Savin 1027 Reference

FAX Option Type 1027

Operating Instructions

Facsimile Reference (option)

<Basic Features>

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

FAX Option Type 1027 Operating Instructions

Printed in Japan

UE USA B418-8607

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference manual before using this machine. It con­tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.

Available Options

• Fax Function Upgrade Unit (Fax Function Upgrade Type 185)

• ISDN Unit (ISDN Open Type 1027)

• Extra G3 Interface Unit (G3 Interface Unit Type 1027)

• Expansion Memory (32MB: DIMM)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those
specified here in may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.

Note

❒ Some illustrations might be slightly different from your machine.
❒ Certain options might not be available in some countries. For details, please

contact your local dealer.

Important

Parts of this manual are subject to change without prior notice. In no event will
the company be liable for direct, indirect, special, incidental, or consequential
damages as a result of handling or operating the machine.

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Micro­soft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights in
those marks.

Note

The proper names of the Windows operating systems are as follows:

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

•Microsoft

®

Windows® 95 operating system

®

Windows® 98 operating system

®

Windows® Millennium Edition (Windows Me)

®

Windows® 2000 Professional

®

Windows® 2000 Server

®

Windows NT® Server operating system Version 4.0

®

Windows NT® Workstation operating system Version 4.0

i

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in­stallation. This equipment generates, uses and can radiate radio frequency ener­gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter­mined by turning the equipment off and on, the user is encouraged to try to cor­rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can­ada.

ii

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmit­ted page or on the first page of the transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business,
other entity or individual. This information is transmitted with your document
by the TTI (Transmit Terminal Identification) feature. In order for you to meet
the requirement, your machine must be programmed by following the instruc­tions in the accompanying Operation Manual. In particular, please refer to the
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)
programming procedure to enter the business identification and telephone
number of the terminal or business. Do not forget to set the date and time.

Thank you.

iii

Caution

When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ­ing the following:

• Do not use this product near water, for example, near a bathtub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for pos­sible special disposal instructions.

Save these instructions.

Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matéri-
al téléphonique afin de réduire les risques d’incendle, de choc électrique et de
blessures. En voici quelquesunes:

• Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lava-
bo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près
d’une piscine.

•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.

• Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est
situé près de la fuite.

• Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con­former aux règlements pertinents quant à l’élimination des piles.

Conserver ces instructions.

iv

How to Read this Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in­structions under this symbol. Be sure to read the instructions, all of which are in­cluded in the Safety Information section in the Copy Reference manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi­nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in the Safety
Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfeed, originals might be
damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op­erating.

Note

This symbol indicates precautions for operation or actions to take after misoper­ation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

v

TABLE OF CONTENTS

Manuals for This Machine.......................................................................... 1

Basic Features (this manual) ......................................................................... 1

Advanced Features ........................................................................................ 1

1.Getting Started

Guide to Components................................................................................ 3

Front View ...................................................................................................... 3

Rear View....................................................................................................... 5

Control Panel .............................................................................................. 6

Starting the Machine .................................................................................. 8

Turning On the Power .................................................................................... 8

Turning Off the Power .................................................................................... 9

Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode

... 10

Reading the Display ................................................................................. 12

Reading the Display Panel and Using Keys................................................. 12

Standby Display ........................................................................................... 14

Communication Display ............................................................................... 15

Display Prompts ........................................................................................... 16

2.Faxing

Transmission Modes................................................................................ 17

Placing Originals ...................................................................................... 18

Placing a Single Original on the Exposure Glass......................................... 19

Placing Originals in the Document Feeder (ADF) ........................................ 20

Setting a Scan Area ..................................................................................... 21

If the Machine Cannot Detect the Size of Your Original............................... 23

Original Sizes Difficult to Detect................................................................... 24

Memory Transmission ............................................................................. 25

Canceling a Memory Transmission ........................................................ 29

Canceling the Transmission Before the Original is Scanned ....................... 29

Canceling a Transmission While the Original is Being Scanned ................. 29

Canceling a Transmission During Transmission Standby Mode.................. 29

Immediate Transmission ......................................................................... 32

Canceling an Immediate Transmission.................................................. 35

Canceling a Transmission Before You Have Pressed the Start Key ........... 35

Canceling a Transmission After You Have Pressed the Start Key .............. 35

Scan Settings............................................................................................ 36

Resolution .................................................................................................... 36

Original Type................................................................................................ 37

Image Density (Contrast) ............................................................................. 38

Mixing Scan Settings for a Multiple Page Original ....................................... 40

vi

Dialing........................................................................................................ 41

Number Keys ............................................................................................... 41

Quick Dials................................................................................................... 44

Groups ......................................................................................................... 45

Reception .................................................................................................. 46

Selecting the Reception Mode ..................................................................... 46

3.Setup

Initial Settings and Adjustments............................................................. 47

Programming................................................................................................ 48

Editing .......................................................................................................... 51

Deleting ........................................................................................................ 52

Quick Dial.................................................................................................. 54

Programming Quick Dials ............................................................................ 54

Editing Quick Dials ....................................................................................... 58

Deleting Quick Dials..................................................................................... 61

Groups....................................................................................................... 63

Programming Groups................................................................................... 63

Editing Groups ............................................................................................. 66

Deleting Groups ........................................................................................... 69

Entering Text............................................................................................. 72

Available Characters.................................................................................... 72

Keys ............................................................................................................. 72

How to Enter Text ........................................................................................ 73

4.Troubleshooting

Adjusting Volume..................................................................................... 75

Error Messages and Their Meanings...................................................... 77

When the {{{{Facsimile}}}} Key is Lit in Red .................................................... 78

Solving Problems ..................................................................................... 79

INDEX......................................................................................................... 81

vii

viii

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and
operations.

Advanced Features

The Advanced Features manual describes more advanced functions and also ex­plains settings for key operators.

❖❖❖❖ Chapter 1 Transmission Mode

Explains how to send a fax at a specific time without having to be by the ma­chine and also take advantage of off-peak telephone line charges.

❖❖❖❖ Chapter 2 Checking and Canceling Transmission Files

Explains how to cancel a transmission and resend a message when it fails to
be transmitted.

❖❖❖❖ Chapter 3 Communication Information

Explains how to erase a fax message programmed in memory and check the
contents of any file in memory.

❖❖❖❖ Chapter 4 Transmission Features

Explains useful transmission features. Learn how to dial numbers easily.

❖❖❖❖ Chapter 5 Reception Features

Explains reception features. Learn how to receive messages in telephone
mode, and print two pages of received messages on one page.

❖❖❖❖ Chapter 6 Simplifying the Operation

Explains how to specify a Program and use the Document Server.

❖❖❖❖ Chapter 7 The Facsimile Features

Explains how to program frequently used functions as a Quick Dial Key and
User Function Key.

❖❖❖❖ Chapter 8 Key Operator Setting

Explains functions the key operator handles. Learn how to setup the phone
line type and how to store the Memory Locked ID and the Confidential ID.

❖❖❖❖ Chapter 9 PC FAX Feature

Explains how to fax directly from a computer and make necessary settings.

1

❖❖❖❖ Chapter 10 Troubleshooting

Explains what to do when toner runs out and when power is turned off or
fails.

❖❖❖❖ Chapter 11 Appendix

You can check the consumables and options for facsimile functions.

2

1. Getting Started

Guide to Components

Front View

1. Document Feeder (ADF)/Expo-

sure Glass Cover (Option)

Holds a document stack of up to 50
sheets which are fed automatically one at
a time. Place documents face up here.

2. Exposure Glass

Place the original face down on the upper
left corner of the exposure glass, aligning
the upper left corner with the reference
mark. Close the exposure glass cover
when you place a document on the expo­sure glass.

3. Internal Tray

Fax messages are delivered here.

4. Parallel Interface Port (Option)

Plug the parallel cable into this port.

5. Network Interface Unit (Option)

Plug the network cable into this port.

6. Main Power Switch

When this switch is turned off, the Main
Power indicator goes off and the power
turns off completely.

Do not touch this switch normally. This
switch should be only used by a service
representative.

Important

❒ If the Main Power switch is turned

off, a facsimile cannot be received.

3

1

Getting Started

Note

❒ If you leave the Main Power switch

off for more than an hour, all files in
memory are lost. ⇒ Chapter 10,
"When Power is Turned Off or Fails"
in the Advanced Features manual

❒ The On indicator blinks when:

• The exposure glass cover or docu-

ment feeder (ADF) is open.

• The machine is communicating

with other destination machines.

• The hard disk is running.

7. Operation Switch

Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off). ⇒ p.8 “Turning On
the Power”

Note

❒ When the Main Power switch is

turned on, a facsimile can be received
even if the On indicator is off.

❒ If the operation switch is on and there

is still no power, turn on the Main
Power switch.

8. Remove Paper Indicator

The indicator is lit when paper is output
on the Internal Tray 2 (Option). When
they are removed from the Internal Tray
2, the indicator goes off.

9. Internal Tray 2 (Option)

Fax messages are delivered here when re­ceived. Using the Internal Tray 2 allows
you to distinguish fax messages from
copied or printed paper that is delivered
to other trays. ⇒Chapter 1, "Printing a
Received Fax" in the System Settings Ref­erence

10. Handset / External Telephone

(Option)

Note

❒ Interchange unit is necessary to install

the Internal tray 2.

4

Rear View

Guide to Components

1

1. Bypass Tray (Option)

Select this tray for non-standard size pa­per.

⇒ "Copying from the Bypass Tray" in the
Copy Reference

⇒ Chapter 5, "Having Incoming Messag­es Printed on Paper From the Bypass
Tray" in the Advanced Features manual

2. Analog Line Connector

⇒ Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual

3. Handset (Option)/External Tele-

phone Connector

⇒ Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual

4. ISDN Line Connector (Option)

5. Extra G3 Interface Unit Connector

(Option)

⇒ Appendix, "Connecting the Machine
to a Telephone Line and Telephone" in
the Advanced Features manual

5

1

Getting Started

Control Panel

1. Receive File Indicator

Lights when a message other than a Con­fidential Reception or Memory Lock file
has been received. ⇒ Chapter 5, "When
the Confidential File Indicator is Lit or
Blinking" in the Advanced Features man­ual

2. Communicating Indicator

Lights during transmission or reception.

3. {

{User Tools/Counter}}}} key

{{

User Tools:
Press to enter User Tools mode. These

tools allow you to customize the default
settings. ⇒ Chapter 7, "General Set­ting/Adjustment" in the Advanced Fea­tures manual

Counter:
Display and print the total number of

pages transmitted and received.

4. Confidential File Indicator

Lights when a message has been received
into memory with Confidential Recep­tion. Blinks when a Memory Lock file has
been received into memory. ⇒ Chapter 3,
"Printing a Confidential Message" and
Chapter 3, "Printing a File Received with
Memory Lock" in the Advanced Features
manual

5. LCD display

This guides you through tasks and in­forms you of the machine status. A mes­sages appears here. ⇒ p.12 “Reading the
Display”

6. {

{Start Manual RX}}}} key

{{

Press to start manual reception.

7. {

{Check Modes}}}} key

{{

Press this key before pressing the {{{{Start}}}}
key to check the settings selected for the
fax about to be sent.

8. {

{Program}}}} key

{{

Press to use the program function. ⇒
Chapter 6, "Simplifying the Operation" in
the Advanced Features manual

9. {

{Clear Modes}}}} key

{{

Press to cancel the current settings and
return to standby mode.

10. {

{Energy Saver}}}} key

{{

Hold down for more than a second to en­ter Energy Saver mode.

11. {

{Interrupt}}}} key

{{

Press to interrupt the current fax opera­tion in order to start copying.

6

{{{{Facsimile}}}} key

12.

Press to switch to Facsimile mode. ⇒ p.14

“Standby Display”

• Lights in yellow

Facsimile mode has been selected.

• Lights in green
Facsimile mode has been printing.

• Lights in red
Lights up whenever any facsimile er­ror occurs. Press {{{{Facsimile}}}} to display
the error message and take the appro­priate action. ⇒ p.78 “When the {Fac-
simile} Key is Lit in Red”

13. {

{On Hook Dial}}}} key

{{

Use to dial a number from the number
keys without having to lift the handset.
⇒ Chapter 4, "Handy Dialing Functions"
in the Advanced Features manual

{{{{Tone}}}} key

14.

Press to send tonal signals down a pulse
dialing line. ⇒ p.43 “Tone”

Control Panel

1

15. {

{Pause/Redial}}}} key

{{

Pause:
Insert a pause when you are dialing or

storing a fax number. A pause cannot be
inserted as the first digit. ⇒ p.42 “Pause”

Redial:
Press to redial one of the last ten num-

bers. ⇒ Chapter 4, "Redial" in the Ad­vanced Features manual

16. Number keys

Use to dial fax numbers or enter the
number of copies.

17. {

{Clear/Stop}}}} key

{{

Clear:
Deletes one character or digit.
Stop:
Interrupts the current operation (trans-

mission, scanning, copying or printing).

18. {

{Start}}}} key

{{

Press to start transmitting or printing.

7

1

Getting Started

Starting the Machine

To start the machine, turn on the op­eration switch.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself
off if you do not use the machine
for a while. ⇒ "Energy Saver Tim­er", "Auto Off Timer" in the Copy
Reference

----Power switches

This machine has two power switch­es: ⇒ p.3 “Guide to Components”

❖❖❖❖ Operation switch

Turn on this switch to activate the
machine. When the machine has
warmed up, you can make copies
or send faxes.

Turning On the Power

Confirm that the power cord is

AAAA

plugged into the wall outlet firm­ly and the Main Power switch is
on.

Confirm that the Main power switch

BBBB

is on.

❖❖❖❖ Main power switch

Do not touch the Main Power
switch. It should be used only by a
service representative when the
optional fax unit is installed.

Important

❒ If you leave the Main Power

switch off for more than one hour,
all fax files in memory are deleted.
See "Turning Off The Power" be­low.

Turn on the operation switch. The

CCCC

On indicator should light.

The panel display will turn on.

8

Starting the Machine

Note

❒ If nothing happens when you

turn on the operation switch,
make sure the Main Power
switch is turned on.

❒ You can use the machine within

10 seconds after the power has
turned on.

❒ If "Ready" is not displayed, refer

to the Copy Reference.

❒ You can have the machine start

in Facsimile mode when you
turn the machine on or when
modes are cleared automatical­ly.⇒"Changing the Machine's
settings" in the Copy Reference

Press the {{{{Facsimile}}}} key.

DDDD

The Facsimile mode is displayed.

Turning Off the Power

Turn off the operation switch.

AAAA

The On indicator will go out.

Important

❒ Fax files stored in memory will

be deleted an hour after you
turn the Main Power switch off
or you unplug the power cord.
⇒ Chapter 10, "When Power is
Turned Off or Fails" in the Ad­vanced Features manual

Turning Off the Main Power Switch

When the Main Power switch is
turned off while using the fax func­tion, waiting fax jobs and print jobs
may be canceled, and incoming fax
documents cannot be received. Nor­mally, only the service representative
operates this switch. When you have
to turn off this switch for some rea­son, follow the procedure below.

Important

❒ Do not turn off the Main Power

switch while the indicator is lit or
blinking. This may cause problems
in the hard disk or memory.

❒ Be sure to turn off the Main Power

switch before unplugging the
power cord. This may cause prob­lems in the hard disk or memory.

1

Note

❒ The On indicator blinks when:

• The exposure glass cover or
document feeder (ADF) is
open.

• The machine is communicat­ing with other destination
machines.

• The hard disk is running.

❒ Make sure that 100% is shown on

the display before you turn the
Main Power switch off or unplug
the power cord. Fax files pro­grammed in memory will be delet­ed an hour after you turn the Main
Power switch off or unplug the
power cord.

Make sure the On indicator is off.

AAAA

Turn off the Main Power switch.

BBBB

The Main Power indicator turns
off.

9

Getting Started

Switching Between Copy Mode, Facsimile
Mode and Printer/Scanner Mode

1

This machine is both a fax and a copier. When you turn on the power switch, the
copier screen is shown and the machine is ready to make copies. When you wish
to use fax functions, press the {{{{Facsimile}}}} key on the left of the operation panel.

You can set the machine to start in the Facsimile mode. ⇒ "Changing the Ma­chine Settings" in the Copy Reference

10

Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode

Limitation

❒ You cannot switch modes under the following circumstances:

• While scanning in a fax

• During Immediate Transmission

• While editing the System Settings

• During Interrupt Copying

• While using On Hook Dial

• During Energy Saver mode

1

11

Getting Started

Reading the Display

The display tells you the machine status and guides you through operations.

1

Note

❒ Functions that have been selected are highlighted (for example ).

Keys that you cannot select are shown with a dashed outline (for example

).

❒ All procedures in this manual assume you are in Facsimile mode. By default,

when you turn the machine on, it is in Copy mode. Press the {{{{Facsimile}}}} key
to change to Facsimile mode. You can have the machine start in Facsimile
mode. ⇒ "Changing the Machine's Settings" in the Copy Reference

Reading the Display Panel and Using Keys

Note

❒ When optional components are not installed, the display is as below. If op-

tional components are installed, the display changes.

❖❖❖❖ Facsimile standby mode

12

Displays the scanning conditions and sizes you can choose.

A

Displays the name and facsimile number of a destination when transmitting.

B

Also displays the size of the original.
Displays the entered number of a destination. When adding destinations with

C

the number keys, press [Add].
Displays messages and the machine status.

D

Press to display various information about transmission.

E

Reading the Display

Appears when a destination is entered. Press [Clear] to erase characters or

F

numbers one by one.
Switches the transmission mode between memory transmission and immedi-

G

ate transmission.
Displays Quick Operation Keys set for often used functions.

H

[TX status display] and [Dest. Management] are preset.
Displays various functions for transmitting.

I

Displays the Quick Dial table of programmed destinations.

J

----User Code Management

The machine can be set up so that no one can use it without entering a user code.
This prevents unauthorized people from sending fax messages and helps track
the activity of each user.

Note

❒ You can specify a user code with "System Settings".
❒ Even when user code management is set to on, you can still receive and print

fax messages as usual.

1

❒ When you specify a user name, all reports are printed with the user name in

the user code area.
When the following message appears on the display, user code management

A

is set to on.

Enter a user code of up to 8 digits with the number keys.

B

Press [#].

C

Note

❒ If an unprogrammed user code is entered, the display returns to step A.

13

1

Getting Started

Standby Display

While the machine is in standby mode (immediately after the {{{{Facsimile}}}} key is
pressed or after the {{{{Clear Modes}}}} key is pressed), the following display is shown.

❖❖❖❖ Memory Transmission

❖❖❖❖ Immediate Transmission

Note

❒ To return the machine to standby mode, do one of the following:

• If you have placed the original and have not pressed the {{{{Start}}}} key, re-

move the original.

• If you have not placed an original, press the {{{{Clear Modes}}}} key.

• If you are in User Tools mode, press the {{{{User Tools/Counter}}}} key.

14

Communication Display

While the machine is communicating, the status is displayed.

Reading the Display

❖❖❖❖ Memory Transmission

Note

❒ Even when the machine is using memory to fax a message or receive a mes-

sage, you can still scan the next original into memory. ⇒ Chapter 4, "More
Transmission Functions" in the Advanced Features manual

❖❖❖❖ Reception

1

Note

❒ Even when the machine is being used a copier or printer, the sender's name

or number will be displayed for received faxes.

❖❖❖❖ Immediate Transmission

15

1

Getting Started

Display Prompts

Depending on the situation, the machine will show various prompts on the dis­play.

❖❖❖❖ Instructions and Requests

❖❖❖❖ Questions

16

❖❖❖❖ Selections

❖❖❖❖ Status

Transmission Modes

2. Faxing

There are two types of transmission.

❖❖❖❖ Memory Transmission

When a fax document is stored in
memory, then transmission starts
automatically.
This makes it convenient when
you would like to take documents
back in a hurry.
You can send the same message to
more than one destination in a sin­gle operation. This technique is re­ferred to as Broadcasting.

❖❖❖❖ Immediate Transmission

The machine dials immediately,
and transmits the fax while scan­ning.
It is convenient when you would
like to send a document immedi­ately, and would like to check
whether you have successfully
connected with the other party's
fax machine.
A fax document is not stored in
memory.

Important

❒ If there is a power failure, the pow-

er switch is turned off, or the plug
is pulled out for more than 12
hours, all documents stored in
memory are deleted. As soon as
power is restored, the Power Fail­ure Report is printed to help you
identify deleted documents. See
Chapter 7 "Power Failure Report"
in the Advanced Features manual.

17

Faxing

Placing Originals

2

In this manual an original can mean a
single or multiple page document.
You can place your originals either in
the Document Feeder (ADF) or on the
exposure glass. Some types of origi­nals are unsuitable for the Document
Feeder (ADF) so they must be placed
on the exposure glass.

Which way you place your original
depends on its size and whether you
are using the Document Feeder
(ADF) or the exposure glass.

Limitation

❒ If you place HLT size documents

on the exposure glass, they will not
be detected. HLT size documents
placed in the ADF are sent as LT
size.

Note

❒ When sending a fax, the image

output at the other end depends on
the size and direction of paper
used in the destination's terminal.
If the destination does not use pa­per of the same size and direction
as that of the original, the fax im­age may be reduced in size,
trimmed at both edges, or divided
into two or more sheets. When
sending an important original, we
recommend that you ask the re­ceiver about the size and direction
of the paper used in their terminal.

❒ When sending an original of an ir-

regular (i.e. non-standard) size or
part of a large original, you can
specify the scan area precisely. ⇒
p.21 “Setting a Scan Area”

❒ You can scan non-standard sized

documents as standard sized doc­uments with the Irregular Scan
Area feature. When you turn on
this feature, the area scanned will
be in the specified range regardless
of the actual document size. A
blank margin will appear or the
image will be cut at the receiving
end.

❒ Make sure that all ink, correcting

fluid etc., has completely dried be­fore placing your original. If it is
still wet, the exposure glass will be
marked and those marks will ap­pear on the received image.

❒ If you place an LT size original in

the portrait direction, the machine
rotates the image by 90 degrees be­fore sending it. ⇒ Chapter 4,
"Transmission with Image Rota­tion" in the Advanced Features
manual

❒ You can send the first pages from

the exposure glass then the re­maining pages from the Document
Feeder (ADF). After you have re­moved the last page from the expo­sure glass, insert the remaining
pages in the Document Feeder
(ADF), then press the {{{{Start}}}} key.

Reference

For how to place 2-sided docu­ments, see Chapter 4, "2-sided
Transmission" in the Advanced
Features manual.

18

----How to place A4, B4, A3, LT, LG

and DLT size originals

Note

❒ When you place originals in the

ADF as shown in the above illus­tration, the Fax Header will be
printed on the received faxes at the
destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

Placing Originals

Note

❒ When you place originals on the

ADF as shown in the above illus­tration, the Fax Header will be
printed on the received faxes at the
destination as follows:

• *1 On the top of the fax

• *2 On the left side of the fax

Placing a Single Original on
the Exposure Glass

Place originals that cannot be placed
in the Document Feeder (ADF), such
as a book, on the exposure glass one
page at a time.

Lift the Document Feeder (ADF)

AAAA

by at least 30 degrees. Place the
original face down and align its
upper left corner with the refer­ence mark at the upper left corner
of the exposure glass.

2

----How to place A4, A5,HLT and

B5 size originals

Limitation

❒ A5,HLT size documents are not

detected on the exposure glass.
Place A5,HLT size documents in
the ADF.

1. Reference mark

2. Scale

Note

❒ If you do not raise the Docu-

ment Feeder (ADF) by at least
30 degrees, the original size will
not be detected.

19

Faxing

2

Close the Document Feeder (ADF).

BBBB

Note

❒ When setting a bound original, the

received image may contain some
black areas. To reduce this effect,
hold down the original to prevent
its bound part from rising.

----Bound Original Page Order

When setting bound originals (books,
magazines, etc.), you can choose to
have either the left page or right page
sent first. ⇒ Chapter 4, "Book Fax" in
the Advanced Features manual

Note

❒ You can choose whether the left

page or right page is sent first. ⇒
Chapter 8, "Changing the User Pa­rameters" in the Advanced Fea­tures manual

Placing Originals in the
Document Feeder (ADF)

Use the Document Feeder (ADF) to
scan in a stack of originals in one op­eration. The Document Feeder (ADF)
can handle both single-sided and
double-sided originals.

Note

❒ If you send documents longer than

420mm (17"), select Long Docu­ment mode with the User Parame­ters. If a jam occurs, the document
might be damaged because scan­ning will not stop. ⇒ p.21 “Setting
a Scan Area” ⇒ Chapter 8, "Chang-
ing the User Parameters" in the
Advanced Features manual

❒ Documents longer than 432mm

(17") must be sent by memory
transmission (immediate transmis­son is not possible).

❒ If an original jams, press the {{{{Clear/

Stop}}}} key then remove the original

carefully.

❒ If your original is bent or folded,

flatten it before you place it.

❒ Place thin originals on the expo-

sure glass.

Reference

For information about the sizes
and number of originals that can
be placed in the Document Feeder
(ADF), ⇒ Appendix, "Acceptable
types of Originals" in the Ad­vanced Features manual

Limitation

❒ The maximum document length is

1200mm (47").

❒ Place all the originals to be sent in

a single stack.

❒ You cannot place originals in the

Document Feeder (ADF) one page
at a time or in sheaves.

❒ Do not open the Document Feeder

(ADF) while it is scanning the orig­inals or a document could become
jammed.

20

Placing Originals

Adjust the document guide to

AAAA

match the size of your originals.
Align the edges of your originals
and stack them in the Document
Feeder (ADF) face up.

1. Limit mark

2. Document guide

Originals unsuitable for the Document
Feeder (ADF)

Do not place the following types of
originals in the Document Feeder
(ADF) because they may be damaged.
Place them on the exposure glass in­stead.

• Originals containing staples or
clips

• Perforated or torn originals

• Curled, folded, or creased origi-

nals

• Pasted originals

• Originals with any kind of coating,

such as thermosensitive paper, art
paper, aluminum foil, carbon pa­per, or conductive paper

• Originals with index tabs, tags, or
other projecting parts

• Sticky originals, such as translu­cent paper

• Thin and soft originals

• Originals of inappropriate weight

• Originals in bound form, such as

books

• Transparent originals, such as
OHP transparencies or translucent
paper

Setting a Scan Area

Normally, the area of a placed docu­ment is scanned automatically. If a
scan area is specified, the document is
scanned accordingly. Thus, docu­ments can be sent without extra space
or blank margins.

❖❖❖❖ Auto Detect

The area of a placed document is
scanned automatically.

❖❖❖❖ Regular

The placed document is scanned
according to the specified size re­gardless of its actual size.
The sizes that can be specified are
A4, B4, A3, LT, LG, and DLT.

❖❖❖❖ Area

Enter the area to be scanned. The
placed document is scanned ac­cording to the entered size regard­less of its actual size. ⇒ Chapter 7,
"Programming and Changing a
Scan Size" in the Advanced Fea­tures manual

Place the originals, and select any

AAAA

scan settings you require.

Note

❒ When placing different size

originals into the ADF, adjust
the document guide to the larg­est original.

❒ Small originals may be sent at a

slight slant since they do not
match the document guide.

2

21

Faxing

2

Press the [Scan Area] key.

BBBB

The Scan Area menu is shown.

Select the scan area.

CCCC

Specifying Standard Sizes

AAAA Press the [Regular] key.

DDDD Press [OK].

[Regular] is highlighted on the
display and the size is shown
above this.

Specifying programmed Sizes

AAAA Press the [Area 1] or [Area 2] key.

22

BBBB Press the size of the originals

to be sent.

Note

❒ To cancel the specified stand-

ard size, press [Cancel]. The
display appears as in step B.

❒ 8 1/2 x 11 is LT, 8 1/2 x 14 is

LG, and 11 x 17 is DLT.

CCCC Press [OK].

The specified size is shown.

The length and width of the
programmed size is shown.

Note

❒ To cancel the set programmed

size, press [Cancel]. The menu
returns to that of step B.

BBBB Press [OK].

[Area 1] or [Area 2] is highlighted

on the display the scan area is
shown above this.

Dial a distination and press the

DDDD

[Start] key.

Placing Originals

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

Press [Exit].

AAAA

Remove the original and replace it on the exposure glass.

BBBB

Press the {{{{Start}}}} key to scan the original again.

CCCC

If the above display appears again, repeat steps A to C.

2

Note

❒ If the machine still cannot detect the original size, the following display is

shown:

❒ If this happens, carry out the following steps.

• Press the key to switch the scan size.

• Press the {{{{Start}}}} key again.

23

2

Faxing

Original Sizes Difficult to Detect

The machine finds it difficult to detect the size of the following kinds of origi­nals. If this happens, the receiving machine may not select print paper of the cor­rect size. ⇒ p.23 “If the Machine Cannot Detect the Size of Your Original”

• Documents placed on the exposure glass of sizes other than those listed in the
table below

• Originals with index tabs, tags, or projecting parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with many characters or drawings

• Originals which partially contain solid printing

• Originals which have solid printing at their edges

• Slippery originals

• Originals in bound form of more than 10mm ( ") thick such as books

The following paper sizes are automatically detected in Facsimile mode.

❖❖❖❖ Inch Version

Paper Size

Where Original is placed

Exposure Glass ΟΟΟ ×

Document Feeder (ADF) ΟΟΟΟ

××××

11"

17"

(DLT)LLLL

1

××××

/2"

8
(LG)LLLL

14"

××××

8 1/2"

11"

(LT)LLLLKKKK

××××

5 1/2"

8 1/2

(HLT)LLLLKKKK

Ο - Auto detect
× - Unable to auto detect

24

Memory Transmission

Memory Transmission

In Memory Transmission mode, after
you press the {{{{Start}}}} key, the machine
does not dial the destination until all
pages of your fax message have been
scanned into memory (in contrast
with Immediate Transmission, where
the number is dialed first and pages
are scanned and sent one by one).

Memory Transmission is useful be­cause:

• You can take your original away
from the machine without having
to wait too long

• While your message is being sent,
other people can operate the ma­chine

• You can send the same message to
more than one place in a single op­eration (Broadcasting)

Important

❒ If there is a power failure (Main

Power switch is off) or the plug is

pulled out for more than 1 hour, all
the files programmed in memory
are deleted. As soon as power is re­stored, the Power Failure Report is
printed to help you identify delet­ed files. If you turn just the opera­tion switch off, files are not
deleted. ⇒ Chapter 10, "When
Power is Turned Off or Fails" in the
Advanced Features manual

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmis­sion is disabled. Use Immediate
Transmission instead.

❒ The machine will return to the de-

fault transmission mode after eve­ry transmission. You can change
this so that the desired setting is
maintained. ⇒ Chapter 7, "General
Setting/Adjustment" in the Ad­vanced Features manual

Note

❒ Maximum number of Memory

Transmission files: 400 (up to 800
files with optional Expansion
Memory installed)

❒ Maximum number of destinations

per Memory Transmission: 500

❒ Combined total number of desti-

nations that can be programmed:
500 (2,000, with optional Fax Func­tion Upgrade Unit.)

❒ The theoretical maximum number

of destinations you can enter with
the number keys is 100 (1,000, with
optional Fax Function Upgrade
Unit), but this will depend on the
amount of memory currently
available.

❒ The number of pages that you can

store in memory depends on the
original images and the scan set­tings. You can store up to 160
standard pages (ITU-T #1 chart,
Resolution: Standard, Original
Mode: Text).

❒ The maximum total number of

documents that can be pro­grammed in memory is as follows:

• About 1000 pages with only the
optional Expansion Memory in­stalled

• About 2,080 pages with both the
optional Expansion Memory
and the optional Fax Function
Upgrade Unit installed

❒ The machine will return to the de-

fault transmission mode (Memory
Transmission) after every transmis­sion. You can change this so that the
desired settings is maintained. ⇒
Chapter 7, "General Setting/Ad­justment" in the Advanced Features
manual

2

25

Faxing

2

❒ After dialing a destination, start

the next procedure within 30 sec­onds. If you do not, the destination
will be canceled. You can change
the interval before cancelation. ⇒
System Setting Manual

Make sure that Memory Trans-

AAAA

mission is selected.

If it is not, press the [Memory TX]
key.

Place the original.

BBBB

Make the necessary settings you

CCCC

require.

Reference

⇒ p.36 “Scan Settings”
⇒ p.37 “Original Type”
⇒ p.38 “Image Density (Con-

trast)”

Dial.

DDDD

Limitation

❒ You can send the first pages

from the exposure glass then
the remaining pages from the
Document Feeder (ADF). After
you remove the last page from
the exposure glass, you have 60
seconds to insert the remaining
pages in the Document Feeder
(ADF).

❒ Note that you cannot place pag-

es on the exposure glass after
you have started using the Doc­ument Feeder (ADF).

Note

❒ To store multiple page originals

from the exposure glass, place
them page by page.

❒ The original can be placed in ei-

ther the Document Feeder
(ADF) or Exposure Glass until
the {{{{Start}}}} key is pressed.

If you make a mistake, press the
{{{{Clear/Stop}}}} key or [Clear] and enter
the correct number.

Reference

⇒ p.41 “Dialing”
⇒ p.44 “Quick Dials”
⇒ p.45 “Groups”
⇒ Chapter 4, "Chain Dial" and

"Redial" in the Advanced Fea­tures manual

26

Reference

p.18 “Placing Originals”

Memory Transmission

To send the same messages to sev-

EEEE

eral destinations (Broadcasting),
press [Add].

Note

❒ If Broadcasting is not required,

go to step

Note

❒ When specifying a destination

using Quick Dial or Group Dial,
the destination is added even
without pressing [Add].

Dial a destination.

FFFF

.

G

Press the {{{{Start}}}} key.

GGGG

The machine starts scanning the
original.

Note

❒ Do not open the Document

Feeder (ADF) while it is scan­ning originals.

The machine starts calling the des­tinations. After scanning, the ma­chine will return to standby mode.

2

Note

❒ Repeat steps E and F for more

destinations.

Sending Originals from the
Exposure Glass

AAAA Place the first page of your

original on the exposure glass
face down.

BBBB Dial.
CCCC Select any scan settings you re-

quire.

D

D Press the {{{{Start}}}} key.

DD

The machine starts scanning the
original.

27

2

Faxing

EEEE Place the next original on the

exposure glass within 60 sec­onds after the machine has fin­ished scanning the first
original.

Note

❒ Repeat steps C to E for all

pages.

FFFF Place the last original then

press [####].

G

G Press the {{{{Start}}}} key.

GG

The machine calls the destina­tion.

----Checking the Transmission

Settings

You can check the transmission set­tings (e.g. destination and transmis­sion mode) on the display.

Press the {{{{Check Modes}}}} key.

A

The following display appears.

After checking the settings on the

B

display, press the {{{{Check Modes}}}}
key.
This returns the display to the dis­play shown before pressing the
{{{{Check Modes}}}} key the first time.

28

Canceling a Memory Transmission

Canceling a Memory Transmission

Canceling the Transmission
Before the Original is Scanned

Use this procedure to cancel a transmis­sion after the original has been scanned.

Press the {{{{Clear Modes}}}} key.

AAAA

Note

❒ When documents are placed in

the Document Feeder (ADF),
you can cancel the transmission
by just removing them.

Canceling a Transmission While
the Original is Being Scanned

Use this procedure to cancel a transmis­sion after the original has been scanned.

Press the {{{{Clear/Stop}}}} key.

AAAA

Canceling a Transmission
During Transmission Standby
Mode

2

Use this procedure to cancel a trans­mission after the original has been
scanned.

Limitation

❒ You cannot cancel the pages which

already have been sent to the desti­nation even if you cancel a trans­mission.

❒ If transmission finishes while you

are carrying out this procedure, it
will not be canceled.

Note

❒ If you cancel a message while it is

being sent, transmission is halted
as soon as you finish this proce­dure. However, some pages of
your message may have already
been sent and will be received at
the other end.

The machine will stop storing the
original and the data will not be
sent.

Note

❒ You can cancel a transmission

also by pressing [Stop Scanning].

Press [Change/Stop TX File].

AAAA

The list of stored files being trans­mitted or awaiting transmission is
displayed.

29

2

Faxing

Select the file you want to cancel.

BBBB

Note

❒ If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

Press [Stop Transmission].

CCCC

Canceling a Transmission While the
Message is Being Sent

Press the {{{{Clear/Stop}}}} key.

AAAA

Note

❒ You can cancel a transmission

also by pressing [Change/Stop TX

File].

Note

❒ To cancel another file, repeat

steps B and C.

Press [Exit].

DDDD

The machine will return to standby
mode.

Select the file you want to cancel.

BBBB

Note

❒ If the desired file is not shown,

press [UUUU Prev.] or [TTTT Next].

Press [Stop Transmission].

CCCC

30

Note

❒ To cancel another file, repeat

steps B and C.

Press [Exit].

DDDD

The machine will return to standby
mode.

Canceling a Memory Transmission

2

31

Faxing

Immediate Transmission

2

With Immediate Transmission, when
you press the {{{{Start}}}} key, the fax
number is dialed immediately. The
message is scanned and transmitted
page by page without being stored in
memory. This contrasts with Memory
Transmission which scans all pages
into memory before dialing the desti­nation.

Immediate Transmission is useful if
you want immediate confirmation
that the message is being sent to the
correct destination (just check for the
other terminal's Own Name or Own
Fax Number on the operation panel
during transmission).

Note

❒ You can choose whether the trans-

mission mode is set to Immediate
Transmission or Memory Trans­mission when the machine is
turned on or modes are cleared.
Use the [Gen. Settings/Adjust] key.
⇒ Chapter 7, "General Set­ting/Adjustment" in the Ad­vanced Features manual

❒ You cannot send the same message

to multiple destinations (Broad­casting). Use Memory Transmis­sion for this purpose.

❒ The machine will return to the de-

fault transmission mode after eve­ry transmission. You can change
this so that the desire setting is
maintained. ⇒ Chapter 7, "General
Setting/Adjustment" in the Ad­vanced Features manual

Make sure that Immediate Trans-

AAAA

mission is selected.

If it is not selected, press the
[Immed. TX] key.

Place the original.

BBBB

Limitation

❒ You can scan some pages of

your original from the exposure
glass and the remainder from
the Document Feeder (ADF).
When you have finished scan­ning from the exposure glass,
place the remainder of the pag­es in the Document Feeder
(ADF) and press the {{{{Start}}}} key
within 10 seconds.

Note

❒ Place the original on the expo-

sure glass or in the Document
Feeder (ADF). To send two or
more pages from the exposure
glass, place them one page at a
time.

❒ The original can be placed in ei-

ther the Document Feeder
(ADF) or Exposure Glass until
the {{{{Start}}}} key is pressed.

32

Reference

p.18 “Placing Originals”

Immediate Transmission

Select any scan settings you re-

CCCC

quire.

Reference

⇒ p.36 “Scan Settings”
⇒ p.37 “Original Type”
⇒ p.38 “Image Density (Con-

trast)”

Dial.

DDDD

Press the {{{{Start}}}} key.

EEEE

The machine starts dialing.

Limitation

❒ Do not open the Document

Feeder (ADF) while it is scan­ning the originals. This can
cause originals to jam.

The Sender Name/Number isn't
displayed until the machine con­nects to the other one.

2

If you make a mistake, press the
{{{{Clear/Stop}}}} key or [Clear] and enter
the correct number.

Reference

⇒ p.41 “Dialing”
⇒ p.44 “Quick Dials”
⇒ Chapter 4, "Chain Dial" and

"Redial" in the Advanced Fea­tures manual

Reference

p.47 “Initial Settings and Ad­justments”

After transmission the machine
will return to standby mode.

33

Faxing

Sending Originals from the
Exposure Glass

AAAA Place the first page face down

on the exposure glass.

BBBB Dial.

----If the Connection Could Not Be

Made

The following display appears if the
fax could not be sent:

2

CCCC Select any scan settings you re-

quire.

D

D Press the {{{{Start}}}} key.

DD

The machine starts scanning the
original.

EEEE Place the next original on the

exposure glass within 10 sec­onds after the machine has fin­ished scanning the first
original.

Note

❒ Repeat steps C to E for all

originals.

FFFF Place the last original then

press [####].

G

G Press the {{{{Start}}}} key.

GG

The machine starts to call the
destination.

Do one of the following:

• Press [Cancel Transmission] and try
again.

• Press [Memory Transmission] to have
the machine store the scan in mem­ory and then automatically redial
the number.

34

Canceling an Immediate Transmission

Canceling an Immediate Transmission

Canceling a Transmission Before
You Have Pressed the Start Key

Use this procedure to cancel a trans­mission after the original has been
scanned.

Press the {{{{Clear Modes}}}} key.

AAAA

Note

❒ When the original is placed, you

can also cancel an Immediate
Transmission by removing the
original from the machine.

Canceling a Transmission After
You Have Pressed the Start Key

Use this procedure to cancel a trans­mission after the original has been
scanned.

Press the {{{{Clear/Stop}}}} key, and

AAAA

then remove the original.

Note

❒ You can cancel a transmission

also by pressing [Stop Transmis-
sion].

❒ If the transmission finishes

while you are carrying out this
procedure, it will not be can­celed.

2

35

Faxing

Scan Settings

2

You may wish to send many different
types of fax messages. Some of these
may be difficult to reproduce at the
other end. However, your machine
has three settings that you can adjust
to help you transmit your document
with the best possible image quality.

❖❖❖❖ Resolution:

Standard, Detail, Super Fine (op­tion)

❖❖❖❖ Image density:

Auto Image Density, Manual Im­age Density (7 levels)

❖❖❖❖ Original Type:

Text, Text/Photo, Photo

Resolution

Images and text are scanned into the
machine by converting them to se­quences of dots. The frequency of
dots determines the quality of the im­age and how long it takes to transmit.
Therefore, images scanned at high
resolution (Super Fine) have high
quality but transmission takes longer.
Conversely, low resolution (Stand-
ard) scanning results in lower quality
but your original is sent more quick­ly. Choose the setting that matches
your needs based upon this trade off
between speed and image clarity.

❖❖❖❖ Standard (8××××3.85lines/mm, 200××××100dpi)

Select for originals containing nor­mal sized characters.

❖❖❖❖ Super Fine (optional Expansion Mem-

ory required: 16××××15.4lines/mm,
400××××400dpi)

Select for originals with very fine
details or when you require the
best possible image clarity. This
resolution is eight times as fine as
Standard.

Limitation

❒ If the other party's machine does

not support the resolution at
which you are sending, this ma­chine automatically switches to a
resolution which is supported.

❒ Sending with Super Fine resolu-

tion requires that your machine
has the optional Expansion Memo­ry and the other party's machine
has the capability to receive fax
messages at Super Fine resolution.

❒ Note that even if the option is in-

stalled on your machine, transmis­sion and reception may take place
using Detail resolution if the other
party's machine does not support
this feature. ⇒ Chapter 4, "Printed
Report" in the Advanced Features
manual

Note

❒ You can choose whether the reso-

lution is set to Standard, Detail or
Super Fine (Option) when the ma­chine is turned on or modes are
cleared. Use the [Gen. Settings/Ad-
just] key. ⇒ Chapter 7, "General
Setting/Adjustment" in the Ad­vanced Features manual

❖❖❖❖ Detail (8××××7.7lines/mm, 200××××200dpi)

Select for originals containing
small characters or when you re­quire greater clarity. This resolu­tion is twice as fine as Standard.

36

❒ The resolution returns to the de-

fault setting after every transmis­sion. You can change this with the
[Gen. Settings/Adjust] key. ⇒ Chap-
ter 7, "General Setting/Adjust­ment" in the Advanced Features
manual

Press [Resolution].

AAAA

Select the resolution you require.

BBBB

Press [OK].

CCCC

Scan Settings

Original Type

If your original contains photo­graphs, illustrations or diagrams with
complex shading patterns or grays,
select the appropriate Original Type
to optimize image clarity.

2

❖❖❖❖ Text

Select Text to send an original con­taining a high-contrast black-and­white image. Use this setting even
if your original contains text and
photographs or if you only want to
send clearer text.

❖❖❖❖ Text / Photo

Select Text / Photo to send an orig­inal containing both a high-con­trast black-and-white image, such
as text, and a halftone image such
as a photograph.

❖❖❖❖ Photo

Select Photo to send an original
containing a halftone image such
as a photograph or a color original.

Note

❒ If you select Text / Photo or Photo,

the transmission will take longer
than when Text is selected.

❒ If you send a fax message with

Text / Photo or Photo and the
background of the received image
is dirty, reduce the density setting
and re-send the fax.

❒ You can choose whether Original

Type is set to TEXT, TEXT/PHO­TO or PHOTO when the machine
is turned on or modes are cleared.
Use the [Gen. Settings/Adjust] key.
⇒ Chapter 7, "General Set­ting/Adjustment" in the Ad­vanced Features manual

37

2

Faxing

❒ The machine returns to the Origi-

nal Type default setting after every
transmission. You can change this
with the [Gen. Settings/Adjust] key.
⇒ Chapter 7, "General Set­ting/Adjustment" in the Ad­vanced Features manual

Press [Original Type].

AAAA

Select the original mode you re-

BBBB

quire.

Image Density (Contrast)

The text and diagrams in your origi­nal should stand out clearly from the
paper they are written on. If your
original has a darker background
than normal (for example, a newspa­per clipping), or if the writing is faint,
adjust the image density.

❖❖❖❖ Auto Image Density

The appropriate density setting for
the original is automatically select­ed.

❖❖❖❖ Manual Image Density

Use manual image density to set
image density yourself.

❖❖❖❖ Combined Auto and Manual Image

Density

You can adjust image density for
only photographs, illustrations or
diagrams when the original has a
dark background.

Press [OK].

CCCC

Note

❒ You can choose whether the image

density is set to Auto Image Densi­ty, Manual Image Density or Com­bined Auto and Manual Image
Density when the machine is
turned on or modes are cleared.
Use the [Gen. Settings/Adjust] key.
⇒ Chapter 7, "General Set­ting/Adjustment" in the Ad­vanced Features manual

❒ The machine returns to the Origi-

nal Type default setting after every
transmission. You can change this
with the [Gen. Settings/Adjust] key.
⇒ Chapter 7, "General Set­ting/Adjustment" in the Ad­vanced Features manual

38

Scan Settings

Selecting the type of image densi-

AAAA

ty.

Auto Image Density

AAAA Make sure that [Auto Image Den-

sity] is selected.

Note

❒ If [Auto Image Density] is not

selected, press [Auto Image
Density].

Manual Image Density

Note

❒ You can select one of seven

density levels.

Combined Auto and Manual
Image Density

AAAA Make sure that [Auto Image Den-

sity] is selected. If it is not se-

lected, press [Auto Image Density]
to turn it on.

BBBB Press [iiiiLighter] or [Darkerjjjj] to

change the density.

2

AAAA Make sure that [Auto Image Den-

sity] is not selected. If it is se-

lected, press [Auto Image Density]
to turn it off.

BBBB Press [iiiiLighter] or [Darkerjjjj] to

change the density.

Note

❒ You can select one of seven

density levels.

39

Faxing

2

Mixing Scan Settings for a
Multiple Page Original

When sending an original consisting
of several pages, you can select differ­ent Image Density, Resolution and
Original Mode settings for each page.

Place your original, select the scan
settings for the first page, dial and
press the {{{{Start}}}} key as you would
normally. Then follow one of the fol­lowing two procedures.

Note

❒ It is recommended that originals

are placed on the exposure glass
when mixing scan settings for a
multiple page original.

When placing originals on the exposure
glass

When placing originals in the document
feeder (ADF)

Check which pages you wish to

AAAA

scan with different settings.

Select the Image Density, Resolu-

BBBB

tion and Original Mode before
the next page is scanned.

While the machine is beeping, you
have about 60 seconds (10 for Imme­diate Transmission) to select density,
resolution and original mode. The re­maining time is shown on the display.

Check which pages you wish to

AAAA

scan with different settings.

Remove the previous page and

BBBB

place the next page.

Select the Image Density, Resolu-

CCCC

tion and Original Mode.

40

Note

❒ Adjust settings for each page

before you press the {{{{Start}}}} key.

Dialing

Dialing

There are two main ways to dial a
number:

❖❖❖❖ Number keys:

Enter numbers directly using the
key pad on the right side of the op­eration panel.

❖❖❖❖ Quick Dials:

When you have programmed a
destination's number in a Quick
Dial key, you can dial the number
by just pressing that key. Addi­tionally, you can store a name that
will appear on the display when­ever you press that Quick Dial.

This section covers these features and
others in more detail.

Number Keys

Enter numbers directly using the key
pad on the right side of the operation
panel.

Enter the fax number with the

AAAA

number keys.

The digits appear on the display as
you enter them.

2

Note

❒ Maximum length of a fax number:

254 digits.

❒ You can insert pauses and tones in

a fax number. ⇒ p.42 “Pause”, p.43
“Tone”

❒ If the optional ISDN Unit is in-

stalled, you may need to enter a
sub-address. ⇒ Chapter 4, "Sub­address" in the Advanced Features
manual

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key or [Clear] and
enter again.

❒ If the optional ISDN Unit or the

optional Extra G3 Interface Unit
Connector is installed, select G3
or G4 before you press the
{{{{Start}}}} key. ⇒ Chapter 4,
"Changing the Line Type" in the
Advanced Features manual

41

2

Faxing

----Restrictions When Dialing with

the Number Keys

Fax numbers entered with the
number keys are programmed in in­ternal memory (separate from memo­ry for storing original data).
Therefore, using the number keys,
you cannot program more than 100
numbers in total for the following:

• Destinations specified in a Memo­ry Transmission (including Confi­dential Transmission and Polling
Reception)

• Transfer Stations and End Destina­tions specified in a Transfer Re­quest

• Destinations and Transfer Stations
specified in a Group

• Destinations specified in program
registration

❒ If a memory file is awaiting trans-

mission and the "Memory is full.
Cannot scan more. Transmitting
only scanned pages." message is
displayed when dialing with the
number keys, you cannot dial any
more numbers. This is because fax
numbers have been dialed with the
number keys for some of the files
awaiting transmission. When these
files have been sent and their fax
numbers are deleted from memo­ry, additional fax numbers can be
dialed.

❒ The display shows the percentage

of free memory space for storing
originals. Since fax numbers are
programmed in separate memory,
dialing fax numbers with the
number keys does not change the
percentage on the display.

For example, when 90 destinations
are programmed in a Group with the
number keys, only 10 destinations
can be dialed for Memory Transmis­sion from the number keys.

Note

❒ When this machine is requested to

transfer a call (i.e. become a Trans­fer Station), 2 fax numbers are au­tomatically programmed.
Therefore, the number of destina­tions that can be dialed from the
number keys decreases by two
whenever this machine is request­ed to transfer a call.

❒ When a total of 100 fax numbers is

programmed, only Immediate
Transmission is allowed.

Pause

Press the {{{{Pause/Redial}}}} key when di­aling or storing a number to insert a
pause of about two seconds.

Limitation

❒ You cannot insert a pause before

the first digit of a fax number.

Note

❒ A pause is shown as a "-" on the

display.

42

Tone

This feature allows a machine con­nected to a pulse dialing line to send
tonal signals (for example if you want
to use a special service on a tone dial­ing line). When you press the {{{{Tone}}}}
key, the machine dials the number us­ing tonal signals.

Limitation

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the {{{{Tone}}}} key.

Note

❒ A tone is shown as a "•" on the dis-

play.

Dialing

----Sending Tonal Signals by ISDN

(Optional ISDN Unit Required)

You can still send tonal signals to a G3
user even if the machine is only con­nected to an ISDN line.

Note

❒ This feature can only be used for

Memory or Immediate Transmis­sion. You cannot dial through
ISDN using On Hook Dial or Man­ual Dial.

❒ When G4 is selected, the display

shows UUI after a tone indication
"*". ⇒ Chapter 4, "Advanced Fea­tures" in the Advanced Features
manual

❒ When G3 is selected on ISDN line,

you can set the indication after a
tone indication "*" in the User Pa­rameters : PB(tone) or UUI. ⇒
Chapter 4, "Advanced Features",
Chapter 8, "Changing Key Opera­tor Settings" in the Advanced Fea­tures manual

2

----Using the {{{{Tone}}}} key with On
Hook Dial

Press the {{{{On Hook Dial}}}} key.

A

Enter the fax number with the

B

number keys.
Press the {{{{Tone}}}} key.

C

43

2

Faxing

Quick Dials

When you have programmed a destina­tion's number in a Quick Dial table, you
can dial the number by just selecting the
destination from the Quick Dial table.

Additionally, you can store a name
that will appear on the display when­ever you press that Quick Dial.

Preparation

You must program the fax number
of a destination for the Quick Dial
table prior to using Quick Dial.⇒
p.54 “Programming Quick Dials”

Note

❒ When you press the title key above

the destination keys, the destina­tion keys programmed in that title
key appear.

❒ To check the contents of Quick Di-

al, print the Quick Dial list. ⇒
Chapter 7, "Reports/Lists" in the
Advanced Features manual

❒ A stored name can be printed out

on the first page of a received fax at
the other end. ⇒ Chapter 4,
"Transmission Options" in the Ad­vanced Features manual

Reference

⇒ p.41 “Dialing”

Place your original and select any

AAAA

scan settings you require. ⇒⇒⇒⇒ p.36
“Scan Settings”

Press the destination key. If the

CCCC

desired destination key is not
shown, press [UUUU] and [TTTT] to look
through the table.

Note

❒ To cancel a selected destination,

press that destination again.

❒ If you wish to dial another des-

tination, press [Add] and repeat
steps B and C.

Press the {{{{Start}}}} key.

DDDD

----Changing Display Method

Press [Dest. Management].

A

Press [Switch Display].

B

Select [Display Quick Dial Tbl] or [Dis-

C

play Number Keys].
Press [OK].

D

Note

❒ To cancel the change, press

[Cancel]. The display appears as
in step B.

Press [Exit].

E

44

Press the title key for the table

BBBB

with the desired destination key.

❖❖❖❖ Quick Dial Table

Dialing

❖❖❖❖ Display Number Key

Groups

If you frequently send the same mes­sage to more than one place, program
these numbers into a Group. Then
you can send messages to all the des­tinations in that Group with just a few
keystrokes. You can also program a
name for the Group (for example,
"Branch Offices") which will be dis­played before you press the {{{{Start}}}}
key.

Preparation

You need to program the Groups.
⇒ p.63 “Programming Groups”

Place your original and select any

AAAA

scan settings you require.

Press [Group].

BBBB

Press the group key for the de-

CCCC

sired group.

A programmed destination and
the total number of destinations is
displayed. Press [UUUU Prev.] or [TTTT

Next] to see the other destinations.

2

Limitation

❒ Group Dial can be used only for

Memory Transmission; it cannot
be used for Immediate Transmis­sion. The machine automatically
changes to Memory Transmission
when you use Group Dial.

Note

❒ To check the contents of the

Groups, print the list. ⇒ Chapter 7,
"Printing the Group Dial List" in
the Advanced Features manual

❒ A total of 500 destinations can be

programmed for Group Dial.

Note

❒ If you make a mistake, press the

group key or [Clear] and start
again.

45

Faxing

Reception

2

Selecting the Reception Mode

There are two ways you can set up
your machine to handle incoming
calls:

• Manual Reception (external tele­phone required)

• Auto Reception (external tele­phone required)

Manual Reception

When a telephone call comes in, the
machine rings. If the call is a fax mes­sage, you must manually change to
facsimile mode.

Auto Reception

When a telephone call comes in, the
machine automatically receives it as a
fax message. Use this setting for a
dedicated fax line.

----Receiving a Fax in Manual

Reception Mode

When the machine rings, pick up

A

the handset of the external tele­phone.

If you hear beeps, press the {{{{Start}}}}

B

key or the {{{{Start Manual RX}}}} key.
(The {{{{Start}}}} key is available in the
facsimile mode when an original is
not placed only.)

Replace the handset of the external

C

telephone. The machine will start
receiving.

Limitation

❒ You cannot select the reception

mode when the Extra G3 Interface
Unit (option) is installed.

❒ The optional external telephone is

required to use this machine as a
telephone.

❒ You cannot select the reception

mode when you use an ISDN line.

46

Initial Settings and Adjustments

3. Setup

You can send information to the other
party when transmitting or receiving
a fax message. This information is
shown on the display of the other ma­chine and printed as a report. The fol­lowing information can be sent.

❖❖❖❖ Own Name

The Own Name is sent to the other
party when you send or receive a
fax. This name should include
your name. The Own Name is
shown on the display of the other
machine and printed in a report.

• You can program letters, sym-

bols, number, and spaces.

Limitation

❒ Own Name works only when

the other machine is the same
make and has the Own Name
feature.

Note

❒ You can program up to 20 char-

acters in Own Name.

❖❖❖❖ Own Fax Number (Facsimile number

of sender)

The Own Fax Number of the send­er is sent to the other party when
sending a fax using a G3 line. The
received facsimile number is
shown on the display of the other
machine and printed in a report.
This function is available regard­less of the make of the other party's
machine.

Note

❒ You can program up to 20 char-

acters in Own Fax Number

❖❖❖❖ G4 Terminal ID

The optional G4 Unit is required to
use this function.
G4 Terminal ID is available when
the machine is connected to an
ISDN line. This information is
printed by the other party's ma­chine when a fax is transmitted.
You can program letters, symbols,
number, and spaces.

❖❖❖❖ Fax Header

The Fax Header is printed as the
header of every fax you send. You
should include your name in Fax
Header.
You can program letters, symbols,
number, and spaces.

Note

❒ You can program up to 32 char-

acters in Fax Header. ⇒ Chapter
7, "General Setting/Adjustment"
in the Advanced Features manu­al

Note

❒ You can program up to 22 char-

acters in G4 Terminal ID.

Important

❒ You can confirm the programmed

settings from Parameter Setting.
We recommend that you print
and keep the Parameter List when
you program or change settings.
⇒ Chapter 8, "Printing the User
Parameter list" in the Advanced
Features manual

47

Setup

3

Programming

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Note

❒ If "Program Fax Information" is

not shown, press [UUUU Prev.] or [TTTT
Next].

Program the name and facsimile

EEEE

number.

Programming a Fax Header

AAAA Press [

BBBB Enter a Fax Header.

First Name

] or [

Second Name

].

Press [Gen. Settings/Adjust].

CCCC

Press [Program Fax Information].

DDDD

Reference

⇒ p.72 “Entering Text”

CCCC Press [OK].

48

Initial Settings and Adjustments

Programming an Own Name

AAAA Press [Own Name].

BBBB Press [Own Name].

CCCC Enter an Own Name.

Programming an Own Fax
Number

AAAA Press [Own Fax Number].

3

BBBB Select line type to Program.

Reference

⇒ p.72 “Entering Text”

DDDD Press [OK].

Note

❒ The display differs according

to the number of G3 Interface
Unit (option) installed.

❒ When an Extra G3 Interface

Unit (option) is installed, the
display appears as below.

49

Setup

3

CCCC Enter a facsimile number.

Reference

⇒ p.72 “Entering Text”

DDDD Press [OK].

Programming G4 Terminal ID

The display appears as below
when the optional ISDN Unit is in­stalled.

AAAA Press [G4 Terminal ID].

CCCC Enter a country code using the

number keys.

DDDD Press [OK].
EEEE Press [Facsimile No.].

BBBB Press [Country Code].

FFFF Enter a facsimile number using

the number keys.

GGGG Press [OK].
HHHH Press [Terminal Name].

50

Initial Settings and Adjustments

IIII Enter a terminal name.

Reference

⇒ p.72 “Entering Text”

JJJJ Press [OK].

Press [Exit].

FFFF

Press the {{{{User Tools/Counter}}}} key.

GGGG

The machine will return to standby
mode.

Editing

Press [Facsimile Features].

BBBB

Press [Gen. Settings/Adjust].

CCCC

Press [Program Fax Information].

DDDD

3

Note

❒ The following procedure explains

how to edit Own Name as an ex­ample.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Note

❒ If "Program Fax Information" is

not shown, press [UUUU Prev.] or [TTTT
Next].

Press [Fax Header], [Own Name] or

EEEE

[Own Fax Number] for editing.

51

Setup

3

Press the item you want to edit.

FFFF

Press [Backspace] or [Delete All] and

GGGG

reenter the name or number.

Note

❒ Press [Clear] if you want to edit

Own Fax Number, Country
Code and Own Fax Number of
G4 Terminal ID.

Press the {{{{User Tools/Counter}}}} key.

JJJJ

The machine will return to standby
mode.

Deleting

Note

❒ The following procedure explains

how to edit Own Name as an ex­ample.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

52

Press [OK].

HHHH

Press [Exit].

IIII

Press [Gen. Settings/Adjust].

CCCC

Initial Settings and Adjustments

Press [Program Fax Information].

DDDD

Note

❒ If "Program Fax Information" is

not shown, press [UUUU Prev.] or [TTTT
Next].

Press [Fax Header], [Own Name] or

EEEE

[Own Fax Number] for deleting.

Press [Backspace] or [Delete All] and

GGGG

reenter the name or number.

Note

❒ Press [Clear] if you want to edit

Own Fax Number, Country
Code and Own Fax Number of
G4 Terminal ID.

Press [OK].

HHHH

3

Press the item you want to delete.

FFFF

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

The machine will return to standby
mode.

53

Setup

Quick Dial

3

To save time, you can program a fax
number that you use often into a
Quick Dial key. Then, whenever you
are sending a message to that loca­tion, just press that Quick Dial key to
dial.

Use the following steps to program a
new Quick Dial or to edit or overwrite
existing Quick Dials.

You can program the following items
in each key:

• Destination fax number (up to 254
digits)
You can select a line type for each
destination when the ISDN Unit
(option) or Extra G3 Interface Unit
(option) is installed.
Setting can also be made for SEP,
SUB, PWD, PID (up to 20 digits),
sub-address (optional ISDN Unit is
required), UUI, and tonal signals.
⇒ p.43 “Tone”, ⇒ Chapter 4,
"Transmission Features" in the Ad­vanced Features manual

• Destination name (up to 20 charac­ters)

• Label Insertion (whether to print
the destination name on faxes sent
to this number)

• Fax Header (which Fax Header is
printed on faxes sent to this
number) ⇒ Chapter 4, "Sub Trans­mission Mode" in the Advanced
Features manual

• Key Display
You can program the Key Display
shown on the display (up to 16
characters). The Group name (up
to 16 characters of the group name)
will be programmed as the Key
Display automatically if you do
not program a Key Display.

• Select Title
You can select a title for display
programmed destinations. If no
specific title is selected, only
"Quick Dial List" will be shown.

Note

❒

You can program your own messag­es to be used as standard messages.
⇒ Chapter 7, "Program/Delete
Menu" in the Advanced Features
manual

Important

❒ We recommend that you print and

keep the Quick Dial List when you
program or change fax numbers.
⇒ Chapter 7, "Reports/Lists" in
the Advanced Features manual

Programming Quick Dials

If a destination is programmed in the
Quick Dial table, you can just press
that Quick Dial key to dial.

Limitation

❒ When a programmed Quick Dial

key is being used for a standby
Memory Transmission, the mes­sage "Specified destination is used
by transmission standby file. It
cannot be changed or deleted.
Specify it again after transmission
is completed." is shown. You can­not change the destination for this
key at this time.

54

Quick Dial

Note

❒ Up to 400 destinations can be pro-

grammed. You can program up to
1200 destinations when Fax Func­tion Upgrade Unit is installed.

❒ The maximum number of digits

for a fax number may be less than
254 due to the settings for the F
Code, Space and Sub-address.

❒ You can program a destination

into the Quick Dial table using
[Prog./Change/Delete] in The Facsim­ile Features. ⇒ Chapter 7, "General
Setting/Adjustment" in the Ad­vanced Features manual

Press [Dest. Management].

AAAA

Note

❒ If the destination key has not

been programmed,[*Not pro-
gramed] is shown.

❒ If an unprogrammed key is not

shown, press [UUUU Prev.] or [TTTT
Next].

❒ Press [Change Title] to display

another title.

Enter the name of the destination.

DDDD

Reference

⇒ p.72 “Entering Text”

3

Press [Program/Change/Delete Quick

BBBB

Dial].

Select the destination key you

CCCC

want to program.

Note

❒ If the key has been programmed

already, the contents are shown.

Press [OK].

EEEE

The name has been programmed.

Enter the facsimile number you

FFFF

want to program with the number
keys or [1], [2], [3], [4], [5], [6],
[7],[8], [9], [0], [pppp], and [qqqq].

55

Setup

3

Note

❒ You should program a facsimile

number.

❒ If you make a mistake, press

[Clear] and start again.

❒ Press [Adv. Features] to edit F

code, sub-address or UUI. ⇒
Chapter 4, "Advanced Features"
in the Advanced Features man­ual.

❒ You can select a line type for

each destination when the ISDN
Unit (option) or Extra G3 Inter­face Unit (option) is installed.
Press [Select Line] to select a line
type. ⇒ Chapter 4, "Changing
the Line Type" in the Advanced
Features manual

Programming/Changing Key
Display

AAAA Press [Key Display].
BBBB Enter a Key Display.

Selecting a Title

AAAA Press [Select Title].
BBBB Select the title you want to pro-

gram.

Note

❒ You can program the same

destination in [Title 1] , [Title 2]
and [Title 3].

❒ When [Freq.] is selected for

one title, [Freq.] is selected for
all titles. ⇒ Chapter 7, "Pro­gram/Delete Menu" in the
Advanced Features manual

CCCC Press [OK].

56

Note

❒ The name which you pro-

grammed is shown. ⇒ p.72
“Entering Text”

CCCC Press [OK].

The Key Display which you
programmed is shown.

Selecting a Fax Header

AAAA Press [Select Fax Header].
BBBB Select [1st Name] or [2nd Name]

for registration.

CCCC Press [OK].

Programming Label Insertion

AAAA Press [Label Insertion].
BBBB Select [ON] or [OFF].

Press [OK].

GGGG

Quick Dial

Note

❒ If you select [OFF] or if you

want to insert only the desti­nation name, go to step F.

CCCC Press [Change] at the right side

of the second or third line.

DDDD Select the standard message to

be stamped at the second or
third line.

Note

❒ If you press [Cancel], no changes

are made. The display appears
as in step C.

Press [Exit] .

HHHH

Press [Exit]

IIII

The machine will return to standby
mode.

3

EEEE Press [OK].

Note

❒ To stamp the standard mes-

sage at the second or third
line, proceed from step C.

FFFF Press [OK].

57

3

Setup

Editing Quick Dials

Change the destination information
already programmed. Use this proce­dure to cancel a transmission after the
original has been scanned.

Limitation

❒ When a programmed Quick Dial

key is being used for a standby
Memory Transmission, the mes­sage "Specified destination is used
by transmission standby file. It
cannot be changed or deleted.
Specify it again after transmission
is completed." is shown. You can­not change the destination for this
key at this time.

Note

❒ You also can change the destina-

tion information in "Program/De­lete Menu" in "The Facsimile
Features".

Press [Dest. Management].

AAAA

Select the destination key you

CCCC

want to change.

Note

❒ If the destination key you re-

quire is not shown, press [UUUU
Prev.] or [TTTT Next].

❒ Press [Change Title] to display

another title.

Edit the items you want to change.

DDDD

Editing a Facsimile Number

A

A Press the {{{{Clear/Stop}}}} key or

AA

[Clear] and reenter the facsimile
number.

58

Select [Program/Change/Delete Quick

BBBB

Dial].

Note

❒

Press [

Adv. Features

sub-address or UUI. ⇒ Chapter 4,
"Advanced Features" in the Ad­vanced Features manual

❒ You can select a line type for

each destination when the
ISDN Unit (option) or Extra G3
Interface Unit (option) is in­stalled. Press [
lect a line type. ⇒ Chapter 4,
"Changing the Line Type" in
the Advanced Features manual

] to edit F code,

Select Line

] to se-

Quick Dial

Editing a Destination

AAAA Press [Destination].
BBBB Reenter the destination.

Reference

⇒ p.72 “Entering Text”

CCCC Press [OK].

The new destination entered is
shown.

Editing a Key Display

AAAA Press [Key Display].
BBBB Reenter the Key Display.

Editing a Title

AAAA Press [Select Title].
BBBB Select the title you want to edit.

3

Note

❒ You can program the same

destination in [Title 1], [Title 2]
and [Title 3].

❒ When [Freq.] is selected for

one title, [Freq.] is selected for
all titles.

CCCC Press [OK].

Editing a Fax Header

Reference

⇒ p.72 “Entering Text”

CCCC Press [OK].

The new Key Display entered is
shown.

AAAA Press [Select Fax Header].
BBBB Select [1st Name] or [2nd Name]

and edit them.

CCCC Press [OK].

59

3

Setup

Editing Label Insertion

AAAA Press [Label Insertion].
BBBB Select [ON] or [OFF].

Note

❒ If you select [OFF] or if you

want to insert only the desti­nation name, go to step F.

CCCC Press [Change] at the right side

of the second or third line.

Press [OK].

EEEE

The destination information
changes.

Note

❒ If you press [Cancel], no changes

are made. The display appears
as in step C.

Press [Exit] .

FFFF

60

DDDD Select the standard message to

be stamped at the second or
third line.

EEEE Press [OK].

Note

❒ To stamp the standard mes-

sage at the second or third
line, proceed from step C.

FFFF Press [OK].

Press [Exit].

GGGG

The machine will return to standby
mode.

Deleting Quick Dials

This procedure describes how to find a
programmed Quick Dial and delete it.

Limitation

❒ When you try to delete a Quick

Dial key that is being used for a
standby Memory Transmission,
the message "Specified destination
is used by transmission standby
file. It cannot be changed or delet­ed. Specify it again after transmis­sion is completed." is shown. You
cannot delete the destination for
this key at this time.

Press [Dest. Management].

AAAA

Quick Dial

Press [Delete].

CCCC

Select a destination key to be de-

DDDD

leted.

3

Select [Program/Change/Delete Quick

BBBB

Dial].

The information for the destina­tion key is shown.

Note

❒ If the destination key you re-

quire is not shown, press [UUUU
Prev.] or [TTTT Next].

❒ Press [Change Title] to display

another title.

Press [Delete].

EEEE

The destination has been deleted.

Note

❒ If you press [Do not Delete], the

destination is not deleted. The
display appears as in step D.

61

3

Setup

Press [Exit] .

FFFF

Press [Exit] .

GGGG

The machine will return to standby
mode.

62

Groups

Groups

Programming Groups

If you send the same message to sev­eral destinations at the same time on a
regular basis, program these destina­tion numbers as a Group. This allows
you to dial these destinations with a
single key press.

You can program the following items
in a Group:

• Destination fax numbers (up to 500
numbers for each group or 2,200
numbers with optional Fax Func­tion Upgrade Unit, up to 254 digits
for each number)

• Group name (up to 20 characters)

• Key Display

You can program the Key Display
shown on the display (up to 16
characters). The Group name (up
to 16 characters of the group name)
will be programmed as the Key
Display automatically if you do
not program a Key Display.

You can edit destinations which are
programmed in a group.

Programming Groups

Preparation

All destinations to be programmed
should be selected using the Quick
Dial table or entered using the
number keys. You can use a combi­nation of the Quick Dial table and
number keys.

Limitation

❒ When a programmed group is be-

ing used for a standby Memory
Transmission, the message "Speci­fied destination is used by trans­mission standby file. It cannot be
changed or deleted. Specify it
again after transmission is com­pleted." is shown. You cannot
change the destinations for this
Group at this time.

Note

❒ The maximum number of distina-

tions that can be programmed in
total is 500 (2,200 with optional Fax
Function Upgrade Unit). With
Quick Dial table: 400 (1,200 with
optional Fax Function Upgrade
Unit) With number keys: 100 (1,000
with optional Fax Function Up­grade Unit)

❒ The theoretical maximum number

of destinations you can store in a
Group
tional Fax Function Upgrade Unit
installed) .

*1

If the same distination number is pro­grammed in several Groups, it will
only be counted as a single item.

*2

A maximum of 400 numbers can be
stored with the Quick Dial table and
100 numbers with the number keys.

Press [Dest. Management].

AAAA

*1

is 500

*2

(2,200 with op-

3

Important

❒ It is recommended that you print

and keep the Group Dial list when
you program or change destina­tions. ⇒ Chapter 7, "Reports/Lists"
in the Advanced Features manual

63

Setup

3

Press [Program/Change/Delete Group].

BBBB

Select the group key you want to

CCCC

program.

Note

❒ If the group key has not been

programmed, [*Not programed] is
shown.

❒ If the destination key you re-

quire is not shown, press [UUUU
Prev.] or [TTTT Next].

Enter the name of the group.

DDDD

Press [OK].

EEEE

The name has been programmed.

Specify the destinations to be

FFFF

programmed in the Group.

Note

❒ You should program facsimile

numbers using the number keys
or Quick Dial table.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key or [Clear] and
enter again.

❒ If the destination key you re-

quire is not shown, press [UUUU
Prev.] or [TTTT Next].

❒ Press [Change Title] to display

another title.

❒ When you specify multiple des-

tinations using the number
keys, press [Add].

❒ Press [Dest. List] to confirm the

destinations programmed in the
group.

64

Note

❒ You should program the group

name.

Reference

⇒ p.72 “Entering Text”

Press [OK].

GGGG

Note

❒ If you press [Cancel], the group

is not programmed. The display
appears as in step C.

Groups

Press [Exit].

HHHH

Press [Exit].

IIII

The machine will return to standby
mode.

----Programming the Group as a
Transfer Station of a Multi-Step
Transfer

A Group can be programmed as a
Transfer Station of a Multi-Step
Transfer. You should program the re­ceiving stations when you program
the group as a Transfer Station.

Note

❒ When you specify the receiving

station with Quick Dial, press
[Quick Dial] and enter the Group
Dial number using the number
keys.

❒ When you specify the receiving

station with Group Dial, press
[Group Dial] and enter the Group
Dial number using the number
keys.

After specifying all of the receiving

F

stations, press [OK].
Press [OK].

G

Press [Exit] twice.

H

Reference

⇒ Chapter 5, “Reception Func-
tions” in the Advanced Features
manual

3

For more information, contact your
service representative.

Limitation

❒ If you want to program a group

which has been programmed as a
Transfer Station as a normal
group, delete the group and pro­gram again.

❒ Only one group can be pro-

grammed as a Transfer Station.
Follow step A to F in "Program-

A

ming Groups".
Press [Adv. Features].

B

Press [Transfer Req.].

C

Press [Receiving Station].

D

Specify the receiving station.

E

65

3

Setup

Editing Groups

Change the Groups already pro­grammed. Use this procedure to can­cel a transmission after the original
has been scanned.

Limitation

❒ When a Group to be changed is be-

ing used for a standby Memory
Transmission, the message "Speci­fied destination is used by trans­mission standby file. It cannot be
changed or deleted. Specify it
again after transmission is com­pleted." is shown. You cannot
change the destinations for this
key at this time.

Note

❒ You can change the Groups also in

"Program/Delete Menu" in "The
Facsimile Features".

Select the key for the group you

CCCC

want to change.

Note

❒ If the group key you require is

not shown, press [UUUU Prev.] or [TTTT
Next].

Change the contents of the group.

DDDD

Press [Dest. Management].

AAAA

Select

BBBB

[Program/Change/Delete Group]

Editing a Group Name

AAAA Press [Group Name].

.

66

Groups

BBBB Press [Backspace] and [Delete

All], and then reenter the group

name.

Reference

⇒ p.72 “Entering Text”

CCCC Press [OK].

The display appears as in step D.

Editing Key Display

AAAA Press [Key Display].

Editing a destination
programmed in a Group

AAAA Press [Change] for the destina-

tion you want to edit.

The name of the destination is
displayed under the fax number
if the destination is pro­grammed with the Quick Dial
table.

3

Note

❒ If the destination you require

is not shown, press [UUUU Prev.]
or [TTTT Next].

BBBB Edit the destination using the

number keys or destination
key.

BBBB Press [Backspace] and [Delete

All], and then reenter the Key

Display.

Reference

⇒ p.72 “Entering Text”

CCCC Press [OK].

The display appears as in step D.

67

Setup

3

Note

❒ If the destination is pro-

grammed with the number
keys, press the {{{{Clear/Stop}}}}
key or [Clear] and enter the
fax number of the destina­tion.

❒ If the destination is pro-

grammed with the Quick
Dial table, press the
{{{{Clear/Stop}}}} key or [Clear] to
cancel programming, and
then program with the desti­nation key again. You can
cancel programming also by
pressing the destination key.

❒ Press [Adv. Features] to edit F

code, sub-address or UUI. ⇒
Chapter 4, "Advanced Fea­tures" in the Advanced Fea­tures manual

❒ You can select a line type for

each destination when the
ISDN Unit (option) or Extra
G3 Interface Unit (option) is
installed. Press [Select Line] to
select a line type. ⇒ Chapter
4, "Changing the Line Type"
in the Advanced Features
manual

❒ To edit another destination,

press [Dest.List] and proceed
from step D.

BBBB Add the destination using the

number keys or a destination
key.

Note

❒ To add another destination,

press [Dest.List] and proceed
from step D.

❒ You also can cancel program-

ming also by pressing the
destination key of the desti­nation to be added.

❒ Press [Adv. Features] to pro-

gram F code, sub-address or
UUI. ⇒ Chapter 4, "Ad­vanced Features" in the Ad­vanced Features manual

❒ You can select a line type for

each destination when the
ISDN Unit (option) or Extra G3
Interface Unit (option) is in­stalled. Press [
lect a line type. ⇒ Chapter 4,
"Changing the Line Type" in
the Advanced Features manual

Select Line

] to se-

68

Adding destinations

AAAA Press [Add].

Press [OK].

EEEE

Note

❒ If you press [Cancel], the group

is not changed. The display ap­pears as in step

.

C

Groups

Press [Exit] .

FFFF

Press [Exit].

GGGG

The machine will return to standby
mode.

Deleting Groups

Limitation

❒ When a Group to be deleted is be-

ing used for a Memory Transmis­sion on standby, the message
"Specified destination is used by
transmission standby file. It cannot
be changed or deleted. Specify it
again after transmission is com­pleted." is shown. You cannot de­lete destinations for this Group at
this time.

Note

❒ You can delete the Groups also in

"Program/Delete Menu" in "The
Facsimile Features".

Select

BBBB

Select the group key which con-

CCCC

tains the destination you want to
delete.

❒ If the group key you require is

Press [Change] for the destination

DDDD

you want to delete.

[Program/Change/Delete Group]

Note

not shown, press [UUUU Prev.] or [TTTT
Next].

.

3

Deleting a destination programmed
in a Group

Press [Dest. Management].

AAAA

69

Setup

3

Press the {{{{Clear/Stop}}}} key or [Clear]

EEEE

to delete the facsimile number.

If you programmed the destina­tion with the number keys, the
number will clear one digit at a
time. If you programmed it with
the Quick Dial table, the number
will clear all at once.

Note

❒ If the destination is programmed

with the Quick Dial table, you
also can delete the destination by
pressing to highlight the destina­tion key.

Press [Exit].

GGGG

Press [Exit].

HHHH

The machine will return to standby
mode.

Deleting Groups

Press [Dest. Management].

AAAA

❒ If you want to delete another

destination, press [UUUU Prev.] or [TTTT
Next] to display it.

The programmed Group is shown
on the display.

Press [OK].

FFFF

Note

❒ If you press [Cancel], the desti-

nation is not deleted. The dis­play appears as in step

A

Select

BBBB

.

[Program/Change/Delete Group]

.

70

Groups

Press [Delete].

CCCC

Select the key for the group you

DDDD

want to delete.

Note

❒ If a group key has not been pro-

grammed, [*Not programed] is
shown.

❒ If the group key has been pro-

grammed, the group name or
Key Display is shown.

Press [Exit] .

FFFF

Press [Exit].

GGGG

The machine will return to standby
mode.

3

Press [Delete].

EEEE

The group is deleted.

Note

❒ If you press [Do not Delete], the

display appears as in step C.

71

3

Setup

Entering Text

This section describes how to enter characters. When you enter a character, it is
shown at the position of the cursor. If there is a character at the cursor position,
the entered character is shown before the character.

Available Characters

• Alphabetic characters
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

0123456789

Keys

Note

❒ When entering uppercase or lowercase continuously, use the [Shift Lock] to

lock the case.

72

How to Enter Text

Entering letters

Press [Shift] to switch between uppercase and lowercase.

AAAA

Press the letter you want to enter.

BBBB

Entering Text

Deleting characters

Press [Backspace] or [Delete All] to delete characters.

AAAA

3

73

3

Setup

74

4. Troubleshooting

Adjusting Volume

You can change the volume of the fol­lowing sounds the machine makes.

❖❖❖❖ On Hook

Sounds when the {{{{On Hook Dial}}}}
key is pressed.

❖❖❖❖ Transmission

Sounds when the machine sends a
message.

❖❖❖❖ Reception

Sounds when the machine receives
a message.

❖❖❖❖ Dialing

Sounds after pressing the {{{{Start}}}}
key until the line connects to the
destination.

❖❖❖❖ Printing

Sounds when a received message
has been printed. ⇒ Chapter 5,
"Print Completion Beep" in the Ad­vanced Features manual

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

Select [Gen. Settings/Adjust].

CCCC

Limitation

❒ Adjusting Volume is not available

with G4 on the optional Extra G3
Interface Unit.

Note

❒ You can adjust the On Hook vol-

ume when you press the {{{{On Hook
Dial}}}} key. ⇒ Chapter 4, "On Hook
Dial" in the Advanced Features
manual

75

4

Troubleshooting

Select [Adjust Sound Volume].

DDDD

Press [Lower] or [Louder] for each

EEEE

item.

Note

❒ You can hear the actual volume

by pressing [Check].

Press [OK].

FFFF

Note

❒ If you press [Cancel], the volume

setting is canceled. The display
appears as in step C.

Press [Exit].

GGGG

Press the {{{{User Tools/Counter}}}} key.

HHHH

The machine will return to standby
mode.

76

Error Messages and Their Meanings

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. It
might just flash briefly, so if you are watching for errors, stay by the machine and
check the display.

Message Problem and Solution

Put original back, check it and press [Start]. Original jammed during Memory Transmis-

sion. Place originals that have not been
scanned again.

Error occurred, and transmission was canceled. A document jam occurred during Immediate

Transmission. Press [OK] and re-send the page
which has no been sent.

Cannot detect original size. Place original
again, then press [Start].

LCall Service
Functional problems with facsimile. Please call

service.

Memory is full. Cannot scan more. Transmit­ting only scanned pages.

An error occurred during Immediate Trans­mission. Press [OK] and re-send the original.

Note

❒ There may be a problem with the machine

or the telephone line (for example noise or
cross talk). If the error re-occurs frequently,
contact your service representative.

The machine failed to detect the size of the
original. Place originals again and press the
{{{{Start}}}} key.

There is a problem with the fax function.
Record the code number shown in the display
and contact your service representative. The
copier function will still work normally.

If you press [OK], the machine returns to the
standby mode and starts transmitting pages
which has been scanned.

4

77

Troubleshooting

When the {{{{Facsimile}}}} Key is Lit in Red

If this key is lit, press the [Facsimile] key to enter the facsimile mode. Refer to the
table below and take the appropriate action.

Problem Solution

Paper has run out. Add paper.

⇒ "Loading Paper" in the Copy Reference

The paper output tray is full. Remove the paper from the tray.

4

The machine is in RDS (Remote Diagnostic
System) mode.

A facsimile error has occurred. The facsimile has a problem. Contact a service

Toner is empty. Replace the toner cartridge.

Wait with the Main Power switch on. The ma­chine will enter the standby mode after it exits
from the RDS mode.

representative. The copier will still function
normally.

⇒ "Adding Toner" in the Copy Reference

78

Solving Problems

This table lists some common problems and their solutions.

Problem Solution Refer to

Solving Problems

Image background appears
dirty when received at the
other end.

Printed or sent image contains
spots.

Received image is too light. Request the sender to increase

Message appears blank at the
other end.

Adjust the scan density. ⇒ p.38 “Image Density (Con-

The Document Feeder (ADF)
or exposure glass is dirty.
Clean them. ⇒ the Copy Ref­erence manual

Make sure that ink or correc­tion fluid is dry before placing
the original.

the image density.

When using moist, rough or
processed paper, the printed im­age may be partly invisible. Only
use recommended paper.

When D appears on the dis­play, toner is beginning to run
out. Replace the toner cartridge
soon.
manual

The original was placed up­side down. Place it properly.

the Copy Reference

⇒

trast)”

---

4

---

⇒ Appendix, "Acceptable
Types of Originals" in the Ad­vanced Features manual

---

⇒ p.18 “Placing Originals”

You want to cancel a Memory
Transmission.

You want to cancel an Imme­diate Transmission.

You cannot add any destina­tions to a Group although the
number of destinations has
not reached the maximum.

If the original is being pro­grammed, press the
{{{{Clear/Stop}}}} key.

If the original is being sent,
use "Change/Stop TX File" in
the Information menu.

Press the {{{{Clear/Stop}}}} key. ⇒ p.29 “Canceling a Memory

100 destinations have been
programmed with the
number keys (1000 with the
optional Expansion Memory).
Program more numbers with
Quick Dials.

⇒ p.29 “Canceling a Memory
Transmission”

⇒ Chapter 2, "Checking and
Canceling Transmission Files"
in the Advanced Features
manual

Transmission”

⇒ p.41 “Dialing”

79

Troubleshooting

Problem Solution Refer to

4

Both transmission and receiv­ing are impossible.

Transmission is possible,
though receiving is impossible.

Receiving is possible, though
transmission is impossible.

Make sure that the modular
cord is correctly connected.

If you connect the ISDN line
or PBX, check the setting.

If you connect the ISDN line
or PBX, check the setting.

If you connect the ISDN line
or PBX, check the setting.

---

---

---

---

80

INDEX

A

,

,

46

75

,

5

Adjusting Volume
Analog Line Connector
Auto Reception

B

,

,

25

5

Broadcasting
Bypass Tray

C

Canceling a Memory Transmission
Canceling an Immediate Transmission

,

,

,

3

6

,

6

7

,

6

,

6

6

,

47

Check Modes key
Clear Modes key
Clear/Stop key
Communicating Indicator
Components
Confidential File Indicator
Control Panel
CSI→Own Fax Number

,

D

,

Detail
Dialing
Display
Document Feeder (ADF)

,

,

36

41

12

,

3

,

29

,

35

G

Groups

, 45,

63

I

,

,

36

7

Image density
Image Density (Contrast)
Immediate Transmission
Interrupt key

L

,

73

,

6

LCD display
letters

M

,

,

46

Main Power Switch
Manual Reception
Memory Transmission

N

Number keys

, 7,

41

O

,

, 36,

,

7

4

37

On Hook Dial key
Operation Switch
Original Type

,

38

, 15, 17,

3

, 15, 17,

32

25

E

,

,

72

,
,

,

73

77
3

7

,

3

Energy Saver key
Entering letters
Entering Text
Error Messages
Exposure Glass
Exposure Glass Cover
External Telephone Connector
Extra G3 Interface Unit Connector

F

17

,

,

78

7

Facsimile Key
Facsimile key

,

Faxing

,

P

,

Pause
Pause/Redial key
Photo
Placing Originals

,

42

37

,

,

7

18

Q

5

,

5

Quick Dial

, 41, 44,

54

R

,

47

,

6

Receive File Indicator
Reception
Resolution
RTI→Own Name

,

,

46

36

81

S

47

,

,

36

,

36

36

,

79

,

6

Scan Settings
Selecting the Reception Mode

,

Setup
Solving Problems
Standard
Start Manual RX key
Super Fine

T

,

Text

37

,

43

,

,

37

,

43

7

,

17

,

75

,

47

Text·Photo
Tonal Signals
Tone
Tone key
Transmission Modes
Troubleshooting
TTI→Fax Header

U

User Tools/Counter

,

6

,

46

82

MEMO

83

MEMO

84

UE USA B418