeat step D to print another
stored file in the box.

Press [Exit].

G

The initial display is shown.

Deleting Information Box
Messages

Follow these steps to delete a message
stored in an Information Box.

Press [Information].

A

Select a box that contains the

D

stored file you want to delete.

The SEP Code and box name are
displayed.

Note

❒ If a desired box is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ You cannot select the box which

has no stored file.

When the password is required

3

The information menu is shown.

Select [Store/Delete/Print Information

B

Box File.].

Press [Delete File].

C

A Enter a password.

B Press [OK].

Note

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]
and try again.

Press [Yes].

E

The file is deleted.

Note

❒ To cancel deleting, press [No]

and the display will return to
step D.

39

3

Communication Information

Press [Exit].

F

Repeat step D to delete another
stored file in the box.

Press [Exit].

G

The initial display is shown.

40

4. Transmission Features

Handy Dialing Functions

Chain Dial

This allows you to compose a tele­phone number from various parts,
some of which may be stored in
Quick Dials and some of which may
be entered using the number keys.

Note

❒ Maximum length of a telephone or

fax number: 254 digits

❒ For Memory Transmission and Im-

mediate Transmission, insert a
pause between numbers. For On­hook Dial and Manual Dial, no
pause is needed.

----(Example) 01133-1-555333

Assume that 01133 is stored in Quick
Dial 01.

Place the original and select any

A

scan settings you require.
Press the Quick Dial key {0001}.

B

Press the {Pause/Redial} key.

C

Enter {1}, {5}, {5}, {5}, {3}, {3},

D

{3} with the number keys.
Press the {Start} key.

E

Redial

The machine memorizes the last 10
destinations that have been dialed. If
you wish to send a message to a des­tination which you faxed to recently,
the Redial feature saves you time by
finding and entering the number
again.

Limitation

❒ The following kinds of destina-

tions are not memorized:

• Quick Dials

• Group Dials

• Destinations dialed by a Pro-

gram

• Destinations dialed as End Re­ceivers for Transfer Request

• Forwarding terminal of the sub­stitute reception

• Destinations dialed using the
external telephone or optional
handset keypad

• Destinations dialed by Redial
(regarded as already memo­rized)

• Any destinations after the first
number if multiple destinations
were dialed

❒ Do not dial any numbers before

you press the {Pause/Redial} key. If
you press the {Pause/Redial} key af­ter entering numbers using the
number keys, a pause will be en­tered instead.

41

4

Transmission Features

Note

❒ If the receiver uses a fax machine

of the same manufacturer that is
capable of programing the Own
Name, that name may be shown
on the display instead of the fax
number.

Press the {{{{Pause/Redial}}}} key.

A

Select a destination you want to

B

redial.

42

Advanced Features

SUB Code

Normally you can only use Confiden­tial Transmission to send to fax ma­chines of the same make that have the
Confidential Reception feature. How­ever, if the other machine supports a
similar feature called "SUB Code",
you can send fax messages to the oth­er party using this method instead.

Advanced Features

Press [Adv. Features].

C

The advanced feature menu is
shown.

Limitation

❒ You can only use this feature with

a G3 line (not with G4).

❒ You cannot use Chain Dial with

this feature.

❒ You cannot select this function

when carrying out standard Confi­dential Transmission.

Note

❒ The ID can be up to 20 digits long

and consist of spaces, * and # .

❒ Make sure the ID matches the

specification of the fax you are
sending to.

❒ You can store IDs in Quick Dials,

Groups and Programs.

❒ Messages you send using this fea-

ture are marked "SUB" on all re­ports.

Select [SUB Code].

D

Press [TX SUB Code].

E

4

Place your original and select any

A

scan settings you require.

Dial the fax number using the

B

number keys.

Enter a SUB Code with the

F

number keys.

43

4

Transmission Features

Press [OK].

G

SUB Code appears one line under
the fax number on the display.

Press [Exit].

H

To enter a password, press [Pass-
word (SID)].

Press the {{{{Start}}}} key.

I

Note

❒ If you use Immediate Transmis-

sion and the destination fax ma­chine does not support the SUB
Code feature, a message will ap­pear on the display to inform
you of this. In this case, press

[OK] to cancel the transmission.

SID Code

There are times when you may wish
to use a "SID" (Sender ID) when send­ing confidential faxes with the SUB
Code feature.

Limitation

❒ You can enter a SID up to 20 digits

long.

Note

❒ Messages you send using this fea-

ture are marked "SID" on all re­ports.

SEP Code

Normally you can only use Polling
Reception to receive faxes from ma­chines that have the Polling Recep­tion feature of the same make.
However, if the other machine of an­other make supports a polling recep­tion, you can receive fax messages
from the other party using this meth­od instead.

Limitation

❒ You can only use this feature with

a G3 line (not with G4).

❒ You cannot use Chain Dial with

this feature.

Note

❒ The ID can be up to 20 digits long.
❒ Make sure the ID matches the

specification of the fax you are
sending to.

❒ You can store IDs in Quick Dials,

Groups and Programs with the
number keys, and consist of space,
* and #.

❒ Messages you receive using this

feature are marked "SEP" on all re­ports.

Dial the fax number using the

A

number keys.

44

Press [Adv. Features].

B

The advanced features menu is
shown.

Advanced Features

Select [SEP Code].

C

Press [RX SEP Code].

D

Enter a SEP Code with the

E

number key.

Press [Transmission Mode].

H

Select [Polling RX].

I

Press [Default ID/Free Polling RX].

J

4

Press [OK].

F

A SEP Code appears one line un­der the fax number on the display.

Press [Exit].

G

Note

❒ To cancel Polling RX, press [Can-

cel] and the display will return

to step I.

Press [OK].

K

The advanced features menu is
shown.

The [Polling RX] key is highlighted,
and "Free/Default ID poll" is
shown above.

Press [OK].

L

The initial display is shown.

Press the {{{{Start}}}} key.

M

45

Transmission Features

PWD Code

The following terminology is used in
this section.

4

There are times you may wish to use
a password when receiving faxes by
polling with the SEP Code feature.

Limitation

❒ You can enter a password up to 20

digits long.

Note

❒ Messages you send using this fea-

ture are marked "PWD" on all re­ports.

Transfer Request

Transfer Request allows fax machines
that have this feature to automatically
distribute incoming messages onto
multiple fax destinations. This feature
helps you save costs when you send
the same message to more than one
place in a distant area, and saves time
since many messages can be sent in a
single operation.

The diagram below may make the
concept clearer.

The Transfer Stations you specify
must be machines of the same make
as this machine and have the Transfer
Station function.

Requesting
party

Result Report

Transfer

Station

Transfer

End Receiver

End Receiver

End Receiver

❖❖❖❖ Requesting Party

The machine where the message
originates from.

❖❖❖❖ Transfer Station

The machine that forwards the in­coming message to another desti­nation.

❖❖❖❖ End Receiver

The final destination of the message,
or the machine the Transfer Station
sends to. End Receivers must be pro­grammed into Quick Dials or
Groups in the Transfer Station.

Limitation

❒ Polling ID's of the requesting party

(this machine) and Transfer Sta­tions must be identical.

❒ You can specify up to 99 Transfer

Stations in a Transfer Request.
However, you can only specify up
to 50 Transfer Stations from the
number keys.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you
specify a Transfer Station Group,
the Group counts as a single re­ceiver.

❒ The combined total of End Receiv-

ers and Transfer Stations you spec­ify with the number keys cannot
exceed 99.

Place your original and select any

A

scan settings you require.

Dial a Transfer Station.

B

46

ND1X01E9

Preparation

Before you can use this feature,
you must program the Polling ID.
⇒ P.163 “Programing a Polling ID”

Note

❒ Enter the fax numbers of the

Transfer Stations with either
Quick Dials or the number keys.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

Advanced Features

Press [Adv. Features].

C

The advanced features menu is
shown.

Select [Transfer Req.].

D

Dial a End Receiver.

F

Note

❒ You cannot enter the numbers

of the End Receivers directly.
The numbers must be stored in
Quick Dials or Groups in the
Transfer Station(s). To specify
an End Receiver, use the special
format described in, ⇒ P.48

“Specifying an End Receiver”

When you have specified all the

G

End Receivers, press [OK].

4

Press [Receiving Station].

E

Note

❒ To cancel the Transfer Request,

press [Cancel] and the display
will return to step D.

Press [Exit].

H

Note

❒ The Transfer Stations and End

Receivers are displayed.

Press the {{{{Start}}}} key.

I

47

Transmission Features

4

Specifying an End Receiver

When you make a Transfer Request,
you must specify the final destina­tions (End Receivers) for your mes­sage.

You cannot enter the numbers of the
End Receivers directly. Instead, enter
a simple code that describes where
the numbers are stored in the Trans­fer Station (in Quick Dials or Groups).

The numbers must first have been
stored in Quick Dials or Groups in the
Transfer Station(s).

❖❖❖❖ Quick Dial

Press [q Quick Dial].

A

Enter the number (2 or 3 digits)

B

of the Quick Dial where the End
Receiver is stored.

Note

❒ For example, to choose the

number stored in Quick Dial
01 in the Transfer station, en­ter: {0} {1}.

❒ Press [Add] if you wish to en-

ter more End Receivers.

❒ Press [UUUU Prev.] or [TTTT Next] to

see the End Receivers al­ready entered. You can select
an End Receiver from this list
and remove it by pressing
the {Clear/Stop} key or [Clear].

❒ To cancel the Transfer Re-

quest, press [Cancel].

❖❖❖❖ Speed Dial

Press [qp Speed Dial].

A

Enter the number (2 or 3 digits)

B

of the Speed Dial code.

Note

❒ For example, to choose the

number stored in Speed Dial
12 in the Transfer Station, en­ter: {1} {2}

❒ Press [Add] if you wish to en-

ter more End Receivers.

❒ Press [UUUU Prev.] or [TTTT Next] to

see the End Receivers al­ready entered. You can select
an End Receiver from this list
and remove it by pressing
the {Clear/Stop} key or [Clear].

❒ To cancel the Transfer Re-

quest, press [Cancel].

❖❖❖❖ Group Dial

Press [qpp Group Dial].

A

Enter the number (2 digits) of

B

the Group number.

Note

❒ For example, to choose the

number stored in Group Dial
04 in the Transfer station, en­ter: {0} {4}.

❒ Press [Add] if you wish to en-

ter more End Receivers.

❒ Press [UUUU Prev.] or [TTTT Next] to

see the End Receivers al­ready entered. You can select
an End Receiver from this list
and remove it by pressing
the {Clear/Stop} key or [Clear].

❒ To cancel the Transfer Re-

quest, press [Cancel].

48

Sub-address

The optional ISDN Unit is required.

ISDN allows two or more terminals
(such as a fax machine and digital tel­ephone) to be connected to a single
line. These terminals are identified by
their sub-address numbers. If the ter­minals connected to the line at a des­tination are assigned sub-addresses,
dialing a sub-address allows you to
direct your fax message to a particu­lar terminal at the destination.

Limitation

❒ Sub-addresses can only be used

with ISDN.

Note

❒ You can program a sub-address in

Quick Dial.

Select either G4 or G3 (ISDN).

A

Advanced Features

Select [Sub-address/UUI].

D

Select [Sub-address].

E

Enter the destination sub-address

F

with the number keys.

4

Note

❒ When the optional ISDN Unit is

installed, the line used for G3 is
set to ISDN.

Dial the fax number with the

B

number keys.

Press [Adv. Features].

C

Press [OK].

G

Press [Exit].

H

Press the {{{{Start}}}} key.

I

49

4

Transmission Features

UUI

The optional ISDN Unit is required.

Limitation

❒ UUI can only be used with ISDN.

Note

❒ You can program a UUI in Quick

Dial.

Select G4.

A

Dial the fax number with the

B

number keys.

Press [Adv. Features].

C

Enter the destination UUI with

F

the number keys.

Press [OK].

G

Press [Exit].

H

Press the {{{{Start}}}} key.

I

50

Select [Sub-address/UUI].

D

Select [UUI].

E

On-Hook Dial

On-Hook Dial

This is just like using the external tel­ephone, except you do not have to
pick up the external telephone before
dialing. Just press the {On Hook Dial}
key and dial the number. If you hear
a voice, you can pick up the external
telephone and speak with the other
party.

Limitation

❒ This feature is not available in

some countries.

❒ On-Hook Dial does not work with

ISDN lines.

❒ This feature is not available for the

optional Extra G3 Interface Unit.

Place your original and select any

A

scan settings you require.

Reference

⇒ Chapter 2, "Setting Originals"
in the Basic Features manual

⇒ Chapter 2, "Scan Settings" in
the Basic Features manual

Press the {{{{On Hook Dial}}}} key.

B

Dial.

C

The machine immediately dials the
destination. If you make a mistake,
press the {On Hook Dial} or {Clear
Modes} key and return to step B.

When the line is connected and

D

you hear a high-pitched tone,
press the {{{{Start}}}} key.

• If you hear a voice, pick up the
external telephone before you
press the {Start} key and notify
the destination that you want to
send a fax message (ask them to
switch to Facsimile mode).

• After transmission, the machine
will return to standby mode.

4

You will hear a low tone from the
internal speaker. If you wish to
cancel this operation, press the {On
Hook Dial} key again.

51

Transmission Features

Manual Dial

The external telephone or optional Handset is required.

4

Pick up the handset of the external
telephone and dial. When the line is
connected and you hear a high­pitched tone, press the {Start} key to
send your fax message. If, on the oth­er hand, you hear a voice at the other
end, continue your conversation as
you would normally over the tele­phone.

Limitation

❒ Manual Dial does not work with

ISDN lines.

❒ This feature is not available for the

optional Extra G3 Interface Unit.

❒ The result of the transmission with

manual dial is not mentioned in
the Transmission Result Report
(Immediate Transmission).

❒ When the Economy Transmission

mode has just been changed to
night, there is no sounds for a peri­od of 4 seconds (Max) when you
pick up the handset. You can oper­ate the machine after hearing a
tone.

Dial.

C

The machine immediately dials the
destination.

If you make a mistake, replace the
external telephone and try again
from step B.

When the line is connected and

D

you hear a high-pitched tone,
press the {{{{Start}}}} key to send your
fax message.

Note

❒ If you hear a voice, notify the

destination that you want to
send a fax message (ask them to
switch to Facsimile mode).

52

Place your original and select any

A

scan settings you require.

Reference

⇒ Chapter 2, "Setting Originals"
in the Basic Features manual

⇒ Chapter 2, "Scan Settings" in
the Basic Features manual

Pick up the external telephone.

B

You will hear a tone.

Replace the handset of the exter-

E

nal telephone.

After transmission, the machine
will return to standby mode.

Changing the Line Type

The optional ISDN Unit or Extra G3 Interface Unit is required.

Changing the Line Type

When the optional ISDN Unit and Ex­tra G3 Interface Unit are installed,
you can connect to up to a maximum
of 3 lines.

Limitation

❒ When sending a fax, you can select

the line type if dialing with the
number keys or Chain Dial.

❒ Up to 2 Extra G3 Interface Units

can be installed on this machine.
However, if the machine installs a
ISDN Unit, only one Extra G3 In­terface Unit is able to install.

Note

❒ When you install the optional

ISDN Unit or Extra G3 Interface
Unit, you can specify the line type
home position from "Gen. Set­tings/Adjust". By default, the ma­chine is set to "G3 Auto". ⇒ P.120

“General Setting/Adjustment”

❖❖❖❖ G3

G3 is selected after power up or
when the machine is reset. If you
install Extra G3 Interface Unit, you
can select "G3-1", "G3-2" or "G3-3"
depending on the number of the
installed unit.

❖❖❖❖ G4

ISDN line is selected.

4

Limitation

❒ If you select G4 mode, JBIG

compression is not available.

❖❖❖❖ Which line is used for G3 transmis-

sions?

ISDN lines can be used for G3 com­munication as well as G4 commu­nications. If the machine
connected with an ISDN and ana­log (PSTN) line, each line can be
available by selecting "G3 Auto".
Select "I-G3" when you use the
ISDN line for a G3 transmission.

Note

❒ If you wish to use an analog

(PSTN) line for G3 transmis­sion, contact your service repre­sentative.

❒ When you use G3 with ISDN,

you can set the sub-address.

53

Transmission Features

4

Press [Select Line].

A

Select the line you want to use.

B

When an optional ISDN Unit is In­stalled.

When an optional Extra G3 Unit is
installed.

When two optional Extra G3 Units
are installed.

Press [Exit].

C

The initial display is shown.

❖❖❖❖ Auto Identification

This feature is used when G4 is
selected. The machine first tries
a G4 communication and if it
cannot connect because the re­ceiver is not a G4 terminal, it au­tomatically switches to G3 and
redials.

When an optional ISDN Unit and
optional Extra G3 Unit are in­stalled.

Note

❒ If the G3 line at the destina-

tion is connected to the ISDN
via a TA (Terminal Adapter)
or a PABX, since the called
number is on ISDN, it is re­garded as G4 and the Auto
Identification feature may
not automatically switch this
machine to G3.

54

Sub Transmission Mode

Book Fax

Use to send book originals from the
Exposure glass. Pages are scanned in
the order shown below.

Limitation

❒ Depending on the paper sizes

available on the destination ma­chine, the message may be reduced
when printed at the other end.

C

D

Sub Transmission Mode

Select [Book Fax].

Select the size of the original.

4

Exposure glass

Note

❒ You can have bound originals

scanned in left page first or right
page first. By default, the machine
scans in the left page first, but you
can change this setting with the
User Parameters. ⇒ P.136 “Chang-
ing the User Parameters”(Switch06,
Bit6)

Place your original on the Expo-

A

sure glass and select any scan set­tings you require.

Press [Sub TX Mode] .

B

THYS980E

Note

❒ To cancel this mode, press [Can-

cel]. The Sub Transmission

Mode menu is shown on the
display.

❒ If you choose A3, the original

will be sent using Image Rota­tion Transmission.

Select [From first Page] or [From sec-

E

ond Page].

The Sub Transmission Mode menu
is shown.

55

Transmission Features

4

Note

❒ Select "From first Page" to send

a book original from the first
page.

❒ Select "From second Page" if

you want to send a cover letter
as the first page.

Press [OK].

F

The [Book Fax] key is highlighted,
and the selected file name is shown
above.

Press [OK].

G

Dial and press the {{{{Start}}}} key.

H

2-Sided Transmission
(Double-Sided Transmission)

Use this feature to send 2-sided origi­nals, the Document Feeder (ADF) is
required.

Place your original in the Docu-

A

ment Feeder (ADF) and select any
scan settings you require.

Press [Sub TX Mode].

B

The Sub Transmission Mode menu
is shown.

Select [2 Sided Original].

C

Limitation

❒ The front and back of the scanned

original will be printed in order on
separate sheets at the other end.
The orientation of alternate sheets
may be reversed at the other end. If
you want to print the original with
the same orientation at the other
end, specify the "Original Position"
and "Page Opening Orientation".

❒ This feature is only available with

Memory Transmission.

❒ This feature is only available using

the Document Feeder (ADF).

Note

❒ You can confirm whether both

sides were properly scanned in
with the Stamp feature. ⇒ P.65

“Stamp”

Specify original position.

D

Note

❒ Make sure that the specified

“Original Position” matches the
orientation of originals loaded
in the Document Feeder (ADF).

Specify page opening orientation

E

from [Top to Top] or [Top to Bottom].

56

Sub Transmission Mode

Specify the transmission mode

F

from [2 Sided from 1st Page] or [1 Sid-
ed for 1st Page].

The initial display is shown.

Press [OK].

G

The [2 Sided Original] key is high­lighted, and "Original position"
and "Page Opening Orientation"
are shown above.

Dial and press the {{{{Start}}}} key.

H

Place your originals and select

A

any scan settings you require.

Press [Sub TX Mode].

B

The Sub Transmission Mode menu
is shown.

Select [Std. Message].

C

4

Standard Message Stamp

Use this feature to stamp a standard
message at the top of the first original
sent.

There are four types of standard mes­sages: "Confidential", "Urgent",
"Please phone" and "Copy to corres.
section"

You can also program other messages.

Note

❒ While this feature is in use, the sec-

ond and third lines of the "Label
Insertion" are not printed.

❒

When there is an image around the
area where the standard message is
to be stamped, that image is deleted.

❒ To program a standard message,

use the "Program/Change/Delete
Standard Message" function. ⇒
P.111 “Programing Standard Mes-

sages”, P.112 “Deleting Standard
Messages”

Select the standard message to be

D

stamped.

Note

❒ Programed standard messages

are shown in the keys. If there
are none programed, the mes­sage "pNot Programed" is
shown.

❒ The machine cannot stamp mul-

tiple standard messages.

57

Transmission Features

4

Press [OK].

E

The "Std Message" is highlighted,
and the selected standard message
is shown above.

Press [OK].

F

Dial and press the {{{{Start}}}} key.

G

Sending an Auto Document

If you often have to send a particular
page to people (for example a map, a
standard attachment or a set of in­structions), store that page in the
memory as an Auto Document. This
saves rescanning the document every
time you want to send it.

You can fax an Auto Document by it­self, or attach it to a normal fax mes­sage.

❒ When sending an Auto Document

with another original, the Auto
Document is sent first.

❒ Storing Auto Documents reduces

the amount of free memory slight­ly. Unless you delete the docu­ment, free memory will not return
to 100%.

❒ You can print an Auto Document

or a summary of Auto Documents
currently stored in memory. ⇒
P.119 “Reports/Lists”

Place your original and select any

A

scan settings you require.

When you fax an Auto Document
by itself, go to step B.

Press [Sub TX Mode].

B

Preparation

You need to program an Auto Doc­ument. ⇒ P.113 “Storing an Auto

Document”

Important

❒ Whenever you store or change an

Auto Document, we recommend
that you print the Auto Document
list for reference. ⇒ P.119 “Reports/

Lists”

Limitation

❒ You can attach one Auto Docu-

ment to each transmission.

Note

❒ You can store up to 6 Auto Docu-

ments (up to 18 with optional Ex­pansion Memory installed).⇒
P.113 “Storing an Auto Document”

❒ Originals with Auto Documents

are sent by Memory Transmission.

The Sub Transmission Mode menu
appears.

Select [Auto Document].

C

58

Select Auto Document file.

D

When you fax an Auto Document
by itself, press [TX Stored File(AD)

Only].

Note

❒ Programed Auto Documents

are shown in the keys. If there
are none programed, the mes­sage "pNot Programed" is
shown.

❒ If a desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

❒ If you make a mistake, press

[Cancel] and try again.

❒ To cancel the Auto Document,

press [Cancel] and the display
will return to step C.

Sub Transmission Mode

Sending a Stored File

Use this feature to send documents
that are stored in the Document Serv­er. You can specify and send multiple
documents, and also send them with
scanned originals all at once.

You can also print the stored originals
with [Print File].

Preparation

Store the documents to be sent in
advance. ⇒ P.97 “Using the Docu-

ment Server”

Limitation

❒ Only the documents that are

stored using the fax feature can be
sent or printed by pressing the
{Facsimile} key. Documents stored
using the copy feature or printer
feature can be printed by pressing
the {Document Server} key. ⇒ "Doc-
ument Server" in the Copy Refer­ence manual

Sending Stored Documents

4

Press [OK].

E

The "Auto Document" is highlight­ed, and the selected file name is
shown above.

Press [OK].

F

Dial and press the {{{{Start}}}} key.

G

The machine sends documents that
are stored in the document server.

The documents stored in the docu­ment server can be sent again and
again until they are deleted. Once
sent, the documents are stored into
the document server. Therefore, you
can send them in just one operation
without having to set your originals
again.

Limitation

❒ Only the documents that are

stored using the fax feature can be
sent. Documents that are stored
using the printer feature or scan­ner feature cannot be sent.

59

Transmission Features

4

❒ You cannot use the following

transmission methods.

• Free Polling transmission

• ID Polling transmission

• Personal ID Polling transmis-

sion

• Immediate transmission

• Batch transmission

• On-hook Dial

• Manual Dial

Note

❒ You can specify a maximum of 30

documents at one time.

❒ The machine can send a total of 400

pages in one operation. With the
optional Expansion Memory, it can
send a maximum of 1000 pages.

❒ The specified documents are sent

with the scan settings of when they
were stored.

❒ The stored documents are given

"File Names", such as "FAX001"
and "FAX002", automatically.
However, you can change the file
names. ⇒ P.100 “File Manage”

❒ You can attach "User Names" to

the stored documents. ⇒ P.100

“File Manage”

Select [Select Stored File].

B

Select the documents to be sent.

C

Note

❒ When multiple documents are

selected, they are sent in the or­der of selection.

❒ Press the [TX Order] key to ar-

range the order of the docu­ments to be sent.

❒ Press the [File Name] key to place

the documents in alphabetical
order.

60

Press [Sub TX Mode].

A

The Sub TX Mode menu is shown.

❒ Press the [User Name] key to

place the documents in order by
the programed user name.

❒ Press the [Date] key to place the

documents in order by the pro­gramed date.

Specifying Documents from the
"File List"

A Press [UUUU Prev.] or [TTTT Next] to dis-

play the documents to be sent.

B Select the file name.

Sub Transmission Mode

Specifying Documents from the
"File Name"

A Press the [Search by File Name]

key.

B Enter the name of the docu-

ment to be sent.

Specifying Documents from the
"User Name"

A Press the [Search by User Name]

key.

B Press or select the user name of

the document to be sent.

4

Note

❒ The file name is searched by

partial matching.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

C Press [OK].
D Select the file name.

Note

❒ If the user name of the docu-

ment to be sent is not dis­played, press [UUUU Prev.] or [TTTT
Next].

❒ To search by entering the

user name, press [Non-pro-
gramed Name] and enter the
user name. The user name is
searched by partial match­ing.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

C Press [OK].
D Select the file name.

61

Transmission Features

4

If you select a document with a

D

password, enter the password.

If the document does not have a
password, proceed to step F.

Press [OK].

E

When you want to add your origi-

F

nals to the stored documents and
send them all at once, press [RRRR

Origi. + Stored File] or [Stored file + RRRR
Origi.].

When sending only the stored doc­uments, go to step G.

Press [OK].

G

Note

❒ To add an original to the stored

documents, place the original
and select any scan settings you
require.

Dial and press the {{{{Start}}}} key.

H

Printing Stored Documents

Use this feature to print the docu­ments stored in the document server.

Limitation

❒ Only the documents that are

stored using the fax feature can be
printed. Documents stored using
the fax feature are shown with an
"F" in front. To print documents
that are stored using the copy fea­ture or printer feature, press the
{Document Server} key. See the
Copy Reference and Printer refer­ence for details.

62

Note

❒ When the [R Origi. + Stored File]

key is pressed, the machine
sends in the order of "Originals"
to "Stored Files". When the
[Stored file + R Origi.] key is
pressed, the machine sends in
the order of "Stored Files" to
"Originals".

❒ The added originals are not

stored.

Reference

⇒ “Document Server” in the Copy
Reference manual

Note

❒ You can also print the first page

only to check the content of the
original.

❒ You can specify and print multiple

documents.

❒ When specifying and printing

multiple documents, page num­bers are put on all the files. You can
specify whether to put page num­bers on your files in "User Parame­ters". The factory default is set to
"Print".⇒ P.136 “Changing the User
Parameters”(Switch18, Bit3)

Sub Transmission Mode

Press [Sub TX Mode].

A

The Sub Transmission Mode menu
is shown.

Press [Select Stored File].

B

Select the document to be printed.

C

❒ Press [Date] to place the docu-

ments in order by the pro­gramed date.

❒ To see details of the selected

document, press the [Detail] key.
To return to the standby menu,
press the [File List] key.

4

Selecting a Document from "File
List"

A Press [UUUU Prev.] or [TTTT Next] to dis-

play the document to be sent.

B Select the file name.

Specifying a Document from the
"File Name"

Note

❒ If you cannot find the document

you want to print, press [UUUU
Prev.] or [TTTT Next].

❒ Press [File Name] to place the

documents in alphabetical or­der.

❒ Press [User Name] to place the

documents in order by the pro­gramed user name.

A Press [Search by File Name].

63

Transmission Features

4

B Enter the file name to be sent.

Note

❒ The file name is searched by

partial matching.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

C Press [OK].
D Select the file name.

Specifying a Document from the
"User Name"

A Press [Search by User Name].

Note

❒ If the user name of the docu-

ment to be sent is not shown,
press [UUUU Prev.] or [TTTT Next].

❒ To search by entering the

user name, press the [Non-
programed Name] key, and
then enter the user name. The
user name is searched by
partial matching.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

C Press [OK].
D Select the file name.

Press [Print File] or [Print 1st Page].

D

When the [Print File] key is pressed,
the machine prints all the pages.
When the [Print 1st Page] key is
pressed, the machine prints only
the first page.

Limitation

❒ When "Print 1st Page" is select-

ed, originals larger than size A4
are printed after they are re­duced to A4 size.

64

B Press the user name of the doc-

ument to be sent.

❒ The machine can print up to 30

files using the "Print 1st Page"
feature.

Note

❒ To print both sides, press [Print 2

Sided].

Press the {{{{Start}}}} key.

E

Note

❒ When only the first page is

printed, the file name is printed
at the top of the paper.

❒ To cancel printing, press [Can-

cel].

Stamp

Optional Document Feeder (ADF) is re­quired.

When sending a fax message using
the Document Feeder (ADF), the ma­chine can stamp a circle mark at the
bottom of the original. When sending
a double sided document, they are
marked at bottom of the front page
and top of the rear page. This stamp
indicates that the original has been
successfully stored in memory for
Memory Transmission, or that it has
been successfully sent for Immediate
Transmission.

Sub Transmission Mode

❒ By default, Stamp is turned off. If

you use this feature often, you can
adjust the "Gen. Settings/Adjust"
so that the home setting is on. In
this case, Stamp can easily be
turned off for any single transmis­sion by pressing [Stamp].

Place your original and select any

A

scan settings you require.

Press [Sub TX Mode].

B

4

Limitation

❒ Stamp only works when scanning

from the Document Feeder (ADF).

❒ You cannot turn the Stamp feature

on or off while a document is being
scanned.

❒

Do not open the document feeder
(ADF) while scanning the docu­ment. A document jam could occur.

Note

❒

When the stamp starts getting light­er, replace the cartridge.

“Replacing the Stamp Cartridge”

❒ If a page was not stamped even

though the Stamp feature is turned
on, you need to resend that page.

⇒

P.179

The Sub Transmission menu is
shown.

Press [Stamp].

C

Note

❒ To cancel using stamp, press

[Stamp] again.

Press [OK].

D

The [Stamp] key is highlighted.

Dial and press the{{{{Start}}}} key.

E

65

Transmission Features

4

Transmission Options

This section describes various fea­tures that you can switch on and off
for any particular transmission by fol­lowing the procedure at the end of
this section.

In addition, if you frequently use a
certain configuration of options, you
can change the default home position
(on or off) of each option.

----Fax Header Print

By default, the machine adds your
Fax Header identification to each
message you send so it appears on the
printed fax at the other end.

You can store two Fax Header indica­tions: "Own Number 1" and "Own
Number 2".

For example, if you store your depart­ment name in one and your organiza­tion name in the other, you could use
the first when sending internal faxes
and the second for external faxes.

Note

❒ You can switch this feature on and

off with "Gen. Settings/Adjust".
The factory default is set to on

----Label Insertion

With this feature you can have the re­ceiver's name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by "To".

Limitation

❒ When there is an image around the

area where the Label is to be print­ed, that image is deleted.

❒ You can switch this feature on and

off with "Gen. Settings/Adjust".
The factory default is set to off.

----Sender Stamp

When there is data, such as the user
name and department name, pro­gramed into the user code, you can
have the machine print a sender
stamp on the right edge of your paper.

Note

❒ Enter the user name in System Set-

tings.

----Reduced Image Transmission

66

Using this feature, your message is
sent at a reduced size (93%) with a
blank margin on the left.

Limitation

❒ This feature is not available at Im-

mediate Transmission.

❒ Image Rotation is not available

with this feature.

❒ You can switch this feature on and

off with "Gen. Settings/Adjust".
The factory default is set to off.

Sub Transmission Mode

----Auto Reduction

By default, if the receiver's paper is
smaller than the paper you are send­ing on, the message is automatically
reduced to fit onto the paper available
at the other end.

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

Important

❒ If you turn this feature off, the

scale of the original is maintained
and some parts of the image may
be deleted when printed at the oth­er end.

----Default ID Transmission

If you turn this feature on, transmis­sion will only take place if the desti­nation's Polling ID is the same as
yours. This feature can stop you from
accidentally sending information to
the wrong place (you need to co-ordi­nate Polling ID's with the other par­ty).

Note

❒ You can switch this feature on and

off with "Gen. Settings/Adjust".
The factory default is set to off.

Selecting Transmission Options for a
Single Transmission

Place the original and select any

A

scan settings you require.

4

ND1X02E1

Note

❒ You can switch this feature on and

off with "Gen. Settings/Adjust".
The factory default is set to on.

Press [Sub TX Mode].

B

The Sub Transmission Mode menu
is shown.

Select [Options].

C

67

Transmission Features

4

Press [ON] or [OFF] to specify "Fax

D

Header Print".

Note

❒ The factory default is set to on.
❒ You can select "Own Number 1"

or "Own Number 2". Contact
your service representative for
details.

❒ To close option settings, go to

step J.

Press [Programed name] or [OFF] to

E

specify "Label Insertion".

Change "Sender Stamp".

F

Note

❒ The factory default is set to "No

Stamp".

❒ To close option settings, go to

step J.

A Press [Change].

68

B Enter user name to be stamped.

Note

❒ The factory default is set to on.
❒ To close option settings, go to

step J.

Note

❒ User name specified when

the User Code is programed
appears.

❒ Press [Non-programed Name] to

stamp a user name which is
not programed.

C Press [OK].

Sub Transmission Mode

Press [ON] or [OFF] to specify "Re-

G

duced Image TX".

Note

❒ The factory default is set to off.
❒ To close option settings, go to

step J.

Press [ON] or [OFF] to specify "Au-

H

to reduce".

Press [OK].

J

The Sub Transmission menu is
shown.

Press [OK].

K

Dial and press the {{{{Start}}}} key.

L

4

Note

❒ The factory default is set to on.
❒ To close option settings, go to

step J.

Press [ON] or [OFF] to specify "De-

I

fault ID TX".

Note

❒ The factory default is set to off.
❒ To close option settings, go to

step J.

69

4

Transmission Features

More Transmission Functions

• With Send Later

If Memory Runs Out While
Storing an Original

If you run out of memory while stor­ing an original (free space reaches
0%),

"Memory is full. Cannot
scan more. Transmission will be
stopped."

Press [Exit] to transmit the stored pag-
es only.

Note

❒ By default, successfully scanned

pages are sent. If you wish to
change this setting, please contact
your service representative.

is displayed.

• With Transfer Request

• When you store an original for

Memory Transmission while
another communication is in
progress

• When two or more destinations
are specified

• When you send only an Auto
Document

• When the original is set on the
exposure glass

• When you send messages
stored in the Document Server.

Checking the Transmission

Parallel Memory Transmission

This function dials while the original
is being scanned. Standard Memory
Transmission stores the original in
memory, then dials the destination.
Parallel Memory Transmission al­lows you to quickly determine
whether a connection was made. In
addition, this function scans the orig­inal faster than Immediate Transmis­sion and is useful when you are in a
hurry and need to use the original for
another purpose.

Note

❒ By default this feature is turned on,

You can change this with the User
Parameters. ⇒ P.136 “Changing the
User Parameters”(Switch07, Bit2)

Limitation

❒

Standard Memory Transmission is
used instead of Parallel Memory
Transmission in the following cases.

• When the line is busy and could
not be connected to

70

Result

• Turn the Transmission Result Re­port on if you want a report to be
printed after every successful
transmission. ⇒ Chapter 2, "Mem­ory Transmission" in the Basic Fea­tures manual
If you leave the Transmission Re­sult Report off, the report will not
be printed after every transmis­sion. However, should a transmis­sion fail, a Communication Failure
Report will be printed instead.

• If you turn the Transmission Re­sult Report (Memory Transmis­sion) off, the Error Report will be
printed when the communication
on fails.

• You can also check the transmis­sion result by examining the Jour­nal.⇒ P.25 “Printing the Journal”
You can either print or scroll
through the Journal on the display.

⇒ P.27 “Checking the Transmission
Result (TX File Status)”

More Transmission Functions

Automatic Redial

If a fax message could not be trans­mitted because the line was busy or
an error occurred during transmis­sion, redialing is done 4 times at 5
minutes intervals (these figures vary
according to which country you are
in).

If redialing fails after four redials, the
machine cancels the transmission and
prints the Transmission Result Report
or Communication Failure Report.

Batch Transmission

If you send a fax message by Memory
Transmission and there is another fax
message waiting in memory to be
sent to the same destination, that
message is sent along with your orig­inal. Several fax messages can be sent
with a single call, thus eliminating the
need for several separate calls. This
helps save communication costs and
reduce transmission time.

Fax messages for which the transmis­sion time has been set in advance are
sent by batch transmission when that
time is reached.

ECM (Error Correction Mode)

This feature automatically sends data
that was not transmitted successfully
using a system that complies with in­ternational standards.

ECM requires that the destination
machine has the same feature.

Note

❒ By default, ECM is switched on.

You can change this with the Key
Operator Settings. ⇒ P.135 “ECM”

4

Broadcasting Sequence

If you dial several destinations for the
same message (Broadcasting) the
messages are sent in the order in
which they were dialed. If the fax
message could not be transmitted, the
machine redials that destination after
the last destination specified for
Broadcasting. For example, if you
specify four destinations A through D
for broadcasting, and if the lines to
destinations A and C are busy, the
machine dials the destinations in the
following order: A, B, C, D, A, and C.

Note

❒ By default, Batch Transmission is

switched on. You can switch it on
or off with the User Parameters. ⇒
P.136 “Changing the User Parame-
ters”(Switch14, Bit2)

Checking the Transmission
Progress

To check which destinations the fax
message has been sent to so far, print
the TX file list.

71

Transmission Features

4

Dual Access

The machine can scan other messages
into memory even while sending a
fax message from memory, receiving
a message into memory , or automat­ically printing a report. Since the ma­chine starts sending the second
message immediately after the cur­rent transmission terminates, the line
will be used efficiently.

Note that during Immediate Trans­mission or when in User Tools mode,
the machine cannot scan an original.

Transmission with Image
Rotation

For most purposes, place A4/LT orig­inals in the landscape direction (L).
If you place an A4/LT original in the
portrait direction (K), the image will
be sent rotated by 90°. Providing the
receiver has A4/LT landscape paper
(L), the message will be printed the
same size as the original.

Simultaneous Broadcast

The optional ISDN Unit or optional extra
G3 Interface Unit is required.

The Standard Broadcast feature sends
faxes one at a time to multiple desti­nations in the order of specified desti­nation numbers.

The Simultaneous Broadcast feature,
however, can send faxes three at a
time to multiple destinations by
transmitting simultaneously over dif­ferent lines.

This results in a shorter overall trans­mission time.

Note

❒ This feature can use a maximum of

3 lines simultaneously.

❒ When using the optional extra G3

Interface Unit, if you set the line se­lection to "G3 Auto Select" before­hand, the machine will use
whichever G3 line is not busy
thereby increasing efficiency.

Limitation

❒ This feature is not available with

Parallel Memory Transmission or
Immediate Transmission.

❒ When Image Rotation is used, all

messages are sent by normal Mem­ory Transmission.

72

JBIG Transmission

Fax Function Upgrade Unit is required.

If you use JBIG (Joint Bi-level Image
Experts Group) compression you can
send photographic originals faster
than the other compression method.
You can only use this feature with
G3/I-G3 of line type.

Limitation

❒ If ECM is turned off, JBIG Trans-

mission is not available.

❒ This feature requires that the other

party's fax machine has both the
JBIG function and ECM function
(G3 communication only).

Printed Report

Memory Storage Report

This report is printed after an original
is stored in memory. It helps you re­view the contents and the destina­tions of stored originals. Even if the
machine is set up not to print this re­port, it is still printed if an original
could not be stored.

Printed Report

❒ You can choose whether to include

part of the original image on the re­port (by default, part of the image
is printed).⇒ P.136 “Changing the
User Parameters”(Switch04, Bit7)

❒ The "Page" column gives the total

number of pages. The "Not Sent"
column gives the number of pages
that could not be sent successfully.

Note

❒ You can turn this report on and off.

By default, it is not printed. ⇒
P.136 “Changing the User Parame-
ters”(Switch03, Bit2)

❒ You can choose whether to include

part of the original image on the re­port (part of the image is printed
by default). ⇒ P.136 “Changing the
User Parameters”(Switch04, Bit7)

Transmission Result Report
(Memory Transmission)

This report is printed when a Memo­ry Transmission is completed so you
can check the result of the transmis­sion. If two or more destinations are
specified, this report is printed after
the fax message has been sent to all
the destinations. If the machine is set
up not to print this report and the fax
message could not be successfully
transmitted, the Communication Fail­ure Report is printed. ⇒ P.73 “Com-

munication Failure Report”

Communication Failure Report

This report is only printed if the
Transmission Result Report is turned
off and a message could not be suc­cessfully transmitted with Memory
Transmission. Use it to keep a record
of failed transmissions so you can
send them again.

Note

❒ You can choose whether to include

part of the original image on the re­port (by default, part of the image
is printed). ⇒ P.136 “Changing the
User Parameters”(Switch04, Bit7)

❒ The "Page" column gives the total

number of pages. The "Not Sent"
column gives the number of pages
that could not be sent successfully.

4

Note

❒ By default, this function is turned

on. You can turn it off with the
User Parameters. ⇒ P.136 “Chang-
ing the User Parameters”(Switch03,
Bit0)

73

Transmission Features

Transmission Result Report
(Immediate Transmission)

If you turn this report on, a report will
be printed after every Immediate
Transmission so you have a record of
whether the transmission was suc­cessful or not. If the machine is set up
not to print this report and the fax
message could not be successfully
transmitted, the Error report is print­ed instead.

4

Note

❒ You can switch this report on or off

using the User Parameters. ⇒
P.136 “Changing the User Parame-
ters”(Switch03, Bit5)

❒ If the page was sent successfully,

the "Page" column gives the total
number of pages that were sent
successfully. The "Not Sent" col­umn gives the number of pages
that could not be sent successfully.

74

Reception

5. Reception Features

Immediate Reception

Each page of a fax message is printed
as soon as it is received. This method
is used for standard fax messages.

Receiver (this machine)

Sender

ND1X00E2

----Reception Resolution

This machine supports Standard, De-
tail and Super Fine resolutions for re-

ception. If you do not have the Fax
Function Upgrade Unit, faxes sent at
Super Fine resolution will be printed
on your machine at Detail resolution.
This may differ from the sender's in­tention.

Reception will not take place if there
is not enough free memory left. If free
memory reaches 0% during Immedi­ate Reception, any further reception
becomes impossible and the current
communication is terminated.

Memory Reception

The machine waits until all pages of
the message have been received into
memory before printing the message.

Receiver (this machine)

Sender

ND1X00E3

This method is used with the follow­ing features:

• Combine 2 originals ⇒ P.84 “Com-
bine 2 Originals”

• Multi-copy when set to multiple
copies ⇒ P.83 “Multi-copy Recep-

tion”

• Reverse Order Printing ⇒ P.85

“Reverse Order Printing”

• Substitute Reception ⇒ P.76 “Sub-
stitute Reception”

• 2-sided Printing ⇒ P.82 “2-Sided
Printing”

Important

❒

All the messages stored in memory
are deleted if the power is switched
off for more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages
or messages with a high data con­tent. In such cases, we recommend
you switch the above features off
or add a memory card.

75

Reception Features

5

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free
memory space is low.

Note

❒ If the free memory space reaches

0% during Memory Reception, the
machine can no longer receive the
current fax message and stops
communicating.

Substitute Reception

If any of the conditions listed below
are met, the machine automatically
switches to Memory Reception mode
and stores messages in memory in­stead of printing them. This reception
mode, in which a received fax mes­sage is stored in memory unprinted,
is called Substitute Reception. Mes­sages received using Substitute Re­ception are automatically printed
when the condition which caused the
machine to use Substitute Reception
is rectified. Substitute Reception takes
place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

Limitation

❒ Reception may not take place if

there is not enough free memory
left.

Note

❒ The Receive File indicator lights to

let you know when message(s)
have been received using Substi­tute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further
reception becomes impossible and
the current communication is ter­minated.

Screening Out Messages from
Anonymous Senders

To help you screen out unwanted
messages that may fill up machine
memory, the machine can be pro­grammed to only use Substitute Re­ception under the following
conditions.

Four settings are available:

• "When Own Name or Own Fax
Number is received"

• "Free"

• "disable"

Note

❒ The default setting is "When Own

Name or Own Fax Number is re­ceived", only storing messages
when the Own Name/Own Fax
Number is present. You can
change this with the User Parame­ters. ⇒ P.136 “Changing the User
Parameters”(Switch05, Bit2,1)

❒ Even if the sender does not have an

Own Name or Own Fax Number,
the machine will still receive mes­sages using Substitute Reception
if:

• Paper becomes jammed while

the power switch is on

• Printing is not possible for some

reason, for example, when copy
job is in progress

76

----When Own Name or Own Fax

Number is Received

The machine switches to Substitute
Reception only when the sender has
programmed their Own Name or
Own Fax Number. If the power is
switched off for more than an hour,
all the messages received into memo­ry are deleted. In that case, the Power
Failure Report or the Journal can be
used to identify which messages are
lost so you can ask the senders to
transmit them again.

Important

❒ If a sender has not programmed

their Own Name or Own Fax
Number, the machine may reject
an important fax message. We rec­ommend that you ask important
senders to program an Own Name
or Own Fax Number in advance.

Reception

5

----Free

The machine switches to Substitute
Reception regardless of whether or
not the sender has programmed their
Own Name or Own Fax Number.

77

Reception Features

When the Receive File Indicator is Lit

If the Confidential File indicator is lit, a message has been received and stored
in memory with Memory Lock or Personal Boxes. You need to print it out man­ually. ⇒ P.35 “Printing Personal Box Messages”

If the Receive File indicator is lit, a message has been received but could not be
printed for some reason. The message was stored in memory (Substitute Recep­tion). When you solve the problem, the message will be automatically printed.
The table below lists some problems that could have caused Substitute Recep­tion to take place and their solutions.

5

Why Substitute Reception
Occurred

Paper has run out B and/or {

Toner is empty D is lit Replace the toner cartridge.

Paper is jammed x is lit Remove the jammed paper.

Cover is open

Machine is busy printing
with other function

Output tray is full. The message "Following

Indication/Status Solution

Facsimile

cator is lit red.

The message "Open Cover"
appears.

The machine is printing
with other function.

output tray is full. Remove
paper." appears.

} indi-

Add paper.
See "Loading Paper" in the Copy Ref-

erence manual

See "Adding Toner" in the Copy Ref­erence manual

See "Clearing Misfeeds" in the Copy
Reference manual

Close the cover.
A cover other than the Document

Feeder (ADF) or front cover is open.

The message will be printed after the
current job finishes automatically.

Remove paper from output tray.

When the Confidential File Indicator is Lit or Blinking

If the Confidential File indicator is blinking, a message has been received and
stored in memory with Memory Lock. You need to print it out manually. ⇒ P.32

“Printing a File Received with Memory Lock”

78

Reception Functions

Reception Functions

Transfer Station

Transfer Stations allow you to expand
the standard features of your fax ma­chine to set up complex networks.
Transfer Stations must be machines of
the same make.

The diagram below may make the
concept clearer.

End Receiver

Requesting
party

The following terminology is used in
this section.

❖❖❖❖ Requesting Party

The machine where the message
originates from.

❖❖❖❖ Transfer Station (this machine)

The machine that forwards the in­coming message to another desti­nation.

❖❖❖❖ End Receiver

The final destination of the mes­sage, that is the machine the Trans­fer Station sends to. End Receivers
must be programmed into Quick
Dial or Groups in the Transfer Sta­tion.

Transfer station

Transfer
result report

End Receiver

End Receiver

ND1X00E4

Limitation

❒ Polling ID's of the Requesting Par-

ty and Transfer Station must be
identical for this feature to work.

❒ If your line number is not pro-

gramed at the Transfer Station, re­ception will not take place.

❒ This machine will not receive a

Transfer Request unless it has
enough free memory to store two
or more destinations dialed from
the number keys.

❒ If the Requesting Party specifies a

Group for the End Receivers and
the total number of End Receivers
exceeds 500, the Transfer Station
cannot transfer the message and
sends a Transfer Result Report to
the Requesting Party.

----Multistep Transfer

The principles of Transfer Stations
can be used to build up a multi-step
facsimile network where messages
are passed through several Transfer
Stations. By programming the end re­ceivers in a Transfer Station Group,
you can enable this machine to trans­fer messages onto other Transfer Sta­tions.

For more information, contact your
service representative.

This feature can only be used if the
machines are made by the same mak­er.

Reference

P.80 “ID Reception (Closed Net-
work)”

5

79

Reception Features

5

----Sending the Transfer Result

Report

This machine compares the fax
number of the Requesting Party with
the Requesting Party's number pro­grammed in a Quick Dial or Speed Di­al. If the lower five digits of the two
numbers match, it sends the Transfer
Result Report to the Requesting Party.

For example:

• Requesting Party's own dial
number:

001813-11112222

• Transfer Station's Quick Dial:

03-11112222

Transfer Result Report

This reports whether transmission to
the End Receivers was successful or
not.

Preparation

Program the requesting party fax
number in advance. ⇒ P.161

“Transfer Report”

When the Transfer Station has trans­ferred the message to all End Receiv­ers, it sends the Transfer Result
Report back to the Requesting Party.
The machine prints the report if it
cannot be sent back to the Requesting
Party. You must program the fax
number of the requesting party in a
Quick Dial in the Transfer Station.

Note

❒ By default, a portion of the original

image is printed on this report.
You can turn this off with the User
Parameters. ⇒ P.136 “Changing the
User Parameters”(Switch04, Bit7)

80

ID Reception (Closed Network)

If you wish to limit reception of mes­sages from those with machines of the
same make and with the same Polling
ID, contact your service representa­tive to turn this feature on.

Note

❒ When you use this function, contact

your service representative for details.

JBIG Reception

Fax Function Upgrade Unit is required.

It allows you to receive messages sent
in the JBIG format.

Limitation

❒ If ECM is turned off, JBIG Recep-

tion is not available.

❒ This feature is not available with

G4 communication.

❒ When the optional Extra G3 Interface

Unit is installed, JBIG receptions of
"G3-2" and "G3-3" lines are standard.

Auto Fax Reception Power-up

This machine can be set to shut down au­tomatically if nobody has used the it for
a while. In these situations, even though
the operation switch is off, the machine
can still receive incoming messages as
long as the Main Power switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main
Power switch are turned off.

Note

❒ By default, messages are printed as

soon as they are received (Immedi­ate Reception). To change this, see
P.136 “Changing the User Parame-
ters”(Switch14, Bit0)

Printing Functions

Printing Functions

Print Completion Beep

By default, the machine beeps to let
you know when a received message
has been printed.

Note

❒ You can alter the volume of the

beep or turn it off completely (set
the volume to the minimum level).
⇒ Chapter 4, "Adjusting Volume"
in the Basic Features manual

Checkered Mark

By default, a checkered mark is print­ed on the first page of fax messages to
help you separate them.

Center Mark

By default, marks are printed halfway
down the left side and at the top cent­er of each page received. This makes
it easy for you to position a hole
puncher correctly when you file re­ceived messages.

5

ND1X00E6

Limitation

❒ The center mark may deviate a lit-

tle from the exact center of the
edge.

ND1X00E5

Note

❒ You can turn this feature off with

the Initial Setup Reception Mode
settings. ⇒ P.126 “Reception Mode”

Note

❒ You can turn this feature off with

the Initial Setup Reception Mode
settings. ⇒ P.126 “Reception Mode”

81

Reception Features

5

Reception Time

You can have the date and time print­ed at the bottom of the message when
its received. This feature is turned off
by default—turn it on with the Initial
Setup Reception Mode settings. ⇒
P.126 “Reception Mode”

Limitation

❒ When a received message are

printed on two or more sheets, the
date and time is printed on the last
page.

Note

❒ The date and time when the mes-

sage was printed can also be re­corded on the message. If you need
this feature, please contact your
service representative.

Limitation

❒ To use this function, all pages of

the received document must be of
the same size—inform the sending
party of this beforehand if neces­sary. You must also have paper set
in your machine of the same size as
that sent by the sending party
(A4→A4, B4→B4 are typical exam­ples, whether A3 and B5 sizes are
correctly scan in will depend on
the fax machine). This machine
will correctly scan in landscape
A3, B4, A4, B5 and portrait A4, B5
and A5. The following table shows
the results that can be achieved
when sending and receiving using
this machine.

2-Sided Printing

You can have a received message
printed on both sides of the paper. By
default, this feature is turned off.
Switch it on with the Initial Setup Re­ception Mode settings. ⇒ P.126 “Re-

ception Mode”

12

1

2

❒ This feature works only when all

pages are of the same width and
are received into memory.

❒ The machine will use Memory Re-

ception for 2-Sided Printing.

❒ This feature cannot be used with

Combine 2 originals.

82

❒ Printouts may vary depending on

how the sender set them.

❒ If another party sends you a fax

2

and their machine is not able to de­tect the size of the original correct­ly, the message may come out
truncated, separated or containing
excess white space when printed at
your end. For example, if the send­ing machine thinks a B5 original is
a B4 original, it will be printed at
your end on B4 size paper even if
you have B5 paper available in
your machine.

Note

❒ You can choose to have messages

only from selected senders printed
in this way. ⇒ P.141 “Special Send-

ers to Treat Differently”

Printing Functions

Multi-copy Reception

If you switch this feature on, multiple
copies of each incoming fax message
will be printed. You can also choose
to have multiple copies made of mes­sages from particular senders. ⇒
P.141 “Special Senders to Treat Differ-
ently”, ⇒ P.126 “Reception Mode”

5

180 Degree Rotation Printing

When printing on both sides of the
paper, this machine rotates images as
shown in the diagram.

1

2

1

CP2B02E0

ND1X00E7

Limitation

❒ The maximum number of copies

that can be made of each message
is 10. If you are using Multi-copy
with Specified Senders, the maxi­mum number is 10.

Note

❒ By default, this feature is turned

off. Switch it on and set the
number of copies with the Initial
Setup Reception Mode settings. ⇒
P.126 “Reception Mode”

❒ The machine will use Memory Re-

ception for Multi-copy Reception.

83

Reception Features

5

Image Rotation

If you have installed paper in the cas­sette portrait K, incoming fax mes­sages will be rotated automatically to
fit on the paper.

this machine

ND1X00E9

Note

❒ You can choose to have received

messages printed from the speci­fied tray. ⇒ P.126 “Reception Mode”

Combine 2 Originals

When two messages of the same size
and direction are received consecu­tively, they are printed on a single
sheet when you turn this feature on.
This can help you economize on pa­per.

• Two A5K messages are printed
side by side on a sheet of A4L.

• Two B5K messages are printed
side by side on a sheet of B4L.

• Two A4K messages are printed
side by side on a sheet of A3L.

• Two 8
printed side by side on a sheet of
8

1

/2"×51/2"K messages are

1

/2"×11"L.

• Two 8

1

/2"×11"K messages are
printed side by side on a sheet of
11"×17"L.

ND1X01E0

Limitation

❒ This feature does not work with

messages larger than A5K , B5K,
A4K or LTK. When A5K, B5K,
A4K, or LTK size paper is loaded
in the machine, each page of the re­ceived message is printed on a sin­gle sheet.

❒ If paper matching the size and di-

rection of a received document is
not available, Combine 2 originals
is not possible.

❒ When "Combine 2 originals" and

"2-Sided Printing" are selected at
the same time, combine 2 originals
takes priority and 2–sided printing
is canceled.

Note

❒ By default, this feature is turned

off. Switch it on with the User Pa­rameters. ⇒ P.136 “Changing the
User Parameters”(Switch10, Bit1)

❒ This feature uses Memory Recep-

tion.

84

Page Separation and Length
Reduction (Not Available in
Some Countries)

When the size of a received message
is longer than the paper loaded in the
machine, each page of the message
can be split and printed on several
sheets, or reduced and printed on a
single sheet. For example, this feature
splits the message if the length ex­ceeds 0.79” or more, by reducing the
length within 0.79”. When a message
is split, the split mark (*) is inserted at
the split position and about 0.39” of
the split area is duplicated on the top
of the second sheet.

Printing Functions

❒ You can adjust the overprinting

and reduction lengths within the
following ranges:

• Guideline for split: 0∼6.1” (0.2”

steps)

• Overprinting length: 0.16”, 0.39”,

0.79”, 1.57”

Reverse Order Printing

Normally, received pages are printed
and stacked on the tray in the order
they are received. If you turn this fea­ture on, the machine will start print­ing the message from the last page
received.

5

your machine

ABC

(Document)

ND1X01E1

Note

❒ Your service representative can

customize this feature with the fol­lowing settings. Bracketed values
are defaults.

• Reduction (on)

• Print split mark (on)

• Overprinting (on)

• Overprinting length (0.39”)

• Guideline for split (when mes-
sage is 0.79” longer than paper)

Print

ND1X01E2

Note

❒ By default, this feature is turned

off. Switch it on with the Initial Set­up RX. ⇒ P.126 “Reception Mode”

❒ When this feature is on, the first

page will be printed last.

❒ This feature uses Memory Recep-

tion.

85

Reception Features

5

Page Reduction

If you turn this feature on and you re­ceive a message that is longer than the
paper in the cassette, usually the ma­chine prints it on two pages. The ma­chine reduces the width and length of
the received image so that it will fit on
one page. If A4L paper size is loaded
and a message of B4L size is re-
ceived, the machine will reduce the
message to a single A4L sheet.

your machine

reduction

(B4 size)

(A4 size)

ND1X01E3

Note

❒ By default, this feature is turned

off. Switch it on with the User Pa­rameters. ⇒ P.136 “Changing the
User Parameters”(Switch10, Bit3)

TSI Print

CIL/TID Print

The optional ISDN Unit is required.

Two features are provided for identi­fication of messages received by G4
(ISDN). If turned on, this information
will be printed on every page.

The CIL (Call Identification Line) re­fers to the combination of the receiv­er's own fax number, name, the
sender's own fax number and name,
time, and page number. The default
setting is on. The TID refers to the
name programed by the sender in
their Fax Header. The default setting
is off.

Limitation

❒ These features are available only

when receiving in G4 mode.

❒ If the sender's TID contains dou-

ble-byte characters (for example
Chinese characters), the TID will
not be printed even if TID Print is
turned on.

Note

❒ You can turn CIL and TID on or off

with the User Parameters. ⇒ P.136

“Changing the User Parame­ters”(Switch02, Bit5 or Bit6)

Usually the sender's Fax Header is print­ed on received messages. If the sender
has not programmed their Fax Header,
you will not be able to identify them.
However, if you turn this feature on, the
sender's Own Name or Own Fax
Number is printed instead so you can
find out where the message came from.
⇒ Chapter 3, "Initial settings and Ad­justment" in the Basic Features manual

Note

❒ You can turn it on or off with the

User Parameters. ⇒ P.136 “Chang-
ing the User Parameters”(Switch02,
Bit3)

86