Samsung SF565PR Users Manual

Option Description

Auto Reduction When receiving a document as long as or longer than the

paper loaded in the paper tray, the machine can reduce the size of the document to fit the size of paper loaded in the machine. Select

if you want to automatically reduce an

incoming page.

Discard Size

Receive Code

With this feature set to

Off

, the machine cannot reduce the document to fit onto one page, the document is divided and printed in actual size on two or more pages.

When receiving a document as long as longer than the paper installed in your machine, you can set the machine to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size.

When the document is within the margin and the Auto Reduction feature is turned on, the machine reduces the document to fit it onto the appropriate sized paper and discard does not occur. If the Auto Reduction feature is turned off or fails, the data within the margin will be discarded. Settings range from 0 to 30 mm.

The Receive Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine. If you pick up the extension phone and hear fax tones, enter the Receive Code. The Receive Code is preset to

See page 6.13 for more information about using the code.

at the factory. Settings range from 0 to 9.

DRPD Mode You can receive a call using the Distinctive Ring Pattern

Detection (DRPD) feature which enables a user to use a single telephone line to answer several different telephone numbers. In this menu, you can set the machine to recognize the ring patterns to answer. See page 6.13

6.4

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Sending a Fax

Loading a Document

Pull the document input support all the way out. Fold out the extender, if necessary.

Load the documents up to 20 pages ADF and adjust the document guides to the document size.

For detailed guidelines for preparing an original document, see page 4.2.

Adjust the document resolution, referring to page 6.6.

face down

into the

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6.5

Adjusting the Document Resolution

The default document settings produce good results when setting typical text based documents.

However, if you send documents that are of a poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

Press

Resolution

By pressing can choose from Standard, Fine, Super Fine and Photo.

The document types recommended for the resolution settings are described in the following table below:

on the control panel.

Resolution

or the scroll button (W or X), you

Mode

Standard Documents with normal-sized characters.

Fine

Super Fine

Photo

OTES

• For the memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine.

• When your machine is set to Super Fine resolution and the remote fax machine does not support the Super Fine resolution, the machine transmits using the highest resolution mode supported by the remote fax machine.

Documents containing small characters or thin lines or documents printed using a dot-matrix printer.

Documents containing extremely fine detail. Super Fine mode is enabled only if the remote machine also supports the Super Fine resolution. See the notes below.

Documents containing shades of gray or photographs.

Recommended for:

6.6

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Sending a Fax Automatically

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Enter the remote fax phone number using the number keypad.

You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 6.9.

Press

Start Copy/Fax

The document is scanned into memory, the number is then dialed and the documents sent when the remote machine is ready.

OTE

: When you want to cancel the fax job, press

any time while sending the fax.

Stop/Clear

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6.7

Sending a Fax Manually

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press

On Hook Dial

tone.

Enter the remote fax machine’s fax number using the number keypad.

You can use the one-touch keypad or speed or group dial numbers. For details about storing a number, see page 6.9.

When you hear a high-pitched fax signal from the remote fax machine, press

or lift the handset. You hear a dial

Start Copy/Fax

OTE

: When you want to cancel the fax job, press

any time while sending the fax.

Stop/Clear

Redialing the Last Number

To redial the last number you dialed:

Press

Redial/Pause

If a document is loaded in the ADF, the machine automatically begins to send.

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Confirming Transmission

When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode.

When something goes wrong while sending your fax, an error message appears on the display. For a listing of error messages and their meanings, see page 9.8.

If you receive an error message, press message and try to send the document again.

You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see the MSG Confirm item on page 6.3.

Stop/Clear

to clear the

Automatic Redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes up to seven times by the factory default settings.

When the display shows “Retry Redial ?,” press the number without waiting. To cancel the automatic redialing, press

Stop/Clear

To change the time interval between redials and the number of redial attempts. See page 6.3.

Enter

to redial

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6.9

Receiving a Fax

About Receiving Modes

•In

Fax

mode, the machine answers an incoming fax call and

immediately goes into the fax reception mode.

•In

Tel

mode, you can receive a fax by picking up the handset or pressing from the remote machine) and then pressing

Fax

on the control panel of your machine. You can also pick up the handset of the extension phone and then press the remote receive code; see page 6.13.

•In

Ans/Fax

incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches to Fax mode.

On Hook Dial

mode, the answering machine answers an

(you can hear voice or fax tone

Start Copy/

•

DRPD

mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. “Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. For further details. See

The current receiving mode displays when the machine is in Standby mode.

When the memory is full, the receiving mode automatically switches to Tel.

OTES

•To use EXT jack on the back of your machine. see page 1.15.

• If you do not want other people to view your received documents, you can use Secure Receiving mode. In this mode, all of the received faxes are stored in the memory. For further details, see page 6.29.

Ans/Fax

mode, connect an answering machine to the

page 6.13

6.10

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Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4- or Legal-sized plain paper. For details about loading paper and setting the paper size in the tray, see page 1.12 and page 1.36.

Receiving Automatically in Fax Mode

Your machine is preset to Fax mode at the factory. If you have changed the receiving mode, take the following steps to receive faxes automatically:

Press

Receive Mode

Press and hold bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

Receive Mode

until “Fax” displays on the

When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax.

To change the number of rings, see page 6.3.

Receiving Manually in Tel Mode

You can answer calls using the handset or the button.

Press

Receive Mode

Press and hold bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

Receive Mode

until “Tel” displays on the

On Hook Dial

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6.11

When you receive a fax call, pick up the handset or press

On Hook Dial

You can hear a fax tone or voice from the remote machine.

Press

Start Copy/Fax

The machine begins receiving a fax and returns to Standby Mode when the reception is completed.

to receive the fax.

Receiving Automatically in Ans/Fax Mode

For using this mode, you must attach an answering machine to the EXT jack on the back of your machine. See page 1.16.

Press

Receive Mode

Press and hold the bottom line. You may have to repeat this action once or twice, depending on the mode you’re in.

When you receive a call, the answering machine answers.

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine hears a fax tone on the line, it automatically starts to receive the fax.

OTES

• When you have set your machine to Ans/Fax mode and your answering machine is switched off or no answering machine is connected to the EXT jack, your machine automatically goes into Fax mode after a predefined number of rings.

• If your answering machine has a “user-selectable ring counter,” set it to answer incoming calls within 1 ring.

• If you are in Tel mode, which is receiving faxes manually, when the answering machine is connected to your machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

Receive Mode

until “Ans/Fax” displays on

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Receiving Manually Using an Extension Telephone

You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys machine receives the document.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing

is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you choose. For details about changing the code, see page 6.4.

on the extension telephone. The

once again.

Receiving Faxes

“Distinctive Ring” is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you on is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax machine can “learn” the ring pattern you designate to be answered by the FAX machine. Unless you change it, this ringing pattern will continue to be recognised and answered as a FAX call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT. jack. You can easily suspend or change Distinctive Ring Pattern Detection at any time.

Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside.

Using the DRPD Mode

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6.13

To set up the DRPD mode:

Press

display.

The first available menu item, “Receive Mode,” displays on the bottom line.

Press the scroll button (W or X) until you see “DRPD Mode” on the bottom line and press

When “Set” displays on the bottom line, press

The LCD displays ‘[Waiting Ring].”

Call your fax number from another telephone. It is not necessary to place the call from a fax machine.

When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays “End DRPD [Setup]”.

If the DRPD setup fails, “DRPD Ring Error” appears. Press

Enter

when “DRPD Mode” displays and retry from Step 3.

To return to Standby Mode, press

When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to

until “Fax Setup” appears on the top line of the

Enter

DRPD

Stop/Clear

OTES

• DRPD must be set up again if you re-assign your fax number, or

connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify

that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT. jack.

Receiving Faxes in the Memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in the memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.

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Automatic Dialing

One-touch Dialing

The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with a touch of a button.

Storing a Number for One-touch Dialing

Press and hold one of the one-touch dial buttons for about 2 seconds.

The display asks you to enter the fax number. “T” signifies that you are assigning a one-touch dial button.

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another one-touch button, press

Clear

Stop/

Enter the number you want to store using the number

Enter

keypad and press

To insert a pause between numbers, press A symbol “-” appears on the display.

If you make a mistake while entering a number, press the

button and re-enter the correct number.

To assign a name to the number, enter the name you want. For details about entering characters, see page 1.32.

If you do not want to assign a name, skip this step.

Press

Enter

when the name appears correctly or without

entering a name.

To store more numbers, press a one-touch button and repeat steps 2 through 4.

To return to Standby mode, press

Redial/Pause

Stop/Clear

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6.15

Sending a Fax using a One-touch Number

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press the one-touch button where you stored a number.

The document scans into the memory.

The machine dials the fax number stored in the one-touch dial location and the document is sent when the remote fax machine answers.

Speed Dialing

You can store up to 80 frequently-dialed numbers in one or twodigit speed dial locations (0-79).

Storing a Number for Speed Dialing

Press

Phone Book

Press

Phone Book

“Store & Edit” on the bottom line of the display. Press

Enter

Press

Enter

The display prompts you to enter a location number, showing the first available number.

Enter a one or two-digit speed dial number between 0 and 79, using the number keypad or scroll button (

Enter

press

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press

when “Speed Dials” appears on the display.

on the control panel.

or the scroll button (W or X) to display

or X) and

Upper Level

6.16

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Enter the number you want to store using the number keypad and press

Enter

To insert a pause between numbers, press A symbol “-” appears on the display.

To assign a name to the number, enter the name you want. For details about entering characters, see page 1.32.

If you do not want to assign a name, skip this step.

Press

Enter

when the name appears correctly or without

entering a name.

To store more fax numbers, repeat steps 4 through 7.

To return to Standby mode, press

Stop/Clear

Redial/Pause

Sending a Fax using a Speed Number

Feed the document(s) face up into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Enter the speed dial number.

• For a one-digit speed dial number, press and hold the appropriate digit button.

• For a two-digit speed dial number, press the first digit button and hold the last digit button.

The corresponding entry’s name briefly displays.

The document scans into the memory.

The fax number stored in the speed dial location is automatically dialed. The document is sent when the remote fax machine answers.

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6.17

Group Dialing

If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one or two-digit group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group.

Setting a Group Dial Number

Press

Phone Book

Press

Phone Book

“Store & Edit” on the bottom line of the display. Press

Enter

Press the scroll button (W or X) to display “Group Dials” on the bottom line and press

Press

Enter

when “New” displays on the bottom line.

on the control panel.

or the scroll button (W or X) to display

Enter

The display prompts you to enter a location number, showing the first available number.

Enter a group number between 0 and 79 using the number

keypad or scroll button (

Press a one-touch dial button, or enter a one or two-digit speed number you want to include in the group and press

Enter

When the display confirms the number to be added to the

Enter

group, press

Repeat steps 6 and 7 to enter other one-touch dial or speed dial numbers into the group.

Press

Upper Level

numbers. The display prompts you to enter a group ID.

when you have entered all of the

or X) and press

Enter

6.18

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To assign a name to the group, enter the name.

If you do not want to assign a name, skip this step.

Press

Enter

when the name appears correctly or without

entering a name.

If you want to assign another group, press repeat from step 5.

Enter

and

To return to Standby mode, press

OTE

: You cannot include one group dial number in another group

dial number.

Stop/Clear

Editing Group Dial Numbers

You can delete a specific speed dial number from a selected group or add a new number to the selected group.

Press

Phone Book

Press

Phone Book

“Store & Edit” on the bottom line of the display. Press

Enter

Press the scroll button (W or X) to display “Group Dials” on the bottom line and press

Press the scroll button (W or X) to display “Edit” on the bottom line and press

Enter the group number you want to edit and press

on the control panel.

or the scroll button (W or X) to display

Enter

Press a one-touch dial button to enter a speed dial number you want to add or delete.

When you enter the specific number in the group, the display shows “Delete?.”

When you enter a new number, the display shows “Add?.”

Press

Enter

to add or delete the number.

To change the group name, press

Upper Level

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6.19

Enter a new group name and press

If you want to edit another group, press from step 5.

To return to Standby mode, press

Enter

Stop/Clear

and repeat

Sending a Fax Using Group Dialing (Multi-address Transmission)

You can use group dialing for Broadcasting or Delayed transmissions.

Follow the procedure of the operation (Broadcasting transmission; see page 6.22, Delayed transmission; see page 6.23, Priority transmissionpage 6.25, Delayed RX Polling transmissionpage 6.26). When you come to a step in which the display asks you to enter the remote fax number:

• For a one-digit group number, press and hold the appropriate digit button.

• For a two-digit group number, press the first digit button and hold the last digit button.

You can use only one group number for one operation. Then continue the procedure to complete the operation.

Your machine automatically scans the document loaded in the ADF and then dials each of the numbers included in the group.

Searching for a Number in the Memory

There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.

Searching Sequentially through the Memory

Press

Phone Book

Enter

when “Search&Dial” appears on the display.

6.20

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Press the scroll button (W or X) to scroll through the memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z.

While searching through the machine’s memory, you can see that each entry is preceded by one of three letters; “T” for one-touch dial, “S” for speed dial or “G” for group dial number. These letters tell you how the number is stored.

When the name and/or the number you want displays, press

Start Copy/Fax

Enter

to dial.

Searching with a Particular First Letter

Press

Phone Book

Press

Enter

when “Search&Dial” appears on the display.

Press the button labeled with the letter you want to search for. A name beginning with the letter displays.

For example, if you want to find the name “MOBILE,” press

button, which is labeled with “MNO.”

the

Press the scroll button (W or X) to display the next name.

When the name and/or the number you want displays,

Start Copy/Fax

press

Enter

to dial.

Printing a Phonebook List

You can check your automatic dial setting by printing a Phonebook list.

Press

Phone Book

Press

Phone Book

“Print” appears on the bottom line and press

A list showing your one-touch dial, speed dial and group dial entries prints out.

or the scroll button (W or X) until

Enter

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6.21

Other Ways to Fax

Sending Broadcasting Faxes

Using the use the broadcasting fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in the memory and sent to a remote station. After transmission, the documents are automatically erased from the memory.

Broadcasting

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press

Broadcasting

Enter the number of the remote machine using the number keypad.

You can use one-touch keypad or speed dial or group dial numbers. For details about storing a number, see page 6.15.

button on the control panel, you can

on the control panel.

6.22

AXING

Press

Enter

enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

to confirm the number. The display asks you to

When you finish entering fax numbers, press 2 to select “No” at a Another No. prompt.

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine begins sending the document in order of the numbers you entered.

Sending a Delayed Fax

You can set your machine to send a fax at a later time when you will not be present.

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press

until “Fax Feature” appears on the top line of the display. The first available menu item, “DelayFax,” displays on the bottom line.

Press

Enter

Enter the number of the remote machine using the number keypad.

You can use one-touch keypad or speed dial or group dial numbers. For details about storing a number, see page 6.15.

Press

Enter

to confirm the number on the display. The display asks you to enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

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6.23

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

When you finish entering fax numbers, press 2 to select “No

”

at a Another No. prompt.

The display asks you to enter a name.

To assign a name to the transmission, enter the name. If not, skip this step.

For details on how to enter the name using the number keypad, see page 1.32.

Press

Enter

The display shows the current time and asks you to enter the starting time when the fax is to be sent.

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, the document will be sent at that time on the following day.

Press

Enter

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set.

OTE

: If you want to cancel the delayed transmission, see “Canceling a Scheduled Fax” on page 6.28.

when the starting time displays correctly.

6.24

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Sending a Priority Fax

Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into the memory and transmitted when the current operation is finished. In addition, the priority transmission interrupts a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button (W or X) to display “Priority Fax” on

Enter

the bottom line and press

Enter the number of the remote machine using the number keypad.

To enter the number, you can use one-touch keypad or speed dial or group dial numbers. For details, see page 6.15.

Press

Enter

to confirm the number. The display asks you to

enter a name.

To assign a name to the transmission, enter the name. If not, skip this step.

For details on how to enter a name using the number keypad, see page 1.32.

Press

Enter

The document is scanned into the memory before transmission. The display shows the memory capacity and the number of pages being stored in the memory.

The machine shows the number being dialed and begins sending the document.

AXING

6.25

Polling a Remote Machine

Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding it and requests that the document be sent. In other words, it “polls” the machine holding the original document.

You can set the machine to automatically receive documents from the unattended remote fax machine at any time. This feature permits unattended polling in the evening hours when telephone rates are lower.

OTE

: The machine must be ready for polling.

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button (W or X) to display “Delay Rx Poll” on the bottom line and press

Enter

Enter the number of the remote machine to be polled using the number keypad.

To enter the number, you can use a one-touch keypad or speed dial number. For details, see page 6.15.

Press

Enter

to confirm the number on the display. The

display asks you to enter another fax number.

OTE

: The Another No. prompt does not appear if you have added numbers for another broadcasting or delay fax job. You must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another fax number.

When you finish entering fax numbers, press 2 to select “No” at a Another No. prompt.

6.26

AXING

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, your machine will poll at that time on the following day.

When the remote machine is secured with a 4-digit poll code, enter the correct code and press

Enter

If not, press code, or enter

Press

Enter

At the specified time, the machine will dial the numbers in the order you entered and receive documents from the remote machines.

Enter

to accept “0000” which represents no

0000

when the starting time displays correctly.

Adding Documents to a Scheduled Fax

You can add documents to the delayed transmission previously reserved in your machine’s memory.

Load the document(s) face down into the ADF.

For details about loading a document, see page 6.5.

Adjust the document resolution to suit your fax needs. See page 6.6.

If you need to change the darkness, see page 6.3.

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button (W or X) to display “Add Page” on the bottom line and press

The display shows the last job reserved in the memory.

Enter

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6.27

Press the scroll button (W or X) until you see the fax job to which you want to add documents and press

The machine automatically stores the documents in the memory, and the display shows the memory capacity and the number of pages.

After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode.

Enter

Canceling a Scheduled Fax

Press

until “Fax Feature” appears on the top line of

the display.

Press the scroll button (W or X) to display “Cancel Job” and press

Enter

. The display shows the last job reserved in the

memory.

Press the scroll button (W or X) until you see the fax job

Enter

you want to cancel, and press

When the display confirms your selection, press 1 to select “Yes.” The selected job is canceled and the machine returns to Standby mode.

To cancel your selection, press

to select “No.”

6.28

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Additional Features

Using Secure Receiving Mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on Secure Receiving mode to restrict printing out all of the received faxes when the machine is unattended. In Secure Receiving mode, all of the incoming faxes go into the memory. When the mode turns off, any faxes stored are printed.

To turn Secure Receiving mode on:

Press

until “Advanced Fax” appears on the top line of

the display.

Press the scroll button (W or X) until “Secure Receive” appears on the bottom line and press

Enter

Press the scroll button (W or X) to display “On” on the bottom line and press

Enter a four-digit passcode you want to use and press

Enter

OTE

: You can activate Secure Receiving mode without setting a passcode, but cannot protect your faxes.

Re-enter the passcode to confirm it and press

To return to Standby mode, press

When a fax is received in Secure Receiving mode, your machine stores it into the memory and displays “Secure Receive” to let you know that there is a fax stored.

Enter

Stop/Clear

Enter

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6.29

To print received documents:

Access the Secure Receive menu by following steps 1 and 2 on page 6.29.

Press the scroll button (W or X) to display “Print” on the bottom line and press

Enter the four-digit passcode and press

The machine prints all of the faxes stored in the memory.

To turn Secure Receiving mode off:

Access the Secure Receive menu by following steps 1 and 2 on page 6.29.

Press the scroll button (W or X) to display “Off” on the bottom line and press

Enter the four-digit passcode and press

The mode is deactivated and the machine prints all of the faxes stored in the memory.

Enter

To return to Standby mode, press

Stop/Clear

6.30

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Printing Reports

Your machine can print reports containing useful information. The following reports are available:

Phonebook List

This list shows all of the numbers currently stored in the machine’s memory as speed dial and group dial numbers.

You can print this Phonebook list using the see page 6.21.

Phone Book

button;

Sent Fax Report

This report shows information of the faxes you recently sent.

Received Fax Report

This report shows information of the faxes you recently received.

System Data List

This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings.

Scheduled Job Information

This list shows the document currently stored for Delayed faxes or Toll Save faxes. The list shows the starting time and type of operation.

Message Confirmation

This report shows the fax number, the number of pages, the elapsed time of the job, the communication mode, and the communication results.

You can set up your machine to automatically print the message confirmation report after each fax job. See page 6.3.

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6.31

Junk Fax Number List

This list shows up to 10 fax numbers specified as the junk fax numbers by using the Junk Fax Setup menu; see page 6.34. When the Junk Fax Barrier feature is turned on, incoming faxes from those numbers are blocked.

This feature recognize the last 6 digits of the fax number set as a remote fax machine’s ID.

Multi-communication Report

This report is printed automatically after sending documents from more than one location.

Power Failure Report

This report is printed out automatically when power is restored after a power failure, if there occurs any data loss due to the power failure.

OTE

: The lists you have set to print out automatically don’t print out when there is no paper loaded or a paper jam has occurred.

Printing a Report

Press

until “Reports” appears on the top line of the display. The first available menu item, “Phone Book” displays on the bottom line.

Press the scroll button (W or X) to display the report or list you want to print on the bottom line.

• Phone Book: Phonebook list

• Sent Report: Sent fax report

• RCV Report: Received fax report

• System Data: System data list

• Scheduled Jobs: Scheduled job information

• MSG Confirm: Message confirmation

• Junk Fax List: Junk fax number list

Press

Enter

The selected information prints out.

6.32

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Using Advanced Fax Settings

Your machine has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see page 6.31

Changing Setting Options

Press

until “Advanced Fax” appears on the top line of the display. The first available menu item, “Send Forward,” displays on the bottom line.

Press the scroll button (W or X) until you see the desired menu item on the bottom line and press

When the option you want appears on the display, choose a status by pressing the scroll button ( value using the number keypad.

Enter

or X) or enter a

Press

Enter

to save the selection.

You can exit from Setup mode at any time by pressing

Stop/Clear

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6.33

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