Savin 1027 Reference

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=212 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 8.480000 mm

Fax Option Type 1027 Operating Instructions

Fax Option Type 1027 Operating Instructions

Fax Option Type 1027

Operating Instructions

Facsimile Reference (option)

<Advanced Features>

Printed in Japan

UE USA B418-8657

Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=212 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 8.480000 mm

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Copy Reference manual before using this machine. It con­tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.

Available Options

• Fax Function Upgrade Unit (Fax Function Upgrade Type 185)

• ISDN Unit (ISDN Option Type 1027)

• Extra G3 Interface Unit (G3 Interface Unit Type 1027)

• Expansion Memory (32MB: DIMM)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

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5. Reception Features

Reception

Immediate Reception

Each page of a fax message is printed
as soon as it is received. This method
is used for standard fax messages.

Normally this machine receives mes­sages by Immediate Reception. But
Memory Reception is used when
"Combine 2 Originals", "Multi-copy
reception", "Reverse Order Printing
reception" or "2-Sided Printing" is set
to "ON ". If the conditions are that
Subsutitute Reception should be
used, a fax message is not printed. It
will be stored in memory. ⇒ p.80
“Memory Reception”, p.80 “Substi­tute Reception”

----Reception Resolution

This machine supports Standard, De-
tail and Super fine resolutions for re-

ception. If you do not have the
optional Fax Function Upgrade Unit,
faxes sent at Super fine resolution
will be printed on your machine at
Detail resolution. This may differ
from the sender's intention.

Limitation

❒ Reception may not take place if

there is not enough free memory
left.

Note

❒ If free memory reaches 0% during

Immediate Reception, any further
reception becomes impossible and
the current communication is ter­minated.

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Reception Features

Memory Reception

The machine waits until all pages of
the message have been received into
memory before printing the message.

Note

❒ If the free memory space reaches

0% during Memory Reception, the
machine can no longer receive the
current fax message and stops
communicating.

Substitute Reception

If any of the conditions listed below are
met, the machine automatically
switches to Memory Reception mode
and stores messages in memory in­stead of printing them. This reception
mode, in which a received fax message
is stored in memory unprinted, is

5

This method is used with the follow­ing features:

• Combine 2 Originals ⇒ p.89

“Combine 2 Originals”

• Multi-copy when set to multiple

copies ⇒ p.88 “Multi-copy Recep­tion”

• Reverse Order Printing ⇒ p.90

“Reverse Order Printing”

• Substitute Reception ⇒ p.80 “Sub-

stitute Reception”

• 2-Sided Printing (option) ⇒ p.87

“2-Sided Printing”

Important

❒ All the messages stored in memory

are deleted if the power is switched
off for more than one hour.

❒ The machine may not be able to re-

ceive large numbers of messages
or messages with a high data con­tent. In such cases, we recommend
you switch the above features off
or add a memory card.

Limitation

❒ The machine may not be able to re-

ceive fax messages when the free
memory space is low.

80

called Substitute Reception. Messages
received using Substitute Reception
are automatically printed when the
condition which caused the machine to
use Substitute Reception is rectified.
Substitute Reception takes place when:

• Paper runs out

• Toner runs out

• Paper is jammed

• A cover is open

• A fax is received during a copy or

print run

Limitation

❒ Reception may not take place if there

is not enough free memory left.

Note

❒ You can set whether you use "Sub-

stitute Reception" in "User Parame­ters". ⇒ p.141 “Changing the User
Parameters” (Switch05, Bit1, 2)

❒ The Receive File indicator lights to

let you know when message(s)
have been received using Substi­tute Reception.

❒ If free memory reaches 0% during

Substitute Reception, any further re­ception becomes impossible and the
current communication is terminated.

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Reception

Screening Out Messages from
Anonymous Senders

To help you screen out unwanted
messages that may fill up machine
memory, the machine can be pro­grammed to only use Substitute Re­ception under set conditions.

Four settings are available:

• "When Own Name or Own Fax
Number is received"

• "Free"

• "Polling ID match"

• "disable"

Note

❒ You can choose which setting to

use. Set this with the User Parame­ters. ⇒ p.141 “Changing the User
Parameters”(Switch05, Bit2,1)

❒ Even if the sender does not have an

Own Name or Own Fax Number,
the machine will still receive mes­sages using Substitute Reception
if:

• Paper becomes jammed while

the power switch is on

• Printing is not possible for some

reason, for example, when a
copy job is in progress

----When Own Name or Own Fax

Number is Received

The machine switches to Substitute
Reception only when the sender has
programmed their Own Name or
Own Fax Number. If the power is
switched off for more than an hour,
all the messages received into memo­ry are deleted. In that case, the Power
Failure Report or the Journal can be
used to identify which messages are
lost so you can ask the senders to
transmit them again.

Important

❒ If a sender has not programmed

their Own Name or Own Fax
Number, the machine may reject
an important fax message. We rec­ommend that you ask important
senders to program an Own Name
or Own Fax Number in advance.

----Free

The machine switches to Substitute
Reception regardless of whether or
not the sender has programmed their
Own Name or Own Fax Number.

5

----Polling ID match

The machine switches to Substitute
Reception only when the pro­grammed Polling ID's of the other
end and this machine are identical.

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Reception Features

When the Receive File Indicator is Lit

If the Confidential File indicator is lit, a message has been received and stored in
memory with Memory Lock or Personal Boxes. You need to print it out manual­ly. ⇒ p.35 “Printing Personal Box Messages”

If the Receive File indicator is lit, a message has been received but could not be
printed for some reason. The message was stored in memory (Substitute Recep­tion). When you solve the problem, the message will be automatically printed.
The table below lists some problems that could have caused Substitute Recep­tion to take place and their solutions.

Why Substitute Reception
Occurred

Paper has run out

5

Toner is empty

Paper is jammed

Cover is open The message "Open Cover"

Machine is busy printing
with other function

Output tray is full. The message "Following

Indication/Status Solution

B

dicator is lit red.

D

x

appears.

The machine is printing
with other function.

output tray is full. Remove
paper." appears.

{{{{Facsimile}}}}

and/or

is lit Replace the toner cartridge.

is lit Remove the jammed paper.

in-

Add paper.

See "Loading Paper" in the Copy Ref­erence manual

See "Adding Toner" in the Copy Ref­erence manual

See "Clearing Misfeeds" in the Copy
Reference manual

Close the cover.

A cover other than the Document
Feeder (ADF) or front cover is open.

The message will be printed after the
current job finishes automatically.

Remove paper from output tray.

When the Confidential File Indicator is Lit or Blinking

If the Confidential File Indicator is lit, a message has been received by Confiden­tial Reception or received in Personal Boxes. When a message has been received
by Confidential Reception, print a Confidential Message. ⇒ p.30 “Printing a
Confidential Message” When a message has been received in Personal Boxes,
print Personal Box Messages. ⇒ p.35 “Printing Personal Box Messages”

If the Confidential File indicator is blinking, a message has been received and
stored in memory with Memory Lock. You need to print it out manually. ⇒ p.32
“Printing a File Received with Memory Lock”

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Reception Functions

Transfer Station

Transfer Stations allow you to expand
the standard features of your fax ma­chine to set up complex networks.
Tr ansfer Sta tions must be machines of
the same make.

The diagram below may make the
concept clearer.

Reception Functions

❒ If your line number is not pro-

grammed at the Transfer Station,
reception will not take place.⇒
p.167 “Transfer Report”

❒ This machine will not receive a

Transfer Request unless it has
enough free memory to store two
or more destinations dialed from
the number keys. ⇒ Chapter 2,
"Restrictions When Dialing with
the Keys" in the Basic Features
manual.

❒ If the Requesting Party specifies a

Group for the End Receivers and
the total number of End Receivers
exceeds 500, the Transfer Station
cannot transfer the message and
sends a Transfer Result Report to
the Requesting Party.

5

The following terminology is used in
this section.

❖❖❖❖ Requesting Party

The machine where the message
originates from.

❖❖❖❖ Transfer Station (this machine)

The machine that forwards the in­coming message to another desti­nation.

❖❖❖❖ End Receiver

The final destination of the mes­sage, that is the machine the Trans­fer Station sends to. End Receivers
must be programmed into Quick
Dial or Groups in the Transfer Sta­tion.

Limitation

❒ Polling ID's of the Requesting Par-

ty and Transfer Station must be
identical for this feature to work.

----Multistep Transfer

The principles of Transfer Stations
can be used to build up a multi-step
facsimile network where messages
are passed through several Transfer
Stations. By programming the end re­ceivers in a Transfer Station Group,
you can enable this machine to trans­fer messages onto other Transfer Sta­tions.

For more information, contact your
service representative.

This feature can only be used if the
machines are made by the same mak­er.

Reference

p.84 “ID Reception (Closed Net­work)”

83

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Reception Features

----Sending the Transfer Result
Report

This machine compares the fax
number of the Requesting Party with
the Requesting Party's number pro­grammed in a Quick Dial or Speed Di­al. If the lower five digits of the two
numbers match, it sends the Transfer
Result Report to the Requesting Party.

For example:

• Requesting Party's own dial
number:

001813-11112222

• Transfer Station's Quick Dial:

5

03-11112222

Transfer Result Report

This reports whether transmission to
the End Receivers was successful or
not.

Preparation

Program the Requesting Party fax
number in advance. ⇒ p.167
“Transfer Report”

When the Transfer Station has trans­ferred the message to all End Receiv­ers, it sends the Transfer Result
Report back to the Requesting Party.
The machine prints the report if it
cannot be sent back to the Requesting
Party. You must program the fax
number of the Requesting Party in a
Quick Dial in the Transfer Station.

ID Reception (Closed Network)

If you wish to limit reception of mes­sages from those with machines of the
same make and with the same Polling
ID, contact your service representa­tive to turn this feature on.

Note

❒ When you use this function, con-

tact your service representative for
details.

JBIG Reception

Fax Function Upgrade Unit is required.

It allows you to receive messages sent
in the JBIG format.

Limitation

❒ If ECM is turned off, JBIG Recep-

tion is not available.

❒ This feature is not available with

G4 communication.

❒ When the optional Extra G3 Inter-

face Unit is installed, JBIG recep­tions of "G3-2" lines are standard.

Note

❒ You can choose whether a portion

of the original image is printed on
this report. Set this with the User
Parameters. ⇒ p.141 “Changing the
User Parameters”(Switch04, Bit7)

84

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Auto Fax Reception Power-up

This machine can be set to shut down
automatically if no one has used it for
a while. In these situations, even
though the operation switch is off, the
machine can still receive incoming
messages as long as the Main Power
switch is on.

Important

❒ Reception is not possible if both

the operation switch and Main
Power switch are turned off.

Note

❒ You can choose whether messages

are printed as soon as they are re­ceived (Immediate recep­tion).p.141 “Changing the User
Parameters”(Switch14, Bit0)

❒ You can also set that fax messages

received by Memory Reception
(Substitute Reception) will be
printed after the machine is turned
on.

Reception Functions

5

85

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Reception Features

Printing Functions

Print Completion Beep

The machine beeps to let you know
when a received message has been
printed.

Note

❒ You can choose whether the vol-

ume of the beep is turn it on or off
completely (set the volume to the
minimum level). ⇒Chapter 4, "Ad­justing Volume" in the Basic Fea­tures manual.

Center Mark

Marks are printed halfway down the
left side and at the top center of each
page received. This makes it easy for
you to position a hole puncher cor­rectly when you file received messag­es.

5

Checkered Mark

A checkered mark is printed on the
first page of fax messages to help you
separate them.

Limitation

❒ The center mark may deviate a lit-

tle from the exact center of the
edge.

Note

❒ You can choose whether this fea-

ture is on with the Initial Setup Re­ception Mode Settings. ⇒ p.131
“Reception Mode”

Note

❒ You can choose whether this fea-

ture is on with the Initial Setup Re­ception Mode Settings. ⇒ p.131
“Reception Mode”

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Printing Functions

Reception Time

You can have the date and time print­ed at the bottom of the message when
it is received. You choose whether
this feature is on with the Initial Setup
Reception Mode settings. ⇒ p.131
“Reception Mode”

Limitation

❒ When a received message is print-

ed on two or more sheets, the date
and time is printed on the last
page.

Note

❒ The date and time when the mes-

sage was printed can also be re­corded on the message. If you need
this feature, please contact your
service representative.

2-Sided Printing

The optional Duplex Unit is required.
If this setting is set to on, fax messages
will be received with Memory Recep­tion.You can have a received message
printed on both sides of the paper.

You can turn this feature on or off
with the Initial Setup reception Mode
settings. You can also print⇒ p.131
“Reception Mode”

Limitation

❒ To use this function, all pages of

the received document must be of
the same size—inform the sending
party of this beforehand if neces­sary. You must also have paper set
in your machine of the same size as
that sent by the sending party
(A4→A4, B4→B4 are typical exam­ples, whether A3 and B5 sizes are
correctly scanned in will depend
on the fax machine). This machine
will correctly scan in landscape
A3, B4, A4, and B5; and portrait
A4, B5 and A5. The following table
shows the results that can be
achieved when sending and re­ceiving using this machine.

5

❒ This feature works only when all

pages are of the same width and
are received into memory.

❒ The machine will use Memory Re-

ception for 2-Sided Printing.

87

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Reception Features

❒ When "Combine 2 Originals" and

"2-Sided Printing" are selected at
the same time, 2-Sided Printing
takes priority and Combine 2 Orig­inals is canceled.

❒ Printouts may vary depending on

how the sender set them.

❒ If another party sends you a fax

and their machine is not able to de­tect the size of the original correct­ly, the message may come out
truncated, separated or containing
excess white space when printed at
your end. For example, if the send­ing machine thinks a B5 original is
a B4 original, it will be printed at
your end on B4 size paper even if

5

you have B5 paper available in
your machine.

Note

❒ You can choose to have messages

only from selected senders printed
in this way. ⇒ p.146 “Special Send­ers to Treat Differently”

180 Degree Rotation Printing

When printing on both sides of the
paper, this machine rotates images as
shown in the diagram.

Multi-copy Reception

If you switch this feature on, multiple
copies of each incoming fax message
will be printed. You can also choose
to have multiple copies made of mes­sages from particular senders. ⇒
p.146 “Special Senders to Treat Dif­ferently”, ⇒ p.131 “Reception Mode”

Limitation

❒ The maximum number of copies

that can be made for each message
is 10. If you are using Multi-copy
with Specified Senders, the maxi­mum number is 10.

Note

❒ You can choose whether this fea-

ture is turned on or off and set the
number of copies with the Initial
Setup Reception Mode Settings.⇒
p.131 “Reception Mode”

❒ The machine will use Memory Re-

ception for Multi-copy Reception.

88

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Printing Functions

Image Rotation

If you have installed paper in the cas­sette portrait K, incoming fax mes­sages will be rotated automatically to
fit on the paper.

Note

❒ You can choose to have received

messages printed from a specified
tray. ⇒ p.131 “Reception Mode”

Combine 2 Originals

When two messages of the same size
and direction are received consecu­tively, they are printed on a single
sheet when you turn this feature on.
This can help you economize on pa­per.

• Two A5K messages are printed
side by side on a sheet of A4L.

• Two B5K messages are printed
side by side on a sheet of B4L.

• Two A4K messages are printed
side by side on a sheet of A3L.

1

• Two 8
printed side by side on a sheet of
8

/2"×51/2"K messages are

1

/2"×11"L.

• Two 8
printed side by side on a sheet of
11"×17"L.

Limitation

❒ This feature does not work with

messages larger than A5K, B5K,
A4K or LTK. When A5K, B5K,
A4K, or LTK size paper is loaded
in the machine, each page of the re­ceived message is printed on a sin­gle sheet.

❒ If paper matching the size and di-

rection of a received document is
not available, Combine 2 Originals
is not possible.

❒ When "Combine 2 Originals" and

"2-Sided Printing" are selected at
the same time, 2-Sided Printing
takes priority and Combine 2 Orig­inals is canceled.

Note

❒ You can choose whether this fea-

ture is turned on or off. Set this
with the User Parameters. ⇒ p.141
“Changing the User Parame­ters”(Switch10, Bit1)

❒ This feature uses Memory Recep-

tion.

1

/2"×11"K messages are

5

89

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Reception Features

Page Separation and Length
Reduction

When the size of a received message
is longer than the paper loaded in the
machine, each page of the message
can be split and printed on several
sheets, or reduced and printed on a
single sheet. For example, this feature
splits the message if the message
length is 20mm or longer than the pa­per used. The message is reduced if it
is less than 20mm longer. When a
message is split, the split mark (*) is
inserted at the split position and
about 10mm of the split area is dupli-

5

cated on the top of the second sheet.

ABC

Note

❒ Your service representative can

customize this feature with the fol­lowing settings.

• Reduction

• Print split mark

• Overprinting

• Overprinting length

• Guideline for split

❒ You can adjust the overprinting

and reduction lengths within the
following ranges:

• Guideline for split: 5∼155mm

(5mm steps)

• Overprinting length: 4mm,
10mm, 15mm

Reverse Order Printing

Normally, received pages are printed
and stacked on the tray in the order
they are received. If you turn this fea­ture on, the machine will start print­ing the message from the last page
received.

Note

❒ You can choose whether this fea-

ture is turned on or off. Set this
with the Initial Setup RX. ⇒ p.131
“Reception Mode”

❒ When this feature is on, the first

page will be printed last.

❒ This feature uses Memory Recep-

tion.

90

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Printing Functions

Page Reduction

If you receive a message that is longer
than the paper in the cassette, usually
the machine prints it on two pages. If
you turn this feature on the machine
reduces the width and length of the
received image so that it will fit on
one page. If A4L paper size is loaded
and a message of B4L size is re­ceived, the machine will reduce the
message to a single A4L sheet.

Note

❒ You can choose whether this fea-

ture is turned on. Set this with the
User Parameters. ⇒ p.141 “Chang-
ing the User Parameters”(Switch10,
Bit3)

Reference

⇒ p.90 “Page Separation and
Length Reduction”

Sender's Own Fax Number Print

Usually the sender's Fax Header is
printed on received messages. If the
sender has not programmed their Fax
Header, you will not be able to identi­fy them. However, if you turn this
feature on, the sender's Own Name or
Own Fax Number is printed instead
so you can find out where the mes­sage came from. ⇒ Chapter 3, "Initial
settings and Adjustment" in the Basic
Features manual

Note

❒ You can turn it on or off with the

User Parameters. ⇒ p.141 “Chang-
ing the User Parameters”(Switch02,
Bit3)

CIL/TID Print

The optional ISDN Unit is required.

Two features are provided for identi­fication of messages received by G4
(ISDN). If turned on, this information
will be printed on every page.

The CIL (Call Identification Line) re­fers to the combination of the receiv­er's own fax number and name, the
sender's own fax number and name,
time, and page number. The TID re­fers to the name programmed by the
sender in their Fax Header. ⇒ Chap­ter 3, "Initial settings and Adjust­ment" in the Basic Features manual

Limitation

❒ These features are available only

when receiving in G4 mode.

❒ If the sender's TID contains dou-

ble-byte characters (for example
Chinese characters), the TID will
not be printed even if TID Print is
turned on.

Note

❒ You can turn CIL and TID on or off

with the User Parameters. ⇒ p.141
“Changing the User Parame­ters”(Switch02, Bit5 or Bit6)

5

91

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Reception Features

When There is No Paper of the Correct Size

If there is no paper in your machine that matches the size of a received message,
the machine will choose a paper size based upon the paper you have available.
For example, if your machine has B4L and A3L installed and you receive a
A4L size message, check the A4 column of the following table. The paper size
at the top has the highest priority. In this case, since B4L is a higher priority than
A3L, the message is printed on A4L.

If only B5L is loaded and you receive an A3L message, the received message
is stored in memory and will not be printed.

❖❖❖❖ Priority Table

5

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Page Reduction Disabled

Reduction in Sub-scan Direction Enabled

Page Separation Threshold 20mm

Width or Length Priority Width

• KK and LL indicate that the message is split over two pages of paper with

the orientation and size shown.

Limitation

❒ Paper placed in the bypass tray is not usually selected for printing a received

message. However, you can use this tray if you select the bypass tray as the
main paper tray using Reception with Specified Senders. ⇒ p.146 “Special
Senders to Treat Differently”

❒ The paper size used to print a received message may be different from the size

of the sent original.

Note

❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any mes-

sages narrower than A4 or LT are sent as A4 or LT width with the length un­changed.

Printing Functions

5

Reference

⇒ p.90 “Page Separation and Length Reduction”

p.91 “Page Reduction”

p.89 “Image Rotation”

"Just Size" Printing

If you turn this feature on and no paper tray is stocked with paper of a suitable
size to print a received document, a message will appear on the display prompt­ing you to load paper of the required size. When you have loaded the new paper,
you can then print the message.

Two messages can appear:

• Paper Cassette

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Reception Features

• Bypass Tray

Note

❒ The action that follows pressing [Exit] varies depending on the status of the

machine when the message occured.

• If any received documents or reports were being printed automatically, the
printer automatically continues printing from where it had left off.

• If any documents or reports were being printed manually, the printer does

5

not resume the printing. Perform the operations from the beginning again.

❒ You can choose whether the message is turned on. Set this with the User Pa-

rameters. ⇒ p.141 “Changing the User Parameters”(Switch05, Bit5)

Out of paper display message

If the paper tray runs out of paper, you can have a message appear on the dis­play asking you to add more paper.

Note

❒ You can choose whether the message is turned on. Set this with the User Pa-

rameters. ⇒ p.141 “Changing the User Parameters”(Switch05, Bit7)

94

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Having Incoming messages Printed on Paper from the Bypass
Tray

You can have messages sent from Specified Senders printed on paper from the
Bypass Tray. This is useful if you need messages printed on a size of paper not
stocked in the paper cassette(s).

Limitation

❒ The print area is determined by Optional Expansion Memory, Resolution,

and the vertical length of originals.

Note

❒ Before you can use this feature, you need to turn on Authorized Reception

(Initial Setup Reception Mode settings), program the Specified Senders (Key
Operator Settings) along with the Paper. ⇒ p.131 “Reception Mode”, ⇒ p.146
“Special Senders to Treat Differently”

❒ The optional HDD is required to specify the horizontal paper size larger than

432mm (17.0 inch).

❒ When you set paper sizes other than A4 landscape, B4 landscape and portrait,

A3 landscape and portrait in the Bypass Tray, specify the paper size. This size
should match the bypass paper size for copying or a paper jam may occur. To
change the bypass paper size for copying. ⇒ "Copying from the Bypass Tray"
in the Copy Reference manual

❒ If the specified paper size and the size of paper set in the Bypass Tray do not

match, paper jams may occur or the image may be truncated.

❒ If you use this feature, Image Rotation and 180 Degree Rotating Printing are

not possible.

Printing Functions

5

95

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Reception Features

Where Incoming messages are Delivered

- Output Tray

G3/G4 Separate Tray

An optional u pper tray o r optional fin isher unit is required for using this feature.

You can specify the document feeding tray for each line. For example, you can
specify documents received through the G3-1 line to be fed to the "Internal Tray"
and documents received through the G4 line to be fed to the "Upper Tray", facil­itating the separation of files.

Note

❒ To use this feature, specify the line and destination in "G3/G4 Separate Tray".

⇒ p.131 “Reception Mode”

5

Tray Shift

The optional Finisher Unit is Required.

When the optional Finisher Unit is selected for fax output, you can use the Tray
Shift function to have the internal delivery exit move to the left or right whenev­er a fax or report is printed.

This is useful for separating faxes stacked in the finisher output tray. For exam­ple, if the previous incoming fax was output to the left, the next incoming fax
will be output to the right and vice-versa.

Note

❒ You can choose whether the message is turned on. Set this with the User Pa-

rameters. ⇒ p.141 “Changing the User Parameters”(Switch19, Bit0)

96

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6. Simplifying the Operation

Programs

If you regularly send messages to a
particular destination or transmit us­ing the same features, you can save a
lot of repetitive keypad operations by
registering this information in a Key­stroke Program.

Registering Keystroke
Programs

Keystroke Programs can be recalled
by just pressing a Quick Dial key. The
following procedure can be used to
program a new Keystroke Program or
overwrite an old one.

You can register the following items
in Keystroke Programs:

• Memory Transmission, Immediate
Transmission, destinations (up to
500 numbers), Resolution, Original
Type, G3 or G4 communication
mode, Stamp, Send Later, Default
ID, Auto Document, Book Fax,
Transfer Deadline, Polling Trans­mission, Polling Reception, Trans­fer Request, 2–sided transmission,
optional functions, and Printing
Sender Name.

• Program name (up to 20 charac­ters)

Important

❒ We recommend that you print the

Keystroke Program list and keep it
when you register or change a
function. ⇒ p.124 “Reports/Lists”

Limitation

❒ You cannot register a program in a

Quick Dial key used for another
function.

❒ When a registered program key is

being used for a Memory Transmis­sion on standby, the message "Speci­fied destination is used by
transmission standby file. It cannot
be changed or deleted. Specify it
again after transmission is complet­ed." is displayed. You cannot change
the function for this key at this time.

❒ You cannot program Transfer Re-

quest Transmission and Broadcast­ing at the same time.

Note

❒ The maximum number of pro-

grams you can register is 100 (up to
200 with optional Fax Function
Upgrade Unit installed).

❒ Use the same procedure to regis-

tering and change programs. Fol­low the procedure for the items
you want to change.

❒ The method to register or change

programs for Copy Function is dif­ferent from that of Fax Function.
⇒ "Programs" in Copy Reference
manual.

Prepare for registering the program.

AAAA

Note

❒ The procedure for program-

ming differs depending on the
items you want to register.

❒ Press the {{{{Clear Modes}}}} key to

cancel programming.

97

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Simplifying the Operation

Example of registering a program
using Send Later with the fax
number "0123456789".

AAAA Press {{{{0}}}}, {{{{1}}}}, {{{{2}}}}, {{{{3}}}}, {{{{4}}}},

{{{{5}}}}, {{{{6}}}}, {{{{7}}}}, {{{{8}}}}, {{{{9}}}} with the

number keys.

BBBB Press [Transmission Mode].
CCCC Select [Send Later].
DDDD Enter the time to send.

Note

❒ If the time is already speci-

fied, that time is shown.
Press the {{{{Clear Modes}}}} key to
change the time to send.

Press the {{{{Program}}}} key.

BBBB

6

The program (facsimile) menue is
shown.

Press [Register].

CCCC

Registered program numbers and
names are shown in the keys.

If there is no program registered,
"*Not programed" is shown.

Select a program number in which

DDDD

"*Not programed" is shown.

Note

❒ If "*Not programmed" is not

shown, press [UUUU Prev.
Next].

❒ If you make a mistake, press

[Delete] and try again.

❒ To change a program, after

pressing the number of the pro­gram to be changed, press [

]. If you make a mistake,

ister

press [
step

D

Enter the program name.

EEEE

The "Program Name" display is
shown.

Note

❒ To delete the contents you en-

tered, press [Delete]. The display
returns to step

❒ If a program has been already

registered, a program name is
displayed. To change a program
name, press the {{{{Clear/Stop}}}} key
and reenter.

❒ You should register the pro-

gram name.

] and repeat from

Cancel

.

D

] or [TTTT

.

Reg-

98

Press [OK].

FFFF

The program has been registered.

Press [

GGGG

The initial display is shown.

Exit

].

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Programs

Using a Program

Note

❒ When using a program, the set-

tings that you have already made
are canceled.

Example of executing a program
using Send Later with the fax
number "0123456789".

Make sure that the machine is in

AAAA

Facsimile mode and the standby
display is shown.

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}}
key.

Place your original.

BBBB

Note

❒ If you have not registered desti-

nations or scan settings as a pro­gram, enter the fax number for
the destination and select any
scan settings you require.

Press the {{{{Program}}}} key.

CCCC

Then, the registered fax number
and time are shown. Transmission
Mode is selected.

Note

❒ If the number of the program to

be used is not shown, press [UUUU
Prev.] or [TTTT Next].

Press the {{{{Start}}}} key.

EEEE

The fax number and specified time
are shown on the display and the
machine starts to scan the original.

Changing a Program Name

You can only change a program
name.

Limitation

❒ When a registered program is be-

ing used for a standby Memory
Transmission, you cannot change
the program name.

Make sure that the machine is in

AAAA

Facsimile mode and the standby
display is shown.

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}}
key.

6

Select a program number you reg-

DDDD

istered.

The initial display is shown.

Press the {{{{Program}}}} key.

BBBB

Press [Change Name].

CCCC

99

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Simplifying the Operation

Select the program number for

DDDD

the name you want to change.

Note

❒ If the number of the program to

be changed is not shown, press
[UUUU Prev.] or [TTTT Next].

Enter a new program name.

EEEE

Note

❒ Press [Delete] to cancel the

6

change.

Press [Exit].

FFFF

The initial display is shown.

Press [Exit]

GGGG

The initial display is shown.

Make sure that the machine is in

AAAA

Facsimile mode and the standby
display is shown.

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}}
key.

Press the {{{{Program}}}} key.

BBBB

Press [Delete].

CCCC

Select the program number you

DDDD

want to delete.

Deleting a Program

Limitation

❒ When a registered program is be-

ing used for a standby Memory
Transmission, the following mes­sage appears "Specified destina­tion is used by transmission
standby file. It cannot be changed
or deleted. Specify it again after
transmission is completed." The
program can not be deleted at this
time.

Note

❒ If you delete a program, the regis-

tered program name is also delet­ed.

100

The contents of the program are
shown on the display.

Note

❒ If the number of the program to

be deleted is not shown, press
[UUUU Prev.] or [TTTT Next].

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Press [Yes].

EEEE

Note

❒ Press [No] to not delete the pro-

gram. The display returns to
step

.

C

Press [Exit].

FFFF

The initial display is shown.

Programs

6

101

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Simplifying the Operation

Using the Document Server

The optional Hard Disk Unit is required

Use this feature to store documents in
the Document Server of this machine.

The Document Server can store docu­ments using facsimile, copy and
printer features.

The documents that are stored using
a facsimile feature are available to
transmit by facsimile.

Storing in the Document Server ena­bles the following:

• Once stored, a document can be
sent out as many times as you
want just by selecting it.

• Storing a document does not use

6

facsimile memory.

You can also send multiple stored
documents or combine a document
with a scanned original to send them
out as a single document. Use "Select
Stored File" in "Sub TX Mode" to send
stored documents.⇒ p.64 “Printing
Stored Documents”

Note

❒ The stored documents are not de-

leted even when there is a power
failure or the Main Power switch is
turned off.

❒ Based on the factory settings, the

machine automatially deletes doc­uments from the Document Box
one day (24 hours) after each docu­ment was saved. The user can dis­able the automatic deletion of
documents or change the automat­ic deletion period, for example, to
saveral days. For details, see "Key
Operator Tools
File" in the System Settings.

2

/2 - Auto Delete

❒ The fax feature has a memory ca-

pacity of approximately 3,000 pag­es. You can store approximately
9,000 pages (ITU-T No.1 chart) in
the Document server using the
copy, printer, and scanner fea­tures.

❒ You can store up to 400 pages as

one document (up to 1,000 pages
with optional Expansion Memo­ry).

❒ You can print the stored docu-

ments by pressing the {{{{Document
Server}}}} key. Documents stored us­ing the fax feature are shown with
an "F" in front of the user name.⇒
"Document Server" in the System
Settings Reference manual

Storing a Document

You can send and store a document at
the same time. You can also just store
a document.

You can program or change the fol­lowing items of stored documents.

• File name
Scanned documents are given file
names, such as "FAX001" and
"FAX002" automatically. Howev­er, you can change the file
names.⇒ p.104 “Setting a File
Name”

102

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Using the Document Server

• User name
Specify a user name to identify the
stored documents if necessary.⇒
p.103 “ Programming a User
Name”

• Password
Setting a password to protect acci­dental transmission from others.⇒
p.105 “Setting a Password”

Make sure that the machine is in

AAAA

Facsimile mode and the standby
display is shown.

If the standby display is not
shown, press the {{{{Facsimile}}}} key.

Place your original, and then se-

BBBB

lect any scan settings you require.

Press [Store File].

CCCC

Select [Store only] to store docu­ments.

When [Store only] is selected,
"pppppppppp" is
shown.

Set the user name, file name and

EEEE

password if necessary.

Note

❒ If you are not going to set the

user name, file name, or pass­word, go to step

❒ You cannot change multiple

documents at once.

Programming a User Name

.

F

6

Select [Store & Transmit] or [Store on-

DDDD

ly].

Select [Store & Transmit] to send
documents after they are stored.

Note

❒ Set a user name from those that

are programmed in the user
code. Set the user codes in the
System Settings.

AAAA Press [File Info. Setting].

103

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Simplifying the Operation

BBBB Press [User Name].

The User Name Change menu is
shown.

DDDD Press [OK].

The specified user name is
shown.

EEEE Press [OK].

Setting a File Name

AAAA Press [File Info. Setting].

CCCC Press the user name to be pro-

grammed.

The user names that are pro­grammed in the user code are
shown.

BBBB Press the [File Name] key.

The File Name Change menu is

6

Note

❒ If a user name to be pro-

grammed is not shown, press
[UUUU Prev.] or [TTTT Next].

❒ Press the title key to switch

between titles.

❒ To set an unprogrammed

user name, press [

gramed Name

the name. User names that
are entered by pressing the
[Non-programed Name] key are
not programmed into the
user code.

], and then enter

Non-pro-

shown.

CCCC Enter the file name.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

DDDD Press [OK].

The changed file name is
shown.

EEEE Press [OK].

104

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

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Setting a Password

AAAA Press [File Info. Setting].

BBBB Press [

CCCC Enter a password using the

Password

The Password Setting menu is
shown.

number keys.

].

Using the Document Server

Press [OK].

FFFF

If you have selected the [Store &

GGGG

Transmit] key, specify the receiver.

Note

❒ If you have selected [Store only],

go to step

Press the {{{{Start}}}} key.

HHHH

.

H

Manage File

You can change the file name, user
name, and password of stored docu­ments.

To change a stored document, delete
the document you no longer need,
and then reprogram the new docu­ment. ⇒ p.107 “Delete File”

You can also change the information
by pressing the {{{{Document Server}}}}
key. ⇒ "Document server" in the Sys­tem Settings Reference manual

Press [Sub TX Mode].

AAAA

6

Note

❒ If you make an error, press

the {{{{Clear/Stop}}}} key or [
and then reenter your pass­word.You can enter up to 4
digits for a password.

DDDD Press [OK].

pppp is shown.

EEEE Press [OK].

Clear

The Sub Transmission menu is
shown.

Press [Select Stored File].

BBBB

],

105

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Simplifying the Operation

Select [Manage/Delete File].

CCCC

Press the document to be

DDDD

changed.

6

Note

❒ If the doc ument to be changed is

not shown, press [UUUU Prev.] or [TTTT

].

Next

❒ You can specify multiple docu-

ments at one time.

Change the information of the

GGGG

stored document. Change the de­sired items.

Changing a File Name

AAAA Press [Change File Name].

BBBB Press [Backspace] or [Delete All],

and then reenter the file name.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

CCCC Press [OK].

Changing a User Name

AAAA Press [

Change User Name

].

106

If you select a document for

EEEE

which a password is set, enter the
password.

When a selected file does not have
a password, go to step

Press [OK].

FFFF

.

G

BBBB Press [Clear].

The user name is deleted.

RusC2FaxADEN-F_V4_FM.book Page 107 Monday, August 20, 2001 10:52 AM

CCCC Press the new user name.

Note

❒ If the user name to be

changed is not shown, press
[UUUU Prev.] or [TTTT Next].

❒ Press the title keys to switch

between titles.

❒ To set an unprogrammed

user name, press the [Non-
programed Name] key, and
then enter the name.

❒ User names that are entered

by pressing the [Non-pro-
gramed Name] key are not pro-
grammed into the user code.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

DDDD Press [OK].

Using the Document Server

Delete File

Use this feature to delete your stored
documents.

Press [Sub TX Mode].

AAAA

The Sub Transmission menu is
shown.

Press [Select Stored File].

BBBB

6

Changing the Password

AAAA Press [Change Password].
BBBB Enter a new password using

the number keys.

CCCC Press [OK].

Press [Exit].

HHHH

The Sub Transmission menu is
shown.

Press [OK].

IIII

The initial display is shown.

Select [Manage/Delete File].

CCCC

Press the document you want to

DDDD

delete.

Note

❒

You can specify multiple docu­ments and delete them at one time.

❒ If a document to be deleted is

not shown, press [UUUU Prev.] or [TTTT
Next].

107

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Simplifying the Operation

Press [Delete File].

EEEE

Press [Delete].

FFFF

Note

❒ If you do not want to delete the

document, press [Do not Delete.].

Press [OK].

GGGG

Press [OK].

HHHH

The initial display is shown.

• Exporting documents as files (Ex­port Document)

For more information, see the Desk­topBinder V2 operating instructions
and Help.

Settings made in System Settings ena­ble you to send documents to the de­livery server or to automatically save
documents in the Document Server.

For more information, see the Scan­ner Reference.

6

----Controlling documents saved

in the Document Server from a
computer

The fax documents saved in the Doc­ument Server can be viewed and con­trolled from a network computer
with DesktopBinder V2 Lite or Desk­topBinder V2 Professional installed.

The following operations are availa­ble from the computer:

• Displaying documents (Easy
Viewer)

• Displaying document properties
(Properties)

• Deleting documents (Delete)

• Copying documents to a computer

(Copy)

• Printing documents (Print from
Document Server)

• Sending documents by fax (Fax
from Document Server)

108

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7. Facsimile Features

Accessing the User Tools

The User Tools allow you to program the machine with your identification, store
frequently used numbers and settings, and customize the default settings to
match your needs.

So you can find the User Tool you want quickly and easily, they are grouped by
function.

❖❖❖❖ Prog./Change/Delete

Use to program, change or delete: Quick Dial table, Group Dial, title of Quick
Dial, Order of Quick Dial table, Auto Documents, Standard Message, Irregu­lar Scan Area

⇒ Chapter 3, "Quick Dials" in the Basic Features manual
⇒ Chapter 3, "Groups" in the Basic Features manual⇒ p.113 “Program/De-

lete Menu”

❖❖❖❖ Print List/Report

Use to print: the Journal, Group list, Program list, Auto Document list, Quick
Dial list, Label Insertion list⇒ p.124 “Reports/Lists”

❖❖❖❖ General Settings/Adjustment

Use to set defaults for: Transmission mode (Memory / Immediate), scan con­ditions (Resolution / Auto Image Density / Original Type), Fax Information,
Adjust Sound Volume Use⇒ p.125 “General Setting/Adjustment”

❖❖❖❖ Reception Mode

Use to turn on or off: Reverse Order, Checkered Mark, Center Mark, Print RX
Time, Multi-copy Reception, Authorized Reception, Special RX Nos., 2-Sided
printing and Forwarding

• Also use to set the delivery tray according to line type and make paper tray

settings.

❖❖❖❖ Key Operator Tools

Use to program/check: your name, your fax number, line type, various ID
codes, number of transmitted/received documents⇒ p.131 “Reception
Mode”

Note

❒ Refer to “Function Map” ⇒ p.110 for the order of the System Setting func-

tion displays. For further details, refer to each page.

❒ For System Settings, refer to the System Settings Reference manual.

109

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Facsimile Features

Function Map

Note

❒ This Function Map shows displays when the machine is installed with the op-

tional ISDN Unit. The displays are different depending on the existence op­tional equipment installed.

7

110

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Function Map

111

7

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Facsimile Features

❖❖❖❖ Menu

• Select the tab to display the menu.

• You can switch the display by pressing [UUUU Prev.] or [TTTT Next].

• The selected item is highlighted.

• After you specify settings, press [OK]. If [OK] is not pressed, the settings

you made will not be applied.

• Press [Cancel] to cancel specified settings. The previous display is shown.

❖❖❖❖ Key Operator Code

When Key Operator Code is programmed and turned on, users have to enter
a programmed Key Operator Code (maximum 8 digits) to operate the User
Tools and Key Operator Tools. This prevents unauthorized people from
changing registrations.

Note

❒ You can turn the Key Operator Code on or off with "System Settings".

❒ When you set the Key Operator Code active, enter a code (maximum 8 dig-

its) with the number keys and select [Partial] or [All Initial Settings] to limit
access.

• When [Partial] is selected

Only the Key Operator Tools are protected with a Key Operator Code.

• When [

7

The Key Operator Tools and User Tools are protected with a Key Oper-

All Initial Settings

] is selected

ator Code.

Press the {{{{User Tools/Counter}}}} key.

A

If you have selected [All Initial Settings], go to step C.

B Select [Key Operator Code].

Enter a maximum 8 digit Key Operator Code with the number keys.

C

112

D Press [Exit].

Note

❒ If an unprogrammed key operator code is entered, the display returns

to step C.

RusC2FaxADEN-F_V4_FM.book Page 113 Monday, August 20, 2001 10:52 AM

Program/Delete Menu

Changing the Order of the
Quick Dial Table

Use this feature to change the order of
the programmed Quick Dial table.

It is convenient if you list the receiv­ers that you fax to frequently on the
first page of the quick dial table.

Note

❒ You can only change the order

within Title 1, Title 2, and Title 3.
You cannot change the order with­in the Destination List.

Pressing an arrow key will move the
selection in the direction of the arrow.

Program/Delete Menu

By pressing [↓↓↓↓], the destination key
moves down.

Reference

⇒ Chapter 3, "Programming
Quick Dials" in the Basic Features
manual

Press the {{{{User Tools/Counter}}}} key.

AAAA

Start in the menu above. By pressing
[→→→→], the destination key moves to the
right.

Select [Facsimile Features].

BBBB

The Initial Facsimile Features
menu is shown.

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

7

113

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Facsimile Features

Select [Change Order of Quick Dial Ta-

DDDD

].

ble

Press the destination key for which

EEEE

you want to change the order.

Press the {{{{User Tools/Counter}}}} key.

HHHH

The display is returns to the stand­by mode.

Programming Title of the
Quick Dial Table

Use this feature to add a name to the
title of the quick dial table in order to
facilitate finding the desired pro­grammed destination.

As in a telephone directory, there are

Note

❒ If the desired destination key is

not shown, press [UUUU Prev.] or [TTTT

] to display.

Next

❒ If the destination key is under a

different title, press [Change Ti-
tle] to switch between titles.

Press the arrow keys to move the

FFFF

7

destination key.

Note

❒ Press [

the top of the quick dial table,
and press [To End] to move the
key to the end of the quick dial
table.

Press [OK].

GGGG

The order has been changed.

Note

❒ If you do not want to change the

order, press [Cancel].

] to move the key to

To Top

titles in the quick dial table to facili­tate finding the desired receiver from
among many destinations.

In the menu above, the "CD" page
(menu) of the quick dial table is se­lected. The titles are "Freq.", "AB",
"CD", "EF", "GH", "IJK", "LMN",
"OPQ", "RST", "UVW", and "XYZ".
For an example, press "EF" to select
that page.

On this machine, you can create a
Quick Dial Table according to your
needs. In creating a quick dial table,
you should program titles to facilitate
your search process. The factory de­fault settings, classified by alphabeti­cal order, can be changed to a
different type of classification.

Create and use your own titles ac­cording to your needs, for example,
"Business" and "Private".

114

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Program/Delete Menu

Note

❒ The machine can make four types

of quick dial tables. To display a
quick dial table different from the
one being shown, press the [Change
Title] key. ⇒ p.115 “Switching Ti-
tles”

❒ You can program up to four char-

acters for the "Title 1" and "Title 2"
keys.

❒ You can program up to eight char-

acters for the "Title 3" key.

❒ Use the same procedure to pro-

gram and change the titles.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

Press the title key to program.

EEEE

Note

❒ You cannot make any changes

to "Destination List" or "Freq.".

Enter the name for the title key.

FFFF

Reference

⇒ Chapter 3, "Entering Text" in
the Basic Features manual

Press [OK].

GGGG

Note

❒ To program another title key,

repeat from step

Press [Exit].

HHHH

Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display is shown.

.

E

7

Check that the "Prog./Change/De-

CCCC

lete" tab is selected.

Select [Program Title of Quick Dial Ta-

DDDD

ble].

----Switching Titles

To specify a fax receiver on the quick
dial table, select the title where that
receiver is programmed.

You can specify all programmed re­ceivers on the destination list.

To display the quick dial table in al­phabetical order, select "Title 1". To
display the quick dial table that is
programmed by user, select "Title 2".

A Press [Dest. Management].

B Select [Change Title].

115

RusC2FaxADEN-F_V4_FM.book Page 116 Monday, August 20, 2001 10:52 AM

Facsimile Features

C Press the title key to be displayed.

D Press [OK].

The selected title is shown above
the "Change Title" menu.

Note

❒ If you do not want to change the

title, press [Cancel]. The display
will return to step B.

E Press [Exit].

The initial display is shown.

Select [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Programming Standard
messages

Use this feature to program standard
messages to be printed at the top of
the first page of the original. It is con­venient if you program message such
as your own greetings.

Note

7

❒ You can program your own mes-

sages into [Prog. Messge 1], [Prog.
Messge 2] and [Prog. Messge 3] keys
only. You cannot change the "Con­fidential", "Urgent", "Please
phone", or "Copy to corres ..." mes­sages.

❒ Use the same procedure to pro-

gram and change your messages.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Program/Change/Delete Stand-

DDDD

ard Message].

Select a key in which "*Not pro-

EEEE

gramed" is displayed.

Note

❒ To change a message, press the

programmed message that you
want to change.

Enter your message.

FFFF

116

Reference

⇒ Chapter 3, "Entering Text" in
the Basic Features manual

Press [OK].

GGGG

Note

❒ To program another message,

repeat from step

❒ To cancel a registration, press

[Cancel].

.

E

RusC2FaxADEN-F_V4_FM.book Page 117 Monday, August 20, 2001 10:52 AM

Program/Delete Menu

Press [Exit].

HHHH

Press {{{{User Tools/Counter}}}}.

IIII

The initial display is shown.

Deleting Standard messages

Use this feature to delete pro­grammed messages that you no long­er need.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

Facsimile Features menu is shown.

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Press [Delete].

EEEE

Select the message that you want

FFFF

to delete.

Press [Delete].

GGGG

Note

❒ To delete another message, re-

peat from step

❒ If you do not want to delete,

press [

Do not Delete

will return to step

HHHH

Press [

Exit

].

.

F

]. The display

.

F

7

Select [Program/Change/Delete Stand-

DDDD

ard Message].

Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display is shown.

117

RusC2FaxADEN-F_V4_FM.book Page 118 Monday, August 20, 2001 10:52 AM

Facsimile Features

Storing and Changing an Auto
Document

If you find that you often have to send
a particular page to people (for exam­ple, a map, a standard attachment, or
a set of instructions), store that page
in memory as an Auto Document.
This saves re-scanning the original
every time you wish to send it.

Use the following procedure to pro­gram a new Auto Document or over­write an existing one.

Important

❒ You can store up to 6 Auto Docu-

ments (18 with the optional Expan­sion Memory installed). Each Auto
Document can contain one page.

❒ You can store the following items

in an Auto Document:

• Scan settings (Resolution, Origi-

7

nal Type, and Image Density)

• Irregular Scan Area

• Document name (up to 16 char-

acters)

❒ We recommend that you print the

Auto Document list and keep it
when you program or change an
Auto Document. ⇒ p.124 “Re-
ports/Lists”

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Select [Store/Change/Delete Auto Doc-

DDDD

ument].

Select the file you want to store or

EEEE

change.

Limitation

❒ You can only send one Auto Docu-

ment per transmission.

118

Note

❒ If there are stored files, the file

names are shown.

RusC2FaxADEN-F_V4_FM.book Page 119 Monday, August 20, 2001 10:52 AM

Program/Delete Menu

Storing a file

AAAA Select a [*Not programed] key.
BBBB Enter a file name.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

CCCC Press [OK].

Changing a file

AAAA Select a file you want to change.

The message "A file is already
stored. If another file is stored,
previous one will be deleted. Is
it OK?" is shown.

BBBB Press [Store].

If you do not want to change the
file, press [Do not Store].

Changing only a file name

AAAA Press [Change Name].
BBBB

Select a file you want to change.

CCCC Enter a file name.

Reference

⇒ Chapter 3, "Entering Text"
in the Basic Features manual

DDDD Press [OK].

Go to step H.

Place your original and select any

FFFF

scan settings you require.

7

Note

❒ You can also specify a Scan Size.

⇒ Chapter 2, "Setting a Scan Ar­ea" in the Basic Features manual

Press the {{{{Start}}}} key.

GGGG

The machine starts to scan.

Note

❒ To cancel scanning, press [Stop

Scanning

Press [

HHHH

ished.
Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display is shown.

].

] after scanning is fin-

Exit

119

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Facsimile Features

Deleting an Auto Document

Limitation

❒ You cannot delete an Auto Docu-

ment waiting to be transmitted.
Delete it after the transmission or
cancel the transmission, and then
delete the Auto Document.

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Delete].

EEEE

Select the file you want to delete.

FFFF

Press [Delete].

Select [Facsimile Features].

BBBB

Facsimile Features menu is shown.

7

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Select [Store/Change/Delete Auto Doc-

DDDD

ument].

120

GGGG

Note

❒ If you do not want to delete,

press [Do not Delete]. The display
will return to step

Press [Exit].

HHHH

The Auto Document is deleted.

Press the {{{{User Tools/Counter}}}} key.

IIII

The initial display is shown.

.

F

RusC2FaxADEN-F_V4_FM.book Page 121 Monday, August 20, 2001 10:52 AM

Programming and Changing a
Scan Size

When you select a Scan Size to scan a
non-standard size original, two cus­tom sizes of original are available
(Program Size 1 and Program Size 2).
Use the following procedure to pro­gram a custom size in advance.

To change an existing Scan Size, use
the same procedure.

Important

❒ When programming or changing a

Scan Size, we recommend that you
make a memo of the new size.

Note

❒ Use the same procedure to pro-

gram and change a Scan Size. Fol­low the procedure for the items
you want to change.

❒ You can specify a horizontal length

from 128 to 1200mm or from 5.5 to
47inches.

Program/Delete Menu

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Select [Program/Change/Delete Scan

DDDD

Size].

After confirming [Register/Change]

EEEE

is selected, press [Program Size 1] or
[Program Size 2].

7

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

Note

❒ If [Register/Change] is not select-

ed, press [Register/Change].

❒ If a size is already programmed,

it is shown on the display. If not,
"*Not programed" is shown.

Enter a horizontal size with the

FFFF

number keys.

121

RusC2FaxADEN-F_V4_FM.book Page 122 Monday, August 20, 2001 10:52 AM

Facsimile Features

Note

❒ You can specify a horizontal

length from 128 to 1200mm or
from 5.5 to 47 inches. You can­not specify a length shorter than
128mm or longer than 1200mm.

❒

Each time you press
the units change between "mm"
and "inch" alternately. If you enter
a length and change the unit by

or

pressing
is converted automatically accord­ing to the unit (fractions are
rounded off). For Example, When
you enter
limeters and change to "inch", the
length "9.8inch" is shown on the
display. If you press "mm" again,
"249mm" is displayed.

❒ If you make a mistake, press

[Clear] and try again.

❒ To cancel a Scan Size, press

[Cancel].

[mm]

{{{{2}}}}, {{{{5}}}}

[mm]

[inch]

and

or

[inch]

, the length

{{{{0}}}}

in mil-

,

Press [OK].

HHHH

A programmed size is displayed. If
you set the size to [Auto Detect],
"Auto" is displayed.

Press [Exit].

IIII

Press the {{{{User Tools/Counter}}}} key.

JJJJ

The initial display is shown.

Deleting a Scan Size

Press the {{{{User Tools/Counter}}}} key.

AAAA

7

Select a vertical size.

GGGG

Select [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

122

Note

❒ A displayed vertical size differs

depending on the selected unit.
When [mm] is selected, [Auto de-

tect], [210mm (A4)], [257mm(B4
JIS)], [297mm (A3)], [216mm (8 1/2)]

and [279mm (11)] are shown.
When [inch] is selected, [Auto de-

tect], [8.3inch (A4)], [10.1inch(B4
JIS)], [11.7inch (A3)], [8.5inch] and
[11.0inch] are shown.

❒ To cancel a Scan Size, press

[Cancel].

Check that the "Prog./Change/De-

CCCC

lete" tab is shown.

Select [Program/Change/Delete Scan

DDDD

Size].

Programmed contents are dis­played.

RusC2FaxADEN-F_V4_FM.book Page 123 Monday, August 20, 2001 10:52 AM

Press [Delete].

EEEE

Select the size to be deleted.

FFFF

Program/Delete Menu

Press [Yes].

GGGG

The selected Scan Size is deleted.

Note

❒ If you do not want to delete,

press [No]. The display will re­turn to step

Press the {{{{User Tools/Counter}}}} key.

HHHH

The initial display is shown.

.

F

7

123

RusC2FaxADEN-F_V4_FM.book Page 124 Monday, August 20, 2001 10:52 AM

Facsimile Features

Reports/Lists

This function allows you to print the
following reports and lists manually.
Select a report or list as needed.

• Journal

⇒ p.25 “Printing the Journal”

• Quick Dial list

⇒ Chapter 3, "Quick Dial" in the
Basic Features manual

• Label Insertion list
⇒ Chapter 3, "Quick Dial" in the
Basic Features manual

• Group Dial list
⇒ Chapter 3, "Groups" in the Basic
Features manual

• Program list

⇒ p.97 “Programs”

• Auto Document list

⇒ p.118 “Storing and Changing an
Auto Document”

7

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [

BBBB

The Facsimile Features menu is
shown.

Facsimile Features

].

Select [Print List/Report].

CCCC

Select a list or report you want to

DDDD

print.

Press the {{{{Start}}}} key.

EEEE

After printing, the display will re­turn to step

Note

❒ To cancel printing, press [Can-

cel]. The display will return to

step

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display is shown.

.

D

.

D

124

RusC2FaxADEN-F_V4_FM.book Page 125 Monday, August 20, 2001 10:52 AM

General Setting/Adjustment

General Setting/Adjustment

Make settings for the following items.
The set items are highlighted on the
Facsimile Features menu when the
power is turned on.

❖❖❖❖ Memory/Immediate. Transmission

Switch

Use this feature for specifying the
transmission mode for document
transmission.

• Memory Transmission

• Immediate Transmisson

❖❖❖❖ Text Size Priority

Use this feature to specify the char­acter size of your originals for
scanning.

• Standard

• Detail

• Super fine

Note

❒ For Super fine resolusion, the

optional Fax Function Upgrade
Unit is required.

❖❖❖❖ Original Type Priority

Use this feature for specifying the
type of originals for scanning.

• Text

• Text/Photo

• Photo

❖❖❖❖ Auto Image Density Priority

Use this feature for specifying
whether to prioritize automatic
image density for scanning your
originals.

• ON

• OFF

❖❖❖❖ Scan Density Adjustment

Use this feature for specifying the
scan density of your originals from
seven levels.

❖❖❖❖ Change Title of Quick Dial Table

Use this feature for selecting the title
to be shown on the quick dial table.

• Destination list

• Title 1

• Title 2

• Title 3

❖❖❖❖ Quick Dial Table Display Switch

Use this feature for displaying the
number keys instead of the quick
dial table.

• Display Quick Dial Tbl

• Display Number Keys

❖❖❖❖ Sound Volume Adjustment

⇒ Chapter 4, "Adjusting Volume"
in the Basic Features manual
Adjust the volume for the follow­ing.

• On Hook Dial

• Transmission

• Reception

• Faxing

• Fax Printing

❖❖❖❖ Program Fax Information

⇒ Chapter 3, "Initial Settings and
Adjustments" in the Basic Features
manual

❖❖❖❖ Fax Header Print Setting

Use this feature for specifying
whether to print the fax header.

• ON

• OFF

7

125

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Facsimile Features

❖❖❖❖ Label Insertion Priority Setting

Use this feature for specifying
whether to use the label insertion
feature.

• Programmed Name

• OFF

❖❖❖❖ Reduced Image Transmission Setting

Use this feature for specifying
whether to use reduced image
transmission. ⇒ p.68 “Transmis­sion Options”

• ON

• OFF

❖❖❖❖ Auto Reduced Image Setting

Use this feature for specifying
whether to transmit an automati­cally reduced image. ⇒ p.68

“Transmission Options”

• ON

• OFF

7

❖❖❖❖ Closed Network Priority Setting

Use this feature for specifying
whether to execute ID transmis­sion. ⇒ p.68 “Transmission Op­tions”

• ON

• OFF

❖❖❖❖ Scan End Reset

Use this feature for specifying
whether to return to the initial set­tings each time an original is
scanned.

• ON

• OFF

❖❖❖❖ Line Priority Setting

Use this feature for specifying the
line to be used ordinarily.

❖❖❖❖ Program Economy Time

Use this feature for specifying a
time for transmission when the tel­ecommunication rates are low. ⇒
p.4 “Sending at a Specific Time
(Send Later)”

❖❖❖❖ On Hook Mode Release Time

Use this feature for specifying the
time to cancel the On Hook mode
after you transmit with On Hook
dialing. It is convenient to use this
when the fax information service
disconnects your On Hook dialing.

❖❖❖❖ Quick Operation Key

Frequently used features that are
programmed as Quick Operation
Keys are shown on the menu im­mediately after the power is
turned on.
The Quick Operation Keys can be
programmed with the following
functions.
Journal, TX File Status, Print Conf.
RX, Print Memory Lock, Select
Stored File, Send Later, Auto Doc­ument, 2 Sided Original, Closed
Network, Polling TX, Polling RX,
Fax Header Print, Label Insertion,
Dest. Management, Forwarding,
Transfer Request
Up to three functions can be pro­grammed in Quick Operation
Keys.

❖❖❖❖ TX Stamp Priority

Use this feature for specifying
whether to press a TX stamp.

• ON

• OFF

126

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General Setting/Adjustment

Press the {{{{User Tools/Counter}}}} key.

AAAA

Press [Facsimile Features].

BBBB

The Facsimile Features menu is
shown.

Select [Gen. Settings/Adjust].

CCCC

The General Settings/Adjust
menu is shown.

Make any function settings you

EEEE

require.

Switch Memory/Immediate.
Transmission

AAAA Select [Memory Transmission] or

[Immediate Transmission].

BBBB Press [OK].

Text Size Priority

AAAA Select a text size.

7

Select a function you want to spec-

DDDD

ify.

Note

❒ If you make a mistake, press

[

].

Cancel

❒ If the function you want to spec-

ify is not shown, press [UUUU Prev.
or [TTTT Next].

BBBB Press [OK].

Original Type Priority

AAAA Select an original type.

]

BBBB Press [OK].

127

RusC2FaxADEN-F_V4_FM.book Page 128 Monday, August 20, 2001 10:52 AM

Facsimile Features

Auto Image Density

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Switch Display

AAAA Select [Display Quick Dial Tbl] or

[

Display Number Keys

BBBB Press [OK].

].

Adjust Scan Density

Fax Header Print Setting

AAAA Press [Darkerjjjj] or [iiiiLighter].

AAAA Select [ON] or [OFF].

7

Note

❒ You can set the image density

manually from seven levels.

BBBB Press [OK].

Change Title of Quick Dial Table

BBBB Press [OK].

Label Insertion Priority Setting

AAAA Select [Programed name] or [OFF].

128

AAAA Select a title on the Quick Dial

table.

BBBB Press [OK].

BBBB Press [OK].

RusC2FaxADEN-F_V4_FM.book Page 129 Monday, August 20, 2001 10:52 AM

General Setting/Adjustment

Reduced Image TX Setting

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Auto Reduced Image Setting

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Scan End Reset

AAAA Select [ON] or [OFF].

BBBB Press [OK].

TX Stamp Priority

AAAA Select [ON] or [OFF].

7

BBBB Press [OK].

Closed Network Priority Setting

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Line Priority Setting

Note

❒ The display may differ depend-

ing on the line type you have.

AAAA Select a line type you usually

use.

BBBB Press [OK].

129

RusC2FaxADEN-F_V4_FM.book Page 130 Monday, August 20, 2001 10:52 AM

Facsimile Features

Program Economy Time

Limitation

❒ You can program only one

Economy Transmission Time.

AAAA Enter the Economy Transmis-

sion Time to change AM/PM,
press [AM] or [PM] (North Amer­ica only) with the number
keys.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key or [Clear]

7

and try again.

BBBB Press [OK].

Quick Operation Key

AAAA Select the Quick Operation

Key you want to program.

BBBB Select the function you want to

program in the Quick Opera­tion Key.

Note

❒ A function which is dimly lit

means that it has already
been programmed.

CCCC Press [OK].
Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display is shown.

On Hook Mode Release Time

130

AAAA Select [1 minute], [3 minutes], [5

minutes] or [10 minutes] to start

the On Hook mode.

BBBB Press [OK].

RusC2FaxADEN-F_V4_FM.book Page 131 Monday, August 20, 2001 10:52 AM

Reception Mode

Reception Mode

Make settings for the following recep­tion functions.

• Switch Reception Mode ⇒ p.83
“Reception Functions”

⇒ Chapter 2, "Selecting the Recep­tion Mode" in the Basic Features
manual

• Authorized RX⇒ p.147 “Author­ized Reception”

• Forwarding⇒ p.147 “Forwarding”

• RX File Print Qty ⇒ p.88 “Multi-
copy Reception”

• 2-Sided Print ⇒ p.87 “2-Sided Print-
ing”

• RX Reverse Printing ⇒ p.90 “Re-
verse Order Printing”

• Paper Tray⇒ p.148 “Paper Tray”

• G3/G4 Separate Tray ⇒ p.96
“G3/G4 Separate Tray”

• Checkered Mark ⇒ p.86 “Check-
ered Mark”

• Center Mark ⇒ p.86 “Center Mark”

• Print Reception Time ⇒ p.87 “Re-
ception Time”

Press the {{{{User Tools/Counter}}}} key.

AAAA

Select [Reception Mode].

CCCC

The Reception Mode menu is
shown.

Select a function you want to

DDDD

specify.

Note

❒ If the function you want to spec-

ify is not shown, press [UUUU Prev.]
or [TTTT Next].

❒ If you make a mistake, press

[

].

Cancel

Make any function settings you

EEEE

require.

Reception Mode Switch

AAAA Select reception mode.

7

Press [Facsimile Features].

BBBB

Facsimile Features menu is shown.

131

RusC2FaxADEN-F_V4_FM.book Page 132 Monday, August 20, 2001 10:52 AM

Facsimile Features

Authorized RX

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Note

❒ To cancel this setting, press

[Cancel].

2 Sided Print

AAAA Select [ON] or [OFF].

Forwarding

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Note

❒ To cancel this setting, press

[

].

Cancel

7

RX File Print Qty

RX Reverse Printing

AAAA Select [ON] or [

OFF

].

132

AAAA Specify the print quantity with

the number keys.

Note

❒ If you make a mistake, press

the {{{{Clear/Stop}}}} key or [Clear]
and try again.

❒ The range of available print

quantities is 1 to 10.

RusC2FaxADEN-F_V4_FM.book Page 133 Monday, August 20, 2001 10:52 AM

Reception Mode

Paper Tray

AAAA Select paper tray.

Note

❒ When no tray is specified,

"Auto Select" will be selected.

❒ If you want to select the By-

pass tray, specify it with
"Special Sender". ⇒ p.146
“Special Senders to Treat Dif­ferently”

❒ When the optional LCT is in-

stalled, select [Tray 3].

BBBB Press [OK].

Note

❒ To cancel this setting, press

[Cancel].

G3/G4 Separate Tray

AAAA Select [ON].

BBBB Select a line type.

CCCC Select a tray to deliver the re-

ceived file.

DDDD Press [OK].

Note

❒ To cancel these settings,

press [Cancel].

❒ To specify a tray for another

line type, repeat step B.

EEEE Press [OK].

Checkered Mark

AAAA Select [ON] or [OFF].

7

Note

❒ If you select "OFF", the re-

ceived file is delivered to the
default tray. ⇒ Chapter 3,
"User Tools (System Set­tings)" in System Settings
Reference manual

BBBB Press [OK].

Note

❒ To cancel this setting, press

[Cancel].

133

RusC2FaxADEN-F_V4_FM.book Page 134 Monday, August 20, 2001 10:52 AM

Facsimile Features

Center Mark

AAAA Select [ON] or [OFF].

BBBB Press [OK].

Note

❒ To cancel this setting, press

[

].

Cancel

Print Reception Time

AAAA Select [ON] or [OFF].

7

BBBB Press [OK].

Note

❒ To cancel this setting, press

[Cancel].

Press the {{{{User Tools/Counter}}}} key.

FFFF

The initial display is shown.

134