Savin 1018 Facsimile Reference Manual

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Page 1

FAX Option Type 1018

Operating Instructions

Facsimile Reference (option)

For safety, please read this manual carefully before you use this product and keep it handy for future reference.

Page 2

Available Options

• Handset (Handset Type 1018)

Supplies

• Marker Ink (Marker Type 30 is recommended for the best performance)

Page 3

NOTICE

R CAUTION:

Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.

Note

❒ Some illustrations may be slightly different from your machine. ❒ Certain options may not be available in some countries. For details, please

contact your local dealer.

----Notice about the Telephone Consumer Protection Act (Valid in USA

only).

The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time.

Thank you. For this machine, TTI is called FAX HEADER.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Page 4

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Page 5

iii

Important Safety Instructions

Caution

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

Importantes Mesures De Securite

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matérial téléphonique afin de réduire les risques d'incendle , de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

Page 6

How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the operation panel of the machine.

Page 7

TABLE OF CONTENTS

Manuals for This Machine..........................................................................1

Basic Features (this manual) .........................................................................1

Advanced Features .......................................................................................1

1.Getting Started

Guide to Components................................................................................ 3

Front View......................................................................................................3

Rear View.......................................................................................................4

Operation Panel..........................................................................................6

Starting the Machine..................................................................................8

Turning On the Power....................................................................................8

Turning Off the Power....................................................................................9

Switching Between Copy Mode and Facsimile Mode ........................... 10

Reading the Display ................................................................................. 11

Reading the Display and Using Keys ...........................................................11

Standby Display...........................................................................................12

Communication Display ...............................................................................12

Display Prompts...........................................................................................12

2.Faxing

Overview.................................................................................................... 13

Changing Memory Transmission and Immediat e Transmission ..................13

Setting Originals....................................................................................... 14

Placing a Single Original on the Exposure Glass.........................................15

Loading Originals in the Document Feeder.................................................. 16

If the Machine Cannot Detect the Size of Your Original...............................17

Original Sizes Difficult to Detect...................................................................18

Memory Transmission.............................................................................19

Canceling a Mem ory Transmi s s ion.................................... ....................22

Canceling the Transmission Before the Original is Scanned.......................22

Canceling a Transmission While the Original is Being Scanned ................. 22

Canceling a Transmission While the Message is Being Sent...................... 23

Immediate Transmission .........................................................................24

Canceling an Immediate Transmission..................................................26

Canceling a Transmission Before You Have Pressed the Start Key ...........26

Canceling a Transmission After You Have Pressed the Start Key ..............26

Scan Setti ngs.................................... ................... .................... ................. 27

Resolution....................................................................................................27

Original Type................................................................................................28

Image Density (Contrast).............................................................................29

Page 8

Dialing........................................................................................................30

Number Keys ............................................................................................... 30

Quick Dials...................................................................................................32

Speed Dials................................................................................... ............... 33

Groups .........................................................................................................34

Reception.................................................................................................. 36

Selecting the Reception Mode.....................................................................36

3.Setup

Own Name/F a x He a de r/Own Fax Numb e r................... .................... ....... 37

Registering Own Name/Fax Header/Own Fax Number...............................38

Quick Dial.................................................................................................. 40

Registering Quick Dials................................................................................40

Quick Dial Key and Function Key Label (Dial label)..................................... 42

Deleting Quick Dials.....................................................................................45

Speed Dial.................................................................................................46

Registering Speed Dial ................................................................................46

Deleting Speed Dial ..................................................................................... 48

Groups.......................................................................................................50

Registering Groups......................................................................................50

Deleting Groups...........................................................................................52

Entering Te x t ................... .................... ................... .................... ............... 54

Available Characters....................................................................................54

Keys.............................................................................................................54

How to Enter Text ........................................................................................55

4.Troubleshooting

Adjusting Volume.....................................................................................57

Error Messages and Their Meanings...................................................... 59

When the {{{{Facsimile}}}} key is Lit in Red..................................................... 60

When the Receive File Indicator is Lit.................................................... 61

Solving Problems.....................................................................................62

INDEX......................................................................................................... 63

ADVANCED FEATURES are in second section.

Page 9

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

Each language version is in an appropriate folder on the CD-ROM in PDF format. Please open the Fax folder and choose the language version of your preference. Adobe Acrobat Reader is required in order to read these files. If Adobe Acrobat Reader is not installed on your computer, install it from the CD-ROM containing the Advanced Features manual.

Note

❒ A PDF file might not be displayed or printed properly depending on the en-

vironment or language you use.

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

❖❖❖❖ Chapter 1 Transmission Options

Explains about sending at a specific time without having to be by the machine and also taking advantage of off-peak telephone line charges.

❖❖❖❖ Chapter 2 Job Information

Explains about erasing a fax message stored in memory and checking the contents of any files in memory.

❖❖❖❖ Chapter 3 Transmission Features

Explains about useful features for transmission. You can find out about dialing numbers easily.

❖❖❖❖ Chapter 4 Reception Features

Explains about reception features. You can find out about screening out message from anonymous senders.

❖❖❖❖ Chapter 5 Facsimile User Tools

Explains about programming frequently used functions for User Function Key and setting the Date and Time.

Page 10

❖❖❖❖ Chapter 6 Key Operator Settings

Explains about functions the key operator handles . You can find out about setting up the phone line type, and how to change the user parameter settings.

❖❖❖❖ Chapter 7 Troubleshooting

Explains about things you should do when an Error Report is printed and power is turned off.

❖❖❖❖ Chapter 8 Maintaining Your Machine

Explains about replacing the stamp cartridge.

❖❖❖❖ Chapter 9 Appendix

You can check the specifications for this machine.

System Requirements

To run the FACSIMILE CD-ROM Manual, you need the following: System: Windows 95, Windows 98, Windows Me, Windows NT4.0, Windows

2000 or Macintosh Computer However, operation cannot be assured under all circumstances. Please be aware

that the manual may not run with certain computers and/or operating system versions.

Page 11

1. Getting Started

Guide to Components

Front View

Document Feeder (ADF, ARDF)/Plat-

en Cover (Option)

Holds a document stack of up to 30 sheets which are fed automatically one at a time. The Document Feeder (ARDF) can be installed with Type 3 only and scan 2-sided originals. Place documents face up here.

Exposure Glass

Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark. Close the platen cover when you set a document on the exposure glass.

Page 12

Getting Started

Handset (Option)

This permits voice communication.

Main Power Switch

If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off.

Note

❒ As the main power switch is normally

set by your service representative, do not touch this switch.

❒ If the operation switch is on and there

is still no power, turn on the Main Power switch.

❒ If you leave the Main Power switch

off for more than an hour, all files in memory are lost.

Paper tray unit (Option)

For information about optional paper tray unit, see the Copy Reference.

Operation Switch

Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). See p.8 “Turning On the Power”.

Rear View

Page 13

Guide to Components

Bypass Tray

Select this tray for non-standard size paper.

See Chapter 2 “Copying from the Bypass Tray” in the Copy Reference.

G3 Line Connector

Optional Handset/External Tele-

phone Connector

Page 14

Getting Started

Operation Panel

Receive File Indicator

Lights to tell you a message has been received into memory.

Communicating Indicator

Lights during transmission or reception.

3. {

{{

{Job Information}}}} key

Press to search for information on a specific job.

Transmission Option Indicator

5. {

{{

{Transmission Option}}}} key

Press to change the transmission option settings. The indicator lights when option settings are changed.

{{{{Facsimile}}}} key

Press to switch to Facsimile mode.

{{{{Transmission Mode}}}} key

Press this key to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans) modes.

{{{{Cancel}}}} key

Press to cancel an operation or return to the previous display.

LCD display

This guides you through tasks and informs you of the machine status. A messages appears here.

10.

0000 1111 keys

Press to move the cursor or select functions.

11.

{{{{OK}}}} key

Press to answer "Yes" to a question displayed on the display.

12.

{{{{Speed Dial}}}} key

Press to select a Speed Dial.

13.

{{{{User Tools}}}} key

Press to enter User Tools mode. These tools allow you to customize the default settings.

14. {

{{

{Clear/Stop}}}} key

Clear: Deletes one character or digit. Stop: Interrupts the current operation (trans-

mission, scanning, copying or printing).

15.

{{{{Clear Modes}}}} key

16.

Main Power Indicator

17.

Quick Dial keys

Use to dial numbers at a single touch or to enter letters and symbols. Also use for the Group Dial feature.

Page 15

Operation Panel

18.

Quick Dial Flip Plate

Flip this plate down to access Quick Dial keys 01 through 16, flip up to access keys 17 through 32.

19.

User Function keys

Each of these can be programmed for rapid access to frequently used features.

❖❖❖❖ Features Programmed by Default

20.

{{{{Resolution}}}} key

Press to switch between Standard, Detail and Fine.

21.

{{{{Image Density}}}} keys (iiii and jjjj)

Use to change the setting of image density.

22.

{{{{Original Type}}}} key

Press to select original type, Text or Photo. When the original type is selected, the corresponding indicator lights.

23.

{{{{On Hook Dial}}}} key

Use to dial a number from the numeric keypad without having to lift the handset.

24.

{{{{Tone}}}} key

Press to send tonal signals down a pulse dialing line.

25.

{{{{Pause/Redial}}}} key

Pause: Inserts a pause when you are dialing or

storing a fax number. A pause cannot be inserted as the first digit.

Redial: Press to redial one of the last ten num-

bers.

26.

Number keys

Use to dial fax numbers or enter the number of copies.

27.

{{{{Start}}}} key

Press to start all tasks.

28.

Operation switch

Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off).

Key Function

F1 Manual Reception

F2 Reception Mode

F3 Stamp

Page 16

Getting Started

Starting the Machine

To start the machine, turn on the operation switch.

Note

❒ This machine automatically enters

Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings.

----Power switches

This machine has two power switches: See p.3 “Guide to Components”.

❖❖❖❖ Operation switch

Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes.

❖❖❖❖ Main power switch

If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on.

Important

❒ If you leave the Main Power

switch off for more than one hour, all fax files in memory are deleted. See p.9 “Turning Off the Power”.

Turning On the Power

AAAA

Confirm that the power cord is plugged into the wall outlet firmly and the Main Power switch is on.

BBBB

Turn on the operation switch. The On indicator should light.

The panel display will turn on.

Note

❒ If nothing happens when you

turn on the operation switch, make sure the Main Power switch is turned on.

Page 17

Starting the Machine

Turning Off the Power

AAAA

Turn off the operation switch. The On indicator will go out.

Important

❒ Before you unplug the power

cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.

❒ Fax files stored in memory will

be deleted an hour after you turn the Main Power switch off or you unplug the power cord.

Page 18

Getting Started

Switching Between Copy Mode and Facsimile Mode

This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {{{{Facsimile}}}} key.

You can set this machine to display facsimile mode immediately after the power switch is turned on. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Limitation

❒ You cannot switch modes under the following circumstances:

• While scanning in a fax

• During Immediate Transmission

• While editing the System Settings

• While using On hook Dial

Page 19

Reading the Display

The display tells you the machine status and guides you through operations.

Note

❒ All procedures in this manual assume you are in Facsimile mode. By default,

when you turn the machine on it is in Copy mode. Press the {{{{Facsimile}}}} key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.

Reading the Display and Using Keys

A Display for the machine status or currently selected function. B Display for the messages.

Items which can be selected or specified.

C Display for items which can be selected.

Note

❒ Press 0 1 key to display another function on the LCD panel or move the

brackets to select another values.

❒ Press the {{{{OK}}}} key to set a selected function or entered value, and return

to the previous display.

❒ Press the {{{{Cancel}}}} key to cancel the selected function or entered value, and

return to the previous display.

❒ Press the {{{{Clear Modes}}}} key to cancel the settings and return to the initial

display.

Page 20

Getting Started

Standby Display

While the machine is in standby mode (immediately after it is turned on or after the {{{{Cancel}}}} key is pressed), the following display is shown.

Note

❒ To return the machine to standby

mode, do one of the following:

• If you have set the original and

have not pressed the {{{{Start}}}} key, remove the original.

• If you have not set an original,

press the {{{{Cancel}}}} key.

• If you are in User Tools mode,

press the {{{{User Tools}}}} key or the

{{{{Cancel}}}} key.

Communication Display

While the machine is communicating, the status is displayed.

❖❖❖❖ Display during Memory Transmission

or Memory Reception:

The destination's name or fax number appears on the top of the LCD display.

Note

❒

Even when the machine is sending or receiving a fax message from/into memory, you can still scan the next original into memory.

❖❖❖❖ Immediate Transmission:

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

❖❖❖❖ Instructions and Requests

❖❖❖❖ Questions

❖❖❖❖ Selections

❖❖❖❖ Status

Page 21

2. Faxing

Overview

Changing Memory Transmission and Immediate Transmission

The basic procedure to send a fax message is:

Make sure the Facsimile indicator is lit

B Set your original C Dial the number

Press the {{{{Start}}}} key

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

• Memory Transmission

• Immediate Transmission

Check the indicators on the operation panel to check which mode is currently active and press the {{{{Transmission Mode}}}} key to toggle between them.

Page 22

Faxing

Setting Originals

In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder or on the exposure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass.

Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.

Limitation

❒ If you place 5

"×8

/2"/A5 size documents on the exposure glass, they will not be detected.

Note

❒ When sending a fax, the image

output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend that you ask the receiver about the size and direction of the paper used in their terminal.

❒ When sending an original of an ir-

regular (i.e. non-standard) size or part of a large original, you can specify the scan area precisely.

❒ You can scan non-standard size

documents as standard size documents with the Irregular Scan Area feature. When you turn on this feature, the area scanned will be in the specified range regardless of the actual document size. A blank margin will appear or the image will be truncated at the receiving end.

❒ Make sure that all ink, correcting

fluid etc., has completely dried before setting your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image.

❒ If you set an 8

"×11"/A4 size

original in the portrait direction, the machine rotates the image by 90 degrees before sending it. See Chapter 3 “Transmission with Image Rotation” in the Advanced Features manual.

Reference

For how to set 2-sided documents, see Chapter 1 "2-Sided Transmission" in the Advanced Features manual.

Page 23

Setting Originals

----How to set A4, B4, A3,

"××××11", 8

"××××14" and

11"××××17" size originals

----How to set A5, 5

"××××8

/2" and

B5 size originals

Limitation

❒ 5

/2"×81/2"/A5 size on the exposure glass is not detected. Set 5

/2"×81/2"/A5 size documents in the Document Feeder.

Placing a Single Original on the Exposure Glass

Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time.

AAAA

Lift the Document Feeder by at least 30 degrees. Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass.

Reference mark

Scale

Note

❒ If you do not raise the Docu-

ment Feeder by at least 30 degrees, the original size will not be detected properly.

BBBB

Close the Document Feeder.

Note

❒ When sending a bound original,

the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising.

Page 24

Faxing

Loading Originals in the Document Feeder

Use the Document Feeder to scan in a stack of originals in one operation. The Document Feeder (ARDF) can handle both single-sided and doublesided originals.

Limitation

❒ The maximum document length is

17" (432mm).

❒ Place all the originals to be sent in

a single stack.

❒ You cannot set originals in the

Document Feeder one page at a time or in sheaves.

❒ Do not open the Document Feeder

while it is scanning the originals or your document could be jammed.

Note

❒

When using Immediate Transmission mode, you cannot send originals longer than 17" (432mm). Use Memory Transmission Mode instead.

❒ If an original jams, press the

{{{{Clear/Stop}}}} key then remove the original carefully.

❒ If your original is bent or folded,

flatten it before you set it.

❒ Set thin originals on the exposure

glass.

Reference

For information about the sizes and number of originals that can be placed in the Document Feeder, see Chapter 9 “Acceptable Types of Originals” in the Advanced Features manual.

AAAA

Adjust the document guide to match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up.

Limit mark

Document guide

Originals unsuitable for the Document Feeder

Do not set the following types of originals in the Document Feeder because they may be damaged. Place them on the exposure glass instead.

• Originals of sizes other than those specified in the following table

• Originals containing staples or clips

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with index tabs, tags, or other projecting parts

• Sticky originals, such as translucent paper

Page 25

Setting Originals

• Thin and soft originals

• Originals of inappropriate weight

• Originals in bound form, such as books

• Transparent originals, such as OHP transparencies or translucent paper

If the Machine Cannot Detect the Size of Your Original

If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

AAAA

Press the {{{{Cancel}}}} key.

BBBB

Make sure that the original is set correctly.

CCCC

Remove the original and replace it on the exposure glass.

DDDD

Press the {{{{Start}}}} key to scan the original again.

If the above display appears again, repeat steps A to D.

Note

❒ If the machine still cannot detect the original size, the following display is

shown. Press the {{{{Transmission Option}}}} key and select “4. Irreg. Scan Area".

Page 26

Faxing

Original Sizes Difficult to Detect

The following paper sizes are automatically detected in Facsimile mode.

❖❖❖❖ Metric Version

Ο...means that these functions can be used with this paper size. ×...means that these functions cannot be used with this paper size.

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size. See p.17 “If the Machine Cannot Detect the Size of Your Original”.

• Originals with index tabs, tags, or projecting parts

• Transparent originals, such as OHP transparencies or translucent paper

• Dark originals with many characters or drawings

• Originals which partially contain solid printing

• Originals which have solid printing at their edges

• Documents set on the exposure glass of sizes other than those listed in the table below

Paper Size

Where Original is Set

11"××××17"L

"××××14"L

L 81/

"××××11"

KKKKLLLL

51/

"××××8

/2"

KKKKLLLL

81/

"××××13"L

Exposure Glass

ΟΟΟ×Ο

Document Feeder

ΟΟΟΟΟ

Page 27

Memory Transmission

In Memory Transmission mode, after you press the {{{{Start}}}} key, the machine does not dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).

Memory Transmission is useful because:

• You can take your original away from the machine without having to wait too long

• While your message is being sent, other people can operate the machine

• You can send the same message to more than one place in a single operation (Broadcasting)

Important

❒ If there is a power failure (Main

Power switch is off) or the plug is

pulled out for more than 1 hour, all the files stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted files. If you turn just the operation switch off, files are not deleted.

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of Memory

Transmission files: 200

❒ Maximum number of destinations

per Memory Transmission: 100

❒ Combined total number of desti-

nations that can be stored: 300

❒ The theoretical maximum number

of destinations you can enter with the number keys is 99, but this will depend on the amount of memory currently available.

❒ The number of pages that you can

store in memory depends on the original images and the scan settings. You can store up to 160 standard pages (ITU-T #1 chart, Resolution: Standard, Original Type: Text).

❒ The machine will return to the de-

fault transmission mode (Memory Transmission) after every transmission. You can change this so that the desired setting is maintained.

AAAA

Make sure that the Memory Transmission indicator is lit.

If it is not, press the {{{{Transmission Mode}}}} key.

Page 28

Faxing

BBBB

Set the original.

Limitation

❒ You can send the first pages

from the exposure glass then the remaining pages from the Document Feeder. After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder.

❒ Note that you cannot place pag-

es on the exposure glass after you have started using the Document Feeder.

❒ Do not open the Document

Feeder while it is scanning in originals.

Note

❒ Place the original you want to

store in memory on the exposure glass or the Document Feeder. To store multiple page originals from the exposure glass, set them page by page.

❒ The original can be placed at ei-

ther Document Feeder or exposure glass until you press the {{{{Start}}}} key.

❒ The original can be placed at

any time up until you press the {{{{Start}}}} key.

Reference

p.14 “Setting Originals”

CCCC

Select any scan settings you require. See p.27 “Scan Settings”.

DDDD

Dial. If you wish to send the same message to more than one destination, press the {{{{OK}}}} key and dial another destination. Repeat this step for all destinations.

If you make a mistake, press the {{{{Clear/Stop}}}} key and enter the correct number again.

Note

❒ When specifying a destination

using a Quick Dial, the destination is added even if you did not press {{{{OK}}}} key.

❒ If you do not set an original

within 30 seconds of entering a destination fax number, the transmission is canceled.

❒ You can change the Reset Timer

with User Tools. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

Reference

p.30 “Dialing”

Page 29

Memory Transmission

EEEE

Press the {{{{Start}}}} key.

The machine starts scanning the original.

The machine calls the destination. The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of display.

Reference

p.37 “Own Name/Fax Header/Own Fax Number”

After transmission, the machine will return to standby mode.

Sending Originals from the Exposure Glass

AAAA Place the first page of your

original on the exposure glass face down.

BBBB Dial. C

C Press the {{{{Start}}}} key.

The machine starts scanning the original.

DDDD Place the next original on the

exposure glass within 60 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

pages.

❒ When you press the {{{{pppp}}}}

key, you can select the irregular size by pressing the 0 or 1 key.

Press the {{{{qqqq}}}} key to finish.

EEEE Set the last original. F

F Press the {{{{Start}}}} key.

The machine starts to call the destination.

Page 30

Faxing

Canceling a Memory Transmission

Canceling the Transmission Before the Original is Scanned

AAAA

Press the {{{{Clear Modes}}}} key.

Note

❒ When you set the document in

the Document Feeder, you can cancel the transmission by just removing it.

Canceling a Transmission While the Original is Being Scanned

AAAA

Press the {{{{Clear/Stop}}}} key.

The machine will stop storing the original and the data will not be sent.

Page 31

Canceling a Memory Transmission

Canceling a Transmission While the Message is Being Sent

Use this procedure to cancel a transmission after the original has been scanned.

Limitation

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

Note

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

AAAA

During a transmission, other party's name or number is shown in the display.

BBBB

Press the {{{{Job Information}}}} key, and confirm that "1. Cancel TX / RX" is displayed.

The Information menu is shown.

CCCC

Press the {{{{OK }}}} key.

DDDD

Press the 0000 or 1111 key until the file you wish to delete is shown and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "Yes" and press the {{{{OK}}}} key.

The file is erased, and the machine will return to standby mode.

Page 32

Faxing

Immediate Transmission

With Immediate Transmission, when you press the {{{{Start}}}} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.

Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's Own Name or Own Fax Number on the display during transmission).

Note

❒ You cannot send the same message

to multiple destinations (Broadcasting). Use Memory Transmission for this purpose.

❒ Place the original on the exposure

glass or in the Document Feeder. To send two or more pages from the exposure glass, set them one page at a time.

❒ You can scan some pages of your

original from the exposure glass and the remainder from the Document Feeder. When you have finished scanning from the exposure glass, place the remainder of the pages in the Document Feeder and press the {{{{Start}}}} key within ten seconds.

❒ By default, the transmission mode

selected when the machine is turned on or when modes are cleared (transmission mode home setting) is Memory Transmission. You can change this with the User Parameters.

AAAA

Check that the Immediate Transmission indicator is lit.

If it is not lit, press the {{{{Transmission Mode}}}} key.

BBBB

Set your original.

Limitation

❒ Do not open the Document

Feeder while it is scanning the originals. This can cause originals to jam.

Note

❒ You can set the original any

time up until you press the {{{{Start}}}} key.

Reference

p.14 “Setting Originals”

CCCC

Select any scan settings you require. See p.27 “Scan Settings”.

DDDD

Dial.

If you make a mistake, press the {{{{Clear/Stop}}}} key and enter the correct number again.

Page 33

Immediate Transmission

Reference

p.30 “Dialing” See Chapter 3 “Chain Dial” in

the Advanced Features manual.

EEEE

Press the {{{{Start}}}} key.

The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

Reference

p.37 “Own Name/Fax Header/Own Fax Number”

After transmission the machine will return to standby mode.

Sending Originals from the Exposure Glass

AAAA Place the first page face down

on the exposure glass.

BBBB Dial.

C Press the {{{{Start}}}} key.

The machine starts scanning the original.

DDDD Place the next original on the

exposure glass within 10 seconds after the machine has finished scanning the first original.

Note

❒ Repeat steps C to D for all

originals.

❒ When you press the {{{{pppp}}}}

key, you can select the irregular size by pressing the 0 or 1 key.

Press the {{{{qqqq}}}} key to finish.

EEEE Set the last original. F

F Press the {{{{Start}}}} key.

The machine starts to call the destination.

Page 34

Faxing

Canceling an Immediate Transmission

Canceling a Transmission Before You Have Pressed the Start Key

Use this procedure to cancel a transmission before you have pressed the {{{{Start}}}} key.

AAAA

Press the {{{{Clear Modes}}}} key.

Note

❒ When you have already set the

original, you can also cancel an Immediate Transmission by removing the original from the machine.

Canceling a Transmission After You Have Pressed the Start Key

AAAA

Press the {{{{Clear/Stop}}}} key, and then remove the original.

Note

❒ If the transmission finishes

while you are carrying out this procedure, it will not be canceled.

Page 35

Scan Settings

You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

❖❖❖❖ Resolution:

Standard, Detail, Fine

❖❖❖❖ Original Type:

Text, Photo

❖❖❖❖ Image density:

Manual Image Density

Resolution

Images and text are scanned into the machine by converting them to sequences of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in less quality but your original is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

❖❖❖❖ Standard (8××××3.85lines/mm, 200××××100dpi)

Select for originals containing normal sized characters.

❖❖❖❖ Detail (8××××7.7lines/mm, 200××××200dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖❖❖❖ Fine (8××××15.4lines/mm, 200××××400dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is four times as fine as Standard.

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

❒ Sending with Fine resolution re-

quires that the other party's machine has the capability to receive fax messages at Fine resolution.

Note

❒ When the machine is turned on or

modes are cleared, the resolution is set to Standard by default. You can change this with the Initial Setup TX settings. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

❒ By default, the resolution returns

to the home setting after every transmission. You can change this with the User Parameters. See Chapter 6 “User Parameters (Switch01, Bit7)” in the Advanced Features manual.

Page 36

Faxing

AAAA

Press the {{{{Resolution}}}} key to switch between resolutions. The indicators above the key shows the current selection.

Original Type

If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity.

❖❖❖❖ Text

Select Text to send an original con- taining a high-contrast black-andwhite image. Use this setting even if your original contains text and photographs or if you only want to send clearer text.

❖❖❖❖ Photo

Select Photo to send an original containing a halftone image such as a photograph or a color original.

Limitation

❒ If you select Photo, resolution is

automatically set to Detail. Even if you select Text again, the resolution will not return to Standard.

Note

❒ If you select Photo, the transmis-

sion will take longer than when Text is selected.

❒ If you send a fax message with

Photo and the background of the received image is dirty, reduce the density setting and re-send the fax.

❒ When the machine is turned on or

modes are cleared, the Original Type is set to Text. You can change this with the Initial Setup TX settings. See Chapter 5 “Changing the Initial Setup Transmission” in the Advanced Features manual.

❒ By default, the machine returns to

the Original Type home setting after every transmission. You can change this with the User Parameters. See Chapter 6 “User Parameters (Switch 01 Bit 7)” in the Advanced Features manual.

AAAA

Press the {{{{Original Type}}}} key for the type you require.

Page 37

Scan Settings

Image Density (Contrast)

The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density.

Use the {{{{Image Density}}}} keys to vary the image density within 5 levels.

AAAA

Press iiii or jjjj to change the density from five density level.

Page 38

Faxing

Dialing

There are four main ways to dial a number:

❖❖❖❖ Number keys:

Enter numbers directly using the number keys on the right side of the operation panel.

❖❖❖❖ Quick Dials:

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.

❖❖❖❖ Speed Dials:

If you store a number in a Speed Dial, when you want to dial it just press the {{{{Speed Dial}}}} key followed by a 2 digit code. Like Quick Dials, you can store a name along with the number.

❖❖❖❖ Groups:

You can store multiple destinations as a single Group and simply specify a particular Group.

This section covers these features and others in more detail.

Number Keys

Enter numbers directly using the number keys on the right side of the operation panel.

Note

❒ Maximum length of a fax number:

254 digits.

❒ You can insert pauses and tones in

a fax number. p.31 “Pause”, p.32 “Tone”

AAAA

Make sure that the machine is in standby mode.

BBBB

Set your original and select any scan settings you require.

CCCC

Enter the fax number with the number keys.

The digits appear on the display as you enter them.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key to erase the wrong digits and try again.

❒ If you wish to send this message

to more than one destination, press the {{{{OK}}}} key, then enter the next destination.

DDDD

Press the {{{{Start}}}} key.

Page 39

Dialing

----Restrictions When Dialing with the Number Keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, you cannot program more than 99 numbers with the number keys for the following:

• Destinations specified in a Memory Transmission (including Polling Reception)

• Transfer Stations and End Receivers specified in a Transfer Request

• Destinations specified in a Group

For example, when 90 destinations are registered in a Group with the number keys, only 9 destinations can be dialed for Memory Transmission from the number keys.

Note

❒ When this machine is requested to

transfer a call (i.e. becomes a Transfer Station), 2 fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call.

❒ If a memory file is awaiting trans-

mission and the

"Exceeded the

Max. Cannot Add"

message is displayed when dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

❒ The display shows the percentage

of free memory space for storing originals. Since fax numbers are stored in separate memory, dialing fax numbers with the number keys does not change the percentage on the display.

Pause

Press the {{{{Pause/Redial}}}} key when dialing or storing a number to insert about a two-second pause.

Limitation

❒ You cannot insert a pause before

the first digit of a fax number.

Note

❒ A pause is shown as a "-" on the

display.

❒ You can insert a pause in numbers

stored in Quick Dials and Speed Dials.

Page 40

Faxing

Tone

This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {{{{Tone}}}} key, the machine dials the number using tonal signals.

Limitation

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the {{{{Tone}}}} key.

Note

❒ A tone is shown as a "•" on the dis-

play.

Quick Dials

When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key.

Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. See p.40 “Registering Quick Dials”.

Note

❒ To check the contents of the Quick

dial, print the list.

❒ If a Quick Dial key is currently

used for another function, for example a Group Dial, you cannot store a number in it.

❒ Flip the Quick Dial plate over to

access Quick Dial keys 01-16 or 17-

32.

❒ You can have the label stored with

a Quick Dial printed on the first page received at the other end.

Reference

p.30 “Dialing”

AAAA

Make sure that the machine is in standby mode.

BBBB

Set your original and select any scan settings you require.

Page 41

Dialing

CCCC

Press the Quick Dial key in which the destination's number is programmed.

If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

DDDD

Press the {{{{Start}}}} key.

Speed Dials

If you store a number in a Speed Dial, when you want to dial it, just press the {{{{Speed Dial}}}} key followed by a 2 digit code. See p.46 “Registering Speed Dial”.

Note

❒ To check the contents of registered

Speed Dials, print the Speed Dial list.

❒ You can use codes 00-99 for Speed

Dials.

❒ If a search letter is registered with

a Speed Dial, you can find this number quickly using the Telephone Directory feature. See Chapter 3 “Telephone Directory” in the Advanced Features manual.

❒ You can have the label stored with

a Speed Dial printed on the first page received at the other end.

AAAA

Make sure that the machine is in standby mode.

BBBB

Set your original and select any scan settings you require.

Page 42

Faxing

CCCC

Press the {{{{Speed Dial}}}} key.

DDDD

Enter the two digit code (00 to 99) for the destination with the number keys.

Note

❒ When a name is stored for the

destination, the name is displayed, and when no name is stored, the fax number is displayed.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key, and try again.

EEEE

Press the {{{{Start}}}} key.

Groups

If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, "Branch Offices") which will be displayed before you press the {{{{Start}}}} key.

Preparation

You need to program the Groups. See p.50 “Registering Groups”.

Limitation

❒ A Quick Dial programmed for

Group cannot be used for other functions.

Note

❒ Groups are only available with

Memory Transmission.

❒ To check the contents of the

Groups, print the list.

❒ You can program up to 9 Groups. ❒ You can store up to 100 destina-

tions in a Group. If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destination.

Reference

p.50 “Registering Groups”

AAAA

Make sure that the machine is in standby mode.

BBBB

Set your original and select any scan settings you require.

Page 43

Dialing

CCCC

Press the Quick Dial in which the Group is programmed.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you wish to dial another des-

tination, press the {{{{OK}}}} key and dial another fax number.

DDDD

Press the {{{{Start}}}} key.

----When specifying a Group with

the Group key

A Make sure that the machine is in

standby mode.

B Set your original and select any

scan settings you require.

C Press the user function key pro-

grammed with the Group function.

D Enter the Group number with the

number keys.

E Press the {

{{

{Start}}}} key.

Page 44

Faxing

Reception

Selecting the Reception Mode

There are two ways you can set up your machine to handle incoming calls:

• Auto Reception mode

• Manual Reception mode (external telephone or handset required)

The default setting is Auto reception mode. You can change this with the Initial Setup RX settings. See Chapter 5 ”Changing the Initial Setup Reception” in the Advanced Features manual.

Auto Reception Mode

When a telephone call comes in, the machine receives it automatically as a fax message. Use this setting for a dedicated fax line.

Manual Reception Mode

When a call comes in, you have to pick up the handset or external telephone and decide whether the call is a fax message yourself. If you hear a voice, continue your conversation as you would using a normal telephone. If you hear high pitched beeps, instruct the machine to receive the fax by following the procedure below.

Use this setting if you wish to share the line between the fax machine and a telephone.

----Receiving a Fax in Telephone

Mode

This feature needs a User Function key programmed as Manual Reception. By default, the {{{{F1}}}} key is already assigned this function.

When the machine rings, pick up the handset.

If you hear beeps, press the {{{{Start}}}} key or the User Function key ({{{{F1}}}}-{{{{F3}}}}) which has been programmed as the Manual Reception key. ({{{{Start}}}} key is available only in the facsimile mode and when the original is not set)

C Replace the handset. The machine

will start receiving.

Changing from Auto Reception Mode to Manual Reception Mode

This function also requires the use of a User Function key. By default, the

{{{{F2}}}} key is assigned as the {{{{Reception Mode}}}} key.

AAAA

Press the {{{{Reception Mode}}}} key.

BBBB

Press 0000 or 1111 to select the reception mode.

CCCC

Press the {{{{OK}}}} key.

Page 45

3. Setup

Own Name/Fax Header/Own Fax Number

Make sure that all necessary settings are made before connecting your machine to the telephone line.

❖❖❖❖ Own Name

This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's Fax machine, and the name registered on that machine will appear on yours.

Limitation

❒ The registered name will not be

used unless the other party has a same machine of the same make that supports the Own Name feature.

❖❖❖❖ Fax Header

This is ordinarily the telephone number of the line your machine is connected to. Your fax header can be up to 32 characters long, and is printed on the header of every page you send.

❖❖❖❖ Own Fax Number (Required by inter-

national law)

This is your fax machine's phone number, which must include country and area codes, in 20 characters or less. During any communication, your Own Fax Number appears on their display. (Conversely their Own Fax Number appears on your display.)

Note

❒ In some areas, the Own Fax

Number is preprogrammed by your service representative, and cannot be re-programmed by the user.

Important

❒ When sending a fax, your Own Fax

Number is required by international law. You cannot legally connect a fax machine to the telephone system if the Own Fax Number is not programmed.

Note

❒ You can confirm the Own Name,

Fax Header, and Own Fax Number settings in the User Parameters List. See Chapter 6 ”Printing the User Parameter List” in the Advanced Features manual.

Page 46

Setup

Registering Own Name/Fax Header/Own Fax Number

The following procedure describes how to make initial settings.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press 0000 or 1111 until "3. Setup" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 until "4. Fax Information" is displayed.

GGGG

Press the {{{{OK}}}} key.

Confirm that "1. Own Name" is displayed.

HHHH

Press the {{{{OK}}}} key.

IIII

Enter your Own Name.

Note

❒ If you want to erase a character

of the name, press the {{{{Clear/Stop}}}} key.

JJJJ

Press the {{{{OK}}}} key.

Your Own Name is programmed.

KKKK

Press 0000 or 1111 until "2. Fax Header" is displayed.

Page 47

Own Name/Fax Header/Own Fax Number

LLLL

Press the {{{{OK}}}} key.

The programmed Own Name is displayed.

MMMM

Enter your Fax Header.

If your Fax Header is the same as your Own Name, go to step N.

NNNN

Press the {{{{OK}}}} key.

Your Fax Header is programmed.

OOOO

Press 0000 or 1111 until "3. Own Fax Number" is displayed.

PPPP

Press the {{{{OK}}}} key.

QQQQ

Enter your Own Fax Number.

Note

❒ The format of the number is

normally as follows: International Dial Prefix, Your Country Code, Your Area Code (do not insert a pause after your Area Code), followed by your telephone number. Check the International Dialing Prefix and the Country Code with your local telecommunications operator.

Characters you can enter include numerals 0-9, plus signs (+), and spaces.

RRRR

Press the {{{{OK}}}} key.

Your Own Fax Number is programmed.

SSSS

Press the {{{{User Tools}}}} key to return to standby display.

Page 48

Setup

Quick Dial

Registering Quick Dials

To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial.

Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials. There are 32 Quick Dials available.

You can register the following items in each key:

• Destination fax number (up to 254 digits)

• Destination name (up to 20 characters)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Quick Dial list and keep it when you program or change fax numbers. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Limitation

❒ When a registered Quick Dial key

is being used for a standby Memory Transmission, the message "

This Dial is in Use. Cannot

Change.

" is shown and you cannot

change the destination for this key.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

Confirm that "1. Prog. Quick Dial" is displayed.

EEEE

Press the {{{{OK}}}} key.

Page 49

Quick Dial

FFFF

Display the number of the Quick Dial key you want to register.

Press a Quick Dial key, or search using 0 or 1.

Note

❒ If a Quick Dial has already been

stored, the contents are displayed. Press 0 or 1 to select a Quick Dial that is not programmed, then press the {{{{OK}}}} key.

GGGG

Enter a fax number with the number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

❒ Make sure a Dial Option is

stored in one of the User Function keys, and then enter the other party's fax number and press the User Function key that contains the Dial Option. You can specify SUB or SEP, SID and PWD (See Chapter 3 “Transmission Features” in the Advanced Features manual).

HHHH

Press the {{{{OK}}}} key.

The fax number is programmed.

IIII

Enter the destination name.

Note

❒ Under rare circumstances, gar-

bled characters may appear during name registration if you use the {{{{Pause/Redial}}}} key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using the 0 and the {{{{Clear/Stop}}}} keys, then go on to enter the name.

JJJJ

Press the {{{{OK}}}} key.

The name is programmed.

KKKK

Press 0000 or 1111 to select either "Yes" or "No".

Note

❒ Label insertion allows the re-

ceiver's name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 1 “Label Insertion” in the Advanced Features manual.

Page 50

Setup

LLLL

Press the {{{{OK}}}} key.

If you want to store another Quick Dial, go to step D.

MMMM

Press the {{{{User Tools}}}} key to return to standby display.

Quick Dial list

Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Quick Dial Key and Function Key Label (Dial label)

You can print a template that can be used to make labels for Quick Dial and User Function keys. The template will have destination or Group names programmed in Quick Dials, and the names of functions assigned to User Function keys.

Limitation

❒ Set the label paper to landscape in

the Bypass Tray. Portrait position will print to wrong size.

Note

❒ You can choose whether to print

on transparent or non-transparent label paper with the User Parameters. By default the setting is "Nontransparent". See Chapter 6 “User Parameters (Switch06 Bit4)” in the Advanced Features manual.

❒ To print the label template, see

Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Page 51

Quick Dial

Non-transparent label paper

Quick Dial key number

Destination name

Group name (G)

Programmed contents of User

Function keys

Page 52

Setup

Transparent label paper

Quick Dial key number

Destination name

Group name (G)

Programmed contents of User

Function keys

Page 53

Quick Dial

Deleting Quick Dials

This procedure describes how to find a programmed Quick Dial and delete it.

Limitation

❒ When a Quick Dial key is being

used for a standby Memory Transmission, the message "

This Dial

is in Use. Cannot Delete.

" is shown and you cannot delete the destination for this key.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "2. Del. Quick Dial" is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the Quick Dial key that you want to delete.

Press a Quick Dial key or search by pressing 0 or 1.

The number of the Quick Dial key and the fax number or name are displayed.

HHHH

Press the {{{{OK}}}} key.

The stored data (fax number and name) is deleted.

If you want to delete another Quick Dial key, go to step E.

IIII

Press the {{{{User Tools}}}} key to return to standby display.

Page 54

Setup

Speed Dial

Registering Speed Dial

If you register a destination in a Speed Dial, you can dial that number by just pressing the {{{{Speed Dial}}}} key followed by a two digit code.

Use these steps to program a new Speed Dial or overwrite an existing one. You can register the following items in a Speed Dial:

• Destination fax number (up to 100 numbers, up to 254 digits for each number)

• Destination name (up to 20 characters)

• A Telephone Directory search letter (A to Z)

• Label Insertion (whether to print the destination name on faxes sent to this number)

Important

❒ We recommend that you print the

Speed Dial list and keep it when you register or change a destination.

Limitation

❒

When a registered Speed Dial is being used for a standby Memory Transmission, the message "

This

Dial is in Use. Cannot Change.

" is shown and you cannot change the destination for this Quick Dial. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Note

❒ You can specify codes 00 to 99.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "3. Prog. Speed Dial" is displayed.

FFFF

Press the {{{{OK}}}} key.

Page 55

Speed Dial

GGGG

Display the number of the Speed Dial you want to register (00 to

99).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If a Speed Dial number has al-

ready been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the {{{{OK}}}} key.

HHHH

Enter a fax number with the number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {{{{OK}}}} key.

IIII

Press the {{{{OK}}}} key.

The fax number is programmed.

JJJJ

Enter the Destination name.

Note

❒ If a destination name is already

registered in the Speed Dial, the name is shown on the display. If you wish to change the destination name, press the {{{{Clear/Stop}}}} key and enter another name.

KKKK

Press the {{{{OK}}}} Key.

LLLL

Enter a search letter (A to Z) for the telephone Directory.

MMMM

Press the {{{{OK}}}} key.

The search letter is registered.

NNNN

Press 0000 or 1111 to select "Yes" or "No".

Note

❒ Label insertion allows the desti-

nation name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See Chapter 1 “Label Insertion” in the Advanced Features manual.

Page 56

Setup

OOOO

Press the {{{{OK}}}} key.

If you want to store another Speed Dial number, go to step E.

PPPP

Press the {{{{User Tools}}}} key to return to standby display.

Speed Dial list

Print this list to check which destinations are programmed. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Deleting Speed Dial

Use this procedure to delete any Speed Dials you are not using anymore.

Limitation

❒ If a registered Speed Dial is being

used for a standby Memory Transmission, the message "

This Dial

is in Use. Cannot Delete.

" is shown and you cannot change the destination for this Speed Dial.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "4. Del. Speed Dial" is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the Speed Dial number you want to delete (00 to 99).

Enter the Speed Dial number with the number keys or search using 0 or 1.

The Speed Dial number and the fax number or name are displayed.

Note

❒ If you want to delete a digit of

the number, press the {{{{Clear/Stop}}}} key and enter the correct number.

Page 57

Speed Dial

HHHH

Press the {{{{OK}}}} key.

The programmed data (fax number and name) is deleted.

If you want to delete another name, go to step E.

IIII

Press the {{{{User Tools}}}} key to return to standby display.

Page 58

Setup

Groups

Registering Groups

If you send the same message to several destinations at the same time on a regular basis, program these destination numbers as a Group. This allows you to dial these destinations with a single key press.

Use these steps to program a new Group or to edit or overwrite an existing Group.

You can register the following items in a Group:

• Destination fax numbers (up to 100 numbers for each group, up to 254 digits for each number)

• Group name (up to 20 characters)

You can enter destination numbers with Quick Dial keys, Speed Dials, or the number keys.

Important

❒ It is recommended that you print

the Group Dial list and keep it when you register or change destinations. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual.

Note

❒ The maximum number of Groups

you can register is 9.

❒ The theoretical maximum number

of destinations you can store in a Group

is 100.

❒ When a lot of destinations are reg-

istered in a Group using number keys, you sometimes cannot enter a destination for a Memory Transmission with the number keys. See p.30 “Number Keys”.

❒ When a registered group is being

used for a standby Memory Transmission, the message "

This Dial

is in Use. Cannot Change.

" is shown and you cannot change destinations for this Group.

❒ To Program a group in the {{{{Group}}}}

key, you must first assign the Group feature to a Function key. To send a fax, press the {{{{Group}}}} key, and then enter the group number.

If the same number is stored in several Groups, it will only be counted as a single item. This applies to numbers stored using Quick Dials, Speed Dials or the number keys.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

Page 59

Groups

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 until "5. Prog. Group Dial" is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the number of the group you want to register (1 to 9).

Enter the group number with the number keys, or search using 0 or

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key then try again.

❒ If a group has already been

stored, the contents are displayed. Press 0 or 1 to select a group number that is not programmed, then press the {{{{OK}}}} key.

❒ If a group is programmed, but

no name is specified, the group number only is displayed on the lower line of the display.

HHHH

Specify the destination using one of the following three methods:

Enter the fax number with the number keys.

Press a Quick Dial key.

Press the {{{{Speed Dial}}}} key and enter a Speed Dial number.

IIII

Press the {{{{OK}}}} key.

The destination is programmed.

JJJJ

Press the 0000 or 1111 to select "Add" or "Exit".

KKKK

Press the {{{{OK}}}} key.

If you selected "Exit", go to step M.

LLLL

Repeat step GGGG to KKKK for all the destinations you want to registered in the Group.

MMMM

Enter the Group name.

Note

❒ If the Group name is already

registered, it is shown on the display. If you wish to change the Group name, press the {{{{Clear/Stop}}}} key and enter another name.

Page 60

Setup

NNNN

Press the {{{{OK}}}} key to register the Group.

OOOO

Press 0000 or 1111 to select "Yes" or "No" to be programmed in the Quick Dial. Then press the {{{{OK}}}} key.

If you selected "No", go to step R.

PPPP

Press the Quick Dial key you want to register in the Group.

QQQQ

Press the {{{{OK}}}} key.

RRRR

Press the {{{{User Tools}}}} key to return to standby display.

Group Dial list

The Group list allows you to print and check destinations registered in Groups.

Deleting Groups

This function deletes all destinations registered in a Group.

Limitation

❒ When a registered Group is being

used for a Memory Transmission on standby, the message "

This Dial

is in Use. Cannot Delete.

" is displayed and you cannot delete destinations for this Group.

AAAA

Press the {{{{User Tools}}}} key.

BBBB

Press 0000 or 1111 until "4. Fax Features" is displayed.

CCCC

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

DDDD

Press the {{{{OK}}}} key.

Page 61

Groups

EEEE

Press 0000 or 1111 until "6. Del. Group Dial" is displayed.

FFFF

Press the {{{{OK}}}} key.

GGGG

Display the number of the group you want to delete (1 to 9).

Enter the group number with the number keys, or search using 0 or

HHHH

Press the {{{{OK}}}} key.

The entire Group is deleted.

IIII

Press the {{{{User Tools}}}} key to return to standby display.

Page 62

Setup

Entering Text

This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character.

Available Characters

• Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

•Symbols

•Numerals 0123456789

Keys

❖❖❖❖ Number keys

Use to enter numbers.

❖❖❖❖ Quick Dial 01/17 to Quick Dial 09/25 (A

to Z)

Press these keys to enter upper and lower case letters.

❖❖❖❖ {{{{shift}}}} key (Quick Dial 13/29)

Use to switch between upper and lower case.

❖❖❖❖ {{{{Space}}}} key (Quick Dial 14/30)

Press to enter a space.

❖❖❖❖ {{{{Clear/Stop}}}} key

Deletes a character at the cursor position. You can delete a character at the right end of a line even if the cursor is placed to the right of the character.

❖❖❖❖ 0

0 or 1111

Use to move the cursor left or right.

Note

❒ If you wish to enter symbols, press

the {{{{Symbol}}}} key.

----Wild Cards

When you register other party's Own name or Own Fax Numbers for multiple destinations, you can register a sequence of characters common to these identifications as a wild card instead of registering every identification.

If a destination has an Own name or Own Fax Numbers containing a wild card, the machine determines that the destination matches the registered destination.

❖❖❖❖ Not using a wild card

Destination to be registered (Own name)

Number of registered identifications

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Page 63

Entering Text

❖❖❖❖ Using a wild card

Limitation

❒ You can register up to 30 wild

cards.

Note

❒ Compare identifications by ne-

glecting spaces.

❒ You can use wild cards for the fol-

lowing functions:

• See Chapter 6 “Authorized Re-

ception” in the Advanced Features manual.

• See Chapter 6 “Forwarding” in

the Advanced Features manual.

How to Enter Text

Use Quick Dial keys 01/17 to 09/25 for entering letters.

If you wish to enter another letter, press the same Quick Dial key again.

Entering letters

AAAA

Press the {{{{shift}}}} key to switch between Uppercase and Lowercase.

BBBB

Press a Quick Dial key.

A letter is entered and the cursor moves.

Note

❒ If you wish to enter another char-

acter continuously, repeat step B.

❒ If you wish to insert a character,

press the 0 or 1 key to move the cursor to a character you want to enter.

Entering symbols

AAAA

Press the {{{{symbol}}}} key.

The available symbols are shown on the display.

Destination to be registered (Own name)

Number of registered identifications

BRANCH 1

Quick Dial Key

Letters Quick

Dial Key

Letters

01/17 A, B, C 09/25 Y, Z

02/18 D, E, F 10/26 Nothing

03/19 G, H, I 11/27 Nothing

04/20 J, K, L 12/28 Nothing

05/21 M, N, O 13/29 Shift

06/22 P, Q, R 14/30 Space

07/23 S, T, U 15/31 Symbol

08/24 V, W, X 16/32 Nothing

Page 64

Setup

BBBB

Select the desired symbol by pressing 0000 and 1111.

CCCC

Press the 0000 or 1111 key to move the cursor to a character you want to enter, and press the {{{{OK}}}} key.

The symbol is entered and the cursor moves.

Note

❒ If you wish to enter another

symbol, repeat steps A to C.

Entering numbers

AAAA

Press a number key.

The numeral is entered and the cursor moves.

Note

❒ If you wish to insert a character,

press the 0 or 1 key to move the cursor to a character you want to enter.

Deleting characters

AAAA

Press the 0000 or 1111 key to move the cursor to a character you want to delete.

BBBB

Press the {{{{Clear/Stop}}}} key.

The character at the cursor position is deleted .

Note

❒ If you wish to delete another

character, repeat steps A and B.

Page 65

4. Troubleshooting

Adjusting Volume

You can change the volume of the following sounds the machine makes.

❖❖❖❖ On Hook

Sounds when you press the {{{{On Hook Dial}}}} key.

❖❖❖❖ Transmission

Sounds when the machine send a message.

❖❖❖❖ Reception

Sounds when the machine receive a message.

❖❖❖❖ Dialing

After pressing the {{{{Start}}}} key, this sound is output until the line connects to the destination.

❖❖❖❖ Print Receive Files

Sounds when a received message has been printed.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

Note

❒ If the standby display is not

shown, press the {{{{Facsimile}}}} key.

BBBB

Press the {{{{User Tools}}}} key.

CCCC

Press 0000 or 1111 until "4. Fax Features" is displayed.

DDDD

Press the {{{{OK}}}} key.

Confirm that "1. Program / Delete" is displayed.

EEEE

Press 0000 or 1111 until "3. Setup" is displayed.

Page 66

Troubleshooting

FFFF

Press the {{{{OK}}}} key.

Confirm that "1. Monitor Volume" is displayed.

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select the item you want to adjust, and then press the {{{{OK}}}} key.

IIII

Press 0000 or 1111 to adjust the volume.

JJJJ

Press the {{{{OK}}}} key.

The volume is adjusted.

If you want to adjust another item, repeat steps G to I.

KKKK

Press the {{{{User Tools}}}} key to return to standby display.

Page 67

Error Messages and Their Meanings

If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display.

Message Problem and Solution

Clear Misfed Orig. Remove original from ADF Cover

Original misfeed Remove originals from the Document Feeder. Set any pages of the original that were not

scanned and send again.

Reset Original(s) and press Start Original jammed during Memory Transmis-

sion. Reset originals that have not been scanned.

Clear Misfed Orig. Remove original from ADF Cover

A document jam occurred during Immediate Transmission. Press

{{{{OK}}}}

and resend the page

which has not been sent.

An error occurred during Immediate Transmission. Press

{{{{OK}}}}

and resend the original.

Note

❒

There may be a problem with the machine or the telephone line (for example noise or cross talk). If the error re-occurs frequently, contact your service representative.

Cannot detect original size. Reset original(s) and press Start.

The machine failed to detect the size of the original. Press the 0 or 1 key to select the size and press the

{{{{Start}}}}

key three times.

Service call

Functional problem with the fax. Please contact your service representative.

There is a problem with the fax function. Contact your service representative and tell the code number shown in the display. The copier function will still work normally.

Memory is Full. Storing Stopped, Transmission Has Been Cancelled.

If you press

{{{{OK}}}}

, the machine returns to the standby mode and starts transmitting pages which has been scanned.

Exceed the Max. Cannot Add You cannot dial any more numbers. When

these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

Page 68

Troubleshooting

When the {{{{Facsimile}}}} key is Lit in Red

If this key is lit, refer to the table below and take the appropriate action.

Problem Solution

Paper has run out. Add paper.

See Chapter 3 “Loading Paper” in the Copy Reference.

The machine is in RDS (Remote Diagnostic System) mode.

Wait with the

Main Power

switch on. Machine will go to the standby mode after it exits from the RDS mode.

A facsimile error has occurred. The facsimile has a problem. Contact a service

representative. The copier function will still work normally.

Page 69

When the Receive File Indicator is Lit

If the Receive File indicator is lit, a message has been received but could not be printed for some reasons. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.

Why Substitute Reception Occurred

Indication/Status Solution

Paper has run out

is lit red. Add paper.

See Chapter 3 “Loading Paper” in the Copy Reference.

Toner is empty

is lit Replace the toner cartridge.

See Chapter 3 “Changing the Toner Cartridge” in the Copy Reference.

Paper is jammed

is lit Remove the jammed paper.

See Chapter 3 “Clearing Misfeeds” in the Copy Reference.

Cover is open

is lit Close the cover.

A cover other than the Document Feeder or front cover is open.

Machine is busy printing with other function

The machine is printing with other function.

The message will be printed after the current job finishes automatically.

Page 70

Troubleshooting

Solving Problems

This table lists some common problems and their solutions.

Problem Solution Refer to

Image background appears dirty when a fax is received at the other end.

Adjust the scan density. p.29 “Image Density (Con-

trast)”

Printed or sent image contains spots.

The Document Feeder(ARDF) or exposure glass is dirty. Clean them. See Chapter 5 “Maintaining Your Machine”in the Copy Reference.

Make sure that ink or eraser is dry before setting the original.

---

Received image is too light. Request the sender to increase

the image density.

---

When using moist, rough or processed paper, the printed image may be partly invisible. Only use recommended paper.

Appendix, “Acceptable Types of Originals” in the Advanced Features manual.

When D appears on the display, toner is beginning to run out. Replace the toner cartridge soon. See Chapter 3 “Changing the Toner Cartridge”in the Copy Reference.

---

Message appears blank at the other end.

The original was set upside down. Set it properly.

p.14 “Setting Originals”

You want to cancel a Memory Transmission.

If the original is being stored, press the

{{{{Clear/Stop}}}}

key.

p.22 “Canceling a Memory Transmission”

If the original is being sent, use "Cancel TX/RX" in the Information menu.

Chapter 2 “Canceling Transmission or Reception” in the Advanced Features manual.

You want to cancel an Immediate Transmission.

Press the

{{{{Clear/Stop}}}}

key. p.6 “Operation Panel”.

You cannot add any destination in Group though it does not reach the maximum number.

99 destinations have been programmed with the number keys. Program more numbers wi th Qu ick Di al s o r S peed Di al s.

Chapter 3 “Chain Dial”or “Redial” in the Advanced Features manual.

Page 71

INDEX

Adjusting Volume, 57 Advanced Features

, 1

Auto Reception Mode

, 36

Basic Features (this manual), 1 Broadcasting

, 19

Bypass Tray

, 5

Canceling a Memory Transmission, 22 Canceling an Immediate Transmission

, 26

Changing Memory Transmission and

Immediate Transmission

, 13

Clear Modes key

, 6

Clear/Stop key

Communicating Indicator

, 6

Components

CSI→Own Fax Number

, 37

Detail

Dialing

, 30

Dial label

, 42

Display

, 11

Document Feeder

Entering letters

Entering numbers

, 56

Entering symbols

, 55

Entering Text

, 54

Error Messages

Exposure Glass

, 3

External Telephone Connector

, 5

Facsimile key, 6, 60 Fax Header

, 37

Faxing

, 13

Fine

, 27

Front View

, 3

G3 Line Connector, 5 Getting Started

, 3

Group Dial list

, 52

Groups

, 34, 50

Handset (Option), 4, 5 How to Read this Manual

, iv

Image density, 27 Image Density (Contrast)

, 29

Image Density key

Immediate Transmission

, 12, 13, 24

Job Information key

letters, 55

Main Power Indicator, 6 Main Power Switch

, 4

Manual Reception Mode

, 36

Manuals for this machine

Memory Transmission

, 12, 13, 19

Number keys

, 7,

On Hook Dial key, 7 Operation Panel

Operation Switch

, 4, 7,

Optional paper tray unit

, 4

Original Type

, 27, 28

Original Type key

Own Fax Number

, 37

Own Name

Own Name/Fax Header/Own Fax Number

Page 72

Pause, 31 Pause/Redial key

, 7

Photo

, 28

Quick Dial, 30, 32, 40 Quick Dial Flip Plate

, 7

Quick Dial keys

, 6

Quick Dial List

, 42

Rear View

Receive File Indicator

, 6, 61

Reception

, 36

Registering

Fax Header

, 37

Own Fax Number

, 37

Own Name

, 37

Resolution

Resolution key

, 7

RTI→Own Name

Scan Settings, 27 Selecting the Reception Mode

Setting Originals

, 14

Setup

Solving Problems

, 62

Speed Dial

, 30, 33,

Speed Dial key

, 6

Speed Dial list

Standard

Start key

Substitute Reception

, 61

symbols

Text, 28 Tone

, 32

Tone key

Transmission Mode key

, 6

Transmission Option key

, 6

Troubleshooting

, 57

TTI→Fax Header

, 37

User Function Keys, 7 User Tools key

, 6

Wild Cards

Page 73

MEMO

Page 74

66 UE USA B404

MEMO

Page 75

FUNCTION MAP

Page 76

Page 77

iii

How to Read this Manual

Symbols

In this manual, the following symbols are used:

WARNING:

CAUTION:

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the operation panel of the machine.

Page 78

TABLE OF CONTENTS

Manuals for This Machine..........................................................................1

Advanced Features (this manual)..................................................................1

Basic Features...............................................................................................1

1.Transmission Options

Overview...................................................................................................... 3

Sending at a Specific Time (Send Later)..................................................4

Personal Cod e Tra nsmission.............................. .. .......... ..........................6

2-Sided Trans m ission (Doub le - S ided Transmis s ion).............................7

Choosing the Area to be Scanned Yourself (Irregular Scan Area) ....... 9

Fax Header Print....................................................................................... 11

Label Insertion.......................................................................................... 12

Auto Reduction......................................................................................... 13

Polling Reception..................................................................................... 14

File Reserve Report .....................................................................................14

Communication Result Report.....................................................................14

Transfer Request...................................................................................... 15

Specifying an End Receiver.........................................................................16

2.Job Information

Canceling Transmission or Reception................................................... 17

Checking the Transmission Result (TX File Status) ............................. 19

Checking the Reception Result (RX File Status)................................... 20

Printing a List of Files in Memory (Print TX File List) ........................... 21

Printing a Stored Message ...................................................................... 22

Printing the Journal.................................................................................. 23

Displaying the Memory Status................................................................ 24

Page 79

3.Transmission Features

Handy Dialing Functions ......................................................................... 25

Chain Dial.....................................................................................................25

Telephone Directory.....................................................................................25

Redial...........................................................................................................26

On Hook Dial.............................................................................................27

Manual Dial................................................................................................ 28

Transmission Features............................................................................ 29

Stamp...........................................................................................................29

SEP Code ............................................................................ ........................30

SUB Code....................................................................................................31

More Transmission Func t ions ......................... .................... ................... 33

Auto Fax Reception Power-up.....................................................................33

Dual Access.................................................................................................33

Transmission with Image Rotation...............................................................33

Checking the Transmission Result...............................................................33

Sending a Fax Message Immediately..........................................................34

Automatic Redial..........................................................................................34

Broadcasting Sequence...............................................................................34

Checking the Transmission Progress ..........................................................34

If Memory Runs Out While Storing an Original............................................34

Batch Transmission......................................................................................34

ECM (Error Correction Mode)......................................................................35

Parallel Memory Transmission.....................................................................35

Printed Report...........................................................................................36

File Reserve Report .....................................................................................36

Communication Result Report.....................................................................36

Communication Failure Report .................................................................... 36

Transmission Result Report (Immediate Transmission)..............................37

4.Reception Features

Reception.................................................................................................. 39

Immediate Reception...................................................................................39

Memory Reception.......................................................................................39

Substitute Reception....................................................................................40

Screening Out Messages from Anonymous Senders..................................40

Printing Functions....................................................................................42

Print Completion Beep.................................................................................42

Checkered Mark...........................................................................................42

Center Mark.................................................................................................42

Reception Time............................................................................................43

Image Rotation.............................................................................................43

Page Separation and Length Reduction (Not Available in Some Countries)

...43

Page Reduction............................................................................................44

TSI Print.......................................................................................................44

When There is No Paper of the Correct Size...............................................44

Page 80

5.Facsimile User Tools

Accessing the User Tools........................................................................ 47

Exiting User Tool mode ................................................................................48

Assigning User Function Keys...............................................................49

Storing/Editing the Contents of a User Function Key...................................49

Utilizing a User Function Key....................................................................... 50

Functions You Can Store in User Function Keys.........................................50

Printing Re ports/Lists.................................... ............................. ............. 51

Setting the Date and Time ...................................................................... 53

Summer Time / Daylight Saving Time .................................................... 55

Changing the Initial Setup Transmiss ion....... ......... ............................... 56

Changing the Initial Setup Reception..................................................... 58

6.Key Operator Settings

Changing Key Operator Settings ............................................................61

Counters.......................................................................................................61

Authorized Reception...................................................................................62

Forwarding...................................................................................................66

User Parameters..........................................................................................74

Personal Codes............................................................................................79

Polling ID......................................................................................................83

Line Type.....................................................................................................84

Select Line...................................................................................................85

PSTN Access Number.................................................................................86

Transfer Report............................................................................................87

RDS (Remote Diagnostic System)...............................................................88

7.Troubleshooting

When Toner Runs Out..............................................................................89

When an Error Report is Printed............................................................. 90

When Power is Turned off or Fails ......................................................... 91

8.Maintaining Your Machine

Replacing th e Sta m p Cartridge.......... ......................................... ............93

Page 81

vii

9.Appendix

Connecting the Machine to a Telephone Line and Telephone............. 95

Connecting the Telephone Line ...................................................................95

Connecting The Optional External Telephone .............................................96

Selecting the Line Type................................................................................97

Specifica tions............... .......... .................... ................... .................... ....... 98

Acceptable Types of Originals .....................................................................99

Function List...........................................................................................102

Advanced Transmission Features..............................................................102

Communication Information.......................................................................103

User Tools..................................................................................................104

INDEX....................................................................................................... 107

Page 82

viii

Page 83

Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs.

Advanced Features (this manual)

The Advanced Features manual describes more advanced functions, and also explains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions and operations.

❖❖❖❖ Chapter 1 Getting Started

Describes part names of the machine and operation panel.

❖❖❖❖ Chapter 2 Faxing

Explains basic transmission. You can also find out about other types of transmissions.

❖❖❖❖ Chapter 3 Setup

Explains how to make initial settings, such as the Own Name and Own Fax Number settings. Also explains the Quick Dial, Speed Dial and Group keys. These functions allow you to store numbers and save time when dialing. This chapter also explains how to enter letters and symbols.

❖❖❖❖ Chapter 4 Troubleshooting

Explains changing the volume of audible signals generated by the machine and error messages. When the display or indicator lights show unusual information, check the list and take appropriate action.

Page 84

Page 85

1. Transmission Options

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

Note

❒ If you frequently use a certain configuration of options, you can change their

default settings (on or off) with the User Parameters. See p.74 “User Parameters”.

Page 86

Transmission Options

Sending at a Specific Time (Send Later)

Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.

Note

❒ You can not specify a time more

than 24 hours.

❒ This feature is only available with

Memory Transmission.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

DDDD

Confirm that "1. Send Later" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press 0000 or 1111 to select "On" or "Off".

GGGG

Press the {{{{OK}}}} key.

HHHH

Press 0000 or 1111 to select "AM" or "PM".

IIII

Press the {{{{OK}}}} key.

Transmitter

Send Later

at 21:00 (9:00PM)

Receiver

ND1X01E4

Page 87

Sending at a Specific Time (Send Later)

JJJJ

Enter the time that you want to send the fax message.

Note

❒ When entering numbers small-

er than 10, add a leading zero.

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ If the current time shown on the

display is not correct, change it. See p.53 “Setting the Date and Time”.

KKKK

Press the {{{{OK}}}} key.

The specified time is set.

LLLL

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step J.

MMMM

Press the {{{{Start}}}} key.

Note

❒ You can cancel a message trans-

mission set up for Send Later. See p.17 “Canceling Transmission or Reception”.

Page 88

Transmission Options

Personal Code Transmission

Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up on who has been using the machine and how often.

Preparation

Before using this feature you must register personal codes. See p.79 “Registering Personal Codes”.

Limitation

❒ Personal codes may be any 8 digit

number except 00000000 (00000001 through 99999999). You can program up to 20 personal codes. See p.79 “Personal Codes”.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

DDDD

Press 0000 or 1111 until "2. Personal Code" is displayed.

EEEE

Press the {{{{OK}}}} key.

FFFF

Press

0000

1111

to select "On" or "Off".

Note

❒ You can cancel this feature by

selecting "Off".

GGGG

Press the {{{{OK}}}} key.

HHHH

Enter a personal code (up to 8 digits) with the number keys.

Note

❒ If you make a mistake, press the

{{{{Clear/Stop}}}} key and try again.

❒ Personal codes may be any

string of 8-digit numbers (0 to

9). You can register up to 20 personal codes.

IIII

Press the {{{{OK}}}} key.

The personal code is set.

JJJJ

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step J.

KKKK

Press the {{{{Start}}}} key.

Note

❒ You can cancel transmission of

a message set up for Personal Code Transmission.

Page 89

2-Sided Transmission (Double-Sided Transmission)

Type 3 with the optional Document Feeder (ARDF) is required.

Use this feature to send 2-sided originals from the Document Feeder (ARDF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in order on separate sheets at the other end. Note that the orientation of alternate sheets may be reversed at the other end.

Limitation

❒ The front and back of a 2-sided

document are scanned in different directions. This means that when the front and back sheets of each page are printed at the other end, they may be upside-down in relation to each other.

Note

❒ If the first page is a single-sided

cover sheet, you can choose to have this page sent using singlesided transmission. The remaining pages will be sent with the 2-sided Transmission feature.

❒ You can confirm whether both

sides were properly scanned in with the Stamp feature. See p.29 “Stamp”.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original in the Document Feeder (ARDF) and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until "3. 2-Sided Original" is displayed and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

Note

❒ You can cancel this feature by

selecting "Off".

FFFF

Press the {{{{OK}}}} key.

Page 90

Transmission Options

GGGG

Press 0000 or 1111 key to select the first page that you want to be scanned on both sides.

Note

❒ If your document contains a sin-

gle-sided cover letter as the first page, select "From 2nd sheet" so that the machine scans both sides from the second page.

HHHH

Press the {{{{OK}}}} Key.

IIII

Press 0000 or 1111 to select the orientation.

JJJJ

Press the {{{{OK}}}} key.

KKKK

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step K.

LLLL

Press the {{{{Start}}}} key.

----Original direction and

transmitted images

The resulting transmitted image will differ according to the direction in which you set your original (portrait K or landscape L).

❖❖❖❖ Transmission with Image Rotation

Page 91

Choosing the Area to be Scanned Yourself (Irregular Scan Area)

Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself.

You can choose one of the standard paper sizes (A4

, A3L, B4L,

11"

, 81/2"×14"L, 11"×17"L, ) .

Although you can specify a different scan area for each page when using the exposure glass, only one size is allowed when scanning from the Document Feeder.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until "4. Irreg. Scan Area" is displayed and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

Note

❒ You can cancel this feature by

selecting "Off".

FFFF

Press the {{{{OK}}}} key.

Page 92

Transmission Options

GGGG

Press 0000 or 1111 to select the paper size.

Note

❒ To see which paper sizes have

already been programmed, press 0 or 1.

HHHH

Press the {{{{OK}}}} key.

IIII

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step I.

JJJJ

Press the {{{{Start}}}} key.

Page 93

Fax Header Print

By default, the machine adds your Fax Header to each message you send so it appears on the printed fax at the other end. See Chapter 3 “Own Name/Fax Header/Own Fax Number” in the Basic Features manual.

Important

❒ In the USA, this must contain the

telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until "5. FaxHeader Print" is displayed and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Transmission Option}}}} key.

HHHH

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step H.

IIII

Press the {{{{Start}}}} key.

Page 94

Transmission Options

Label Insertion

With this feature you can have the receiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To".

Note

❒ If you select Label Insertion, the la-

bel might be printed over a portion of the image when received at the other end.

❒ Program the receiver's name and

number in a Quick Dial or Speed Dial then Label Insertion turned on with the User Parameters. See p.74 “User Parameters” (Switch01, Bit0).

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until "6. Label Insertion" is displayed and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "Programmed Value".

FFFF

Press the {{{{OK}}}} key.

GGGG

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step G.

HHHH

Press the {{{{Start}}}} key.

Page 95

Auto Reduction

By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.

Important

❒ If you turn this feature off, the

scale of the original is maintained and some parts of the image may be deleted when printed at the other end.

Note

❒ You can switch this feature on and

off with the User Parameters. The default setting is on. See p.74 “User Parameters” (Switch01, Bit2).

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Set your original and select any scan settings you require.

CCCC

Press the {{{{Transmission Option}}}} key.

The Transmission Option menu appears.

DDDD

Press 0000 or 1111 until "7. Auto Reduction" is displayed and press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

FFFF

Press the {{{{OK}}}} key.

GGGG

Press the {{{{Transmission Option}}}} key.

HHHH

Specify the destination.

If you want to specify another destination, press the {{{{OK}}}} key and repeat step H.

IIII

Press the {{{{Start}}}} key.

Transmitter

(This machine)

Receiver

Reduction

ND1X02E0

ND1X02E1

Page 96

Transmission Options

Polling Reception

Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups to fully exploit this feature).

Limitation

❒ Polling Reception requires that the

other machine can perform Polling Transmission.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Transmission Option}}}} key.

CCCC

Press 0000 or 1111 until "8. Polling RX" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

FFFF

Press the {{{{OK}}}} key.

GGGG

Specify the other party's fax number.

HHHH

Press the {{{{Start}}}} key.

File Reserve Report

This report is printed after Polling Reception has been set up.

Note

❒ By default, this report is turned off.

Turn it on with the User Parameters. See p.74 “User Parameters” (Switch03, Bit3).

Communication Result Report

This report is printed after a Polling Reception has been completed and shows the result of the Polling Reception.

Note

❒ You can also check the result of a

Polling Reception with the Journal.

❒ By default, this report is turned on.

Turn it off with the User Parameters. See p.74 “User Parameters” (Switch03, Bit4).

Transmission

Request

Receiver (This machine)

Sender

ND1X01E8

Page 97

Transfer Request

Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.

The diagram below may make the concept clearer.

The Transfer Stations you specify must be machines of the same make as this machine and have the Transfer Station function.

Preparation

Before using this feature, you must program the Polling ID. See p.83 “Polling ID”.

Polling ID's of the requesting party (this machine) and Transfer Stations must be identical.

Before using this feature, you must program the Transfer Report. See p.87 “Transfer Report”.

The following terminology is used in this section.

❖❖❖❖ Requesting Party

The machine where the message originates from, that is, the machine making a Transfer Request (in this section, this machine).

❖❖❖❖ Transfer Station

The machine that forwards the incoming message to another destination, that is, the machine that receives the Transfer Request.

❖❖❖❖ End Receiver

The final destination of the message, that is, the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station.

Limitation

❒ You can specify only one Transfer

Stations in a Transfer Request.

❒ You can have up to 30 End Receiv-

ers per Transfer Station. If you specify a Transfer Station Group, the Group counts as a single receiver.

❒ The combined total of End Receiv-

ers and Transfer Stations you specify with the number keys cannot exceed 30.

AAAA

Set your original and select any scan settings you require.

BBBB

Press the {{{{Transmission Option}}}} key.

Transfer

Station

Requesting party

Transfer

Result Report

End Receiver

ND1X01E9

Page 98

Transmission Options

CCCC

Press 0000 or 1111 until "9. Transfer Request" is displayed.

DDDD

Press the {{{{OK}}}} key.

EEEE

Press 0000 or 1111 to select "On" or "Off".

FFFF

Press the {{{{OK}}}} key.

GGGG

Specify the Transfer Station.

If you make a mistake, press the {{{{Clear/Stop}}}} key and try again.

HHHH

Press the {{{{OK}}}} key.

IIII

Specify the End Receiver.

Note

❒ You cannot enter the numbers

of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

JJJJ

Press the {{{{OK}}}} key.

KKKK

Press 0000 or 1111 to select "Yes" or "No".

LLLL

Press the {{{{OK}}}} key.

If you selected "Yes", go back to step I.

MMMM

Press the {{{{Start}}}} key.

Specifying an End Receiver

When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.

You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dials, Speed Dials or Groups).

The numbers must first have been stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s).

❖❖❖❖ Quick Dial

Enter {{{{qqqq}}}} followed by the number (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {{{{qqqq}}}} {{{{0}}}} {{{{1}}}}

❖❖❖❖ Speed Dial

Enter {{{{qqqq}}}}, {{{{pppp}}}} followed by the Speed Dial code (2 digits). For example, to choose the number stored in Speed Dial 12 in the Transfer Station, enter: {{{{qqqq}}}} {{{{pppp}}}} {{{{1}}}} {{{{2}}}}

❖❖❖❖ Group Dial

Enter {{{{qqqq}}}} , {{{{pppp}}}}, {{{{pppp}}}} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {{{{qqqq}}}} {{{{pppp}}}} {{{{pppp}}}} {{{{0}}}} {{{{4}}}}

Page 99

2. Job Information

Canceling Transmission or Reception

Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Transfer Request, Polling Reception. For details about these features, see Chapter 2 “Memory Transmission” in the Basic Features manual,p.15 “Transfer Request”, and p.14 “Polling Reception”.

If you notice an error in the destination specified or the document content after scanning a document into memory, you can cancel transmission of that document. This is done by searching for the document in the fax machine's memory and deleting it.

Note

❒ You can cancel Memory Transmis-

sion even while files are being sent. However, any pages that have already been sent cannot be canceled.

❒ To cancel transmission in progress,

press the {{{{Clear/Stop}}}} key.

❒ You can print out a File List to con-

firm the transmission files stored in memory.

AAAA

Make sure that the machine is in Facsimile mode and the standby display is shown.

BBBB

Press the {{{{Job Information}}}} key.

Confirm that "1. Cancel TX / RX" is displayed.

CCCC

Press the {{{{OK}}}} key.

DDDD

Display the file you want to cancel.

To display the file, enter the file number with the number keys, or press 0 or 1 until the file number is displayed.

Note

❒ If you make a mistake, press the

{{{{Cancel}}}} key and try again.

❒ If you cannot find the file you

want to cancel, the document has already been sent.

Page 100

Job Information

EEEE

Press the {{{{OK}}}} key.

FFFF

Confirm that you have selected the correct file, and press the {{{{OK}}}} key.

"Trans. Cancelled File Deleted" is displayed, and the machine returns to standby display.