Samsung SF-5800P, SF-5800 User Manual

Laser Facsimile

User’s Guide Setup and Operation

SF-5800/SF-5800P

P/N: JC68-00041A Rev.3.00

Internet Home Page:

http://samsungelectronics.com

ELECTRONICS

Trademarks

¥ Windows is a trademark of Microsoft Corporation. ¥ IBM is a trademark of International Business Machines. ¥ Centronics is a trademark of Centronics Data Computer. ¥ Other names and trademarks mentioned in this manual are trademarks of their respective

holders.

Contents

Set Up Your Machine _______________________________ 1.2 Unpacking _________________________________________ 1.2 Control Locations and Functions ______________________ 1.3

Front View ______________________________________ 1.3 Rear View _______________________________________ 1.4

Inside ___________________________________________ 1.4 Choosing a Location _________________________________ 1.5 Setting Up Your Machine _____________________________ 1.5

Document Tray ___________________________________ 1.5

Document Exit Tray _______________________________ 1.5

Printer Exit Tray __________________________________ 1.6

Telephone Line ___________________________________ 1.6

Extension Phone __________________________________ 1.7

AC Power Cord __________________________________ 1.7

Printer Cable _____________________________________ 1.8

Installing the Image Cartridge ________________________ 1.9 Loading Paper ______________________________________ 1.11

Using the Automatic Paper Feeder __________________ 1.11

Using the Manual Feeder __________________________ 1.14

Paper Guidelines ____________________________________ 1.15 System Setup _______________________________________ 1.16

Ringer Volume ___________________________________ 1.16

Home Resolution and Home Contrast _______________ 1.16

Sound Control ___________________________________ 1.18

Remote Diagnosis Protection _______________________ 1.18

Select Language __________________________________ 1.19

Econo Mode Setting ______________________________ 1.19

Adjusting Speaker Volume ___________________________ 1.20 Setting the Date and Time ____________________________ 1.21 Setting the System ID (Your Number and Name) _____________ 1.22

Chapter 1 Getting Started

Using the Control Panel ______________________________ 2.2 Using the Number Keypad ___________________________ 2.4

Entering Alphanumeric Characters __________________ 2.4 Entering Numbers ________________________________ 2.6 Editing Numbers or Name _________________________ 2.6 Inserting Pause ___________________________________ 2.6

Sending a Fax ______________________________________ 2.7 Preparing Documents for Faxing or Copying ___________ 2.7 Setting Document Resolution and Contrast _____________ 2.8

Resolution _______________________________________ 2.8

Contrast _________________________________________ 2.8 Loading Document __________________________________ 2.9 Sending a Fax Automatically _________________________ 2.10

Canceling Transmission ____________________________ 2.10

Confirming Transmission __________________________ 2.10

Automatic Redial __________________________________ 2.11 Voice Request _______________________________________ 2.12

Sending a Voice Request ___________________________ 2.12

Answering a Voice Request _________________________ 2.12 Delayed Transmission _______________________________ 2.12 Memory Transmission (Broadcasting) ____________________ 2.14 Priority Transmission ________________________________ 2.15 Adding Documents To a Standby Operation ____________ 2.16 Canceling a Standby Operation _______________________ 2.16

Receiving a Fax _____________________________________ 2.17 Receiving a Fax _____________________________________ 2.17 Receiving Automatically in FAX Mode _________________ 2.18 Receiving Manually in TEL Mode _____________________ 2.19

1 Getting Started

2 Operation

3 Troubleshooting

Appendix

Chapter 2 Operation

iii

Receiving Automatically in ANS/FAX Mode ___________ 2.19

If Your Machine is Out of Paper When it Receives a Fax-Receiving into Memory _______ 2.20 Distinctive Ring Pattern Detection (DRPD) ___________ 2.20

Polling _____________________________________________ 2.21

What is Polling? __________________________________ 2.21 Being Polled By a Remote Machine __________________ 2.21 Adding Documents To the Job to be polled ___________ 2.22 Polling One or More Remote Machines ______________ 2.23

Making a Copy _____________________________________ 2.25 Making a Copy _____________________________________ 2.25

Automatic Dialing __________________________________ 2.27 One-Touch Dialing __________________________________ 2.27

Storing a Number for One-Touch Dialing ____________ 2.27 Sending a Fax Using a One-Touch Number __________ 2.28 Using Address Label ______________________________ 2.28

Speed Dialing _______________________________________ 2.29

Storing a Number for Speed Dialing ________________ 2.29 Sending a Fax Using a Speed Number _______________ 2.29

Group Dialing (for Multi-Address Transmission) ________ 2.30

Storing One-Touch or Speed Dial Numbers for Group Dialing ___________________________________ 2.30 Storing a Group into a One-Touch Button ____________ 2.31 Sending a Fax Using Group Dialing (Multi-Address Transmission) ______________________ 2.31

Searching for a Number in Memory ___________________ 2.32

Searching Sequentially through Memory ____________ 2.32 Searching for a Particular First Letter _______________ 2.32

Chapter 2 Operation (Continued)

Other Functions ____________________________________ 2.33 Using Function Buttons ______________________________ 2.33

Redial ___________________________________________ 2.33 Recall ___________________________________________ 2.34 Chain Dialling ___________________________________ 2.34

Status ___________________________________________ 2.34 Printing Reports ____________________________________ 2.35 User Options _______________________________________ 2.37

Setting an Option _________________________________ 2.37

Selectable Options ________________________________ 2.37 Maintenance ________________________________________ 2.42

Cleaning Drum ___________________________________ 2.42

Adjusting Shading ________________________________ 2.42

FCC Regulations РРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРР 4.2

Canadian Radio Interference Regulations РРРРРРРРРРРРРРР 4.2

EC Declaration of Conformity РРРРРРРРРРРРРРРРРРРРРРРР 4.3

Laser Safety Statement РРРРРРРРРРРРРРРРРРРРРРРРРРРРРРР 4.4

Safety Information РРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРР 4.5

Power Saver

РРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРР 4.6

Specifications РРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРРР 4.7

Troubleshooting ____________________________________ 3.2 Clearing Jams _______________________________________ 3.2

Document Jams While Sending a Fax _______________ 3.2 Paper Jams While the Machine is Printing ____________ 3.3

Tips for Avoiding Paper Jams _______________________ 3.5 LCD Error Messages _________________________________ 3.6 Fixing Problems _____________________________________ 3.8

Fax Problems _____________________________________ 3.8

Maintenance _______________________________________ 3.10 Clearing Memory ___________________________________ 3.10 Cleaning the Document Scanner ______________________ 3.11 Managing Image Cartridge ___________________________ 3.13

Expected Cartridge Life ___________________________ 3.13

Replacing Image Cartridge ________________________ 3.13

Chapter 3 Troubleshooting

Appendix

Important Safety Information

Always be careful when using the machine. To reduce the risk of fire, electrical shock, and other injuries, keep these safety considerations in mind when installing, using, and maintaining your machine:

¥ Stability. Place the machine on a secure, stable surface. The machine can cause serious

damage if it falls.

¥ Power Supply. Provide the correct power to the machine, as listed on its back. If you

arenÕt sure of the type of power thatÕs supplied to your home or office, call your electric company.

¥ Grounding. If the plug has three prongs, it must be plugged into a grounded (three

hole) outlet. Grounded plugs and outlets are designed for your safetyÐdonÕt try to make a three-prong plug fit into a two-prong outlet by modifying the plug or outlet in any way. If you canÕt insert the plug into your wall outlet easily, the outlet should be inspected by a qualified electrician.

¥ Overload. DonÕt plug too many electrical devices into a wall outlet or extension cord.

An overloaded outlet is a fire and electrical shock hazard.

¥ Cleaning. Before cleaning the machine, unplug it from both the power outlet and the

telephone jack. Clean exposed parts with a soft cloth slightly dampened with water. DonÕt use aerosol cleaners.

¥ Thunderstorms. Unplug electrical appliances during thunderstorms. Avoid using any

telephone (except a cordless model) during a thunderstorm, since thereÕs a small chance you could get an electrical shock from lightning.

¥ Gas Leaks. Never use any telephone close to a gas leak. If you think gas is leaking, call

the gas company immediately, but use a telephone far away from the leak area. A small electrical spark in the telephone could cause a fire.

Getting Started

1.1

1.2

Set Up Your Machine

Unpacking

Set Up Your Machine

Machine

Toner cartridge

(Part Number :

SF-5800D5/SEE)

Document tray

CD-ROM

(SF-5800P Only)

UserÕs Guide

(Setup and Operation)

Tam/Modem Lead

(Part Number : JC39-00008A )

UserÕs Guide (Application-

SF-5800P Only)

Printer exit tray

Document exit tray

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

Telephone/Modem line cord *

(Part Number : JC39-00007A )

One-touch Label

Printer Cable

(SF-5800P Only)

The shape of power and telephone line cord plugs may differ, depending on your country.

Note: For correct operation the supplied Tam lead and Telephone line cord should be used.

AC power cord *

1.3

Set Up Your Machine

Control Locations and Functions

Take a moment to familiarize yourself with the main components and understand their functions.

Front View

Paper Extension

Automatic Paper Feeder

Manual Paper Feeder

Document Guides

Paper Guides

Document Tray

Control Panel

Document

Exit Tray

Print Exit Tray

1 Getting Started

Note: Your machine may look slightly different than the illustration.

1.4

Set Up Your Machine

Printer Connector

Power Cord Connector

TEL LINE Jack

EXT. LINE Jack

Image Cartridge

Cover

Cover Release Buttons

(right and left)

Rear View

Inside

1.5

Set Up Your Machine

1 Getting Started

Choosing a Location

To help guarantee trouble-free operation of your machine, place it on a flat, stable surface near your workstation. Leave enough space to allow for easy paper loading, paper out and opening the front cover.

Do not place your machine:

- In direct sunlight.

- Near heat sources or air conditioners.

- In dusty or dirty environments.

Setting Up Your Machine

Document Tray

Insert two tabs on the tray into the slots as shown. Fold out the extender on the tray, if necessary.

Document Exit Tray

Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extender, if necessary.

Extender

Insert one end first, then the other end by pulling this leg inward to make the tray easy to insert.

1.6

Set Up Your Machine

Printer Exit Tray

Holding the flexible side end, insert two tabs on the side ends into the corresponding slots. Fold out the extender, if necessary.

Extender

Telephone Line

Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

EXT. LINE

TEL LINE

1.7

Set Up Your Machine

1 Getting Started

Extension Phone

If you want to use a regular phone or answering machine with your machine, connect the phone into the EXT.LINE jack.

Plug the cord of your extension phone or answering machine into the socket marked EXT.LINE on the back of the machine.

AC Power Cord

Plug one end of the cord into the back of the machine and the other end into a standard AC power outlet.

The machine turns on. If there is no cartridge installed, or no paper, the display shows ÔDOOR OPEN OR NO TONERÕ or [NO PAPER].

If you want to turn it off, unplug the power cord.

TEL LINE

EXT. LINE

1.8

Set Up Your Machine

Printer Cable

(SF-5800P only)

Your Machine has a parallel interface port, which allows you to use it with IBM PCs and compatible computers. You have to purchase a Centronics parallel interface cable that supports bi-directional communications (IEEE standard 1284). Ask your dealer for assistance if you need help selecting the right cable.

To connect the printer to the computer, follow the steps below:

1. Make sure that both the machine and the computer are turned off.

2. Plug the cable into the connector on the back of the machine. Push

the metal clips down to fit inside the notches on the cable plug.

3. Connect the other end of the cable to the parallel interface port on

your computer. See your computer documentation if you need help.

1.9

Set Up Your Machine

1 Getting Started

Installing the Image Cartridge

1. Pulling the cover release button toward you, open the cover.

2. Unpack the image cartridge, then carefully remove the sealing tape.

3. Shake the cartridge from side to side 5 or 6 times to distribute the toner evenly inside the cartridge.

1.10

Set Up Your Machine

4. Find the cartridge slots inside the printer, one on each side.

6. Close the cover. Make sure that the cover is securely closed.

5. Grasp the handle and slide the cartridge down between the cartridge slots, until it drops into place.

1.11

Set Up Your Machine

1 Getting Started

Extender

Automatic feeder Manual feeder

Loading Paper

For best results, use high quality xerographic copier paper.

Using the Automatic Paper Feeder

You can stack paper, envelopes, card stocks, labels, or transparencies in the automatic paper feeder to feed automatically. The automatic feeder can hold a maximum of 150 sheets of plain paper, and 5 envelopes or other print media. The maximum capacity may reduce, depending on the thickness.

Note: If you experience feeding problems, try printing one at a time from the

manual feeder. See page 1.14.

1. Pull the extender on the automatic paper feeder all the way up.

2. Prepare the print material for loading.

¥ For paper and envelopes:

- Flex paper or fan envelopes back and forth. Do not fold or crease the paper. Straighten the edges on a level surface.

Note: If envelopes jam while printing, try reducing the number of envelopes in

the automatic feeder.

1.12

Set Up Your Machine

3. Load the print material in the automatic feeder. Do not load too much print material. Do not mix types. See the following directions to load each type of print material.

¥ Load paper or transparencies with the print side facing you.

¥ For transparencies:

- Hold the transparencies by the edges and avoid touching the print side.

- Fan the stack of transparencies to prevent feeding failures. Be careful not to scratch or leave fingerprints on the print sides.

Place the print side facing you.

1.13

Set Up Your Machine

1 Getting Started

¥ Load envelopes with the flap side facing away from you. The stamp

area is on the left side. The end of the envelope with the stamp area enters the feeder last.

¥ Load letterhead paper with the design facing you. The top edge of the

sheet with the logo should enter the printer first.

Notes:

¥ Do not feed stamped envelopes. The stamp is shown for placement only. ¥ Never use envelopes with clasps, snaps, windows, coated linings, or self-stick

adhesives. These envelopes may severely damage the machine.

¥ Depending on the thickness of your envelopes, the multipurpose paper feeder

can hold up to 5 envelopes. If you experience envelope feeding problems, try placing envelopes one at a time into the manual paper feeder.

4. Adjust the paper guides to the width of the print material. Slide the guides until they lightly touch the stack of print material. Do not bend the print material.

Paper guide

Note: If you print a job from PC, make sure that you select the correct paper

size and feed source in your application before printing.

LETTERHEAD

1.14

Set Up Your Machine

Using the Manual Feeder

Use the front manual feeder in order to feed paper one sheet at a time into your machine.

Note: When you print a file from PC, make sure that you select the manual

feeding source and the correct paper size from your software application before starting your print job. (SF-5800P Only)

1. Place the paper in the manual feeder and adjust the paper guides to the width of the print material.

Refer to the instructions to load each type of material on page 1.13.

2. Make sure that the paper is as far down as it will go.

3. Press Start to start manual feeding. If you have more than one page

to print, press Start for each page.

Manual paper feeder

1.15

Set Up Your Machine

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

¥ Attempting to print on damp, curled, wrinkled, or torn paper can

cause paper jams and poor print quality.

¥ Use cut-sheet paper only. You cannot use multipart paper.

¥ Use only high quality, copier grade paper. Avoid paper with

embossed lettering, perforations, or texture that is too smooth or too rough.

¥ Colored paper should be of the same high quality as white photocopy

paper. The pigments must withstand the printerÕs fusing temperature of 392 oF (200 oC) for 0.1 second without deterioration. Do not use paper with a colored coating that was added after the paper was produced.

¥ Pre-printed forms must be printed with non-flammable, heat-resistant

inks that do not melt, vaporize, or release hazardous emissions when subject to the printerÕs approximately 392 oF (200 oC) fusing temperature for 0.1 second.

¥ Store paper in its ream wrapper until ready to use. Place cartons on

pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

¥ During storage, moisture-proof wrap (any plastic container or bag)

should be used to prevent dust and moisture from contaminating your paper.

¥ Always use paper and other media that conform with those listed

under ÔSpecificationsÕ on page 4.7.

¥ When you choose envelopes, use only well-constructed envelopes

with sharp, and well creased folds.

- DO NOT use envelopes with clasps and snaps.

- DO NOT use envelopes with windows, coated linings, self-stick adhesives, or other synthetic materials.

- DO NOT use damaged or poorly made envelopes.

1 Getting Started

1.16

Set Up Your Machine

System Setup

Ringer Volume

You can adjust the volume of the ringer to the desired loudness.

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press Enter, then use

or to choose the desired loudness of the

ringer.

The selected ringer sounds and the display shows the loudness level with > symbol. The more, the louder.

No > symbol turns the ringer off. The machine will work normally even if the ringer is set to off.

3. Press Enter when the desired volume level is selected. The display

shows the next setup menu ÔDEFAULT SETTINGS?Õ For details on menu, see below.

4. To return to Standby mode, press Stop.

Home Resolution and Home Contrast

The print resolution and contrast can be set to their most frequently used modes. Whenever a document is sent or copied, the home

contrast and resolution mode will be activated unless otherwise

changed by using Resolution or Contrast button on the control panel. See page 2.8 for details.

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press ¹or until you find ÔDEFAULT SETTINGS?Õ.

RINGER VOLUME

[>>>>>>>> ]

1.17

Set Up Your Machine

1 Getting Started

3. Press Enter. The display asks you to choose the home resolution

mode.

4. Press Ãor ¨repeatedly until you find the desired mode:

¥STANDARDÐuse with most documents.

¥FINEÐuse for documents with fine detail, such as small print.

¥SUPER FINEÐuse for documents that have extremely fine detail.

5. Press Enter when you find the mode. The display asks you to

choose the home contrast mode.

6. Press Ãor ¨repeatedly until you find the desired mode:

¥NORMALÐuse with documents of average or normal contrast.

¥DARKENÐuse with documents with low contrast or light images.

¥LIGHTENÐuse with documents with high contrast or dark images.

¥PHOTOÐfor obtaining maximum image quality with documents

that contain pictures or photographs with shades of gray.

7. Press Enter when you find the mode. The display shows the next

setup menu ÔSOUND CONTROL?.Õ For details on ÔSound ControlÕ menu, see the following page.

8. To return to Standby mode, press Stop.

HOME RESOLUTION

[ STANDARD ]

HOME CONTRAST

[ NORMAL ]

1.18

Set Up Your Machine

Sound Control

You can choose an alarm tone to sound when an error occurs (ALARM SOUND) or any key is pressed (KEY SOUND).

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press ¹or until you find ÔSOUND CONTROL?.Õ

3. Press Enter. The display prompts you to turn ON or OFF the alarm

sound.

4. Press 1 to turn the sound ON, or 2 to turn it OFF. You can also use

button to choose ÔONÕ or ÔOFFÕ, then press Enter to confirm.

5. The display asks you to turn ON or OFF the key sound. Press 1 to turn the sound ON, or 2 to turn it OFF.

6. The display shows the next setup menu. To return to Standby mode, Press Stop.

Remote Diagnosis Protection

Remote diagnosis feature allows your machine to be checked out by service company at a remote place through phone line.

If you do not want to use the remote diagnosis feature and want to protect your machine from being open by an unauthorized person, you can enable this remote diagnosis protection feature.

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press ¹or until you find ÔREMOTE DIAGNOSIS

PROTECTION?Õ, then press Enter.

3. The display asks you to turn the feature ON or OFF. Press 1 to turn it ON, or 2 to turn it OFF.

4. The display shows the next setup menu. To return to Standby mode, Press Stop.

1.19

Set Up Your Machine

1 Getting Started

Select Language

You can select the LCD display language between English, German, etc.

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press ¹or until you find ÔSELECT LANGUAGE?Õ, then

press Enter.

3. Press ¹or to choose the desired display language, then

press Enter. You can also press the number of the language in the

display.

4. The display shows the next setup menu. To return to Standby mode,

Press Stop.

Econo Mode Setting

To get the most from your toner supply, set the Econo mode to On. If set to On, you can preserve the toner supply. The print quality may be reduced.

1. Press Menu, then press System Setup on the one-touch keypad.

The display shows ÔRINGER VOLUME?.Õ

2. Press ¹or until you find ÔECONO MODE SETTING?Õ, then

press Enter.

3. The display asks you to set the mode to ON or OFF. Press 1 to set ON, or 2 to set OFF.

4. The display shows the next setup menu. To return to Standby mode, Press Stop.

Adjusting Speaker Volume

1. Press OHD to adjust the speaker volume. If you cannot hear dial

tone, check the phone line connection.

2. Press ¹or repeatedly until you find the desired loudness (0~7).

The display shows the current volume level.

3. After choosing the desired volume level, press OHD.

1.20

Set Up Your Machine

1.21

Set Up Your Machine

1 Getting Started

Setting the Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are printed on all faxes you send.

1. Press Menu, then press Date & Time on the one-touch keypad.

The display shows the currently set date and time.

27-11-1998 08:36 (PM)

e.g. 12 HOURS format

27-11-1998

20:36

e.g. 24 HOURS format

2. Enter the correct date and time using the number keypad.

DD (Day) = 01~31 MM (Month) = 01~12 YY (Year) = four digits (1990~2089) HH (Hour) = 00~23 (24 HOURS format)

= 01~12 (12 HOURS format) MM (Minute) = 00~59 AM (Ante Meridiem) PM (Post Meridiem)

3. Press Enter when the date and time in the display is correct.

If you enter an invalid number, the machine beeps and doesnÕt proceed to the next step. If this happens, just reenter the correct number.

The display shows the date and time you have set, then returns to Standby mode.

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