Samsung SF505 User Manual [en, cs, de]

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OPERATOR’S GUIDE

FX 505

INTEGRATED PERSONAL FACSIMILE

Please read your Operator’s Guide carefully before using your new

FX 505 Facsimile machine. This guide contains instructions for

proper setup, operation, and maintenance of your FX 505.

FCC Information

The applicable only to Samsung Model

FX505 facsimile machines Installed

In the United States of America.

following

information is

Label ldentification

This equipment complies with Part 68 of the

FCC rules. On the bottom of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN) for this equipment. You may need to provide this information to your telephone company.

Type of Service

Model FX505 is designed to be used on

standard device telephone lines. Connection to telephone company-provided coin service (central office implemented systems) is

prohibited. Connection to party-line service

is subject to state tariffs.

Telephone Company

Procedures

The goal of the telephone company is to

provide you with the best service it can. In

order to do this, it may occasionally be

necessary for it to make changes in its equipment, operation, or procedures. If these changes affect your service or the operation of the equipment, the telephone company will give you notice, in writing, to allow you to make any changes necessary to maintain uninterrupted service.

If you have any questions about your

telephone line, such as how many pieces of

equipment you can connect to it, telephone

company will provide this information upon

request.

In certain

necessary for the telephone company to

request information from you concerning the equipment which you have connected to your telephone line. Upon request of the telephone company, provide the FCC

registration number

Equivalence equipment which is connected to your line;

both of these items are listed on the

equipment label and in the Service

Information chapter of this guide. The sum

of all of the RENs on your telephone line

should be less than five in order to assure

proper service from the telephone company.

In some cases, a sum of five may not be

usable on a given line.

circumstances,

and

Number (REN) of the

may be

the

Ringer

About interference

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more the following measures:

n Reorient or

antenna.

n Increase the separation between the

equipment and the receiver.

Connect the equipment into an outlet on

a circuit different from that to which the receiver is connected.

n Consult the dealer or an experienced

radio/TV technician for help.

relocate the receiving

DOC Information

If a Problem Arises

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network. If the telephone company notes a problem, it may temporarily discontinue service. When practical, the telephone company will notify you in advance of the disconnection. If advance notice is not feasible, you will be notified as soon as possible. When you are notified, you will be given the opportunity to correct the problem and informed of your right to file a complaint with the FCC.

Hearing Aid Compatible

Telephones

The telephone handset attached to the

Model FX505 is hearing aid compatible.

Lightning

Your unit has built-in protection circuits,

which meet or exceed FCC requirements, to

reduce the risk of damage from surges in telephone line currents. However, lightning striking near or on these lines can cause an excessive surge of voltage that can damage the phone.

Lightning damage is uncommon. However, if

you are concerned about it or live in an

area with frequent and/or severe electrical

storms, we suggest that you unplug your

electronic equipment during the storms.

The following information is applicable only to facsimile

machines installed in Canada.

Notices

The Canadian Department of Communications (DOC) label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications equipment must also be installed using an acceptable method of connection. In some cases, associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an

maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

the company’s

company.

inside

authorized

The

wiring

Canadian

Users protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe

system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device, to prevent overloading. The termination on a

loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all the devices does not exceed 100.

The Load Number of this unit is #8

Class B

This Digital Apparatus does not exceed the

Class B limits for Radio Frequency noise from Digital Apparatus set out in the Radio

Interference Regulations of the Canadian

Department of Communications.

should ensure for their own

Renseignements du Ministère des Communications

Les s’appliquent qu’aux télécopieurs installés au Canada.

renseignements suivants ne

Avis

L’etiquette du Ministere des Communications (DOC) est une marque d’identification d’appareif certifié. Cette certification signifie que l’appareil répond a certains critéres de sécurité et d’utilisation. Cependant, le Ministere ne peut pas garantir que l’appareil rencontrera les exigences de son utiiisateur.

Avant de faire I’installation de I’appareil, l’gtilisateur devrait s’assurer qu’il pourra brancher son appareil en utilisant les services généralement offerts par la compagnie téléphonique de sa region. II faut s’assurer de brancher convenablement I’appareil. Dans certains cas, le système inteme de communication d’une compagnie possede aussi une ligne individuelle qu’il vous sera possible d’utiliser avec un dispositif d’assemblage certifié (rallonge de telephone). renseigner afin de faire une bonne utilisation de son appareil et de ne pas nuire au systeme interne de communication de la compagnie.

Toute reparation d’un appareil certifie devrait être effectuee dans un centre d’entretien approuve par le fournisseur. Toute reparation ou modification apportee par

L’utilisateur devrait se

l’utilisateur à son appareil ou tout problème de fonctionnement pourrait forcer votre compagnie téléphonique a debrancher votre appareil. L’utilisateur devrait s assurer que les raccordements de mise a la terre de I’alimentation, des lignes téléphoniques et du systeme de tuyauterie hydraulique, si present, soient tous relies ensembles. Cette mesure de sécurite est importante surtout en milieu rural.

Mise en garde : L’utilisateur ne devrait pas essayer de faire de tels raccordements seul, il devrait faire appel a du personnel qualifie

ou a un électricien selon le cas. Le numero de raccordement (LN) se

rapporte a chaque appareil et determine le nombre maximum de raccordements afin d’éviter une surcharge. La boucle peut comprendre plusieurs choix différents tant et aussi longtemps que le total des numeros de raccordement ne dépasse pas la somme de 100.

Le numero de raccordement de votre appareil est : #8

Classe B

Cet appareil n’excède pas les limites de la classe B pour les émissions de parasites radio a partir d’un appareil numérique établies par le règlement sur les parasites radio du Ministere des Communications.

About This Guide

Congratulations !

Your FX505 is a compact electronic facsimile (fax) machine that uses advanced telephone and computerized image-sending technology to send copies of your important documents anywhere in the world.

Your FX505 is easy to set up and use, but you should read this guide and follow the setup and operation steps carefully to ensure correctly, and to take advantage of its powerful features.

Important Please be sure to read and perform

the steps listed in Setting Up. These steps are necessary before you can begin to use your unit.

Once you become familiar with the basic operation of your FX505, find the

Quick Reference Card included with this guide and keep it near your machine. The card will serve as an easy reminder of how to send and

receive during day-to-day faxing with your fax machine.

that your

FX505 operates

Contents

A Quick Look at Your Machine.................... 5

Setting Up.......................................................8

Assembling & Connecting.............................9

Installing the Handset, Connecting the Phone Line, Extension Telephone or Answering Machine, the Power,

Turning the Power ON, Choosing Dial Mode, Searching Memories.................................. 30

Setting Speaker Volume and Ringer Volume

Loading Fax Paper.......................................12

Setting Up Basic Information.................13

Setting Date and Time, and Your Terminal ID, How to Enter Name

Receiving.....................................16

Receiving in TEL Mode, in AUTO-RCV Mode, in ANS/FAX Mode, in TEL/FAX Mode, Using

the Extension Telephone, Canceling a

Reception

Important Receiving Facts......................... 20

Voice Request, Window Messages, Identifying the Party Sending the Documents, Clearing Paper Jams, Fax Paper Storage

Sending..............................................22

Important Sending Facts..........................23

Memory Dialing, Automatic Redialing, Handset Up/Handset Down, Window Messages, Clearing Document Jams, Printing Information on Sent Pages, Voice Request, Confirmation Report

Controlling Transmission Quality.............26

Preparing a Good Original, Page & Document Size Limitation, Setting Resolution and Contrast of Documents, Making Copies

Storing One-Touch &

Speed Dial Numbers ............................... 28

Other Ways to Send or Receive................... 32

Sending at a Later Time, Canceling Delay Transmission, Polling

Using As a Telephone...............................35

Making a Call Using Memory Dialing, To Place a Call on Hold, Manual Redialing, Switching From Pulse to Tone, Using Flash

Setting User Options...................................36

Printing Reports..........................................38

Confirmation Report, Location Number List, Options List, Transmission Report, Reception Report?

Maintenance and Troubleshooting...........42

Troubleshooting, Error Messages, Cleaning Components, How a Fax Works, About Facsimile Compatibility

Service Information.....................................47

When Service is Needed, Specifications

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

A Quick Look at Your Machine

Front View

Side View

Speaker

VOLUME Switch

Adjust the monitoring speaker volume (see page 11).

Document Outlet

HANDSET Jack

Connect the handset.

DIAL

MODE Switch

Select the TONE or PULSE dialing mode.

RINGER Switch

Adjust the ringer volume (see page 11).

Document Tray Document Guide

Adjust to the width of document loaded.

Release Button

Slide it towards the front of the

unit to open the paper cover.

Control Panel

See page 6.

Connect the power cord.

Power Switch

Use to turn power on

and off.

Rear View

supplied

machine or regular phone, if necessary.

TEL LINE Jack

A standard telephone jack to connect the unit to the telephone line

Check Your Equipment

Unpack your unit and examine the drawing at right to familiarize yourself with its parts and to make sure none are missing.

Main Body

Handset

Fax Paper

Handset Cord

Line Cord

A Quick Look at Your Machine continued

Control Panel

[RECEIVE MODE] Key and Indicator

Press to select proper receiving mode. Each time you press [RECEIVE MODE], the LCD window displays the currently selected mode and the indicator’s status is changed as follows :

LCD Display

TEL MODE AUTO-RCV MODE ANS/FAX MODE

[POLL] Key and Indicator

When pressed with a document loaded, your unit is set up to be polled by other remote machine. When pressed after dialing telephone number, with no document loaded, your unit starts to poll the documents loaded on other remote machine.

[LIGHT/PHOTO] Key and Indicator

Press to select a proper contrast to add half-tone shading for documents you send. Select LIGHT mode for documents with light or faint print, pencil. The indicator lights. Select PHOTO mode for photographs or documents printed in color. The indicator flickers.

[V.REQUEST] Key and Indicator

Press to make a voice request while you are sending or receiving documents. The indicator lights when you initiate a voice request.

Indicator’s Status

Not Lit Lit Flickering

[SPEED] Key

Press before entering a 2-digit speed dial number.

[FUNCTION] Key

Use with other keys when performing certain functions.

[FINE/SUPER] Key and Indicator

Press to select a proper resolution that works best for the documents you send. For documents with small print, such as newspaper, select FINE mode. The indicator lights and the FINE mode activates.

For documents with very small print or detailed drawings, select

SUPER FINE mode. The indicator flickers and the SUPER FINE mode

activates.

[FLASH] Key

Press to take a second incoming call

on the same line.

[REDIAL/PAUSE] Key

Press when calling the last number dialed. Or, press to insert a pause when dialing numbers.

[SEARCH] key

Press to search the numbers stored

into the unit’s memory.

A Quick Look at Your Machine continued

Tones and Alarms

[TONE] Key

Use to produce touch tone for tone service in pulse dialing mode.

- Dial Keypad

It lets you manually dial a phone number, use a speed dial number, or enter data to set up your machine to match your individual needs.

- One-Touch Keys

The keys dial your most frequently called

numbers at a touch of the keys.

Your unit produces a variety of tones to assist you in its proper operation.

l A short tone sounds when you

press a key.

l 5 short tones sound when an

error condition occurs.

l 3 short tones sound when you

press the one-touch key which is not assigned,

l A long tone sounds when

sending or receiving is done.

[START/COPY] Key

Press to start copy or fax operation.

[STOP] Key

Press to stop an operation.

The unit will return to standby mode.

One-touch keys 09 and 10 double as

key and

functions with

and CD1 key when searching memories (see

page 30).

- [OHD/HOLD] Key and OHD Indicator

Press to dial numbers without picking up the

handset. The indicator lights when speaker activates.

Or, press the key to put a call on hold.

[NOI

key when performing certain

[FUNCTIONI

key, or key

[YES]

Setting Up

This section shows how to set up your fax machine and prepare it to send and receive.

Follow These Steps

To set up your machine and prepare it to send and receive documents, follow these four steps :

l Choose a proper location to install your

machine.

l Assemble your unit and plug it into

power and phone lines (see page 9).

l Enter basic information such as your ID

number and name, date and time into unit’s memory (see page 13).

l Load fax paper in your unit (see page

12).

Choosing a Proper Location

A proper location for your fax machine helps ensure trouble-free operation. Select a

location for the unit where :

n It is away from heating or

air conditioning units.

n Its cords are not in the way of normal

activities.

n It is not in direct sunlight.

n The ventilation openings are not

blocked.

n It is at least 4 inches from other

objects.

n Also, do not place objects on the top

of the unit.

Assembling & Connecting

Installing the Handset

Plug one end of the handset cord to the

jack on the bottom of the handset. Then,

plug the other end of the cord to the HANDSET jack on the left side of the

machine.

Connecting the Phone Line

Connect your machine in either of two ways :

Plug one end of the line cord into the TEL LINE jack on the machine and the other end into a standard telephone wall jack.

l l

If you install the unit in an electronic or digital telephone system or PBX, it may not operate correctly. To use the unit on such a system, you may nave to contact your

local telephone company and have them install a separate line that bypasses this equipment.

l l

Many modern office buildings feature identical wall jacks for telephone lines and data lines for computers. If the computer terminals in your office plug into wall jacks, make sure that you plug your Unit into a live telephone jack, not a data jack.

If you have a multi-line telephone, plug

one end of the line cord into the TEL

LINE jack on the machine and the other end into a jack on the multi-line phone system.

Assembling & Connecting continued

Connecting Extension

Telephone or Answering

Machine (if necessary)

Plug one end of the modular cord into the EXT.TEL jack on the rear of your machine. Plug the other end of the cord into a modular jack on an answering machine or a regular telephone you wish to use as an extension.

Connecting the Power

Plug the power cord to the power receptacle. Plug the other end of the cord into a properly grounded, three-pin 12OV

AC power outlet.

Use an outlet not shared with equipment

that generates electrical noise or consumes large amounts of electricity, such as an air conditioner or office copier.

Turning the Power “On”

Press the Power switch to turn the unit

on. When you turn the power on, [SYSTEM

INITIAL] message appears briefly in the

display window and all indicators light briefly. After a moment, all indicators are turned off, and the date, time, and current

mode are displayed. (If the displayed time and date are not correct, don’t worry-you will change this information in a moment. See page 13). This confirms your unit works properly.

You may leave your unit on and in

standby mode 24 hours a day, 365 days

a year.

If nothing appears in the window, make

sure that :

The power cord is properly connected and plugged into the wall jack.

l The wall jack is ‘live’ and not switched off

by a wail switch or blown fuse.

Assembling & Connecting continued

Choosing Dial Mode

TONE PULSE

Set the DIAL MODE switch on the left side of the unit for the type of service you have (pulse or tone). This switch is set to

TONE at the factory. If you are not sure which type of service you have, do this simple test.

1. Lift the handset and listen for a dial tone.

Setting Speaker Volume

The VOLUME switch on the left side of the machine controls the loudness of the

dialing tones you hear through the speaker when you dial with the handset down. You can set the volume to low (all the way to the right), medium (center), or high (all the way to the left).

Setting Ringer Volume

The RINGER switch on the left side of the unit lets you adjust the ringer volume to three different settings. Try all three to see which volume level is best for you.

If you set the switch to “OFF”, your unit does not ring when an incoming call comes in.

2. Press any number other than 0. If the dial tone stops, you have a touch-tone service. If the dial tone continues, you have a pulse service.

3. If you have a pulse service, set the DIAL MODE switch to PULSE.

PAPER RUNNING OUT ?

You’re running low when the edge of the paper is pink or black. When you’re out of paper, the LCD window displays [NO PAPER] to let you know.

1. Open the paper cover by pulling the release button towards the front of the unit. Alert tones sound and the LCD window displays [NO PAPER] when

the cover is lifted. Remove the empty

paper roll core, if any.

Loading Fax Paper

2. Place a new paper roll in the compartment. Be sure the paper exits from the top of the roll as shown.

4. Close the cover by pressing down on the center of the cover until it is secure. Tear off the excess paper.

The window display returns to the

standby.

3. Pull the paper edge out about an inch from the edge of the fax machine.

Hint :

For best copy quality, and to prevent possible damage to your machine, it is recommended to use Samsung thermal facsimile paper.

Setting Up Basic Information

Setting Date and Time

Your fax machine has a timer function

which

makes documents at a later time. In order to accomplish this, the date and time settings must be programmed. Note that the time must be entered in 24-hour format (refer to the box below). The date

and time also appear in various reports. In addition, they are added to the top of all transmitted copies along with your

name and number if you set the feature

to be activated through the user options

(see page 36). To set or change the date and time,

press [FUNCTION], then [5]. Follow the steps at right.

For times before Noon or after

Midnight, use the same numbers as 12-hour time, being sure to use four digits ; for example, enter

2 : 00 A.M. as 0200, enter 9 : A.M. as 0930.

For times from Noon through Midnight, use the entries shown in the table at right.

it possible to send

P.M. P.M.

P.M. P.M. P,M.

P.M.

P.M. P.M. P.M.

Type This

1200 1300 1400 1500 1600 1700

1800

1900 2000 2100 2200 2300 0000

For This Time

Noon

2:00 3:00

4:00 5:00

:00P.M.

7 8:00 9:00

1O:00

11:00

Midnight

Window Message

Your Response

Press [YES].

Using numeric keys, enter the month (MM), day (DD), and year (YY) with a 2digit number. And enter the hour (hh), and minute (mm) in 24-hour format.

For example, to enter September 15, 1992, 3 : 30 P.M., you would type 09 for

the month, 15 for the day, 92 for the

year, 15 for the hour, 30 for the minute.

If you make a mistake while entering the date and time, press [NO]. The last entered number is cleared each time you press [NO].

Your entry appears in the bottom of the window. If the information you have entered is correct, press [YES].

The unit returns to the standby mode and the LCD window displays the newly-set date and time.

Setting Up Basic Information continued

Setting Your Terminal ID

You can enter a self-identification message that will print across the top of every page you send to remote fax units. This message is made up of your company name (any combination of the available characters up to a maximum of

40) and fax number. Along with your message, the remote fax unit will also print out the time, the date, and number of pages you send.

Entering your fax number also enables this information to be displayed in the window of any fax unit you communicate with.

Your Terminal ID will help your faxing

partners keep track of who they are communicating with, and will give them the information they need to contact you, or follow up in transmission, unreadable fax, or other problem.

Using one of the User Options, you can prevent this information from printing on faxes (see page 36).

case of a faulty

Your Response

Press [YES].

Enter your fax number (up to 20 digits).

To delimit the area and exchange codes, use [REDIAL/PAUSE]. Hyphen is inserted each time you press

[REDIAL/PAUSE].

If you make a mistake, use [NO] to backspace to the error, or press [STOP] to cancel the operation and start over.

The number appears on the display. Check it to make sure it is correct, then press [YES].

Enter your name, for example, MY CO, as described in “How to Enter Name” on page 15.

Make sure the ID name appears correctly,

then press [YES].

To begin setting your Terminal ID, press [FUNCTION], then [2]. Follow the steps

at right.

Now, the unit returns to the standby mode.

How To Enter Name

Setting Up Basic Information continued

1. Press the number key labelled with the character you want.

Press it once to obtain the number, twice to obtain the first character, three times to obtain the second, and four times to obtain the third.

The chart at right shows how many times to press each number key to

produce a specific character.

2. When the character you want appears on the display, press [ * ] to confirm it.

3. Select further characters in the same

way.

Press [REDIAL/PAUSE] to enter a

space.

If you make a mistake while entering,

press [NO] to backspace and correct.

l To cancel entering number and name,

press [STOP] in the middle of entering.

Follow the chart to produce alphanumeric characters with the number keypad.

For example, to enter MY CO :

Press [6] Iwo times, then [*].

Press [9] four times, then [*].

Press [REDIAL/PAUSE] to insert a space,

Press [2] four times, then [*].

Press [6] four times, then [*].

When completed, press [YES].

Receiving

This section shows how to receive faxes and control the functions that affect the way you receive faxes.

Manual vs. Automatic Fax Machines

Facsimile machines come in two basic

types:

l Manual fax machines require the

sender to dial the number, listen for a fax “tone” from the receiving machine (or tell the receiving operator to press the START key on their machine), and then press [START/COPY] to send.

l Automatic fax machines detect the

presence of the receiving machine after it answers, and automatically send a document with no operator intervention.

With the handset in the cradle using memory dialing, your unit sends a document as an automatic fax machine. With the handset up, it sends a document

as a manual fax machine. Your facsimile

machine can receive documents from

either type of machine.

Choosing a Mode

Before you begin to receive faxes, select the proper reception mode for the way you intend to use the machine. The currently-set mode is displayed in the LCD window beneath the date and time.

In TEL MODE, you can use your fax

machine as you would use any regular telephone. Use this mode if you typically use the unit to receive both voice calls and faxes.

In AUTO-RCV MODE, your unit

automatically picks up to receive a fax

after several rings. The number of rings

can be set through the User Options (see

page 36). Use this mode if you typically

leave your fax machine unattended.

In ANS/FAX MODE, the unit can share the same telephone line with an answering machine.

Your unit is preset to the

when it comes out.

Once you choose a receiving mode, the mode will not be changed even though you turn the unit off. The unit restores the mode when you turn on its power.

TEL MODE

Receiving in TEL Mode

1. To select the TEL (Manual) mode, press [RECEIVE MODE] repeatedly until the indicator is off and the window displays as shown below.

2. When the phone rings, pick up the handset.

3. When you hear a fax tone, press

[START/COPY].

l When the other party is calling from

a manual fax machine, instruct him to press the START key on their

machine. When you hear a fax tone, press your [START/COPY] and hang up. The unit will receive the

fax.

l If, when you answer the phone, you

hear a fax tone, someone is trying to send you a fax from an automatic fax machine. Press [START/COPY] and hang up to receive the fax.

Receiving continued

Receiving in AUTO-RCV Mode

1. To select the AUTO-RCV mode, press [RECEIVE MODE] repeatedly until the indicator on the key lights and the window displays as shown below.

2. When you get a call, the unit automatically receives the document.

l l When a call is received from a

manual fax machine,

answers the call after several rings which you can set through the User Options, and sounds a fax tone to the caller. The caller hears the tone, and should know to press the START key on their machine. Then your unit receives the fax.

l When a call is received from an

automatic fax machine, your unit

automatically detects the sending fax machine and receives the automatically.

If you pick up the handset before your unit answers, the unit switches back to TEL mode.

Even when a fax tone is on the line, the unit might fail to detect it and doesn’t receive the fax because of the line instability.

your unit

fax

Receiving in ANS/FAX Mode

l l

To use ANS/FAX receiving mode, you have to install an answering machine (see page 10). This mode is not applicable for the standard phone

Installed in EXT.TEL jack.

1. To select the ANS/FAX mode, press [RECEIVE MODE] repeatedly until the

indicator flickers and the window displays as shown below.

2. When a call is received, the answering machine answers and plays the

recorded outgoing message.

If a fax tone or a certain time period of silence is detected on the line by your fax machine -the call automatically

switches over to the fax machine and

reception begins,

answering machine’s announcement.

If someone wants to speak with you-your fax machine ignores the

call. The caller can leave a message

on the answering machine.

overriding

the

If you have troubles receiving faxes in the ANS/FAX mode, change the silence detection time mode as described on Page

37. This feature in the user options will ensure fax reception when a fax tone is not detected on the line by your fax machine.

When only fax messages are received, your answering machine may still indicate a voice message has been left, even though none were actually received.

l l

If the sound level of the incoming caller is too low due to a poor telephone connection, the fax machine and/or answering machine may not function properly.

l l

If the answering machine does not answer within 6 rings for such reasons that

recording message is full on the tape or the answering machine is switched off, your fax unit automatically switches to the TEL/FAX mode and takes the call according to the steps described in “Receiving in TEL/FAX mode.” If the answering machine is featured with a userselectable ring counter, set the machine to answer an incoming call within 4 rings.

When you are using the TEL mode on your unit and an answering machine is installed, you must make sure you switch off the

answering machine, otherwise the OGM from the answering machine will disrupt your telephone conversation.

When your answering machine answers an

incoming call, a fax tone may be recorded while your fax discriminates between a voice and fax. Your answering machine

may indicate a voice message has been

left.

Set your answering machine to VOX mode (if applicable). VOX stands for Voice Operated Transmission and is the name given to the answering machine facility which causes disconnection when a period of silence is detected by the answering machine.

Some Message Guideline When You

Record Outgoing Message

The message that you record on your answering machine should give clear

instructions to callers who may want to send a fax or leave a message. Your message should say company). If you would like to send a fax please press your [START ] key. If you want to leave a message, please speak after beep tone.” Keep your message as short as possible.

“This is (your

Receiving continued

Receiving in TEL/FAX Mode

If you have set your unit to ANS/FAX

mode connected to the EXT. TEL jack is switched off, or the answering machine is not connected to your unit, your FX505 goes to TEL/FAX mode. In TEL/FAX

mode, your unit operates as follows :

1. When a call is received, if you do not

2. When a call is received, if you pick up

and the answering

pick up the handset within 6 rings, your fax machine will switch to AUTO-RCV mode.

the handset and hear someone, you

can talk. If someone wants to send a fax, please instruct him to press his START key. When you hear a fax tone,

press [START/COPY].

machine

Receiving Using the Extension Telephone

When you are using a standard telephone and if the telephone is connected to the

EXT.TEL jack on your fax machine (see page 10), you can transfer a fax transmission to the fax machine using the telephone.

1. Make a call or receive a call on the extension telephone.

l Speak with the person on the other

end of the line.

l If a fax tone is heard when you pick

up the handset, go to step 3.

2. To receive a facsimile on the same call after the conversation, ask the remote operator to press the START key on

their machine.

3. When a fax tone is heard, press [*], [9], [*] keys on the extension

telephone slowly in sequence. If you

still hear the fax tone from remote machine, press [*], [9], [*] once

again.

Receiving continued

l [*], [ 9 ], [*] is a remote receive start code which is preset at the factory. The first and the last asterisk are fixed, but you can change the

middle digit [ 9 ] by setting it through

“Setting User Options.” See page

36.

4. The call is transferred to your fax machine and reception begins. Hang up the handset.

If your fax machine occasionally fails to

detect the remote receive start code,

change the code for other number.

Cancelling a Reception

You can stop a document that you are currently receiving if you do not want to

receive the document.

Press [STOP]. The unit continues receiving and the window displays as shown below to alert you that the unit is

in use.

To stop receiving document, press

[STOP] again.

Important Receiving Facts

Voice Request

If you want to speak to the remote party who is sending a document to you :

1. Press [V.REQUEST] during the reception.

The V.REQUEST indicator lights to confirm your request. But your request

will not go through until the unit finishes receiving the last document.

2. When receiving is finished, the call signal is sent to the remote party’s unit. The remote party may pick up the

handset within 15 seconds if they wish

to speak.

If no one answers the request within 15 seconds, the signal ends. The unit returns to the standby mode.

3. When the remote party responds, you hear a warbling tone. Pick up

the handset and begin your

conversation.

If you do not respond to the voice request, your unit will print out a call back message, which shows the telephone number of the remote unit.

Window Messages

During receiving, the window will display a message similar to the one below to inform you of its status or activity.

In this example, the number in the top of

the window is the telephone number of the sending fax. [REC] means you are receiving, communications standard observed by

both fax machine, [9.6] indicates the transmission speed (9600 bps), and the number following [P:] is the number of the page being received.

[G3]

indicates

the

Identifying the Party Sending the Documents

Most documents that you receive with

your unit have the other party’s ID printed out at the top of the document. This is like the return address on a letter. You can tell at a glance who is sending the document. The example below shows a typical document with the ID printed out at the top.

The amount of Information that appears In

the ID depends on the type and settings of the facsimile unit that is sending the document.

If you hear a warbling tone and the

window displays [VOICE REQUEST]

when receiving is finished :

The remote party wants to talk to you. Simply pick up the handset and say “Hello.”

If a fax reception fails or your unit detects a problem, message in the window. In order to clear the problem, refer to “Error Messages” on page 43.

it may display an error

Important Receiving Facts continued

Clearing Paper Jams

If the fax paper jams, DO NOT pull it out. Doing so could damage your fax unit. To properly clear a fax paper jam, open the paper cover by pulling the release button towards the front of the unit. Then, remove the jammed paper.

Reload the fax paper as described in “Loading Fax Paper.”

Fax Paper Storage

Fax paper has chemicals in it that can, over time, cause yellowing, fading, and curling. Following these storage guidelines should keep your received faxes and your unused fax paper serviceable as long as possible.

To extend its shelf-life, store unopened packages of thermal paper at or below 76°F and 65% humidity. If the package has been opened, store it away from direct light. Heat and

humidity darken the background of

thermal paper.

l Avoid storing faxes in contact with

blueprint (diazo) copies and plastic film or binders. The chemicals in these

materials may fade the image.

l Store your received faxes away from

direct sunlight and at a temperature below 105ºF. Heat and humidity darken the background and fade the image.

Avoid applying tape to the imaged area on faxes. The chemicals in some transparent tape adhesives may fade

the image

l Avoid storing faxes with the imaged

side together. The printed image may transfer from one copy to the other.

For indefinite storage, copy your received faxes using a standard office copy machine, and store the copy instead of the original fax. Documents on plain copy paper are less prone to the decay that sometimes affects faxes.

Sending

This section shows how to prepare a document and send It. It also shows how to take advantage of features that save time or improve the quality of your transmission, such as one-touch or speed dialing, changing resolution and contrast,

machine to make copies.

and

using your fax

Sending a Document

1. Place the document face down and adjust the document guide to match the width of the document.

Slide the guide smoothly to the left or right. If you move it with great force, It might be broken.

2. Gently insert the leading edge of the document into the loading slot until you hear a beep tone and the machine has begun to grab the document(s). The

unit

displays

[DOCUMENT

LOADING]. After the document is

secured, the unit displays the standby mode. The document is now loaded and ready to send.

You can stack up to five sheets of paper at one time. Stagger the leading edge of the sheet slightly, and insert the sheets with a slight push to assure smooth feeding.

Be sure the bottom sheet enters first as shown below.

If you want to add documents while sending, insert it into the loading slot so it is placed on the top of the preceding one as shown at right.

3. Pick up the handset and dial the number of the remote fax machine you

want to send to. You can also use one-touch dialing or

2-digit speed dialing for this Step. See “Memory Dialing” on page 23.

4. When the line is answered:

l If you hear a fax tone, press

[START/COPY] and hang up. Your

unit starts sending.

l If you hear a voice, instruct the

answerer to press the START key on

their unit. When you hear a tone,

press [START/COPY] and hang up.

l If you hear a busy signal, press

[START/COPY] and hang up the handset. Your unit automatically redial the number and send the document (see “Automatic Redialing” on page 23).

5. When the last page has been sent, long beep sounds, and your unit hangs up.

Hint : You can stop a document that you are currently sending if you do not want to send the document.

Press [STOP]. The unit continues sending and the window displays [IN USE ! PRESS

“STOP” TO CANCEL] to alert you that the

unit is in use. To stop sending document,

press [STOP] again.

Important Sending Facts

Memory Dialing

If you have stored frequently used

numbers in the unit’s memory, and if the remote party you are calling is set to receive documents automatically, you can

send a document at the touch of a key or

using [SPEED] key and 2-digit number.

For information on storing numbers for memory dialing, see “Storing One-Touch & Speed Dial Numbers” on page 28.

To send document using memory

dialing ;

1. Load the document face down into the unit (see page 22).

2. To dial the number assigned to onetouch key, press the one-touch key.

If fax number is not assigned, the unit will automatically dial the telephone number stored in the one-touch location.

To dial the number assigned to 2-digit

number, press [SPEED] and enter the 2-digit number (01 - 20).

3. The unit automatically dials the number, confirms the connection and sends the document.

The messages on the LCD window tell you what step is being performed.

If you press one-touch key or 2-digit number which is not stored in the unit,

warning

ASSIGNED]

tones

sound

appears on the window.

and

[NOT

Automatic

When you try to send a document using memory dialing and the receiving unit is

busy or does not answer (within 60 seconds), your unit will automatically redial the number at 3-minute intervals until it reaches the receiving unit. It redials the number up to three times in case of

no answer. When you dial a number manually using

the dial keypad and the number is busy, either press [START/COPY] and hang

up or hang then press

[REDIAL/PAUSE] to activate the

automatic redialing.

If there is still no answer, your unit hangs

up. If the receiving unit answers, your

document is sent automatically.

The OHD indicator flickers and [BUSY

Redialing

REDIAL?] appears on the LCD window

while the unit waits for the 3-minute

interval time to indicate the auto redialing is being activated. If you want to redial

the number soon without waiting for 3

minutes, press [YES]. The unit beeps each time it completes redialing. If you answer [NO] against the message

[BUSY REDIAL?], the unit returns to

the standby mode.

To cancel automatic redialing at any time,

press [STOP] or remove the document.

If you receive call while the unit waits for

the 3-minute interval time in the middle of

automatic redialing, lift the handset. You

can take the call and the automatic

redialing is cancelled.

Handset Up, Handset Down

You can use any dialing method - manual, one-touch, or speed dialing - for manual faxing (with the handset up) or automatic faxing (with the handset down).

To dial manually with the handset down, press [OHD/HOLD] first. You will hear a dial tone through the speaker and you can then dial manually the telephone number using the dial keypad.

Leave the handset down when you think you are dialing an automatic fax machine and don’t expect the remote operator to answer. answer, operator that a fax is coming in.

If you do lift the handset to dial, be sure not to hang up until the transmission begins. transmission begins will disconnect the line and cancel the transmission.

If the remote operator does a fax tone will inform the

Hanging up

before the

Important Sending Facts continued

Window Messages

During sending, the window will display a message similar to the one below to inform you of its status or activity.

In this example, the number in the top of the window is the telephone number of the receiving fax.

sending,

communications standard observed by

both fax machines, [9.6] indicates the

transmission speed (9600 bps), and the

number following [P:] is the number of

the page being received.

If a fax transmission fails or the unit detects a problem, it may display an error

message in the window. Refer to “Error Messages” problem and try to send the document

again.

[SEND] means you are

[G3]

on page 43 to clear the

indicates

the

To clear the jam, open the control panel

using hand as shown below. It will release the grip on the document.

Wait until the white roller in the unit stops moving. You can then remove the

jammed document without damaging your

unit. Close the cover. message disappears and the unit returns to the standby mode.

If the roller doesn’t stop moving, lift the edge of the document and pull it in the

direction of arrow.

[DOCUMENT JAM]

Printing lnformation on Sent Pages

If you have entered a Terminal ID

message (see page 14), your fax number and name-along with the date, time, and page number-will appear at the top of each page received from you.

By setting one of User Options, you can choose whether to print this information directly over whatever is at the top of each page, or not.

Clearing Document Jams

If the fax unit starts to read the document and for some reasons, stops without reading all of it, the document might be jammed. The unit displays [DOCUMENT JAM]. DO NOT pull it out of the loading slot.

Important Sending Facts continued

Voice Request

If you are sending a document and

want to speak to the remote party ;

1. Press [V.REQUEST] while sending. The V.REQUEST indicator lights to

confirm your request. But your request

will not go through until the unit finishes sending the last document.

2. When sending is finished, the call signal is sent to the remote party’s

unit. The remote party may pick up the handset within 15 seconds if they wish

to speak. If no one answers the request within

15 seconds, the signal ends. Your unit returns to the standby mode.

3. When the remote party responds, you hear a warbling tone. Pick up

the handset conversation..

and

begin

your

If you hear a warbling tone and the

window displays [VOICE REQUEST] when sending is finished :

The remote party wants to talk to you. Simply pick up the handset and say

“Hello.” If you do not respond to the voice

request, your unit will print out a call back

message, which shows the telephone number of the remote unit.

Confirmation Report

A confirmation report will be printed out after every send operation if you have selected this feature to be activated by answering [YES] to the prompt

[CONFIRMATION REPORT] while

“User Options” (see page 36). Example is provided below.

setting

Controlling Transmission Quality

Preparing a Good Original

To prevent jamming and ensure good

results on the receiving fax machine:

Remove all staples, clips, and tape from

the original documents.

l If you must re-fax a document that was

faxed to you, we recommend that you make a copy of it on a regular office copier, and fax the copy for better transmission quality.

To create good quality original documents, do the following:

l Type them instead of writing. l When writing, use a felt-tip pen and

black ink.

Use white paper.

Do not try to send documents that are:

Wet or damp

l Covered with wet ink or paste l Too thin (such as onionskin, airmail

paper, or pages from a magazine)

Chemically

pressure-sensitive paper or carbon-

coated paper)

l Coated (such as glossy paper) l Too small or short (such as a label or

card)

l Made of cloth or metal

processed (such as

Use an office copier to piece together

several small originals or

make a standard size copy of an original too small to load in your unit.

Page & Document Size

Limitations

Your unit accepts original documents no smaller than 6 inches wide by 8.5 inches long, and no larger than 8.5 inches wide by 59 inches long.

Do not attempt to load 2 or more documents into the unit when the

documents are too thin or too thick. These documents might fail in automatic feeding. Feed one sheet at a time. Refer to the chart below for acceptable thickness.

Make a standard copy by using an office

copier to send the document of

unacceptable thickness.

Setting Resolution and

Contrast of Documents

You can adjust the resolution and contrast to transmission of documents. The higher the resolution, the longer the fax takes to send, but the results will look better at the

receiving end.

You can choose from the following resolution settings :

FINE

: Documents

print or print from a dot-matrix printer

l SUPER FINE : Documents containing

very detailed print, documents with intricate drawing

The contrast control on your unit lets you

add half-tone shading for sending photographs or documents printed in color.

The following contrast settings

available :

l LIGHT : Documents with light or faint

print, pencil

PHOTO

documents containing many levels of gray

send a high-quality

containing

: Photographs

small

are

other

Controlling Transmission Quality continued

To send a fax in FINE resolution, load the document and press [FINE/SUPER] repeatedly before dialing

until

the

indicator on the key lights to confirm that

the FINE mode is active. To send a fax in SUPER FINE resolution,

load

the document

and

press

[FINE/SUPER] repeatedly until the

indicator flickers.

To increase the contrast for LIGHT documents, load the document and press [LIGHT/PHOTO] repeatedly until the indicator on the key lights.

To send PHOTO press

[LIGHT/PHOTO] repeatedly until the

indicator flickers.

YOU can use [FINE/SUPERI key and

[LIGHT/PHOTO] key at the same time

to adjust the resolution and the contrast

of your documents. LCD window displays the selected modes as shown below :

l The PHOTO mode and the SUPER FINE

resolution mode can not be set at the

same time. If you select the modes to be activated, the window displays [PHOTO/SUPER], but the unit will actually send or copy the document in the PHOTO mode, and the FINE mode instead of SUPER FINE mode.

l When you select PHOTO mode, the unit

will actually send or copy the document in

FINE resolution.

l When you are copying, if you do not

select any resolution mode, the unit will

be automatically set to be the FINE mode and copy the document in the FINE resolution.

Making Copies

Your fax unit doubles as a handy copy machine.

1. Load the document face down into the unit (see page 22).

2. Adjust the resolution and/or the contrast [FINE/SUPER] or [LIGHT/PHOTO], if necessary.

3. Press [START/COPY].

If you copy two or more pages, be sure

the bottom sheet enters first.

of document by using

To find out which resolution and contrast settings are best for a document, use your unit to make a copy with whatever settings you like. The copy will show you how your document would appear at the receiving fax machine if you send it with the current resolution and contrast settings.

Storing One-Touch & Speed Dial Numbers

Instead numbers, you can use either onetouch keys or 2-digit speed dial numbers numbers that have been stored in your unit’s memory. You can store up to 40 telephone numbers of up to 34 digits each and the corresponding destination names of up to 20 digits each, using 10 one-touch keys and 20 speed dial

numbers. Storing name is optional.

manually

to quickly dial the

dialing

Storing Numbers for

One-Touch Dialing

You can store up to 20 telephone numbers into 10 one-touch keys on your unit. Because each one-touch key can contain both a fax number and a telephone number. The storing procedure is slightly different for telephone vs. fax numbers.

To begin storing numbers, press

[FUNCTION]. Follow the steps at right.

To Verify Your Stored Numbers

Print the location number list to

verify your one-touch telephone

and fax number entries and speed

dial telephone number entries (see

page 39).

Window Message

Your Response

Press one-touch key under which you want to assign the number.

To store a telephone number, press [YES].

or,

To store a facsimile number, press [NO]. The unit displays

[XY:FAX ? (Y/N)], where [XY] is the one-touch key

number (01-10) selected. Press [YES].

If the window then says assigned to the one-touch key. Press [YES] to replace that

number and continue, or [NO] to start over with a different onetouch key.

Enter the fax number or the telephone number you want to

store. You can use any key on the dial keypad, including

[*] and [#].

Pressing [REDIAL/PAUSE] between numbers adds a 2second pause each time it is pressed. Hyphen symbol appears on the window at the pause entry.

If you make a mistake while entering a number, press

[NO] to backspace and correct.

When the correct number appears on the window, press

[YES].

If you want to identify the number with a destination name,

enter the desired name as described in “How to Enter

Name” on page 15.

When the desired name appears on the window, press

[YES].

or,

If you do not want to enter a name, just press [YES]

without entering name.

To use the memory search function, it is recommended to enter

name.

To store other numbers, repeat the steps from beginning.

[CANCEL

? (Y/N)],

a number is already

Storing One-Touch & Speed Dial Numbers continued

Storing Numbers for Speed Dialing

TO begin storing numbers, press [FUNCTION], then [SPEED]. Follow the steps below.

Window Message

Enter a 2-digit number (01-20) under which you want to

assign the telephone or fax number.

If the window says [CANCEL ? (Y/N)], a number is already

assigned to the location. Press [YES] to replace that number

and continue, or [NO] to start over with a different location.

Enter the telephone or fax number. You can use any key on the dial pad, including [ * ] and [#].

Pressing [REDIAL/PAUSE] between numbers adds a 2second pause each time it is pressed. Hyphen symbol appears on the window at the pause entry.

If you make a mistake while entering a number, press

[NO] to backspace and correct.

When the correct number appears on the window, press

[YES].

If you want to identify the telephone number with a name, enter the desired name as described in “How to Enter Name” on page 15.

Your Response

Using Address Label

There is an address label paper which

comes together with your unit. As you store numbers into one-touch keys, make a note of the number on the address label to remind you of what telephone number or fax number is stored in each position.

Write information on the label, peel it off, then attach it to the proper position over the corresponding one-touch key, as

shown below. If desired, you can use 5 additional white

labels which are not designated by printed number.

When the desired name appears on the window, press

[YES].

If you do not want to enter a destination name, just press

[YES] without entering name.

To use the memory search function, it is recommended to enter

name.

To store other numbers, repeat the steps from beginning.

This feature enables you to search the telephone numbers or fax

numbers stored into the unit’s memory. This feature allows your unit to scan all memories (both

one-touch dial memory and speed

dial memory).

Searching Memories

Window Message

Press of the first memory location in use.

Your Response

Cdl

to display the contents

Scanning the Entire Memory

This feature allows you to scan the entire

memory. To begin scanning the entire memory,

press [SEARCH]. Follow the steps at right.

l l If the memory is empty, [NOT

ASSIGNED]

[SEARCH].

l l

Empty memory location will be skipped

during the searching process.

l l To exit this mode in the middle of

searching memories, press [STOP].

will appear when you press

The name and number are displayed on the window. If this is not the number you want,

press

or [ Ul repeatedly until you find

the number you want.

Pressing C Dl allows to scan forwards through the entire memory in alphabetical order (from A to Z); while, pressing L

allows to scan backwards (from Z to A).

Scanning is looped.

‘T.-I, ‘F:

indicates Telephone number stored into the one-touch key ( T ), Fax number stored into the

one-touch key (F), or the number stored into

the Speed dial memory(S).

-1,

or ‘S : J before name in the display

When you find the name or the number you

want, press [START/COPY] to dial the

number. With a document loaded, your unit

starts to send it. Otherwise, your unit makes

a phone call.

Searching Memories continued

Scanning For a Name Beginning

with a Particular Character

You can find the memory by the first character of the name. This search can

retrieve all entries beginning with each assigned initial character (follow the chart on the page 15).

Press [SEARCH], and follow the steps at right.

Window Message

Your Response

Press the number key labelled with the character or number you want to scan for.

For example, if you want to find the name [EMI], press [3] which is labelled with [DEF].

If no name is stored with the assigned character,

[NOT FOUND] will be displayed.

The first name beginning with the character will appear on the window. If this is not the name you want, press to display the next, and so on. It lets you scan forwards in alphabetical order. To scan backwards, press [Q .

For example, the unit may display as shown.

Press [ alphabetical order, of the names beginning with D, E, or F.

Press [ PI repeatedly until you find the name [EMI].

Dl.

The unit displays the next in

When you find the name or the number you want, press [START/COPY] to dial the number. With a document loaded, your unit starts to send it. Otherwise, your unit makes a phone call.

Other Ways to Send or Receive

Sending At a Later Time

(DELAY TRANSMISSION)

You can program your unit to send a loaded document at a later time, unattended. This allows you to send documents at night, when telephone rates are lowest and the receiving fax unit is least likely to be tied up.

To program a delay transmission ;

1. Load your document face down into the unit (see page 22).

2. Adjust the resolution and the contrast of the document, if needed (see page

26).

3. Press [FUNCTION], then press [1].

Follow the steps shown at right.

Hint : When you want to use a specific function, but you don’t remember

which number to press

[FUNCTION], [FUNCTION] then any digit. The

corresponding function

appears on the window. If the

function is not the one you want to

use, respond to the display prompt

by pressing [NO]. Your unit displays

the next available function menu

each time you press [NO]. When

the function you want to use

displays, press [YES], You can

enter the function mode,

just

after

press

Window Message

Your Response

Press [YES].

Enter the telephone number using the dial keypad. To insert a pause, press [REDIAL/PAUSE]. When you see the number you want in the window,

press [YES]. Using the dial keypad, enter the time to send the

document, in 24-hour format. (For help with 24-hour time, see the chart on page 13). Then press [YES].

The window shows the delay session scheduled.

If you press [YES] without entering time, the unit starts

sending immediately.

The unit begins sending the documents at the preset time. After the documents are sent, the time setting is cleared.

The unit automatically redials if the other unit does

not answer or if the line is busy. For details on automatic redialing, see page 23.

You can not send or copy other documents unless the previously scheduled transmission Is completed or cancelled.

You can reserve transmission one at a time.

Other Ways to Send or Receive continued

Canceling Delay Transmission

This feature lets you cancel or change

the

previously

transmission.

1. Press [FUNCTION], then [1], with

the document loaded.

programmed

delay

[DELAY TRANSMISSION ?] appears

on the window.

2. Press [YES]. [CANCEL

window.

Press

programmed delay transmission. The unit displays

4. If you want to program the other delay transmission with the document, enter the desired time to send it.

? (Y/N)] appears on the

[YES] to cancel

[ENTER TEL NO.].

the

Polling

Polling allows your unit to automatically

request a document from an unattended

remote fax machine, or to automatically

send a document when remote fax

machine polls your unit.

To Poll Other Unit (Requesting documents from other unit)

The party with the original document

must make sure that it is properly fed into

their fax machine so that the other party

can poll.

1. Make a call to the remote fax machine you want to poll.

2. Press [POLL] when the remote fax

machine answers with a fax tone.

Your unit begins receiving document.

the

l When polling another fax unit to

retrieve a document, if the remote fax unit is secured with a poll code, you can not receive the document.

l Not all fax machines have polling

capability, and polling incompatibilities

sometimes occur between fax machines from different manufacturers, so polling may fail in some cases, even when poll codes are not used.

Press [STOP]. The unit returns to the standby mode.

3. Hang up the phone when [REC.]

appears on the window.

Other Ways to Send or Receive continued

Allowing Others To Poll Your Unit

Another party that wants to receive the

document loaded on your fax machine dials your number and requests that it be

sent. In other words, the remote party polls your unit.

1. Load the document face down into the unit.

2. Adjust the resolution and the contrast of the document, if needed.

3. Press [POLL].

The window shows TX-POLL mode activated.

indicator and the POLL indicator are lit

and when a call comes in, if the call is

a remote unit attempting to poll your

unit, your unit will send the document.

The RECEIVE

MODE

l l

You can not send other documents while your unit is set for polling transmission.

l l

Because your unit is not featured with

poll code which secures poll

transmission, any

machine may retrieve your document.

poll-capable fax

To Cancel TX-POLL (being polled) Press [POLL], then [STOP] with the unit

set to be TX-POLL mode. Your unit

automatically document out and returns to the standby mode. The receiving mode you

have chosen before setting the TX-POLL will be restored.

feeds

the loaded

Using As a Telephone

The built-in handset makes your unit double as a standard telephone. Use it as you would use any other telephone.

Making a Call Using Memory Dialing

One-touch dialing and 2-digit speed dialing are available also when making a voice call. Refer to “Storing One-touch &

Speed Dial Numbers” on page 28. To make a call using memory dialing :

1. Press the one-touch key for the number you want to call.

Or, press [SPEED], then enter 2-digit location number.

Your unit dials the telephone number automatically and you can monitor the dialing process through the speaker.

2. When the other party answers, pick up the handset and speak.

If you get a busy signal or there is no answer, press [OHD/HOLD] to end the call.

Make sure there isn’t a document fed into the unit. If there is, remove it before dialing ; or, your fax unit dials the number and will send the document automatically.

l You can not use the unit as telephone

when the unit is switched OFF.

To Place a Call on Hold

Press [OHD/HOLD] to place a call on

hold during Music is not provided while the call is on hold. The window displays [HOLD LINE].

To take the call off hold, press

[OHD/HOLD] again. The window display returns to the standby mode.

a voice communication.

Manual Redialing

To save time, retry a busy or unanswered

number as many times as you wish by pressing [REDIAL/PAUSE].

1. Press [REDIAL/PAUSE]. Your unit dials the last number you dialed and

you can monitor the dialing process through the speaker.

2. When the other party answers, pick up the handset and speak.

If you get a busy signal or there is no answer, press [OHD/HOLD] to end

the call.

The unit retains the last number as long as the power is switched on.

Switching From Pulse To Tone

If you have pulse (rotary) service, you can still take advantage of touch-tone services such as alternate long-distance. To use this feature, do the following :

1. Dial the special service’s number using pulse dialing.

2. When the special service answers, press [TONE] on the dial keypad.

3. Dial the remaining numbers required by the service.

4. The unit returns to the pulse mode after you finish the call.

Using Flash

Many special telephone services require a switch-hook signal. The [FLASH] key provides the electronic equivalent of this signal.

For example, if you have call waiting (a service available from most telephone companies), you can put the first call on

hold and take a second incoming call on the same line by pressing [FLASH].

Pressing [FLASH] again lets you alternate between the two calls.

if you do not subscribe to a service that

uses a switch-hook signal, do not press

[FLASH] during a call. You might

disconnect the call.

Setting User Options

The option

settings for your

machine are preset at our factory

and might not need to be

changed. If you do need to

change the settings, first print out the options list to see the current option settings (see page 40).

To return the unit to the standby mode in the middle of setting user options, press [STOP].

To set or change options, press

[FUNCTION] and then press. [4].

Press [YES]. Follow the steps at right.

The (Y) or (N) indicates how each option

is currently set.

Window Message

Your Response

Press [YES] if you want to set your fax machine to have your terminal ID (TTI) printed on each page you send.

Press [NO] not to have your TTI printed.

Your unit is preset to [YES] at factory.

Press [YES] if you want to set your fax machine to automatically print out a confirmation

report

after

each

transmission.

Press [NO] if you do not want this report

to be automatically printed.

Your unit is preset to [NO] at factory.

Enter the number of rings (1 through 7)

your unit should wait before it answers an incoming call in AUTO-RCV mode. Then, press [YES].

l l

If you enter [1], the unit will answer

calls on the first ring.

l l

To give you time to answer normal calls when you are home, set this option for at least four rings.

l l

Your unit is preset to [2] at factory.

Setting User Options continued

Window Message Your Response

Enter the remote receive start code that allows your fax machine to receive documents unattended by entering the code on an extension telephone (see

page 18). Then press [YES].

After a call is picked up by the answering

machine in the ANS/FAX mode, your fax machine monitors the line. When your fax machine detects a certain time period of silence or the line released by the answering machine, the call will be treated as a fax message and your machine begins reception.

If you want to unlimit the silence

detection time, press [YES].

You can enter any number digit from

[0] to [9] by using dial keypad.

l The remote receive start code is

consisted of [*], one digit number,

and [*]. The first and last digit [*]

are fixed. You can change the middle digit only.

Your unit is preset to [9] at factory.

If you want to limit the silence detection

time to 12 seconds, press [NO].

You have completed setting the optional features of your unit. To review the settings, print the options list (see page 38).

The report function of your fax unlt

is used to see what numbers you have stored, what settings you have made, or what faxes you have sent and received.

Before making changes, print out the list to check the current settings. After making changes, print the list to confirm the new settings.

The call back message is printed automatically when you do not answer the

remote party’s voice request, and the confirmation report is printed automatically only if the corresponding user option is set.

TO print out reports, press [FUNCTION], then [3]. Follow the steps shown at right.

Printing Reports

Window Message

Your Response

Press [YES].

Press [YES] to print the location number list, or [NO] to skip it (see page 39 for

a sample list).

Press [YES] to print the options list, or [NO] to skip it (see page 40 for a

sample list).

Press [YES] to print the transmission report, or [NO] to skip it (see page 40 for a sample report).

Press [YES] to print the reception report, or [NO] to skip it (see page 41 for a sample report).

Printing Reports continued

Confirmation Report

The confirmation report shows the results of each transmission ; the telephone number of the remote unit, the number of pages

sent, start time, the elapsed time, and the result of the transmission. The report is printed out automatically every time you send a document, provided you have set the unit to print out the report using the user option feature.

Location Number List

The location number list shows the current one-touch number and speed dial number settings.

Before changing or adding numbers, print this report to check

which numbers are currently stored. And print this report after

making changes to confirm the new settings.

Printing Reports continued

Options List

The options list shows the current settings for the user options

(see page 36). Before changing options, print this report to check how the

options are currently set. And also print this report after making changes to confirm the new settings.

Transmission Report

The transmission report shows records of your sending activity and its results. The report shows who it was sent to, the date and time, the elapsed time, how many pages were sent, and its

results.

Reception Report

The reception report shows records of your receiving activity and its results. The

report shows who it was received, the date and time, the elapsed time, how many pages were received, and its results.

Printing Reports continued

Maintenance and Troubleshooting

Troubleshooting

Many common problems have simple solutions. Check quickly through the following list before calling for service.

Symptom

Nothing appears on the window when the power switch is turned on.

The unit does not receive faxes.

Receiving fails after you press [START/COPY].

The unit does not send faxes.

Received faxes are dirty or hard to read. The unit does not make copies.

You get no dial tone.

Possible Cause/Solution

Is the machine plugged in ?

Does the wall outlet have power ?

l Is the wall outlet on a switch that is turned off ?

Is the RECEIVE MODE indicator lit ?

Make sure the cover is closed securely.

l Make sure the handset is in the cradle.

l Did you hang up the handset before pressing [START/COPY] ?

l Are documents properly loaded, and face down ? l Did you hang up the handset before pressing [START/COPY] ?

l Poor original or dirty scanning glass on sending machine. l Are documents properly loaded, and face down ?

l Is the telephone line cord connected properly?

Connect the cord to the TEL. LINE jack.

l Make sure the power switch is ON. l Is the handset curl cord connected properly?

Automatic Document Feeder does not work properly, so 2 or more sheets feed simultaneously.

l Make sure the document tray is properly installed. l ADF rubber is dirty. Clean it (see page 45). If you still have problem on the

automatic feeding, replace it with new one.

Maintenance and Troubleshooting continued

Error Messages

If something goes wrong with your machine, a message in the window (and in some reports) tells you what the problem is. The error messages and their solutions are shown in the table below.

Error Message

POLLING ERROR

COMM. ERROR

NO ANSWER LINE ERROR

NO PAPER DOCUMENT JAM NOT ASSIGNED

LOAD DOCUMENT

OVERHEAT

Description

The fax machine you are attempting to poll is not

ready to respond to your poll. Sending or receiving has failed due to a

communication problem. The machine you tried to call does not answer. Your unit cannot connect with the remote machine,

or has lost contact because of a problem on the phone line.

Your unit is out of fax paper.

Loaded document has jammed in the feeder. Clear jam (see page 24).

The one-touch or speed dial location you tried to use

has no number assigned to it. a number (see page 28).

You have attempted to set up a delay sending

operation with no document loaded. Your unit has overheated, possibly as a result of

receiving several nearly all-black faxes.

Call the remote operator.

Try again.

Try again. Try again. If failure persists, wait an hour or so for

the line to clear, then try again.

Load paper (see page 12).

Dial the number manually with the dial pad, or assign

Load a document (see page 22).

The unit will automatically return to the standby

mode when it cools down to normal operating

temperature.

Solution

NOT FOUND

The name you want to search is not in the memory.

Maintenance and Troubleshooting continued

Cleaning Components

When the copied documents are hard to read, clean the machine’s scanning glass and white roller. If they are dirty, the quality of the transmission image and copy becomes degraded.

If you have document jams in automatic feeding, it is recommended to clean the ADF rubber surface as follows.

1. Lift the control panel using hand.

2. Disassemble the white roller as follows.

Both ends of the roller are terminated

with bushings which are snapped shut with small tabs. Push the tabs slightly

inwards in the direction of ‘A’, then rotate it in the direction of ‘B’ until it reaches the slot as shown in the figure below. Then pull the roller upwards in

the direction of ‘C’.

3. Wipe the roller clean with a soft cloth dampened with alcohol. Then, dry thoroughly.

Be careful not to lose the bushing on one end of the roller when disassembling.

Do not use the document having contents

written by pencil on the back side. It cause the white roller to be stain. When

the roller becomes dirty, the copied

document will not reproduced clear.

Maintenance and Troubleshooting continued

4. Clean the scanning glass with alcohol

as shown below.

If a ‘DOCUMENT JAM’ occurs, dampen the

lint-free cloth with water, and wipe the ADF rubber and ADF roller clean as shown

below.

6. Assemble the roller in reverse order of disassembling. Then close the cover.

If you still have problems in feeding

documents automatically after cleaning the rubber and the roller, you may have to

replace them. Contact your dealer.

Maintenance and Troubleshooting continued

How a Fax Works

Facsimile is a system of sending printed

or other graphic information from one

location to another by producing a copy or “facsimile” of that information at the remote location. A fax unit transmits audio

tones over the same telephone lines you

use for person-to-person conversation. The facsimile process involves three basic

steps :

1. Reading and converting the document into electronic signals (audio tones).

2. Sending, or transmitting, the signals through a telephone system to another fax unit.

3. Converting the received signals into a

“facsimile” of

document.

This is a simplified explanation of the

actual facsimile process. Although all fax

units operate by this same basic process,

specific operating procedures differ from

unit to unit.

the

transmitted

About Facsimile Compatibility

The CCITT (Consultative Committee for International Telephone and Telegraph), which sets worldwide standards for data communication, classifies devices into three groups. The grouping is based on how a fax unit sends information, in what form, and at which speed.

To simplify, you can think of fax units as being grouped by speed: Group 1 includes 6-minute units, Group 2 includes 3-minute units, and Group 3 includes sub-minute units. These speeds refer to the amount of time it takes a fax unit to send or receive a standard business letter over the telephone lines.

Your FX505 is compatible with CClTT G3

mode units.

facsimile

Service Information

When Service is Needed

If your problem persists, contact the dealer from whom you purchased your machine. You may want to jot down your dealer’s telephone number.

Service Telephone Number :

For the most efficient service, jot down the information requested below before calling:

Model No. of your machine : FX505

Serial No. (on bottom of unit): Type of telephone jack:

Model and brand of facsimile machine

you are trying to communicate with:

Is your unit having a problem in

transmitting, receiving, or both ? Yes/No

Does the same problem occur when you

call a different machine ?

Yes/No

Specifications

Type of Unit Communication Line Compatibility Compression Scheme Modem Speed Resolution Half Tone Contrast

LCD (Liquid Crystal Display)

Scanning Method

Print Method Input Document Size Effective Scanning Width

Effective Recording Width

Paper Roll Size

Power Requirement 120 VAC, 50/60 Hz

Power Consumption Temperature Range

Humidity Range

Dimensions (W X D X H)

Weight

Ringer Equiv. Number

Desktop Receiver Public Switched Telephone

CCITT Group 3 Modified Huffman, Modified READ 9600/7200/4800/2400 bps

3.85 line/mm, 7.7 line/mm, 15.4 line/mm 16 Gray Scales Normal, Light

16 Characters by 2 lines

Flat-Bed scanning using CIS (Contact Image Sensor) Thermal

216 mm (8.5")

210mm (8.27”) +/- 1 % 216 mm (8.5")

30 meters (98 feet)

Standby 9.5 W, maximum 120 W

10°C to 35°C (50°F to 95°F)

20% to 80% RH (non-condensing) 334X249X88 mm (13X9.8X3.5”)

3.5 kg (7.7 lb.)

0.4 B

Network and

PABX

Warranty

Limited Warranty

Samsung Electronics America Inc. (SEA) warrants that this product is free of charge from defective materials and workmanship.

SEA further warrants that if this product fails to operate properly within the specified warranty period and the failure is due to improper workmanship or defective materials, SEA will repair or replace the product at its option.

All warranty repairs must be performed by

an SEA Authorized Service Center.

The name and address of the service location nearest you can be obtained by calling

toll-free :

Terms

Labor - 90 days

l Parts - one year l Back up battery - 15 days

On carry-in models, transportation to and from the service center is the customer’s responsibility.

The original dated sales receipt must be retained by the customer and is the only

acceptable proof of purchase. It must be

presented to the authorized service center at the time service is requested.

Exclusions

This warranty does not cover damage due to accident, fire, flood and/or other acts of God ; misuse, voltage, improper installation, improper or

unauthorized repairs, commercial use or damage that occurs in shipping. Exterior and interior finish, lamps, and glass are

not covered under this warranty.

Customer

explained in the Operator’s Guide are

not covered under the terms of warranty. This warranty will automatically be voided

for any unit found with a missing or

altered serial number. This warranty is

valid only on products purchased and

used in the United States and Puerto Rico.

Some states do not allow the exclusions

limitations of

or consequential

limitations on how long an implied warranty lasts, so above limitations or exclusions may not apply to you. This warranty gives you specific legal rights

and you may also have other rights which

vary from state to state.

adjustments

damages, or

incorrect line

which

incidental or

are

allow

Index

Address, label.......................................29

ADF rubber, cleaning............................45

ANS/FAX mode......................................1 7

Answering machine, connection........10

Auto Receive

Key and indicator...............................6

Mode.....................................17

Automatic fax machine........................16

Automatic faxing, with

handset down...............................23

Automatic redialing.............................23

CClTT.................................................46

Confirmation report.............................25

Connecting....................................9

Extension telephone......................1 0

Phone line...........................................9

Power........................................10

Control panel..........................................6

Contrast, setting..................................26

Copies, making....................................27

Date and time, Setting........................13

Delay transmission..............................32

Dialing, Memory...................................23

Dial mode.............................................11

DOC information.....................................2

Document Guide...................................5

Error message.....................................43

Extension telephone

Connection...............................10

Receiving..............................18

Facsimile compatibility.......................46

Fax paper

Loading......................................12

Storage.....................................21

FCC Information...................................1

FINE key..................................................6

Fine resolution...................................26

FLASH..........................................35

Handset, connection..............................9

HOLD..........................................35

Jack

HANDSET.....................................5

TEL LINE..............................................5

EXT.TEL...................................5

Jam, clearing...................................21,24

Light original........................................26

Location, for setting............................29

Location number list..........................39

Manual fax machine............................16

Manual faxing, with handset up.........23

Manual receive mode..........................16

Memory

Storing.......................................28

Searching.......................................30

Mode, receiving...................................16

Name, entering.....................................15

OHD key..................................................6

One-touch dials, storing....................28

Options

List, printing.....................................38

Setting...................................36

Original, preparing..............................26

Page and document size

limitation....................................26

PAUSE key.............................................28

Phone line, connection..........................9

Photo..............................................26

Polling............................................33

Power

Connection.................................10

Switch........................................10

Pulse to tone, switching.....................35

Receiving.........................................16

Redialing

Automatic.................................23

Manual........................................23

REDiAL key.............................................6

Release Button......................................5

Remote receive start code..............37

Reports, printing.................................38

Resolution

FINE......................................26

SUPER FINE.......................................26

Ring count............................................36

Ringer volume.....................................11

Roller, cleaning....................................44

Scanning glass, cleaning...................45

Searching memories...........................30

Sending........................................22

Silence detection time.......................37

Speaker volume, setting.................11

Speed dials, storing............................29

SUPER FINE..........................................26

TEL mode..............................................16

TEL/FAX mode......................................18

Terminal ID............................................14

TONE key.................................................7

Tones and alarm.....................................7

Tone/pulse selection..........................11

Volume

Ringer......................................11

Speaker......................................11

Voice Request.................................20,25

Window message............................20,24

ELECTRONICS

105 Challenger Road

Ridgefield Park, NJ 07660-0511

FOR CUSTOMER SERVICE, DIAL 1-800~SAMSUNG

139-900505EAA C

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Samsung SF505 User Manual [en, cs, de]

Specifications and Main Features

Frequently Asked Questions

User Manual