Samsung TELEFAX+349, SF-4500C User Manual [en, de]

Download

Page 1

Samsung SF4500 Series

Printer, Scanner, Fax, Copier

User’s Guide

Setup and Operation

Page 2

P/N: JB68-60947A Rev. 2.00

ELECTRONICS

Visit us at: http://samsungelectronics.com

If you have access to this online service, you can download the UserÕs Guide and drivers from Samsung Electronics.

Page 3

Trademarks

¥ SF4500 Series is the trademark of Samsung Electronics Co., Ltd. ¥ Presto! PageManager and Presto! PhotoAlbum are trademarks of NewSoft, Inc. ¥ MyScan is a trademark of Samsung Electronics Co., Ltd. ¥ Windows is a trademark of Microsoft Corporation. ¥ Other names and trademarks mentioned in this manual are trademarks of their respective

holders.

Thank you for purchasing the SF4500 SeriesÑthe multifunction office product for your home office and the whole family. We are sure that your SF4500 Series will provide all you need in one machine.

The SF4500 Series combines these office machines:

- Color inkjet printer

- Scanner

- Plain paper fax

- PC fax

- Copier

Enjoy your new SF4500 Serise !

Page 4

Contents

Set Up Your Machine __________________________________ 1.2 Unpacking ____________________________________________ 1.2 Control Locations and Functions ________________________ 1.3

Front View _________________________________________ 1.3

Rear View _________________________________________ 1.3 Choosing a Location ___________________________________ 1.4 Setting Up Your Machine _______________________________ 1.4 Installing Print Cartridge _______________________________ 1.8

Storing a Print Cartridge in the Storage Unit ____________ 1.10 Loading Paper ________________________________________ 1.11 Running Self Test ______________________________________ 1.12 System Setup _________________________________________ 1.13

Adjusting Ringer Volume _____________________________ 1.13

Setting Home Positions for Resolution and Contrast _____ 1.13 Adjusting Speaker Volume ______________________________ 1.14 Setting Date and Time __________________________________ 1.15 Setting System ID (Your Number and Name) _____________ 1.16

Installing SMART SOFT _______________________________ 1.17

SF4500 Series Printer Driver __________________________ 1.17 SF4500 Series Scanner Driver _________________________ 1.18 Presto! PageManager ________________________________ 1.18 Presto! PhotoAlbum _________________________________ 1.18 SF4500 Series Manager ______________________________ 1.19

SmartFAX RCP Utility _______________________________ 1.19 System Requirement ___________________________________ 1.20 Installation Procedure __________________________________ 1.21

Printer Driver in Windows 95 ________________________ 1.21

Printer Driver in Windows 3.x ________________________ 1.22

Scanner Driver, Manager, SmartFAX, Presto! PageManager,

Presto! PhotoAlbum _________________________________ 1.24 Uninstalling __________________________________________ 1.25

In Windows 95 _____________________________________ 1.25

In Windows 3.x _____________________________________ 1.25

Chapter 1 Getting Started

Page 5

Control Panel _________________________________________ 2.2 Number Keypad ______________________________________ 2.4

Letters and Special Characters ________________________ 2.4 Numbers ___________________________________________ 2.6 Editing Numbers or Names ___________________________ 2.6 Inserting a Pause ____________________________________ 2.6

Sending a Fax ________________________________________ 2.7 Preparing Documents for Faxing or Copying ______________ 2.7 Setting Document Resolution and Contrast _______________ 2.8

Resolution __________________________________________ 2.8

Contrast ____________________________________________ 2.8 EXPRESS Mode ________________________________________ 2.9 Carrier Sheet (SF4500C only) ____________________________ 2.9 Loading Document ____________________________________ 2.10 Sending a Fax Automatically ____________________________ 2.11 Sending a Fax After Talking _____________________________ 2.11

Canceling Transmission ______________________________ 2.12

Confirming Transmission _____________________________ 2.12

Automatic Redial ____________________________________ 2.12 Voice Request _________________________________________ 2.13

Sending a Voice Request _____________________________ 2.13

Answering a Voice Request ___________________________ 2.13 Delayed Transmission __________________________________ 2.13 Memory Transmission (Broadcasting) ____________________ 2.15 Priority Transmission __________________________________ 2.16 Polling Transmission ___________________________________ 2.17 What is Polling ________________________________________ 2.17 Being Polled By a Remote Machine ______________________ 2.17 Adding Documents To a Standby Operation ______________ 2.18 Canceling a Standby Operation __________________________ 2.18

1 Getting Started

2 Operation

3 Troubleshooting

Appendix

Chapter 2 Operation

Page 6

iii

Receiving a Fax _______________________________________ 2.19 Receiving Automatically in Fax Mode ____________________ 2.20 Receiving Automatically in Tel/Fax Mode ________________ 2.20 Receiving Automatically in Ans/Fax Mode _______________ 2.21 Receiving Manually in Tel Mode ________________________ 2.21 Receiving Using an Extension Telephone _________________ 2.22 Polling Reception ______________________________________ 2.23

Polling a Remote Machine ____________________________ 2.23 Continuous Polling __________________________________ 2.24

Making a Copy _______________________________________ 2.26

Printing ______________________________________________ 2.27

Printer Settings ________________________________________ 2.28

Accessing Print Settings _____________________________ 2.28

Paper Tab __________________________________________ 2.29 Document/Quality Tab ______________________________ 2.29

Advanced Tab ______________________________________ 2.30

Specifying Your Printing Options _____________________ 2.30

Paper Handling _______________________________________ 2.31

Selecting Paper Types _______________________________ 2.31

Special Paper Guidelines ____________________________ 2.32 Loading Envelopes ____________________________________ 2.33 Printing Speed Versus Color ____________________________ 2.34

Quick Color Printing ________________________________ 2.34

High Quality Color Printing __________________________ 2.35

Monochrome Printing _______________________________ 2.35 Setting Other Utilities Using the SF4500 Series Control Program ______________________________________ 2.35

Starting the SF4500 Series Control Program ____________ 2.36

SF4500 Series Control Program Window _______________ 2.37

Status Tab __________________________________________ 2.37

Options Tab ________________________________________ 2.38

Cartridge Tab ______________________________________ 2.38

Chapter 2 Operation (Continued)

Page 7

Scanning _____________________________________________ 2.39 Overview _____________________________________________ 2.39 Scanning a Document or Photograph ____________________ 2.40

Automatic Dialing ____________________________________ 2.44 One-Touch Dialing _____________________________________ 2.44

Storing a Number for One-Touch Dialing ______________ 2.44 Dialing a One-Touch Number ________________________ 2.45 Using Address Label ________________________________ 2.45

Speed Dialing _________________________________________ 2.46

Storing a Number for Speed Dialing __________________ 2.46 Dialing a Speed Number _____________________________ 2.46

Group Dialing (for Multi-Address Transmission) __________ 2.47

Storing One-Touch or Speed Dial Numbers for Group Dialing ______________________________________ 2.47 Using Group Dialing (Multi-address transmission) ______ 2.48

Searching for a Number in Memory ______________________ 2.48

Searching Sequentially through Memory _______________ 2.48 Searching for a Particular First Letter __________________ 2.49

Other Functions ______________________________________ 2.50 Function Buttons ______________________________________ 2.50

Redial _____________________________________________ 2.50 Tone ______________________________________________ 2.51 Flash ______________________________________________ 2.51

Dual ______________________________________________ 2.51 Printing Reports _______________________________________ 2.52 User Options __________________________________________ 2.53

Setting an Option ___________________________________ 2.53

Selectable Options __________________________________ 2.53

Page 8

Specifications _________________________________________ 4.2 Index ________________________________________________ 4.6

Troubleshooting ______________________________________ 3.2 Clearing Jams _________________________________________ 3.2

Document Jams While Sending a Fax __________________ 3.2

Paper Jams While the Machine is Printing ______________ 3.3 Error Messages ________________________________________ 3.5 Fixing Problems _______________________________________ 3.7

Fax Problems _______________________________________ 3.7

Print Quality Problems ______________________________ 3.9

Printing Problems ___________________________________ 3.11

Paper Feeding Problems _____________________________ 3.12

Scanning Problems __________________________________ 3.14

Maintenance _________________________________________ 3.16 Clearing Memory ______________________________________ 3.16 Cleaning the Document Scanner _________________________ 3.17 Print Cartridge Maintenance ____________________________ 3.19 Print Cartridge Nozzle Test _____________________________ 3.19

Wiping the Print Cartridge Nozzles and Contacts _______ 3.21

Cleaning Cartridge Carrier Contacts and Deflector ______ 3.22 Replacing the Print Cartridge ___________________________ 3.24 Cartridge Alignment ___________________________________ 3.27

Chapter 3 Troubleshooting

Appendix

Page 9

Getting Started

1.1

Page 10

1.2

Set Up Your Machine

Machine

Handset

Carrier Sheet

(SF4500C only)

Handset Cradle

Document Exit Tray

Print cartridge (black, color) * Color: SF4500C only

¥Smart Soft CD-ROM ¥WinFax LITE diskettes

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

One-Touch Label

AC power cord

Telephone line cord

¥Setup and Operation UserÕs Guide ¥Presto! PageManager/MyScan/Presto!

PhotoAlbum/SmartFAX UserÕs Guide

¥WinFax LITE UserÕs Guide

Unpacking

Set Up Your Machine

If you are experiencing problems with the software contained on this CD-ROM, or if you donÕt have a CD-ROM drive and require the software on 3.5Ó diskette, please call service.

The shape of power and telephone line cord plugs may differ, depending on your country.

Page 11

1.3

Set Up Your Machine

Locations and Functions

Take a moment to familiarize yourself with the main components and understand their functions.

Front View

Rear View

Document Tray

Document Guide

Paper Extension

Control Panel

Paper Bin

Document Exit Tray

Cartridge Storage Unit

Handset Cradle

PC Connector

AC Power Socket

EXT Jack

LINE Jack

Print Cartridge

Your machine may look slightly different from the illustration.

Handset

1 Getting Started

Page 12

1.4

Set Up Your Machine

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper exit and opening the front cover.

Do not place your machine:

- In direct sunlight.

- Near heat sources or air conditioners.

- In dusty or dirty environments.

Setting Up Your Machine

Handset and Handset Cradle

1. Plug one end of the coiled cord into the jack on the handset.

2. Plug the cradleÕs modular cords into the modular jacks on the left side of your machine.

Attach the handset cradle to the main body. Insert the two tabs of the cradle into the slots on the left side of the main body as shown, and push it up.

Cradle

Handset

White cord

Route the excess cord so that it could be inserted into the cradle.

Page 13

1.5

Set Up Your Machine

Document Tray

3. Pull the document tray upward. Fold out the extender on the document tray, if necessary.

Document Exit Tray

4. Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extender, if necessary.

If you want to remove the handset, slide it down, then take it out.

¥ Without handset, the machine does not ring when a call comes in, so you

cannot receive a fax.

Document exit tray

Extender

1 Getting Started

Page 14

1.6

Set Up Your Machine

Connection Diagram

Extension phone

Phone line cord

Parallel printer cable

AC power cord

Telephone Line

5. Plug one end of the telephone line cord into the LINE jack and the other end into a standard phone wall jack.

Extension Phone

6. If you want to use a regular phone or answering machine with your SF4500 Series machine, connect the phone into the EXT jack.

Plug the cord of your extension phone or answering machine into the socket marked EXT on the left side of the machine.

Page 15

1.7

Set Up Your Machine

Printer Cable

7. Connect a bidirectional parallel printer cable to the 36 pin printer jack

on your machine. Fasten the metal clips to the parallel cable.

It is recommended to use the parallel cable that supports IEEE-1284 bidirectional communications.

8. Connect the other end of the parallel cable to your computer.

Printer cable

AC Power Cord

9. Plug one end of the cord into the back of the machine and the other end into a standard, grounded 3-pin AC socket (220~240V, 60Hz).

The machine turns on. All lamps on the control panel light up and the display shows ÔPOWER INITIAL !! PLEASE WAITÕ. If there is no cartrige installed, or no paper, the display shows ÔNO CARTRIDGEÕ or ÔNO PAPERÕ.

If you want to turn the machine off, unplug the power cord.

1 Getting Started

Page 16

1.8

Set Up Your Machine

Installing Print Cartridge

When the machine is powered up without the print cartridge installed, the display shows ÔNO CARTRIDGE Õ.

1. Press the Cartridge button to move the cartridge carrier to the install

position.

2. Lift the control panel ➀ with your hand and open the cartridge compartment cover ➁.

Control panel

Cartridge compartment cover

➀

➁

3. Remove the new print cartridge from its packaging. Hold the print

cartridge by the black areas or colored top only. Do not touch the

copper area.

Carefully remove the tape covering the printhead. Be sure to remove all the tape.

4. Insert the print cartridge into the carrier.

copper area

Page 17

1.9

Set Up Your Machine

5. Push the cartridge firmly in the direction of the arrow until it clicks into place.

6. After installing the print cartridge, close the cover and replace the control panel.

7. The display shows ÔTHE CARTRIDGE IS 1.NEW 2.USEDÕ. Choose

ÔNEWÕ by pressing the 1 button, or by using the

or ¨button, and

pressing Enter.

The display shows briefly ÔMONO INSTALLEDÕ.

If you install an optional color cartridge to print a file from your PC, it is recommended to use ÔInstall CartridgeÕ tab in the SF4500 Series Control Program on your PC instead of the Cartridge button on the control panel. To start SF4500 Series Control Program, See page 2.36.

1 Getting Started

Page 18

1.10

Set Up Your Machine

Storing a Print Cartridge in the Storage Unit

The print cartridge storage unit provides a convenient place to store an extra black or color (option) print cartridge, and prevents an opened cartridge from drying out.

To store a print cartridge in the storage unit :

Insert the print cartridge into the storage unit, and slightly push it down.

When switching between the color and black print cartridges, keep the unused one in the print cartridge storage unit. The storage unit prevents the print cartridge from drying out while providing easy access to it.

To remove a print cartridge from the storage unit :

Push the cartridge slightly down and pull it outward.

Storage unit

Cartridge

Page 19

1.11

Set Up Your Machine

2. Fan and insert the paper, with the print side facing you.

3. Squeeze the left paper guide and move it to the right, to match the width of the paper.

Loading Paper

The display shows ÔNO PAPERÕ when paper is not loaded. You can load approximately 130 sheets of paper.

1. Pull the paper extension on the paper bin all the way up.

Paper extension

Paper Guide

1 Getting Started

Page 20

1.12

Set Up Your Machine

Running Self Test

Each time you install a new print cartridge, run the self test to check if the printer mechanism is functioning properly.

1. Press Menu, then press Self Test on the One-Touch keypad. The

machine prints out a test pattern.

2. Examine the test pattern and look for a break in the diagonal line.

A broken line shows any clogged nozzles. Run the nozzle test. See page 3.19.

If the diagonal lines are not broken, and the black (or color) bars are clear, the printer mechanism is functioning properly. See the sample pattern below.

Sample Test Pattern

Black cartridge

Color cartridge

Page 21

1.13

Set Up Your Machine

System Setup

In this mode, you can adjust the ringer volume, and set the home position of the contrast and resolution.

Adjusting Ringer Volume

You can adjust the volume of the ringer to the desired volume:

1. Press Menu, then press System Setup on the One-Touch keypad. The

display shows ÔRINGER VOLUME.?Õ

2. Press Enter, then use

or ¹to choose the desired volume of the

ringer.

The ringer sounds and the display shows the selected volume: HIGH; MED; LOW; OFF.

Choosing OFF turns the ringer off. The machine will work normally even if the ringer is set to off.

3. Press Enter when the desired volume level is selected. The display

shows the next setup menu ÔHOME SETTING ?.Õ For details on ÔHome SettingÕ menu, see below:

4. To return to Standby Mode, press Stop.

Setting Home Positions for Resolution and Contrast

The contrast and resolution lamps on the control panel can be set to their most frequently used positions. Whenever a document is loaded in your machine, the home contrast and resolution lamps will turn on. Contrast and resolution can be changed for individual operations by pressing the Contrast and Resolution buttons until the desired mode lamp is lit.

1. Press Menu, then press System Setup on the One-Touch keypad. The

display shows ÔRINGER VOLUME.?Õ

2. Press or ¹until you find ÔHOME SETTING?Õ.

RINGER VOLUME LEVEL [ LOW ]

1 Getting Started

Page 22

1.14

Set Up Your Machine

3. Press Enter. The display asks you to choose the resolution or contrast.

4. Press 1 to choose ÔRESOLUTION.Õ 2 for ÔCONTRASTÕ. You can also

choose the mode by pressing or ¹ and Enter. The display shows the current mode.

5. Press Ãor ¨repeatedly until you find the desired mode.

HOME RESOLUTION

¥STANDARD Ð use with most documents. ¥FINE Ð default resolution settings and should be used for documents

with fine detail, or small print.

¥SUPER FINE Ð originals with extremely fine detail.

HOME CONTRAST

¥NORMAL Ð use with documents of average or normal contrast. ¥DARKEN Ð use with documents with low contrast or light images. ¥LIGHTEN Ð use with documents with high contrast or dark images. ¥PHOTO Ð for obtaining maximum image quality with documents that

contain pictures or photographs with shades of grey.

6. Press Enter. The display asks you to choose RESOLUTION or CONTRAST.

7. If necessary, repeats steps 4 and 5. To return to Standby Mode

press Stop.

Adjusting Speaker Volume

1. Press OHD to adjust the speaker volume. If you cannot hear dial tone, check the phone line connection.

2. Press or ¹ repeatedly until you find the desired loudness. The display shows the current volume level.

3. After choosing the desired volume level, press OHD.

1.RESOLUTION

2.CONTRAST

Page 23

1.15

Set Up Your Machine

Setting the Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby Mode). The date and time are printed on all faxes you send.

1. Press Menu, then press Date & Time on the One-Touch keypad. The

display asks you to choose a date format.

2. Choose the desired date format by pressing 1 for EUROPE, or 2 for USA.

You can also choose the format by pressing Ã or ¨, then Enter.

If you select USA, the date format will be displayed as MMDDYY. The EUROPE. will be displayed as DDMMYY.

The display shows the current set date and time.

3. Change the date and time by pressing Ãor ¨to move the blinking cursor under the number you want to change, and enter the correct number using the number keypad.

DD (Day) = 01~31 MM (Month) = 01~12 YY (Year) = two digits HH (Hour) = 00~23 MM (Minute) = 00~59

4. When the date and time are correct, press Enter.

If you enter an invalid number, the machine beeps and doesnÕt proceed to the next step. If this happens, just reenter the correct number.

The display shows the date and time you have set, then returns to Standby Mode.

SET DATE FORMAT

1.EUROPE 2.USA

DD-MM-YY HH:MM 12-05-98 10:30

1 Getting Started

Page 24

1.16

Set Up Your Machine

Setting the System ID (Your Number and Name)

The System ID will be printed at the top of each page sent from your machine.

1. Press Menu, then press System ID on the One-Touch keypad. The

display asks you to enter the telephone number.

If there is a number previously registered, the number appears.

2. Enter the telephone number (up to 20 digits) to which your machine is

connected. You can enter alphanumeric characters using the number

keypad, and include special symbols such as +, -, by pressing 0 repeatedly.

For details on how to use the number keypad to enter a number or letter, see page 2.4.

If you want to enter the same number or letter in succession (e.g. 55, 777, AA), press one digit, then move the cursor by pressing ¨, and enter the next digit.

If you make a mistake, press Ã or ¨ to move the cursor under the wrong digit. Then enter the correct number to change or press Delete to delete the number.

To insert a space, you can also use ¨ to move the cursor to skip the position.

3. Press Enter when the number in the display is correct. The display then

asks you to enter your ID (name).

4. Enter your ID name (up to 40 characters) as described above to enter a

number, then press Enter.

Page 25

1.17

Installing Smart Soft

Installing SMARTSOFT

You must install the SMARTSOFT CD-ROM for PC printing, PC faxing, and PC scanning. Smart Soft includes the following drivers:

¥ Printer Driver

¥ Scanner Driver

¥ Presto! PageManager

¥ Presto! PhotoAlbum

¥ Fax Driver

¥ Fax RCP Driver

For details on the drivers, refer to each driverÕs description.

Installing SMARTSOFT

If you are experiencing problems with the software contained on this CD-ROM, or if you donÕt have a CD-ROM drive and require the software on 3.5Ó diskette, please call service.

Page 26

1.18

Installing Smart Soft

Printer Driver

Before you can use any printer with your computer, you must install a printer driver. The printer driver tells the computer what kind of a printer you are using, and also controls the various settings, such as print quality and paper type. You define these settings within the printer driver, which then communicates the settings to both the computer and the printer.

To use the machine as your printer, you must install the Printer Driver in your computer. After installing the printer driver, make sure the SF4500 Series is selected as the default printer to use the machine as your printer.

Scanner Driver

Scanner driver allows you to scan images from any graphics or OCR (Optical Character Recognition) applications program that supports the TWAIN standard (e.g. Presto! PageManager, Adobe Photoshop). To use your machine as your scanner, you must install the Scanner Driver in your computer.

For information on how to use scan options, refer to SF4500 Series application manual.

Presto! PageManager

With Presto! PageManager, you can easily scan documents and photographs into your computer and maintain them as electronic documents. You can also use Presto! PageManager to quickly transmit scanned documents by fax or electronic mail, or to print a copy on your printer.

To use Presto! PageManager as your scanning application, you must install the Presto! PageManager in your computer. For information on how to use Presto! PageManager, refer to SF4500 Series application manual.

Presto! PhotoAlbum

Presto! PhotoAlbum helps you create personalized photo albums that organize and preserve your photos forever... electronically. Add your favorite photos from digital cameras, scanners or the internet. Decorate them with frames, shadows, ornaments, captions and background textures. Photos can be shared with family and friends via the internet, create desktop wallpaper or slide shows.

If you want to use Presto! PhotoAlbum, you must install the Presto! PhotoAlbum in your computer. For information on how to use Presto! PhotoAlbum, refer to SF4500 Series application manual.

Page 27

1.19

Installing Smart Soft

It is recommended not to set automatic receiving mode through a PC-FAX application like WinFax LITE, because it occupies the LPT port all the time and you cannot use your machine for printing, scanning, or any other job.

1 Getting Started

Fax Driver

The SF4500 Series Manager allows you to use a Class-2 compatible PC-FAX application such as WinFax LITE 4.0. The SF4500 Series Manager is a Windows program which runs in the background all the time. You can open the SF4500 Series Manager display by clicking on itÕs icon in the Control Panel menu. You can also terminate the Manager at any time, if necessary.

When you exit the SF4500 Series Manager, it will offer you two options. One option is to terminate the SF4500 Series Manager, and the other option is to keep the Manager running in the background. If you decide to terminate the Manager, all current and future SF4500 Series usage will be terminated until you restart the SF4500 Series Manager or restart Windows. You can also restart the SF4500 Series Manager from the Control Panel menu at any time.

For information on how to use SF4500 Series Manager, refer to your WinFAX LITE manual.

You can change SF4500 Series Manager COM port, which should match the COM port used by PC-FAX application. Its default COM port is COM3.

Fax RCP Driver

If you install the Fax RCP Driver, you can use SmartFAX utility that enables you to set up phonebook numbers and download them into the SF4500 Series machine. This utility also allows you to use fax operation on SmartFAX window on your computer screen.

For information on how to use SmartFAX, refer to SF4500 Serise application manual.

Page 28

1.20

Installing Smart Soft

System Requirement

Before you start, make sure you have the following minimum computer setup:

Printer Driver

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 3Mb ¥ 8Mb or higher RAM ¥ Windows 3.x; Windows 95 ¥ CD-ROM drive

Scanner Driver

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 3Mb ¥ 8Mb or higher RAM ¥ Windows 3.x; Windows 95 ¥ CD-ROM drive

Presto! PageManager

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 8Mb (Windows 3.x) or 20Mb (Windows 95) ¥ 8Mb or higher RAM ¥ Windows 3.x; Windows 95 ¥ CD-ROM drive

Presto! PhotoAlbum

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 95Mb ¥ 8Mb or higher RAM ¥ Windows 95 ¥ CD-ROM drive

Fax Driver

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 4Mb ¥ 8Mb or higher RAM ¥ Windows 3.x; Windows 95 ¥ CD-ROM drive

Fax RCP Driver

¥ IBM or compatible, with 486SX 33MHz or higher processor ¥ Free disk space of at least 1Mb ¥ 8Mb or higher RAM ¥ Windows 3.x; Windows 95 ¥ CD-ROM drive

Page 29

1.21

Installing Smart Soft

Installation Procedure

Before you start, make sure your computer meets or exceeds the system requirement for the driver and application program you want to install.

Printer Driver in Windows 95

1. Make sure the machine is plugged in and connected to your computer.

Turn on your machine and the computer.

2. Start Windows. You see a screen similar to this:

3. Insert SmartSoft CD-ROM into your CD-ROM drive.

4. Make sure Driver from disk provided by hardware manufacturer is selected, and click OK. You see this screen:

5. In the commend line, type d:\Uniutil\Prtdrv (if you are using CD-ROM drive D) or e:\Uniutil\prtdrv (if you are using CD-ROM drive E), then click OK. The Add Printer Wizard dialog appears.

1 Getting Started

Page 30

1.22

Installing Smart Soft

6. To use your machine as the default printer, select Yes, and click Finish.

The setup file is copied into your computer.

7. When installation is complete, the Install New Cartridge dialog box

appears. Make sure that cartridge is installed, then Click Cartridge

Installed.

8. Follow the instructions on the screen.

If Windows 95 does not recognize the printer:

1. Insert the Smartsoft CD-ROM into the CD-ROM drive.

2.Select

Printers

Settings

under

Start

menu. The Print window

appears.

3. Double click

Add Printer

. The Add Printer Wizard dialog box appears.

4. Click OK. Follow the instructions on the screen.

Printer Driver in Windows 3.x

1. Make sure the machine is plugged in and connected to your computer.

Turn on your machine and the computer.

2. Start your Windows.

3. Insert the Smart Soft CD-ROM into your CD-ROM drive.

4. From the Program Manager, select Run from the File menu. The Run

dialog box appears.

Page 31

1.23

Installing Smart Soft

5. Type d:(or e:)\start on the command line, then click OK. The CD-ROM

starts and the initial screen appears.

6. From the SF4500 Series install screen, select Printer Driver. The

Continue dialog box appears.

7. Click Yes and follow the instructions on the screen.

1 Getting Started

Page 32

1.24

Installing Smart Soft

Scanner Driver, Fax Driver, Fax RCP Driver, Presto! PageManager, Presto! PhotoAlbum

1. Lets begin from the SMARTSOFT CD-ROM initial screen.

If not turned on, start Windows and insert the Smart Soft CD-ROM. Windows 95 users will see the initial screen.

Windows 3.x users should select Run from the File menu under the

Program Manager. When the Run dialog box appears, type d:(or e:)\start on the command line, then click OK. The CD-ROM starts and

the initial screen appears.

2. From the initial screen, select the desired driver or application.

3. The selected software install dialog box appears. Click Start and follow

the instructions on the screen.

Presto! PhotoAlbum

Presto! PageManager

SF4500 Series Manager

SF4500 Series Scanner Driver

Page 33

1.25

Installing Smart Soft

Uninstalling

Uninstall is only required if you are upgrading from an older SF4500 Series software, or if your installation fails.

In Windows 95

1. Start Windows if not already started.

2. Click the Start button and choose Programs.

3. Choose the driver or application you want to remove (SAMSUNG

SF4500 Series Printer, SAMSUNG SF4500 Series Scanner, SAMSUNG SF4500 Series Manager, SmartFAX, Presto! PageManager, or Presto! PhotoAlbum).

4. Choose Uninstall. The Uninstall dialog box appears. Follow the instructions on the screen to complete uninstallation.

In Windows 3.x

1. Start Windows if not already started.

2. From the Program Manager, double click the driver or application icon you want to remove (SAMSUNG SF4500 Series Printer, SAMSUNG

SF4500 Series Scanner, SAMSUNG SF4500 Series Manager, SmartFAX, Presto! PageManager, or Presto! PhotoAlbum).

3. In the selected software windows, double click the Uninstall icon. The selected software Uninstall dialog box appears.

4. Follow the instructions on the screen to complete uninstallation.

1 Getting Started

Page 34

Operation

2.1

Page 35

2.2

System Data System ID Date & Time System Setup Memory Clear

02 03 04 05

06 07 08 09 10

Delay TX Memory TX Priority TX Polling

11 12 13 14 15

Add/Cancel Group Dial Self Test Journal Help List

16 17 18 19 20

TX Confirm Schedule Job Phone Book System List

Volume

Search/

Delete

Cartridge

Form Feed

AlarmBusy

Busy Lamp

Flickers while receiving print data

from the computer or uploading

scanned data to the computer.

Alarm Lamp

Lights when something is wrong.

Cartridge

Use when replace the print cartridge.

The button permits you to position the

print cartridge carrier so that you may

easily remove or replace the print

cartridge.

Form Feed

Eject paper from the printer if the

paper is not fed out after printing is

completed. Also, use to load paper in

place when the paper has run out

while PC printing.

Search/Delete

Search for numbers in memory (for

details, see page 2.48). Or use to delete

digits in the edit mode.

One-Touch Dial and

Special Function Buttons

Call most frequently used numbers

with one button (See page 2.44 for

information on how to store numbers).

Also, use these buttons with the Menu

button to set up special functions or

print lists.

LCD Display

The display shows the current status of

your machine and guides you through

various tasks using a menu system for

each operation.

and¹(Volume)

Display the next or last menu item. Also, use

to adjust speaker volume.

Choose special functions.

and

Move cursor left or right

through the display.

Control Panel

Page 36

2.3

Rcv. Mode

Fax

Tel/Fax

Ans/Fax

Fine Express S.Fine

Darken

Lighten

Photo

Resolution

Contrast

ABC DEF

JKLGHI MNO

TUV

Speed

PQRS WXYZ

Redial/Pause

OHD/V.Req.

Flash/Dual

879

546

213

Stop¥

Copy¥

Start/

Enter

Stop

Stop an operation at any time.

Copy

Copy a document.

Start/Enter

Start a job. Also use to activate the selection shown in the display.

Rcv.Mode

(Receive Mode) and Lamps

Choose the receive mode you want to use. See page 2.19. The lamps will light to show which setting you have chosen. When both lamps light, you are in Ans/Fax mode. When no lamps are showing, you are in Tel mode.

Resolution Button and Lamps

Choose the resolution. Fine is preset at factory. See page 2.8. The lamps will light to show which setting you have chosen. When both lamps light, you are in EXPRESS mode.

Contrast Button and Lamps

Choose the contrast when sending or copying documents. See page 2.8. The lamps will light to show which setting you have chosen. When both lamps light, you are in Photo mode.

EXPRESS

Use to quick scan documents to copy or send. See page 2.9.

Redial/Pause

Redial any one of the last 10 phone numbers called. See page 2.50. You can also use it to add a pause when storing a number in memory. See page 2.6.

Flash/Dual

Use to transfer a call in a PABX (Private Automatic Branch Exchange). Also use to switch the LCD while performing dual jobs. See page 2.51.

OHD (On-Hook Dial) and V.Req. (Voice Request)

Dial numbers without picking up the handset. Also use it to make a voice call after sending or receiving a fax. See page 2.13.

Number Keypad

Use to dial numbers manually or to enter letters. See page 2.4.

Speed

Dial calls and send fax documents by entering a 2-digit number. See page 2.46 for information on how to store numbers.

2 Operation

Page 37

2.4

Using the Number Keypad

As you perform various tasks, you will need to enter names and numbers. For example, when you set up your machine you enter your name (or your companyÕs name) and telephone number. When you use the One-Touch dial or Speed Dial, you enter names and telephone numbers.

When the display asks you to enter a name, the LCD reads:

You can then use the procedures described below to enter up to 20 letters and special characters, numerals, or spaces.

Entering Letters and Special Characters

You can include special characters (space, plus sign, etc.) in the name by using the zero key. See `KEYPAD CHARACTER ASSIGNMENTSÕ on page 2.5.

1. Locate the button labeled with the letter you want Ð then press the button repeatedly until the correct letter appears in the display.

For example, to enter an O, press 6 (labeled MNO). Each time you press 6, the display shows a different letter Ð first M, then N, and O, and

finally 6.

The letter appears in the display.

NAME:_

NAME:O

ABC DEF

JKLGHI MNO

TUVPQRS WXYZ

Redial/Pause

OHD/V.Req.

Flash/Dual

879

546

213

Speed

Page 38

2.5

2. When the letter you want appears in the display, press another number key labeled with the next letter you want.

If the next letter is printed on the same number button, move the cursor by pressing ¨, then press the button.

The blinking cursor moves right and the next letter appears in the display.

3. Select additional letters in the same way. When youÕre finished entering letters, press Enter.

KEYPAD CHARACTER ASSIGNMENTS

NAME:OP

Key

Space 1

ABC2

DEF3

G H I 4

JKL5

M N O 6

P Q R S 7

TUV8

WXYZ9

, . Ô / # & 0

Assigned numbers, letters, or characters

2 Operation

Page 39

2.6

Entering Numbers

You can enter the number of the remote fax machine manually by using the number keypad. The number you press appears in the display.

When the display asks you to enter a number, you can also use a One-Touch dial button (including Group dial) and 2-digit Speed Dial number. To enter a Speed number, press Speed, the 2-digit Speed Dial number, then Enter.

Your machine lets you send the same document to more than one location. When you enter a fax number, the display reads ÔANOTHER FAX NO?Õ. To enter another fax number, enter the number manually, or use One-Touch or 2-digit Speed Dial number. Note that you can not use a Group dial button for ANOTHER FAX NO.

Editing Numbers or Names

If you make a mistake while entering a number or name, move the cursor under the wrong digit by using Ã or ¨. Then press the correct number to change, or press Delete to delete the number.

Inserting a Pause

With some private telephone systems, you must dial an access code (9, for example) and listen for a second dial tone before dialing an outside number. Insert a pause in a number when you are setting up a One-Touch or Speed Dial number, or when you dial a number without lifting the handset.

To insert a pause, press Pause while entering the number.

When you dial a number, the dialing process pauses for a few seconds at the point where you pressed Pause.

If you require a longer pause time, press Pause twice.

TEL:95551212_

Page 40

2.7

Sending a Fax

Preparing Documents for Faxing or Copying

You can use the machine to fax or copy documents that are printed on standard letter, legal, or A4 size paper. Follow these guidelines to prepare your documents:

¥ Do not attempt to feed the following types of documents into the

machine. Instead, make copies and insert the copies into the document tray.

- wrinkled or creased paper

- curled or rolled paper

- torn paper

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

¥ Remove all staples, paper clips, and the like before feeding the document.

¥ Make sure any glue, ink, or correction fluid on the paper is completely

dry before feeding the document.

¥ Do not feed documents with pages that are of different sizes or thicknesses.

2 Operation

Page 41

2.8

Sending a Fax

Setting Document Resolution and Contrast

We recommend sending documents printed using a typewriter, felt tip pen, black ink, or laserwriter. The paper should be white or very light, and of normal weight - not cardboard. Blue lines on a ruled pad donÕt fax well.

When you send normal documents, you need not adjust the resolution and the contrast.

If you send documents with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast to send a highquality transmission of the documents.

Resolution

Press the Resolution button to increase sharpness and clarity. Resolution is preset to Fine at factory, but if you press the Resolution button repeatedly after loading a document you can switch between Standard, Fine, and Super Fine modes.

Fine is good for documents containing small characters or thin lines, or print from a dot-matrix printer. When Fine is selected, the Fine lamp lights.

Super Fine works well for documents containing extremely fine detail. When Super Fine is selected, the S.Fine lamp lights. Super Fine works only if the remote machine also has the Super Fine feature.

Contrast

Press the Contrast button to compensate for the brightness or darkness of your faxed document. By pressing the Contrast button repeatedly after

loading a document, you can choose between Normal, Darken, Lighten, or Photo.

Darken works with light print or faint pencil markings. When Darken is selected, the Darken lamp lights.

Lighten works with dark print on a dark background. When Lighten is selected, the Lighten lamp lights.

Photo is used when faxing photographs or other documents containing color or shades of grey. Although your machine wonÕt transmit color, it will print and send up to 256 shades of grey. When Photo is selected, both Darken and Lighten lamps light.

You can set the resolution and contrast home position. The lamp of the selected mode will light when a document is loaded. For details on how to set the home position for resolution and contrast, see page 1.13.

Page 42

2.9

Sending a Fax

EXPRESS Mode

If you want to copy or send a document quickly, you can activate EXPRESS mode. In EXPRESS mode, it quickly scans the document to be sent or copied.

Press the EXPRESS button after loading documents. Fine and S.Fine resolution lamps light to indicate the EXPRESS mode.

If EXPRESS mode is activated, Fine or S.Fine resolution mode will be disabled. The maximum scan length is limited to A4 size.

2 Operation

Using Carrier Sheet (SF4500C only)

You may want to use the carrier sheet provided to protect fragile or damaged original documents or photos for faxing and scanning.

1. Insert the document.

2. Insert the carrier sheet facing down into the document tray until it is gripped by the machine.

Page 43

2.10

Sending a Fax

Loading Document

1. Turn the page face down.

2. Adjust the document guides to match the width of the document.

3. Slide the sheet down into the document tray, until itÕs gripped by the machine.

The automatic document feeder seizes and pulls in the page. The display shows ÔDOCUMENT READYÕ.

You can insert up to 30 sheets at a time. If you insert more than one sheet, make sure the bottom sheet enters first. Stagger the leading edges of the sheets slightly, and insert the sheets with a slight push to ensure smooth feeding.

To add pages while the fax is sending, insert them into the loading slot on top of the already loaded sheets.

If youÕre loading pages that are unusually thick or thin, feed one sheet at a time.

4. The resolution and contrast lamps are lit up according to the home position mode. For information on how to set the home position for

resolution and contrast, see page 1.13.

If necessary, use the Resolution and Contrast button: See page 2.8.

5. If you want to activate EXPRESS mode to scan quickly, press EXPRESS. Fine or S.Fine resolution mode will be disabled.

document guide

Page 44

2.11

Sending a Fax

Sending a Fax Automatically

1. After loading a document, enter the number of the remote fax machine using the number keypad.

You can store One-Touch or Speed Dial numbers so that you can dial your most frequently used numbers with one touch of a button or a 2-digit Speed Dial number. For information on storing and using numbers in memory, see page 2.44.

If you make a mistake while entering a number, move the cursor under the wrong digit by using Ã or ¨, and correct the number, or press Delete.

2. Press Start when the number appears correctly in the display. The machine dials the number and begins to transmit.

Sending a Fax After Talking

1. After loading a document, pick up the handset or, press OHD for hands- off operation. The displays shows ÔPHONE.Õ

2. Using the number keypad, enter the number of the remote fax machine. The display shows the number you are dialing.

3. Press Start when you hear a fax tone. The machine begins to transmit.

4. Replace the handset.

2 Operation

Page 45

2.12

Sending a Fax

Canceling Transmission

Press Stop any time during transmission.

Confirming Transmission

When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode.

If something went wrong during your fax transmission, an error message appears in the display. For a listing of error messages and their meanings, see page 3.5.

If you receive an error message, press Stop to clear the message and try to send the document again.

You can set your machine to print out a confirmation report automatically each time sending is completed. For more information, see `User OptionsÕ on 2.53.

Automatic Redial

When you send a fax, if the number you have dialed is busy or there is no answer, the machine hangs up, waits for the specified retry term and redials the number. If, after the specified number of retry attempts (retry count), the machine fails to connect, the machine returns to Standby Mode.

While the machine is redialing, the display shows ÔRETRY REDIAL?.Õ If you want to redial the number immediately, press Start. To stop redialing, press Stop.

You can select the number of retries and the retry time between each redial attempt. See ÔUser OptionsÕ on page 2.53.

Page 46

2.13

Sending a Fax

Voice Request

If youÕre sending or receiving a document and need to speak to the other person during the same phone call, use Voice Request to alert the person at the remote site. You can also respond to a Voice Request made by the person at the remote end.

Sending a Voice Request

1. Press V.Req while a document is being sent or received. Voice Request signal is stored and then sent to the remote fax machine after the document has been sent or received.

2. When the phone rings, pick up the handset and answer it.

You can cancel a Voice Request by pressing V.Req again while you are sending or receiving a document.

Answering a Voice Request

When the phone rings after sending or receiving a fax, pick up the handset and answer it.

If you donÕt answer the Voice Request, the machine prints out the number that made the Voice Request, and the time and date the request was made.

Delayed Transmission

You can set your machine to send a fax at a later time when you will not be present. A maximum of 10 transmission jobs can be reserved in your machine.

1. Load the document face down. If necessary, use Resolution, Contrast, or EXPRESS button. For details, see page 2.8.

2. Press Menu, then press Delay TX on the One-Touch keypad.

3. Enter the number of the remote machine, then press Enter.

To enter the number, you can also press a One-Touch button, including a Group dial button. Otherwise, press Speed, enter a 2-digit Speed Dial number, then press Enter. The stored number (and name) appears in the display. Press Enter to confirm the number.

2 Operation

Page 47

2.14

Sending a Fax

4. The display asks you to enter another fax number, to send the document to another location.

5. If you want to send to more than one location, press 1 and enter another fax number using the number keypad, One-Touch dial, or 2digit Speed Dial number. Note that you cannot use a Group dial number

for ANOTHER FAX NO.

To send to one location or when you complete the last fax number setting, press 2.

6. The display asks you to enter a name. If you want to assign a name to the transmission, enter the name. If not, skip over this step.

For details on how to enter letters using the number keypad, see page 2.4.

7. Press Enter. The display shows the current time on the upper line and asks you to enter the time in the bottom line when the fax is to be sent.

8. Enter the time by using the number keypad, then press Enter.

Enter the time in 24-hour format. For example, enter 2230 for 10:30 P.M. If you set a time earlier than the current time, the document will be sent at that time on the following day.

9. The machine returns to Standby mode and the display shows a reminder that a Delayed Transmission is set.

If you want to cancel the Delayed Transmission, see ÔCanceling a Standby OperationÕ on page 2.18.

ANOTHER FAX NO.?

1.YES 2.NO

CURRENT [12:30]

START [12:30]

Page 48

2.15

Sending a Fax

Memory Transmission (Broadcasting)

With Memory Transmission, documents are automatically stored in memory and sent to a remote station. Use this feature to send your documents to multiple locations. After sending, the documents are automatically erased from memory.

1. Load the document face down. If necessary, use Resolution, Contrast, or the EXPRESS button. For details, see page 2.8.

2. Press Menu, then Memory TX on the One-Touch keypad.

3. Enter the number of the remote machine, then press Enter.

To enter the number, you can also press a One-Touch button, including a group dial button. Otherwise, press Speed, enter a 2-digit Speed Dial number, then press Enter. The stored number (and name) appears in the display. Press Enter to confirm the number.

4. The display asks you to enter another fax number to send the document to another location.

for ANOTHER FAX NO.

To send to one location, or when you complete the last fax number setting, press 2.

6. The document will be scanned into memory before transmission. The display shows the memory capacity and the number of pages, then the machine begins sending the document.

ANOTHER FAX NO.?

1.YES 2.NO

2 Operation

Page 49

2.16

Sending a Fax

Priority Transmission

When priority transmission is enabled, a high priority document can be transmitted ahead of reserved operations. The document is scanned into memory, then transmitted when the current operation concludes. In addition, a priority transmission will interrupt a broadcast operation between stations (i.e., when transmission to station A ends, before transmission to station B begins) or between redial attempts.

1. Load the document face down. If necessary, use Resolution, Contrast, or the EXPRESS button. For details, see page 2.8.

2. Press Menu, then Priority TX on the One-Touch keypad.

3. Enter the number of the remote machine, then press Enter.

To enter the number you can also press a One-Touch button. Otherwise, press Speed, enter a 2-digit Speed Dial number, then press Enter. The stored number (and name) appears in the display. Press Enter to confirm the number. Note that you can not use a Group dial button.

4. The display asks you to enter a name. If you want to assign a name to

the transmission, enter the name. If not, skip this step.

For details on how to enter letters using the number keypad. see page 2.4.

5. Press Enter. The display shows the number being dialed, 2nd the machine begins sending the document.

Page 50

2.17

Sending a Fax

Polling Transmission

What is Polling?

Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other words, it ÒpollsÓ the machine holding the original.

Being Polled By a Remote Machine

You can program your fax machine to send documents in your absence when polled by a remote fax machine. It is possible to use a Poll Code to prevent unauthorized polling of your fax machine. When you secure your machine in this manner, only those who know the Poll Code can poll your machine.

1. Load the document face down. If necessary, use Resolution, Contrast, or the EXPRESS button. For details, see page 2.8.

2. Press Menu, then Polling on the One-Touch keypad. The display asks you to choose the polling options; TX (Transmission Polling) and CONT (Continuous Polling).

3. Press Enter to confirm Ô1.TX.Õ The display asks you to enter a 4-digit Poll Code. The Poll Code is preset to 0000 at the factory, which represents no Poll Code.

4. If you want to use a Poll Code, enter the desired 4-digit code (except for 0000), then press Enter.

If you do not want to secure the transmission with a Poll Code, press Enter when the display shows 0000 for TX-POLL CODE.

5. The machine stores the document in memory. The display counts the number of pages being stored in memory and the memory capacity remaining.

The machine returns to Standby Mode and the display shows a reminder that a Polling Transmission is set. The machine automatically switches to Fax mode (automatic receiving) when set to be polled.

SELECT POLLING

1.TX 2.CONT.

POLL CODE

[0000]

2 Operation

Page 51

Adding Documents To a Standby Operation

You can add documents to a Delayed or Polling Transmission previously reserved in your machineÕs memory.

1. Load the document face down. If necessary, use Resolution, Contrast, or the EXPRESS button. For details, see page 2.8.

2. Press Menu, then Add/Cancel on the One-Touch keypad. The display asks you to select ÔADDÕ or ÔCANCELÕ.

3. Press Enter to confirm ÔADDÕ. The display shows operations currently reserved in memory.

4. Press or ¹repeatedly until you find the operation to which you want to add documents, then press Enter.

The machine automatically stores the documents in memory, and displays the number of total pages and added pages, then returns to Standby Mode.

2.18

Sending a Fax

OPERATION

1.ADD 2.CANCEL

22:00 DELAY TX SAMSUNG

(e.g. Delay transmission is

scheduled to be sent at 10:00 PM.)

Canceling a Standby Operation

1. Press Menu, then Add/Cancel on the One-Touch keypad. The display

asks you to select ÔADDÕ or ÔCANCELÕ.

2. Press 2 to choose ÔCANCELÕ. The display shows the operations currently

reserved in memory.

3. Press or ¹repeatedly until you find the operation you want to

cancel, then press Enter when you find the operation.

Page 52

2.19

Receiving a Fax

Your multi-function machine has four reception modes:

¥ In Fax mode, the machine answers an incoming call and immediately

goes into receive mode, waiting for a fax to be sent.

¥ In Tel/Fax mode, the machine answers an incoming call expecting to

receive a fax. If the machine does not sense a fax signal, it will continue to sound the ringing tone to tell you it is a phone call. If you do not lift the handset during the ringing, the machine will switch to automatic fax reception mode.

¥ In Ans/Fax mode, the answering machine answers an incoming call, and

the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches over to the fax machine. To use Ans/Fax mode, you should attach an answering machine (TAD) to the EXT socket on your fax machine (see page 1.6).

¥ In Te l mode, automatic fax reception is turned off. You can receive a fax

only by manually picking up the handset and pressing Start. The lamps located above the Rcv. Mode button indicate the selected

reception mode.

If you seldom use the fax line for voice conversations, set the fax machine to receive a fax automatically by selecting either Fax or Tel/Fax mode.

¥ While you print a PC file, an incoming fax will be received and stored

in memory. If you have a lot of pages to print, we recommend stopping PC printing to prevent memory from becoming full.

Receiving a Fax

2 Operation

Page 53

2.20

Receiving a Fax

Receiving Automatically in Fax Mode

1. Press Rcv.Mode until the Fax lamp lights.

2. When you get a call, the machine answers the call on the second ring

and receives a fax automatically. You can change the number of rings.

See ÔANSWER ON RINGÕ on page 2.56.

To adjust the Ringer Volume, press Menu, System Setup on the OneTouch keypad, Start to access Ringer Volume mode, then use ¹ or to choose the desired loudness.

Receiving Automatically in Tel/Fax Mode

1. Press Rcv.Mode until the Tel/Fax lamp lights.

2. When you get a call, the machine answers the call on the second ring.

You can change the number of rings. See page 2.56.

3. If a fax is being sent, the machine goes into receives a fax automatically.

If the machine does not sense a fax signal, it will give another ringing tone to tell you it is a phone call.

4. Lift the handset to answer the call. If you do not pick up the handset

within a specified time, the machine will switch back to automatic fax reception mode.

Page 54

2.21

¥If you have set your machine to Ans/Fax and your answering machine is

switched off, or no answering machine is connected to your fax machine, your machine will automatically go into fax receive mode after several rings.

¥If your answering machine has a Ôuser-selectable ring counterÕ, set the

machine to answer incoming calls within 1 ring.

¥If you are in Tel mode (manual reception) when the answering machine is

connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

Receiving a Fax

Receiving Manually in Tel Mode

1. Press Rcv.Mode until both Fax and Tel/Fax lamps are off.

2. When the telephone rings, pick up the handset and answer it.

3. If you hear a fax tone, or if the person on the other end asks you to

receive a document, press Start.

4. Replace the handset. The machine begins receiving and returns to

Standby Mode when reception is complete.

Receiving Automatically in Ans/Fax Mode

To use this mode, you must attach an answering machine (TAD) to the EXT jack on your fax machine (see page 1.6).

1. Press Rcv.Mode until both Fax and Tel/Fax lamps light.

2. When you get a call, the answering machine answers it. If the caller leaves a message, the answering machine stores the message normally.

If your machine hears a fax tone on the line, fax receive mode is activated.

2 Operation

Page 55

Receiving Using an Extension Telephone

This feature is available only when you use an extension telephone connected to the EXT jack on the back of the machine. See page 1.6. You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine.

1. If you receive a call on the extension phone and hear fax tones, press the buttons Ô 9 Õ (star-nine-star) on the extension telephone.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing Ô 9 Ô again.

Ô 9 Ô is the remote receive start code preset at the factory. The first and the last asterisks are fixed, but you can change the middle character to whatever you choose. For more information, see page 2.54.

2. The machine receives the document. Replace the handset of the extension telephone.

2.22

Receiving a Fax

If Your Machine Is Out of Paper When it Receives a Fax - Receiving into Memory

If your machine is set to receive a fax automatically and the recording paper has run out, a paper jam has occurred, the top cover has been opened, or you are making a copy or printing, the incoming documents are automatically stored in the fax machineÕs memory. After receiving documents, the machine displays ÔMEMORY RECEIVEDÕ and the cause, ÔNO PAPERÕ, for example.

You must clear the problem by loading new paper, closing the cover, or clearing the jam. Your machine will then automatically print the fax stored in memory.

If you clear the problem while the machine is receiving documents into memory, it will print the stored document immediately.

Page 56

2.23

Receiving a Fax

Polling Reception

Your machine has the capability to Poll for documents which may be stored in a remote fax machine. Polling reception allows the machine to call a remote fax machine that is set up for polling, and retrieve documents from it. You may want to talk with the remote operator to make sure the remote fax machine is prepared to be polled before performing this procedure.

Polling a Remote Machine

Your machine polls a remote fax machine and retrieves a document, which it stores in memory and then prints. This method lets you perform polling reception when telephone-line rates are at their lowest.

1. Lift the handset or press OHD, and enter the number of the remote

machine.

2. When you hear a fax tone from the remote machine, press Menu, then press Polling on the One-Touch keypad.

The display asks you to enter a 4-digit Poll Code. Poll Code is preset to 0000 at factory. 0000 represents no code.

3. If the remote machine is secured with a Poll Code, you must enter the correct code, then press Enter.

If the remote machine is not secured with a Poll Code, just press Enter to accept [0000], which represents no code.

Your machine starts to receive the document from the remote machine.

POLL CODE

[0000]

2 Operation

Page 57

Continuous Polling

You can set your fax machine to automatically poll one or more unattended remote fax machines daily, as many times a day as you like, at regular intervals.

1. Press Menu, then Polling on the One-Touch keypad. The display shows

the polling options; TX (Transmission Polling) and CONT (Continuous Polling).

2. Press 2 to choose ÔCONT.Õ. You can also press Ã or ¨ to choose, then

press Enter.

3. Enter the number of the remote fax machine, then press Enter.

You can press a One-Touch button, including a Group dial button. Otherwise, press Speed, enter a 2-digit Speed Dial number, then Enter. The stored number (and name) appears in the display. You can use only one Group number for the polling job. Press Enter when the number appears correctly in the display.

4. The display asks you to enter another fax number to receive documents from another location.

To poll more than one location, press 1 to choose ÔYESÕ and repeat steps 3-4.

To poll one location, or when you enter all locations, press 2.

5. The display asks you to enter a 4-digit code. Poll code Ô0000Õ represents no code.

2.24

Receiving a Fax

ANOTHER FAX NO.?

1.YES 2.NO

POLL CODE

[0000]

SELECT POLLING

1.TX 2.CONT.

Page 58

2.25

Receiving a Fax

If the remote machine is secured with a Poll Code, you must enter the correct code, and press Enter.

If the remote machine is not secured with a Poll Code, press Enter to accept [0000] which represents no code.

6. The display asks you to enter the START and END times. Enter the time your machine starts and ends polling everyday. Enter the time in 24-

hour format. For example, enter 2030 for 8:30 PM.

Your machine will poll the remote machine(s) regularly, between the start and end times, at the interval you specified in step 8.

7. Press Enter when the time appears correctly in the display. The display asks you to enter the length of time to wait before attempting the next polling.

8. Enter the time interval, then press Enter. For example, to set your machine to poll the remote machine at 30-minute intervals, enter 0030.

9. The machine returns to Standby Mode and the display shows a reminder that Continuous Polling is set.

After Continuous Polling ends, a multi-communication report will be printed to show the result, if you had enabled this feature in ÔUser Options.Õ See page 2.53.

[START [END]

20:30 23:30

→ →

INTERVAL TIME

[00:30]

2 Operation

Page 59

2.26

Making a Copy

The resolution is automatically set to ÔS.FineÕ when copying begins. If you want to make a copy quickly with normal resolution, you can use the EXPRESS button. You can reduce or expand the image size by 1% increments from 25% to 200%.

1. Load a document with the print side facing down. If necessary, use the

Contrast button to change the contrast. For details on Contrast, see page

2.8.

2. If you want to make a copy quickly with normal resolution, press

EXPRESS. Both FINE and S.FINE lamps light.

3. Press Copy. The display asks you to enter the number of copies (1 to 99).

4. If you need two or more copies, enter the desired number using the

dial keypad, then press Enter. The display shows the next option: copy

rate menu.

5. The number in the right corner of the bottom line shows the status you choose. To reduce or expand the size of the document, enter the desired copy rate, then press Enter. The machine scans the document into memory, and printing will begin.

¥ If you turn the ÔDIRECT COPYÕ feature on (see page 2.54), the machine

makes only a single copy at 1:1 copy rate. The ÔCOPY PAGESÕ and ÔCOPY RATEÕ options will not appear.

¥ If you activate EXPRESS mode, The ÔCOPY RATEÕ option will not appear.

COPY PAGES

[01-99] <01>

COPY RATE

[25-200]% <100>

Page 60

2.27

Printing

Printing a Document

This procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software applicationÕs documentation for the exact printing procedure.

1. Start a program and create a document, or open a document you want to print.

2. Choose Print or Print Setup from the File menu. Make sure the SF4500

Series printer is selected as your default printer.

3. Click on the Properties or Setup button if you want to make any

adjustments that are appropriate for printing your document.

(See ÔPrinter SettingsÕ on page 2.28.)

4. Select OK to close the Properties dialogue box.

5. After making any necessary changes to the printing parameters, select

OK to start the print job.

Printing

2 Operation

Page 61

2.28

Printing

Printer Settings

You can use your machine with all your Windows 3.x or Windows 95 applications. Be sure to set the SF4500 Series as the default printer for all your Windows operations.

Most Windows software applications allow you to make changes to the printer settings. This includes settings that determine how a print job looks, such as page size, paper orientation, and margins. Settings changed in the software application will usually override settings made in the printer driver.

The printer driver includes many of the settings mentioned above (in case your software application does not include them). It also includes all settings that determine how your printer will operate.

Accessing Print Settings

In Windows 95

¥ From any Windows application, you can select the Print or Print Setup

command.

¥ From the Printers folder, select the printer and then select the Properties

command from the File menu.

¥ From the Printers folder, select the printer, click the right mouse button,

and then select Properties from the drop-down list.

In Windows 3.x

Access the printing options from the Printers dialogue box in the Control Panel, or select the Print Setup option available from the File menu of

most applications that run under Windows.

Page 62

2.29

Printing

Selects the paper size loaded.

Paper Tab

This tab allows you to specify paper size, number of copies, page collation, sequence of the pages, and page orientation.

Document/Quality Tab

This tab allows you to specify the document type, paper type, and print quality. For more information on paper types, refer to ÔSelecting Paper TypesÕ on page 2.31

Selects the document type to use: Automatic

Prints using currently installed cartridge.

Vivid Color

Produces enhanced color printing.

Natural Color

Produces photo-realistic natural color printing.

Black Only

Optimizes B&W printing.

Color Sort

Sorts color and B&W pages, then prints either one according to the type of cartridge installed, and prints the other after you change the cartridge.

Restores factory default settings.

Click to activate a delay between pages to allow inks to dry.

For details on paper types, see page 2.31.

Displays the copyright and version information.

2 Operation

Page 63

2.30

Printing

Advanced Tab

This tab allows you to specify the halftone type, and adjust the image brightness, shadow, and color.

Selects the style of halftoning to use. Line Ar

t Screen Generally the best choice for printed text or pen-and- ink drawings.

Fine Scr

een

Produces fine quality printing.

Air Br

ush

Produces air brush image printing.

What is Halftone?

Gray-scale objects (such as photographs) whose gray dots have been converted to a pattern of groups of black dots. These groups, which are of various sizes, along with the white dots (pixels turned off), create the illusion of gray shadings: larger groups make the image appear black or dark gray, while smaller groups make the image appear light gray.

Specifying Your Printing Options

Be sure to use on-line help to find out about the settings available for each printing option.

¥ To move between the Windows tabs, click on any of the tabs. ¥ To select the settings and exit, click the OK button. ¥ To cancel your setting selection on a tab, click the Cancel button. ¥ To access the Help file, click the Help button.

¥ When you move the mouse cursor over one of the printing options, a

help message appears below the mouse pointer.

Page 64

2.31

Printing

Paper Handling

One of the most important things you can do to assure the best possible printing performance of your machine is to select the correct paper. Your machine produces letter quality print on most plain bond papers, including cotton bond and photocopying papers; it does not require special ink jet papers. However, the print quality varies with different paper types. Be sure to test a type of paper before you purchase a large quantity.

Selecting Paper Types

Plain Paper

The machine supports paper sizes of letter, legal, and A4 in portrait orientation. You can use regular copier paper, cotton bond papers, and typical letterhead. Always use paper without curls, folds, staples, or damaged edges.

Coated Paper

Coated paper has been developed for high quality printing with minimal or no smearing or running when placed in contact with water or damp surfaces, making it a good choice for damp or rainy environments.

Glossy/Photo Paper

Glossy/photo paper is a high gloss, thicker paper that produces the look and feel of a photograph. Use this paper to produce photo-realistic prints from your printer.

Transparency

The transparencies produce excellent contrast, sharpness, and color.

Iron-on Transfer

Use T-shirt transfers to create and personalize T-shirts, sweatshirts, aprons, tablecloths, napkins, tote bags, and anything else your imagination allows! Use on any cotton or cotton/poly blend fabric. The image is printed in mirror image, so when you iron it onto the T-shirt, the image is viewed correctly.

2 Operation

Page 65

2.32

Printing

Special Paper Guidelines

¥ Be sure to read any instructions that come with special paper. These

instructions provide important information regarding how to achieve the highest print quality.

¥ It is recommended to feed one sheet at a time for special paper types,

especially for T-shirt transfer.

¥ For transparency film and glossy photo paper, follow these guidelines:

- Let the printed sheets of film or paper dry completely before storing them.

- When a sheet of film has dried completely, cover its printed side with a sheet of plain (not coated) paper before storing it; this is recommended even if you place the sheets of film in a clear file or plastic holder.

- Do not leave the film in the paper tray for long periods of time. Dust and dirt may accumulate on the film, resulting in spotty printing.

- To avoid smudging caused by fingerprints, use a pair of thin cotton gloves while loading and handling the film.

- To avoid fading, do not expose the printed film to prolonged direct sunlight.

- Store unused papers and films flat. Do not remove papers from their protective packaging until ready to use them.

- Store unused film at temperatures between 59OF to 86OF (15OC to 30OC). The relative humidity should be between 10% and 70%.

¥ If the print density of your page is very high, light paper stock may curl

slightly due to the large amount of ink. If you need to print dense graphics, try printing on heavier stock.

¥ Do not use paper that is thicker than the specifications for this machine.

Printing with a paper that is thick enough to come in contact with the print head nozzles may damage the cartridge.

Page 66

2.33

Printing

Loading Envelopes

To print on envelopes, use the envelope guide when loading envelopes in the paper bin.

The following envelopes are not recommended because they may cause jams, smears, or may damage your printer:

¥ Envelopes with windows, holes, perforations, cutouts, and double flaps.

¥ Envelopes made with special coated or deeply embossed paper.

¥ Envelopes using peel-off sealing strips.

¥ Envelopes in which letters have been enclosed.

When you are ready to print on an envelope, follow these steps:

1. Turn the envelope guide upright.

Envelope Guide

2. Load the envelope with the address side facing you, and the stamp

edge down and to the far right ①. Then push it slightly down ②. The

right edge of the envelope must align with the raised edge of the envelope guide.

①

②

2 Operation

Page 67

Printing Speed Versus Color

The SF4500 Series Printer Driver for Windows can interpret and translate the full spectrum of colors, up to 16.7 million. When printing in color, there is a significant increase in the amount of information that the driver has to interpret and translate. When printing black ink only, the driver has only one color to interpret.

By decreasing the amount of colors that the printer driver has to interpret, you can significantly decrease the time needed to translate the information. This will speed up the overall printing process.

Your machine supplies a monochrome cartridge as a standard. For color printing, you must purchase an optional color cartridge.

Quick Color Printing

In the SF4500 Series Printer Driver for Windows, choose the following options to allow the printer driver to interpret and translate 256 colors, which will increase your printing speed. However, your print quality will not be optimized.

¥ Paper Type - Plain Paper ¥ Print Quality - Fast Draft

2.34

Printing

3. Squeeze the left paper guide and move it to the right to match the width of the envelope.

Paper guide

You must change the Paper Size in the Print Settings menu. See page 2.29.

Page 68

2.35

Printing

High Quality Color Printing

Select the print options shown below to allow the printer driver to interpret and translate up to 16.7 million colors. Keep in mind that your print speed will be slower than with other setting combinations.

¥ Paper Type - Glossy/Photo Paper ¥ Print Quality - High

Monochrome Printing

Use the black cartridge to optimize the printerÕs performance when you are printing black text and graphics only.

In the printer driver, choose the following print options to tell your machine to print using black ink only:

¥ Paper Type - Plain Paper ¥ Print Quality - Normal ¥ Document Type - Black Only

Setting Other Utilities Using the SF4500 Series Control Program

The SF4500 Series Control Program contains setup options that define the operation of your machine.

It includes:

¥ Status - Displays the current status ¥ Options - Sets up options ¥ Cartridge - Installs, cleans, or aligns the cartridge ¥ About - Displays the program version

2 Operation

Page 69

2.36

Printing

Starting the SF4500 Series Control Program

In Windows 95

1. Click the Start button and choose Programs.

2. Choose SAMSUNG SF4500 Series Printer from the Programs menu.

3. Choose Control Program on LPT1.

4. The SF4500 Series Control Program on LPT1 window appears.

3. The SF4500 Series Control Program on LPT1 window appears.

In Windows 3.x

1. From the Program Manager, double click the SAMSUNG SF4500 Series Printer icon.

2. In the SAMSUNG SF4500 Series Printer window, double click Control Program on LPT1.

Page 70

2.37

Printing

SF4500 Series Control Program Window

When the SF4500 Series Control Program on LPT1 window appears, click the appropriate tab for the options you want to display. On the appropriate tab, specify your changes.

Status

Displays the printer status

and the ink level

Options

Controls program options

Cartridges Installs or cleans the cartridge

About Displays information on the program version

Status Tab

This tab shows the current printer status.

2 Operation

Page 71

2.38

Printing

Options Tab

This tab allows you to specify the control program setup options.

Displays the status monitor as a button (Windows 95) or icon (Windows 3.x) on the Windows desktop.

Disables bidirectional communication. (Check this box for network printer)

Closes the status monitor

automatically at the end of job

Enables sound effects

Enables buffer mode

Cartridge Tab

This tab allows you to choose cartridge options.

To maintain the best possible print quality, you need to clean the cartridge print head from time to time. Your machine is equipped with a print head cleaning function. If you notice some degradation in the print quality, click the Clean Print Nozzles tab to perform the print nozzle cleaning. Repeat cleaning if necessary.

Displays the ink level

Use to install or replace the

cartridge

Allows you to clean the print

nozzles

Aligns the cartridge

Page 72

2.39

Scanning

Overview

The Presto! PageManager Scanning Operating System eliminates the need for maintaining paper copies of photographs and documents. With Presto! PageManager, you can easily scan documents and photographs into your computer and maintain them as electronic documents. You can also use Presto! PageManager to quickly transmit scanned documents by fax or electronic mail, or to print a copy on your printer.

Before scanning documents or photographs, make sure that the Presto! PageManager software and the image scan program MyScan, provided with your SF4500 Series machine, have been installed in your computer. See page 1.23.

This section gives a basic description of scanning using MyScan, the SF4500 Series Scanner Driver, and Presto! PageManager, the scanning application program supplied with your machine.

Your SF4500 series provide a monochrome (black and white) scanner function and a color scanner function respectively.

2 Operation

Page 73

2.40

Scanning

Scanning a Document or Photograph

1. Turn on your machine (or other scanner) and PC.

2. Start Windows if not already started.

3. Start Presto! PageManager. For Windows 95, select Programs from the

Start menu. Then select Presto! PageManager.

For Windows 3.x, double-click the Presto! PageManager from the Program Manager. Then select Presto! PageManager.

Then Presto! PageManager -DeskTop window will appear.

4. Place the scan document in your machine. Place it top edge down, with the printed side facing away from you. You want to use the carrier sheet

provided to protect fragile or damaged original documents or photos for scanning. See page 2.9.

Adjust the guide to match the width of the document.

Page 74

2.41

Scanning

Resolution

Determine the amount of information the scanner will capture in a resulting scanned image.

5. Choose Select Source from the File menu (from the Scan menu for

Windows 3.X). The Select Source dialogue box will appear.

6. From the Select Source dialogue box, click on the latest version of

MyScan from the Source dialogue box. (If you wish to use another scan driver, select the appropriate driver.)

7. Select Acquire in the File menu. The MyScan window will then appear.

8. Choose the scan options for your document in the MyScan window.

For details on scan options, refer to the Scanner Control Window section under MyScan in the UserÕs Guide for Presto! PageManager/MyScan/ Presto! PhotoAlbum.

Scan Mode

Select the mode that the image is to be scanned in: True Color RGB*, 256 Color*, Gray 256 Scales, Halftone B/W, Lineart B/W.

Scaling Factor

Enlarge or reduce an image as it is scanned.

Descreen

Minimize the appearance of unsightly interference patterns which may occur in your image file when scanning graphic images.

Filter

Soften or sharpen edges and boundaries of an image.

Highlight, Shadow, Gamma Adjustment

Adjust the light and dark values within the selection frame.

*These modes are available

on SF4500C only.

Scan Source

2 Operation

Page 75

2.42

Scanning

9. If you wish, select the Preview button to make a low-resolution scan of the original document in the Preview window. You can use the tools in

the Preview window to enhance the image. For details on the Preview Window, refer to the Preview Window section under MyScan in the UserÕs Guide for Presto! PageManager/MyScan/Presto! PhotoAlbum/SmartFAX.

10. To start scan, click the Scan button.

11. To close the MyScan window, click the Exit button.

12. When the item has been completely scanned, it appears as the currently

selected thumbnail image in the Presto! PageManager Inbox folder.

Application bar

Quick access to

applications by using

drag-and-drop.

Image Enhancement Tools

Adjust the highlight, shadow, and gamma setting.

Frame T

ool Defines the boundaries of the area to be included in your final scan.

Zoom T

ool Zoom in or out on an image.

Highlight and Shadow T

ools Make comparisons with different areas of the image.

Flip/Rotate

Flips and rotates an image.

Inver

t Inverts all the tone values so that each color in the original is exchanged with its color complement.

Page 76

2.43

Scanning

13. To print the scanned image, drag it to the printer icon on the

application bar. Or, click the printer icon after choosing the desired

item.

14. The Print dialogue box will appear. Select the appropriate options.

15. After choosing options, click OK button. Presto! PageManager will send

the file to your printer.

For information on how to use the Presto! PageManager, refer to the UserÕs Guide for Presto! PageManager/MyScan/Presto! PhotoAlbum/SmartFAX.

2 Operation

Page 77

2.44

Automatic Dialing

One-Touch Dialing

One-Touch dialing lets you use any one of the 20 One-Touch buttons located on the left side of the machineÕs control panel to automatically dial a telephone or fax number.

Storing a Number for One-Touch Dialing

1. Press and hold the One-Touch button (01 through 20) which you want

to assign for 2 seconds. The display shows `Txx:Õ, where `xxÕ is the

selected One-Touch button.

2. Enter the number you want to store by using the number keypad, then

press Enter.

To insert a pause between numbers, press Redial/Pause; a ÔPÕ appears in the display.

If you make a mistake while entering a number, use Ã or ¨ to move the cursor under the wrong digit, then enter the correct digit, or press

Delete.

For your convenience, you can store frequently used telephone numbers in the machineÕs memory.

Automatic Dialing

Page 78

2 Operation

2.45

Automatic Dialing

4. The display asks you to enter a name. Enter the desired name (up to 20 digits). For information on how to enter names, see page 2.4.

If you donÕt want to assign a name, skip this step.

If you assign a name to the number, the name appears in the display when you press the One-Touch button.

5. Press Enter.

6. To set another One-Touch number, press the desired button and repeat steps 2 through 5.

To return to Standby Mode, press Stop.

Dialing a One-Touch Number

1. Press the One-Touch button (01 through 20) at which you stored a number. The number will be automatically dialed.

2. If you are making a phone call, pick up the handset when the other person answers.

If a document is loaded in the document tray, the document begins to transmit after the remote fax machine answers the phone.

Using Address Label

A One-Touch label sheet is included with your machine. As you store numbers in One-Touch dial buttons, make a note of the numbers on the label.

1. Remove the clear cover and label using an instrument with a pointed end, as shown at right.

2. Write information on the label and replace the label and cover.

You may want to use pencil in case you wish to change these numbers later.

Page 79

2.46

Automatic Dialing

Speed Dialing

You can store up to 50 telephone or fax numbers in 2-digit Speed Dial locations (01-50).

Storing a Number for Speed Dialing

1. Press and hold Speed for 2 seconds.

2. Enter a 2-digit location number (01 through 50) at which you want to

store a telephone or fax number, then press Enter.

If a number is already stored in the location you chose, the display shows the number in the upper line and `1. RENEW 2. OTHERÕ in the bottom line. Press 1 to renew the location and continue storing the desired number, or 2 to start over with another Speed Dial button.

3. Enter the number you want to store, then press Enter.

4. To assign a name to the number, enter the desired name. For

information on how to enter names, see page 2.4.

If you donÕt want to assign a name, skip this step.

5. Press Enter.

6. To store more telephone numbers, repeat steps 2 through 5.

To return to Standby, press Stop.

Dialing a Speed Number

1. Press Speed, then enter a 2-digit Speed Dial location number.

2. Press Start, and the number will be automatically dialed.

3. If you are making a phone call, pick up the handset when the other person answers.

If a document is loaded in the document tray, the document begins to be transmitted when the remote fax machine answers the phone.

Page 80

2 Operation

2.47

Automatic Dialing

Group Dialing (for Multi-Address Transmission)

Numerous One-Touch and Speed Dial numbers can be registered as a Group. By using the Group number, you can send a document to multiple parties in a single operation. Your machine will dial the remote numbers in stored sequence. If the number is busy, your machine will dial the next stored number and after dialing all of the stored numbers, will automatically redial any number previously busy. Before you can use this feature, you must coordinate and store the Group numbers desired.

Storing One-Touch or Speed Dial Numbers for Group Dialing

1. Press Menu, then press Group Dial on the One-Touch keypad.

2. Press the One-Touch button you want to use for group dial.

GROUP NO : TO1

1.YES 2.NO

Selected one-touch group button

3. Press Enter to confirm Ô1.YES.Õ The display asks you to press a One-

Touch button or enter the Speed Dial number you wish to include in the group.

4. Press a One-Touch button to which the fax number you wish to include in the Group is stored.

Press Speed, enter a 2-digit Speed Dial location to which the fax

number you wish to include in the group is stored.

5. Press Enter. Repeat steps 4 and 5 to enter more destination numbers into

the selected group.

6. Press Stop when you have entered all the desired destinations. The display asks you to enter a name.

7. To assign a name to the Group, enter the desired name.

If you donÕt want to assign a name, skip this procedure.

8. Press Enter. If you want to store another Group dial number, repeat

steps 2 through 7.

To return to Standby Mode, press Stop.

Page 81

2.48

Automatic Dialing

Using Group Dialing (Multi-address transmission)

You can use Group Dialing for Memory Transmission, Delayed Transmission, or Continuous Polling.

Follow the procedure of the desired operation (Memory Transmission p. 2.15; Delayed Transmission - p. 2.13; Continuous Polling - p. 2.24). When you come to a step in which the display requests you to enter the remote fax number, press the One-Touch button to which you stored the Group number. You can use only one Group number in one operation. Then continue the procedure to complete the desired operation.

Your machine automatically scans the document loaded in the document tray into memory, and will dial each of the numbers included in the Group.

Searching for a Number in Memory

(Directory Dialing)

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.

Searching Sequentially through Memory

1. Press Search, then

or ¹to move downward or upward through the

directory until you find the number you want.

Pressing allows you to search downward through the entire memory in alphabetical order (from A to Z), and ¹ allows you to search upward in reverse alphabetical order (from Z to A).

Each time you press or ¹, the display shows the next number stored in memory.

While searching through the machineÕs memory, youÕll see that each entry is preceded by one of three letters: ÔTÕ for One-Touch dial, ÔSÕ for Speed, or ÔGÕ for Group dial number. These letters tell you where the number is stored.

2. When the number you want appears in the display, press Start to dial.

If a document is loaded, the document begins to transmit when the remote fax machine answers the phone. Otherwise, your machine makes a phone call.

Page 82

2 Operation

2.49

Automatic Dialing

Searching for a Particular First Letter

1. Press Search, then press the button labeled with the letter you want to search for. A name beginning with the letter appears in the display.

For example, if you want to find the name ÔMOBILE,Õ press the Ô6Õ button, which is labeled with ÔMNO.Õ

2. Press to display the next name in the list, or ¹to display the previous name.

3. When the name and number you want appear, press Start to dial.

Page 83

2.50

Other Features

Other Functions

Function Buttons

Redial

TO REDIAL THE NUMBER LAST CALLED Press Redial. If a document is loaded in the document tray, the machine

automatically redials.

TO SEARCH THROUGH REDIAL MEMORY

1. Press and hold Redial for 2 seconds. The Redial memory in your

machine retains the last 10 numbers called. If you have dialed the same number multiple times, the machine does not count the duplicates.

2. Press or ¹to search through memory until you find the number you want.

3. When the number you want appears in the display, press Start to dial.

The machine automatically redials.

Page 84

2 Operation

2.51

Other Features

Tone

You may often need to use Touch-Tone dial signals to perform special operations by phone. Bank-by-phone and voice mail are two examples of systems that require these signals. If you have pulse service, you can still send Touch-Tone signals by following these steps.

1. Dial the number using pulse dialing.

2. When the remote phone answers, press . Any numbers you now

press will be sent as Touch tones for the remainder of the call.

3. Dial the remaining numbers required by the service. The machine returns to the pulse mode after you finish the call.

Flash

When a call comes in and you want to connect the caller to another party, you can transfer the call by pressing Flash and dialing the number of that other party. This may not be compatible with some phone systems. Contact your phone supplier.

1. When you are on the phone and want the caller to be connected to

another party, press Flash.

2. Enter the number of the other party.

If you do not have a special service that uses the switch-hook signal, donÕt press

Flash

during a call. If you do, you could disconnect the line.

Dual

Your machine can perform more than one of its many functions at the same time. For example, you can simultaneously:

¥ Print a PC document while sending a fax. ¥ Receive a fax into memory while making a copy. ¥ Print an incoming fax document while scanning a document to the PC. ¥ Receive a fax into memory while printing a PC document. ¥ Store a fax document for later transmission while printing an incoming

fax.

When the machine performs dual tasks, Press Dual to toggle the display

between the current operation and new operation.

Page 85

2.52

Other Features

Printing Reports

Your fax machine can print reports containing useful information Schedule Job, System Data, etc. The following reports are available:

Help List

This list shows the machineÕs basic functions and commands to use as a quick reference guide.

Message Confirmation Report

This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results.

You can set up your machine to print the message confirmation report (see page 2.54):

¥ Automatically after each transmission [ON] ¥ Automatically only if an error occurs during transmission [ERR] ¥ No report printed at all [OFF]. You can print this report manually at any

time you want.

Schedule Information List

This list shows the document currently stored for delayed transmission , priority transmission, memory transmission, continuous polling, and TX polling. The list shows the starting time, type of operation, etc.

Telephone Numbers List

This list shows all of the numbers currently stored in the fax machineÕs memory as One-Touch Dial numbers, Speed Dial numbers, and Group Dial numbers.

System Data List

This list shows the status of the user-selectable options. After you change any setting, print this list to confirm your changes.

Transmission or Reception Journal

This report shows information concerning transmission or reception activities. It can be printed on command, or if the machine is set to do so (see page 2.54), it will automatically print after every 40 transmissions or receptions.

Multi-Communication Report

This report is printed automatically after sending to or receiving from more than one location.

Call Back Message

This report is printed out automatically when you do not respond to a remote operatorÕs Voice Request.

Power Failure Report

This report is printed out automatically when power is restored after a power failure. This report shows data (if any) erased by the power failure.

Page 86

2 Operation

2.53

Other Features

TO PRINT LIST

1. Press Menu.

2. Press the desired list button on the One-Touch keypad.

On the One-Touch keypad, press Journal for transmission or reception journal, Help List for Help list, TX Confirm for message confirmation report, Schedule Job for schedule information list, Phone Book for telephone numbers list, System List for system data list.

The selected list will print out.

User Options

Your fax machine has various user-selectable features. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data List. For more information on printing the list, see page 2.52.

Setting an Option

1. Press Menu, then press System Data on the One-Touch keypad. The display shows the first option menu.

2. Scroll through the options by pressing or ¹ repeatedly.

3. When the option you want appears in the display, enter the number for the desired status. Or, You can use Ã or ¨ button to select the desired

status, then press Enter after choosing.

You can exit from Setup Mode at any time by pressing Stop. When you press Stop, the machine stores the options youÕve already changed and returns to Standby mode.

Selectable Options

These instructions assume youÕve followed the steps above under ÔSetting an OptionÕ and the machine is prompting you to change one of the options listed here.

¥ FAX PAPER SIZEÑSelect the paper size you will use for the recording

paper. Press 1 for letter (LTR), 2 for A4 size, or 3 for (LGL) size paper.

Page 87

2.54

Other Features

¥ MESSAGE CONFIRM.ÑA message confirmation report shows whether the

transmission was successful or not, how many pages were sent, etc. Press 1 to print a confirmation report automatically each time you send a fax

(ON). Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the transmission was not successful (ERR).

If you selected ON or ERROR in the previous message confirm. option, you will be guided to its sub-option.

TCR shows the first page you sent, along with the Message Confirmation Report. If you want to print TCR, press 1. If you do not want TCR, press 2.

¥ AUTO JOURNALÑA journal shows specific information concerning

transmission or reception activities, the time and dates of up to 40 of the most recent transmissions or receptions.

Press 1 (ON) to print journal automatically after every 40 transmissions or receptions. Press 2 (OFF) to print journal manually.

¥ REMOTE RCV CODEÑThe Remote Receive Code allows you to initiate fax

receive from an extension phone plugged into the EXT jack. If you pick up the extension phone and hear fax tones, enter the Remote Receive Code and the fax will start receiving. The password is preset to 9 at factory.

Enter the desired code (0 to 9) on the number keypad.

¥ DIAL MODEÑSelect the type of dial system your fax machine is connected to.

Press 1 if the fax machine is connected to a tone (Touch-Tone) dial line. Press 2 if the fax machine is connected to a pulse (rotary) dial line.

¥ ECM MODE (Error Correction Mode)ÑThis mode compensates for poor line

quality and ensures accurate, error-free transmission with any other ECMequipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

Press 1 to turn the Error Correction mode ON. Press 2 to turn the Error Correction mode OFF.

¥ DIRECT COPYÑWith this feature set to ON, your machine makes only a

single copy at 100% of copy rate. In the direct copy mode, ÔCOPY PAGESÕ and ÔCOPY RATEÕ options will not appear. You cannot activate EXPRESS mode with this feature set to off. This feature is useful when you usually make a copy that requires a lot of memory (i.e. photo).

Press 1 to turn this feature ON. Press 2 to turn this feature OFF.

Page 88

2 Operation

2.55

Other Features

¥ AUTO REDUCTIONÑWhen receiving a document as long as or longer

than the paper installed in your machine, the machine can reduce the data in the document to fit your recording paper size.

Turn ON this feature if you want to reduce an incoming page that may otherwise need to be divided into two pages with only a few centimeters on the second page. If the fax machine cannot reduce the data to fit into one page with the feature enabled, the data is divided and printed in actual size on two or more sheets, if needed.

Press 1 to turn this feature ON. Press 2 to turn this feature OFF. The overflow data will be printed out on a second page.

Original Received data

- VERTICAL REDUC. (Reduction)ÑIf you turn the Automatic Reduction feature on, you are allowed to select Vertical Reduction ON or OFF. When you select Vertical Reduction to be ON, the machine will reduce an incoming page containing overflow data only in vertical, as shown below:

If you want to reduce both in vertical and horizontal at the same rate in order to maintain height to width relationships, turn the Vertical Reduction feature OFF. If you turn off this feature, the machine reduces the data as shown below.

Press 1 to turn this feature ON. Press 2 to turn this feature OFF.

¥ DISCARD SIZEÑWhen receiving a document as long as or longer than

the paper installed in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page to fit into the recording paper size.

If the received page is outside the margin you set, it will be printed on two sheets of paper at the actual size.

If the data is within the margin, and the Auto Reduction feature is turned on, it will be reduced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, data within the margin will be discarded.

Enter the desired discard size using the number keypad, and press Enter.

Page 89

¥ RETRY INTERVALÑYour machine can automatically redial a remote fax

machine if it was busy or does not answer the first call.

Enter the number of minutes (from 1 to 7) using the number keypad.

¥ RETRY COUNTÑEnter the number of attempts (from 0 to 2) to redial

the number before giving up.

If you enter 0, the machine will not redial.

¥ ANSWER ON RING ÑYou can select the number of times your machine

rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine, we suggest you set the ring count to at least 4 to give you time to answer.

Enter a number shown on the display by using the number keypad.

¥ FORCE MEMORY TXÑIf you are annoyed that you have to wait until

documents in the feeder are sent out when you try to send or reserve another fax, turn this feature on. This feature enables all transmission documents to be automatically scanned into memory before transmission.

Press 1 to turn this feature ON. Press 2 to turn this feature OFF.

¥ PRINT RTI (Receive Terminal Identification)ÑThis feature allows the

machine to automatically print the page number, the date and time of the reception at the bottom of each page of a received document.

Press 1 to turn this feature ON. Press 2 to turn this feature OFF.

¥ CONT (Continuous) POLL REPORTÑEvery time continuous polling

ends, a multi-communication report will be printed to show the result for each registered station.

Press 1 (ON) to print the report automatically each time continuous polling ends. Press 2 to turn the feature OFF. The report will not be printed.

¥ FAX PRINT QUALITYÑWhen you select LQ, the machine prints in low

speed with high quality. When you select DRAFT, the machine prints in high speed with low quality.

Press 1 to select LQ. Press 2 to select DRAFT.

2.56

Other Features

Page 90

3.1

Troubleshooting

Page 91

3.2

Troubleshooting

Clearing Jams

Document Jams While Sending a Fax

If a document jams while you are sending it, ÔDOCUMENT JAMÕ appears in the display. Do not pull the document out of the slot. If you do this, it could harm your machine.

1. Open the control panel.

Troubleshooting

2. Carefully remove the jammed document. Then close the control panel firmly until it clicks into place.

Page 92

3.3

Troubleshooting

Paper Jams While the Machine is Printing

If the paper jams while you are receiving, ÔPAPER JAMÕ appears in the display. Do not pull it out. If you do, it could harm the machine.

IF JAMMED IN THE RECEIVED PAPER OUTPUT AREA

Remove the jammed paper by hand, as shown.

IF JAMMED IN THE PAPER FEED AREA

1. Remove the jammed paper as shown below.

2. After you have removed the jammed paper, load paper with the print side facing you.

Squeeze the left paper guide and move it to the right to match the width of the paper.

3 Troubleshooting

Page 93

3.4

Troubleshooting

IF JAMMED INSIDE THE MACHINE

1. Open the control panel ① and the cartridge compartment cover ②.

2. Carefully remove the jammed paper.

3. Replace the cover and the control panel.

➀

➁

Page 94

3.5

Troubleshooting

Error Messages

Display Meaning

CHECK CARTRIDGE PLEASE INSTALL

Print cartridge is not installed properly.

COLOR INSTALLED

The print cartridge installed in your machine is a color cartridge.

DOCUMENT JAM

INK LOW

The document you are sending has jammed in the feeder. Clear the document jam. See page 3.2.

The print cartridge has run out of ink. Install a new print cartridge.

3 Troubleshooting

LOAD DOCUMENT

You have tried to send a fax and there is no document loaded into the machine.

MEMORY FULL

The memory has become full. Either delete unnecessary documents stored in memory. Send your document when the memory is clear, or you can split the document into smaller parts.

MONO INSTALLED

The print cartridge installed in your machine is a black cartridge.

NO ANSWER

The other machine has not answered after all your attempts to redial. Or, the other machine does not press Start when you are waiting to send or receive a fax.

NO. NOT ASSIGNED

There is no number stored for the One-Touch button or 2-digit Speed number you chose.

NO PAPER

The printer is out of paper. If the paper runs out while printing a fax, the machine restarts fax printing when you load more paper. If paper runs out while printing a PC file, you have to press the Form Feed button after loading more paper, according to the instructions in the Windows driver.

Page 95

3.6

Troubleshooting

Display Meaning

POLLING ERROR

The machine you want to poll is not ready to answer your poll. The person you are polling should have loaded their fax machine with a document.

Also, this message appears when you set up to poll another fax machine with an incorrect Poll Code.

SEND ERROR

Your fax has not gone through successfully. Try again.

RETRY REDIAL?

The machine is waiting to automatically redial another fax number that was busy.

PAPER JAM

Paper jammed during printing. Clear the paper jam (see page

3.3) and press the Stop button.

Page 96

3.7

Troubleshooting

3 Troubleshooting

Fixing Problems

Your problem may be listed on page 3.5 in the ÔError MessagesÕ section. Below are other problems you can solve yourself. If not, call the service.

Fax Problems

Symptom

The machine is not working, there is no display and the buttons are not working.

Cause and Solution

¥ Unplug the machine and plug it in again.

¥ Check that your AC socket is live.

No dial tone.

¥ Check the handset is connected properly.

¥ Check the phone socket in the wall by plugging in a phone.

The numbers stored in the memory do not dial correctly.

¥ Make sure that the numbers are stored in memory correctly.

¥ Print a Telephone Number List. See page 2.52.

The document does not feed into the machine.

¥ Make sure that the document is not wrinkled and you are

putting it in correctly. Check that the document is the right size, not too thick or thin.

¥ Make sure that the cover is firmly closed.

You cannot receive faxes automatically.

¥ The Fax or Tel/Fax lamp should be on.

¥ Make sure that the handset is hooked on properly.

¥ Is there paper in the machine?

¥ Check if the display shows ÔMEMORY FULL.Õ

The machine will not send anything.

¥ Make sure that the document is loaded face down.

¥ ÔTXÕ should show up in the display.

¥ You may have hung up the handset before you pressed

Start.

¥ Check the machine you are sending to, to see if it can

receive your fax.

The machine cannot receive faxes manually.

¥ Did you hang up the handset before you pressed Start?

Page 97

3.8

Troubleshooting

Symptom

You cannot poll another machine.

Cause and Solution

¥ The fax machine you are polling may be using a Poll Code.

The fax you receive has got blank spaces on it.

¥ The machine sending you the fax may be faulty.

¥ A noisy phone line can cause line errors.

¥ Check your machine by making a copy.

¥ The cartridge may be running out of ink.

Spots on or lines missing from the fax you receive.

¥ Check if your phone line is noisy.

¥ Check if the print head is clean by making a copy.

You are receiving poorquality copies.

¥ The fax machine sending you a fax may have a dirty scan

glass.

¥ Check for a noisy phone line.

Are some of the words on the fax you receive stretched?

¥ The machine sending you the fax had a temporary

document jam.

There are lines on copies or documents you send.

¥ Check your scan glass for marks, and clean it. See page 3.17.

The machine dials a number, but fails to make a connection with another fax machine.

¥ The other fax machine may be turned off, out of paper, or

cannot answer incoming calls. Speak with the other machine operator and ask them to sort out the problem.

You cannot store a document in memory.

¥ There may not be enough memory to hold the document

you want to store. If the display shows a ÔMEMORY FULLÕ message, delete any documents you no longer need from the memory, then reload the document.

Blank areas appear at the bottom of each page or on other pages, with only a small strip of text printed at the top.

PC-FAX application, such as WinFAX LITE, does not work properly.

¥ You may have chosen the wrong paper settings in the user

options set up. See page 2.53 to choose the proper paper size.

¥ The application might not work properly when you use

Windows 3.x on the computer equipped with DMA pentium processor. In the case, use the application in Windows 95 or later version..

Page 98

3.9

Troubleshooting

3 Troubleshooting

Print Quality Problems

Symptom

Light or blurred characters

Smudged or dark characters

Characters with white lines

Color print quality is poor.

Cause and Solution

¥ You may be using ÔFast DraftÕ. See page 2.29.

¥ The print cartridge may be running out of ink. Replace the

print cartridge. See page 3.24. The Status monitor shows the amount of ink left in the cartridge.

¥ Make sure that you are using the correct type of paper. Try

another type of paper.

¥ You may be printing on the wrong side of the paper.

¥ The print cartridge may need cleaning. See ÔPrint Cartridge

Nozzle TestÕ on page 3.19.

¥ Make sure that you are using the correct type of paper. Try

another type of paper.

¥ Make sure that the paper is straight and unwrinkled.

¥ Let ink dry before handling the paper. You can use the ÔDry

Time DelayÕ check box in the print setting. See page 2.29.

¥ Change the ÔPrint QualityÕ setting to ÔFast Draft.Õ

See page 2.29.

¥ The print cartridge may need cleaning.

See ÔPrint Cartridge Nozzle TestÕ on page 3.19.

¥ The print cartridge may be running out of ink. Replace the

print cartridge. The Status monitor shows the amount of ink left in the cartridge.

¥ Remove and reinstall the print cartridge. See ÔReplacing the

Print CartridgeÕ on page 3.24.

¥ The print cartridge may need cleaning. See ÔPrint Cartridge

Nozzle TestÕ on page 3.19.

¥ If printing on transparencies, try changing the fill pattern in

your application software.

¥ Make sure that you are using the correct type of paper. Try

another type of paper.

¥ Make sure that the ÔPaper TypeÕ setting is appropriate for

the paper you loaded. See page 2.29

¥ Change the ÔPrint QualityÕ setting to ÔHighÕ or ÔNormalÕ.

See page 2.29.

Page 99

3.10

Troubleshooting

Cause and Solution

¥ The media is incorrectly loaded or is an unsupported size

or type. See page 2.31. For special media, it is recommended that you feed one sheet at a time.

¥ Make sure that you do not have hard-coded spaces at the

left margin in your application.

¥ The print cartridge may need cleaning.

See ÔPrint Cartridge Nozzle TestÕ on page 3.19.

¥ The print cartridge may be misaligned.

See ÔCartridge AlignmentÕ on page 3.27.

¥ The print cartridge may need cleaning.

See ÔPrint Cartridge Nozzle TestÕ on page 3.19.

¥ The print cartridge may be misaligned.

See ÔCartridge AlignmentÕ on page 3.27.

¥ Try changing the fill pattern in your application software.

¥ The color print cartridge has run out of one or more inks.

Install a new color cartridge. See page 3.24.

¥ The print cartridge may need cleaning.

See ÔPrint Cartridge Nozzle TestÕ on page 3.19.

¥ The print settings may be incorrect. Check ÔDocument TypeÕ

setting in the Document/Quality dialogue box. See page 2.29.

¥ The black print cartridge may be installed. Replace with a

color cartridge. See page 3.24.

¥ When the machine prints a copy page or a received fax

document which contains data at a full page, if a color cartridge is installed, the data on the bottom edge (about 10 mm) might be lost.

¥ You may reduce the image size before printing it, using

your application. Refer to your application manual.

Symptom

Characters improperly formed or not aligned correctly at left margin.

Vertical straight lines are not smooth in tables, borders, and graphs.

Solid black areas on transparencies contain white streaks.

Printed color does not match screen colors.

Black and white is printing instead of color.

Characters on the bottom edge of a page seem to be lost.

You receive a message that says the photograph will overflow the print area.

Print Quality Problems (continued)

Page 100

3.11

Troubleshooting

3 Troubleshooting

Printing Problems

Symptom Cause and Solution

Printer power is on, but nothing prints.

Printer seems to be printing, but no characters are printing.

Expected characters are printed or missing.

¥ The printer is improperly connected to the computer. Make

sure the printer cable is firmly connected to the printer and the computer.

¥ Make sure that the printer cable is an IEEE 1284-compliant

bi-directional parallel interface cable.

¥ Bad printer cable or computer port. Try another cable.

¥ Make sure that your application has the SF4500 Series

selected as the default printer.

¥ Make sure that there is paper in the paper bin.

¥ Check Print Manager.

¥ Try changing ports.

¥ Make sure that your selected port is not being used by

another device.

¥ Make sure that the paper path is not blocked.

¥ Check the print cartridge. Tape may be covering the ink

nozzles of the print cartridge.

¥ The print cartridge may be out of ink. Replace with a new

one. See page 3.24. The Status Monitor shows the amount of ink left in the cartridge.

¥ Make sure that your application has the SF4500 Series

selected as the default printer.

¥ The printer cable may not be securely connected to the

machine and the computer, or the printer cable may not be correct type. Check the printer cable.

¥ The print head may need cleaning. See ÔPrint Cartridge

Nozzle TestÕ, on page 3.19.

Samsung TELEFAX+349, SF-4500C User Manual [en, de]

Specifications and Main Features

Frequently Asked Questions

User Manual