Samsung SF-830, SF-835P User Manual

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Msys 830/835P SF-830/835P

About the User’s Guide

Your product comes with three user’s guide:

This Laser Facsimile User’s Guide provides information on

using this product as a fax machine. You will find how to send and receive a fax, and how to set fax-related options.

Laser MFP User’s Guide provides information you will need to

set this product and install the supplied software. And this guide provides all of the detailed instructions to use this product as a printer, scanner and copier. You will also find information to maintain and troubleshoot your product.

SmarThru 3 User’s Guide provides the basic description on

using the multi-funtion application. Samsung SmarThru allows you to scan and edit images, scan to copy, PC fax and send email on your computer. You will also find a brief description on the automatic text recognition program, AnyPage.

ONTENTS

Chapter 1:

Chapter 2:

NSTALLATION

Unpacking ......................................................... 1.2

Component Location ........................................... 1.4

Front View .................................................... . 1.4

Side View ..................................................... . 1.5

Control Panel Functions ...................................... 1.6

Making Connections ............................................ 1.9

Installing Drum and Toner Cartridges ................... 1.11

Turning the Product On ...................................... 1.14

Loading Paper ................................................... 1.15

Using Paper Supports ......................................... 1.19

ETTING

Changing the Display Language ............................ 2.2

Setting System ID .............................................. 2.2

Entering Characters Using the Number Keypad .. . 2.3

Setting Date and Time ......................................... 2.5

Setting the Paper Size ......................................... 2.6

Setting Sounds ................................................... 2.7

Ringer Volume, Alarm Sound, Key Sound,

Speaker Control ............................................ . 2.7

Speaker Volume ............................................ . 2.8

Using Save Mode ................................................ 2.8

Toner Save ................................................... . 2.8

Paper Save ................................................... . 2.9

Power Save ................................................... . 2.9

Toll Save ...................................................... 2.10

TARTED

Chapter 3:

Chapter 4:

OPYING

Selecting Print Media ........................................... 3.2

Paper Guidelines ................................................. 3.3

Loading Paper in Tray .......................................... 3.4

Using the Bypass Tray ......................................... 3.6

Setting the Paper Size for Copying ........................ 3.9

Selecting Paper Tray .......................................... 3.10

Setting Paper Type ............................................ 3.10

Copying a Document .......................................... 3.11

Setting Copy Options ......................................... 3.12

Image .......................................................... 3.12

Contrast ....................................................... 3.12

Copy Page .................................................... 3.13

Reduced/Enlarge Copy ................................... 3.13

Collation Copy ................................................... 3.14

Duplex Copy ..................................................... 3.15

Paper Save Copying (2-up Copy) ......................... 3.16

ENDING

Preparing Documents for Faxing ........................... 4.2

How to Send a Fax .............................................. 4.2

Adjusting Document Settings ............................... 4.4

Resolution .................................................... . 4.4

Contrast ....................................................... . 4.5

Image .......................................................... . 4.5

Sending a Fax Automatically ................................ 4.5

Sending a Fax Manually ....................................... 4.6

Confirming Transmission ..................................... 4.7

Using Toll Save Transmission ............................... 4.7

Chapter 5:

ECEIVING

About Receive Mode ............................................ 5.2

Receiving Automatically in FAX Mode ..................... 5.3

Receiving Automatically in ANS/FAX Mode .............. 5.4

Receiving Manually in TEL Mode ............................ 5.5

Receiving Manually Using an Extension Telephone ... 5.5

Receiving Fax in Memory ..................................... 5.6

iii

Chapter 6:

Chapter 7:

UTOMATIC

One-Touch Dialling ............................................. 6.2

Storing a Number for One-Touch Dialling .......... . 6.2

Sending a Fax using a One-Touch Number ........ . 6.3

Using the One-Touch Sheet ............................. . 6.4

Speed Dialling .................................................... 6.5

Storing a Number for Speed Dialling ................. . 6.5

Sending a Fax using a Speed Number ............... . 6.6

Group Dialling .................................................... 6.7

Setting Group Dial ......................................... . 6.7

Editing Group Dial Numbers ............................ . 6.8

Sending a Fax Using Group Dialling

(Multi-Address Transmission) .......................... . 6.9

Searching for a Number in the Memory ................. 6.10

Searching Sequentially through the Memory ...... 6.10

Searching with a Particular First Letter ............. 6.10

THER

Redial ............................................................... 7.2

Delayed Transmission ......................................... 7.2

Memory Transmission ......................................... 7.4

Priority Transmission ........................................... 7.5

Polling ............................................................... 7.6

What is Polling? ............................................. . 7.6

TX Poll ......................................................... . 7.6

Delay RX Poll ................................................ . 7.7

Confidential Transmission .................................... 7.9

Confidential Receiving ........................................ 7.10

Setting up Mailbox for Confidential Receiving ..... 7.10

Printing Received Confidential Documents ......... 7.11

Adding Documents To a Scheduled Operation ........ 7.12

Cancelling a Scheduled Operation ........................ 7.12

Monitoring a Dual Job Status ............................... 7.13

Sending a Flash/Recall/R .................................... 7.13

Department Control Mode ................................... 7.14

Setting Department ....................................... 7.14

Printing Department Journal ............................ 7.15

Managing Department .................................... 7.16

AYS

IALLING

Chapter 8:

Chapter 9:

DDITIONAL

Printing Reports ................................................. 8.2

Printing List .................................................. . 8.3

System Data Settings .......................................... 8.4

Setting System Data Option ............................ . 8.4

System Data Options ..................................... . 8.5

Setting Prefix Dial Number ................................... 8.7

Setting Fax Duplex ............................................. 8.7

Clearing Memory ................................................ 8.8

AINTENANCE

Expected Cartridge Life ....................................... 9.2

Replacing the Toner Cartridge .............................. 9.2

Setting to Notify Toner Low .................................. 9.6

Adjusting Shading ............................................... 9.6

Cleaning the Drum .............................................. 9.7

Replacing the Drum Cartridge .............................. 9.7

Consumables and Replacement Parts ................... 9.10

Replacing ADF Rubber Pad .................................. 9.11

EATURES

Chapter 10:

Chapter 11:

ROUBLESHOOTING

Document Jams ................................................. 10.2

Input Misfeed ................................................ 10.2

Paper Jams ....................................................... 10.3

Paper Feed Area ............................................ 10.3

Fuser Area .................................................... 10.5

Paper Exit Area ............................................. 10.8

Duplex Jam ................................................. 10.10

Bypass Jam ................................................ 10.10

Paper Jam in the Optional Tray 2 .................. . 10.11

LCD Error Messages ......................................... 10.13

Solving Problems ............................................. 10.16

Copier Problem Solution Chart ...................... . 10.16

Fax Problem Solution Chart .......................... . 10.18

Printing Problem Solution Chart ..................... 10.20

Scanning Problem Solution Chart ................... 10.23

PPENDIX

General Specifications ........................................ 11.2

Facsimile Specifications ..................................... 11.4

Installing Option Tray ......................................... 11.5

Important Precautions and Safety Information

When using this product, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to persons:

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the product and in the literature accompanying the product.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the product from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the product on an unstable cart, stand, or table. It may fall, causing serious damage.

7. Your product should never be placed on, near, or over a radiator, heater, air conditioner, or ventilation duct.

8. Do not allow anything to rest on the power. Do not locate your product where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone, or PC interface cords.

11. Never push objects of any kind into the product through case or cabinet openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the product.

12. You product may have a heavy cover for optimal pressure on the document for the best scanning and/or faxing (usually the flatbed-type product). In this case, replace the cover after placing document on the scan glass, by holding and moving it down slowly until it seats on its location.

13. To reduce the risk of electric shock, do not disassemble the product. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

14. Unplug the product from the telephone jack, PC and AC wall outlet, and refer servicing to qualified service personnel under the following conditions:

•When any part of the power cord, plug, or connecting cable is damaged or frayed.

•If liquid has been spilled into the product.

•If the product has been exposed to rain or water.

• If the product does not operate properly after instructions have been followed.

•If the product has been dropped, or the cabinet appears damaged.

•If the product exhibits a sudden and distinct change in performance.

15. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the product to normal operation.

16. Avoid using this product during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.

17. SAVE THESE INSTRUCTIONS.

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/ Scanner assembly. The reflected beam, although invisible, can damage your eyes.

CAUTION - INVISIBLE LASER RADIATION WHEN THIS COVER OPEN. DO NOT OPEN THIS COVER.

VORSICHT - UNSICHTBARE LASERSTRAHLUNG, WENN ABDECKUNG GEÖFFNET. NICHT DEM STRAHL AUSSETZEN.

ATTENTION - RAYONNEMENT LASER INVISIBLE EN CAS D’OUVERTURE.EXPOSITION DAN GEREUSE AU FAISCEAU.

vii

ATTENZIONE -RADIAZIONE LASER INVISIBILE IN CASO DI APERTURA. EVITARE L’ESPOSIZIONE AL FASCIO.

PRECAUCION -RADIACION LASER IVISIBLE CUANDO SE ABRE. EVITAR EXPONERSE AL RAYO.

ADVARSEL - USYNLIG LASERSTRÅLNING VED ÅBNING NÅR SIKKERHEDSBRYDERE ER UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

ADVARSEL - USYNLIG LASERSTRÅLNING NÅR DEKSEL ÅPNES. STIRR IKKE INN I STRÅLEN. UNNGÅ EKSPONERING FOR STRÅLEN.

VARNING - OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPAND OCH SPÄRREN ÄR URKOPPLAD. BETRAKTA EJ STRÅLEN. STRÅLEN ÄR FARLIG.

VARO! - AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄ KATSO SÄTEESEEN.

Ozone Safety

Power Saver

During normal operation, this product produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the product be operated in a well ventilated area.

If you need additional information about ozone, please request your nearest Samsung dealer.

This product contains advanced energy conservation technology that reduces power consumption when it is not in active use.

When the product does not receive data for an extended period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of any product or service.

viii

Radio Frequency Emissions

FCC Information to the User

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe A prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

Fax Branding

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) the date and time of transmission

(2) identification of either business, business entity or individual sending the

message; and

(3) telephone number of either the sending machine, business, business entity or

individual.

Refer to the Facsimile User’s Guide for instructions on how to enter this information into your product’s memory.

The Telephone Company may make changes in its communications facilities, equipment operations, or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.

Ringer Equivalence Number

The Ringer Equivalence Number and FCC Registration Number for this product may be found on the label located on the bottom or rear of the product. In some instances you may need to provide these numbers to the telephone company.

The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and is useful for determining whether you have “overloaded” the line. Installing several types of equipment on the same telephone line may result in problems making and receiving telephone calls, especially ringing when your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

WARNING:

FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service, providing that they:

a) Promptly notify the customer.

b) Give the customer an opportunity to correct the equipment problem.

c) Inform the customer of the right to bring a complaint to the Federal

Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.

You should also know that:

• Your product is not designed to be connected to a digital PBX system.

• If you intend to use a computer modem or fax modem on the same phone line as

your product, you may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, except for a regular telephone, share the line with your product.

• If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for both the power and the telephone lines. Surge protectors can be purchased from your dealer or telephone and electronic specialty stores.

• When programming emergency numbers and/or making test calls to emergency

numbers, use a non-emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will give you further instructions on how to actually test the emergency number.

• This product may not be used on coin service or party lines.

• This product provides magnetic coupling to hearing aids.

• You may safely connect this equipment to the telephone network by means of a

standard modular jack, USOC RJ-11C.

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolises Samsung Electronics Co., Ltd. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:

January 1, 1995 : Council Directive 73/23/EEC Approximation of the laws of the

member states related to low voltage equipment.

January 1, 1996 : Council Directive 89/336/EEC (92/31/EEC), approximation of the

laws of the Member States related to electromagnetic compatibility.

March 9, 1999 : Council Directive 1999/5/EC on radio equipment and

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be obtained from your Samsung Electronics Co., Ltd. representative.

EC Certification

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive (FAX)

This Samsung product has been self-certified by Samsung for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of Samsung Electronics Co., Ltd. in the first instance.

The product has been tested against TBR21. To assist in the use and application of terminal equipment which complies with this standard, the European Telecommunication Standards Institute (ETSI) has issued an advisory document (EG 201 121) which contains notes and additional requirements to ensure network compatibility of TBR21 terminals. The product has been designed against, and is fully compliant with, all of the relevant advisory notes contained in this document.

Replacing the Fitted Plug (for UK Only)

MPORTANT

The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.

Please contact the people from you purchased the machine.

The 13 amp plug is the most widely used type in the UK and should be suitable. However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.

ARNING

If you cut off the moulded plug, get rid of it straight away. You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.

xii

MPORTANT WARNING

: You must earth this machine.

The wires in the mains lead have the following colour code:

• Green and Yellow: Earth

• Blue: Neutral

• Brown: Live

If the wires in the mains lead do not match the colours marked in your plug, do the following:

You must connect the green and yellow wire to the pin marked by the letter `E', or by the safety `Earth symbol' or coloured green and yellow or green.

You must connect the blue wire to the pin which is marked with the letter `N' or coloured black.

You must connect the brown wire to the pin which is marked with the letter `L' or coloured red.

You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.

xiii

xiv

INSTALLATION

This chapter provides step-by-step instructions on setting up the product.

This chapter includes:

• Unpacking

• Component Location

• Control Panel Functions

• Making Connections

• Installing Drum and Toner Cartridges

• Turning the Product On

• Loading Paper

• Using Paper Supports

Unpacking

Remove the shipping tapes from the front, back, and sides of the product. Remove the cushion.

Tape

cushion

Pull open the tray and remove the packing material from the tray.

Ensure that you have the following:

1.2

NSTALLATION

USB Cable*

Telephone Line Cord

AC Power Cord

TAM Lead

(For UK only)

This User’s Guide,

Quick Install Guide,

MFP User’s Guide*

SmarThru User’s Guide*

Toner Cartridge Drum Cartridge

Adress Paper

Software CD*

*1 The appearance of the power cord and the telephone line cord vary according to countries.

These items are provided with Msys 835P/SF-835P only.

NSTALLATION

1.3

Component Location

Take a moment to familiarise yourself with the main components of your product.

Front View

Document Output Tray

Control Panel

Automatic Document Feeder

Document Input Tray

Document Guides

Side Cover

Bypass Tray

1.4

Tray

NSTALLATION

Front Cover

Release Lever

Tray2 (Option)

Side View

Document Output

Support

Printer cable

Connectors

(Msys 835P/

SF-835P only)

Telephone

Connections

Automatic

Document Feeder

Document Input Support

Paper Output Tray

AC Power Cord

Connector

Paper Output

Support

NSTALLATION

1.5

Control Panel Functions

260127022803290430

310632073308340935

361137123813391440

411642174318441945

462147224823492450

2 51 4

ABC DEF

123

JKLGHI MNO

456

TUVPQRS WXYZ

789

Symbols

SAVE

1110

Use to store frequently dialled fax number and dial them with a touch of the buttons. Also use in conjunction with the

button to access

the corresponding menu functions.

Allows you to shift one-touch buttons to the locations 26 through 50.

When an error occurs, the lamp in the corresponding location on the Status map turns on as well as the error indicator, and the error message appears on the display so that you can locate the error. For details on the meaning of the error messages, see page 10.13.

1.6

NSTALLATION

(status map)

DUPLEX JAM 2 CHECK INSIDE

ex) The paper is jammed in the

exit area.

(Error indicators)

Turns on when a paper jam occurs. To clear the jam, see page 10.3.

Turns on when the toner or drum almost runs out. To replace the toner or drum cartridge, see page 9.2 and page 9.7.

Turns on when the input tray you are using is empty. To load paper, see page

1.15.

Turns on when an error occurs on the system.

Displays the current status and prompts during operation.

Adjust the resolution of the documents for the current job.

Use to adjust the contrast of the documents for the current job.

Use to select the text type for the current job.

Use to search for number in memory. Also use to delete digit in the edit mode.

Use to store frequently dialled fax number and dial them using the speed number. Also use to display alternatively the currently active and pending jobs.

Redials the last number in Standby mode or insert a pause into a fax number in the edit mode.

Use to perform a switch-hook operation such as call waiting.

Use to dial a number or enter alphanumeric characters.

NSTALLATION

1.7

Allows you to save toner by using less toner to print a document.

Allows you to save power by reducing power consumption when not printing.

S A V E

Allows you to save paper by printing 2 pages on a single sheet of paper (available in the Copy mode only).

Allows you to save on call costs by sending a fax during a preset toll save time. By using this feature, you can take advantage of lower long distance rates at night, for example.

Enters the menu functions in conjunction with the one-touch buttons. Also backs you up to the previous menu level or exits the menu.

Scrolls though the menu items.

Scrolls though the option available for the selected menu item. In the Copy mode, allows you to change the zoom rate and to change the number of copies.

Confirms the selection on the display.

1.8

NSTALLATION

*Navigation buttons

Engages the telephone line.

Use to start a job. And, shows the copy options if you press this button after loading document.

Use to

stop an operation at any time.

Making Connections

Connect the supplied telephone line to the LINE jack and the other end to the wall jack.

If you want to use your product for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your product.

Plug the cord of your extension phone or answering machine into the EXT jack.

OTES

• For UK users, it is strongly recommended to use the TAM lead and the telephone line cord supplied with your product.

• If you are replacing the line cord with other manufacturer’s, it should be AWG #26 or lower guage.

NSTALLATION

1.9

(For Msys 835P/SF-835P Users only) Connect the USB

cable which came with your product.

If you want to use a parallel printer cable, purchase only IEEE-1284 compliant parallel cable and connect it to the parallel connector on your product.

1.10

NSTALLATION

OTES

• You only need to connect one of the above cables.

• If you are using a USB cable, you must be running Windows 98/ Me/2000/XP.

• When using USB connection, your product provides two USB modes: Fast and Slow. Fast is the default mode. Some PC user may experience poor USB implementation in the default mode. If this occurs, select Slow mode to achieve successful results. For details on changing USB mode, see page 10.21.

Installing Drum and Toner Cartridges

Pull the release lever to open the side cover.

Open the front cover.

AUTION

front cover.

Ensure that the side cover is open before opening the

NSTALLATION

1.11

If the cartridge locking lever is on the lower position, turn the lever upward until it locks into place.

Remove the drum cartridge from its bag and slide it into the product firmly until it locks into place completely.

1.12

NSTALLATION

Remove the toner cartridge from its bag. Gently shake the cartridge to loosen the toner.

Thoroughly shaking the cartridge will assure maximum copies per cartridge.

Slide the toner cartridge into the product aligning the cartridge to the left of the slot until it locks into place completely.

Turn the cartridge locking lever downwards until it locks into place.

Close the front cover first and then the side cover next.

NSTALLATION

1.13

OTE

When the drum or toner cartridge needs to be replaced, the display indicates the corresponding message with the error indicator. Refer to the list of error messages on page 10.13.

To replace the drum and toner cartridges, see page 9.2 and page

9.7 respectively.

Turning the Product On

Plug one end of the supplied three-wire electrical grounding type cord into the AC socket on the product and the other end into a properly grounded AC outlet.

1.14

NSTALLATION

“WARMING UP PLEASE WAIT...” appears on the display indicating the product is on.

To view your display text in another language, see page 2.2.

Loading Paper

The tray (Tray 1) can hold a maximum of 550 sheets of 20lb plain paper. You can use A4-, letter-, folio- and legal-size paper.

If you purchase an optional tray (Tray 2) and attach it below the Tray 1, you can also load paper in the Tray 2.

Using Tray 1

Pull open the Tray 1. Remove the cushion and the shipping tape.

Push down on the pressure plate until it locks in position.

NSTALLATION

1.15

LGL

FOLIO

LTR

Adjust the rear paper guide to the desired paper length. It is preset to Letter or A4 size depending on country. To load another size, lift and insert the rear guide into the corresponding position.

Rear guide

To remove and insert the rear guide, turn it slightly to your right side then lift it. While holding the rear guide at 70

angle, insert it into the corresponding position and push it to your left side until it stands up completely.

1.16

NSTALLATION

Prepare a stack of paper or envelope for loading by flexing or fanning them back and forth. Straighten the edges on a level surface.

Fan the paper and insert it into the tray.

Ensure that the paper corners are under the corner snubbers.

Do not fill above the max fill line.

Max Fill Line

Corner

snubber

NSTALLATION

1.17

While squeezing the side guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not too tightly to press the guide the edge of the paper; the guide may bend the paper.

Side guide

Close the Tray 1.

Using Tray 2(Option)

The optional tray can also hold a maximum of 550 sheets of 20lb plain paper.

To load paper in the Tray 2, follow the instruction to load paper in the Tray 1 on page 3.4.

1.18

NSTALLATION

Using Paper Supports

The following supports are built in the product. Pull them out to support the paper. You can fold them in to save space when not in use.

Document Input Support supports the document loaded in the document input tray.

Document Output Support supports the documents stacked in the document output tray.

Paper Output Support supports the paper stacked in the paper output tray.

NSTALLATION

1.19

OTE

1.20

NSTALLATION

GETTING STARTED

The following topics are included:

• Changing the Display Language

• Setting System ID

• Setting Date and Time

• Setting the Paper Size

• Setting Sounds

• Using Save Mode

Changing the Display Language

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

Press or until you see “SELECT LANGUAGE” on the display. The current setting is displayed on the lower line.

Press or to display the desired language.

Press Enter to save the selection.

To return to Standby mode, press Stop/Clear.

Setting System ID

In some countries you are required by law to indicate your fax number on any fax you send. The System ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your product.

2.2

ETTING STARTED

Press Menu and then or repeatedly until “SYSTEM ID” appears on the display, then press Enter. The LCD display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax telephone number using the number keypad. You can include the + symbol in the phone number by pressing the button and insert a space by pressing the # button.

OTE

If you make a mistake while entering numbers, press at the end of the entries to delete the last digit or press Search/ Delete to delete all digits you entered.

When the cursor is in the first digit or in the middle of the number,

you can use or to move the cursor under the wrong digit to correct.

Press Enter when the number on the LCD display is correct. The LCD display asks you to enter the ID.

Enter your name or company name by using the number keypad.

You can enter alphanumeric characters using the number keypad, and include special symbols by pressing 0 repeatedly.

For details on how to use the number keypad to enter alphanumeric characters, see “Entering Characters Using the Number Keypad” on page 2.3.

If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing the

If you want to insert a space in the name, you can also use the

button to move the cursor to skip the position.

button, and enter the next digit.

Press Enter when the name on the LCD display is correct.

Press Stop/Clear to return to Standby mode.

Entering Characters Using the Number Keypad

As you perform various tasks, you’ll need to enter names and numbers. For example, when you set up your product, you enter your name (or your company’s name) and telephone number. When you store one-touch, speed dial or group dial number, you may also enter the corresponding names.

To enter alphanumeric characters:

When prompted to enter a letter, locate the button labelled with the character you want. Press the button repeatedly until the correct letter appears on the LCD display.

For example, to enter the letter O, press 6, (labelled MNO).

ETTING STARTED

2.3

Each time you press 6, the LCD display shows a different letter, first M, then N and O, and finally 6.

You can enter special characters (space, plus sign, etc.). For details, see “Keypad Character Assignment” on page 2.4.

To enter additional letters, repeat Step 1.

If the next letter is printed on the same button, move the cursor by pressing

and then press the button labelled with the letter you want. The cursor moves right and the next letter appears on the LCD display.

When you finish entering letters, press Enter.

Keypad Character Assignment

Key Assigned numbers, letters or characters

Space 1

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ‘ / * # & 0

Editing Numbers or Names

If you make a mistake while entering number or name, press at the end of the entries to delete the last digit or press Search/ Delete to delete all digits you entered. Then enter correct numbers or characters.

When the cursor is in the first digit or in the middle of the number, you can use or to move the cursor under the wrong digit to correct.

2.4

ETTING STARTED

Inserting a Pause

With some telephone systems, you must dial an access code (9 for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch dial, or speed dial number.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “–” will appear on the LCD display at the corresponding location.

Setting Date and Time

The current time and date are shown on the LCD display when the product is on and ready for fax (Standby mode). The time and date are printed on all faxes you send.

Note: If power to the product is cut off for over 30 minutes, when power is restored, the product prompts you to reset time and date.

Press Menu and then or repeatedly until “DATE & TIME” appears on the display, then press Enter.

Enter the correct time and date using the number keypad.

Day = 01 ~ 31 Month = 01 ~ 12 Year = requires the four digits Hour = 00 ~ 23(24-hour mode) 01 ~ 12(12-hour mode) Minute = 00 ~ 59

You can also use or to move the cursor under the digit you want to correct, and enter a new number.

To select AM or PM for 12-hour format, press or .

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 8.6.

ETTING STARTED

2.5

Press Enter when the time and date on the LCD display is correct.

If you enter an invalid number, the product beeps and does not proceed to the next step. If this happens, just re-enter the correct number.

The USA format will be displayed in the order of month, day, then year. But Europe format will be displayed in the order of day, month, year.

The LCD display shows the time and date you have set, and returns to Standby mode.

Current date

MAR-20-2002 100% 09:00AM FAX

Current time

Remaining memory

Appears in 12-hour format.

Fax receive mode. For details, see page 5.2.

Setting the Paper Size

After loading paper in the Tray1, you have to set the paper size using the control panel buttons.

Press Menu and then or repeatedly until “SYSTEM DATA” appears on the display, then press Enter.

The display shows “TRAY PAPER” on the top line and the available options on the bottom line.

Use

Enter to save the selection.

You can press the corresponding number shown on the display to select the paper size.

To return to Standby mode, press Stop/Clear.

to select the paper size you are using, and press

2.6

ETTING STARTED

Setting Sounds

You can control the following sounds:

• Ringer Volume - You can adjust the ringer volume.

• Alarm Sound - You can turn the alarm sound on or off. With this option set to “ON,” alarm tone sounds when an error occurs or fax communication ends.

• Key Sound - With this option set to “ON,” key tone sounds each time any key is pressed.

• Speaker Control - You can turn on or off the speaker. With this option set to “COM,” the speaker is on until the remote machine answers.

• Speaker Volume - You can adjust the volume of the speaker to the desired loudness.

Ringer Volume, Alarm Sound, Key Sound, Speaker Control

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

Press or to scroll through the options. Press until you see the desired option, then press Enter.

Press or to display the desired status or loudness for the option you have selected.

You’ll see the selection on the lower line of the LCD display. For ringer volume, 10 levels are available. You’ll also hear the selected loudness. Setting to the left end turns the ringer off. The product will work normally even if the ringer is set to off.

Press Enter to save the selection. The next system setup option appears.

If necessary, repeat steps 2 to 4. To return to Standby mode, press Stop/Clear.

ETTING STARTED

2.7

Speaker Volume

Press On Hook Dial. You’ll hear dial tone.

Press or repeatedly until you find the desired loudness. You can select the level from 0 to 7. The LCD display shows the current volume level.

The setting will be stored automatically.

Press Stop/Clear to return to Standby mode.

Using Save Mode

Toner Save

Toner Save feature allows the printer to use less toner on each page. Activating this mode will extend the life of the toner cartridges longer than normal mode, but will reduce the print quality.

To turn the Toner Save mode on, take the following steps:

Press SAVE Toner. The display shows the current setting on the bottom line.

Press SAVE Toner or use the navigation buttons to change the setting.

To enable the Toner Save mode on, select “ON.” The button backlight is on. To disable the mode, select “OFF.” The button backlight is off.

Press Enter to save the selection.

2.8

ETTING STARTED

Paper Save

If you press the SAVE Paper button before pressing Copy/ Start, the product prints 2 pages on a single sheet of paper to

save paper. To turn this feature on, take the following steps:

Press SAVE Paper. The display shows the current setting on the bottom line.

Press SAVE Paper or use the navigation buttons to change the setting. To enable the Paper Save mode, select “ON.” Or select “OFF” to disable the mode.

Make the desired copy setting, and press Copy/Start.

If no copy job is implemented in some minutes after you enable the Paper Save mode, the product automatically clears 2-up copy mode and get into the normal copy mode.

Power Save

The Power Save mode allows the printer to reduce power consumption when it is not in actual use. To turn the Power Save mode on, take the following steps:

Press SAVE Power. The display shows the current setting on the bottom line.

Press SAVE Power or use the navigation buttons to change the setting. To enable the Power Save mode, select “ON.” Or select “OFF” to disable the mode.

You can further select the length of time the product waits after a job is printed before it switches to a reduced power state.

Press and hold the SAVE Power button.

The available time settings appear on the display and the current setting blinks. The available options are 5, 10, 15, 30, and 45 (minutes). Press desired time blinks.

Press Enter to save the selection.

To return to Standby mode, press Stop/Clear.

the navigation buttons

until the

ETTING STARTED

2.9

Toll Save

The Toll Save mode allows you to save the toll for the telephone call by transmitting the document stored in memory during the time slot when the call charge is discounted.

To use the toll save transmission, you must preset the toll save time and then send a fax by using the SAVE Toll button.

For details, see see “Using Toll Save Transmission” on page 4.7.

2.10

ETTING STARTED

COPYING

This chapter introduces you to the basics of selecting print media and loading print media into your product.

This chapter includes:

• Selecting Print Media

• Paper Guidelines

• Loading Paper in Tray

• Using the Bypass Tray

• Setting the Paper Size for Copying

• Selecting Paper Tray

• Setting Paper Type

• Copying a Document

• Setting Copy Options

• Collation Copy

• Duplex Copy

• Paper Save Copying (2-up Copy)

Selecting Print Media

Always use print media that meets the guidelines for use with this product. Using a print media that is not recommended may cause paper jams or print quality problems.

Media Size Input Sources and Capacities

Media Size

Plain paper

Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) A4 (210 x 297 mm) B5 (182 x 257 mm) A5 (148 x 210 mm) Folio (8.5 x 13 in.)

Envelopes

No. 10 (4.12 x 9.5 in.) C5 (162 x 229 mm) DL (110 x 220 mm) B5 (176 x 250 mm) Monarch (3.87 x 7.5 in.)

Labels

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Transparency films

Letter (8.5 x 11 in.) A4 (210 x 297 mm)

Input Source/Capacity

Tray1 or Tray2 Bypass Tray

YES/550 YES/550 NO/0 YES/550 NO/0 NO/0 YES/550

NO/0 NO/0 NO/0 NO/0 NO/0

NO/0 NO/0

YES/100 YES/100 YES/100 YES/100 YES/100 YES/100 YES/100

YES/10 YES/10 YES/10 YES/10 YES/10

YES/10 YES/10

YES/30 YES/30

3.2

OPYING

Card stocks

A6 (4.13 x 5.88 in.) Post Card (4 x 6 in.) Hagaki (5.83 x 8.27 in.)

a. Depending on paper thickness, maximum capacity may be reduced. b. If you are experiencing excessive jamming, feed one sheet at a time through

the Bypass Tray.

NO/0 NO/0 NO/0

YES/10 YES/10 YES/10

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and poor print quality.

• Use only high quality copier grade paper. Avoid paper with

embossed lettering, perforations, or texture that is too smooth or too rough.

• Store paper in its ream wrapper until ready to use. Place

cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• During storage, moisture-proof wrap (any plastic container or

bag) should be used to prevent dust and moisture from contaminating your paper.

• Always use paper and other media that conform with those

listed on page 3.2.

• Use only well-constructed envelopes with sharp, well creased

folds.

- DO NOT use envelopes with clasps and snaps.

- DO NOT use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials.

- DO NOT use damaged or poorly made envelopes.

• It is recommended that you feed special paper types one

sheet at a time.

• Only use the special media recommended for use in laser

printers.

• To prevent special media such as transparencies and label

sheet sticking together, remove them from the exit tray as they are printed.

• Place transparencies on a flat surface after removing them

from the product.

• Do not leave the film in the paper tray for long periods of

time. Dust and dirt may accumulate on the film resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle

transparency film and coated paper carefully.

• To avoid fading, do not expose the printed film to prolonged

sunlight.

OPYING

3.3

• Store unused media at temperatures between 59oF and 86oF

(15

C to 30oC). The relative humidity should be between 10%

and 70%.

• Do not load more than 10 sheets of special media into the

Bypass Tray at a time.

• Verify that the labels’ adhesive material can tolerate fusing

temperature of 392

F (200oC) for 0.1 second.

• Make sure that there is no exposed adhesive material

between the labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to product components.

• Do not feed a sheet of labels through the product more than

once. The adhesive backing is designed for one pass through the product.

• Do not use labels that are separating from the backing sheet

or are wrinkled, bubbled, or otherwise damaged.

Loading Paper in Tray

The Tray 1 can hold a maximum of 550 sheets of 20lb plain paper. You can use A4-, letter-, folio and legal-size paper.

If you purchase an optional tray and attach it below the standard Tray 1, you can also load paper in the optional Tray 2.

To load paper, pull open the Tray 1 or the tray 2 and load paper with the print side facing up.

3.4

OPYING

You can load letterhead paper with the design side facing up. The top edge of the sheet with the logo should be placed at the right side.

For details on loading paper in the tray, see page 3.4.

After loading paper in the tray, you have to set the correct paper size using the control panel buttons. See page 3.9.

OTES

• If you experience problems feeding paper, place the paper in the

Bypass tray.

• When printing on the used

paper from the tray, you can load up to 300 sheets. The printed side should be facing down and the edge without curl at the right side. If you experience problems on feeding paper, turn the paper around. Note that the print quality is not guaranteed.

OPYING

3.5

Using the Bypass Tray

The Bypass tray is located at the right side of your product. It can be closed when you are not using it, making the product more compact.

Use the bypass tray to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the tray.

Acceptable print media are plain paper with sizes ranging from 3x5, to Legal 8.5 x 14 inch, the largest size acceptable, and weighing between 16lb and 43lb.

The following table summarizes the print media allowed as well as their stacking height limit.

Paper Type Stacking Height Limit

Plain Paper

Envelope

Transparency

Label

Cardstock

a.The height is measured with the stack of sheets laid, without being touched

by hands, on a flat surface.

Notes:

• Always load only the print media specified in Specifications to

avoid paper jams and print quality problems.

• Do not hit the bypass tray or rest your hands on it; otherwise the

tray may be damaged or detached from the product.

• Remove any curl on postcards, envelopes, and labels before

loading them into the multi-sheet bypass feeder.

100 sheets or 9mm (max)

10 envelopes or 9mm (max)

30 sheets or 9mm (max)

10 sheets or 9mm (max)

3.6

OPYING

To load print media in the Bypass tray:

Lower the Bypass tray, located on the right side of the product. Unfold the paper support extension as shown.

Paper support

Bypass tray

Prepare a stack of paper or envelope for loading by flexing or fanning them back and forth. Straighten the edges on a level surface.

For transparencies; hold the transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on the transparency can cause print quality problems. If you are using the transparencies with paper backing, insert a sheet of plaing paper on the tray before loading transparencies. Doing so prevents paper jams while feeding.

Load the print material with the print side facing down and against the right edge of the tray.

OPYING

3.7

Adjust the paper guide to the width of the stack of print material.

Make sure that you have not loaded too much print media. The stack should be under the max. fill line. The print media buckles if you load a stack that is too deep, or push it in too far.

OTE

When printing on the used paper from the bypass tray, the printed side should be facing up and the edge without curl at the left side. If you experience problems feeding paper, turn the paper around.

Max. ﬁll line

3.8

OPYING

Setting the Paper Size for Copying

After loading paper in the Tray1 and 2 or the bypass tray, you have to set the correct paper size using the control panel buttons.

To set the paper size for tray 1 and 2, take the following steps:

Press Menu and then or repeatedly until “SYSTEM DATA” appears on the display, then press Enter.

The display shows “TRAY PAPER” on the top line and the available options on the bottom line. The current setting blinks.

Use

Enter to save the selection.

To return to Standby mode, press Stop/Clear.

to select the paper size you are using, and press

To set the paper size for the bypass tray, take the following steps:

Press Menu and then or repeatedly until “SYSTEM DATA” appears on the display, then press Enter.

The display shows “TRAY PAPER” on the top line and the available options on the bottom line.

Use

to display “BYPASS PAPER” on the top line. The available options appears on the bottom line and the current setting blinks.

Use

Enter to save the selection.

To return to Standby mode, press Stop/Clear.

to select the paper size you are using, and press

OPYING

3.9

Selecting Paper Tray

You can select the paper tray you want. To select the paper tray, take the following steps:

Feed the documnent face down into the ADF and adjust the document guides to the document size.

Press Copy/Start on the front panel.

Customise the copy settings including copy contrast, number of copies, and copy size if necessary. See “Setting Copy Options” on page 3.12.

Press or repeatedly until “PAPER TRAY” appears in the LCD display.

Press or button repeatedly to select the desired paper tray.

If you installed an optional tray, you can choose between BYPASS, TRAY 1, TRAY 2, and AUTO. If not, you can choose between BYPASS, TRAY and AUTO.

3.10

OPYING

Setting Paper Type

After loading paper in the trays, you have to set the correct paper type using the control panel buttons.

To set the paper type for the trays, take the following steps:

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

Press or repeatedly until “PAPER TYPE” appears in the LCD display.

Press or button repeatedly to select paper type.

You can set paper type between PLAIN PAPER, BOND, TRANSPARENCY, CARD STOCK, LABELS, PREPRINTED, COLORED, and ENVELOPE.

Copying a Document

Using the ADF(Automatic Document Feeder), you can load up to 30 documents in one job. Ensure documents are in good condition, have the same thickness and weight, and that all staples and paper clips have been removed.

Feed the document (up to 50 pages) face down into the ADF and adjust the document guides to the document size.

Press Copy/Start to enter the copy mode.

Customise the copy settings including copy contrast, number of copies, and copy size if necessary. See “Setting Copy Options” on page 3.12.

If necessary, you can use special copy features such as collation and duplex copy.

Press Copy/Start to begin copying. The display shows the copy processing.

Note:

If you want to cancel the copy job, press during copying or pull out the document from the ADF before pressing

Copy/Start

button.

Stop/Clear

OPYING

3.11

Setting Copy Options

After you access the copy mode, you can set the following options for the current copy job.

Image

Image setting is used to select the text type for the current copy job. To select the image type, take the following steps:

Press Image. You can see the current setting on the bottom line of the display.

Press Image repeatedly or use the navigation buttons to change the setting. You can choose from:

TEXT: Use for documents containing mostly text.

MIXED: Use for documents with mixed text and graphics.

PHOTO: Use when the originals are photographs.

Press Enter to save the selection.

3.12

OPYING

Contrast

You can adjust the contrast for an original document containing paint markings or dark images.

To adjust the contrast, take the following steps:

In the Copy mode, press Contrast.

Press Contrast repeatedly or use the navigation buttons to change the setting. You can choose from 5 contrast settings.

Each time you press the button, the selection block on the display moves to the left or to the right. As the selection block moves to the right, the contrast becomes darker.

Selection block

Copy Page

You can select the number of copies you want from 1 to 999. To change the number of copies:

Check if the triangle symbol on the middle of the top line heads for the number of copies. If not, press

Make sure that this triangle symbol heads for the copy page.

Copy page

Enter the desired number of copies using the number keypad or the navigation buttons. The selected number appears on the display.

Reduced/Enlarge Copy

You can select the zoom rate of copies you want from 25% to 200%. To change the rate of copies:

Press

top line heads for the zoom rate.

Copy size

Enter the desired number of rate using the number keypad or the navigation buttons. The selected number appears on the display.

to set the triangle symbol on the middle of the

Make sure that this triangle symbol heads for the copy size.

OPYING

3.13

Collation Copy

When the collation copy feature is on your product sorts the copy job. For example, 2 copies of a 3 page job will print one complete document followed by the second complete document (e.g. 1,2,3, then 1,2,3).

Load the documents to be copied in the ADF.

Press Copy/Start on the front panel.

Customise the copy settings including copy contrast, number of copies, and copy size if necessary. See “Setting Copy Options” on page 3.12.

Press or repeatedly until “COPY COLLATION” appears in the LCD display.

Press or button to select “ON”. The product collates the copy job.

The “OFF” setting disables the collation. The product will print all the copies of one page and then the next page.

Press Copy/Start to begin copying.

3.14

OPYING

Duplex Copy

Duplex copy allows you to print on both sides of the paper. Duplex copy is available only when you load documents in the ADF.

Before printing in the duplex mode, decide on which edge you will bind your finished document. The binding options are:

LONG EDGE, which is the conventional layout used in book binding.

SHORT EDGE, which is the type often used with calendars.

Long Edge

Short Edge❿

Load the documents to be copied in the ADF. Make sure that the original document is single-sided.

Press Copy/Start on the front panel.

Customise the copy settings including copy contrast, number of copies, and copy size if necessary. See “Setting Copy Options” on page 3.12.

Press or repeatedly until “DUPLEX COPY” appears in the LCD display.

Press or button to select the binding orientation. If you select “OFF”, you cannot use duplex copying.

Press Copy/Start to begin copying.

OPYING

3.15

Paper Save Copying (2-up Copy)

If you press SAVE Paper before copying starts, the product prints 2 pages on one sheet.

For details on using the Paper Save feature, see page 2.9.

3.16

OPYING

SENDING A FAX

The following topics are included:

• Preparing Documents for Faxing

• How to Send a Fax

• Adjusting Document Settings

• Sending a Fax Automatically

• Sending a Fax Manually

• Confirming Transmission

• Using Toll Save Transmission

Preparing Documents for Faxing

Use the following guidelines to prepare your documents for faxing:

• Do not attempt to feed the following types of documents into

the Automatic Document Feeder:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before feeding the

document.

• Make sure any glue, ink or correction fluid on the paper is

completely dry before loading the document.

• Do not load documents containing different sizes or weights

of paper.

How to Send a Fax

Adjust the document guide on the ADF to match the width of the document.

Document

guides

If necessary pull out this support.

4.2

ENDING A FAX

Slide the document face down into the ADF. You can insert up to 50 sheets at a time.

You can adjust the following document settings to suit your fax needs (see page 4.4) :

• Resolution – to select resolution.

• Contrast – to adjust contrast.

Use the number keypad to dial the number of the remote fax machine.

To enter the number, you can also press a one-touch button or press Speed/Status and enter a speed dial number including a group dial number. For details, see “Automatic Dialling” on chapter 6.

Press Copy/Start or Enter.

ENDING A FAX

4.3

Adjusting Document Settings

When setting typical text based documents, the default document settings produce good results.

However, if you send documents that are of poor quality, or contain photographs, you can adjust the following features to ensure a higher quality.

Resolution

Press Resolution to increase sharpness and clarity.

By pressing Resolution repeatedly or using the navigation buttons, you can choose between STANDARD, FINE, and SUPER FINE.

The document types recommended for resolution settings are described in the table below.

Mode Recommended for:

STANDARD

FINE

SUPER FINE

Notes

• The SUPER FINE resolution is not available if the Send from

• If the product is set to the SUPER FINE resolution and the

Memory option is set to “ON”. If the Send From Memory option is set to “ON”, the SUPER FINE resolution is automatically converted to the FINE resolution when the document is scanned into memory.

remote fax machine does not support the SUPER FINE resolution, your product will transmit using the highest resolution mode supported by the remote fax machine.

Documents with normal sized characters.

Documents containing small characters or thin lines, or for sending documents printed using a dot-matrix printer.

Documents containing extremely fine detail. Super Fine mode is enabled only if the remote machine also supports Super Fine resolution. (See the Note below.)

4.4

ENDING A FAX

Contrast

Press Contrast to compensate for the brightness or darkness of your faxed document.

By pressing Contrast repeatedly or using the navigation buttons, you can choose from 5 contrast levels.

Set to darker mode when the document contains faint pencil markings or light print.

Set to lighter mode for dark print.

Image

Image setting is used to select the text type for the current copy or fax job. To select the image type, take the following steps:

Press Image. You can see the current setting on the bottom line of the display.

Press Image or the navigation buttons repeatedly until the desired mode appears. You can choose from:

TEXT: Use for documents containing mostly text.

MIXED: Use for documents with mixed text and graphics.

PHOTO: Use when the originals are photographs.

Sending a Fax Automatically

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Enter the remote fax phone number using the number keypad.

To enter the number you can also press a one-touch button, or press Speed/Status and enter a speed dial number including a group dial number.

ENDING A FAX

4.5

Press Enter or Copy/Start.

If the SEND FROM MEMORY feature is set to ON (default setting), the document is scanned into memory and the display shows the memory capacity and the number of pages being stored in memory.

OTE

If you want to cancel the fax, press Stop/Clear at any

time during the transmission.

Sending a Fax Manually

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press On Hook Dial button on the control panel. You hear a dial tone if the telephone line is correctly connected.

Enter the remote fax phone number using the number keypad.

When you hear the high-pitched fax signal of the other party’s fax machine, press Copy/Start.

OTE

If you want to cancel the fax, press Stop/Clear at any

time during the transmission.

4.6

ENDING A FAX

Confirming Transmission

When the last page of your document has been sent successfully, the product beeps and returns to Standby mode.

If something went wrong during your fax transmission, an error message appears on the LCD display. For a listing of error messages and their meanings, see page 10.13. If you receive an error message, press Stop/Clear to clear the message and try to send the document again.

You can set your product to print out a confirmation report automatically each time sending is completed. For details, see “Message Confirmation” on page 8.2.

Using Toll Save Transmission

If you have set a specific toll save time, you can quickly set your document(s) to be sent at the preset time using the SAVE Toll button on the front panel. Using this feature, you can take advantage of lower long distance rates at night, for example.

The toll save end time is fixed to midnight (12:00 PM). Therefore the toll save time slot is determined by the start time you specify. If you have set 9:00 PM for the start time, the document you set to use the toll save feature will be transmitted during the toll save time slot (9:00PM-12:00PM).

To set the Toll save start time:

Press and hold the SAVE Toll button on the control panel. The LCD display prompts you to enter the time.

Enter the specific start time using the number keypad, then press Enter to save the setting.

To send a fax using the Toll save feature:

Press SAVE Toll on the control panel briefly. “ON” or “OFF” appears on the bottom line.

To activate the toll save feature, select “ON” by using the SAVE Toll button or the navigation buttons.

ENDING A FAX

4.7

Load the document(s) face down into the ADF until “DOCUMENT READY” appears in the display.

You can adjust the resolution and the contrast to suit your fax needs. For details, see page 4.4.

Enter the number of the remote fax machine using the number keypad.

You can also use a one-touch button or press Speed/

Status then use a speed dial number.

Press Enter to confirm the number.

4.8

ENDING A FAX

RECEIVING A FAX

The following topics are included:

• About Receive Mode

• Receiving Automatically in FAX Mode

• Receiving Automatically in ANS/FAX Mode

• Receiving Manually in TEL Mode

• Receiving Manually Using an Extension Telephone

• Receiving Fax in Memory

About Receive Mode

Your product has three reception modes:

• In FAX mode, the product answers an incoming call and immediately goes into fax receive mode.

• In TEL mode, you can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code (see page 5.5), or press On Hook Dial (you can hear voice or fax tone from the remote machine) and then pressing Copy/Start on the control panel of your product.

• In ANS/FAX mode, the answering machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode.

OTE

To use the ANS/FAX mode, attach an answering machine

to the EXT jack on the back of your product.

The current receive mode is displayed when the product is in Standby mode.

5.2

ECEIVING A FAX

MAR-20-2002 100% 09:00AM FAX

Current receive mode

If you seldom use the fax line for voice conversations, set your product to receive a fax automatically by selecting the FAX mode.

Receiving Automatically in FAX Mode

Your product is preset to FAX mode at the factory. If you have changed the fax mode, take the following steps to receive faxes automatically:

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

The display shows “RECEIVE MODE” on the top line and the current setting on the lower line.

Press or until you see “FAX” on the lower line, then press Enter to save the selection.

When you receive a call, the product answers the call on a specified number of rings and receives a fax automatically. To change the number of rings,

on page 8.5.

see “System Data Options”

ECEIVING A FAX

5.3

Receiving Automatically in ANS/ FAX Mode

For this mode, you must attach an answering machine to the EXT jack on the back of your product.

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

The display shows “RECEIVE MODE” on the top line and the current setting on the lower line.

Press or until you see “ANS/FAX” on the lower line, then press Enter to save the selection.

When you receive a call, the answering machine will answer.

If the caller leaves a message, the answering machine stores the message as it would normally. If your product hears a fax tone on the line, it automatically starts to receive fax.

5.4

ECEIVING A FAX

OTES

• If you have set your product to ANS/FAX mode and your answering machine is switched off, or no answering machine is connected to your product, your product will automatically go into FAX mode after a predefined number of rings.

• If your answering machine has a ‘user-selectable ring counter’, set the product to answer incoming calls within 1 ring.

• If you are in TEL mode (manual reception) when the answering machine is connected to your product, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

Receiving Manually in TEL Mode

Press Menu and then or repeatedly until “SYSTEM SETUP” appears on the display, then press Enter.

The display shows “RECEIVE MODE” on the top line and the current setting on the lower line.

Press or until you see “TEL” on the lower line, then press Enter to save the selection.

When the ringer sounds, press On Hook Dial.

If you hear a fax tone, press Copy/Start. The product begins receiving a fax.

Receiving Manually Using an Extension Telephone

This features works best when you are using an extension telephone connected to the EXT jack on back of your product. You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the buttons “*9*” (star nine star) on the extension telephone.

The product receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing “*9*” once again.

“*9*” is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you choose. For details on changing the code, see page 8.5.

ECEIVING A FAX

5.5

Receiving Fax in Memory

Since your product is a multitasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your product stores the incoming fax in memory. Then, as soon as you finish copying or printing, the product automatically prints the fax.

5.6

ECEIVING A FAX

AUTOMATIC DIALLING

The following topics are included:

• One-Touch Dialling

• Speed Dialling

• Group Dialling

• Searching for a Number in the Memory

One-Touch Dialling

The 25 one-touch buttons on the control panel lets you store frequently used fax numbers and automatically dial a number with one touch of a button.

Using the Shift button, you can store up to 50 fax numbers on the one-touch buttons.

Storing a Number for One-Touch Dialling

Press and hold one of the one-touch dial buttons for about 2 seconds.

If you want to use one-touch dial buttons from 26 to 50, press Shift and press and hold the one-touch dial buttons for about 2 seconds.

The LCD display asks you to enter the fax number.

“T” signifies you are assigning a one-touch number and “xx” designates the selected one-touch button.

If a number is already stored in the location you chose, the LCD display shows the number to allow you to change the number. To start over with another one-touch button, press

Stop/Clear.

Enter the number you want to store by using the number keypad and then press Enter.

To insert a pause between numbers, press Redial/Pause and a “–” appears on the LCD display.

If you make a mistake while entering a number, press

Search/Delete and re-enter the correct number.

To assign a name to the number, enter the desired name. For details on how to enter names, see “Entering Characters Using the Number Keypad” on page 2.3.

Or,

If you do not want to assign a name, skip this step.

6.2

UTOMATIC DIALLING

Press Enter when the name appears correctly or simply without entering a name.

To store more telephone numbers, press the desired onetouch button and repeat steps 2 through 4.

To return to Standby mode, press

Stop/Clear.

Sending a Fax using a One-Touch Number

Feed the document(s) face down into the ADF.

Adjust the resolution and the contrast to suit your fax needs if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press the one-touch button where you stored a number. The document scans into memory.

The fax number stored in the one-touch dial location will be automatically dialled and then the document will be sent when the remote fax machine answers.

UTOMATIC DIALLING

6.3

Using the One-Touch Sheet

A one-touch sheet is included with your product. Once you store numbers in one-touch dial buttons, make a note of the numbers on the sheet to remind you which number is stored in each button.

Remove the clear cover and label.

Write information on the sheet and replace the sheet and cover.

You may want to use pencil in case you wish to change these numbers later.

Replace the label and clear cover.

6.4

UTOMATIC DIALLING

Speed Dialling

You can store up to 200 numbers in Speed Dial locations (1-

200).

Storing a Number for Speed Dialling

Press and hold Speed/Status on the control panel for about 2 seconds.

Enter a speed dial number by using the number keypad and press Enter.

If a number is already stored in the location you chose, the LCD display shows the number to allow you to change the number. To start over with another speed-dial number, press Stop/Clear.

Enter the number you want to store by using the number keypad and press Enter.

To insert a pause between numbers, press Redial/Pause and a “-” appears on the LCD display.

OTE

If you make a mistake while entering numbers, press at the end of the entries to delete the last digit or press Search/ Delete to delete all digits you entered.

When the cursor is in the first digit or in the middle of the number, you can use or to move the cursor under the wrong digit to correct.

To assign a name to the number, enter the desired name. For details on how to enter names, see “Entering Characters Using the Number Keypad” on page 2.3.

Or,

If you do not want to assign a name, skip this step.

UTOMATIC DIALLING

6.5

Press Enter when the name appears correctly or simply without entering a name.

To store more telephone numbers, repeat steps 2 through

To return to Standby mode, press Stop/Clear.

Sending a Fax using a Speed Number

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Speed/Status on the control panel.

Enter the speed dial number.

When the desired number appears on the LCD display, press Enter. The document scans into memory.

The fax number stored in the speed dial location will be automatically dialled, then the document will be sent when the remote fax machine answers.

6.6

UTOMATIC DIALLING

Group Dialling

If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a group dial location. This enables you to use a single speed dialling to send the same document to all the destinations in the group.

Setting Group Dial

Press Menu and then or repeatedly until “GROUP DIAL” appears on the display, then press Enter.

Press Enter to access “NEW”.

Enter the desired group number between speed dial location numbers from 1 to 200, and press Enter.

OTE

If the number is already used for group dial, “DELETE? Gxxx: ID” (where “xxx” designates the selected group dial number) appears on the LCD display. Press Enter to delete the contents in the selected number and continue, or the old number and start over with a different number.

The LCD display asks you to enter one-touch or speed dial number. Press a one-touch button or enter the speed dial number you want to include in the group.

Press Enter. Repeat from step 4 to enter other one-touchs or speed dial numbers into the group.

Menu to keep

Press Menu when you have entered all the desired numbers. The LCD display asks you to enter ID.

To assign a name to the group, enter the desired name.

If you do not want to assign a name, skip this procedure.

Press Enter when the name appears correctly or simply without entering a name.

UTOMATIC DIALLING

6.7

If you want to assign another group, repeat from step 3.

To return to Standby mode, press Stop/Clear.

OTE

You cannot include one group dial number in another group dial number.

Editing Group Dial Numbers

You can delete a specific one-touch or speed dial number from a selected group or add a new number to the selected group.

Press Menu and then or repeatedly until “GROUP DIAL” appears on the display, then press Enter.

Press or to select “EDIT” and then press Enter.

Enter the group number you want to edit, and press Enter. The LCD display prompts you to enter a one-touch or speed dial number.

If you want to delete a specific speed dial number or onetouch dial number from the group, enter the speed dial number or press the one-touch button (If necessary, press Shift and one-touch button.) The LCD display shows “DELETE?”.

If you want to add a new speed dial number or one-touch dial number, enter the desired speed dial number or press the one-touch button (If necessary, press Shift and onetouch button.) The LCD display shows “ADD?”.

Press Enter. Repeat steps 4 and 5 to complete the edition.

Press Menu when you finish editing. If there is a name assigned to the group, the name appears on the upper line of the LCD display. Change the name if necessary, and press Enter.

To return to Standby mode, press Stop/Clear.

6.8

UTOMATIC DIALLING

Sending a Fax Using Group Dialling (Multi-Address Transmission)

You can use Group Dialling for Memory transmission, or Delayed transmission.

Follow the procedure of the desired operation (Memory transmission - page 7.4, Delayed transmission - page 7.2). When you come to a step in which the LCD display requests you to enter the remote fax number, press Speed/Status and enter the group dial number. You can use only one group number for one operation. Then continue the procedure to complete the desired operation.

Your product automatically scans the document loaded in the document tray into the memory, and the product will dial each of the numbers included in the Group.

UTOMATIC DIALLING

6.9

Searching for a Number in the Memory

There are two ways to search for a number in the memory. You can either scan from A to Z sequentially. Or you can search using the first letter of the name associated with the number.

Searching Sequentially through the Memory

Press Search/Delete.

Press or to scroll through the memory until you see the name and number you want to dial. You can search downward or upward through the entire memory in alphabetical order (from A to Z).

While searching through the product’s memory, you will see that each entry is preceded by one of three letters: “T” for one-touch dial, “S” for speed, or “G” for group dial number. These letters tell you how the number is stored.

When the name and number you want appears on the LCD display, press Copy/Start or Enter to dial.

Searching with a Particular First Letter

Press Search/Delete.

Press the button labelled with the letter you want to search for. A name beginning with the letter appears on the LCD display.

For example, if you want to find the name “MOBILE”, press the 6 button, which is labelled with “MNO”.

Press or to display the next name in the list.

When the name and number you wan appear on the LCD display, press Copy/Start or Enter to dial.

6.10

UTOMATIC DIALLING

OTHER WAYS TO FAX

The following topics are included:

• Redial

• Delayed Transmission

• Memory Transmission

• Priority Transmission

• Polling

• Confidential Transmission

• Confidential Receiving

• Adding Documents To a Scheduled Operation

• Cancelling a Scheduled Operation

• Monitoring a Dual Job Status

• Sending a Flash/Recall/R

• Department Control Mode

Redial

To redial the number last called:

Press Redial/Pause briefly.

If a document is loaded in the ADF, the product automatically begins to send.

To search through Redial memory:

Press and hold Redial/Pause for about 2 seconds.

The Redial memory in your product retains the last 10 numbers called. If you have dialled the same number multiple times, the product does not count the duplicates.

Press or to search through the memory until you see the number you want on the LCD display.

Press Copy/Start or Enter to dial. If a document is loaded in the ADF, the product automatically begins to send.

7.2

THER WAYS TO FAX

Delayed Transmission

You can set your product to send a fax at a later time when you will not be present.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “DELAY TX” appears on the display, then press Enter.

Enter the number of the remote machine using the number keypad.

To enter the number, you can also press a one-touch button, or press Speed/Status and enter a speed dial number including a group dial number.

Press Enter to confirm the number on the LCD display. The display asks you to enter another fax number to send the document.

To enter another fax number, select “1.YES” and repeat step from 4. You can add up to 25 destinations.

Note that you cannot use Group dial numbers for another fax number.

To send to one location or when you complete the last fax number setting, select “2.NO”.

The LCD display asks you to enter a name. If you want to assign a name to the transmission, enter the name. If not, skip over this step.

For details on how to enter the name using the number keypad, see “Entering Characters Using the Number Keypad” on page 2.3.

Press Enter. The display shows the current time and asks you to enter the start time when the fax is to be sent.

Enter the time by using the number keypad.

To select AM or PM for 12-hour format, press or . If you set a time earlier than the current time, the document will be sent at that time on the following day.

Press Enter when the start time displays correctly.

The document will be scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The product returns to Standby mode and the LCD display reminds you that you are in Standby mode and that Delayed Transmission is set.

THER WAYS TO FAX

7.3

Memory Transmission

Documents are automatically stored in memory and sent to a remote station. Use this feature to send your documents to multiple locations. After transmission, the documents are automatically erased from the memory.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “MEMORY TX” appears on the display, then press Enter.

Enter the number of the remote machine using the number keypad.

To enter the number, you can also press a one-touch button, or press Speed/Status and enter a speed dial number including a group dial number.

Press Enter to confirm the number. The display asks you to enter another fax number to send the document.

OTE

A single broadcast (sending to multiple destinations) is available for your product, so the “ANOTHER NO.” prompt does not appear if any broadcast is currently set up and is not completed.

To enter another fax number, select “1.YES” and repeat from step 4. You can add up to 25 destinations.

Note that you cannot use Group dial numbers for another fax number.

To send to one location or when you complete the last fax number setting, select “2.NO”.

The document will be scanned into the memory before transmission. The LCD display shows the memory capacity and the number of pages being stored in the memory.

The product begins sending the document in order of the numbers you entered.

7.4

THER WAYS TO FAX

Priority Transmission

When the Priority Transmission is enabled, a high priority document can be transmitted ahead of reserved operations. The document is scanned into the memory, and transmitted when the current operation is concluded. In addition, the Priority Send will interrupt a broadcast operation between stations (i.e., when transmission to station A ends, before transmission to station B begins) or between redial attempts.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “PRIORITY TX” appears on the display, then press Enter.

Enter the number of the remote machine using the number keypad.

To enter the number, you can also press a one-touch button, or press Speed/Status and enter a speed dial number.

Press Enter to confirm the number. The display asks you to enter a name.

If you want to assign a name to the transmission, enter the name. If not, skip over this step.

For details on how to enter a name using the number keypad, see “Entering Characters Using the Number Keypad” on page 2.3.

Press Enter.

The document will be scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The product shows the number being dialled and the total pages of the document, and begins sending the document.

THER WAYS TO FAX

7.5

Polling

What is Polling?

Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other words, it “polls” the machine holding the original.

TX Poll

You can program your product to send documents in your absence when polled by a remote fax machine. It is possible to use a poll code to prevent unauthorised polling of your fax machine. When you secure your product in this manner, only those who know the poll code can poll your product.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “POLLING” appears on the display, then press Enter.

Press Enter when you see “TX POLL” on the LCD display. The LCD display asks you to enter a 4-digit TX poll code. The poll code is preset to 0000 at the factory, which represents no poll code.

If you want to use a poll code, enter the desired 4-digit code (except for 0000), and press Enter.

If you do not want to secure the transmission with a poll code, press Enter when the display shows “0000” for the poll code, or enter 0000.

7.6

THER WAYS TO FAX

The display asks you to store the document in the product’s bulletin memory.

Press or to select “ON” or “OFF”. Then press Enter.

Select “ON” if you want store the document in the bulletin board memory. More than one remote station can poll that document from your product.

If not, select “OFF”. The document will be automatically erased after being polled by a remote machine.

The product stores the document in the memory. The display counts the number of pages being stored in the memory and the memory capacity remaining.

The LCD display shows that the machine has a Poll sending job and returns to Standby mode.

OTE

If you have previously set the receive mode to other than FAX mode, the product automatically switches to FAX mode (automatic receiving) when set to be polled.

Delay RX Poll

You can set your product to automatically receive documents from the unattended remote fax machine now, or at a later time. This feature permits unattended polling in the evening hours when telephone rates are lower.

OTE

The remote machine must be ready for polling.

Press Menu and then or repeatedly until “POLLING” appears on the display, then press Enter.

Press or to select “DELAY RX POLL” and press Enter. The LCD display asks you to enter the number of the remote fax machine.

Enter the number of the remote fax machine using the number keypad.

To enter the number, you can also press a one-touch button, or press Speed/Status and enter a speed dial number.

THER WAYS TO FAX

7.7

Press Enter to confirm the number. The display asks you to enter another fax number to receive the document.

OTE

A single broadcast (sending to multiple destinations) is available for your product, so the “ANOTHER NO.” prompt does not appear if any broadcast is currently set up and is not completed.

To enter another fax number, select “1.YES” and repeat step from 4. You can add up to 25 destinations.

Note that you cannot use Group dial numbers for another fax number.

To receive from one location or when you complete the last fax number setting, select “2.NO”.

The display asks you to enter the time when your product calls the remote machine.

Enter the time using the number keypad. Use or to select AM or PM in 12-hour mode. If you set a time earlier than the current time, your product call the number at that time on the following day.

To call the remote fax machine(s) immediately, skip over this step.

Press Enter when the time appears correctly on the display or without entering the time. The display asks you to enter a 4-digit code. Poll code “0000” represents no code.

If the remote machine is secured with a Poll code, you must enter the correct code, and press Enter.

If the remote machine is not secured with a Poll code, press

Enter to accept ‘0000’ which represents no code, or enter

0000.

If you have entered a specific start time, the product will dial, and receive a document from the remote machine at the time.

If not, the product dials the remote machine immediately.

7.8

THER WAYS TO FAX

Confidential Transmission

A document can be transmitted confidentially by using a mailbox that is established in memory of the product.

The transmitted mail will not be printed immediately, but will be stored in momory of the remote fax machine until being accessed by someone who has the proper security code for that mailbox.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “CONFIDENTIAL TX” appears on the display, then press

Enter.

The fax machine prompts you to enter a two-digit mailbox number. Enter the mailbox number using the number keypad and press Enter.

Note

: A mailbox must be pre-assigned at the remote fax

machine, and the remote machine must be Samsung product.

Dial to the remote fax number using the number keypad.

To enter the number, you can also press a one-touch button, or press Speed/Status and enter a speed dial number.

Press Enter. If you want to identify this operation, enter a proper name using the number keypad.

Press Enter. If you want to send it at a later time, enter the time you want your product to send the document.

If not, press Enter without entering the time. The product dials and sends the document immediately after being scanned into memory.

Press Enter, then the document will be scanned into the memory. The product returns to Standby mode.

THER WAYS TO FAX

7.9

OTES

• Confidential transmission feature is a non-standard feature,

dependent on the remote machine’s capability.

• Your product also have mailbox capabilities. See “Confidential

Receiving” on page 7.10.

• If you want to can cancel the confidential transmission, see

“Cancelling a Scheduled Operation” on page 7.12.

Confidential Receiving

Before receiving confidential documents, you have to set up the following

• Confidential mailboxes. You can have up to 10 confidential

mailboxes.

• The password for each mailbox.

• The names for each mailbox. If you do not want to assign the

name, you can skip this setup.

Setting up Mailbox for Confidential Receiving

Press Menu, and then or repeatedly until “MAIL BOX” appears on the display, then press Enter. The LCD prompts you to set up or print a mail box.

Press 1 to set up information for confidential receiving. The LCD prompts you to enter a number (1-10) of the confidential mailbox.

Enter a number of the confidential mailbox using the number keypad.

If you enter a box number which has already been registered, the fax machine displays ‘DELETE?’. Press 1 to cancel the number already registered, and 2 to keep the number already registered and try with a different number.

7.10

THER WAYS TO FAX

If there is any message received in the box you chosen, ‘NOT AVAILABLE’ is displayed.

Press Enter when the number appears correctly in the display. The LCD prompts you to enter a 4-digit password.

Enter a 4-digit security password.

After you enter the password, it cannot be verified. Write it down and keep it in a secure location for your reference. To change the password, cancel the mailbox and setup new mailbox with a new password.

This password must be used to print the confidential documents.

Press Enter when the password number appears correctly. The LCD prompts you to enter a mailbox name.

To assign a name to the mailbox, enter the name. If not, skip over this step.

Press Enter. The LCD returns to Standby mode.

Printing Received Confidential Documents

When you receive a confidential document, the fax machine displays ‘MAIL’, total number received, and the mailbox name in the lower line of the display.

Press Menu, and then or repeatedly until “MAIL BOX” appears on the display, then press Enter. The LCD prompts you to set or print a mailbox.

Press 2 to print the received mail. The LCD prompts you to enter the mailbox number.

Enter the desired number using the number keypad. The LCD prompts you to enter the password.

Enter the password.

If the password is correct, the machine will start printing.

If you enter a wrong password, the LCD asks to enter the password again.

THER WAYS TO FAX

7.11

Adding Documents To a Scheduled Operation

You can add documents to the delayed transmission previously reserved in your product’s memory.

Feed the document(s) face down into the ADF.

Adjust the document settings if necessary. For details, see “Adjusting Document Settings” on page 4.4.

Press Menu and then or repeatedly until “ADD/ CANCEL” appears on the display, then press Enter.

Press Enter to access “ADD”. The LCD display shows the last job reserved in the memory.

Press or repeatedly until you see the operation to which you want to add documents, and press Enter.

The product automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages.

7.12

THER WAYS TO FAX

After storing, the product displays the numbers of total pages and added pages for about 2 seconds, and then returns to Standby mode.

Cancelling a Scheduled Operation

Press Menu and then or repeatedly until “ADD/ CANCEL” appears on the display, then press Enter.

Press or to select “CANCEL”, and press Enter. The display shows the last job reserved in memory.

Press or repeatedly until you see the operation you want to cancel, and press the selection.

Enter

. You are asked to confirm

Select “1.YES” to confirm your selection. The selected job is cancelled.

Select “2.NO” to cancel your selection, and returns to step

Press Stop/Clear, and the product returns to Standby mode.

Monitoring a Dual Job Status

Your product can perform more than one of many functions simultaneously. For example, you can:

• Receive a fax into the memory while making a copy.

• Store a fax document for later transmission while printing an

incoming fax.

While the product performs dual tasks, press Speed/Status to see the current status on the display of the other operation. Each time you press Speed/Status, the current status of the two operations displays alternatively.

Sending a Flash/Recall/R

Some special phone services require a switch-hook signal for proper operation. For example, if you have call-waiting, you can put a call on hold and take a second call on the same line by pressing the Flash/Recall/R button.

When you are on the telephone and hear the call waiting signal, press Flash/Recall/R. The first caller is on hold and you are speaking to the second caller.

Press Flash/Recall/R again to talk to the first caller again.

Note

: If you do not have a special service that uses the switchhook signal, do not press do, you could disconnect the line.

Flash/Recall/R

during a call. If you

THER WAYS TO FAX

7.13

Department Control Mode

For usage management, your product is equipped with Department Control Mode. This is a security function, and can restrict use with Department Codes. If codes do not match, this mode prevents operation. You can also find out how long and by which department the product was used.

Setting Department

Before using the department control mode, you have to register the master code, and the department code and ID name for each department who will share the product.

Master code: 5-digit security code for the master who maneges to control all departments registered.

Department number: a number to manage that department.

Department code: 1 to 8 digit number for the department.

Unless correct department code is entered, fax machine’s operation except automatic receiving can not be accessed.

Press Menu and then or repeatedly until

“DEPARTMENT CODE” appears on the display, then press

Enter.

Enter the desired master code using the number keypad. Press Enter then re-enter the master code to confirm the code is correct.

If you have registered the master code, enter the code. If you enter the wrong code, the LCD prompts you to enter the Master code again.

When “SET” is displayed on the lower line of the display, press Enter.

Enter the desired department number(1-100) using the number keypad, then press Enter.

If the department number already exists in your memory, the LCD displays “DEPARTMENT NO. ALREADY EXISTS!” and prompts you to enter the department number again.

Enter the proper name for the department, then press Enter.

7.14

THER WAYS TO FAX

Enter 8-digit password(Department code), and press Enter. The department code will be used to access the machine’s operation when executing the department control mode.

To return to Standby mode, press Stop/Clear.

Printing Department Journal

You can confirm the contents of the department registration with the Depratment Code list, and the contents of the department management with the Department Journal. To print the lists, do the following:

Press Menu and then or repeatedly until

“DEPARTMENT CODE” appears on the display, then press

Enter.

Enter the master code using the number keypad, then press Enter.

If you enter wrong code, “CODE MISMATCH! TRY AGAIN” appears in the display. Try again with the correct code.

Press or repeatedly until “PRINT” appears on the display, and press Enter.

If you want to print Department Code list, press Enter when “DEPT. CODE” is displayed on the lower line.

The Department Code list shows all the Department codes and names. After printing, the machine returns to Standby mode.

If you want to print Department Journal list, press Enter when “DEPT. JOURNAL” is displayed on the lower line.

The Department Journal list shows the total elasped transmission time, total page numbers sent or copied, and distribution ratio for each department.

To return to standby mode, press Stop/Clear.

THER WAYS TO FAX

7.15

Samsung SF-830, SF-835P User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Unpacking

Component Location

Front View

Side View

Control Panel Functions

Making Connections

Installing Drum and Toner Cartridges

Turning the Product On

Loading Paper

Using Paper Supports

Changing the Display Language

Setting System ID

Entering Characters Using the Number Keypad

Setting Date and Time

Setting the Paper Size

Setting Sounds

Ringer Volume, Alarm Sound, Key Sound, Speaker Control

Speaker Volume

Using Save Mode

Toner Save

Paper Save

Power Save

Toll Save

Selecting Print Media

Paper Guidelines

Loading Paper in Tray

Using the Bypass Tray

Setting the Paper Size for Copying

Selecting Paper Tray

Setting Paper Type

Copying a Document

Setting Copy Options

Image

Contrast

Copy Page

Reduced/Enlarge Copy

Collation Copy

Duplex Copy

Paper Save Copying (2-up Copy)

Preparing Documents for Faxing

How to Send a Fax

Adjusting Document Settings

Resolution

Contrast

Image

Sending a Fax Automatically

Sending a Fax Manually

Confirming Transmission

Using Toll Save Transmission

About Receive Mode

Receiving Automatically in FAX Mode

Receiving Automatically in ANS/ FAX Mode

Receiving Manually in TEL Mode

Receiving Manually Using an Extension Telephone

Receiving Fax in Memory

One-Touch Dialling

Storing a Number for One-Touch Dialling

Sending a Fax using a One-Touch Number

Using the One-Touch Sheet

Speed Dialling

Storing a Number for Speed Dialling

Sending a Fax using a Speed Number

Group Dialling

Setting Group Dial

Editing Group Dial Numbers

Sending a Fax Using Group Dialling (Multi-Address Transmission)

Searching for a Number in the Memory

Searching Sequentially through the Memory

Searching with a Particular First Letter

Redial

Delayed Transmission

Memory Transmission

Priority Transmission

Polling

What is Polling?

TX Poll