Samsung SF4000, SF4100, SF4200 User Manual

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Page 1

Operator’s Guide

SAMSUNG FACSIMILE

SF4000/SF4100/SF4200

Please read this guide before you use this equipment.

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Thank You for Choosing Samsung

Thank you for choosing Samsung! Your new machine represents the very latest technology. It is a full-featured, high-performance machine built to strict quality standards set by Samsung

the highest in the industry. WeÕre proud to offer you a

product that will provide convenient, dependable service for years to come.

Important Safety Information

Always be careful when using the machine. To reduce the risk of fire, electrical shock, and other injuries, keep these safety considerations in mind when installing, using, and maintaining your machine:

¥ Stability. Place the machine on a secure, stable surface. The machine can cause serious

damage if it falls.

¥ Power Supply. Provide the correct power to the machine, as listed on its back. If you

arenÕt sure of the type of power thatÕs supplied to your home or office, call your electric company.

¥ Grounding. If the plug has three prongs, it must be plugged into a grounded

(threehole) outlet. Grounded plugs and outlets are designed for your safety

donÕt try to make a three-prong plug fit into a two-prong outlet by modifying the plug or outlet in any way. If you canÕt insert the plug into your wall outlet easily, the outlet should be inspected by a qualified electrician.

¥ Overload. DonÕt plug too many electrical devices into a wall outlet or extension cord.

An overloaded outlet is a fire and electrical shock hazard.

¥ Cleaning. Before cleaning the machine, unplug it from both the power outlet and the

telephone jack. Clean exposed parts with a soft cloth slightly dampened with water. DonÕt use aerosol cleaners.

¥ Thunderstorms. Unplug electrical appliances during thunderstorms. Avoid using any

telephone (except a cordless model) during a thunderstorm, since thereÕs a small chance you could get an electrical shock from lightning.

¥ Gas Leaks. Never use any telephone close to a gas leak. If you think gas is leaking,

call the gas company immediately, but use a telephone far away from the leak area. A small electrical spark in the telephone could cause a fire.

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Chapter 1 Your New Machine

List of Features .................................................................................................................. 1.1

Parts ..................................................................................................................................... 1.2

Common Parts ................................................................................................................ 1.2

Familiarizing Yourself with Your New Machine .......................................................... 1.4

Front View ....................................................................................................................... 1.4

Rear View ........................................................................................................................ 1.5

Control Panel .................................................................................................................. 1.6

Fax Theory .......................................................................................................................... 1.8

Multi-function machine ................................................................................................ 1.9

Chapter 2 Installation and Setup

Choosing a Location ......................................................................................................... 2.1

Connections ........................................................................................................................ 2.1

Connection Diagram ..................................................................................................... 2.1

Handset and Handset Cradle ...................................................................................... 2.2

Document Tray ............................................................................................................... 2.3

Document Exit Tray ....................................................................................................... 2.4

Printer Exit Tray ............................................................................................................. 2.4

Telephone Line ............................................................................................................... 2.5

Extension Phone (Optional) ......................................................................................... 2.5

AC Power Cord .............................................................................................................. 2.5

Loading Paper .................................................................................................................... 2.6

Paper Type and Sizes ..................................................................................................... 2.7

Installing Print Cartridge ................................................................................................. 2.7

Print Cartridge Storage Unit (SF4100, SF4200) ........................................................ 2.10

Storing a Print Cartridge in the Storage Unit .......................................................... 2.10

Running Self-Test ............................................................................................................. 2.11

Connecting to Your PC (SF4100, SF4200) .................................................................... 2.13

Connecting SF4200 to Your PC .................................................................................. 2.13

Connecting SF4100 to Your PC .................................................................................. 2.14

Setting Up Printer (SF4100, SF4200) ............................................................................. 2.15

Installing the Windows Printer Driver Software .................................................... 2.15

Running Windows Printer Software ......................................................................... 2.17

Installing the DOS Printer Software ......................................................................... 2.19

Using the DOS Printer Software ................................................................................ 2.20

Making a Copy ................................................................................................................ 2.21

Setting the Date and Time ............................................................................................. 2.23

Setting the Terminal ID (Your Name and Number) .................................................. 2.25

Using the Keypad to Enter Letters ............................................................................ 2.27

Keypad Character Assignments ................................................................................ 2.28

Adjusting Ringer Volume ........................................................................................... 2.28

Selecting Tone or Pulse Service .................................................................................. 2.28

CONTENTS

ONTENTS

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CONTENTS

Chapter 3 Automatic Dialling

One-Touch Dialling ........................................................................................................... 3.1

Storing a Number for One-Touch Dialling ................................................................ 3.1

Dialling One-Touch Number ....................................................................................... 3.3

Speed Dialling .................................................................................................................... 3.4

Storing a Number for Speed Dialling ......................................................................... 3.4

Dialling a Speed Number ............................................................................................. 3.6

Group Dialling ................................................................................................................... 3.7

Storing One-touch or Speed Dial Numbers for Group Dialling ............................ 3.7

Using Group Dialling (Multi-address transmission) ............................................... 3.9

Searching for a Number in Memory (Directory Dialling) ........................................ 3.10

Searching Sequentially through Memory ................................................................ 3.10

Searching for a Particular First Letter ....................................................................... 3.11

Chapter 4 The Fax Machine

Sending a Fax ..................................................................................................................... 4.1

Acceptable Documents .................................................................................................. 4.1

Setting Document Resolution and Contrast .............................................................. 4.2

Loading Document ........................................................................................................ 4.3

Using Quick Scan ........................................................................................................... 4.4

Sending a Fax Automatically ....................................................................................... 4.4

Sending a Fax After Talking ......................................................................................... 4.5

Confirming Transmission ............................................................................................. 4.6

Cancelling Transmission ............................................................................................... 4.6

Automatic Redial .............................................................................................................. 4.6

Receiving a Fax .................................................................................................................. 4.7

Reception Modes ............................................................................................................ 4.7

Receiving in FAX Mode ................................................................................................ 4.8

Receiving in TEL/FAX Mode ...................................................................................... 4.8

Receiving in ANS/FAX Mode ..................................................................................... 4.9

Receiving Manually (in TEL Mode) ............................................................................ 4.9

Cancelling Reception ................................................................................................... 4.10

Using an Extension Telephone ................................................................................... 4.11

Recording Area ............................................................................................................. 4.11

Voice Request ................................................................................................................... 4.12

Sending a Voice Request ............................................................................................. 4.12

Answering a Voice Request ........................................................................................ 4.13

Chapter 5 Advanced Operations

Memory Transmission (Broadcasting) ........................................................................... 5.1

Delayed Transmission ...................................................................................................... 5.3

Polling ................................................................................................................................. 5.6

Being Polled By a Remote Machine ............................................................................ 5.6

Polling a Remote Machine ............................................................................................ 5.8

Adding Documents To a Standby Operation ............................................................... 5.9

Confirming the Operation Number ............................................................................ 5.9

Adding Document To a Standby Operation in Memory ....................................... 5.10

Cancelling a Standby Operation ................................................................................... 5.12

2 C

ONTENTS

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ONTENTS

CONTENTS

Chapter 6 Special Features

Using REDIAL/PAUSE .................................................................................................... 6.1

Using TONE (Switching from Pulse to Tone) ............................................................... 6.2

Using FLASH (on a PABX system) ................................................................................. 6.3

Chain Dialling a Memory Number ................................................................................ 6.4

Help List ............................................................................................................................. 6.5

Dual Access ........................................................................................................................ 6.5

User Reports ....................................................................................................................... 6.6

Selectable Reports .......................................................................................................... 6.6

Printing Reports ............................................................................................................. 6.6

User Options ...................................................................................................................... 6.8

Setting an Option ........................................................................................................... 6.8

Selectable Options .......................................................................................................... 6.9

Clearing Memory ............................................................................................................ 6.11

Chapter 7 Care and Maintenance

Cleaning the Document Scanner .................................................................................... 7.1

Printer Cartridge Maintenance ....................................................................................... 7.3

Check Ink Level ................................................................................................................. 7.3

Run Nozzle Test ................................................................................................................. 7.5

To run the nozzle test .................................................................................................... 7.5

Wiping the Print Nozzles and Contacts ........................................................................ 7.7

Cleaning the Cartridge Carrier Contacts and Deflector .......................................... 7.8

Replacing the Print Cartridge ....................................................................................... 7.10

Chapter 8 Troubleshooting

Clearing Jams ..................................................................................................................... 8.1

Document Jams During Transmission ........................................................................ 8.1

When to Replace Parts for Automatic Document Feeding ...................................... 8.1

Paper Jams During Printing ......................................................................................... 8.2

LCD Error Messages ......................................................................................................... 8.4

Fixing Problems ................................................................................................................. 8.7

Fax Problems .................................................................................................................. 8.7

Print Quality Problems ................................................................................................. 8.9

Printing Problems ........................................................................................................ 8.10

Paper Feeding Problems ............................................................................................. 8.11

Specifications ................................................................................................................... 8.12

General .......................................................................................................................... 8.12

Fax .................................................................................................................................. 8.12

Printer ............................................................................................................................ 8.13

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Chapter One

YOUR NEW MACHINE

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Chapter One

YOUR NEW MACHINE

This chapter will familiarize you with your new MultiJet machine.

List of Features

SamsungÕs MultiJet machines were designed using the latest technology. The machines are full-featured, high-performance machines that not only meet, but exceed, industry standards. The following is a list of their many exciting features:

¥ Stand-alone, full-function plain-paper fax machine ¥ Convenient copier ¥ Single/multi-page copy up to 99 pages ¥ Multi-tasking capability ¥ 20 One-Touch and 50 Speed-Dialling locations ¥ Group Dialling ¥ Ring volume adjustment ¥ Choice of tone or pulse dialling ¥ Choice of four reception modes ¥ Transmission confirmation ¥ Memory/Delayed Transmission, Voice Request, and Polling features ¥ Extension telephone jack and external answering machine interface ¥ Special Help features ¥ Single/multi-redial features ¥ Printed reports and lists ¥ Quick Scanning ¥ High speed PC-printer features (for SF4100, SF4200) ¥ Windows driver supplied (for SF4100, SF4200) ¥ Printing support for DOS applications (for SF4100, SF4200) ¥ Powerful print quality enhancement technology (for SF4100, SF4200) ¥ True color printing (for SF4100, SF4200) ¥ TWAIN standard compatible PC-scanning feature (for SF4200) ¥ PC-faxing by class 1 interface (for SF4200) ¥ The bundled PC application package supplied (for SF4200)

HAPTER ONE : YOUR NEW MACHINE

1.1

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HAPTER ONE : YOUR NEW MACHINE

Parts

Once you have unpacked your MultiJet machine, check to make sure that you have all the parts shown here. If any piece is missing or broken, call your dealer.

Common Parts

Machine

Handset

Cradle & Screw

Document Exit TrayDocument Tray

02 03 04 05

07 08 09 10

12 13 14 15

17 18 19 20

AC Power Cord

Address LabelTelephone Line Cord

The shape of power and telephone line cord plugs may differ, depending on your country.

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YOUR NEW MACHINE

HAPTER ONE : YOUR NEW MACHINE

1.3

Quick Reference Guide

This Manual

Others

¥ Color Print Cartridge (supplied for SF4200, option for SF4100)

¥ Printer Setup Diskette (supplied for SF4100, SF4200 only)

¥ Print Cartridge Storage Unit (supplied for SF4100, SF4200 only)

¥ WinFaxLITE Setup Diskettes (supplied for SF4200 only)

¥ Manual for WinFaxLITE (supplied for SF4200 only)

¥ Parallel Printer Cable (supplied for SF4100, SF4200 only)

¥ RS-232C Serial Cable (supplied for SF4200 only)

Coiled Handset Cord

Mono Print Cartridge

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HAPTER ONE : YOUR NEW MACHINE

Familiarizing Yourself with Your New Machine

Take a moment to familiarize yourself with your new machine by looking at the pictures on the next few pages.

Paper Support

Document Tray

Top Cover

Paper Bin

Document Guide

Handset

Handset Cradle

Printer Exit Tray

Document Exit Tray

Control Panel

Front View

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YOUR NEW MACHINE

HAPTER ONE : YOUR NEW MACHINE

1.5

Paper Load Lever

Tel. Line Jack

Ext. Line Jack

Serial Cable Connector

(for SF4200 only)

Dial mode switch

Ringer volume switch

Parallel Printer Cable Connector

(for SF4100, SF4200 only)

AC Power Socket

Print Cartridge

Print Cartridge Storage Unit

(for SF4100, SF4200 only)

Rear View

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SEARCH/DELETE

ALARM

BUSY

FORM FEED

CARTRIDGEPRINTER RESET

01 02 03 04 05

STOP

OHD/V.RCOPY

START/

ENTER

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

MEMORY TX.

SET

DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

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HAPTER ONE : YOUR NEW MACHINE

BUSY Lamp

(for SF4100, SF4200 only)

Lights while printing a PC file.

PRINTER RESET Button

(for SF4100, SF4200 only)

Use to reset the machine from paper

jam and catastrophic printer error.

CARTRIDGE Button

Use when replacing the print

cartridge. This button permits you to

position the print cartridge carrier so

that you may easily remove or

replace the print cartridge.

FORM FEED Button

(for SF4100, SF4200 only)

Use to eject paper from the

printer if the paper is not

fed out after printing is

completed. Also, use to load

paper in place when the paper

has run out while PC printing.

One-Touch Dial and

special function Buttons

Use to call most frequently used

numbers with one button. Also, use

these buttons with MENU button to

set special functions or print lists.

LCD Display

Displays information.

COPY Button

Use to copy a document.

START and ENTER Button

Use to start a job. Also use to confirm the

selection made in the display.

OHD (On-Hook Dial) and V.REQ (Voice Request) Button

Use to dial numbers without picking up the handset. Also use

it to make a voice call after sending and receiving documents.

STOP Button

Use to stop an operation at any time.

ALARM Lamp

Lights when something is wrong during fax

communication. It flickers when a printer error occurs.

Control Panel

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PQRS

GHI

ABC

SEARCH/DELETE

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

RCV.MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

RESOLUTION CONTRAST

1 465 798

and¹(down/up) Buttons

Use to display or the next or last menu item.

SEARCH/DELETE Button

Use to search for a number in memory. Or use to delete digits in the edit mode.

and¨(left/right) Buttons

Use to move cursor right or left through the display.

RCV.MODE (Receive Mode) Button

Use to choose which receive mode you want to use. The lamps will light up to show you which setting you have chosen. When both lamps light up, you are in ANS/FAX mode. When no lights are showing, you are in TEL mode.

RESOLUTION Button and Lamps

Use to choose the resolution. The lamps will light up to show you which setting you have chosen. When no lights are showing, you are in STANDARD mode.

CONTRAST Button and Lamps

Use to choose the contrast of copied or transmitted documents. The lamps will light up to show you which setting you have chosen. When both lamps light up, you are in PHOTO mode.

MENU Button

Use to choose special functions.

FLASH Button

Use this to transfer a call in a PABX (Private Automatic Branch Exchange).

SPEED/DUAL Button

Use to make calls and send documents by entering a 2-digit number. Also use it to confirm dual operation.

REDIAL/PAUSE Button

Use this to redial the last phone number you called. You can also use it to add a pause when you store a number in memory.

Number Keypad

Use to dial numbers manually.

∗

Button

Press to temporarily switch from pulse to tone dialling.

YOUR NEW MACHINE

HAPTER ONE : YOUR NEW MACHINE

1.7

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HAPTER ONE : YOUR NEW MACHINE

Fax Theory

Thank you for your purchase of this SAMSUNG multi-function fax machine. We want you to get maximum use from your new equipment, therefore we would like to explain a little bit about FAX machines and how they work. This will help when reading the rest of this manual and becoming acquainted with FAX machines in general, plus all the features available with your new machine.

Most people donÕt realize it, but the fax machine has been around in various forms since the time of the invention of the telegraph in the mid-nineteenth century. Early fax machines were large, slow, and difficult to operate. Equipment and techniques for sending copies of documents across long distances have improved over the years, and todayÕs fax machine is small, fast, and easy to operate.

A fax machine may appear complex, but in reality, modern fax machines are merely a combination of several very familiar machines.

First of all, faxing makes use of processes very much like an office copier. When you send a fax document to someone, the machine makes an internal copy of it (a facsimile, hence the term ÒfaxÓ), and converts that copy to electronic signals which we call ÒdataÓ. The data is then sent out over the telephone line as a series of audible tones. When you receive a fax from someone else, the copy process simply converts these tones from the telephone line back to data, and then to printed output.

Fax machines depend very much on telephone technology, since they must dial telephone numbers, answer calls, and exchange fax data (their version of ÒspeechÓ) over the phone line with other fax machines.

To send a fax document, you tell the fax machine the telephone number to call by entering the number on a Touch-Tone keypad, just like a telephone. You may also store frequently-called numbers in the machineÕs various memory locations. This makes dialling faster, more accurate, and allows your machine to ÒrememberÓ telephone numbers for performing many automatic functions.

After dialling the number, the fax machine you are calling answers the call and, just as people do, the machines introduce themselves and make sure they have compatible features and speak the same ÒlanguageÓ (fax engineers call this process ÒhandshakingÓ). The machines also determine the quality of the sound over the telephone line and decide whether they should continue, or perhaps ÒtalkÓ slower in the case of noise or low volume. They may even refuse to speak to each other and will hang up, rather than waste time when it is not possible to have a ÒconversationÓ (just like people!). In this case, they often try the call again later, when the telephone connection may be better.

Basic FAX Operation

TELEPHONE LINE

SEND

DOCUMENT

RECEIVE

DOCUMENT

FAX MODE

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1.9

After a few seconds exchanging pleasantries (handshaking), the machines decide to get down to the business of the call: sending and receiving a fax document.

A fax document is one or more sheets of paper which have been placed in the transmitting (sending or TX) machine. As soon as the machines have finished with their ÒintroductionsÓ, the document begins to move through the transmitting machine where it is read and converted to a data signal, exactly as in a copier. The difference here is that the print mechanism of the copying process is not located in the same machine as the reading mechanism. It is several miles, or even several thousand miles, away, and prints the data signals which arrive over the telephone line in the form of tones.

As far as it goes, this description of the fax process is accurate, and should be kept in mind whenever using any fax machine.

Multi-function machine

But...your new SAMSUNG multi-function machine provides features far beyond those of the basic fax. The multi-function fax machine package, consisting of the SF4100 or SF4200 series fax machine and the software for your PC, are designed to work together to effectively combine the utility of the fax machine with the power of the Personal Computer, thus providing a spectrum of useful features not possible with either unit alone.

Your PC utilizes the SAMSUNG multi-function machine as an input and output device, very much like any other attachment you may currently have connected to your computer. This package will enable you to scan text and graphic documents and store or edit them in your PC. You may also print any document contained in your PC, in color, on your multi-function machine.

Additionally, your PC serves as a versatile control unit for your multi-function machine. You will see how to receive faxes directly into your PC, send documents directly from word processing or graphics applications, even control your multi-function machine remotely, a very useful feature when traveling out of the office to other locations.

The remainder of this manual will show you how to use each of these features to save time and money.

INTERFACE CABLE

TELEPHONE LINE TO REMOTE FAX MACHINE

CONTROL

SIGNALS

FAX DATA

Multi-function machine operation

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Chapter Two

INSTALLATION AND SETUP

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Chapter Two

INSTALLATION AND SETUP

Please review the safety informations at the front of this manual, then follow the directions in this chapter to connect your machine and set it up for use.

Choosing a Location

To help guarantee trouble-free operation of your machine, place it in a spot where: ¥It is not in direct sunlight or in excessive humidity. ¥It is not too close to heating or air conditioning vents. ¥Its ventilation openings arenÕt blocked. ¥It is at least 4 inches away from other objects. ¥Its cords wonÕt get in the way. ¥It canÕt be easily knocked off a table or dropped.

Connections

Connection Diagram

HAPTER TWO : INSTALLATION AND SETUP

2.1

Extension phone

Phone line cord

RS232-C serial cable (SF4200)

Parallel printer cable (SF4100/SF4200)

AC power cord

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Handset and Handset Cradle

1. Plug one end of the coiled cord into the jack on the handset. Then plug the other end into the modular jack on the bottom of the handset cradle.

0000000

000000

2. Plug the cradleÕs modular cord(s) into the modular jack(s) on the left side of your machine. (The number of modular cord may differ, depending on your country.)

3. Attach the handset cradle to the main body. Insert two tabs of the cradle into the slots on the left side of the main body as shown, and push them down.

4. Secure the cradle using the supplied screw.

Place the handset in the cradle.

Handset

Cradle

If you have two jacks, be sure to insert ivory-coloured jack into the right hole.

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INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.3

Document Tray

1. Hold the document tray with both hands and insert one end of the tray into the corresponding slot as shown.

2. Gently flex the tray in the middle, until the other end of tray clears the corresponding slot on the machine.

3. Insert the other end of the tray into the corresponding slot as shown.

4. Fold out the extender on the document tray, if necessary.

Document tray

Extender

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HAPTER TWO : INSTALLATION AND SETUP

Document Exit Tray

The document exit tray catches documents fed through the machine from the document feeder.

1. Insert two tabs on the document exit tray into the slots on the front of your machine.

2. Fold out the extender, if necessary.

Document exit tray

Extender

Printer Exit Tray

The printer exit tray is built in the bottom cover of the machine and catches paper fed through the machine from the printer automatic sheet feed. To extend the printer exit tray:

1. Gently pull the printer exit tray toward you to the desired paper length.

Printer exit tray

2. Fold out the extender, if necessary.

Remove any obstacles in front of the paper exit to prevent paper jams.

Extender

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INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.5

Telephone Line

Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

To select your dialling type, see page

2.28.

Extension Phone (Optional)

Plug one end of the modular cord into the EXT. LINE jack on the back of your machine.

Plug the other end of the cord into a modular jack on a telephone answering device or a regular telephone to use as an extension.

AC Power Cord

Plug one end of the cord into the back of the machine and the other end into a standard AC power outlet.

The machine turns on. All lamps on the control panel light up and the LCD displays ÔSYSTEM INITIALÕ then ÔPAPER OUT.Õ Load the paper as described on page 2.6

If you want to turn off, unplug the power cord.

Note : If there are documents lost from memory due to a power failure, the machine automatically prints out a report after power is supplied.

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HAPTER TWO : INSTALLATION AND SETUP

Loading Paper

1. Pull the paper support on the paper bin all the way up.

The LCD displays ÔPAPER OUTÕ when no paper is loaded. You can load approximately 100 sheets of paper.

Paper support

2. Push the paper load lever away from you to open the sheet feeder.

Warning beeps sound for about 30 seconds and the LCD displays ÔCHECK LOAD LEVERÕ and the paper size selected through user options on page 6.8. If you want to install a different-sized paper, change the option after loading paper.

Paper load lever

3. Fan the paper and insert the paper with the print side facing you.

Hold the left paper guide and move it to the right to match the width of the paper.

Note: If you donÕt either fan the paper or adjust the paper guide, it may cause multi-paper feeding.

4. Pull the paper load lever toward you to close the sheet feeder.

Paper Guide

Paper load lever

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INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.7

Installing Print Cartridge

When you install a new print cartridge, perform all of the following steps:

1. Press the CARTRIDGE button on the control panel. The LCD displays ÔCHECK CARTRIDGE ! PLEASE INSTALLÕ, and the print cartridge moves to the load position.

If you install a color cartridge, use ÔInstall CartridgeÕ tab in the SAMSUNG MFP4100/4200 Control Program on your PC.

2. Lift the control panel with your hand and slide the top cover up, by pushing on position A, until it clicks and the ink cartridge is in full view.

Top cover

Control panel

Paper Type and Sizes

Because all paper varies in physical characteristics, you can receive mixed results from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.

Do not use the following types of paper with the printer: ¥ Continuous form feed paper ¥ Synthetic paper ¥ Thermal paper ¥ Multi-sheet forms and documents ¥ Chemically treated paper (carbonless paper) ¥ Papers with raised, embossed lettering

To load paper with a preferred print side: ¥ If youÕre using xerographic paper, load the paper with the preferred print side facing

down.

¥ If youÕre using letterhead or bond paper, load the paper with the preferred side facing up.

The following paper sizes can be used in your machine for fax:

Note : To print on card stock, load the stock with the envelope guide in an upright position.

Use paper that meets these specifications:

Paper size mm inches

Letter 216 X 279 8.5 X 11.0 Legal 216 X 356 8.5 X 14.0

A4 210 X 297 8.3 X 11.7

Length 127 to 364 mm (5.0 to 14.33 in)

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HAPTER TWO : INSTALLATION AND SETUP

6. Push the cartridge firmly in the direction of the arrow until it clicks into place.

7. After installing the print cartridge, replace the top cover and the control panel to their normal positions.

4. Carefully remove the tape covering the printhead. Be sure to remove all the tape.

Do not touch the copper area.

5. Insert the print cartridge in the carrier.

3. Remove the print cartridge from its packaging. Hold the print cartridge by the black areas or colored top only.

Do not touch the copper area.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.8

Page 25

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.9

8. Press the CARTRIDGE or ENTER button.

Use ÔInstall CartridgeÕ tab on your PC for a color cartridge.

The LCD displays ÔCARTRIDGE IS 1:NEW 2:USED.Õ

10. Press the ENTER or CARTRIDGE button.

The LCD displays briefly ÔMONO INSTALLEDÕ (or ÔCOLOR INSTALLEDÕ for color print cartridge).

Use ÔInstall CartridgeÕ tab on your PC for a color cartridge.

If the cartridge is not installed properly, the LCD displays ÔCHECK CARTRIDGE! PLEASE INSTALL.Õ Remove the cartridge and retry to insert it.

Notes:

¥ If you received fax with the color cartridge installed, you cannot get the fax printed

until replacing it with mono cartridge.

¥ When you install a new cartridge, you must choose Ô1:NEW.Ô When you install a

used cartridge, select Ô2:USEDÕ, which helps you check the amount of ink remaining. If you mix up several used cartridges, it will be difficult to check the amount of ink remaining. Once a new print cartridge is installed, use it until it has completely run out of ink.

¥ If the new cartridge does not give excellent printing quality, consult the ÔPrinter

Cartridge MaintenanceÕ section.

¥ If you want to install a color cartridge to print a file on your PC, you should use

ÔInstall CartridgeÕ tab in the SAMSUNG MFP4100/4200 Control Program on your PC. If you use the CARTRIDGE button on this machine, the machine beeps a warning tone and briefly displays ÔRE-INSTALL COLOR USING PC-DRIVER.Õ Press ÔInstall CartridgeÕ tab on your PC, or the file may print using composite black.

FORM FEED

CARTRIDGEPRINTER RESET

BUSY

SPEED

9. Choose Ô1:NEWÕ by using the or button, or by pressing the 1 button.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.9

JOURNAL

ALARM

SEARCH/DELETE

START/

STOP

ENTER

GHI

FLASH

SPEED

PQRS

/DUAL

OHD/V.REQ.COPY

/DUAL

REDIAL

PAUSE

Page 26

INSTALLATION AND SETUP

2.10 C

HAPTER TWO : INSTALLATION AND SETUP

TO REMOVE A PRINT CARTRIDGE FROM THE STORAGE UNIT

Hold the print cartridge and pull it firmly in the direction of arrow.

Push down the cartridge and pull it toward you.

cartridge

storage unit

Print Cartridge

storage unit

Storing a Print Cartridge in the Storage Unit (SF4100, SF4200)

When switching between the color and black print cartridges, keep the unused one in the print cartridge storage unit. The storage unit prevents the print cartridge from drying out while providing easy access to it.

O STORE A PRINT CARTRIDGE IN THE STORAGE UNIT

1. Holding the print cartridge, insert it into the storage unit.

2. Push firmly in the direction of arrow until it clicks into place.

Print Cartridge Storage Unit (SF4100, SF4200)

The print cartridge storage unit provides a convenient place to store an extra black or color print cartridge, and prevents an opened cartridge from drying out.

Attach the storage unit by inserting its three tabs into the slots on right side of the main body and lowering it until it clicks into place.

storage unit

slot

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.10

Page 27

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.11

Press ENTER to perform the printer test.

OHD/V.REQ.COPY

START/

ENTER

The LCD asks if you want to run Self-Test.

SELF TEST ? ( ENTER/ )

If you press , you can choose

another menu item.

Press ENTER to run the printer Self-Test.

OHD/V.REQ.COPY

START/

ENTER

Press 05, SELF-TEST, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

If you choose , you can choose another menu item. Pressing STOP returns you to Standby mode.

The LCD asks you to press the desired function button.

PRESS

F UNCT I ON BUTTON

The LCD asks if you want to perform the printer test.

PR I NTER TEST ? (ENTER/ /STOP )

Running Self-Test

Each time you install a new print cartridge, run Self-Test to check if the printer mechanism is functioning properly.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED

/DUAL

JKL

TUV

1 45

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.11

Page 28

V1.0 04/13/96

Quality : LQ Bidi Print : OFF Paper : A4 Top Margin : 0.55" Ink Saver : No Transpar. : NO Pitch : 10 CPI Font : Courier Orient : Portrait Autowrap : OFF CR Def. : CR=CR Lines : 64 Character : PC-8

Name

Courier Courier Courier Courier LT Gothic LT Gothic LT Gothic CG Times

5 10

16.67 20 6 12 24 Prop.

ABCDEFGHIJKLM

ABCDEFGHIJKLMOPQRSTUVWXYZ ABCDEFGHIJKLMOPQRSTUVWXYZ ABCDEFGHIJKLMOPQRSTUVWXYZ

ABCDEFGHIJKLMN ABCDEFGHIJKLMOPQRSTUVWXYZ

ABCDEFGHIJKLMOPQRSTUVWXYZ

Pitch Sample Char.

INSTALLATION AND SETUP

2.12 C

HAPTER TWO : INSTALLATION AND SETUP

Prees STOP twice to return to Standby mode.

ALARM

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED

/DUAL

REDIAL/

PAUSE

The machine prints out a test pattern to show the status of the printer mechanism.

PLEASE WAIT

PRINTING. . .

Examine the test pattern and look for a break in the diagonal line. A broken line shows any clogged nozzles. Run the nozzle test. See page 7.5.

If the diagonal lines are not broken and the black (or color) bars are clear, the printer mechanism is functioning properly. See the pattern sample below.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.12

Page 29

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.13

Note : Make sure you turn the power off by plugging out the power cord before connecting the machine to your PC. When the connection is completed, turn the power on.

Connecting to Your PC (SF4100, SF4200)

Connecting SF4200 to Your PC

Use the serial cable and the parallel print cable that supports bidirectional communications to connect your machine and the computer.

CONNECTING THE PRINTER CABLE

1. Connect the parallel printer cable to the 36 pin printer jack on your machine.

You must use a parallel cable that supports IEEE-P1284 bidirectional communications.

2. Fasten the metal clips to the parallel cable.

3. Connect the other end of the parallel cable to your computer.

Refer to the instruction manual that came with your computer to connect the other end of the printer cable to your computer.

CONNECTING THE SERIAL

CABLE

4. Connect the supplied RS232-C serial cable to the computer.

Fix the serial cable with screws.

Connect the other end of the serial cable to your computer.

Refer to the instruction manual that came with your computer to connect the other end of the serial cable to your computer.

Printer cable

Serial cable

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.13

Page 30

INSTALLATION AND SETUP

2.14 C

HAPTER TWO : INSTALLATION AND SETUP

1. Connect the parallel printer cable to the 36 pin printer jack on your machine.

You must use a parallel cable that supports IEEE-P1284 bidirectional communications.

2. Fasten the metal clips to the parallel cable.

3. Connect the other end of the parallel cable to your computer.

Refer to the instruction manual that came with your computer to connect the other end of the printer cable to your computer.

Connecting SF4100 to Your PC

Use the printer cable that supports bidirectional communications to connect your machine and the computer.

Note : Make sure you turn the power off by plugging out the power cord before connecting the machine to your PC. When the connection is completed, turn the power on.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.14

Page 31

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.15

Setting Up Printer

(SF4100, SF4200)

Installing the Windows Printer Driver Software

If your computer operates with Windows 3.1 or Windows for Workgroups, follow the instructions below to install the printer software.

If your computer operates with Windows 95, see page 2.16.

WITH WINDOWS 3.1

1. Start Windows.

2. Insert the setup diskette into drive A (or B).

3. In Windows Program Manager, click on ÔFileÕ, then choose ÔRunÕ.

4. In the command line dialog box, type a:setup (or b:setup), then click ÔOKÕ.

5. Follow the instructions on the installation screens.

For the latest information on installing and using the printer with Windows applications, consult the Read Me and Online Help files in the Samsung MFP4100/4200 program group window.

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Page 32

INSTALLATION AND SETUP

2.16 C

HAPTER TWO : INSTALLATION AND SETUP

WITH WINDOWS 95

To install the printer software with Windows 95:

1. Start Windows.

2. Insert the setup diskette into drive A (or B).

3. Click ÔStartÕ on the desktop, and then choose ÔRunÕ.

4. In the Run dialog box, type Ôa:setup (or b:setup)Õ, then click ÔOKÕ.

5. Follow the instructions on the installation screens.

Note (SF4100/SF4200): After rebooting the PC following installation of the printer software, you will be asked to re-install it due to the PnP (Plug & Play) feature of Windows95. It is recommended to click Cancel, and terminate the installation at this point.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.16

Page 33

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.17

Running Windows Printer Software

The Samsung MFP 4100/4200 Control program lets you: ¥ Monitor your print jobs. ¥ Watch a print job progress. ¥ Monitor print cartridge ink level. ¥ Install or replace a print cartridge. ¥ Perform print cartridge maintenance. ¥ Access the Windows Printing dialog boxes to change printer settings. ¥ Print from Windows-based applications. ¥ Test your printer. ¥ Change the print queue parameters.

ARTING THE SOFTWARE FROM WINDOWS

1. To start the Printer Control Program, double-click the Samsung Control Program icon.

2. Click the Windows Printing tab, then the Windows Driver Setup button in the Samsung Control Program to browse through the available options.

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Page 34

INSTALLATION AND SETUP

2.18 C

HAPTER TWO : INSTALLATION AND SETUP

BEFORE YOU PRINT

Make sure Samsung MFP 4100/4200 is listed as your default printer in the Windows Control Panel (the Setup Program does this automatically during installation).

Print as you normally would

for example, by choosing Print from your applicationÕs File

menu.

CHANGING PRINTER SETTINGS

Before printing, you may want to change some printer settings. The Samsung MFP 4100/4200 dialog box lets you make changes to options such as paper size, image settings, print quality, and halftoning.

You can open the Samsung MFP 4100/4200 dialog box from:

¥ a Windows-based application

If you open the Samsung dialog box from an applicationÕs Print command, your choices apply only to that print job. The next time you print, you have to choose the print settings again. If you open the Samsung dialog box from an applicationÕs Print Setup command, the application stores the settings with your document. The document prints with the settings until you change them.

¥ the Windows Control Panel

These settings will apply to all print jobs and applications

until you change the settings.

¥ the Samsung MFP 4100/4200 Control Program

These settings will apply to all print

jobs and applications until you change the settings.

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Page 35

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.19

CHOOSING PRINT OPTIONS FROM WINDOWS-BASED APPLICATIONS

The following steps are general instructions. Your Windows-based application may require a slight variation from this procedure. For example, in step 3, your application may have a Printer button in the Print Setup dialog box instead of an Options button.

1. Open the applicationÕs File menu.

2. Choose Print (or Printer) Setup.

3. In the Print Setup dialog box, choose Options to open the Samsung MFP 4100/4200 dialog box.

4. Use the tabs to browse through the available options.

After choosing print options, you are ready to print.

CHOOSING PRINT OPTIONS FROM WINDOWS CONTROL PANEL

1. In the Windows Main group window, double-click the Control Panel icon.

2. From the Control Panel, double-click the Printers icon to open the Printers dialog box.

3. From the list of installed printers, select the Samsung MFP 4100/4200.

4. Click the Setup button to open the Samsung MFP 4100/4200 dialog box.

After choosing options, you are ready to print.

CHOOSING PRINT OPTIONS FROM THE CONTROL PROGRAM

1. Double-click the Samsung MFP 4100/4200 Control Program icon to open the Samsung MFP 4100/4200 Control Program.

2. Choose the Windows Printing tab.

3. Choose the Windows Driver Setup button.

4. Use the tabs in the dialog box to browse through the options.

After choosing options, you are ready to print.

Online Help

The MFP 4100/4200 software has extensive online Help with detailed information about your machine. You can access online Help from any dialog box. Just choose the Help button or press the F1 key.

Within online Help, you will find underlined words or Òhot text.Ó Click the hot text to instantly view more information on a related topic.

Installing the DOS Printer Software

If you will be printing from DOS applications, follow the steps below:

1. Insert the Setup diskette in drive A.

2. From the DOS prompt, type a:install.

3. Follow the instructions on the screen.

4. When the installation is complete, remove the diskette from the drive.

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Page 36

INSTALLATION AND SETUP

2.20 C

HAPTER TWO : INSTALLATION AND SETUP

Using the DOS Printer Software

PRINTING FROM DOS APPLICATIONS

When you print from a DOS (not Window based) application, your printer uses PCL 3 emulation. You must install a printer driver for PCL 3 emulation printing in each DOS application.

1. Start your DOS application.

2. Install the HP Deskjet 500C as the current printer in the DOS application from which you are printing.

Some applications offer a color or black (mono) version of the HP Deskjet 500C driver. Choose the color version if you are printing color documents. Choose the black version if you are printing black and white documents.

If your application does not offer the HP Deskjet 500C printer driver, install the HP Deskjet 500C printer driver. You will not be able to print in color with the Deskjet 500 driver.

For help installing a printer driver, see your application userÕs documentation.

CHOOSING PRINT OPTIONS FROM DOS

The MJPANEL.EXE program lets you choose print options for your DOS applications.

You must start the MJPANEL.EXE program from your DOS prompt.

To choose print options for DOS applications:

1. From your application, go to the DOS prompt.

2. From the DOS prompt, type MJPANEL and press ENTER.

3. From the Remote Control Panel, use the arrow keys to select an Options button. Press ENTER.

This highlights a setting in the right-hand (Settings) column.

4. Use the arrow key to select a setting from the Settings column of the Remote Control Panel. Press ENTER to choose the setting.

5. Press the Tab key to return to the Options buttons.

6. Choose the Exit button to return to your application.

Notes:

¥ After you install the Printer Driver Software with Windows 3.1 or DOS, if the printer

does not work properly, check your PC configuration (CONFIG. SYS).

¥ If you want to use another printer and it does not work properly, make sure that you

deactivate the MFP4100/4200 Drive and reboot your PC.

¥ When you works in DOS Type Writer mode or Landscape mode, fax machine might not

work properly.

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.20

Page 37

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.21

Making a Copy

Try copying a document to make sure that the machine is working properly.

Choose a page to copy.

For information on preparing a

document, see page 4.1.

Turn the page face down and insert it into the document feeder.

Adjust the document guide to match the width of the document.

The LCD displays ÔDOCUMENT LOADINGÕ then ÔDOCUMENT READYÕ when the sheet is gripped by the machine.

Feed the document into the machine.

The machine beeps, and the automatic document feeder seizes and pulls in the page.

The print resolution is automatically set to FINE when you are making a copy. Press CONTRAST if the page you are copying contains faint markings, dark image, photographs, or other halftone images. For more information on resolution and contrast, see page 4.2.

Choose the proper contrast, if necessary.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

Document guide

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.21

Page 38

INSTALLATION AND SETUP

2.22 C

HAPTER TWO : INSTALLATION AND SETUP

Press COPY.

COPY

START/

ENTER

415

920

OPTION JOURNAL

If you need two or more copies, enter the desired number of copies using the dial keypad.

If you want only one copy of the document, do not enter any number.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to enter the number of copies from 1 to 99.

ENTER NUMBER OF COP I ES [1-99]>1

Press COPY or START when the number appears correctly in the display.

COPY

START/

ENTER

415

920

OPTION JOURNAL

Where 1/10, Ô1Õ is the number of copies that has been made and Ô10Õ is the total number of copies requested. 81% is the amount of memory remaining from the scanned image that is stored while the copies are being made.

The LCD displays the number of copies requested on the upper line, and the number of the page that is currently printing on the bottom line along with the memory remaining.

In case of single copy, the LCD displays the page number that is being printed.

COPY 1/10

81% PAGE 1

COPY

PAGE 1

G-Chapter 2(US) 4/16/98 8:30 AM Page 2.22

Page 39

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.23

Setting the Date and Time

The current date and time are shown in the LCD when the machine is on and ready for use (Standby Mode). The date and time are printed on all faxes you send.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED

/DUAL

JKL

TUV

1 45

Press 08, DATE & TIME, on the one-touch keypad.

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

The LCD asks you to press the desired function button.

PRESS

F UNCT I ON BUTTON

If you select USA, the date format will be displayed as MMDDYY. EUROPE will be displayed as DDMMYY.

The LCD prompts you to select a date format.

S E T DATE F ORMAT

: USA 2 : EUROPE

The LCD displays the currently set date and time.

Select the format you want the date to appear in by pressing 1 to select USA, or 2 for EUROPE.

You can select by pressing or then ENTER.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

DEF

JKL MNO

TUV WXYZ

1 465

STOP

FLASH

SPEED

SEARCH/DELETE

MM - DD - Y Y HH : MM 0

6-14-96 10:00

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.23

Page 40

INSTALLATION AND SETUP

2.24 C

HAPTER TWO : INSTALLATION AND SETUP

Adjust the date and time by pressing or to move the blinking cursor under the number you want to change.

STOP

FLASH

SPEED

SEARCH/DELETE

The LCD asks you to select AM or PM.

MM (Month) = 01~12

DD (Day) = 01~31

YY (Year) = Last two digits

of the year HH (Hour) = 01~12 (or 00~23) MM (Minute) = 00~59

When the date and time are correct, press ENTER.

OHD/V.REQ.COPY

START/

ENTER

If you enter an invalid number,

the machine beeps and doesnÕt proceed to the next step. If this happens, just reenter the correct number.

If you have entered the time in 24-

hour format, you donÕt have to select AM or PM. The machine returns to Standby mode.

Enter the correct number by using the number keypad.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

SELECT AM/PM

:A M 2: P M

The LCD displays the date and time, then returns to Standby mode.

Select AM or PM by pressing 1 or 2.

You can select by pressing or then ENTER.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

DEF

JKL MNO

TUV WXYZ

1 465

STOP

FLASH

SPEED

SEARCH/DELETE

JUN - 14-1996 FR I

10 : 00 AM 100%

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.24

Page 41

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.25

Setting the Terminal ID (Your Name and Number)

The terminal ID will be printed at the top of each page sent from your machine.

Press MENU.

One-touch buttons 01-16 perform

specific functions when used with the MENU button. Each button provides access to a selected function.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

Press 07, SYSTEM ID, on the one-touch keypad.

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

OOG/CCSS

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

If you enter a wrong number or character, simply press DELETE. To delete all digits, move the cursor to the first digit, and press and hold DELETE.

You can edit the number by moving the cursor with or button and entering the correct number.

STOP

FLASH

SEARCH/DELETE

You can enter up to 20 digits. You

may include special characters (space, hyphen, or plus sign) in the number to help improve readability. To enter a space, press REDIAL/PAUSE. To enter a hyphen (-), press . To enter a plus symbol (+), press .

Enter the telephone number to which your machine is connected.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to press a function button.

PRE SS

F UNCT I ON BUTTON

The LCD asks you to enter the telephone number.

TERM I NAL TEL : _

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.25

Page 42

INSTALLATION AND SETUP

2.26 C

HAPTER TWO : INSTALLATION AND SETUP

The LCD asks you to enter ID name.

TE RM I NAL I D : _

If there is an ID already set, that ID

name appears in the display. To change the ID, press or to move the cursor under the character you want to change and enter a new character.

Enter ID name (up to 40 characters) by using the number keypad.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

For information on using the

numeric keypad to enter letters, see page 2.27.

Press ENTER when the name in the display is correct.

OHD/V.REQ.COPY

START/

ENTER

Press ENTER when the number in the display is correct.

OHD/V.REQ.COPY

START/

ENTER

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.26

Page 43

INSTALLATION AND SETUP

HAPTER TWO : INSTALLATION AND SETUP

2.27

Using the Keypad to Enter Letters

These instructions assume that the LCD is asking you to enter a name.

Press the number button labeled with the letter you want-press the button repeatedly until the letter appears in the display.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

When the letter you want appears in the display, press another number key labeled with the next letter you want.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

For example, if you want to enter

an O, press 6 (labeled MNO). Each time you press 6 the LCD displays a different letter-first M, then N, and O, and finally 6.

For a list of letters and corresponding buttons, see the table on the following page.

The letter appears in the display.

TE RM I NAL I D : 0

If the next letter is printed in the

same number button, move the cursor by pressing then press the number button.

Select additional letters in the same way.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The blinking cursor moves right and the next letter appears in the display.

TE RM I NAL I D : 0P

When youÕre finished entering letters, press ENTER.

OHD/V.REQ.COPY

START/

ENTER

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.27

Page 44

INSTALLATION AND SETUP

2.28 C

HAPTER TWO : INSTALLATION AND SETUP

Keypad Character Assignments

Key

SPACE 1

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . Ô / & 0

Assigned numbers, letters, or characters

Adjusting Ringer Volume

Set the machineÕs ringer volume by using the RINGER VOLUME switch on the back of machine.

The fax machine will work

normally even if the switch is set to OFF (•).

Selecting Tone or Pulse Service

Set the DIAL MODE switch on the back of machine to match the type of service you have.

If you have touch-tone service, set

the switch to TONE ( ). If you have pulse service, set the switch to PULSE ().

If you arenÕt sure what kind of service you have,move the DIAL MODE switch to the TONE. Lift the handset and press any number (except *, #, or 0) on the keypad. If the dial tone stops, you have tone service. If the dial tone continues, you have pulse service.

G-Chapter 2(US) 4/16/98 8:31 AM Page 2.28

Page 45

Chapter Three

AUTOMATIC DIALLING

F-Chapter 3(US) 4/16/98 8:35 AM Page 1

Page 46

Chapter Three

AUTOMATIC DIALLING

One-Touch Dialling

One-Touch Dialling lets you touch any one of the 20 One-Touch buttons located on the left of the machineÕs control panel to automatically dial a telephone or fax number.

Storing a Number for One-Touch Dialling

HAPTER THREE : AUTOMATIC DIALLING

3.1

Press and hold the onetouch button (01 through

20) that you want to assign.

COPY

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

Enter the number you want to store by using the number keypad (up to 34 digits).

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to enter a telephone number.

If a number is already assigned to

the one-touch button you chose, the LCD displays the number.

If the one-touch button is already assigned for Group dial, ÔG01 USED (GROUP) 1:RENEW 2:OTHERÕ appears in the display. Press 1 to replace that number and continue, or 2 to start over with another one-touch button.

To insert a pause between

numbers, press PAUSE; a ÔPÕ appears in the display.

If you make a mistake while entering a number, press or to move the cursor to the digit and enter a correct number.

T01:

If you have the number stored in

another one-touch button or speed location number, the LCD displays ÔDUPLICATEDÕ, and the other location number.

The LCD asks you to enter a name.

When the number appears correctly in the display, press ENTER.

OHD/V.REQ.COPY

START/

ENTER

NAME :

F-Chapter 3(US) 4/16/98 8:35 AM Page 3.1

Page 47

AUTOMATIC DIALLING

3.2C

HAPTER THREE : AUTOMATIC DIALLING

If you assign a name to the

number, you can take advantage of the Directory Dialling feature of your machine. For information about Directory Dialling, see page 3.10.

For more information on how to enter letters using the number keypad, see page 2.27.

Press ENTER when the name appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

If you want to assign a name to the number, enter the name (up to 20 digits).

If you donÕt want to assign a name, press ENTER without entering a name.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/ PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

OHD/V.REQ.COPY

START/

ENTER

If you want to set another one-touch number, press the desired one-touch button and repeat steps above.

To return to Standby mode, press STOP.

COPY

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

The LCD asks you to set another one-touch number.

PRESS ANOTHER

ONE - TOUCH NO.

F-Chapter 3(US) 4/16/98 8:35 AM Page 3.2

Page 48

AUTOMATIC DIALLING

HAPTER THREE : AUTOMATIC DIALLING

3.3

Dialling One-Touch Number

Press a one-touch button (01 through 20).

COPY

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

If you are making a phone call, pick up the handset when the other party answers.

If there is no number stored, ÔNO.

NOT ASSIGNEDÕ appears.

After a number is dialled, if you want to adjust speaker volume, press or while you hear tones from the speaker, and select the desired loudness.

To stop One-Touch Dialling, press STOP.

The LCD displays the name, then the number stored in the selected one-touch button. The number will be automatically dialled. You hear the dialling process on the speaker.

DIAL ING SAMSUNG

DIAL ING 714P5551 212

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Page 49

AUTOMATIC DIALLING

3.4 C

HAPTER THREE : AUTOMATIC DIALLING

When the number appears correctly in the display, press ENTER.

OHD/V.REQ.COPY

START/

ENTER

If a number is already assigned to

the location you chose, the LCD displays the number.

To insert a pause between

numbers, press PAUSE; a ÔPÕ appears in the display.

If you make a mistake while entering a number, press DELETE to erase it.

If you want to erase all digits, move the cursor to the first digit then press and hold DELETE.

Press and hold SPEED.

PQRS

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

TUV

45 78

Enter a 2-digit location number (01 through 50) to which you want to assign the telephone or fax number.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Enter the number you want to store (up to 34 digits).

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to enter the location number you wish to assign.

ENTER REG I STER NO . [ 01 - 50 ] >

The LCD displays the selected location number.

S01:

Speed Dialling

You can store up to 50 telephone or fax numbers into 2-digit speed dial locations.

Storing a Number for Speed Dialling

If you have the number stored in

another speed location or one-touch button, the LCD displays ÔDUPLICATEDÕ, and the other location number.

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Page 50

AUTOMATIC DIALLING

HAPTER THREE : AUTOMATIC DIALLING

3.5

If you want to assign a name to the number, enter the name.

If you donÕt want to assign a name, press ENTER.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

OHD/V.REQ.COPY

START/

ENTER

If you want to store more telephone numbers, repeat steps 2-6.

If you want to return to Standby mode, press STOP.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

PQRS

GHI

STOP

OHD/V.REQ.

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

1 4 7

If you assign a name to the

number, you can take advantage of the Directory Dialling feature of your machine. For information about Directory Dialling, see page 3.10.

For information on how to enter letters using the number keypad, see page 2.27.

The LCD asks you to enter a name (up to 20 digits).

The LCD asks you to enter another location number.

NAME :

ENT E R REG I ST E R

NO . [ 01 - 50 ] >

Press ENTER when the name appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

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Page 51

AUTOMATIC DIALLING

3.6 C

HAPTER THREE : AUTOMATIC DIALLING

If a document is loaded in the

document tray, the machine dials and automatically begins to transmit when the remote fax machine answers the phone.

Press SPEED.

PQRS

OHD/V.REQ.

SPEED /DUAL

REDIAL/

PAUSE

TUV

45 78

Enter a 2-digit speed dial number.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

If you are making a phone call, pick up the handset when the other party answers.

The LCD asks you to enter the location number.

The LCD displays the name, then the number stored in the selected location.

The number will be automatically dialled. You hear the dialling process on the speaker.

Dialling a Speed Number

ENTER LOCAT I ON

NO . [ 01 - 50 ] >

DIALING

SAMSUNG

D I AL I NG 71 4P 555 1212

If there is no number stored, ÔNO.

NOT ASSIGNEDÕ appears.

After a number is dialled, if you want to adjust speaker volume, press or while you hear tones from the speaker, and select the desired loudness.

To stop the dialling, press STOP.

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Page 52

AUTOMATIC DIALLING

HAPTER THREE : AUTOMATIC DIALLING

3.7

Group Dialling

You can send a document to multiple parties in a single operation. Before you can use this feature, you must coordinate and store the group numbers desired.

Storing One-touch or Speed Dial Numbers for Group Dialling

Press the one-touch button you want to use for Group Dial.

COPY

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

Press ENTER if you want to use the one-touch button for Group Dial.

OHD/V.REQ.COPY

START/

ENTER

If the one-touch button is already

used, ÔT01 USED (ONE-T) 1:RENEW 2:OTHERÕ appears in the display. Press 1 to edit the contents, or 2 to select another one-touch button.

One-touch buttons 01-16 perform

specific functions when used with the MENU button. Each button provides access to a selected function.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

Press 06, GROUP DIAL, on the one-touch keypad.

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

The LCD asks you to select the one-touch button to which you want to assign the group number.

SELECT ONE -TOUCH

f o r GROUP [ 01 -20]

The LCD asks you to confirm the selected one-touch button.

GROUP NO : T01 ?

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AUTOMATIC DIALLING

3.8 C

HAPTER THREE : AUTOMATIC DIALLING

Press a one-touch button.

Press a 2-digit speed dial number.

ALA

COPY

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD displays the name and

number stored in the selected one-touch button or 2-digit speed number.

For details on how to store fax numbers in one-touch buttons or 2-digit speed numbers, see page 3.1 or 3.4.

If the selected one-touch button has already been used for another group, a beep sounds and the LCD displays ÔGROUP DIAL.Õ You cannot select that one-touch button.

The LCD asks you to enter the next one-touch button or speed dial number.

Press ENTER.

OHD/V.REQ.COPY

START/

ENTER

ENTER ONE - TOUCH or SPEED D IAL NO

The LCD asks you to enter a one-touch button or speed dial number you wish to include in the group.

ENTER ONE - TOUCH or SPEED D I AL NO

Repeat steps 5-6 to enter more destination numbers into the selected group.

Press STOP when you have entered all the desired destinations.

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

4 7

F-Chapter 3(US) 4/16/98 8:35 AM Page 3.8

Page 54

Using Group Dialling (Multi-address transmission)

You can use a group dial number for Memory Transmission or Delayed Transmission.

Follow the procedure of the desired operation (Memory Transmission

p. 5.1, Delayed

Transmission

p. 5.3). When you come to a step that requests the remote fax number, press the one-touch button under which you stored the Group Dial. Then continue the procedure to complete the desired operation.

Your machine automatically reads the document into memory, and the machine will dial each of the numbers included in the group.

AUTOMATIC DIALLING

HAPTER THREE : AUTOMATIC DIALLING

3.9

If you want to assign a name to the group, enter the name up to 20 digits. If not, skip this step.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

For details on how to enter letters using the number keypad, see page 2.27.

Press ENTER when the name appears correctly.

The machine returns to Standby mode.

OHD/V.REQ.COPY

START/

ENTER

The LCD display asks you to enter a group name.

GROUP NAME :

F-Chapter 3(US) 4/16/98 8:35 AM Page 3.9

Page 55

AUTOMATIC DIALLING

3.10 C

HAPTER THREE : AUTOMATIC DIALLING

Searching for a Number in Memory (Directory Dialling)

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number.

Searching Sequentially through Memory

Press SEARCH.

ALARM

STOP

SEARCH/DELETE

When the number you want appears in the display, press START to dial.

If there is a document loaded, the machine will send out the document.

OHD/V.REQ.COPY

START/

ENTER

Press or to move upward or downward through the directory until you find the number you want.

ALARM

STOP

SEARCH/DELETE

While searching through the machineÕs memory, youÕll see that each entry is preceded by one of three letters: ÔTÕ for One-Touch Dial, ÔSÕ for Speed, or ÔGÕ for Group Dial number. These letters tell you how the number is stored. For information on Group Dial, see page 3.7.

If you press START while a group number is on the display, an error beep sounds and the machine returns to Standby mode.

Pressing allows you to search downward through the entire memory in alphabetical order (from A to Z), and

allows you to search upward in reverse alphabetical order (from Z to A). Scanning is looped _when you search past the last number in memory, youÕll start over again at the beginning.

The LCD asks you to press or , or to choose a letter by pressing a number button.

Each time you press or , the LCD displays the number stored in the next memory.

T01 : SM I TH CO . 1234567

S05 : TA I LER 7654321

TO SEARCH , PRESS

, , A- Z

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Page 56

AUTOMATIC DIALLING

HAPTER THREE : AUTOMATIC DIALLING

3.11

Searching for a Particular First Letter

Press SEARCH.

ALARM

STOP

SEARCH/DELETE

When the name and number you want appear correctly in the display, press START to dial.

OHD/V.REQ.COPY

START/

ENTER

Press the button labeled with the letter you want to search for.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Each entry is preceded by one of three letters: ÔTÕ for one-touch, ÔSÕ for speed, ÔGÕ for group. These letters tell you how the number is stored.

If the machine cannot find a name that begins with the letter you selected, the machine beeps and shows the message ÔNOT FOUND.Õ

For example, if you want to find the name ÔNew York,Õ press the Ô6Õ button, which is labeled with ÔMNO.Õ

Pressing searches downward in alphabetic order. To search upward, press .

The LCD asks you to press or , or to choose a letter by pressing a number button.

A name beginning with the letter appears in the display.

T02 :MOB I LE 1112223333

TO SEARCH , PRESS

, , A- Z

If the name appearing in the display is not the name you want, press to display the next name in the list, or to display the previous name.

ALARM

STOP

SEARCH/DELETE

F-Chapter 3(US) 4/16/98 8:35 AM Page 3.11

Page 57

Chapter Four

THE FAX MACHINE

E-Chapter 4(US) 4/16/98 8:37 AM Page 1

Page 58

Chapter Four

THE FAX MACHINE

In this chapter, you will learn how to send and receive fax documents, and how to use the four fax reception modes and the Voice Request feature.

Sending a Fax

Acceptable Documents

NOTE : For multiple sheets, the document must be the same size and paper type.

Do not try to send documents that are : ¥ wet ¥ covered with wet ink or paste ¥ wrinkled, curled, or folded ¥ too thin (less than 0.07 mm thick-onionskin, airmail paper, etc.) ¥ too thick (more than 0.15 mm thick) ¥ chemically processed (pressure-sensitive paper, carbon-coated paper, etc.) ¥ coated (glossy paper, etc) ¥ too small or short (such as a label, voucher, etc.) ¥ made of cloth or metal To send these documents, use an office copier to make a photocopy first, and then send

the copy.

HAPTER FOUR : THE FAX MACHINE

4.1

Single Sheet

210 mmEffective Scanning Width

Uncoated on both sidesQuality of document paper

Document Size

216 mm (W) X 356 mm (L)

Automatic Document

Feeder capacity

216 mm (W) X 297 mm (L)

Max

2 or More Sheets

148 mm (W) X 148 mm (L)

Min

0.07 to 0.15 mm

If you use 0.1 mm (20 lbs) thick paper, you can load 30 pages at a time. If you use paper between

0.085 - 0.13 mm thick, you can load 20 pages at a time.

Thickness of document

E-Chapter 4(US) 4/16/98 8:37 AM Page 4.1

Page 59

THE FAX MACHINE

4.2 C

HAPTER FOUR : THE FAX MACHINE

Setting Document Resolution and Contrast

We recommend sending documents printed using a typewriter, felt tip pen, black ink, or laserwriter. The paper should be white or very light, and of normal weight

not

cardboard. Blue lines on a ruled pad donÕt fax well.

If you send documents with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast to send a high-quality transmission of the documents.

¥ Press RESOLUTION to increase sharpness and clarity. By pressing RESOLUTION

repeatedly, you can choose FINE, SUPER FINE, or STANDARD mode.

STANDARD works well for normal handwritten typed, or printed documents. When STANDARD is selected, all lamps about the RESOLUTION button are off.

FINE is good for documents containing a lot of detail. When FINE is selected, the FINE lamp lights.

SUPER FINE works well for documents containing extremely fine detail. When SUPER FINE is selected, SUPER FINE lamp lights. SUPER FINE works only if the remote machine also has the SUPER FINE feature.

You can not use SUPER FINE mode for memory transmission.

¥ Press CONTRAST to compensate for the brightness or darkness of your faxed

document. By pressing CONTRAST repeatedly, you can choose between DARKEN, LIGHTEN, PHOTO, or NORMAL.

DARKEN works with light print or faint pencil markings. When DARKEN is selected, the DARKEN lamp lights.

LIGHTEN works with dark print. When LIGHTEN is selected, the LIGHTEN lamp lights.

PHOTO is used when faxing photographs or other documents containing color or shades of grey. Although your machine wonÕt transmit color, it will print and send up to 32 shades of grey. When PHOTO is selected, both LIGHTEN and DARKEN lamps light.

NORMAL works well with standard typed or printed documents. When NORMAL is selected, both LIGHTEN and DARKEN lamps are off.

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Page 60

THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.3

Loading Document

Turn the page face down.

Adjust the document guides to match the width of the document.

Be sure that your document is free of staples, paper clips, and other foreign objects.

You can insert up to 30 sheets at a time. If you insert more than one sheet, make sure the bottom sheet enters first. Stagger the leading edge of the sheets slightly, and insert the sheets with a slight push to ensure smooth feeding.

You can choose the proper document resolution and contrast, if necessary.

Now, you can dial the desired number. See page

4.4.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

For more information about document resolution and contrast, see page 4.2.

Slide the sheet down into the document tray until itÕs gripped by the machine.

The machine beeps, and the automatic document feeder seizes and pulls in the page.

If you want to add pages while the fax is sending, insert them into the loading slot on top of the already loaded sheets.

Do not place more than 30 sheets in the feeder at a time.

If youÕre loading pages that are unusually thick or thin, feed one sheet at a time.

If the document doesnÕt feed correctly, open the control panel and remove the document and try loading it again.

The LCD displays ÔDOCUMENT LOADINGÕ then ÔDOCUMENT READY.Õ

MAY-10-1996 FR I

DOC UME NT READY

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Page 61

THE FAX MACHINE

4.4 C

HAPTER FOUR : THE FAX MACHINE

You can send or receive a voice request when you send a fax. For more information about the Voice Request feature, see page 4.12.

You can cancel the transmission of a document at any time by pressing STOP.

Using the number keypad, enter the number of the remote fax machine.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Press START when the number appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

The LCD displays the number.

The machine automatically dials the number and begins to transmit when the remote fax machine answers the phone.

Sending a Fax Automatically

Using Quick Scan

You can send a fax using Quick Scan feature. The machine will quickly scan the document.

To enable this feature, press MENU and Q.SCAN on the one-touch keypad before dialling the other machine. The LCD displays ÔQUICK SCAN IS ENABLEDÕ for 2 seconds.

Notes : ¥ To cancel this feature, press MENU and Q.SCAN again before you send a fax.

The LCD displays ÔQUICK SCAN IS DISABLED.Õ ¥ After sending a document, Quick Scan feature is terminated automatically. ¥ If Quick Scan is enabled, the scanning quality may not be good. ¥ Quick Scan feature is only available with STANDARD resolution.

You can store One-Touch or Speed Dial numbers so that you can dial your most frequently used numbers with a touch of a button or 2-digit Speed Dial number. For more information, see page 3.1 or 3.4.

If you make a mistake while entering a number, move the cursor under the wrong digit by using or , and correct the number.

To insert a pause when dialling, press PAUSE anywhere within the telephone number. A pause will be displayed as a ÔPÕ.

TE L : 9P5551212

DIALING 9P

555121

E-Chapter 4(US) 4/16/98 8:37 AM Page 4.4

Page 62

If a person answers the telephone, ask him or her to press START so that you can send the document.

THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.5

Pick up the handset.

Using the number keypad, enter the number of the remote fax machine.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD displays ÔPHONE.Õ

Sending a Fax After Talking

For hands-off operation, you can press OHD. To adjust speaker volume, press or while you hear tones from the speaker, and select the desired loudness.

Replace the handset.

You can send or receive a Voice Request when you send a fax. For more information about the Voice Request feature, see page 4.12.

You can store One-Touch or Speed Dial numbers so that you can dial your most frequently used numbers with a touch of a button or 2-digit Speed Dial number. For more information, see page 3.1 or 3.4.

Press START when you hear the fax tone.

OHD/V.REQ.COPY

START/

ENTER

You can cancel the transmission of a document at any time by pressing STOP.

JUN- 14 1996 FR I

PHONE

The LCD displays the number you are dialling.

5551212

The LCD displays the message ÔTXÕ and the document begins to feed through the machine.

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Page 63

THE FAX MACHINE

4.6 C

HAPTER FOUR : THE FAX MACHINE

If something went wrong during your fax transmission, an error message appears in the display. For a listing of LCD error messages and their meanings, see page 8.4.

If you receive an error message, press STOP to clear the message and try to send the document again.

You can set your machine to print out a confirmation report automatically. For more information, see page 6.9.

Press STOP at any time to cancel transmission.

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

Press STOP again before the warning message disappears and the transmission will stop.

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

The machine continues to send the fax and the LCD displays a message warning you that the machine is in use.

When the last page of your document has been sent successfully, the machine beeps and returns to Standby mode.

Confirming Transmission

Cancelling Transmission

Automatic Redial

When you send a fax, if the number you have dialled is busy or there is no answer, the machine will automatically redial the number every three minutes up to three times. (Automatic Redialling varies by country, i.e., it might occur twice at two-minute intervals.)

While the machine is redialling, the display will show ÔBUSY! RETRY?.Õ To immediately redial the number, press START. To stop redialling, press STOP.

JUN- 14 1996 FR I

10 : 30 AM 100%

IN USE ! PRESS

[S TOP ] TO CANCEL

E-Chapter 4(US) 4/16/98 8:37 AM Page 4.6

Page 64

THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.7

Receiving a Fax

Reception Modes

Your multi-function machine has four reception modes:

¥ In TEL mode, automatic fax reception is turned off. You can receive a fax only by

manually pressing START.

¥ In FAX mode, the machine answers an incoming call and immediately goes into receive

mode, waiting for a fax to be sent.

¥ In TEL/FAX mode, the machine answers an incoming call expecting to receive a fax. If

the machine does not sense a fax signal, it will sound another ringing tone to tell you it is a phone call. If you do not lift the handset during the secondary ringing, the machine will switch to automatic fax reception mode.

¥ In ANS/FAX mode, the answering machine answers an incoming call, and the caller

can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the call automatically switches over to the fax machine. To use the ANS/FAX mode, you have to attach an answering machine to the EXT. LINE socket on your fax machine (see page 2.5).

The lamps located above the RCV.MODE button indicate the selected reception mode.

If you seldom use the fax line for voice conversations, set the fax machine to receive a fax automatically by selecting either FAX mode or TEL/FAX mode.

Notes :

¥ The receiving speed varies according to the memory capacity used.

¥ While you print a PC file with this machine (for SF4100, SF4200 only), an incoming fax

will be received in memory. If you have a lot of pages to print, we recommend to stop PC printing to prevent memory from being full.

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Page 65

THE FAX MACHINE

4.8 C

HAPTER FOUR : THE FAX MACHINE

Press RCV.MODE repeatedly until the FAX lamp lights.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

When you get a call, the machine answers the call on the second ring and receives a fax automatically.

Receiving in FAX Mode

You can change the number of rings. For more information, see page

6.9.

To adjust ringer volume, see page 2.28.

When reception is complete, the machine returns to Standby mode.

You can change the number of rings. For more information, see page

6.10.

To adjust ringer volume, see page 2.28.

When reception is complete, the machine returns to Standby mode.

Press RCV.MODE until the TEL/FAX lamp lights.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

When you get a call, the machine answers the call on the second ring and receives a fax automatically.

Receiving in TEL/FAX Mode

If the machine does not sense a fax signal, your machine will give another ringing tone to tell you it is a phone call.

Lift the handset to answer the call. If you do not pick up the handset within about 25 seconds, the machine will switch to automatic reception mode.

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THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.9

Press RCV.MODE until both FAX and TEL/FAX lamps light.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

When you get a call, the answering machine answers it. If the caller leaves a message, the answering machine stores the message.

If your machine hears a fax tone on the line, it starts to receive a fax.

Receiving in ANS/FAX Mode

If you have set your machine to ANS/FAX and your answering machine is switched off, or the answering machine is not connected to your fax machine, the fax machine will automatically go into receive mode after several rings.

If you are in TEL mode (manual reception) when the answering machine is connected to your fax machine, you must switch off the answering machine, or the outgoing message from the answering machine will interrupt your phone conversation.

To use this mode, you have to attach an answering machine to your fax machine (see page 2.5).

To adjust ringer volume, see page

2.28.

Press RCV.MODE until both FAX and TEL/FAX lamps are off.

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

When the telephone rings, pick up the handset and answer it.

If you hear a fax tone, or if the person on the other end asks you to receive a document, press START.

OHD/V.REQ.COPY

START/

ENTER

Receiving Manually (in TEL Mode)

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THE FAX MACHINE

4.10 C

HAPTER FOUR : THE FAX MACHINE

Replace the handset.

The machine begins receiving and returns to standby mode when the reception is complete.

Press STOP to cancel reception at any time.

ALARM

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

Press STOP again before the LCD message disappears.

The fax reception is cancelled and the machine returns to standby mode.

ALARM

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

The machine continues to receive the fax and the LCD displays a message warning you that the machine is in use.

Cancelling Reception

IN USE ! PRESS

[S TOP ] TO CANCEL

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Page 68

THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.11

When you receive a call on the extension phone and hear fax tones, press the buttons Ô 9 Ô (star nine star) on the extension telephone.

The machine receives the document.

When you are finished speaking and the machine begins receiving documents, replace the handset of the extension telephone.

Using an Extension Telephone

You can receive a fax from someone you are talking to on the extension telephone without having to go to the fax machine.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing Ô 9 Ô once again.

Ô 9 Ô is the remote receive start code preset at the factory. The first and the last asterisks are fixed, but you can change the middle character to whatever you choose. For more information, see page 6.9.

This feature is available only when you use an extension telephone connected to the EXT.LINE jack on the back of the machine.

Recording Area

The effective recording area is inside the shaded area as follows for all acceptable recording paper. Portions outside the shaded area may not be recorded.

If there is image at this bottom area, the machine may reduce the page to fit in the effective recording area according to the option you have chosen. See page 6.9.

216 mm

6.5mm

12.7 mm

6.5mm

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THE FAX MACHINE

4.12 C

HAPTER FOUR : THE FAX MACHINE

Voice Request

If youÕre sending or receiving a document and need to speak to the other person during the same phone call, use Voice Request to alert the person at the remote site. You can also respond to a Voice Request made by the person at the remote end.

Sending a Voice Request

Press V.REQ while a document is being sent or received.

OHD/V.REQ.

START/

ENTER

/DUAL

REDIAL/

PAUSE

When the phone rings, pick up the handset and answer it.

When you are finished, replace the handset.

You canÕt talk with the other person and send a fax at the exact same time.

After the fax has finished, you or the person at the remote end has 15 seconds to pick up the handset. If no one answers, your machine returns to Standby mode.

If you canÕt seem to alert the other person, it may be because the remote fax machine doesnÕt have the Voice Request feature.

When youÕve finished talking, if you have another document to send, load the document and tell the other person to press START. When you hear the fax tones, press START.

You can cancel a Voice Request by pressing V.REQ. again.

Voice Request signal is sent to the remote fax machine after the document has been sent or received.

VO ICE REQUEST

TX G3 9 . 6 P : 1

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THE FAX MACHINE

HAPTER FOUR : THE FAX MACHINE

4.13

Answering a Voice Request

When the phone rings, pick up the handset and answer it.

When you are finished, replace the handset.

If you donÕt answer the Voice Request within 15 seconds, the machine prints out the number that made the Voice Request, and the time and date the request was made. See ÔCall Back MessageÕ below.

If the Voice Request occurred while receiving, you can resume receiving on the same line after talking with the other end by pressing START.

CALL BACK MESSAGE

DATE : JUN-14-1996 FRI 09:04 AM NAME : SMITH CO. TEL. : 123-456-7890

PLEASE CALL BACK ......

TEL. : 714-555-1212

If a terminal ID is not programmed in the other machine when it is sending

you a fax, a phone number will not appear on the call back message list.

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Page 71

Chapter Five

ADVANCED OPERATIONS

D-Chapter 5(US) 4/16/98 8:39 AM Page 1

Page 72

Chapter Five

ADVANCED OPERATIONS

In this chapter, you will learn other ways to send and receive faxes to save transmission costs by sending at preset times, to maintain the privacy of sensitive documents, and to save time by sending the same documents to many different locations.

Note : You can store a maximum of 20 different sending or polling jobs in memory.

Memory Transmission (Broadcasting)

With Memory Transmission, documents are automatically stored in memory and sent to a remote station. You can use this feature to send your documents to multiple locations. After sending, the documents are automatically erased from memory.

HAPTER FIVE : ADVANCED OPERATIONS

5.1

Load the document.

Choose the resolution and contrast, if necessary.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

Press 01, MEMORY TX., on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

For details on how to load a document, see page 4.3.

For details on setting resolution and contrast, see page 4.2. SUPER FINE mode is not available in Memory Transmission.

The LCD asks you to enter the number of the remote machine.

TEL :

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ADVANCED OPERATIONS

5.2 C

HAPTER FIVE : ADVANCED OPERATIONS

The LCD asks if you want to enter another fax number to send the same document to another location.

ANO TH E R F AX

NUMBE R ?

The machine stores the document automatically in memory. The LCD counts the number of pages stored in memory and the memory capacity remaining.

SCAN TO MEMORY

92% PAGE 1

Enter the number of the remote machine (up to 34 digits).

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

You can press a one-touch button, a 2-digit Speed Dial number, or a one-touch Group Dial button. The stored number and name appear in the display.

Press ENTER when the number appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

If you want to send to more than one location, press ENTER and repeat steps 4-5.

If you want to send to one location or when you complete the another fax number setting, press STOP or .

OHD/V.REQ.COPY

START/

ENTER

ARM

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED

/DUAL

REDIAL/

PAUSE

The machine shows the ÔANOTHER FAX NUMBER?Õ message repeatedly up to 10 times each time you enter another fax number using manual dialling, One-Touch, or 2-digit Speed Dialling (you can not use a Group number for another fax number).

But if you have used this multi-address transmission feature in other operation(s) currently registered in memory, the maximum attempt number of Ô10Õ will be reduced.

If you enter another fax number already in the another fax number memory (for example, included in a group number), the LCD displays ÔALREADY SET.Õ

If you canÕt fit all the pages in memory, the LCD displays ÔMEMORY FULL 1:CANCEL 2:DONEÕ. Select Ô1Õ to cancel the job, or Ô2Õ to store the pages already in memory, and send the remaining pages manually.

The LCD displays the number being dialled.

Then the machine begins sending the document.

D I AL I NG 55 512 12

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Page 74

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.3

Press 02, DELAY TX., on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

Enter the number of the remote machine (up to 34 digits).

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to enter the number of the remote machine.

Load the document.

Choose the resolution and contrast, if necessary.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

The LCD asks you to press the desired function button.

Delayed Transmission

You can set up your machine to send a fax at a later time when you will not be present.

For details on how to load a document, see page 4.3.

For details on the resolution and contrast, see page 4.2. SUPER FINE resolution is not available in Delayed Transmission.

You can press a one-touch button, a 2-digit Speed Dial number, or a one-touch Group Dial button. The stored number and name appear in the display.

PRESS

FUNCT I ON BUTTON

TEL :

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

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ADVANCED OPERATIONS

5.4 C

HAPTER FIVE : ADVANCED OPERATIONS

Press ENTER when the number appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

If you want to send to more than one location, press ENTER and repeat steps 4-6.

If you want to send to one location or when you complete the another fax number setting, press STOP or .

OHD/V.REQ.COPY

START/

ENTER

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

The LCD asks you if you want to enter another fax number to send the same document to another location.

ANOTHER FAX

NUMBE R ?

The machine displays the ÔANOTHER FAX NUMBER?Õ message repeatedly up to 10 times each time you enter another fax number using manual dialling, One-Touch, or 2-digit Speed Dialling (you can not use Group number for another fax number).

But if you have used this multi-address transmission feature in other operation(s) currently registered in memory, the maximum attempt number of Ô10Õ will be reduced.

If you enter another fax number already in the another fax number memory (for example, included in a Group number), the LCD displays ÔALREADY SET.Õ

If you want to assign a name to the transmission, enter the name. If not, skip this step.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks you to enter a name.

For details on how to enter letters using the number keypad, see page

2.27.

Press ENTER when the name appears correctly.

OHD/V.REQ.COPY

START/

ENTER

You can press to confirm the number and proceed to the next.

NAME :

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Page 76

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.5

Enter the time by using the number keypad.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Press ENTER when the time appears correctly in the LCD display.

OHD/V.REQ.COPY

START/

ENTER

If you want to store the document in memory, press ENTER.

Press STOP and the LCD returns to Standby mode.

OHD/V.REQ.COPY

START/

ENTER

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

1 4 7

The LCD displays the current time on the upper line and asks you to enter the start time when the fax is to be sent.

CURRENT 13 : 30

START HH :MM

The LCD asks if you want to store the document in memory until it needs to be sent.

TO MEMOR Y ?

( R EMA I NED : 75%)

The machine returns to Standby mode and the LCD displays a reminder that a Delayed Transmission is set.

J UN - 14 19 96 F R I

DE LAY - TX 2 2: 3 0

Enter the time in 24-hour format. For example, enter 2230 for 10:30 P.M.

If you set a time earlier then the current time, the document will be sent at that time on the following day.

The LCD displays the remaining memory.

If you have entered several fax numbers in step 8, the message shown at left does not appear, and the documents will be stored in memory automatically.

If you canÕt fit all the pages in memory, the LCD displays ÔMEMORY FULL 1:CANCEL 2:DONEÕ. Select Ô1Õ to cancel the job or Ô2Õ to store the pages already in memory, and send the remaining pages manually.

D-Chapter 5(US) 4/16/98 8:40 AM Page 5.5

Page 77

ADVANCED OPERATIONS

5.6 C

HAPTER FIVE : ADVANCED OPERATIONS

Polling

Polling is when one fax machine requests another to send a document. This is useful when the person with the original document to be sent is not in the office. The person who wants to receive the document calls the machine holding the original and requests that the document be sent. In other words, it ÒpollsÓ the machine holding the original.

Being Polled By a Remote Machine

You can program your fax machine to send documents in your absence when polled by a remote fax machine. It is possible to use a Poll code to prevent unauthorized Polling of your fax machine. When you secure your machine in this manner, only those who know the Poll code can poll your machine.

Note : Once you have set up a Polling Transmission, another Polling Transmission is not possible until the transmission is completed.

Press 03, POLLING, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

Load a document.

Choose the resolution and contrast, if necessary.

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

The LCD asks you to press the desired function button.

For information on loading a document, see page 4.3.

For details on setting resolution and contrast, see page 4.2. SUPER FINE resolution will automatically switch to FINE to store the Polling job in memory.

PRESS

FUNCT I ON BUTTON

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

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Page 78

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.7

If you want to use a Poll code, select Ô1:ONÕ by pressing 1 or by using or button and entering a 4-digit Poll code (except for 0000).

If you do not want to secure the transmission with a Poll code, select Ô2:OFFÕ by pressing 2 or by moving the cursor using or button.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

REDIAL/

DEF

JKL MNO

TUV WXYZ

1 465 798

PQRS

GHI

ABC

FLASH

SPEED /DUAL

REDIAL/

DEF

JKL MNO

TUV WXYZ

1 465 798

The LCD asks if you want to enter a Poll code.

P OL L CODE

:ON 2:OFF

The LCD shows the last used Poll code.

The Poll code is preset to 0000 at the factory which represents no Poll code.

Press ENTER when the code appears correctly in the display.

OHD/V.REQ.COPY

START/

ENTER

The machine stores the document in memory. The LCD counts the number of pages being stored in memory and the memory capacity remaining.

If you canÕt fit all the pages in memory, the LCD displays ÔMEMORY FULL 1:CANCEL 2:DONEÕ. Select Ô1Õ to cancel the job, or Ô2Õ to store the pages already in memory and cancel the remaining pages.

If memory is not enough, set Polling again when memory becomes available.

SCAN TO MEMORY

27% PAGE 1

The machine returns to Standby mode and the LCD displays a reminder that a Polling Transmission is set.

The machine automatically switches to FAX mode (automatic receiving) when set to be polled.

J UN - 14 1996 F R I

POLL - TX

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ADVANCED OPERATIONS

5.8 C

HAPTER FIVE : ADVANCED OPERATIONS

Lift the handset or press OHD, and enter the number of the remote machine.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

When you hear a fax tone from the remote machine, press MENU.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

JKL

TUV

1 45 78

Polling a Remote Machine

The remote machine must be ready for your call.

Press 03, POLLING, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

The LCD asks if you want to enter a Poll code.

P OL L CODE

:ON 2:OFF

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

If the remote machine is not secured with a Poll code, your machine starts to receive the document from the remote machine after you select Ô2:OFF.Õ

If the remote machine is secured with a Poll code, you must enter the proper code. Select Ô1:ONÕ by pressing 1, or by using or and pressing ENTER. Then, enter a 4-digit code.

If the remote machine is not secured with a Poll code, select Ô2:OFFÕ by pressing 2, or by using or and pressing ENTER.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

REDIAL/

DEF

JKL MNO

TUV WXYZ

1 465 798

Press ENTER.

Your machine starts to receive the document from the remote machine.

OHD/V.REQ.COPY

START/

ENTER

PQRS

GHI

ABC

FLASH

SPEED /DUAL

REDIAL/

DEF

JKL MNO

TUV WXYZ

1 465 798

D-Chapter 5(US) 4/16/98 8:40 AM Page 5.8

Page 80

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.9

STANDBY JOB LIST

DATE : APR-09-1996 TUE 08:30 AM NAME : HEADQUARTERS TEL. : 714-555-1212

NO TIME POLLCODE TELEPHONE NUMBER NAME

PAGE

MODE

01 10:35 2264523218 HELEN 02 DELAY TX 02 22:15 ONE-TOUCH[01] VACATION SCHEDULE 01 BROADCAST

SPEED[01] 7142262880

03 2580 01 POLL-TX

Confirm the operation number in the Standby Job List.

operation

number

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

Press 12, STANDBY, on the one-touch keypad.

11 12 13 14 15

16 17 18 19 20

SET

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

The Standby Job List prints.

Adding Documents To a Standby Operation

You can add documents to a Delayed or Polling Transmission previously reserved in your machineÕs memory. Prior to performing this procedure, make a printout of the Standby Job list and confirm the particular operation to which your document will be added.

Confirming the Operation Number

STANDBY JOB LI ST PR I NTI NG . . .

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Page 81

ADVANCED OPERATIONS

5.10 C

HAPTER FIVE : ADVANCED OPERATIONS

Load a document.

Choose the resolution and contrast, if necessary.

Press MENU.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

JKL

TUV

1 45

ABC

DEF

RCV. MODE

FAX

ANS/FAX

TEL/FAX

FINE

S. FINE

LIGHTEN

PHOTO

DARKEN

CONTRAST

FINE

S. FINE

RESOLUTION

For details on how to load a document, see page 4.3.

For details on setting resolution and contrast, see page 4.2. SUPER FINE resolution is not available.

Adding Documents To a Standby Operation in Memory

Press 04, ADD/CANCEL, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

Move the cursor under ÔADDÕ by using or , or by pressing 1.

ALARM

STOP

FLASH

SPEED /DUAL

SEARCH/DELETE

Press ENTER.

OHD/V.REQ.COPY

START/

ENTER

The LCD asks you to choose between ÔADDÕ and ÔCANCELÕ.

OP E RAT I ON

:ADD 2 :CANCEL

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Page 82

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.11

Enter the 2-digit operation number to which you want to add document.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Press ENTER.

OHD/V.REQ.COPY

START/

ENTER

The LCD asks you to enter a 2-digit operation number.

The LCD asks you to confirm the operation number.

ENTE R 2 -D I G I T OPE RAT I ON NO. >

ADD TO 02 ?

Press ENTER if the number is correct.

OHD/V.REQ.COPY

START/

ENTER

The machine automatically stores the documents in memory, then returns to Standby mode.

SCAN TO MEMORY

92% PAGE 1

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Page 83

ADVANCED OPERATIONS

5.12 C

HAPTER FIVE : ADVANCED OPERATIONS

Move the cursor under ÔCANCELÕ by pressing 2, or by using or and pressing ENTER.

Cancelling a Standby Operation

You can cancel a previously set Delayed or Polling transmission. Prior to performing this procedure, make a printout of the Standby Job list and confirm the operation number you want to cancel. For details on confirming the operation number, see page 5.9.

PQRS

GHI

ABC

FLASH

SPEED /DUAL

DEF

JKL MNO

TUV WXYZ

1 465 798

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

Press 04, ADD/CANCEL, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

The LCD asks you to choose between ÔADDÕ and ÔCANCELÕ.

OPERATION

:ADD 2 :CANCEL

The LCD asks you to enter a 2-digit operation number.

ENTER 2-DIGIT OP E RAT I ON NO . >

Enter the 2-digit operation number you want to cancel.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

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Page 84

ADVANCED OPERATIONS

HAPTER FIVE : ADVANCED OPERATIONS

5.13

The LCD asks you to confirm the operation number.

Press ENTER.

OHD/V.REQ.COPY

START/

ENTER

Press ENTER if the number is correct.

OHD/V.REQ.COPY

START/

ENTER

CANCEL

02 OPERAT I ON ?

The LCD asks you to enter another operation number, if you need.

Repeat steps 4-6 to cancel another standby operation.

To return to Standby mode, press STOP.

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED /DUAL

REDIAL/

PAUSE

ENTE R 2 -D I G I T OPE RAT I ON NO. >

When all Standby operations have been CANCELED, ÔTHERE IS NO ENTRYÕ will be displayed and the machine will return to Standby mode.

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Chapter Six

SPECIAL FEATURES

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Chapter Six

SPECIAL FEATURES

Using REDIAL/PAUSE

The REDIAL/PAUSE button has two functions. It can be used to redial the number you last called or it can be used to insert a pause in a number when you are setting up a One-Touch or Speed Dial number. The redial memory in your machine can hold the last 5 numbers called. If you have dialled the same number as one of the 5 last-dialled numbers, the machine does not count that number as a redial number.

To redial the number you last called

Searching through redial memory

HAPTER SIX : SPECIALFEATURES

6.1

Press REDIAL.

OHD/V.REQ.

/DUAL

REDIAL/

PAUSE

The number is dialled automatically.

If you are making a phone call, pick up the handset when the other person answers.

Press and hold REDIAL.

OHD/V.REQ.

/DUAL

REDIAL/

PAUSE

The LCD asks you to select the desired redial number.

If a document is loaded in the document tray, the machine automatically begins to SEND.

D I ALI NG 5551212

SELECT REDIAL PRESS ,

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HAPTER SIX : SPECIALFEATURES

Press or to move downward or upward through memory until you find the number you want.

ALARM

STOP

SEARCH/DELETE

When the number you want appears in the LCD display, press START to dial.

OHD/V.REQ.COPY

START/

ENTER

If a document is loaded in the document tray, the machine automatically begins to SEND.

To stop redialling, press STOP. The machine returns to Standby mode.

If you press DELETE when you find a number, that number will be deleted.

When you dial a number, the unit pauses for about 3 seconds at the point where you pressed PAUSE.

If you require a longer pause time, press PAUSE twice.

Each time you press the button, another one of the 5 last-called numbers appears in the display.

With some private telephone systems, you must dial an access code (9, for example) and listen for a second dial tone before dialling an outside number. In such cases, you must insert a pause in the number.

To insert a pause

While entering the number, press PAUSE.

OHD/V.REQ.

/DUAL

REDIAL/

PAUSE

Using TONE (Switching from Pulse to Tone)

You may often need to use Touch Tone dial signals to perform special operations by phone. Bank-by-phone and voice mail are two examples of systems that require these tone signals. If you have pulse service, you can still send Touch Tone signals by following these steps.

Dial the number using pulse dialling.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

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SPECIAL FEATURES

HAPTER SIX : SPECIALFEATURES

6.3

Using FLASH (on a PABX system)

When a call comes in and you want to connect the caller to another party, you can transfer the call by pressing FLASH and dialling the number of the other party. This is a timed-break recall facility only, and may not be compatible with some phone system. Contact your telephone supplier.

Dial the remaining numbers required by the service.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

When the remote phone answers, press .

Any numbers you now press will be sent as Touch Tones for the remainder of the call.

REDIAL/

PAUSE

798

The machine returns to the pulse mode after you finish the call.

When you are on the telephone and want the caller to be connected to another party, press FLASH.

PQRS

GHI

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

JKL

TUV

1 45 78

If you are not subscribed to a special service that uses the switchhook signal, donÕt press FLASH during a call-you could disconnect the line.

Enter the number of the other party.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

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Page 89

When the computer answers, dial the other information by pressing a one-touch button or by entering a speed dial number.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Q.SCAN

SPECIAL FEATURES

6.4 C

HAPTER SIX : SPECIALFEATURES

Dial the service number using the dial keypad.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Lift the handset or press OHD.

Chain Dialling a Memory Number

When using special computer services, such as alternate long distance carriers, credit card calls, or bank-by-phone, you must dial the telephone number of the service and wait for the computer to answer before continuing. The length of time before the computer answers can vary, so using a pre-programmed pause after a service number is not advised.

However, you can store your ID number, for example, in one memory location and the rest of the information, such as your card number, in another memory location.

Group number can not be used for chain dial.

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6.5

Press 16, HELP LIST, on the one-touch keypad.

The machine prints the Help list.

16 17 18 19 20

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

Press MENU.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

JKL

TUV

1 45

Help List

You can print a Help list of the machineÕs basic functions and commands to use as a quick reference guide.

To toggle between the current operation and the new operation, press DUAL.

PQRS

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

TUV

45 78

Perform another operation while the machine is in use.

Dual Access

The dual access feature of your machine can save both time and money, and enhance fax productivity.

When the machine is transmitting a document from memory, other operations can be reserved. When the current operation concludes, the reserved operation will automatically begin.

To reserve a transmission while the fax machine is receiving a document in memory or transmitting a document from memory, place the new document in the feeder. Perform the procedure as described in ÔMemory Transmission.Õ If Memory Transmission is enabled, the document will be scanned into memory, and transmitted when the current operation concludes.

The dual access feature also allows user-selectable functions such as storing numbers in memory while performing memory operations. The user-selectable operation can be entered by pressing MENU and the required function buttons on the one-touch keypad.

For example, set the machine to perform a Delayed Transmission (see page 5.3) while the machine is receiving a fax in memory.

The LCD displays alternately the current operation and the new operation each time you press DUAL.

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HAPTER SIX : SPECIALFEATURES

Printing Reports

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

The LCD asks you to press the desired function button.

One-touch buttons 11-16 are assigned to ÔPRINT LISTÕ functions.

PRESS

FUNCT I ON BUTTON

User Reports

Your fax machine can print reports containing useful information - standby job, option setting, etc. The following reports are available:

Selectable Reports

¥Confirmation Report - This report can be printed on command or, by selecting the

appropriate user option, automatically after each document you send.

¥Standby Job List - This list shows the currently stored documents for delayed or

polling transmission. The list shows the operation number, starting time, type of operation, etc.

¥Telephone Number List - This list shows all of the numbers currently stored in the fax

machineÕs memory as One-Touch Dial numbers, Speed Dial numbers, and Group Dial numbers.

¥Option List - This list shows the status of the user-selectable options. After you change

the settings, print this list to confirm your changes.

¥Tx/Rx Journal List - This list shows the most recent transmission and reception

activities.

¥Help List - This list shows the machineÕs basic functions and commands to use as a

quick reference guide. You can also use the function menu to remind you how to set a particular function and which buttons to press.

¥Multi-Communication Report - This report is printed out automatically after sending

your document to more than one location.

¥Call Back Message - This report is printed out automatically when you do not respond

to a remote operatorÕs Voice Request.

¥Power Failure Report - This report is printed out automatically when power is resupplied

after a sudden power failure. This report shows erased data (if any) by the power failure.

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SPECIAL FEATURES

HAPTER SIX : SPECIALFEATURES

6.7

Press the function button (one-touch button 11 through 16) that corresponds to the list you want to print.

The selected list is printed.

11 12 13 14 15

16 17 18 19 20

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

HELP LIST

11 : TX. CONFIRMATION REPORT

12 : STANDBY JOB LIST

13 : DIAL NO. (telephone

numbers) LIST 14 : OPTION LIST 15 : TX/RX JOURNAL 16 : HELP LIST

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6.8 C

HAPTER SIX : SPECIALFEATURES

User Options

Your fax machine has various user-selectable features. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print an Option report. For more information on printing a report, see page 6.6.

Setting an Option

Press MENU.

PQRS

GHI

ABC

STOP

FLASH

SPEED /DUAL

JKL

TUV

1 45

The LCD asks you to press the desired function buttons.

PRESS

F UNCT I ON BUTTONS

Press 09, OPTION, on the one-touch keypad.

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

The LCD displays the options you may select.

CONTRAST LEVEL

[ 1234

567 ]

For more information about each

option, see ÔSelectable OptionsÕ on page 6.9.

The blinking digit indicates the

currently selected level.

Scroll to the option you want to set by pressing

or repeatedly until

you find the one you want.

ALARM

STOP

SEARCH/DELETE

You can exit from Setup mode at

any time by pressing STOP. When you press STOP, the machine stores the options youÕve already changed and returns to Standby mode.

When the option you want appears in the display, enter the number for that option.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

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Page 94

Selectable Options

These instructions assume youÕve followed the steps above under ÔSetting an OptionÕ and the machine is asking if you want to change one of the options listed here.

¥ Contrast Level

Select the expected normal contrast level. DARKEN and LIGHTEN

will be based on this normal setting.

Enter a number from 1 through 7 on the number keypad. The higher number entered, the darker normal contrast selected. To adjust the contrast level for PHOTO, you can enter 1, 4, or 7.

¥ Paper Size

Select the paper size you will use for the recording paper.

Press 1 to use letter (LTR) size, 2 to use A4 size, 3 to use legal (LEG) size paper.

¥ Reduction Rate (ADJUST REDUCTION)

When receiving or copying a document as long as or longer than the paper installed in your machine, the machine can reduce the data of the document to fit on your recording paper size. You can select the reduction rate as shown below. The machine will reduce the data in vertical according to the selected reduction rate.

Enter the number of selection you desire.

1 : LTR LTR (4% ~ 10%) 2 : LTR A4 (0% ~ 3%) 3 : A4 LTR (9% ~ 14%) 4 : A4 A4 (3% ~ 8%) 5 : LEG LTR (25% ~ 28%) 6 : LEG A4 (20% ~ 23%) 7 : LEG LEG (4% ~ 8%) 8 : 85% 9 : 80% 0 : 75%

¥ Printing Bottom Area (PRINT BTM. AREA)

If there is image within 12.7mm from the bottom margin, you can select the machine to print the image at the bottom area as much as possible, or to reduce the page to fit in the effective recording area.

Press 1 to print the image at the bottom area. The image quality might be poor. Press 2 to reduce the page to fit in the effective recording area.

¥ Rings to Answer (RING COUNT)

You can select the number of times your machine rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine, we suggest you set the ring count to at least 4 to give you time to answer.

Enter a number using the number keypad.

¥ Remote Receive Code (REMOTE RCV. CODE)

The remote receive code allows you to initiate fax receive from an extension phone plugged into the EXT.LINE jack. If you pick up the extension phone and hear fax tones, enter the remote receive code and the fax will start receiving. The password is preset to 9 at factory.

Enter the desired code 0 to 9 on the number keypad.

¥ Confirmation Report (MESSAGE CONFIRM)

A confirmation report shows whether

the transmission was successful or not, how many pages were sent, etc.

Press 1 to print out a confirmation report automatically each time you send a fax. Press 2 to print out a confirmation report automatically only when an error occurs. Press 3 to turn off this feature.

SPECIAL FEATURES

HAPTER SIX : SPECIALFEATURES

6.9

216 mm

12.7 mm

6.5mm

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HAPTER SIX : SPECIALFEATURES

¥ ECM Communication (ECM COMM.)_This mode compensates for poor line quality

and ensures accurate, error-free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

Press 1 to turn on the error correction feature. Press 2 to turn off the error correction feature.

¥ Fax Print Quality (PRINT QUALITY)

When you select LQ, the machine prints in low speed with high quality. When you select DRAFT, the machine prints in high speed with low quality.

Press 1 to select LQ. Press 2 to select DRAFT.

¥ Fax Ink Saver (INK SAVE MODE)

You can save ink when making a photo copy with

this feature.

Press 1 to turn off this feature. Press 2 to use 25% less ink. Press 3 to use 50% less ink.

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HAPTER SIX : SPECIALFEATURES

6.11

Clearing Memory

You can selectively clear information registered in your machineÕs memory.

Press MENU.

GHI

ABC

STOP

FLASH

JKL

1 45

Press 05, SELF-TEST, on the one-touch keypad.

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

SET

MEMORY TX. DELAY TX. POLLING ADD/CANCEL SELF-TEST

GROUP DIAL SYSTEM ID DATE & TIME OPTION

TX. CONFIRM STANDBY DIAL LIST OPTION JOURNAL

Q.SCAN

Press .

ALARM

STOP

SEARCH/DELETE

One-touch buttons 01-16 perform specific functions when used with the MENU button. Each button provides access to a selected function.

The LCD asks if you want to clear memory.

MEMORY CLEAR ? ( ENTER/ /STOP )

The LCD displays the options you can select to clear.

1:JOURNAL 2 : TE RMI NAL I D

Press ENTER.

OHD/V.REQ.COPY

START/

ENTER

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HAPTER SIX : SPECIALFEATURES

Scroll to the options by pressing or repeatedly until you find the one you want to clear.

ALARM

STOP

SEARCH/DELETE

The LCD asks if you are sure of the number.

ARE YOU SURE ?

( ENTER/STOP )

When memory you want appears in the display, press the number of memory you selected.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

Press ENTER to confirm it.

OHD/V.REQ.COPY

START/

ENTER

The selected memory is cleared.

MEMO RY

CLEAR ING. . .

You can continue to select another memory to clear.

To return to Standby mode, press STOP twice.

PQRS

GHI

ABC

STOP

OHD/V.REQ.

FLASH

SPEED /DUAL

REDIAL/

PAUSE

DEF

JKL MNO

TUV WXYZ

1 465 798

ALARM

STOP

OHD/V.REQ.

START/

ENTER

FLASH

SPEED

/DUAL

REDIAL/

PAUSE

1 : JOURNAL :

clears all records of transmissions & receptions.

2 : TERMINAL ID :

clears your terminal identification information. Your terminal ID number, name are erased from the machineÕs memory.

3 : OPTIONS :

restores user-selectable options to the default value.

4 : DIAL&DELAY :

clears the autodial memory and the delayed dial operations. All the numbers currently registered to One-Touch Dial, Speed Dial and Group Dial numbers will be erased from the machineÕs memory. In addition, all the delayed time operations you have reserved are also cancelled.

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Chapter Seven

CARE AND MAINTENANCE

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Page 99

Chapter Seven

CARE AND MAINTENANCE

HAPTER SEVEN : CARE AND MAINTENANCE

7.1

Cleaning the Document Scanner

To keep your machine working properly, occasionally clean the white roller, ADF rubber, and the scanning glass. If they are dirty, documents sent to another fax machine wonÕt be clear.

Note : Do not turn the power off to clean the scanner, as documents stored in memory will be lost.

1. Open the control panel.

2. Disassemble the white roller as follows:

Both ends of the white roller have bushings that are snapped shut with small tabs, as shown. Push each tab slightly inward (A) then rotate the roller (B) until it reaches the slot. Then pull the roller upward.

Bushing

3. Wipe the roller surface with a soft cloth dampened with water.

White roller

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HAPTER SEVEN : CARE AND MAINTENANCE

6. Replace the roller in reverse order, and then close the control panel firmly until it clicks into place.

4. Clean the ADF rubber piece also.

ADF rubber

5. Carefully wipe the scanning glass with a soft, dry cloth.

If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a dry cloth. Be very careful not to scratch the glass surface.

Scanning glass

B-Chapter 7(US) 4/16/98 8:43 AM Page 7.2

Samsung SF4000, SF4100, SF4200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual