Samsung SF-5312F User Manual

About This User’s Guide

Your product is packaged with two or three User’s Guides:

• Your MFP User’s Guide(s), which provides you with all of the detailed information you will need to install, and use the product as a printer, scanner, copier, and fax (Available features vary depending on your MFP type.) This Guide also provides information to maintain and troubleshoot your product.

•

This User’s Guide, which provides the basic description on using the supplied multifunctional application, edit images, and send e-mail and fax on your computer. You will also find a brief description on the automatic text recognition programme, AnyPage.

Samsung SmarThru, which allows you to scan and

Trademarks

• SmarThru, MailBox, Image Manager, Scan Manager, Copy Manager, Image Viewer, AnyPage are trademarks of Samsung Electronics.

• Acrobat Reader is a trademark of Adobe Systems Inc.

• Other names and trademarks mentioned in this guide are trademarks of their respective holders.

Getting Started

Samsung SmarThru

Introduction Programmes within Samsung SmarThru Running Samsung SmarThru Getting Help

Scan Wizard

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1.2

1.3

1.6

Scan Wizard

Overview

Scanning

Overview Scanning with the Scan Manager Features of the Scan Manager Window Selecting Scan Options Features of the Samsung TWAIN Window

Copying

Copying a Document

Scanning to E-mail

Scanning a Document to E-mail

Scanning to Fax

Scanning a Document to Fax

Scanning to Web

Scanning Images for Publishing to the Web

Scanning to OCR

Scanning with Automatic Text Recognition Configuring Automatic Text Recognition

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2.10

2.14

2.17

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2.23

2.27

2.30

2.1

2.3

2.4

2.7

2.8

2.9

Scanning to SmartMedia

Samsung SmartMedia Scanning to SmartMedia

Remote Scan Service

Remote Scan Service Setting Up a Server Station Setting Up a Client Station

Image Manager

Working with Image Manager

Overview Opening the Image Manager Window Using Programs Bar in the Image Manager Image Manager Toolbar Overview Editing Images Working with Images In Browse Mode

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2.32

2.34

2.35

2.38

3.1

3.2

3.4

3.6

3.8

3.14

Web Publisher

Overview Creating a New Project Samsung Web Publisher Window Creating Upload Account Uploading a Project

Image Viewer

Overview Viewing Images with the Image Viewer Associating File Types with the Image Viewer

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3.17

3.18

3.19

3.20

3.21

3.22

III

Mailbox

Overview –––––––––––––––––––––––––––––––––––––––––––– 4.1

Activating the SmarThru E-Mail Service Activating the SmarThru Fax Service Features of the Mailbox Window

Working with E-mail Messages

New Message Window –––––––––––––––––––––––––––––––– 4.12

Creating and Sending E-mail Messages New Message Toolbars Using Message Template Using HTML Stationery Template Reading Incoming Message Browsing E-mail Messages Finding Messages

Using Address Book

Overview ––––––––––––––––––––––––––––––––––––––––––– 4.26

Address Book Objects Opening the Address Book Adding Contact Information to Address Book Organising Address Book Items

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Working with Fax Messages

Overview ––––––––––––––––––––––––––––––––––––––––––– 4.33

Creating and Sending a Fax Sending a Fax from a Windows Application Browsing Fax Messages Using Fax Cover Page Editor Remote Fax Service (SmarThru networking only) Fax Log Viewer Fax Queue Browser

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Additional Mailbox Features

Viewing News on Internet News Servers ––––––––––––––– 4.51

Creating Message Digests Using Message Collections Using Conversation Threads SmarThru Status Window Automatic Message Processing All SmarThru Data Backup

SmarThru Configuration

Opening the SmarThru Configuration Dialogue Box ––––– 4.61

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Using AnyPage Lite

Appendix

Overview Running AnyPage Lite How To Recognise a Text or Table AnyPage Lite Window Overview

Troubleshooting Index

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OCR Application

5.1

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5.2

5.3

5.10

6.1

6.3

chapter

Getting Started

Samsung SmarThru is the accompanying software for Samsung multi-function product (MFP). This chapter introduces you to the Samsung SmarThru software. Topics included in this chapter are:

Samsung SmarThru

◆ Introduction

◆ Programmes within Samsung SmarThru

◆ Running Samsung SmarThru

◆ Getting Help

Note

To use the Samsung SmarThru software, you must install the SmarThru CD-ROM that was shipped with your MFP. For information on installing the SmarThru CD-ROM, refer to the Product User’s Guide.

Samsung SmarThru

Introduction

SmarThru is the accompanying software for Samsung multifunction product (MFP). With the SmarThru, you can enjoy all the MFP capabilities, such as printing, multi-page scanning, and copying. If you activate the SmarThru e-mail or fax services, you can send or receive e-mail or fax messages using your SmarThru system. The SmarThru system gives you the ability to keep your e-mail and fax correspondence in a single place, and to send the same messages via fax and over the Internet at the same time.

With the SmarThru, scanning becomes a pleasure. You can save scanned images in a dedicated storage area for subsequent editing, sending via e-mail or fax, printing, and processing by other programmes of your choice.

The SmarThru contains a powerful image editor that allows to alter images: applying various visual effects, changing colours, adding annotations, etc.

AnyPage OCR software (included in the package) gives you the ability to convert scanned images into text documents, suitable for editing with your favorite text editor. Using AnyPage OCR, you can automatically recognise all incoming fax messages.

Getting Started

1.1

Programmes within Samsung SmarThru

Here you can find a quick reference to SmarThru software. The main SmarThru programme integrates three components: Image Manager, Scan Wizard, and Mailbox if activated.

Image Manager

Image Manager is intended for storing and editing images.

Scan Wizard

Scan Wizard is intended for the quick launch of several scanning procedures.

Scan Manager

It scans documents to the Image Manager’s database.

Copy Manger

It copies documents by scanning and subsequent printing.

AnyPage

AnyPage is an optical character recognition(OCR) programme. Using the AnyPage you can convert scanned document to a text file, which can be edited afterwards.

Mailbox (available only when you activate the SmarThru message system.)

Mailbox is intended for storing fax and e-mail messages sent and received using the SmarThru system.

New Message (available only when you activate the SmarThru message system.)

This programme is intended for creating, editing, and sending e-mail and/or fax messages, and for reading incoming messages.

Fax Manager (available only when activate the SmarThru fax service.)

This is a wizard for creating and sending fax messages.

Fax Cover Page Editor (available only when activate the SmarThru fax service.)

The editor is intended for creating and editing fax cover pages (the very first page of a fax). Cover pages contain information specific to a particular message, such as recipient’s name, phone number, subject, etc.

SmarThru Engine (available only when you activate the SmarThru message system.)

SmarThru engine is the core of SmarThru message system. It must be running to send and receive fax and e-mail messages.

1.2

Getting Started

Running Samsung SmarThru

Image Manager, Scan Wizard, and Mailbox if activated, are integrated in the Samsung SmarThru 3 window.

To open the Image Manager, the Scan Wizard, or the Mailbox, run the SmarThru 3 in the following ways:

• From the desktop window, double-click the icon.

SmarThru 3

Double click.

Toolbar

Plugin Bar

Image Manager

Scan Wizard

• From the

Start menu, click Programs, select Samsung SmarThru

and then SmarThru 3.

The Samsung SmarThru 3 window opens.

Status Bar

Getting Started

1.3

To open the Scan Wizard:

Select one of the following:

• In the Samsung SmarThru 3 window, click the Scan Wizard icon in the plugin bar on the left of the SmarThru window.

• In the Samsung SmarThru 3 window, click the

View menu, click

Switch to and then select Scan Wizard.

• From the Start menu, click Programs, select Samsung SmarThru and then Scan Wizard.

See the previous page to view the Scan Wizard window. For further information on the Scan Wizard, see chapter 2 “Scan Wizard”.

To open the Image Manager:

Select one of the following:

• In the Samsung SmarThru 3 window, click the Image Manager icon in the plugin bar on the left of the SmarThru window.

• In the Samsung SmarThru 3 window, click the

View menu, click

Switch to and then select Image Manager.

• From the taskbar at the bottom right corner of the desktop window, right-click on the SmarThru mail engine icon and select

Image

Manager from the pop-up menu.

The Image Manager window appears as shown below. For further information on the Image Manager, see chapter 3 “Image Manager.”

Click it to open the Image Manager.

SmarThru mail engine icon

1.4

Getting Started

Click it to open the Mailbox.

If you want to use the SmarThru e-mail or fax message system, you have to enable the services and configure the Internet or Fax gate. See page 4.3. After you activate the service(s), you can see the Mailbox in the SmarThru 3 window.

To open the Mailbox:

Select one of the following:

• In the Samsung SmarThru 3 window, click the Mailbox icon in the plugin bar on the left of the SmarThru window.

• In the Samsung SmarThru 3 window, click the

View menu, click

Switch to and then select Mailbox. The Mailbox window appears as

shown below. For further information on the Mailbox, see “Mailbox” on page 4.1.

Getting Started

1.5

Getting Help

Samsung SmarThru contains a detailed on-line help document. If you encounter problems while using the SmarThru, please consult the on-line help. SmarThru Help is accessible on every SmarThru programme window and dialogue box.

Help on the menu bar of the programme windows and the dialogue

Click boxes.

When you access the SmarThru Help, you can further select view, Index view or Search view to find the desired item quickly.

Contents

1.6

Getting Started

chapter

Scan W

Scan Wizard is an easy-to-use and convenient tool to manage your scan work. This chapter provides information on the following topics:

Scan Wizard

◆ Overview

Scanning

◆ Overview

◆ Scanning with the Scan Manager

◆ Features of the Scan Manager Window

◆ Selecting Scan Options

◆ Features of the Samsung TWAIN Window

Copying

◆ Copying a Document

Scanning to E-mail

◆ Scanning a Document to E-mail

Scanning to Fax

◆ Scanning a Document to Fax

izard

Scanning to Web

◆ Scanning Image for Publishing to the Web

Scanning to OCR

◆ Scanning with Automatic Text Recognition

◆ Configuring Automatic Text Recognition

Scanning to SmartMedia

◆ Samsung SmartMedia

◆ Scanning to SmartMedia

Remote Scan Service

◆ Remote Scan Service

◆ Setting Up a Server Station

◆ Setting Up a Client Station

Scan Wizard

Overview

Samsung Scan Wizard is an easy-to-use and convenient tool to manage your work.

To launch the Scan Wizard, run the SmarThru 3 by double-clicking the SmarThru 3 icon in the desktop window and then click the Scan Wizard icon in the plugin bar on the left pane of the SmarThru 3 window. For further details, see page 1.4.

Appears only if you activate the SmarThru e-mail or fax services.

Plugin Bar

Appears only if your MFP supports SmartMedia.

Appears only if you activate the SmarThru fax services.

Scan Wizard

2.1

Samsung Scan Wizard contains the following services:

Scan Manager which lets you scan documents and images quickly and easily.

Copy Manager which lets you use your MFP as a copier device.

Scan Manager which lets you scan documents and then launches the mail program currently configured in your PC to send just scanned documents via e-mail. If you activate the SmarThru e-mail service, the SmarThru mail system launches.

Scan Manager which lets you scan documents and then launches the SmarThru fax system which helps you send electronic faxes.

Scan Manager which lets you scan images for further publishing to the Web.

If the scanned document should be passed to the OCR programme for text recognition, click Scan to OCR.

2.2

Scan Wizard

Allows you to scan an image and save it into a Samsung SmartMedia device.

Notes:

• The

Scan to OCR

service and the

OCR Options

menu are available only if

you have the OCR programme installed.

Scan to SmartMedia

• The

service is available only if your MFP supports

Samsung SmartMedia devices.

• The

Scan to FAX

service is available only if you activated the SmarThru

fax service.

Additionally the Options menu of the Scan Wizard window provides access to the following items:

Opens the SmarThru Configuration window and shows the Scan Options dialogue which allows you to select scan source, etc.

Invokes the Automatic Recognition Configuration dialogue box that lets you change the text recognition parameter.

Scanning

Note:

Colour scan function may be unavailable depending on the type of your product.

Overview

Scanning is the process of converting an image into computer-usable information by digitising the image. Scanners and digital cameras are devices that have the technology to transfer an external image to digital information, that can be saved as a file, printed, faxed, or otherwise manipulated on your computer.

To scan a document, insert the document into MFP, and run the Scan Manager module. You can do it either from the Scan Wizard programme, or from the Image Manager. In the Scan Wizard, click the In the Image Manager, select scanned images will be stored in the Image Manager database.

The type of documents you can scan include photos, drawings, magazine pages, newspaper articles, and any type of single page image.

Scan... from the File menu. In both cases,

Scan button.

Scan Wizard

2.3

Scanning with the Scan Manager

The Scan Manager can convert a photo or paper document into a digital image. To scan a document with the Scan Manager, use the following steps:

1. Load a document(s) you want to scan into your MFP.

2. Run the SmarThru 3 and open the Scan Wizard. See page 1.4.

3. Select

Scan in the Scan Wizard window.

Click.

4. Choose the scan settings and then click Scan. For more information on the scan settings, refer to “Features of the Scan Manager Window” on page 2.7.

Note:

If the system is short of memory, high resolution scanning may not be achieved. Lower the resolution and try again.

2.4

Scan Wizard

Choose appropriate scan settings.

5. A progress bar informs you of the scan progress. When the scan is completed, the scanned image is briefly displayed in the preview area.

Preview area

6. The Scan Manger window closes automatically and the Image Manager is automatically launched.

The scanned image is saved in the

Incoming folder of the Image

Manager with a system-assigned name.

For information on working with the images in this browse mode, see page 3.14.

Scan Wizard

2.5

7. To open the image for editing, double-click on the image, or click on the toolbar. The opened image will replace the contents of the current folder.

For information on editing images with the Image Manager, refer to “Working with Image Manager” on page 3.1.

2.6

Scan Wizard

Features of the Scan Manager Window

The Samsung Scan Manager window is used to preview and scan images. The controls of the Scan Manager window are described below.

Note:

If you define the scan size too small, multi-page scanning cannot be properly made.

Preview area: Contains a sample picture or

the prescanned image. It also contains a dotted rectangle that defines size and position of the image area where the scanned picture should appear. The heading of this area displays a name of the currently selected scanner.

Scan size: Selects the size of the image being scanned. You may select one of the

predefined sizes, or Custom to enter the dimensions manually. You may also change the scan area using the mouse: drag one of the marquee handles (small black squares) to resize the marquee, or place the mouse cursor inside the marquee (the cursor turns into a fourheaded arrow) and drag it to change the marquee position. If you change the dimensions after selecting one of the predefined sizes, this setting automatically changes to Custom.

Left, Top: These settings define a position of the top left corner of the scan area.

Width, Height: These settings define the size of the scan area.

Units: Lets you select measurement units that will be used for specifying scan area

dimensions.

Image type: Selects the image type

used for scanning.

Resolution: Selects the resolution used

for scanning.

Scan: Click this button to start scanning.

Prescan: Click this button to scan an image at low

resolution. This is useful for preliminary testing of scanner setup etc. The scanned image will replace the picture in the sample picture area.

Cancel: Click this button to exit the Scan Manager.

Help: Click this button to bring up the help system.

Image Adjust...: Click this button to

bring up the Image Adjust window to adjust image brightness and contrast.

Defaults: Click this button to return all

the settings to their default values.

Scan Wizard

2.7

Selecting Scan Options

You can use the standard TWAIN window instead of the Samsung Scan Manager window to scan an image. Also, if you have another scanner driver installed on your computer, you can select the desired driver.

1. To open the Scan Option dialogue, select one of the following:

• In the Scan Wizard window, click the

Options menu and then click

Scan.

• In the Image Manager window, click the

File menu and then click

Scan Options.

• Open the SmarThru Configuration (see page 4.61) and then click Scan Options in a tree on the left of the SmarThru Configuration window.

2. The Scan Options dialogue allows you to set general options general for all the scanners on your system.

Controls the scanning software behaviour, when a document being scanned is smaller than your scanner viewport area.

Left, if the document will be placed

Select

You can select the scanner driver. The model names differ depending on the products.

along the left edge of your scanner viewport area. Select centred across the viewport area.

Center, if the document will be

2.8

Select the scanner user interface you wish to use when you scan.

Once SmarThru Networking option is selected when you install SmarThru software, you can use these options to share the scanner over a LAN. For details on these options, see “Remote Scan Service” on page 2.34.

3. Save the currently changed scan option configuration.

Scan Wizard

Features of the Samsung TWAIN Window

Brief descriptions for the controls of the Samsung TWAIN window are provided below.

Settings Tabs: Each tab (Basic, Image

quality

, Filters, and the About tab) contains

settings to adjust the scan image.

Preview area

Use Help for further details on settings in this TWAIN window.

Scan Wizard

2.9

Copying

Note:

Colour copy function may be unavailable depending on the type of your MFP.

Copying a Document

With the Samsung Copy Manager, you can

• Quickly make copies of scanned images.

• Adjust the brightness and contrast of the resulting image.

• Change the resolution and the colour mode used for copying.

• Set the number of copies.

• Scale the resulting image.

To copy a document using the Samsung Copy Manager:

1. Load a document(s) you want to copy into your MFP.

2. Run the SmarThru 3 and open the Scan Wizard. See page 1.4.

2.10

Scan Wizard

3. Select Copy in the Scan Wizard.

Click.

4. The Samsung Copy Manager window opens. Adjust the scan settings.

Note:

If the system is short of memory, high resolution scanning may not be achieved. Lower the resolution and try again.

Image type: Selects the image type used for scanning. Resolution: Selects the resolution used for scanning.

Selects the size of the image being copied.

Check this box if you want the scanned image to be saved into the Incoming folder of the Image Manager database for future reference.

Scan Wizard

2.11

5. To select printing mode, click the Print tab at the top of the Samsung Copy Manager window.

Description: Select on the bottom to print image descriptions below

images, turn printing image descriptions off.

Print Border: Check this box to print a border around images.

Center Image: Check this box to centre printed images. If the image is

larger than one page, the image will be centred across all the pages it spans.

Preview area: This area shows

image(s) that will be printed.

on the top to print image descriptions above, or do not print to

Lets you choose one of five printing methods. For details, see page 2.13.

Check this box if the copies should be collated.

Click this button to return all

Brings up the standard printer setup dialogue box.

settings to their default values.

Copy: Click this button to start the copying process.

Prescan: Click this button to scan an image at low resolution.

Cancel: Click this button to exit the Copy Manager.

Help: Click this button to bring up the help system.

2.12

Scan Wizard

Samsung Copy Manager provides the following five printing methods:

Scale The printed image will be scaled. Enter the scaling

factor in the Print Scale(%) field.

Fit to Page Selecting this option will result in scaling the printed

image to fill the entire page. You may select the desired page size using the

Multiple Page If your scanner supports successive scanning of per Side multiple images, you may use this option to print

several images on a single page. The images will be successively placed on a page one by one; when the page is full, the programme will proceed to the next page, and so on. The the number of images to be placed on each page.

Clone This option is used for printing several copies of the

same image on a single page. The Images per Sheet option defines the number of images to be placed on each page.

Fit to Paper drop-down list box.

Images per Sheet option defines

Poster This option allows you to print a single image on several

pages. Later you will have to join them together to have a whole printed image. The Target Size option selects the size of the resulting image. Choose one of the predefined sizes, or choose overlap width and scaling factor using the Overlap and

Size(%) fields, respectively.

Custom and select the

6. To configure your printer, click Printer Setup on this window to bring up a standard printer setup dialogue box.

7. Press

Copy to start the copying process. The document will be

scanned and scaled, and the desired number of copies printed.

Scan Wizard

2.13

Scanning to E-mail

Scanning a Document to E-mail

The Scan Wizard window contains the Scan to Email service which lets you scan documents, and then launches the mail program currently configured in your PC to send just scanned documents attached to an e-mail.

If you activated the SmarThru e-mail service, the SmarThru e-mail system runs to send the scanned documents. For details, see page 4.3.

To scan to e-mail, take the following steps:

1. Load a document(s) you want to send into your MFP.

2. Run the SmarThru 3 and then open the Scan Wizard. See page 1.4.

3. Select

Scan to Email in the Scan Wizard window.

Click.

2.14

Scan Wizard

Note:

If the system is short of memory, high resolution scanning may not be achieved. Lower the resolution and try again.

4. The Samsung Scan Manager for Email window opens. Specify the scan settings. For more information on the scan settings, see page 2.7.

Choose scan settings.

Preview area

If you check this box, the scanned

image will be saved into the Incoming

folder of the Image Manager database.

5. Click the Scan button.

When scanning is complete, the scanned document is displayed in the preview area. The mail program in your PC (e.g. MS Outlook) is then automatically launched. If you activated the SmarThru e-mail service, the following screen appears.

You’ll find the scanned

document is attached as an

image file format to the mail.

Scan Wizard

2.15

6. Fill in each field. For details on the controls of this window, see page

4.13.

7. When you are ready to send, click .

The message is automatically saved in the

Outgoing folder of the

Mailbox window.

For further details about working with e-mail messages in the SmarThru system, see page 4.12.

2.16

Scan Wizard

+ 135 hidden pages